Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214
Regular Board Meeting 5:15 p.m. July 24, 2018
AGENDA
A. Call to Order
B. Roll Call
C. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
D. Reconvene Open Meeting
E. Notice in compliance with the Illinois Public Community College Act: Approval of, and authorization to execute, an employment contract between Rock Valley College and Dr. Douglas J. Jensen for the positon of President of the College for a four academic year term commencing on July 1, 2018 through June 30, 2022 at an annual salary of $187,200 with additional benefits. A complete copy of the proposed contract which the Board will be asked to act upon at the meeting is viewable by electronic link to the electronic version of this agenda, alternatively available on the College’s website under https://www.rockvalleycollege.edu/About/leadership.cfm and alternatively available in paper copy form at the Office of the President, 3301 North Mulford Road, Rockford, IL 61114.
F. Communications and Petitions (Public Comment)
G. Recognition of Visitors
H. General Presentations
I. Approval of Minutes 1. June 11, 2018 Committee of the Whole meeting 2. June 26, 2018 Regular Board meeting
J. Action Items 1. Claims Sheet #753 (BR 7538) (Check Register) 2. Purchase Report #730 (BR 7539) a. Purchase Report #730-A – FY18 Addendums b. Purchase Report #730-B – FY19 Purchases c. Purchase Report #730-C – FY19 Blanket Purchase Orders 3. Personnel Report #728 (BR 7540) 4. Approve RVC Foundation Fundraising Agreement: Communiversity Technology Bus (BR 7541) 5. Approve ICCTA Membership (BR 7542)
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K. Other Business 1. New Business 2. Unfinished Business
L. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report
M. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act
N. Reconvene Open Session
O. Possible Action Items as a Result of Closed Session
P. Date of Next Regular Meeting: August 28, 2018, 5:15 p.m., Educational Resource Center, Room 0214 known as the Performing Arts Room (lower level)
Q. Adjourn
Lynn Kearney, Board Chair
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PRESIDENT’S EMPLOYMENT AGREEMENT
This PRESIDENT’S EMPLOYMENT AGREEMENT (“Agreement”) is made and entered into this ______day of July, 2018, between the BOARD OF TRUSTEES OF ROCK VALLEY COLLEGE NO. 511, WINNEBAGO, BOONE, DEKALB, MCHENRY, STEPHENSON AND OGLE COUNTIES, ILLINOIS, (“Board”), and DR. DOUGLAS J. JENSEN, (“President”).
NOW THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Board and the President agree as follows:
W I T N E S S E T H
A. EMPLOYMENT AND COMPENSATION
1. The Board hereby employs the President for a term, commencing on July 1, 2018 and terminating June 30, 2022 (the “Term”), unless sooner terminated in accordance with Section E of this Agreement. For the 2018–2019 agreement year, the Board shall pay the President an annual salary in the amount of $187,200 (One hundred eighty-seven thousand and two hundred dollars). In each agreement year thereafter, the annual salary will increase by CPI-U + 2% with a minimum annual salary increase of 3% and a maximum of 5%. Said salary will be subject to standard withholdings and payable at the same intervals as other administrators' salaries.
2. The Board will make a contribution on behalf of the President to the State of Illinois State Universities Retirement System (SURS) in the amount equal to (and in satisfaction of) the President’s statutory contribution to SURS applicable to the President’s annual salary provided that the percentage contribution shall not exceed the amount of the SURS required percentage contribution. Both parties acknowledge that the President does not have the option of choosing to receive the contributed amounts directly, instead of having such contributions paid by the Board to SURS, and that in the event that there is a reduction in the statutory employee contribution, the President shall not be entitled to the difference between the contribution amount as of July 1, 2018 and the reduced amount. The Parties further acknowledge that such contributions are made as a condition of employment to secure the President’s future services, knowledge, and experience.
3. The Board and President acknowledge and agree that the salary, compensation, and benefit increases granted to the President under this Agreement based on the President’s participation in the SURS self-managed plan.
4. Any amendment to the terms of this Agreement made during the Term of this Agreement shall be in writing and shall become a part of this Agreement, but such adjustment or modification shall not be construed as a new Agreement with the
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President, nor as an extension of the termination date of this Agreement, unless otherwise explicitly agreed.
. B. BENEFITS
1. Subject to Board approval, the Board will reimburse the President for reasonable expenses incurred by the President in the performance of his duties as President. To facilitate reimbursement, the President will submit receipts and/or other documents evidencing such reasonable expenses.
2. During the Term of this Agreement, the President shall be allowed any privileges, vacation time, leaves, sick leave and fringe benefits which are commonly extended to all other leadership team administrative personnel.
3. The President will receive a monthly automobile stipend of $750 per month. Said monthly stipend will be for all reasonable and customary expenses related to automobile travel on behalf of the College. The President understands and agrees that this stipend is to cover gas, and all other incidental expenses customarily related to travel during the course of his duties as President.
4. The Board will provide $5,000 annually to an appropriate tax deferred annuity selected by the President and approved by the Board.
C. POWERS AND DUTIES
1. Authority and Responsibility: Subject to policies and directives established by the Board and consistent with the Illinois Public Community College Act, the President shall act as the chief executive officer of the College. The President shall have authority and responsibility to organize, direct, manage and oversee the administration of the College in a manner intended to promote and advance the College’s best interests. The Board may further establish and designate the President’s essential job responsibilities in a position description adopted by the Board.
2. Fiduciary Duty: During his employment, the President shall devote substantially all of his professional time, attention, skills and energy to the performance of his responsibilities as President of the College. The President shall perform such responsibilities professionally, in good faith, and to the best of his abilities. Any outside consulting work that the President wishes to perform shall be subject to the reasonable review and approval of the Board Chair.
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D. ANNUAL EVALUATION
1. The Board will establish annual goals for the President with input provided by the President. Each year, the Board will review and assess the President’s overall performance. The Board may update these goals from time to time as required, such updates will not constitute an amendment to the Agreement. As part of this process, the President will submit to the Board by May 1st of each year, a self-evaluation based on the annual goals.
2. The Board will review and assess the President’s performance based on the self- evaluation, the annual goals, as well as any other objectives and expectations contemplated by the Board. The Board will meet with the President after such evaluation before June 30th of each year to discuss the evaluation.
3. Beginning no later than the third year of the Agreement, the board and the President will begin discussions on whether the President’s term of employment should be extended beyond the term of this Agreement. This clause shall not be interpreted to provide any guarantee of continued employment.
E. TERMINATION
The Agreement may be terminated for any of the following reasons:
1. Mutual Agreement: The Board and the President may terminate the Agreement at any time by the mutual agreement of the parties.
2. Permanent Disability: The Board shall have the right to terminate the President’s employment under this Agreement in the event of a “Disability,” which is hereby defined as a mental or physical illness, injury or disability which (i) prevents the President from performing his essential job responsibilities as President of the College for (a) substantially all of the regular working days of any six (6) consecutive month period, or (b) the majority of the regular working days of any twelve (12) consecutive month period, or (ii) is of such a catastrophic nature that it is reasonably certain that the President will be prevented from performing his essential job responsibilities as President of the College for either of the foregoing two periods of time.
3. Discharge for Cause: The Board may terminate the Agreement at any time for cause. Discharge for cause will be for any conduct, act, or failure to act by the President which violates this Agreement, the Policies of the Board and/or any legal obligation. Reasons for discharge for cause will be given in writing to the President, who will be entitled to notice and a hearing before the Board to discuss such causes. If the
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President chooses to be accompanied by legal counsel, he will bear any costs therein involved. The Board hearing will be conducted in executive session.
4. Death: The Agreement shall terminate automatically upon the death of the President.
5. Effects of Termination: As of the effective date of the termination of the President’s employment for any reason, all rights and obligations of the parties under this Agreement shall immediately cease.
F. MISCELLANEOUS
1. This Agreement contains all the terms agreed upon by the parties with respect to the subject matter of this Agreement and supersedes and extinguishes all prior Agreements arrangements, and communications between the parties, whether oral or written, concerning such subject matter. The parties hereby acknowledge and represent that said parties have not relied on any representation, assertion, guarantee, warranty, collateral contract or other assurance, except those set out in this Agreement.
2. No modification or amendment of this Agreement will be valid or binding on the parties unless it is in writing and executed by the Board and the President.
3. Any notice required to be given under this Agreement will be deemed sufficient if it is in writing and sent by mail to the last known residence of the President where notice is to be sent to the President; or to the attention of the Board Chair in care of Rock Valley College where notice is to be sent to the College.
4. This Agreement has been executed in Illinois, and shall be governed in accordance with the laws of the State of Illinois in every respect. Venue with respect to any dispute arising out of this Agreement shall be in the State circuit court located in the County of Winnebago, Illinois
5. This Agreement may be executed in one or more counterparts each of which will be considered an original, and all of which taken together will be considered one and the same instrument.
6. If a court having jurisdiction issues a final decision declaring any provision of this Agreement to be unlawful or unenforceable, all other provisions of the Agreement will remain in force and effect.
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IN WITNESS WHEREOF, the parties have executed this Agreement this ___ day of July, 2018.
PRESIDENT BOARD OF TRUSTEES OF ROCK VALLEY COLLEGE DISTRICT NO. 511, WINNEBAGO, BOONE, DEKALB, MCHENRY, STEPHENSON AND OGLE COUNTIES, ILLINOIS
______By: ______Dr. Douglas J. Jensen Chair
Attest: ______Secretary
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Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, June 11, 2018
Minutes
A. Call to Order: Board Chair Kearney called the meeting to order at 6:30 p.m.
B. Roll Call: Trustees present at the meeting: Ms. Lynn Kearney, Ms. Jennifer Ray, Mr. John Nelson, Mr. Paul Gorski, Mr. Bob Trojan.
Trustees absent: Mr. Michael Dunn Jr., Mr. Patrick Murphy and Student Trustee, Mr. Elijah Wartgow.
