Illinois Community College District #511 Rock Valley College 3301 North Milford Road Rockford, IL 61114
l\linutes of the Board of Trustees i\’leeting June 26, 2018
PUBLIC BUDGET HEARING
Call to Order
Board Chair Lynn Kearney called the Public Budget Hearing to order at 5:17 p.m. in room 0214, known as the Performing Arts Room (PAR), in the Educational Resource Center on the main campus of Rock Valley College and announced that anyone in attendance who wished to speak would have an opportunity to do so. Ms. Keamey introduced Vice President of Finance Beth Young, who reviewed the FY 2019 Final Budget.
Vice President Young noted the following:
• The tentative FY20 19 budget approved by trustees on May 22, 2018 has been on public display since then, and the required notice was published in the Rockford Register Star. • Subsequent to May 22, 2018, the Illinois legislature passed the state FY2019 budget which included funding for IL community colleges. This will primarily affect operating funds 01 and 02 and restricted fund 06. • The Contingency for operating fund (01 & 02) is now $7,882,931, as a result of the State funding allocated to RVC for FY19. • As a result of the FY 2018 state budget, RVC’s Fund 06 restricted purpose fund now includes funding for the Illinois Veterans Grant. • No other changes have been made since presented at the June 11, 2018 Committee of the Whole meeting.
In response to a question from Trustee Michael Dunn, CFO Young confirmed that if the state funds are not received, the college win still have a balanced budget, but there will not be contingency funds.
Following Vice President Young’s presentation, Ms. Keamey invited public testimony concerning the FY 2019 Final Budget. There were no requests from the public to address trustees.
At 5:25 p.m., on a motion by Trustee Trojan, seconded by Trustee Nelson, and unanimous roll call vote, Board Chair Lynn Keamey declared the Public Budget Hearing closed.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 1 of 18 REGULAR MEETING
Call to Order
The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKaIb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, June 26, 2018 at 5:25 p.m. The meeting was called to order by Board Chair Lynn Keamey.
Roll Call
The following members of the Board were present:
Ms. Lynn Kearney Mr. Patrick Murphy Mr. Bob Trojan Ms. Jennifer Ray Mr. Paul Gorski Mr. John Nelson Mr. Michael Dunn Jr. Student Trustee Elijah Wartgow.
Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Mr. Joe Simpson, Director of Human Resources; Mr. Dave Costello, Executive Director of Communications and Marketing; Ms. Ann Kenvitz. Assistant to the President; Attorney Joe Perkoski, Robbins Schwartz.
Communications and Petitions (Public Comment)
No one asked to address trustees.
Recognition of Visitors
Vice President/Chief Operating Officer Jim Ryan introduced Men’s Baseball Coach Chad Herren, who has been named Conference Coach of the Year. Although the men’s baseball team did not win the conference championship, Coach Herren was honored for achieving a major turnaround in the teams’ winning record during the two years he has been at RVC.
Coach Herren thanked the trustees and administrators for their ongoing support, noting that the players work hard on the field and in the classroom, and they’re the ones who deserve the award.
Adjourn to Closed Session
At 5:30 p.m., Trustee Patrick Murphy made a motion to adjourn to closed session to discuss the appointment, employment, compensation, discipline, perfornrnnce, or dismissal of specific employees per Section 2 (c) (1) of the Illinois Open Meetings Act. The motion was seconded by Trustee Trojan and approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 2oflS Reconvene Open Meeting
At 6:25 p.m., the open meeting was reconvened. No action was taken during closed session.
Possible Action Items as a Result of Closed Session
1. Resolution: Notice of Remedy to Faculty Member
Attorney Joe Perkoski recommended that trustees put forward a motion to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0118.
Discussion followed:
Trustee Nelson commented that he learned about the allegations in the closed session and will vote against the majority, as he does not believe the allegations warrant the remedial warning. He added that there were disagreements in closed session; that the allegations have to do with shocking language used for the purpose of desensitizing female and male students to what happens in the line of police work; that he realized a Title IX violation could place the College in jeopardy; that he is opposed to a penalty for syllabus and absentee issues; and that the majority of the board feels these are serious matters and are a potential liability. He added that he felt that the use of the language described during closed session is appropriate in the classroom when the instructor is describing real life criminal justice practices.
