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Word 2010 to Office 365 for business

Make the switch Word 2013 looks different from previous versions, so here’s a brief overview of new features and important changes.

Quick Access Toolbar tabs Commands here are always visible. Click any on the ribbon to display its buttons and commands. When you open a document in Word 2013, Right-click a command to add it here. the Home tab is displayed. This tab contains many of the most frequently used commands in Word. Need help? Click here or press F1 for help.

Minimize the ribbon Click here to close the ribbon and Manage your files show only the tab names. Click File to open, save, print, and manage your Word files. Navigation pane Contextual ribbon tabs Press Ctrl+F to show the Some tabs appear on the Navigation pane. You can ribbon only when you need reorganize a document by them. For example, if you Styles and headings dragging its headings in this select a table, you’ll see Choose styles and headings to pane. Or use the search box Table Tools, which includes standardize the look of your to find your way around two extra tabs — Design documents. long documents. Press and Layout. Ctrl+H to open the Find Word count and Replace dialog box. Switch views Look here to see the word count. Switch to Read view, Print Zoom in or out Select some text to see the word view, or Web view. count in the selection. Move the slider to adjust the view magnification. What is Office 365 for business? How do I sign in to Office 365? Just as Office 2010 was a suite of desktop apps, your Office 365 for business subscription gives you a suite of powerful online services—including the latest version 1. From your web browser, go to https://portal.office.com. of Office desktop apps. Office 365 lets you: 2. Enter your work or school account and password, and then • Install Office desktop apps on as many as five computers. choose Sign in. For example: • Create, view and edit documents from anywhere using Office Online. [email protected] or [email protected] • Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone. Find your way around

From anywhere in Office 365, click the app launcher for quick access to all How do I use Word in Office 365? services, including all the Office Online apps:

You can use the Word 2013 desktop app, Word Online, or device-specific Word apps. Calendar People So how do you decide which to use? If you’re using a computer, Word 2013 has the Schedule meetings Get contact Connect with most features. On a device, the Word mobile app has the most features. However, for and appointments. information. co-workers. many tasks, the web-based Word Online may meet your needs.

Word 2013* Word Online Word mobile app Outlook OneDrive for Business Store your business Use it if • Your Office 365 You need a You want the most editing Read and plan includes it. quick way to features available on your send . documents. • You want offline read and make device. access. simple edits. Sites Runs on Laptop and desktop Your browser Specific devices Access computers team sites. How to Comes with some, Browse from Windows Phone get it but not all Office 365 OneDrive or iPad plans (*Word 2011 Sites iPhone for Mac) Android phone and tablet Office Online Create and collaborate on documents from your browser. Install Office 2013 desktop apps What’s new on the Word 2013 ribbon? If Office is not already on your computer, you can install it from Office 365. Word 2013 desktop includes a new Design tab that lets you quickly set the themes and styles of your documents. 1. Sign in to Office 365, and then choose Install now.

Install apps on your PC

Install apps on your device

Add media to your documents by inserting videos and pictures that you find Use Office Online online from sources such as YouTube, Bing, Flickr, and Office.com . Create and edit documents from your browser.

2. Choose Run, and then follow the rest of the installation instructions.

For more information, see Install Office using Office 365 for business (http://go.microsoft.com/fwlink/p/?LinkId=272460). Things you might be looking for in Word 2013 Use the list below to find some of the more commonly used tools and commands in Word 2013. Task In Word 2010 In Word 2013

Open, save, print, Choose the File button Choose the File tab preview, protect, send, or convert files and click the option. and then the option. Choose Choose Home Change spacing, Home and then , apply formatting and and Paragraph, or styles to text Font, Styles groups. Paragraph, or Styles groups. Choose Insert and Choose Insert and Insert blank , then Pages, Tables, then Pages, Tables, tables, pictures, Illustrations, Links, Illustrations, Links, hyperlinks, headers and footers, or page numbers and Header and Header & Footer & Footer groups. groups. Quickly change the look Choose Page Layout Choose Design and of your document, then Themes, then Document change the page or Page Formatting and background color, add a border to the page, or Background Page Background add a watermark groups. groups. Set margins, add page Choose Page Layout Choose Page Layout breaks, create newsletter- and then style columns, change and then Page Setup Page Setup page orientation, or and Paragraph or Paragraph change spacing between groups. paragraphs groups. Things you might be looking for in Word 2013 (continued) Use the list below to find some of the more commonly used tools and commands in Word 2013. Task In Word 2010 In Word 2013

Click References Choose and then References > Create a table of Table of Contents Table of contents, or insert footnotes and endnotes or Footnotes Contents groups. or Footnotes groups.

Click Mailings and Choose Mailings > then Start Mail Merge Do a mail merge Start Mail Merge group. group.