Also in attendance: Ms. Ann Kerwitz, Assistant to the President; Ms. Beth Young, Vice President and Chief Financial Officer; Mr. Dave Costello, Executive Director of Communications and Marketing, Dr. Douglas Jensen, President, Mr. Jim Ryan; Vice President and Chief Operations Officer; Mr. Joe Simpson, Executive Director, Human Resources; Ms. Susan Busenbark, Vice President and Chief Academic Officer and Attorney Joe Perkoski.
C. Communications and Petitions (Public Comment): There were no requests to address the board.
D. Review of Minutes: Committee of the Whole, May 14, 2018: There were no changes to the minutes.
1. RVCare Quarterly Update: Originally listed under the Operations portion of the agenda, Board chair and trustees agreed to move this agenda item to the beginning of the meeting so Mr. Ryan Brauns could depart the meeting after his presentation.
Mr. Ryan Brauns gave a PowerPoint presentation indicating that while the clinic is having a positive effect on employees, pharmaceuticals remain an expensive component of the plan. All data in the presentation was non-identifiable information with respect to personal health information. Clinic visits are replacing emergency room visits, establishing preventative care and cost savings for the College. Trustee Gorski asked what the benefit is of matching our healthcare plan to a calendar year rather than the fiscal year. Mr. Brauns recommended keeping all elements of the plan on the same calendar for tax purposes and better tracking for employees with flex spending accounts. Currently, employee deductibles run on a calendar year and the plan runs on the fiscal year. Comments were exchanged on calendar versus fiscal year for the plan. A portion of the presentation showed that employees assessed their own health conditions and their physical activity. This information assists Human Resources in determining resources and program activities for employees who are willing to receive information and get more proactive to live a healthier lifestyle.
It was noted that the biometric screenings accounted for the high numbers of visits to the clinic this spring. However, several examples of preventative care were noted: an employee visited with a severe infection and was treated with antibiotics; another was found to have a mass and sent to urgent care for follow up; and there have been several diagnosis of diabetes. Families that may have taken family members to urgent care visited and were able to be treated at the clinic.
In summary, there is a $29,581 savings specific to redirected care to the clinic. The RVC clinic is reporting monthly to Human Resources. Examples of how the College is supporting the wellness clinic
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include better visibility, marketing videos, YouTube and promoting sports/camp physicals for dependents.
A video was shown on the services offered at the RVCare clinic as well as the facility itself located on Springbrook Road and narrated by Physicians Assistant, Chris Larson. This concluded the update.
E. Teaching, Learning & Communications Discussion: Board Liaison Trustee Paul Gorski 1. Higher Learning Commission (HLC) Closer Look: Criteria 1 and Criteria 2: Dr. Lisa Mehlig, Vice President of Academic Affairs, gave a PowerPoint presentation on the HLC accreditation, which was handed out to trustees. Dr. Mehlig asked Trustees to bring their copy of the “Resource Guide 2018” to every Committee of the Whole meeting when attending.
The College is in year four and on the standard pathway. Referring to the handout, criteria are the large headings, with each core component being a rating. The goal is for the College to be rated as “met without concern.” The College must reaffirm that assumed practices listed in the criteria are actually being practiced during this time of continuous improvement. The HLC will look to the College to provide evidence in the assurance argument that it is keeping up on these practices. The College is working toward reaffirmation of accreditation. All core components must be met in order to meet a single criteria. In order to meet reaffirmation status, the College must meet all five criteria.
Criteria 1 regards the institution’s mission statement, with three core components of: mission, vision and values. Each criteria has a sub-committee. A steering committee reviews progress monthly and implements opportunities for College input on the process. Trustee Gorski stated that he would like to review the structure and meet with Dr. Mehlig the following week.
Criteria 2 relates to governance and the governing board. Core components are: institutional integrity, ethical and responsible conduct. The Steering Committee processes compiled information with members of the sub-committees. Dr. Mehlig is the HLC liaison for the College and handles responses to any public questions that may arise and then notifies the HLC with the responses given and how situations were handled.
The Steering Committee meets one Friday per month at 10:00 a.m., Educational Resource Center (ERC), on RVC’s main campus. The assurance argument is due January 2019, though, it will be sent early, in December 2018. Trustee Kearney cautioned board members that may attend the steering committee meetings to please remain silent while only listening and not participating, lest it divert focus from the work being completed by committee members. More importantly, not more than two board members may attend at any given time as more than two trustees together in the same place constitutes a public board meeting. This concluded the presentation.
F. Finance Discussion: Board Liaison Trustee Jennifer Ray 1. Travel Reimbursement: Above Maximum Amounts: Two of these expenses occurred prior to the Board Policy change and the other was for lodging in which the employee could not stay at the conference hotel. Trustee Nelson asked if we can set the number on the policy higher and was reminded that it still must come to the board for approval per state law. No further comments were made.
2. Purchase Report(s): A, B, C, D, E, F and G Purchase Report A • Items A&B: For supplies relating to maintenance and repair for the Boiler House.
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Purchase Report B • Item A: this item should read “Unclaimed Property” and comes from the Education Fund. Attempts are made to reach individuals by phone or find new addresses; anyone can go the state’s unclaimed property website to claim monies. • Item B: EMT class for consumables used during the class, students are charged a course fee to cover the cost. • Item C: This item (Fee for Instruction, IDOT Careers Training) will be removed as this is an FY19 expense.
Purchase Report C: Standard purchase report for the FY19 Site Rentals, which included: • Item A: Rock River Training Corp – 303 N Main lease – grant funds • Item B: Rockford Register Star – for RVC downtown (Adult Ed and media design programs); Trustee Nelson requested the square footage for DWP and RVC Downtown. CFO Young will supply the information on what the College pays for its use of space. • Item C: Greater Rockford Airport – airport land lease
Purchase Report D: Standard purchase report for the FY19 Licensing and software renewals. • Item E: The College locked into the lowest possible rate for an Ellucian multi-year renewal that will save the College $414K over the life of the lease. All updates to the software are included in the cost.
Purchase Report E – FY19 purchases • Item A: Cost for instructors for the Intro to Plumbing & Pipefitting class – grant funded through the IDOT program. • Item B: Multi-Function Copiers – the current lease expires at the end of August 2018. An RFP was completed. Six bids were received and three were selected for demonstration of software. The committee recommended Marco. This would be an annual savings of approximately $60K over the current lease, and would be a five year lease expiring in 2023. The RFP also included managed print services, which will not replace the College’s current Print Service department or staff. President Jensen stated that the standard lease/contract will be attorney reviewed.
Purchase Report F: Standard FY19 Blanket Purchase Orders. Responses to trustee comments included the following:
• The College cannot use Protection, Health and Safety bonds for health insurance premiums. • Constellation is the College’s energy vendor; when market prices increase due to peak energy demand, the College activates its co-generation plant to save money. • Malpractice insurance coverage includes programs for Dental Hygiene, Respiratory Therapy, and Phlebotomy. • Midland paper is 20# white copier paper; Lewis is for larger stock paper used in Print Services. • Mr. Joe Simpson, Executive Director, Human Resources, will compile information on tracking EAP usage as requested by Trustee Gorski.
Purchase Report G: FY19 RVC / NIU equipment as part of the RVC/NIU Memorandum of Understanding. The Executive Director of Engineering Our Future (EOF) worked with NIU to determine what was required for the FY19 year.
No further comments were made regarding the purchase reports and no recommendations were made to any items on the purchase reports.
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3. Cash and Investment Report: The College currently has 54.65% of its operating budget in operating cash, which is up from the prior month. The College has a very positive cash position due to receiving 100% of the FY17 State allocation.
4. Prevailing Wage Resolution: Each year the College is required to pass a certified board report which states it will adhere to the Prevailing Wage Act. The list of prevailing wages for Winnebago County is on file in the VP of Finance / CFO office.
5. Adoption of the FY19 Budget: The only change from the tentative budget is the addition of FY19 State Revenue which is offset by contingency. At the time of print, the FY19 allocations to each Community College was not known, therefore, the FY18 allocation is included. However, days prior to this meeting, the College did receive the FY19 allocations, therefore, the budget brought to the June board meeting will reflect those figures.
Trustee Nelson stated that it would be prudent to go back through the budget process to allocate funds, stating there ought to be more planning and assessment and feels very strongly that the money should be spent on other items, such as capital improvements like parking lot resurfacing. Trustee Trojan stated that administration would come back with ideas to use it in the future. Trustee Gorski stated that dollars could be used for opening more classroom offerings to focus on getting students through at a faster pace for their Associate’s degree. Some funds should be kept and some put back into reserves. Dr. Jensen reminded all that the College is soliciting proposals to complete the Facilities Master Plan, which will give us guidance on the projects previously identified along with the costs. Also, while the state has passed a budget, there is no timetable when they will allocate the dollars for the budget. Trustee Trojan reminded that the retirement fund will also need contributions.
Dr. Jensen has encouraged VP/COO Ryan to bring forward campus needs. For example, the PEC sound system will come in higher than originally anticipated and the board was asked if they are willing to reallocate resources for expenses. Trustee Kearney stated the College could now join ICCTA with extra funds received if that is the desire of the Board. Dr. Jensen will look into membership and make the contact. It will be brought to the next Committee of the Whole for review. The status of the CL-II appropriated funds and the performance venue will also require a detailed discussion once the Facilities Master Plan vendor is selected.
6. Certificate Attesting to the FY 2019 Budget: This document is sent to each county along with a copy of the FY19 budget.
7. Rock Valley College Foundation Fundraising Agreement: RVC Starlight Theatre: A review of the fundraising agreement was provided by VP/CFO Young, with the purpose of assisting with sound upgrades to Starlight Theatre. Beginning in FY17, the RVC Foundation adopted a policy to charge a fee for any fundraising requests. Hence, the RVC Foundation has been asked to raise funds for the Starlight Theatre and Dental Hygiene program. RVC Foundation Chief Development Officer, Ms. Brittany Freiberg, was present to review and answer any questions. No further comments were made.
8. Rock Valley College Foundation Fundraising Agreement: RVC Dental Hygiene Program: Ms. Freiberg explained that not setting a target goal amount was intentional as this is a trial to see if the initiative is successful in the first year. No further comments were made.
G. Operations Discussion: Board Liaison Trustee Michael Dunn, Jr. 1. Board Personnel Report: There were no trustee comments. 2. College and Community Events Calendar: No comments were made.
