Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214
April 24, 2018 5:15 p.m.
FINAL MEETING OF PRESENT BOARD
A. Call to Order
B. Roll Call
C. Recognition of Visitors
1. Resolution Honoring Women’s Basketball Team 2. Approve Retirement Resolution for Marie Baker (BR 7500) 3. Approve Retirement Resolution for (Dean) Frank Coffman (BR 7501) 4. Approve Retirement Resolution for Alicia Goral (BR 7502) 5. Approve Retirement Resolution for Pamela Gordon (BR 7503) 6. Approve Retirement Resolution for Jessica Jones (BR 7504) 7. Approve Retirement Resolution for Russell Knodle (BR 7505) 8. Approve Retirement Resolution for Gary Prellwitz (BR 7506) 9. Approve Retirement Resolution for Loren Raymer (BR 7507) 10. Approve Retirement Resolution for Glenn Stech (BR 7508) 11. Approve Retirement Resolution for Rebecca Whitlow (BR 7509) 12. Approve Retirement Resolution for Darla Woolbright (BR 7510)
D. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
E. Reconvene Open Meeting
F. Possible Action Items as a Result of Closed Session
G. Communications and Petitions (Public Comment)
H. Approval of Minutes 1. Committee of the Whole Minutes - March 12, 2018 2. Regular Board Meeting Minutes - March 27, 2018
I. Adjourn Final Meeting of Present Board
Rock Valley College Board of Trustees April 24, 2018 Page 1 of 4
Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214
April 24, 2018
REORGANIZATION MEETING
A. Call to Order by Chairperson of Retiring Board B. Roll Call by Secretary of the Retiring Board C. Certification of Audit and Board Minutes and Policies by Secretary D. Adjournment of Retiring Board, sine die E. Convening of new board by ranking hold-over officer from retiring Board who shall serve as temporary Chairperson F. Election of Chairperson of Board G. Election of Vice Chairperson H. Election of Secretary I. Appointment of Treasurer J. Appointment of Attorney K. Adoption of Policies of the Board L. Appointment of Bank Depository(s) M. Appointment of Auditor(s) N. Appointment of Board of Trustees Liaison to Foundation O. Appointment of the ICCTA Representative P. Appointment of Representative of Finance Topics at Committee of the Whole Q. Appointment of Representative of Operations Topics at Committee of the Whole R. Appointment of Representative of Teaching, Learning and Communications Topics at Committee of the Whole S. Setting the Schedule of Regular Meetings for the Next Calendar Year T. Adjourn
Rock Valley College Board of Trustees April 24, 2018 Page 2 of 4
Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214
REGULAR BOARD MEETING Immediately Following the Reorganization Meeting April 24, 2018
AGENDA
A. Call to Order
B. Roll Call
C. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
D. Reconvene Open Meeting
E. Possible Action Items as a Result of Closed Session
F. Communications and Petitions (Public Comment)
G. General Presentations
H. Action Items 1. Approve Travel Reimbursement for Trustees and/or Employees – N/A 2. Claims Sheet #750 (BR 7511) (Check Register-March) 3. Purchase Report #727 (BR 7512) a. Purchase Report #727-A – FY18 Purchases b. Purchase Report #727-B – FY18 Capital Purchases 4. Personnel Report #725 (BR 7513) 5. Approve New Board Policy 5:10.150 Bond Record Keeping (BR 7514) 6. Approve Authorization to add Bowling as an NJCAA Sport (BR 7515) 7. Approve Operating Agreement with Northern Illinois Bowling Proprietors Association (BR 7516) 8. Approve Revised Sub-award Contract with Goodwill Industries of IL-One Stop Grant (BR 7517) 9. Approve FY19 Capital Projects (BR 7518) 10. Approve First Amendment to Intergovernmental Agreement with the Capital Development Board (CBD) for Funding of the CLI Addition and Renovation Project (BR 7519) 11. Approve Closed Session Minutes Through March 27, 2018 (BR 7520)
Rock Valley College Board of Trustees April 24, 2018 Page 3 of 4
I. Other Business 1. New Business 2. Unfinished Business
J. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report
K. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
L. Reconvene Open Session
M. Possible Action Items as a Result of Closed Session
N. Date of Next Regular Meeting: May 22, 2018, 5:15 p.m., Educational Resource Center, Performing Arts Room, Room 0214
O. Adjourn
Patrick Murphy, Board Chair
Rock Valley College Board of Trustees April 24, 2018 Page 4 of 4
RESOLUTION
In recognition of the Rock Valley College Women’s Basketball Team
WHEREAS, for the sixth time in the last seven seasons the RVC women’s basketball team qualified for the NJCAA Division III national tournament;
WHEREAS, the RVC women’s basketball team finished in second place at this year’s national tournament;
WHEREAS, the RVC women’s basketball team has won eight straight conference titles, and is 93‐6 in conference play over the last eight seasons;
WHEREAS, head coach Misty Opat has now won 226 games in nine seasons at RVC and is 16‐2 in 18 career NJCAA tournament games;
THEREFORE, be it resolved that the Rock Valley College Board of Trustees bestows its congratulations to Coach Misty Opat, and all of the women’s basketball student‐athletes on their tremendous accomplishments and successes during the 2017‐2018 season.
GIVEN under our hand and seal this 24th day of April 2018.
______Chairperson
Attest
______Secretary ROCK VALLEY COLLEGE Board Report #7500 April 24, 2018 RESOLUTION Upon the Retirement of Marie Baker
WHEREAS, Marie Baker began her employment on August 21, 1989 as Faculty in Nursing; and
WHEREAS, she taught courses at all levels in the nursing program: first, second, third and fourth semesters, and twice served as Academic Chair; and
WHEREAS, Marie was part of curriculum revision in 2001 and in 2017; notably creating a Health Assessment course; and
WHEREAS, she participated in preparing for ACEN accreditation by working on Standards One and Four and co-writing for Candidacy status; and
WHEREAS, Marie served as preceptor to six graduate nurse educator students from various programs; and
WHEREAS, she served on and chaired multiple Peer Review Committees both in nursing and outside the department, and because of her knowledge and experience, she mentored numerous new nursing faculty throughout her tenure; and
WHEREAS, Marie served on multiple college-wide committees at various times including Assessment, Academic Affairs, Employee Development, Retention, and Legislative Committees; and
WHEREAS, she participated in the planning of the renovated Nursing Lab in CL II; and WHEREAS, Marie served for 15 years as Commencement Marshall; and WHEREAS, she participated in a science grant program with RPS 205, presenting on coronary angioplasty and stent replacement; and
WHEREAS, Marie is a member of the Sigma Theta Tau Nursing Honors Society, participated on the Winnebago County Emergency Response Team; and
THEREFORE, be it now resolved that Marie take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7501 April 24, 2018
RESOLUTION Upon the Retirement of Dean Frank Coffman
WHEREAS, Dean F. Coffman began his employment on August 19, 1996 as Faculty in the English Department; and
WHEREAS, he shaped the Valley Forge into a nationally award-winning newspaper, dedicating himself to advising students rather than censoring or shaping their editorial views; and
WHEREAS, Dean, best known as Frank, has published prolifically in the areas of scholarly papers, fiction and poetry, becoming well-known for his work in fantasy and weird fiction, and most especially as an expert on Robert E. Howard; and
WHEREAS, he developed and copyrighted the CRISP Method of Sentence Revision and founded the Weird Poets Society; and
WHEREAS, Frank was a routine presenter at national conventions, especially the National College Media Convention where, according to convention officials, his session was “among the best-attended of our program” in 1999; and
WHEREAS, he is a certified field investigator and member of the Strike Team for Area Research for the Mutual UFO Network, a member of Sons of the Mayflower, Sons of Union Veterans of the Civil War, Sons of Confederate Veterans, Society of Hickory Golfers, Hickory Golfers Association, and the Honourable Company of Hickory Golfers; and
WHEREAS, his colleagues believe his knowledge in technology helped advance the Composition and Literature department and describe him as wise and intelligent; and
WHEREAS, Frank worked to invigorate the Honors Program, continuously promoted the installation of a Mac lab on campus, and was “a hard-working, law abiding educator and involved citizen of the general weal”; and
THEREFORE, be it now resolved that Frank take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7502 April 24, 2018
RESOLUTION Upon the Retirement of Alicia Goral
WHEREAS, Alicia Goral began her employment on January 1, 2008 as a part-time Clinical Instructor in the Nursing and Practical Nursing departments, and later became full-time Faculty in the Nursing department on August 16, 2008; and
WHEREAS, she taught first semester NRS 110 & NRS 111 and fourth semester NRS 225, instructing in all settings of the nursing program including theory, clinical, and skills lab; and
WHEREAS, Alicia was a preceptor to five graduate nurse educator students from various programs; and
WHEREAS, she participated in numerous committees, both college-wide and departmentally, including Faculty Council, numerous Search Committees, several Tenure Committees, Nursing Lab Committee, Nursing Admissions Committee, and as a Co-Facilitator for Alpha Delta Nu Nursing Honors Society; and
WHEREAS, Alicia actively participated in events specifically related to the division such as the annual Health Care Career Fair and Pinning Ceremony; and
WHEREAS, she worked with the nursing faculty to revise the nursing program curriculum in preparation for ACEN accreditation with its fall 2017 implementation; and
WHEREAS, Alicia incorporated PassPoint to NRS 225 to better prepare students for the NCLEX, resulting in a successful rise in pass rates; and
WHEREAS, she was an active member of Mercy Health At Home: Professional Advisory Committee and volunteered her time with St. Elizabeth’s Food Panty;
THEREFORE, be it now resolved that Alicia take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7503 April 24, 2018
RESOLUTION Upon the Retirement of Pamela Gordon
WHEREAS, Pamela Gordon began her employment on November 28, 2005 as a Temporary, Part-time Administrative Assistant II, in the Liberal Arts Office; then became a Continuous Part-time Administrative Assistant II, in the Aviation Maintenance Technology Office; and later became the Full-time Administrative Assistant II, in the Dental Hygiene Clinic on June 1, 2009; and
WHEREAS, she taught numerous class in the Business Department as an adjunct, such as: OFF 118 and 231; also PCI 106, 120, 125, and 140; and
WHEREAS, Pamela participated in the Professional Development Book Discussion which was sponsored by Academic Affairs & Social Justice Equity Committee; and
WHEREAS, she created and organized the central filing systems for both the Aviation Maintenance Technology and the Dental Hygiene departments; and
WHEREAS, Pamela fine-tuned the enrollment and registration process of the Aviation Maintenance Technology program and organized admissions for the Dental Hygiene department; and
WHEREAS, she collaborated with the LifeScape liaison to schedule their clients in the Dental Clinic, providing access to oral care for seniors in our community; and
WHEREAS, Pamela supervised numerous student workers in the Dental Clinic; and WHEREAS, she developed a procedure to acquire clients’ X-rays from dental offices; and
WHEREAS, Pamela was the main point of contact in the Dental Clinic, welcoming with her pleasant demeanor, treating all with respect and professionalism, and had that special ability to get to know the clients, remembering them, and making them feel important; and
THEREFORE, be it now resolved that Pamela take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7504 April 24, 2018 RESOLUTION Upon the Retirement of Jessica Jones
WHEREAS, Jessica Jones began her employment on August 1, 2010 as the Managing Director in the Human Resources department; and
WHEREAS, she was named Executive Director of Human Resources effective July 1, 2013; and
WHEREAS, Jessica led a team of RVC employees from multiple departments to replace the former Administrative Policy Manual with the new Board Policy Manual in 2014; and
WHEREAS, she accepted additional responsibilities and was named Vice President of Human Resources effective May 1, 2014; and
WHEREAS, Jessica continued to lead the College in new initiatives, including the creation of the on-site wellness clinic for employees, now known as RVCare; and
WHEREAS, she led the Presidential Search Committee that brought Dr. Douglas Jensen to Rock Valley College in the fall of 2016; and
WHEREAS, she was named Vice President of Human Resources & Chief Human Resources Officer (CHRO) effective January 1, 2017; and
WHEREAS, Jessica served on multiple college-wide committees including the Educational Development Committee and was a mentor to athletes in the program sponsored by Student Services from 2011 to 2013; and
WHEREAS, she served her community in numerous ways including holding the position of vice-president and chairman of the RAMM scholarship banquet for 15 years; and
WHEREAS, Jessica always came to work with a beautiful smile that stayed all day, and had a way of turning any negative situation into a positive by saying, “I have an opportunity for you.”; and
THEREFORE, be it now resolved that Jessica take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7505 April 24, 2018
RESOLUTION Upon the Retirement of Russell Knodle
WHEREAS, Russell Knodle began his employment on August 23, 1999 as Faculty in the Automotive Department; and
WHEREAS, he was the chair of the department for the academic years of 2012, 2013 and 2014; and
WHEREAS, Russell was instrumental in maintaining certification in the National Automotive Technicians Education Foundation (NATEF) for his entire tenure at Rock Valley College; and
WHEREAS, during one semester he taught all of the college level classes when one faculty member was on sabbatical and the adjunct fell ill; and
WHEREAS, Russell held numerous Automotive Service Excellence (ASE) certifications and was a member of many professional associations, including NIASE, ICAIA, NACAT and IATN; and
WHEREAS, he willingly served the college community by serving on probationary faculty committees and assisting with dual credit reviews and site visits, outcome assessments and program reviews, as well as created several databases utilized by Technical programs; and
WHEREAS, holding the distinction of an ASE Master Certified Technician for 35 years, Russell is regarded by colleagues as “the most knowledgeable technician in the entire area that RVC serves”; and
THEREFORE, be it now resolved that Russell take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7506 April 24, 2018
RESOLUTION Upon the Retirement of Gary Prellwitz
WHEREAS, Gary Prellwitz began his employment on August 3, 2015 as a Programmer/Analyst in the Information Technology Programmers Support Group Department; and
WHEREAS, Gary quickly took on responsibilities as needed and became an outstanding member of the team; and
WHEREAS, he and others conscientiously worked to keep payroll systems functioning smoothly and error free; and
WHEREAS, Gary stepped up when the call came to revamp course sections’ unit costing; and
WHEREAS, he maintained a strong sense of professionalism in his dealings with other employees around campus; and
WHEREAS, Gary’s last project was to help bring to life the new web-based data entry page for Budget Officers, feeding this information to the Financial Planning Model; and
WHEREAS, Gary has become a trusted, highly regarded Programmer/Analyst and is truly missed; and
THEREFORE, be it now resolved that Gary take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7507 April 24, 2018
RESOLUTION Upon the Retirement of Loren Raymer
WHEREAS, Loren Raymer began his employment on April 11, 1988 as HVAC Mechanic in the Plant Operations & Maintenance Department; and
WHEREAS, he improved the reliability and condition of the campus HVAC systems and kept the indoor environment on campus comfortable for all; and
WHEREAS, Loren was committed to his work, to the point of sacrificing his vacation time on several occasions; and
WHEREAS, in June of 2006 he left his boiler house position on campus and became the FPOM team lead at the Stenstrom Center for Career Education; and
WHEREAS, Loren oversaw several remodel projects and improved the operating systems and conditions at Stenstrom Center; and
WHEREAS, he dependably and amicably served the needs of Rock Valley College; and WHEREAS, Loren has always been committed to the success of Rock Valley College; and
THEREFORE, be it now resolved that Loren take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
ROCK VALLEY COLLEGE Board Report #7508 April 24, 2018
RESOLUTION Upon the Retirement of Glenn Stech
WHEREAS, Glenn Stech started at RVC TV Services in the ERC the summer of 1989 as a student worker. He began his full time employment on July 1, 1992 as an Audio Visual Support Specialist in the ERC; and
WHEREAS, he was moved into the Information Technology department in 2000 and became known as the Red Headed Step Child of IT; and
WHEREAS, Glenn was commended for prompt delivery and pickup of equipment as well as showing how everything worked. Glenn always created a well-organized environment while being a gracious, invaluable team member; and
WHEREAS, he represented RVC well as evidence provided by fellow workers states that he is well liked, friendly and versatile. He was always willing to help others even when extremely short notices were given; and
WHEREAS, Glenn’s AV expertise was needed at countless events. His position required him to do something as simple as setting up a microphone or as complicated as making sure that AV ran smoothly at RVC’s graduation ceremonies. He also made sure that all conferences at RVC ran smoothly, including ones that involved his attendance. His AV expertise was always needed, so much in fact that on many occasions he wasn’t able to partake in the knowledge dispersed at RVC conferences; and
WHEREAS, he supervised and trained student workers to become independent problem solvers when he was absent. He trained them so well that his student worker Rachel Schier received the first Student Worker of the Year award; and
WHEREAS, Glenn’s link with the students at RVC brought Glenn to becoming the advisor of the Japanese Multimedia Club; and
THEREFORE, be it now resolved that Glenn take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______ROCK VALLEY COLLEGE Board Report #7509 April 24, 2018
RESOLUTION Upon the Retirement of Rebecca N. Whitlow
WHEREAS, Rebecca “Becky” Whitlow began her 20-plus year journey at Rock Valley College in October of 1994; and during these early years worked as part-time senior clerk for the Vocational Welding Department and worked on various Vocational and Technical Education programs and initiatives; and WHEREAS, in September 2000, she was promoted from part-time secretary of Vocational Technical Educated Targeted Populations to full-time Access Services Library Assistant and served students, staff, and community patrons in various library-related positions for 17 years, retiring June 1, 2017; and WHEREAS, in August of 2004 Becky enrolled in the Shared Training and Recognition Skills program, also known as STARS, graduating from the program in May of 2005; and WHEREAS, on July 1, 2006, Becky was hired as Access Services Coordinator of circulation services, course reserves, and interlibrary loan which gave her responsibilities to schedule staff, hire and train student workers, and provide customer service; and WHEREAS, Becky’s college service included three years of involvement as secretary and treasurer of the Friends of Estelle M. Black Library from 2007-2010 and service on the Educational Development Committee, regularly attending trainings to improve her campus knowledge and library skills; and WHEREAS in the midst of significant work responsibilities, Becky completed her Associate degree with honors in 2010; and WHEREAS, Becky will enjoy having more time to garden, read, and spend time with her husband and grandchildren; and THEREFORE, be it now resolved that Becky take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees: BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead; GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______ROCK VALLEY COLLEGE Board Report #7510 April 24, 2018
RESOLUTION Upon the Retirement of Darla Woolbright
WHEREAS, Darla Woolbright began her employment on June 18, 2002 as a part-time temporary employee in the Financial Services department; and later became a full-time Senior Accountant in the Financial Services department on July 16, 2003; and
WHEREAS, she was the “go-to” person for fiscal administration of grants and assisting departments with billing, reporting, and budgeting; and
WHEREAS, Darla was dedicated to the monthly, quarterly, and annual accounting functions; and
WHEREAS, she provided excellent customer service, and was instrumental in creating a user-friendly worksheet for departments to utilize in the grant close-out process; and
WHEREAS, Darla contributed to the work papers for the Comprehensive Annual Financial Report (CAFR), and was a member of the Financial Services team responsible for creating award-winning CAFRs for the past eleven years; and
WHEREAS, she received an Employee of the Quarter award during her employment at RVC to recognize her dedication, reliability, and collaboration with her peers; and
WHEREAS, Darla created lasting relationships with her co-workers and peers; and WHEREAS, she looks forward to spending more time with her children and grandchildren, as well as attending her monthly meetings with her high school classmates; and
THEREFORE, be it now resolved that Darla take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead;
GIVEN under our hand and seal this 24th day of April 2018.
Chairperson ______
Attest
Secretary ______
Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, March 12, 2018
Minutes
A. Call to Order: The meeting was called to order at 6:30 p.m. by Board Chair Patrick Murphy.
B. Roll Call: Trustees present: Mr. Michael Dunn, Jr. Mr. John Nelson Mr. Paul Gorski Ms. Jennifer Ray Mr. Patrick Murphy Mr. Bob Trojan Mr. Devin Saunders, Student Trustee
Leadership and others present: Ms. Ann Kerwitz, Assistant to the President Ms. Beth Young, Vice President and Chief Financial Officer Mr. Dave Costello, Executive Director, Communications and Marketing Dr. Douglas Jensen, President Dr. Howard Spearman, Vice President of Student Services Ms. Janet Taylor, Executive Director, Facilities, Plant Operations and Maintenance Mr. Jim Ryan, Vice President and Chief Operations Officer Mr. Joe Drought, RVC Chief of Police Mr. Joe Simpson, Director, Human Resources, Operations Mr. Matt Gardner, Attorney, Robbins Schwartz Mr. Michael Papp, Director of Business Services Ms. Rhonda Meyer-Boeke, Director, Financial Services Ms. Susan Busenbark, Vice President and Chief Academic Officer
C. Communications and Petitions (Public Comment): There were none.
D. Review of Minutes: Committee of the Whole, February 12, 2018: There were no suggested changes to the minutes.
E. Teaching, Learning & Communications Discussion: Board Liaison Trustee Lynn Kearney 1. Running Start Agreement: Harlem School District: Trustee Kearney stated this is the standard Running Start agreement. Harlem has returned to the program after having dropped out for a couple years because it wasn’t financially beneficial for the district. Dr. Julie Morris is more involved through the Regional Office of Education (ROE). There are more interested families and she thought it was a good time for them to come back to the program. Dr. Jensen stated another reason is that Superintendents are moving toward regional pathways and see the program as a valued proposition. Seven out of nine school districts participate in the program. There were no further comments.
Trustee Kearney stated the KPI for Assessment of Student Learning will be presented at the April Committee of the Whole meeting.
F. Finance Discussion: Board Liaison Trustee Bob Trojan 1. Purchase Reports: a. Purchase Report #726-A: Trustee Gorski asked if the Engineering Our Future (EOF) contractual service contract will have performance metrics. VP/COO Ryan confirmed that the contract does have performance measurements and metrics that will be reported as part of the grant with the Community Foundation
Minutes-Board of Trustees Committee of the Whole, March 12, 2018 Page 1 of 4
of Northern Illinois (CFNIL) and the Rockford Area Economic Development Council (RAEDC). This is a grant-funded expense in the second year of a three year grant. There is no expense to the College. Some brief discussion took place on the definition of internship. Dr. Jensen clarified that this is mostly for students that obtain a mentor and an internship. Lawn care services: Three bids have been received and a recommendation of award will be made at the March Board of Trustees meeting. PEC sound system: Proposals have been received, and staff are currently working with IMEG to discuss project scope and fees. Starlight Theatre: The purchase order with Unisystems is an annual inspection for the roof system. The higher cost is due to the replacement of the 15 year old original computer system.
b. Purchase Report #726-B: Addendum for Athletic Equipment: The blanket purchase order increase with BSN Sports was driven primarily by increased participants on the baseball team, costs for the upcoming national basketball tournament, and to cover invoices for the remainder of this fiscal year.
There were no further comments on the Purchase Reports.
2. Cash and Investment Report: There were no comments.
3. Review Travel Reimbursement Exceed Maximum Amount: There were no comments.
4. Revision to Board Policy 5:10:130 Reimbursement of Travel, Meal and Lodging Expenses (Second Reading): Board Chair Murphy stated this board policy revision will be voted at the regular March Board meeting so we don’t have to continually update the administrative policy. There were no changes since the first reading. There were no questions or comments on this second reading.
5. New Board Policy 5:10:150: Bond Record Keeping (First Reading): College attorneys recommended that this policy become the actual procedure. The College auditors originally recommended developing this policy from the College’s bond firm. Trustee Kearney prefers to see all the paperwork that goes along with a policy when it is created, as well as reasons stating the purpose and why it was recommended. Attorney Matt Gardener stated that this language is embedded in the 2015 bond resolution stating that it was a board policy. The policy was approved in 2015 and is currently not in the Board Policy Manual. CFO Young explained that the board policy provides details on how the bond records will be maintained and administered. There were no further comments.
6. Impact of Tax Reform on Debt Issuance: Information Item: The U.S. Tax code no longer allows for tax-exempt advance refunding. The current debt structure included an advanced refunding of the 2015D bonds in 2023. The College will not be able to do the advance refunding. In order to maintain the board advised $12M dollar figure of debt service payment, the College will need to restructure bonds. This does not need to occur until 2022. There were no further comments.
G. Operations Discussion: Board Liaison Trustee Michael Dunn, Jr. 1. Revision to Board Policy 3:10.020, 4:10.020 Prohibition of Sexual Discrimination, Harassment and Misconduct (Second Reading): VP/COO Ryan stated this policy revision reflects the state law changes made in November 2017. There were no changes between the first and second reading. Trustee Kearney asked how we are following the policy with regard to the choice being given to students to speak to a female or male. Dr. Howard Spearman confirmed that the College adheres to the policy that affords anyone the choice of speaking to a female or male Title IX appropriate staff. Another Title IX investigator has been added, along with assistance from Dr. Spearman who reminded that we always have the option of training more Title IX persons. There were no further comments.
Quarterly Update-RVCare Clinic: VP/COO Ryan gave the first quarterly update and announced that Rockford Consulting is present for questions. Trustee Gorski remarked that he had no questions after reading the update that was placed at each seat at the table. Trustee Kearney requested that the health information for the numbers of patients that were dependents versus employees be broken out. VP/COO Ryan stated that they would look into Minutes-Board of Trustees Committee of the Whole, March 12, 2018 Page 2 of 4
that, but there may be HIPAA reasons for not breaking down the information. Trustee Gorski suggested that June might be a better time for reporting after the flu season has ended, and noted that the numbers might be lower as there are less students and staff on campus in the summer months. VP/COO Ryan noted that as we get more data we will begin seeing better trend information.
Mr. Ryan Brauns of Rockford Consulting will identify patient testimonies on satisfaction of the clinic, without violating HIPPA rights. Initial employee survey comments indicated clinic hours that are currently designated. Some employees have requested to have more open hours. The clinic was able to help patients on site, keeping them out of the emergency room, especially during the flu season. There were no further comments.
2. Amendment to BR #7140 (College Hours of Operation): VP/COO Ryan stated this reflects amending the calendar year 2018-19, as well as 2019-20, to align with the academic calendar year which we are not amending. This board report shows the dates the College is open for operations over winter break. Vacation usage for employees during this time is at the discretion of the individual supervisor. Trustee Kearney repeated that she will again vote no to keeping the College open. President Jensen stated that between holidays and the start of classes is when we are making the last efforts for enrollment for the semester. The timeline is also used to get students to register for the beginning of the semester. President Jensen also noted that we may look at moving Spring semester back a week in the future to align with other community colleges. Trustee Gorski also stated that, with respect of trying to meet the goal of increasing our enrollment, perhaps we should look at a later start to the spring semester. There were no further comments.
3. Summer Flex Days for Full-time ESP, SSA, PSA and Administrative Staff (referencing BR# 7405): VP/COO Ryan is recommending no change in the administration of this policy, which was easily managed, with staff taking desired time off as approved by supervisors. There were no further comments.
4. Board Personnel Report: VP/COO Ryan made note of the many placeholders on the personnel report which staff will make recommendations to fill by the March regular board meeting. Trustee Kearney questioned an August 6, 2018 resignation which Dr. Jensen explained happens so that faculty members can still teach for the summer. This practice is not uncommon. There were no further comments.
5. Request for Proposals: Comprehensive Facilities Master Plan (FMP): VP/COO Ryan stated that every five years the ICCB requires a recognition evaluation, the last being in 2016. Last year in 2017, we updated the Facilities Master Plan only to reflect the completed facilities we have added on main campus and our satellite campuses. Staff was now requesting that the board approve authority for the College to solicit proposals. VP/COO Ryan recommended we solicit a team or full-service firm that has architectural, planning, and engineering expertise. Chair Murphy preferred that the project budget is not added to proposals. VP/COO Ryan stated that the budget would not be part of the proposals, and that the College would target firms that work with higher educational institutions. There were no further comments.
6. Colman Village Update: VP/COO Ryan provided an overall update on the Colman Village Project through a PowerPoint presentation. Trustee Gorski voiced his support for the project, and asked if the City’s home rule vote could impact the project. VP/COO Ryan stated that the primary funds that the City is utilizing for the project comes from their CIP sales tax, redevelopment fund, and grant funding, so it shouldn’t have an impact. Trustee Nelson also expressed his support for the project.
Trustee Trojan stated that this initiative is very important to the manufacturing community of our region, and that he is excited to see progress. Trustee Gorski asked the status of the NCATC mapping study. VP/COO Ryan stated that we should receive the first draft of the study in April. Trustee Gorski requested that once it is complete, to provide the Board of Trustees with an update on the findings. VP/COO Ryan stated this would be done. VP/COO Ryan noted that the project is ambitious with respect to funding and timelines, and that there were a considerable amount of external factors that will drive the timeline, including tax credit investor interest, environmental remediation progress, and financing. Trustee Kearney requested that the PowerPoint presentation be sent to all the Trustees. VP/COO Ryan stated this would be done. There were no further comments. Minutes-Board of Trustees Committee of the Whole, March 12, 2018 Page 3 of 4
8. College and Community Events Calendar: There were no comments.
Trustee Remarks:
Board Chair Murphy announced that RVC is hosting the NJCAA Division III National Basketball Tournament.
Trustee Kearney commented that the Regional Science Olympiad, held on main campus, was very successful with more than 600 excited students attending, and commended the College for holding it so many years. Also, it was very well attended by the private schools, as Keith Country Day came for the first time. There was standing room only. Disappointedly, there was no news coverage of the event.
Trustee Gorski asked President Jensen if the unit cost and math formula has been reviewed with faculty. Dr. Jensen deferred to Faculty President Roger Hergert, who responded yes, that the information regarding fixed and variable costs were reviewed with faculty by the Administration, and that he does not disagree with the calculation. President Jensen asked VP/CAO Susan Busenbark to confirm that the unit cost calculation at RVC is based on the ICCB unit cost model previously used. VP/CAO Busenbark did confirm that the RVC unit cost is, in fact, based on the ICCB model. Dr. Jensen reminded that it is important not to view it as a single yearly number, rather moving toward a five-year average.
H. Adjourn to closed session to discuss: 1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act: There was no closed session.
I. Other Business: There was no other business. 1. New Business 2. Unfinished Business
J. Next Committee of the Whole meeting: April 09, 2018, 6:30 p.m.; Woodward Technology Center, Room 1322.
K. Next Regular Board of Trustees meeting: March 27, 2018, 5:15 p.m.; Educational Resource Center, Performing Arts Room (PAR), Room 0214.
L. Adjourn: At 7:50 p.m. Trustee Gorski made a motion, seconded by Trusted Kearney to adjourn the meeting. All voted in favor by unanimous voice vote and the meeting was adjourned.
______Patrick Murphy, Board Chair
Minutes-Board of Trustees Committee of the Whole, March 12, 2018 Page 4 of 4
Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114
Board of Trustees Meeting March 27, 2018
Call to Order
The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, March 27, 2018 at 5:17 p.m. The meeting was called to order by Board Chair Patrick Murphy.
Roll Call
The following members of the Board were present at roll call:
Mr. Patrick Murphy Mr. Bob Trojan Ms. Jennifer Ray Mr. Paul Gorski Mr. Michael Dunn, Jr. Student Trustee Devin Saunders
The following member of the Board was absent: Ms. Lynn Kearney
Trustee Gorski asked that the minutes reflect that Trustee John Nelson entered the meeting at 5:18 p.m.
Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Ms. Ann Kerwitz, Assistant to the President; Attorney Joe Perkoski.
Adjourn to Closed Session
A closed session was not held.
Communications and Petitions (Public Comment)
No one asked to address trustees.
Recognition of Visitors
1. Presentation of Professional Development Award to Sergeant Rick Jenks – Chief Joe Drought.
Since both Sergeant Jenks and Chief Drought were unable to be present, President Doug Jensen explained that Sergeant Jenks has completed the Illinois Emergency Management Agency
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 1 of 8
(IEMA) Professional Development Series, which took several years, noting that this accomplishment is a major step in the direction of becoming an accredited Illinois Professional Emergency Manager.
2. Recognition of Tim Spielman – 15 years as Advisor to Phi Theta Kappa
President Jensen recognized Mr. Tim Spielman, manager of academic & transfer advising, for his 15 years of service as advisor to the RVC chapter of the Phi Theta Kappa academic honor society.
3. Recognition of Newly Tenured Faculty
At varying times throughout the meeting, Cheryl Miller, Elroy Hilbert, Lucas Greenlee and Todd Dailing, all newly tenured faculty, entered the meeting and were recognized by Chief Academic Officer Susan Busenbark and President Doug Jensen. Several others who also received tenure were unable to attend due to evening teaching assignments or illness.
