Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214
June 26, 2018 5:15 p.m.
PUBLIC BUDGET HEARING
1. Call to Order 2. Open Public Hearing 3. Presentation of FY 2019 Budget – Mrs. Beth Young, CFO/Vice President Finance 4. Public Testimony 5. Close Public Hearing AGENDA
A. Call to Order
B. Roll Call
C. Communications and Petitions (Public Comment)
D. Recognition of Visitors 1. Men’s Baseball Coach Chad Herren – Conference Coach of the Year
E. Adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1) of the Illinois Open Meetings Act.
F. Reconvene Open Meeting
G. Possible Action Items as a Result of Closed Session 1. Resolution: Notice to Remedy to Faculty Member
H. General Presentations
I. Approval of Minutes 1. May 14, 2018 Committee of the Whole Meeting 2. May 22, 2018 Regular Board Meeting
J. Action Items 1. Approve Travel Reimbursement – Exceed Maximum Amount (BR 7526) 2. Approve Claims Sheet #752 (BR 7527) (Check Register-May)
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3. Approve Purchase Report #729 (BR 7528) a. Purchase Report #729-A – FY18 Addendums b. Purchase Report #729-B – FY18 Purchases c. Purchase Report #729-C – FY19 Site Rental d. Purchase Report #729-D – FY19 Licensing/Software Renewals e. Purchase Report #729-E – FY19 Purchases f. Purchase Report #729-F – FY19 Blanket Purchase Orders g. Purchase Report #729-G – FY19 RVC/NIU Engineering Equipment 4. Approve Personnel Report #727 (BR 7529) 5. Approve FY2019 Budget (BR 7530) 6. Approve Certificate Attesting to the FY2019 Budget (BR 7531) 7. Approve Ascertaining Prevailing Wage (BR 7532) 8. Approve RVC Foundation Fundraising Agreement: Starlight Theatre (BR 7533) 9. Approve RVC Foundation Fundraising Agreement: RVC Dental Hygiene Program (BR 7534) 10. Approve Running Start Agreement with Rockford Public School District #205 (BR 7535) 11. Approve Subcontract Agreement Between RVC and Goodwill Northern Illinois 2018-2019 (BR 7536) 12. Approve Intergovernmental Cooperation Agreement: 2018-2019 IDOT Highway Construction Career Training Program (BR 7537)
K. Other Business 1. New Business 2. Unfinished Business
L. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report
M. Adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1) of the Illinois Open Meetings Act.
N. Reconvene Open Session
O. Possible Action Items as a Result of Closed Session
P. Date of Next Regular Meeting: July 24, 2018, 5:15 p.m., Educational Resource Center, Room 0214 known as the Performing Arts Room (lower level)
Q. Adjourn
Lynn Kearney, Board Chair
Rock Valley College Board of Trustees June 26, 2018 Page 2 of 2
Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Woodward Technology Center, Room 1322 Committee of the Whole Meeting 6:30 p.m. Monday, May 14, 2018
Minutes
A. Call to Order- Board Chair Kearney called the meeting to order at 6:30 P.M.
B. Roll Call: Trustees present at the meeting: Mr. Bob Trojan Ms. Lynn Kearney Ms. Jennifer Ray Mr. Paul Gorski Mr. John Nelson (arrived at 6:50 p.m.)
Trustees absent: Mr. Michael Dunn, Jr. Mr. Devin Saunders, Student Trustee Mr. Patrick Murphy
Others present: Ms. Ann Kerwitz, Assistant to the President; Ms. Beth Young, Vice President and Chief Financial Officer; Dr. Douglas Jensen, President, Mr. Jim Ryan; Vice President and Chief Operations Officer; Ms. Susan Busenbark, Vice President and Chief Academic Officer; Attorney Matt Gardener, Robbins Schwartz.
C. Communications and Petitions (Public Comment): There were no petitions.
D. Review of Minutes: Committee of the Whole, April 10, 2018: There were no comments.
E. Teaching, Learning & Communications Discussion: Board Liaison Trustee Paul Gorski 1. Overview of Higher Learning Commission (HLC) Accreditation Process: Vice President/CAO Susan Busenbark gave a PowerPoint presentation on the HLC accreditation process. The College is currently in year four of the ten-year process that was affirmed in 2014. Because this is a continual improvement process, activities have begun within structured committees to prepare for year four of the comprehensive evaluation visit scheduled for March 2019. The overview covered the importance of accreditation, understanding the process and the College’s role as we submit our assurance argument in December 2018. RVC is one of the first institutions using the new criteria. Criteria 1 and Criteria 2 will be reviewed at the June Committee of the Whole meeting.
The HLC is responsible for determining institutional eligibility for use of public funds and to ensure that federal guidelines are followed. The impact of a non-accredited institution would result in students being ineligible for financial aid, the non-transfer of credits, loss of licensure programs and credentials not being recognized by employers. The HLC is governed by the United States Department of Education. Trustees will meet with the peer team in the same manner as the last visit. RVC is meeting all federal compliance guidelines. Committee meetings have been ongoing since December 2017. Information from those meetings will be compiled this month for submission of the assurance argument. Findings will be shared with the board. Trustee Ray stated that she can appreciate the amount of work involved in the accreditation process as she is aware of it within the hospitals. Trustees requested the PowerPoint presentation be sent to them.
F. Finance Discussion: Board Liaison Trustee Jennifer Ray 1. Travel Reimbursements – Above Maximum Amount: These expenses occurred prior to the Board Policy change approved by the Board of Trustees.
Minutes-Board of Trustees Committee of the Whole, May 14, 2018 Page 1 of 4
2. Purchase Reports: Purchase Report A: Item A: This item is for Lifecycle replacements and is part of the $15M bond issuance during FY17. The purchase includes 270 solid state drives used in preparation for the conversion to virtual desktops. Item B: This CNC Lathe is for the BPI programs at the Stenstrom Center (not the Cold Forming Training Center). Item C: This expense is for printing the programs for the 2018 Starlight season. The programs are multi-page and color. Trustee Nelson asked if there were any union printers. VP/COO Ryan stated that there is only one union printer in the city and that this job was bid competitively. VP/COO Ryan also stated that since this is not public works, prevailing wage regulations do not apply.
Purchase Report B: Items A and B: These items refer to contractual services for vendors which provide training/instruction in Continuing Education. Continuing Education receives revenue to cover these additional charges. Item C: This item refers to the College’s American Express credit card program regarding the usage of the College Purchase Card (p-card) program. The College is using the p-card for payment of items more than in previous years. These charges are allocated to the individual departmental budgets. Trustee Gorski asked about the impact and legitimacy of p-card usage. VP/CFO Young responded that the same controls that regulate our p-cards are the same as for purchase orders. Merchandise numbers control the expenses. The user, supervisor and business services administrative assistant all check for inaccuracies, along with the College auditors, when handling expense approval. The College also earns money back the more the p-card is utilized.
Purchase Report C: Item A: The lease with Xerox expires at the end of August 2018, therefore, the College issued a comprehensive bid to include: ▪ Replacing the College fleet of copiers on campus. ▪ Managed Print Service. ▪ Outsourcing Print services. After reviewing bids, the committee chose three candidates to interview before making the final decision. The Xerox bid was rejected for not following bidding specifications. An award recommendation will be made at the June Committee of the Whole meeting. Item B: This item is for wireless access points to upgrade the College’s wireless network (FY19 capital). Trustees recommended administration move forward with this expense after it was presented at the April Committee of the Whole meeting. The hardware will be installed by RVC staff. Item C: This item is for the license fee for Starlight to perform “Mama Mia” during the 2019 season (FY19 expense).
VP/CFO Young noted that an additional item will be added to the report before it is brought to the Board meeting. This item refers to the Illinois State Library system which gave the College access to 72,000 libraries. The cost for FY19 is $11,533.33.
3. Cash and Investment Report: The College currently has 51.10% of its operating budget in operating cash, which is up from the prior month. The increase is due to the 2015 Bond CD’s maturing which allowed the capital investment accounts to repay operating investments.
4. Financials: 3rd Quarter FY18: • Page 3: Operating Funds (fund 01 and fund 02) results through March 31, 2018. The College is expected to finish the fiscal year as planned. • Page 4-5: The details of fund 01 and fund 02 roll into the summary on page 3. • Page 8: Represents the payroll totals YTD as of 3.31.18. The College is under the straight-line budget by $2.218M, which represents 89.9% of the straight-line budget total through March 31, 2018 and is at 67.4% of the total FY18 budget. The graph illustrates payroll for all funds, which includes operating as well as auxiliary and grant funds.
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• Page 12 of the packet, page 2 of the Health care costs: The College is at $4,076,615 through March, which is $261,000 below the March straight line budget and 75% of the FY19 budget. This represents all funds. • Page 14: Contains a breakdown of staffing by Full Time, Faculty and Continuous Part Time (CPT).
The next RVCare update will be presented at the June Committee of the Whole. Trustees requested that our healthcare administrator report back on cost per member. Trustee Gorski had two requests: 1) to find out what the head count is versus the low number budget; 2) to look at reducing pharmaceuticals and premium costs. The information can be presented at a future Committee of the Whole meeting.
5. FY2019 Preliminary Budget and Notice of Public Hearing Date: Discussion: Proposed Budget for FY2019: • Total Budget for all funds = $102,946,454, while the operating funds = $54,834,647, which is a decrease from FY18 budget. The operating funds budget is based on the following: ▪ Independent of state funding. ▪ 2% EAV increase ▪ Benefit cost increase of 11.8%. • At the May regular board meeting, VP/CFO Young will request that the Board approve the FY19 tentative budget and set the public hearing date to be 5:15 P.M. June 26, 2018.
Fiscal Year 2019 Tentative Budget: The FY19 budget book contains the following information: • Page 1: Operating Funds (Fund 01 and Fund 02). ▪ Illustrates the total $54,834,647 budget by line item for both revenue and expenses. ▪ The main difference in FY18 budget versus FY19 budget is the $0 State funding for a reduction of $7,376,428 and an increase in SURS-on-behalf of $3,306,102. ▪ Local revenue is up $186,556 due to a projection of EAV increase. • Page 2-3: The details of Fund 01 and Fund 02 roll into summary page 1. • Page 4: Restricted Operations & Maintenance fund: Illustrates the FY19 capital expenses that the Board authorized the College to move forward during the April board meeting. The total capital is $5,860,565 and the details of the capital can be found on page 15 & 16. • Page 5: Bond and Interest fund: The board requested the bond payments to be approximately $12M each year and the payment of $12,230,450 is based on the bond documents. • Page 6: Auxiliary Enterprise fund: Includes Athletics, Bookstore, BPI, Community Ed, CLR, etc. • Page 7: Benefits fund: The cost for medical, dental, vision insurance and the wellness clinic and wellness programs. • Page 8: Restricted Purpose fund: ▪ This represents the budget at this point in time as the College can receive additional grants throughout the year. ▪ This includes the revenue and expense for PELL and direct student loans. • Page 9: Trust and Agency fund: Includes athletic fundraiser accounts along with clubs and boosters. A deficit is due to clubs using reserves to help offset costs. • Page 10: Audit fund: Covers the expense for the FY19 audit. • Page 11: Liability, Protection and Settlement fund: Covers the cost of workers compensation insurance, Medicare, along with allocation of Tort costs. The fund is projecting a deficit of $1,342,604; using the reserves to fund the costs instead of levying for taxes.
Trustee Nelson requested numbers on the cost of the College’s insurance deductible. VP/CFO Young will have the information at a future Committee of the Whole meeting.
• Page 12: Summary of all funds. • Page 13 – 14: Shows the EAV summary for 2011 – 2021. The 2016 EAV had a 3.2% growth from prior year, while the 2017 EAV is coming in at approximately 2.5%. Final tax computations and EAVs from Ogle County are yet to be tallied. • Page 15-16: Shows details of the FY19 capital amount of $5,860,565. ▪ Color coded to represent the type of project: • Campus Fleet & Equipment Minutes-Board of Trustees Committee of the Whole, May 14, 2018 Page 3 of 4
• Grounds • Buildings • Parking lots, etc. • Technology
▪ Color Coded to represent funding source: • Protection, Health and Safety • General Operating • Bond Proceeds o Pages 17 -28: Shows the documents required by ICCB.
Dr. Jensen thanked VP/CFO Young for the work with the Finance team, Ms. Rhonda Meyer- Boeke and Ms. Erika Medley. Dr. Jensen also stated that the College is on track to have an approved budget by July 1 so that all departments can operate efficiently.
G. Operations Discussion: Board Liaison Trustee Michael Dunn, Jr. 1. Board Personnel Report: VP/COO Ryan stated that Mr. Joe Simpson has been promoted to Executive Director of Human Resources (HR) which is a restructure that will report to Operations. Trustee Gorski inquired as to what are the benefits of a reorganization. VP/COO Ryan stated that this reorganization of Human Resources will enable the HR Department to reduce one management position and hire two mid- level managers to better staff the HR Department for things like training, recruitment and retention, and devoting more time to educating new employees on policies and procedures. This reporting relationship is no different than other departments that currently report to Operations. Trustee Gorski requested an organizational chart of the College as he has a concern with the HR reporting structure.
2. College and Community Events Calendar: There were no comments.
H. There was no adjournment to closed session to discuss: 1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
I. Reconvene Open Session: Not Applicable
J. Other Business: There was no other business. 1. New Business 2. Unfinished Business
K. Next Committee of the Whole meeting: June 11, 2018, 6:30 p.m.; Woodward Technology Center, Room 1322.
L. Next Regular Board of Trustees meeting: May 22, 2018, 5:15 p.m.; Educational Resource Center, Performing Arts Room (PAR), Room 0214.
M. Adjourn: A motion was made at 8:21 p.m. by Trustee Nelson and seconded by Trustee Trojan. The motion was approved by unanimous voice vote. The meeting was adjourned.
______Lynn Kearney, Board Chair
Minutes-Board of Trustees Committee of the Whole, May 14, 2018 Page 4 of 4
Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114
Board of Trustees Meeting May 22, 2018
Call to Order
The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Educational Resource Center, room 0214, known as the Performing Arts Room (PAR), on the main campus on Tuesday, May 22, 2018 at 5:18 p.m.
The meeting was called to order by Board Chair Lynn Kearney. In the absence of Secretary Patrick Murphy, Trustee Trojan was appointed Secretary Pro Tem for the remainder of the meeting.
Roll Call
The following members of the Board were present at roll call:
Ms. Lynn Kearney Mr. Bob Trojan Ms. Jennifer Ray Mr. Paul Gorski Mr. John Nelson Student Trustee Devin Saunders
The following members of the Board were absent: Mr. Michael Dunn, Jr., Mr. Patrick Murphy
Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Mr. Joe Simpson, Executive Director of Human Resources; Mr. Dave Costello, Executive Director of Communications and Marketing; Ms. Ann Kerwitz, Assistant to the President; Attorney Joe Perkoski., Robbins Schwartz. Recognition of Visitors
Outgoing Student Trustee Devin Saunders thanked trustees and administrators for the opportunity to serve as student trustee, noting that he appreciates everyone’s guidance and help in understanding how the college functions.
1. Seating of Student Trustee 2018-2019 – Elijah Wartgow Attorney Joe Perkoski administered the oath of office and welcomed Elijah Wartgow as new student trustee for the 2018-2019 year.
2. Presentation of Phi Theta Kappa All-Illinois and All-USA Academic Recognition to Alex Karbarz and Lesly Chittavong.
Chief Academic Officer Susan Busenbark introduced Mr. Tim Spielman, advisor to Phi Theta Kappa, who explained that students are nominated and selected for this honor based upon
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 1 of 7
their exceptional academic standing and involvement in student activities. Although Ms. Lesly Chittavong was unable to attend, Mr. Spielman explained how she persevered to complete her course work while seriously ill. He then introduced Mr. Alex Karbarz, also a recent RVC graduate, and presented a certificate and medal in recognition of his achievement.
3. Board Chair Kearney read a resolution honoring the RVC women’s softball team who last weekend clinched their fifth consecutive national championship. She welcomed Coach Darin Monroe to the podium who thanked trustees and administrators for their support throughout the season. Coach Monroe noted that in addition to being outstanding athletes, the team achieved a team GPA above 3.0, including 12 who will be named to either the President’s or Dean’s list of academic achievement.
Adjourn to Closed Session
Board Chair Kearney announced that a closed session would not be held and the agenda item F.1. , Possible Action Items as a Result of Closed Session, will be moved to the June 26 regular board meeting.
Communications and Petitions (Public Comment)
No one asked to address trustees.
General Presentations
There were no general presentations.
Approval of Minutes
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve the minutes of the April 10, 2018 Committee of the Whole Meeting. The motion was approved by unanimous voice vote.
A motion was made by Trustee Nelson, seconded by Trustee Trojan, to approve the minutes of the April 24, 2018 Regular Board Meeting. The motion was approved by unanimous voice vote.
Other Action Items
1. BR 7521 – Approve Travel Reimbursement – Exceed Maximum Amount
The Board Report reads in part: It is recommended that the Board of Trustees approve the May 2018 travel reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $225.20 ($198.00 lodging and $27.20 for meals), that took place prior to the new policy being effective March 27, 2018.
A motion was made by Trustee Nelson, seconded by Trustee Gorski, to approve Board Report 7521 as presented.
The motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 2 of 7
2. BR 7522‒ Claims Sheet #751
The Board Report reads in part: It is recommended that the Board of Trustees approve the claims sheets from the Ellucian check register for the period from April 1, 2018 to April 30, 2018. The total is $1,442.802.75.
Board Chair Kearney reminded trustees that if they had a question on a check in the check register, they could ask that it be removed and voted upon individually. Trustee Gorski explained that he votes no when he sees a check that has been paid to his employer.
A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve Board Report 7522.
The motion was approved by majority roll call vote. Trustees Kearney, Ray, and Trojan voted yes. Trustees Gorski and Nelson voted no. Student Trustee Wartgow abstained (advisory).
3a. BR 7523-A ‒ Purchase Report #728-A – FY18 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7523-A, Purchase Report #728-A.
$ 97,041.52 A. PC Tech2U Inc., Rockford, IL $ 30,000.00 B. DMG MORI-USA, Hoffman Estates, IL $ 13,870.00 C. Meridian, Loves Park, IL
A motion was made by Trustee Gorski, seconded by Trustee Nelson, to approve Board Report 7523-A, Purchase Report #728-A.
Board Chair Kearney noted the changes made since the May 14 Committee of the Whole meeting.
The motion was approved by unanimous roll call vote.
3b. BR 7523-B ‒ Purchase Report #728-B – FY18 Addendums
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7523-B, Purchase Report #728-B.
$ 20,201.00 A. Condensed Curriculum International, Fairfield, NJ – Addendum to PO B8634 $ 25,365.00 B. Bodycraft Wellness & Massage, Rockford, IL – Addendum to PO B8635 $ 120,000.00 C. American Express, Fort Lauderdale, FL – Addendum to PO B8674
Trustee Gorski made a motion, seconded by Trustee Nelson, to approve Board Report 7523-B, Purchase Report #728-B.
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 3 of 7
Board Chair Kearney noted that no changes have been made since the May 14 Committee of the Whole meeting.
The motion was approved by unanimous roll call vote.
3c. BR 7523-C ‒ Purchase Report #728-C – FY19 Purchases
The Board Report reads in part: It is recommended that the Board of Trustees approve the marked items for purchase on Board Report 7523-C, Purchase Report #728-C.
$ 99,485.50 A. Entire Computer Solutions, Machesney Park, IL $ 17,330.00 B. Music Theatre International, New York, NY $ 11,533.33 C. IHLS-OCLC, Edwardsville, IL
Trustee Gorski made a motion, seconded by Trustee Nelson, to approve Board Report 7523-C, Purchase Report #728-C.
Board Chair Kearney noted the changes made since the May 14 Committee of the Whole meeting.
The motion was approved by unanimous roll call vote.
4. BR 7524‒ Personnel Report #726
The Board Report reads in part: It is recommended that the Board of Trustees approve the personnel actions as itemized on Board Report 7524.
A motion was made by Trustee Gorski, seconded by Trustee Ray, to approve Board Report 7524, Personnel Report #726 as presented.
Board Chair Kearney noted the changes made since the May 14 Committee of the Whole meeting. Discussion followed regarding those who are retiring under the retirement incentive of Appendix Q of the faculty association contract and others who are leaving for various reasons. Trustee Gorski asked if administration intends to fill all of these vacant positions, while Trustee Nelson noted his concern of what he sees as a large turnover of staff. In response to a question from Trustee Ray, COO Jim Ryan explained that the turnover is not a major problem, as it gives other employees the opportunity for advancement.
President Jensen added that due to the uncertainty of funding and future program needs, the administration looks at the overall needs of the College and adds capacity where needed; thus, he cannot guarantee that all positions will be filled.
The motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 4 of 7
5. BR 7525 – Proposed Budget for FY 2019 and Notice of Public Hearing
The Board Report reads in part: It is recommended that the Board of Trustees approve the FY 2019 tentative budget and submit any questions to CFO Beth Young or President Dr. Doug Jensen. The public hearing will be scheduled for 5:15 p.m. on June 26, 2018.
A motion was made by Trustee Trojan, seconded by Trustee Ray, to approve Board Report 7525 and the Proposed Budget for FY 2019.
CFO Beth Young explained the changes made to the board report since the May 14 Committee of the Whole meeting. In response to a question from Trustee Gorski, she confirmed that the FY 2019 tentative budget would be available for public inspection in the Financial Services office in the Support Services Building for 30 days beginning at 9:00 a.m. Wednesday, May 23. She added that the public Budget Hearing will be held at 5:15 p.m. on June 26, 2018, and the required notice of the public hearing will be published.
The motion was approved by majority roll call vote. Trustees Gorski, Kearney, Ray, and Trojan voted yes. Trustee Nelson voted no. Student Trustee Wartgow voted yes (advisory).
Other Business
1. New Business
There was no new business presented.
2. Unfinished Business
There was no unfinished business presented.
Updates/Reports
1. President’s Update
President Jensen explained that a report of his activities and college events is included in the meeting packet. He added that a copy of the correspondence he sent to the college community earlier this month is also included.
2. Leadership Team Updates
Mr. Dave Costello praised the quick action of Trustee Jennifer Ray who likely saved a man’s life last weekend. He explained that while traveling to Rochester, MN for the softball national championship, they came upon an automobile accident. Nurse Ray rushed to the scene and got the unresponsive man breathing and stayed with him until emergency medical personnel arrived.
COO Jim Ryan commented that he received a call from Rockford Superintendent Ehren Jarrett who said he was very impressed with how the College and its staff handled the high school graduation ceremonies being held on campus.
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 5 of 7
3. Trustee Comments
Board Chair Kearney highlighted the GED graduation ceremony held May 10, noting that she and Trustee Ray were impressed with the excitement and pride of those present. She added a special thank you for the closed captioning feature, which was also available at Commencement.
Trustee Trojan commented that the College celebrated its first three graduates from the RVC/NIU engineering program, noting that the program has grown substantially. He added that Dr. Jensen is featured in the recent issue of Northwest Quarterly magazine as one of the area’s “25 Most Interesting People.”
Trustee Gorski reminded all that RVC is in the accreditation process with the Higher Learning Commission and encouraged attendance at the June 11 Committee of the Whole meeting to hear more about criterion 1 and 2. Additional information about the process will be presented at future Committee of the Whole meetings.
Trustee Nelson expressed his concern that all students cannot graduate in two years.
4. Student Trustee Report
Since Student Trustee Wartgow was seated at this meeting, a report was not available.
5. ICCTA Report (Illinois Community College Trustees Association)
Board Chair Kearney announced that because the College is not a member of the Illinois Community College Trustees Association, the ICCTA Report will be removed from future agendas. Trustee Nelson indicated he did not have a current report.
6. Foundation Liaison Report
Trustee Trojan reported that the RVC Foundation Board has received 398 applications for the $251,000 available for scholarships. Two special fundraising campaigns are being planned: 1) A new sound system for Starlight Theatre and 2) Equipment and programming supplies for the Dental Hygiene department.
Trustee Gorski recommended someone contact the American Dental Association, as it has a foundation that may be a source of funds. CAO Beth Young and Brittany Freiberg, chief development officer of the RVC Foundation will contact them.
7. Freedom of Information Act (FOIA) Report
The report was accepted as presented.
Board Chair Kearney commented that she is strongly opposed to the use of FOIA by commercial entities to obtain students’ contact information, and there should be an easier way to inform students that they can opt out. She suggested that Student Trustee Wartgow may want to work on that issue.
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 6 of 7
Adjourn to Closed Session
At 6:05 p.m., a motion was made by Trustee Trojan, seconded by Trustee Ray, to adjourn to closed session for the purpose of discussing 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1) and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act.
The motion was approved by majority roll call vote. Trustees Kearney, Nelson, Ray and Trojan voted yes. Trustee Gorski voted no. Student Trustee Wartgow voted yes (advisory).
Reconvene Open Session
At 6:18 p.m., on a motion by Trustee Trojan, seconded by Trustee Ray, the meeting reconvened to open session. No action was taken during closed session.
Next Meeting
The next Committee of the Whole meeting will be held Monday, June 11, 2018, at 6:30 p.m. in the Woodward Technology Center, Room 1322.
The next Regular meeting will be held Tuesday, June 26, 2018 at 5:15 p.m. in Room 0214 of the Educational Resource Center, known as the Performing Arts Room (PAR).
Adjournment
There being no further business to come before the Board, at 6:20 p.m., a motion to adjourn was made by Trustee Trojan, seconded by Trustee Nelson. The motion was approved by unanimous voice vote, and the meeting was adjourned.
Submitted by Ann Kerwitz
______Robert Trojan, Secretary Pro Tem Lynn Kearney, Chairperson
Rock Valley College Board of Trustees Minutes of May 22, 2018 Page 7 of 7
* ALL RATES ARE PER PERSON RATES
LODGING BREAKFAST LUNCH DINNER TRANSPORTATION MAX MAX MAX MAX MAX ACTUAL EXCEEDED ACTUAL EXCEEDED ACTUAL EXCEEDED ACTUAL EXCEEDED ACTUAL EXCEEDED NAME GL# CITY/STATE JUSTIFICATION ALLOWED ALLOWED ALLOWED ALLOWED ALLOWED PAID RATE AMT PAID RATE AMT PAID RATE AMT PAID RATE AMT PAID RATE AMT RATE RATE RATE RATE RATE RONNIE HIMES 02-71000-55200 CHICAGO, IL Travel Date: 03/15/18 $ 21.39 $ 10.00 $ 11.39 Attending Flower & Garden Show at Navy Pier, and this was the cheapest lunch option available. JAMES PACKARD 02-71000-55200 CHICAGO, IL Travel Date: 03/15/18 $ 20.17 $ 10.00 $ 10.17 Attending Flower & Garden Show at Navy Pier, and this was the cheapest lunch option available. AUDRA JARVIS 01-14200-55102 SPRINGFIELD, IL Travel Dates: 04/19-04/20/18 $ 94.25 $ 83.00 $ 11.25 Attended the CNA Educator Conference. Conference Hotel Rate was $83.00., but was booked, so had to stay at a nearby hotel.
ROCK VALLEY COLLEGE Board Report #7526 June 26, 2018
Travel Reimbursement Policy Exceed Maximum Amount
BACKGROUND: The Illinois General Assembly has enacted Public Act 99-0604, known as the “Local Government Travel Expense Control Act,” which became effective on January 1, 2017; and pursuant to the Act, non-home rule units of local government, including school boards, are required to establish regulations with respect to allowable travel expenses.
The Board of Trustees has approved and adopted Board Policy No. 5:10:130 which regulates the reimbursement of all travel, meal, and lodging expenses of Board members, administrators, and employees on February 28, 2017.
On March 27, 2018, the Board of Trustees revised Board Policy No. 5:10:130 to adjust the maximum allowable rates.
RECOMMENDATION: It is recommended that the Board of Trustees approve the May 2018 Travel Reimbursements for expenditures exceeding the maximum reimbursable amount, which are included on Exhibit A for $32.81 ($11.25 lodging and $21.56 for meals).
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Attachments: May 2018 Travel Reimbursements / Exhibit A
No changes since the 6/11/18 Committee of the Whole meeting. ROCK VALLEY COLLEGE Board Report #7527 June 26, 2018
Claims Sheet # 752
Recommendation: It is recommended that the Board of Trustees approve the following claims sheets from Ellucian for May 1, 2018 through May31, 2018. The total is $1,325,198.88.
Douglas J. Jensen, Ed.D. President
Attachments
Board Approval: ______Secretary, Board of Trustees
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 1 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0014912 05/03/18 Outst 0416411 Duane Fountain V0445069 05/03/18 180.00 180.00 ------180.00 180.00
E0014913 05/03/18 Outst 0289529 Airgas USA, LLC V0442901 03/12/18 P0039746 623.13 623.13 V0444910 04/30/18 P0039918 270.84 270.84 ------893.97 893.97
E0014914 05/03/18 Outst 0443153 Bodycraft Wellness & Mas V0444916 04/30/18 B0008635 2,835.00 2,835.00 ------2,835.00 2,835.00
E0014915 05/03/18 Outst 0501713 Buy on Purpose V0444424 04/13/18 B0008640 227.05 227.05 V0444634 04/20/18 B0008640 165.00 165.00 ------392.05 392.05
E0014916 05/03/18 Outst 0289599 C D W Government Inc V0444703 04/24/18 P0039867 536.12 536.12 V0444705 04/24/18 P0039906 1,345.28 1,345.28 V0444769 04/25/18 P0039827 2,178.00 2,178.00 ------4,059.40 4,059.40
E0014917 05/03/18 Outst 0289661 Carolina Biological Supp V0444706 04/24/18 B0008700 96.02 96.02 ------96.02 96.02
E0014918 05/03/18 Outst 0319215 Henry Schein Practic Sol V0444908 04/27/18 P0039872 1,529.00 1,529.00 ------1,529.00 1,529.00
E0014919 05/03/18 Outst 0289720 Fisher Scientific V0444945 04/30/18 B0008694 247.48 247.48 V0444946 04/30/18 B0008694 41.48 41.48 V0444947 04/30/18 B0008694 86.33 86.33 V0444948 04/30/18 B0008694 94.00 94.00 ------469.29 469.29
E0014920 05/03/18 Outst 0289727 Great Lakes Clay & Suppl V0444737 04/24/18 B0008625 295.87 295.87 ------295.87 295.87
E0014921 05/03/18 Outst 0283967 Greater Rockford Airport V0445071 05/03/18 B0008835 942.36 942.36 ------942.36 942.36
E0014922 05/03/18 Outst 0321964 Henry Schein Inc V0444860 04/27/18 B0008596 151.19 151.19 V0444861 04/27/18 B0008596 58.10 58.10 V0444862 04/27/18 B0008596 66.05 66.05 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 2 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------275.34 275.34
E0014923 05/03/18 Outst 0319629 Heritage-Crystal Clean, V0445075 05/03/18 B0008839 592.63 592.63 ------592.63 592.63
E0014924 05/03/18 Outst 0374825 Interstate Batteries of V0444545 04/18/18 B0008738 134.95 134.95 ------134.95 134.95
E0014925 05/03/18 Outst 0447748 Johnson Professional Ser V0444622 04/20/18 P0039823 651.50 651.50 ------651.50 651.50
E0014926 05/03/18 Outst 0292915 Jostens Inc V0444809 04/25/18 P0039887 1,457.75 1,457.75 V0444810 04/25/18 P0039887 469.18 469.18 ------1,926.93 1,926.93
E0014927 05/03/18 Outst 0430832 Lakeland Chemical Specia V0444557 04/18/18 B0008830 653.44 653.44 ------653.44 653.44
E0014928 05/03/18 Outst 0422329 Lewis Paper V0444645 04/20/18 B0008666 427.74 427.74 ------427.74 427.74
E0014929 05/03/18 Outst 0289878 Mid City Office Products V0445066 05/03/18 B0008639 4,387.98 4,387.98 ------4,387.98 4,387.98
E0014930 05/03/18 Outst 0289879 Napa Auto Parts V0445015 05/02/18 B0008805 62.45 62.45 V0445016 05/02/18 B0008805 54.58 54.58 V0445017 05/02/18 B0008805 9.66 9.66 V0445018 05/02/18 B0008805 4.72- -4.72 V0445019 05/02/18 B0008805 11.62 11.62 V0445020 05/02/18 B0008805 5.28 5.28 V0445022 05/02/18 B0008805 7.22 7.22 V0445024 05/02/18 B0008810 59.28 59.28 V0445025 05/02/18 B0008810 67.44 67.44 V0445026 05/02/18 B0008810 31.90 31.90 V0445027 05/02/18 B0008810 10.08 10.08 ------314.79 314.79
E0014931 05/03/18 Outst 0289909 Pepsi Cola Co V0444538 04/17/18 B0008832 378.40 378.40 ------378.40 378.40
E0014932 05/03/18 Outst 0294914 Pocket Nurse V0444395 04/12/18 P0039842 1,727.00 1,727.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 3 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------1,727.00 1,727.00
E0014933 05/03/18 Outst 0427182 Rock River Service Compa V0444430 04/13/18 B0008786 45.00 45.00 ------45.00 45.00
E0014934 05/03/18 Outst 0306614 Ron Carlson Electric V0444585 04/18/18 B0008885 5,500.00 5,500.00 ------5,500.00 5,500.00
E0014935 05/03/18 Outst 0306314 SmartPractice V0444481 04/16/18 B0008632 211.15 211.15 ------211.15 211.15
E0014936 05/03/18 Outst 0515578 Stephenson Co Historical V0444878 04/27/18 110.00 110.00 ------110.00 110.00
E0014937 05/03/18 Outst 0290052 Stone Wheel Inc V0443678 04/02/18 B0008814 184.24 184.24 V0443909 04/06/18 B0008814 46.40 46.40 V0443910 04/06/18 B0008814 56.86 56.86 V0443911 04/06/18 B0008814 71.85 71.85 V0443912 04/06/18 B0008814 23.50 23.50 V0444199 04/09/18 B0008814 50.89 50.89 V0444200 04/09/18 B0008814 698.50 698.50 V0444201 04/09/18 B0008814 2.78 2.78 V0444453 04/16/18 B0008814 18.41 18.41 V0444624 04/20/18 B0008814 50.33 50.33 V0444625 04/20/18 B0008814 37.68 37.68 V0444626 04/20/18 B0008814 6.14 6.14 V0444826 04/26/18 B0008814 39.60- -39.60 V0444827 04/26/18 B0008814 65.92 65.92 ------1,273.90 1,273.90
E0014938 05/03/18 Void 0488040 Taskstream LLC B0008814
E0014939 05/03/18 Outst 0308466 Workplace V0444444 04/13/18 B0008928 686.40 686.40 ------686.40 686.40
E0014940 05/03/18 Outst 0494981 YBP Library Services V0444614 04/19/18 B0008589 81.18 81.18 V0444615 04/19/18 B0008589 39.40 39.40 V0444616 04/19/18 B0008589 14.12 14.12 V0444617 04/19/18 B0008589 47.96 47.96 ------182.66 182.66
E0014941 05/10/18 Outst 0044501 Denise Anderson V0444958 05/01/18 18.26 18.26 ------18.26 18.26
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 4 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0014942 05/10/18 Outst 0055591 David L. Anderzon V0445120 05/07/18 18.37 18.37 ------18.37 18.37
E0014943 05/10/18 Outst 0002518 Michelle S Bacino-Thiess V0444866 04/27/18 429.99 429.99 ------429.99 429.99
E0014944 05/10/18 Outst 0253959 Mary K. Cline V0445106 05/04/18 500.00 500.00 ------500.00 500.00
E0014945 05/10/18 Outst 0283785 Karen E. Courtney V0444873 04/27/18 69.29 69.29 ------69.29 69.29
E0014946 05/10/18 Outst 0078151 David J. Duke V0445128 05/07/18 140.00 140.00 ------140.00 140.00
E0014947 05/10/18 Outst 0258830 Kaye V. Eckstaine V0445021 05/02/18 81.88 81.88 ------81.88 81.88
E0014948 05/10/18 Outst 0056793 Valerie R. Ferguson V0445227 05/08/18 45.78 45.78 ------45.78 45.78
E0014949 05/10/18 Outst 0464004 Abbye Garcia V0445192 05/08/18 18.53 18.53 ------18.53 18.53
E0014950 05/10/18 Outst 0356920 Shaine E. Henert V0445053 05/02/18 149.52 149.52 ------149.52 149.52
E0014951 05/10/18 Outst 0002584 Robert F. Hessel V0444964 05/01/18 385.62 385.62 ------385.62 385.62
E0014952 05/10/18 Outst 0467724 Naw H. Htwe V0445059 05/02/18 11.99 11.99 ------11.99 11.99
E0014953 05/10/18 Outst 0088796 Dave H. Keaggy V0445119 05/07/18 94.29 94.29 ------94.29 94.29
E0014954 05/10/18 Outst 0002601 Diane R. Koenig V0444955 05/01/18 35.00 35.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 5 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445058 05/02/18 137.89 137.89 ------172.89 172.89
E0014955 05/10/18 Outst 0190243 Tammy L. Lewis V0445096 05/04/18 89.88 89.88 ------89.88 89.88
E0014956 05/10/18 Outst 0486538 Daniel R. Maldonado V0445347 05/10/18 140.00 140.00 ------140.00 140.00
E0014957 05/10/18 Outst 0244918 Lora E. McClelland V0445357 05/10/18 30.00 30.00 ------30.00 30.00