Other trustees expressed their concern that the examples cited during closed session were not appropriate in the classroom and exposed the College to a potential Title IX violation.
Trustee Gorski commented that he will vote in favor of the motion, as the Notice to Remedy serves as a notice to faculty members and all that the College does not want to tolerate this type of behavior. He added that guidelines should be consistently applied.
A motion was made by Trustee Gorski, seconded by Trustee Murphy, to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0 118.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Trojan and Kearney voted yes. Trustees Nelson and Ray voted no. Student Trustee Wartgow voted yes (advisory).
General Presentations
There were no general presentations.
Approval of Minutes
A motion was made by Trustee Nelson, seconded by Trustee Trojan, to approve the minutes of the following meetings:
Rock Valley college Board of Trustees Minutes of June 26, 2018 Page 3 of 18 1. May 14, 2018, Committee of the Whole Meeting 2. May22, 2018, Regular Board Meeting
The motion was approved by unanimous voice vote.
Other Action Items
1. BR 7526 - Approve Travel Reimbursement — Exceed Maximum Amount
The Board Report reads in part: It is recommended that the Board of Trustees approve the May 2018 Travel Reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $32.81 (S11.25 lodging and $21.56 for meals).
A motion was made by Trustee Nelson, seconded by Trustee Ray, to approve Board Report 7526. The motion was approved by unanimous roll call vote.
2. BR 7527— Claims Sheet #752
The Board Report reads in part: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian for May Ito May 31, 2018. The total is $1,325,198.88.
A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve Board Report 7527.
Board Chair Keamey reminded trustees that they can ask to pull a check and vote on it separately. Trustee Gorski commented that he will continue to vote against approval.
The motion was approved by majority roll call vote. Trustees Dunn, Keamey, Murphy, Ray and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3a. BR 7528-A — Purchase Report #729-A — FY18 Addendums
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-A, Purchase Report #729-A.
$ 6,000.00 A. Johnstone Supply, Rockford, IL; Addendum to P0 B8759 $ 5,359.85 B. Lakeland Chemical, Menomonee Falls, WI; Addendum to P0 B8830 $ 23,576.65 C. BSN Sports, Dallas, TX; Addendum to P0 B8931
Trustee Nelson made a motion, seconded by Trustee Gorski, to approve Board Report 7528-A, Purchase Report #729-A. The motion was approved by unanimous roll call vote.
3b. BR 7528-B — Purchase Report #729-B — FY18 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-B, Purchase Report #729-B.
Rock Valley College Board of Trustees Minutes of Juno 26, 2018 Page 1 of 18 $ 43,643.42 A. Illinois State Treasurer, Springfield, IL $ 12,782.25 B. Rockford Memorial Hospital, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve Board Report 7528-B, Purchase Report 729-B.
CFO Beth Young explained the change to Item A and deletion of Item C (moved to Purchase Report #729-B -FY19 Purchases) since the June 11 Committee of the Whole meeting.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Ray, Trojan and Kearney voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3c. BR 7528-C — Purchase Report #729-C — FY19 Site Rental
The Board Report reads in part: It is recommended that the Board of Trustees approve the items marked with an asterisk.
$ 271,306.44 A. The Workforce Connection, Rockford, IL $ 139,992.00 B. Rockford Register Star, Rockford, IL $ 11,308.32 C. Greater Rockford Airport Authority, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7528-C, Purchase Report #729-C.
Trustee Gorski commented that the lease with the Rockford Register Star includes guaranteed annual advertising of $100,000, which should be a separate agreement.
The motion was approved by majority roll call vote. Trustees Dunn, Murphy, Ray, Trojan and Keamey votes yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3d. BR 7528— Purchase Report #729-D — FY19 Licensing/Software Renewals AMENDED to change item D amount “not to exceed $131,000.”
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.”