General Presentations
There were no general presentations.
Approval of Minutes
A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve the minutes of the following meetings:
1. February 12, 2018 Committee of the Whole Meeting 2. February 27, 2018 Regular Board Meeting
The motion to approve minutes of the two meetings was approved by unanimous voice vote.
Other Action Items
1. BR 7489 – Approve Travel Reimbursement – Exceed Maximum Amount
The Board Report reads in part: It is recommended that the Board of Trustees approve the February 2018 travel reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $182.25.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7489 as presented.
The motion was approved by unanimous roll call vote.
2. BR 7490‒ Claims Sheet #749
The Board Report reads in part: It is recommended that the Board of Trustees approve the claims sheets from the Ellucian check register from February 1, 2018 to February 28, 2018. The total is $1,935,685.47.
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 2 of 8
A motion was made by Trustee Trojan, seconded by Student Trustee Saunders, to approve Board Report 7490.
The motion was approved by majority roll call vote. Trustees Dunn, Ray, Trojan, and Murphy voted yes. Trustees Gorski and Nelson voted no. Student Trustee Saunders voted yes (advisory).
3a. BR 7491-A ‒ Purchase Report #726-A – FY18 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7491-A, Purchase Report #726-A.
$ 39,000.00 A. Process and Strategy Professional Service, Rockford, IL $ 17,000.00 B. Crimson Valley Landscaping, Rockford, IL $ 22,029.00 C. Uni-Systems Engineering, Minneapolis, MN
Trustee Gorski, made a motion, seconded by Trustee Trojan, to approve Board Report 7491-A, Purchase Report #726-A.
Chief Financial Officer Beth Young explained that the vendor under Item A, Process and Strategy Professional Service, was previously listed as Bob Guirl. President Jensen added that the expenditure is related to developing internships for the RAEDC and Community Foundation of Northern Illinois grant for the engineering program.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Ray, Trojan and Murphy voted yes. Trustee Nelson voted no. Student Trustee Saunders voted yes (advisory).
3b. BR 7491-B ‒ Purchase Report #726-B – FY18 Addendums
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked item for purchase on Board Report 7491-B, Purchase Report #726-B.
$ 17,766.48 A. BSN Sports, Dallas, TX – Addendum to PO B8794
Trustee Gorski made a motion, seconded by Trustee Ray, to approve Board Report 7491-B, Purchase Report #726-B.
The motion was approved by unanimous roll call vote.
4. BR 7492‒ Personnel Report #724
The Board Report reads in part: It is recommended that the Board of Trustees approve the personnel actions as itemized on Board Report 7492.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7492, Personnel Report #724 as presented.
Trustee Nelson commented that he would like to see more stability in personnel rather than the current revolving door, and hopes that staff aren’t leaving due to the college’s lack of money.
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 3 of 8
The motion was approved by unanimous roll call vote.
5. BR 7493 –Board Policy 3:10.020, 4:10.020 - Prohibition of Sexual Discrimination, Harassment and Misconduct (Second and Final Reading)
The Board Report reads in part: It is recommended that the Board of Trustees adopt, by resolution, the updated Board Policy 3:10.020, 4:10.020 – Prohibition of Sexual Discrimination, Harassment and Misconduct. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7493, Board Policy 3:10.020, 4:10.020-Prohibition of Sexual Discrimination, Harassment and Misconduct as presented.
Attorney Perkoski confirmed that with approval of this Board Report, the college will be in compliance with state law.
The motion was approved by unanimous roll call vote.
6. BR 7494 – Revised Board Policy 5:10.130 – Resolution Approving Revised Travel Reimbursement Policy (Second and Final Reading)
The Board Report/Resolution reads in part: The Illinois General Assembly enacted Public Act 99-0604, known as the “Local Government Travel Expense Control Act,” which Act became effective on January 1, 2017. Pursuant to the Act, non-home rule units of local government, including school boards, are required to establish regulations with respect to allowable travel expenses. The Board of Trustees has prepared the revised Board Policy No. 5:10.130 which regulates the reimbursement of all travel, meal and lodging expenses of Board members, administrators, and employees. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7494, Board Policy 5:10.130-Resolution Approving Revised Travel Reimbursement Policy.
The motion was approved by unanimous roll call vote.
7. BR 7495 – Bond Record Keeping Policy - First Reading
The Board Report reads in part: It is recommended that the Board of Trustees approve the new Board Policy 5:10.150, Bond Record Keeping. Attorney Reviewed.
Since this is a first reading, no vote was taken.
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 4 of 8
8. BR 7496 – Amendment to Board Report #7140 - College Hours of Operation
The Board Report reads in part: It is recommended that the Board of Trustees approve the following amendment to Board Report #7140, first approved by the Board of Trustees on September 23, 2014:
COLLEGE HOURS OF OPERATION - CALENDAR YEAR 2018-2019 2018 Fall Semester: Dec. 22 – 25, 2018 No Classes/College Closed Dec. 26 – 28, 2018 No Classes/College Offices Open Dec. 29, 2018 – Jan. 1, 2019 No Classes/College Closed
COLLEGE HOURS OF OPERATION - CALENDAR YEAR 2019-2020 2019 Fall Semester: Dec. 21 – 25, 2019 No Classes/College Closed Dec. 26 – 27, 2019 No Classes/College Offices Open Dec. 28, 2019 – Jan. 1, 2020 No Classes/College Closed
The Academic Calendars for 2018-2019 and 2019-2020 remain unchanged.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7496 as presented.
In response to a question from Trustee Gorski, President Jensen confirmed that the college will be open between the Christmas and New Year’s holidays. No major changes were made to the document since the March 12 Committee of the Whole meeting.
The motion was approved by majority roll call vote. Trustees Dunn, Ray, Trojan and Murphy voted yes. Trustees Gorski and Nelson voted no. Student Trustee Saunders voted yes (advisory).
9. BR 7497 – 2018 Summer Flex Days for Full-time ESP, SSA, PSA and Administrative Staff
The Board Report reads in part: It is recommended that the Board of Trustees approve 2018 Summer Flex days for Full-time ESP, SSA, PSA and Administrative Staff to be used between May 14, 2018 and August 10, 2018.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7497 as presented.
The motion was approved by unanimous roll call vote.
10. BR 7498 – Request for Proposals: Comprehensive Facilities Master Plan
The Board Report reads in part: It is recommended that the Board of Trustees authorize staff to solicit requests for proposals from qualified architectural/engineering/planning firms to complete a Comprehensive Facilities Master Plan for the College. The funding source is the College’s contingency account.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7498 as presented.
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 5 of 8
The motion was approved by unanimous roll call vote.
11. BR 7499 – Running Start Program – Harlem School District #122
The Board Report reads in part: It is recommended that the Rock Valley College Board of Trustees approve the Running Start Intergovernmental Agreement with Harlem School District #122 effective March 27, 2018.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7499 as presented.
The motion was approved by unanimous roll call vote.
Other Business
1. New Business
There was no new business presented.
2. Unfinished Business
There was no unfinished business presented.
Updates/Reports
1. President’s Update
A report of the president’s activities and college events is included in the Board meeting packet. President Jensen explained that due to the absence of Coach Misty Opat this week, the women’s basketball team will be recognized at the April 24 regular Board meeting, and he will save his basketball tournament comments until then.
2. Leadership Team Updates
CFO Beth Young announced that the College has again received the Certificate of Achievement for Excellence in Financial Reporting (CAFR) award by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report for FY2017. This is the eleventh consecutive year that the College has received this award.
Chief Academic Officer Susan Busenbark introduced newly tenured faculty members Todd Dailing and Elroy Hilbert who teach in the Aviation Maintenance program. Both commented that they’re pilots and enjoy teaching at RVC, especially in the new facility.
3. Trustee Comments
Trustee Nelson commented that he is concerned about payment to Imperial Surveillance, its contract, and the company not paying prevailing wage; he has ideas how to address that. Chief Operating Officer Jim Ryan responded that the firm did pay prevailing wage.
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 6 of 8
Trustee Gorski indicated he would like to see copies of that firm’s wage report. COO Ryan confirmed that it was available. Trustee Gorski added that he would also like to see the plan for establishing partnerships with the community and businesses and how they all line up with the College’s goals. He also supports the Colman Village effort, but wants to avoid a conflict of interest outside of Board duties. He added that the defeat of the home rule referendum may affect the City of Rockford’s ability to meet its funding obligations, but working with partners should make that work.
Trustee Gorski added that it has been nearly one year since he was elected to the Board and thanked all who have made him feel welcome.
4. Student Trustee Report
Student Trustee Devin Saunders reported on activities of the Student Government Association (SGA), school clubs and organizations and his accomplishments as student trustee.
5. ICCTA Report (Illinois Community College Trustees Association)
Trustee Nelson announced that he had no report for the Board.
6. Foundation Liaison Report
Trustee Trojan stated that the RVC Foundation Board met today and discussed increasing the number of board members from 15 to 21. The Foundation has received many more scholarship applications from freshman, which means the word is getting out, and it expects to distribute more than $300,000 in scholarships this year.
7. Freedom of Information Act (FOIA) Report
The report was accepted as presented.
Trustee Nelson commented that it seems the College may have future litigation in one of the FOIA inquiries. College Attorney Joe Perkoski responded that he cannot comment, as he has no knowledge of the purpose of the FOIA request.
Adjourn to Closed Session
At 5:47 p.m., a motion was made by Trustee Dunn, seconded by Trustee Trojan, to adjourn to closed session for the purpose of discussing 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1) and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Ray, Trojan, and Murphy voted yes. Trustee Nelson voted no. Student Trustee Saunders voted yes (advisory).
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 7 of 8
Next Meeting
The next Committee of the Whole meeting will be held Monday, April 9, 2018, at 6:30 p.m. in the Woodward Technology Center, Room 1322.
The next Regular meeting and Reorganization meeting will be held Tuesday, April 24, 2018 at 5:15 p.m. in Room 0214 of the Educational Resource Center, known as the Performing Arts Room (PAR).
Adjournment
There being no further business to come before the Board, at 5:55 p.m., a motion to adjourn was made by Trustee Trojan, seconded by Trustee Nelson. The motion was approved by unanimous voice vote.
Submitted by Ann Kerwitz
______Michael Dunn, Jr., Secretary Patrick Murphy, Chairperson
Rock Valley College Board of Trustees Minutes of March 27, 2018 Page 8 of 8
MEMO TO: Rock Valley College Board of Trustees
FROM: Dr. Douglas Jensen
SUBJECT: College Treasurer
DATE: April 24, 2018
It is recommended that Beth E. Young, Vice President of Finance / Chief Financial Officer be appointed College Treasurer.
______Douglas J. Jensen, Ed.D. President
Board Approval:
______Secretary, Board of Trustees
MEMO TO: Rock Valley College Board of Trustees
FROM: Dr. Douglas Jensen
SUBJECT: College Attorney
DATE: April 24, 2018
It is recommended that Mr. Joseph J. Perkoski of Robbins Schwartz, Nicholas Lifton & Taylor, Ltd. be appointed as the College attorney.
______Douglas J. Jensen, Ed.D. President
Board Approval:
______Secretary, Board of Trustees
MEMO TO: Rock Valley College Board of Trustees
FROM: Douglas J. Jensen, President
SUBJECT: Board Minutes and Board Policies
DATE: April 24, 2018
This is to certify that the minutes and policies of the Rock Valley College Board of Trustees are true and are kept in conformity with the Board of Trustees Bylaws.
Douglas J. Jensen, Ed.D. President
Board Approval:
______Secretary, Board of Trustees
ROCKVALLEYCOLLEGE DISTRICT#511
BOARDPOLICYMANUAL
Approved: April8, 2014
INTRODUCTION
Rock Valley College Vision and Mission Statement
Rock Valley College Core Values
ARTICLE 1: BOARD OF TRUSTEES BYLAWS
1:10.010 Board Governance Section 1 Purpose of the Board Section 2 The College Governing Board Section 3 Authority for Operations Section 4 Authority and Responsibility of Members SectIon 5 Code of Conduct Section 6 Code of Ethics
1:10.020 Membership of the Board Section 1 Number and Selection Section 2 Election Section 3 Qualifications of Members Section 4 Student Trustee Section 5 Vacancies
1:10.030 officers Section 1 Number, Election, Eligibility,and Term Section 2 Chairperson Section 3 Vice Chairperson Section 4 Secretary Section 5 Treasurer Section 6 Removal
1:10.040 Meetings of the Board Section 1 Proclaiming ElectIon Winners Section 2 Reorganization MeetIng Section 3 Regular Meetings SectIon 4 Agenda for Regular Meetings Section 5 Special Meetings Section 6 Emergency MeetIngs
1:10.060
1:10.050
1:10.070
1:10.080
1:10.090
Section SectIon
SectIon Section
Section Section
Section Section
Section SectIon
Section Section Section
Section
Section SectIon
Section
Section
Contracts
The Section Committees
SectIon
Section
Section Board
Section Section
Section Amendments
Board
Policies
9
8
7
3
2
12
2 11
16 13 10
4 15
3 14
2 1 1
18
3 17
2 19
1
1
and
and
Special Closed
Waiver
Adjourned
Workshops/Board
Standing Open Budget
Recording
Checks Quorum
Contracts Communication
Special Board
Recognition
Finances Rules
Minutes
Policies
Suspension
Acting Intent
Communication
President
Emergency
and
Finances
the
to
of
Member
of
Adoption
Session
President
of
Hearings
Committees
Rearing
and
President of
the
and
Procedure
Committees
Policies
Notice
of
the
Meetings
Action
Depository
of
Public
Voting
Closed
Board
Visitors
Use and
with
of
of
Retreats
of
Closed
Meetings
Meetings
Board
the
Electronic
Board
Meetings
Policies
Means of ROCKVALLEYCOLLEGE BOARD POLICY 1:10.010
BOARD GOVERNANCE
Section 1. Purpose of the Board
The purpose of the Board of Trustees is to represent the public in determining what programs and services the College will offer, to whom, at what cost, with what priority, and to evaluate the performance of the organization.
Fundamental to the success of the College is the commitment of each Trustee to carry out his1/her responsibilities as an elected official charged with providing District residents a quality, fully accredited, comprehensive community college.
Section 2. The College Governing Board
The Board of Trustees of Community College District No. 511 has the legal authority and responsibility to govern the College in accordance with the fl/inc/s Pub/ic Community Co//egeAct, 110 ILCS805/1. The Board willappoint a President to organize and manage the institution within Board policy.
The Board of Trustees will encourage the President to seek the input of employees and the community in the development and updating of the College’s Strategic Long Range Plan. Such Plan will be approved annually by the Board of Trustees.
Section 3. AuthoriW for Operations
The Board of Trustees derives its authority to govern from Sections 3-31 through 3-43 of the fl//no/s Publlc Community College Act, 110 ILCS805/3-3 1 to 3-43. The Board will exercise all powers set forth in Sections 3-31 through 3-43 and all additional powers not inconsistent with the Illinois Public Community College Act
Section 4. Board Duties and Responsibilities
The job of the Board of Trustees is to govern, not manage, the College.
1 The use of the masculine pronoun in this document is for convenience and ease of use only; the masculine pronoun includes the feminine pronoun as well. 1: 10.010 A. Duties of the Board:
As the governing body of Community College District No. 511, the Board of Trustees is responsible for the development and adoption of Hoard policies and for making decisions related thereto. The Board’s authority in this area is final, subject to applicable statutory and regulatory limitations. The President is responsible for developing appropriate administrative procedures to effectuate Board policies.
The Board will seek input from members of the College community in the development of said policies.
Additionally,the Board of Trustees will:
1. Hire and work with the President, who will be the chief administrative officer of the College and the executive officer in dealing with the Board. Annually establish goals and evaluate the President’s performance.
2. Ensure efficient and effective development, operation and maintenance of the College.
3. Execute all duties and powers authorized by the I/finals Pub/ic Community Co//egeAct, 110 ILCS8OS/l etseq.
4. Direct the President to formulate and revise policies as necessary for Board consideration. The President will seek employee input as necessary and appropriate.
5. Annually review the financial performance of the College and cause an audit to be made.
6. Annually adopt the Financial Plan of the College.
7. Ensure the quality of education provided by the College.
8. Annually adopt a comprehensive Strategic Long Range Plan.
9. Annually review from the President a report on the Outcomes of the College.
10. Review matters recommended by the President and cause appropriate action to be taken.
11. Appoint legal counsel as needed. 1:10.010
B. Responsibilities of the Board:
1. Operate in all ways mindful of its civic Trusteeship obligation to the citizens of its College district.
2. Be the sole governing body of the College. In carrying out its governing responsibility, the Board, as a whole, will keep adequately informed about educational and other relevant issues, actively gathering and retaining necessary information to enhance the decision-making process.
3. Focus on intended long term outcomes.
4. Use the expertise of individual members to enhance the ability of the Board as a body.
5. Ensure the continuity of its governance capability through retraining, redevelopment, and the orientation of new members.
6. Make decisions, to the extent possible, on a consensus basis.
Section 5. Authority and Responsibility of Members
Trustees have authority when acting as a part of the Board of Trustees in a legal session or proceeding of the Board. No individual member of the Board of Trustees has the power to speak or act in the name of the Board unless authorized to do so by the Board of Trustees. Trustees will maintain confidentiality of privileged and confidential information including all information discussed in closed session meetings and other communications, such as attorney-client privilege communications. Trustees will strive to demonstrate personal integrity and ethical behavior in word and action.
Section 6. Code of Ethics
The Board of Trustees will conduct themselves in accordance with the State Officials and Employees Ethics Act (Public Act 93-6 15, effective November 19, 2003, as amended by Public Act 93-617, effective December 9, 2003), which is a comprehensive revision of State statutes regulating ethical conduct, political activities and the solicitation and acceptance of gifts by State officials and employees. 1: 10.010
A. Prohibited PoliticalActivities:
1. No officer or employee shall intentionally perform any prohibited political activity during any compensated time, as defined herein. No officer or employee shall intentionally use any property or resources of Rock Valley College in connection with any prohibited political activity.
2. At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity (i) as part of that officer or employee’s duties, (H)as a condition of employment, or (Hi) during any compensated time off (such as holidays, vacation or personal time off).
3. No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity.
4. Nothing in this Section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this Code of Ethics.
5. No person either (i) in a position that is subject to recognized merit principles of public employment or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club.
B. Gift Ban:
Except as permitted by this Article, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as “recipients”), shall intentionally solicit or accept any gift from any prohibited source, as defined herein, or which is otherwise prohibited by law or Policy. No prohibited source shall intentionally offer or make a gift that violates this Section. 1:10.010
Exceptions. Section 1:10.010(B) is not applicable to the following:
Opportunities, benefits, and services that are available on the same conditions as for the general public.
2. Anything for which the officer or employee, or his or her spouse or immediate family member, pays the fair market value.
3. Any (i) contribution that is lawfully made under the Election Code, or (H) activities associated with a fundraising event in support of a political organization or candidate.
4. Educational materials and missions.
5. Travel expenses for a meeting to discuss business.
6. A gift from a relative, meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual’sspouse and the individual’sfiancé or fiancée.
7. Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. tn determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: (i) the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; (H)whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and (Hi)whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. 1:10.010
8. Food or refreshments not exceeding $75 per person in value on a single calendar day; provided that the food or refreshments are (i) consumed on the premises from which they were purchased or prepared or (H)catered. For the purposes of this Section, ‘catered” means food or refreshments that are purchased ready to consume which are delivered by any means.
9. Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee), if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances.
10. Intra-governmental and inter-governmental gifts. For the purpose of this Act, “intragovernmental gift” means any gift given to an officer or employee from another officer or employee, and “inter-governmental gift” means any gift given to an officer or employee by an officer or employee of another governmental entity.
11. Bequests, inheritances, and other transfers at death.
12. Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than $100. Each of the exceptions listed in this Section is mutually exclusive and independent of every other.
Disposition of gifts. An officer or employee, his or her spouse or an immediate family member living with the officer or employee, does not violate this Policy if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, renumbered, or succeeded.
C. Definitions:
For purposes of this Code of Ethics, the following terms shall be given these definitions:
1. “Board” means the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKaIb, McHenry, Ogle and Stephenson Counties, Illinois. 1:10.010
2. “Campaign for elective office” means any activity in furtherance of an effort to influence the selection, nomination, election, or appointment of any individual to any federal, State, or local public office or office in a political organization, or the selection, nomination, or election of Presidential or Vice-Presidential electors, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (H) relating to collective bargaining, or (Hi)that are otherwise in furtherance of the person’s officialduties.
3. “Candidate” means a person who has filed nominating papers or petitions for nomination or election to an elected office, or who has been appointed to fill a vacancy in nomination, and who remains eligible for placement on the ballot at a regular election, as defined in section 1-3 of the Section Code, 10 ILCS5/1-3.
4. “Collective bargaining” has the same meaning as that term is defined in Section 3 of the illinois Public Labor Relations Ac4 5 ILCS315/3.
5. “Compensated time” means, with respect to an employee, any time worked by or credited to the employee that counts toward any minimum work time requirement imposed as a condition of his or her employment, but for purposes of this Policy, does not include any designated holidays, vacation periods, personal time, compensatory time off or any period when the employee is on a leave of absence. With respect to officers or employees whose hours are not fixed, “compensated time” includes any period of time when the officer is on premises under the control of the employer and any other time when the officer or employee is executing his or her official duties, regardless of location.
6. “Compensatory time off” means authorized time off earned by or awarded to an employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of his or her employment.
7. “Contribution” has the same meaning as that term is defined in section 9- 1.4 of the Election Code 10 ILCS5/9-1.4.
8. “Employee” means a person employed by Rock Valley College, whether on a full-time or part-time basis or pursuant to a contract, whose duties are subject to the direction and control of an employer with regard to the material details of how the work is to be performed, but does not include an independent contractor. 1: 10.010
9. “Employer” means Community College District 511.
10. “Gift” means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee.
11. “Leave of absence” means any period during which an employee does not receive (i) compensation for employment, (H) service credit towards pension benefits, and (Hi) health insurance benefits paid for by the employer.
12. “Officer”means a person who holds, by election or appointment, an office created by statute or law, regardless of whether the officer is compensated for service in his or her official capacity. The term “officer” includes all members of the Board of Trustees.
13. “Political activity” means any activity in support of or in connection with any campaign for elective office or any political organization, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (H)relating to collective bargaining, or (Hi)that are otherwise in furtherance of the person’s officialduties.
14. “Political organization” means a party, committee, association, fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the State Board of Elections or a county clerk under Section 9-3 of the Section Code, 10 ILCS5/9-3, but only with regard to those activities that require filing with the State Board of Elections or a county clerk.
15. “Prohibited political activity” means:
(a) Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event.
(b) Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event.
(c) Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution 1:10.010
(d) Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for pohtical purposes or for or against any referendum question.
(e) Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.
(f) Assisting at the polls on Election Day on behalf of any political organization or candidate for elective office or for or against any referendum question.
(g) Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls.
(h) Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question.
(i) Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for eledive office.
Q) Preparing or reviewing responses to candidate questionnaires.
(k) Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question.
(I) Campaigning for any elective office or for or against any referendum question.
(m) Managing or working on a campaign for elective office or for or against any referendum question.
(n) Serving as a delegate, alternate, or proxy to a political party convention. 1: 10.010
(o) Participating in any recount or challenge to the outcome of any election.
16. ‘Prohibited source” means any person or entity who:
(a) is seeking official action (i) by an officer or (N)by an employee, or by the officer or another employee directing that employee;
(b) does business or seeks to do business (i) with the officer or (ii) with an employee, or with the officer or another employee directing that employee;
(c) conducts activities regulated (i) by the officer or (ii) by an employee, or by the officer or another employee directing that employee; or
(d) has interests that may be substantially affected by the performance or non-performance of the officialduties of the officer or employee.
D. Construction:
This Ordinance shall be construed in a manner consistent with the provisions of the State Officials and Employees Ethics Act (codified at 5 ILCS 430/1-1 et. seq.). ThisOrdinanceis intended to imposethe same but not greater restrictions than the Act.
E. Penalties:
1. A person who intentionally violates any provision of Section 6(a) of this Code of Ethics may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than 364 days, and may be fined in an amount not to exceed $2,500.
2. A person who intentionally violates any provision of Section 6(b) of this Code of Ethics is subject to a fine in an amount of not less than $1,001 and not more than $5,000.
Any person who intentionally makes a false report alleging a violation of any provision of this Code of Ethics to the local enforcement authorities, the State’s Attorney or any other law enforcement official may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than364 days, and may be fined in an amount not to exceed $2,500. 1:10.010
3. A violation of Section 6(a) of this Code of Ethics shall be prosecuted as a criminal offense by an attorney for Rock Valley College by filing in the circuit court any informauon, or sworn complaint, charging such offense. The prosecution shall be under and conform to the rules of criminal procedure. Conviction shall require the establishment of the guilt of the defendant beyond a reasonable doubt. A violation of Section 6(b) of this Policy may be prosecuted as a quasi-criminal offense by an attorney for Rock Valley College, or, if an Ethics Commission has been created, by the Commission through the designated administrative procedure.
4. In addition to any other penalty that may be applicable, whether criminal or dvii, an officer or employee who intentionally violates any provision of Section 6, Code of Ethics, is subject to discipline or discharge.
Reference: AR307 Adopted: July 23, 2013 ROCKVALLEYCOLLEGE BOARD POLICY 1:10.020
MEMBERSHIP OF THE BOARD
Section 1. Number and Selection
The Board of Trustees is comprised of seven (7) qualified voting members elected at- large by the District electorate and one (1) non-voting member elected by the student body in accordance with Section 3-7 of the Illlnois Public Community College Act 110 ILCS 805/3-7, the Illinois Election Code 10 ILCS 5/1-1 et seq., and other applicable statutes.
Section 2. Election
Board Trustee elections are conducted biannually in accordance with Sections 3-7 through 3-7.13 (as amended) of the Illinois Publlc Community College Act Voting Trustees are elected for staggered terms of six (6) years.
Section 3. Oualifications of Members
Each voting Trustee shall, on the date of their election, be citizens of the United States, 18 years of age or older, residents of Illinois and District 511 for at least one year immediately preceding the election.
Section 4. Student Trustee
The Board of Trustees will have one (1) non-voting member who is a student enrolled in the College as provided by Section 3-7.24 of the Ililnois Public Community College Act, 110 ILCS805/3-7.24.
The student Trustee will be elected by the student body to a one-year term beginning on the date of the next regular meeting after the organizational meeting. The student assumes all the rights and responsibilities of a district-elected Board member with the exception of non-voting status. The student Trustee has the right to make and second motions, to attend all sessions of the Board, receive all materials district-elected Board members do, and has an advisory vote. 1:10.020
Section 5. Vacancies
Vacancies on the Board of Trustees shall be filled by the Board through appointment in accordance with Section 3-7 (f) of the Illinois Publlc Community College Act, 110 ILCS 805/3-7 (f). Avacancy arising because of resignation shall be deemed to have occurred whenever written notice of the resignation is received by the Board Secretary or when notice is given in a Board meeting. All Trustees shall be involved in the selection process for filing any vacancy.
The vacancy shall be filled by the remaining Board members in the following manner:
• The person appointed to fill the vacancy must be 18 years of age and a resident of Community College District 511 for at least one year;
• The person appointed shall serve until a successor is elected and certified in accordance with the Election Code;
• If the vacancy occurs with less than four months remaining before the next scheduled consolidated election and the vacant seat is not scheduled to expire at that election, then the term of the appointee shall extend through that election until the succeeding consolidated election;
• If the term of the vacant position is scheduled to expire at the upcoming consolidated election, the appointed person shall serve only until a successor is election and certified; and
• The Board must appoint a person to fill the vacancy within 60 days after the vacancy occurs. If the Board fails to fill the vacancy within 60 days after the vacancy occurs, then the chair of the Illinois Community College Board shall fillthat vacancy and the person shall serve until a successor is elected and certified.
Adopted: July 23, 2013 ROCKVALLEYCOLLEGE BOARD POLICY 1:10.030 OFFICERS
Section 1. Number. Election. Eligibility, and Term.
The officers of the Board of Trustees shall be the Chairperson, Vice Chairperson, Secretary, and Treasurer and any assistant to the above officers deemed necessary by the Board. The officers shall be elected or appointed by the Board of Trustees at the Reorganization Meeting. Vacancies in said offices may be filled at any meeting of the Board. The term of all officers shall be one (1) year or until their successors are elected, unless, by Board action, the term is extended to two years, in accordance with the statute.
Section 2. Chairperson
The Chairperson C’Chair’Dshall preside at all Board meetings and, whenever possible, represent the Board of Trustees at all officialCollege or community functions.
The role of the Chair is, primarily, to uphold the integrity of the Board’s process and, secondarily, to represent the Board to outside parties.
The Chair of the Board of Trustees will:
A. Preside at all Board meetings in an efficient and effective manner, using Robert’s Rules of Order, and shall set the tone for each meeting through positive leadership;
B. Ensure that other Board members are informed of current and pending Board issues and processes;
C. Make all Board standing committee appointments with the advice and consent of the Board;
D. Attempt to arrive at a consensus by the members on Board decisions;
E. Appoint and dissolve special ad hoc committees;
F. Callspecial meetings, as required;
G. Direct the preparation of the meeting agenda; 1: 10.030
H. Serve as an ex-officio member of all Board committees;
I. Represent the interests of the Board on a day-to-day basis;
J. Perform such other duties as prescribed by Board policy, law or by Board action; and
K. Act or designate another person to act, as spokesperson for the Board in communication to the public. The Chair or designated spokesperson will notify all individual Trustees as promptly as possible of his/her actions as the Board’s representative.
Section 3. Vice Chairperson
In the absence of the Chairperson, or in the event of his inability or refusal to act, the Vice Chairperson shall perform the duties of and shall have the same powers of the said Chairperson. The Vice-Chairperson shall serve until the duly elected Chairperson assumes or resumes his or her duties.
The Vice Chairperson shall perform such other duties as may be assigned to him by the Chairperson and the Board of Trustees.
Section 4. Secretary
The Board of Trustees shall elect a Secretary to serve at the discretion of the Board. The Secretary shall certify a true copy of each official Board policy and the Board minutes.
The Secretary shall certify at the Reorganization Meeting of the Board, and on request at any other time, that a complete and accurate set of all Board minutes and policies are kept in compliance with State Statutes. The Secretary (or his/her designee) shall be the keeper of all books, records, and the Seal of the Board of Trustees and shall perform all duties assigned to him or her by the Chairperson and the Board of Trustees which includes attendance at all Board and committee meetings. If the Secretary is absent from a meeting, the Board of Trustees shall appoint a Board member as Secretary Pro Tempore. The shall A selected record Section 805/3-19. Board. in Board College Treasurer the duties be A. C. minutes A. B. D. E. F. of manner Minutes Act, kept 5. by Board It of 110 the shall shall Attend the to Treasurer competent members Keep, regular Promptly notify Board. immediately made Record, by Policies Board, Keep, Furnish the Perform on so and shall the activity the ILCS President Secretary date file be certified be by all or or President form Board. a the be all or of to in or 805/3-18. all appointed complete, cause members committees cause furnish, of of and special the kept the the meetings cause recorder duty duties provided after expiration the and of shall shall Board President Administration to to in of of the Board, or to which change, be meeting an be who the of the Before accurate, be be by a Board cause be of of kept, and such for official kept, full prepared open College. Treasurer the of the shall recorded, the the the of in duties and publish their amendments, meetings. shall a to of a Board the Board. the to State dates record Board record and current be be the accurate Center public College be terms Illinois by begin, furnished, to: required official the Board of all as of as the and in book Illinois calls and inspection. provided follows: same their of a of the record Community Recording and separate to copy keep or the specifically complete office, for to Treasurer all election, a additions requires from to main attend copy of meetings or members of all by the and time all book cause members Secretary the of campus record College text votes of their for the to shall the a to of the illinois of the file that of to thereof. meetings time the minutes length and execute the and Treasurer. the as Ac4 be Policies of of who purpose names as Board, Community the acts text the all Board kept 1:10.030 110 of shall directed of reports a official Board, of of of of term, of bond by each ILCS and and and the the the the be all a 1:10.030
B. Keep an accurate record of all functions and transactions appropriate for the office.
C. Furnish the Board with such reports as may be required.
D. Invest funds in accordance with prescribed policy.
Section 6. Removal
Any officer or agent elected or appointed by the Board of Trustees may be removed by the Board whenever, in its judgment, the best interests of the College would be served thereby, but such removal shall be without prejudice to other rights and duties of the office or agent.