E0014958 05/10/18 Outst 0177534 Lisa M. Wernsman-Mehlig V0445014 05/02/18 173.00 173.00 ------173.00 173.00
E0014959 05/10/18 Outst 0438964 Darin P. Monroe V0443859 04/04/18 101.33 101.33 ------101.33 101.33
E0014960 05/10/18 Outst 0082411 Megan M. Pease V0444959 05/01/18 138.43 138.43 ------138.43 138.43
E0014961 05/10/18 Outst 0230913 Chad M. Roth V0445340 05/09/18 204.38 204.38 ------204.38 204.38
E0014962 05/10/18 Outst 0307590 Molly T. Sides V0445268 05/08/18 500.00 500.00 ------500.00 500.00
E0014963 05/10/18 Outst 0352940 Amanda T. Smith V0445231 05/08/18 49.05 49.05 ------49.05 49.05
E0014964 05/10/18 Outst 0337687 Lisa A. Strong V0445044 05/02/18 73.33 73.33 ------73.33 73.33
E0014965 05/10/18 Outst 0179271 Steven R. Thompson V0444960 05/01/18 106.64 106.64 ------106.64 106.64
E0014966 05/10/18 Outst 0433982 Miguel A. Toledo V0445183 05/07/18 37.61 37.61 ------37.61 37.61
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 6 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0014967 05/10/18 Outst 0442998 Betty A. Villalobos-Hall V0445324 05/09/18 30.25 30.25 ------30.25 30.25
E0014968 05/10/18 Outst 0292364 Stephanie E. Wascher V0445272 05/08/18 117.33 117.33 V0445338 05/09/18 97.86 97.86 ------215.19 215.19
E0014969 05/10/18 Outst 0223811 Patricia M. Young V0445278 05/08/18 23.00 23.00 ------23.00 23.00
E0014970 05/10/18 Outst 0378906 ABC Catering, LTD V0445226 05/08/18 P0039990 596.90 596.90 ------596.90 596.90
E0014971 05/10/18 Outst 0468853 Adventure Safari Network V0445101 05/04/18 B0008891 145.50 145.50 V0445102 05/04/18 B0008891 145.50 145.50 ------291.00 291.00
E0014972 05/10/18 Outst 0289529 Airgas USA, LLC V0444687 04/24/18 B0008883 39.62 39.62 V0444688 04/24/18 B0008799 134.00 134.00 ------173.62 173.62
E0014973 05/10/18 Outst 0330843 Association Specialty Co V0445094 05/03/18 P0039793 1,096.37 1,096.37 ------1,096.37 1,096.37
E0014974 05/10/18 Outst 0292649 B & H Photo Video V0445154 05/07/18 P0039911 5,448.26 5,448.26 ------5,448.26 5,448.26
E0014975 05/10/18 Outst 0278683 Barnes & Noble V0445166 05/07/18 53.55 53.55 ------53.55 53.55
E0014976 05/10/18 Outst 0382551 Beef-A-Roo V0445364 05/10/18 P0040003 329.50 329.50 ------329.50 329.50
E0014977 05/10/18 Outst 0306865 BSN Sports V0440541 02/20/18 B0008912 2,474.88 2,474.88 V0445200 05/08/18 B0008931 360.10 360.10 V0445203 05/08/18 B0008931 117.00 117.00 V0445207 05/08/18 B0008931 2,520.02 2,520.02 V0445212 05/08/18 B0008931 834.76 834.76 V0445213 05/08/18 B0008912 352.80 352.80
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 7 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445216 05/08/18 B0008931 241.60 241.60 ------6,901.16 6,901.16
E0014978 05/10/18 Outst 0289599 C D W Government Inc V0444869 04/27/18 P0039902 24.43 24.43 V0444925 04/30/18 P0039827 42.00 42.00 ------66.43 66.43
E0014979 05/10/18 Outst 0289664 Carquest Auto Parts V0445286 05/09/18 B0008808 33.20 33.20 V0445287 05/09/18 B0008808 6.36 6.36 V0445288 05/09/18 B0008808 13.62 13.62 V0445289 05/09/18 B0008829 25.58 25.58 V0445290 05/09/18 B0008829 49.12 49.12 V0445291 05/09/18 B0008829 14.61 14.61 V0445293 05/09/18 B0008829 6.01 6.01 V0445295 05/09/18 B0008829 126.27- -126.27 ------22.23 22.23
E0014980 05/10/18 Outst 0310222 Constellation New Energy V0445173 05/07/18 B0008825 2,950.82 2,950.82 ------2,950.82 2,950.82
E0014981 05/10/18 Outst 0490644 Data Recognition Corpora V0444927 04/30/18 P0039885 360.54 360.54 ------360.54 360.54
E0014982 05/10/18 Outst 0395409 Dekalb Implement Company V0444934 04/30/18 B0008774 320.29 320.29 ------320.29 320.29
E0014983 05/10/18 Outst 0482775 EIFR V0445317 05/09/18 B0008608 138.00 138.00 V0445318 05/09/18 B0008608 585.00 585.00 ------723.00 723.00
E0014984 05/10/18 Outst 0289716 Formstart Inc V0444940 04/30/18 B0008713 342.85 342.85 V0444941 04/30/18 B0008713 342.85 342.85 V0444942 04/30/18 B0008713 342.85 342.85 V0444943 04/30/18 B0008713 245.26 245.26 V0444944 04/30/18 B0008713 245.26 245.26 ------1,519.07 1,519.07
E0014985 05/10/18 Outst 0340940 Riteway Bus Service, Inc V0445193 05/08/18 B0008932 850.00 850.00 V0445194 05/08/18 B0008932 750.00 750.00 V0445195 05/08/18 B0008932 850.00 850.00 V0445196 05/08/18 B0008932 1,700.00 1,700.00 V0445197 05/08/18 B0008932 850.00 850.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 8 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------5,000.00 5,000.00
E0014986 05/10/18 Outst 0289735 Harder Corp V0444632 04/20/18 B0008800 5,211.20 5,211.20 V0444644 04/20/18 B0008800 174.80 174.80 V0444903 04/27/18 P0039854 92.50- -92.50 V0444905 04/27/18 P0039854 2,383.50 2,383.50 ------7,677.00 7,677.00
E0014987 05/10/18 Outst 0292079 I D A Public Library V0445153 05/07/18 B0008566 1,100.00 1,100.00 ------1,100.00 1,100.00
E0014988 05/10/18 Outst 0374825 Interstate Batteries of V0444643 04/20/18 B0008738 143.95 143.95 V0444855 04/26/18 B0008738 93.95 93.95 ------237.90 237.90
E0014989 05/10/18 Outst 0471833 Jason's Deli V0445217 05/08/18 P0039988 101.00 101.00 V0445218 05/08/18 P0039989 538.40 538.40 ------639.40 639.40
E0014990 05/10/18 Outst 0295852 Kelley Williamson Compan V0445029 05/02/18 P0039873 106.99 106.99 ------106.99 106.99
E0014991 05/10/18 Outst 0422329 Lewis Paper V0444646 04/20/18 B0008666 110.66 110.66 V0444902 04/27/18 B0008666 466.60 466.60 ------577.26 577.26
E0014992 05/10/18 Outst 0289870 Loveland Community House V0445354 05/10/18 B0008569 180.00 180.00 ------180.00 180.00
E0014993 05/10/18 Outst 0489533 Marsh USA Inc V0445214 05/08/18 P0039975 6,839.00 6,839.00 ------6,839.00 6,839.00
E0014994 05/10/18 Outst 0334253 Mechanical Inc. V0445175 05/07/18 B0008791 722.80 722.80 ------722.80 722.80
E0014995 05/10/18 Outst 0289875 Midland Paper V0444577 04/18/18 B0008638 2,084.94 2,084.94 ------2,084.94 2,084.94
E0014996 05/10/18 Outst 0289892 Nasco V0444605 04/19/18 B0008716 16.16 16.16 V0445003 05/01/18 B0008716 15.71 15.71 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 9 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------31.87 31.87
E0014997 05/10/18 Outst 0516667 P&H Electric Corp. V0445362 05/10/18 P0039996 2,520.00 2,520.00 ------2,520.00 2,520.00
E0014998 05/10/18 Outst 0289909 Pepsi Cola Co V0444537 04/17/18 B0008630 145.00 145.00 ------145.00 145.00
E0014999 05/10/18 Outst 0292285 Physicians Immediate Car V0445158 05/07/18 B0008696 33.00 33.00 ------33.00 33.00
E0015000 05/10/18 Outst 0331852 Robbins, Schwartz, Nicho V0445359 05/10/18 B0008650 41,611.72 41,611.72 ------41,611.72 41,611.72
E0015001 05/10/18 Outst 0379333 Rochester Amateur Sports V0445321 05/09/18 P0040010 781.00 781.00 ------781.00 781.00
E0015002 05/10/18 Outst 0270686 Rockford Art Museum V0445310 05/09/18 54.00 54.00 V0445311 05/09/18 21.00 21.00 ------75.00 75.00
E0015003 05/10/18 Outst 0420814 Schneider Electric V0444881 04/27/18 B0008787 5,734.00 5,734.00 ------5,734.00 5,734.00
E0015004 05/10/18 Outst 0313631 Sherwin-Williams V0444421 04/13/18 B0008765 28.38 28.38 ------28.38 28.38
E0015005 05/10/18 Outst 0292658 Smith Oil Corporation V0444691 04/24/18 B0008793 1,227.95 1,227.95 V0444692 04/24/18 B0008793 67.65 67.65 ------1,295.60 1,295.60
E0015006 05/10/18 Outst 0456060 Spahn & Rose Lumber Co V0444882 04/27/18 B0008572 368.00 368.00 ------368.00 368.00
E0015007 05/10/18 Outst 0488040 Taskstream Holdings LLC V0444736 04/24/18 P0039932 5,666.00 5,666.00 ------5,666.00 5,666.00
E0015008 05/10/18 Outst 0461950 Tasty Tidbits Culinary S V0445182 05/07/18 P0039986 330.00 330.00 ------330.00 330.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 10 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0015009 05/10/18 Outst 0485992 Townsquare Media Rockfor V0445142 05/07/18 B0008604 500.00 500.00 V0445146 05/07/18 B0008604 1,195.50 1,195.50 ------1,695.50 1,695.50
E0015010 05/10/18 Outst 0382011 ULINE V0445205 05/08/18 P0039929 54.25 54.25 ------54.25 54.25
E0015011 05/10/18 Outst 0480402 Weldstar Company V0444600 04/19/18 B0008817 509.45 509.45 V0444683 04/24/18 B0008817 101.70 101.70 ------611.15 611.15
E0015012 05/10/18 Outst 0308466 Workplace V0444612 04/19/18 B0008928 686.40 686.40 ------686.40 686.40
E0015013 05/10/18 Outst 0295554 Xerox Corporation V0444972 05/01/18 B0008676 13,009.98 13,009.98 ------13,009.98 13,009.98
E0015014 05/10/18 Outst 0494981 YBP Library Services V0444686 04/24/18 B0008589 19.08 19.08 V0444689 04/24/18 B0008589 17.40 17.40 V0444759 04/25/18 B0008589 50.76 50.76 V0444760 04/25/18 B0008589 231.98 231.98 V0444761 04/25/18 B0008589 60.00 60.00 V0444763 04/25/18 B0008589 213.79 213.79 ------593.01 593.01
E0015015 05/16/18 Outst 0495573 BenefitWallet HSA V0445589 05/16/18 2,200.72 2,200.72 ------2,200.72 2,200.72
E0015016 05/17/18 Outst 0107133 Marcus G. Brown V0445634 05/17/18 55.00 55.00 ------55.00 55.00
E0015017 05/17/18 Outst 0215602 Leah M. Miller V0445522 05/15/18 165.00 165.00 ------165.00 165.00
E0015018 05/17/18 Outst 0293392 A-1 Dry Cleaners & Laund V0445425 05/14/18 B0008729 195.41 195.41 V0445630 05/17/18 B0008573 59.45 59.45 ------254.86 254.86
E0015019 05/17/18 Outst 0507109 A-L-L Equipment V0445130 05/07/18 B0008784 788.20 788.20 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 11 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------788.20 788.20
E0015020 05/17/18 Outst 0378906 ABC Catering, LTD V0445608 05/16/18 P0040040 679.95 679.95 ------679.95 679.95
E0015021 05/17/18 Outst 0453938 Accent Midwest Asphalt V0444684 04/24/18 B0008922 875.00 875.00 V0444912 04/30/18 B0008922 875.00 875.00 ------1,750.00 1,750.00
E0015022 05/17/18 Outst 0289529 Airgas USA, LLC V0445035 05/02/18 B0008883 371.35 371.35 V0445036 05/02/18 B0008883 98.04 98.04 V0445037 05/02/18 B0008883 109.46 109.46 V0445134 05/07/18 B0008860 133.80 133.80 V0445135 05/07/18 B0008860 107.70 107.70 V0445138 05/07/18 B0008860 108.60 108.60 V0445469 05/15/18 B0008904 483.00 483.00 V0445471 05/15/18 B0008904 17.40 17.40 ------1,429.35 1,429.35
E0015023 05/17/18 Outst 0305703 Allied Benefit Systems I V0445426 05/14/18 B0008660 681.85 681.85 ------681.85 681.85
E0015024 05/17/18 Outst 0370217 Angelic Organics Learnin V0445619 05/17/18 B0008689 417.50 417.50 ------417.50 417.50
E0015025 05/17/18 Outst 0309405 Applied Maintenance Supp V0444697 04/24/18 B0008763 760.32 760.32 ------760.32 760.32
E0015026 05/17/18 Outst 0330843 Association Specialty Co V0445610 05/16/18 P0040036 784.69 784.69 V0445622 05/17/18 P0040051 275.00 275.00 V0445623 05/17/18 P0040049 308.91 308.91 ------1,368.60 1,368.60
E0015027 05/17/18 Outst 0400871 Burris Equipment V0445172 05/07/18 B0008828 402.65 402.65 ------402.65 402.65
E0015028 05/17/18 Outst 0501713 Buy on Purpose V0444919 04/30/18 B0008640 175.90 175.90 ------175.90 175.90
E0015029 05/17/18 Outst 0289599 C D W Government Inc V0445472 05/15/18 P0039955 157.17 157.17 V0445473 05/15/18 P0039952 16.20 16.20 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 12 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------173.37 173.37
E0015030 05/17/18 Outst 0515557 Comp Edge Packaging, Inc V0445273 05/08/18 P0039982 140.00 140.00 ------140.00 140.00
E0015031 05/17/18 Outst 0310222 Constellation New Energy V0445561 05/15/18 B0008825 1,121.28 1,121.28 V0445562 05/15/18 B0008825 77,861.59 77,861.59 ------78,982.87 78,982.87
E0015032 05/17/18 Outst 0289708 Fastenal Co V0445594 05/16/18 B0008581 40.95 40.95 V0445595 05/16/18 B0008581 100.89 100.89 V0445596 05/16/18 B0008581 92.33 92.33 ------234.17 234.17
E0015033 05/17/18 Outst 0289735 Harder Corp V0444762 04/25/18 B0008800 149.76 149.76 V0444856 04/26/18 B0008800 387.56 387.56 V0445151 05/07/18 B0008800 142.60 142.60 ------679.92 679.92
E0015034 05/17/18 Outst 0511639 Healthcare Waste Managem V0445434 05/14/18 B0008880 79.00 79.00 ------79.00 79.00
E0015035 05/17/18 Outst 0321964 Henry Schein Inc V0445435 05/14/18 B0008596 316.25 316.25 V0445470 05/15/18 B0008562 472.61 472.61 ------788.86 788.86
E0015036 05/17/18 Outst 0471833 Jason's Deli V0445606 05/16/18 P0040034 231.00 231.00 ------231.00 231.00
E0015037 05/17/18 Outst 0292915 Jostens Inc V0445428 05/14/18 B0008933 325.00 325.00 V0445429 05/14/18 B0008933 3,525.55 3,525.55 V0445432 05/14/18 B0008933 27.10 27.10 ------3,877.65 3,877.65
E0015038 05/17/18 Outst 0296381 Liebovich Steel V0445084 05/03/18 B0008905 576.99 576.99 ------576.99 576.99
E0015039 05/17/18 Outst 0289813 McMaster- Carr Supply Co V0445006 05/01/18 P0039923 42.97 42.97 V0445007 05/01/18 P0039928 50.13 50.13 ------93.10 93.10
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 13 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0015040 05/17/18 Outst 0334253 Mechanical Inc. V0445438 05/14/18 B0008791 537.20 537.20 ------537.20 537.20
E0015041 05/17/18 Outst 0436745 NVUS Metals Inc. V0445091 05/03/18 P0039927 82.14 82.14 ------82.14 82.14
E0015042 05/17/18 Outst 0289176 MetLife V0445453 05/14/18 B0008854 38,095.35 38,095.35 ------38,095.35 38,095.35
E0015043 05/17/18 Outst 0289807 MSC Industrial Supply Co V0444831 04/26/18 P0039919 316.62 316.62 V0444832 04/26/18 P0039925 76.37 76.37 ------392.99 392.99
E0015044 05/17/18 Outst 0289879 Napa Auto Parts V0444884 04/27/18 B0008821 598.12 598.12 V0444885 04/27/18 B0008821 492.35 492.35 V0444886 04/27/18 B0008821 144.44- -144.44 V0444887 04/27/18 B0008821 54.19 54.19 V0444888 04/27/18 B0008821 13.41 13.41 V0444889 04/27/18 B0008821 125.22 125.22 V0444890 04/27/18 B0008821 57.32 57.32 V0445155 05/07/18 B0008821 28.01 28.01 V0445156 05/07/18 B0008821 13.81 13.81 V0445157 05/07/18 B0008821 145.31 145.31 V0445440 05/14/18 B0008821 5.50- -5.50 ------1,377.80 1,377.80
E0015045 05/17/18 Outst 0415317 NEIS V0445609 05/16/18 P0040039 1,920.00 1,920.00 ------1,920.00 1,920.00
E0015046 05/17/18 Outst 0365123 NIR Roof Care Inc. V0444891 04/27/18 B0008826 300.00 300.00 V0444892 04/27/18 B0008826 300.00 300.00 V0445474 05/15/18 B0008826 300.00 300.00 V0445475 05/15/18 B0008826 300.00 300.00 V0445476 05/15/18 B0008826 300.00 300.00 V0445477 05/15/18 B0008826 300.00 300.00 V0445478 05/15/18 B0008826 300.00 300.00 V0445479 05/15/18 B0008826 300.00 300.00 V0445480 05/15/18 B0008826 300.00 300.00 V0445481 05/15/18 B0008826 300.00 300.00 V0445482 05/15/18 B0008826 300.00 300.00 V0445484 05/15/18 B0008826 300.00 300.00 V0445485 05/15/18 B0008826 300.00 300.00 V0445487 05/15/18 B0008826 300.00 300.00 ------4,200.00 4,200.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 14 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0015047 05/17/18 Outst 0437654 Official Payments Corpor V0445628 05/17/18 B0008749 9.00 9.00 ------9.00 9.00
E0015048 05/17/18 Outst 0289909 Pepsi Cola Co V0445086 05/03/18 P0039968 100.65 100.65 ------100.65 100.65
E0015049 05/17/18 Outst 0379812 Reinders Inc V0444679 04/23/18 B0008862 126.60 126.60 V0444967 05/01/18 B0008862 422.00 422.00 ------548.60 548.60
E0015050 05/17/18 Outst 0290030 Rockford Register Star V0445162 05/07/18 B0008675 129.16 129.16 V0445222 05/08/18 B0008675 129.16 129.16 V0445380 05/11/18 B0008846 5,327.65 5,327.65 V0445381 05/11/18 B0008599 6,379.00 6,379.00 ------11,964.97 11,964.97
E0015051 05/17/18 Outst 0306614 Ron Carlson Electric V0445416 05/11/18 B0008885 179.00 179.00 ------179.00 179.00
E0015052 05/17/18 Outst 0306314 SmartPractice V0444973 05/01/18 B0008632 30.75 30.75 ------30.75 30.75
E0015053 05/17/18 Outst 0292658 Smith Oil Corporation V0445043 05/02/18 B0008793 1,304.24 1,304.24 ------1,304.24 1,304.24
E0015054 05/17/18 Outst 0290049 Steiner Electric V0444189 04/09/18 B0008868 661.40 661.40 V0444519 04/17/18 B0008868 233.28 233.28 V0444610 04/19/18 B0008868 371.16 371.16 V0444611 04/19/18 B0008868 247.68 247.68 V0444651 04/23/18 B0008868 653.40 653.40 V0444685 04/24/18 B0008868 247.68- -247.68 V0444758 04/25/18 B0008868 148.00 148.00 ------2,067.24 2,067.24
E0015055 05/17/18 Outst 0305911 Stratus Networks V0445089 05/03/18 B0008751 562.76 562.76 ------562.76 562.76
E0015056 05/17/18 Outst 0357056 Wagner Communications In V0445167 05/07/18 B0008627 104.50 104.50 ------104.50 104.50
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 15 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0015057 05/17/18 Outst 0478605 Welders Supply Company V0445061 05/02/18 P0039836 2,799.00 2,799.00 ------2,799.00 2,799.00
E0015058 05/17/18 Outst 0465662 White Leaf Creative V0445636 05/17/18 P0040058 100.00 100.00 V0445637 05/17/18 B0008692 281.25 281.25 ------381.25 381.25
E0015059 05/17/18 Outst 0304446 WIFR-TV23 V0442455 03/05/18 B0008607 0.00 0.00 V0445132 05/07/18 B0008607 3,265.00 3,265.00 V0445133 05/07/18 B0008607 1,000.00 1,000.00 ------4,265.00 4,265.00
E0015060 05/17/18 Outst 0308466 Workplace V0444800 04/27/18 B0008928 686.40 686.40 ------686.40 686.40
E0015061 05/17/18 Outst 0494981 YBP Library Services V0445046 05/02/18 B0008589 182.68 182.68 V0445047 05/02/18 B0008589 346.68 346.68 V0445048 05/02/18 B0008589 83.95 83.95 V0445114 05/07/18 B0008589 224.99 224.99 V0445115 05/07/18 B0008589 71.61 71.61 V0445116 05/07/18 B0008589 95.00 95.00 V0445117 05/07/18 B0008589 1,481.91 1,481.91 ------2,486.82 2,486.82
E0015062 05/17/18 Outst 0289926 Rock Valley Culligan V0445638 05/17/18 B0008760 122.95 122.95 V0445639 05/17/18 B0008760 275.00 275.00 V0445640 05/17/18 B0008760 21.95 21.95 V0445641 05/17/18 B0008760 122.95 122.95 ------542.85 542.85
E0015064 05/24/18 Outst 0429528 Elizabeth Adame V0445458 05/14/18 135.16 135.16 V0445466 05/15/18 41.98 41.98 ------177.14 177.14
E0015065 05/24/18 Outst 0454827 Debra A. Booton V0445691 05/21/18 34.00 34.00 ------34.00 34.00
E0015066 05/24/18 Outst 0181302 Nicholas J. Bowers V0445816 05/23/18 700.00 700.00 ------700.00 700.00
E0015067 05/24/18 Outst 0204802 Yvonne M Busker V0445391 05/11/18 22.35 22.35
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 16 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445392 05/11/18 34.34 34.34 ------56.69 56.69
E0015068 05/24/18 Outst 0253959 Mary K. Cline V0445681 05/18/18 450.00 450.00 ------450.00 450.00
E0015069 05/24/18 Outst 0146214 Irving J. Drought V0445452 05/14/18 85.57 85.57 V0445676 05/18/18 201.12 201.12 ------286.69 286.69
E0015070 05/24/18 Outst 0002584 Robert F. Hessel V0445376 05/11/18 204.27 204.27 ------204.27 204.27
E0015071 05/24/18 Outst 0002601 Diane R. Koenig V0445384 05/11/18 50.14 50.14 ------50.14 50.14
E0015072 05/24/18 Outst 0190243 Tammy L. Lewis V0445647 05/17/18 7.63 7.63 V0445648 05/17/18 3.82 3.82 V0445649 05/17/18 7.63 7.63 ------19.08 19.08
E0015073 05/24/18 Outst 0324347 Icidora I. Medrano V0445660 05/17/18 17.93 17.93 ------17.93 17.93
E0015074 05/24/18 Outst 0237593 Jacqueline E. Moss V0445420 05/14/18 50.14 50.14 V0445688 05/21/18 140.20 140.20 V0445723 05/22/18 75.00 75.00 ------265.34 265.34
E0015075 05/24/18 Outst 0404825 Misty D. Opat V0445430 05/14/18 81.75 81.75 ------81.75 81.75
E0015076 05/24/18 Outst 0044877 Dawn M Ousley V0445730 05/22/18 118.59 118.59 ------118.59 118.59
E0015077 05/24/18 Outst 0139548 Sheryl A. Swanson V0445082 05/03/18 260.52 260.52 ------260.52 260.52
E0015078 05/24/18 Outst 0442998 Betty A. Villalobos-Hall V0445678 05/18/18 7.63 7.63 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 17 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------7.63 7.63
E0015079 05/24/18 Outst 0504015 Beth E. Young V0445579 05/16/18 71.72 71.72 V0445827 05/23/18 62.13 62.13 ------133.85 133.85
E0015080 05/24/18 Outst 0289529 Airgas USA, LLC V0445685 05/21/18 B0008883 767.22 767.22 V0445686 05/21/18 B0008883 432.51 432.51 V0445687 05/21/18 B0008883 66.72 66.72 ------1,266.45 1,266.45
E0015081 05/24/18 Outst 0289606 Bound to Stay Bound Book V0445705 05/21/18 P0039999 123.57 123.57 ------123.57 123.57
E0015082 05/24/18 Outst 0289599 C D W Government Inc V0445495 05/15/18 P0040002 770.35 770.35 V0445499 05/15/18 P0040006 175.00 175.00 ------945.35 945.35
E0015083 05/24/18 Outst 0310222 Constellation New Energy V0445706 05/21/18 B0008825 9,998.12 9,998.12 ------9,998.12 9,998.12
E0015084 05/24/18 Outst 0292527 Countryside Meats & Deli V0445633 05/17/18 P0039974 804.00 804.00 ------804.00 804.00
E0015085 05/24/18 Outst 0292092 Demco Inc V0445181 05/07/18 P0039960 273.96 273.96 ------273.96 273.96
E0015086 05/24/18 Outst 0514633 FASTSIGNS of Rockford - V0445274 05/08/18 B0008914 63.34 63.34 V0445377 05/11/18 B0008914 24.00 24.00 V0445378 05/11/18 B0008914 102.08 102.08 V0445379 05/11/18 B0008914 97.50 97.50 ------286.92 286.92
E0015087 05/24/18 Outst 0289720 Fisher Scientific V0445586 05/16/18 B0008715 33.71 33.71 ------33.71 33.71
E0015088 05/24/18 Outst 0382984 Garda CL Great Lakes Inc V0445109 05/04/18 B0008841 123.46 123.46 ------123.46 123.46
E0015089 05/24/18 Outst 0340940 Riteway Bus Service, Inc V0445551 05/15/18 P0039936 875.00 875.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 18 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445553 05/15/18 P0039936 875.00 875.00 V0445554 05/15/18 P0039936 875.00 875.00 V0445556 05/15/18 P0039936 875.00 875.00 V0445557 05/15/18 P0039936 875.00 875.00 V0445559 05/15/18 P0039936 875.00 875.00 V0445560 05/15/18 P0039936 875.00 875.00 V0445665 05/17/18 P0040026 775.00 775.00 V0445666 05/17/18 P0040026 775.00 775.00 V0445731 05/22/18 B0008932 775.00 775.00 V0445732 05/22/18 B0008932 775.00 775.00 V0445733 05/22/18 B0008932 775.00 775.00 V0445734 05/22/18 B0008932 775.00 775.00 V0445735 05/22/18 B0008932 775.00 775.00 V0445737 05/22/18 B0008932 875.00 875.00 V0445738 05/22/18 B0008932 875.00 875.00 ------13,300.00 13,300.00
E0015090 05/24/18 Outst 0289727 Great Lakes Clay & Suppl V0445728 05/22/18 B0008625 48.50 48.50 ------48.50 48.50
E0015091 05/24/18 Outst 0289735 Harder Corp V0445152 05/07/18 B0008800 1,535.00 1,535.00 ------1,535.00 1,535.00
E0015092 05/24/18 Outst 0289733 Health Care Service Corp V0445708 05/22/18 B0008662 222,605.44 222,605.44 V0445709 05/22/18 B0008866 30.81 30.81 ------222,636.25 222,636.25
E0015093 05/24/18 Outst 0392788 Innovative Educators, In V0445740 05/22/18 P0040073 645.00 645.00 ------645.00 645.00
E0015094 05/24/18 Outst 0340451 J B H Technologies Inc V0445012 05/02/18 P0039921 318.98 318.98 ------318.98 318.98
E0015095 05/24/18 Outst 0292915 Jostens Inc V0445369 05/10/18 P0039971 188.65 188.65 V0445433 05/14/18 B0008933 12.80 12.80 ------201.45 201.45
E0015096 05/24/18 Outst 0295852 Kelley Williamson Compan V0445332 05/09/18 P0039873 110.68 110.68 ------110.68 110.68
E0015097 05/24/18 Outst 0422329 Lewis Paper V0445339 05/09/18 B0008666 929.34 929.34 ------929.34 929.34
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 19 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0015098 05/24/18 Outst 0296381 Liebovich Steel V0445085 05/03/18 B0008905 140.00 140.00 ------140.00 140.00
E0015099 05/24/18 Outst 0483609 Marck Design Inc. V0445370 05/10/18 B0008838 60.00 60.00 ------60.00 60.00
E0015100 05/24/18 Outst 0296711 Meridian V0445004 05/01/18 B0008926 130.00 130.00 V0445005 05/01/18 B0008926 276.00 276.00 ------406.00 406.00
E0015101 05/24/18 Outst 0436745 NVUS Metals Inc. V0445739 05/22/18 P0040063 48.76 48.76 ------48.76 48.76
E0015102 05/24/18 Outst 0507431 Metropark Communications V0445670 05/17/18 P0039979 2,900.00 2,900.00 ------2,900.00 2,900.00
E0015103 05/24/18 Outst 0481131 Mid-West Family Broadcas V0445110 05/07/18 B0008600 348.00 348.00 V0445111 05/07/18 B0008600 366.00 366.00 V0445112 05/07/18 B0008600 24.00 24.00 ------738.00 738.00
E0015104 05/24/18 Outst 0385955 Nexstar Broadcasting/IQR V0445285 05/09/18 B0008612 1,188.00 1,188.00 ------1,188.00 1,188.00
E0015105 05/24/18 Outst 0289897 National Safety Council V0445727 05/22/18 B0008672 699.00 699.00 ------699.00 699.00
E0015106 05/24/18 Outst 0363523 Perspectives, Ltd. V0445726 05/22/18 B0008652 1,155.00 1,155.00 ------1,155.00 1,155.00
E0015107 05/24/18 Outst 0379812 Reinders Inc V0445164 05/07/18 B0008862 655.00 655.00 ------655.00 655.00
E0015108 05/24/18 Outst 0422412 RIHM Leasing Inc. V0444464 05/01/18 B0008657 6,794.46 6,794.46 ------6,794.46 6,794.46
E0015109 05/24/18 Outst 0427182 Rock River Service Compa V0445161 05/07/18 B0008786 962.50 962.50 ------962.50 962.50
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 20 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
E0015110 05/24/18 Outst 0290030 Rockford Register Star V0445160 05/24/18 B0008619 11,666.00 11,666.00 ------11,666.00 11,666.00
E0015111 05/24/18 Outst 0379131 UniCarriers Americas Cor V0445383 05/11/18 P0040032 450.00 450.00 ------450.00 450.00
E0015112 05/24/18 Outst 0309301 Nexstar Broadcasting / W V0445199 05/08/18 B0008610 900.00 900.00 ------900.00 900.00
E0015113 05/24/18 Outst 0295035 Nexstar Broadcasting / W V0445202 05/08/18 B0008611 760.00 760.00 V0445204 05/08/18 B0008611 1,375.00 1,375.00 ------2,135.00 2,135.00
E0015114 05/24/18 Outst 0295554 Xerox Corporation V0445211 05/08/18 B0008676 2,626.67 2,626.67 V0445221 05/08/18 B0008676 484.75 484.75 V0445653 05/17/18 B0008676 23.60 23.60 ------3,135.02 3,135.02
E0015115 05/24/18 Outst 0494981 YBP Library Services V0445296 05/09/18 B0008589 290.18 290.18 V0445297 05/09/18 B0008589 28.70 28.70 V0445299 05/09/18 B0008589 77.90 77.90 V0445300 05/09/18 B0008589 254.50 254.50 V0445301 05/09/18 B0008589 544.00 544.00 V0445373 05/11/18 B0008589 17.40 17.40 V0445374 05/11/18 B0008589 20.71 20.71 ------1,233.39 1,233.39
E0015116 05/24/18 Outst 0443153 Bodycraft Wellness & Mas V0445859 05/24/18 B0008635 4,500.00 4,500.00 V0445860 05/24/18 B0008635 2,835.00 2,835.00 V0445862 05/24/18 B0008635 2,924.00 2,924.00 V0445863 05/24/18 B0008635 969.00 969.00 ------11,228.00 11,228.00
E0015117 05/24/18 Outst 0337210 Condensed Curriculum Int V0445858 05/24/18 B0008634 24,125.32 24,125.32 ------24,125.32 24,125.32
E0015119 05/24/18 Outst 0078151 David J. Duke V0445871 05/24/18 380.00 380.00 ------380.00 380.00
E0015120 05/24/18 Outst 0517103 Mitchell L. King Jr V0445870 05/24/18 475.00 475.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 21 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------475.00 475.00
E0015121 05/31/18 Outst 0514953 Advent Systems, Inc. V0446058 05/30/18 B0008920 1,040.00 1,040.00 ------1,040.00 1,040.00
E0015122 05/31/18 Outst 0330843 Association Specialty Co V0445895 05/25/18 P0040094 193.50 193.50 ------193.50 193.50
E0015123 05/31/18 Outst 0486045 Big Systems, LLC V0445908 05/25/18 B0008795 208.77 208.77 ------208.77 208.77
E0015124 05/31/18 Outst 0443153 Bodycraft Wellness & Mas V0446028 05/30/18 B0008635 4,500.00 4,500.00 ------4,500.00 4,500.00
E0015125 05/31/18 Outst 0289599 C D W Government Inc V0445911 05/25/18 P0039757 14,472.48 14,472.48 V0445912 05/25/18 8,838.40- -8,838.40 V0445913 05/25/18 5,634.08- -5,634.08 V0445914 05/25/18 14,472.48 14,472.48 V0445915 05/25/18 854.99- -854.99 ------13,617.49 13,617.49
E0015126 05/31/18 Outst 0292092 Demco Inc V0446122 05/31/18 P0040008 217.07 217.07 ------217.07 217.07
E0015127 05/31/18 Outst 0514633 FASTSIGNS of Rockford - V0445824 05/23/18 P0040065 212.40 212.40 ------212.40 212.40
E0015128 05/31/18 Outst 0289720 Fisher Scientific V0445930 05/29/18 B0008715 581.09 581.09 ------581.09 581.09
E0015129 05/31/18 Outst 0497030 Fox Valley Media Arts V0446114 05/31/18 P0040009 210.00 210.00 V0446115 05/31/18 P0040009 435.00 435.00 V0446116 05/31/18 P0040009 270.00 270.00 ------915.00 915.00
E0015130 05/31/18 Outst 0340940 Riteway Bus Service, Inc V0445923 05/29/18 B0008932 775.00 775.00 V0445925 05/29/18 B0008932 775.00 775.00 V0445926 05/29/18 B0008932 775.00 775.00 V0445928 05/29/18 B0008932 875.00 875.00 ------3,200.00 3,200.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 22 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------E0015131 05/31/18 Outst 0289735 Harder Corp V0445437 05/14/18 B0008800 113.04 113.04 ------113.04 113.04
E0015132 05/31/18 Outst 0292915 Jostens Inc V0445667 05/17/18 P0039992 257.25 257.25 ------257.25 257.25
E0015133 05/31/18 Outst 0430832 Lakeland Chemical Specia V0445613 05/16/18 B0008830 78.99 78.99 ------78.99 78.99
E0015134 05/31/18 Outst 0299885 Lincoln Rent-All & Sales V0445442 05/14/18 B0008776 21.50 21.50 ------21.50 21.50
E0015135 05/31/18 Outst 0436745 NVUS Metals Inc. V0445841 05/24/18 P0039959 102.34 102.34 ------102.34 102.34
E0015136 05/31/18 Outst 0289927 Professional Engraving V0445669 05/17/18 P0039977 17.90 17.90 ------17.90 17.90
E0015137 05/31/18 Outst 0306617 Standard Coffee Service V0445682 05/18/18 B0008856 26.50 26.50 ------26.50 26.50
E0015138 05/31/18 Outst 0494981 YBP Library Services V0445492 05/15/18 B0008589 60.68 60.68 V0445493 05/15/18 B0008589 209.00 209.00 V0445494 05/15/18 B0008589 235.26 235.26 V0445496 05/15/18 B0008589 410.78 410.78 V0445497 05/15/18 B0008589 51.66 51.66 V0445498 05/15/18 B0008589 120.00 120.00 V0445576 05/16/18 B0008589 50.77 50.77 V0445577 05/16/18 B0008589 85.86 85.86 V0445578 05/16/18 B0008589 15.79 15.79 ------1,239.80 1,239.80
E0015139 05/31/18 Outst 0517894 Recast LLC V0446140 05/31/18 P0040136 1,350.00 1,350.00 ------1,350.00 1,350.00
E0015140 05/31/18 Outst 0502975 Windstar Lines, Inc V0445888 05/25/18 P0040101 3,300.00 3,300.00 ------3,300.00 3,300.00
0697242 05/03/18 Outst 0458668 ABM Parking Services V0444859 04/27/18 B0008564 207.00 207.00 ------207.00 207.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 23 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0697243 05/03/18 Outst 0412676 ALA Store V0444911 04/30/18 P0039907 75.80 75.80 ------75.80 75.80
0697244 05/03/18 Outst 0292309 Amazon Capital Services V0444913 04/30/18 P0039913 1,435.00 1,435.00 ------1,435.00 1,435.00
0697245 05/03/18 Outst 0289619 American Express V0445081 05/03/18 B0008674 20,473.68 20,473.68 ------20,473.68 20,473.68
0697246 05/03/18 Outst 0347444 Anderson Toyota / Lexus V0445076 05/03/18 B0008802 159.66 159.66 V0445077 05/03/18 B0008802 60.04 60.04 V0445078 05/03/18 B0008802 55.27 55.27 ------274.97 274.97
0697247 05/03/18 Outst 0485203 Nicholas W. Baffes V0445068 05/03/18 180.00 180.00 ------180.00 180.00
0697248 05/03/18 Outst 0450652 Mr. Robert Bertolasi V0444868 04/27/18 27.65 27.65 ------27.65 27.65
0697249 05/03/18 Outst 0320891 Cambridge Educational Se V0444968 05/01/18 P0039903 169.70 169.70 ------169.70 169.70
0697250 05/03/18 Outst 0415409 CCSSE V0445028 05/02/18 P0039920 8,650.00 8,650.00 ------8,650.00 8,650.00
0697251 05/03/18 Outst 0380093 Technology Management Re V0444870 04/27/18 B0008680 1,200.00 1,200.00 ------1,200.00 1,200.00
0697252 05/03/18 Outst 0516091 Mr. Damian N. Chavez V0445054 05/02/18 200.00 200.00 ------200.00 200.00
0697253 05/03/18 Outst 0498777 Chick-fil-A V0444961 05/01/18 P0039958 690.00 690.00 ------690.00 690.00
0697254 05/03/18 Outst 0384473 Comcast V0444950 04/30/18 B0008679 183.69 183.69 ------183.69 183.69
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 24 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697255 05/03/18 Outst 0289663 Technology Management Re V0444872 04/27/18 B0008833 330.70 330.70 ------330.70 330.70
0697256 05/03/18 Outst 0300702 Connie R. Croffoot V0444883 04/27/18 114.36 114.36 ------114.36 114.36
0697257 05/03/18 Outst 0198582 Judge Eugene G. Doherty V0445023 05/02/18 P0039967 252.42 252.42 ------252.42 252.42
0697258 05/03/18 Outst 0385956 ETVO V0437749 12/05/17 B0008613 1,188.00 1,188.00 ------1,188.00 1,188.00
0697259 05/03/18 Outst 0500020 Kira Fisher V0445056 05/02/18 55.00 55.00 ------55.00 55.00
0697260 05/03/18 Outst 0421257 Frontier Communications V0444901 04/27/18 B0008712 589.64 589.64 ------589.64 589.64
0697261 05/03/18 Outst 0199466 Sheree Y. Holman V0444748 04/24/18 100.00 100.00 ------100.00 100.00
0697262 05/03/18 Outst 0460217 James R. Jones, JR V0444871 04/27/18 140.00 140.00 ------140.00 140.00
0697263 05/03/18 Outst 0185469 Pauline J. Joyce V0445039 05/02/18 280.00 280.00 ------280.00 280.00
0697264 05/03/18 Outst 0472536 Logical Operations, Inc V0444620 04/20/18 B0008701 318.48 318.48 ------318.48 318.48
0697265 05/03/18 Outst 0289872 Lowe's Home Improvement V0444770 04/25/18 B0008909 249.08 249.08 V0444771 04/25/18 B0008909 110.87 110.87 V0444906 04/27/18 B0008909 109.06 109.06 V0445073 05/03/18 B0008909 89.14 89.14 ------558.15 558.15
0697266 05/03/18 Outst 0398489 Mr. Alonso Millan-Ayala V0445072 05/03/18 200.00 200.00 ------200.00 200.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 25 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697267 05/03/18 Outst 0446148 Forrest Miller V0445070 05/03/18 180.00 180.00 ------180.00 180.00
0697268 05/03/18 Outst 0289883 NICOR Gas V0444533 04/17/18 B0008847 524.78 524.78 ------524.78 524.78
0697269 05/03/18 Outst 0283410 NITAB V0444917 04/30/18 P0039922 1,105.00 1,105.00 ------1,105.00 1,105.00
0697270 05/03/18 Outst 0369266 Rock River Training Corp V0444767 04/25/18 B0008697 65.00 65.00 ------65.00 65.00
0697271 05/03/18 Outst 0276269 OSF Multi Specialty Grou V0445013 05/02/18 B0008915 15,850.49 15,850.49 ------15,850.49 15,850.49
0697272 05/03/18 Outst 0289714 R J Daniels Fuel & Tire V0444477 04/16/18 B0008908 701.19 701.19 ------701.19 701.19
0697273 05/03/18 Outst 0351387 Rock River Training Corp V0445040 05/02/18 B0008664 21,244.97 21,244.97 ------21,244.97 21,244.97
0697274 05/03/18 Outst 0294674 Rock River Water Reclama V0445038 05/02/18 B0008831 299.64 299.64 ------299.64 299.64
0697275 05/03/18 Outst 0290029 Rockford Mass Transit Di V0444472 04/16/18 B0008663 1,650.00 1,650.00 ------1,650.00 1,650.00
0697276 05/03/18 Outst 0514893 Angel M. Rogers V0445062 05/02/18 200.00 200.00 ------200.00 200.00
0697277 05/03/18 Outst 0312978 Sigma Phi Alpha V0444875 04/27/18 45.00 45.00 ------45.00 45.00
0697278 05/03/18 Outst 0498314 Mr. Jason Storlie V0445067 05/03/18 180.00 180.00 ------180.00 180.00
0697279 05/03/18 Outst 0509616 Synchrony Bank V0444271 04/10/18 B0008782 78.71 78.71 V0444272 04/10/18 B0008782 31.01 31.01
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 26 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0444273 04/10/18 B0008782 39.96 39.96 V0444274 04/10/18 B0008782 20.99 20.99 V0444597 04/18/18 B0008782 8.39 8.39 V0444602 04/19/18 B0008782 11.97 11.97 V0444603 04/19/18 B0008782 16.58 16.58 V0444604 04/19/18 B0008782 2.78 2.78 V0444682 04/23/18 B0008782 8.27 8.27 ------218.66 218.66
0697280 05/03/18 Outst 0337616 Transtar Industries Inc V0444681 04/23/18 B0008807 159.42 159.42 ------159.42 159.42
0697281 05/03/18 Outst 0360128 Uniform Den East, Inc. V0444445 04/13/18 B0008788 775.06 775.06 ------775.06 775.06
0697282 05/03/18 Outst 0516838 Taylor Wardlow V0445065 05/03/18 50.00 50.00 ------50.00 50.00
0697283 05/03/18 Outst 0340996 Clowning Around Entertai V0445083 05/03/18 P0039904 3,554.00 3,554.00 ------3,554.00 3,554.00
0697284 05/03/18 Outst 0516922 Manuel Barbosa V0445088 05/03/18 1,000.00 1,000.00 ------1,000.00 1,000.00
0697285 05/07/18 Outst 0516904 Alexis Purifoy V0445087 05/03/18 200.00 200.00 ------200.00 200.00
0697286 05/10/18 Outst 0289527 A T & T V0445092 05/03/18 B0008678 1,280.60 1,280.60 ------1,280.60 1,280.60
0697287 05/10/18 Outst 0289527 A T & T V0445093 05/03/18 B0008678 1,444.09 1,444.09 ------1,444.09 1,444.09
0697288 05/10/18 Outst 0289527 A T & T V0445282 05/09/18 B0008678 19.90 19.90 ------19.90 19.90
0697289 05/10/18 Outst 0319386 Ms. Kyla T. Aldrich V0445139 05/07/18 100.00 100.00 ------100.00 100.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 27 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697290 05/10/18 Outst 0404766 Alibris V0444864 04/27/18 B0008614 43.94 43.94 V0444865 04/27/18 B0008614 11.94- -11.94 V0445143 05/07/18 B0008614 43.94 43.94 V0445145 05/07/18 B0008614 21.94 21.94 ------97.88 97.88
0697291 05/10/18 Outst 0516916 Douglas C. Almon V0445189 05/08/18 140.00 140.00 ------140.00 140.00
0697292 05/10/18 Void 0292309 Amazon Capital Services
0697293 05/10/18 Outst 0277959 American Library Associa V0445150 05/07/18 50.00 50.00 ------50.00 50.00
0697294 05/10/18 Outst 0513827 Apex Material Handling C V0445228 05/08/18 P0039987 728.00 728.00 ------728.00 728.00
0697295 05/10/18 Outst 0353821 Apple Store V0444914 04/30/18 P0039948 7,320.00 7,320.00 ------7,320.00 7,320.00
0697296 05/10/18 Outst 0516840 Detsy Arreguin V0445341 05/09/18 50.00 50.00 ------50.00 50.00
0697297 05/10/18 Outst 0516841 Harley R. Baker V0445342 05/09/18 50.00 50.00 ------50.00 50.00
0697298 05/10/18 Outst 0156361 George F. Bane V0445232 05/08/18 77.39 77.39 ------77.39 77.39
0697299 05/10/18 Outst 0333919 The Bank of New York Mel V0445358 05/10/18 750.00 750.00 ------750.00 750.00
0697300 05/10/18 Outst 0289523 Bobcat of Rockford Inc V0445171 05/07/18 B0008742 19.32 19.32 ------19.32 19.32
0697301 05/10/18 Outst 0310976 Broadway in Chicago V0445365 05/10/18 P0040005 1,292.00 1,292.00 ------1,292.00 1,292.00
0697302 05/10/18 Outst 0294347 Brownells V0444700 04/24/18 P0039772 140.53 140.53 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 28 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------140.53 140.53
0697303 05/10/18 Outst 0085022 Mary C. Carlson V0445033 05/02/18 685.99 685.99 V0445060 05/02/18 13.08 13.08 ------699.07 699.07
0697304 05/10/18 Outst 0467627 Cherry Valley Landscape V0444707 04/24/18 B0008773 100.46 100.46 ------100.46 100.46
0697305 05/10/18 Outst 0498777 Chick-fil-A V0445230 05/08/18 P0039991 431.25 431.25 ------431.25 431.25
0697306 05/10/18 Outst 0289662 Com Ed V0445107 05/04/18 B0008824 49.39 49.39 ------49.39 49.39
0697307 05/10/18 Outst 0382290 Comcast Spotlight V0445302 05/09/18 B0008602 1,474.00 1,474.00 V0445303 05/09/18 B0008602 188.80 188.80 V0445304 05/09/18 B0008602 160.80 160.80 V0445305 05/09/18 B0008602 420.00 420.00 V0445306 05/09/18 B0008602 125.00 125.00 V0445307 05/09/18 B0008602 292.00 292.00 ------2,660.60 2,660.60
0697308 05/10/18 Outst 0382568 Mr. William J. Copeland V0445176 05/07/18 25.00 25.00 ------25.00 25.00
0697309 05/10/18 Outst 0061072 Katy Dabbs V0444966 05/01/18 9.81 9.81 ------9.81 9.81
0697310 05/10/18 Outst 0511051 Kelsie L. Diaz V0445052 05/02/18 98.10 98.10 ------98.10 98.10
0697311 05/10/18 Outst 0515954 Kayla R. Doane V0445122 05/07/18 6.65 6.65 ------6.65 6.65
0697312 05/10/18 Outst 0097171 Amy C. Easton V0445327 05/09/18 19.08 19.08 V0445328 05/09/18 19.08 19.08 ------38.16 38.16
0697313 05/10/18 Outst 0515564 Bradley Ebersole V0445363 05/10/18 140.00 140.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 29 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------140.00 140.00
0697314 05/10/18 Outst 0295935 Educational Opportunity V0445361 05/10/18 P0040012 1,950.00 1,950.00 ------1,950.00 1,950.00
0697315 05/10/18 Outst 0385956 ETVO V0445319 05/09/18 B0008613 1,188.00 1,188.00 ------1,188.00 1,188.00
0697316 05/10/18 Outst 0384421 Famous Dave's V0445275 05/08/18 P0039985 2,697.75 2,697.75 ------2,697.75 2,697.75
0697317 05/10/18 Outst 0513482 Damien M. Feierday V0445276 05/08/18 50.00 50.00 ------50.00 50.00
