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Kalisasi – Mumbuni Road in Kitui County

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Kalisasi – Mumbuni Road in Kitui County KENYA RURAL ROADS AUTHORITY BID DOCUMENT FOR UPGRADING TO BITUMEN STANDARDS AND OF MWINGI – KALISASI – MUMBUNI ROAD IN KITUI COUNTY 1. FORM OF BID 2. APPENDIX TO FORM OF BID 3. FORM OF BID SECURITY 4. INSTRUCTION TO BIDERS 5. QUALIFICATION CRITERIA 6. CONDITION OF CONTRACT 7. SCHEDULES OF SUPPLEMENTARY INFORMATION 8. FORM OF AGREEMENT 9. FORM OF PERFORMANCE SECURITY 10. STANDARD SPECIFICATION 11. SPECIAL SPECIFICATIONS 12. BILL OF QUANTITIES 13. DRAWINGS Tender Number: KeRRA/011/039/042/2019-2020 APRIL, 2020 DIRECTOR (ROAD ASSET MANAGEMENT) DIRECTOR GENERAL Kenya Rural Roads Authority, Kenya Rural Roads Authority, P.O. Box 48151 - 00100 P.O. Box 48151 - 00100 NAIROBI NAIROBI 3 | Page TABLE OF CONTENT SECTION ONE .......................................................................................................................................... 5 FORM OF BID ......................................................................................................................................... 6 SECTION TWO………….…………………………………………………………….…………………8 APPENDIX TO FORM OF BID…………………………………………………...……………………9 SECTION THREE…….………………………………………………………….….………….……10 FORM OF BID SECURITY………………………………………………………………………….11 SECTION FOUR……………….………………………………………………………….…………14 INSTRUCTIONS TO BIDDERS……………………………………………………………………14 GENERAL……………………………………………………………………………………………16 SOURCE OF FUNDS….…………………………………………………………………………….16 CORRUPT PRACTICES……………………………………………………………………………16 ELIGIBLE BIDDERS……………………………………………………………………………….16 QUALIFICATION OF A BIDDER………………………………………………………………….17 ONE BID PER BIDDER……………………………………………………………………….........19 BIDDING DOCUMENTS……………………………………………………………………….…19 AMENDIMENTS OF BIDDING DOCUMENTS…………………………………………….…....20 PREPARATION OF BIDS……...…………………………………………………………………...21 BID PRICE…………………………………………………………………………….……............21 CURRENCIES OF BID…………………………………………………….………………………21 BID VALIDITY………………………………………………………………….………………....21 BID SECURITY…………………………………………………………………………………….22 NO ALTERNATIVE OFFERS…………………………………………………………………….22 SECTION FIVE……………….………………………………………………………….…………30 QUALIFICATION CHRETERIA………………………………………………………………….31 SCHEDULE OF THE MAJOR ITEMS OF PLANT TO BE USED ON THE PROPOSED CONTRACT………………………………………………………………………………………….38 SECTION SIX……………….………………………………………………………….……...……42 CONDITIONS OF CONTRACT….………………………………………………………….…….42 CONDITIONS OF CONTRACT PART 1….……………………………………………….………43 CONDITIONS OF CONTRACT PART 2 PARTICULAR APPLICATIONS……………….…….5 SECTION SEVEN…………….………………………………………………………….…………79 SCHEDULES OF SUPPLEMENTARY INFORMATION…………………………………….……80 4 | Page SCHEDULE 1 CONFIDENTIAL BUSSINESS QUATIONAIRE….………………………….…….81 SCHEDULE 2 FORM OF WRITTEN POWER OF ATTORNEY…...………………………….….83 SCHEDULE 3 CERTIFICATE OF BIDDERS VISIT TO SITE…………………………………....85 SCHEDULE 4 SCHEDULE OF BASIC RATES OF MATERIALS……………………………….86 SCHEDULE 5 KEY PERSONEL……………………………………………………….………….87 SCHEDULE 6 SCHEDULE OF ROADWORKS CARRIED OUT BY THE BIDDER IN THE LAST FIVE YEARS……………………………………………………………………………………………88 SCHEDULE 7 SCHEDULE OF ONGOING PROJECTS.…………………………………………89 SCHEDULE 8 SCHEDULE OF LOCAL LABOUR BASIC RATES……………………………….91 SCHEDULE 9 FINANCIAL STANDING…………………………………………………….….…92 SCHEDULE 10 OTHER SUPPLIMENTARLY INFORMATION……………………………….….93 SCHEDULE 11 WORK METHODOLOGY…………………………………………………………94 SECTION EIGHT…………….………………………………………………………….……………95 FORM OF AGREEMENT………………………………………………………………………….…96 SECTION NINE………….………………………………………………………….………………99 FORMS OF UNCONDITIONAL; PERFORMANCE BANK GUARANTEE AND ADVANCE PAYMENT GUARANTEE……………………………………………………………………………....99 BANK GUARANTEE...………………………………………………………………………….100 BANK GUARANTEE FOR ADVANCE PAYMENT……………………………………………101 SECTION TEN…………….………………………………………………………….………….…105 STANDARD SPECIFICATIONS…………………………………………………………….…….106 SECTION ELEVEN……………………….…………………………………………….……….…124 SPECIAL SPECIFICATIONS…………………………………………………………………….125 SECTION TWELVE…….………………………………………………………….…….….………99 BILL OF QUANTITIES.………………………………………………………………………….245 PREAMBLE TO BILL OF QUANTITIES………………………………………………….……246 SECTION THIRTEEN….………………………………………………………….………….…….247 DRAWINGS…………………………………………………………………………………….