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H. Adjourn to Closed Session to discuss: 1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. There was no Closed Session.
I. Reconvene Open Session: Not applicable.
J. Other Business: There was no other business. 1. New Business 2. Unfinished Business
K. Next Committee of the Whole meeting: July 09, 2018, 6:30 p.m.; Woodward Technology Center, Room 1322.
L. Next Regular Board of Trustees meeting: June 26, 2018, 5:15 p.m.; Educational Resource Center, Performing Arts Room (PAR), Room 0214.
M. Adjourn: Motion to adjourn was made by Trustee Nelson at 8:40 p.m. and seconded by Trustee Gorski. All responded in favor by unanimous voice vote. The meeting was adjourned.
______Lynn Kearney, Board Chair
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Illinois Community College District #511 Rock Valley College 3301 North Milford Road Rockford, IL 61114
Minutes of the Board of Trustees Meeting June 26, 2018
PUBLIC BUDGET HEARING
Call to Order
Board Chair Lynn Kearney called the Public Budget Hearing to order at 5:17 p.m. in room 0214, known as the Performing Arts Room (PAR), in the Educational Resource Center on the main campus of Rock Valley College and announced that anyone in attendance who wished to speak would have an opportunity to do so. Ms. Kearney introduced Vice President of Finance Beth Young, who reviewed the FY 2019 Final Budget.
Vice President Young noted the following:
• The tentative FY2019 budget approved by trustees on May 22, 2018 has been on public display since then, and the required notice was published in the Rockford Register Star. • Subsequent to May 22, 2018, the Illinois legislature passed the state FY2019 budget which included funding for IL community colleges. This will primarily affect operating funds 01 and 02 and restricted fund 06. • The Contingency for operating fund (01 & 02) is now $7,882,931, as a result of the State funding allocated to RVC for FY19.. • As a result of the FY 2018 state budget, RVC’s Fund 06 restricted purpose fund now includes funding for the Illinois Veterans Grant. • No other changes have been made since presented at the June 11, 2018 Committee of the Whole meeting.
In response to a question from Trustee Michael Dunn, CAO Young confirmed that if the state funds are not received, the college will still have a balanced budget, but there will not be contingency funds.
Following Vice President Young’s presentation, Ms. Kearney invited public testimony concerning the FY 2019 Final Budget. There were no requests from the public to address trustees.
At 5:25 p.m., on a motion by Trustee Trojan, seconded by Trustee Nelson, and unanimous roll call vote, Board Chair Lynn Kearney declared the Public Budget Hearing closed.
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REGULAR MEETING
Call to Order
The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, June 26, 2018 at 5:25 p.m. The meeting was called to order by Board Chair Lynn Kearney.
Roll Call
The following members of the Board were present:
Ms. Lynn Kearney Mr. Patrick Murphy Mr. Bob Trojan Ms. Jennifer Ray Mr. Paul Gorski Mr. John Nelson Mr. Michael Dunn Jr. Student Trustee Elijah Wartgow.
Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Mr. Joe Simpson, Director of Human Resources; Mr. Dave Costello, Executive Director of Communications and Marketing; Ms. Ann Kerwitz, Assistant to the President; Attorney Joe Perkoski, Robbins Schwartz.
Communications and Petitions (Public Comment)
No one asked to address trustees.
Recognition of Visitors
Vice President/Chief Operating Officer Jim Ryan introduced Men’s Baseball Coach Chad Herren, who has been named Conference Coach of the Year. Although the men’s baseball team did not win the conference championship, Coach Herren was honored for achieving a major turnaround in the teams’ winning record during the two years he has been at RVC.
Coach Herren thanked the trustees and administrators for their ongoing support, noting that the players work hard on the field and in the classroom, and they’re the ones who deserve the award.
Adjourn to Closed Session
At 5:30 p.m., Trustee Patrick Murphy made a motion to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1) of the Illinois Open Meetings Act. The motion was seconded by Trustee Trojan and approved by unanimous roll call vote.
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Reconvene Open Meeting
At 6:25 p.m., the open meeting was reconvened. No action was taken during closed session.
Possible Action Items as a Result of Closed Session
1. Resolution: Notice of Remedy to Faculty Member
Attorney Joe Perkoski recommended that trustees put forward a motion to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0118.
Discussion followed:
Trustee Nelson commented that he learned about the allegations in the closed session and will vote against the majority, as he does not believe the allegations warrant the remedial warning. He added that there were disagreements in closed session; that the allegations have to do with shocking language used for the purpose of desensitizing female and male students to what happens in the line of police work; that he realized a Title IX violation could place the College in jeopardy; that he is opposed to a penalty for syllabus and absentee issues; and that the majority of the board feels these are serious matters and are a potential liability. He added that he felt that the use of the language described during closed session is appropriate in the classroom when the instructor is describing real life criminal justice practices.
Other trustees expressed their concern that the examples cited during closed session were not appropriate in the classroom and exposed the College to a potential Title IX violation.
Trustee Gorski commented that he will vote in favor of the motion, as the Notice to Remedy serves as a notice to faculty members and all that the College does not want to tolerate this type of behavior. He added that guidelines should be consistently applied.
A motion was made by Trustee Gorski, seconded by Trustee Murphy, to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0118.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Trojan and Kearney voted yes. Trustees Nelson and Ray voted no. Student Trustee Wartgow voted yes (advisory).
General Presentations
There were no general presentations.
Approval of Minutes
A motion was made by Trustee Nelson, seconded by Trustee Trojan, to approve the minutes of the following meetings:
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1. May 14, 2018, Committee of the Whole Meeting 2. May 22, 2018, Regular Board Meeting
The motion was approved by unanimous voice vote.
Other Action Items
1. BR 7526 - Approve Travel Reimbursement – Exceed Maximum Amount
The Board Report reads in part: It is recommended that the Board of Trustees approve the May 2018 Travel Reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $32.81 ($11.25 lodging and $21.56 for meals).
A motion was made by Trustee Nelson, seconded by Trustee Ray, to approve Board Report 7526. The motion was approved by unanimous roll call vote.
2. BR 7527 ‒ Claims Sheet #752
The Board Report reads in part: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian for May 1 to May 31, 2018. The total is $1,325,198.88.
A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve Board Report 7527.
Board Chair Kearney reminded trustees that they can ask to pull a check and vote on it separately. Trustee Gorski commented that he will continue to vote against approval.
The motion was approved by majority roll call vote. Trustees Dunn, Kearney, Murphy, Ray and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3a. BR 7528-A ‒ Purchase Report #729-A – FY18 Addendums
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-A, Purchase Report #729-A.
$ 6,000.00 A. Johnstone Supply, Rockford, IL; Addendum to PO B8759 $ 5,359.85 B. Lakeland Chemical, Menomonee Falls, WI; Addendum to PO B8830 $ 23,576.65 C. BSN Sports, Dallas, TX; Addendum to PO B8931
Trustee Nelson made a motion, seconded by Trustee Gorski, to approve Board Report 7528-A, Purchase Report #729-A. The motion was approved by unanimous roll call vote.
3b. BR 7528-B ‒ Purchase Report #729-B – FY18 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-B, Purchase Report #729-B.
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$ 43,643.42 A. Illinois State Treasurer, Springfield, IL $ 12,782.25 B. Rockford Memorial Hospital, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve Board Report 7528-B, Purchase Report 729-B.
CFO Beth Young explained the change to Item A and deletion of Item C (moved to Purchase Report #729-E -FY19 Purchases) since the June 11 Committee of the Whole meeting.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Ray, Trojan and Kearney voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3c. BR 7528-C ‒ Purchase Report #729-C – FY19 Site Rental
The Board Report reads in part: It is recommended that the Board of Trustees approve the items marked with an asterisk.
$ 271,306.44 A. The Workforce Connection, Rockford, IL $ 139,992.00 B. Rockford Register Star, Rockford, IL $ 11,308.32 C. Greater Rockford Airport Authority, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7528-C, Purchase Report #729-C.
Trustee Gorski commented that the lease with the Rockford Register Star includes guaranteed annual advertising of $100,000, which should be a separate agreement.
The motion was approved by majority roll call vote. Trustees Dunn, Murphy, Ray, Trojan and Kearney votes yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3d. BR 7528 ‒ Purchase Report #729-D – FY19 Licensing/Software Renewals AMENDED to change item D amount “not to exceed $131,000.”
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.”
$ 12,500.00 A. Campus Labs, Leawood, KS $ 30,000.00 B. Hyland LLC, Lenexa, KS $ 18,000.00 C. ITSavvy LLC, Addison, IL 118,965.00 D. Instructure Inc., Sandy, UT $ 131,000.00 D. Instructure Inc., Sandy, UT (new amount is not to exceed) $ 542,089.00 E. Ellucian, Fairfax, VA $ 13,563.00 F. Logicalis, Lisle, IL $ 12,000.00 G. Dell, Vernon Hills, IL $ 12,838.90 H. CDW-G, Chicago, IL
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 5 of 18
$ 57,850.00 I. CDW-G, Chicago, IL $ 10,764.00 J. CDW-G, Chicago, IL
Board Chair Kearney explained that CFO Young has requested that the amount on Item D, Learning Management System, be changed to “not to exceed $131,000” so there will not be a lapse in service while CFO Young is negotiating the renewal cost.
Regarding Item E, Ellucian Maintenance Fees, Trustee Murphy commented that he doesn’t like seven-year leases on software and asked Attorney Perkoski if there is a legal limit. Attorney Perkoski indicated there is not a legal limit. Trustee Gorski commented that these are usually five year leases, but the college has locked in a good price for the seven years. He added that there are not many vendors for this product, and the time and cost to re-evaluate this type of software can take six to 18 months, plus possible consulting fees near $250,000.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to amend BR 7528-D, Purchase Report #729-D to correct the amount on Item D, Learning Management System, to “not to exceed $131,000.” The motion was approved by majority roll call vote. Trustees Gorski, Kearney, Nelson, Ray, Trojan and Murphy votes yes. Trustee Dunn voted no. Student Trustee Wartgow voted yes (advisory).