$ 12,500.00 A. Campus Labs, Leawood, KS $ 30,000.00 B. Hyland LLC, Lenexa, KS $ 18,000.00 C. ITSavvy LLC, Addison, IL 118,965.00 D. Instructure Inc., Sandy, UT $ 131,000.00 D. Instructure Inc., Sandy, UT (new amount is not to exceed) $ 542,089.00 E. Ellucian, Fairfax, VA $ 13,563.00 F. Logicalis, Lisle, IL $ 12,000.00 G. Dell, Vernon Hills, IL $ 12,838.90 H. CDW-G, Chicago, IL
Rock ½,lley College Board of Trustees Minutes of June 26, 2018 Page 5 of 18 $ 57,850.00 I. CDW-G, Chicago, IL $ 10,764.00 J. CDW-G, Chicago, IL
Board Chair Kearney explained that CFO Young has requested that the amount on Item D, Learning Management System, be changed to “not to exceed $131,000” so there will not be a lapse in service while CFO Young is negotiating the renewal cost.
Regarding Item E, Ellucian Maintenance Fees, Trustee Murphy commented that he doesn’t like seven-year leases on software and asked Attorney Perkoski if there is a legal limit. Attorney Perkoski indicated there is not a legal limit. Trustee Gorski commented that these are usually five year leases, but the college has locked in a good price for the seven years. He added that there are not many vendors for this product, and the time and cost to re-evaluate this type of software can take six to 18 months, plus possible consulting fees near $250,000.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to amend BR 7528-D, Purchase Report #729-D to correct the amount on Item D, Learning Management System, to “not to exceed $13 1,000.” The motion was approved by majority roll call vote. Trustees Gorski, Kearney, Nelson, Ray, Trojan and Murphy votes yes. Trustee Dunn voted no. Student Trustee Wartgow voted yes (advisory).
Trustee Gorski then made a motion, seconded by Trustee Nelson, to approve Board Report 7528-D, Purchase Report 729-D as amended. The motion was approved by majority roll call vote. Trustees Gorski, Kearney, Nelson, Ray, Trojan and Murphy voted yes. Trustee Dunn voted no. Student Trustee Wartgow voted yes (advisory).
3e. BR 7528— Purchase Report #729-E — FY19 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.
S 23,500.00 A. Plumbers & Pipe Fitters UA Local #23, Rockford, IL S 101,847.15 B. Marco, Rockford, IL
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve BR 7528-F, Purchase Report #729-E as presented.
Board Chair Kearney noted that no changes had been made since the June 11, 2018 Committee of the Whole meeting.
The motion was approved by unanimous roll call vote.
3f. BR 7528— Purchase Report #729-F — FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 6 of 18 BLANKET PURCHASE ORDERS FOR 2018-2019
Vendor & Description Blanket P0 Amount
Health Care Service Corporation. Chicago, IL 6,400,000.00 Premiums for PPO insurance. Premiums for stop loss insurance. Premiums for dental insurance.
Constellation New Energy Gas/Electric, Chicago. IL 1,045,000.00 Gas and electric service.
EBM/Morgan Building Maintenance. Elk Grove Village. IL 760,000.00 Custodial services. One-year extension to contract.
ICC Risk Management Consortium. Northbrook. IL 643,779.00 Premiums for property and casualty, worker’s compensation, malpractice, and athletic insurance.
Metlife. Philadelphia. PA 570,000.00 Premiums for supplemental life insurance, group life insurance, and long term disability insurance.
American Express. Chicago. IL 480,000.00 P-Card program
Robbins. Schwartz. Nicholas. Liflon. Taylor. Chicago. IL 360,000.00 Legal services, as needed.
OSF Healthcare. Peoria. IL 200,000.00 On-site wellness clinic management fees, consumables, and monthly lab fees.
Bodycraft Weilness & Massage, Rockford. IL 175,000.00 Instruction of personal weliness continuing education classes.
Condensed Curriculum Int’l. Fairfield NJ 132,000.00 Instruction of health care continuing education classes.
Rockford Register Star, Rockford. IL 125,000.00 Media advertising to support enrollment and College initiatives. Legal advertisement for bids and job postings for HR.
EBSCO Subscription Services. Birmingham, AL 104,000.00 Magazines and journals.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 7sf 18 National Safety Council. Itasca. IL 90,000.00 Course materials for Traffic Safety classes during FY19.
Rihm NationaLease. Red Wing. MN 90,000.00 Three tractors and trailers.
Sikich. Naperville, IL 90,000.00 Annual audit services. First year of three-year contract.
Mid-City Office Products, Rockford, IL 80,000.00 Office supplies.
City of Rockford., Rockford, IL 80,000.00 Water service for the main campus and satellite campuses.
