Microsoft Official Academic Course MICROSOFT WORD 2016 Includes coverage of the following Microsoft Office Specialist (MOS) exams: MOS EXAM 77-725: WORD 2016 II This courseware is licensed, not sold. You may not copy, adapt, modify, prepare derivative works of, distribute, publicly display, sell or use this courseware for commercial purposes without the express prior written consent of Microsoft Corporation. This courseware is provided to you “as-is”. Microsoft makes no warranties, express or implied. Information and views expressed in this courseware, including URL and other Internet Web site references, may change without notice. Some examples depicted herein are provided for illustration only and are fictitious. No real asso- ciation or connection is intended or should be inferred. You may use this courseware for your personal use. This courseware does not provide you with any legal rights to any intellectual property in any Microsoft product. © 2016 Microsoft. All rights reserved. Microsoft and the trademarks listed at http://www.microsoft.com/en-us/legal/intellectualproper- ty/trademarks/en-us.aspx are trademarks of the Microsoft group of companies. All other marks are property of their respective owners. ISBN: 978-1-11-927300-4 III Preface Welcome to the Microsoft Official Academic Course (MOAC) program for Microsoft Office 2016. MOAC represents the collaboration between Microsoft Learning and John Wiley & Sons, Inc. publishing company. Microsoft and Wiley teamed up to produce a series of textbooks that deliver compelling and innovative teaching solutions to instructors and superior learning experiences for students. Infused and informed by in-depth knowledge from the creators of Microsoft Office and Windows, and crafted by a publisher known worldwide for the pedagogical quality of its products, these textbooks maximize skills transfer in minimum time. Students are challenged to reach their potential by using their new technical skills as highly productive members of the workforce. Because this knowledgebase comes directly from Microsoft, architect of the Office 2016 system and creator of the Microsoft Office Specialist (MOS) exams, you are sure to receive the topical coverage that is most relevant to students’ personal and professional success. Microsoft’s direct participation not only assures you that MOAC textbook content is accurate and current; it also means that students will receive the best instruction possible to enable their success on certifica- tion exams and in the workplace. THE MICROSOFT OFFICIAL ACADEMIC COURSE PROGRAM The Microsoft Official Academic Course series is a complete program for instructors and institutions to prepare and deliver great courses on Microsoft software technologies. With MOAC, we rec- ognize that, because of the rapid pace of change in the technology and curriculum developed by Microsoft, there is an ongoing set of needs beyond classroom instruction tools for an instructor to be ready to teach the course. The MOAC program endeavors to provide solutions for all these needs in a systematic manner in order to ensure a successful and rewarding course experience for both instructor and student—technical and curriculum training for instructor readiness with new software releases; the software itself for student use at home for building hands-on skills, assess- ment, and validation of skill development; and a great set of tools for delivering instruction in the classroom and lab. All are important to the smooth delivery of an interesting course on Microsoft software, and all are provided with the MOAC program.. IV Book Tour PEDAGOGICAL FEATURES The MOAC courseware forMicrosoft Office 2016 system are designed to cover all the learning objectives for that MOS exam, which is referred to as its “objective domain.” Many pedagogical features have been developed specifically for Microsoft Official Academic Courseprograms. Presenting the extensive procedural information and technical concepts woven throughout the text- book raises challenges for the student and instructor alike. Following is a list of key features in each lesson designed to prepare students for success on the certification exams and in the workplace: • Each lesson begins with a Lesson Skill Matrix. More than a standard list of learning objec- tives, the skill matrix correlates each software skill covered in the lesson to the specific MOS exam objective domain. • Every lesson opens with a Software Orientation. This feature provides an overview of the soft- ware features students will be working with in the lesson. The orientation will detail the general properties of the software or specific features, such as a ribbon or dialog box; and it includes a large, labeled screen image. • Concise and frequent Step-by-Step instructions teach students new features and provide an opportunity for hands-on practice. Numbered steps give detailed, step-by-step instructions to help students learn software skills. The steps also show results and screen images to match what students