0697318 05/10/18 Outst 0190363 Maria D. Figiel-Krueger V0445045 05/02/18 111.59 111.59 ------111.59 111.59
0697319 05/10/18 Outst 0338757 The Fireside Inc V0445280 05/09/18 P0039976 100.00 100.00 ------100.00 100.00
0697320 05/10/18 Outst 0225716 Mary L. Fitzpatrick V0445353 05/10/18 128.00 128.00 ------128.00 128.00
0697321 05/10/18 Outst 0313745 G & K Services V0444290 04/11/18 B0008570 14.14 14.14 V0444540 04/17/18 B0008570 14.14 14.14 V0444573 04/18/18 B0008792 108.96 108.96 V0444576 04/18/18 B0008792 554.46 554.46 V0444774 04/25/18 B0008792 108.96 108.96 V0445030 05/02/18 B0008570 14.14 14.14 V0445031 05/02/18 B0008570 14.14 14.14 V0445159 05/07/18 B0008792 108.96 108.96 ------937.90 937.90
0697325 05/10/18 Outst 0511624 Cody A. Garrison V0445103 05/04/18 200.00 200.00 ------200.00 200.00
0697326 05/10/18 Outst 0517061 Gregory M. Godsil V0445343 05/09/18 180.00 180.00 ------180.00 180.00
0697327 05/10/18 Outst 0517062 Michael G. Gotsch V0445344 05/09/18 180.00 180.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 30 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------180.00 180.00
0697328 05/10/18 Outst 0515345 Myqwon A. Greer V0445104 05/04/18 55.00 55.00 ------55.00 55.00
0697329 05/10/18 Outst 0515552 Cabrina Gulley-Blade V0445105 05/04/18 200.00 200.00 ------200.00 200.00
0697330 05/10/18 Outst 0289730 Guzzardo Music V0445215 05/08/18 P0039983 39.79 39.79 ------39.79 39.79
0697331 05/10/18 Outst 0475668 Danielle F. Hardesty V0444928 04/30/18 598.25 598.25 ------598.25 598.25
0697332 05/10/18 Outst 0502557 Chad P. Herren V0445335 05/09/18 1,521.00 1,521.00 ------1,521.00 1,521.00
0697333 05/10/18 Outst 0152021 Patricia H. Holden V0445009 05/01/18 189.00 189.00 V0445041 05/02/18 81.88 81.88 V0445042 05/02/18 285.00 285.00 ------555.88 555.88
0697334 05/10/18 Outst 0297301 ICCET V0445113 05/07/18 100.00 100.00 ------100.00 100.00
0697335 05/10/18 Outst 0300387 Illinois E P A V0445174 05/07/18 B0008924 235.00 235.00 ------235.00 235.00
0697336 05/10/18 Outst 0386413 Darcey B. Ingram V0444965 05/01/18 150.63 150.63 ------150.63 150.63
0697337 05/10/18 Outst 0515923 Emmanuel Kwitonda V0445294 05/09/18 25.00 25.00 ------25.00 25.00
0697338 05/10/18 Outst 0516473 Lucha Cantina, Inc V0445360 05/10/18 P0040011 4,750.00 4,750.00 ------4,750.00 4,750.00
0697339 05/10/18 Outst 0057694 Kevin M. Lundgren V0445008 05/01/18 61.29 61.29 V0445057 05/02/18 10.46 10.46 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 31 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------71.75 71.75
0697340 05/10/18 Outst 0443220 Kevin Lupker V0445129 05/07/18 140.00 140.00 ------140.00 140.00
0697341 05/10/18 Outst 0460136 Macktown Living History V0445179 05/07/18 55.00 55.00 ------55.00 55.00
0697342 05/10/18 Outst 0378022 Paula D. Malone V0445184 05/08/18 140.00 140.00 ------140.00 140.00
0697343 05/10/18 Outst 0517018 Nicholas Marley V0445283 05/09/18 50.00 50.00 ------50.00 50.00
0697344 05/10/18 Outst 0480457 Stacey D. McDonald V0445095 05/03/18 186.00 186.00 ------186.00 186.00
0697345 05/10/18 Outst 0418580 McEachran Homestead V0445180 05/07/18 320.00 320.00 ------320.00 320.00
0697346 05/10/18 Outst 0209270 Lori L. McKinney V0445140 05/07/18 9.81 9.81 ------9.81 9.81
0697347 05/10/18 Outst 0268876 Elizabeth C. Meena V0444953 04/30/18 276.43 276.43 ------276.43 276.43
0697348 05/10/18 Outst 0300457 Midwest Mailworks Inc V0445177 05/07/18 B0008842 82.72 82.72 ------82.72 82.72
0697349 05/10/18 Outst 0454615 Cheryl D. Miller V0445266 05/08/18 25.00 25.00 V0445267 05/08/18 81.88 81.88 ------106.88 106.88
0697350 05/10/18 Outst 0268841 Rebecca M. Myers V0445269 05/08/18 81.88 81.88 V0445270 05/08/18 349.00 349.00 V0445271 05/08/18 150.00 150.00 ------580.88 580.88
0697351 05/10/18 Outst 0289883 NICOR Gas V0444834 04/26/18 B0008847 674.88 674.88 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 32 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------674.88 674.88
0697352 05/10/18 Outst 0289883 NICOR Gas V0444835 04/26/18 B0008847 255.61 255.61 ------255.61 255.61
0697353 05/10/18 Outst 0289883 NICOR Gas V0444863 04/27/18 B0008847 212.48 212.48 ------212.48 212.48
0697354 05/10/18 Outst 0289883 NICOR Gas V0444918 04/30/18 B0008847 328.77 328.77 ------328.77 328.77
0697355 05/10/18 Outst 0289883 NICOR Gas V0445097 05/04/18 B0008847 678.41 678.41 ------678.41 678.41
0697356 05/10/18 Outst 0289883 NICOR Gas V0445098 05/04/18 B0008847 487.38 487.38 ------487.38 487.38
0697357 05/10/18 Outst 0369266 Rock River Training Corp V0444962 05/01/18 P0039963 279.01 279.01 ------279.01 279.01
0697358 05/10/18 Outst 0124817 Jeffrey M. Parentice V0445313 05/09/18 125.00 125.00 ------125.00 125.00
0697359 05/10/18 Outst 0472559 Pearson VUE V0444952 04/30/18 B0008597 300.00 300.00 ------300.00 300.00
0697360 05/10/18 Outst 0516996 Joshua Perea V0445178 05/07/18 25.00 25.00 ------25.00 25.00
0697361 05/10/18 Outst 0516288 Kristy L. Pierce V0444956 05/01/18 42.50 42.50 V0445079 05/03/18 45.78 45.78 V0445080 05/03/18 23.98 23.98 ------112.26 112.26
0697362 05/10/18 Outst 0450607 Jonathan Poore V0444938 04/30/18 42.96 42.96 ------42.96 42.96
0697363 05/10/18 Outst 0479226 PPG Architectural Finish V0444854 04/26/18 B0008752 48.00 48.00 ------48.00 48.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 33 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0697364 05/10/18 Outst 0268916 Ms. Tracey L. Redding V0445348 05/10/18 400.00 400.00 ------400.00 400.00
0697365 05/10/18 Outst 0341679 Registry Interpreters De V0445322 05/09/18 180.00 180.00 ------180.00 180.00
0697366 05/10/18 Outst 0341679 Registry Interpreters De V0445323 05/09/18 180.00 180.00 ------180.00 180.00
0697367 05/10/18 Outst 0494938 Adrian Reyes V0445281 05/09/18 55.00 55.00 ------55.00 55.00
0697368 05/10/18 Outst 0396707 Karen M. Robertson V0445326 05/09/18 81.22 81.22 ------81.22 81.22
0697369 05/10/18 Outst 0300932 Rock River Ford V0445123 05/07/18 B0008806 102.50 102.50 ------102.50 102.50
0697370 05/10/18 Outst 0490369 Rockford Buzz Inc V0444954 05/01/18 B0008762 19.95 19.95 ------19.95 19.95
0697371 05/10/18 Outst 0422533 Rkfd East CherryValley R V0445352 05/10/18 110.00 110.00 ------110.00 110.00
0697372 05/10/18 Outst 0274895 Joana M. Rosas Moreno V0444957 05/01/18 18.00 18.00 ------18.00 18.00
0697373 05/10/18 Outst 0512906 Briseyda Salgado V0445349 05/10/18 25.00 25.00 ------25.00 25.00
0697374 05/10/18 Outst 0337968 David E. Schneider V0445219 05/08/18 194.75 194.75 ------194.75 194.75
0697375 05/10/18 Outst 0348264 School Health Corporatio V0444970 05/01/18 P0039915 4,446.00 4,446.00 ------4,446.00 4,446.00
0697376 05/10/18 Outst 0437594 Deanna D. Sharkey V0445198 05/08/18 2.99 2.99 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 34 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------2.99 2.99
0697377 05/10/18 Outst 0282916 Timothy L. Spielman V0445325 05/09/18 1,570.14 1,570.14 ------1,570.14 1,570.14
0697378 05/10/18 Outst 0498314 Mr. Jason Storlie V0445312 05/09/18 125.00 125.00 ------125.00 125.00
0697379 05/10/18 Outst 0325861 T Shirtz Etc V0444971 05/01/18 P0039993 125.00 125.00 ------125.00 125.00
0697380 05/10/18 Outst 0508709 D. Ellen Tarr V0444909 04/27/18 281.56 281.56 V0445223 05/08/18 57.50 57.50 ------339.06 339.06
0697381 05/10/18 Outst 0267701 Maureen C. Taylor V0445136 05/07/18 55.59 55.59 ------55.59 55.59
0697382 05/10/18 Outst 0516915 Phillip Troutman V0445188 05/08/18 140.00 140.00 ------140.00 140.00
0697383 05/10/18 Outst 0502960 Upswing International V0445141 05/07/18 P0039916 2,392.00 2,392.00 ------2,392.00 2,392.00
0697384 05/10/18 Outst 0481970 Miss Laura Velazquez V0445350 05/10/18 25.00 25.00 ------25.00 25.00
0697385 05/10/18 Outst 0445508 Tricia D. Wagner V0445229 05/08/18 140.61 140.61 V0445277 05/08/18 243.64 243.64 ------384.25 384.25
0697386 05/10/18 Outst 0259699 William R. Walters V0445131 05/07/18 164.68 164.68 ------164.68 164.68
0697387 05/10/18 Outst 0516838 Taylor Wardlow V0445292 05/09/18 200.00 200.00 ------200.00 200.00
0697388 05/10/18 Outst 0293754 Wisconsin Lift Truck Cor V0445366 05/10/18 P0040004 903.00 903.00 V0445367 05/10/18 P0040004 387.00 387.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 35 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------1,290.00 1,290.00
0697389 05/10/18 Outst 0087559 Steve Wong V0445168 05/07/18 169.98 169.98 ------169.98 169.98
0697390 05/10/18 Outst 0464264 Eric M. Woulfe V0444969 05/01/18 500.00 500.00 ------500.00 500.00
0697391 05/10/18 Outst 0494002 Mark Yang V0445351 05/10/18 25.00 25.00 ------25.00 25.00
0697392 05/10/18 Outst 0472559 Pearson VUE V0444807 04/25/18 B0008597 3,000.00 3,000.00 ------3,000.00 3,000.00
0697393 05/10/18 Outst 0497264 Joey A. D'Agostin V0445368 05/10/18 240.00 240.00 ------240.00 240.00
0697394 05/15/18 Outst 0287693 American Funds Service C V0445399 05/15/18 3,829.16 3,829.16 ------3,829.16 3,829.16
0697395 05/15/18 Outst 0287700 Horace Mann Life Insuran V0445404 05/15/18 150.00 150.00 ------150.00 150.00
0697396 05/15/18 Outst 0308253 IL Federation of Teacher V0445400 05/15/18 5,081.59 5,081.59 ------5,081.59 5,081.59
0697397 05/15/18 Outst 0309574 IL Fraternal Order V0445401 05/15/18 193.50 193.50 ------193.50 193.50
0697398 05/15/18 Outst 0287706 Mass Mutual Payment Serv V0445405 05/15/18 350.00 350.00 ------350.00 350.00
0697399 05/15/18 Outst 0287687 RVC Foundation V0445402 05/15/18 479.75 479.75 ------479.75 479.75
0697400 05/15/18 Outst 0287688 State Universities Retir V0445403 05/15/18 211.78 211.78 V0445406 05/15/18 6,199.41 6,199.41 V0445407 05/15/18 11,382.72 11,382.72 V0445408 05/15/18 80.57 80.57
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 36 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445409 05/15/18 2,853.03 2,853.03 V0445410 05/15/18 95,148.72 95,148.72 ------115,876.23 115,876.23
0697401 05/15/18 Outst 0287719 TIAA-CREF V0445411 05/15/18 3,168.33 3,168.33 ------3,168.33 3,168.33
0697402 05/15/18 Outst 0287689 United Way - Rock River V0445412 05/15/18 70.37 70.37 ------70.37 70.37
0697403 05/15/18 Outst 0287722 Newport Trust Company V0445414 05/15/18 3,745.83 3,745.83 ------3,745.83 3,745.83
0697404 05/15/18 Outst 0287723 Variable Annuity Life In V0445398 05/15/18 5,871.41 5,871.41 V0445413 05/15/18 4,486.00 4,486.00 ------10,357.41 10,357.41
0697405 05/15/18 Outst 0513182 Hampilos & Associates, L V0445488 05/15/18 255.39 255.39 ------255.39 255.39
0697406 05/15/18 Outst 0421763 INSCCU V0445483 05/15/18 416.00 416.00 ------416.00 416.00
0697407 05/15/18 Outst 0445192 LaQuinta Inns & Suites V0445520 05/15/18 P0040023 4,634.93 4,634.93 ------4,634.93 4,634.93
0697408 05/15/18 Outst 0438964 Darin Monroe V0445424 05/14/18 1,612.00 1,612.00 ------1,612.00 1,612.00
0697409 05/15/18 Outst 0290182 State Disbursement Unit V0445486 05/15/18 211.49 211.49 ------211.49 211.49
0697410 05/15/18 Outst 0404681 US Department of Educati V0445489 05/15/18 154.58 154.58 ------154.58 154.58
0697411 05/16/18 Outst 0502184 Blackhawk Bank V0445590 05/16/18 95.67 95.67 ------95.67 95.67
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 37 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697412 05/16/18 Outst 0511140 HSA Bank V0445593 05/16/18 54.17 54.17 ------54.17 54.17
0697413 05/16/18 Outst 0511149 Members Alliance Credit V0445592 05/16/18 54.17 54.17 ------54.17 54.17
0697414 05/16/18 Outst 0502062 Union Savings Bank V0445591 05/16/18 114.17 114.17 ------114.17 114.17
0697415 05/17/18 Outst 0289527 A T & T V0445615 05/17/18 B0008678 632.88 632.88 ------632.88 632.88
0697416 05/17/18 Outst 0487591 AE Tools & Computers V0445034 05/02/18 P0039964 1,600.00 1,600.00 ------1,600.00 1,600.00
0697417 05/17/18 Outst 0404766 Alibris V0445564 05/16/18 B0008614 49.90 49.90 ------49.90 49.90
0697418 05/17/18 Outst 0292309 Amazon Capital Services V0445632 05/17/18 P0039913 878.94 878.94 ------878.94 878.94
0697419 05/17/18 Outst 0313395 Autonerdz.Com V0445566 05/16/18 P0040001 1,925.00 1,925.00 ------1,925.00 1,925.00
0697420 05/17/18 Outst 0289600 BP V0444698 04/24/18 B0008768 172.96 172.96 ------172.96 172.96
0697421 05/17/18 Outst 0289674 City of Rockford V0445500 05/15/18 B0008844 143.17 143.17 V0445501 05/15/18 B0008844 41.63 41.63 V0445502 05/15/18 B0008844 313.55 313.55 V0445503 05/15/18 B0008844 121.59 121.59 V0445504 05/15/18 B0008844 316.58 316.58 V0445505 05/15/18 B0008844 58.65 58.65 V0445506 05/15/18 B0008844 167.33 167.33 V0445507 05/15/18 B0008844 273.30 273.30 V0445508 05/15/18 B0008844 182.45 182.45 V0445510 05/15/18 B0008844 331.70 331.70 V0445511 05/15/18 B0008844 221.75 221.75 V0445512 05/15/18 B0008844 97.40 97.40 V0445514 05/15/18 B0008844 203.61 203.61 V0445515 05/15/18 B0008844 151.82 151.82
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 38 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445517 05/15/18 B0008844 873.32 873.32 V0445518 05/15/18 B0008844 360.21 360.21 V0445519 05/15/18 B0008844 268.20 268.20 ------4,126.26 4,126.26
0697422 05/17/18 Outst 0289662 Com Ed V0445436 05/14/18 B0008824 180.79 180.79 ------180.79 180.79
0697423 05/17/18 Outst 0289668 Crescent Electric V0445308 05/09/18 B0008886 131.76 131.76 ------131.76 131.76
0697424 05/17/18 Outst 0512319 CustomInk LLC V0445309 05/09/18 P0039898 733.70 733.70 ------733.70 733.70
0697425 05/17/18 Outst 0515881 Michael T. Daniel V0445604 05/16/18 200.00 200.00 ------200.00 200.00
0697426 05/17/18 Outst 0198582 Judge Eugene G. Doherty V0445607 05/16/18 P0040013 152.62 152.62 ------152.62 152.62
0697427 05/17/18 Outst 0512710 DXC Technology Services V0444937 04/30/18 B0008665 972.30 972.30 ------972.30 972.30
0697428 05/17/18 Outst 0313594 Freedom Scientific V0445597 05/16/18 P0039840 2,225.00 2,225.00 ------2,225.00 2,225.00
0697429 05/17/18 Outst 0516865 Getinge USA Sales, LLC V0445468 05/15/18 P0039966 392.60 392.60 ------392.60 392.60
0697430 05/17/18 Outst 0492009 GIFR V0434598 10/10/17 B0008609 0.00 0.00 V0436890 11/08/17 B0008609 0.00 0.00 V0437815 12/06/17 B0008609 0.00 0.00 V0438806 01/08/18 B0008609 0.00 0.00 V0440274 02/07/18 B0008609 0.00 0.00 V0442619 03/06/18 B0008609 0.00 0.00 V0443906 04/06/18 B0008609 0.00 0.00 V0443907 04/06/18 B0008609 0.00 0.00 V0445190 05/08/18 B0008609 0.00 0.00 V0445191 05/08/18 B0008609 45.00 45.00 ------45.00 45.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 39 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697431 05/17/18 Outst 0277330 Golden Apple Foundation V0445611 05/16/18 P0040042 150.00 150.00 ------150.00 150.00
0697432 05/17/18 Outst 0494067 Karen Gonzalez V0445449 05/14/18 1,000.00 1,000.00 ------1,000.00 1,000.00
0697433 05/17/18 Outst 0306010 Goodwill Industries V0445455 05/14/18 B0008892 30,027.96 30,027.96 ------30,027.96 30,027.96
0697434 05/17/18 Outst 0289724 Grainger V0445463 05/15/18 B0008735 18.90 18.90 V0445464 05/15/18 B0008735 606.27 606.27 ------625.17 625.17
0697435 05/17/18 Outst 0516253 Sacksay Hongmoungkhoune V0445574 05/16/18 200.00 200.00 ------200.00 200.00
0697436 05/17/18 Outst 0517180 Eric Jackson V0445457 05/14/18 25.00 25.00 ------25.00 25.00
0697437 05/17/18 Outst 0475345 Alex W. Karbarz V0445450 05/14/18 750.00 750.00 ------750.00 750.00
0697438 05/17/18 Outst 0459582 KMBS U.S.A., Inc. V0432089 09/18/17 B0008565 0.00 0.00 V0434673 10/10/17 B0008565 0.00 0.00 V0435685 10/31/17 B0008565 0.00 0.00 V0438377 12/20/17 B0008565 0.00 0.00 V0438884 01/09/18 B0008565 0.00 0.00 V0445602 05/16/18 B0008565 18.33 18.33 V0445603 05/16/18 B0008565 20.10 20.10 ------38.43 38.43
0697439 05/17/18 Outst 0400471 Ms. Katheryn V. Lameyer V0445419 05/14/18 125.00 125.00 ------125.00 125.00
0697440 05/17/18 Outst 0209987 Heath C. Layng V0445521 05/15/18 27.50 27.50 ------27.50 27.50
0697441 05/17/18 Outst 0517018 Nicholas Marley V0445513 05/15/18 55.00 55.00 ------55.00 55.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 40 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697442 05/17/18 Outst 0283985 Menard's V0445462 05/15/18 B0008911 128.96 128.96 ------128.96 128.96
0697443 05/17/18 Outst 0428409 Carl Mook V0445618 05/17/18 P0040059 200.00 200.00 ------200.00 200.00
0697444 05/17/18 Outst 0513822 Isabella R. Morales V0445575 05/16/18 200.00 200.00 ------200.00 200.00
0697445 05/17/18 Outst 0292298 New Readers Press V0445253 05/08/18 P0039951 362.00 362.00 ------362.00 362.00
0697446 05/17/18 Outst 0517182 Long T. Nguyen V0445461 05/15/18 75.00 75.00 ------75.00 75.00
0697447 05/17/18 Outst 0289883 NICOR Gas V0445201 05/08/18 B0008847 371.85 371.85 ------371.85 371.85
0697448 05/17/18 Outst 0369266 Rock River Training Corp V0445605 05/16/18 P0040024 501.11 501.11 ------501.11 501.11
0697449 05/17/18 Outst 0276269 OSF Multi Specialty Grou V0445427 05/14/18 B0008915 16,413.15 16,413.15 ------16,413.15 16,413.15
0697450 05/17/18 Outst 0294203 Papa Johns Pizza V0445612 05/16/18 P0040041 34.07 34.07 ------34.07 34.07
0697451 05/17/18 Outst 0510527 Jessica J. Peight V0445516 05/15/18 122.96 122.96 ------122.96 122.96
0697452 05/17/18 Outst 0516188 Pink Heals Winnebago Cou V0445600 05/16/18 P0039848 360.00 360.00 V0445601 05/16/18 P0039848 320.00 320.00 ------680.00 680.00
0697453 05/17/18 Outst 0289915 Randee's Music Center V0445415 05/11/18 P0040037 2,080.00 2,080.00 ------2,080.00 2,080.00
0697454 05/17/18 Outst 0273927 Regional Office of Educa V0445329 05/09/18 B0008563 126.00 126.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 41 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445330 05/09/18 B0008563 162.00 162.00 ------288.00 288.00
0697455 05/17/18 Outst 0516628 Rockford Fence Co. V0445417 05/11/18 P0039997 1,100.00 1,100.00 ------1,100.00 1,100.00
0697456 05/17/18 Outst 0290029 Rockford Mass Transit Di V0445127 05/07/18 P0039984 500.00 500.00 ------500.00 500.00
0697457 05/17/18 Outst 0289956 Sam's Club V0444672 04/23/18 B0008850 141.69 141.69 V0445421 05/14/18 B0008850 145.14 145.14 V0445422 05/14/18 B0008850 39.36 39.36 ------326.19 326.19
0697458 05/17/18 Outst 0517016 Jason P. Sands V0445558 05/15/18 55.00 55.00 ------55.00 55.00
0697459 05/17/18 Outst 0298616 Tams Witmark Music Libra V0445509 05/15/18 P0039884 86.00 86.00 ------86.00 86.00
0697460 05/17/18 Outst 0360128 Uniform Den East, Inc. V0444974 05/01/18 B0008788 162.44 162.44 V0444985 05/01/18 B0008788 392.50 392.50 V0444997 05/01/18 B0008788 260.50 260.50 ------815.44 815.44
0697461 05/17/18 Outst 0002178 University of Oklahoma V0445621 05/17/18 P0040057 495.00 495.00 V0445624 05/17/18 P0040057 495.00 495.00 V0445625 05/17/18 P0040057 495.00 495.00 V0445626 05/17/18 P0040057 495.00 495.00 V0445627 05/17/18 P0040057 495.00 495.00 ------2,475.00 2,475.00
0697462 05/17/18 Outst 0059921 Mary Foreman V0445645 05/17/18 400.00 400.00 ------400.00 400.00
0697463 05/24/18 Outst 0292309 Amazon Capital Services V0445656 05/17/18 P0040000 68.65 68.65 ------68.65 68.65
0697464 05/24/18 Outst 0504110 Alex Avila V0445690 05/21/18 115.00 115.00 ------115.00 115.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 42 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0697465 05/24/18 Outst 0289657 Awards by Mr B V0445815 05/23/18 P0040071 57.36 57.36 ------57.36 57.36
0697466 05/24/18 Outst 0333919 The Bank of New York Mel V0445703 05/21/18 750.00 750.00 ------750.00 750.00
0697467 05/24/18 Outst 0198048 Miranda C. Best V0445629 05/17/18 81.88 81.88 ------81.88 81.88
0697468 05/24/18 Outst 0072096 Kimberli L. Cain V0445661 05/17/18 97.18 97.18 ------97.18 97.18
0697469 05/24/18 Outst 0511289 Angel Caloca V0445852 05/24/18 50.00 50.00 ------50.00 50.00
0697470 05/24/18 Outst 0380093 Technology Management Re V0445817 05/23/18 B0008680 1,200.00 1,200.00 ------1,200.00 1,200.00
0697471 05/24/18 Outst 0364336 City of Freeport V0445843 05/24/18 P0040075 90.00 90.00 ------90.00 90.00
0697472 05/24/18 Outst 0289674 City of Rockford V0445646 05/17/18 B0008844 68.45 68.45 V0445818 05/23/18 B0008844 170.35 170.35 ------238.80 238.80
0697473 05/24/18 Outst 0384473 Comcast V0445819 05/23/18 B0008679 336.23 336.23 ------336.23 336.23
0697474 05/24/18 Outst 0384473 Comcast V0445820 05/23/18 B0008679 228.18 228.18 ------228.18 228.18
0697475 05/24/18 Outst 0289663 Technology Management Re V0445821 05/23/18 B0008833 330.70 330.70 ------330.70 330.70
0697476 05/24/18 Outst 0289668 Crescent Electric V0445439 05/14/18 B0008886 757.81 757.81 V0445441 05/14/18 B0008886 42.00 42.00 ------799.81 799.81
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 43 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697477 05/24/18 Outst 0231110 Mitchell L. Dally V0444642 04/20/18 24.07 24.07 ------24.07 24.07
0697478 05/24/18 Outst 0485261 Cole A. Fischer V0445837 05/24/18 100.00 100.00 ------100.00 100.00
0697479 05/24/18 Recon 0002557 Erin M. Fisher V0445585 05/16/18 107.29 107.29 ------107.29 107.29
0697480 05/24/18 Outst 0500020 Kira Fisher V0445838 05/24/18 50.00 50.00 ------50.00 50.00
0697481 05/24/18 Recon 0426281 Biviana Flores V0445825 05/23/18 200.00 200.00 ------200.00 200.00
0697482 05/24/18 Recon 0286138 Framemakers & Gallery V0445810 05/22/18 P0040067 1,642.96 1,642.96 ------1,642.96 1,642.96
0697483 05/24/18 Outst 0338891 Holly J. Fuca V0445598 05/16/18 78.11 78.11 ------78.11 78.11
0697484 05/24/18 Outst 0248038 Theresa P. Gilbert V0445460 05/15/18 82.26 82.26 ------82.26 82.26
0697485 05/24/18 Outst 0289724 Grainger V0445465 05/15/18 B0008735 940.41 940.41 V0445467 05/15/18 B0008735 48.01 48.01 ------988.42 988.42
0697486 05/24/18 Outst 0164028 Lucas R. Greenlee V0444657 04/23/18 1,024.25 1,024.25 V0445836 05/24/18 500.00 500.00 ------1,524.25 1,524.25
0697487 05/24/18 Outst 0515940 Blake R. Higgins V0445741 05/22/18 200.00 200.00 ------200.00 200.00
0697488 05/24/18 Outst 0001471 Highland Community Colle V0445831 05/23/18 B0008568 110.00 110.00 V0445832 05/23/18 B0008568 110.00 110.00 ------220.00 220.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 44 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697489 05/24/18 Outst 0517404 Christian T. Houseman V0445828 05/23/18 55.00 55.00 ------55.00 55.00
0697490 05/24/18 Outst 0517404 Christian T. Houseman V0445829 05/23/18 50.00 50.00 ------50.00 50.00
0697491 05/24/18 Outst 0269141 IL Dept of Employment Se V0445717 05/22/18 B0008655 7,617.75 7,617.75 ------7,617.75 7,617.75
0697492 05/24/18 Outst 0386413 Darcey B. Ingram V0445689 05/21/18 5.50 5.50 ------5.50 5.50
0697493 05/24/18 Outst 0065966 Audra A. Jarvis V0445446 05/14/18 29.00 29.00 V0445447 05/14/18 81.88 81.88 ------110.88 110.88
0697494 05/24/18 Outst 0498676 Kaitlyn M. Johnson V0445835 05/24/18 100.00 100.00 ------100.00 100.00
0697495 05/24/18 Outst 0459582 KMBS U.S.A., Inc. V0445663 05/17/18 B0008565 29.74 29.74 ------29.74 29.74
0697496 05/24/18 Outst 0192778 Mr. Russell W. Knodle V0445671 05/17/18 522.18 522.18 ------522.18 522.18
0697497 05/24/18 Outst 0286381 Chuck B. Konkol, Jr V0445055 05/02/18 1,188.46 1,188.46 ------1,188.46 1,188.46
0697498 05/24/18 Outst 0308421 Lamar Companies V0445372 05/11/18 B0008603 2,700.00 2,700.00 ------2,700.00 2,700.00
0697499 05/24/18 Outst 0211042 Vicki R. Lay V0445847 05/24/18 45.78 45.78 ------45.78 45.78
0697500 05/24/18 Outst 0472743 Maureen A. Lowry-Fritz V0445454 05/14/18 28.26 28.26 ------28.26 28.26
0697501 05/24/18 Outst 0394589 Mr. Tremayne Meadows V0445675 05/18/18 106.63 106.63 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 45 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------106.63 106.63
0697502 05/24/18 Recon 0513624 Erika M. Medley V0445581 05/16/18 81.10 81.10 ------81.10 81.10
0697503 05/24/18 Outst 0283985 Menard's V0445839 05/24/18 B0008911 114.00 114.00 V0445840 05/24/18 B0008911 571.24 571.24 ------685.24 685.24
0697504 05/24/18 Outst 0473737 Fernanda G. Mendoza V0445672 05/17/18 115.21 115.21 ------115.21 115.21
0697505 05/24/18 Recon 0454615 Cheryl D. Miller V0445443 05/14/18 30.00 30.00 V0445459 05/15/18 50.00 50.00 ------80.00 80.00
0697506 05/24/18 Recon 0380346 MOTOROLA SOLUTIONS - STA V0445729 05/22/18 B0008834 582.00 582.00 ------582.00 582.00
0697507 05/24/18 Outst 0293017 NACADA V0445814 05/23/18 175.00 175.00 ------175.00 175.00
0697508 05/24/18 Recon 0503586 National Header Die V0445833 05/23/18 B0008620 4,704.00 4,704.00 ------4,704.00 4,704.00
0697509 05/24/18 Outst 0296930 New York Times V0445722 05/22/18 546.00 546.00 ------546.00 546.00
0697510 05/24/18 Recon 0289883 NICOR Gas V0445099 05/04/18 B0008847 517.61 517.61 ------517.61 517.61
0697511 05/24/18 Recon 0289883 NICOR Gas V0445100 05/04/18 B0008847 2,021.39 2,021.39 ------2,021.39 2,021.39
0697512 05/24/18 Outst 0002626 Cassi Paslick V0445448 05/14/18 1,000.00 1,000.00 ------1,000.00 1,000.00
0697513 05/24/18 Recon 0517402 Jesus N. Peinado V0445830 05/23/18 50.00 50.00 ------50.00 50.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 46 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0697514 05/24/18 Outst 0516288 Kristy L. Pierce V0445394 05/11/18 47.96 47.96 ------47.96 47.96
0697515 05/24/18 Outst 0424193 PitneyBowesGlobalFinanci V0445284 05/09/18 B0008644 2,330.70 2,330.70 ------2,330.70 2,330.70
0697516 05/24/18 Outst 0450607 Jonathan Poore V0445456 05/14/18 70.00 70.00 ------70.00 70.00
0697517 05/24/18 Outst 0500446 Mr. Edward E. Primes, II V0445742 05/22/18 50.00 50.00 ------50.00 50.00
0697518 05/24/18 Recon 0211431 Shannon L. Satti V0445658 05/17/18 21.00 21.00 V0445659 05/17/18 81.88 81.88 ------102.88 102.88
0697519 05/24/18 Recon 0471718 Devin A. Saunders V0445715 05/22/18 421.91 421.91 ------421.91 421.91
0697520 05/24/18 Recon 0337968 David E. Schneider V0445385 05/11/18 57.78 57.78 V0445386 05/11/18 89.38 89.38 V0445387 05/11/18 65.95 65.95 V0445388 05/11/18 64.31 64.31 V0445389 05/11/18 30.52 30.52 V0445390 05/11/18 154.78 154.78 ------462.72 462.72
0697521 05/24/18 Recon 0422602 Sculptural Arts Coating, V0445337 05/09/18 P0039969 2,083.52 2,083.52 ------2,083.52 2,083.52
0697522 05/24/18 Outst 0274962 Secretary of State V0445805 05/22/18 10.00 10.00 ------10.00 10.00
0697523 05/24/18 Outst 0437594 Deanna D. Sharkey V0445382 05/11/18 10.59 10.59 V0445812 05/22/18 44.69 44.69 V0445813 05/22/18 7.92 7.92 ------63.20 63.20
0697524 05/24/18 Recon 0332224 Mary K. Sieracki V0445834 05/23/18 569.97 569.97 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 47 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------569.97 569.97
0697525 05/24/18 Outst 0517019 Joshua A. Smith V0445854 05/24/18 50.00 50.00 ------50.00 50.00
0697526 05/24/18 Recon 0509468 Adrian Solis, Jr. V0445552 05/15/18 53.41 53.41 ------53.41 53.41
0697527 05/24/18 Recon 0271696 South Beloit High School V0445652 05/17/18 100.00 100.00 ------100.00 100.00
0697528 05/24/18 Recon 0296255 Southwestern Illinois Co V0445674 05/18/18 P0039965 61.21 61.21 ------61.21 61.21
0697529 05/24/18 Outst 0074613 Mr. Thai W. Stenzel V0445845 05/24/18 100.00 100.00 ------100.00 100.00
0697530 05/24/18 Recon 0517403 Zachary A. Stieg V0445851 05/24/18 50.00 50.00 ------50.00 50.00
0697531 05/24/18 Outst 0513109 Timothy Communications I V0445651 05/17/18 200.00 200.00 ------200.00 200.00
0697532 05/24/18 Recon 0309254 Trane Company V0445555 05/22/18 P0039895 6,000.00 6,000.00 ------6,000.00 6,000.00
0697533 05/24/18 Outst 0360128 Uniform Den East, Inc. V0445206 05/08/18 B0008788 8.50 8.50 V0445208 05/08/18 B0008788 438.95 438.95 V0445209 05/08/18 B0008788 251.49 251.49 V0445210 05/08/18 B0008788 50.91 50.91 V0445396 05/11/18 B0008788 173.86 173.86 ------923.71 923.71
0697534 05/24/18 Recon 0445508 Tricia D. Wagner V0445397 05/11/18 74.55 74.55 V0445677 05/18/18 66.34 66.34 ------140.89 140.89
0697535 05/24/18 Recon 0502656 Laura Wesley V0445853 05/24/18 200.00 200.00 ------200.00 200.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 48 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697536 05/24/18 Recon 0281322 Winnebago County Health V0445848 05/24/18 P0040072 285.00 285.00 V0445849 05/24/18 P0040072 285.00 285.00 V0445850 05/24/18 P0040072 285.00 285.00 ------855.00 855.00
0697537 05/24/18 Recon 0516915 Phillip Troutman V0445869 05/24/18 475.00 475.00 ------475.00 475.00
0697538 05/24/18 Outst 0517104 Craig Walker V0445872 05/24/18 380.00 380.00 ------380.00 380.00
0697539 05/31/18 Outst 0289527 A T & T V0445880 05/25/18 B0008678 132.20 132.20 ------132.20 132.20
0697540 05/31/18 Outst 0458668 ABM Parking Services V0446029 05/30/18 B0008564 207.00 207.00 ------207.00 207.00
0697541 05/31/18 Outst 0514685 Corey Adami V0446071 05/30/18 200.00 200.00 ------200.00 200.00
0697542 05/31/18 Outst 0292309 Amazon Capital Services V0445886 05/25/18 P0040056 1,115.80 1,115.80 V0445892 05/25/18 P0040070 340.85 340.85 V0445893 05/25/18 P0040028 715.35 715.35 ------2,172.00 2,172.00
0697543 05/31/18 Outst 0292309 Amazon Capital Services V0445883 05/25/18 B0008633 832.79 832.79 V0445884 05/25/18 B0008633 19.99- -19.99 ------812.80 812.80
0697544 05/31/18 Outst 0347552 Avis Rent a Car System I V0445896 05/25/18 P0040092 523.56 523.56 ------523.56 523.56
0697545 05/31/18 Outst 0289657 Awards by Mr B V0445873 05/24/18 P0040084 22.50 22.50 ------22.50 22.50
0697546 05/31/18 Outst 0402380 Barcol Door Co V0445905 05/25/18 P0040062 109.00 109.00 ------109.00 109.00
0697547 05/31/18 Outst 0493032 Claudia P. Barragan Vill V0446084 05/30/18 166.00 166.00 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 49 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------166.00 166.00
0697548 05/31/18 Outst 0129331 Brandy Boxwood V0446096 05/30/18 166.00 166.00 ------166.00 166.00
0697549 05/31/18 Outst 0385629 Ms. Katie M. Brunke V0446090 05/30/18 166.00 166.00 ------166.00 166.00
0697550 05/31/18 Outst 0435641 Camp Winnebago YMCA V0445951 05/29/18 P0039858 210.00 210.00 ------210.00 210.00
0697551 05/31/18 Outst 0431494 CNAM V0445944 05/29/18 P0039312 270.00 270.00 ------270.00 270.00
0697552 05/31/18 Outst 0478989 Mackenzie R. Collins V0446091 05/30/18 166.00 166.00 ------166.00 166.00
0697553 05/31/18 Outst 0306139 Custom Apparel & Promoti V0445855 05/24/18 P0040088 20.00 20.00 ------20.00 20.00
0697554 05/31/18 Outst 0468571 Davig's Custom Cleaners V0445857 05/24/18 P0040082 163.00 163.00 ------163.00 163.00
0697555 05/31/18 Outst 0495551 Tianna M. Deligio V0446120 05/31/18 166.00 166.00 ------166.00 166.00
0697556 05/31/18 Outst 0315665 Dept of Veterans Affairs V0445874 05/24/18 P0040087 138.00 138.00 ------138.00 138.00
0697557 05/31/18 Outst 0517983 DMG MORI INC V0446126 05/31/18 P0040104 30,000.00 30,000.00 ------30,000.00 30,000.00
0697558 05/31/18 Void 0177285 Stella M. Dobbins
0697559 05/31/18 Outst 0488025 Drake J. Eads V0446073 05/30/18 50.00 50.00 ------50.00 50.00
0697560 05/31/18 Outst 0466932 Danielle P. Engel V0446093 05/30/18 166.00 166.00 ------166.00 166.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 50 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------
0697561 05/31/18 Outst 0425147 Ms. Alexis A. Fink V0445927 05/29/18 100.00 100.00 ------100.00 100.00
0697562 05/31/18 Outst 0338757 The Fireside Inc V0446074 05/30/18 P0039976 5,071.25 5,071.25 ------5,071.25 5,071.25
0697563 05/31/18 Outst 0496999 Brittany S. Herrera V0446088 05/30/18 166.00 166.00 ------166.00 166.00
0697564 05/31/18 Outst 0508281 IMEG CORP V0445864 05/24/18 B0008937 4,800.00 4,800.00 ------4,800.00 4,800.00
0697565 05/31/18 Outst 0517427 Anthony D. Jett, SR V0445924 05/29/18 449.95 449.95 ------449.95 449.95
0697566 05/31/18 Outst 0517977 Robert D. Lewis V0446076 05/30/18 75.00 75.00 ------75.00 75.00
0697567 05/31/18 Outst 0405794 Massage Magazine V0445875 05/24/18 14.95 14.95 ------14.95 14.95
0697568 05/31/18 Outst 0460586 Josie M. Mendez V0446089 05/30/18 166.00 166.00 ------166.00 166.00
0697569 05/31/18 Outst 0300457 Midwest Mailworks Inc V0445614 05/16/18 B0008598 230.00 230.00 ------230.00 230.00
0697570 05/31/18 Outst 0294203 Papa Johns Pizza V0445865 05/24/18 P0040093 92.99 92.99 ------92.99 92.99
0697571 05/31/18 Outst 0289915 Randee's Music Center V0446080 05/30/18 B0008585 80.00 80.00 ------80.00 80.00
0697572 05/31/18 Outst 0517496 Mr. Antonio Rice V0445877 05/24/18 50.00 50.00 ------50.00 50.00
0697573 05/31/18 Outst 0294674 Rock River Water Reclama V0445692 05/21/18 B0008831 170.76 170.76
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 51 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------V0445693 05/21/18 B0008831 295.82 295.82 V0445694 05/21/18 B0008831 288.95 288.95 V0445695 05/21/18 B0008831 88.93 88.93 V0445696 05/21/18 B0008831 91.98 91.98 V0445698 05/21/18 B0008831 8.35 8.35 V0445699 05/21/18 B0008831 42.42 42.42 V0445700 05/21/18 B0008831 34.78 34.78 V0445702 05/21/18 B0008831 428.52 428.52 V0445710 05/22/18 B0008831 260.48 260.48 V0445711 05/22/18 B0008831 492.80 492.80 V0445712 05/22/18 B0008831 17.24 17.24 V0445713 05/22/18 B0008831 363.93 363.93 V0445714 05/22/18 B0008831 302.92 302.92 ------2,887.88 2,887.88
0697574 05/31/18 Outst 0290029 Rockford Mass Transit Di V0445684 05/18/18 P0039777 800.00 800.00 ------800.00 800.00
0697575 05/31/18 Outst 0281901 Rockford Memorial Hospit V0445650 05/17/18 P0040076 3,363.75 3,363.75 ------3,363.75 3,363.75
0697576 05/31/18 Outst 0423674 Ms. Luz Y. Rodriguez Man V0446083 05/30/18 166.00 166.00 ------166.00 166.00
0697577 05/31/18 Outst 0493094 Darien Ryan V0446085 05/30/18 166.00 166.00 ------166.00 166.00
0697578 05/31/18 Outst 0482984 Katelyn A. Schmied V0446095 05/30/18 166.00 166.00 ------166.00 166.00
0697579 05/31/18 Void 0296822 Science News
0697580 05/31/18 Outst 0496326 Kaitlyn N. Seldal V0446097 05/30/18 166.00 166.00 ------166.00 166.00
0697581 05/31/18 Outst 0492338 Cristina J. Sottile V0446098 05/30/18 166.00 166.00 ------166.00 166.00
0697582 05/31/18 Outst 0509616 Synchrony Bank V0445090 05/03/18 B0008782 94.68 94.68 V0445225 05/08/18 B0008782 86.76 86.76 V0445418 05/11/18 B0008782 335.98 335.98 V0445900 05/25/18 B0008782 83.97 83.97 ------
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 52 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------601.39 601.39
0697583 05/31/18 Outst 0360128 Uniform Den East, Inc. V0445444 05/14/18 B0008788 198.33 198.33 V0445445 05/14/18 B0008788 95.74 95.74 ------294.07 294.07
0697584 05/31/18 Outst 0286444 Verizon Wireless V0445746 05/22/18 B0008677 896.34 896.34 ------896.34 896.34
0697585 05/31/18 Outst 0470044 Versatile Communications V0445910 05/25/18 P0039978 2,515.00 2,515.00 ------2,515.00 2,515.00
0697586 05/31/18 Outst 0293579 Walmart Vision Center V0446110 05/31/18 205.00 205.00 ------205.00 205.00
0697587 05/31/18 Outst 0449734 Shannon J. Whelpley V0446111 05/31/18 166.00 166.00 ------166.00 166.00
0697588 05/31/18 Outst 0307083 WREX Television, LLC V0445906 05/25/18 B0008606 410.00 410.00 ------410.00 410.00
0697589 05/31/18 Outst 0296516 Steve Zahn V0446026 05/30/18 B0008669 800.00 800.00 ------800.00 800.00
0697590 05/31/18 Outst 0513314 Zolnier Graduate Supply V0445683 05/18/18 B0008893 11,267.00 11,267.00 ------11,267.00 11,267.00
0697591 05/31/18 Outst 0287693 American Funds Service C V0445997 05/31/18 2,395.83 2,395.83 ------2,395.83 2,395.83
0697592 05/31/18 Outst 0287700 Horace Mann Life Insuran V0446004 05/31/18 150.00 150.00 ------150.00 150.00
0697593 05/31/18 Outst 0309574 IL Fraternal Order V0445998 05/31/18 193.50 193.50 ------193.50 193.50
0697594 05/31/18 Outst 0287706 Mass Mutual Payment Serv V0446005 05/31/18 350.00 350.00 ------350.00 350.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 53 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697595 05/31/18 Outst 0287687 RVC Foundation V0445999 05/31/18 497.75 497.75 ------497.75 497.75
0697596 05/31/18 Outst 0287688 State Universities Retir V0446003 05/31/18 211.78 211.78 V0446006 05/31/18 6,629.55 6,629.55 V0446007 05/31/18 10,053.20 10,053.20 V0446008 05/31/18 80.61 80.61 V0446009 05/31/18 5.72 5.72 V0446010 05/31/18 2,839.25 2,839.25 V0446011 05/31/18 85,548.29 85,548.29 ------105,368.40 105,368.40
0697597 05/31/18 Outst 0287719 TIAA-CREF V0446012 05/31/18 1,868.33 1,868.33 ------1,868.33 1,868.33
0697598 05/31/18 Outst 0287689 United Way - Rock River V0446013 05/31/18 70.37 70.37 ------70.37 70.37
0697599 05/31/18 Outst 0287722 Newport Trust Company V0446015 05/31/18 3,645.83 3,645.83 ------3,645.83 3,645.83
0697600 05/31/18 Outst 0287723 Variable Annuity Life In V0445996 05/31/18 5,751.41 5,751.41 V0446014 05/31/18 4,486.00 4,486.00 ------10,237.41 10,237.41
0697601 05/31/18 Outst 0513182 Hampilos & Associates, L V0446133 05/31/18 255.39 255.39 ------255.39 255.39
0697602 05/31/18 Outst 0421763 INSCCU V0446131 05/31/18 416.00 416.00 ------416.00 416.00
0697603 05/31/18 Outst 0289886 Music Theatre Internatio V0446135 05/31/18 P0040129 17,330.00 17,330.00 ------17,330.00 17,330.00
0697604 05/31/18 Outst 0300010 NCMPR V0446130 05/31/18 P0040133 500.00 500.00 ------500.00 500.00
0697605 05/31/18 Outst 0517347 PARW/CC V0446127 05/31/18 P0040100 1,345.00 1,345.00 ------1,345.00 1,345.00
June 01 2018 ACCOUNTS PAYABLE CHECK REGISTER Page 54 08:55 Period 05/01/2018 - 05/31/2018
Bank Code: IP IL Bank & Trust Accts Payable GL Account No: 01-00000-11293
Check Check Check Vendor Voucher Voucher PO/BPO Voucher Cash Disc Check Number Date Status ID Payee Name ID Date Number Amount Amount Amount ------0697606 05/31/18 Outst 0440746 Pathfinder Wealth Manage V0446129 05/31/18 P0040096 285.00 285.00 ------285.00 285.00
0697607 05/31/18 Outst 0293300 Pitney Bowes, Inc. V0446128 05/31/18 P0040121 1,855.44 1,855.44 ------1,855.44 1,855.44
0697608 05/31/18 Outst 0290182 State Disbursement Unit V0446132 05/31/18 211.49 211.49 ------211.49 211.49
0697609 05/31/18 Outst 0343615 Stockholm Inn V0446138 05/31/18 P0040108 2,500.00 2,500.00 ------2,500.00 2,500.00
0697610 05/31/18 Outst 0404681 US Department of Educati V0446134 05/31/18 154.58 154.58 ------154.58 154.58
======1,325,198.88 1,325,198.88
June 01 2018 CHECK REGISTER SUMMARY REPORT Page 55 08:55 Period 05/01/2018 - 05/31/2018
Bank Code Account Number Description Debit Credit ------
IP IL Bank & Trust Acct 01-00000-23100 Other : Accounts Payable 1,057,119.29 0.00 01-00000-23500 Other : Accounts Payable/Datat 268,079.59 0.00
01-00000-11293 Other : IB&T Accounts Payable 0.00 1,325,198.88 ------1,325,198.88 1,325,198.88
ROCK VALLEY COLLEGE Board Report #7528A June 26, 2018
Purchase Report #729-A – FY18 Addendums No changes since the 6/11/18 Committee of the Whole
Recommendation: Board approval for items marked with asterisk
A. Addendum to Purchase Order B8759 Maintenance – (Operations & Maintenance Fund – Boiler House, Repair Materials and Supplies)
Johnstone Supply, Rockford, IL 6,000.00*(1)
Original Amount 6,000.00 Current Adjustment 6,000.00 Total Expenditure 12,000.00
(1) The additional amount is to cover repairs to the furnace in Building F and the large walk-in cooler in the Student Center.