Adopted: July 23, 2013 ROCKVALLEYCOLLEGE BOARD POLICY 1:10.040 MEETINGS OF THE BOARD
Section 1. Proclaiming Election Winners
At the first meeting following the election of Board Members held on the date required under the Consolidated Election Laws of the State of Illinois and not later than twenty- one (21) days thereafter, the Board shall meet for the purpose of proclaiming the winners of the election.
Section 2. Reorganization Meeting
The Reorganization Meeting shall be held annually. The reorganization in election years shall be held on or before the twenty-eighth (28th) day after the election. At all Organizational Meetings, the Chairperson of the Board, or, in his or her absence, the President of the Community College or the acting Chief Executive Officer of the College, shall convene the new Board, and conduct the election for Chairperson, Vice Chairperson, and Secretary. The reorganization meetings for non-election years shall be held at the regular meeting of the Board for the month of April.
The order of business shall be:
A. Callto Order by Chairperson of Retiring Board;
B. RollCall by Secretary;
C. Certification of Audit and Board Minutes and Policies by Secretary;
D. Adjournment of Retiring Board, sine die;
E. Convening of new Board by ranking hold-over officer from retiring Board who shall serve as temporary Chairperson;
F. Seating of new members (Election Year);
G. Eledion of Chairperson of Board;
H. Eledion of Vice Chairperson;
I. Election of Secretary; 1:10.040
J. Appointment of Treasurer;
K. Appointment of Attorney;
L. Adoption of Policies of the Board;
M. Appointment of Bank Depository(s);
N. Appointment of Auditor(s);
0. Appointment of Representatives to Standing Committees;
P. Setting the Schedule of Regular Meetings for the Next Calendar Year.
Section 3. Reaular Meetings
Regular business meetings of the Board shall be held on the fourth Tuesday of every month and shall be open to the public. Additional strategic meetings may be held as needed and shall be open to the public.
A schedule of the regular meetings shall be posted at the beginning of each calendar year and shall state the regular dates, times and places of such meetings. An agenda for each regular meeting shall be posted at the entrance of the principal administration office, on the College’s website and at the location where the actual meeting is to be held on the Friday prior to each regular meeting. The agenda shall remain posted on the College’s website until the regular meeting is concluded. The place of said meeting shall be the regular meeting place of the Board or any properly designated place within Community College District 511.
The Board will provide notice of its regular meetings to any news media that has filed an annual request for such notice. Section 4. Agenda for Regular Meetings
The order of business set forth on the agenda may vary, as needed from meeting to meeting, but shall generally contain one or more of the following items of regular business and/or matters relevant to the exercise of the powers of duties of the Board of Trustees. In the event there is a public hearing, the public hearing will be held after the Study Session and generally before the General Session. The agenda for Regular Meetings shall be as follows: 1:10.040
Study Session
A. Callto Order
B. RollCall
II. General Session
A. Minutes
B. Recognition of Registered Visitors
C. Presentations
0. Board Committee Reports
E. Reports
1. Vital Signs
2. President
3. Attorney
4. ICCrA
5. Student Trustee
6. Other
H. New Business
I. Unfinished Business
3. Trustee Comments
K. President’s Comments
L. Closed Session
M. Adjourn 1:10.040
The agenda shall set forth the general subject matter of any resolution or ordinance that will be the subject of final action at the meeting.
Section 5. Special Meetings
A Special Meeting of the Board may be called by the Chairperson or by any three (3) members of the Board by giving notice thereof in writing stating the time, place, and purpose of the meeting. Except in the event of a bona fide emergency, such notice shall be shall be given at least forty-eight hours before such meeting. The notice will include the agenda for the special meeting. The Board will provide notice of its special meetings to any news media that has filed an annual request for such notice.
Section 6. Emergency Meetings
Notice of an Emergency Meeting shall be given as soon as practicable, but in any event prior to the holding of such meeting, to any news medium which has filed an annual request for notice. Section 7. Adjourned Meetings
A Regular Meeting may be adjourned to a future date as the Board may determine. Section 8. Waiver of Notice of Meetings
Notice of any meeting may be waived by a Board member. The attendance of a Board member at any meeting shall constitute a waiver of such notice for that meeting, except when the member attends the meeting for the express purpose of objecting to the transaction of any Board business because the meeting is not lawfully called or convened. Section 9. Closed Sessions and Closed Meetings
Closed Sessions and Closed Meetings may be held in accordance with the Ililnois Open Meetings Act, 5 ILCS 120/1 et seq., as amended, modified or construed, and pursuant to adopted College policies.
At any meeting for which proper notice has been given, the Board may close all or part of the meeting by a majority vote of a quorum present for any of the reasons listed below or otherwise permitted by the Illinois Open Meetings Act The specific authorized reason must be stated in the motion, recorded in the minutes, and approved by a roll call vote. The A series which months single following 4. 2. 3. involves 7. 6. 9. 5. 8. 1. are 10. of vote the proposed The The Acquisition, Information Trustees Appointment Collective The on discipline, employees, Campus the may Student is administrative ILCS which or management be Litigation, intergovernmental recorded Local subjects vote. the probable a with purpose prejudiced, setting sale establishment be complaint 10/1, Governmental same the to taken disciplinary security or may and respect bargaining has Board when performance, be if purchase of student, purchase or of particular of regarding otherwise entered with information, be a closed tribunal, imminent, discussing lodged been a price of or an discussed measures member to respect risk Trustees of cases; action and the staff matters; of or for to into filed reserves against any matters or management securities, the lease the or the Governmental sale review or whether in when the to to against, records, in dismissal insurer disposition to and public which is fill public, a appointment, or closed of an minutes a respond series or and a the lease real member; employee; or is vacancy settlement a investments, property; case affecting data, Board is of particular sessions: provided pending property, association discussion of of of scheduled of of Employees to the meetings, an the property the advice a and on of actual employee claim employment, basis or Board Trustees closed of the that parcel before including or on claims of or or Board; to danger owned; or investment for a Tort behalf each self communications meeting; of portion claims, be potential should the including finds a Immunity as Trustees held meetings insurance meeting to court of finding provided compensation, that be or the the loss within contract; claim portions acquired; 1:10.040 testimony an or safety Board Act, shall heLd in or or pool action in might three other such from 745 any risk the for be of of of of 1:10.040
11. The discussion of minutes of meetings lawfully closed under the Illinois Open Meetings Act, whether for purpose of approval by the Board of the minutes or semi-annual review of the minutes. Section 10. Recording of Closed Meetings
A verbatim record shall be kept of all meetings of the Board of Trustees or any subsidiary “public body” (as defined by the illinois Open Meetings Act, 5 ILCS 120 et seq. of the College which are closed to the public. The verbatim record shall be in the form of an audio or video recording. In addition, minutes shall be kept of all closed meetings in the manner required by the illinois Open Meetings Act Minutes of closed meetings shall be placed before the Board or the subsidiary body, as the case may be, for approval as to form and content as soon as practicable following the closed meeting. The Secretary of the Board, or his/her designee, shall maintain the verbatim recordings and minutes of all closed meetings of the Board and all subsidiary public bodies of the College. The President shall promulgate such procedures as may be necessary to maintain the confidentiality of such verbatim recordings and minutes. The verbatim record of closed meetings shall not be open for public inspection or subject to discovery, except as provided by law. Section 11. Budget Hearing
A public hearing on the budget will be held each year prior to its adoption. Notice of the hearing will be published in the local newspapers in accordance with Section 103-20.1 of the illinois Publlc Community CollegeAct as amended, modified or construed. Section 12. Special Hearings
Special hearings will be set by official Board action, and the date and place for the hearings will be published in the local newspapers. Section 13. Ouorum and Voting
A majority of the voting members of the Board of Trustees shall constitute a quorum for transaction of business at any meeting of said Board. If less than a majority of the duly qualified and acting voting Board members are present at said meeting, a majority of the members present may adjourn the meeting without further notice.
Unless otherwise provided herein and/or in the iilnois Public Community College Act, a majority of the votes of the members voting on a measure shall determine the outcome thereof, provided there is a quorum present. Voting ordinarily will be by voice except in matters requiring the expenditure of funds or the execution of contracts, when a roll call vote of the members shall be required. A roll call vote may also be used when requested by any member of the Board of Trustees.
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D. Responses to questions posed by the community, administrators or College staff; and
E. Questions or requests for information directed to administrators or College staff.
Board Member Attendance by a Means Other Than Physical Presence:
A. If a quorum of Board members is physically present at a Board meeting, a majority of the Board may vote to allow a Board member who is not physically present to attend the meeting by other means if the member is prevented from physically attending because of: (i) personal illness or disability; (H)employment purposes or the business of the College; or (Hi)a family or other emergency. “Other means” is by video or audio conference.
B. If a Board member wishes to attend a meeting by other means, the Board member must notify the Board Secretary of the College before the meeting unless advance notice is impractical. Section 17. Rules of Procedure
In matters of procedure not governed by these Policies of the Board, or modified by the Board, Robert’s Rules of Order, as revised, shall govern.
Board meetings shall be conducted according to current Robert’s Rules of Parliamentary Procedure, except as modified by the Board. The ayes and nays shall be called and entered upon each vote. Voting ordinarily will be by voice except when formal resolutions are required or when funds are to be expended, in which case the vote shall be by call of the roll. A roll call vote may also be used when requested by any member of the Board. Whenever a committee makes a report to the Board and the committee chairperson or other person making the report on behalf of the chairperson moves to accept the report, this motion shall not require a second. Section 18. Recognition of Registered Visitors
Visitors wishing to be heard at a Board meeting may be afforded time, subject to reasonable constraints, to comment or to ask questions of the Board and shall comply with the following guidelines:
A. Individuals or groups who desire to speak to the Board shall submit a request on a designated card and turn in to the designated staff up to 10 minutes prior to the scheduled beginning of the meeting. 1:10.040
B. Any request to speak to the Board shall include the name of individual(s), the organization represented (if any), the topic to the addressed, and whether they willspeak for or against the issue.
C. The public comment section of the agenda will be limited to a thirty (30) minute maximum, to be extended if necessary at the discretion of the Chairperson.
D. Presentations by any one individual shall be limited to three (3) minutes.
E. If more than one individual is to speak on a topic, each must speak consecutively. Each individual’s presentation will be limited to three (3) minutes. The Chairperson shall have the option of halting presentations which repeat points already presented, or to limit the number of speakers addressing the same perspective (for or against) on a topic.
F. The Board, at its option, may not comment on presentation to the Board.
G. Informal opportunities to address the Board may be granted at the Chairperson’s discretion.
H. Ten copies of any document or other medium to be submitted to the Board are to be supplied for distribution to the President’s Office at least three (3) days before a Board meeting.
I. Visitor presentations and discussions related thereto may be closed or taken under advisement as the Board deems appropriate.
J. Nothing contained herein shall be construed to limit the power of the Board to impose other reasonable constraints upon the ability of visitors to comment to or ask questions of the Board.
Section 19. Minutes
A record of all transactions of the Board will be set forth in the minute book of the Board, and all minute books will be kept by the Secretary of the Board as a permanent record of all Board actions and policy decisions in the College District. The approved minutes of all open sessions will be open to the inspection of the public at any time during normal business hours. Minutes of closed sessions will be kept in the same manner, but will remain closed until such time the items or topics of discussion are judged to be open under the requirements of the Illinois Open Meetings Act Allminutes will record the name of the person making a motion, the name of the person seconding the motion, and the vote. A member may request that the reason for his vote be 1:10.040 recorded in the minutes, such request to be made at the time of voting.
Allclosed session minutes shall be recorded verbatim (audio or video), according to the amendments to Section 2.06 (a-f) of the fl//no/s Open Meetings Act.
Adopted: July 23, 2013
Revised: June 24, 2014
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CONTRACTS AND FINANCES
Section 1. Contracts
The Board of Trustees may authorize any officer or officers, agent or agents, by Resolution, to enter into any contract and execute and deliver any instrument on behalf of this Board. The President is expressly authorized to execute any contracts and grant documents approved by the Board.
Section 2. Finances
No funds shall be borrowed without specific authorization by Resolution of the Board for contracting any indebtedness.
Section 3. Checks and Depository
Allchecks, drafts, or orders for payment of wages, salaries, and/or other bills issued by this college district shall be signed by the properly designated officers in accordance with the Resolution filed with the depository. The depository of the funds of the Board of Trustees shall be designated by Resolution at the Reorganization Meeting.
Adopted: July 23, 2013 ROCKVALLEYCOLLEGE BOARD POLICY 1:10.070
BOARD POLICIES
Section 1. Policies of the Board
The exercise of Board powers concerning the Board structure and direction regarding the internal operating organization of the College may be classified as Policies of the Board.
“Policy” shall hereinafter be defined as a basic assumption or principle established by the Board of Trustees as a guideline for discretionary action by the administration, faculty, and staff in conducting the affairs of the College to achieve the stated goals or objectives.
The policies adopted by the Board of Trustees have been written to be consistent with the provision of law, but do not encompass all laws relating to the District’s activities. All members of the academic community shall be expected to know and shall be held responsible for observing all provisions of these policies pertinent to their specific activities.
The operation of the College, whether or not any action is covered by the stated Policies of the Board, shall be subject to the policy of the Illinois Community College Board, local, state, and federal statutes and to the United States Constitution.
Section 2. Intent of the Policies
Rules and procedures in support of the Policies of the Board are established by the administration, faculty, and staff members with the approval of the President in order to apply Board Policyto specific situations. Such rules and procedures shall be reduced to writing and shall subsequently be made a part of the College catalog, manuals and/or such handbooks as may be appropriate. Section 3. Suspension
Any policy may be temporarily suspended, on an emergency basis only, by a majority vote of the entire Board of Trustees, which vote will be taken by roll call and will be entered in the minutes of the meeting.
Reference: Board Report 6607 May 26, 2009 Adopted: July 23, 2013 ROCKVALLEYCOLLEGE BOARD POLICY 1:10.080
AMENDMENTS AND ADOPTION OF BOARD POLICIES
The Policies of the Board may be amended by a majority vote of the entire Board at any meeting provided that Board members receive official notice of the proposed amendment at the Regular Board meeting prior to the meeting at which said amendment is adopted. Amendment to a policy will be made by the repeal of an existing policy andJor the enactment of a new or additional policy. Vote on the change will be taken by roll call and entered in the minutes of the meeting.
These Policies of the Board may be amended, altered, or repealed and new rules adopted at any meeting of the Board of Trustees by a unanimous vote of all voting Board members.
Adopted: July 23, 2013
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Mail received by the College which is generally addresses to the “Board of Trustees” shall be opened by the President’s Office and addressed with the Board accordingly. Mail addressed to individual Trustees received by the College shall not be opened and shall be forwarded to the Trustee as soon as practicable.
The email addresses of Trustees shall be made available to the public. Such other contact information of a Trustee which is authorized for release by a Trustee shall also be made available. Section 4. Emergency Action
In the event of emergency situations not covered by specific policies, the College President shall have the authority to take any necessary or appropriate action as he or she deems to be required by such emergency. Action taken and the reason therefore shall be communicated to the Board as soon as practicable.
Adopted: July 23, 2013
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Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road Rockford, IL 61114
Committee of the Whole and Regular Board Meeting Schedule May 2018 – April 2019
Committee of the Whole meetings are normally held the second Monday of each month at 6:30 p.m. in room 1322 of the Woodward Technology Center on the main campus at 3301 N. Mulford Road, Rockford, IL. Meetings are open to the public.
Regular Board of Trustees meetings are normally held the fourth Tuesday of each month at 5:15 p.m. in the Performing Arts Room of the Educational Resource Center on the main campus at 3301 N. Mulford Road, Rockford, IL. Meetings are open to the public.
Committee of the Whole Meetings Regular Board Meetings May 14, 2018 May 22, 2018 June 11, 2018 June 26, 2018 July 9, 2018 July 24, 2018 August 13, 2018 August 28, 2018 September 10, 2018 September 25, 2018 October 9, 2018 * (Changed due to holiday) October 23, 2018 November 13, 2018 * (Changed due to November 2018 * (No regular meeting) holiday) December 2018 * (No Committee of the December 11, 2018 * (Changed due to holiday) Whole meeting) January 7, 2019 January 22, 2019 February 11, 2019 February 26, 2019 March 11, 2019 March 26, 2019 April 8, 2019 April 23, 2019
Other strategic meetings, retreats and Board Committee meetings will be scheduled as necessary.
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7511 April 24, 2018
Claims Sheet # 750
Recommendation: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian March 31, 2018. The total is $1,530,239.51.
Douglas J. Jensen, Ed.D. President
Attachments
Board Approval: ______Secretary, Board of Trustees
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 1 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014469 03/01/18 Outst 0045515 Harold C. Boger, II V0442341 02/28/18 P0039718 600.00 600.00 ------600.00 600.00
E0014470 03/01/18 Outst 0107133 Marcus G. Brown V0442270 02/27/18 27.50 27.50 ------27.50 27.50
E0014471 03/01/18 Outst 0513014 Mike Mathew V0440899 02/23/18 130.00 130.00 ------130.00 130.00
E0014472 03/01/18 Outst 0438964 Darin P. Monroe V0439473 03/01/18 2,808.00 2,808.00 V0439313 03/01/18 351.00 351.00 ------3,159.00 3,159.00
E0014473 03/01/18 Outst 0506951 Patrick Rock V0440895 02/23/18 130.00 130.00 ------130.00 130.00
E0014474 03/01/18 Outst 0307590 Molly T. Sides V0440553 02/20/18 1,675.00 1,675.00 ------1,675.00 1,675.00
E0014475 03/01/18 Outst 0453938 Accent Midwest Asphalt V0440966 02/27/18 B0008922 4,240.00 4,240.00 V0441035 02/27/18 B0008922 1,990.00 1,990.00 V0441168 02/27/18 B0008922 6,230.00 6,230.00 V0441670 02/27/18 B0008922 4,130.00 4,130.00 ------16,590.00 16,590.00
E0014476 03/01/18 Outst 0289529 Airgas USA, LLC V0440170 02/06/18 B0008860 111.19 111.19 V0440178 02/06/18 B0008860 138.16 138.16 V0440179 02/06/18 B0008860 112.12 112.12 V0440480 02/16/18 B0008883 34.00 34.00 V0440483 02/16/18 B0008883 24.20 24.20 V0440754 02/23/18 P0039699 243.25 243.25 ------662.92 662.92
E0014477 03/01/18 Outst 0322392 Balsley Printing V0442304 02/28/18 P0039687 297.25 297.25 ------297.25 297.25
E0014478 03/01/18 Outst 0278683 Barnes & Noble V0440734 02/23/18 1,278.54 1,278.54 V0440735 02/23/18 3,313.45 3,313.45 ------4,591.99 4,591.99
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 2 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014479 03/01/18 Outst 0443153 Bodycraft Wellness & Mas V0442312 02/28/18 B0008635 2,601.00 2,601.00 ------2,601.00 2,601.00
E0014480 03/01/18 Outst 0310222 Constellation New Energy V0442261 02/27/18 B0008825 10,406.74 10,406.74 ------10,406.74 10,406.74
E0014481 03/01/18 Outst 0463480 EBM, Inc. V0440925 02/26/18 B0008797 63,335.00 63,335.00 ------63,335.00 63,335.00
E0014482 03/01/18 Outst 0289720 Fisher Scientific V0440906 02/26/18 B0008694 221.94 221.94 V0440915 02/26/18 B0008694 171.00 171.00 V0440916 02/26/18 B0008694 85.74- -85.74 V0440917 02/26/18 B0008694 23.72- -23.72 V0440918 02/26/18 B0008694 110.81 110.81 ------394.29 394.29
E0014483 03/01/18 Outst 0293314 Flinn Scientific Inc V0440919 02/26/18 B0008693 365.39 365.39 ------365.39 365.39
E0014484 03/01/18 Outst 0289735 Harder Corp V0440562 02/20/18 B0008800 819.96 819.96 ------819.96 819.96
E0014485 03/01/18 Outst 0321964 Henry Schein Inc V0440955 02/27/18 B0008796 54,468.00 54,468.00 ------54,468.00 54,468.00
E0014486 03/01/18 Outst 0422329 Lewis Paper V0440564 02/20/18 B0008666 849.50 849.50 ------849.50 849.50
E0014487 03/01/18 Outst 0299885 Lincoln Rent-All & Sales V0440473 02/15/18 B0008776 25.80 25.80 V0440638 02/21/18 B0008776 21.20 21.20 ------47.00 47.00
E0014488 03/01/18 Outst 0334253 Mechanical Inc. V0442264 02/27/18 B0008791 3,024.00 3,024.00 ------3,024.00 3,024.00
E0014489 03/01/18 Outst 0415101 Mid-West Truckers Assn, V0440615 02/20/18 B0008579 295.00 295.00 ------295.00 295.00
E0014490 03/01/18 Outst 0289807 MSC Industrial Supply Co V0440466 02/15/18 P0039589 205.38 205.38 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 3 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------205.38 205.38
E0014491 03/01/18 Outst 0289897 National Safety Council V0440218 02/06/18 B0008672 1,338.53 1,338.53 ------1,338.53 1,338.53
E0014492 03/01/18 Outst 0289881 Nicholson Hardware V0440552 02/20/18 B0008736 401.45 401.45 ------401.45 401.45
E0014493 03/01/18 Outst 0289909 Pepsi Cola Co V0440304 02/12/18 B0008630 145.00 145.00 V0440306 02/12/18 B0008832 256.15 256.15 V0442355 03/01/18 B0008832 436.40 436.40 ------837.55 837.55
E0014494 03/01/18 Outst 0289919 Professional Plumbing Gr V0440556 02/20/18 B0008783 1,083.72 1,083.72 ------1,083.72 1,083.72
E0014495 03/01/18 Outst 0502002 Power 4 U, Inc V0442337 02/28/18 P0039666 2,267.40 2,267.40 ------2,267.40 2,267.40
E0014496 03/01/18 Outst 0329769 Rock Valley Glass V0440715 02/22/18 P0039677 384.00 384.00 ------384.00 384.00
E0014497 03/01/18 Outst 0290030 Rockford Register Star V0440910 02/26/18 B0008675 137.18 137.18 V0442354 03/01/18 B0008846 5,327.65 5,327.65 ------5,464.83 5,464.83
E0014498 03/01/18 Outst 0376488 Rush Power Systems LLC V0440106 02/02/18 B0008897 1,675.00 1,675.00 ------1,675.00 1,675.00
E0014499 03/01/18 Outst 0420814 Schneider Electric V0440571 02/20/18 B0008787 3,970.00 3,970.00 ------3,970.00 3,970.00
E0014500 03/01/18 Outst 0289961 Schumacher Elevator Co V0440287 02/08/18 B0008889 1,841.48 1,841.48 ------1,841.48 1,841.48
E0014501 03/01/18 Outst 0292658 Smith Oil Corporation V0440321 02/12/18 B0008793 929.76 929.76 V0440322 02/12/18 B0008793 524.64 524.64 ------1,454.40 1,454.40
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 4 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014502 03/01/18 Outst 0290049 Steiner Electric V0440107 02/02/18 B0008868 198.98 198.98 V0440737 02/23/18 B0008868 8.74 8.74 ------207.72 207.72
E0014503 03/01/18 Outst 0348733 Swat Pest Control V0442324 02/28/18 B0008686 260.00 260.00 ------260.00 260.00
E0014504 03/08/18 Outst 0454827 Debra A. Booton V0442386 03/02/18 25.00 25.00 V0442389 03/02/18 20.00 20.00 ------45.00 45.00
E0014505 03/08/18 Outst 0181302 Nicholas J. Bowers V0442437 03/02/18 9.37 9.37 V0442439 03/02/18 12.97 12.97 ------22.34 22.34
E0014506 03/08/18 Outst 0204802 Yvonne M Busker V0442449 03/02/18 25.62 25.62 ------25.62 25.62
E0014507 03/08/18 Outst 0077009 Suanne M. Carmichael V0442441 03/02/18 87.31 87.31 V0442442 03/02/18 109.00 109.00 ------196.31 196.31
E0014508 03/08/18 Outst 0146214 Irving J. Drought V0442375 03/01/18 165.09 165.09 ------165.09 165.09
E0014509 03/08/18 Outst 0056793 Valerie R. Ferguson V0442440 03/02/18 36.52 36.52 ------36.52 36.52
E0014510 03/08/18 Outst 0390824 David J. Goodacre V0442374 03/01/18 22.89 22.89 ------22.89 22.89
E0014511 03/08/18 Outst 0467724 Naw H. Htwe V0442445 03/02/18 6.76 6.76 ------6.76 6.76
E0014512 03/08/18 Outst 0002601 Diane R. Koenig V0442373 03/01/18 125.35 125.35 ------125.35 125.35
E0014513 03/08/18 Outst 0515555 Dylan Kramer V0442600 03/06/18 130.00 130.00 ------130.00 130.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 5 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0014514 03/08/18 Outst 0190243 Tammy L. Lewis V0440746 02/23/18 20.71 20.71 V0440747 02/23/18 34.78 34.78 ------55.49 55.49
E0014515 03/08/18 Outst 0196262 Marie A. Navickis V0442271 02/28/18 125.00 125.00 ------125.00 125.00
E0014516 03/08/18 Outst 0463702 Rita L. Nesbitt V0440749 02/23/18 63.48 63.48 ------63.48 63.48
E0014517 03/08/18 Outst 0404825 Misty D. Opat V0440739 02/23/18 81.75 81.75 V0442342 02/28/18 111.08 111.08 ------192.83 192.83
E0014518 03/08/18 Outst 0002642 William R. Samuelson V0440753 02/23/18 19.93 19.93 ------19.93 19.93
E0014519 03/08/18 Outst 0337687 Lisa A. Strong V0442372 03/01/18 152.54 152.54 ------152.54 152.54
E0014520 03/08/18 Outst 0468853 Adventure Safari Network V0442673 03/07/18 B0008891 1,296.00 1,296.00 V0442674 03/07/18 B0008891 648.00 648.00 ------1,944.00 1,944.00
E0014521 03/08/18 Outst 0289606 Bound to Stay Bound Book V0442396 03/02/18 P0039705 60.93 60.93 ------60.93 60.93
E0014522 03/08/18 Outst 0289599 C D W Government Inc V0442397 03/02/18 P0039656 35.60 35.60 V0442398 03/02/18 P0039656 122.76 122.76 ------158.36 158.36
E0014523 03/08/18 Outst 0505526 Castle Branch, Inc V0442609 03/06/18 B0008748 642.00 642.00 ------642.00 642.00
E0014524 03/08/18 Outst 0310222 Constellation New Energy V0442772 03/08/18 B0008825 2,994.85 2,994.85 ------2,994.85 2,994.85
E0014525 03/08/18 Outst 0289701 Dan's Rubber Stamp & Sig V0440557 02/20/18 P0039649 22.00 22.00 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 6 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------22.00 22.00