should see on their computer screens. • Illustrations: Screen images provide visual feedback as students work through the exercises. The images reinforce key concepts, provide visual clues about the steps, and allow students to check their progress. • Knowledge Assessment provides questions from a mix of True/False and Multiple Choice, testing students on concepts learned in the lesson. • Projects provide progressively more challenging lesson-ending activities. • Online files: The student companion website contains the data files needed for each lesson. V Instructor Support Program The Microsoft Official Academic Courseprograms are accompanied by a rich array of resources that incorporate the extensive textbook visuals to form a pedagogically cohesive package. These resources provide all the materials instructors need to deploy and deliver their courses. Resources available online for download include: • The Instructor’s Guides contain Solutions to all the textbook exercises as well as chapter summaries and lecture notes. The Instructor’s Guides are available from the Instructor’s Book Companion site. • The Solution Files for all the projects in the book are available online from our Instructor’s Book Companion site. • A complete set of PowerPoint presentations is available on the Instructor’s Book Companion site to enhance classroom presentations. Tailored to the text’s topical coverage and Skills Ma- trix, these presentations are designed to convey key concepts addressed in the text. • The Student Data Files are available online on both the Instructor’s Book Companion site and for students on the Student Book Companion site. Student Data Files COPYING THE PRACTICE FILES Your instructor might already have copied the practice files before you arrive in class. However, your instructor might ask you to copy the practice files on your own at the start of class. Also, if you want to work through any of the exercises in this book on your own at home or at your place of business after class, you may want to copy the practice files. VI Author Credits CRAIG ZACKER Craig Zacker is the author or co-author of dozens of books, manuals, articles, and web sites on computer and networking topics. He has also been an English professor, an editor, a network administrator, a webmaster, a corporate trainer, a technical support engineer, a minicomputer operator, a literature and philosophy student, a library clerk, a photographic darkroom technician, a shipping clerk, and a newspaper boy. He lives in a little house with his beautiful wife and a neurotic cat. Microsoft Office 2016 Software This content was created using the Office 2016 Professional desktop version. If you have signed up for Office 365, some features may be added or updated. VII Brief Contents LESSON 1: UNDERSTANDING WORD 1 LESSON 2: BASIC EDITING 21 LESSON 3: CHARACTER FORMATTING 46 LESSON 4: PARAGRAPH FORMATTING 67 LESSON 5: MANAGING TEXT FLOW 91 LESSON 6: CREATING TABLES 107 LESSON 7: WORKING WITH THEMES, STYLE SETS, BACKGROUNDS, QUICK PARTS, AND TEXT BOXES 127 LESSON 8: USING ILLUSTRATIONS AND GRAPHICS 146 LESSON 9: FORMATTING A RESEARCH PAPER 166 APPENDIX A 197 INDEX 201 Understanding Word 1 LESSON SKILL MATRIX Skill Exam Objective Objective Number Working with Tools Customize the Quick Access toolbar. 1.4.3 Creating a Document Show or hide formatting symbols. 1.4.6 Create a blank document. 1.1.1 Saving a Document Save documents in alternative file formats. 1.5.2 Working with Templates Create a blank document using a template. 1.1.2 Previewing and Printing a Document Modify print settings. 1.5.1 Print all or part of a document. 1.5.3 SOFTWARE ORIENTATION Microsoft Word’s Primary User Interface Before you begin working in Microsoft Word 2016, you need to acquaint yourself with the pri- mary user interface (UI). When you open a blank document in Microsoft Word 2016, you see a screen similar to that shown in Figure 1-1. Document title Microsoft account sign-in Collapse ribbon Figure 1-1 Quick access Microsoft Word 2016 toolbar Opening screen Ribbon Document page Insertion point Status bar Zoom slider Microsoft has designed the Word UI to provide easy access to the commands you need most often when creating and editing documents. (Note that your screen might vary somewhat from the one shown here, depending on your program’s settings.) Use Figure 1-1 as a reference throughout this lesson as well as the rest of this book. 1 2 Lesson 1 STARTING WORD 2016 Microsoft Word is a word processing tool for creating different types of documents that are used in work and school environments. The appearance of Microsoft Word 2016 is similar to Word 2010 and Word 2013, but with more enhanced features. It contains a customized Office Background that appears above the Ribbon, live access to your OneDrive account, an option to work in Read Mode, tab text that appears blue when active, a blue background for the status bar, and many more exciting new features. When you first launch Word, it opens with the Recent screen displayed.