IL Dept of Employment Security. Rockford, IL 75,000.00 Unemployment insurance premiums.
Harder Corporation, Rockford, IL 72,000.00 Paper supplies — restroom. First year of two-year extension on contract.
WREX. Rockford, IL 64,300.00 Media advertising to support enrollment and College initiatives.
Mechanical, Inc. Freeport. IL 63,000.00 Boilerhouse maintenance and HVAC repairs. One year extension per contract.
NICOR Gas, Pecatonica, IL 60,000.00 Gas transportation.
WIFR, Rockford, IL 57,050.00 Media advertising to support enrollment and College initiatives.
Pitney Bowes Reserve Account, Salt Lake City. UT 55,000.00 Postage meter funds.
Postmaster. Rockford. IL 55,000.00 Postage for USPS bulk mail.
David Booker. Cherry Valley, IL 50,000.00 Instruction of classes at the Cold Forming Training Center. Costs are covered by the program revenue.
Xerox, Rockford. IL 50,000.00 Multiflrnction copier lease. Lease expires in August 2018.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 8 of 18 AT&T. Dallas. TX 50,000.00 Local telephone service.
Comcast. Rockford. IL 38,741.00 Media advertising to support enrollment and College initiatives.
Lamar Companies, Rockford, IL 40,885.00 Media advertising to support enrollment and College initiatives.
Ron Carlson Electric., Rockford, IL 45,000.00 Electrical work, as needed. Second year of three-year contract.
Marsh LLC. Chicago. IL 45,000.00 Insurance premiums for Treasurer Bonds, Airport Liability, Aircraft Hull & Liability, and Student Accidental.
Meridian, Machesney Park. IL 40,000.00 Printing of marketing and promotional items, as needed.
Smith Oil, Rockford, IL 40,000.00 Gas for fleet and maintenance vehicles. Second year of three-year contract.
University of Illinois, Champaign, IL 40,000.00 Multiple library databases.
Rock River Water Reclamation, Rockford, IL 39,000.00 Water reclamation.
Accent Midwest Asphalt. Rockford, IL 38,000.00 Snow Removal for Satellite Campuses. Second year of contract.
WTVO. Rockford, IL Media advertising to support enrollment and College initiatives 32,690.00
Midland Paper. Rockford. IL 35,000.00 20# White paper for printing & copying. Final year of contract.
WC Dorsey & Associates. Gumee, IL 35,000.00 TSP Database Programming.
Black Rocket Productions, Rockford, IL 32,000.00 Instruction of technology classes.
Rock Valley College Board of Trustees Minutes of Juno 26, 2018 Page 9 of 18 ATI Assessment Technologies, Shawnee Mission. KS 30,000.00 RN comprehensive assessment and review of programs.
College Entrance Exam Board, New York. NY 30,000.00 Accuplacer test units.
Schneider Electric, Homewood, IL 30,000.00 Security systems hardware and software support.
Schumacher Elevator, Denver, IA 29,000.00 Inspection and repair services for elevators in all College locations. Second year of three-year contract.
WORF. Rockford. IL 47,138.00 Media advertising to support enrollment and College initiatives.
Ex Libds, Des Plaines. IL 28,500.00 Database renewal.
Ellucian. Fairfax, VA 27,000.00 Training and consulting.
First Advantage. Alpharetta, GA 27,000.00 Background check service.
Johnson Controls Fire Protection. Madison. WI 25,000.00 Fire alarm testing and repairs. Second year of five-year contract.
Rock River Disposal. Rockford. IL 25,000.00 Waste removal and recycling services for the main campus and satellite locations. Second year of three-year contract.
NAPA Auto Parts. Rockford, IL 25,000.00 Parts for both academic and College use.
YBP. Atlanta, GA 24,000.00 Books for the library collection.
Adventure Safari Network. Byron IL 22,500.00 Instruction of photography classes.
Julie Dale, Sterling. IL 22,500.00 Contract instructor. iFiber. Sycamore, IL 21,600.00 Gig transport fee.
Rock valley College Board of Trustees Minutes of June 26, 2018 Page 1(1of 18 Ballard Electric. Rockford. IL 21,000.00 Cogen/GOAM monitoring.
Exxon Mobil. Rockford. IL 20,000.00 Fuel for the tractor/trailer units used in the driver training program.