E0014526 03/08/18 Outst 0482775 EIFR V0442686 03/07/18 B0008608 552.00 552.00 ------552.00 552.00
E0014527 03/08/18 Outst 0514633 FASTSIGNS of Rockford - V0440903 02/26/18 B0008914 48.00 48.00 V0440904 02/26/18 B0008914 90.00 90.00 V0442336 02/28/18 B0008914 21.39 21.39 ------159.39 159.39
E0014528 03/08/18 Outst 0289716 Formstart Inc V0440923 02/26/18 P0039546 597.58 597.58 ------597.58 597.58
E0014529 03/08/18 Outst 0340940 Riteway Bus Service, Inc V0442279 02/28/18 P0039711 800.00 800.00 V0442767 03/08/18 B0008898 850.00 850.00 V0442768 03/08/18 B0008898 850.00 850.00 V0442769 03/08/18 B0008898 750.00 750.00 V0442770 03/08/18 B0008898 750.00 750.00 V0442771 03/08/18 B0008898 750.00 750.00 ------4,750.00 4,750.00
E0014530 03/08/18 Outst 0283967 Greater Rockford Airport V0442378 03/02/18 B0008835 942.36 942.36 ------942.36 942.36
E0014531 03/08/18 Outst 0289766 Johnson Controls Inc V0442468 03/05/18 B0008790 593.00 593.00 ------593.00 593.00
E0014532 03/08/18 Outst 0289878 Mid City Office Products V0442460 03/05/18 B0008639 6,188.75 6,188.75 ------6,188.75 6,188.75
E0014533 03/08/18 Outst 0289875 Midland Paper V0440449 02/15/18 B0008638 2,084.94 2,084.94 ------2,084.94 2,084.94
E0014534 03/08/18 Outst 0289877 Midwest Library Service V0442287 02/28/18 B0008591 23.09 23.09 V0442288 02/28/18 B0008591 17.42 17.42 V0442289 02/28/18 B0008591 146.47 146.47 V0442290 02/28/18 B0008591 591.34 591.34 V0442291 02/28/18 B0008591 44.64 44.64 ------822.96 822.96
E0014535 03/08/18 Outst 0289879 Napa Auto Parts V0440960 02/27/18 B0008821 97.21 97.21
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 7 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0442381 03/02/18 B0008805 189.60 189.60 V0442382 03/02/18 B0008805 10.31 10.31 V0442383 03/02/18 B0008810 41.77 41.77 V0442384 03/02/18 B0008810 9.84 9.84 ------348.73 348.73
E0014536 03/08/18 Outst 0289892 Nasco V0440668 02/21/18 B0008716 49.76 49.76 ------49.76 49.76
E0014537 03/08/18 Outst 0289897 National Safety Council V0440748 02/23/18 B0008672 65.00 65.00 ------65.00 65.00
E0014538 03/08/18 Outst 0289881 Nicholson Hardware V0442688 03/07/18 B0008583 46.75 46.75 V0442689 03/07/18 B0008583 25.41 25.41 ------72.16 72.16
E0014539 03/08/18 Outst 0363523 Perspectives, Ltd. V0442369 03/01/18 B0008652 825.00 825.00 ------825.00 825.00
E0014540 03/08/18 Outst 0497841 PMA Securities, Inc V0442601 03/06/18 P0039726 2,000.00 2,000.00 ------2,000.00 2,000.00
E0014541 03/08/18 Outst 0295941 Recognition Pros Inc. V0442357 03/01/18 P0039662 171.10 171.10 ------171.10 171.10
E0014542 03/08/18 Outst 0422412 RIHM Leasing Inc. V0440976 03/01/18 B0008657 6,794.46 6,794.46 ------6,794.46 6,794.46
E0014543 03/08/18 Outst 0382855 S&S Automotive, Inc V0442399 03/02/18 B0008811 281.95 281.95 ------281.95 281.95
E0014544 03/08/18 Outst 0512999 Sawyer Manufacturing Com V0442690 03/07/18 P0039562 9,999.50 9,999.50 ------9,999.50 9,999.50
E0014545 03/08/18 Outst 0306314 SmartPractice V0440134 02/05/18 B0008632 924.51 924.51 V0440135 02/05/18 B0008632 234.83 234.83 V0440136 02/05/18 B0008632 665.64 665.64 V0440137 02/05/18 B0008632 142.95 142.95 V0440655 02/21/18 B0008632 66.95 66.95 ------2,034.88 2,034.88
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 8 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0014546 03/08/18 Outst 0290036 Snap-On Industrial V0440532 02/19/18 B0008637 590.09 590.09 V0440538 02/19/18 B0008637 103.94 103.94 ------694.03 694.03
E0014547 03/08/18 Outst 0306617 Standard Coffee Service V0440908 02/26/18 B0008856 26.50 26.50 ------26.50 26.50
E0014548 03/08/18 Outst 0461950 Tasty Tidbits Culinary S V0442432 03/02/18 P0039733 750.00 750.00 ------750.00 750.00
E0014549 03/08/18 Outst 0485992 Townsquare Media Rockfor V0442464 03/05/18 B0008604 500.00 500.00 ------500.00 500.00
E0014550 03/08/18 Outst 0295554 Xerox Corporation V0442368 03/01/18 B0008676 10,475.89 10,475.89 ------10,475.89 10,475.89
E0014551 03/08/18 Outst 0494981 YBP Library Services V0440661 02/21/18 B0008589 75.61 75.61 V0440662 02/21/18 B0008589 74.59 74.59 V0440663 02/21/18 B0008589 22.92 22.92 ------173.12 173.12
E0014552 03/15/18 Outst 0045515 Harold C. Boger, II V0443110 03/14/18 P0039763 600.00 600.00 ------600.00 600.00
E0014553 03/15/18 Outst 0107133 Marcus G. Brown V0442907 03/12/18 55.00 55.00 ------55.00 55.00
E0014554 03/15/18 Outst 0215602 Leah M. Miller V0442844 03/08/18 82.50 82.50 ------82.50 82.50
E0014555 03/15/18 Outst 0438964 Darin P. Monroe V0439316 03/15/18 240.00 240.00 V0439317 03/15/18 390.00 390.00 ------630.00 630.00
E0014556 03/15/18 Outst 0293392 A-1 Dry Cleaners & Laund V0440167 02/06/18 B0008729 171.57 171.57 V0443094 03/14/18 B0008729 200.59 200.59 ------372.16 372.16
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 9 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014557 03/15/18 Outst 0378906 ABC Catering, LTD V0442894 03/12/18 P0039755 62.50 62.50 ------62.50 62.50
E0014558 03/15/18 Outst 0453938 Accent Midwest Asphalt V0442272 02/28/18 B0008922 5,270.00 5,270.00 V0442273 02/28/18 B0008922 5,560.00 5,560.00 ------10,830.00 10,830.00
E0014559 03/15/18 Outst 0289529 Airgas USA, LLC V0440755 02/23/18 B0008883 199.21 199.21 V0442275 02/28/18 B0008883 328.40 328.40 V0442276 02/28/18 B0008883 375.50 375.50 V0442278 02/28/18 B0008860 98.73 98.73 ------1,001.84 1,001.84
E0014560 03/15/18 Outst 0305703 Allied Benefit Systems I V0442902 03/12/18 B0008660 665.25 665.25 ------665.25 665.25
E0014561 03/15/18 Outst 0330843 Association Specialty Co V0442895 03/12/18 P0039748 1,250.00 1,250.00 ------1,250.00 1,250.00
E0014562 03/15/18 Outst 0278683 Barnes & Noble V0442605 03/06/18 P0039599 1,134.00 1,134.00 V0442606 03/06/18 P0039617 331.40 331.40 ------1,465.40 1,465.40
E0014563 03/15/18 Outst 0495573 BenefitWallet HSA V0442947 03/13/18 0.08 0.08 ------0.08 0.08
E0014564 03/15/18 Outst 0346534 Bio-Rad Laboratories Inc V0442255 02/27/18 P0039651 223.00 223.00 ------223.00 223.00
E0014565 03/15/18 Outst 0396322 Blackboard Inc V0442904 03/12/18 P0039736 3,945.60 3,945.60 ------3,945.60 3,945.60
E0014566 03/15/18 Outst 0289599 C D W Government Inc V0442607 03/06/18 P0039695 348.12 348.12 V0443146 03/15/18 P0039757 854.99 854.99 ------1,203.11 1,203.11
E0014567 03/15/18 Outst 0289664 Carquest Auto Parts V0442964 03/13/18 B0008829 56.22 56.22 V0442965 03/13/18 B0008829 298.62 298.62 V0442967 03/13/18 B0008829 137.45 137.45 V0442968 03/13/18 B0008829 65.24 65.24
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 10 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0442969 03/13/18 B0008829 9.21 9.21 V0442970 03/13/18 B0008829 137.45- -137.45 V0442971 03/13/18 B0008829 190.87 190.87 V0443047 03/13/18 B0008829 23.21- -23.21 V0443048 03/13/18 B0008829 50.14 50.14 V0443050 03/13/18 B0008829 45.34 45.34 V0443051 03/13/18 B0008829 159.71 159.71 V0443052 03/13/18 B0008808 7.18 7.18 V0443053 03/13/18 B0008808 72.84 72.84 V0443054 03/13/18 B0008808 7.12 7.12 V0443059 03/13/18 B0008808 14.39 14.39 V0443061 03/13/18 B0008808 14.07 14.07 V0443062 03/13/18 B0008808 65.24- -65.24 V0443063 03/13/18 B0008808 65.24 65.24 V0443064 03/13/18 B0008808 19.43 19.43 V0443065 03/13/18 B0008808 159.71- -159.71 V0443066 03/13/18 B0008808 45.34- -45.34 V0443067 03/13/18 B0008808 159.71 159.71 V0443068 03/13/18 B0008808 45.34 45.34 V0443150 03/15/18 B0008829 12.08 12.08 ------999.25 999.25
E0014568 03/15/18 Outst 0310222 Constellation New Energy V0442918 03/12/18 B0008825 68,995.92 68,995.92 ------68,995.92 68,995.92
E0014569 03/15/18 Outst 0292527 Countryside Meats & Deli V0442682 03/07/18 P0039703 215.30 215.30 ------215.30 215.30
E0014570 03/15/18 Outst 0413868 First Advantage LNS Lexi V0442469 03/06/18 B0008785 1,767.80 1,767.80 ------1,767.80 1,767.80
E0014571 03/15/18 Outst 0340940 Riteway Bus Service, Inc V0442859 03/09/18 P0039738 775.00 775.00 V0442860 03/09/18 P0039738 775.00 775.00 ------1,550.00 1,550.00
E0014572 03/15/18 Outst 0289727 Great Lakes Clay & Suppl V0442671 03/07/18 B0008688 651.90 651.90 ------651.90 651.90
E0014573 03/15/18 Outst 0289735 Harder Corp V0442280 02/28/18 B0008800 5,427.00 5,427.00 V0442281 02/28/18 B0008800 609.25 609.25 ------6,036.25 6,036.25
E0014574 03/15/18 Outst 0321964 Henry Schein Inc V0443123 03/14/18 B0008562 251.77 251.77
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 11 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0443124 03/14/18 B0008562 0.00 0.00 ------251.77 251.77
E0014575 03/15/18 Outst 0471833 Jason's Deli V0442861 03/09/18 P0039752 102.49 102.49 V0442862 03/09/18 P0039753 54.58 54.58 ------157.07 157.07
E0014576 03/15/18 Outst 0422329 Lewis Paper V0438505 12/27/17 B0008666 558.15 558.15 V0442283 02/28/18 B0008666 224.00 224.00 V0442854 03/09/18 B0008666 110.00 110.00 V0442856 03/09/18 B0008666 176.95- -176.95 ------715.20 715.20
E0014577 03/15/18 Outst 0334253 Mechanical Inc. V0442284 02/28/18 B0008791 354.50 354.50 ------354.50 354.50
E0014578 03/15/18 Outst 0289877 Midwest Library Service V0442948 03/13/18 B0008591 107.35 107.35 V0442949 03/13/18 B0008591 29.85 29.85 V0442950 03/13/18 B0008591 354.15 354.15 V0442951 03/13/18 B0008591 88.30 88.30 V0442952 03/13/18 B0008591 71.25 71.25 V0442953 03/13/18 B0008591 127.25 127.25 ------778.15 778.15
E0014579 03/15/18 Outst 0289897 National Safety Council V0442874 03/09/18 B0008672 599.00 599.00 V0442875 03/09/18 B0008672 213.55 213.55 V0442876 03/09/18 B0008672 6,135.04 6,135.04 V0442877 03/09/18 B0008672 394.78 394.78 ------7,342.37 7,342.37
E0014580 03/15/18 Outst 0289909 Pepsi Cola Co V0442379 03/02/18 B0008832 45.20 45.20 ------45.20 45.20
E0014581 03/15/18 Outst 0292285 Physicians Immediate Car V0442845 03/08/18 B0008696 33.00 33.00 V0442846 03/08/18 B0008696 33.00 33.00 ------66.00 66.00
E0014582 03/15/18 Outst 0294914 Pocket Nurse V0442293 02/28/18 P0039667 96.91 96.91 ------96.91 96.91
E0014583 03/15/18 Outst 0303259 Power Systems LLC V0442480 03/06/18 P0039672 1,785.40 1,785.40 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 12 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------1,785.40 1,785.40
E0014584 03/15/18 Outst 0331852 Robbins, Schwartz, Nicho V0440579 02/20/18 B0008650 735.00- -735.00 V0443145 03/15/18 B0008650 12,919.05 12,919.05 ------12,184.05 12,184.05
E0014585 03/15/18 Outst 0290030 Rockford Register Star V0442870 03/09/18 B0008599 6,379.00 6,379.00 V0442913 03/12/18 B0008675 153.24 153.24 V0443119 03/14/18 252.20 252.20 ------6,784.44 6,784.44
E0014586 03/15/18 Outst 0384194 SchoolMart V0442395 03/02/18 P0039696 142.67 142.67 ------142.67 142.67
E0014587 03/15/18 Outst 0313631 Sherwin-Williams V0442364 03/01/18 B0008765 18.47 18.47 ------18.47 18.47
E0014588 03/15/18 Outst 0292658 Smith Oil Corporation V0440743 02/23/18 B0008793 775.37 775.37 V0440744 02/23/18 B0008793 913.55 913.55 ------1,688.92 1,688.92
E0014589 03/15/18 Outst 0290049 Steiner Electric V0440237 02/07/18 B0008868 78.48 78.48 V0440581 02/20/18 B0008868 58.29 58.29 V0440705 02/22/18 B0008868 58.29 58.29 V0440706 02/22/18 B0008868 656.75 656.75 V0440736 02/23/18 B0008868 664.70 664.70 ------1,516.51 1,516.51
E0014590 03/15/18 Outst 0305911 Stratus Networks V0442451 03/02/18 B0008751 581.32 581.32 ------581.32 581.32
E0014591 03/15/18 Outst 0294934 Swank Motion Pictures, I V0442604 03/06/18 P0039735 440.00 440.00 ------440.00 440.00
E0014592 03/15/18 Outst 0357056 Wagner Communications In V0442467 03/05/18 B0008627 104.50 104.50 ------104.50 104.50
E0014593 03/15/18 Outst 0502975 Windstar Lines, Inc V0442903 03/12/18 P0039502 9,100.00 9,100.00 ------9,100.00 9,100.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 13 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014594 03/15/18 Outst 0496718 Wrike Inc. V0443151 03/15/18 P0038912 1,488.00 1,488.00 ------1,488.00 1,488.00
E0014595 03/15/18 Outst 0295035 Nexstar Broadcasting / W V0442458 03/05/18 B0008611 1,375.00 1,375.00 V0442459 03/05/18 B0008611 1,660.00 1,660.00 ------3,035.00 3,035.00
E0014596 03/15/18 Outst 0494981 YBP Library Services V0440975 02/27/18 B0008589 14.75 14.75 V0442333 02/28/18 B0008589 87.78 87.78 V0442334 02/28/18 B0008589 75.34 75.34 ------177.87 177.87
E0014597 03/15/18 Outst 0495573 BenefitWallet HSA V0443168 03/15/18 2,146.55 2,146.55 ------2,146.55 2,146.55
E0014598 03/22/18 Outst 0429528 Elizabeth Adame V0443260 03/20/18 359.12 359.12 ------359.12 359.12
E0014599 03/22/18 Outst 0090777 Ms. Marie E. Baker V0443095 03/14/18 62.85 62.85 ------62.85 62.85
E0014600 03/22/18 Outst 0045515 Harold C. Boger, II V0443376 03/21/18 P0039779 600.00 600.00 ------600.00 600.00
E0014601 03/22/18 Outst 0077009 Suanne M. Carmichael V0443135 03/14/18 90.14 90.14 ------90.14 90.14
E0014602 03/22/18 Outst 0091716 Susan C. Frampton V0443255 03/20/18 32.70 32.70 ------32.70 32.70
E0014603 03/22/18 Outst 0342283 Kimberly A. Haley V0443134 03/14/18 267.10 267.10 ------267.10 267.10
E0014604 03/22/18 Outst 0088796 Dave H. Keaggy V0443188 03/16/18 19.62 19.62 ------19.62 19.62
E0014605 03/22/18 Outst 0113687 Jerry F. LaBuy V0443073 03/13/18 91.96 91.96 V0443074 03/13/18 52.98 52.98 V0443231 03/19/18 39.98 39.98 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 14 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------184.92 184.92
E0014606 03/22/18 Outst 0177534 Lisa M. Wernsman-Mehlig V0442448 03/02/18 20.00 20.00 ------20.00 20.00
E0014607 03/22/18 Outst 0438964 Darin P. Monroe V0439318 03/22/18 240.00 240.00 ------240.00 240.00
E0014608 03/22/18 Outst 0094479 Lavina M. Morgan V0443139 03/14/18 12.93 12.93 ------12.93 12.93
E0014609 03/22/18 Outst 0283534 Maureen A. Morrissey V0442847 03/08/18 16.30 16.30 ------16.30 16.30
E0014610 03/22/18 Outst 0463702 Rita L. Nesbitt V0443244 03/20/18 63.02 63.02 ------63.02 63.02
E0014611 03/22/18 Outst 0466876 Todd M. Welch V0443194 03/19/18 35.32 35.32 ------35.32 35.32
E0014612 03/22/18 Outst 0509685 Sarah T. Wenger V0443247 03/20/18 74.12 74.12 ------74.12 74.12
E0014613 03/22/18 Outst 0223811 Patricia M. Young V0443251 03/20/18 29.43 29.43 V0443252 03/20/18 35.43 35.43 ------64.86 64.86
E0014614 03/22/18 Outst 0298157 4IMPRINT V0443133 03/14/18 P0039665 961.43 961.43 ------961.43 961.43
E0014615 03/22/18 Outst 0295853 Automatic Fire Systems V0442493 03/06/18 B0008871 2,153.00 2,153.00 ------2,153.00 2,153.00
E0014616 03/22/18 Outst 0316143 Ballard Companies Inc V0443193 03/19/18 B0008789 5,200.00 5,200.00 ------5,200.00 5,200.00
E0014617 03/22/18 Outst 0289661 Carolina Biological Supp V0442670 03/07/18 B0008700 49.53 49.53 V0443202 03/19/18 B0008700 901.61 901.61 V0443204 03/19/18 B0008700 77.19 77.19 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 15 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------1,028.33 1,028.33
E0014618 03/22/18 Outst 0310222 Constellation New Energy V0443209 03/19/18 B0008825 1,046.48 1,046.48 ------1,046.48 1,046.48
E0014619 03/22/18 Outst 0385509 Constellation New Energy V0443362 03/21/18 B0008813 10,010.64 10,010.64 ------10,010.64 10,010.64
E0014620 03/22/18 Outst 0501713 EIS Office Solutions V0443125 03/14/18 B0008640 145.75 145.75 V0443212 03/19/18 B0008640 259.00 259.00 ------404.75 404.75
E0014621 03/22/18 Outst 0514633 FASTSIGNS of Rockford - V0443130 03/14/18 B0008914 48.00 48.00 V0443215 03/19/18 P0039725 2,250.00 2,250.00 ------2,298.00 2,298.00
E0014622 03/22/18 Outst 0491504 FitMe, LLC V0443220 03/19/18 P0039762 450.00 450.00 ------450.00 450.00
E0014623 03/22/18 Outst 0293314 Flinn Scientific Inc V0443221 03/19/18 B0008693 1,163.86 1,163.86 ------1,163.86 1,163.86
E0014624 03/22/18 Outst 0296365 Frink's Sewer & Drain In V0443344 03/21/18 B0008731 911.00 911.00 V0443345 03/21/18 B0008731 743.00 743.00 ------1,654.00 1,654.00
E0014625 03/22/18 Outst 0292106 Gale Group V0443348 03/21/18 200.00 200.00 ------200.00 200.00
E0014626 03/22/18 Outst 0382984 Garda CL Great Lakes Inc V0442436 03/02/18 B0008841 123.46 123.46 ------123.46 123.46
E0014627 03/22/18 Outst 0340940 Riteway Bus Service, Inc V0443387 03/22/18 B0008898 2,950.00 2,950.00 V0443388 03/22/18 B0008898 750.00 750.00 V0443389 03/22/18 B0008898 750.00 750.00 V0443390 03/22/18 B0008898 775.00 775.00 V0443391 03/22/18 B0008898 750.00 750.00 V0443392 03/22/18 B0008898 750.00 750.00 ------6,725.00 6,725.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 16 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014628 03/22/18 Outst 0289733 Health Care Service Corp V0443152 03/15/18 B0008662 279,465.56 279,465.56 ------279,465.56 279,465.56
E0014629 03/22/18 Outst 0477072 Jeffrey E Flemming, Arch V0443229 03/19/18 B0008522 230.80 230.80 ------230.80 230.80
E0014630 03/22/18 Outst 0422329 Lewis Paper V0442855 03/09/18 B0008666 108.36 108.36 ------108.36 108.36
E0014631 03/22/18 Outst 0289870 Loveland Community House V0442954 03/13/18 B0008569 120.00 120.00 ------120.00 120.00
E0014632 03/22/18 Outst 0289176 MetLife V0442882 03/09/18 B0008854 37,613.93 37,613.93 V0443393 03/22/18 B0008854 4,488.75- -4,488.75 ------33,125.18 33,125.18
E0014633 03/22/18 Outst 0289877 Midwest Library Service V0442957 03/13/18 B0008591 30.55 30.55 V0442958 03/13/18 B0008591 77.90 77.90 V0442959 03/13/18 B0008591 49.42 49.42 V0442960 03/13/18 B0008591 426.99 426.99 V0442961 03/13/18 B0008591 298.58 298.58 V0442962 03/13/18 B0008591 337.19 337.19 ------1,220.63 1,220.63
E0014634 03/22/18 Outst 0385955 Nexstar Broadcasting/IQR V0443103 03/14/18 B0008612 1,188.00 1,188.00 ------1,188.00 1,188.00
E0014635 03/22/18 Outst 0289897 National Safety Council V0442477 03/06/18 B0008672 808.85 808.85 ------808.85 808.85
E0014636 03/22/18 Outst 0289881 Nicholson Hardware V0443223 03/19/18 B0008736 4.69 4.69 V0443224 03/19/18 B0008736 65.29 65.29 ------69.98 69.98
E0014637 03/22/18 Outst 0502170 Nikon Instruments, Inc. V0443175 03/16/18 P0039716 9.73- -9.73 V0443176 03/16/18 P0039716 711.03 711.03 ------701.30 701.30
E0014638 03/22/18 Outst 0298332 Paper Recovery Service C V0443226 03/19/18 B0008761 310.00 310.00 ------310.00 310.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 17 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0014639 03/22/18 Outst 0289909 Pepsi Cola Co V0442956 03/13/18 P0039761 110.60 110.60 ------110.60 110.60
E0014640 03/22/18 Outst 0292285 Physicians Immediate Car V0443326 03/20/18 B0008733 77.00 77.00 V0443341 03/20/18 B0008733 77.00 77.00 V0443342 03/20/18 B0008733 77.00 77.00 ------231.00 231.00
E0014641 03/22/18 Outst 0294914 Pocket Nurse V0442479 03/06/18 P0039707 223.75 223.75 ------223.75 223.75
E0014642 03/22/18 Outst 0478605 Welders Supply Company V0442358 03/01/18 B0008812 28.00 28.00 ------28.00 28.00
E0014643 03/22/18 Outst 0465662 White Leaf Creative V0443058 03/13/18 P0039768 200.00 200.00 ------200.00 200.00
E0014644 03/22/18 Outst 0309301 Nexstar Broadcasting / W V0442869 03/09/18 B0008610 600.00 600.00 ------600.00 600.00
E0014645 03/22/18 Outst 0295554 Xerox Corporation V0442456 03/05/18 B0008676 484.75 484.75 V0442457 03/05/18 B0008676 2,128.33 2,128.33 ------2,613.08 2,613.08
E0014646 03/22/18 Outst 0494981 YBP Library Services V0442481 03/06/18 B0008589 121.08 121.08 V0442482 03/06/18 B0008589 31.34 31.34 ------152.42 152.42
E0014648 03/22/18 Outst 0504015 Beth E. Young V0443397 03/22/18 62.13 62.13 ------62.13 62.13
E0014649 03/28/18 Outst 0105058 Kathleen L. Bellone V0443513 03/27/18 99.50 99.50 ------99.50 99.50
E0014650 03/28/18 Outst 0513609 Darla M. Brendemuehl V0443517 03/27/18 180.00 180.00 ------180.00 180.00
E0014651 03/28/18 Outst 0512704 Abigail S. Burmeister V0443518 03/27/18 180.00 180.00 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 18 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------180.00 180.00
E0014652 03/28/18 Outst 0513605 Carson Hattel V0443571 03/27/18 180.00 180.00 ------180.00 180.00
E0014653 03/28/18 Outst 0455911 J Michael LaGrassa V0443574 03/27/18 35.00 35.00 V0443575 03/27/18 35.00 35.00 V0443576 03/27/18 35.00 35.00 V0443577 03/27/18 35.00 35.00 ------140.00 140.00
E0014654 03/28/18 Outst 0515644 Michael Lawler V0443578 03/27/18 180.00 180.00 ------180.00 180.00
E0014655 03/28/18 Outst 0513604 Brian P. Moore V0443586 03/27/18 180.00 180.00 ------180.00 180.00
E0014656 03/28/18 Outst 0513737 Mark R. Repinski V0443590 03/27/18 180.00 180.00 ------180.00 180.00
E0014657 03/28/18 Outst 0512705 Matthew Seigel V0443591 03/27/18 180.00 180.00 ------180.00 180.00
E0014658 03/28/18 Outst 0378906 ABC Catering, LTD V0443399 03/22/18 P0039786 252.90 252.90 V0443400 03/22/18 P0039784 253.00 253.00 V0443433 03/23/18 P0039647 225.00 225.00 V0443463 03/27/18 P0039795 75.00 75.00 ------805.90 805.90
E0014659 03/28/18 Outst 0453938 Accent Midwest Asphalt V0443178 03/16/18 B0008922 1,465.00 1,465.00 ------1,465.00 1,465.00
E0014660 03/28/18 Outst 0330843 Association Specialty Co V0443439 03/26/18 P0039775 807.72 807.72 V0443443 03/26/18 P0039781 318.38 318.38 ------1,126.10 1,126.10
E0014661 03/28/18 Outst 0382551 Beef-A-Roo V0443466 03/27/18 P0039801 600.00 600.00 V0443468 03/27/18 P0039810 255.53 255.53 ------855.53 855.53
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 19 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014662 03/28/18 Outst 0443153 Bodycraft Wellness & Mas V0443425 03/23/18 P0039783 100.00 100.00 ------100.00 100.00
E0014663 03/28/18 Outst 0314443 Bradford Systems Corp V0443471 03/27/18 P0039799 300.00 300.00 ------300.00 300.00
E0014664 03/28/18 Outst 0310222 Constellation New Energy V0443424 03/23/18 B0008825 8,885.77 8,885.77 ------8,885.77 8,885.77
E0014665 03/28/18 Outst 0463480 EBM, Inc. V0443346 03/21/18 B0008797 63,335.00 63,335.00 ------63,335.00 63,335.00
E0014666 03/28/18 Outst 0289720 Fisher Scientific V0443216 03/19/18 B0008715 926.39 926.39 V0443217 03/19/18 B0008715 250.94 250.94 V0443219 03/19/18 B0008715 117.35 117.35 ------1,294.68 1,294.68
E0014667 03/28/18 Outst 0340940 Riteway Bus Service, Inc V0443398 03/22/18 P0039658 700.00 700.00 V0443489 03/27/18 P0039806 850.00 850.00 ------1,550.00 1,550.00
E0014668 03/28/18 Outst 0289735 Harder Corp V0443227 03/19/18 B0008800 149.76 149.76 ------149.76 149.76
E0014669 03/28/18 Outst 0511639 Healthcare Waste Managem V0443478 03/27/18 B0008880 79.00 79.00 ------79.00 79.00
E0014670 03/28/18 Outst 0516045 Inspired Life Art Studio V0443474 03/27/18 270.00 270.00 ------270.00 270.00
E0014671 03/28/18 Outst 0374825 Interstate Batteries of V0443366 03/21/18 B0008738 166.90 166.90 ------166.90 166.90
E0014672 03/28/18 Outst 0483609 Marck Design Inc. V0443469 03/27/18 B0008838 60.00 60.00 ------60.00 60.00
E0014673 03/28/18 Outst 0334253 Mechanical Inc. V0443587 03/27/18 B0008791 145.50 145.50 V0443593 03/27/18 B0008791 4,219.00 4,219.00 V0443595 03/27/18 B0008791 377.55 377.55 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 20 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------4,742.05 4,742.05
E0014674 03/28/18 Outst 0289877 Midwest Library Service V0442963 03/13/18 B0008591 131.59 131.59 ------131.59 131.59
E0014675 03/28/18 Outst 0289892 Nasco V0442849 03/09/18 B0008716 1,019.31 1,019.31 ------1,019.31 1,019.31
E0014676 03/28/18 Outst 0383689 Procter & Gamble V0443405 03/22/18 P0039743 700.00 700.00 ------700.00 700.00
E0014677 03/28/18 Outst 0289926 Rock Valley Culligan V0440311 02/12/18 B0008760 122.95 122.95 V0440313 02/12/18 B0008760 21.95 21.95 ------144.90 144.90
E0014678 03/28/18 Outst 0480896 Runner Enterprise Data Q V0442915 03/12/18 P0039641 7,080.00 7,080.00 ------7,080.00 7,080.00
E0014679 03/28/18 Outst 0376488 Rush Power Systems LLC V0442465 03/05/18 B0008897 3,458.11 3,458.11 ------3,458.11 3,458.11
E0014680 03/28/18 Outst 0289961 Schumacher Elevator Co V0442966 03/13/18 B0008889 615.22 615.22 ------615.22 615.22
E0014681 03/28/18 Outst 0292996 Triarch Inc V0442912 03/12/18 B0008757 97.25 97.25 ------97.25 97.25
E0014682 03/28/18 Outst 0379131 UniCarriers Americas Cor V0443442 03/26/18 P0039803 450.00 450.00 ------450.00 450.00
E0014683 03/28/18 Outst 0290076 VWR Intl. dba Ward's Sci V0442927 03/13/18 B0008755 45.69 45.69 V0443258 03/20/18 B0008755 45.69- -45.69 V0443259 03/20/18 B0008755 39.48 39.48 ------39.48 39.48
E0014684 03/28/18 Outst 0480402 Weldstar Company V0442454 03/05/18 B0008817 19.76 19.76 ------19.76 19.76
E0014685 03/29/18 Outst 0290030 Rockford Register Star V0442473 03/29/18 B0008619 11,666.00 11,666.00 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 21 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------11,666.00 11,666.00
E0014686 03/29/18 Outst 0484907 Petals & Pickins V0443635 03/29/18 P0039831 375.00 375.00 ------375.00 375.00
E0014687 03/29/18 Outst 0495573 BenefitWallet HSA V0443636 03/29/18 2,146.55 2,146.55 ------2,146.55 2,146.55
0696602 03/01/18 Outst 0289527 A T & T V0440745 02/23/18 B0008678 132.20 132.20 ------132.20 132.20
0696603 03/01/18 Outst 0507881 Adam S. Bates V0442254 02/27/18 200.00 200.00 ------200.00 200.00
0696604 03/01/18 Outst 0414645 Daniel J. Blumlo V0439298 01/16/18 1,029.68 1,029.68 ------1,029.68 1,029.68
0696605 03/01/18 Outst 0510703 Paul Brewington V0440741 02/23/18 P0039702 759.00 759.00 ------759.00 759.00
0696606 03/01/18 Outst 0082206 David B. Causey V0442344 02/28/18 60.00 60.00 ------60.00 60.00
0696607 03/01/18 Outst 0513497 Jenna R. Chronos V0440929 02/26/18 200.00 200.00 ------200.00 200.00
0696608 03/01/18 Outst 0384473 Comcast V0440930 02/26/18 B0008679 228.18 228.18 ------228.18 228.18
0696609 03/01/18 Outst 0384473 Comcast V0440931 02/26/18 B0008679 336.23 336.23 ------336.23 336.23
0696610 03/01/18 Outst 0384473 Comcast V0442257 02/27/18 B0008679 183.69 183.69 ------183.69 183.69
0696611 03/01/18 Outst 0289668 Crescent Electric V0442260 02/27/18 B0008886 485.10 485.10 ------485.10 485.10
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 22 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696612 03/01/18 Outst 0439638 Jeff Curtin V0440894 02/23/18 130.00 130.00 ------130.00 130.00
0696613 03/01/18 Outst 0281974 Dakota Community Dist. # V0442339 02/28/18 P0039721 300.00 300.00 ------300.00 300.00
0696614 03/01/18 Outst 0352276 Dell Marketing LP V0440698 02/22/18 P0039631 5,807.96 5,807.96 ------5,807.96 5,807.96
0696615 03/01/18 Outst 0480368 George L. Diaz V0442350 03/01/18 125.00 125.00 ------125.00 125.00
0696616 03/01/18 Outst 0198582 Judge Eugene G. Doherty V0442340 02/28/18 P0039720 135.51 135.51 ------135.51 135.51
0696617 03/01/18 Outst 0509200 Alexander Edmundson V0442351 03/01/18 250.00 250.00 ------250.00 250.00
0696618 03/01/18 Outst 0455884 Electronic Musician V0442320 02/28/18 20.00 20.00 ------20.00 20.00
0696619 03/01/18 Outst 0289880 Exxon Mobil V0440588 02/20/18 B0008722 1,189.27 1,189.27 V0440609 02/20/18 B0008769 118.98 118.98 V0442322 02/28/18 B0008865 49.30 49.30 ------1,357.55 1,357.55
0696620 03/01/18 Outst 0384421 Famous Dave's V0442325 02/28/18 P0039704 167.38 167.38 ------167.38 167.38
0696621 03/01/18 Outst 0505757 Elizabeth Fernandez V0440905 02/26/18 200.00 200.00 ------200.00 200.00
0696622 03/01/18 Outst 0215874 Natalie J. Ford V0442352 03/01/18 250.00 250.00 ------250.00 250.00
0696623 03/01/18 Outst 0421257 Frontier Communications V0440924 02/26/18 B0008712 592.25 592.25 ------592.25 592.25
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 23 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696624 03/01/18 Outst 0129219 Jessica L. Gonzales V0440952 02/27/18 866.52 866.52 ------866.52 866.52
0696625 03/01/18 Outst 0342995 Mr. Trevor J. Gonzalez V0442345 03/01/18 250.00 250.00 ------250.00 250.00
0696626 03/01/18 Outst 0481071 Tyler A. Gotsch V0442346 03/01/18 125.00 125.00 ------125.00 125.00
0696627 03/01/18 Outst 0515345 Myqwon A. Greer V0442024 02/27/18 50.00 50.00 ------50.00 50.00
0696628 03/01/18 Outst 0510091 Florence G. Haley V0440115 02/02/18 361.63 361.63 ------361.63 361.63
0696629 03/01/18 Outst 0459492 Hexagon Metrology, Inc. V0440690 02/22/18 P0039639 3,525.00 3,525.00 V0440691 02/22/18 P0039639 4,165.00 4,165.00 ------7,690.00 7,690.00
0696630 03/01/18 Outst 0269141 IL Dept of Employment Se V0440584 02/20/18 B0008655 15,960.00 15,960.00 ------15,960.00 15,960.00
0696631 03/01/18 Outst 0427703 IL Dept of Agriculture V0440710 02/22/18 45.00 45.00 ------45.00 45.00
0696632 03/01/18 Outst 0515385 Dr. Anissa D. Jones V0442262 02/27/18 58.86 58.86 ------58.86 58.86
0696633 03/01/18 Outst 0499846 Malik C. Jordan V0442332 02/28/18 50.00 50.00 ------50.00 50.00
0696634 03/01/18 Outst 0278845 Luanna Kish V0442274 03/01/18 100.00 100.00 ------100.00 100.00
0696635 03/01/18 Outst 0482759 John T. Kruswicki V0440898 02/23/18 130.00 130.00 ------130.00 130.00
0696636 03/01/18 Outst 0308421 Lamar Companies V0440436 02/14/18 B0008603 2,700.00 2,700.00 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 24 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------2,700.00 2,700.00
0696637 03/01/18 Outst 0513005 Drew Larson V0440897 02/23/18 130.00 130.00 ------130.00 130.00
0696638 03/01/18 Outst 0209987 Heath C. Layng V0440953 02/27/18 55.00 55.00 ------55.00 55.00
