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Rock Valley College Board of Trustees AGENDA

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Rock Valley College Board of Trustees AGENDA Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 5:15 p.m., Educational Resource Center Performing Arts Room (PAR), Room 0214 Regular Board Meeting June 27, 2017 5:15 p.m. – Open Session, immediately adjourn to Closed Session 6:00 p.m. – Reconvene Open Meeting AGENDA A. Call to Order B. Roll Call C. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. D. Reconvene Open Meeting E. Possible Action Items as a Result of Closed Session F. Communications and Petitions (Public Comment) G. Recognition of Visitors H. General Presentations 1. FY 2018 Proposed Budget Presentation – VP / CFO Beth Young I. Board Committee Reports and Presentation of Approved Committee Meeting Minutes 1. Finance Committee a. Cash and Investment Report 2. Operations Committee a. Health Sciences Center (HSC) Milestones; Classroom Building I (CLI) Milestones 3. Teaching, Learning & Communications Committee J. Approval of Minutes 1. May 09, 2017 Operations Committee Meeting 2. May 10, 2017 Finance Committee Meeting 3. May 23, 2017 Regular Board Meeting 4. June 13, 2017 Teaching, Learning & Communications Committee Meeting Rock Valley College Board of Trustees June 27, 2017 Page 1 of 2 K. Other Action Items 1. Approve Travel Reimbursement – Exceed Maximum Amount (BR 7421) 2. Claims Sheet #740 (BR 7422) (Check Register) 3. Purchase Report #718 (BR 7423) a. Purchase Report #718-A – FY17 Purchases b. Purchase Report #718-B – FY17 Addendums c. Purchase Report #718-C – FY18 Capital Project Purchases d. Purchase Report #718-D – FY18 Site Rental e. Purchase Report #718-E – FY18 Licensing/Software Renewals f. Purchase Report #718-F – FY18 Blanket Purchase Orders g. Purchase Report #718-G – FY18 RVC/NIU Engineering Equipment 4. Personnel Report #716 (BR 7424) 5. Resolution Ascertaining Prevailing Wage (BR 7426) 6. Approve Subcontract Agreement with WIOA (Goodwill) (BR 7427) (Attachment) 7. Approve IDOT Intergovernmental Agreement (BR 7428) (Attachment) 8. Approve 2017 Faculty Reduction in Force Memorandum of Agreement and Retirement Incentive (BR 7429) (Attachment) 9. Approve Amended Board of Trustees Bylaws Regarding Committees: Board Policy 1:10.050 (BR 7430) (Attachment) 4. Other Business 1. New Business 2. Unfinished Business 5. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report 8. College and Community Events Calendar 6. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. 7. Reconvene Open Session 8. Possible Action Items as a Result of Closed Session 9. Date of Next Meeting: July 25, 2017, 5:15 p.m., Regular Meeting, Performing Arts Room, Room 0214 Ground Floor, Educational Resource Center. 10. Adjourn Patrick Murphy, Board Chair Rock Valley College Board of Trustees June 27, 2017 Page 2 of 2 Community College District 511 3301 North Mulford Road Rockford, IL 61114 Fiscal Year 2018 Tentative Budget Beginning July 1, 2017 - Ending June 30, 2018 Submitted to the Board of Trustees: June 27, 2017 Public Hearing by the Board of Trustees: September 26, 2017 Prepared by: Beth Young Vice President/Chief Financial Officer Presented by: Beth Young Vice President/Chief Financial Officer Dated: June 27,2017 Rock Valley College Statement of Revenues and Expenses (Budgetary) Table of Contents Page # All Funds Review: Operating Funds (01/02) Detail 1 Fund Detail 2-11 Fund Summary (5-Year) 12 Equalized Assessed Valuation with Tax Rates 13-14 Capital Projects Summary 15 ICCB Official documents: Summary of Fiscal Year 2018 Budget by Fund 16 Fiscal Year 2018 Budget - All Funds Combined 17-18 Education Fund Statement of Expenditures by Function Code 19-21 Operations & Maintenance Fund Statement of Expenditures by Function Code 22-24 Summary of Fiscal Year 2018 Operating Budgeted Revenues 25 Summary of Fiscal Year 2018 Operating Budgeted Expenditures 26 Summary of Fiscal Year 2018 Non-Operating Budgeted Expenditures 27 Operating Funds Funds 01 (Ed) & 02 (O&M) - Detail FY 2017 FY 2014 Actuals FY 2015 Actuals FY 2016 Actuals FY 2017 Budget Actuals @ 6.16.17 FY 2018 Budget Revenue Local Government 16,219,481 16,258,293 15,516,252 15,853,280 12,543,088 16,156,949 State Government 6,679,690 6,813,225 1,307,128 2,595,578 3,145,681 - Federal Government - - - - - - Student Tuition & Fees 17,731,733 17,533,964 16,898,899 17,994,218 17,860,385 19,725,120 Sales & Service Fees 384,926 238,694 218,905 251,000 233,623 149,000 Facilities Revenue - 17,758 31,861 10,000 29,113 710,000 Investment