Henry Schein Inc.. West Allis, WI 20,000.00 Supplies used for instruction in the dental clinic.
Lewis Paper. Wheeling. IL 20,000.00 Heavy weight and large size paper for printing & copying. This was competitively bid.
Rockford Mass Transit District. Rockford. IL 20,000.00 Bus passes for ELEVATE clients.
Steiner Electric. Loves Park. IL 20,000.00 Electrical parts & supplies, as needed.
Rush Power. Kirkland. IL 20,000.00 Semi-annual preventative maintenance for the Caterpillar engines in the Co-generation plant on the main campus.
NIR Roof Care, Huntley, IL 20,000.00 Roof inspection and repair for buildings on both the main campus and satellite campuses. Second year of three-year contract.
Midwest Library Service. Bddgeton. MO 18,000.00 Books for the library collection.
Miller Bradford & Risbera 18,000.00 Rental of Case wheel loader to assist with snow removal and other grounds tasks.
Lakeland Chemical, Menomonee Falls, WI 18,000.00 Chemical treatment for boilers, chillers and HVAC equipment.
Pearson Vue, Bloomington. MN 17,000.00 Services for testing over the course of the fiscal year.
NILRC. Blanchardville, WI 16,000.00 Multiple library databases and search tool.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page fl of 18 Johnson Controls Inc. Rockford. IL 15,000.00 Repair of control systems during the fiscal year.
Talaske Group Inc., Oak Park, IL 15,000.00 Acoustic engineering services for the theatre.
Uniform Den East. Moline. IL 15,000.00 Uniform service expenses for FY19.
Blick Art Materials. Galesburg, IL 15,000.00 Lab supplies, as needed.
Academic Works, Charleston. SC 15,000.00 Scholarship management software.
IL Central Management Services. Springfield, IL 14,400.00 ICN Internet.
Reinders Inc., Milwaukee, WI 14,000.00 Fertilizer/weed control & grounds supplies. Competitive quotes were obtained for these products.
Skyline Window Cleaning, Machesney Park. IL 12,000.00 Window cleaning, as needed. Second year of three-year contract.
Masterblend, Morris, IL 12,000.00 Fertilizer and grounds keeping supplies. Competitive quotes were obtained for these products.
Johnstone Supply. Rockford, IL 12,000.00 Maintenance parts and supplies, as needed.
IHLS-OCLC, Edwardsville. IL 12,000.00 Transaction fees for library resource sharing.
Verizon Wireless. St Louis. MO 12,000.00 Cell phone service and hardware.
Crescent Electric, Rockford. IL 12,000.00 Electrical parts & supplies, as needed.
DXC Technology, Auburn Hills, MI 11,440.80 Annual service for business recovery.
Comcast, Southeastern. PA 11,400.00 Cable modem gig service.
Rock Vailey College Board of Trustees Minutes of June 26, 2018 Page 12 of 18 Northern Illinois University. DeKaib, IL 11,000.00 BandwidthllSP.
Allied Benefit Systems, Chicago. IL 11,000.00 Administration fees for Flexplus plan.
Automatic Fire, Rockford, IL 11,000.00 Annual fire pump tests.
Castle Branch, Inc., Wilmington. NC 11,000.00 Background checks and drug testing for Dental, Nursing, and Respiratory Therapy students preparing to begin the clinical portion of their coursework.
Communication Revolving Fund. Springfield. IL 10,000.00 State and federal driving records, wants and warrants database access.
Perspectives EAP. Chicago. IL 10,000.00 Employee Assistance Program administration.
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve BR 7528-F, Purchase Report #729-F as presented.
Mr. Dave Costello explained changes to the estimated expenditures for several media listings that have been made since the June 11 Committee of the Whole meeting. COO Jim Ryan noted the addition of Talaske Group, Inc. for acoustic engineering services for the theatre for $15,000.
Trustee Gorski commented that he will be voting no because the Rockford Register Star lease and advertising agreement are listed on the document.
The motion was approved by majority roll call vote. Trustees Dunn, Kearney, Murphy, Ray and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory).
3g. BR 7528— Purchase Report #729-G — FY19 RVC/NIU Engineering Equipment
The Board Report reads in part: It is recommended that the Board of Trustees approve the items with an asterisk.