Trustee Gorski then made a motion, seconded by Trustee Nelson, to approve Board Report 7528-D, Purchase Report 729-D as amended. The motion was approved by majority roll call vote. Trustees Gorski, Kearney, Nelson, Ray, Trojan and Murphy voted yes. Trustee Dunn voted no. Student Trustee Wartgow voted yes (advisory).
3e. BR 7528 ‒ Purchase Report #729-E – FY19 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.
$ 23,500.00 A. Plumbers & Pipe Fitters UA Local #23, Rockford, IL $ 101,847.15 B. Marco, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve BR 7528-E, Purchase Report #729-E as presented.
Board Chair Kearney noted that no changes had been made since the June 11, 2018 Committee of the Whole meeting.
The motion was approved by unanimous roll call vote.
3f. BR 7528 ‒ Purchase Report #729-F – FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 6 of 18
BLANKET PURCHASE ORDERS FOR 2018-2019
Vendor & Description Blanket PO Amount
Health Care Service Corporation, Chicago, IL 6,400,000.00 Premiums for PPO insurance. Premiums for stop loss insurance. Premiums for dental insurance.
Constellation New Energy Gas/Electric, Chicago, IL 1,045,000.00 Gas and electric service.
EBM/Morgan Building Maintenance, Elk Grove Village, IL 760,000.00 Custodial services. One-year extension to contract.
ICC Risk Management Consortium, Northbrook, IL 643,779.00 Premiums for property and casualty, worker’s compensation, malpractice, and athletic insurance.
Metlife, Philadelphia, PA 570,000.00 Premiums for supplemental life insurance, group life insurance, and long term disability insurance.
American Express, Chicago, IL 480,000.00 P-Card program
Robbins, Schwartz, Nicholas, Lifton, Taylor, Chicago, IL 360,000.00 Legal services, as needed.
OSF Healthcare, Peoria, IL 200,000.00 On-site wellness clinic management fees, consumables, and monthly lab fees.
Bodycraft Wellness & Massage, Rockford, IL 175,000.00 Instruction of personal wellness continuing education classes.
Condensed Curriculum Int’l, Fairfield NJ 132,000.00 Instruction of health care continuing education classes.
Rockford Register Star, Rockford, IL 125,000.00 Media advertising to support enrollment and College initiatives. Legal advertisement for bids and job postings for HR.
EBSCO Subscription Services, Birmingham, AL 104,000.00 Magazines and journals.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 7 of 18
National Safety Council, Itasca, IL 90,000.00 Course materials for Traffic Safety classes during FY19.
Rihm NationaLease, Red Wing, MN 90,000.00 Three tractors and trailers.
Sikich, Naperville, IL 90,000.00 Annual audit services. First year of three-year contract.
Mid-City Office Products, Rockford, IL 80,000.00 Office supplies.
City of Rockford., Rockford, IL 80,000.00 Water service for the main campus and satellite campuses.
IL Dept of Employment Security, Rockford, IL 75,000.00 Unemployment insurance premiums.
Harder Corporation, Rockford, IL 72,000.00 Paper supplies – restroom. First year of two-year extension on contract.
WREX, Rockford, IL 64,300.00 Media advertising to support enrollment and College initiatives.
Mechanical, Inc, Freeport, IL 63,000.00 Boilerhouse maintenance and HVAC repairs. One year extension per contract.
NICOR Gas, Pecatonica, IL 60,000.00 Gas transportation.
WIFR, Rockford, IL 57,050.00 Media advertising to support enrollment and College initiatives.
Pitney Bowes Reserve Account, Salt Lake City, UT 55,000.00 Postage meter funds.
Postmaster, Rockford, IL 55,000.00 Postage for USPS bulk mail.
David Booker, Cherry Valley, IL 50,000.00 Instruction of classes at the Cold Forming Training Center. Costs are covered by the program revenue.
Xerox, Rockford, IL 50,000.00 Multifunction copier lease. Lease expires in August 2018.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 8 of 18
AT&T, Dallas, TX 50,000.00 Local telephone service.
Comcast, Rockford, IL 38,741.00 Media advertising to support enrollment and College initiatives.
Lamar Companies, Rockford, IL 40,885.00 Media advertising to support enrollment and College initiatives.
Ron Carlson Electric., Rockford, IL 45,000.00 Electrical work, as needed. Second year of three-year contract.
Marsh LLC, Chicago, IL 45,000.00 Insurance premiums for Treasurer Bonds, Airport Liability, Aircraft Hull & Liability, and Student Accidental.
Meridian, Machesney Park, IL 40,000.00 Printing of marketing and promotional items, as needed.
Smith Oil, Rockford, IL 40,000.00 Gas for fleet and maintenance vehicles. Second year of three-year contract.
University of Illinois, Champaign, IL 40,000.00 Multiple library databases.
Rock River Water Reclamation, Rockford, IL 39,000.00 Water reclamation.
Accent Midwest Asphalt, Rockford, IL 38,000.00 Snow Removal for Satellite Campuses. Second year of contract.
WTVO, Rockford, IL Media advertising to support enrollment and College initiatives 32,690.00
Midland Paper, Rockford, IL 35,000.00 20# White paper for printing & copying. Final year of contract.
WC Dorsey & Associates, Gurnee, IL 35,000.00 TSP Database Programming.
Black Rocket Productions, Rockford, IL 32,000.00 Instruction of technology classes.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 9 of 18
ATI Assessment Technologies, Shawnee Mission, KS 30,000.00 RN comprehensive assessment and review of programs.
College Entrance Exam Board, New York, NY 30,000.00 Accuplacer test units.
Schneider Electric, Homewood, IL 30,000.00 Security systems hardware and software support.
Schumacher Elevator, Denver, IA 29,000.00 Inspection and repair services for elevators in all College locations. Second year of three-year contract.
WQRF, Rockford, IL 47,138.00 Media advertising to support enrollment and College initiatives.
Ex Libris, Des Plaines, IL 28,500.00 Database renewal.
Ellucian, Fairfax, VA 27,000.00 Training and consulting.
First Advantage, Alpharetta, GA 27,000.00 Background check service.
Johnson Controls Fire Protection, Madison, WI 25,000.00 Fire alarm testing and repairs. Second year of five-year contract.
Rock River Disposal, Rockford, IL 25,000.00 Waste removal and recycling services for the main campus and satellite locations. Second year of three-year contract.
NAPA Auto Parts, Rockford, IL 25,000.00 Parts for both academic and College use.
YBP, Atlanta, GA 24,000.00 Books for the library collection.
Adventure Safari Network, Byron IL 22,500.00 Instruction of photography classes.
Julie Dale, Sterling, IL 22,500.00 Contract instructor. iFiber, Sycamore, IL 21,600.00 Gig transport fee.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 10 of 18
Ballard Electric, Rockford, IL 21,000.00 Cogen/GOAM monitoring.
Exxon Mobil, Rockford, IL 20,000.00 Fuel for the tractor/trailer units used in the driver training program.
Henry Schein Inc., West Allis, WI 20,000.00 Supplies used for instruction in the dental clinic.
Lewis Paper, Wheeling, IL 20,000.00 Heavy weight and large size paper for printing & copying. This was competitively bid.
Rockford Mass Transit District, Rockford, IL 20,000.00 Bus passes for ELEVATE clients.
Steiner Electric, Loves Park, IL 20,000.00 Electrical parts & supplies, as needed.
Rush Power, Kirkland, IL 20,000.00 Semi-annual preventative maintenance for the Caterpillar engines in the Co-generation plant on the main campus.
NIR Roof Care, Huntley, IL 20,000.00 Roof inspection and repair for buildings on both the main campus and satellite campuses. Second year of three-year contract.
Midwest Library Service, Bridgeton, MO 18,000.00 Books for the library collection.
Miller Bradford & Risberg 18,000.00 Rental of Case wheel loader to assist with snow removal and other grounds tasks.
Lakeland Chemical, Menomonee Falls, WI 18,000.00 Chemical treatment for boilers, chillers and HVAC equipment.
Pearson Vue, Bloomington, MN 17,000.00 Services for testing over the course of the fiscal year.
NILRC, Blanchardville, WI 16,000.00 Multiple library databases and search tool.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 11 of 18
Johnson Controls Inc, Rockford, IL 15,000.00 Repair of control systems during the fiscal year.
Talaske Group Inc., Oak Park, IL 15,000.00 Acoustic engineering services for the theatre.
Uniform Den East, Moline, IL 15,000.00 Uniform service expenses for FY19.
Blick Art Materials, Galesburg, IL 15,000.00 Lab supplies, as needed.
Academic Works, Charleston, SC 15,000.00 Scholarship management software.
IL Central Management Services, Springfield, IL 14,400.00 ICN Internet.
Reinders Inc., Milwaukee, WI 14,000.00 Fertilizer/weed control & grounds supplies. Competitive quotes were obtained for these products.
Skyline Window Cleaning, Machesney Park, IL 12,000.00 Window cleaning, as needed. Second year of three-year contract.
Masterblend, Morris, IL 12,000.00 Fertilizer and grounds keeping supplies. Competitive quotes were obtained for these products.
Johnstone Supply, Rockford, IL 12,000.00 Maintenance parts and supplies, as needed.
IHLS-OCLC, Edwardsville, IL 12,000.00 Transaction fees for library resource sharing.
Verizon Wireless, St Louis, MO 12,000.00 Cell phone service and hardware.
Crescent Electric, Rockford, IL 12,000.00 Electrical parts & supplies, as needed.
DXC Technology, Auburn Hills, MI 11,440.80 Annual service for business recovery.
Comcast, Southeastern, PA 11,400.00 Cable modem gig service.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 12 of 18
Northern Illinois University, DeKalb, IL 11,000.00 Bandwidth/ISP.
Allied Benefit Systems, Chicago, IL 11,000.00 Administration fees for Flexplus plan.
Automatic Fire, Rockford, IL 11,000.00 Annual fire pump tests.
Castle Branch, Inc., Wilmington, NC 11,000.00 Background checks and drug testing for Dental, Nursing, and Respiratory Therapy students preparing to begin the clinical portion of their coursework.
