Microsoft Word Basics Getting Started

● Open word. You may choose a blank document, or browse a template that’s right for you. Blank or unformatted documents are best to use at this stage of instruction.

● The blue column on the left shows your most recent saved files. You may select one of these to resume work on a saved document. Margins Cursor Page

Scroll bar

Zoom Page and word count Read modes Undo Quick save Redo Quick print Quick Access toolbar Print preview New document Customize toolbar

You may add frequently used tools to your quick access bar by right clicking the tool button and selecting “add to Quick Access toolbar” Home toolbar: font style & clipboard

Font name Font size Automated Clear all formatting Clipboard: use to copy and paste, or cases ctrl+c and ctrl+v

Strikethrough Bold Italic Underline Text effects Text color Superscript Highlight

Subscript Home toolbar: format paragraphs

Numbered list

Bulleted list Multilevel list

Increase and decrease indentation

Left, right, center, Line spacing Table drawing tools justified alignments Home toolbar: editing tools

Find, ctrl+f for PCs and Command-F for Macs, allows you to find words within the text

Replace words with other words in your text

Choose how to select portions of your text Now you know your You can ignore the stylized presets to the right of your home toolbar for now as basic tools! they can be cumbersome to customize Insert/add media Add a preset cover page Insert image files saved to your Add shapes such as computer arrows

Grab a screenshot (for PCs press the Prtscn key, then paste your clipboard contents. For Macs press Command + shift + 4 to copy, and Create a table of then paste your columns and rows Add infographics clipboard contents) Add a blank page between pages of text Break your chapter Search images when or subheading of connected to the text to the next page internet with a Bing image search Insert/add media

Search for or embed online videos Insert Wikipedia content Bookmark select Add headers, portions of your text footers, and page for easy reference numbers

Hyperlink portions of your Add or manage apps text for reader’s reference (e.g. subsections in legal documents)

Add comments for Link your text to outside multireader editing (to sources with a URL delete comments go to the (for example: Review/editing tab) www.youtube.com) Insert/add media

Add a moveable text box to your article or Add a signature or graphic design timestamp your document Custom text-image Open math or headings symbol menus

Automate format templates for Add another file or Embed .swf files for recurring, stylized document to your sound clips text (such as Add an epigraphic current document throughout your text captions or asides) letter or word to begin your article or chapter Page layout options

Your menu listing names Divide text into Manually adjust the Page break of image files that appear columns spacing before and in the document for quick after paragraph Paper dimensions toggling breaks

Margin adjustment in print inches Position images within text, select style of Align, group, or Manually adjust the “wrapping” text around rotate images Portrait or landscape dimensions of Number each line of images, and select the orientation indentations text, and hyphenate order in which multiple each line item in list layers of images will appear. To test this function, upload an image to your document. As you add tables and They will be highlighted and color-coded as shown above. To stick to our basic agenda, we will skip these accessories images, more for now. But if you’re interested, many of the functions include basic photo editing for more graphic documents, or table editing, which gives you a greater range for tab menus infographic presentations. Test out the tools as you would any of the tools and effects described throughout this appear with dossier. various tool options References/works cited

Insert footnote or Add and link indexed Formatting settings Add and manage endnote items for legal documents sources

Add a formatted Hyperlink portions of bibliography text Jump to next according to what Add a preset, footnote in your text type of document formatted table of you’re drafting contents, and update an existing table using the Display menu of all Insert captions buttons to the right. notes below images Review/edit Track changes that have been made Find synonyms for throughout the words you’ve used too creation and editing Compare and Always check often throughout your of your document combine revisions of spelling & grammar! document (very useful!) same document Translate and adjust language settings

Accept or reject Count total words in changes that have document Add, delete, and been made by other Control editing toggle through editors Define a word by document’s capabilities (it’s a highlighting and comments by privilege not a clicking this button multiple users right!) View options

See next slide (17) Read Split or add Edit Show ruler Automate document as documents and document as measurements or Arrange your split frequently used if it were a toggle between it will look grid to give you windows, or tasks by creating a pdf or epub each when printed spatial relations on synchronize series of commands file the page scrolling and instructions

Draft returns Navigate your you to regular document View the Toggle Edit text edit as with quick between your Magnify or document document as opposed to searches documents broaden your one or two it will look outline mode view of the pages at a when printed document time, adjust page width Outlining is a simple way of creating a list or taxonomy Outlining

When this is checked, it shows your stylized/designed text, rather than the Quickly refer to each level of your list normal text format, which looks more like the text of this explanatory caption Insert other documents into or create documents of portions of your outline

When this is checked, it shows the first line only of the level you have selected. The higher the level, the more lines are shown.

Start by typing your first and second lines. Then drag the minus symbol at the head of the line right to subordinate the second line to the first line Problems w/multi-user comments

It is difficult to manage or delete comments from the Insert tab. Instead, delete user comments from the Review tab. Problems w/track changes

If you’re having trouble turning track changes off, be sure that it is unlocked.

This is what Track Changes looks like. The blue is unedited text, the crossed-out red has been deleted by an editor, and the underscored red word to the left of the deleted word is the word the editor chose to replace the previous word. All red underscored words are additions made to the original text.