0696639 03/01/18 Outst 0312906 Lincoln Electric Company V0440964 02/27/18 B0008815 1,980.95 1,980.95 ------1,980.95 1,980.95
0696640 03/01/18 Outst 0500317 Alexander A. Magallanes V0442347 03/01/18 125.00 125.00 ------125.00 125.00
0696641 03/01/18 Outst 0506292 Christopher Mays V0440893 02/23/18 130.00 130.00 ------130.00 130.00
0696642 03/01/18 Outst 0429424 The Medalcraft Mint, Inc V0440672 02/21/18 P0039688 794.81 794.81 ------794.81 794.81
0696643 03/01/18 Outst 0367748 Metro Sports Ltd. V0440962 02/27/18 P0039708 345.00 345.00 ------345.00 345.00
0696644 03/01/18 Outst 0300457 Midwest Mailworks Inc V0442265 02/27/18 P0039583 592.00 592.00 ------592.00 592.00
0696645 03/01/18 Outst 0505453 Carter J. Milbrath V0442348 03/01/18 250.00 250.00 ------250.00 250.00
0696646 03/01/18 Outst 0292661 Miller Bradford & Risber V0440560 02/20/18 B0008896 4,000.00 4,000.00 ------4,000.00 4,000.00
0696647 03/01/18 Outst 0294724 Moore Medical, LLC V0440482 02/16/18 P0039574 3.33 3.33 ------3.33 3.33
0696648 03/01/18 Outst 0506120 Ms. Kara R. Nickles V0442349 03/01/18 250.00 250.00 ------250.00 250.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 25 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696649 03/01/18 Outst 0267926 Mrs. Sherry L. Norberg V0440951 02/27/18 56.37 56.37 ------56.37 56.37
0696650 03/01/18 Outst 0276269 OSF Multi Specialty Grou V0440714 02/22/18 B0008915 10,306.20 10,306.20 ------10,306.20 10,306.20
0696651 03/01/18 Outst 0515381 Elijah Owens V0442277 02/28/18 50.00 50.00 ------50.00 50.00
0696652 03/01/18 Outst 0320735 P F Pettibone & Co V0440616 02/20/18 P0039648 410.10 410.10 ------410.10 410.10
0696653 03/01/18 Outst 0472559 Pearson VUE V0442356 03/01/18 P0039621 1,300.00 1,300.00 ------1,300.00 1,300.00
0696654 03/01/18 Outst 0300462 radKIDS Inc V0440375 02/13/18 P0039710 75.00 75.00 ------75.00 75.00
0696655 03/01/18 Outst 0351387 Rock River Training Corp V0442326 03/01/18 B0008664 21,244.97 21,244.97 ------21,244.97 21,244.97
0696656 03/01/18 Outst 0294674 Rock River Water Reclama V0440717 02/22/18 B0008831 120.78 120.78 V0440718 02/22/18 B0008831 150.82 150.82 V0440719 02/22/18 B0008831 347.17 347.17 V0440721 02/22/18 B0008831 305.88 305.88 V0440722 02/22/18 B0008831 385.43 385.43 V0440723 02/22/18 B0008831 7,106.23 7,106.23 V0440724 02/22/18 B0008831 369.75 369.75 V0440725 02/22/18 B0008831 20.44 20.44 V0440727 02/22/18 B0008831 486.54 486.54 V0440728 02/22/18 B0008831 748.10 748.10 V0440729 02/22/18 B0008831 220.46 220.46 V0440730 02/22/18 B0008831 387.22 387.22 V0440731 02/22/18 B0008831 473.77 473.77 V0440732 02/22/18 B0008831 101.15 101.15 ------11,223.74 11,223.74
0696657 03/01/18 Outst 0297813 Rockford Chamber of Comm V0440920 02/26/18 P0039483 30.00 30.00 ------30.00 30.00
0696658 03/01/18 Outst 0281901 Rockford Memorial Hospit V0442343 02/28/18 P0039712 12,109.50 12,109.50 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 26 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------12,109.50 12,109.50
0696659 03/01/18 Outst 0001561 Rockford University V0442247 02/27/18 P0039709 1,838.88 1,838.88 ------1,838.88 1,838.88
0696660 03/01/18 Outst 0482762 Jeffrey Rutledge V0440892 02/23/18 130.00 130.00 ------130.00 130.00
0696661 03/01/18 Outst 0383963 Specialty Graphics Suppl V0440625 02/20/18 P0039591 899.00 899.00 ------899.00 899.00
0696662 03/01/18 Outst 0509616 Synchrony Bank V0440534 02/19/18 B0008782 34.95 34.95 V0440577 02/20/18 B0008782 114.41 114.41 V0440713 02/22/18 B0008782 58.33 58.33 ------207.69 207.69
0696663 03/01/18 Outst 0379773 Scott Tierney V0440896 02/23/18 130.00 130.00 ------130.00 130.00
0696664 03/01/18 Outst 0515374 Dobleek Tilson V0442311 02/28/18 50.00 50.00 V0442338 02/28/18 55.00 55.00 ------105.00 105.00
0696665 03/01/18 Outst 0286444 Verizon Wireless V0440740 02/23/18 B0008677 897.26 897.26 ------897.26 897.26
0696666 03/01/18 Outst 0445508 Tricia D. Wagner V0439150 01/10/18 194.72 194.72 ------194.72 194.72
0696667 03/01/18 Outst 0486448 Brian C. Ware V0442353 03/01/18 225.00 225.00 ------225.00 225.00
0696668 03/01/18 Outst 0506098 William Wess V0440900 02/23/18 130.00 130.00 ------130.00 130.00
0696669 03/01/18 Outst 0313386 Wyndham Springfield City V0439822 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696670 03/01/18 Outst 0313386 Wyndham Springfield City V0439823 03/01/18 P0039568 369.51 369.51 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 27 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------369.51 369.51
0696671 03/01/18 Outst 0313386 Wyndham Springfield City V0439824 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696672 03/01/18 Outst 0313386 Wyndham Springfield City V0439825 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696673 03/01/18 Outst 0313386 Wyndham Springfield City V0439826 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696674 03/01/18 Outst 0313386 Wyndham Springfield City V0439827 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696675 03/01/18 Outst 0313386 Wyndham Springfield City V0439828 03/01/18 P0039568 369.51 369.51 ------369.51 369.51
0696676 03/08/18 Outst 0515479 Advanced Rockford Eye Ca V0442677 03/07/18 169.00 169.00 ------169.00 169.00
0696677 03/08/18 Outst 0469282 AED Life Source V0440516 02/19/18 P0039637 796.00 796.00 ------796.00 796.00
0696678 03/08/18 Outst 0289619 American Express V0442491 03/06/18 B0008674 36,401.43 36,401.43 ------36,401.43 36,401.43
0696679 03/08/18 Outst 0289619 American Express V0442492 03/06/18 B0008674 10,390.58 10,390.58 ------10,390.58 10,390.58
0696680 03/08/18 Outst 0489631 Awesomecampaigns.Com V0442692 03/07/18 P0039723 187.50 187.50 ------187.50 187.50
0696681 03/08/18 Outst 0289707 Blick Art Materials V0440341 02/13/18 P0039549 13.35 13.35 ------13.35 13.35
0696682 03/08/18 Outst 0085022 Mary C. Carlson V0442614 03/06/18 22.89 22.89 ------22.89 22.89
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 28 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696683 03/08/18 Outst 0380093 Technology Management Re V0440827 02/23/18 B0008680 1,200.00 1,200.00 ------1,200.00 1,200.00
0696684 03/08/18 Outst 0467627 Cherry Valley Landscape V0440928 02/26/18 B0008773 416.01 416.01 ------416.01 416.01
0696685 03/08/18 Outst 0513821 Keyonte D. Collins V0442616 03/06/18 55.00 55.00 ------55.00 55.00
0696686 03/08/18 Outst 0289662 Com Ed V0442621 03/06/18 B0008824 49.43 49.43 ------49.43 49.43
0696687 03/08/18 Outst 0382290 Comcast Spotlight V0442622 03/06/18 B0008602 1,474.00 1,474.00 V0442623 03/06/18 B0008602 519.20 519.20 V0442624 03/06/18 B0008602 134.00 134.00 V0442625 03/06/18 B0008602 1,000.00 1,000.00 V0442626 03/06/18 B0008602 6,187.00 6,187.00 ------9,314.20 9,314.20
0696688 03/08/18 Outst 0289663 Technology Management Re V0440950 02/26/18 B0008833 330.70 330.70 ------330.70 330.70
0696689 03/08/18 Outst 0351475 Compass Minerals America V0442318 02/28/18 B0008894 5,745.92 5,745.92 ------5,745.92 5,745.92
0696690 03/08/18 Outst 0468571 Davig's Custom Cleaners V0442683 03/07/18 B0008923 480.00 480.00 ------480.00 480.00
0696691 03/08/18 Outst 0378857 Eric Armin Inc V0440926 02/26/18 P0039593 3,692.00 3,692.00 ------3,692.00 3,692.00
0696693 03/08/18 Outst 0511433 Arianah Gloyd-Nolasco V0442388 03/02/18 55.00 55.00 ------55.00 55.00
0696694 03/08/18 Outst 0515345 Myqwon A. Greer V0442392 03/02/18 55.00 55.00 ------55.00 55.00
0696695 03/08/18 Outst 0502557 Chad P. Herren V0439328 03/08/18 312.00 312.00 ------312.00 312.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 29 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696696 03/08/18 Outst 0300387 Illinois E P A V0442602 03/06/18 B0008924 235.00 235.00 ------235.00 235.00
0696697 03/08/18 Outst 0386413 Darcey B. Ingram V0440751 02/23/18 71.94 71.94 ------71.94 71.94
0696698 03/08/18 Outst 0337339 Charles L. Jenrich V0442617 03/06/18 P0039729 1,500.00 1,500.00 V0442618 03/06/18 P0039731 4,200.00 4,200.00 ------5,700.00 5,700.00
0696699 03/08/18 Outst 0499846 Malik C. Jordan V0442380 03/02/18 25.00 25.00 ------25.00 25.00
0696700 03/08/18 Outst 0499846 Malik C. Jordan V0442393 03/02/18 55.00 55.00 ------55.00 55.00
0696701 03/08/18 Outst 0327877 Laerdal Medical V0442390 03/02/18 225.00 225.00 ------225.00 225.00
0696702 03/08/18 Outst 0327877 Laerdal Medical V0442391 03/02/18 225.00 225.00 ------225.00 225.00
0696703 03/08/18 Outst 0312906 Lincoln Electric Company V0440965 02/27/18 B0008815 132.45 132.45 ------132.45 132.45
0696704 03/08/18 Outst 0337216 William E. Lipton V0442335 02/28/18 62.94 62.94 V0442371 03/01/18 29.25 29.25 ------92.19 92.19
0696705 03/08/18 Outst 0057694 Kevin M. Lundgren V0442370 03/01/18 27.91 27.91 ------27.91 27.91
0696706 03/08/18 Outst 0078743 Natalie E. Mahaney V0442776 03/08/18 32.70 32.70 ------32.70 32.70
0696707 03/08/18 Outst 0480457 Stacey D. McDonald V0442672 03/07/18 76.79 76.79 ------76.79 76.79
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 30 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696708 03/08/18 Outst 0480100 Chito Mihigo V0442443 03/02/18 11.72 11.72 ------11.72 11.72
0696709 03/08/18 Outst 0406556 Cierra R. Morris V0442693 03/07/18 1,040.00 1,040.00 ------1,040.00 1,040.00
0696710 03/08/18 Outst 0289885 Motion Industries, Inc. V0442603 03/06/18 P0039732 92.48 92.48 ------92.48 92.48
0696711 03/08/18 Outst 0515234 Ryan T. Nelson V0442681 03/07/18 P0039717 200.00 200.00 ------200.00 200.00
0696712 03/08/18 Outst 0289883 NICOR Gas V0440956 02/27/18 B0008847 356.62 356.62 ------356.62 356.62
0696713 03/08/18 Outst 0289883 NICOR Gas V0440957 02/27/18 B0008847 838.92 838.92 ------838.92 838.92
0696714 03/08/18 Outst 0289883 NICOR Gas V0440958 02/27/18 B0008847 425.25 425.25 ------425.25 425.25
0696715 03/08/18 Outst 0289883 NICOR Gas V0440959 02/27/18 B0008847 221.11 221.11 ------221.11 221.11
0696716 03/08/18 Outst 0289883 NICOR Gas V0442773 03/08/18 B0008847 870.67 870.67 ------870.67 870.67
0696717 03/08/18 Outst 0369266 Rock River Training Corp V0442394 03/02/18 B0008697 65.00 65.00 ------65.00 65.00
0696718 03/08/18 Outst 0411495 Mathew R. Oakes V0442258 02/27/18 15.95 15.95 ------15.95 15.95
0696719 03/08/18 Outst 0509443 Katherine A. Pfeifer V0442434 03/02/18 39.79 39.79 ------39.79 39.79
0696720 03/08/18 Outst 0342322 Rock River Disposal Serv V0442777 03/08/18 B0008916 257.70 257.70 ------257.70 257.70
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 31 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696721 03/08/18 Outst 0300932 Rock River Ford V0440907 02/26/18 B0008823 203.92 203.92 ------203.92 203.92
0696722 03/08/18 Outst 0490369 Rockford Buzz Inc V0442365 03/01/18 B0008762 19.95 19.95 ------19.95 19.95
0696723 03/08/18 Outst 0274895 Joana M. Rosas Moreno V0442444 03/02/18 13.08 13.08 ------13.08 13.08
0696724 03/08/18 Outst 0230913 Chad M. Roth V0442613 03/06/18 183.12 183.12 ------183.12 183.12
0696725 03/08/18 Outst 0337968 David E. Schneider V0442775 03/08/18 30.00 30.00 ------30.00 30.00
0696726 03/08/18 Outst 0490804 Nicole M. Schoeny V0442435 03/02/18 9.92 9.92 ------9.92 9.92
0696727 03/08/18 Outst 0301257 Source 4 V0440909 02/26/18 P0039624 174.80 174.80 ------174.80 174.80
0696728 03/08/18 Outst 0325861 T Shirtz Etc V0442366 03/01/18 B0008827 520.00 520.00 ------520.00 520.00
0696729 03/08/18 Outst 0267701 Maureen C. Taylor V0442385 03/02/18 64.86 64.86 ------64.86 64.86
0696730 03/08/18 Outst 0445508 Tricia D. Wagner V0442446 03/02/18 67.58 67.58 ------67.58 67.58
0696731 03/08/18 Outst 0515408 Paul Zaremba V0442610 03/06/18 P0039730 2,925.00 2,925.00 ------2,925.00 2,925.00
0696732 03/08/18 Outst 0464528 Jacquelyn Zaslavsky V0442452 03/02/18 137.50 137.50 ------137.50 137.50
0696733 03/15/18 Outst 0289527 A T & T V0442470 03/06/18 B0008678 20.07 20.07 ------
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 32 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------20.07 20.07
0696734 03/15/18 Outst 0289527 A T & T V0442471 03/06/18 B0008678 1,280.60 1,280.60 ------1,280.60 1,280.60
0696735 03/15/18 Outst 0289527 A T & T V0442472 03/06/18 B0008678 1,453.27 1,453.27 ------1,453.27 1,453.27
0696736 03/15/18 Outst 0289527 A T & T V0443109 03/14/18 B0008678 635.09 635.09 ------635.09 635.09
0696737 03/15/18 Outst 0458668 ABM Parking Services V0440752 02/23/18 B0008564 207.00 207.00 ------207.00 207.00
0696739 03/15/18 Outst 0293644 Baymont Inn V0440268 02/07/18 P0039626 783.90 783.90 ------783.90 783.90
0696740 03/15/18 Outst 0515553 Kiara Blackburn V0443096 03/14/18 50.00 50.00 ------50.00 50.00
0696741 03/15/18 Outst 0515552 Cabrina G. Blade V0443097 03/14/18 50.00 50.00 ------50.00 50.00
0696742 03/15/18 Outst 0289707 Blick Art Materials V0440742 02/23/18 P0039549 72.20 72.20 ------72.20 72.20
0696743 03/15/18 Outst 0337617 Bud Weiser Motors Inc V0443111 03/14/18 B0008803 192.14 192.14 ------192.14 192.14
0696744 03/15/18 Outst 0511852 Certified Languages Inte V0442611 03/06/18 B0008879 123.25 123.25 V0442612 03/06/18 B0008879 104.40 104.40 ------227.65 227.65
0696745 03/15/18 Outst 0289674 City of Rockford V0442928 03/13/18 B0008844 325.65 325.65 V0442929 03/13/18 B0008844 143.17 143.17 V0442930 03/13/18 B0008844 41.63 41.63 V0442931 03/13/18 B0008844 94.37 94.37 V0442932 03/13/18 B0008844 343.79 343.79 V0442933 03/13/18 B0008844 355.31 355.31 V0442934 03/13/18 B0008844 71.47 71.47
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 33 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0442935 03/13/18 B0008844 61.68 61.68 V0442936 03/13/18 B0008844 242.92 242.92 V0442938 03/13/18 B0008844 85.30 85.30 V0442939 03/13/18 B0008844 143.17 143.17 V0442940 03/13/18 B0008844 155.23 155.23 V0442941 03/13/18 B0008844 236.87 236.87 V0442942 03/13/18 B0008844 274.25 274.25 V0442943 03/13/18 B0008844 188.11 188.11 V0442944 03/13/18 B0008844 327.19 327.19 V0442945 03/13/18 B0008844 302.69 302.69 V0442946 03/13/18 B0008844 365.11 365.11 ------3,757.91 3,757.91
0696746 03/15/18 Outst 0513349 Clarin by Hussey Seating V0442317 02/28/18 P0039537 4,034.80 4,034.80 ------4,034.80 4,034.80
0696748 03/15/18 Outst 0512710 DXC Technology Services V0442685 03/07/18 B0008665 972.30 972.30 ------972.30 972.30
0696749 03/15/18 Outst 0458937 Edmentum V0443117 03/14/18 P0039682 396.00 396.00 ------396.00 396.00
0696750 03/15/18 Outst 0515403 Jaide E. Enna V0443129 03/14/18 50.00 50.00 ------50.00 50.00
0696751 03/15/18 Outst 0278289 Ms. Ethel L. Friar V0443131 03/14/18 55.00 55.00 ------55.00 55.00
0696752 03/15/18 Outst 0313745 G & K Services V0440284 02/08/18 B0008570 14.14 14.14 V0440401 02/14/18 B0008570 14.14 14.14 V0440618 02/20/18 B0008792 108.96 108.96 V0440963 02/27/18 B0008570 14.14 14.14 V0442268 02/27/18 B0008792 102.75 102.75 V0442323 02/28/18 B0008792 108.96 108.96 V0442400 03/02/18 B0008570 14.14 14.14 ------377.23 377.23
0696755 03/15/18 Outst 0236765 Nichole Rashelle Giovann V0443072 03/13/18 400.00 400.00 ------400.00 400.00
0696756 03/15/18 Outst 0306010 Goodwill Industries V0443140 03/14/18 B0008892 31,936.84 31,936.84 V0443141 03/14/18 B0008892 29,329.93 29,329.93
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 34 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0443142 03/14/18 B0008892 0.02- -0.02 ------61,266.75 61,266.75
0696757 03/15/18 Outst 0512746 Tyleshia D. Harris V0443120 03/14/18 18.00 18.00 ------18.00 18.00
0696758 03/15/18 Outst 0512746 Tyleshia D. Harris V0443121 03/14/18 200.00 200.00 ------200.00 200.00
0696759 03/15/18 Outst 0292113 Holiday Inn & Suites V0442917 03/12/18 P0039749 672.00 672.00 ------672.00 672.00
0696760 03/15/18 Outst 0320073 ILLOWA AHEAD V0442620 03/06/18 210.00 210.00 ------210.00 210.00
0696761 03/15/18 Outst 0327877 Laerdal Medical Corporat V0442377 03/02/18 P0039706 820.37 820.37 V0442484 03/06/18 P0039671 358.64 358.64 ------1,179.01 1,179.01
0696762 03/15/18 Outst 0481078 Devon M. Larson V0443112 03/14/18 200.00 200.00 ------200.00 200.00
0696763 03/15/18 Outst 0209987 Heath C. Layng V0442864 03/09/18 55.00 55.00 ------55.00 55.00
0696764 03/15/18 Outst 0289872 Lowe's Home Improvement V0440230 02/06/18 B0008683 5.79- -5.79 V0440478 02/15/18 B0008683 20.20 20.20 V0440961 02/27/18 B0008683 95.12 95.12 V0442269 02/27/18 B0008683 21.81 21.81 ------131.34 131.34
0696765 03/15/18 Outst 0096712 Queen E. McMiller V0443071 03/13/18 400.00 400.00 ------400.00 400.00
0696766 03/15/18 Outst 0300457 Midwest Mailworks Inc V0442841 03/08/18 B0008842 48.58 48.58 ------48.58 48.58
0696767 03/15/18 Outst 0509632 Daraisha T. Murry V0443122 03/14/18 200.00 200.00 ------200.00 200.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 35 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696768 03/15/18 Outst 0289883 NICOR Gas V0442897 03/12/18 B0008847 889.31 889.31 ------889.31 889.31
0696769 03/15/18 Outst 0276269 OSF Multi Specialty Grou V0442926 03/13/18 B0008915 7,974.48 7,974.48 ------7,974.48 7,974.48
0696770 03/15/18 Outst 0510527 Jessica J. Peight V0443113 03/14/18 122.96 122.96 ------122.96 122.96
0696771 03/15/18 Outst 0271047 Zoran Perovanovich V0440750 02/23/18 97.50 97.50 ------97.50 97.50
0696772 03/15/18 Outst 0515308 Sara E. Philbeck V0443108 03/14/18 50.00 50.00 ------50.00 50.00
0696773 03/15/18 Outst 0513591 Restek Corporation V0442680 03/07/18 P0039681 61.18 61.18 ------61.18 61.18
0696774 03/15/18 Outst 0513220 Juan J. Robles V0443100 03/14/18 55.00 55.00 ------55.00 55.00
0696775 03/15/18 Outst 0297813 Rockford Chamber of Comm V0442905 03/12/18 P0039758 550.00 550.00 ------550.00 550.00
0696776 03/15/18 Outst 0289956 Sam's Club V0442319 02/28/18 B0008852 105.10 105.10 V0442321 02/28/18 B0008852 1.04- -1.04 ------104.06 104.06
0696777 03/15/18 Outst 0515700 Mattie L. Scott V0443060 03/13/18 400.00 400.00 ------400.00 400.00
0696778 03/15/18 Outst 0515003 April L. Sell V0443101 03/14/18 55.00 55.00 ------55.00 55.00
0696779 03/15/18 Outst 0487388 Lucas J. Smith V0443116 03/14/18 50.00 50.00 ------50.00 50.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 36 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696780 03/15/18 Outst 0515402 Dazhani S. Smith-Mack V0443104 03/14/18 50.00 50.00 ------50.00 50.00
0696781 03/15/18 Outst 0325861 T Shirtz Etc V0442922 03/13/18 B0008827 27.00 27.00 V0442924 03/13/18 B0008827 270.00 270.00 ------297.00 297.00
0696782 03/15/18 Outst 0513410 Alfonso L. Thomas V0443102 03/14/18 50.00 50.00 ------50.00 50.00
0696783 03/15/18 Outst 0309847 Kenneth R. Tudor V0443114 03/14/18 27.50 27.50 ------27.50 27.50
0696784 03/15/18 Outst 0360128 Uniform Den East, Inc. V0440911 02/26/18 B0008788 374.25 374.25 V0440912 02/26/18 B0008788 200.40 200.40 V0440977 02/27/18 B0008788 70.00 70.00 ------644.65 644.65
0696785 03/15/18 Outst 0321221 Woodlake Technologies In V0442843 03/08/18 P0039700 482.50 482.50 ------482.50 482.50
0696786 03/15/18 Outst 0307083 WREX Television, LLC V0442462 03/05/18 B0008606 8,000.00 8,000.00 V0442463 03/05/18 B0008606 11,550.00 11,550.00 ------19,550.00 19,550.00
0696787 03/15/18 Outst 0296633 Zones Inc. V0442367 03/01/18 P0039585 338.00 338.00 ------338.00 338.00
0696788 03/15/18 Outst 0287693 American Funds Service C V0443076 03/15/18 3,729.16 3,729.16 ------3,729.16 3,729.16
0696789 03/15/18 Outst 0287700 Horace Mann Life Insuran V0443082 03/15/18 150.00 150.00 ------150.00 150.00
0696790 03/15/18 Outst 0308253 IL Federation of Teacher V0443077 03/15/18 4,831.28 4,831.28 ------4,831.28 4,831.28
0696791 03/15/18 Outst 0308253 IL Federation of Teacher V0443080 03/15/18 36.88 36.88 ------36.88 36.88
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 37 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696792 03/15/18 Outst 0309574 IL Fraternal Order V0443078 03/15/18 193.50 193.50 ------193.50 193.50
0696793 03/15/18 Outst 0287706 Mass Mutual Payment Serv V0443083 03/15/18 350.00 350.00 ------350.00 350.00
0696794 03/15/18 Outst 0287687 RVC Foundation V0443079 03/15/18 397.70 397.70 ------397.70 397.70
0696795 03/15/18 Outst 0287688 State Universities Retir V0443081 03/15/18 640.20 640.20 V0443084 03/15/18 6,008.82 6,008.82 V0443085 03/15/18 11,468.06 11,468.06 V0443086 03/15/18 81.00 81.00 V0443087 03/15/18 2,734.15 2,734.15 V0443088 03/15/18 95,625.78 95,625.78 ------116,558.01 116,558.01
0696796 03/15/18 Outst 0287719 TIAA-CREF V0443089 03/15/18 1,868.33 1,868.33 ------1,868.33 1,868.33
0696797 03/15/18 Outst 0287689 United Way - Rock River V0443090 03/15/18 70.37 70.37 ------70.37 70.37
0696798 03/15/18 Outst 0287722 Newport Trust Company V0443092 03/15/18 4,915.83 4,915.83 ------4,915.83 4,915.83
0696799 03/15/18 Outst 0287723 Variable Annuity Life In V0443075 03/15/18 5,721.41 5,721.41 V0443091 03/15/18 4,436.00 4,436.00 ------10,157.41 10,157.41
0696800 03/15/18 Outst 0418631 AVECO V0442900 03/12/18 45.00 45.00 ------45.00 45.00
0696801 03/15/18 Outst 0513182 Hampilos & Associates, L V0443155 03/15/18 281.91 281.91 ------281.91 281.91
0696802 03/15/18 Outst 0421763 INSCCU V0443153 03/15/18 416.00 416.00 ------416.00 416.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 38 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696803 03/15/18 Outst 0290182 State Disbursement Unit V0443154 03/15/18 211.49 211.49 ------211.49 211.49
0696804 03/15/18 Outst 0404681 US Department of Educati V0443156 03/15/18 154.58 154.58 ------154.58 154.58
0696805 03/15/18 Outst 0502184 Blackhawk Bank V0443169 03/15/18 95.67 95.67 ------95.67 95.67
0696806 03/15/18 Outst 0511140 HSA Bank V0443172 03/15/18 54.17 54.17 ------54.17 54.17
0696807 03/15/18 Outst 0511149 Members Alliance Credit V0443171 03/15/18 54.17 54.17 ------54.17 54.17
0696808 03/15/18 Outst 0502062 Union Savings Bank V0443170 03/15/18 114.17 114.17 ------114.17 114.17
0696809 03/22/18 Outst 0323343 American Payroll Associa V0443192 03/19/18 219.00 219.00 ------219.00 219.00
0696810 03/22/18 Outst 0205495 Mary Y. Anderson V0443353 03/21/18 3.04 3.04 ------3.04 3.04
0696811 03/22/18 Outst 0513827 Apex Material Handling C V0443157 03/15/18 P0039769 1,260.00 1,260.00 ------1,260.00 1,260.00
0696812 03/22/18 Outst 0515830 Lyndell K. Boone V0443377 03/21/18 50.00 50.00 ------50.00 50.00
0696813 03/22/18 Outst 0076163 Charles E. Carlson V0443195 03/19/18 65.40 65.40 ------65.40 65.40
0696814 03/22/18 Outst 0372878 CASAS V0443184 03/16/18 P0039727 242.00 242.00 ------242.00 242.00
0696815 03/22/18 Outst 0289674 City of Rockford V0443211 03/19/18 B0008844 173.38 173.38 ------173.38 173.38
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 39 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696816 03/22/18 Outst 0289662 Com Ed V0443166 03/15/18 B0008824 200.52 200.52 ------200.52 200.52
0696817 03/22/18 Outst 0384473 Comcast V0443355 03/21/18 B0008679 336.23 336.23 ------336.23 336.23
0696818 03/22/18 Outst 0384473 Comcast V0443356 03/21/18 B0008679 228.18 228.18 ------228.18 228.18
0696819 03/22/18 Outst 0459145 Comevo V0443208 03/19/18 P0039771 2,985.00 2,985.00 ------2,985.00 2,985.00
0696820 03/22/18 Outst 0472125 Megan E. Cox V0443057 03/13/18 21.36 21.36 ------21.36 21.36
0696821 03/22/18 Outst 0097171 Amy C. Easton V0443256 03/20/18 19.08 19.08 V0443257 03/20/18 15.26 15.26 ------34.34 34.34
0696822 03/22/18 Outst 0313745 G & K Services V0443143 03/15/18 B0008792 102.75 102.75 ------102.75 102.75
0696823 03/22/18 Outst 0515835 Charnique Green V0443261 03/20/18 50.00 50.00 ------50.00 50.00
0696824 03/22/18 Outst 0372223 Harland Technology Servi V0443301 03/20/18 P0039515 1,103.00 1,103.00 ------1,103.00 1,103.00
0696825 03/22/18 Outst 0502557 Chad P. Herren V0439329 03/22/18 312.00 312.00 ------312.00 312.00
0696826 03/22/18 Outst 0502557 Chad P. Herren V0439330 03/22/18 312.00 312.00 ------312.00 312.00
0696827 03/22/18 Outst 0511853 Lauren Holby V0443263 03/20/18 50.00 50.00 ------50.00 50.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 40 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696828 03/22/18 Outst 0000016 ICCB V0443197 03/19/18 21.93 21.93 ------21.93 21.93
0696829 03/22/18 Outst 0506182 Mr. Carlando Jones V0443173 03/16/18 55.00 55.00 ------55.00 55.00
0696830 03/22/18 Outst 0491168 Douglas A. Kasprzak V0443384 03/22/18 249.36 249.36 ------249.36 249.36
0696831 03/22/18 Outst 0407145 Steven T. Koester V0443351 03/21/18 13.57 13.57 ------13.57 13.57
0696832 03/22/18 Outst 0211042 Vicki R. Lay V0443137 03/14/18 30.52 30.52 ------30.52 30.52
0696833 03/22/18 Outst 0386230 Bernard G. Luecke V0442853 03/09/18 67.32 67.32 V0442899 03/12/18 96.47 96.47 V0443118 03/14/18 131.35 131.35 ------295.14 295.14
0696834 03/22/18 Outst 0515561 MARCO V0443222 03/19/18 P0039581 911.52 911.52 ------911.52 911.52
0696835 03/22/18 Outst 0220746 Aida A. Martinez V0443136 03/14/18 22.56 22.56 ------22.56 22.56
0696836 03/22/18 Outst 0513624 Erika M. Medley V0443185 03/16/18 81.10 81.10 ------81.10 81.10
0696837 03/22/18 Outst 0515005 Larisa E. Melecio V0443174 03/16/18 55.00 55.00 ------55.00 55.00
0696838 03/22/18 Outst 0490678 Micrology Laboratories L V0443190 03/19/18 P0039715 48.76 48.76 ------48.76 48.76
0696839 03/22/18 Outst 0380346 MOTOROLA SOLUTIONS - STA V0443318 03/20/18 B0008834 582.00 582.00 ------582.00 582.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 41 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696840 03/22/18 Outst 0377866 Luevinus Muhammad V0443126 03/14/18 157.00 157.00 ------157.00 157.00
0696841 03/22/18 Outst 0289883 NICOR Gas V0442842 03/08/18 B0008847 2,610.58 2,610.58 ------2,610.58 2,610.58
0696842 03/22/18 Outst 0289883 NICOR Gas V0443200 03/19/18 B0008847 573.51 573.51 ------573.51 573.51
0696843 03/22/18 Outst 0267926 Mrs. Sherry L. Norberg V0443349 03/21/18 21.79 21.79 V0443350 03/21/18 41.98 41.98 ------63.77 63.77
0696844 03/22/18 Outst 0514946 Plastic Display Co V0443147 03/15/18 P0039734 444.77 444.77 ------444.77 444.77
0696845 03/22/18 Outst 0289925 Postmaster V0443235 03/20/18 B0008642 750.00 750.00 ------750.00 750.00
0696847 03/22/18 Outst 0305833 Ringland Johnson Constru V0443242 03/20/18 P0039780 5,985.00 5,985.00 ------5,985.00 5,985.00
0696848 03/22/18 Outst 0342322 Rock River Disposal Serv V0443248 03/20/18 B0008916 2,507.60 2,507.60 V0443249 03/20/18 B0008916 1,508.10 1,508.10 V0443250 03/20/18 B0008916 1,383.47 1,383.47 ------5,399.17 5,399.17
0696849 03/22/18 Outst 0234107 Joe J. Simpson, II V0443262 03/20/18 100.00 100.00 ------100.00 100.00
0696850 03/22/18 Outst 0075677 Marsha L. Stolberg V0443375 03/21/18 64.37 64.37 ------64.37 64.37
0696851 03/22/18 Outst 0325861 T Shirtz Etc V0443253 03/20/18 P0039606 624.00 624.00 ------624.00 624.00
0696852 03/22/18 Outst 0508535 Team IP, Inc V0443254 03/20/18 P0039689 436.14 436.14 ------436.14 436.14
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 42 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696853 03/22/18 Outst 0360128 Uniform Den East, Inc. V0442872 03/09/18 B0008788 92.80 92.80 ------92.80 92.80
0696854 03/22/18 Outst 0280771 United Parcel Service V0443237 03/20/18 B0008646 1,500.00 1,500.00 ------1,500.00 1,500.00
0696855 03/22/18 Outst 0445508 Tricia D. Wagner V0442916 03/12/18 145.61 145.61 ------145.61 145.61
0696856 03/22/18 Outst 0277636 Winnebago County Clerk V0443189 03/16/18 20.00 20.00 ------20.00 20.00
0696857 03/22/18 Outst 0293754 Wisconsin Lift Truck Cor V0442883 03/09/18 P0039741 774.00 774.00 V0442885 03/09/18 P0039741 774.00 774.00 V0443359 03/21/18 P0039741 645.00 645.00 ------2,193.00 2,193.00
0696858 03/22/18 Outst 0385956 ETVO V0436896 11/08/17 B0008613 1,188.00 1,188.00 V0439367 01/17/18 B0008613 1,188.00 1,188.00 V0440261 02/07/18 B0008613 1,188.00 1,188.00 V0442687 03/07/18 B0008613 1,188.00 1,188.00 ------4,752.00 4,752.00
0696859 03/27/18 Outst 0327853 Krispy Kreme Doughnut Co V0443460 03/27/18 P0039800 134.75 134.75 ------134.75 134.75
0696860 03/28/18 Outst 0289588 A - Fire Extinguisher V0443461 03/27/18 P0039805 310.00 310.00 ------310.00 310.00
0696861 03/28/18 Outst 0458668 ABM Parking Services V0443378 03/21/18 B0008564 207.00 207.00 ------207.00 207.00
0696862 03/28/18 Outst 0404766 Alibris V0440424 02/14/18 B0008614 45.95- -45.95 V0443191 03/19/18 B0008614 137.10 137.10 ------91.15 91.15
0696863 03/28/18 Outst 0292309 Amazon Capital Services V0440514 02/19/18 P0039530 53.94 53.94 V0440515 02/19/18 89.95- -89.95 V0443093 03/14/18 P0039739 31.16 31.16 V0443436 03/26/18 P0039759 157.80 157.80
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 43 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0443570 03/27/18 P0039764 25.14 25.14 ------178.09 178.09
0696864 03/28/18 Outst 0277959 American Library Associa V0443606 03/28/18 50.00 50.00 ------50.00 50.00
0696865 03/28/18 Outst 0514449 Arena Sports USA V0443464 03/27/18 B0008918 3,330.00 3,330.00 ------3,330.00 3,330.00
0696866 03/28/18 Outst 0347552 Avis Rent a Car System I V0443401 03/22/18 P0039789 234.79 234.79 ------234.79 234.79
0696867 03/28/18 Outst 0289523 Bobcat of Rockford Inc V0443447 03/26/18 B0008742 129.75 129.75 V0443448 03/26/18 B0008742 88.14 88.14 V0443449 03/26/18 B0008742 128.01 128.01 ------345.90 345.90