$ 15,761.34 A. Nationallnstruments, Austin TX $ 11,237.25 B. Test Equity, Moorpark, CA $ 10,245.00 C. Fairway Laser System, Valparaiso, IN
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve BR 7528-G, Purchase Report #729-G as presented.
In response to trustees’ questions, President Jensen confirmed that Engineering Our Future Rinds raised by the RVC Foundation have been transferred to the College. Director of Business
Rock ¼illey College Board of Trustees Minutes of June 26, 2018 Page 130118 Services Mike Papp added that Item B, Multimeters, were requested by NW as these have features that the current equipment does not have.
The motion was approved by unanimous roll call vote.
4. BR 7529— Board Personnel Report 727 - REVISED
The Board Report reads in part: The Board of Trustees approve the following personnel actions as presented on Board Personnel Report 727.
Mr. Joe Simpson, executive director of human resources, explained the revised board report 7529 that was distributed to each trustee, noting that the report has been updated to reflect the addition of a new hire in the Human Resources department which will fill a second vacancy in the department. He added that the revised red-lined version contains all of the changes since the June 11 Committee of the Whole meeting.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve BR 7529, Personnel Report 727, as revised. The motion was approved by unanimous roll call vote.
5. BR 7530—Adopting the fl’2019 Budget
The Board Report reads in part: It is recommended that the Board of Trustees adopt the final FY20 19 Budget as the Budget for the fiscal year beginning on July 1, 2018 for Community College District No. 511, Winnebago, Boone, DeKaIb, McHenry, Stephenson and Ogle Counties.
A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve Board Report 7530.
In response to Trustee Gorski’s question, CFO Young confirmed that the only changes from the Committee of the Whole meeting are the additions of state ffinding and the Illinois Veterans Grant. CFO Young added that the Veterans Grant has been paid in the past.
Trustee Trojan complimented CFO Young and her staff for completing the budget process in a timely manner so that the next fiscal year’s budget could be approved before July 1.
The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Keamey, Murphy, Ray and Trojan voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory).
6. BR 7531 — Certificate Attesting to the FY2019 Budget
The Board Report reads in part: It is recommended that the Secretary and Chairperson of the Rock Valley College Board of Trustees attest to the FY20 19 Budget being a true and correct copy in its legal form.
A motion was made by Trustee Gorski, seconded by Trustee Murphy, to approve Board Report 7531.
The motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 14 of 18 7. BR 7532— Ascertaining Prevailing Wage
The Board Report reads in part: It is recommended that the Board of Trustees comply with The Prevailing Wage Act.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7532.
The motion was approved by unanimous roll call vote.
8. BR 7533— Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre
The Board Report reads in part: It is recommended that the Board of Trustees approve the aforementioned fiandraising agreement between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7533.
The motion was approved by unanimous roll call vote.
9. BR 7534 — Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program
The Board Report reads in part: It is recommended that the Board of Trustees approve the aforementioned ftindraising agreement between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7531.
Trustee Gorski commented that he was very pleased with the agreement in support of the college’s dental hygiene program.
The motion was approved by unanimous roll call vote.
10. BR 7535— 2018-2019 Running Start Program — Roekford Public Schools - District 205
The Board Report reads in part: It is recommended that the Rock Valley College Board of Trustees approve the Running Start Intergovernmental Agreement with Rockford Public Schools- District #205 effective July 1, 2018 for classes beginning August 2018. Attorney Reviewed.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7535.
Board Chair Kearney explained that this board report and agreement were not available for review at the June 11 Committee of the Whole meeting.
Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 15 of 18 Dr. Jensen noted that this two-year agreement clarifies the language and has been reviewed and approved by attorneys from both organizations.
In response to Trustee Dunn’s questions and concern about the low number of RPS 205 students in the program, Dr. Jensen explained that this is what was requested by RPS 205.
Discussion continued on how to work with RPS 205 to grow the Running Start program and possibly tabling the board report, but Chief Academic Officer Susan Busenbark explained that doing so would cause a problem because students are currently admitted and taking classes.
Trustee Dunn requested further discussion be held at the August Committee of the Whole meeting regarding what can be done to promote the Running Start program in Rockford schools.
Trustee Keamey called for a vote. The motion was approved by unanimous roll call vote.
