Microsoft Word Handout

Navigating Microsoft Word Maneuvering your way through Word is the key to working efficiently on all of your documents. This guide will help you locate the necessary tools and understand their function to help get you started.

File Tab Microsoft Office Tabs Text Selecting and editing Allows you to open, save and print your Ribbon Tabs are like the • To select text, position the cursor next to document and gives you access to All of the tools that you drawers in a tool box the text and click and hold the left-mouse advanced options need to edit, create, that contain similar button and drag the cursor over the text. and proof read your types of tools. Each The text will appear with a blue highlight. Compatibility document are contained tab is labeled with • To unselect text click away from the area Note: Word 2007 and 2010 have slightly in the ribbon. the types of tools with the left-button. different look. inside • To edit text, first select only the text that you would like to change. Use a variety of Word 2010 replaced 2007’s Windows tools to change the appearance of the Button with the File tab font and paragraph layout in the Home tab.

Word Count Shows your document’s statistics including: number of pages, paragraphs, words, and characters

Opening and Saving Documents • Click File then Open to launch a search window • To save a document, click File then Save As and navigate to the destination where the document will be saved. • To save updates, click File then Save (or click the disk icon in the quick access toolbar).

Printing Documents • Click File then Print to open the menu

• Set your print options: single/double sided, number of copies, etc.

Inserting Tables and Pictures • Click the Insert tab then select a variety of options: tables, pictures, shapes, clip art, etc.

Adding Hyperlinks • Highlight desired text and select Hyperlink and under the Insert tab and type or copy and paste desired destination into address field in the Insert Hyperlink dialogue box.

Editing Your Document • Word has built-in features to help you automatically correct spelling, grammar, and punctuation typographical errors under the Review tab • If you are working on a document with others, you can leave comments to that do not enter the body of text

Changing the Layout • Click the Page Layout tab and select Orientation to change the page from portrait to landscape

• Highlight text and select the Columns button and select the number of columns that you would like to arrange your text

Changing and Setting Themes • Highlight desired text and select a Theme in the Home tab

• To set a Theme, select Change Styles to set the color, and size for the style text.

To... Click… And then look in… Open, save, print, preview, protect, send, convert files File Backstage view (click links on the left side in this view)

Change line spacing, apply formatting and styles to text Home Font, Paragraph, and Style groups

Insert blank pages, tables, pictures, hyperlinks, header and Insert Pages, tables, Illustrations, Links, and Header & footers, or page number Footer groups

Quickly change the look of your document, change the page Design Document Formatting and Page Background background color, add a border, or add a watermark groups Set margins, add page breaks, create newsletter-style columns, Page Layout Page Setup group change spacing between paragraphs, or rotate a page to landscape Create a table of contents, or insert footnotes and endnotes References Table of Contents and Footnotes group

Create envelopes Mailings Create and Start Mail Merge group

Check spelling and grammar, get a word count, or track changes Review Proofing and Tracking groups

Switch between document views, open the navigation pane, or View View, Show, and Windows group show the rulers

(from Word 2013 Quick Start Guide: http://officeimg.vo.msecnd.net/en-us/files/303/239/AF103733448.pdf)