B. Addendum to Purchase Order B8830 Maintenance – (Operations & Maintenance Fund – Boiler House, Maintenance Supplies)
Lakeland Chemical, Menomonee Falls, WI 5,359.85*(2)
Original Amount 13,000.00 Current Adjustment 5,359.85 Total Expenditure 18,359.85
(2) The additional amount is to cover additional invoicing for the remainder of the fiscal year. The increase is due to additional chemical needs for building systems added by the Health Sciences Center and Classroom Building I.
C. Addendum to Purchase Order B8931 Athletics – (Auxiliary Enterprises/Trust & Agency Funds – Booster Club/Athletic Teams (Various), Athletic Equipment)
BSN Sports, Dallas, TX 23,576.65*(3)
Original Amount 43,000.00 Previous Adjustment 17,766.48 Current Adjustment 23,576.65 Total Expenditure 84,343.13
(3) The additional amount is to cover additional invoicing for the fiscal year, for spring sports teams and the golf outing. Additional funds provided through the Booster Club and by fundraising from the athletes.
ROCK VALLEY COLLEGE Board Report #7528A June 26, 2018
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-B/1
Purchase Report #729-B – FY18 Purchases
Recommendation: Board approval for items marked with asterisk
A. Unclaimed Property – (Education Fund – A/R Unclaimed Property, Other)
Illinois State Treasurer, Springfield, IL 43,643.42*(1)
(1) Reimbursement to the State of Illinois for unclaimed property. This is for previous fiscal year payments that were not cashed by the recipient. This will include both vendor payments and student refunds - any uncashed checks that meet the statutory requirements for remittance to the state as unclaimed property.
This does not impact the FYI8 budget as all expenses were incurred and recorded in previous fiscal years. The original payment is voided and now issued to the state.
B. Instruction for EMT Classes - (Education Fund - Fire Science, Contract Instructors)
Rockford Memorial Hospital, Rockford, IL 12,782.25*(2)
(2) This expense is for instruction of FRE-223-EOIO. This fee includes consumable class materials and supplies. This program generates revenue beyond the above expense amount.
FY18 Budgeted Expense
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-B/1
Purchase Report #729-B – FY18 Purchases
Recommendation: Board approval for items marked with asterisk
A. Unclaimed Property – (Education Fund – A/R Unclaimed Property, Other)
Illinois State Treasurer, Springfield, IL 43,643.42*(1)
(1) Reimbursement to the State of Illinois for unclaimed property. This is for previous fiscal year payments that were not cashed by the recipient. This will include both vendor payments and student refunds - any uncashed checks that meet the statutory requirements for remittance to the state as unclaimed property.
This does not impact the FYI8 budget as all expenses were incurred and recorded in previous fiscal years. The original payment is voided and now issued to the state.
B. Instruction for EMT Classes - (Education Fund - Fire Science, Contract Instructors)
Rockford Memorial Hospital, Rockford, IL 12,782.25*(2)
(2) This expense is for instruction of FRE-223-EOIO. This fee includes consumable class materials and supplies. This program generates revenue beyond the above expense amount.
FY18 Budgeted Expense
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018
Purchase Report #729-C – FY19 Site Rental
Recommendation: Board approval for items marked with asterisk
A. Blanket PO for Rental of Office and Classroom Space at 303 N Main Street – (Restricted Purposes Fund – IETC Rental Fund, Rental-Facilities)
The Workforce Connection, Rockford, IL 271,306.44*(1)
(1) Annual rent and common area maintenance, insurance and taxes (CAMIT) for the Dislocated Worker Program and Refugee Program at 303 North Main Street from July 2018 through June 2019.
The term for this lease expires in 2020.
FY19 Budgeted Expense.
B. Blanket PO for Rental of the RVC Downtown Site – (Education Fund – Learning Opportunity Center/ Transitional Opportunity & Education/Adult Ed Center Office, Rental-Facilities)
Rockford Register Star, Rockford, IL 139,992.00*(2)
(2) Rental amount for the period of July 2018 through June 2019 term. This is the Rock Valley College Downtown location for Adult Ed and the media design programs.
The initial term for this lease expires August 2025. The agreement allows for extension of the term by five years.
FY19 Budgeted Expense.
C. Blanket PO for Rental of the Aviation Career Education Center – (Education Fund – Aviation Maint Tech, Rental-Facilities)
Greater Rockford Airport Authority, Rockford, IL 11,308.32*(3)
(3) Land lease amount for the period of July 2018 through June 2019 for the Cessna Drive location for the Aviation Maintenance program.
The initial term for this lease expires in February 2034.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-C/2
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018
Purchase Report #729-C – FY19 Site Rental
Recommendation: Board approval for items marked with asterisk
A. Blanket PO for Rental of Office and Classroom Space at 303 N Main Street – (Restricted Purposes Fund – IETC Rental Fund, Rental-Facilities)
The Workforce Connection, Rockford, IL 271,306.44*(1)
(1) Annual rent and common area maintenance, insurance and taxes (CAMIT) for the Dislocated Worker Program and Refugee Program at 303 North Main Street from July 2018 through June 2019.
The term for this lease expires in 2020.
FY19 Budgeted Expense.
B. Blanket PO for Rental of the RVC Downtown Site – (Education Fund – Learning Opportunity Center/ Transitional Opportunity & Education/Adult Ed Center Office, Rental-Facilities)
Rockford Register Star, Rockford, IL 139,992.00*(2)
(2) Rental amount for the period of July 2018 through June 2019 term. This is the Rock Valley College Downtown location for Adult Ed and the media design programs.
The initial term for this lease expires August 2025. The agreement allows for extension of the term by five years.
FY19 Budgeted Expense.
C. Blanket PO for Rental of the Aviation Career Education Center – (Education Fund – Aviation Maint Tech, Rental-Facilities)
Greater Rockford Airport Authority, Rockford, IL 11,308.32*(3)
(3) Land lease amount for the period of July 2018 through June 2019 for the Cessna Drive location for the Aviation Maintenance program.
The initial term for this lease expires in February 2034.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-C/2
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018
Purchase Report #729-D – FY19 Licensing/Software Renewals No changes since the 6/11/18 Committee of the Whole
Recommendation: Board approval for items marked with asterisk
A. Org Sync Software (Trust & Agency Fund – Org Sync, Other Contractual Services)
Campus Labs, Leawood, KS $12,500.00*(1)
(1) Software to organize and track student group activities. The software also provides a social media component. The above cost covers licensing for FY19. This expense is paid from student activity fees.
FY19 Budgeted Expense.
B. Maintenance for Document Imaging (Education Fund, IT-Administration, Maintenance Services IT Equipment)
Hyland LLC, Lenexa, KS 30,000.00*(2)
(2) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for the Image Now document imaging system.
FY19 Budgeted Expense.
C. SonicWALL Maintenance Fees – (Education Fund – IT Administration, Maintenance Services IT Equipment)
ITSavvy LLC, Addison, IL, 18,000.00*(3)
(3) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for two network security appliances. These firewall devices guard against spyware and network intrusion.
FY19 Budgeted Expense. ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-D/2
D. Learning Management System (Education Fund, Academy for Teaching & Learning Excellence, Maintenance Services Software Support)
Instructure Inc., Sandy, UT 118,965.00*(4)
(4) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for Canvas Cloud Subscription Services. Canvas is the Learning Management Systems (LMS) used to provide online courses and instructional support.
FY19 Budgeted Expense.
E. Ellucian Maintenance Fees – (Education Fund – IT Administration, Maintenance Services Software Support)
Ellucian, Fairfax, VA 542,089.00*(5)
(5) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for Ellucian Colleague, which is the core Enterprise Resource Planning (ERP) system for the College. Colleague integrates information from Human Resources, Payroll, student and financial information, recruitment, advising, and enables the College to carry out day-to-day operations.
This will be the first year of a 7-year renewal that will save the College a total of $414,583 over the life of the agreement.
FY19 Budgeted Expense.
F. Colleague Maintenance (Education Fund, IT-Administration, Maintenance Services Software Support)
Logicalis, Lisle, IL 13,563.00*(6)
(6) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for Annual maintenance of the Colleague servers.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-D/3
G. SAN Licensing/Maintenance (Education Fund, IT-Administration, Maintenance Services Software Support)
Dell, Vernon Hills, IL 12,000.00*(7)
(7) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, for Annual maintenance of the Storage Area Network (SAN) appliances.
FY19 Budgeted Expense.
H. Barracuda Server Maintenance (Education Fund – IT-Academic, Other Contractual Services)
CDW-G, Chicago, IL $12,838.90*(8)
(8) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, of the Barracuda Servers.
FY19 Budgeted Expense.
I. Microsoft Campus Agreement (Education Fund, IT-Academic, Other Contractual Services)
CDW-G, Chicago, IL $57,850.00*(9)
(9) Payment for FY19 annual licensing, July 1, 2018 – June 30, 2019, of Microsoft software. Applications include Office 365, Exchange, SQL Server, and Visio-Pro. The enterprise licensing allows for installation on all necessary staff computers, with Office being installed on all College computers.
FY19 Budgeted Expense.
J. Blade Server Maintenance (Education Fund – IT-Academic, Other Contractual Services)
CDW-G, Chicago, IL $10,764.00*(8)
(8) Payment for FY19 annual maintenance, July 1, 2018 – June 30, 2019, of the Blade Servers.
FY19 Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 Purchase Report #729-D/4
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7528E June 26, 2018
Purchase Report #729-E – FY19 Purchases No changes since the 6/11/18 Committee of the Whole
Recommendation: Board approval for items marked with asterisk
A. Fee for Instruction - (Restricted Purposes Fund – IDOT Careers Training, Contract Instructors)
Plumbers & Pipe Fitters UA Local #23, Rockford, IL 23,500.00*(1)
(1) This expense is for instruction of Intro to Plumbing and Pipefitting, BCT-088-IDT for both the fall and spring semesters. Costs include two instructors, which will be covering one section of 40 hours for twelve students, along with printed training material, and consumable materials and supplies.
This is a grant-funded job training program and the expenditure will be fully reimbursed from the ICCB and IDOT, including a 10% indirect cost expense.
FY19 Budgeted Expense.
B. Multi-Function Copiers - (Education Fund – Gen Institutional-Copiers/Printing, Rental- Equipment)
Marco, Rockford, IL 101,847.15*(2) Des Plaines Office Equipment, Elk Grove Village, IL 101,952.00 RK Dixon, Rockford, IL 103,292.76 Rhyme, Rockford, IL 109,666.20 Canon, Schaumburg, IL 120,676.56 Konica Minolta, Rolling Meadows, IL 121,516.08
(2) This expense is for the lease of a fleet of multi-function copiers that will terminate June 30, 2023. This lease will include all toner, staples, and service on 46 devices serving the main campus and major satellite campuses. During the first year of the lease, the awarded vendor will work with the College to develop a managed-print program to reduce the overall cost of operation of desktop printers.
The criteria evaluated for this Request for Proposal (RFP) included; equipment specifications, cost structure, software which will be utilized for charge back information, service plan, response time, ability to support managed print services, and the completeness of the responses to the requirements of the RFP
ROCK VALLEY COLLEGE Board Report #7528E June 26, 2018
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018
Purchase Report #729-F – FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
BLANKET POs FOR 2018-2019
Vendor & Description Blanket PO Amount
Health Care Service Corporation, Chicago, IL 6,400,000.00 Premiums for PPO insurance. Premiums for stop loss insurance. Premiums for dental insurance.
Constellation New Energy Gas/Electric, Chicago, IL 1,045,000.00 Gas and electric service.
EBM/Morgan Building Maintenance, Elk Grove Village, IL 760,000.00 Custodial services. One-year extension to contract.
ICC Risk Management Consortium, Northbrook, IL 643,779.00 Premiums for property and casualty, worker’s compensation, malpractice, and athletic insurance.
Metlife, Philadelphia, PA 570,000.00 Premiums for supplemental life insurance, group life insurance, and long term disability insurance.
American Express, Chicago, IL 480,000.00 P-Card program
Robbins, Schwartz, Nicholas, Lifton, Taylor, Chicago, IL 360,000.00 Legal services, as needed.
OSF Healthcare, Peoria, IL 200,000.00 On-site wellness clinic management fees, consumables, and monthly lab fees.
Bodycraft Wellness & Massage, Rockford, IL 175,000.00 Instruction of personal wellness continuing education classes.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/2
Vendor & Description Blanket PO Amount
Condensed Curriculum Int’l, Fairfield NJ 132,000.00 Instruction of health care continuing education classes.
Rockford Register Star, Rockford, IL 125,000.00 Media advertising to support enrollment and College initiatives. Legal advertisement for bids and job postings for HR.
EBSCO Subscription Services, Birmingham, AL 104,000.00 Magazines and journals.
National Safety Council, Itasca, IL 90,000.00 Course materials for Traffic Safety classes during FY19.
Rihm NationaLease, Red Wing, MN 90,000.00 Three tractors and trailers.
Sikich, Naperville, IL 90,000.00 Annual audit services. First year of three-year contract.
Mid-City Office Products, Rockford, IL 80,000.00 Office supplies.
City of Rockford., Rockford, IL 80,000.00 Water service for the main campus and satellite campuses.
IL Dept of Employment Security, Rockford, IL 75,000.00 Unemployment insurance premiums.
Harder Corporation, Rockford, IL 72,000.00 Paper supplies – restroom. First year of two-year extension on contract.
WREX, Rockford, IL 64,300.00 Media advertising to support enrollment and College initiatives.
Mechanical, Inc, Freeport, IL 63,000.00 Boilerhouse maintenance and HVAC repairs. One year extension per contract.
NICOR Gas, Pecatonica, IL 60,000.00 Gas transportation. ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/3
Vendor & Description Blanket PO Amount
WIFR, Rockford, IL 57,050.00 Media advertising to support enrollment and College initiatives.
Pitney Bowes Reserve Account, Salt Lake City, UT 55,000.00 Postage meter funds.
Postmaster, Rockford, IL 55,000.00 Postage for USPS bulk mail.
David Booker, Cherry Valley, IL 50,000.00 Instruction of classes at the Cold Forming Training Center. Costs are covered by the program revenue.
Xerox, Rockford, IL 50,000.00 Multifunction copier lease. Lease expires in August 2018.
AT&T, Dallas, TX 50,000.00 Local telephone service.
Comcast, Rockford, IL 38,741.00 Media advertising to support enrollment and College initiatives.
Lamar Companies, Rockford, IL 40,885.00 Media advertising to support enrollment and College initiatives.
Ron Carlson Electric., Rockford, IL 45,000.00 Electrical work, as needed. Second year of three-year contract.
Marsh LLC, Chicago, IL 45,000.00 Insurance premiums for Treasurer Bonds, Airport Liability, Aircraft Hull & Liability, and Student Accidental.
Meridian, Machesney Park, IL 40,000.00 Printing of marketing and promotional items, as needed.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/4
Vendor & Description Blanket PO Amount
Smith Oil, Rockford, IL 40,000.00 Gas for fleet and maintenance vehicles. Second year of three-year contract.
University of Illinois, Champaign, IL 40,000.00 Multiple library databases.
Rock River Water Reclamation, Rockford, IL 39,000.00 Water reclamation.
Accent Midwest Asphalt, Rockford, IL 38,000.00 Snow Removal for Satellite Campuses. Second year of contract.
WTVO, Rockford, IL 32,690.00 Media advertising to support enrollment and College initiatives.
Midland Paper, Rockford, IL 35,000.00 20# White paper for printing & copying. Final year of contract.
WC Dorsey & Associates, Gurnee, IL 35,000.00 TSP Database Programming.
Black Rocket Productions, Rockford, IL 32,000.00 Instruction of technology classes.
ATI Assessment Technologies, Shawnee Mission, KS 30,000.00 RN comprehensive assessment and review of programs.
College Entrance Exam Board, New York, NY 30,000.00 Accuplacer test units.
Schneider Electric, Homewood, IL 30,000.00 Security systems hardware and software support.
Schumacher Elevator, Denver, IA 29,000.00 Inspection and repair services for elevators in all College locations. Second year of three-year contract.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/5
Vendor & Description Blanket PO Amount
WQRF, Rockford, IL 47,138.00 Media advertising to support enrollment and College initiatives.
Ex Libris, Des Plaines, IL 28,500.00 Database renewal.
Ellucian, Fairfax, VA 27,000.00 Training and consulting.
First Advantage, Alpharetta, GA 27,000.00 Background check service.
Johnson Controls Fire Protection, Madison, WI 25,000.00 Fire alarm testing and repairs. Second year of five-year contract.
Rock River Disposal, Rockford, IL 25,000.00 Waste removal and recycling services for the main campus and satellite locations. Second year of three-year contract.
NAPA Auto Parts, Rockford, IL 25,000.00 Parts for both academic and College use.
YBP, Atlanta, GA 24,000.00 Books for the library collection.
Adventure Safari Network, Byron IL 22,500.00 Instruction of photography classes.
Julie Dale, Sterling, IL 22,500.00 Contract instructor.
iFiber, Sycamore, IL 21,600.00 Gig transport fee.
Ballard Electric, Rockford, IL 21,000.00 Cogen/GOAM monitoring.
Exxon Mobil, Rockford, IL 20,000.00 Fuel for the tractor/trailer units used in the driver training program.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/6
Vendor & Description Blanket PO Amount
Henry Schein Inc., West Allis, WI 20,000.00 Supplies used for instruction in the dental clinic.
Lewis Paper, Wheeling, IL 20,000.00 Heavy weight and large size paper for printing & copying. This was competitively bid.
Rockford Mass Transit District, Rockford, IL 20,000.00 Bus passes for ELEVATE clients.
Steiner Electric, Loves Park, IL 20,000.00 Electrical parts & supplies, as needed.
Rush Power, Kirkland, IL 20,000.00 Semi-annual preventative maintenance for the Caterpillar engines in the Co-generation plant on the main campus.
NIR Roof Care, Huntley, IL 20,000.00 Roof inspection and repair for buildings on both the main campus and satellite campuses. Second year of three-year contract.
Midwest Library Service, Bridgeton, MO 18,000.00 Books for the library collection.
Miller Bradford & Risberg 18,000.00 Rental of Case wheel loader to assist with snow removal and other grounds tasks.
Lakeland Chemical, Menomonee Falls, WI 18,000.00 Chemical treatment for boilers, chillers and HVAC equipment.
Pearson Vue, Bloomington, MN 17,000.00 Services for testing over the course of the fiscal year.
NILRC, Blanchardville, WI 16,000.00 Multiple library databases and search tool.
Johnson Controls Inc, Rockford, IL 15,000.00 Repair of control systems during the fiscal year.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/7
Vendor & Description Blanket PO Amount
Talaske Group Inc., Oak Park, IL 15,000.00 Acoustic engineering services for the theatre.
Uniform Den East, Moline, IL 15,000.00 Uniform service expenses for FY19.
Blick Art Materials, Galesburg, IL 15,000.00 Lab supplies, as needed.
Academic Works, Charleston, SC 15,000.00 Scholarship management software.
IL Central Management Services, Springfield, IL 14,400.00 ICN Internet.
Reinders Inc., Milwaukee, WI 14,000.00 Fertilizer/weed control & grounds supplies. Competitive quotes were obtained for these products.
Skyline Window Cleaning, Machesney Park, IL 12,000.00 Window cleaning, as needed. Second year of three-year contract.
Masterblend, Morris, IL 12,000.00 Fertilizer and grounds keeping supplies. Competitive quotes were obtained for these products.
Johnstone Supply, Rockford, IL 12,000.00 Maintenance parts and supplies, as needed.
IHLS-OCLC, Edwardsville, IL 12,000.00 Transaction fees for library resource sharing.
Verizon Wireless, St Louis, MO 12,000.00 Cell phone service and hardware.
Crescent Electric, Rockford, IL 12,000.00 Electrical parts & supplies, as needed.
DXC Technology, Auburn Hills, MI 11,440.80 Annual service for business recovery. ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/8
Vendor & Description Blanket PO Amount
Comcast, Southeastern, PA 11,400.00 Cable modem gig service.
Northern Illinois University, DeKalb, IL 11,000.00 Bandwidth/ISP.
Allied Benefit Systems, Chicago, IL 11,000.00 Administration fees for Flexplus plan.
Automatic Fire, Rockford, IL 11,000.00 Annual fire pump tests.
Castle Branch, Inc., Wilmington, NC 11,000.00 Background checks and drug testing for Dental, Nursing, and Respiratory Therapy students preparing to begin the clinical portion of their coursework.
Communication Revolving Fund, Springfield, IL 10,000.00 State and federal driving records, wants and warrants database access.
Perspectives EAP, Chicago, IL 10,000.00 Employee Assistance Program administration.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018
Purchase Report #729-F – FY19 Blanket Purchase Orders
As in the past, Purchase Orders and Blanket Purchase Orders are being issued to various vendors that we believe are not subject to the bid requirements (i.e. Postage, Contractual Services, Supplies, etc.).
BLANKET POs FOR 2018-2019
Vendor & Description Blanket PO Amount
Health Care Service Corporation, Chicago, IL 6,400,000.00 Premiums for PPO insurance. Premiums for stop loss insurance. Premiums for dental insurance.
Constellation New Energy Gas/Electric, Chicago, IL 1,045,000.00 Gas and electric service.
EBM/Morgan Building Maintenance, Elk Grove Village, IL 760,000.00 Custodial services. One-year extension to contract.
ICC Risk Management Consortium, Northbrook, IL 643,779.00 Premiums for property and casualty, worker’s compensation, malpractice, and athletic insurance.
Metlife, Philadelphia, PA 570,000.00 Premiums for supplemental life insurance, group life insurance, and long term disability insurance.
American Express, Chicago, IL 480,000.00 P-Card program
Robbins, Schwartz, Nicholas, Lifton, Taylor, Chicago, IL 360,000.00 Legal services, as needed.
OSF Healthcare, Peoria, IL 200,000.00 On-site wellness clinic management fees, consumables, and monthly lab fees.
Bodycraft Wellness & Massage, Rockford, IL 175,000.00 Instruction of personal wellness continuing education classes.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/2
Vendor & Description Blanket PO Amount
Condensed Curriculum Int’l, Fairfield NJ 132,000.00 Instruction of health care continuing education classes.
Rockford Register Star, Rockford, IL 125,000.00 Media advertising to support enrollment and College initiatives. Legal advertisement for bids and job postings for HR.
EBSCO Subscription Services, Birmingham, AL 104,000.00 Magazines and journals.
National Safety Council, Itasca, IL 90,000.00 Course materials for Traffic Safety classes during FY19.
Rihm NationaLease, Red Wing, MN 90,000.00 Three tractors and trailers.
Sikich, Naperville, IL 90,000.00 Annual audit services. First year of three-year contract.
Mid-City Office Products, Rockford, IL 80,000.00 Office supplies.
City of Rockford., Rockford, IL 80,000.00 Water service for the main campus and satellite campuses.
IL Dept of Employment Security, Rockford, IL 75,000.00 Unemployment insurance premiums.
Harder Corporation, Rockford, IL 72,000.00 Paper supplies – restroom. First year of two-year extension on contract.
WREX, Rockford, IL 64,300.00 Media advertising to support enrollment and College initiatives.
Mechanical, Inc, Freeport, IL 63,000.00 Boilerhouse maintenance and HVAC repairs. One year extension per contract.
NICOR Gas, Pecatonica, IL 60,000.00 Gas transportation. ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/3
Vendor & Description Blanket PO Amount
WIFR, Rockford, IL 57,050.00 Media advertising to support enrollment and College initiatives.
Pitney Bowes Reserve Account, Salt Lake City, UT 55,000.00 Postage meter funds.
Postmaster, Rockford, IL 55,000.00 Postage for USPS bulk mail.
David Booker, Cherry Valley, IL 50,000.00 Instruction of classes at the Cold Forming Training Center. Costs are covered by the program revenue.
Xerox, Rockford, IL 50,000.00 Multifunction copier lease. Lease expires in August 2018.
AT&T, Dallas, TX 50,000.00 Local telephone service.
Comcast, Rockford, IL 38,741.00 Media advertising to support enrollment and College initiatives.
Lamar Companies, Rockford, IL 40,885.00 Media advertising to support enrollment and College initiatives.
Ron Carlson Electric., Rockford, IL 45,000.00 Electrical work, as needed. Second year of three-year contract.
Marsh LLC, Chicago, IL 45,000.00 Insurance premiums for Treasurer Bonds, Airport Liability, Aircraft Hull & Liability, and Student Accidental.
Meridian, Machesney Park, IL 40,000.00 Printing of marketing and promotional items, as needed.
Smith Oil, Rockford, IL 40,000.00 Gas for fleet and maintenance vehicles. Second year of three-year contract. ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/4
Vendor & Description Blanket PO Amount
University of Illinois, Champaign, IL 40,000.00 Multiple library databases.
Rock River Water Reclamation, Rockford, IL 39,000.00 Water reclamation.
Accent Midwest Asphalt, Rockford, IL 38,000.00 Snow Removal for Satellite Campuses. Second year of contract.
WTVO, Rockford, IL 32,690.00 Media advertising to support enrollment and College initiatives.
Midland Paper, Rockford, IL 35,000.00 20# White paper for printing & copying. Final year of contract.
WC Dorsey & Associates, Gurnee, IL 35,000.00 TSP Database Programming.
Black Rocket Productions, Rockford, IL 32,000.00 Instruction of technology classes.
ATI Assessment Technologies, Shawnee Mission, KS 30,000.00 RN comprehensive assessment and review of programs.
College Entrance Exam Board, New York, NY 30,000.00 Accuplacer test units.
Schneider Electric, Homewood, IL 30,000.00 Security systems hardware and software support.
Schumacher Elevator, Denver, IA 29,000.00 Inspection and repair services for elevators in all College locations. Second year of three-year contract.
WQRF, Rockford, IL 47,138.00 Media advertising to support enrollment and College initiatives.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/5
Vendor & Description Blanket PO Amount
Ex Libris, Des Plaines, IL 28,500.00 Database renewal.
Ellucian, Fairfax, VA 27,000.00 Training and consulting.
First Advantage, Alpharetta, GA 27,000.00 Background check service.
Johnson Controls Fire Protection, Madison, WI 25,000.00 Fire alarm testing and repairs. Second year of five-year contract.
Rock River Disposal, Rockford, IL 25,000.00 Waste removal and recycling services for the main campus and satellite locations. Second year of three-year contract.
NAPA Auto Parts, Rockford, IL 25,000.00 Parts for both academic and College use.
YBP, Atlanta, GA 24,000.00 Books for the library collection.
Adventure Safari Network, Byron IL 22,500.00 Instruction of photography classes.
Julie Dale, Sterling, IL 22,500.00 Contract instructor.
iFiber, Sycamore, IL 21,600.00 Gig transport fee.
Ballard Electric, Rockford, IL 21,000.00 Cogen/GOAM monitoring.
Exxon Mobil, Rockford, IL 20,000.00 Fuel for the tractor/trailer units used in the driver training program.
Henry Schein Inc., West Allis, WI 20,000.00 Supplies used for instruction in the dental clinic.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/6
Vendor & Description Blanket PO Amount
Lewis Paper, Wheeling, IL 20,000.00 Heavy weight and large size paper for printing & copying. This was competitively bid.
Rockford Mass Transit District, Rockford, IL 20,000.00 Bus passes for ELEVATE clients.
Steiner Electric, Loves Park, IL 20,000.00 Electrical parts & supplies, as needed.
Rush Power, Kirkland, IL 20,000.00 Semi-annual preventative maintenance for the Caterpillar engines in the Co-generation plant on the main campus.
NIR Roof Care, Huntley, IL 20,000.00 Roof inspection and repair for buildings on both the main campus and satellite campuses. Second year of three-year contract.
Midwest Library Service, Bridgeton, MO 18,000.00 Books for the library collection.
Miller Bradford & Risberg 18,000.00 Rental of Case wheel loader to assist with snow removal and other grounds tasks.
Lakeland Chemical, Menomonee Falls, WI 18,000.00 Chemical treatment for boilers, chillers and HVAC equipment.
Pearson Vue, Bloomington, MN 17,000.00 Services for testing over the course of the fiscal year.
NILRC, Blanchardville, WI 16,000.00 Multiple library databases and search tool.
Johnson Controls Inc, Rockford, IL 15,000.00 Repair of control systems during the fiscal year.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/7
Vendor & Description Blanket PO Amount
Talaske Group Inc., Oak Park, IL 15,000.00 Acoustic engineering services for the theatre.
Uniform Den East, Moline, IL 15,000.00 Uniform service expenses for FY19.
Blick Art Materials, Galesburg, IL 15,000.00 Lab supplies, as needed.
Academic Works, Charleston, SC 15,000.00 Scholarship management software.
IL Central Management Services, Springfield, IL 14,400.00 ICN Internet.
Reinders Inc., Milwaukee, WI 14,000.00 Fertilizer/weed control & grounds supplies. Competitive quotes were obtained for these products.
Skyline Window Cleaning, Machesney Park, IL 12,000.00 Window cleaning, as needed. Second year of three-year contract.
Masterblend, Morris, IL 12,000.00 Fertilizer and grounds keeping supplies. Competitive quotes were obtained for these products.
Johnstone Supply, Rockford, IL 12,000.00 Maintenance parts and supplies, as needed.
IHLS-OCLC, Edwardsville, IL 12,000.00 Transaction fees for library resource sharing.
Verizon Wireless, St Louis, MO 12,000.00 Cell phone service and hardware.
Crescent Electric, Rockford, IL 12,000.00 Electrical parts & supplies, as needed.
DXC Technology, Auburn Hills, MI 11,440.80 Annual service for business recovery.
ROCK VALLEY COLLEGE Board Report #7528 June 26, 2018 #729-F – Blanket POs/8
Vendor & Description Blanket PO Amount
Comcast, Southeastern, PA 11,400.00 Cable modem gig service.
Northern Illinois University, DeKalb, IL 11,000.00 Bandwidth/ISP.
Allied Benefit Systems, Chicago, IL 11,000.00 Administration fees for Flexplus plan.
Automatic Fire, Rockford, IL 11,000.00 Annual fire pump tests.
Castle Branch, Inc., Wilmington, NC 11,000.00 Background checks and drug testing for Dental, Nursing, and Respiratory Therapy students preparing to begin the clinical portion of their coursework.
Communication Revolving Fund, Springfield, IL 10,000.00 State and federal driving records, wants and warrants database access.
Perspectives EAP, Chicago, IL 10,000.00 Employee Assistance Program administration.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees ROCK VALLEY COLLEGE Board Report #7528G June 26, 2018
Purchase Report #729-G – FY19 RVC/NIU Engineering Equipment No changes since the 6/11/18 Committee of the Whole
Recommendation: Board approval for items marked with asterisk
A. Engineering Sensor Equipment (Operations & Maintenance Restricted Fund – Engineering Our Future, Instructional Equipment)
National Instruments, Austin, TX 15,761.34*(1)
(1) This expense is for the purchase of equipment including five sound and vibration input modules, five single-slot signal measuring modules, and five temperature input modules.
This purchase is pursuant to the signed Memorandum of Understanding between RVC and NIU.
FY19 Budgeted Expense.
B. Multimeters (Operations & Maintenance Restricted Fund – Engineering Our Future, Instructional Equipment)
Test Equity, Moorpark, CA 11,237.25*(1) Newark, Chicago, IL 12,040.25 Mouser Electronics, Mansfield, TX 14,165.00
(1) This expense is for the purchase of five multimeters and power supplies to support engineering coursework.
This purchase is pursuant to the signed Memorandum of Understanding between RVC and NIU.
FY19 Budgeted Expense.
C. Laser Cutter/Engraver (Operations & Maintenance Restricted Fund – Engineering Our Future, Instructional Equipment)
Fairway Laser System, Valparaiso, IN 10,245.00*(1)
(1) This expense is for the purchase of a bench-mount laser cutting/engraving system to support engineering coursework.
This purchase is pursuant to the signed Memorandum of Understanding between RVC and NIU.
FY19 Budgeted Expense. ROCK VALLEY COLLEGE Board Report #7528G June 26, 2018
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
ROCK VALLEY COLLEGE Board Report #7529 June 26, 2018
Board Personnel Report #727
Recommendation: The Board of Trustees approves the following personnel actions:
A. APPOINTMENTS.
Mary Anne Ax, RAISE Program Coordinator, Disability Support Services, continuous part-time without benefits, exempt, grade 11, $17.64/hour, prorated for the balance of the fiscal year, effective July 3, 2018, account #05-19103-51220.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,932 $22,932 +$0
Billy Bentley (0321429), Administrative Assistant I, TRiO Programs, continuous part-time without benefits, non-exempt, grade 6, $12.00/hour, prorated for the balance of the fiscal year, effective July 2, 2018, account #06-38410-51624.
Previous Incumbent Salary New Hire Salary Difference to the Budget $16,042 $15,600 +$442
Abigail Garcia (0464004), Communications and Marketing Manager, Communications and Marketing, full-time with benefits, exempt, grade 14, $46,336/year, prorated for the balance of the fiscal year, effective June 27, 2018, account #01-83000-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $55,630 $46,336 +$9,294
Courtney Lewis, Nursing Instructor, Nursing, full-time (9-months) with benefits, exempt, Lane II, Step 8, $59,270/9-months, prorated for the balance of the fiscal year, effective August 18, 2018, account #01-14100-51310.
Previous Incumbent Salary New Hire Salary Difference to the Budget $61,712 $59,270 +$2,442
Timothy Sandquist, Sport Coordinator/Basketball Coach, Athletics, full-time with benefits, exempt, grade 13, $46,500/year, prorated for the balance of the fiscal year, effective June 25, 2018, account #05-64000-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $45,525 $46,500 -$975
Board Report #7529 PR #727 June 26, 2018
Natalie Zander, Human Resources Generalist, full-time with benefits, non-exempt, grade 12, $45,000/year, prorated for the balance of the fiscal year, effective July 9, 2018, account #01-84100-51110.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,139 $45,000 -$22,861
B. OVERLOAD.
Full-time Faculty Spring 2018 Term Assignments, March 5 through May 11, 2018, to be paid 57% of class total on June 30, 2018.
OVER- TOTAL ID NAME COURSE SECTION CHE RATE ACCOUNT LOAD PAID PSC-160-D010 (3 CHE) Lowry-Fritz, 0472743 PSC-160-I010 (3.75 CHE) $1,010.00 10.5 $6,044.85 01-11400-51341 Maureen PSC-269-I010 (3.75 CHE)
C. SPECIAL ASSIGNMENTS.
Purchase of course curriculum for EET 100, 105, 135, 141, 190, 251, 298, and EGR 101 courses for $1,000.00 each. EGR 250 will be at no charge to the college after purchasing the other EET and EGR courses listed, to be paid June 30, 2018.
HOURLY ID NAME COURSE SECTION TOTAL ACCOUNT RATE 0041548 Lombardo, Tom Purchase of Course Curriculum Flat Fee $8,000.00 06-13421-51343
Instructor, TechWorks Cold Forming Training, to be paid June 30, 2018.
HOURLY ID NAME COURSE SECTION TOTAL ACCOUNT RATE Training – 160 hours 0071272 Booker, Dave $30.00 $4,800.00 05-42774-51930 March 26-April 20, 2018 Training – 130 hours 0071272 Booker, Dave $30.00 $3,900.00 05-42774-51930 April 23-May 17, 2018 Training – 30 hours May 0071272 Booker, Dave $45.00 $1,350.00 05-42774-51930 21-May 25, 2018
Board Report #7529 PR #727 June 26, 2018
D. PROMOTIONS.
James Wilkinson (0464789), Manager, Systems Support Group, Information Technology, full- time with benefits, to Executive Director of Information Technology, Information Technology, Pay Grade 21, $78,385.00/year, prorated for the balance of the fiscal year, effective June 27, 2018, Account #01-88000-51110.
Steven Soenksen (0252963), Technology Support Coordinator, Information Technology, full- time with benefits, to Manager, User & Systems Support Group, Information Technology, Pay Grade 17, $68,082.00/year, prorated for the balance of the fiscal year, effective June 27, 2018, Account #01-88000-51110.
E. DEPARTURES.
Amy Atkinson (0365081), Records Assistant, Records and Registration, resigned effective June 28, 2018.
Beri Dolan (0265910), Administrative Assistant (PT), TRiO Achieve, resigned effective May 15, 2018.
Paula Grueder (0108466), Curriculum Coordinator (FT), Academic & Student Affairs, is retiring, effective June 29, 2018.
Denise Johnson (0470854), Accounts Payable Assistant, Accounts Payable/Payroll, resigned effective June 15, 2018.
Robert Seele (0282672), Assistant Director – Maintenance (FT), Plant Operations & Maintenance, resigned effective June 8, 2018.
F. REVISIONS.
Mary Flynn (0202899), Education Instructor, Education, full-time with benefits, exempt, Lane 4, Step 12, $60,883/year, prorated for the balance of the fiscal year, effective August 16, 2018, account #01-12772-51310 (salary and start date corrected).
Previous Incumbent Salary New Hire Salary Difference to the Budget $56,392.00 $62,883.00 -$6,491.00
Elaine Shannon (0302027), Director of TRiO Programs, TRiO Programs, full-time with benefits, 100% grant funded, exempt, grade 16, $54,000/year, prorated for the balance of the fiscal year, effective June 1, 2018, account #06-38310-51114 (45%), 06-38410-51114 (45%) and 06-41291-51114 (10%). (correct GL coding)
Previous Incumbent Salary New Hire Salary Difference to the Budget $54,859 $54,000 +$859
Board Report #7529 PR #727 June 26, 2018
Kari McDonald (0089268), CPT Records Assistant, Records and Registration, continuous part-time without benefits, non-exempt, grade 6, $12.00/hour, prorated for the balance of the fiscal year, effective June 1, 2018, account #01-31000-51620. (change start date)
Previous Incumbent Salary New Hire Salary Difference to the Budget $16,042 $15,600 +$442
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Board Report #7529 PR #727 June 26, 2018
BACKGROUND INFORMATION:
Mary Anne Ax has a long and varied professional career, with experience in special education, journalism, radio, and teaching. She most recently spent 14 years at Harlem High School as a Special Education instructor where she taught several subjects and managed a caseload of students with disabilities. She looks forward to a new opportunity to apply her skill set and purpose.
Timothy Sandquist brings seven years National Junior College Athletic Association Division 1 experience as well as five years National Collegiate Athletic Association Division 2 experience as our new head men’s basketball coach. He is currently the recruiting coordinator/assistant coach at Northwest Kansas Tech, where he is also an adjunct professor teaching 15 credit hours per semester in health, physical education, recreation and business. In his most recent positions, Tim has been instrumental in recruiting stellar classes allowing his teams to compete towards the top of their respective conferences. We are very excited to welcome Tim!
Natalie Zander, who has a Masters in Educational Administration from Concordia University Chicago, has over four years of human resources experience. Natalie has an extensive hands-on, full-cycle recruiting background and a broad overview of administering various facets of human resources. We welcome Natalie to the Human Resources and Rock Valley College team! ROCK VALLEY COLLEGE Board Report #7529 June 26, 2018
Board Personnel Report #727
Recommendation: The Board of Trustees approves the following personnel actions:
A. APPOINTMENTS.
Mary Anne Ax, RAISE Program Coordinator, Disability Support Services, continuous part-time without benefits, exempt, grade 11, $17.64/hour, prorated for the balance of the fiscal year, effective July 3, 2018, account #05-19103-51220.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,932 $22,932 +$0
Billy Bentley (0321429), Administrative Assistant I, TRiO Programs, continuous part-time without benefits, non-exempt, grade 6, $12.00/hour, prorated for the balance of the fiscal year, effective July 2, 2018, account #06-38410-51624.