……248 5 | Page SECTION 1: FORM OF BID 6 | Page FORM OF BID (NOTE: The Appendix forms part of the Bid. Bidders are required to fill all the blank spaces in this form of Bid and Appendix) NAME OF CONTRACT: UPGRADING TO BITUMEN STANDARDS AND OF MWINGI – KALISASI – MUMBUNI ROAD TO: The Director General, Kenya Rural Roads Authority Barabara Plaza, Block B Airport South Road, Opp. KCAA P. O. Box 48151-00100, NAIROBI, KENYA Sir, 1. Having examined the Conditions of Contract, Specifications, Bills of Quantities, and Drawings for the execution of the above-named works we, the undersigned, offer to construct and install such works and remedy any defects therein in conformity with the said Bills of Quantities, Conditions of Contract, Specifications and Drawings for the sum (Insert amount in words) _______________________________________________________________________ _______________________________________________________________________ _______________________ (Insert amount in figures) …………………………………………………………………………………………….. as specified in the Appendix to Bid or such other sums as may be ascertained in accordance with the said Conditions. 2. We undertake, if our bid is accepted, to commence the works within twenty-eight (28) days of receipt of the Engineer’s order to commence, and to complete and deliver the whole of the works comprised in the contract within the time stated in the Appendix to Bid. 3. If our bid is accepted we will, when required, obtain the guarantee of a Bank or other sureties (to be approved by you) to be jointly and severally bound with us in a sum not exceeding 10% of the above named sum for the due performance of the contract under the terms of a Bond to be approved by you. 7 | Page 4. We agree to abide by this bid for the period of Two hundred and Fifty-Five days (255) days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. We understand that you are not bound to accept the lowest or any bid you may receive. 6. On the basis of our previous experience we are fully experienced and competent in the type of work included in this BID and we have adequate financial resources to carry out the works described within the period for completion. We are in a position to fulfil the contract for which we have bided. Dated this …………………………. Day of ……………………… 20 …………………………. Signature……………………………in the capacity of ……………………….…………………. Duly authorized to sign bids on behalf of (Name of Bidder) ……………………………………. ……………………………………………………………..……………………………………… (Address of bidder) ………………………………….……………………………………………. (Name of Witness) ……………………………….……………………………………………… (Signature of Witness) ……………………………. …..………………………………………… (Address of Witness) ……………………………….……………………………………………. (Occupation of Witness) …………………………………………………………………………. 8 | Page SECTION 2: APPENDIX TO FORM OF BID 9 | Page APPENDIX TO FORM OF BID (This appendix forms part of the bid) CONDITIONS OF CONTRACT CLAUSE AMOUNT Bid Security (Bank Guarantee) N/A Amount of Performance Security 10.1 5% of BID Sum 1 in the form of (Unconditional Bank Guarantee) Unconditional Bank Guarantee Program to be submitted 14.1 Not later than 21 (twenty-one) days after issuance of Order to Commence Cash flow estimate to be submitted 14.3 Not later than 21 (twenty-one) days after issuance of Order to Commence Minimum amount of Third-Party 23.2 Kshs. 3,000,000.00 Insurance Period for commencement, from 41.1 28 days Engineer’s order to commence Time for completion 43.1 12 months Amount of liquidated damages 47.1 Kshs. 50,000.00 per day Limit of liquidated damages 47.1 10% of Contract Value Defects Liability Period 49.1 12 (Twelve) months Variation order 51.1 10% Percentage of Retention 60.3 10% of Interim Payment Certificate Limit of Retention Money 60. 3 5% of Contract Price Minimum amount of interim certificates 60.2 As per milestone achieved in Schedule of Payment Time within which payment to be made 60.10 60 days after Interim Payment Certificate signed by Engineer Time within which payment to be made 60.10 60 days after Final Payment Certificate signed by Engineer Advance Payment 60.12 Ten per cent (10%) of contract sum Appointer of Arbitrator/Adjudicator 67.3 The Chartered Institute of Arbitrators (Kenya) Notice to Employer and Engineer 68.2 The Employer’s address is: Director General, Kenya Rural Roads Authority P.O. Box 48151- 00100, NAIROBI The Engineer’s address is: Director (Road Asset Management), Kenya Rural Roads Authority, P.O. Box 48151- 0100 NAIROBI 10 | Page SECTION 3: TENDER-SECURING DECLARATION FORM 11 | Page Tender-Securing Declaration Form (r.22) [The Bidder shall complete in this Form in accordance with the instructions indicated Date: [……………………………insert date (as day, month and year) of Bid Submission] Tender No………………………………………………. [insert number of bidding process] To: …………………………………………………[insert complete name of Purchaser] We, the undersigned, declare that: We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration. 2 We accept that we will automatically be suspended from being eligible for bidding in any contract with the Purchaser for the period of time of [insert number of months or years] starting on [insert date], if we are in breach of our obligation(s) under the bid conditions, because we — (a) have withdrawn our Bid during the period of bid validity specified by us in
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