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Rock Valley College Board of Trustees Community College District No Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center (WTC), Room 117-121 5:15 p.m., April 26, 2016 FINAL MEETING OF PRESENT BOARD – 5:15 p.m., WTC 117-121 A. Call to Order B. Roll Call C. Resolutions Honoring Rock Valley College Students 1. Resolution Honoring Model United Nations Team 2. Resolution Honoring National Champion Men’s Basketball Team D. Communications and Petitions (public comment) E. Discussion F. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2); and/or 3) The lease or purchase of real property per Section 2 (c) (5) of the Illinois Open Meetings Act. G. Reconvene Open Meeting H. Possible Action Items as a Result of Closed Session I. Adjourn REORGANIZATION MEETING A. Call to Order by Chairperson of Retiring Board B. Roll Call by Secretary of the Retiring Board C. Approve Minutes of March 22, 2016 D. Certification of Audit and Board Minutes and Policies by Secretary E. Adjournment of Retiring Board, sine die F. Convening of new board by ranking hold-over officer from retiring board who shall serve as temporary Chairperson G. Election of Chairperson of Board H. Election of Vice Chairperson I. Election of Secretary Rock Valley College Board of Trustees April 26, 2016 Page 1 of 3 J. Appointment of Treasurer K. Appointment of Attorney L. Adoption of Policies of the Board M. Appointment of Bank Primary Depository(s) N. Appointment of Investment Advisor O. Appointment of Auditor(s) P. Appointment of Board of Trustees Liaison to Foundation Q. Appointment of the ICCTA Representative R. Appointment of Representatives to the Finance Committee S. Appointment of Representatives to the Operations Committee T. Appointment of Representatives to the Teaching, Learning and Communications Committee U. Setting the Schedule of Regular Meetings for the Next Calendar Year V. Adjourn REGULAR BOARD MEETING Immediately Following the Reorganization Meeting AGENDA A. Call to Order B. Roll Call C. Communications and Petitions (Public Comment) D. Recognition of Visitors a. Presentation of Phi Theta Kappa All-Illinois and All-USA Academic Recognition to Ms. Matilyn Bindl, RVC’s nominee b. 2016 Faculty of the Year Recognition – Dr. Chris Kramer E. General Presentations F. Board Committee Reports and Presentation of Approved Committee Meeting Minutes a. Finance Committee – Approved Minutes of March 14, 2016 i. Vital Signs: Payroll; Healthcare Costs; Cash ii. FY16 Third Quarter Financial Report b. Operations Committee – Approved Minutes of March 16, 2016 i. Vital Signs: Health Sciences Center (HSC) Milestones c. Teaching, Learning & Communications Committee – Approved Minutes of March 8, 2016 i. Vital Signs: No KPIs scheduled ii. Enrollment Monitoring Report; Recruitment and Outreach Activity Report Rock Valley College Board of Trustees April 26, 2016 Page 2 of 3 G. Approval of Consent Agenda a. Resolution on the Retirement of Polly Carter (BR 7297) b. Resolution on the Retirement of Steve Crane (BR 7298) c. Resolution on the Retirement of Xuan Dinh (BR 7299) d. Resolution on the Retirement of TJ Herman (BR 7300) e. Resolution on the Retirement of Stanley McCord (BR 7301) f. Resolution on the Retirement of Cherri Rittenhouse (BR 7302) H. Other Action Items a. Claims Sheet #726 (BR 7290) (Check Register) (Alpha Register) (Monthly Vendor Payments over $10,000) b. Personnel Report #701 (BR 7291) c. Personnel Report #702 (Sabbaticals) (BR 7292) i. Personnel Report #702-A ii. Personnel Report #702-B d. Purchase Report #704 (BR 7293) i. Purchase Report #704-A ii. Purchase Report #704-B Capital Projects iii. Purchase Report #704-C Information Technology e. Capital Application Protection Health & Safety – WTC Elevator (BR 7294) (Attachment) f. Approve Revised Board Policy 3:30.040 “Vacation” (BR 7295) (Attachment) g. Approve Inter-Fund Transfer for Bond Debt Service Payment (BR 7296) I. Other Business a. New Business b. Unfinished Business J. Updates / Reports a. President’s Update i. Leadership Team Updates b. Trustee Comments c. ICCTA Report d. Student Trustee Report e. Freedom of Information Act (FOIA) Report f. College and Community Events Calendar K. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2); and/o r 3) The lease or purchase of real property per Section 2 (c) (5) of the Illinois Open Meetings Act. L. Reconvene Open Session M. Possible Action Items as a Result of Closed Session N. Date of Next Regular Meeting: May 24, 2016 5:15 p.m., Performing Arts Room (PAR), Ground Floor Creek Side in the Educational Resource Center O. Adjourn Katherine M. Kelley, Board Chair Rock Valley College Board of Trustees April 26, 2016 Page 3 of 3 RESOLUTION In recognition of the RVC Model United Nations Team WHEREAS, the National Model United Nations Conference was held March 20-24, 2016, in New York City, and WHEREAS, Rock Valley College students have participated in national Model UN every year since 2003, and WHEREAS, the Rock Valley College Model UN team was recognized with an Honorable Mention Delegation Award, and WHEREAS, RVC students Justin Brown’s and Rachael Hiu Ching Lo’s position paper received the Outstanding Position Paper Award in the United Nations High Commissioner for Refugees; THEREFORE, be it resolved that the Rock Valley College Board of Trustees recognizes the accomplishments and efforts of RVC students and faculty who represent the college admirably at national activities where learning is enhanced outside of the classroom. GIVEN under our hand and seal this 26th day of April 2016. Chairperson _____________________________________ Attest Secretary _____________________________________ RESOLUTION In recognition of the Rock Valley College Men’s Basketball Team WHEREAS, for the fourth straight season the RVC men’s basketball team advanced to the NJCAA tournament, and WHEREAS, for the third straight season, the men’s basketball team reached the NJCAA national championship game, and WHEREAS, for the second time in three years, the men’s basketball team brought home a national championship trophy, and WHEREAS, the men’s basketball team set a program record with 33 wins this season, and WHEREAS, LT Davis was named the national player of the year for NJCAA Division III, and WHEREAS, head coach Craig Doty was named national coach of the year for NJCAA Division III; THEREFORE, be it resolved that the Rock Valley College Board of Trustees bestows its congratulations to Coach Craig Doty and all of the men’s basketball student-athletes on their tremendous accomplishments and successes during the 2015-2016 season. GIVEN under our hand and seal this 26th day of April 2016. Chairperson _____________________________________ Attest Secretary _____________________________________ Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114 Board of Trustees Regular Meeting March 22, 2016 The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Room 117-121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, March 22, 2016 at 5:20 p.m. The meeting was called to order by Board Chair Katherine Kelley. Roll Call The following members of the Board were present: Ms. Katherine Kelley Mr. Frank Haney Mr. Bob Trojan Ms. Ashley Burks Mr. Michael Dunn, Jr. Ms. Lynn Kearney The following trustees were absent: Mr. Patrick Murphy and Mr. Alexander Day, student trustee. Also in attendance: Mr. Mike Mastroianni, President; Ms. Jessica Jones, Vice President of Human Resources; Mr. Christopher Black, Vice President of Administrative Services/CFO; Ann Kerwitz, Assistant to the President; College Attorney Joe Perkoski. Adjourn to Closed Session On a motion by Trustee Lynn Kearney, seconded by Trustee Bob Trojan, and unanimous roll call vote, the meeting was adjourned to closed session at 5:20 p.m. to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2); and/or 3) The lease or purchase of real property per Section 2 (c) (5) of the Illinois Open Meetings Act. Reconvene Open Meeting On a motion by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, and unanimous roll call vote, the meeting was reconvened to open session at 6:26 p.m. Following a short break, the meeting continued at 6:35 p.m. Rock Valley College Board of Trustees Minutes of March 22, 2016 Page 1 of 11 Possible Action Items as a Result of Closed Session No action was taken as a result of closed session. Communications and Petitions (Public Comment) There were no requests for public comment. Recognition of Visitors There were no visitors who wished to be recognized. General Presentations There were no general presentations. Board Committee Reports and Presentation of Approved Committee Meeting Minutes 1. Finance Committee – Approved Minutes of February 16, 2016 Vital signs for Payroll, Healthcare Costs, and Cash were accepted as presented. In the absence of Trustee Patrick Murphy, chair of the Finance Committee, Trustee Bob Trojan, a member of the committee, reported on the March 14, 2016 committee meeting. • Vital signs are now being measured to actuals instead of budget; payroll and healthcare are down from FY15; FY16 still has a $6.4 million deficit. • The committee will look at FY17 in April. They’re expecting zero state funding for FY17 with no catch-up money for FY16. • Extensive discussion on tuition; it must be increased to help cover the state funding deficit.
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