Communication Revolving Fund, Springfield, IL 10,000.00 State and federal driving records, wants and warrants database access.
Perspectives EAP, Chicago, IL 10,000.00 Employee Assistance Program administration.
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve BR 7528-F, Purchase Report #729-F as presented.
Mr. Dave Costello explained changes to the estimated expenditures for several media listings that have been made since the June 11 Committee of the Whole meeting. COO Jim Ryan noted the addition of Talaske Group, Inc. for acoustic engineering services for the theatre for $15,000.
Trustee Gorski commented that he will be voting no because the Rockford Register Star lease and advertising agreement are listed on the document.
The motion was approved by majority roll call vote. Trustees Dunn, Kearney, Murphy, Ray and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3g. BR 7528 ‒ Purchase Report #729-G – FY19 RVC/NIU Engineering Equipment
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.
$ 15,761.34 A. National Instruments, Austin TX $ 11,237.25 B. Test Equity, Moorpark, CA $ 10,245.00 C. Fairway Laser System, Valparaiso, IN
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve BR 7528-G, Purchase Report #729-G as presented.
In response to trustees’ questions, President Jensen confirmed that Engineering Our Future funds raised by the RVC Foundation have been transferred to the College. Director of Business
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 13 of 18
Services Mike Papp added that Item B, Multimeters, were requested by NIU as these have features that the current equipment does not have.
The motion was approved by unanimous roll call vote.
4. BR 7529 – Board Personnel Report 727 - REVISED
The Board Report reads in part: The Board of Trustees approve the following personnel actions as presented on Board Personnel Report 727.
Mr. Joe Simpson, executive director of human resources, explained the revised board report 7529 that was distributed to each trustee, noting that the report has been updated to reflect the addition of a new hire in the Human Resources department which will fill a second vacancy in the department. He added that the revised red-lined version contains all of the changes since the June 11 Committee of the Whole meeting.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve BR 7529, Personnel Report 727, as revised. The motion was approved by unanimous roll call vote.
5. BR 7530 – Adopting the FY2019 Budget
The Board Report reads in part: It is recommended that the Board of Trustees adopt the final FY2019 Budget as the Budget for the fiscal year beginning on July 1, 2018 for Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson and Ogle Counties.
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve Board Report 7530.
In response to Trustee Gorski’s question, CFO Young confirmed that the only changes from the Committee of the Whole meeting are the additions of state funding and the Illinois Veterans Grant. CFO Young added that the Veterans Grant has been paid in the past.
Trustee Trojan complimented CFO Young and her staff for completing the budget process in a timely manner so that the next fiscal year’s budget could be approved before July 1.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Kearney, Murphy, Ray and Trojan voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory).
6. BR 7531 – Certificate Attesting to the FY2019 Budget
The Board Report reads in part: It is recommended that the Secretary and Chairperson of the Rock Valley College Board of Trustees attest to the FY2019 Budget being a true and correct copy in its legal form.
A motion was made by Trustee Gorski, seconded by Trustee Murphy, to approve Board Report 7531.
The motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 14 of 18
7. BR 7532 – Ascertaining Prevailing Wage
The Board Report reads in part: It is recommended that the Board of Trustees comply with The Prevailing Wage Act.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7532.
The motion was approved by unanimous roll call vote.
8. BR 7533 – Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre
The Board Report reads in part: It is recommended that the Board of Trustees approve the aforementioned fundraising agreement between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7533.
The motion was approved by unanimous roll call vote.
9. BR 7534 – Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program
The Board Report reads in part: It is recommended that the Board of Trustees approve the aforementioned fundraising agreement between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7531.
Trustee Gorski commented that he was very pleased with the agreement in support of the college’s dental hygiene program.
The motion was approved by unanimous roll call vote.
10. BR 7535 – 2018-2019 Running Start Program – Rockford Public Schools - District 205
The Board Report reads in part: It is recommended that the Rock Valley College Board of Trustees approve the Running Start Intergovernmental Agreement with Rockford Public Schools- District #205 effective July 1, 2018 for classes beginning August 2018. Attorney Reviewed.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7535.
Board Chair Kearney explained that this board report and agreement were not available for review at the June 11 Committee of the Whole meeting.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 15 of 18
Dr. Jensen noted that this two-year agreement clarifies the language and has been reviewed and approved by attorneys from both organizations.
In response to Trustee Dunn’s questions and concern about the low number of RPS 205 students in the program, Dr. Jensen explained that this is what was requested by RPS 205.
Discussion continued on how to work with RPS 205 to grow the Running Start program and possibly tabling the board report, but Chief Academic Officer Susan Busenbark explained that doing so would cause a problem because students are currently admitted and taking classes.
Trustee Dunn requested further discussion be held at the August Committee of the Whole meeting regarding what can be done to promote the Running Start program in Rockford schools.
Trustee Kearney called for a vote. The motion was approved by unanimous roll call vote.
11. BR 7536 – Subcontract Agreement Between Rock Valley College and Goodwill Northern Illinois
The Board Report reads in part: It is recommended that the Board of Trustees approve the Subcontract Agreement for the Workforce Innovation and Opportunity Act One-Stop Operator and Career Services grant between Rock Valley College and Goodwill Northern Illinois in the amount of $439,666 from July 1, 2018 to July 30, 2019. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7536.
Chief Financial Officer Beth Young explained that this board report and agreement were not available for board review at the June 11 Committee of the Whole meeting. It is a renewal of the grant agreement already in place.
The motion was approved by unanimous roll call vote.
12. BR 7537 – Intergovernmental Cooperation Agreement: 2018-2019 IDOT Highway Construction Careers Training Program
The Board Report reads in part: It is recommended that the Board of Trustees approve an Intergovernmental Cooperation Agreement (“Agreement”) between the Illinois Department of Transportation and Rock Valley College at a not-to-exceed amount of $310,250 for Rock Valley College to administer the 2018-2019 IDOT Highway Construction Careers Training Program. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7537.
The motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 16 of 18
Other Business
1. New Business
No new business was presented.
2. Unfinished Business
No unfinished business was presented.
Updates/Reports
1. President’s Update
President Doug Jensen noted that his report is in the meeting package. He added that it was a pleasure to have Coach Herren at the meeting, and that he has spoken to many parents who are very excited to have their children come to RVC due to the excellent academic and athletic programs.
2. Leadership Team Updates
There were no updates from the Leadership Team.
3. Trustee Comments
Trustee Murphy commented that while on the way to the national softball tournament in Minnesota last month, he witnessed Trustee Ray save the life of a man injured in an auto accident. He added his congratulations to Coach Monroe and the softball team for winning their fifth national title. While at the tournament, he was talking to someone associated with the North Dakota team, who was amazed that board members and the college president were there. Trustee Murphy added his thanks to President Jensen for his ongoing support of the College and all of its many activities.
Trustee Gorski reminded trustees that it’s important for them to attend the September 10 Committee of the Whole meeting, as the agenda will include a discussion of the board’s role in the HLC accreditation process.
4. Student Trustee Report
Student Trustee Wartgow reported that Jalen Pulliam is the new Student Government Association president and training for newly elected students will be held in August. He added that he attended the ICCB Student Advisory Committee (SAC) Student Leadership Institute in June and found it very informative.
ICCTA Report (Illinois Community College Trustees Association)
Trustee Nelson did not have a report, but asked that the College rejoin the Association as soon as contingency money is available to pay dues. He has already contacted the president of the organization to inquire if he can be auxiliary member should the College not rejoin.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 17 of 18
Dr. Jensen commented that he has been in contact with ICCTA and will have more information to present at the July Committee of the Whole meeting.
Trustee Kearney reminded trustees that the Association of Community College Trustees (ACCT) has information on its web site and periodically send emails regarding pending legislation affecting community colleges, which she forwards to local congressional representatives.
5. Foundation Liaison Report
Trustee Trojan did not have a report, as a meeting was not held in June.
6. Freedom of Information Act (FOIA) Report
The report was accepted as presented.
Trustee Dunn asked Mr. Costello to send him a copy of the FOIA request regarding travel to attend the national softball tournament.
Adjourn to Closed Session
A second closed session was not held.
Next Meeting
The next Committee of the Whole meeting will be held Monday, July 9, 2018, at 6:30 p.m. in the Woodward Technology Center, Room 1322.
The next Regular meeting will be held Tuesday, July 24, 2018 at 5:15 p.m. in Room 0214 of the Educational Resource Center, known as the Performing Arts Room (PAR).
Adjournment
There being no further business to come before the Board, at 7:30 p.m., a motion to adjourn was made by Trustee Murphy, seconded by Trustee Gorski. The motion was approved by unanimous voice vote, and the meeting was adjourned.
Submitted by Ann Kerwitz
______Patrick Murphy, Board Secretary Lynn Kearney, Chairperson
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 18 of 18
ROCK VALLEY COLLEGE Board Report #7538 July 24, 2018
Claims Sheet # 753
Recommendation: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian June 30, 2018. The total is $1,432.123.20.
Douglas J. Jensen, Ed.D. President
Attachments
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Purchase Report #730-A – FY18 Addendums
Recommendation: Board approval for items marked with asterisk
A. Addendum to Purchase Order B8797 Maintenance – (Operations & Maintenance Fund – Custodial Maintenance, Maintenance Services Buildings)
EBM, Inc., Elk Grove Village, IL 65,000.00*(1)
Original Amount 722,000.00 Current Adjustment 65,000.00 Total Expenditure 787,000.00
(1) The additional amount is to cover final invoicing for fiscal year 2018.
FY18 Budgeted Expense.
B. Addendum to Purchase Order B8902 Maintenance – (Operations & Maintenance Fund- Restricted – Bonds-Wellness Clinic Buildout, Remodeling)
Rockford Structures, Machesney Park, IL 18,876.49*(1)
Original Amount 375,100.00 Current Adjustment 18,876.49 Total Expenditure 393,976.49
(1) The additional amount is to cover final invoicing for the Wellness Clinic project. Additional costs due to necessary change orders.