11. BR 7536— Subcontract Agreement Between Rock Valley College and Goodwill Northern Illinois
The Board Report reads in part: It is recommended that the Board of Trustees approve the Subcontract Agreement for the Workforce Innovation and Opportunity Act One-Stop Operator and Career Services grant between Rock Valley College and Goodwill Northern Illinois in the amount of $439,666 from July 1,2018 to July 30, 2019. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7536.
Chief Financial Officer Beth Young explained that this board report and agreement were not available for board review at the June 11 Committee of the Whole meeting. It is a renewal of the grant agreement already in place.
The motion was approved by unanimous roll call vote.
12. BR 7537— Intergovernmental Cooperation Agreement: 2018-2019 IDOT Highway Construction Careers Training Program
The Board Report reads in part: It is recommended that the Board of Trustees approve an Intergovernmental Cooperation Agreement (“Agreement”) between the Illinois Department of Transportation and Rock Valley College at a not-to-exceed amount of $3 10,250 for Rock Valley College to administer the 2018-2019 IDOT Highway Construction Careers Training Program. Attorney Reviewed.
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7537.
The motion was approved by unanimous roll call vote.
Rock valley College Board of Trustees Minutes of Juno 26, 2018 Page 16 of 18 Other Business
1. New Business
No new business was presented.
2. Unfinished Business
No unfinished business was presented.
Updates/Reports
1. President’s Update
President Doug Jensen noted that his report is in the meeting package. He added that it was a pleasure to have Coach Kerren at the meeting, and that he has spoken to many parents who are very excited to have their children come to RVC due to the excellent academic and athletic programs.
2. Leadership Team Updates
There were no updates from the Leadership Team.
3. Trustee Comments
Trustee Murphy commented that while on the way to the national softball tournament in Minnesota last month, he witnessed Trustee Ray save the life of a man injured in an auto accident. He added his congratulations to Coach Monroe and the softball team for winning their fifth national title. While at the tournament, he was talking to someone associated with the North Dakota team, who was amazed that board members and the college president were there. Trustee Murphy added his thanks to President Jensen for his ongoing support of the College and all of its many activities.
Trustee Gorski reminded trustees that it’s important for them to attend the September 10 Committee of the Whole meeting, as the agenda will include a discussion of the board’s role in the HLC accreditation process.
4. Student Trustee Report
Student Trustee Wartgow reported that Jalen Pulliam is the new Student Government Association president and training for newly elected students will beheld in August. He added that he attended the ICCB Student Advisory Committee (SAC) Student Leadership Institute in June and found it very informative.
ICCTA Report (Illinois Community College Trustees Association)
Trustee Nelson did not have a report, but asked that the College rejoin the Association as soon as contingency money is available to pay dues. He has already contacted the president of the organization to inquire if he can be auxiliary member should the College not rejoin.
Rock valley College Board of Trustees Minutes of June 26, 2018 Page 17 of 18 Dr. Jensen commented that he has been in contact with ICCTA and will have more information to present at the July Committee of the Whole meeting.
Trustee Keamey reminded trustees that the Association of Community College Trustees (ACCT) has information on its web site and periodically send emails regarding pending legislation affecting community colleges, which she forwards to local congressional representatives.
5. Foundation Liaison Report
Trustee Trojan did not have a report, as a meeting was not held in June.
6. Freedom of Information Act (FOIA) Report
The report was accepted as presented.
Trustee Dunn asked Mr. Costello to send him a copy of the FOIA request regarding travel to attend the national softball tournament.
Adiourn to Closed Session
A second closed session was not held.
Next Meeting
The next Committee of the Whole meeting will be held Monday, July 9,2018, at 6:30 p.m. in the Woodward Technology Center, Room 1322.
The next Regular meeting will be held Tuesday, July 24, 2018 at 5:15 p.m. in Room 0214 of the Educational Resource Center, known as the Performing Arts Room (PAR).
Adjournment
There being no further business to come before the Board, at 7:30 p.m., a motion to adjourn was made by Trustee Murphy, seconded by Trustee Gorski. The motion was approved by unanimous voice vote, and the meeting was adjourned.
Submitted by Ann Kerwitz
Patrick Murphy,’oard retary Lynn KteY Ch irperson
Rock Vailey College Board of Trustees Minutos of June 26, 2018 Page 18 of 18