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Illinois Community College District #511 Rock Valley College 3301 North Milford Road Rockford, IL 61114

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Illinois Community College District #511 Rock Valley College 3301 North Milford Road Rockford, IL 61114 Illinois Community College District #511 Rock Valley College 3301 North Milford Road Rockford, IL 61114 l\linutes of the Board of Trustees i\’leeting June 26, 2018 PUBLIC BUDGET HEARING Call to Order Board Chair Lynn Kearney called the Public Budget Hearing to order at 5:17 p.m. in room 0214, known as the Performing Arts Room (PAR), in the Educational Resource Center on the main campus of Rock Valley College and announced that anyone in attendance who wished to speak would have an opportunity to do so. Ms. Keamey introduced Vice President of Finance Beth Young, who reviewed the FY 2019 Final Budget. Vice President Young noted the following: • The tentative FY20 19 budget approved by trustees on May 22, 2018 has been on public display since then, and the required notice was published in the Rockford Register Star. • Subsequent to May 22, 2018, the Illinois legislature passed the state FY2019 budget which included funding for IL community colleges. This will primarily affect operating funds 01 and 02 and restricted fund 06. • The Contingency for operating fund (01 & 02) is now $7,882,931, as a result of the State funding allocated to RVC for FY19. • As a result of the FY 2018 state budget, RVC’s Fund 06 restricted purpose fund now includes funding for the Illinois Veterans Grant. • No other changes have been made since presented at the June 11, 2018 Committee of the Whole meeting. In response to a question from Trustee Michael Dunn, CFO Young confirmed that if the state funds are not received, the college win still have a balanced budget, but there will not be contingency funds. Following Vice President Young’s presentation, Ms. Keamey invited public testimony concerning the FY 2019 Final Budget. There were no requests from the public to address trustees. At 5:25 p.m., on a motion by Trustee Trojan, seconded by Trustee Nelson, and unanimous roll call vote, Board Chair Lynn Keamey declared the Public Budget Hearing closed. Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 1 of 18 REGULAR MEETING Call to Order The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKaIb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, June 26, 2018 at 5:25 p.m. The meeting was called to order by Board Chair Lynn Keamey. Roll Call The following members of the Board were present: Ms. Lynn Kearney Mr. Patrick Murphy Mr. Bob Trojan Ms. Jennifer Ray Mr. Paul Gorski Mr. John Nelson Mr. Michael Dunn Jr. Student Trustee Elijah Wartgow. Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Mr. Joe Simpson, Director of Human Resources; Mr. Dave Costello, Executive Director of Communications and Marketing; Ms. Ann Kenvitz. Assistant to the President; Attorney Joe Perkoski, Robbins Schwartz. Communications and Petitions (Public Comment) No one asked to address trustees. Recognition of Visitors Vice President/Chief Operating Officer Jim Ryan introduced Men’s Baseball Coach Chad Herren, who has been named Conference Coach of the Year. Although the men’s baseball team did not win the conference championship, Coach Herren was honored for achieving a major turnaround in the teams’ winning record during the two years he has been at RVC. Coach Herren thanked the trustees and administrators for their ongoing support, noting that the players work hard on the field and in the classroom, and they’re the ones who deserve the award. Adjourn to Closed Session At 5:30 p.m., Trustee Patrick Murphy made a motion to adjourn to closed session to discuss the appointment, employment, compensation, discipline, perfornrnnce, or dismissal of specific employees per Section 2 (c) (1) of the Illinois Open Meetings Act. The motion was seconded by Trustee Trojan and approved by unanimous roll call vote. Rock Valley College Board of Trustees Minutes of June 26, 2018 Page 2oflS Reconvene Open Meeting At 6:25 p.m., the open meeting was reconvened. No action was taken during closed session. Possible Action Items as a Result of Closed Session 1. Resolution: Notice of Remedy to Faculty Member Attorney Joe Perkoski recommended that trustees put forward a motion to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0118. Discussion followed: Trustee Nelson commented that he learned about the allegations in the closed session and will vote against the majority, as he