FY18 Bond-Funded Expense.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Purchase Report #730-A – FY18 Addendums
Recommendation: Board approval for items marked with asterisk
A. Addendum to Purchase Order B8797 Maintenance – (Operations & Maintenance Fund – Custodial Maintenance, Maintenance Services Buildings)
EBM, Inc., Elk Grove Village, IL 65,000.00*(1)
Original Amount 722,000.00 Current Adjustment 65,000.00 Total Expenditure 787,000.00
(1) The additional amount is to cover final invoicing for fiscal year 2018.
FY18 Budgeted Expense.
B. Addendum to Purchase Order B8902 Maintenance – (Operations & Maintenance Fund- Restricted – Bonds-Wellness Clinic Buildout, Remodeling)
Rockford Structures, Machesney Park, IL 18,876.49*(1)
Original Amount 375,100.00 Current Adjustment 18,876.49 Total Expenditure 393,976.49
(1) The additional amount is to cover final invoicing for the Wellness Clinic project. Additional costs due to necessary change orders.
FY18 Bond-Funded Expense.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Purchase Report #730-B – FY19 Purchases
Recommendation: Board approval for items marked with asterisk
A. Tutoring Service - (Education Fund – Tutoring Center, Instructional Software)
Upswing, Austin, TX 31,000.00*(1) Deleted: 24
(1) This expense is for online tutoring services to students for FY19. This service is available to all Rock Valley College students. Half of the above amount is for 600 hours of tutoring sessions; the balance is for additional hours, if needed, at a cost of $23/hour. Students may access the service 24 hours/day, seven days/week. Unused time will carry over to the following year. The licensing period of twelve months begins September 1st.
FY19 Budgeted Expense.
B. Concert Revenue – (Auxiliary Enterprises Fund – Starlight, Other Contractual Services)
Rockford Symphony Orchestra, Rockford, IL 20,000.00*(2)
(2) This expense is for the symphony’s portion of shared revenue for the July 3rd Patriotic Concert held on campus. This above amount is estimated and is a “not to exceed” amount. The actual expense is determined post-event and is based on actual gate numbers.
FY19 Pass-Through Expense.
C. Network Analysis Tablet – (Education Fund – IT-Administration, IT Capital Equipment)
CDW-G, Vernon Hills, IL 40,638.22*(3) Entre Computer Solutions, Machesney Park, IL 43,404.00
(3) This expense is for the purchase of a portable device for troubleshooting both the wired and wireless network infrastructure.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018 Purchase Report #730-B/2
Deleted: D.➝Phone System Upgrade – (Education Fund – IT- Administration, IT Capital Equipment)¶ D. Design Services – (Operations & Maintenance Fund – Grounds Maintenance, Other ¶ Capital Outlay) ➝Conventional Digital Networks, Downers Grove, IL➝000,000.00*(4) ¶ ➝Frontier Business, Bloomington, IL➝000,000.00¶ Larson & Darby Architects, Rockford, IL 167,700.00*(4) ➝Heartland Business Systems, Lisle, IL➝000,000.00¶ ➝IP Communications, Rockford, IL➝000,000.00¶ ➝Midco Inc., Burr Ridge, IL➝000,000.00¶ (4) This expense is for architectural and engineering design services for the Facilities ➝PhonesPlus.Biz Inc., Janesville, WI➝000,000.00¶ ➝Sentinel Technologies, Downers Grove, IL➝000,000.00¶ Master Planning project. ➝Telcom Innovations Group, Itasca, IL➝000,000.00¶ ¶ (4) This expense is for the upgrade of the College’s phone system. Five firms submitted qualifications for consideration. The evaluation team brought the This includes a new server head-end, software, and phones for all top three firms in for presentations. The recommended vendor above is the top-ranked users. ¶ ¶ finalist. The above amount is a “not to exceed” amount. The existing system is past end-of-life with the manufacturer.¶ ¶ Bid opened June 27; evaluation of proposals underway.¶ FY19 Budgeted Expense. ¶ ➝FY19 Bond-Funded Expense.¶ Deleted: E Deleted: 000,000 Deleted: 5 Deleted: 5
E. Lawn Tractor/Mower – (Operations & Maintenance Fund – Grounds Maintenance, Other Deleted: F Capital Outlay)
Reinders, Sussex, WI 77,065.80*(5) Deleted: 6
(5) This expense is for a lawn tractor / mower to replace a 2002 16’ Jacobsen Mower. Deleted: 6
Eight vendors were sent or downloaded the specifications. Three vendors responded with “no bid.”
FY19 Bond-Funded Expense.
F. Dump Truck – (Operations & Maintenance Fund – Grounds Maintenance, Other Capital Deleted: G Outlay)
Anderson Rock River Ford, Rockford, IL 72,840.00*(6) Deleted: Vendor TBD Deleted: 00,000 Deleted: 7 ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018 Purchase Report #730-B/3
(6) This expense is for a new dump truck to replace one the College has had for 18 years. Deleted: 7 The truck will support grounds keeping activity year-round and the purchase includes a plow and trailer hookup. Ten vendors were sent or downloaded the bid specifications.
FY19 Bond-Funded Expense. Deleted: Bid opens July 16.¶ ¶ G. Adobe Software – (Education Fund – IT-Administration, IT Capital Equipment)
CDW-G, Vernon Hills, IL 20,000.00*(7)
(7) This expense is for the renewal of Adobe creative software licensing for multiple lab and office locations. CDW-G is the authorized reseller of Adobe licensing for the College. The requested amount is a Not to Exceed amount.
FY19 Budgeted Expense.
H. Police Patrol Car – (Operations & Maintenance Fund – RVC Police Department, Automotive)
Morrow Brothers, Greenfield, IL 32,390.00*(8)
(8) This expense is for a 2018 Ford Police Interceptor Sedan with sirens, lights, and police package accessories factory installed. This will replace the 2003 Interceptor within the College fleet.
Purchased under State of IL Contract #4018504
FY19 Bond-Funded Expense.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Purchase Report #730-B – FY19 Purchases
Recommendation: Board approval for items marked with asterisk
A. Tutoring Service - (Education Fund – Tutoring Center, Instructional Software)
Upswing, Austin, TX 31,000.00*(1)
(1) This expense is for online tutoring services to students for FY19. This service is available to all Rock Valley College students. Half of the above amount is for 600 hours of tutoring sessions; the balance is for additional hours, if needed, at a cost of $23/hour. Students may access the service 24 hours/day, seven days/week. Unused time will carry over to the following year. The licensing period of twelve months begins September 1st.
FY19 Budgeted Expense.
B. Concert Revenue – (Auxiliary Enterprises Fund – Starlight, Other Contractual Services)
Rockford Symphony Orchestra, Rockford, IL 20,000.00*(2)
(2) This expense is for the symphony’s portion of shared revenue for the July 3rd Patriotic Concert held on campus. This above amount is estimated and is a “not to exceed” amount. The actual expense is determined post-event and is based on actual gate numbers.
FY19 Pass-Through Expense.
C. Network Analysis Tablet – (Education Fund – IT-Administration, IT Capital Equipment)
CDW-G, Vernon Hills, IL 40,638.22*(3) Entre Computer Solutions, Machesney Park, IL 43,404.00
(3) This expense is for the purchase of a portable device for troubleshooting both the wired and wireless network infrastructure.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018 Purchase Report #730-B/2
D. Design Services – (Operations & Maintenance Fund – Grounds Maintenance, Other Capital Outlay)
Larson & Darby Architects, Rockford, IL 167,700.00*(4)
(4) This expense is for architectural and engineering design services for the Facilities Master Planning project.
Five firms submitted qualifications for consideration. The evaluation team brought the top three firms in for presentations. The recommended vendor above is the top-ranked finalist. The above amount is a “not to exceed” amount.
FY19 Budgeted Expense
E. Lawn Tractor/Mower – (Operations & Maintenance Fund – Grounds Maintenance, Other Capital Outlay)
Reinders, Sussex, WI 77,065.80*(5)
(5) This expense is for a lawn tractor / mower to replace a 2002 16’ Jacobsen Mower.
Eight vendors were sent or downloaded the specifications. Three vendors responded with “no bid.”
FY19 Bond-Funded Expense.
F. Dump Truck – (Operations & Maintenance Fund – Grounds Maintenance, Other Capital Outlay)
Anderson Rock River Ford, Rockford, IL 72,840.00*(6)
(6) This expense is for a new dump truck to replace one the College has had for 18 years. The truck will support grounds keeping activity year-round and the purchase includes a plow and trailer hookup. Ten vendors were sent or downloaded the bid specifications.
FY19 Bond-Funded Expense.
ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018 Purchase Report #730-B/3
G. Adobe Software – (Education Fund – IT-Administration, IT Capital Equipment)
CDW-G, Vernon Hills, IL 20,000.00*(7)
(7) This expense is for the renewal of Adobe creative software licensing for multiple lab and office locations. CDW-G is the authorized reseller of Adobe licensing for the College. The requested amount is a Not to Exceed amount.
FY19 Budgeted Expense.
H. Police Patrol Car – (Operations & Maintenance Fund – RVC Police Department, Automotive)
Morrow Brothers, Greenfield, IL 32,390.00*(8)
(8) This expense is for a 2018 Ford Police Interceptor Sedan with sirens, lights, and police package accessories factory installed. This will replace the 2003 Interceptor within the College fleet.
Purchased under State of IL Contract #4018504
FY19 Bond-Funded Expense.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Vendor & Description Blanket PO Amount
Purchase Report #730-C – FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
BLANKET POs FOR 2018-2019
Vendor & Description Blanket PO Amount
Windstar, Carroll, IA 100,000.00 Deleted: Vendor TBD Charter bus service. Deleted: Rockford This was competitively bid. Deleted: IL First year of a two-year agreement.
BSN Sports, Dallas, TX 90,000.00 Athletic uniforms and equipment. Utilizes operating funds, booster club funding, and funds raised by the student athletes. This was competitively bid. First year of a three-year agreement.
Jeffery Fleming, Architect, Rockford, IL 32,000.00 Architectural design services for multiple projects.