Revenue 42,893 100,735 126,638 13,795 37,203 136,000 Gifts, Grants & Bequests 74,739 155,616 182,654 353,531 260,809 323,531 Other Revenue 234,788 186,001 1,342,441 1,436,117 1,076,686 1,285,870 SURS on Behalf 9,311,477 10,833,100 12,951,997 12,951,997 9,646,140 12,790,557 Total Revenue 50,679,727 52,137,386 48,576,775 51,459,516 44,832,727 51,277,026 Expenses Salaries 27,830,613 27,289,184 26,545,280 26,093,549 24,509,268 25,128,066 Employee Benefits 4,508,718 5,868,064 4,643,714 5,009,603 4,112,439 4,665,252 Contractual Services 3,480,210 3,107,855 2,980,745 3,487,058 2,847,994 3,341,611 General Materials & Supplies 2,835,297 2,748,185 1,855,696 2,242,687 1,611,186 2,061,546 Travel & Conf/Meeting Exp 314,781 275,921 155,726 298,804 136,568 281,279 Fixed Charges 845,598 654,452 576,667 600,287 554,483 595,697 Utilities 1,462,434 1,422,346 1,344,558 1,420,503 1,239,511 1,540,648 Capital Outlay 390,907 207,139 114,985 173,000 10,800 47,000 Other Expenditures 30 (337,410) 490,426 780,943 518,047 825,370 SURS on Behalf 9,311,477 10,833,100 12,951,997 12,951,997 9,646,140 12,790,557 Total Expenses 50,980,065 52,068,836 51,659,795 53,058,431 45,186,435 51,277,026 Net Income (Loss) (300,338) 68,550 (3,083,020) (1,598,915) (353,708) (0) Transfers Beginning Fund Balance 13,954,846 13,654,508 13,723,058 10,768,253 10,640,039 10,286,330 Change in Fund Balance (300,338) 68,550 (3,083,019) (1,598,915) (353,709) 0 Ending Fund Balance 13,654,508 13,723,058 10,640,039 9,169,338 10,286,330 10,286,330 1 Fund 01 Education - Detail FY 2017 FY 2014 FY 2015 FY 2016 FY 2017 Actuals @ Actuals Actuals Actuals Budget 6.16.17 FY 2018 Budget Revenue Local Government 14,478,844 13,843,848 13,181,790 13,502,169 10,676,948 13,761,005 State Government 5,298,668 6,210,120 1,126, 031 2,334,513 2,877,522 - Federal Government - - - - - - Student Tuition & Fees 15,532,817 15,363,173 14,641,599 15,743,518 15,479,181 17,254,620 Sales & Service Fees 384,926 238,129 217,715 251,000 232,788 149,000 Facilities Revenue - - - - - - Investment Revenue 42,813 100,699 126,600 13,795 37,154 136,000 Gifts, Grants & Bequests 74,739 155,616 182,549 353,531 260,809 323,531 Other Revenue 142,824 124,151 486,707 464,800 427,172 626,921 SURS on Behalf 8,514,990 9,899,980 11,822, 387 11,822,387 8,881,411 11,660, 947 Total Revenue 44,470,621 45,935,716 41,785,378 44,485,713 38,872,985 43,912,024 Expenses Salaries 25,526,665 24,961,921 24,317,854 23,930,276 22,638,050 23,101,912 Employee Benefits 3,866,579 5,195,290 4,055,990 4,404,963 3,583,672 4,112,631 Contractual Services 1,814,263 1,766,154 1,816,365 2,184,590 1,830,975 1,928,061 General Materials & Supplies 2,292,591 2,255,237 1,519,918 1,845,937 1,290,330 1,572,611 Travel & Conf/Meeting Exp 325,785 285,250 164,127 301,529 149,588 285,034 Fixed Charges 662,688 458,361 435,601 457,509 410,637 454,892 Utilities 5,025 3,623 2,529 1,625 1,685 2,098 Capital Outlay 177,003 163,775 114,985 106,000 4,000 - Other Expenditures 776,398 426,903 490,426 778,638 518,047 825,370 SURS on Behalf 8,514,990 9,899,980 11,822,387 11,822,387 8,881,411 11,660, 947 Total Expenses 43,961,987 45,416,494 44,740,184 45,833,454 39,308,395 43,943,556 Net Income (Loss) 508,634 519,222 (2,954,805) (1,347,741) (435,410) (31,532) Transfers Beginning Fund Balance 13,870,350 14,378,984 14,898,206 11,943,401 11,943,401 11,507,991 Change in Fund Balance 508,634 519,222 (2,954,805) (1,347,741) (435,410) (31,532) Ending Fund Balance 14,378,984 14,898,206 11,943,401 10,595,660 11,507,991 11,476,460 2 Fund 02 Operations & Maintenance - Detail FY 2017 FY 2014 FY 2015 FY 2016 FY 2017 Actuals @ FY 2018 Actuals Actuals Actuals Budget 6.16.17 Budget Revenue Local Government 1,740,637 2,414,445 2,334,462 2,351,111 1,866,140 2,395,944 State Government 1,381,022 603,105 181,096 261,065 268,159 - Federal Government - - - - - - Student Tuition & Fees 2,198,916 2,170,791 2,257,300 2,250,700 2,381,204 2,470,500 Sales & Service Fees - 565 1,190 - 835 - Facilities Revenue - 17,758 31,861 10,000 29,113 710,000 Investment Revenue 80 36 38 - 48 - Gifts, Grants & Bequests - - 105 - - - Other Revenue 91,964 61,850 855,734 971,317 649,514 658,948 SURS on Behalf 796,487 933,120 1,129,610 1,129,610 764,729 1,129,610 Total Revenue 6,209,106 6,201,670 6,791,396 6,973,803 5,959,743 7,365,002 Expenses Salaries 2,303,948 2,327,263 2,227,426 2,163,273 1,871,218 2,026,154 Employee Benefits 642,139 672,774 587,724 604,640 528,767 552,621 Contractual Services 1,665,947 1,341,701 1,164,380 1,302,468 1,017,018 1,413,550 General Materials & Supplies 542,706
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