Previous Incumbent Salary New Hire Salary Difference to the Budget $16,042 $15,600 +$442
Abigail Garcia (0464004), Communications and Marketing Manager, Communications and Marketing, full-time with benefits, exempt, grade 14, $46,336/year, prorated for the balance of the fiscal year, effective June 27, 2018, account #01-83000-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $55,630 $46,336 +$9,294
Courtney Lewis, Nursing Instructor, Nursing, full-time (9-months) with benefits, exempt, Lane II, Step 8, $59,270/9-months, prorated for the balance of the fiscal year, effective August 18, 2018, account #01-14100-51310.
Previous Incumbent Salary New Hire Salary Difference to the Budget $61,712 $59,270 +$2,442
Timothy Sandquist, Sport Coordinator/Basketball Coach, Athletics, full-time with benefits, exempt, grade 13, $46,500/year, prorated for the balance of the fiscal year, effective June 25, 2018, account #05-64000-51210.
Previous Incumbent Salary New Hire Salary Difference to the Budget $45,525 $46,500 -$975
Board Report #7529 PR #727 June 26, 2018
Natalie Zander, Human Resources Generalist, full-time with benefits, non-exempt, grade 12, $45,000/year, prorated for the balance of the fiscal year, effective July 9, 2018, account #01-84100-51110.
Previous Incumbent Salary New Hire Salary Difference to the Budget $22,139 $45,000 -$22,861
B. OVERLOAD.
Full-time Faculty Spring 2018 Term Assignments, March 5 through May 11, 2018, to be paid 57% of class total on June 30, 2018.
OVER- TOTAL ID NAME COURSE SECTION CHE RATE ACCOUNT LOAD PAID PSC-160-D010 (3 CHE) Lowry-Fritz, 0472743 PSC-160-I010 (3.75 CHE) $1,010.00 10.5 $6,044.85 01-11400-51341 Maureen PSC-269-I010 (3.75 CHE)
C. SPECIAL ASSIGNMENTS.
Purchase of course curriculum for EET 100, 105, 135, 141, 190, 251, 298, and EGR 101 courses for $1,000.00 each. EGR 250 will be at no charge to the college after purchasing the other EET and EGR courses listed, to be paid June 30, 2018.
HOURLY ID NAME COURSE SECTION TOTAL ACCOUNT RATE 0041548 Lombardo, Tom Purchase of Course Curriculum Flat Fee $8,000.00 06-13421-51343
Instructor, TechWorks Cold Forming Training, to be paid June 30, 2018.
HOURLY ID NAME COURSE SECTION TOTAL ACCOUNT RATE Training – 160 hours 0071272 Booker, Dave $30.00 $4,800.00 05-42774-51930 March 26-April 20, 2018 Training – 130 hours 0071272 Booker, Dave $30.00 $3,900.00 05-42774-51930 April 23-May 17, 2018 Training – 30 hours May 0071272 Booker, Dave $45.00 $1,350.00 05-42774-51930 21-May 25, 2018
Board Report #7529 PR #727 June 26, 2018
D. PROMOTIONS.
James Wilkinson (0464789), Manager, Systems Support Group, Information Technology, full- time with benefits, to Executive Director of Information Technology, Information Technology, Pay Grade 21, $78,385.00/year, prorated for the balance of the fiscal year, effective June 27, 2018, Account #01-88000-51110.
Steven Soenksen (0252963), Technology Support Coordinator, Information Technology, full- time with benefits, to Manager, User & Systems Support Group, Information Technology, Pay Grade 17, $68,082.00/year, prorated for the balance of the fiscal year, effective June 27, 2018, Account #01-88000-51110.
E. DEPARTURES.
Amy Atkinson (0365081), Records Assistant, Records and Registration, resigned effective June 28, 2018.
Beri Dolan (0265910), Administrative Assistant (PT), TRiO Achieve, resigned effective May 15, 2018.
Paula Grueder (0108466), Curriculum Coordinator (FT), Academic & Student Affairs, is retiring, effective June 29, 2018.
Denise Johnson (0470854), Accounts Payable Assistant, Accounts Payable/Payroll, resigned effective June 15, 2018.
Robert Seele (0282672), Assistant Director – Maintenance (FT), Plant Operations & Maintenance, resigned effective June 8, 2018.
F. REVISIONS.
Mary Flynn (0202899), Education Instructor, Education, full-time with benefits, exempt, Lane 4, Step 12, $60,883/year, prorated for the balance of the fiscal year, effective August 16, 2018, account #01-12772-51310 (salary and start date corrected).
Previous Incumbent Salary New Hire Salary Difference to the Budget $56,392.00 $62,883.00 -$6,491.00
Elaine Shannon (0302027), Director of TRiO Programs, TRiO Programs, full-time with benefits, 100% grant funded, exempt, grade 16, $54,000/year, prorated for the balance of the fiscal year, effective June 1, 2018, account #06-38310-51114 (45%), 06-38410-51114 (45%) and 06-41291-51114 (10%). (correct GL coding)
Previous Incumbent Salary New Hire Salary Difference to the Budget $54,859 $54,000 +$859
Board Report #7529 PR #727 June 26, 2018
Kari McDonald (0089268), CPT Records Assistant, Records and Registration, continuous part-time without benefits, non-exempt, grade 6, $12.00/hour, prorated for the balance of the fiscal year, effective June 1, 2018, account #01-31000-51620. (change start date)
Previous Incumbent Salary New Hire Salary Difference to the Budget $16,042 $15,600 +$442
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Board Report #7529 PR #727 June 26, 2018
BACKGROUND INFORMATION:
Mary Anne Ax has a long and varied professional career, with experience in special education, journalism, radio, and teaching. She most recently spent 14 years at Harlem High School as a Special Education instructor where she taught several subjects and managed a caseload of students with disabilities. She looks forward to a new opportunity to apply her skill set and purpose.
Timothy Sandquist brings seven years National Junior College Athletic Association Division 1 experience as well as five years National Collegiate Athletic Association Division 2 experience as our new head men’s basketball coach. He is currently the recruiting coordinator/assistant coach at Northwest Kansas Tech, where he is also an adjunct professor teaching 15 credit hours per semester in health, physical education, recreation and business. In his most recent positions, Tim has been instrumental in recruiting stellar classes allowing his teams to compete toward the top of their respective conferences. We are very excited to welcome Tim!
Natalie Zander, who has a Masters in Educational Administration from Concordia University Chicago, has over four years of human resources experience. Natalie has an extensive hands-on, full-cycle recruiting background and a broad overview of administering various facets of human resources. We welcome Natalie to the Human Resources and Rock Valley College team! Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114
SUMMARY OF FISCAL YEAR 2019 BUDGET BY FUND
GENERAL CAPITAL DEBT SERVICE PROPRIETARY Operations & Operations & Maintenance Bond and Auxiliary Education Maintenance (Restricted) Interest Enterprises Fund 01 Fund 02 Fund 03 Fund 04 Fund 05 & 18
Est. Begin. Fund Balance 07/01/2018 $ 25,291,161 $ 1,253,637 $ 7,590,825 $ 5,742,305 $ 1,634,733
Budget Revenues 54,336,758 8,380,820 53,947 12,262,738 10,305,465
Less: Budgeted Expenditures (47,297,503) (7,537,144) (5,862,115) (12,231,168) (10,584,225) Less: Budgeted Contingency (7,279,236) (603,695) - - -
Revenue over (under) Expenditures $ (239,981) $ 239,981 $ (5,808,168) $ 31,570 $ (278,759)
Est. Ending Budgeted Fund Balance $ 25,051,179 $ 1,493,618 $ 1,782,657 $ 5,773,875 $ 1,355,974
SPECIAL REVENUE Liability, Restricted Protection, Purposes Audit & Settlement Total ICCB Fund 06 Fund 11 Fund 12 Funds
Est. Begin. Fund Balance 07/01/2018 $ 1,772,296 $ 56,588 $ 6,718,630 50,060,175
Budget Revenues 16,793,539 50,000 1,000,000 103,183,267
Less: Budgeted Expenditures (16,793,539) (44,065) (2,342,604) (102,692,363) Less: Budgeted Contingency - - - (7,882,931)
Revenue over (under) Expenditures $ - $ 5,935 $ (1,342,604) $ (7,392,027)
Est. Ending Budgeted Fund Balance $ 1,772,296 $ 62,523 $ 5,376,026 $ 42,668,149
The Official FY 2019 Budget which is accurately summarized in this document, was approved by the Board of Trustees on : ATTEST: Secretary, Board of Trustees Community College District 511 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114
SUMMARY OF FISCAL YEAR 2019 BUDGET BY FUND
GENERAL CAPITAL DEBT SERVICE PROPRIETARY Operations & Operations & Maintenance Bond and Auxiliary Education Maintenance (Restricted) Interest Enterprises Fund 01 Fund 02 Fund 03 Fund 04 Fund 05 & 18
Est. Begin. Fund Balance 07/01/2018 $ 25,291,161 $ 1,253,637 $ 7,590,825 $ 5,742,305 $ 1,634,733
Budget Revenues 54,336,758 8,380,820 53,947 12,262,738 10,305,465
Less: Budgeted Expenditures (47,297,503) (7,537,144) (5,862,115) (12,231,168) (10,584,225) Less: Budgeted Contingency (7,279,236) (603,695) - - -
Revenue over (under) Expenditures $ (239,981) $ 239,981 $ (5,808,168) $ 31,570 $ (278,759)
Est. Ending Budgeted Fund Balance $ 25,051,179 $ 1,493,618 $ 1,782,657 $ 5,773,875 $ 1,355,974
SPECIAL REVENUE Liability, Restricted Protection, Purposes Audit & Settlement Total ICCB Fund 06 Fund 11 Fund 12 Funds
Est. Begin. Fund Balance 07/01/2018 $ 1,772,296 $ 56,588 $ 6,718,630 50,060,175
Budget Revenues 16,793,539 50,000 1,000,000 103,183,267
Less: Budgeted Expenditures (16,793,539) (44,065) (2,342,604) (102,692,363) Less: Budgeted Contingency - - - (7,882,931)
Revenue over (under) Expenditures $ - $ 5,935 $ (1,342,604) $ (7,392,027)
Est. Ending Budgeted Fund Balance $ 1,772,296 $ 62,523 $ 5,376,026 $ 42,668,149
The Official FY 2019 Budget which is accurately summarized in this document, was approved by the Board of Trustees on : ATTEST: Secretary, Board of Trustees Community College District 511
ROCK VALLEY COLLEGE Board Report # 7530 June 26, 2018
Adopting the FY19 Budget
Background: On May 22, 2018 the FY19 Tentative Budget for District #511 was adopted by the Rock Valley College Board of Trustees. The FY19 Tentative Budget has been on file and conveniently available for public inspection at the Financial Services Office on the campus of Rock Valley College, 3301 N. Mulford Road, Rockford, Illinois beginning at 8:30 a.m. on May 23, 2018 until the present.
Due to the State of Illinois passing a FY19 budget, the College amended the FY19 Tentative Budget to include the State funding revenue for Base Operating, Equalization, and the Veterans Grant.
A Notice of Public Hearing was published in the Rockford Register Star and the public hearing for the FY19 Final Budget was held on June 26, 2018 at 5:15 o’clock p.m. in the Performing Arts Room (PAR), room 0214, in the Educational Resource Center (ERC) on the campus of Rock Valley College, 3301 N. Mulford Road, Rockford, Illinois.
Recommendation: It is recommended that the Board of Trustees adopt the final FY19 Budget as the Budget for the fiscal year beginning on July 1, 2018 for Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson and Ogle Counties.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustee
Attachment: ICCB Signature Page to be provided on Tuesday, June 26, 2018 Community College District 511 3301 North Mulford Road Rockford, IL 61114
Fiscal Year 2019 Final Budget
Beginning July 1, 2018 - Ending June 30, 2019
Submitted to the Board of Trustees: May 22, 2018
Public Hearing by the Board of Trustees: June 26, 2018
Prepared by: Beth Young Vice President/Chief Financial Officer
Presented by: Beth Young Vice President/Chief Financial Officer
Dated: June 26, 2018 Rock Valley College Statement of Revenues and Expenses (Budgetary)
Table of Contents Page # All Funds Review: Operating Funds (01/02) Detail 1 Fund Detail 2-11 Fund Summary (5-Year) 12 Equalized Assessed Valuation with Tax Rates 13-14 Capital Projects Summary 15-16
ICCB Official documents: Summary of Fiscal Year 2018 Budget by Fund 17 Fiscal Year 2019 Budget - All Funds Combined 18-19 Education Fund Statement of Expenditures by Function Code 20-22 Operations & Maintenance Fund Statement of Expenditures by Function Code 23-25 Summary of Fiscal Year 2019 Operating Budgeted Revenues 26 Summary of Fiscal Year 2019 Operating Budgeted Expenditures 27 Summary of Fiscal Year 2019 Non-Operating Budgeted Expenditures 28 Operating Funds Funds 01 (Ed) & 02 (O&M) - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of Actuals Actuals Actuals Budget 5.31.18 FY 2019 Budget
Revenue Local Government 16,258,293 15,516,252 16,223,688 16,156,949 16,431,835 16,343,505 State Government 6,813,225 1,307,128 9,828,230 7,572,722 6,745,717 7,882,931 Federal Government ------Student Tuition & Fees 17,533,964 16,898,899 17,793,143 19,725,120 19,067,317 19,491,886 Sales & Service Fees 238,694 218,905 240,404 149,000 89,472 101,000 Facilities Revenue 17,758 31,861 270,840 710,000 731,755 860,000 Investment Revenue 100,735 126,638 98,638 136,000 160,490 136,000 Gifts, Grants & Bequests 155,616 182,654 300,672 323,531 183,040 247,861 Other Revenue 186,001 1,342,441 364,793 1,285,870 343,212 1,361,441 SURS on Behalf 10,833,100 12,951,997 15,923,622 12,790,557 - 16,292,953 Total Revenue 52,137,386 48,576,775 61,044,028 58,849,748 43,752,838 62,717,578
Expenses Salaries 27,289,184 26,545,280 25,022,900 25,128,066 20,940,245 24,989,362 Employee Benefits 5,868,064 4,643,714 4,699,136 4,665,252 3,618,493 4,921,045 Contractual Services 3,107,855 2,980,745 2,861,408 3,341,111 2,683,436 3,497,126 General Materials & Supplies 2,748,185 1,855,696 1,629,092 2,061,546 1,635,577 1,919,709 Travel & Conf/Meeting Exp 275,921 155,726 139,675 281,779 148,658 310,848 Fixed Charges 654,452 576,667 584,286 595,697 538,108 587,814 Utilities 1,422,346 1,344,558 1,356,385 1,540,648 1,256,480 1,532,310 Capital Outlay 207,139 114,985 6,800 47,000 31,122 5,000 Other Expenditures (337,410) 490,426 686,555 825,370 345,909 778,480 SURS on Behalf 10,833,100 12,951,997 15,923,622 12,790,557 - 16,292,953 Total Expenses 52,068,836 51,659,795 52,909,858 51,277,026 31,198,029 54,834,647
Contigency - - - 7,572,722 - 7,882,931
Net Income (Loss) 68,550 (3,083,020) 8,134,170 (0.00) 12,554,809 0.00 Transfers (1,284,221) (3,500,000)
Beginning Fund Balance 13,654,508 13,723,058 10,640,038 17,489,987 17,489,987 26,544,796 Change in Fund Balance 68,550 (3,083,020) 6,849,949 (0.00) 9,054,809 0 Ending Fund Balance 13,723,058 10,640,038 17,489,987 17,489,987 26,544,796 26,544,796
Page 1 Fund 01 Education - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of Actuals Actuals Actuals Budget 5.31.18 FY 2019 Budget
Revenue Local Government 13,843,848 13,181,790 13,811,277 13,761,005 14,001,263 13,920,388 State Government 6,210,120 1,126,031 8,638,916 6,986,024 6,204,186 7,279,236 Federal Government ------Student Tuition & Fees 15,363,173 14,641,599 15,402,412 17,254,620 16,701,810 17,021,386 Sales & Service Fees 238,129 217,715 239,569 149,000 89,202 101,000 Facilities Revenue ------Investment Revenue 100,699 126,600 98,589 136,000 160,371 136,000 Gifts, Grants & Bequests 155,616 182,549 300,672 323,531 183,040 247,861 Other Revenue 124,151 486,707 211,672 626,921 168,005 661,298 SURS on Behalf 9,899,980 11,822,387 15,158,893 11,660,947 - 14,969,589 Total Revenue 45,935,716 41,785,378 53,862,000 50,898,048 37,507,877 54,336,758
Expenses Salaries 24,961,921 24,317,854 23,069,874 23,101,912 19,267,082 22,925,218 Employee Benefits 5,195,290 4,055,990 3,593,758 4,112,631 3,210,306 4,386,723 Contractual Services 1,766,154 1,816,365 1,767,956 1,927,561 1,493,097 1,990,446 General Materials & Supplies 2,255,237 1,519,918 1,277,266 1,572,611 1,294,319 1,480,059 Travel & Conf/Meeting Exp 285,250 164,127 154,581 285,534 160,137 312,305 Fixed Charges 458,361 435,601 440,451 454,892 407,422 439,884 Utilities 3,623 2,529 1,833 2,098 3,174 9,800 Capital Outlay 163,775 114,985 - - 25,806 5,000 Other Expenditures 426,903 490,426 686,555 825,370 345,361 778,480 SURS on Behalf 9,899,980 11,822,387 15,158,893 11,660,947 - 14,969,589 Total Expenses 45,416,494 44,740,184 46,151,169 43,943,556 26,206,705 47,297,503
Contigency 6,986,024 7,279,236
Net Income (Loss) 519,222 (2,954,805) 7,710,831 (31,532) 11,301,172 (239,981) Transfers (2,164,244) (3,500,000)
Beginning Fund Balance 14,378,984 14,898,206 11,943,401 17,489,988 17,489,988 25,291,161 Change in Fund Balance 519,222 (2,954,805) 5,546,587 (31,532) 7,801,172 (239,981) Ending Fund Balance 14,898,206 11,943,401 17,489,988 17,458,457 25,291,161 25,051,179
Page 2 Fund 02 Operations & Maintenance - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 2,414,445 2,334,462 2,412,411 2,395,944 2,430,572 2,423,117 State Government 603,105 181,096 1,189,314 586,698 541,531 603,695 Federal Government ------Student Tuition & Fees 2,170,791 2,257,300 2,390,730 2,470,500 2,365,507 2,470,500 Sales & Service Fees 565 1,190 835 - 270 - Facilities Revenue 17,758 31,861 270,840 710,000 731,755 860,000 Investment Revenue 36 38 48 - 119 - Gifts, Grants & Bequests - 105 - - - - Other Revenue 61,850 855,734 153,121 658,948 175,208 700,143 SURS on Behalf 933,120 1,129,610 764,729 1,129,610 - 1,323,365 Total Revenue 6,201,670 6,791,396 7,182,028 7,951,700 6,244,961 8,380,820
Expenses Salaries 2,327,263 2,227,426 1,953,025 2,026,154 1,673,163 2,064,144 Employee Benefits 672,774 587,724 1,105,377 552,621 408,188 534,322 Contractual Services 1,341,701 1,164,380 1,093,451 1,413,550 1,190,339 1,506,680 General Materials & Supplies 492,948 335,778 351,825 488,935 341,258 439,650 Travel & Conf/Meeting Exp (9,329) (8,402) (14,906) (3,755) (11,479) (1,457) Fixed Charges 196,091 141,066 143,835 140,805 130,686 147,930 Utilities 1,418,723 1,342,029 1,354,552 1,538,550 1,253,306 1,522,510 Capital Outlay 43,364 - 6,800 47,000 5,315 - Other Expenditures (764,313) - - - 548 - SURS on Behalf 933,120 1,129,610 764,729 1,129,610 - 1,323,365 Total Expenses 6,652,342 6,919,611 6,758,689 7,333,470 4,991,324 7,537,144
Contigency 586,698 - 603,695
Net Income (Loss) (450,672) (128,215) 423,339 31,532 1,253,637 239,981 Transfers 880,023
Beginning Fund Balance (724,476) (1,175,148) (1,303,362) - - 1,253,637 Change in Fund Balance (450,672) (128,215) 1,303,362 31,532 1,253,637 239,981 Ending Fund Balance (1,175,148) (1,303,363) - 31,532 1,253,637 1,493,618
Page 3 Fund 03 Restricted Operations & Maintenance-Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 80,445,549 (7,894) 15,695,000 - - - State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 75,832 307,393 227,168 35,053 211,647 53,947 Gifts, Grants & Bequests 62,378 509,322 16,833 50,000 - - Other Revenue 8,945 2,889 - - - - Total Revenue 80,592,704 811,711 15,939,001 85,053 211,647 53,947
Expenses Salaries ------Employee Benefits ------Contractual Services 11,350 11,722 - - 44,210 - General Materials & Supplies - - - - 8,355 - Travel & Conf/Meeting Exp ------Fixed Charges 40,432,133 - 41,688 - - - Utilities ------Capital Outlay 5,150,181 9,256,051 49,378,981 10,176,931 5,089,001 5,860,565 Other Expenditures 1,525 1,524 1,531 - 1,440 1,550 Total Expenses 45,595,189 9,269,297 49,422,201 10,176,931 5,143,005 5,862,115
Net Income (Loss) 34,997,515 (8,457,587) (33,483,199) (10,091,878) (4,931,358) (5,808,168) Transfers
Beginning Fund Balance 19,465,454 54,462,969 46,005,382 12,522,183 12,522,183 7,590,825 Change in Fund Balance 34,997,515 (8,457,587) (33,483,199) (10,091,878) (4,931,358) (5,808,168) Ending Fund Balance 54,462,969 46,005,382 12,522,183 2,430,305 7,590,825 1,782,657
Page 4 Fund 04 Bond & Interest - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 16,435,421 7,746,601 48,968,573 12,183,606 12,168,572 12,168,590 State Government ------Federal Government 524,369 514,194 252,410 107,161 107,449 82,148 Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 2,354 2,363 11,181 2,061 22,324 12,000 Gifts, Grants & Bequests ------Other Revenue - 4,515 - - - - Total Revenue 16,962,144 8,267,674 49,232,164 12,292,828 12,298,345 12,262,738
Expenses Salaries ------Employee Benefits ------Contractual Services 3,695 4,165 3,318 400 3,318 718 General Materials & Supplies ------Travel & Conf/Meeting Exp ------Fixed Charges 15,668,804 10,140,846 47,299,265 12,254,507 12,254,506 12,230,450 Utilities ------Capital Outlay ------Other Expenditures ------Total Expenses 15,672,499 10,145,011 47,302,583 12,254,907 12,257,824 12,231,168
Net Income (Loss) 1,289,645 (1,877,337) 1,929,582 37,921 40,521 31,570 Transfers
Beginning Fund Balance 4,359,895 5,649,540 3,772,203 5,701,785 5,701,785 5,742,305 Change in Fund Balance 1,289,645 (1,877,337) 1,929,582 37,921 40,521 31,570 Ending Fund Balance 5,649,540 3,772,203 5,701,785 5,739,706 5,742,305 5,773,875
Page 5 Fund 05 Auxiliary Enterprises - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 10,000 10,000 10,000 - (5,000) - State Government 5,923 5,194 280,446 - - - Federal Government ------Student Tuition & Fees 480,527 558,383 448,431 657,435 633,491 641,899 Sales & Service Fees 1,551,244 1,401,504 1,189,106 1,529,400 1,312,487 1,492,880 Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 7,161 10,656 4,365 46,500 33,267 2,500 Other Revenue 1,037,714 940,362 722,620 832,756 680,967 828,476 SURS on Behalf 530,431 565,100 403,442 730,349 - 816,233 Total Revenue 3,623,000 3,491,199 3,058,411 3,796,440 2,655,211 3,781,988
Expenses Salaries 1,642,818 1,451,963 1,353,304 1,587,641 1,312,905 1,602,965 Employee Benefits 310,709 218,345 446,652 273,939 232,106 281,492 Contractual Services 581,213 443,652 369,656 509,679 427,935 550,024 General Materials & Supplies 505,516 421,616 332,617 550,380 309,754 463,144 Travel & Conf/Meeting Exp 254,648 194,219 165,396 154,873 124,499 151,165 Fixed Charges 27,455 17,619 19,920 24,142 19,339 20,642 Utilities 1,621 731 - - - - Capital Outlay 29,790 6,533 - 10,000 - Other Expenditures 133,924 194,617 19,967 2,806 14,592 48,425 SURS on Behalf 530,431 565,100 403,442 730,349 - 816,260 Total Expenses 4,018,125 3,507,862 3,117,487 3,833,809 2,451,131 3,934,118
Net Income (Loss) (395,125) (16,663) (59,077) (37,369) 204,081 (152,129) Transfers (47,561)
Beginning Fund Balance 1,590,445 1,195,320 1,178,657 1,072,019 1,072,019 1,276,100 Change in Fund Balance (395,125) (16,663) (106,638) (37,369) 204,081 (152,129) Ending Fund Balance 1,195,320 1,178,657 1,072,019 1,034,650 1,276,100 1,123,970
* Refer to Fund 18 for Employee Benefits
Page 6 Fund 18 Benefits - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government - - - - State Government - - - - Federal Government - - - - Student Tuition & Fees - - - - Sales & Service Fees - - - - Facilities Revenue - - - - Investment Revenue - - - - Gifts, Grants & Bequests - - - - Other Revenue 5,473,750 5,914,998 4,945,268 6,523,477 Total Revenue - - 5,473,750 5,914,998 4,945,268 6,523,477
Expenses Salaries 440 1,000 - - Employee Benefits 6,398,185 5,964,228 4,516,223 6,501,727 Contractual Services 40,026 116,000 52,814 135,000 General Materials & Supplies 9 36,565 16,967 11,780 Travel & Conf/Meeting Exp 787 1,600 631 1,600 Fixed Charges - - - - Utilities - - - - Capital Outlay - - - - Other Expenditures - - - - Total Expenses - - 6,439,447 6,119,393 4,586,635 6,650,107
Net Income (Loss) - - (965,697) (204,395) 358,633 (126,630) Transfers 965,697
Beginning Fund Balance - - - - - 358,633 Change in Fund Balance - - - (204,395) 358,633 (126,630) Ending Fund Balance - - - (204,395) 358,633 232,003
Page 7 Fund 06 Restricted - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 137,042 32,828 4,303 5,300 299,132 95,410 State Government 2,266,528 1,363,759 1,565,086 505,120 1,453,952 1,609,288 Federal Government 15,308,527 13,623,676 13,994,925 15,197,210 11,175,673 13,244,788 Student Tuition & Fees ------Sales & Service Fees 6,876 8,133 7,416 - 5,959 - Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 215,939 254,341 250,528 333,048 2,483,613 437,771 Other Revenue 150,329 175,927 441,699 140,000 110,292 501,494 SURS on Behalf 615,546 691,113 512,374 696,162 - 904,788 Total Revenue 18,700,787 16,149,776 16,776,331 16,876,840 15,528,622 16,793,539
Expenses Salaries 2,431,190 2,182,608 2,168,198 2,614,480 2,353,093 2,942,958 Employee Benefits 570,372 497,356 873,180 486,232 515,995 544,178 Contractual Services 469,537 331,079 151,874 134,402 437,570 162,321 General Materials & Supplies 533,870 299,359 351,457 431,541 222,458 443,450 Travel & Conf/Meeting Exp 210,548 119,361 141,671 162,683 141,477 200,144 Fixed Charges 158,704 152,450 204,677 194,583 241,910 522,193 Utilities 668 638 626 723 651 644 Capital Outlay 138,499 94,766 86,137 30,000 28,630 30,000 Other Expenditures 13,577,484 11,791,152 12,016,818 12,126,034 10,098,470 11,042,863 SURS on Behalf 615,546 691,113 512,374 696,162 - 904,788 Total Expenses 18,706,418 16,159,882 16,507,012 16,876,840 14,040,252 16,793,539
Net Income (Loss) (5,631) (10,106) 269, 319 - 1,488,370 - Transfers 366,085 -
Beginning Fund Balance (335,742) (341,373) (351,479) 283,926 283,926 1,772,296 Change in Fund Balance (5,631) (10,106) 635,404 - 1,488,370 - Ending Fund Balance (341,373) (351,479) 283, 926 283,926 1,772,296 1,772,296
Page 8 Fund 10 Trust & Agency
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government - - - - State Government - - - - Federal Government - - - - Student Tuition & Fees 215,243 215,178 229,602 155,201 155,540 163,200 Sales & Service Fees 6,969 5,283 270 - - - Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 4,220 4,531 7,522 2,400 2,925 2,400 Other Revenue 317,149 290,446 361,155 186,850 296,837 242,060 Total Revenue 543,581 515,438 598,549 344,451 455,303 407,660
Expenses Salaries ------Employee Benefits ------Contractual Services 87,209 80,062 39,362 20,282 40,902 36,400 General Materials & Supplies 119,319 95,337 96,736 77,664 92,584 96,560 Travel & Conf/Meeting Exp 152,690 133,080 114,930 77,342 124,974 106,383 Fixed Charges 359 - - - Utilities 165 - - - - Capital Outlay - - 5,550 - - Other Expenditures 163,120 153,739 213,700 160,387 174,975 177,549 Total Expenses 522,337 462,384 465,086 341,226 433,435 416,891
Net Income (Loss) 21,243 53,054 133,463 3,225 21,868 (9,231) Transfers
Beginning Fund Balance 684,524 705,767 758,822 892,285 892,285 914,152 Change in Fund Balance 21,243 53,054 133,463 3,225 21,868 (9,231) Ending Fund Balance 705,767 758,822 892,285 895,510 914,152 904,921
Page 9 Fund 11 Audit - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 42,086 56,848 50,207 50,000 49,430 50,000 State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue - 1 1 - 3 - Gifts, Grants & Bequests ------Other Revenue ------Total Revenue 42,086 56,849 50,209 50,000 49,432 50,000
Expenses Salaries ------Employee Benefits ------Contractual Services 49,600 45,224 57,777 55,165 45,402 43,265 General Materials & Supplies - - 795 610 - 800 Travel & Conf/Meeting Exp ------Fixed Charges ------Utilities ------Capital Outlay ------Other Expenditures ------Total Expenses 49,600 45,224 58,572 55,775 45,402 44,065
Net Income (Loss) (7,514) 11,625 (8,363) (5,775) 4,030 5,935 Transfers
Beginning Fund Balance 56,810 49,296 60,921 52,557 52,557 56,588 Change in Fund Balance (7,514) 11,625 (8,363) (5,775) 4,030 5,935 Ending Fund Balance 49,296 60,921 52,557 46,782 56,588 62,523
Page 10 Fund 12 Liability, Protection & Settlement - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 3,316,060 3,737,550 1,912,686 500,000 498,751 1,000,000 State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 48 66 87 - - - Gifts, Grants & Bequests ------Other Revenue 8,951 34,026 - - - - Total Revenue 3,325,059 3,771,642 1,912,773 500,000 498,751 1,000,000
Expenses Salaries ------Employee Benefits 1,170,015 1,172,887 993,712 1,021,924 736,543 918,230 Contractual Services 51,792 48,042 35,800 75,000 13,803 50,000 General Materials & Supplies (5) - - 5,000 - - Travel & Conf/Meeting Exp ------Fixed Charges 320,043 219,477 206,258 214,655 228,964 229,732 Utilities ------Capital Outlay ------Other Expenditures 1,137,909 1,094,108 - 1,144,642 1,156 1,144,642 Total Expenses 2,679,754 2,534,513 1,235,770 2,461,221 980,466 2,342,604
Net Income (Loss) 645,305 1,237,129 677,003 (1,961,221) (481,715) (1,342,604) Transfers
Beginning Fund Balance 4,640,908 5,286,213 6,523,342 7,200,345 7,200,345 6,718,630 Change in Fund Balance 645,305 1,237,129 677,003 (1,961,221) (481,715) (1,342,604) Ending Fund Balance 5,286,213 6,523,342 7,200,345 5,239,124 6,718,630 5,376,026
Page 11 COMPARISON Year by Year
Total All Funds - except Fund 10 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 175,383,166 $ 81,125,625 $ 153,486,667 $ 98,365,907 $ 79,940,115 $ 103,183,267 Expense $ 140,080,066 $ 93,321,585 $ 176,992,929 $ 103,055,902 $ 70,702,744 $ 110,575,294 - Net $ 35,303,100 $ (12,195,959) $ (23,506,262) $ (4,689,994) $ 9,237,371 $ (7,392,027)
Fund Balance $ 80,025,023 $ 67,829,064 $ 44,322,802 $ 32,060,085 $ 50,060,173 $ 42,668,146
Operating (Funds 01 & 02) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 52,137,386 $ 48,576,775 $ 61,044,028 $ 58,849,748 $ 43,752,838 $ 62,717,578 Expense 52,068,836 51,659,795 52,909,858 51,277,026 31,198,029 62,717,578 Transfers In/Out (1,284,221) (3,500,000) Contigency 7,572,722 Net $ 68,550 $ (3,083,020) $ 6,849,949 $ - $ 9,054,809 $ 0
Fund Balance $ 13,723,058 $ 10,640,038 $ 17,489,987 $ 17,489,987 $ 26,544,796 $ 26,544,796
Capital (Funds 03 & 04) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 97,554,848 $ 9,079,385 $ 65,171,166 $ 12,377,881 $ 12,509,993 $ 12,316,685 Expense 62,557,333 19,414,308 96,724,784 22,431,838 17,400,830 18,093,283
Net $ 34,997,515 $ (10,334,924) $ (31,553,618) $ (10,053,957) $ (4,890,837) $ (5,776,598)
Fund Balance $ 60,112,509 $ 49,777,585 $ 18,223,968 $ 8,170,011 $ 13,333,130 $ 7,556,532 Error Error Error Error
Auxiliary & Restricted & Benefits (Funds 05 & 06 & 18) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 22,323,787 $ 19,640,976 $ 25,308,492 $ 26,588,278 $ 23,129,101 $ 27,099,004 Expense 22,724,543 19,667,744 26,063,946 26,830,042 21,078,018 27,377,764 Transfers 1,284,221 Net $ (400,756) $ (26,769) $ 528,767 $ (241,764) $ 2,051,084 $ (278,759)
Fund Balance $ 853,947 $ 827,178 $ 1,355,945 $ 1,114,180 $ 3,407,029 $ 3,128,269
Audit & Liability, Protection & Settlement (Funds 11 & 12) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 3,367,145 $ 3,828,491 $ 1,962,981 $ 550,000 $ 548,183 $ 1,050,000 Expense 2,729,354 2,579,737 1,294,341 2,516,996 1,025,867 2,386,669
Net $ 637,791 $ 1,248,753 $ 668,640 $ (1,966,996) $ (477,685) $ (1,336,669)
Fund Balance $ 5,335,509 $ 6,584,262 $ 7,252,902 $ 5,285,907 $ 6,775,218 $ 5,438,549
Trust & Agency (Fund 10) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals Budget Revenue $ 543,581 $ 515,438 $ 598,549 $ 344,451 $ 455,303 $ 407,660 Expense 522,337 462,384 465,086 341,226 433,435 416,891
Net $ 21,243 $ 53,054 $ 133,463 $ 3,225 $ 21,868 $ (9,231)
Fund Balance $ 705,767 $ 758,822 $ 892,285 $ 895,510 $ 914,152 $ 904,921
Page 12 Rock Valley College Equalized Assessed Valuation with tax rates 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Calendar Year Levy Actual Actual Actual Actual Actual Actual Proposed Proposed Proposed Proposed Proposed Total assessed valuations 6,369,040,810 5,933,124,874 5,555,719,801 5,339,259,046 5,313,920,076 5,483,921,459 5,621,019,495 5,733,439,885 5,848,108,683 5,965,070,857 6,084,372,274 % EAV Growth -4.56% -6.84% -6.36% -3.90% -0.47% 3.20% 2.50% 2.00% 2.00% 2.00% 2.00% Tax rates (per $100 assessed valuation) Educational Fund 0.2300 0.2300 0.2300 0.2274 0.2300 0.2300 0.2300 0.2300 0.2300 0.2300 0.2300 Operations and Maintenance Fund 0.0400 0.0400 0.0400 0.0396 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 Debt Service Fund 2000 Bond 0.0055 0.0067 0.0068 0.0127 ------2002A&B Bond - - - 0.0745 0.0563 ------2003A Bond ------2003B Bond ------2005 Refinancing Bond 0.0067 0.0083 ------2006 Refinancing Bond 0.0059 0.0062 0.0067 0.0070 ------2008 Bond 0.0235 0.0320 0.0134 ------2009A Bond 0.0473 ------2009B Bond 0.0118 0.0127 0.0135 0.0141 0.0137 ------2010A Bond 0.0528 0.0501 0.0219 0.0322 0.0351 0.0337 0.0096 0.0313 0.0303 0.0174 - 2010B Bond - - 0.0536 ------2014A Refinancing Bond ------2014B Refinancing Bond - - 0.0231 0.0044 0.0044 0.0088 0.0213 0.0775 0.0742 - - 2015C Bond - - - - 0.0114 0.0110 0.0108 0.0106 0.0104 0.0101 0.0099 2015D Refinancing Bond - - - - 0.0209 0.0202 0.0197 0.0193 0.0190 0.0186 0.0182 2016 Refinancing Bond - - - - - 0.1437 0.1200 0.0552 0.0541 0.0531 - 2018 Refinancing Bond ------0.0308 0.0142 0.0161 0.1008 0.0948 Liability, Protection and Settlement Fund: Tort Liability 0.0146 0.0223 0.0326 0.0367 0.0381 0.0000 0.0178 0.0178 0.0178 0.0178 0.0178 Workers Compensation 0.0019 0.0029 0.0043 0.0126 0.0127 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Unemployment Insurance 0.0017 0.0026 0.0039 0.0028 0.0038 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Athletics 0.0005 0.0009 0.0012 0.0010 0.0012 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Property/Casualty 0.0011 0.0015 0.0023 0.0055 0.0056 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 FICA 0.0077 0.0083 0.0093 0.0106 0.0107 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Audit Fund 0.0002 0.0002 0.0004 0.0012 0.0009 0.0009 0.0009 0.0009 0.0009 0.0009 0.0009 Protection, Health and Safety Fund - 0.0230 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Adjustment for Overextended Tax ------0.4512 0.4477 0.4630 0.4823 0.4848 0.4883 0.5009 0.4968 0.4928 0.4887 0.4116 Tax extension: Educational Fund 14,648,794 13,646,187 12,778,156 12,141,475 12,222,016 12,613,019 12,928,345 13,186,912 13,450,650 13,719,663 13,994,056 Operations and Maintenance Fund 2,567,511 2,389,118 2,222,288 2,114,347 2,125,568 2,193,569 2,248,408 2,293,376 2,339,243 2,386,028 2,433,749 Debt Service Fund - - 2000 Bond 350,045 397,781 377,789 678,086 ------2002A&B Bond - - - 3,977,748 2,990,000 ------2003A Bond ------2003B Bond ------2005 Refinancing Bond 426,420 492,774 ------2006 Refinancing Bond 375,503 368,097 372,233 373,748 ------2008 Bond 1,495,650 1,899,852 744,466 ------2009A Bond 3,012,723 ------2009B Bond 748,676 754,004 750,022 752,836 727,528 ------2010A Bond 1,182,258 - 1,216,703 1,719,241 1,863,332 1,848,993 539,044 1,792,580 1,774,683 1,038,109 - 2010B Bond 2,178,181 2,974,456 2,977,866 ------2014A Refinancing Bond ------2014B Refinancing Bond - - 1,283,371 234,927 234,563 482,688 1,197,281 4,446,000 4,339,125 - - 2015C Bond 605,370 605,370 605,370 605,370 605,370 605,370 605,370 2015D Refinancing Bond 1,108,500 1,108,500 1,108,500 1,108,500 1,108,500 1,108,500 1,108,500 2015E Refinancing Bond 215,100 215,100 215,100 215,100 215,100 215,100 4,662,375 2017A Refinancing Bond - 7,878,629 6,743,800 3,166,000 3,164,250 3,165,750 - 2017C Refinancing Bond - - 1,733,024 816,233 940,729 6,012,498 5,766,550 Liability, Protection and Settlement Fund -
Page 13 Rock Valley College Equalized Assessed Valuation with tax rates 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Calendar Year Levy Actual Actual Actual Actual Actual Actual Proposed Proposed Proposed Proposed Proposed Total assessed valuations 6,369,040,810 5,933,124,874 5,555,719,801 5,339,259,046 5,313,920,076 5,483,921,459 5,621,019,495 5,733,439,885 5,848,108,683 5,965,070,857 6,084,372,274 Tort Liability 934,496 1,323,576 1,821,276 1,953,806 2,023,000 - 1,000,000 1,020,000 1,040,400 1,061,208 1,082,432 Workers Compensation 121,012 171,970 236,285 675,000 675,000 ------Unemployment Insurance 108,663 154,630 214,117 150,000 200,000 ------Athletics 32,040 51,273 64,002 55,000 65,000 ------Property/Casualty 63,690 89,735 125,504 295,000 300,000 ------FICA 489,547 490,882 516,682 565,961 570,000 ------Audit Fund 11,960 11,312 22,223 64,071 49,000 48,201 50,000 51,000 52,020 53,060 54,121 Protection, Health and Safety Fund - 1,363,700 - - - - Adjustment for Overextended Tax 150,882 ------Abatement 28,898,051 26,579,347 25,722,983 25,751,246 25,973,977 26,994,069 28,368,872 28,701,071 29,030,070 29,365,286 29,707,153
% Dollar Growth -3.98% -8.02% -3.22% 0.11% 0.86% 3.93% 5.09% 1.17% 1.15% 1.15% 1.16% Allowance for uncollectible taxes and collection costs - - (128,615) (128,756) (129,870) (134,970) (141,844) (143,505) (145,150) (146,826) (148,536) 28,898,051 26,579,347 25,594,368 25,622,490 25,844,107 26,859,099 28,227,028 28,557,566 28,884,920 29,218,460 29,558,617
Rock Valley College Equalized Assessed Valuation with Tax Rates (cont'd)
01 Education Fund 14,725,278 13,646,187 12,714,265 12,080,768 12,160,906 12,549,954 12,863,703 13,120,977 13,383,397 13,651,065 13,924,086 02 Operations & Maintenance Fund 2,580,916 2,389,118 2,211,177 2,103,775 2,114,940 2,182,601 2,237,166 2,281,909 2,327,547 2,374,098 2,421,580 03 Capital (PHS) Fund - 1,363,700 ------04 Bond Fund 9,820,464 6,886,964 7,683,838 7,697,904 7,715,316 12,127,622 12,133,438 12,118,590 12,117,188 12,140,136 - 11 Audit Fund 12,022 11,312 22,112 63,751 48,755 47,960 49,750 50,745 51,760 52,793 53,850 12 Liability, Protection & Settlement Fund 1,759,371.00 2,282,066 2,962,977 3,676,293 3,813,835 - 1,000,000.02 1,014,900 1,035,198 1,055,902 - 28,898,051 26,579,347 25,594,368 25,622,490 25,853,752 26,908,137 28,284,057 28,587,122 28,915,090 29,273,994 16,399,516
Fiscal Year (1/2 + 1/2) FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 01 Education Fund 15,730,681 15,464,046 14,961,567 14,185,733 13,180,226 12,397,516 12,120,838 12,355,430 12,706,829 12,992,340 13,252,187 02 Operations & Maintenance Fund 2,735,775 2,699,724 2,622,336 2,485,017 2,300,147 2,157,476 2,109,359 2,148,770 2,209,883 2,259,537 2,304,728 03 Capital (PHS) Fund 2,024,324 314,471 - 681,850 681,850 ------04 Bond Fund 8,181,926 9,839,994 9,914,596 8,353,714 7,285,401 7,690,871 7,706,610 9,921,468 12,130,530 12,126,014 12,117,889 11 Audit Fund 67,253 65,853 41,874 11,667 16,712 42,931 56,253 48,358 50,000 50,248 51,252 12 Liability, Protection & Settlement Fund 2,497,815 2,097,852 1,805,990 2,020,718 2,622,522 3,319,636 3,745,064 1,906,917 500,000 1,007,450 1,025,049