Process & Strategy Professional Services, Rockford, IL 24,000.00 Formatted: Tab stops: 6", Decimal aligned Consulting services for engineering internships. CFNIL and RAEDC grants. Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman, 12 pt
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7539 July 24, 2018
Purchase Report #730-C – FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
BLANKET POs FOR 2018-2019
Vendor & Description Blanket PO Amount
Windstar, Carroll, IA 100,000.00 Charter bus service. This was competitively bid. First year of a two-year agreement.
BSN Sports, Dallas, TX 90,000.00 Athletic uniforms and equipment. Utilizes operating funds, booster club funding, and funds raised by the student athletes. This was competitively bid. First year of a three-year agreement.
Jeffery Fleming, Architect, Rockford, IL 32,000.00 Architectural design services for multiple projects.
Process & Strategy Professional Services, Rockford, IL 24,000.00 Consulting services for engineering internships. CFNIL and RAEDC grants.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7540 July 24, 2018
Board Personnel Report #728
Recommendation: The Board of Trustees approves the following personnel actions:
A. APPOINTMENTS.
Vershon Allen, Career Management Specialist, Business & Professional Institute, full-time with benefits, grant funded, non-exempt, grade 10, $34,021/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-19106-51214.
Previous Incumbent Salary New Hire Salary Difference $0 $34,021 -$34,021
Samantha Gray (0431120), Inventory and Signage Technician, Business Services, full-time with benefits, non-exempt, grade 7, $30,000/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #01-86084-51610.
Previous Incumbent Salary New Hire Salary Difference $0 $30,000 -$30,000
Jonathan Hardbarger, Dean, Aviation, Engineering & Apprenticeships, full-time with benefits, exempt, grade 18, $67,000/year, prorated for the balance of the fiscal year, effective August 6, 2018, account #01-28205-51110.
Previous Incumbent Salary New Hire Salary Difference $70,895 $67,000 +$3,895
Jan-Nicholas Korneski (0110826), Maintenance II/Facilities, Facilities, Planning, Plant Operations and Maintenance, full-time with benefits, non-exempt, grade 8, $33,000/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #02-72000-51710.
Previous Incumbent Salary New Hire Salary Difference $33,200 $33,000 +$200
Garry Krause, Vice President, Workforce Development, full-time with benefits, exempt, grade 21, $90,316/year, prorated for the balance of the fiscal year, effective August 16, 2018, account #06-13442-51110.
Previous Incumbent Salary New Hire Salary Difference $0 $90,316 -$90,316
Page 1 of 3
Board Report #7540 PR #728 July 24, 2018
Mark Lanting, Director of Outcomes Assessment, Institutional Research and Effectiveness, full-time with benefits, exempt, grade 16, $63,000/year, prorated for the balance of the fiscal year, effective August 7, 2018, account #01-87000-51110.
Previous Incumbent Salary New Hire Salary Difference $60,168 $63,000 -$2,832
Allison Makulec, Instructional Technician, Math and Sciences, continuous part-time without benefits, non-exempt, grade 9, $15.11/hour, prorated for the balance of the fiscal year, effective August 1, 2018, account #01-11620-51620.
Previous Incumbent Salary New Hire Salary Difference $20,475 $19,643 +$832
Joana Rosas Moreno (0274895), Citizenship Coordinator, Refugee Training Program, continuous part-time without benefits, grant funded, non-exempt, grade 12, $19.08/hour, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-41236-51224.
Previous Incumbent Salary New Hire Salary Difference $0 $24,804 -$24,804
Nedisa Music (0290132), Business Service Coordinator, The Workforce Connection/Elevate Youth Program, full-time with benefits, grant funded, exempt, grade 12, $49,986/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-41031-51214 (50%) and 06-41037-51214 (50%).
Previous Incumbent Salary New Hire Salary Difference $42,392 $49,986 -$7,594
Anna Wandtke, Perkins Coordinator, Transitional Opportunities & Career Education, continuous part-time without benefits, grant funded, non-exempt, grade 10, $16.36/hour, prorated for the balance of the fiscal year, effective August 13, 2018, account #06-13421-51624.
Previous Incumbent Salary New Hire Salary Difference $21,892 $21,268 +$624
B. DEPARTURES.
Michael Kravitz (0466172), Personal & Success Counselor, Personal and Success Counseling, resigned effective July 20, 2018.
Elizabeth Meena (0268876), Faculty (Instructor), Mathematics, resigned effective August 2, 2018.
Rhonda Meyer-Boeke (0286514), Director, Financial Services, resigned effective July 6, 2018. Page 2 of 3
Board Report #7540 PR #728 July 24, 2018
Loretta Morgan (0040713), Assistant Director – Operation, Plant Operations & Maintenance, is retiring, effective July 31, 2018.
Adrian Solis (0509468), Coordinator, New Student Enrollment, Recruitment & Outreach, resigned effective July 13, 2018.
C. REVISIONS.
Board Personnel Report 7529, Item A. Revise FLSA Status.
Mary Anne Ax, RAISE Program Coordinator, Disability Support Services, continuous part-time without benefits, non-exempt, grade 11, $17.64/hour, prorated for the balance of the fiscal year, effective July 3, 2018, account #05-19103-51220.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,932 $22,932 +$0
Board Personnel Report 7529, Item A. Revise Account Object Code.
Natalie Zander, Human Resources Generalist, full-time with benefits, non-exempt, grade 12, $45,000/year, prorated for the balance of the fiscal year, effective July 9, 2018, account #01-84100-51610. (Position changed from continuous part-time to full-time.)
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,139 $45,000 -$22,861
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Page 3 of 3
ROCK VALLEY COLLEGE Board Report #7540 July 24, 2018
Board Personnel Report #728
Recommendation: The Board of Trustees approves the following personnel actions:
A. APPOINTMENTS.
Vershon Allen, Career Management Specialist, Business & Professional Institute, full-time with benefits, grant funded, non-exempt, grade 10, $34,021/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-19106-51214.
Previous Incumbent Salary New Hire Salary Difference $0 $34,021 -$34,021
Samantha Gray (0431120), Inventory and Signage Technician, Business Services, full-time with benefits, non-exempt, grade 7, $30,000/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #01-86084-51610.
Previous Incumbent Salary New Hire Salary Difference $0 $30,000 -$30,000
Jonathan Hardbarger, Dean, Aviation, Engineering & Apprenticeships, full-time with benefits, exempt, grade 18, $67,000/year, prorated for the balance of the fiscal year, effective August 6, 2018, account #01-28205-51110.
Previous Incumbent Salary New Hire Salary Difference $70,895 $67,000 +$3,895
Jan-Nicholas Korneski (0110826), Maintenance II/Facilities, Facilities, Planning, Plant Operations and Maintenance, full-time with benefits, non-exempt, grade 8, $33,000/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #02-72000-51710.
Previous Incumbent Salary New Hire Salary Difference $33,200 $33,000 +$200
Garry Krause, Vice President, Workforce Development, full-time with benefits, exempt, grade 21, $90,316/year, prorated for the balance of the fiscal year, effective August 16, 2018, account #06-13442-51110.
Previous Incumbent Salary New Hire Salary Difference $0 $90,316 -$90,316
Page 1 of 3
Board Report #7540 PR #728 July 24, 2018
Mark Lanting, Director of Outcomes Assessment, Institutional Research and Effectiveness, full-time with benefits, exempt, grade 16, $63,000/year, prorated for the balance of the fiscal year, effective August 7, 2018, account #01-87000-51110.
Previous Incumbent Salary New Hire Salary Difference $60,168 $63,000 -$2,832
Allison Makulec, Instructional Technician, Math and Sciences, continuous part-time without benefits, non-exempt, grade 9, $15.11/hour, prorated for the balance of the fiscal year, effective August 1, 2018, account #01-11620-51620.
Previous Incumbent Salary New Hire Salary Difference $20,475 $19,643 +$832
Joana Rosas Moreno (0274895), Citizenship Coordinator, Refugee Training Program, continuous part-time without benefits, grant funded, non-exempt, grade 12, $19.08/hour, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-41236-51224.
Previous Incumbent Salary New Hire Salary Difference $0 $24,804 -$24,804
Nedisa Music (0290132), Business Service Coordinator, The Workforce Connection/Elevate Youth Program, full-time with benefits, grant funded, exempt, grade 12, $49,986/year, prorated for the balance of the fiscal year, effective August 1, 2018, account #06-41031-51214 (50%) and 06-41037-51214 (50%).
Previous Incumbent Salary New Hire Salary Difference $42,392 $49,986 -$7,594
Anna Wandtke, Perkins Coordinator, Transitional Opportunities & Career Education, continuous part-time without benefits, grant funded, non-exempt, grade 10, $16.36/hour, prorated for the balance of the fiscal year, effective August 13, 2018, account #06-13421-51624.
Previous Incumbent Salary New Hire Salary Difference $21,892 $21,268 +$624
B. DEPARTURES.
Michael Kravitz (0466172), Personal & Success Counselor, Personal and Success Counseling, resigned effective July 20, 2018.
Elizabeth Meena (0268876), Faculty (Instructor), Mathematics, resigned effective August 2, 2018.
Rhonda Meyer-Boeke (0286514), Director, Financial Services, resigned effective July 6, 2018. Page 2 of 3
Board Report #7540 PR #728 July 24, 2018
Loretta Morgan (0040713), Assistant Director – Operation, Plant Operations & Maintenance, is retiring, effective July 31, 2018.
Adrian Solis (0509468), Coordinator, New Student Enrollment, Recruitment & Outreach, resigned effective July 13, 2018.
C. REVISIONS.
Board Personnel Report 7529, Item A. Revise FLSA Status.
Mary Anne Ax, RAISE Program Coordinator, Disability Support Services, continuous part-time without benefits, non-exempt, grade 11, $17.64/hour, prorated for the balance of the fiscal year, effective July 3, 2018, account #05-19103-51220.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,932 $22,932 +$0
Board Personnel Report 7529, Item A. Revise Account Object Code.
Natalie Zander, Human Resources Generalist, full-time with benefits, non-exempt, grade 12, $45,000/year, prorated for the balance of the fiscal year, effective July 9, 2018, account #01-84100-51610. (Position changed from continuous part-time to full-time.)