0696868 03/28/18 Outst 0515880 Aaron Boone V0443450 03/26/18 50.00 50.00 ------50.00 50.00
0696869 03/28/18 Outst 0289600 BP V0443427 03/23/18 B0008768 47.22 47.22 ------47.22 47.22
0696870 03/28/18 Outst 0380093 Technology Management Re V0443354 03/21/18 B0008680 1,200.00 1,200.00 ------1,200.00 1,200.00
0696871 03/28/18 Outst 0478674 Cherry Valley Feed & Sup V0443381 03/21/18 B0008925 59.97 59.97 V0443382 03/21/18 B0008925 219.93 219.93 V0443383 03/21/18 B0008925 119.97 119.97 ------399.87 399.87
0696872 03/28/18 Outst 0160547 Thomas R. Clark V0440587 02/20/18 1,373.71 1,373.71 ------1,373.71 1,373.71
0696873 03/28/18 Outst 0513821 Keyonte D. Collins V0443479 03/27/18 200.00 200.00 ------200.00 200.00
0696874 03/28/18 Outst 0384473 Comcast V0443607 03/28/18 B0008679 183.69 183.69 ------183.69 183.69
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 44 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696875 03/28/18 Outst 0289663 Communications Revolving V0443357 03/21/18 B0008833 330.70 330.70 ------330.70 330.70
0696876 03/28/18 Outst 0468571 Davig's Custom Cleaners V0442684 03/07/18 B0008923 162.50 162.50 ------162.50 162.50
0696877 03/28/18 Outst 0513607 Scott T. Doberstein V0443567 03/27/18 180.00 180.00 ------180.00 180.00
0696878 03/28/18 Outst 0469060 Exclusive Pro Sports Ltd V0443510 03/27/18 B0008836 48.00 48.00 ------48.00 48.00
0696879 03/28/18 Outst 0289880 Exxon Mobil V0443213 03/19/18 B0008722 1,248.93 1,248.93 V0443214 03/19/18 B0008769 51.11 51.11 ------1,300.04 1,300.04
0696880 03/28/18 Outst 0298563 Fast Company V0443457 03/26/18 12.99 12.99 ------12.99 12.99
0696881 03/28/18 Outst 0426281 Biviana Flores V0443410 03/23/18 50.00 50.00 ------50.00 50.00
0696882 03/28/18 Outst 0243894 Carol A. Griesbach V0440544 02/20/18 489.49 489.49 ------489.49 489.49
0696883 03/28/18 Outst 0454791 Greg Gunhus V0443569 03/27/18 180.00 180.00 ------180.00 180.00
0696884 03/28/18 Outst 0502557 Chad P. Herren V0443452 03/26/18 312.00 312.00 ------312.00 312.00
0696885 03/28/18 Outst 0513618 Kelly K. Hill V0443572 03/27/18 180.00 180.00 ------180.00 180.00
0696886 03/28/18 Outst 0515699 Anjinea L. Hopson V0443573 03/27/18 180.00 180.00 ------180.00 180.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 45 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696887 03/28/18 Outst 0516088 Keven John V0443608 03/28/18 111.23 111.23 ------111.23 111.23
0696888 03/28/18 Outst 0308421 Lamar Companies V0443106 03/14/18 B0008603 2,700.00 2,700.00 ------2,700.00 2,700.00
0696889 03/28/18 Outst 0513619 Keith Lehrman V0443579 03/27/18 180.00 180.00 ------180.00 180.00
0696890 03/28/18 Outst 0513740 Rachel Lenz V0443581 03/27/18 180.00 180.00 ------180.00 180.00
0696891 03/28/18 Outst 0506431 Nicholas Locicero V0443582 03/27/18 180.00 180.00 ------180.00 180.00
0696892 03/28/18 Outst 0513738 Joshua D. Mara V0443583 03/27/18 180.00 180.00 ------180.00 180.00
0696893 03/28/18 Outst 0454795 John Mariani V0443584 03/27/18 180.00 180.00 ------180.00 180.00
0696895 03/28/18 Outst 0515822 Kelsey A. Melin V0443407 03/22/18 50.00 50.00 ------50.00 50.00
0696896 03/28/18 Outst 0283985 Menard's V0443369 03/21/18 B0008911 898.50 898.50 V0443370 03/21/18 B0008911 235.75 235.75 V0443371 03/21/18 B0008911 82.10 82.10 ------1,216.35 1,216.35
0696897 03/28/18 Outst 0304711 MFAC, LLC V0443475 03/27/18 P0039742 618.95 618.95 ------618.95 618.95
0696898 03/28/18 Outst 0339045 Rhonda Mont V0443585 03/27/18 180.00 180.00 ------180.00 180.00
0696899 03/28/18 Outst 0470481 Artavia Murphy V0443490 03/27/18 50.00 50.00 ------50.00 50.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 46 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696900 03/28/18 Outst 0292298 New Readers Press V0443343 03/20/18 P0039751 724.00 724.00 V0443470 03/27/18 P0039728 362.00 362.00 ------1,086.00 1,086.00
0696901 03/28/18 Outst 0289883 NICOR Gas V0443201 03/19/18 B0008847 624.49 624.49 ------624.49 624.49
0696902 03/28/18 Outst 0369266 Rock River Training Corp V0443404 03/22/18 B0008697 65.00 65.00 ------65.00 65.00
0696903 03/28/18 Outst 0515575 Timothy M. Owens V0443588 03/27/18 180.00 180.00 ------180.00 180.00
0696904 03/28/18 Outst 0294203 Papa Johns Pizza V0443511 03/27/18 P0039767 256.99 256.99 V0443512 03/27/18 P0039767 256.99 256.99 ------513.98 513.98
0696905 03/28/18 Outst 0515573 Jonathan B. Patterson V0443589 03/27/18 180.00 180.00 ------180.00 180.00
0696906 03/28/18 Outst 0289603 R. A. Adams Enterprises V0443444 03/26/18 P0039724 4,755.75 4,755.75 V0443445 03/26/18 P0039724 559.50 559.50 ------5,315.25 5,315.25
0696907 03/28/18 Outst 0273927 Regional Office of Educa V0443055 03/13/18 B0008563 108.00 108.00 V0443056 03/13/18 B0008563 198.00 198.00 ------306.00 306.00
0696908 03/28/18 Outst 0300932 Rock River Ford V0443458 03/26/18 P0039809 11,500.00 11,500.00 ------11,500.00 11,500.00
0696909 03/28/18 Outst 0300932 Rock River Ford V0443459 03/26/18 P0039809 2,500.00 2,500.00 ------2,500.00 2,500.00
0696910 03/28/18 Outst 0515829 Trejuan D. Sneed V0443408 03/22/18 50.00 50.00 ------50.00 50.00
0696911 03/28/18 Outst 0455532 Michael R. Steidl V0443592 03/27/18 180.00 180.00 V0443594 03/27/18 35.00 35.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 47 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0443596 03/27/18 35.00 35.00 V0443597 03/27/18 35.00 35.00 V0443598 03/27/18 35.00 35.00 ------320.00 320.00
0696912 03/28/18 Outst 0321441 Dorran Stewart V0443599 03/27/18 180.00 180.00 ------180.00 180.00
0696913 03/28/18 Outst 0513718 Phil Streit V0443600 03/27/18 180.00 180.00 ------180.00 180.00
0696914 03/28/18 Outst 0302113 University of Illinois V0443604 03/27/18 200.00 200.00 ------200.00 200.00
0696915 03/28/18 Outst 0286444 Verizon Wireless V0443429 03/23/18 B0008677 903.07 903.07 ------903.07 903.07
0696916 03/28/18 Outst 0455510 Jennifer Washo V0443601 03/27/18 180.00 180.00 ------180.00 180.00
0696917 03/28/18 Outst 0514405 Amanda M. Went V0443602 03/27/18 180.00 180.00 ------180.00 180.00
0696918 03/28/18 Outst 0456305 Mark Woelfel V0443603 03/27/18 180.00 180.00 ------180.00 180.00
0696919 03/28/18 Outst 0464528 Jacquelyn Zaslavsky V0443437 03/26/18 110.00 110.00 ------110.00 110.00
0696920 03/28/18 Outst 0121032 Steven M. Sarver V0443605 03/27/18 200.00 200.00 ------200.00 200.00
0696921 03/29/18 Outst 0287693 American Funds Service C V0443493 03/29/18 3,729.16 3,729.16 ------3,729.16 3,729.16
0696922 03/29/18 Outst 0287700 Horace Mann Life Insuran V0443499 03/29/18 150.00 150.00 ------150.00 150.00
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 48 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0696923 03/29/18 Outst 0308253 IL Federation of Teacher V0443494 03/29/18 4,831.28 4,831.28 ------4,831.28 4,831.28
0696924 03/29/18 Outst 0308253 IL Federation of Teacher V0443497 03/29/18 36.88 36.88 ------36.88 36.88
0696925 03/29/18 Outst 0309574 IL Fraternal Order V0443495 03/29/18 193.50 193.50 ------193.50 193.50
0696926 03/29/18 Outst 0287706 Mass Mutual Payment Serv V0443500 03/29/18 350.00 350.00 ------350.00 350.00
0696927 03/29/18 Outst 0287687 RVC Foundation V0443496 03/29/18 397.70 397.70 ------397.70 397.70
0696928 03/29/18 Outst 0287688 State Universities Retir V0443498 03/29/18 640.20 640.20 V0443501 03/29/18 6,193.68 6,193.68 V0443502 03/29/18 8,818.80 8,818.80 V0443503 03/29/18 81.00 81.00 V0443504 03/29/18 2,639.88 2,639.88 V0443505 03/29/18 74,578.22 74,578.22 V0443627 03/17/18 120.67 120.67 V0443628 03/17/18 77.48 77.48 ------93,149.93 93,149.93
0696929 03/29/18 Outst 0287719 TIAA-CREF V0443506 03/29/18 1,868.33 1,868.33 ------1,868.33 1,868.33
0696930 03/29/18 Outst 0287689 United Way - Rock River V0443507 03/29/18 70.37 70.37 ------70.37 70.37
0696931 03/29/18 Outst 0287722 Newport Trust Company V0443509 03/29/18 4,915.83 4,915.83 ------4,915.83 4,915.83
0696932 03/29/18 Outst 0287723 Variable Annuity Life In V0443492 03/29/18 5,721.41 5,721.41 V0443508 03/29/18 4,436.00 4,436.00 ------10,157.41 10,157.41
0696933 03/29/18 Outst 0513182 Hampilos & Associates, L V0443633 03/29/18 275.28 275.28 ------275.28 275.28
April 02 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 49 08:44 Period 03/01/2018 - 03/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0696934 03/29/18 Outst 0421763 INSCCU V0443631 03/29/18 416.00 416.00 ------416.00 416.00
0696935 03/29/18 Outst 0290182 State Disbursement Unit V0443632 03/29/18 211.49 211.49 ------211.49 211.49
0696936 03/29/18 Outst 0404681 US Department of Educati V0443634 03/29/18 154.58 154.58 ------154.58 154.58
0696937 03/29/18 Outst 0502184 Blackhawk Bank V0443637 03/29/18 95.67 95.67 ------95.67 95.67
0696938 03/29/18 Outst 0293149 Chicago Marriott V0443645 03/29/18 P0039824 1,472.20 1,472.20 ------1,472.20 1,472.20
0696939 03/29/18 Outst 0293149 Chicago Marriott V0443646 03/29/18 P0039824 1,472.20 1,472.20 ------1,472.20 1,472.20
0696940 03/29/18 Outst 0293149 Chicago Marriott V0443647 03/29/18 P0039824 1,472.20 1,472.20 ------1,472.20 1,472.20
0696941 03/29/18 Outst 0511140 HSA Bank V0443640 03/29/18 54.17 54.17 ------54.17 54.17
0696942 03/29/18 Outst 0511149 Members Alliance Credit V0443639 03/29/18 54.17 54.17 ------54.17 54.17
0696943 03/29/18 Outst 0502062 Union Savings Bank V0443638 03/29/18 114.17 114.17 ------114.17 114.17
======1,530,239.51 1,530,239.51
April 02 2018 CHECK REGISTER SUMMARY REPORT Page 50 08:44 Period 03/01/2018 - 03/31/2018
Bank Code Account Number Description Debit Credit ------
IP IL Bank & Trust Acct 01-00000-23100 Other : Accounts Payable 1,267,130.65 0.00 01-00000-23500 Other : Accounts Payable/Datat 263,108.86 0.00
01-00000-11293 Other : IB&T Accounts Payable 0.00 1,530,239.51 ------1,530,239.51 1,530,239.51
ROCK VALLEY COLLEGE Board Report #7512-A April 24, 2018
Purchase Report #727-A – FY18 Purchases
Recommendation: Board approval for items marked with asterisk
A. Accountability Management System – (Education Fund – Institutional Research, Other Contractual Services)
Watermark Insights LLC, New York, NY $34,000.00*(1)
(1) This expense is for subscription to the Accountability Management System (AMS). This is a renewal of existing service approved on Board Report #7191A in April 2015. The renewal is for one year.
FY19 Budgeted Expense.
B. Hamilton Bus Trip – (Auxiliary Enterprises Fund – Starlight Theatre, Other Contractual Services)
Students to the Theatre Inc., Dundee, IL 10,017.00*(2)
(2) This expense is for a fund-raising bus trip to attend the musical Hamilton in Chicago. Trip participants include students and patrons of the Starlight Theatre.
FY19 Pass-Through Expense.
C. Cleaning & Restoration Services – (Operations & Maintenance Fund – Maintenance Services Plant Operations Equipment, Emergency Repairs/Insurance)
Perfection Cleaning & Restoration, Freeport, IL $53,188.34*(3)
(3) This expense is for water mitigation in the Jacobs Center for Science & Math due to chill beam valve failure. Insurance covers the full cost of these repairs.
FY18 Pass-Through Expense.
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7512-B April 24, 2018
Purchase Report #727-B – FY18 Capital Purchases
Recommendation: Board approval for items marked with asterisk
A. Pedestrian Bridge – (Operations & Maintenance Fund-Restricted – OLS 2017 New Pedestrian Bridge, Site Improvements)
Sjostrom & Sons, Rockford, IL 285,274.21*(1) Martin & Company, Oregon, IL 290,637.50 Civil Contractors, Freeport, IL 298,724.75 Alliance Contractors, Woodstock, IL 454,050.20
(1) This expense is for a new pedestrian bridge over the Spring Creek between the Woodward Technology Center, Classroom Building I, and the Jacobs Center for Science & Math.
This project is being funded by existing Protection, Health and Safety funds.
The project was approved on Board Report #7404, dated April 25, 2017.
FY18 & FY19 Capital Expense.
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Information not available for the 4/10/18 Committee of the Whole meeting ROCK VALLEY COLLEGE Board Report #7513 April 24, 2018
Board Personnel Report #725
Recommendation: The Board of Trustees approves the following personnel actions:
A. APPOINTMENTS.
Will Ashford (0144833), Dean of Student Services, Student Services, full-time with benefits, exempt, grade 18, $62,588/year, prorated for the balance of the fiscal year, effective May 1, 2018, account #01-38600-51110.
Previous Incumbent Salary New Hire Salary Difference to the Budget $58,759 $62,588 -$3,829
Lien Vu, Dual Credit Coordinator and Transitions Advisor, High School Connections, full-time with benefits, exempt, grade 12, $43,000/year, prorated for the balance of the fiscal year, effective April 23, 2018, 2018, account #01-41242-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $45,052 $43,000 +$2,052
Tes Sullivan (0443105), Pathway Coordinator, Linking Talent with Opportunity, full-time with benefits, exempt, grade 12, $40,000/year, prorated for the balance of the fiscal year, effective April 16, 2018, account #06-13442-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $0 $40,000 -$40,000
Cornell Bondurant (0368888), Coordinator of New Student Enrollment, Recruitment and Admissions, full-time with benefits, exempt, grade 11, $40,899/year, prorated for the balance of the fiscal year, effective April 23, 2018, account #01-31001-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $40,899 $40,899 +$0
Angie Weaver, Pathway Coordinator, Linking Talent with Opportunity, full-time with benefits, exempt, grade 12, $40,000/year, prorated for the balance of the fiscal year, effective May 1, 2018, account #06-13442-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $0 $40,000 -$40,000
Board Report #7513 PR #725 April 24, 2018
Karyn Abraham (0233925), Career Planner, Workforce Development Grant Programs, full-time with benefits, exempt, grade 11, $43,447/year, prorated for the balance of the fiscal year, effective May 1, 2018, account #06-41281-51214.
Previous Incumbent Salary New Hire Salary Difference to the Budget $32,089 $43,447 -$11,358
Michael Kaczorowski, Coordinator, New Student Enrollment, Recruitment & Outreach, full-time with benefits, exempt, grade 11, $40,899/year, prorated for the balance of the fiscal year, effective May 1, 2018, account #01-31001-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $43,000 $40,899 +$2,101
Yashica Reed, Administrative Assistant I, Dislocated Worker Program, full-time with benefits, non-exempt, grade 6, $27,442/year, prorated for the balance of the fiscal year, effective May 1, 2018, account #06-41281-51614 (90%), 06-41037-51614 (10%).
Previous Incumbent Salary New Hire Salary Difference to the Budget $33,848 $27,442 +$6,406
B. STARLIGHT THEATRE SALARIES.
A. Musical Director for Starlight Theatre’s production of Jane Eyre and Accompanist for Starlight Theatre’s productions of Shrek and Dirty Rotten Scoundrels, 25 hours per week, effective March 15 through July 30, 2018, to be paid April 15 through August 15, 2018.
COURSE HOURLY ID NAME TOTAL ACCOUNT SECTION RATE Musical Director 0131573 Miller, Lisa Flat Fee $9,250.00 05-44915-51930 & Accompanist
B. Lighting Designer for Starlight Theatre’s productions of Shrek and Anything Goes, 25 hours per week, effective May 1 through June 30, 2018, to be paid May 31 through July 15, 2018.
COURSE HOURLY ID NAME TOTAL ACCOUNT SECTION RATE 0002618 O’Dierno, Angelo Lighting Designer Flat Fee $7,500.00 05-44915-51930
C. SEPARATIONS.
Megan Cox (0472125), Coordinator, New Student Enrollment, Recruitment & Outreach, resigned effective April 20, 2018.
Jeannette Haight (0184161), RAISE Coordinator, Disability Support Services, resigned effective May 31, 2018. Board Report #7513 PR #725 April 24, 2018
Mike Meinert (0108997), Manager, User Support Services Group, Users Support Group (USG), is retiring, effective June 29, 2018, after 11 years of service.
Michael Papp (0039895), Director, Office of Business Services, is retiring, effective November 15, 2018, after 29 years of service.
D. REVISION.
Board Report 7477, Item C. Revise effective dates.
Hanna Sleger (0153775), Charge Artist for Starlight Theatre’s full season of productions, 25 hours per week, February 15 through July 30, 2018, total fee $6,500, to be paid February 28 through August 15, 2018, account #05-44915-51930.
Douglas J. Jensen, Ed.D. President Board Approval: ______Secretary, Board of Trustees
Board Report #7513 PR #725 April 24, 2018
BACKGROUND INFORMATION:
Lien Vu comes to Rock Valley College from the Chicago School of Professional Psychology where she served as an Admissions Counselor. She has previous experience working as an elementary teacher and as a Center Director for Sylvan Learning Center. Her professionalism, experience in education, organization, and communication skills will be an asset to High School Connections.
Tes Sullivan comes to Rock Valley College from Rockford Career College where she served as a Financial Aid Officer. Previously she worked as a substitute teacher and paraprofessional. Her enthusiasm, tenacity, and communication skills will be welcomed in this role.
Cornell Bondurant is a former Rock Valley College student. He earned his Bachelor of Social Work at Western Illinois University and his Master of Social Work at the University of Illinois at Chicago. He has professional and college experience working with diverse families and students.
ROCK VALLEY COLLEGE BOARD POLICY 5:10:150
Bond Record Keeping Policy
It is necessary and in the best interest of the College to maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure the appropriate federal tax status for the Certificates and other debt obligations of the College, the interest on which is excludable from “gross income” for federal income tax purposes or which enable the College or the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax credit bonds (including the Certificates, the “Tax Advantaged Obligations”). Further, it is necessary and in the best interest of the College that (i) the Board adopt policies with respect to record-keeping and post issuance compliance with the College’s covenants related to its Tax Advantaged Obligations and (ii) the Compliance Officer (as hereinafter defined) at least annually review the College’s Contracts (as hereinafter defined) to determine whether the Tax Advantaged Obligations comply with the federal tax requirements applicable to each issue of the Tax Advantaged Obligations. The Board and the College hereby adopt the following Record-Keeping Policy and, in doing so, amend any similar Record-Keeping Policy or Policies heretofore adopted:
(a) Compliance Officer Is Responsible for Records. The Treasurer (the “Compliance Officer”) is hereby designated as the keeper of all records of the College with respect to each issue of the Tax Advantaged Obligations, and such officer shall report to the Board at least annually that he/she has all of the required records in his/her possession, or is taking appropriate action to obtain or recover such records.
(b) Closing Transcripts. For each issue of Tax Advantaged Obligations, the Compliance Officer shall receive, and shall keep and maintain, a true, correct and complete counterpart of each and every document and agreement delivered in connection with the issuance of the Tax Advantaged Obligations, including without limitation (i) the proceedings of the College authorizing the Tax Advantaged Obligations, (ii) any offering document with respect to the offer and sale of the Tax Advantaged Obligations, (iii) any legal opinions with respect to the Tax Advantaged Obligations delivered by any lawyers, and (iv) all written representations of any person delivered in connection with the issuance and initial sale of the Tax Advantaged Obligations.
(c) Arbitrage Rebate Liability. The Compliance Officer shall review the agreements of the College with respect to each issue of Tax Advantaged Obligations and shall prepare a report for the Board stating whether or not the College has any rebate liability to the United States Treasury, and setting forth any applicable exemptions that each issue of Tax Advantaged Obligations may have from rebate liability. Such report shall be updated annually and delivered to the Board.
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(d) Recommended Records. The Compliance Officer shall review the records related to each issue of Tax Advantaged Obligations and shall determine what requirements the College must meet in order to maintain the tax-exemption of interest paid on its Tax Advantaged Obligations, its entitlement to direct payments by the United States Treasury of the applicable percentages of each interest payment due and owing on its Tax Advantaged Obligations, and applicable tax credits or other tax benefits arising from its Tax Advantaged Obligations. The Compliance Officer shall then prepare a list of the contracts, requisitions, invoices, receipts and other information that may be needed in order to establish that the interest paid on the Tax Advantaged Obligations is entitled to be excluded from “gross income” for federal income tax purposes, that the College is entitled to receive from the United States Treasury direct payments of the applicable percentages of interest payments coming due and owing on its Tax Advantaged Obligations, and the entitlement of holders of any Tax Advantaged Obligations to any tax credits or other tax benefits, respectively. Notwithstanding any other policy of the College, such retained records shall be kept for as long as the Tax Advantaged Obligations relating to such records (and any obligations issued to refund the Tax Advantaged Obligations) are outstanding, plus three years, and shall at least include:
(i) complete copies of the transcripts delivered when any issue of Tax Advantaged Obligations is initially issued and sold;
(ii) copies of account statements showing the disbursements of all Tax Advantaged Obligation proceeds for their intended purposes, and records showing the assets and other property financed by such disbursements;
(iii) copies of account statements showing all investment activity of any and all accounts in which the proceeds of any issue of Tax Advantaged Obligations has been held or in which funds to be used for the payment of principal of or interest on any Tax Advantaged Obligations has been held, or which has provided security to the holders or credit enhancers of any Tax Advantaged Obligations;
(iv) copies of all bid requests and bid responses used in the acquisition of any special investments used for the proceeds of any issue of Tax Advantaged Obligations, including any swaps, swaptions, or other financial derivatives entered into in order to establish that such instruments were purchased at fair market value;
(v) copies of any subscriptions to the United States Treasury for the purchase of State and Local Government Series (SLGS) obligations;
(vi) any calculations of liability for arbitrage rebate that is or may become due with respect to any issue of Tax Advantaged Obligations, and any calculations prepared to show that no arbitrage rebate is due, together, if applicable, with account statements or cancelled checks showing the payment of any rebate amounts to the United States Treasury together with any applicable IRS Form 8038-T; and
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(vii) copies of all contracts and agreements of the College, including any leases (the “Contracts”), with respect to the use of any property owned by the College and acquired, constructed or otherwise financed or refinanced with the proceeds of the Tax Advantaged Obligations effective at any time when such Tax Advantaged Obligations are, will or have been outstanding. Copies of contracts covering no more than 50 days of use and contracts related to College employees need not be retained.
(e) IRS Examinations or Inquiries. In the event the IRS commences an examination of any issue of Tax Advantaged Obligations or requests a response to a compliance check, questionnaire or other inquiry, the Compliance Officer shall inform the Board of such event, and is authorized to respond to inquiries of the IRS, and to hire outside, independent professional counsel to assist in the response to the examination or inquiry.
(f) Annual Review. The Compliance Officer shall conduct an annual review of the Contracts and other records to determine for each issue of Tax Advantaged Obligations then outstanding whether each such issue complies with the federal tax requirements applicable to such issue, including restrictions on private business use, private payments and private loans. The Compliance Officer is expressly authorized, without further official action of the Board, to hire outside, independent professional counsel to assist in such review. To the extent that any violations or potential violations of federal tax requirements are discovered incidental to such review, the Compliance Officer may make recommendations or take such actions as the Compliance Officer shall reasonably deem necessary to assure the timely correction of such violations or potential violations through remedial actions described in the United States Treasury Regulations, or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-31 or similar program instituted by the IRS.
(g) Training. The Compliance Officer shall undertake to maintain reasonable levels of knowledge concerning the rules related to tax-exempt bonds (and build America bonds and tax credit bonds to the extent the College has outstanding build America bonds or tax-credit bonds) so that such officer may fulfill the duties described in this Section. The Compliance Officer may consult with counsel, attend conferences and presentations of trade groups, read materials posted on various web sites, including the web site of the Tax Exempt Bond function of the IRS, and use other means to maintain such knowledge. Recognizing that the Compliance Officer may not be fully knowledgeable in this area, the Compliance Officer may consult with outside counsel, consultants and experts to assist him or her in exercising his or her duties hereunder. The Compliance Officer will endeavor to make sure that the College’s staff is aware of the need for continuing compliance. The Compliance Officer will provide copies of this Resolution and the Tax Exemption Certificate and Agreement or other applicable tax documents for each series of Tax Advantaged Obligations then currently outstanding (the “Tax Agreements”) to staff members who may be responsible for taking actions described in such documents. The Compliance Officer should assist in the education of any new Compliance Officer and the transition of the duties under these procedures. The Compliance Officer will review this
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Resolution and each of the Tax Agreements periodically to determine if there are portions that need further explanation and, if so, will attempt to obtain such explanation from counsel or from other experts, consultants or staff.
(h) Amendment and Waiver. The procedures described in this Section are only for the benefit of the College. No other person (including an owner of a Tax Advantaged Obligation) may rely on the procedures included in this Section. The College may amend this Section and any provision of this Section may be waived, without the consent of the holders of any Tax Advantaged Obligations and as authorized by passage of a resolution by the Board. Additional procedures may be required for Tax Advantaged Obligations the proceeds of which are used for purposes other than capital governmentally owned projects or refundings of such, including tax increment financing bonds, bonds financing output facilities, bonds financing working capital, or private activity bonds. The College also recognizes that these procedures may need to be revised in the event the College enters into any derivative products with respect to its Tax Advantaged Obligations.
Link to bond record keeping administrative procedure
Reference: Board Report 7514 Implemented: April 24, 2018
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ROCK VALLEY COLLEGE Board Report #7514 April 24, 2018
Bond Record Keeping Policy
BACKGROUND: As a part of the Fiscal Year 2017 Communication to the Board of Trustees, the College’s auditors, Sikich, recommend the College to adopt a debt retention / bond record keeping policy. The College may issue tax exempt bonds and in order to preserve the tax exempt status of these bonds, the College needs to maintain specific records and documentation as set forth in the bond issuance resolutions.
RECOMMENDATION: It is recommended that the Board of Trustees approve Board Policy 5:10.150 Bond Record Keeping Policy. Attorney Reviewed.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
No changes since the 4/10/18 Committee of the Whole meeting.