31,237,774 30,481,940 29,346,363 27,738,699 26,086,858 25,608,430 25,738,124 26,380,943 27,597,242 28,435,589 28,751,106 - - - - (1) (1) (3) 1 - -
Page 14 2019 CAPITAL BUDGET
DESCRIPTION 2019 FUNDING SOURCE F550 Small Dump Truck to replace 1998 GMC $70,000 GENERAL OPERATING Truck #11 & 2000 GMC Dump Truck #21 New Police squad car to replace #28/2008 $30,000 GENERAL OPERATING Chevrolet Impala Engineering Our Future Equipment (Carry over $889,154 BOND PROCEEDS prior year) Replace 2002 16' Jacobsen Mower T16 $70,000 GENERAL OPERATING
Subtotal $1,059,154 FLEET & FLEET EQUIPMENT
DESCRIPTION 2019 FUNDING SOURCE Environmental Landscaping (Tree, shrubs, $30,000 GENERAL OPERATING prairie plantings, permanent fencing) Theatre tent replacement $25,000 GENERAL OPERATING
Subtotal $55,000 GROUNDS GROUNDS
DESCRIPTION 2019 FUNDING SOURCE Utility Submetering System for each Building $105,000 GENERAL OPERATING Replace Cogen Heat Exchanger $14,000 GENERAL OPERATING CLII Renovations (Absestos Removal, Concrete $892,445 PROTECTION, HEALTH & SAFETY Repairs, LED lighting upgrades, painting) SSB Window Replacement $30,000 PROTECTION, HEALTH & SAFETY Student Center Window Replacement $30,000 PROTECTION, HEALTH & SAFETY Wellness Clinic Buildout (carry over from prior $74,132 BOND PROCEEDS year) HSC Bus Drop Off $35,000 BOND PROCEEDS CLI Art $50,000 BOND PROCEEDS Building F Compliance & Rennovations (carry $200,000 PROTECTION, HEALTH & SAFETY over from prior year) LED LIGHTING CONVERSIONS Upgrade lighting in unremodeled half of WTC $70,000 GENERAL OPERATING to LED Upgrade SC Lighting to LED $100,000 GENERAL OPERATING Upgrade PEC Lighting to LED $120,000 GENERAL OPERATING Upgrade SSB Lighting to LED $100,000 GENERAL OPERATING Upgrade Bell School Lighting to LED $20,000 GENERAL OPERATING Upgrade ERC Lighting to LED $100,000 GENERAL OPERATING
Subtotal $1,940,577 BUILDINGS BUILDINGS
Page 15 2019 CAPITAL BUDGET
DESCRIPTION 2019 FUNDING SOURCE General Operating ($614,177) / Protection, Parking Lot 1 Reconstruction $1,100,000 Health & Safety ($485,823) Footbridge from WTC to CLI (Carry over from $285,274 GENERAL OPERATING prior year) Upgrade Walkway Lighting to LED $30,000 GENERAL OPERATING Upgrade Roadway Lighting to LED $70,000 GENERAL OPERATING Upgrade Parking Lot Lighting to LED $75,000 GENERAL OPERATING Upgrade Building Entrance Lighting to LED $20,000 GENERAL OPERATING
Subtotal $1,580,274 PARKING LOTS, PARKING & ROADWAYS WALKWAYS
DESCRIPTION 2019 FUNDING SOURCE Replace Emergency Voice Recording System $15,000 PROTECTION, HEALTH & SAFETY Upgrade Integrated Security (Alarm System Central Station, Cameras, Network Video $40,000 PROTECTION, HEALTH & SAFETY Recorders, AD wireless locks) Video Security Camera Upgrade (carry over $133,975 PROTECTION, HEALTH & SAFETY from prior year) Virtual Desktop Initiative $350,000 GENERAL OPERATING Computer Lifecycle Replacements $150,000 BOND PROCEEDS Ellucian System Upgrades (HR Position Module & Budgeting/Forecasting/ Project $55,000 GENERAL OPERATING Management Module) Campus Wireless System Upgrade $100,000 GENERAL OPERATING Network Upgrades $135,000 GENERAL OPERATING PEC PA & Video Upgrade (Carry over from $100,000 BOND PROCEEDS prior year) UPS Battery Replacements (Carry over from $51,585 PROTECTION, HEALTH & SAFETY prior year) Campus Facilities Master Plan $95,000 GENERAL OPERATING
Subtotal $1,225,560 TECHNOLOGY, SECURITY & PLANNING & PLANNING SECURITY TECHNOLOGY,
FY19 CAPITAL PROJECTS BY TYPE AMOUNT CAMPUS FLEET & EQUIPMENT $1,059,154 GROUNDS $55,000 BUILDINGS $1,940,577 PARKING LOTS, ROADWAYS & $1,580,274 WALKWAYS TECHNOLOGY & SECURITY, PLANNING $1,225,560 TOTAL $5,860,565
FY19 CAPITAL PROJECTS BY FUNDING SOURCE AMOUNT PROTECTION, HEALTH & SAFETY $1,878,828 GENERAL OPERATING $2,683,451 BOND PROCEEDS $1,298,286 TOTAL $5,860,565
Page 16 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114
SUMMARY OF FISCAL YEAR 2019 BUDGET BY FUND
GENERAL CAPITAL DEBT SERVICE PROPRIETARY Operations & Operations & Maintenance Bond and Auxiliary Education Maintenance (Restricted) Interest Enterprises Fund 01 Fund 02 Fund 03 Fund 04 Fund 05 & 18
Est. Begin. Fund Balance 07/01/2018 $ 25,291,161 $ 1,253,637 $ 7,590,825 $ 5,742,305 $ 1,634,733
Budget Revenues 54,336,758 8,380,820 53,947 12,262,738 10,305,465
Less: Budgeted Expenditures (47,297,503) (7,537,144) (5,862,115) (12,231,168) (10,584,225) Less: Budgeted Contingency (7,279,236) (603,695) - - -
Revenue over (under) Expenditures $ (239,981) $ 239,981 $ (5,808,168) $ 31,570 $ (278,759)
Est. Ending Budgeted Fund Balance $ 25,051,179 $ 1,493,618 $ 1,782,657 $ 5,773,875 $ 1,355,974
SPECIAL REVENUE Liability, Restricted Protection, Purposes Audit & Settlement Total ICCB Fund 06 Fund 11 Fund 12 Funds
Est. Begin. Fund Balance 07/01/2018 $ 1,772,296 $ 56,588 $ 6,718,630 50,060,175
Budget Revenues 16,793,539 50,000 1,000,000 103,183,267
Less: Budgeted Expenditures (16,793,539) (44,065) (2,342,604) (102,692,363) Less: Budgeted Contingency - - - (7,882,931)
Revenue over (under) Expenditures $ - $ 5,935 $ (1,342,604) $ (7,392,027)
Est. Ending Budgeted Fund Balance $ 1,772,296 $ 62,523 $ 5,376,026 $ 42,668,149
The Official FY 2019 Budget which is accurately summarized in this document, was approved by the Board of Trustees on : ATTEST: Secretary, Board of Trustees Community College District 511
Page 17 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 FY19 Budget ALL FUNDS
Beginning Fund Balance July 1, 2018 $ 25,291,161 $ 1,253,637 $ 7,590,825 $ 5,742,305 $ 1,634,733 $ 1,772,296 $ 914,152 $ 56, 588 $ 6, 718,630 $ 50,974,326
Fund 01 Fund 02 Fund 03 Fund 04 Fund 05 Fund 06 Fund 10 Fund 11 Fund 12
Operations & Operations & Auxiliary Enterprises Restricted Purposes Liability, Protection & Education Fund Maintenance Bond & Interest Fund Trust & Agency Fund Audit Fund Total Of Budget Percent Maintenance Fund Fund Fund Settlement Fund Restricted
Revenues Local Government Sources 13,920,388 2,423,117 - 12, 168,590 - 95, 410 - 50, 000 1, 000,000 29, 657,505 29% State Government Sources 7,279,236 603,695 - - - 1, 609,288 - - - 9,492,219 9% Federal Government Sources - - - 82, 148 - 13, 244,788 - - - 13, 326,936 13% Student Tuition & Fees 17,021,386 2,470,500 - - 641, 899 - 163, 200 - - 20, 296,985 20% Sales & Service Fees 101,000 - - - 1, 492,880 - - - - 1, 593,880 2% Facilities Revenue - 860,000 ------860, 000 1% Investment Revenue 136,000 - 53, 947 12, 000 - - - - - 201, 947 0% Gifts, Grants & Bequests 247,861 - - - 2, 500 437, 771 2, 400 - - 690, 532 1% Other Revenue 661,298 700,143 - - 7, 351,953 501, 494 242, 060 - - 9, 456,948 9% SURS on Behalf 14,969,589 1,323,365 816, 233 904, 788 18, 013,975 17% 54,336,758 8,380,820 53, 947 12, 262,738 10, 305,465 16,793,539 407, 660 50, 000 1, 000,000 103,590,927 100%
Less Nonoperating Items
Adjusted Revenue 54,336,758 8,380,820 53, 947 12, 262,738 10, 305,465 16, 793,539 407, 660 50, 000 1, 000,000 103, 590,927
Expenditures Salaries 22,925,218 2,064,144 - - 1, 602,965 2, 942,958 - - - 29, 535,285 29% Employee Benefits 4,386,723 534,322 - - 6, 783,219 544, 178 - - 918, 230 13, 166,672 13% Contractual Services 1,990,446 1,506,680 - 718 685, 024 162, 321 36, 400 43, 265 50, 000 4, 474,854 4% General Materials & Supplies 1,480,059 439,650 - - 474, 924 443, 450 96, 560 800 - 2,935,443 3% Travel & Conf/Meeting Expense 312,305 (1,457) - - 152, 765 200, 144 106, 383 - - 770,139 1% Fixed Charges 439,884 147,930 - 12, 230,450 20, 642 522, 193 - - 229, 732 13,590,831 13% Utilities 9,800 1,522,510 - - - 644 - - - 1,532,954 1% Capital Outlay 5,000 - 5, 860,565 - - 30, 000 - - - 5,895,565 6% Other Expenditures 778,480 - 1, 550 - 48, 425 11, 042,863 177, 549 - 1, 144,642 13,193,509 13% SURS on Behalf 14,969,589 1,323,365 816, 260 904, 788 18,014,002 17% 47,297,503 7,537,144 5,862,115 12, 231,168 10, 584,225 16,793,539 416, 891 44, 065 2, 342,604 103,109,254 83%
Contigency 7,279,236 603,695 7,882,931
Less Nonoperating Items
Adjusted Expenditures 54,576,739 8,140,839 5, 862,115 12, 231,168 10, 584,225 16, 793,539 416, 891 44, 065 2, 342,604 110,992,185
Net By Fund (239,981) 239,981 ( 5,808,168) 31, 570 ( 278,759) - ( 9,231) 5, 935 ( 1,342,604) ( 7,401,258)
Estimated Fund Balance June 30, 2018 25,051,179 1,493,618 1, 782,657 5, 773,875 1, 355,974 1, 772,296 904, 921 62, 523 5, 376,026 43, 573,069
Operations & Operations & Auxiliary Enterprises Restricted Purposes Liability, Protection & By Function Education Fund Maintenance Bond & Interest Fund Trust & Agency Fund Audit Fund Total Of Budget Percent Maintenance Fund Fund Fund Settlement Fund Restricted 0 Other ------0% 1 Instruction 27,816,180 - - - 64, 347 1, 010,045 - - - 28, 890,572 26% 2 Academic Support 4,268,458 - - - 5, 000 - 900 - - 4, 274,358 4% 3 Student Services 4,628,708 - - - 5, 290 540, 564 213, 682 - - 5, 388,244 5% 4 Public Service/Continuing Ed 656,549 - - - 2, 634,789 4, 306,297 - - - 7, 597,635 7% 6 Auxiliary Services - - - - 1, 221,665 - 50, 059 - - 1, 271,724 1% 7 Operations & Mtce of Plant - 7, 272,404 5, 862,115 - - 1, 080 - - - 13, 135,599 12% 8 Institutional Support 17,193,344 868, 435 - 12, 231,168 6, 653,134 106, 500 - 44, 065 2, 342,604 39, 439,250 36% 9 Scholarships, Grants, Waivers 13,500 - - - - 10, 829,053 152, 250 - - 10,994,803 10% 8,140,839 5,862,115 12,231,168 10,584,225 16,793,539 416,891 44, 065 2, 342,604 100% 54,576,739 110,992,185 ------
Page 18 Rock Valley College, Community College District 511 Fiscal Year 2019 Budget (cont)
Revenues by Source Operating Capital Other Total 41 Local Government $ 17,488,915 $ 12, 168,590 $ - $ 29,657,505 42 State Government 9,492,219 - - 9,492,219 43 Federal Governmental 13,244,788 82,148 - 13,326,936 44 Student Tuition & Fees 20,133,785 - 163, 200 20,296,985 45 Sales & Services Fees 1,593,880 - - 1,593,880 46 Facilities Revenue 860,000 - - 860,000 47 Investment Revenue 136,000 65,947 - 201,947 48 Gifts, Grants, & Bequests 688,132 - 2, 400 690,532 49 Other Sources 9,214,888 - 242, 060 9,456,948 SURS on Behalf 18,013,975 18,014,002 Total Budget Revenues $ 90,866,582 $ 12,316,685 $ 407,660 $ 103,590,954
Appropriations by Object Operating Capital Other Total 51 Salaries $ 29,535,285 $ - - $ 29,535,285 52 Employee Benefits 13,166,672 - - 13,166,672 53 Contractual Services 4,437,736 718 36, 400 4,474,854 54 General Materials & Supplies 2,838,883 - 96, 560 2,935,443 55 Travel & Conference/Mtg Exp 663,757 - 106, 383 770,139 56 Fixed Charges 1,360,381 12, 230,450 - 13,590,831 57 Utilities 1,532,954 - - 1,532,954 58 Capital Outlay 35,000 5, 860,565 - 5,895,565 59 Other Expenditures 13,014,410 1,550 177, 549 13,193,509 60 Provision for Contingency 7,882,931 7,882,931 SURS on Behalf 18,014,002 18,014,002 Total Budget Expenses $ 92,482,011 $ 18,093,283 $ 416,891 $ 110,992,185
Expenditures by Function Operating Capital Other Total 0 Other $ - - $ - $ - 1 Instruction 28,890,572 - - 28,890,572 2 Academic Support 4,273,458 - 900 4,274,358 3 Student Services 5,174,562 - 213, 682 5,388,244 4 Public Service/Continuing Ed 7,597,635 - - 7,597,635 6 Auxiliary Services 1,221,665 - 50, 059 1,271,724 7 Operations & Maint 7,273,484 5, 862,115 - 13,135,599 8 Institutional Support 27,208,081 12, 231,168 - 39,439,250 9 Scholarships, Grants, Waivers 10,842,553 - 152, 250 10,994,803
Total Expenses by Function $ 92,482,011 $ 18,093,283 $ 416,891 $ 110,992,185
Page 19 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Education Fund Statement of Expenditures by Function Code
EDUCATION FUND 01 FY 19 Budget
0 Other 51 Salaries - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 1 INSTRUCTION 51 Salaries $ 14,546,807 52 Employee Benefits 12,183,101 53 Contractual Services 339,198 54 General Materials and Supplies 489,864 55 Travel and Conference/Meeting Expenses 144,875 56 Fixed Charges 111,055 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 1,280 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 27,816,180 - 2 ACADEMIC SUPPORT 51 Salaries $ 1,998,603 52 Employee Benefits 1,494,698 53 Contractual Services 346,028 54 General Materials and Supplies 317,500 55 Travel and Conference/Meeting Expenses 16,330 56 Fixed Charges 87,499 57 Utilities 7,800 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 4,268,458 -
Page 20 Rock Valley College, Community College District 511 Education Fund Statement of Expenditures by Function Code (cont'd)
EDUCATION FUND 01 FY 19 Budget
3 STUDENT SERVICES 51 Salaries $ 2,357,566 52 Employee Benefits 1,981,584 53 Contractual Services 29,195 54 General Materials and Supplies 180,901 55 Travel and Conference/Meeting Expenses 66,712 56 Fixed Charges 2,500 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 10,250 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 4,628,708 - 4 PUBLIC SERVICE/CONTINUING EDUCATION 51 Salaries $ 195,786 52 Employee Benefits 143,563 53 Contractual Services 450 54 General Materials and Supplies 6,750 55 Travel and Conference/Meeting Expenses 5,000 56 Fixed Charges 52,500 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 252,500 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 656,549 - 6 AUXILIARY SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - -
Page 21 Rock Valley College, Community College District 511 Education Fund Statement of Expenditures by Function Code (cont'd)
EDUCATION FUND 01 FY 19 Budget
7 OPERATIONS AND MAINTENANCE OF PLANT 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Capital Outlay - 58 Utilities - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 8 INSTITUTIONAL SUPPORT 51 Salaries $ 3,826,455 52 Employee Benefits 3,553,365 53 Contractual Services 1,275,575 54 General Materials and Supplies 485,044 55 Travel and Conference/Meeting Expenses 79,388 56 Fixed Charges 186,330 57 Utilities 2,000 58 Capital Outlay 5,000 59 Other 500,950 60 Provision for Contingency 7,279,236 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 17,193,344 - 9 SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List): Other Expenditures 13,500 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 13,500 - GRAND TOTAL $ 54,576,739
Page 22 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
0 Other 51 Salaries - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 1 INSTRUCTION 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 2 ACADEMIC SUPPORT 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - -
Page 23 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
3 STUDENT SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 4 PUBLIC SERVICE/CONTINUING EDUCATION 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 6 AUXILIARY SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - -
Page 24 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
7 OPERATIONS AND MAINTENANCE OF PLANT 51 Salaries $ 2,062,794 52 Employee Benefits 1,857,687 53 Contractual Services 1,491,870 54 General Materials and Supplies 437,900 55 Travel and Conference/Meeting Expenses (1,457) 56 Fixed Charges 31,000 57 Utilities 1,392,610 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 7,272,404 - 8 INSTITUTIONAL SUPPORT 51 Salaries $ 1,350.00 52 Employee Benefits - 53 Contractual Services 14,810 54 General Materials and Supplies 1,750 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges 116,930 57 Utilities 129,900 58 Capital Outlay - 59 Other - 60 Provision for Contingency 603,695 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 868,435 - 9 SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List): Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - CONTINGENCY $ -
GRAND TOTAL $ 8,140,839
Page 25 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Summary of Fiscal Year 2019 Operating Budgeted Revenues
Operations & Education Total Operating Maintenance Fund Funds Fund OPERATING REVENUES BY SOURCE Local Government Local Taxes $ 12,992,340 $ 2,259,537 $ 15,251,877 Corporate Personal Property Replacement Taxes 926,848 163,580 1,090,428 Chargeback Revenue - Other 1,200 1,200 TOTAL LOCAL GOVERNMENT $ 13,920,388 $ 2,423,117 $ 16,343,505
State Government - ICCB Base Operating Grants $ 3,420,936 $ 603,695 $ 4,024,631 ICCB Equalization Grants 3,858,300 - 3,858,300 ICCB - Career and Technical Education - - - ICCB - Adult Education - SURS ON BEHALF 14,969,589 1,323,365 16,292,953 TOTAL STATE GOVERNMENT $ 22,248,825 $ 1,927,060 $ 24,175,884
Federal Government Dept. of Education $ - Dept. of Labor - Dept. of Health and Human Services - Other - TOTAL FEDERAL GOVERNMENT $ - $ - $ -
Student Tuition and Fees - Tuition $ 13,747,250 $ 2,328,750 $ 16,076,000 Fees 3,274,136 141,750 3,415,886 Other Student Assessments - TOTAL TUITION AND FEES $ 17,021,386 $ 2,470,500 $ 19,491,886
Other Sources - Sales and Service Fees $ 101,000 $ 101,000 Facilities Revenue 860,000 860,000 Investment Revenue 136,000 136,000 Nongovernmental Grants 247,861 247,861 Other 661,298 700,143 1,361,441 TOTAL OTHER SOURCES $ 1,146,159 $ 1,560,143 $ 2,706,302
TOTAL 2019 BUDGETED REVENUE $ 54,336,758 $ 8,380,820 $ 62,717,578
Less Non-operating Items Tuition Chargeback Revenue $ - $ - $ - Instructional Service - - - Contract Revenue - - - ADJUSTED REVENUE $ 54,336,758 $ 8,380,820 $ 62,717,578
Page 26 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Summary of Fiscal Year 2019 Operating Budgeted Expenditures
Operations & Total Operating Education Fund Maintenance Funds BY PROGRAM Fund Instruction $ 27,816,180 $ - $ 27,816,180 Academic Support 4,268,458 - 4,268,458 Student Services 4,628,708 - 4,628,708 Public Service/Continuing Ed 656,549 - 656,549 Organized Research - - - Auxiliary Services - - - Operations & Mtce of Plant - 7,272,404 7,272,404 Institutional Support 17,193,344 868,435 18,061,779 Scholarships, Grants, Waivers 13,500 - 13,500 $ 54,576,739 $ 8,140,839 $ 62,717,578
INTERFUND TRANSFERS $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Less Non-operating Items Tuition Chargeback $ - $ - $ - Instructional Service - - - Contracts - - - ADJUSTED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
BY OBJECT Salaries $ 22,925,218 $ 2,064,144 $ 24,989,362 Employee Benefits 4,386,723 534,322 4,921,045 Contractual Services 1,990,446 1,506,680 3,497,126 General Materials & Supplies 1,480,059 439,650 1,919,709 Travel & Conf/Meeting Expense 312,305 (1,457) 310,848 Fixed Charges 439,884 147,930 587,814 Utilities 9,800 1,522,510 1,532,310 Capital Outlay 5,000 - 5,000 Other Expenditures 778,480 - 778,480 SURS on Behalf 14,969,589 1,323,365 16,292,953 Provision for Contingency 7,279,236 603,695 7,882,931 $ 54,576,739 $ 8,140,839 $ 62,717,578
INTERFUND TRANSFERS $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Less Non-operating Items Instructional Service $ - $ - $ - Contract - - - ADJUSTED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Page 27 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Summary of Fiscal Year 2019 Non-Operating Budgeted Expenditures
Operations & Liability, Total Non- Bond & Interest Restricted Trust & Agency Maintenance Auxiliary Fund Audit Fund Protection & Operating Fund Purposes Fund Fund Restricted Fund Settlement Fund Funds BY PROGRAM Instruction - - - 1, 010,045 - - - $ 1,010,045 Academic Support - - 64, 347 - 900 - - 65,247 Student Services - - 5, 000 540, 564 213, 682 - - 759,246 Public Service/Continuing Ed - - 5, 290 4, 306,297 - - - 4,311,587 Auxiliary Services - - 2, 634,789 - 50, 059 - - 2,684,848 Operations & Mtce of Plant - - 1, 221,665 1, 080 - - - 1,222,745 Institutional Support 5,862,115 - - 106, 500 - - - 5,968,615 Scholarships, Grants, Waivers - 12,231,168 6, 653,134 10, 829,053 152, 250 44, 065 2, 342,604 32,252,274 $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
INTERFUND TRANSFERS $ - $ - $ - $ - $ - $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
Less Non-operating Items Tuition Chargeback $ - $ - $ - $ - $ - $ - $ - $ - Instructional Service ------Contracts ------ADJUSTED EXPENDITURES $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
BY OBJECT Salaries - - 1, 602,965 2, 942,958 - - - $ 4,545,923 Employee Benefits - - 6, 783,219 544, 178 - - 918, 230 8,245,627 Contractual Services - 718 685, 024 162, 321 36, 400 43, 265 50, 000 977,728 General Materials & Supplies - - 474, 924 443, 450 96, 560 800 - 1,015,734 Travel & Conf/Meeting Expense - - 152, 765 200, 144 106, 383 - - 459,291 Fixed Charges - 12,230,450 20, 642 522, 193 - - 229, 732 13,003,017 Utilities - - - 644 - - - 644 Capital Outlay 5,860,565 - - 30, 000 - - - 5,890,565 Other Expenditures 1,550 - 48, 425 11, 042,863 177, 549 - 1, 144,642 12,415,029 SURS on Behalf - - 816, 260 904, 788 - - 1,721,049 $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
INTERFUND TRANSFERS $ - $ - $ - $ - $ - $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
Less Non-operating Items Instructional Service $ - $ - $ - $ - $ - $ - $ - $ - Contract ------ADJUSTED EXPENDITURES $ 5,862,115 $ 12,231,168 $ 10,584,225 $ 16,793,539 $ 416,891 $ 44,065 $ 2,342,604 $ 48,274,607
Page 28 Community College District 511 3301 North Mulford Road Rockford, IL 61114
Fiscal Year 2019 Final Budget
Beginning July 1, 2018 - Ending June 30, 2019
Submitted to the Board of Trustees: June 26, 2018
Public Hearing by the Board of Trustees: June 26, 2018
Prepared by: Beth Young Vice President/Chief Financial Officer
Presented by: Beth Young Vice President/Chief Financial Officer
Dated: June 26, 2018 Rock Valley College Statement of Revenues and Expenses (Budgetary)
Table of Contents Page # All Funds Review: Operating Funds (01/02) Detail 1 Fund Detail 2-11 Fund Summary (5-Year) 12 Equalized Assessed Valuation with Tax Rates 13-14 Capital Projects Summary 15-16
ICCB Official documents: Summary of Fiscal Year 2018 Budget by Fund 17 Fiscal Year 2019 Budget - All Funds Combined 18-19 Education Fund Statement of Expenditures by Function Code 20-22 Operations & Maintenance Fund Statement of Expenditures by Function Code 23-25 Summary of Fiscal Year 2019 Operating Budgeted Revenues 26 Summary of Fiscal Year 2019 Operating Budgeted Expenditures 27 Summary of Fiscal Year 2019 Non-Operating Budgeted Expenditures 28 Operating Funds Funds 01 (Ed) & 02 (O&M) - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of Actuals Actuals Actuals Budget 5.31.18 FY 2019 Budget
Revenue Local Government 16,258,293 15,516,252 16,223,688 16,156,949 16,431,835 16,343,505 State Government 6,813,225 1,307,128 9,828,230 7,572,722 6,745,717 7,882,931 Federal Government ------Student Tuition & Fees 17,533,964 16,898,899 17,793,143 19,725,120 19,067,317 19,491,886 Sales & Service Fees 238,694 218,905 240,404 149,000 89,472 101,000 Facilities Revenue 17,758 31,861 270,840 710,000 731,755 860,000 Investment Revenue 100,735 126,638 98,638 136,000 160,490 136,000 Gifts, Grants & Bequests 155,616 182,654 300,672 323,531 183,040 247,861 Other Revenue 186,001 1,342,441 364,793 1,285,870 343,212 1,361,441 SURS on Behalf 10,833,100 12,951,997 15,923,622 12,790,557 - 16,292,953 Total Revenue 52,137,386 48,576,775 61,044,028 58,849,748 43,752,838 62,717,578
Expenses Salaries 27,289,184 26,545,280 25,022,900 25,128,066 20,940,245 24,989,362 Employee Benefits 5,868,064 4,643,714 4,699,136 4,665,252 3,618,493 4,921,045 Contractual Services 3,107,855 2,980,745 2,861,408 3,341,111 2,683,436 3,497,126 General Materials & Supplies 2,748,185 1,855,696 1,629,092 2,061,546 1,635,577 1,919,709 Travel & Conf/Meeting Exp 275,921 155,726 139,675 281,779 148,658 310,848 Fixed Charges 654,452 576,667 584,286 595,697 538,108 587,814 Utilities 1,422,346 1,344,558 1,356,385 1,540,648 1,256,480 1,532,310 Capital Outlay 207,139 114,985 6,800 47,000 31,122 5,000 Other Expenditures (337,410) 490,426 686,555 825,370 345,909 778,480 SURS on Behalf 10,833,100 12,951,997 15,923,622 12,790,557 - 16,292,953 Total Expenses 52,068,836 51,659,795 52,909,858 51,277,026 31,198,029 54,834,647
Contigency - - - 7,572,722 - 7,882,931
Net Income (Loss) 68,550 (3,083,020) 8,134,170 (0.00) 12,554,809 0.00 Transfers (1,284,221) (3,500,000)
Beginning Fund Balance 13,654,508 13,723,058 10,640,038 17,489,987 17,489,987 26,544,796 Change in Fund Balance 68,550 (3,083,020) 6,849,949 (0.00) 9,054,809 0 Ending Fund Balance 13,723,058 10,640,038 17,489,987 17,489,987 26,544,796 26,544,796
Page 1 Fund 01 Education - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of Actuals Actuals Actuals Budget 5.31.18 FY 2019 Budget
Revenue Local Government 13,843,848 13,181,790 13,811,277 13,761,005 14,001,263 13,920,388 State Government 6,210,120 1,126,031 8,638,916 6,986,024 6,204,186 7,279,236 Federal Government ------Student Tuition & Fees 15,363,173 14,641,599 15,402,412 17,254,620 16,701,810 17,021,386 Sales & Service Fees 238,129 217,715 239,569 149,000 89,202 101,000 Facilities Revenue ------Investment Revenue 100,699 126,600 98,589 136,000 160,371 136,000 Gifts, Grants & Bequests 155,616 182,549 300,672 323,531 183,040 247,861 Other Revenue 124,151 486,707 211,672 626,921 168,005 661,298 SURS on Behalf 9,899,980 11,822,387 15,158,893 11,660,947 - 14,969,589 Total Revenue 45,935,716 41,785,378 53,862,000 50,898,048 37,507,877 54,336,758
Expenses Salaries 24,961,921 24,317,854 23,069,874 23,101,912 19,267,082 22,925,218 Employee Benefits 5,195,290 4,055,990 3,593,758 4,112,631 3,210,306 4,386,723 Contractual Services 1,766,154 1,816,365 1,767,956 1,927,561 1,493,097 1,990,446 General Materials & Supplies 2,255,237 1,519,918 1,277,266 1,572,611 1,294,319 1,480,059 Travel & Conf/Meeting Exp 285,250 164,127 154,581 285,534 160,137 312,305 Fixed Charges 458,361 435,601 440,451 454,892 407,422 439,884 Utilities 3,623 2,529 1,833 2,098 3,174 9,800 Capital Outlay 163,775 114,985 - - 25,806 5,000 Other Expenditures 426,903 490,426 686,555 825,370 345,361 778,480 SURS on Behalf 9,899,980 11,822,387 15,158,893 11,660,947 - 14,969,589 Total Expenses 45,416,494 44,740,184 46,151,169 43,943,556 26,206,705 47,297,503
Contigency 6,986,024 7,279,236
Net Income (Loss) 519,222 (2,954,805) 7,710,831 (31,532) 11,301,172 (239,981) Transfers (2,164,244) (3,500,000)
Beginning Fund Balance 14,378,984 14,898,206 11,943,401 17,489,988 17,489,988 25,291,161 Change in Fund Balance 519,222 (2,954,805) 5,546,587 (31,532) 7,801,172 (239,981) Ending Fund Balance 14,898,206 11,943,401 17,489,988 17,458,457 25,291,161 25,051,179
Page 2 Fund 02 Operations & Maintenance - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 2,414,445 2,334,462 2,412,411 2,395,944 2,430,572 2,423,117 State Government 603,105 181,096 1,189,314 586,698 541,531 603,695 Federal Government ------Student Tuition & Fees 2,170,791 2,257,300 2,390,730 2,470,500 2,365,507 2,470,500 Sales & Service Fees 565 1,190 835 - 270 - Facilities Revenue 17,758 31,861 270,840 710,000 731,755 860,000 Investment Revenue 36 38 48 - 119 - Gifts, Grants & Bequests - 105 - - - - Other Revenue 61,850 855,734 153,121 658,948 175,208 700,143 SURS on Behalf 933,120 1,129,610 764,729 1,129,610 - 1,323,365 Total Revenue 6,201,670 6,791,396 7,182,028 7,951,700 6,244,961 8,380,820
Expenses Salaries 2,327,263 2,227,426 1,953,025 2,026,154 1,673,163 2,064,144 Employee Benefits 672,774 587,724 1,105,377 552,621 408,188 534,322 Contractual Services 1,341,701 1,164,380 1,093,451 1,413,550 1,190,339 1,506,680 General Materials & Supplies 492,948 335,778 351,825 488,935 341,258 439,650 Travel & Conf/Meeting Exp (9,329) (8,402) (14,906) (3,755) (11,479) (1,457) Fixed Charges 196,091 141,066 143,835 140,805 130,686 147,930 Utilities 1,418,723 1,342,029 1,354,552 1,538,550 1,253,306 1,522,510 Capital Outlay 43,364 - 6,800 47,000 5,315 - Other Expenditures (764,313) - - - 548 - SURS on Behalf 933,120 1,129,610 764,729 1,129,610 - 1,323,365 Total Expenses 6,652,342 6,919,611 6,758,689 7,333,470 4,991,324 7,537,144
Contigency 586,698 - 603,695
Net Income (Loss) (450,672) (128,215) 423,339 31,532 1,253,637 239,981 Transfers 880,023
Beginning Fund Balance (724,476) (1,175,148) (1,303,362) - - 1,253,637 Change in Fund Balance (450,672) (128,215) 1,303,362 31,532 1,253,637 239,981 Ending Fund Balance (1,175,148) (1,303,363) - 31,532 1,253,637 1,493,618
Page 3 Fund 03 Restricted Operations & Maintenance-Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 80,445,549 (7,894) 15,695,000 - - - State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 75,832 307,393 227,168 35,053 211,647 53,947 Gifts, Grants & Bequests 62,378 509,322 16,833 50,000 - - Other Revenue 8,945 2,889 - - - - Total Revenue 80,592,704 811,711 15,939,001 85,053 211,647 53,947
Expenses Salaries ------Employee Benefits ------Contractual Services 11,350 11,722 - - 44,210 - General Materials & Supplies - - - - 8,355 - Travel & Conf/Meeting Exp ------Fixed Charges 40,432,133 - 41,688 - - - Utilities ------Capital Outlay 5,150,181 9,256,051 49,378,981 10,176,931 5,089,001 5,860,565 Other Expenditures 1,525 1,524 1,531 - 1,440 1,550 Total Expenses 45,595,189 9,269,297 49,422,201 10,176,931 5,143,005 5,862,115
Net Income (Loss) 34,997,515 (8,457,587) (33,483,199) (10,091,878) (4,931,358) (5,808,168) Transfers
Beginning Fund Balance 19,465,454 54,462,969 46,005,382 12,522,183 12,522,183 7,590,825 Change in Fund Balance 34,997,515 (8,457,587) (33,483,199) (10,091,878) (4,931,358) (5,808,168) Ending Fund Balance 54,462,969 46,005,382 12,522,183 2,430,305 7,590,825 1,782,657
Page 4 Fund 04 Bond & Interest - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 16,435,421 7,746,601 48,968,573 12,183,606 12,168,572 12,168,590 State Government ------Federal Government 524,369 514,194 252,410 107,161 107,449 82,148 Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 2,354 2,363 11,181 2,061 22,324 12,000 Gifts, Grants & Bequests ------Other Revenue - 4,515 - - - - Total Revenue 16,962,144 8,267,674 49,232,164 12,292,828 12,298,345 12,262,738
Expenses Salaries ------Employee Benefits ------Contractual Services 3,695 4,165 3,318 400 3,318 718 General Materials & Supplies ------Travel & Conf/Meeting Exp ------Fixed Charges 15,668,804 10,140,846 47,299,265 12,254,507 12,254,506 12,230,450 Utilities ------Capital Outlay ------Other Expenditures ------Total Expenses 15,672,499 10,145,011 47,302,583 12,254,907 12,257,824 12,231,168
Net Income (Loss) 1,289,645 (1,877,337) 1,929,582 37,921 40,521 31,570 Transfers
Beginning Fund Balance 4,359,895 5,649,540 3,772,203 5,701,785 5,701,785 5,742,305 Change in Fund Balance 1,289,645 (1,877,337) 1,929,582 37,921 40,521 31,570 Ending Fund Balance 5,649,540 3,772,203 5,701,785 5,739,706 5,742,305 5,773,875
Page 5 Fund 05 Auxiliary Enterprises - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 10,000 10,000 10,000 - (5,000) - State Government 5,923 5,194 280,446 - - - Federal Government ------Student Tuition & Fees 480,527 558,383 448,431 657,435 633,491 641,899 Sales & Service Fees 1,551,244 1,401,504 1,189,106 1,529,400 1,312,487 1,492,880 Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 7,161 10,656 4,365 46,500 33,267 2,500 Other Revenue 1,037,714 940,362 722,620 832,756 680,967 828,476 SURS on Behalf 530,431 565,100 403,442 730,349 - 816,233 Total Revenue 3,623,000 3,491,199 3,058,411 3,796,440 2,655,211 3,781,988
Expenses Salaries 1,642,818 1,451,963 1,353,304 1,587,641 1,312,905 1,602,965 Employee Benefits 310,709 218,345 446,652 273,939 232,106 281,492 Contractual Services 581,213 443,652 369,656 509,679 427,935 550,024 General Materials & Supplies 505,516 421,616 332,617 550,380 309,754 463,144 Travel & Conf/Meeting Exp 254,648 194,219 165,396 154,873 124,499 151,165 Fixed Charges 27,455 17,619 19,920 24,142 19,339 20,642 Utilities 1,621 731 - - - - Capital Outlay 29,790 6,533 - 10,000 - Other Expenditures 133,924 194,617 19,967 2,806 14,592 48,425 SURS on Behalf 530,431 565,100 403,442 730,349 - 816,260 Total Expenses 4,018,125 3,507,862 3,117,487 3,833,809 2,451,131 3,934,118
Net Income (Loss) (395,125) (16,663) (59,077) (37,369) 204,081 (152,129) Transfers (47,561)
Beginning Fund Balance 1,590,445 1,195,320 1,178,657 1,072,019 1,072,019 1,276,100 Change in Fund Balance (395,125) (16,663) (106,638) (37,369) 204,081 (152,129) Ending Fund Balance 1,195,320 1,178,657 1,072,019 1,034,650 1,276,100 1,123,970
* Refer to Fund 18 for Employee Benefits
Page 6 Fund 18 Benefits - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government - - - - State Government - - - - Federal Government - - - - Student Tuition & Fees - - - - Sales & Service Fees - - - - Facilities Revenue - - - - Investment Revenue - - - - Gifts, Grants & Bequests - - - - Other Revenue 5,473,750 5,914,998 4,945,268 6,523,477 Total Revenue - - 5,473,750 5,914,998 4,945,268 6,523,477
Expenses Salaries 440 1,000 - - Employee Benefits 6,398,185 5,964,228 4,516,223 6,501,727 Contractual Services 40,026 116,000 52,814 135,000 General Materials & Supplies 9 36,565 16,967 11,780 Travel & Conf/Meeting Exp 787 1,600 631 1,600 Fixed Charges - - - - Utilities - - - - Capital Outlay - - - - Other Expenditures - - - - Total Expenses - - 6,439,447 6,119,393 4,586,635 6,650,107
Net Income (Loss) - - (965,697) (204,395) 358,633 (126,630) Transfers 965,697
Beginning Fund Balance - - - - - 358,633 Change in Fund Balance - - - (204,395) 358,633 (126,630) Ending Fund Balance - - - (204,395) 358,633 232,003
Page 7 Fund 06 Restricted - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 137,042 32,828 4,303 5,300 299,132 95,410 State Government 2,266,528 1,363,759 1,565,086 505,120 1,453,952 1,609,288 Federal Government 15,308,527 13,623,676 13,994,925 15,197,210 11,175,673 13,244,788 Student Tuition & Fees ------Sales & Service Fees 6,876 8,133 7,416 - 5,959 - Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 215,939 254,341 250,528 333,048 2,483,613 437,771 Other Revenue 150,329 175,927 441,699 140,000 110,292 501,494 SURS on Behalf 615,546 691,113 512,374 696,162 - 904,788 Total Revenue 18,700,787 16,149,776 16,776,331 16,876,840 15,528,622 16,793,539
Expenses Salaries 2,431,190 2,182,608 2,168,198 2,614,480 2,353,093 2,942,958 Employee Benefits 570,372 497,356 873,180 486,232 515,995 544,178 Contractual Services 469,537 331,079 151,874 134,402 437,570 162,321 General Materials & Supplies 533,870 299,359 351,457 431,541 222,458 443,450 Travel & Conf/Meeting Exp 210,548 119,361 141,671 162,683 141,477 200,144 Fixed Charges 158,704 152,450 204,677 194,583 241,910 522,193 Utilities 668 638 626 723 651 644 Capital Outlay 138,499 94,766 86,137 30,000 28,630 30,000 Other Expenditures 13,577,484 11,791,152 12,016,818 12,126,034 10,098,470 11,042,863 SURS on Behalf 615,546 691,113 512,374 696,162 - 904,788 Total Expenses 18,706,418 16,159,882 16,507,012 16,876,840 14,040,252 16,793,539
Net Income (Loss) (5,631) (10,106) 269,319 - 1,488,370 - Transfers 366,085 -
Beginning Fund Balance (335,742) (341,373) (351,479) 283,926 283,926 1,772,296 Change in Fund Balance (5,631) (10,106) 635,404 - 1,488,370 - Ending Fund Balance (341,373) (351,479) 283,926 283,926 1,772,296 1,772,296
Page 8 Fund 10 Trust & Agency
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government - - - - State Government - - - - Federal Government - - - - Student Tuition & Fees 215,243 215,178 229,602 155,201 155,540 163,200 Sales & Service Fees 6,969 5,283 270 - - - Facilities Revenue ------Investment Revenue ------Gifts, Grants & Bequests 4,220 4,531 7,522 2,400 2,925 2,400 Other Revenue 317,149 290,446 361,155 186,850 296,837 242,060 Total Revenue 543,581 515,438 598,549 344,451 455,303 407,660
Expenses Salaries ------Employee Benefits ------Contractual Services 87,209 80,062 39,362 20,282 40,902 36,400 General Materials & Supplies 119,319 95,337 96,736 77,664 92,584 96,560 Travel & Conf/Meeting Exp 152,690 133,080 114,930 77,342 124,974 106,383 Fixed Charges 359 - - - Utilities 165 - - - - Capital Outlay - - 5,550 - - Other Expenditures 163,120 153,739 213,700 160,387 174,975 177,549 Total Expenses 522,337 462,384 465,086 341,226 433,435 416,891
Net Income (Loss) 21,243 53,054 133,463 3,225 21,868 (9,231) Transfers
Beginning Fund Balance 684,524 705,767 758,822 892,285 892,285 914,152 Change in Fund Balance 21,243 53,054 133,463 3,225 21,868 (9,231) Ending Fund Balance 705,767 758,822 892,285 895,510 914,152 904,921
Page 9 Fund 11 Audit - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 42,086 56,848 50,207 50,000 49,430 50,000 State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue - 1 1 - 3 - Gifts, Grants & Bequests ------Other Revenue ------Total Revenue 42,086 56,849 50,209 50,000 49,432 50,000
Expenses Salaries ------Employee Benefits ------Contractual Services 49,600 45,224 57,777 55,165 45,402 43,265 General Materials & Supplies - - 795 610 - 800 Travel & Conf/Meeting Exp ------Fixed Charges ------Utilities ------Capital Outlay ------Other Expenditures ------Total Expenses 49,600 45,224 58,572 55,775 45,402 44,065
Net Income (Loss) (7,514) 11,625 (8,363) (5,775) 4,030 5,935 Transfers
Beginning Fund Balance 56,810 49,296 60,921 52,557 52,557 56,588 Change in Fund Balance (7,514) 11,625 (8,363) (5,775) 4,030 5,935 Ending Fund Balance 49,296 60,921 52,557 46,782 56,588 62,523
Page 10 Fund 12 Liability, Protection & Settlement - Detail
FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 Actuals as of FY 2019 Actuals Actuals Actuals Budget 5.31.18 Budget