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,139 $45,000 -$22,861
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Page 3 of 3
ROCK VALLEY COLLEGE Board Report # 7541 July 24, 2018
Communiversity Technology Bus Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College
BACKGROUND: During the 2018 fiscal year, the Rock Valley College (RVC) Foundation was presented with a request to fundraise for the Rock Valley College Communiversity Technology Bus by the College President, Dr. Doug Jensen. This will allow for a mobile opportunity for community outreach by making Rock Valley College available to our underserved community residents, K-12 and workforce partners. As a result of this presentation, an initial investment of a $100,000 match was approved by the RVC Foundation Board of Directors on January 23, 2018. Therefore, the RVC Foundation will designate $100,000 unrestricted funds to the Communiversity Technology Bus. This initiative has a pre-determined closing date for the campaign, along with clear duties outlined for each department named in the agreement. The purpose of the agreement is to clearly outline the roles and responsibilities of each department playing an active role in the execution of the campaign. For the Communiversity Technology Bus, the Foundation agrees to lead the fundraising efforts, alongside the College President and key fundraising volunteers, with a goal of $250,000, in excess of the above referenced match to raise restricted support specifically for the Communiversity Technology Bus. The campaign partnership between the College and the RVC Foundation will expire on December 31, 2019. Any remaining funds short of goal will then become the sole responsibility of the College. A fee of 6.00%, along with any fundraising expenses incurred (i.e. mailings, donor signage, etc.), will be assessed to all dollars donated to the Communiversity Technology Bus campaign as part of the RVC Foundation’s Administration Fee Policy. All Fees shall be applied to the unrestricted funds line item of the RVC Foundation budget in support of the ongoing expenses of the RVC Foundation. RECOMMENDATION: It is recommended that the Board of Trustees approve the aforementioned fundraising agreement between the Rock Valley College Foundation and Rock Valley College. Attorney Reviewed.
______Douglas J. Jensen, Ed.D. President Board Approval: ______Secretary, Board of Trustees
Attachment: Rock Valley College Foundation and Rock Valley College Communiversity Technology Bus Fundraising Agreement
No changes since July 9, 2018 Committee of the Whole meeting. Rock Valley College Foundation and RVC Communiversity Technology Bus Fundraising Agreement
Background: During Fiscal Year 2018 the RVC Foundation was presented with a request to fundraise for the Rock Valley College Communiversity Technology Bus by College President, Dr. Doug Jensen. With a mobile opportunity for community outreach by making RVC available to our underserved community residents, K-12 partners and workforce partners, the Foundation agrees to lead the efforts to raise restricted support for this project, with the critical support and assistance of the College President.
An initial investment of a $100,000 match was approved by the RVC Foundation Board of Directors on January 23, 2018. The funds dedicated to this initiative were a result of a board vote to designate unrestricted funds to the Communiversity Technology Bus.
With a goal of $250,000 in excess of the above-referenced match to secure, renovate (if applicable), and equip the bus for operation, this agreement shall expire on December 31, 2019. If ongoing operational support is needed after the initial campaign timeline has expired, the Foundation and College President can execute an updated agreement pertaining to operational needs.
Duties: The RVC Foundation will: • Assign one primary contact responsible for the project's fundraising activities • Outline fundraising plan • Work with College President to identify potential donors and community partners • Explore and identify grant opportunities • Explore and obtain necessary approvals for bus naming opportunities, when applicable • Process and steward all gifts designated for the Communiversity Technology Bus (i.e. acknowledgement letters, tax receipts, year-end statements) • Designate and manage all funds received within a Communiversity Technology Bus temporarily restricted program fund
The College President and presidential staff will: • Provide supporting data required for the creation of fundraising materials and grant applications • Assist in the securing of prospect meetings when a relationship exists between President and prospect/donor • Attend donor visits when necessary or critical to the cultivation and solicitation process
Admin. Fee: A fee of 6.00%, along with any fundraising expenses incurred, will be assessed to all dollars donated to the Communiversity Technology Bus as part of the Foundation’s Administration Fee Policy.
All Fees shall be applied to the unrestricted funds line item of the Foundation budget in support of the ongoing expenses of the RVC Foundation.
Approval: ______Brittany Freiberg, Chief Development Officer, RVC Foundation Date Signed
______Chair, RVC Board of Trustees Date Signed
______President/Vice President, RVC Foundation Date Signed
Page 1 of 1
ROCK VALLEY COLLEGE BR #7542 July 24, 2018
Illinois Community College Trustee Association Membership
Background: For many years, the College has been a member of the Illinois Community College Trustee Association, ICCTA. However, during the State of Illinois budget crisis, the College chose not to renew their annual membership in order to reduce operational costs to the College. Therefore, the College has not been a member of ICCTA since Fiscal Year 2017.
The annual dues amounts are calculated by using a formula which resembles the Illinois Community College Board, ICCB, state funds distribution. This formula primarily focuses on the number of credit hours an institution generates; therefore, the annual dues for Fiscal Year 2019 would be $15,198.00 The includes a one year 20% discount authorized by the ICCTA Executive Committee as a re-joining incentive.
The ICCTA operates on an annual budget of $700,000. This budget includes six full-time and contractual personnel, office space rental near the Capital building, lobbying expenses, along with trustee training and education.
The annual dues expense was not included in the Fiscal Year 2019 budget. Therefore, the College would need to use a portion of the budgeted contingency dollars to cover this additional expense.
Recommendation: It is recommended that if the College Trustees choose to re-join the ICCTA for the Fiscal Year 2019, the funds be transferred from the contingency to membership and dues to cover the $15,198.00 annual cost.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
President’s Comments: July 24, 2018 Board of Trustees Meeting
• On June 22, the college helped sponsor the Fred VanVleet Fan Fest event at the UW Health Sports Factory. RVC was well represented throughout the night. We had athletic activities (volleyball, soccer, speed pitch) for the kids, and college staff and athletes participated in the celebrity contests to conclude the evening. Coaches Darin Monroe and Cierra Morris competed in the three-point shootout with Cierra emerging as the champion! Meanwhile, Josh Streeter from our men’s basketball team, took second place in the dunk contest. I served as a guest judge for the dunk contest and can attest that Josh put on a dazzling display. This was a great event for the community and I was pleased to see so many people from RVC out in support.
• In case you missed it, there were two terrific articles highlighting RVC in the Spring/Summer edition of the Northwest Quarterly magazine. On pages 42-43, there was a “behind the curtain” look at this summer’s Starlight Theatre productions and an interview with Chris Brady. And on pages 232-241, there was a comprehensive transcript of the engineering roundtable event organized by Northwest Quarterly in May. Both Dean Kelly Cooper and I participated as panelists. The panel provided some great insight into the role of engineering in our local workforce and how it can lead to economic growth in our region.
• Although I was out of town and unable to attend, from the looks of social and local media reports, there was a great turnout on July 3 for the exhibition game between the Rockford Peaches Vintage Team and the RVC Softball All-Stars. Thank you to Dave Costello for helping coordinate the event in a very short timeframe, and to our softball coaches and alumni for their participation. It looked to be a fun event and I appreciate the college helping honor this special part of Rockford’s sports history.
• In the July edition of the Rockford Chamber’s The Voice, our own Dawn Ousley’s efforts to provide computer training to veterans through the Business and Professional Institute were highlighted. Thank you, Dawn, for recognizing a need and acting to make a difference. I have attached the article if you wish to read it.
• Rock Valley College is pleased to be joining local leaders and organizations in supporting the Read 815 initiative. The reading challenge is designed to create a culture of reading in our community. I hope many of you will help us promote the initiative. You can simply take a selfie of you reading or reading to your child and share on social media using #Read815. Please join me in showing your support!
STUDENT TRUSTEE REPORT, JUNE 26, 2018
STUDENT GOVERNMENT ASSOCIATION (SGA)
A) Several students have applied or shown interest in joining the 2018-2019 SGA. B) Election dates are being determined for new applicants.
CLUBS & ORGANIZATIONS
A) Welcome Week is being held August 27-31 by Student Life.
STUDENT TRUSTEE
A) As Student Trustee, I have begun to inform the elected members of SGA on all public items on the board’s agenda on a monthly basis, in order to bring them up to speed on the status of the school.
Rock Valley College Board of Trustees Freedom of Information Act Report 6/16/18 –7/15/18
6/18/18 406 Lexis Nexis Police report involving Christy Plager Response provided: 6/21/18 6/20/18 407 Ryan Evans Spring 2018 term at your University (Undergrad and Graduate). The Response provided: 7/2/18 information I would like includes; Name, address, Class Standing, phone number, Major, E-mail. 6/27/18 408 Tyrell Wellick Board of Trustees Personnel Report and/or offer letter and/or promotion memo Response provided: 7/2/18 and/or contract with respect to Darin Monroe's promotion to Assistant Athletic Director. 7/3/18 409 Festus Fasiv A video record of AM accident that happened on the campus at 11:55 on 3rd of Response provided: 7/9/18 May. 7/6/18 410 Kaza Rhan We are requesting copies of any current collective bargaining agreements Response provided: 7/10/18 between your organization and any organized labor collective bargaining unit, and if there is no collective bargaining agreement in place, a copy of the last expired agreement. Additionally, we are requesting electronic (preferably non- PDF such as CSV, Excel, Txt) data with the following data points for all employees represented or not by any organized labor collective bargaining unit: - First name - Middle name or initial - Last name - Employee email address - Start Date - Department - Job title - Compensation - Compensation Type (Full Time/Part Time/Hourly) - Organized labor collective bargaining unit name (if applicable)
7/10/18 411 Jennie Smith Public spending information, including both capital and operating expenditures, Response due: 8/8/18 Acme Research for payments made by or on behalf of Rock Valley College during fiscal year 2018. Specifically, we seek the name, address and cumulative total dollar amount of any payee, other than an employee or student, who was paid a cumulative total amount of $10,000 or more over the relevant time period. 7/11/18 412 M AndyFarm Copy (or a link) to the FY19 budget the board approved. If Ms. Young Response provided: 7/17/18 presented the budget, I would also like a copy of that presentation. 7/12/18 413 Lexi Cortes College President Doug Jensen's resume Response due: 7/19/18 Education Reporter Belleville News- Democrat