ROCK VALLEY COLLEGE Board Report #7515 April 24, 2018
Authorization to Add Bowling as a National Junior College Athletic Association (NJCAA) Intercollegiate Sport
Background: Rock Valley College seeks Board approval to add bowling as an official National Junior College Athletic Association (NJCAA) Intercollegiate Sport, having funded a competitive bowling team as a club program for many years.
The Rock Valley College Bowling team plans to maintain twelve to twenty-four full- time student athletes, offering both women’s and men’s programs, with a planned start prior to the 2018 Fall semester. The program will be under direct supervision of the RVC Athletic Department, administered with the same requirements as current RVC athletic teams. We believe the addition of a collegiate bowling team will bring positive exposure to the College and an already successful athletic program.
The Northern Illinois Bowling Proprietor’s Association (NIBPA) has committed to funding the entire program at Rock Valley College. The NIBPA budget allows for $25,000 for the first year of the program, then replenishing the budget for subsequent years up to $25,000 or the amount needed per year to sustain the program. The projected expenditures for yearly administration of the program are approximately $12,000 with the assurance from the NIBPA that the NIBPA will cover additional funding if needed. With the financial backing of the Northern Illinois Bowling Proprietor’s Association, Rock Valley College would have no fiscal responsibility related to the addition of a bowling program.
Recommendation: It is recommended that the Board of Trustees authorize the addition of a National Junior College Athletic Association Intercollegiate Bowling program to Rock Valley College conditioned that funding for the program be financially supported by the Northern Illinois Bowling Proprietor’s Association, and conditioned upon a signed and executed written Operating Services Agreement between Rock Valley College and the Northern Illinois Bowling Proprietor’s Association. Attorney Reviewed.
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
No changes since 4/10/18 Committee of the Whole meeting
Page 1 of 1 ROCK VALLEY COLLEGE Board Report #7516 April 24, 2018
Authorization to Approve the Execution of the Northern Illinois Bowling Proprietor’s Association Operating Agreement
Background: Pursuant to Board Report #7515, the Board has authorized Rock Valley College to add bowling as an official National Junior College Athletic Association (NJCAA) Intercollegiate Sport, to begin prior to the 2018 Fall semester. The funding source for the program budget will come from the Northern Illinois Bowling Proprietor’s Association (NIBPA) contingent upon the execution of a written Operating Services Agreement between Rock Valley College and NIBPA, defining responsibilities between both parties for the operational administration of the Rock Valley College NJCAA Bowling Program.
The Operating Services Agreement outlines the duties of NIBPA with respect to bowling coaching staff, financing and sustainability of the program, insurance requirements, indemnification of the College, facilities for practice and competition, and expectations for student athletes.
Upon execution of the Agreement, the College will seek certification of the bowling program as an official sport of the NJCAA.
Recommendation: It is recommended that the Board of Trustees authorize the execution of the Operating Services Agreement between Rock Valley College and the Northern Illinois Bowling Proprietor’s Association. Attorney Reviewed.
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
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OPERATING SERVICES AGREEMENT ROCK VALLEY COLLEGE NJCAA BOWLING PROGRAM
This Operating Services Agreement (“Agreement”) is entered into as of the 24th day of April, 2018, by and between the Northern Illinois Bowling Proprietor’s Association, an Illinois not-for- profit corporation having its principal place of business at 7758 Forest Hills Road, Loves Park, Illinois 61111 ("NIBPA"), and Rock Valley College, an Illinois public community college district, having its principal place of business at 3301 N. Mulford Road, Rockford, IL 61114 (“College”). The College and NIBPA are known together as the “Parties.”
RECITALS
WHEREAS, the College has funded a highly competitive bowling team as a club program for many years; and
WHEREAS, current and prospective students, along with the local bowling community, have long desired to see the College club bowling program be converted into an official men’s and women’s NJCAA sport; and
WHEREAS, due to the financial constraints of the College, the program has been cost- prohibitive to convert the bowling program into an official NJCAA sport; and
WHEREAS, in recognition of these College financial constraints, NIBPA has offered to financially support the College Men’s and Women’s NJCAA bowling program on an annual and ongoing basis; and
WHEREAS, the conversion of the College’s bowling club program into an NJCAA sport would benefit NIBPA by increasing its visibility within the local community and within the College community, by providing an ongoing opportunity for NIBPA affiliates to support and coach the College’s students, and by bringing business to NIBPA’s members;
WHEREAS, the College Board of Trustees has approved this Agreement and Board Report #7516 on April 24, 2018, which authorizes the addition of a Men’s and Women’s NJCAA collegiate bowling program (the “RVC Bowling Program”) to the College Athletic Department, on the condition that the Bowling Program will be financially supported solely by NIBPA.
NOW, THEREFORE, in consideration of the recitals contained herein, and other good and valuable consideration, the adequacy and receipt of which are hereby acknowledged by the Parties, the College and NIBPA herby agree to the following:
I. DUTIES OF NIBPA
A. Men’s and Women’s Bowling Coaching Staff: NIBPA shall from within its organization and members nominate volunteer coaching candidates to fill the Men’s and Women’s head coaching and assistant coaching positions, and it is understood that no compensation shall be paid by the College or NIBPA to the volunteer coaches. All coaching and assistant head coaching candidates nominated by NIBPA must complete and pass a criminal background check to the satisfaction of the College, have a valid driver’s license, proof of automobile insurance, and have their certified driving record reviewed by the College prior to being approved by the College as a coach. All approvals for coaches will be signed off by the College’s Athletic Director, the VP/Chief Operating Officer, and the VP of Human Resources for the College or their designee. The Athletic Director and/or Vice President/Chief Operating Officer reserves the right to dismiss the coach and/or assistant coaches at any time and for any reason or no reason when deemed to be in the best interest of the College. NIBPA shall cause its volunteer coaches to comply with all provisions of this Agreement related to coaching activities.
B. Financing & Sustainability of the Men’s and Women’s Bowling Program: Prior to the commencement of the 2019 fiscal year (by July 1, 2018), NIBPA shall deposit twenty-five thousand dollars ($25,000) made payable to the Rock Valley College Foundation, in care of the Rock Valley College Men’s and Women’s Bowling Program. These monies shall be used to fund the operations of the Bowling Program. It is expressly understood between the Parties that this is an estimate of the annual cost of the Bowling Program, and should the estimate not be sufficient to operate the program, the College will request additional funds from the NIBPA. Prior to the beginning of each subsequent fiscal year after 2019, by July 1 of each year, NIBPA shall replenish the account to a minimum of twenty-five thousand dollars ($25,000), or a larger amount if required and mutually agreed to by the Parties.
C. Insurance: Prior to the commencement of the NJCAA RVC Bowling Program, and on an annual basis during the term of this Agreement, NIBPA and/or the volunteer Head Bowling Coach, hereby agrees to provide and maintain during the term of this Agreement the following insurance coverages and furnish proof of insurance to the College including certificates of insurance, policy declarations, and amendatory endorsements:
1. Workers Compensation/Employers Liability: i. $500,000 per accident ii. $500,000 disease, policy limit iii. $500,000 disease, each employee iv. The policy will be endorsed showing a waiver of right of recovery form #WC000313 or equivalent in favor of Rock Valley College. 2
2. Commercial General Liability: Coverage shall include premises operations, independent contractors, contractual liability, products and completed operations including broad form property damage, covering bodily injury and property damage for limits as shown below: i. $1,000,000 each occurrence $2,000,000 general aggregate ii. Policy shall be properly endorsed to show Rock Valley College as an ADDITIONAL INSURED on a primary and non-contributory basis. 3. Commercial Automobile Liability: Coverage shall be written to include all owned, non-owned, and hired automobiles covering bodily injury and property damage, including uninsured and underinsured motorists coverage for limits as shown below. i. $1,000,000 combined single limit each occurrence OR ii. $1,000,000 bodily per person, per occurrence and property damage per occurrence iii. Policy shall be properly endorsed to show Rock Valley College as an ADDITIONAL INSURED on a primary and non-contributory basis. 4. Umbrella Liability: Coverage shall include excess of Employers Liability, General Liability, and Automobile Liability and shall also name Rock Valley College as an ADDITIONAL INSURED on a primary and non-contributory basis for the following limits: i. $1,000,000 per claim or occurrence ii. $1,000,000 general aggregate
D. Indemnification & Hold Harmless: NIBPA hereby agrees to indemnify, defend, and hold harmless Rock Valley College, its Board of Trustees, individual board members, officers, administrators,representatives, employees, agents, and volunteers, and each of them, from any and all charges, suits, demands, causes of action, or other claims of liability, including reasonable attorney fees and court costs, to the extent arising from the operations of the RVC Bowling Program, to the extent arising from any breach of this Agreement by NIBPA, and to the extent of any negligent act or omission of NIBPA, its members, affiliates, coaches, volunteers, officers, directors, employees, agents or representatives.
E. Facilities for Practice and Competition. NIBPA, in coordination with its members, shall provide venues for all practices and competitions in connection with the Bowling Program, and the related costs shall be drawn from the funds provided by NIBPA in accordance with Section I(B) above or shall be paid by NIBPA and its members, and shall not be charged to the College. NIBPA shall coordinate and schedule all such venues in coordination with the coaches and the College’s Athletic Director.
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F. Coach Coordination and Expectations for Student-Athletes:
1. Recruiting & Transfers: There is an expectation that the coach(es) will actively recruit prospective student-athletes for both the men’s and women’s bowling teams to obtain a minimum of six (6) players on each team and a maximum of twenty-four (24) players on each team. All student-athletes must be certified per NJCAA standards, and must attend a mandatory College Student-Athlete Summit in August. It is expected that the coach will assist and seek out transfer opportunities for all student- athletes involved in the Bowling Program.
2. Eligibility & Credit Hours: All student-athletes must maintain a 2.0 GPA with a minimum of 12 credit hours per semester. However, it is recommended that each student-athlete be enrolled in 15 credit hours per semester, which allows them the opportunity to graduate in 2 years and also gives the student-athlete(s) some flexibility if they should have to drop a class. All student-athletes will see one of the athletic academic advisors to assist with class schedules and pathways to graduation at least once prior to registering for semester classes. There is an expectation that all student- athletes will attend class on a regular basis. If an issue arises with a student-athlete’s academic performance, the College’s Athletic Director will notify the coaches regarding eligibility status and related matters. There are five (5) mandatory grade card checks per semester required of all student-athletes.
NIBPA shall require its volunteer coaches to comply with all federal, state and local laws, rules, regulations and ordinances governing or relating to education records and privacy rights in connection with their volunteer work as provided in this Agreement including, without limitation, the Family Educational Rights and Privacy Act (20 U.S.C. 1232g, “FERPA”) and the Illinois Personal Information Protection Act (815 ILCS 530/1 et seq., “PRRA”) each as they may be amended from time to time. The College may require the coaches to execute separate agreements related to student privacy, educational records, and other aspects of the volunteer coaching services to be provided under this Agreement.
3. Student-athlete Medical (Physical, Injuries & Reporting): All student-athletes are required to have a physical either through their own primary care physician or via the College team physician at times designated prior to participating in athletics. All student-athletes must have primary medical insurance coverage. The College provides secondary insurance medical coverage for student-athletes. Any student-athlete injuries requiring medical attention, unless it is a medical emergency, must first be seen by an RVC athletic trainer prior to being referred to a medical provider in order to be eligible for College secondary insurance medical coverage. All accidents or injuries must be immediately reported to the Athletic Director and the VP/Chief Financial Officer of the College for insurance purposes.
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4. Community Service & Fundraising: Both the Men’s and Women’s Bowling Team will participate in a minimum of three (3) community service events each year. The team will have the opportunity to work the BMO arena as a part of their fundraising and all other fundraising activities will be managed through the athletic director.
5. Coordination with College Athletic Director: The bowling head coach will meet with the College’s athletic director on a monthly basis regarding the scheduling of events, travel needs, recruitment efforts, fundraising efforts, student-athlete academic progress, and other matters that may arise from time-to-time. Subject to the College’s approval, the head coach will establish a minimum of one (1) local tournament per season for both the men’s and women’s bowling program. Each coach’s driving record shall be reviewed by the College on an annual basis. It is the responsibility of the coach to report any changes to his driving record to the Athletic Director.
6. Transportation & Lodging: The College shall provide RVC-owned vehicles, or leased vehicles, that the bowling head coach will be able to utilize to travel to tournaments. The bowling head coach will have to be in compliance with this Agreement, and adhere to all College policies and procedures as it relates to transportation and lodging. In the case of tournament competition that requires overnight stays, a minimum of one (1) College employee must accompany the Bowling head coach for said overnight stays.
7. Adherence to College Policies and Procedures: The bowling head coach and assistant head coaches shall adhere to all College policies, administrative procedures, rules and regulations as it relates to travel, student-athletes, recruiting, purchasing, budgeting and reimbursement of expenses.
8. Relationship of the Parties: NIBPA acknowledges that its directors, officers, administrators, employees, agents, representatives, and volunteers are not agents or employees of the College, and that neither the provisions of this Agreement nor the performance of this Agreement shall be construed to create the relationship of principal and agent, joint venture, or employer-employee as between the College and NIBPA and/or such individuals. NIBPA acknowledges and agrees that the College may require the selected coaches to execute separate written acknowledgements: (1) that they will comply with this Agreement; (2) that they acknowledge their status as volunteers and not independent contractors to or employees of the College; (3) that they waive and release any claims against the College; and (4) that they will comply with any other rules or guidelines reasonably imposed by the College with respect to their volunteer activities.
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II. DUTIES OF COLLEGE
A. Certification with NJCAA: Upon execution of this Agreement, along with the financing as provided in Section I.B. of this Agreement, the College will seek certification of the Men’s and Women’s Bowling teams as an official sport with the National Junior College Athletic Association (NJCAA) beginning with the FY 2019 competition year. Subject to the requirements of Title IX of the Education Amendments of 1972, 20 U.S.C. 1681 et seq., and the related regulations, it is mutually understood by the Parties that there may be a consolidated co-ed team for the FY19 athletic year, but as recruitment increases, both a men’s and women’s bowling team will be established.
B. Establishment of Budget: The College shall establish a budget for the Men’s and Women’s Bowling Program, and establish a competition schedule for the FY 2019 competition year.
C. Marketing & Promotion: The College will market and promote the Men’s and Women’s Bowling Program similar to all official NJCAA sports at the College.
D. Transportation & Lodging: The College shall provide College-owned vehicles, or contracted vehicles or buses, required for the Bowling Program. All policies and procedures must be adhered to with respect to transportation and lodging.
E. General Liability Coverage: The College shall provide general liability coverage for the College bowling program, its coaches, and its student-athletes.
III. GENERAL PROVISIONS
A. Term and Termination.
1. This Agreement will commence as of the date written above and shall expire on April 24, 2023 unless earlier terminated pursuant to the terms hereof. The Agreement may be extended by two (2) five-year terms by written approval by the Parties.
2. Notwithstanding anything herein to the contrary, either Party may terminate this Agreement, for any reason or no reason in the terminating Party’s sole discretion, by providing a minimum thirty days’ written notice of said termination. It is expressly understood by the Parties that any cancellation or reduction of funding pursuant to Section I.B. shall result in the immediate termination of the Bowling Program. In the event of program termination, after outstanding expenses are reconciled, all remaining funds in the bowling program that were donated by NIBPA will be transferred back to NIBPA within ninety (90) days of the termination date.
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B. Notices. All notices and other communications hereunder must be in English and in writing and will be deemed received when sent, and shall be delivered personally, sent by mailed by registered or certified mail (return receipt requested), or sent by telegram or telex to the parties at the following addresses (or at such other address for a party as may be specified by like notice):
1. If to NIBPA, to: Northern Illinois Bowling Proprietor’s Association Attn: John Sommer, Jr. 7758 Forest Hills Road Loves Park, IL 61111
2. If to COLLEGE, to: Rock Valley College Attn: Beth Young, VP/Chief Financial Officer 3301 Mulford Road Rockford, IL 61114
C. Entire Agreement. This Agreement constitutes the entire agreement and understanding of the Parties hereto with respect to the transactions contemplated hereby, supersedes any and all prior agreements and understandings related to the subject matter hereof, and may not be modified or amended except in writing signed by all of the Parties hereto.
D. Governing Law. This Agreement will be governed by, and construed and enforced with, the laws of the State of Illinois, without regard to conflict of law principles. Accordingly, the parties agree that all actions or proceedings arising directly or indirectly from this Agreement will be litigated only in courts having situs within the County of Winnebago, in the State of Illinois, U.S.A.
E. Assignment. No assignment of any rights or delegation of any obligations provided for herein may be made by NIBPA, without the express prior written consent of the College.
F. Counterparts. This Agreement may be executed in any number of separate counterparts, each of which will be deemed to be an original, but which together shall constitute one and the same instrument.
G. Severability. If any term, clause or provision contained herein is declared or held invalid by any court of competent jurisdiction, such declaration or holding shall not affect the validity of any other term, clause or provision herein contained.
7
IN WITNESS WHEREOF, each party has executed this Agreement as of the day and year first above written.
NORTHERN ILLINOIS BOWLING PROPRIETOR’S ASSOCIATION (NIBPA)
By: Name: John Sommer Title: President, NIBPA
ROCK VALLEY COLLEGE
By: Name: Beth Young Title: Vice President of Finance & CFO
8
SUBCONTRACT AGREEMENT Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services
This Subcontract Agreement (the “Agreement”) is made and entered into between the Rock Valley College, 3301 North Mulford Road, Rockford, IL 61114 (hereafter may also be referred to as “RVC”) and Goodwill Northern Illinois, PO Box 17017, Rockford, IL 61110 (hereafter may also be referred to as “Goodwill” or the “subcontractor”).
In consideration of the covenants and condition hereinafter set forth, RVC and Goodwill agree to the following:
1. Background RVC, Goodwill of Northern Illinois and the Illinois Department of Employment Security (IDES) were approved to be the Workforce Innovation and Opportunity Act One-Stop Operator and Career Service provider for adult and dislocated worker services. WIOA is a federally funded program passed down through the states to the local service delivery areas. IDES is only involved in the One- Stop Operations and it does not receive any funds from this grant. RVC and Goodwill will implement the WIOA One-Stop-Operator and Career services effective July 1, 2017 through June 30, 2018. RVC is identified as the lead agency and all contracts and budgets will be managed by RVC administration. Goodwill is a subcontractor to RVC and they will submit their budgets to RVC for approval. Rock River Training Corporation (RRTC) is identified as the fiscal agent and they will have fiscal oversight over the grant.
2. Services Goodwill shall perform the services as part of the aforementioned grant hereafter may also be referred to as the WIOA One-Stop Operator & Career Services grant. As a subcontractor, Goodwill agrees to fulfill the scope of work and deliverables outlined in the agreement between Rock Valley College, The Workforce Connection Board, and Rock River Training Corporation as the fiscal administrator.
3. Reporting/Accountability/Hold Harmless Subcontractor will report all necessary fiscal and activity data to RVC, the lead institution, in a timely fashion so that all necessary reporting requirements can be achieved. Subcontractor will be required to maintain required files, including in-kind documentation through logs/calendars etc., and document reports submitted to RVC.
To the extent Goodwill has received funds from RVC which are subsequently disallowed through audit or other USDOL review, Goodwill agrees to indemnify and hold RVC harmless from any losses attributable to the cost disallowance, to repay RVC for any disallowed costs which RVC has advanced to Goodwill and to reimburse RVC for any costs incurred, including reasonable attorney fees, in the event Goodwill requires that RVC undertake an appeal or otherwise challenge the cost allowance determination.
4. Period of Performance and Modifications to the Agreement
a. Period of Performance.
Subcontractor shall commence activities on July 1, 2017 and shall continue work through June 30, 2018 for year one of the one-year grant period. Subcontractor is not authorized to perform any 1 additional work beyond the performance period set forth unless such period is extended by written modification to this Subcontract.
b. Modifications to the Agreement.
Any Federal, State, and/or local laws, regulations, and/or ordinances which are relevant or affect this Agreement, or which may, from time to time, and at multiple times, be newly adopted, altered or amended to affect this Agreement, shall be incorporated into this Agreement on the effective date of the laws, regulations, and/or ordinances, or any amendments thereof. This Agreement may be modified based upon changes in State and/or Federal guidelines that may be forthcoming as a result of legislative changes as long as such changes do not significantly affect the Scope of Work.
Any existing Federal, State, or Local laws which are relevant or applicable to this Agreement but which RVC or the subcontractor identifies after the Agreement is signed shall be immediately incorporated into the Agreement.
RVC reserves the right to stop program operations immediately if, in its sole and absolute judgment and discretion, believes that any Federal, State, and/or local law, regulation, or ordinance relating to this Agreement has been violated.
If subcontractor cannot conform to the changes required by Federal or State of Illinois laws, or Federal or State of Illinois regulations, the subcontractor shall immediately notify RVC in writing. RVC shall then establish the standards for the termination of the subcontractor’s program and will terminate this Agreement as soon as practicable. The best interests of the Participants shall be the primary consideration in establishing the standards for the termination.
RVC retains the right to unilaterally modify this Agreement for good cause. "Good cause" includes but is not limited to:
Subcontractor’s failure to meet terms of this Agreement in whole or in part; Subcontractor repeatedly failing to submit, by dates required, records and documentation giving accurate Participant and fiscal information to RVC; or Subcontractor’s actions which demonstrate the appearance of impropriety or which would place RVC in a negative audit position.
RVC will notify Subcontractor in writing of the determination to modify the terms of this Agreement, the reasons for such modification, and the effective date of the modifications.
All modifications to this Agreement must be in writing and signed by both parties.
All modification requests by Subcontractor must be in writing with a full explanation of why the modification is necessary. Modification requests are to be directed to Rock Valley College’s Director of Workforce Development prior to a final decision by Rock Valley College
Modifications to Agreements must be requested by Subcontractor not later than April 15th of the program year. Requests after this date will need approval of Rock Valley College.
5. Compensation As understood and agreed to by Goodwill this is a cost reimbursement agreement, only, not to exceed the total sum of $439,277, as shown on the Goodwill OSO & CS PY 17 Mod budget (attached and incorporated hereto as “Attachment A” of this Agreement), from the effective date to June 30, 2 2018. RVC agrees to release funds for reimbursement of cost expenditures upon receipt of required Goodwill monthly financial report(s) submitted to Rock Valley College on the template provided in this document, coupled with proof of satisfactory completion date(s) requirements as set forth in the Technical Proposal. Goodwill shall maintain records of all their cost expenditures for which they submit for reimbursement and agrees to make these expenditure records available to RVC for Grant audit purposes, upon request. These records shall be retained for seven (7) years after the formal Grant close out.
Failure by Goodwill to submit any deliverable or report (progress or financial) by its due date as set forth herein or in any incorporated document, shall be considered cause for RVC to withhold any reimbursement payment claimed by Goodwill until such report or deliverable is received and accepted by RVC.
If for any reason Goodwill’s portion of the activity, as set forth in the Technical Proposal, is deemed unallowable by the USDOL, Goodwill shall be solely responsible for all costs incurred that are associated with the unallowable activity and the Rock Valley shall not be required to make or be liable for not making the reimbursement payment.
In consideration of the subcontractor’s responsibilities under this agreement, RVC shall pay the subcontractor the sum of $439,277for the period of this contract (Year 1 of the performance period) if all requirements are met and documented. Proof-of-purchase documents include purchase orders, vendor invoices, and copies of cancelled checks or a formal document that traces expenditures directly to the subcontractor and vendor’s accounting records.
Budget Amount
Personnel $305,658 Fringes $69,720 Travel $4,250 Equipment Non-Construction $5,800 Commodities/Printing/Postage $5,500 Contractual/Consultant $0 Other $48,349
TOTAL SUBCONTRACTOR BUDGET $439,277
The subcontractor must ensure that grant funds are expended in accordance with the following principles: (i) grant expenditures should be made in accordance with generally accepted sound, business practices, arms-length bargaining, applicable federal and state laws and regulations; (ii) grant expenditures should conform to the terms and conditions of this Agreement; (iii) grant expenditures should not exceed the amount that would be incurred by a prudent person under the circumstances prevailing at the time the decision is made to incur the costs; and (iv) grant accounting should be consistent with generally accepted accounting principles.
6. Prior Approval for Equipment Purchases Goodwill must request and receive prior approval from the Rock Valley College in writing who will in turn request approval in writing from the U.S. DOL Grant Officer for the purchase and/or lease of any equipment with a per unit acquisition cost of $5,000 or more and a useful life of more than one year.
3 7. Pre-Award Any costs incurred by the subcontractor prior to July 1, 2017 are incurred at the subcontractors’ expense.
8. Consultant Fees Consultant fees must be approved (in writing) by RVC before services are rendered.
9. Uniform Administrative Requirements/Cost Principles and Other Requirements Goodwill will be subject to all applicable Federal laws, regulations, and the applicable OMB Circulars including:
Educational Institutions – OMB Circular A–21 (Cost Principles), relocated to 2 CFR Part 220, and 29 CFR Part 95 (Administrative Requirements).
29 CFR Part 93 (New Restrictions on Lobbying)
29 CFR Part 94 (Government-wide Requirements for Drug-Free Workplace (Financial Assistance))
29 CFR 95.13 Part 97.35 Subawards to Debarred and Suspended Parties and Part 97.41 (Financial Reporting).
29 CFR Part 2, subpart D—Equal Treatment in Department of Labor Programs for Religious Organizations, Protection of Religious Liberty of Department of Labor Social Service Providers and Beneficiaries.
29 CFR Part 31—Nondiscrimination in Federally Assisted Programs of the Department of Labor— Effectuation of Title VI of the Civil Rights Act of 1964.
29 CFR Part 32—Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance.
29 CFR Part 33—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Labor.
29 CFR Part 35— Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance from the Department of Labor.
29 CFR Part 36—Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance.
29 CFR Part 38 – Implementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Innovation and Opportunity Act of 2014. xiv. 29 CFR Parts 29 and 30—Labor Standards for the Registration of Apprenticeship Programs, and Equal Employment Opportunity in Apprenticeship and Training.
10. Conflict of Interest The subcontractor represents that it is free to enter into this Agreement and that this engagement does not violate the terms of any agreement between the subcontractor and any third party. Furthermore, the subcontractor, in rendering its duties shall not utilize any invention, discovery, development, improvement, innovation or trade secret in which it does not have a proprietary interest. During the terms of this agreement, the subcontractor shall devote as much of its productive time, energy, and 4 abilities to the performance of its duties hereunder as is necessary to perform required duties in a timely and productive manner. The subcontractor is expressly free to perform services for other parties while performing services for RVC, Illinois Green Economy Network (IGEN) and the U.S. DOL; however, such other work will not interfere with, excuse or inhibit the subcontractor from the timely completion of all duties required by this Agreement and the underlying grant.
Subcontractor agrees to comply with the provisions of the Illinois Purchasing Act prohibiting conflict of interest (18 U.S.C. 208, GATA 30 ILCS 708/35, 708/40 and 708/60, 2 CFR 200, 2 CFR part 180 and 31 U.S.C. 3321, 4 CFR, 5 ILCS 430, and the specific CFR regulations that govern the grant program), and all the terms, conditions, and provisions of those sections.
11. Monthly Financial and Narrative Reports The Rock Valley College is required to report monthly financial data and narrative reports to the fiscal agency, Rock River Training Corporation no later than the 15th of the following month when expenditures were incurred; therefore, Goodwill will submit their reimbursement requests no later than the 12th of the following month when expenditures were incurred.
12. Publicity No funds provided under this Agreement shall be used for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, television or film presentation designed to support or defeat legislation pending before the Congress, except in presentation to the Congress itself or for any activity designed to influence legislation or appropriations pending before the Congress.
13. Public Announcements When issuing statements, press releases, requests for proposals, bid solicitation, and other documents describing project or programs funded in whole or in part with Federal money, the Subcontractor receiving Federal funds, shall clearly state (1) the percentage of the total cost of the program or project which will be financed with Federal money, and (2) the dollar amount of Federal funds for the project or program.
14. Veteran’s Priority Provisions The Jobs for Veterans Act (Public Law 107-288) requires grantees to provide priority of service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by DOL. The regulations implementing this priority of service can be found at 20 CFR part 1010. In circumstances where a grant recipient must choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans priority of service provisions require that the grant recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program’s eligibility requirements. Grantees must comply with DOL guidance on veterans’ priority. ETA’s Training and Employment Guidance Letter (TEGL) No. 10-09 (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No. 10-09 is available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816.
15. Intellectual Property Rights The Federal Government reserves a paid-up, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use for federal purposes: i) the copyright in all products developed under the grant, including a subgrant or contract under the grant or subgrant; and 5 ii) any rights of copyright to which the grantee, subgrantee or a contractor purchases ownership under an award (including but not limited to curricula, training models, technical assistance products, and any related materials). Such uses include, but are not limited to, the right to modify and distribute such products worldwide by any means, electronically or otherwise. Federal funds may not be used to pay any royalty or licensing fee associated with such copyrighted material, although they may be used to pay costs for obtaining a copy which are limited to the developer/seller costs of copying and shipping. If revenues are generated through selling products developed with grant funds, including intellectual property, these revenues are program income. Program income is added to the grant and must be expended for allowable grant activities.
The language required on official outreach materials is monitored by The Workforce Connection Board Public Relations manager to ensure that all materials have the appropriate verbiage consistent with the granting agency requirements. All flyers, brochures, posters, postcards, websites, social media sites, etc., must be approved by the PR manager before dissemination or distribution.
16. Use of Grant Funds for Participant Wages Goodwill may not use grant funds to pay for the wages of participants. Further, the provision of stipends to training participants for the purposes of wage replacement is also not an allowable cost.
17. Use of Funds for Supportive Services Goodwill may not use grant funds to provide supportive services to individuals who are served through these grants; however, Goodwill may have access to the Reimbursable line item Budget that Rock Valley College will manage. The College will approve all disbursements for these supportive services, but they must be compliant with the current Workforce Connection Board Supportive Services Policy. Supportive services include services such as transportation, child care, dependent care, housing, and needs-related payments that are necessary to enable an individual to participate in training activities funded through this grant.
18. Covenants of Subcontractor All experts, consultants or employees of the subcontractor who are employed by the subcontractor to perform work under this Agreement are not employees of the Rock Valley College. Subcontractor alone is responsible for their work, direction, compensation and personal conduct while engaged under this Agreement. Nothing in this contract shall impose any liability or duty on RVC for the acts, omissions, liabilities or obligations of the Subcontractor or any person, firm, company, agency, association, corporation or organization engaged by the Subcontractor as expert, consultant, independent contractor, specialist, trainee, employee, servant, or agent.
The subcontractor shall be solely responsible for all physical injuries or death to its agents, servants, or employees or to any other person or damage to any property sustained during its operations and work on the project under this Agreement resulting from any act of omission or commission or error in judgment of any of its officers, trustees, employees, agents, servants, or independent contractors, and shall hold harmless and indemnify RVC from liability upon any and all claims for damages on account of such injuries or death to any such person or damage to property on account or any neglect, fault or default of the subcontractor, its officers, trustees, employees, agents, servants, or independent contractors. The subcontractor shall be solely responsible for the safety and protection of all of its employees.
19. Independent Contractor Status
6 The subcontractor and RVC agree that Goodwill is an independent contractor and not an employee of RVC. In accordance with such status as independent contractor, subcontractor covenants and agrees that neither it nor its employees or agents will hold themselves out as, nor claim to be officers or employees of RVC by reason hereof, and that they will not by reason hereof, make any claims, demands or applications to or for any privilege applicable to an employee of RVC.
20. Assignment The subcontractor shall not assign, transfer, convey or otherwise dispose of this Agreement or of subcontractor's rights, obligations, duties, in whole or in part, or of its right to execute it, or its right, title or interest in it or any part thereof, or assign by power of attorney or otherwise, any of the monies due or to become due under this Agreement, unless the prior written consent of RVC and/or the U.S. Department of Labor shall be obtained. Any such assignment, transfer, conveyance or other disposition without such consent shall be void.
Failure of the subcontractor to obtain any required consent to any assignment, shall be cause for termination for cause, at the option of RVC; and if so terminated, RVC shall thereupon be relieved and discharged from any further liability and obligation to the subcontractor, its assignees or transferees, and all monies that may become due under the subcontract shall be forfeited to RVC except so much thereof as may be necessary to pay the subcontractor's employees.