Revenue Local Government 3,316,060 3,737,550 1,912,686 500,000 498,751 1,000,000 State Government ------Federal Government ------Student Tuition & Fees ------Sales & Service Fees ------Facilities Revenue ------Investment Revenue 48 66 87 - - - Gifts, Grants & Bequests ------Other Revenue 8,951 34,026 - - - - Total Revenue 3,325,059 3,771,642 1,912,773 500,000 498,751 1,000,000
Expenses Salaries ------Employee Benefits 1,170,015 1,172,887 993,712 1,021,924 736,543 918,230 Contractual Services 51,792 48,042 35,800 75,000 13,803 50,000 General Materials & Supplies (5) - - 5,000 - - Travel & Conf/Meeting Exp ------Fixed Charges 320,043 219,477 206,258 214,655 228,964 229,732 Utilities ------Capital Outlay ------Other Expenditures 1,137,909 1,094,108 - 1,144,642 1,156 1,144,642 Total Expenses 2,679,754 2,534,513 1,235,770 2,461,221 980,466 2,342,604
Net Income (Loss) 645,305 1,237,129 677,003 (1,961,221) (481,715) (1,342,604) Transfers
Beginning Fund Balance 4,640,908 5,286,213 6,523,342 7,200,345 7,200,345 6,718,630 Change in Fund Balance 645,305 1,237,129 677,003 (1,961,221) (481,715) (1,342,604) Ending Fund Balance 5,286,213 6,523,342 7,200,345 5,239,124 6,718,630 5,376,026
Page 11 COMPARISON Year by Year
Total All Funds - except Fund 10 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 175,383,166 $ 81,125,625 $ 153,486,667 $ 98,365,907 $ 79,940,115 $ 103,183,267 Expense $ 140,080,066 $ 93,321,585 $ 176,992,929 $ 103,055,902 $ 70,702,744 $ 110,575,294 - Net $ 35,303,100 $ (12,195,959) $ (23,506,262) $ (4,689,994) $ 9,237,371 $ (7,392,027)
Fund Balance $ 80,025,023 $ 67,829,064 $ 44,322,802 $ 32,060,085 $ 50,060,173 $ 42,668,146
Operating (Funds 01 & 02) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 52,137,386 $ 48,576,775 $ 61,044,028 $ 58,849,748 $ 43,752,838 $ 62,717,578 Expense 52,068,836 51,659,795 52,909,858 51,277,026 31,198,029 62,717,578 Transfers In/Out (1,284,221) (3,500,000) Contigency 7,572,722 Net $ 68,550 $ (3,083,020) $ 6,849,949 $ - $ 9,054,809 $ 0
Fund Balance $ 13,723,058 $ 10,640,038 $ 17,489,987 $ 17,489,987 $ 26,544,796 $ 26,544,796
Capital (Funds 03 & 04) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 97,554,848 $ 9,079,385 $ 65,171,166 $ 12,377,881 $ 12,509,993 $ 12,316,685 Expense 62,557,333 19,414,308 96,724,784 22,431,838 17,400,830 18,093,283
Net $ 34,997,515 $ (10,334,924) $ (31,553,618) $ (10,053,957) $ (4,890,837) $ (5,776,598)
Fund Balance $ 60,112,509 $ 49,777,585 $ 18,223,968 $ 8,170,011 $ 13,333,130 $ 7,556,532 Error Error Error Error
Auxiliary & Restricted & Benefits (Funds 05 & 06 & 18) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 22,323,787 $ 19,640,976 $ 25,308,492 $ 26,588,278 $ 23,129,101 $ 27,099,004 Expense 22,724,543 19,667,744 26,063,946 26,830,042 21,078,018 27,377,764 Transfers 1,284,221 Net $ (400,756) $ (26,769) $ 528,767 $ (241,764) $ 2,051,084 $ (278,759)
Fund Balance $ 853,947 $ 827,178 $ 1,355,945 $ 1,114,180 $ 3,407,029 $ 3,128,269
Audit & Liability, Protection & Settlement (Funds 11 & 12) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 3,367,145 $ 3,828,491 $ 1,962,981 $ 550,000 $ 548,183 $ 1,050,000 Expense 2,729,354 2,579,737 1,294,341 2,516,996 1,025,867 2,386,669
Net $ 637,791 $ 1,248,753 $ 668,640 $ (1,966,996) $ (477,685) $ (1,336,669)
Fund Balance $ 5,335,509 $ 6,584,262 $ 7,252,902 $ 5,285,907 $ 6,775,218 $ 5,438,549
Trust & Agency (Fund 10) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 Actuals Actuals Actuals Budget Actuals as of 5.31.18 Budget Revenue $ 543,581 $ 515,438 $ 598,549 $ 344,451 $ 455,303 $ 407,660 Expense 522,337 462,384 465,086 341,226 433,435 416,891
Net $ 21,243 $ 53,054 $ 133,463 $ 3,225 $ 21,868 $ (9,231)
Fund Balance $ 705,767 $ 758,822 $ 892,285 $ 895,510 $ 914,152 $ 904,921
Page 12 ------
- - 2.00% 0.2300 0.0400 0.4116 0.0178 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0000 0.0099 0.0182 0.0948
605,370
5,766,550 2,433,749 1,108,500 4,662,375
13,994,056
2021 Proposed 6,084,372,274
------
- 2.00% 0.2300 0.0400 0.4887 0.0178 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0000 0.0174 0.0101 0.0186 0.0531 0.1008
605,370 215,100
2,386,028 1,038,109 3,165,750 1,108,500 6,012,498
13,719,663
2020 Proposed 5,965,070,857
------
2.00% 0.2300 0.0400 0.4928 0.0178 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0303 0.0541 0.0161 0.0104 0.0190 0.0742 0.0000
940,729 605,370 215,100
2,339,243 3,164,250 1,774,683 1,108,500 4,339,125
13,450,650
2019 Proposed 5,848,108,683
------
- 2.00% 0.2300 0.0400 0.4968 0.0178 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0313 0.0552 0.0142 0.0106 0.0193 0.0775 0.0000
605,370 215,100 816,233
2,293,376 3,166,000 1,108,500 4,446,000 1,792,580
13,186,912
2018 Proposed 5,733,439,885
------2.50% 0.2300 0.0400 0.5009 0.0178 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0000 0.0308 0.0096 0.0108 0.0213 0.1200 0.0197
539,044 605,370 215,100
1,197,281 6,743,800 1,108,500 2,248,408 1,733,024
12,928,345
2017 Proposed
5,621,019,495
-
------3.20% 0.2300 0.0400 0.4883 0.0000 0.0000 0.0000 0.0000 0.0000 0.0009 0.0000 0.0000 0.1437 0.0337 0.0110 0.0088 0.0202
605,370 215,100 482,688
1,108,500 2,193,569 1,848,993 7,878,629
12,613,019
2016 Actual
5,483,921,459
------
------
- - -
0.2300 0.0400 0.4848 0.0381 0.0127 0.0038 0.0056 0.0107 0.0009 0.0000 0.0012 -0.47% 0.0137 0.0351 0.0044 0.0563 0.0114 0.0209
727,528 234,563 605,370 215,100
2,990,000 2,125,568 1,863,332 1,108,500
12,222,016
2015 Actual 5,313,920,076
- - -
------0.2274 0.0396 0.4823 0.0367 0.0126 0.0028 0.0055 0.0106 0.0012 0.0000 0.0010 -3.90% 0.0070 0.0141 0.0322 0.0044 0.0127 0.0745
373,748 678,086 752,836 234,927
2,114,347 1,719,241 3,977,748
12,141,475
2014 Actual 5,339,259,046
-
- - - -
------0.2300 0.0400 0.4630 0.0326 0.0043 0.0039 0.0023 0.0093 0.0004 0.0000 0.0012 -6.36% 0.0231 0.0536 0.0068 0.0067 0.0134 0.0135 0.0219
744,466 377,789 372,233 750,022
2,222,288 2,977,866 1,216,703 1,283,371
12,778,156
2013 Actual 5,555,719,801
------
0.2300 0.0400 0.4477 -6.84% 0.0067 0.0083 0.0062 0.0320 0.0127 0.0501 0.0223 0.0029 0.0026 0.0009 0.0015 0.0083 0.0002 0.0230
397,781 492,774 368,097 754,004
2,389,118 1,899,852 2,974,456
13,646,187
2012 Actual 5,933,124,874
------0.4512 0.2300 0.0400 -4.56% 0.0146 0.0019 0.0017 0.0005 0.0011 0.0077 0.0002 0.0055 0.0067 0.0059 0.0235 0.0473 0.0118 0.0528
350,045 426,420 375,503 748,676 1,495,650 3,012,723 1,182,258 2,178,181 2,567,511 14,648,794 2011 Actual 6,369,040,810
2017A Refinancing Bond Refinancing2017C Bond 2014A Refinancing Bond 2014B Refinancing Bond Bond 2015C Refinancing2015D Bond 2015E Refinancing Bond 2008 Bond 2009A Bond 2009B Bond 2010A Bond 2010B Bond 2002A&B Bond 2003A Bond 2003B Bond 2005 Refinancing Bond 2006 Refinancing Bond 2000 Bond 2016 Refinancing Bond 2018 Refinancing Bond 2010B Bond 2014A Refinancing Bond 2014B Refinancing Bond Bond 2015C Refinancing2015D Bond 2006 Refinancing Bond 2008 Bond 2009A Bond 2009B Bond 2010A Bond 2002A&B Bond 2003A Bond 2003B Bond 2005 Refinancing Bond 2000 Bond Calendar Year LevyCalendar Year Liability, Protection and Settlement Fund Educational Fund Operations and Maintenance Fund ServiceDebt Fund Audit Fund Protection, Health and Safety Fund Adjustment Overextended for Tax Workers Compensation Unemployment Insurance Athletics Property/Casualty FICA Liability, Protection and Settlement Fund: Tort Liability Educational Fund Operations and Maintenance Fund Service Debt Fund % EAV Growth Total assessedTotal valuations Tax extension: Tax $100 assessed rates (per valuation) Equalized Assessed Valuation with tax rates tax with Assessed Valuation Equalized Rock Valley College RockValley
Page 13 ------
- 1.16% 54,121 51,252 53,850
(148,536) 2,304,728 1,025,049 2,421,580 1,082,432
12,117,889 29,558,617 28,751,106 13,924,086 29,707,153 16,399,516 13,252,187
2021 FY 20 Proposed 6,084,372,274
------
- 1.15% 50,248 53,060 52,793
(146,826) 2,259,537 1,055,902 2,374,098 1,061,208 1,007,450
12,126,014 29,218,460 28,435,589 13,651,065 29,365,286 12,140,136 29,273,994 12,992,340
2020 FY 19 Proposed 5,965,070,857
------
1.15% 50,000 52,020 51,760
500,000
(145,150) 2,209,883 1,040,400 1,035,198 2,327,547
28,884,920 27,597,242 13,383,397 12,117,188 28,915,090 29,030,070 12,706,829 12,130,530
2019 FY 18 Proposed 5,848,108,683
1
- - -
- - - - - 1.17% 48,358 51,000 50,745
(143,505) 2,148,770 9,921,468 1,906,917 1,020,000 2,281,909 1,014,900
28,557,566 26,380,943 13,120,977 12,118,590 28,587,122 28,701,071 12,355,430
2018 FY 17 Proposed 5,733,439,885
(3)
------5.09% 56,253 50,000 49,750
(141,844)
2,109,359 7,706,610 3,745,064 2,237,166 1,000,000
28,227,028 25,738,124 12,863,703 12,133,438 28,368,872 28,284,057 12,120,838
2017 FY 16 1,000,000.02
Proposed
5,621,019,495
(1)
- - - - -
------3.93% 42,931 48,201 47,960
(134,970)
2,157,476 7,690,871 2,182,601 3,319,636
26,859,099 25,608,430 26,994,069 26,908,137 12,549,954 12,397,516 12,127,622
2016 FY 15 Actual
5,483,921,459
(1) - - -
0.86% 16,712 65,000 49,000 48,755
681,850 675,000 200,000 300,000 570,000
(129,870) 2,300,147 7,285,401 2,023,000 7,715,316 3,813,835 2,114,940 2,622,522
26,086,858 25,973,977 25,844,107 25,853,752 12,160,906 13,180,226
2015 FY 14 Actual 5,313,920,076
- - - - 0.11% 55,000 64,071 11,667 63,751
681,850 675,000 150,000 295,000 565,961
(128,756)
1,953,806 7,697,904 3,676,293 2,103,775 2,485,017 8,353,714 2,020,718
25,751,246 25,622,490 25,622,490 27,738,699 12,080,768 14,185,733
2014 FY 13 Actual 5,339,259,046
-
- - - - -3.22% 64,002 22,223 41,874 22,112
236,285 214,117 516,682 125,504
(128,615)
1,821,276 7,683,838 2,962,977 2,211,177 2,622,336 9,914,596 1,805,990
25,722,983 25,594,368 25,594,368 29,346,363 12,714,265 14,961,567
2013 FY 12 Actual 5,555,719,801
-
- - - -8.02% 51,273 89,735 11,312 11,312 65,853
171,970 154,630 490,882 314,471
1,323,576 2,389,118 6,886,964 2,699,724 9,839,994 2,097,852 2,282,066 1,363,700 1,363,700
13,646,187 15,464,046 26,579,347 26,579,347 26,579,347 30,481,940
2012 FY 11 Actual 5,933,124,874
------3.98% 12,022 67,253 32,040 63,690 11,960
934,496 121,012 108,663 489,547 150,882 2,497,815 2,580,916 9,820,464 2,735,775 2,024,324 8,181,926 31,237,774 14,725,278 28,898,051 15,730,681 28,898,051 28,898,051 2011 FY 10 Actual 1,759,371.00 6,369,040,810
Calendar Year LevyCalendar Year Bond Fund Audit Fund Liability, Protection & Settlement Fund Education Fund Operations & Maintenance Fund Capital Fund (PHS) Capital Fund (PHS) Bond Fund Audit Fund Liability, Protection & Settlement Fund Education Fund Operations & Maintenance Fund and collection costs % Dollar Growth FICA Audit Fund Protection, Health and Safety Fund Adjustment Overextended for Tax Abatement Workers Compensation Unemployment Insurance Athletics Property/Casualty Tort Liability Total assessedTotal valuations Fiscal 1/2) + (1/2 Year Allowance uncollectible for taxes Equalized Assessed Valuation with Tax (cont'd) Rates Rock Valley College Equalized Assessed Valuation with tax rates tax with Assessed Valuation Equalized Rock Valley College RockValley 04 11 12 01 02 03 03 04 11 12 01 02
Page 14 2019 CAPITAL BUDGET
DESCRIPTION 2019 FUNDING SOURCE F550 Small Dump Truck to replace 1998 GMC $70,000 GENERAL OPERATING Truck #11 & 2000 GMC Dump Truck #21 New Police squad car to replace #28/2008 $30,000 GENERAL OPERATING Chevrolet Impala Engineering Our Future Equipment (Carry over $889,154 BOND PROCEEDS prior year) Replace 2002 16' Jacobsen Mower T16 $70,000 GENERAL OPERATING
Subtotal $1,059,154 FLEET & FLEET EQUIPMENT
DESCRIPTION 2019 FUNDING SOURCE Environmental Landscaping (Tree, shrubs, $30,000 GENERAL OPERATING prairie plantings, permanent fencing) Theatre tent replacement $25,000 GENERAL OPERATING
Subtotal $55,000 GROUNDS GROUNDS
DESCRIPTION 2019 FUNDING SOURCE Utility Submetering System for each Building $105,000 GENERAL OPERATING Replace Cogen Heat Exchanger $14,000 GENERAL OPERATING CLII Renovations (Absestos Removal, Concrete $892,445 PROTECTION, HEALTH & SAFETY Repairs, LED lighting upgrades, painting) SSB Window Replacement $30,000 PROTECTION, HEALTH & SAFETY Student Center Window Replacement $30,000 PROTECTION, HEALTH & SAFETY Wellness Clinic Buildout (carry over from prior $74,132 BOND PROCEEDS year) HSC Bus Drop Off $35,000 BOND PROCEEDS CLI Art $50,000 BOND PROCEEDS Building F Compliance & Rennovations (carry $200,000 PROTECTION, HEALTH & SAFETY over from prior year) LED LIGHTING CONVERSIONS Upgrade lighting in unremodeled half of WTC $70,000 GENERAL OPERATING to LED Upgrade SC Lighting to LED $100,000 GENERAL OPERATING Upgrade PEC Lighting to LED $120,000 GENERAL OPERATING Upgrade SSB Lighting to LED $100,000 GENERAL OPERATING Upgrade Bell School Lighting to LED $20,000 GENERAL OPERATING Upgrade ERC Lighting to LED $100,000 GENERAL OPERATING
Subtotal $1,940,577 BUILDINGS BUILDINGS
Page 15 2019 CAPITAL BUDGET
DESCRIPTION 2019 FUNDING SOURCE General Operating ($614,177) / Protection, Parking Lot 1 Reconstruction $1,100,000 Health & Safety ($485,823) Footbridge from WTC to CLI (Carry over from $285,274 GENERAL OPERATING prior year) Upgrade Walkway Lighting to LED $30,000 GENERAL OPERATING Upgrade Roadway Lighting to LED $70,000 GENERAL OPERATING Upgrade Parking Lot Lighting to LED $75,000 GENERAL OPERATING Upgrade Building Entrance Lighting to LED $20,000 GENERAL OPERATING
Subtotal $1,580,274 PARKING LOTS, PARKING & ROADWAYS WALKWAYS
DESCRIPTION 2019 FUNDING SOURCE Replace Emergency Voice Recording System $15,000 PROTECTION, HEALTH & SAFETY Upgrade Integrated Security (Alarm System Central Station, Cameras, Network Video $40,000 PROTECTION, HEALTH & SAFETY Recorders, AD wireless locks) Video Security Camera Upgrade (carry over $133,975 PROTECTION, HEALTH & SAFETY from prior year) Virtual Desktop Initiative $350,000 GENERAL OPERATING Computer Lifecycle Replacements $150,000 BOND PROCEEDS Ellucian System Upgrades (HR Position Module & Budgeting/Forecasting/ Project $55,000 GENERAL OPERATING Management Module) Campus Wireless System Upgrade $100,000 GENERAL OPERATING Network Upgrades $135,000 GENERAL OPERATING PEC PA & Video Upgrade (Carry over from $100,000 BOND PROCEEDS prior year) UPS Battery Replacements (Carry over from $51,585 PROTECTION, HEALTH & SAFETY prior year) Campus Facilities Master Plan $95,000 GENERAL OPERATING
Subtotal $1,225,560 TECHNOLOGY, SECURITY & PLANNING & PLANNING SECURITY TECHNOLOGY,
FY19 CAPITAL PROJECTS BY TYPE AMOUNT CAMPUS FLEET & EQUIPMENT $1,059,154 GROUNDS $55,000 BUILDINGS $1,940,577 PARKING LOTS, ROADWAYS & $1,580,274 WALKWAYS TECHNOLOGY & SECURITY, PLANNING $1,225,560 TOTAL $5,860,565
FY19 CAPITAL PROJECTS BY FUNDING SOURCE AMOUNT PROTECTION, HEALTH & SAFETY $1,878,828 GENERAL OPERATING $2,683,451 BOND PROCEEDS $1,298,286 TOTAL $5,860,565
Page 16 - (278,759)
1,634,733 1,355,974
(7,882,931) (7,392,027)
42,668,149 50,060,175 10,305,465 Funds
(10,584,225)
103,183,267
Auxiliary (102,692,363)
Total ICCB Enterprises Fund 05Fund 18 & PROPRIETARY $
$
$ $
$ - - 31,570
5,376,026 1,000,000 6,718,630 5,742,305 5,773,875
(2,342,604) (1,342,604)
12,262,738
(12,231,168)
Interest Fund 12Fund Fund 04Fund Liability, Bond andBond Protection, & Settlement & DEBT SERVICE $
$
$ $ $
$ Secretary, Board of Trustees of Board Secretary, 511 District College Community - - 5,935
50,000 53,947 56,588 62,523
(44,065)
ATTEST: ATTEST: 7,590,825 1,782,657
(5,862,115) (5,808,168)
Audit Fund 11Fund Fund 03Fund CAPITAL (Restricted) Maintenance Operations & $ $ $ $
$ $ SPECIAL REVENUE SPECIAL -
- - 239,981
(603,695)
8,380,820 1,493,618 1,253,637 1,772,296 1,772,296
(7,537,144)
16,793,539 (16,793,539) Fund 02Fund 06Fund Purposes Restricted Maintenance Operations & $
$ $ $
$ $ GENERAL (239,981) (7,279,236) 25,291,161 54,336,758 25,051,179 (47,297,503) Fund 01Fund Education $ $
$ SUMMARY 2019 BUDGET OFYEAR BY FISCAL FUND Rock Valley College, Community College District 511 District College Community College, Rock Valley Rockford, Road, 61114 IL Mulford 3301 North Est. Ending Budgeted Balance Fund document, this in summarized accurately is which 2019 Budget FY The Official was the Board Trustees of approved by : on Est. Begin. Fund Balance 07/01/2018 Balance Fund Begin. Est. RevenuesBudget Less: Budgeted Expenditures Less: Budgeted Contingency Revenue over (under) Expenditures Budget RevenuesBudget Less: Budgeted Expenditures Less: Budgeted Contingency Revenue over (under) Expenditures Est. Ending Budgeted Balance Fund Est. Begin. Balance Fund 07/01/2018
Page 17 1% 1% 1% 0% 0% 4% 2% 3% 9% 6% 1% 5% 1% 4% 9% 7% 83% 29% 13% 29% 20% 17% 13% 13% 26% 17% 13% 12% 36% 10% 100% 100% Percent Percent - -
-
770,139 860,000 690,532 201,947
4,474,854 4,274,358 5,388,244 7,597,635 1,593,880 2,935,443 5,895,565 1,271,724 1,532,954 9,456,948 9,492,219 7,882,931
(7,401,258)
13,590,831 13,166,672 29,535,285 28,890,572 13,326,936 20,296,985 13,135,599 10,994,803 43,573,069 50,974,326 29,657,505 13,193,509 39,439,250 18,013,975 18,014,002
103,590,927 110,992,185 103,590,927 103,109,254 110,992,185
Total Of Budget Of Total Total Of Budget Of Total
$
------
-
-
50,000
918,230 229,732
1,000,000 5,376,026 1,000,000 2,342,604 6,718,630 1,000,000 2,342,604 2,342,604 2,342,604 1,144,642
(1,342,604) Fund 12 Settlement Fund Settlement Settlement Fund Settlement Liability, Protection & & Protection Liability, Liability, Protection & & Protection Liability, $ - - - -
-
------
800
5,935
43,265 62,523 50,000 44,065 56,588 50,000 44,065 44,065 44,065 50,000 Fund 11 Audit Fund Audit Audit Fund Audit
$
------
-
-
- -
900
2,400
(9,231)
50,059 96,560 36,400
407,660 407,660 177,549 152,250 416,891 213,682 416,891 416,891 106,383 242,060 163,200 904,921 914,152
Fund 10 Trust & Agency Fund Trust & Agency Fund $ ------
-
644
1,080
30,000 95,410
904,788 200,144 443,450 162,321 904,788 544,178 106,500 501,494 522,193 540,564 437,771
4,306,297 1,772,296 2,942,958 1,010,045 1,609,288 1,772,296
16,793,539 16,793,539 16,793,539 16,793,539 16,793,539 13,244,788 10,829,053 11,042,863
Fund Fund Fund 06 Restricted Purposes Restricted Purposes $ ------
-
2,500 5,000 5,290
20,642 64,347 48,425
641,899 152,765 474,924 685,024 816,233 816,260
(278,759)
1,355,974 6,653,134 2,634,789 1,602,965 1,492,880 7,351,953 1,221,665 6,783,219 1,634,733
10,584,225 10,305,465 10,584,225 10,305,465 10,584,225
Fund Fund Fund 05 Auxiliary Enterprises Auxiliary Enterprises $ - - - - -
------
718
31,570 82,148 12,000
5,742,305 5,773,875
12,231,168 12,230,450 12,168,590 12,231,168 12,231,168 12,231,168 12,262,738 12,262,738
Fund 04 Bond & Interest Fund Interest & Bond Bond & Interest Fund Interest & Bond $ ------
-
- - - - -
- -
- -
- - - - -
1,550
53,947 53,947 53,947
5,860,565 7,590,825 5,862,115 1,782,657 5,862,115 5,862,115 5,862,115
(5,808,168) Fund 03 Restricted Restricted Maintenance Maintenance Operations & Operations &
$
------
- - -
- - -
(1,457)
868,435 147,930 700,143 860,000 239,981 534,322 439,650 603,695 603,695
1,522,510 2,423,117 2,470,500 1,323,365 8,380,820 2,064,144 1,323,365 8,140,839 1,493,618 1,253,637 7,272,404 8,140,839 1,506,680 7,537,144 8,380,820 Fund 02 Operations & Operations & Maintenance Fund Maintenance Maintenance Fund Maintenance $ - - - - -
- - -
9,800 5,000
13,500
312,305 439,884 778,480 101,000 136,000 247,861 661,298 656,549
(239,981)
4,268,458 4,628,708 4,386,723 1,990,446 1,480,059 7,279,236 7,279,236
54,576,739 22,925,218 14,969,589 47,297,503 54,576,739 25,051,179 13,920,388 17,021,386 14,969,589 54,336,758 54,336,758 25,291,161 27,816,180 17,193,344
Fund 01 Education Fund Education Education Fund Education
$ Revenues By Function By Expenditures 3301 North Mulford Road, Rockford,3301 61114 IL Mulford North Student Services Public Service/Continuing Ed Auxiliary Services Operations & Mtce of Plant Institutional Support Scholarships, Grants, Waivers Other Instruction Academic Support Adjusted Expenditures Adjusted Net By Fund Estimated Fund Balance June 30, 2018 SURS on Behalf Contigency NonoperatingLess Items General Materials & Supplies Travel & Conf/Meeting Expense Fixed Charges Utilities Capital Outlay Other Expenditures Adjusted Revenue Salaries Employee Benefits Contractual Services Other Revenue SURS on Behalf NonoperatingLess Items Federal Government Sources Student Tuition & Fees Sales & Service Fees Facilities Revenue Investment Revenue Gifts, Grants & Bequests Local Government Sources State Government Sources FY19 Budget ALL FUNDS Beginning Fund Balance July 1, 2018 Rock Valley College, Community College District 511 3 4 6 7 8 9 0 1 2
Page 18 Rock Valley College, Community College District 511 Fiscal Year 2019 Budget (cont)
Revenues by Source Operating Capital Other Total 41 Local Government $ 17,488,915 $ 12,168,590 $ - $ 29,657,505 42 State Government 9,492,219 - - 9,492,219 43 Federal Governmental 13,244,788 82,148 - 13,326,936 44 Student Tuition & Fees 20,133,785 - 163,200 20,296,985 45 Sales & Services Fees 1,593,880 - - 1,593,880 46 Facilities Revenue 860,000 - - 860,000 47 Investment Revenue 136,000 65,947 - 201,947 48 Gifts, Grants, & Bequests 688,132 - 2,400 690,532 49 Other Sources 9,214,888 - 242,060 9,456,948 SURS on Behalf 18,013,975 18,014,002 Total Budget Revenues $ 90,866,582 $ 12,316,685 $ 407,660 $ 103,590,954
Appropriations by Object Operating Capital Other Total 51 Salaries $ 29,535,285 $ - - $ 29,535,285 52 Employee Benefits 13,166,672 - - 13,166,672 53 Contractual Services 4,437,736 718 36,400 4,474,854 54 General Materials & Supplies 2,838,883 - 96,560 2,935,443 55 Travel & Conference/Mtg Exp 663,757 - 106,383 770,139 56 Fixed Charges 1,360,381 12,230,450 - 13,590,831 57 Utilities 1,532,954 - - 1,532,954 58 Capital Outlay 35,000 5,860,565 - 5,895,565 59 Other Expenditures 13,014,410 1,550 177,549 13,193,509 60 Provision for Contingency 7,882,931 7,882,931 SURS on Behalf 18,014,002 18,014,002 Total Budget Expenses $ 92,482,011 $ 18,093,283 $ 416,891 $ 110,992,185
Expenditures by Function Operating Capital Other Total 0 Other $ - - $ - $ - 1 Instruction 28,890,572 - - 28,890,572 2 Academic Support 4,273,458 - 900 4,274,358 3 Student Services 5,174,562 - 213,682 5,388,244 4 Public Service/Continuing Ed 7,597,635 - - 7,597,635 6 Auxiliary Services 1,221,665 - 50,059 1,271,724 7 Operations & Maint 7,273,484 5,862,115 - 13,135,599 8 Institutional Support 27,208,081 12,231,168 - 39,439,250 9 Scholarships, Grants, Waivers 10,842,553 - 152,250 10,994,803
Total Expenses by Function $ 92,482,011 $ 18,093,283 $ 416,891 $ 110,992,185
Page 19 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Education Fund Statement of Expenditures by Function Code
EDUCATION FUND 01 FY 19 Budget
0 Other 51 Salaries - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 1 INSTRUCTION 51 Salaries $ 14,546,807 52 Employee Benefits 12,183,101 53 Contractual Services 339,198 54 General Materials and Supplies 489,864 55 Travel and Conference/Meeting Expenses 144,875 56 Fixed Charges 111,055 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 1,280 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 27,816,180 - - 2 ACADEMIC SUPPORT 51 Salaries $ 1,998,603 52 Employee Benefits 1,494,698 53 Contractual Services 346,028 54 General Materials and Supplies 317,500 55 Travel and Conference/Meeting Expenses 16,330 56 Fixed Charges 87,499 57 Utilities 7,800 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 4,268,458 - -
Page 20 Rock Valley College, Community College District 511 Education Fund Statement of Expenditures by Function Code (cont'd)
EDUCATION FUND 01 FY 19 Budget
3 STUDENT SERVICES 51 Salaries $ 2,357,566 52 Employee Benefits 1,981,584 53 Contractual Services 29,195 54 General Materials and Supplies 180,901 55 Travel and Conference/Meeting Expenses 66,712 56 Fixed Charges 2,500 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 10,250 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 4,628,708 - - 4 PUBLIC SERVICE/CONTINUING EDUCATION 51 Salaries $ 195,786 52 Employee Benefits 143,563 53 Contractual Services 450 54 General Materials and Supplies 6,750 55 Travel and Conference/Meeting Expenses 5,000 56 Fixed Charges 52,500 57 Utilities - 58 Capital Outlay - 59 Other Expenditures 252,500 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 656,549 - - 6 AUXILIARY SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - -
Page 21 Rock Valley College, Community College District 511 Education Fund Statement of Expenditures by Function Code (cont'd)
EDUCATION FUND 01 FY 19 Budget
7 OPERATIONS AND MAINTENANCE OF PLANT 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Capital Outlay - 58 Utilities - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 8 INSTITUTIONAL SUPPORT 51 Salaries $ 3,826,455 52 Employee Benefits 3,553,365 53 Contractual Services 1,275,575 54 General Materials and Supplies 485,044 55 Travel and Conference/Meeting Expenses 79,388 56 Fixed Charges 186,330 57 Utilities 2,000 58 Capital Outlay 5,000 59 Other 500,950 60 Provision for Contingency 7,279,236 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 17,193,344 - - 9 SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List): Other Expenditures 13,500 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 13,500 - - GRAND TOTAL $ 54,576,739
Page 22 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
0 Other 51 Salaries - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 1 INSTRUCTION 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 2 ACADEMIC SUPPORT 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - -
Page 23 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
3 STUDENT SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 4 PUBLIC SERVICE/CONTINUING EDUCATION 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - 6 AUXILIARY SERVICES 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - -
Page 24 Rock Valley College, Community College District 511 Operations & Maintenance Fund Statement of Expenditures by Function Code
OPERATIONS & MAINTENANCE FUND 02 FY 19 Budget
7 OPERATIONS AND MAINTENANCE OF PLANT 51 Salaries $ 2,062,794 52 Employee Benefits 1,857,687 53 Contractual Services 1,491,870 54 General Materials and Supplies 437,900 55 Travel and Conference/Meeting Expenses (1,457) 56 Fixed Charges 31,000 57 Utilities 1,392,610 58 Capital Outlay - 59 Other (List) - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 7,272,404 - - 8 INSTITUTIONAL SUPPORT 51 Salaries $ 1,350.00 52 Employee Benefits - 53 Contractual Services 14,810 54 General Materials and Supplies 1,750 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges 116,930 57 Utilities 129,900 58 Capital Outlay - 59 Other - 60 Provision for Contingency 603,695 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ 868,435 - - 9 SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS 51 Salaries $ - 52 Employee Benefits - 53 Contractual Services - 54 General Materials and Supplies - 55 Travel and Conference/Meeting Expenses - 56 Fixed Charges - 57 Utilities - 58 Capital Outlay - 59 Other (List): Other Expenditures - 71 Transfers to Other Funds - 72 Transfers from Other Funds - $ - - CONTINGENCY $ -
GRAND TOTAL $ 8,140,839
Page 25 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Summary of Fiscal Year 2019 Operating Budgeted Revenues
Operations & Education Total Operating Maintenance Fund Funds Fund OPERATING REVENUES BY SOURCE Local Government Local Taxes $ 12,992,340 $ 2,259,537 $ 15,251,877 Corporate Personal Property Replacement Taxes 926,848 163,580 1,090,428 Chargeback Revenue - Other 1,200 1,200 TOTAL LOCAL GOVERNMENT $ 13,920,388 $ 2,423,117 $ 16,343,505
State Government - ICCB Base Operating Grants $ 3,420,936 $ 603,695 $ 4,024,631 ICCB Equalization Grants 3,858,300 - 3,858,300 ICCB - Career and Technical Education - - - ICCB - Adult Education - SURS ON BEHALF 14,969,589 1,323,365 16,292,953 TOTAL STATE GOVERNMENT $ 22,248,825 $ 1,927,060 $ 24,175,884
Federal Government Dept. of Education $ - Dept. of Labor - Dept. of Health and Human Services - Other - TOTAL FEDERAL GOVERNMENT $ - $ - $ -
Student Tuition and Fees - Tuition $ 13,747,250 $ 2,328,750 $ 16,076,000 Fees 3,274,136 141,750 3,415,886 Other Student Assessments - TOTAL TUITION AND FEES $ 17,021,386 $ 2,470,500 $ 19,491,886
Other Sources - Sales and Service Fees $ 101,000 $ 101,000 Facilities Revenue 860,000 860,000 Investment Revenue 136,000 136,000 Nongovernmental Grants 247,861 247,861 Other 661,298 700,143 1,361,441 TOTAL OTHER SOURCES $ 1,146,159 $ 1,560,143 $ 2,706,302
TOTAL 2019 BUDGETED REVENUE $ 54,336,758 $ 8,380,820 $ 62,717,578
Less Non-operating Items Tuition Chargeback Revenue $ - $ - $ - Instructional Service - - - Contract Revenue - - - ADJUSTED REVENUE $ 54,336,758 $ 8,380,820 $ 62,717,578
Page 26 Rock Valley College, Community College District 511 3301 North Mulford Road, Rockford, IL 61114 Summary of Fiscal Year 2019 Operating Budgeted Expenditures
Operations & Total Operating Education Fund Maintenance Funds BY PROGRAM Fund Instruction $ 27,816,180 $ - $ 27,816,180 Academic Support 4,268,458 - 4,268,458 Student Services 4,628,708 - 4,628,708 Public Service/Continuing Ed 656,549 - 656,549 Organized Research - - - Auxiliary Services - - - Operations & Mtce of Plant - 7,272,404 7,272,404 Institutional Support 17,193,344 868,435 18,061,779 Scholarships, Grants, Waivers 13,500 - 13,500 $ 54,576,739 $ 8,140,839 $ 62,717,578
INTERFUND TRANSFERS $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Less Non-operating Items Tuition Chargeback $ - $ - $ - Instructional Service - - - Contracts - - - ADJUSTED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
BY OBJECT Salaries $ 22,925,218 $ 2,064,144 $ 24,989,362 Employee Benefits 4,386,723 534,322 4,921,045 Contractual Services 1,990,446 1,506,680 3,497,126 General Materials & Supplies 1,480,059 439,650 1,919,709 Travel & Conf/Meeting Expense 312,305 (1,457) 310,848 Fixed Charges 439,884 147,930 587,814 Utilities 9,800 1,522,510 1,532,310 Capital Outlay 5,000 - 5,000 Other Expenditures 778,480 - 778,480 SURS on Behalf 14,969,589 1,323,365 16,292,953 Provision for Contingency 7,279,236 603,695 7,882,931 $ 54,576,739 $ 8,140,839 $ 62,717,578
INTERFUND TRANSFERS $ - $ - $ -
TOTAL 2019 BUDGETED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Less Non-operating Items Instructional Service $ - $ - $ - Contract - - - ADJUSTED EXPENDITURES $ 54,576,739 $ 8,140,839 $ 62,717,578
Page 27 ------
644
65,247 977,728 459,291 759,246
1,015,734 8,245,627 1,721,049 5,968,615 4,311,587 5,890,565 1,010,045 2,684,848 4,545,923 1,222,745
48,274,607 48,274,607 48,274,607 48,274,607 48,274,607 48,274,607 13,003,017 32,252,274 12,415,029 Funds Funds
Operating Operating
Total Non- Total $ $ $ $ $ $ $ $ $ $ $ $
- - - -
------
50,000 918,230 229,732
2,342,604 2,342,604 2,342,604 2,342,604 2,342,604 2,342,604 2,342,604 1,144,642
Liability, Liability,
Protection & & Protection $ $ $ $ $ $ $ $ $ $ Settlement Fund Settlement
------
800
43,265
44,065 44,065 44,065 44,065 44,065 44,065 44,065
Audit Fund Fund Audit $ $ $ $ $ $ $ $ $ $
------
------
900
50,059 96,560 36,400 106,383 213,682 416,891 416,891 416,891 416,891 416,891 416,891
152,250 177,549
Fund $ $ $ $ $ $ $ $ $ $ Trust & Agency Agency & Trust
------
-
644
1,080 30,000 522,193 443,450 200,144 904,788 162,321 540,564 106,500 544,178
4,306,297 1,010,045 2,942,958 11,042,863 16,793,539 16,793,539 16,793,539 16,793,539 16,793,539 16,793,539 10,829,053
Restricted $ $ $ $ $ $ $ $ $ $ Purposes Fund Fund Purposes
- - - -
------
5,000 5,290
48,425 20,642 64,347
685,024 474,924 152,765 816,260
6,653,134 1,602,965 6,783,219 2,634,789 1,221,665 10,584,225 10,584,225 10,584,225 10,584,225 10,584,225 10,584,225
$ Auxiliary Fund Fund Auxiliary $ $ $ $ $ $ $ $ $ & Benefits Fund Fund Benefits &
------
------
718
Fund
12,231,168 12,230,450 12,231,168 12,231,168 12,231,168 12,231,168 12,231,168 12,231,168
$ $ $ $ $ $ $ $ $ $ Bond & Interest Interest & Bond
------
1,550
5,860,565 5,862,115 5,862,115 5,862,115 5,862,115 5,862,115 5,862,115 5,862,115
Maintenance Operations & $ $ $ $ $ $ $ $ $ $ $ $ $ Restricted Fund Restricted Contract InstructionalService Utilities CapitalOutlay Other Expenditures SURSBehalf on ContractualServices General Materials & Supplies Travel & Conf/Meeting Expense Charges Fixed Salaries Employee Benefits InstructionalService Contracts Tuition Chargeback Operations & Mtceof Plant Institutional Support Scholarships, Grants,Waivers Academic Support Student Services Public Service/Continuing Ed AuxiliaryServices Instruction 3301 North Mulford Road, Rockford, IL 61114 IL Rockford, Road, Mulford 3301 North Expenditures Budgeted Non-Operating 2019 Year ofFiscal Summary Rock Valley College, Community College District 511 District College Community College, Valley Rock ADJUSTED EXPENDITURESADJUSTED TOTAL 2019 BUDGETED EXPENDITURES BUDGETED 2019 TOTAL Less Non-operatingItems INTERFUND TRANSFERS BY OBJECTBY ADJUSTED EXPENDITURESADJUSTED Less Non-operatingItems INTERFUND TRANSFERS EXPENDITURES BUDGETED 2019 TOTAL BY PROGRAM BY
Page 28
ROCK VALLEY COLLEGE Board Report # 7531 June 26, 2018
Certificate Attesting to the FY19 Budget
Background: On May 22, 2018, the FY19 Tentative Budget for District #511 was adopted by the Rock Valley College Board of Trustees at a regularly convened meeting.
On June 26, 2018, the FY19 Final Budget was reviewed at a Public Budget Hearing and thereafter was adopted by the Rock Valley College Board of Trustees at the regularly scheduled meeting.
A true and correct copy of the Community College District Budget in its legal form is attached. The FY19 Budget was adopted at a public meeting with ample time provided for Budget hearing requirements.
Recommendation: It is recommended that the Secretary and Chairperson of the Rock Valley College Board of Trustees attest to the attached FY19 Budget being a true and correct copy in its legal form.
______Douglas J. Jensen, Ed.D. President
Attachment
Dated this 26th day of June, 2018.
______Secretary, Board of Trustees Community Chairperson, Board of Trustees, Community College District #511, Winnebago, Boone, College District #511, Winnebago, Boone, DeKalb, McHenry, Stephenson and Ogle DeKalb, McHenry, Stephenson, and Ogle Counties, Illinois (Rock Valley College) Counties, Illinois (Rock Valley College)
The FY19 Budget will be available at the June 26, 2018 regular board meeting. ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
Ascertaining Prevailing Wage
Background: The State of Illinois has enacted The Prevailing Wage Act, 820 ILCS 130/1, et seq. (the Act). The Act requires Rock Valley College (“RVC”) to investigate and ascertain the prevailing rate of wages for Winnebago, Boone, DeKalb, McHenry, Stephenson, and Ogle counties (“RVC District Counties”) as defined by the Illinois Department of Labor. This Act applies to laborers, mechanics, and other workers in the RVC District Counties who are employed in performing construction of public works for RVC. To the extent and as required by the Act, the general prevailing rate of wages for laborers, mechanics, and other workers coming under the jurisdiction of RVC is hereby ascertained to be the same as the prevailing wages for construction or demolition work in the RVC District Counties, as determined by the Department of Labor of the State of Illinois as of May 30, 2018, those determinations are incorporated herein by reference. The definition of any terms appearing in this Board Report which are also used in the Act shall be the same as in the Act.
Types of public works include: maintenance, repair, assembly, or disassembly work performed on equipment whether owned, leased, or rented. Only such laborers, workers, and mechanics who are directly employed by contractors or subcontractors in actual construction work or demolition work on RVC’s campus, and laborers, workers, and mechanics engaged in the transportation of materials and equipment to or from the site are included in this Act. Transportation by sellers and suppliers, and the manufacture of the materials or equipment, are excluded. The wage for a tradesman performing maintenance is equivalent to that of a tradesman engaged in construction or demolition.
The list of prevailing rate of wages for the RVC District Counties will be made available in the office of the Vice President of Finance / Chief Financial Officer and the office of the Director of Business Services. In addition, all affected contracts and project specifications will include a stipulation that not less than the prevailing rate of wages then in effect shall be paid to the workers as required under the Act.
RVC will comply with the Prevailing Wage Act and promptly file a certified copy of this Board Report with the Secretary of State Index Division before July 15, 2018. RVC will also publish this Board Report in a major newspaper of general circulation within the RVC District. The publication shall mention the availability for viewing of the Board Report in the office of the Vice President of Finance / Chief Financial Officer. The publication shall constitute notice that the determination is effective and that this is the determination of the public body.
Page 1 of 3
ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
RVC shall also mail a copy of this determination to any employer and to any person or association of employees who have filed their names and addresses and have requested copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates.