does not believe the allegations warrant the remedial warning. He added that there were disagreements in closed session; that the allegations have to do with shocking language used for the purpose of desensitizing female and male students to what happens in the line of police work; that he realized a Title IX violation could place the College in jeopardy; that he is opposed to a penalty for syllabus and absentee issues; and that the majority of the board feels these are serious matters and are a potential liability. He added that he felt that the use of the language described during closed session is appropriate in the classroom when the instructor is describing real life criminal justice practices. Other trustees expressed their concern that the examples cited during closed session were not appropriate in the classroom and exposed the College to a potential Title IX violation. Trustee Gorski commented that he will vote in favor of the motion, as the Notice to Remedy serves as a notice to faculty members and all that the College does not want to tolerate this type of behavior. He added that guidelines should be consistently applied. A motion was made by Trustee Gorski, seconded by Trustee Murphy, to approve the Resolution Authorizing the Notice of Remedial Warning to tenured faculty member, employee #0 118. The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Trojan and Kearney voted yes. Trustees Nelson and Ray voted no. Student Trustee Wartgow voted yes (advisory). General Presentations There were no general presentations. Approval of Minutes A motion was made by Trustee Nelson, seconded by Trustee Trojan, to approve the minutes of the following meetings: Rock Valley college Board of Trustees Minutes of June 26, 2018 Page 3 of 18 1. May 14, 2018, Committee of the Whole Meeting 2. May22, 2018, Regular Board Meeting The motion was approved by unanimous voice vote. Other Action Items 1. BR 7526 - Approve Travel Reimbursement — Exceed Maximum Amount The Board Report reads in part: It is recommended that the Board of Trustees approve the May 2018 Travel Reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $32.81 (S 11.25 lodging and $21.56 for meals). A motion was made by Trustee Nelson, seconded by Trustee Ray, to approve Board Report 7526. The motion was approved by unanimous roll call vote. 2. BR 7527— Claims Sheet #752 The Board Report reads in part: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian for May Ito May 31, 2018. The total is $1,325,198.88. A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve Board Report 7527. Board Chair Keamey reminded trustees that they can ask to pull a check and vote on it separately. Trustee Gorski commented that he will continue to vote against approval. The motion was approved by majority roll call vote. Trustees Dunn, Keamey, Murphy, Ray and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow voted yes (advisory). 3a. BR 7528-A — Purchase Report #729-A — FY18 Addendums The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-A, Purchase Report #729-A. $ 6,000.00 A. Johnstone Supply, Rockford, IL; Addendum to P0 B8759 $ 5,359.85 B. Lakeland Chemical, Menomonee Falls, WI; Addendum to P0 B8830 $ 23,576.65 C. BSN Sports, Dallas, TX; Addendum to P0 B8931 Trustee Nelson made a motion, seconded by Trustee Gorski, to approve Board Report 7528-A, Purchase Report #729-A. The motion was approved by unanimous roll call vote. 3b. BR 7528-B — Purchase Report #729-B — FY18 Purchases The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items on Board Report 7528-B, Purchase Report #729-B. Rock Valley College Board of Trustees Minutes of Juno 26, 2018 Page 1 of 18 $ 43,643.42 A. Illinois State Treasurer, Springfield, IL $ 12,782.25 B. Rockford Memorial Hospital, Rockford, IL A motion was made by Trustee Gorski, seconded by Trustee Trojan, to approve Board Report 7528-B, Purchase Report 729-B. CFO Beth Young explained the change to Item A and deletion of Item C (moved to Purchase Report #729-B -FY19 Purchases) since the June 11 Committee of the Whole meeting. The motion was approved by majority roll call vote. Trustees Dunn, Gorski, Murphy, Ray, Trojan and Kearney voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory). 3c. BR 7528-C — Purchase Report #729-C — FY19 Site Rental The Board Report reads in part: It is recommended that the Board of Trustees approve the items marked with an asterisk. $ 271,306.44 A. The Workforce Connection, Rockford, IL $ 139,992.00 B. Rockford Register Star, Rockford, IL $ 11,308.32 C.
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