21. Termination for Cause or Loss of Federal Funding This Agreement can be terminated for cause by either party with a 60 day written notice previous to the intended termination. Cause is a failure to comply with the requirements set forth in the Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services grant or as directed by RVC. The grant can also be terminated immediately due to lack of federal funding/reimbursement during the project period upon written notice to Goodwill. The Grantee will inform the subcontractor immediately of any funding issues when informed by U.S. Department of Labor. In such event, the subcontractor shall be paid allowable costs up to and including date of termination or such reasonable part of his fee as shall apply to services properly performed hereunder prior to the date of such postponement, suspension or termination. Such postponement, suspension or termination shall not give rise to any claims or cause of action against RVC for damages or for other or extra remuneration.
22. Antitrust –More current term might be suspension and debarment (refer to GSA administered website www.SAM.gov.) Suspension and Debarment Subcontractor represents that it has not, within a three (3) year period preceding this Agreement, been convicted of or had a civil judgment rendered against if for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or subcontract under a public transaction, violation of Federal or State Antitrust Statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement of receiving stolen property.
Subcontractor represents that it is not presently indicted or criminally or civilly charged by a government entity (Federal, State, or Local) with commission of any of the offenses enumerated above.
23. Default Subcontractor represents that it has not within a three (3) year period preceding this Agreement had one or more public transactions (Federal, State or Local) terminated for cause or default.
24. Choice of Law and Venue 7 The laws of the State of Illinois shall govern the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties hereto. Any dispute, claim, or cause of action brought to enforce the terms of this Agreement or in any way relating to this Agreement shall be brought in the 17th Judicial Circuit Court of the State of Illinois in Winnebago County or the U.S. District Court for the Northern District of Illinois, Western Division in Rockford, Illinois.
25. Records Retention The Rock Valley College is accountable for all funds received under the grant agreement. The subcontractor along with RVC, shall maintain, for a minimum of seven (7) years following the Department’s most recently issued written approval of all required close-outs adequate books, records, and supporting documents, including digital and electronic data, to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the Agreement.
All books, records and supporting documents related to this subcontract shall be available for inspection and audit by the Department, the Office of Inspector General, the Auditor General of the State of Illinois, or any of their duly authorized representative(s), and the subcontractor agrees to fully cooperate with any audit performed by the Auditor General or the Department.
26. Final Invoice The final invoice shall be submitted by the subcontractor within thirty (30) days of the expiration of this Agreement, unless another time period is agreed upon between the parties in writing. If the final invoice is not received within thirty (30) days of expiration or the agreed upon date of submission, it may be processed at the sole discretion of the RVC.
27. Notification The subcontractor agrees to notify RVC immediately upon knowledge of any material facts or circumstances that may impede the progress of the subcontract. A failure to notify RVC will relieve RVC of any duty to give notice of termination required herein, and relieve RVC of any other obligation imposed by this Agreement. The Rock Valley College also retains all its remedies at law in the event of a breach of contract.
28. Additional Provisions In performing its responsibilities under this grant agreement, the subcontractor hereby certifies and assures that it will fully comply with the following Provisions of the Workforce Innovation and Opportunity Act (WIOA) codified at:
20 CFR 683.200, Administrative Rules, Costs and Limitations 20 CFR 683.260, Prohibition on Real Property 20 CFR 683.300, Reporting Requirements 20 CFR 683.410, Oversight Roles and Responsibilities 20 CFR 683.500 & 683.510, Performance Contract Strategies 20 CFR 683.700, Procedure to Impose Sanctions 29 CFR Part 38, Implementation of Nondiscrimination and Equal Opportunity Provisions of the Workforce Innovation and Opportunity Act of 2014 (WIOA).
That 36-2167846 (FEIN NO.) is subcontractor’s correct Federal Taxpayer Identification Number. I am doing business as (please check):
□ Individual □ Real Estate Agent □ Trust or Estate 8 □ Sole Proprietorship □ Governmental Entity □ Partnership □ Corporation X Not-for-Profit Corporation □ Medical & Health Care Services Provider Corp. □ Tax Exempt Organization (IRC 501 (a) only)
29. Insurance In the event that Goodwill shall perform any services, operations, or work, on any property that the College owns, leases, or licenses, Goodwill shall procure and maintain through an insurance company or companies licensed to conduct business in Illinois insurance with coverage and limits as specified below, and shall cause Rock Valley College District 511, its Board of Trustees, individual board members, officers, employees, agents, representatives, and volunteers, to be named as additional insureds on these policies by endorsement. All such insurers shall carry a Best Key Guide Rating of A / XV. The commercial general liability and automobile liability policies shall be endorsed to reflect that coverage is primary to and noncontributory with any other insurance available to Rock Valley College. The commercial general liability policy shall by endorsement provide contractual liability coverage including the indemnity obligations provided in this contract. Each such policy shall include by endorsement a requirement of at least 30 days written notice to the College prior to any termination, cancellation or material amendment to that policy. Upon execution of this Agreement and on an annual basis thereafter during the term of this Agreement or any extension thereof, Goodwill shall furnish to Rock Valley College certificate(s) of insurance, policies, and endorsements reflecting the required coverages. The type and minimum limits of insurance required are as follows:
Type Limits
Commercial General Liability Per Occurrence: $1,000,000 Aggregate: $2,000,000 Automobile Liability $1,000,000 (combined single limit) Workers’ Compensation: Statutory Minimum Umbrella / Excess: $1,000,000
IN WITNESS WHEREOF the undersigned have executed this agreement as of the day and year first written below. The parties hereto agree that facsimile signatures shall be effective as if originals.
ROCK VALLEY COLLEGE DISTRICT 511 GOODWILL NORTHERN ILLINOIS
By ______By ______Beth Young______Print Name Print Name Vice President of Finance/Chief Financial Officer ______Title Title ______Date Date
9 Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services
SUBCONTRACTOR INVOICE
TO: Jeff Hefty Rock Valley College
ADDRESS: 3301 North Mulford Road, Rockford, IL 61114
FROM: GOODWILL
SUBCONTRACT NO: SUBCONTRACT AMOUNT:
SUBCONTRACT PERIOD: INVOICE NUMBER:
INVOICE PERIOD: From: To: REMIT PAYMENT TO: address
COST AMOUNT FOR CUMULATIVE IN-KIND CURRENT PERIOD FROM INCEPTION CONTRIBUTION COST** PERSONNEL FRINGE BENEFITS TOTAL PERSONNEL COSTS TRAVEL EQUIPMENT COMMODITIES CONTRACTUAL/CONSULTANT OTHER*
TOTAL COSTS *Please itemize **See In-Kind Contribution Procedures
I hereby certify that to the best of my knowledge the itemized expenses herein contained on this invoice and for which compensation is requested, are for services actually performed and costs incurred pursuant to the terms of the Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services Grant Agreement, and that no payment has heretofore been requested or received by me for any part thereof. I further certify that the documentation concerning this claim is on file and will be made available for audit purposes by the Rock Valley College or any other person authorized by RVC including state and federal auditors.
BY: ______Signature NAME: ______Printed NAME TITLE: ______Printed Title DATE: ______
10 WIOA Budget Page 1
Organization: Goodwill Industries of Northern Illinois
Budget Period (Dates): July 1, 2017 - June 30, 2018
Current Current Current Approved Changes to Revised Changes to Revised One- Changes to Revised Approved Approved Dislocated Dislocated Dislocated Total Revised BUDGET - WAGES One-Stop Stop Operator Adult Program Adult Program Notes One-Stop Adult Program Worker/TRADE Worker/TRADE Worker/TRADE Budget Operator Budget Budget Budget Budget Operator Budget Budget Budget Budget Budget Include Employee's Title and wage/hr x hrs/day x # of days 1 - Director: 38.1% of wages 37.63*8*260 7,401.00 12,028.00 19,429.00 - 7,525.00 7,525.00 - 2,867.00 2,867.00 29,821.00 2 - Operations Manager: 28.87*8*245 + 5% bonus 51,500.00 (11,890.00) 39,610.00 - 15,844.00 15,844.00 - 3,961.00 3,961.00 59,415.00 3 - Basic Career Specialis: 17.26*8*260 + 5% bonus - 37,696.00 37,696.00 22,152.00 (22,152.00) - 14,768.00 (14,768.00) - 37,696.00 4 - Navigator - Rkfd: 13.80*8*260 + 5% bonus 22,496.00 7,643.00 30,139.00 4,499.00 (4,499.00) - 2,999.00 (2,999.00) - 30,139.00 5 - Navigator - Belv: 14.42*8*60.93, position eliminated 22,496.00 (15,468.00) 7,028.00 4,499.00 (4,499.00) - 2,999.00 (2,999.00) - 7,028.00 6 - Navigator - Free: 13.43*8*260 + 5% bonus 22,496.00 6,835.00 29,331.00 4,499.00 (4,499.00) - 2,999.00 (2,999.00) - 29,331.00 7 - Career Planner:18.27*8*121.3 + 5% bonus, position eliminated - - 23,400.00 (11,683.00) 11,717.00 15,600.00 (8,702.00) 6,898.00 18,615.00 8 - Career Planner: 18.27*8*66.6, position eliminated - - 23,400.00 (18,640.00) 4,760.00 15,600.00 (10,625.00) 4,975.00 9,735.00 9 - Business Service Coordinator: 24.38*8*260 + 5% bonus - - 26,400.00 12,888.00 39,288.00 17,600.00 (3,642.00) 13,958.00 53,246.00 10 - Navigator - Rkfd 13.50*8*26 + 10.50*8*7 + (15.70*8*67 + 5% bonus): position eliminated 14,997.00 (2,765.00) 12,232.00 8,998.00 (8,998.00) - 5,999.00 (5,999.00) - 12,232.00 11 - Intake Specialist - Rockford: $16.85*8*130 + 5% bonus - - 14,720.00 14,720.00 3,680.00 3,680.00 18,400.00 ------
TOTAL WAGES $141,386.00 $34,079.00 $175,465.00 $117,847.00 -$23,993.00 $93,854.00 $78,564.00 -$42,225.00 $36,339.00 $305,658.00
FRINGE BENEFITS
Social Security @ 6.2% 8,766.00 2,113.00 10,879.00 7,306.00 -1,487.00 5,819.00 4,871.00 -2,618.00 2,253.00 18,951.00 Updated taxes to reflect new wage amounts Medicare @ 1.45% 2,050.00 494.00 2,544.00 1,709.00 -348.00 1,361.00 1,139.00 -612.00 527.00 4,432.00 Updated taxes to reflect new wage amounts Updated for eliminated positions, 60 day waiting Health $488/month (2-8&10 = 488*10*6) + (9 = 488*12) + (1 = period for new hires, reviewed split based on 488*.1*12) 25,181.00 -2,018.00 23,163.00 16,865.00 -9,330.00 7,535.00 11,244.00 -6,221.00 5,023.00 35,721.00 new allocation method. Updated for eliminated positions, 60 day waiting Life Insurance ($35 for disability and $3 for life/person) (2-8&10 = period for new hires, reviewed split based on 38*10*6) + (9 = 38*12) + (1 = 38*.1*12) 1,710.00 93.00 1,803.00 1,710.00 -1,123.00 587.00 684.00 -293.00 391.00 2,781.00 new allocation method. Retirement Unemployment @ .88% 1,244.00 300.00 1,544.00 1,037.00 -211.00 826.00 691.00 -371.00 320.00 2,690.00 Updated taxes to reflect new wage amounts Workers' Comp. 1& 9 @ 4.57%, all others at @ 0.41% 7,875.00 -6,347.00 1,528.00 6,564.00 -3,910.00 2,654.00 4,376.00 -3,413.00 963.00 5,145.00 Updated taxes to reflect new wage amounts
TOTAL FRINGE $46,826.00 -$5,365.00 $41,461.00 $35,191.00 -$16,409.00 $18,782.00 $23,005.00 -$13,528.00 $9,477.00 $69,720.00 TOTAL WAGES AND FRINGE $188,212.00 $28,714.00 $216,926.00 $153,038.00 -$40,402.00 $112,636.00 $101,569.00 -$55,753.00 $45,816.00 $375,378.00 WIOA Budget Page 2
Organization: Goodwill Industries of Northern Illinois
Budget Period (Dates): July 1, 2017 - June 30, 2018
Current Current Current Approved Changes to Revised Changes to Revised One- Changes to Revised Approved Approved Dislocated Dislocated Dislocated Total Revised BUDGET - OTHER COSTS One-Stop Stop Operator Adult Program Adult Program One-Stop Adult Program Worker/TRADE Worker/TRADE Worker/TRADE Budget Operator Budget Budget Budget Budget Operator Budget Budget Budget Budget Budget SUPPLIES Increased to reflect current activity levels and Training Supplies/Materials/Texts 4,500.00 4,500.00 900.00 900.00 600.00 600.00 6,000.00 TABE testing Office Supplies/Materials/Postage/Duplicating 1,000.00 1,000.00 2,000.00 2,100.00 2,100.00 1,400.00 1,400.00 5,500.00 - - EQUIPMENT MAINT/RENTAL/PURCHASE - - Reduced to reflect cost of equipment purchased, Office (9 computers at $500 each) 2,500.00 2,000.00 4,500.00 1,200.00 (700.00) 500.00 800.00 800.00 5,800.00 added IT installationS Training - - - - - OUTSIDE SERVICES - - Accounting/Bookkeeping - - - - Computer Operation - - - Printing/Duplicating - - - Recruitment - - -
Interpreting Services 900.00 900.00 900.00 Added 15hrs of interpreting services at $60ea - - - - MISCELLANEOUS COSTS - - Staff Training (travel, lodging, meals, tuition, conference fees, etc.) 200.00 1,500.00 1,700.00 450.00 300.00 750.00 300.00 200.00 500.00 2,950.00 Added $2,000 for NAWB Conference
Added: Tabatha travel to Freeport (68m) and In-Town Travel @ 3925 miles * $.535 500.00 1,230.00 1,730.00 960.00 570.00 1,530.00 640.00 350.00 990.00 4,250.00 Belvidere (43.60m) once per week at $.535/ mile Removed purchase of phones, added company provided cell phone for Business Services and Telephone $50+30 * 12 months for cell phone 360.00 360.00 4,590.00 (4,230.00) 360.00 3,060.00 (2,820.00) 240.00 960.00 Management Other Supportive Services - - - Other Work Experience / Internships - - - Other Transitional Jobs - - - Indirect cost 10% of payroll and fringe 18,821.00 2,872.00 21,693.00 15,304.00 (4,040.00) 11,264.00 10,157.00 (5,575.00) 4,582.00 37,539.00 Updated to reflect new personnel costs Other - - - - Other ------FACILITY COSTS - - Facility Costs @ /month x months ------TOTAL - OTHER COSTS/ADMIN for One-Stop Operator $23,021.00 $14,362.00 $37,383.00 $25,504.00 -$8,100.00 $17,404.00 $16,957.00 -$7,845.00 $9,112.00 $63,899.00 TOTAL - WAGES & FRINGE $188,212.00 $28,714.00 $216,926.00 $153,038.00 -$40,402.00 $112,636.00 $101,569.00 -$55,753.00 $45,816.00 $375,378.00 GRAND TOTAL $211,233.00 $43,076.00 $254,309.00 $178,542.00 -$48,502.00 $130,040.00 $118,526.00 -$63,598.00 $54,928.00 $439,277.00 -$69,024.00 508301
NON-REIMBURSABLE COSTS: LINES OF CREDIT Occupational Skills Training (ITAs) Occupational Skills Training Other Remedial / Pre-Vocational Training On-the-Job Training Customized Training Incumbent Worker Training Related Supportive Services TOTAL NON-REIMBURSABLE COSTS
ROCK VALLEY COLLEGE Board Report # 7517 April 24, 2018
Subcontract Agreement Revision Between Rock Valley College and Goodwill Northern Illinois
Background: Rock Valley College, Goodwill Northern Illinois and the Illinois Department of Employment Security (IDES) were approved to be the Workforce Innovation and Opportunity Act (WIOA) One-Stop Operator and Career Service provider for adult and dislocated worker services for the region. WIOA is a federally funded program passed down through the states to the local service delivery areas. IDES is involved only in the One-Stop Operations and does not receive any funds from this grant.
Rock Valley College and Goodwill Northern Illinois implemented the WIOA One-Stop Operator and Career Services grant effective July 1, 2017 through June 30, 2018. A Subcontract Agreement was implemented July 1, 2017 with Goodwill Northern Illinois for the implementation of this grant. Revisions were needed to the Subcontract Agreement to add a provision for modifications and extensions, and to update language to comply with the latest regulations and guidance.
This is a cost reimbursement agreement only, not to exceed the total sum of $439,277 from the effective date to June 30, 2018.
Recommendation: It is recommended that the Board of Trustees approve the revisions to the Subcontract Agreement for the Workforce Innovation and Opportunity Act One-Stop Operator and Career Services grant. Attorney Reviewed.
Funding Source: Federal WIOA funding
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
No changes since the 4/10/18 Committee of the Whole meeting.
ROCK VALLEY COLLEGE Board Report #7518 April 24, 2018
Approval of FY19 Capital Projects
Background: Based upon current approved projects that are either complete or in-progress, it is estimated that the College will have approximately $1,398,268 in Protection, Health, and Safety funds to allocate towards new capital projects for the FY19 budget. In addition, as per Board direction, approximately $2,648,177 in FY18 State Revenues are available from the budget contingency line item for the FY19 capital budget.
Fleet & Equipment Funding Source F550 Small Dump Truck to replace 1998 GMC Truck #11 & 2000 $70,000 General Operating GMC Dump Truck #21 New Police squad car to replace #28/2008 Chevrolet Impala $30,000 General Operating Replace 2002 16' Jacobsen Mower T16 $70,000 General Operating Subtotal $170,000 Grounds Environmental Landscaping (Tree, shrubs, prairie plantings, $30,000 General Operating permanent fencing) Theatre tent replacement $25,000 General Operating Subtotal $55,000 Buildings Utility Submetering System for each Building $105,000 General Operating Replace Cogen Heat Exchanger $14,000 General Operating CLII Renovations (Asbestos Removal, concrete repairs, LED $892,445 Protection, Health, Safety lighting upgrades, painting SSB Window Replacement $30,000 Protection, Health, Safety Student Center Window Replacement $30,000 Protection, Health, Safety LED LIGHTING CONVERSIONS Upgrade lighting in unremodeled half of WTC to LED $70,000 General Operating Upgrade SC Lighting to LED $100,000 General Operating Upgrade PEC Lighting to LED $120,000 General Operating Upgrade SSB Lighting to LED $100,000 General Operating Upgrade Bell School Lighting to LED $20,000 General Operating Upgrade ERC Lighting to LED $100,000 General Operating Subtotal $1,581,445
Page 1 of 2 ROCK VALLEY COLLEGE Board Report #7518 April 24, 2018
Parking Lots, Roadways & Walkways General Operating Parking Lot 1 Reconstruction $1,100,000 ($614,177)/Protection, Health, Safety ($385,823) Upgrade Walkway Lighting to LED $30,000 General Operating Upgrade Roadway Lighting to LED $70,000 General Operating Upgrade Parking Lot Lighting to LED $75,000 General Operating Upgrade Building Entrance Lighting to LED $20,000 General Operating Subtotal $1,295,000 Technology, Security & Planning Replace Emergency Voice Recording System $15,000 Protection, Health, Safety Upgrade Integrated Security (Alarm System Central Station, $40,000 Protection, Health, Safety Cameras, Network Video Recorders, AD wireless locks) Virtual Desktop Initiative $350,000 General Operating Computer Lifecycle Replacements $150,000 General Operating Ellucian System Upgrades (HR Position Control Module & $55,000 General Operating Budgeting/Forecasting/Project Management Module) Campus Wireless System Upgrade $100,000 General Operating Network Upgrades $135,000 General Operating Campus Facilities Master Plan $95,000 General Operating Subtotal $940,000 Grand Total $4,041,445
Recommendation: It is recommended that the Board of Trustees authorize the approval of the FY19 Capital Plan, utilizing $1,393,268 in Protection, Health, and Safety funds and $2,648,177 in FY18 State Revenues from the budget contingency line item, for a total FY19 Capital Plan in the amount of $4,041,445. The Board further authorizes the Vice President/Chief Financial Officer to transfer the funds to the capital fund account and authorizes staff to proceed with project implementation. Attorney Reviewed
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Page 2 of 2 FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
Between
THE STATE OF ILLINOIS CAPITAL DEVELOPMENT BOARD
And
ROCK VALLEY COLLEGE
Renovate/Expand Classroom Building CDB Project 810-080-015
This document amends the Intergovernmental Agreement between Illinois Capital Development Board (“CDB”) and Rock Valley College (“User”), collectively referred to hereinafter as the Parties. RECITALS
WHEREAS, the Parties entered into an Intergovernmental Agreement on September 24, 2015, (“Agreement”) to provide for the payment by User of funds required for the Renovation and Expansion of the Classroom Building, otherwise known as CDB Project No. 810-080-015 (“Project”) after the General Assembly failed to make a re-appropriation to CDB to allow for payments under the terms of the contracts entered into by CDB for design and construction work related to the Project;
WHEREAS, pursuant to the Public Community College Act, 110 ILCS 805/5-7, User is required to fund at least 25% of the Project costs;
WHEREAS, pursuant to the Agreement, User funded over 93% of the Project costs, spending $16,720,287.77 of its own funds towards completion of the Project;
WHEREAS, through Public Act 100-0021, the General Assembly appropriated $11,000,000.00 to CDB for the Project;
WHEREAS, the Parties wish to enter into this First Amendment of the Agreement to provide for payment by CDB with funds appropriated by Public Act 100-0021 to reimburse User for funds spent in completing the Project that exceeded its required contribution;
WHEREAS, the Parties agree that execution of this First Amendment is in the best interest of the State of Illinois.
NOW THEREFORE, in consideration of the foregoing matters and the mutual obligations of the Parties, they do hereby agree as follows:
CDB/Rock Valley First Amendment to IGA Page 1 of 2
WITNESSETH
1. The Recitals above are hereby incorporated by reference as if fully set forth herein.
2. The Agreement is hereby amended to provide that CDB shall reimburse User in the amount of $11,000,000.00 with funds that were appropriated to CDB for the Project.
3. The Agreement is hereby amended to provide that the Agreement shall end as of December 31, 2018, unless modified by written agreement of the Parties.
4. All other provisions of the Agreement remain in full force and effect and are hereby fully incorporated into this First Amendment.
5. The individual officers, agents, and employees of CDB and User who have executed this First Amendment do hereby individually represent and warrant that they have full power and lawful authority to execute this First Amendment and to cause the transactions contemplated hereunder to be performed on behalf of and in the name of their respective organizations.
IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment as of the last date signed below.
STATE OF ILLINOIS ROCK VALLEY COLLEGE CAPITAL DEVELOPMENT BOARD
______By: Amy Romano By: Beth Young Its: Executive Director Its: Vice President Finance and CFO Date: Date:
______By: Lauren Noll Its: Acting General Counsel Date:
______By: Paula Sorensen Its: Chief Fiscal Officer Date:
CDB/Rock Valley First Amendment to IGA Page 2 of 2
ROCK VALLEY COLLEGE Board Report #7519 April 24, 2018
Approval of First Amendment to Intergovernmental Agreement with the Capital Development Board for Funding of the CLI Addition and Renovation Project
BACKGROUND: On June 26, 2012, the Board approved a funding plan for the Classroom Building I Additions and Renovation Project, under which the CDB would contribute $10,082,529 toward the cost of design and construction. (See Board Report #6912 – 6/26/12.)
Due to the General Assembly’s failure to re-appropriate funds for the Project, on September 22, 2015, the Board approved an intergovernmental agreement with CDB, under which RVC would be solely responsible for funding the Project, unless and until a re-appropriation of funding by the General Assembly. (See Board Report #7246 – 9/22/15.)
On July 6, 2017, the General Assembly re-appropriated $11,000,000 to RVC. See Public Act 100-0021. Based on this re-appropriation, CDB now proposes an amendment to the previous intergovernmental agreement in the form attached to this board report. Under this amendment, CDB will reimburse RVC for $11,000,000 of the $16,720,287.77 that RVC has expended on the Project.
RECOMMENDATION: It is recommended that the Board of Trustees approve the First Amendment to the Intergovernmental Agreement with the Capital Development Board for Funding of the CLI Addition and Renovation Project in the attached form, and authorize the President or designee to execute the Amendment on behalf of the Board. Attorney Reviewed.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Attachments: First Amendment to Intergovernmental Agreement with Capital Development Board for Funding of CLI Addition and Renovation Project
ROCK VALLEY COLLEGE Board Report 7520 April 24, 2018
CLOSED SESSION MINUTES THROUGH MARCH 27, 2018
Background: In accordance with the Illinois Open Meetings Act, the Board of Trustees of Community College District No. 511 is required to review the minutes and verbatim recordings of all closed meetings at least semi-annually. After such review, the Board in open session must determine whether or not there is a need for confidentiality to exist as to all or part of the written minutes. The last review of the closed session minutes was completed in October 2017.
At the request of the Board of Trustees, Attorney Joseph Perkoski (with consultation with the Board’s chair) has made such a review of said closed meeting minutes and recommends the Board of Trustees approve the following:
Recommendation:
1. That the minutes of the closed session meetings of September 2017 through March 27, 2018 shall be approved.
2. That the need for confidentiality still exists for the closed meeting minutes for the period of September 2017 through March 27, 2018.
3. That minutes identified in this document shall continue to be confidential until further action of the Board of Trustees.
______Joseph J. Perkoski Board Attorney
Board Approval: ______Secretary, Board of Trustees
755856v1 President’s Report
April 24, 2018
On March 14-16 there was a site team visit for the reaffirmation of accreditation of our Graphic Arts program. I would like to thank Scott Fustin, the Chair of the Graphic Arts program, as well as Dean Takeisha Lambert, Dr. Lisa Mehlig, Susan Busenbark, and all of the faculty and staff who took the time to meet with the site team. I look forward to hearing good news of a successful reaffirmation of accreditation for the program.
On March 20, I attended Starlight Theatre’s “Friends of Starlight” event. The event is a “thank you” to the many season ticket holders who made last season a success, and it’s an opportunity to promote the upcoming season. Starlight’s 52nd season this summer will feature Shrek, Jane Eyre, Dirty Rotten Scoundrels, and Anything Goes. Guests who attended the “friends” event were treated to a special performance of one song from each of those 2018 season shows. I wish Chris Brady well in his second season leading the theatre, and I hope many of you will come out and enjoy the shows this summer.
On March 21, the annual Bridge Building event was held in the Woodward Technology Center. Nearly 100 students from Auburn, East, Guilford, Jefferson, Lutheran, and Roosevelt high schools formed teams to build bridges out of balsa wood to see which bridge would withstand the most force before breaking. East took first and second place again this year, while Roosevelt placed third. We’re looking forward to next year’s competition and continuing to grow this event into a regional competition.
Congratulations to our newly tenured faculty who were recognized at our Spring Development Day on the morning of March 29. Those faculty members were Denise Anderson (Manufacturing Engineering Technology), Todd Dailing (Aviation Maintenance Technology), Lucas Greenlee (Manufacturing Engineering Technology), Elroy Hilbert (Aviation Maintenance Technology), Lisa Graciana (Dental Hygiene), Elizabeth Meena (Mathematics), Katie Travis (Fitness, Wellness & Sport), and Cheryl Miller (Nursing). This is obviously an important milestone in their careers and we are lucky to have them teaching at our college.
My heartfelt congratulations go out to our 2018 Faculty of the Year award winner, Amanda Kieper. I was very moved by Amanda’s remarks as she accepted her award at our Spring Development Day on March 29. It’s clear she is someone who truly cares about her students and goes out of her way to make a difference in their lives. I also know we have many faculty we can say that about and that is why the decision for this award is not an easy one each year, and why it is such a prestigious honor. Thank you to Amanda for all she does for our students and our college.
Page 1 of 2
Recently, the HLC Institutional Update was completed and submitted. This is a crucial step as we begin our process for our HLC visit next year. Thank you to Sharla Parsons, Stacey Kolder, and Heather Snider for their diligent work on this important endeavor.
On the topic of accreditation, The Commission on Dental Accreditation (CODA) recently granted RVC’s Dental Hygiene Program the accreditation status of “approval without reporting requirement.” The next site visit for the program will be in 2024. Congratulations to Marie Navickis, Chair of the Dental Hygiene program, and all who contributed to this successful outcome.
The Spring College Fair on April 6 was a huge success. We had a significant increase in attendance compared to last year as we hosted 66 colleges and approximately 1,350 high school juniors. Thank you to our Enrollment and Retention team, and all of the staff, faculty, and student workers who collaborated to make the College Fair a success.
I was privileged to be able to attend and say a few words at the RockMUN event on April 7, the Model United Nations conference we host on our campus for local high school students. This was our fourth year hosting RockMUN and the event continues to engage and inspire students. I thank Dr. Danielle Hardesty and Dr. Martin Quirk for their dedication and leadership in organizing this unique opportunity for young students.
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STUDENT TRUSTEE REPORT, APRIL 24, 2018
STUDENT GOVERNMENT ASSOCIATION (SGA)
SGA has traveled to Springfield, Illinois on April 13-15 to tour the capitol building, historic sites and museums. was not in session at the time, but we are developing a meeting time to have A) Steve Stadelman and John Cabello join us for a meeting. SGA a.is developingThe General an Assemblyend of the semester event for the student body in the coming days. This event will allow students to engage more with their student government and will encourage B) participation for new members in the coming school year. a. There will be giveaways, free food, and activities for students to participate in. Elections for the 2018-2019 SGA occurred April 18-20. Many students came out to show support of certain candidatesb. with this event helping to raise awareness to SGA. C) The Student Government Association is also in the process of a complete revamping from the inside out. Each member has a designated RVC employee that they communicate with regularly and together the D) team will be developing realistic initiatives that the 2018-2019 SGA can enact at the start of the a. semester
CLUBS & ORGANIZATIONS
A) Clubs and organizations on campus have once again proven to be an active force in student participation on the college grounds. B) Student Government Association in collaboration with Campus Activities Board created the “Students vs Staff” basketball game on April 19th. a. This highly anticipated event had an amazing turnout from both students and staff with the students winning as a clear favorite. C) Phi Theta Kappa attended their annual Honors Conference in Kansas City. a. SGA & Phi Theta Kappa president Alex Karbarz attended this conference and drew attention to Rock Valley College. D) The Association of Latin American Students will hold the 22nd annual Hispanic High School Leadership Conference on May 4th. a. This conference will draw in hundreds of high school students from the areas high schools to provide them with a networking resource they may not normally have and will assist the students in any way needed to pursue their education career. E) Campus Activities Board will hold their annual Sexual Assault Awareness event on April 26th. a. The event will host guest speaker Sam Thomas from Rockford Sexual Assault Counseling and a pledge banner for students to sign.
STUDENT TRUSTEE
A) As Student Trustee, I have worked in collaboration with the McHenry Community College student trustee come to Rock Valley’s campus and sit in on a SGA meeting. a. Zuri Vazquez was able to gain some great perspectives from RVC’s SGA and hopes to implement similar initiatives at McHenry County College. B) The SGA president and I will be hosting a SGA elections involvement fair on April 25th a. This will be hosted in the student center atrium with free food, music, and will promote SGA in hopes of reaching new members.
Rock Valley College Board of Trustees Freedom of Information Act Report 3/16/18 – 4/15/18
3/19/18 391 Peter R. Butler, A list of checks issued by Rock Valley College since Response provided: El Dorado Locators January 1, 2015 that are now over six months old 3/19/18 and considered stale-dated / outstanding / uncashed and in the amount of $1,500.00 or greater. If possible, I would like the list to include only those checks that have not been replaced with reissued checks. I am interested in data pertaining only to vendors, businesses, agencies, etc. and not to students or employees. Preferably I would like to obtain the list via e-mail attachment in the Excel spreadsheet format. If possible I would like the list to include the payee name, last known address, amount of check, check number, and date of check. 3/19/18 392 Kevin Schiller, Please provide all the following information Response provided: President of concerning faculty currently employed by your 3/21/18 CourseCard, Inc institution.
• First and Last name • Work email address • College department/unit • Title • Institution mailing address
3/27/18 393 Robert O. Moeller All documents related to the College’s internal Response provided: administrative investigation of Vincent Lara as 4/9/18 pertains to his alleged falsification of military duty and leave. 4/2/18 394 U.R. Dunn Please provide the following documents: Response provided: Statement of Economic Interest for Frank Haney 4/2/18 and Michael P. Dunn Jr for years 2010 - 2018.