Click Review Choose Review > and then Check spelling and Proofing grammar, get a word Proofing or Tracking count, or track changes or Tracking groups. groups. Click View Switch between and then Choose View > document views, open Document Views or Show the Navigation pane, or show the rulers Views or groups. Show groups. Creating and saving documents Save to your SharePoint document library Whether you start from your Word 2013 desktop app or Office 365 for business, you SharePoint sites include a document can create documents and then store them in your OneDrive for Business or library by default. You can save SharePoint document library. documents here and anyone with Create a document using Word 2013 access to that site can view and work together on documents. Word 2013 provides templates you can use to create documents or you can start with a blank document. You can also learn more from the Word 2013 Quick Start Guide Create a document from Office 365 (http://go.microsoft.com/fwlink/p /?LinkId=272051). You don’t need the Word 2013 desktop app to create a new document. If you’ve got OneDrive for Business or a SharePoint document library on a team site, you can create a document from there. Word Online lets you do tasks and Save to OneDrive for Business automatically saves the document to that location. 1. Choose the app launcher , and OneDrive for Business is your then choose OneDrive or Sites. online file storage location.

Documents saved here are 2. Choose New. private until you share them with others. Plus, you can 3. Choose Word document. open and edit them from You can also create Excel almost anywhere. workbooks, PowerPoint presentations, and more. Opening and deleting documents

You’ll notice a few differences when you Open a document from Office 365 first start Word 2013. You can choose Quickly open documents from OneDrive for Business or a SharePoint team site. from a blank document, a list of available templates, your Recent Word Online Word 2013 documents with their locations, or Open Choose the Select a document Other Documents to get to your document and then choose OneDrive for Business and a team site name to Edit to open it in automatically Word 2013. document libraries. open it in Word Online. Open a document from Word 2013 Choose the location of your document, and then open it. Delete a document from Office 365 Deleting documents from OneDrive for Business and SharePoint is just as simple. OneDrive for Business SharePoint Recent Documents Use this location to get Open your document from Get quick access to documents a SharePoint team site. in their default locations. 1. Select the to your online storage. 2. Choose Manage. document you want to delete.

OneDrive.com 3. Choose Delete. Sign in with a to access personal documents. Working offline Need to work somewhere without an connection? You can sync documents How does Sync work? or entire folders to your computer before you go. When you’re back online, your The first time you sync, it takes a little longer to download your documents on your changes will automatically sync. desktop or other device. You can now work offline without losing your changes. Sync a library Anytime you make a change, those changes are automatically uploaded. You can sync the entire library of your OneDrive for Business and SharePoint team site. After you sync OneDrive for Business or a team SharePoint site, you get an associated folder on your device Favorites containing the documents that you have synced. 1. Choose the app launcher ,, and then choose OneDrive or Sites. OneDrive for Business Lists the documents in your OneDrive for 2. Choose Sync. Business library.

Sync a document or folder Or, you can sync only the documents or folders you’re working on.

1. Choose the app launcher , and Your device then choose Shows the location OneDrive or Sites. containing copies of the documents you 2. Select the synced from your document OneDrive for Business you want to sync. library.

3. Choose Sync. Working with others Share documents Word Online

Wherever your document is stored, it’s easy to share it with others—whether they’re Does a coworker not have Word on their computer? Or do they use a Mac? No part of or outside of your organization. When you share, the people who need to problem! With Word Online, you can do basic co-edits in the same document at review or edit get an email with a link to the document. With just a quick click, you the same time. You can see who is editing and what changes they have made. and your reviewers can open it from nearly anywhere and on practically any device.

No Save button? Need more options? Share Don’t worry, Word Online Open in Word 2013 to Work on the same automatically saves your access all of the features document with others 1. Select your 2.Choose Share. 3.Enter your reviewer’s document while you work. of Word. simultaneously. document. name or email address.

4.Choose Share.

Changes Who’s editing? See comments See the names of and changes from others editing if they all reviewers. have signed in. Working from mobile devices Need more info? Whether you use a Windows Phone, • Check out the Office 365 for business learning center Android device, iPhone, tablet, or iPad, (http://go.microsoft.com/fwlink/p/?LinkId=392570) for additional quick start you can view and edit Word documents guides and how-to videos. stored on a SharePoint site or OneDrive • Find more tips for switching to Office 365 for Business. (http://go.microsoft.com/fwlink/p/?LinkId=398049). All you need is the Office Mobile app to get to your documents. Now you can view and make last minute changes to a document right on your phone or tablet.

Set up your device For mobile, it’s all about the apps and adding the work or school account you use for Office 365 for business to your device. Find and install the right app for your device from your device’s app store. For step-by-step instructions, see: • Set up a mobile device using Office 365 for business (http://go.microsoft.com/fwlink/p/?LinkId=396709) • Set up Office 365 for business on your: • Windows Phone (http://go.microsoft.com/fwlink/p/?LinkId=396654) • iPhone (http://go.microsoft.com/fwlink/p/?LinkId=396655) • iPad (http://go.microsoft.com/fwlink/p/?LinkId=524315) • Android phone and tablet (http://go.microsoft.com/fwlink/p/?LinkId=525632)