Recommendation: It is recommended that the Board of Trustees comply with The Prevailing Wage Act.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Page 2 of 3
ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
C E R T I F I C A T E
The undersigned hereby certifies that he/she is the Secretary of the Board of Trustees of
Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, and Ogle
Counties, Illinois (Rock Valley College); he/she further certifies that the attached Board Report
(Ascertaining Prevailing Wages) is a true and authentic copy of the Board Report adopted on June 26,
2018, by said Board of Trustees.
Dated this 26th day of June, 2018.
______Secretary, Board of Trustees College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, And Ogle Counties, Illinois (Rock Valley College)
Subscribed and sworn to before me this 26th day of June, 2018.
______Notary Public
Page 3 of 3
ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
Ascertaining Prevailing Wage
Background: The State of Illinois has enacted The Prevailing Wage Act, 820 ILCS 130/1, et seq. (the Act). The Act requires Rock Valley College (“RVC”) to investigate and ascertain the prevailing rate of wages for Winnebago, Boone, DeKalb, McHenry, Stephenson, and Ogle counties (“RVC District Counties”) as defined by the Illinois Department of Labor. This Act applies to laborers, mechanics, and other workers in the RVC District Counties who are employed in performing construction of public works for RVC. To the extent and as required by the Act, the general prevailing rate of wages for laborers, mechanics, and other workers coming under the jurisdiction of RVC is hereby ascertained to be the same as the prevailing wages for construction or demolition work in the RVC District Counties, as determined by the Department of Labor of the State of Illinois as of May 30, 2018, those determinations are incorporated herein by reference. The definition of any terms appearing in this Board Report which are also used in the Act shall be the same as in the Act.
Types of public works include: maintenance, repair, assembly, or disassembly work performed on equipment whether owned, leased, or rented. Only such laborers, workers, and mechanics who are directly employed by contractors or subcontractors in actual construction work or demolition work on RVC’s campus, and laborers, workers, and mechanics engaged in the transportation of materials and equipment to or from the site are included in this Act. Transportation by sellers and suppliers, and the manufacture of the materials or equipment, are excluded. The wage for a tradesman performing maintenance is equivalent to that of a tradesman engaged in construction or demolition.
The list of prevailing rate of wages for the RVC District Counties will be made available in the office of the Vice President of Finance / Chief Financial Officer and the office of the Director of Business Services. In addition, all affected contracts and project specifications will include a stipulation that not less than the prevailing rate of wages then in effect shall be paid to the workers as required under the Act.
RVC will comply with the Prevailing Wage Act and promptly file a certified copy of this Board Report with the Secretary of State Index Division before July 15, 2018. RVC will also publish this Board Report in a major newspaper of general circulation within the RVC District. The publication shall mention the availability for viewing of the Board Report in the office of the Vice President of Finance / Chief Financial Officer. The publication shall constitute notice that the determination is effective and that this is the determination of the public body.
Page 1 of 3
ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
RVC shall also mail a copy of this determination to any employer and to any person or association of employees who have filed their names and addresses and have requested copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates.
Recommendation: It is recommended that the Board of Trustees comply with The Prevailing Wage Act.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Page 2 of 3
ROCK VALLEY COLLEGE Board Report # 7532 June 26, 2018
C E R T I F I C A T E
The undersigned hereby certifies that he/she is the Secretary of the Board of Trustees of
Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, and Ogle
Counties, Illinois (Rock Valley College); he/she further certifies that the attached Board Report
(Ascertaining Prevailing Wages) is a true and authentic copy of the Board Report adopted on June 26,
2018, by said Board of Trustees.
Dated this 26th day of June, 2018.
______Secretary, Board of Trustees College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, And Ogle Counties, Illinois (Rock Valley College)
Subscribed and sworn to before me this 26th day of June, 2018.
______Notary Public
Page 3 of 3
ROCK VALLEY COLLEGE Board Report # 7533 June 26, 2018
Fundraising Agreement between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre
BACKGROUND: The Rock Valley College (RVC) Foundation met with the Director of Rock Valley College’s Starlight Theatre in 2017 regarding funding opportunities to replace the sound system within RVC Starlight Theatre. The RVC Foundation believed the Sound System Campaign for RVC Starlight Theatre was an opportunity to increase College support through strategic and targeted efforts toward donor prospects. The purpose of the agreement is to clearly outline the roles and responsibilities of each department playing an active role in the execution of the campaign. The RVC Foundation agreed to lead fundraising efforts, alongside the Director of Starlight and key fundraising volunteers, with a goal of $200,000 to raise restricted support for RVC Starlight’s sound system and program needs. The campaign partnership between RVC Starlight Theatre and the RVC Foundation expires December 31, 2019. Any remaining funds short of goal will then become the sole responsibility of the College. A fee of 6.00%, along with any fundraising expenses incurred (i.e. mailings, donor signage, etc.), will be assessed to all dollars donated to the Starlight Theatre Sound campaign as part of the RVC Foundation Administration Fee Policy. All fees shall be applied to the unrestricted fund line item of the RVC Foundation budget in support of the ongoing expenses of the RVC Foundation.
RECOMMENDATION: It is recommended that the Board of Trustees approve the aforementioned fundraising agreement between the Rock Valley College Foundation and Rock Valley College’s Starlight Theatre. Attorney Reviewed.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Attachment: Rock Valley College Foundation Starlight Theatre Fundraising Agreement
No changes since the 6/11/18 Committee of the Whole meeting.
ROCK VALLEY COLLEGE Board Report # 7534 June 26, 2018
Fundraising Agreement Between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program
BACKGROUND: The Rock Valley College (RVC) Foundation met with the Dean of Allied Health in spring of 2018 regarding funding opportunities within Rock Valley College’s Dental Hygiene Program. The RVC Foundation believed that the RVC Dental Hygiene Program was an opportunity to increase College support through strategic and targeted efforts toward donor prospects. The last solicitation for Dental Hygiene was in 2001-2002. The purpose of the agreement is to clearly outline the roles and responsibilities of each department playing an active role in the execution of the campaign.
The RVC Foundation will establish the Golden Eagle Dental Giving Society to generate revenue for the program. This campaign will be limited to our local dental societies and dentists, allowing each an opportunity to join an annual giving society that solely benefits the RVC Dental Hygiene program. This agreement expires June 30, 2019. After June 30th, the RVC Foundation will evaluate the success of the first year of the Giving Society to determine its return on investment and continuation of the program. A fee of 6.00%, along with any fundraising expenses incurred (i.e. mailings, donor walls/signage), will be assessed to all dollars donated to the RVC Dental Hygiene Program as part of the RVC Foundation Administration Fee Policy. All fees shall be applied to the unrestricted fund line item of the RVC Foundation budget in support of the ongoing expenses of the RVC Foundation.
RECOMMENDATION: It is recommended that the Board of Trustees approve the aforementioned fundraising agreement between the Rock Valley College Foundation and Rock Valley College’s Dental Hygiene Program. Attorney Reviewed.
______Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
Attachment: Rock Valley College Foundation Dental Hygiene Programming Fundraising Agreement No changes since the 6/11/18 Committee of the Whole meeting INTERGOVERNMENTAL AGREEMENT BETWEEN BOARD OF EDUCATION OF ROCKFORD PUBLIC SCHOOL DISTRICT NO. 205, WINNEBAGO COUNTY, ILLINOIS AND BOARD OF TRUSTEES OF ILLINOIS COMMUNITY COLLEGE DISTRICT NO. 511, WINNEBAGO COUNTY, ILLINOIS FOR RUNNING START PROGRAM (As of 5/15/18)
This Agreement is made and entered into by and between the Board of Education of Rockford Public School DISTRICT No. 205, Winnebago County, Illinois (“DISTRICT”) and the Board of Trustees of Illinois Community COLLEGE DISTRICT No. 511, Winnebago County, Illinois (“COLLEGE”) (together, the “Parties”) in the exercise of their intergovernmental cooperation powers under the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act and their respective powers under the School Code and the Public Community COLLEGE Act.
WHEREAS, the Parties are authorized to enter into intergovernmental agreements for cooperative projects and use agreements in any manner not prohibited by law or by ordinance, pursuant to Article VII, § 10 of the Illinois Constitution of 1970, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), the School Code (105 ILCS 5/1- 1 et seq.), and the Public Community COLLEGE Act (110 ILCS 805/1-1 et seq.); and
WHEREAS, Running Start is a program that allows select, qualified, academically motivated students enrolled in Illinois Community COLLEGE DISTRICT 511 public high schools an opportunity to earn both their high school diploma and associate degree concurrently by attending COLLEGE full-time during their junior and/or senior years of high school; and
WHEREAS, the Parties have determined that shared commitment to Running Start goals benefits their constituencies and enhances educational opportunities for the communities they serve; and
WHEREAS, the Parties have determined that it is in their respective best interests and that of their constituencies to enter into this Intergovernmental Agreement For Running Start Program (hereinafter “Agreement”).
NOW, THEREFORE, IT IS AGREED between the Parties, in consideration of their mutual promises and undertakings set forth herein and for other good valuable consideration, as follows:
Section 1 Incorporation of Preamble Recitals
The foregoing recitals are hereby found to be true and correct and are incorporated herein by reference.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 1 OF 10 Section 2 Implementation of Running Start
DISTRICT and COLLEGE agree to collaborate to implement Running Start as a joint program, administered jointly by Rock Valley COLLEGE and Rockford Public Schools, subject to the following terms and conditions.
A. The Parties intend to establish and offer Running Start to provide eligible DISTRICT students with full-time instruction at COLLEGE during their junior and senior years of high school in satisfaction of:
1) DISTRICT’s requirements for earning a high school diploma; and
2) COLLEGE’s requirements for earning an associate’s degree.
B. Any DISTRICT student interested in Running Start will meet with a DISTRICT high school counselor to discuss whether he/she meets the pre-selection criteria set forth in the Running Start Program Process Procedures (Appendix A Revised April 26, 2018). If an interested DISTRICT student meets said pre-selection criteria, he/she will follow the application process set forth in the Running Start Procedures to Fulfill Qualifications and Admissions (Appendix B).
C. This Agreement does not cover those students who are not recruited by and identified by the DISTRICT to participate in the Running Start program.
D. Instruction for DISTRICT students accepted into Running Start shall be provided by COLLEGE, which shall charge the DISTRICT the cost equivalent of tuition and fees for courses taken per student per school year, not to exceed $360,000 during the term of this Agreement, and also not to exceed a total for all enrolled students of 40 students at one time over a two year period for said instruction. The cap established by this Section may be adjusted as provided in Section 3.M, below.
E. If a DISTRICT student is not successful academically or is not meeting Running Start academic standards at the midterm grading period, COLLEGE will notify the Executive Director of COLLEGE and Career Readiness (ED of CCR) within two weeks after the midterm date.
F. At semester end, COLLEGE will provide the DIrector of MTSS (MTSS) with student transcripts enrolled in Running Start.
Section 3 DISTRICT Obligations
DISTRICT will:
A. DISTRICT will recruit eligible students to participate in Running Start, identifying a minimum of five and maximum of 20 first year eligible students to participate in Running Start per school year.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 2 OF 10
B. DISTRICT will ensure students who meet the free lunch or breakfast eligibility guidelines pursuant to Section 10-20.13(b) of the Illinois School Code (105 ILCS 5/10- 20.13(b)) and who are accepted into Running Start are provided equal access to Running Start consistent with the requirements of the Illinois School Code.
C. DISTRICT will be responsible for communicating to the COLLEGE the list of eligible and approved students for the Running Start program by the COLLEGE’s annual deadline.
D. DISTRICT will be responsible for communicating to the Running Start students and a parent or guardian the enrollment and selection of courses defined as Running Start schedules.
E. DISTRICT will be responsible for communicating to Running Start students and their parents or a guardian in regard to resolving disputes within the overall operation of the Running Start program, including the DISTRICT Running Start selection process results and qualifications.
F. DISTRICT will be responsible for securing COLLEGE placement test scores from students for the selection process (pursuant to Appendix B).
G. DISTRICT will be responsible for the pre-selection and final selection process (pursuant to Appendix B).
H. DISTRICT will provide the COLLEGE with two points of contact i.e.: ED of CCR and MTSS to ensure effective and accurate communication.
I. DISTRICT will provide advising for high school graduation requirements to Running Start students.
J. DISTRICT will provide all counseling services to Running Start students.
K. DISTRICT will provide students who successfully complete Running Start with credit towards a high school diploma.
L. DISTRICT will communicate to the RPS 205 students and their parents or a guardian that they are responsible for covering textbook and associated instructional material costs.
M. DISTRICT will calculate the cost equivalent of tuition and fees with the assistance of the COLLEGE for the courses taken per Running Start student and pay the COLLEGE the cost associated with this tuition and fees calculation. In general, it is estimated that the student enrollment of tuition and fees will not exceed $180,000 per year. Subject to COLLEGE availability, the DISTRICT will make final determination on the number of students enrolled in the Running Start program and their course selections, and shall make adjustments as needed to cover tuition and fees associated with the program
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 3 OF 10 while not exceeding the cap established in this Section. Alternatively, if either Party expects the cap established by this Section to be exceeded, the DISTRICT may agree in writing to increase the cap without adjustments to the number of students enrolled and/or the course selections.
Section 4 COLLEGE Obligations
COLLEGE will provide participating DISTRICT students with:
A. COLLEGE will provide technology accounts for Online Services, Eagle, and RVC Mail.
B. COLLEGE will provide a mandatory orientation, including a review of COLLEGE policies and procedures and a copy of COLLEGE’s Student Handbook.
C. COLLEGE will offer the mandatory STU 100, Planning for Success, during the summer semester preceding their fall semester enrollment. DISTRICT is responsible for tuition and fees for STU 100 Planning for Success. Tuition and fees for STU 100 Planning for Success are included in total amount identified in 2.D. and 3.M.
D. COLLEGE will provide instruction opportunities to achieve an Associate of Science degree.
E. COLLEGE will provide final grades for courses within two weeks of the completion of each semester.
F. COLLEGE will be responsible for administering COLLEGE placement test with and for students (pursuant to Appendix B).
G. COLLEGE will ensure that any employee or agent of COLLEGE who has direct and regular contact with participating DISTRICT students undergoes a criminal history records check.
Section 5 Participating DISTRICT Students’ Obligations
The DISTRICT will cause participating DISTRICT students to comply with the following requirements (pursuant to Appendix B):
A. Student will complete information in the COLLEGE Acceptance Packet.
B. Student will attend mandatory COLLEGE Running Start Orientation.
C. Student will respond to email communication via COLLEGE Mail on a daily basis.
D. Student will schedule an advising appointment each semester with a COLLEGE advisor and DISTRICT counselor in advance of assigned priority registration dates.
E. Student will schedule an appointment each semester with a designated Rockford
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 4 OF 10 Public School counselor to ensure each DISTRICT student meets all requirements for Running Start and high school graduation.
F. Student will keep all scheduled appointments.
G. Student will adhere to COLLEGE and DISTRICT policies and procedures.
H. Student will demonstrate qualities of integrity, honesty, civility and respect in their conduct both in and out of the classroom as noted in the COLLEGE Student Handbook.
I. Student will meet and maintain requirements as set forth in the Running Start Academic Conduct Policies.
J. Student will earn a cumulative grade point average of 2.5 or higher or be placed on Academic Probation for one semester and be required to develop an Individual Academic Recovery Plan. Students who fail to raise their grade point average to 2.5 or higher after the Academic Probation semester may be dismissed from Running Start.
K. Student will meet with the DISTRICT and a parent or guardian to ensure the applicable high school graduation requirements are met.
Section 6 Shared Obligations and Understandings of the Parties
A. The DISTRICT and COLLEGE acknowledge and agree that this Agreement solely memorializes implementation of Running Start, and that there are no other promises, representations, or agreements between the Parties except as provided in this Agreement.
B. It is understood and agreed that neither party to this Agreement shall be legally liable for any negligent or wrongful acts either of commission or omission, chargeable to the other, unless such liability is imposed by law and this Agreement shall not be construed as seeking to enlarge or diminish any obligation or duty owed by one party against the other party or against third parties.
C. The Parties agree that their respective representatives shall use their best efforts to timely communicate with one another as needed to pursue the objectives and implementation of Running Start, and to work cooperatively to resolve any issues which may from time to time arise in the course of their collaboration. The Parties shall, not less than annually, review the provisions of this Agreement and identify any u p d a t e s , as may be needed. Any such updates are subject to the requirements of Section 7.E, below.
Section 7 Miscellaneous Provisions
A. Effective Date. This Agreement becomes effective upon the date as of which it has been approved and fully executed by both of the Board of Education of
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 5 OF 10 DISTRICT and the Board of Trustees of COLLEGE.
B. Term of Agreement; Non-Assignability. This initial term of this Agreement shall commence on the Effective Date and expire automatically on June 30, 2020. This Agreement is not transferable or assignable by the Parties. There are no third party beneficiaries to this Agreement.
C. Termination. Either Party shall have the right to terminate this Agreement at the end of any semester during the initial term and any extension thereof, by in whole or in part upon providing written notice of termination to the other Party at least 30 days prior to the last day of student attendance in any such semester.
D. Notices. All notice required pursuant to this Agreement shall be sent by means capable of providing a confirmation of receipt, including (a) deposit with postage pre-paid in the U.S. mail, certified and return receipt requested, (b) personal service, or (c) facsimile transmittal, to the Parties at their addresses set out below or as otherwise specified in writing to one another. All notices mailed shall be deemed effective three days after mailing.
If to DISTRICT: If to COLLEGE: Rockford Public School Illinois Community COLLEGE DISTRICT No. 205 DISTRICT No. 511 Att’n: Superintendent Att’n: Chief Academic Officer 501 7th St. 3301 North Mulford Rd. Rockford, IL 61104 Rockford, IL 61114 Facsimile: (815) 972-3404 Facsimile: (815) 921-6974
with a copy to counsel: with a copy to counsel: Lori Hoadley Joseph J. Perkoski Rockford Public Schools Robbins-Schwartz 501 7th St. 55 W. Monroe St. – Suite 800 Rockford, IL 61104 Chicago, IL 60603-5144 Facsimile: (815) 966-3905 Facsimile: (312) 332-7768 Email: [email protected] Email: [email protected]
E. Amendments. No change, modification or amendment to this Agreement shall be valid unless reduced to writing and approved by the Parties’ respective governing boards.
F. Good Faith and Dispute Resolution. The Parties agree to use their best, good faith efforts to promote and operate the Running Start program. In the event of a dispute arising under this Agreement which cannot be resolved informally by the Parties’ designated representatives and the Parties’ respective governing boards, the Parties agree to first engage in mediation to resolve the conflict. If mediation is unsuccessful, the Parties may, by subsequent written agreement, elect to engage in binding arbitration pursuant to the procedures of the American Arbitration Association, in lieu of litigation.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 6 OF 10 G. Severability. If for any reason any provision of this Agreement is determined by an arbitrator to be invalid or unenforceable, that provision shall be deemed severed and the balance of the Agreement shall otherwise remain in full force and effect.
The failure of a Party to this Agreement to insist upon strict and prompt performance of the terms and conditions shall not constitute or be construed as a waiver or relinquishment of that Party’s right thereafter to enforce any such term or condition, but the same shall continue in full force and effect.
H. Governing Law. This Agreement shall be governed by and interpreted according to the laws of the State of Illinois.
I. Signature in Counterparts. This Agreement may be executed in counterparts, each of which shall be an original, but all of which shall constitute on and the same instrument. Counterparts may be exchanged in PDF format by email.
WHEREFORE, the Parties by their respective officers have executed this Agreement on the dates set forth below.
Board of Education Board of Trustees Rockford Public School Illinois Community COLLEGE DISTRICT No. 205 DISTRICT No. 511 Winnebago County, Illinois Winnebago County, Illinois
President President
Secretary Secretary
Date Date
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 7 OF 10 APPENDIX A DISTRICT Running Start Program Process Procedures (As of April 26, 2018)
Pre-Selection Criteria for DISTRICT High School Students
1. Meet with the DISTRICT high school counselor regarding the selection process. 2. Must be in their high school sophomore year to apply for Running Start. 3. Have a minimum 3.0 cumulative high school GPA. 4. Be on track for high school graduation by the end of the sophomore year for the 2-year program. 5. Completed one year of Algebra, one year of Geometry or Integrated Math 1 and Integrated Math 2 with a grade of "B" or higher in each course by the end of the sophomore year. 6. Completed two years of English with a grade of “B” or higher in each course by the end of the sophomore year. 7. Completed one year of Chemistry with a grade of “B” or higher by the end of the sophomore year. 8. Have a positive recommendation from the DISTRICT high school Principal and/or Counselor. 9. Have the permission of a parent or legal guardian. 10. Work with the DISTRICT high school counselor to complete steps outlined in Appendix B.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 8 OF 10 APPENDIX B DISTRICT Procedures to Fulfill Qualifications and Admissions (As of April 26, 2018)
Note: “ED of CCR” refers to Rockford Public Schools Executive Director of COLLEGE & Career Readiness. “MTSS” refers to Rockford Public Schools Director of Multi-Tiered Systems of Support. “ED of EOF” refers to Rock Valley Colleges Executive Director of Engineering Our Future. “DISTRICT” refers to Rockford Public School DISTRICT 205. “RVC” refers to Rock Valley COLLEGE’s High School Connections office or Early COLLEGE Office.
1. DISTRICT Counselors determine list of students who are qualified. 2. DISTRICT Counselors determine who is interested in applying for the Running Start Program. 3. DISTRICT interested students complete an RVC Application for Admission. 4. DISTRICT Counselors send interested students to RVC to take the Accuplacer placement test. (RVC Application for Admission must be completed first.) 5. DISTRICT students will take the RVC Accuplacer placement test in Reading, English, and Math or submit ACT/SAT scores for possible wavier of the placement test. 6. COLLEGE Testing coordinators provide students the Accuplacer testing results. 7. DISRICT students deliver the Accuplacer testing results to the DISTRICT Counselor. 8. DISTRICT Counselors review and determine if students are ready for COLLEGE coursework as part of the RVC Running Start Program based on Accuplacer scores. 9. DISTRICT staff will place student’s data into a shared file that is compatible with MS Excel format, with the RVC Student ID that contains all students who are qualified based on DISTRICT selection criteria. 10. DISTRICT Counselors update shared file with qualified DISTRICT Running Start students and alerts ED of CCR and MTSS that file has been updated. 11. ED of CCR compiles lists of all qualified DISTRICT Running Start students with RVC Student ID’s and submits list to COLLEGE ED of EOF. 12. COLLEGE generates an Accuplacer test results report based on the RVC student ID’s provided to COLLEGE by the ED of CCR. 13. COLLEGE compiles the Accuplacer test results that describes college readiness based on the Accuplacer Test scores. The Accuplacer test results data will indicate all DISTRICT students who are qualified and not qualified for Running Start based on Accuplacer scores. The ED of EOF will send the report to DISTRICT ED of CCR and MTSS staff to complete the DISRICT selection process. 14. The DISTRICT based on number of slots available (not to exceed 40 spots including both juniors and seniors), ED of CCR will select students based upon process outlined by DISTRICT. 15. After selection process is conducted, ED of CCR will send final and approved DISTRICT Running Start student list to MTSS and ED of EOF. 16. COLLEGE sends acceptance packet to DISTRICT students and request for transcripts to final and approved DISTRICT Running Start students. 17. Accepted DISTRICT students return completed acceptance packet forms and transcripts to COLLEGE. 18. DISTRICT ED of CCR and or staff manages DISTRICT Running Start waiting list. 19. DISTRICT Counselors notify ALL students of award of placement into DISTRICT Running Start program OR placement on DISTRICT waiting list.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 9 OF 10 20. Students and DISTRICT Counselors are responsible for ensuring students will meet RPS 205 graduation requirements. 21. COLLEGE provides block schedules to MTSS for students enrolled in the DISTRICT Running Start program. 22. MTSS distributes block schedules to DISTRICT counselors, and works with DISTRICT counselors to ensure equal distribution of schedules per COLLEGE guidelines as outlined by ED of EOF. 23. DISTRICT Counselors work with students to choose schedules during each semester in the program. 24. MTSS works with DISTRICT students and COLLEGE on any changes to block schedules offered to the DISTRICT. 25. COLLEGE provides students access to college advisors to assist with scheduling as needed 26. When a student scheduling change is requested by the DISTRICT or the DISTRICT student, the student submits the “RVC Schedule Change Form” to DISTRICT Counselor for approval. 27. If approved, DISTRICT Counselor submits the signed “RVC Schedule Change Form” to MTSS for processing to the COLLEGE ED of EOF. 28. COLLEGE provides student transcripts to MTSS for each semester completed by participating students as soon as the transcripts become available.
RUNNING START PROGRAM INTERGOVERNMENTAL AGREEMENT AS OF 5/15/18 PAGE 10 OF 10 ROCK VALLEY COLLEGE Board Report #7535 June 26, 2018
2018-2019 Running Start Program – Rockford Public Schools-District #205
Background: Running Start is a formal program that allows select, qualified students from Rockford Public Schools-District #205 to attend Rock Valley College (RVC) for their junior and senior years of high school. Students may enroll in a two-year degree completion program in which students take dual credit courses that meet requirements for both a high school diploma and a Rock Valley College Associate’s Degree simultaneously, or a one-year program that meets the requirements for both a high school diploma and one year of Rock Valley College credit courses simultaneously. The Running Start program will be administered through the High School Connections office at Rock Valley College in conjunction with Rockford Public Schools-District #205. As in prior Running Start agreements with RPS 205, the maximum amount of students eligible to be in the program is 40 students over the two-year program.
Students selected for Running Start need to be academically and socially ready for college. Running Start provides an opportunity for students to work toward a more challenging educational environment and to excel both in high school and college, yet they can still elect to participate in sports and activities such as student government at their high schools. The Running Start program provides them additional experiences to develop the independence, study skills, and confidence needed to succeed beyond high school and into college. The financial arrangement between Rock Valley College and the Rockford Public Schools-District #205 does not require Running Start students to pay tuition, thus helping to reduce the overall cost of college for students and their families. Students will be financially responsible for any repeated course, cost of textbooks and course supplies.
The biggest change to the agreement is the addition of Appendix B: District Procedures to Fulfill Qualifications and Admissions. Our goal was to more clearly outline District 205 and RVC step-by-step responsibilities to ensure a streamlined process of identifying qualified students through the point of choosing a block schedule for participating students. Another change worth noting entails the move to utilizing a block scheduling plan and more clearly shifting the responsibility back to the District to ensure that participating Running Start students meet high school graduation requirements.
Recommendation: It is recommended that the Rock Valley College Board of Trustees approve the Running Start Intergovernmental Agreement with Rockford Public Schools-District #205 effective July 1, 2018 for classes beginning August 2018. Attorney Reviewed.
Douglas J. Jensen, Ed.D. President Board Approval: ______Secretary, Board of Trustees WIOA Budget Page 1
Organization: Goodwill Industries of Northern Illinois
Budget Period (Dates): July 1, 2018- June 30, 2019 July 1, 2018 - June 30, 2019
2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 BUDGET - WAGES OSO OSO Adult Adult Dislocated Dislocated Budget Budget Include Employee's Title and wage/hr x hrs/day x # of days Director of Mission Services (28% of wages) 19,429 14,827 7,525 5,560 2,867 1,853 29,821 22,240 Operations Manager ($62700 annually plus 4% bonus accrual) 39,610 43,467 15,844 16,300 3,961 5,433 59,415 65,200 Rockford Navigator $14.12 plus 4% bonus accrual 30,139 30,550 30,139 30,550 Belvidere Navigator at $13.50/hr plus 4% bonus accrual 7,028 29,200 7,028 29,200 Freeport Navigator at $13.50/hr plus 4% bonus accrual 29,331 29,200 29,331 29,200 Business Services Coordinator $53300 (plus 4% bonus accrual) - - 39,288 41,573 13,958 13,858 53,246 55,431 Intake Specialist at $17.10/hour (plus 4% bonus accrual) - - 14,720 27,750 3,680 9,250 18,400 37,000 Basic Career Specialist $17.62 plus 4% bonus accrual 37,696 37,100 37,696 37,100 Rockford Navigator - position eliminated 12,232 12,232 - Career Planner - position eliminated - 11,717 6,898 18,615 - Career Planner - position eliminated 4,760 4,975 9,735 - - -
TOTAL WAGES 175,465 184,344 93,854 91,183 36,339 30,394 305,658 305,921
FRINGE BENEFITS
Social Security @ 6.2% 10,879 11,429 5,819 5,653 2,253 1,884 18,951 18,966 Medicare @ 1.45% 2,544 2,673 1,361 1,322 527 441 4,432 4,436 Health at $525/month (6 employees at 12 months per year) 23,163 25,200 7,535 9,450 5,023 3,150 35,721 37,800 Life & Disability Insurance $19/month avg (6 emps, 12months) 1,803 912 587 342 391 114 2,781 1,368 Dental $28/month (6 employees at 12 months) 1,344 504 168 - 2,016 Unemployment @.88% 1,544 1,622 826 802 320 267 2,690 2,691 Workers' Comp. Director/Manager/Business Services: 3.39% 1,528 1,976 2,654 2,150 963 717 5,145 4,843 Workers' Comp. Clerical staff: 0.24% 303 67 22 - 392
TOTAL FRINGE 41,461 45,459 18,782 20,290 9,477 6,763 69,720 72,512 TOTAL WAGES AND FRINGE 216,926 229,803 112,636 111,473 45,816 37,157 375,378 378,433 WIOA Budget Page 2
Organization: Goodwill Industries of Northern Illinois
Budget Period (Dates): July 1, 2018 - June 30, 2019
2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 2017-2018 2018-2019 BUDGET - OTHER COSTS OSO OSO Adult Adult Dislocated Dislocated Budget Budget SUPPLIES Training Supplies/Materials/Texts 4,500 5,500 900 1,500 600 500 6,000 7,500 Office Supplies/Materials/Postage/Duplicating 2,000 5,000 2,100 1,400 5,500 5,000 - - EQUIPMENT MAINT/RENTAL/PURCHASE - - Office 4,500 500 2,500 800 5,800 2,500 Training - - - - OUTSIDE SERVICES - - Accounting/Bookkeeping - - Computer Operation 580 - 580 Printing/Duplicating - - Recruitment - - Interpreting 900 600 900 600 - - MISCELLANEOUS COSTS - - Staff Training (travel, lodging, meals, tuition, conference fees, etc.) 1,700 2,000 750 500 2,950 2,000 In-Town Travel @ $0.44/mile 1,730 4,250 1,530 990 4,250 4,250 Telephone 360 960 360 240 960 960 Other Supportive Services dues subscription - - Indirect cost of 10% of wages and fringe 21,693 22,980 11,264 11,147 4,582 3,716 37,539 37,843 Other - - Other - - Other - - Other - - - - FACILITY COSTS - - Facility Costs @ /month x months - RRTC 1632 x 12 months - RVC 5120 x 12 months - - - -
TOTAL - OTHER COSTS/ADMIN for One-Stop Operator 37,383 41,870 17,404 15,147 9,112 4,216 63,899 61,233 TOTAL - WAGES & FRINGE 216,926 229,803 112,636 111,473 45,816 37,157 375,378 378,433 GRAND TOTAL 254,309 271,673 130,040 126,620 54,928 41,373 439,277 439,666 NON-REIMBURSABLE COSTS: LINES OF CREDIT Occupational Skills Training (ITAs) Occupational Skills Training Other Remedial / Pre-Vocational Training On-the-Job Training Customized Training Work Experience / Internships Transitional Jobs Incumbent Worker Training Related Supportive Services TOTAL NON-REIMBURSABLE COSTS
SUBCONTRACT AGREEMENT Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services
This Subcontract Agreement (the “Agreement”) is made and entered into between the Rock Valley College, 3301 North Mulford Road, Rockford, IL 61114 (hereafter may also be referred to as “RVC”) and Goodwill Northern Illinois, PO Box 17017, Rockford, IL 61110 (hereafter may also be referred to as “Goodwill” or the “subcontractor”).
In consideration of the covenants and condition hereinafter set forth, RVC and Goodwill agree to the following:
1. Background RVC, Goodwill of Northern Illinois and the Illinois Department of Employment Security (IDES) were approved to be the Workforce Innovation and Opportunity Act One-Stop Operator and Career Service provider for adult and dislocated worker services. WIOA is a federally funded program passed down through the states to the local service delivery areas. IDES is only involved in the One- Stop Operations and it does not receive any funds from this grant. This is an agreement from July 1, 2018 – June 30, 2019. RVC and Goodwill will implement the WIOA One-Stop-Operator and Career services effective July 1, 2018 through June 30, 2019. RVC is identified as the lead agency and all contracts and budgets will be managed by RVC administration. Goodwill is a subcontractor to RVC and they will submit their budgets to RVC for approval. The Workforce Connection is identified as the fiscal agent and they will have fiscal oversight over the grant.
2. Services Goodwill shall perform the services as part of the aforementioned grant hereafter may also be referred to as the WIOA One-Stop Operator & Career Services grant. As a subcontractor, Goodwill agrees to fulfill the scope of work and deliverables outlined in the agreement between Rock Valley College and The Workforce Connection Board.
3. Reporting/Accountability/Hold Harmless Subcontractor will report all necessary fiscal and activity data to RVC, the lead institution, in a timely fashion so that all necessary reporting requirements can be achieved. Subcontractor will be required to maintain required files, including in-kind documentation through logs/calendars etc., and document reports submitted to RVC.
To the extent Goodwill has received funds from RVC which are subsequently disallowed through audit or other USDOL review, Goodwill agrees to indemnify and hold RVC harmless from any losses attributable to the cost disallowance, to repay RVC for any disallowed costs which RVC has advanced to Goodwill and to reimburse RVC for any costs incurred, including reasonable attorney fees, in the event Goodwill requires that RVC undertake an appeal or otherwise challenge the cost allowance determination.
4. Period of Performance and Modifications to the Agreement
a. Period of Performance.
Subcontractor shall commence activities on July 1, 2018 and shall continue work through June 30, 2019.
1 Subcontractor is not authorized to perform any additional work beyond the performance period set forth unless such period is extended by written modification to this Subcontract.
b. Modifications to the Agreement.
Any Federal, State, and/or local laws, regulations, and/or ordinances which are relevant or affect this Agreement, or which may, from time to time, and at multiple times, be newly adopted, altered or amended to affect this Agreement, shall be incorporated into this Agreement on the effective date of the laws, regulations, and/or ordinances, or any amendments thereof. This Agreement may be modified based upon changes in State and/or Federal guidelines that may be forthcoming as a result of legislative changes as long as such changes do not significantly affect the Scope of Work.
Any existing Federal, State, or Local laws which are relevant or applicable to this Agreement but which RVC or the subcontractor identifies after the Agreement is signed shall be immediately incorporated into the Agreement.
RVC reserves the right to stop program operations immediately if, in its sole and absolute judgment and discretion, believes that any Federal, State, and/or local law, regulation, or ordinance relating to this Agreement has been violated.
If subcontractor cannot conform to the changes required by Federal or State of Illinois laws, or Federal or State of Illinois regulations, the subcontractor shall immediately notify RVC in writing. RVC shall then establish the standards for the termination of the subcontractor’s program and will terminate this Agreement as soon as practicable. The best interests of the Participants shall be the primary consideration in establishing the standards for the termination.
RVC retains the right to unilaterally modify this Agreement for good cause. "Good cause" includes but is not limited to:
Subcontractor’s failure to meet terms of this Agreement in whole or in part; Subcontractor repeatedly failing to submit, by dates required, records and documentation giving accurate Participant and fiscal information to RVC; or Subcontractor’s actions which demonstrate the appearance of impropriety or which would place RVC in a negative audit position.
RVC will notify Subcontractor in writing of the determination to modify the terms of this Agreement, the reasons for such modification, and the effective date of the modifications.
All modifications to this Agreement must be in writing and signed by both parties.
All modification requests by Subcontractor must be in writing with a full explanation of why the modification is necessary. Modification requests are to be directed to Rock Valley College’s Director of Workforce Development prior to a final decision by Rock Valley College.
Rock Valley College will not reimburse for expenses when:
The subcontractor exceeds 5% of the wage and or fringe budget line The subcontractor exceeds 10% of any other line (excluding wage and fringe) The subcontractor exceeds the contractual amount identified in this agreement
2 The subcontractor must complete a budget modification noting the purpose for the budget modification and to adjust the budget line amount (not to exceed the contractual total amount) to accommodate the need. If approved, the subcontractor will be reimbursed for approved expenses. If denied, the subcontractor will be liable for the expenses exceeding the limitations.
Modifications to Agreements must be requested by Subcontractor not later than April 15th of the program year. Requests after this date will need approval of Rock Valley College.
5. Compensation As understood and agreed to by Goodwill this is a cost reimbursement agreement, only, not to exceed the total sum of $439,666, as shown on the Goodwill OSO & CS PY 18 budget (attached and incorporated hereto as “Attachment A” of this Agreement), from the effective date to June 30, 2019. RVC agrees to release funds for reimbursement of cost expenditures upon receipt of required Goodwill monthly financial report(s) submitted to Rock Valley College on the template provided in this document, coupled with proof of satisfactory completion date(s) requirements as set forth in the Technical Proposal. Goodwill shall maintain records of all their cost expenditures for which they submit for reimbursement and agrees to make these expenditure records available to RVC for Grant audit purposes, upon request. These records shall be retained for seven (7) years after the formal Grant close out.
Failure by Goodwill to submit any deliverable or report (progress or financial) by its due date as set forth herein or in any incorporated document, shall be considered cause for RVC to withhold any reimbursement payment claimed by Goodwill until such report or deliverable is received and accepted by RVC.
If for any reason Goodwill’s portion of the activity, as set forth in the Technical Proposal, is deemed unallowable by the USDOL, Goodwill shall be solely responsible for all costs incurred that are associated with the unallowable activity and the Rock Valley shall not be required to make or be liable for not making the reimbursement payment.
In consideration of the subcontractor’s responsibilities under this agreement, RVC shall pay the subcontractor the sum of $439,666 for the period of this contract (2 year performance period) if all requirements are met and documented. Proof-of-purchase documents include purchase orders, vendor invoices, and copies of cancelled checks or a formal document that traces expenditures directly to the subcontractor and vendor’s accounting records.
Budget Amount
Personnel $305,921 Fringes $72,512 Travel $4,250 Equipment Non-Construction $2,500 Commodities/Printing/Postage $5,000 Contractual/Consultant $0 Other $49,483
TOTAL SUBCONTRACTOR BUDGET $439,666
3 The subcontractor must ensure that grant funds are expended in accordance with the following principles: (i) grant expenditures should be made in accordance with generally accepted sound, business practices, arms-length bargaining, applicable federal and state laws and regulations; (ii) grant expenditures should conform to the terms and conditions of this Agreement; (iii) grant expenditures should not exceed the amount that would be incurred by a prudent person under the circumstances prevailing at the time the decision is made to incur the costs; and (iv) grant accounting should be consistent with generally accepted accounting principles.
6. Prior Approval for Equipment Purchases Goodwill must request and receive prior approval from the Rock Valley College in writing who will in turn request approval in writing from the U.S. DOL Grant Officer for the purchase and/or lease of any equipment with a per unit acquisition cost of $5,000 or more and a useful life of more than one year.
7. Pre-Award Any costs incurred by the subcontractor prior to July 1, 2018 are incurred at the subcontractors’ expense.
8. Consultant Fees Consultant fees must be approved (in writing) by RVC before services are rendered.
9. Uniform Administrative Requirements/Cost Principles and Other Requirements Goodwill will be subject to all applicable Federal laws, regulations, and the applicable OMB Circulars including:
Educational Institutions – OMB Circular A–21 (Cost Principles), relocated to 2 CFR Part 220, and 29 CFR Part 95 (Administrative Requirements).
29 CFR Part 93 (New Restrictions on Lobbying)
29 CFR Part 94 (Government-wide Requirements for Drug-Free Workplace (Financial Assistance))
29 CFR 95.13 Part 97.35 Subawards to Debarred and Suspended Parties and Part 97.41 (Financial Reporting).
29 CFR Part 2, subpart D—Equal Treatment in Department of Labor Programs for Religious Organizations, Protection of Religious Liberty of Department of Labor Social Service Providers and Beneficiaries.
29 CFR Part 31—Nondiscrimination in Federally Assisted Programs of the Department of Labor— Effectuation of Title VI of the Civil Rights Act of 1964.
29 CFR Part 32—Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance.
29 CFR Part 33—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Labor.
29 CFR Part 35— Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance from the Department of Labor.
4 29 CFR Part 36—Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance.
29 CFR Part 38 – Implementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Innovation and Opportunity Act of 2014. xiv. 29 CFR Parts 29 and 30—Labor Standards for the Registration of Apprenticeship Programs, and Equal Employment Opportunity in Apprenticeship and Training.
10. Conflict of Interest The subcontractor represents that it is free to enter into this Agreement and that this engagement does not violate the terms of any agreement between the subcontractor and any third party. Furthermore, the subcontractor, in rendering its duties shall not utilize any invention, discovery, development, improvement, innovation or trade secret in which it does not have a proprietary interest. During the terms of this agreement, the subcontractor shall devote as much of its productive time, energy, and abilities to the performance of its duties hereunder as is necessary to perform required duties in a timely and productive manner. The subcontractor is expressly free to perform services for other parties while performing services for RVC, Illinois Green Economy Network (IGEN) and the U.S. DOL; however, such other work will not interfere with, excuse or inhibit the subcontractor from the timely completion of all duties required by this Agreement and the underlying grant.
Subcontractor agrees to comply with the provisions of the Illinois Purchasing Act prohibiting conflict of interest (18 U.S.C. 208, GATA 30 ILCS 708/35, 708/40 and 708/60, 2 CFR 200, 2 CFR part 180 and 31 U.S.C. 3321, 4 CFR, 5 ILCS 430, and the specific CFR regulations that govern the grant program), and all the terms, conditions, and provisions of those sections.
11. Monthly Financial and Narrative Reports The Rock Valley College is required to report monthly financial data and narrative reports to the fiscal agency, The Workforce Connection no later than the 12th of the following month when expenditures were incurred; therefore, Goodwill will submit their reimbursement requests no later than the 12th of the following month when expenditures were incurred.
12. Publicity No funds provided under this Agreement shall be used for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, television or film presentation designed to support or defeat legislation pending before the Congress, except in presentation to the Congress itself or for any activity designed to influence legislation or appropriations pending before the Congress.
13. Public Announcements When issuing statements, press releases, requests for proposals, bid solicitation, and other documents describing project or programs funded in whole or in part with Federal money, the Subcontractor receiving Federal funds, shall clearly state (1) the percentage of the total cost of the program or project which will be financed with Federal money, and (2) the dollar amount of Federal funds for the project or program.
14. Veteran’s Priority Provisions The Jobs for Veterans Act (Public Law 107-288) requires grantees to provide priority of service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by DOL. The regulations
5 implementing this priority of service can be found at 20 CFR part 1010. In circumstances where a grant recipient must choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans priority of service provisions require that the grant recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program’s eligibility requirements. Grantees must comply with DOL guidance on veterans’ priority. ETA’s Training and Employment Guidance Letter (TEGL) No. 10-09 (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No. 10-09 is available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816.
15. Intellectual Property Rights The Federal Government reserves a paid-up, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use for federal purposes: i) the copyright in all products developed under the grant, including a subgrant or contract under the grant or subgrant; and ii) any rights of copyright to which the grantee, subgrantee or a contractor purchases ownership under an award (including but not limited to curricula, training models, technical assistance products, and any related materials). Such uses include, but are not limited to, the right to modify and distribute such products worldwide by any means, electronically or otherwise. Federal funds may not be used to pay any royalty or licensing fee associated with such copyrighted material, although they may be used to pay costs for obtaining a copy which are limited to the developer/seller costs of copying and shipping. If revenues are generated through selling products developed with grant funds, including intellectual property, these revenues are program income. Program income is added to the grant and must be expended for allowable grant activities.
The language required on official outreach materials is monitored by The Workforce Connection Board Public Relations manager to ensure that all materials have the appropriate verbiage consistent with the granting agency requirements. All flyers, brochures, posters, postcards, websites, social media sites, etc., must be approved by the PR manager before dissemination or distribution.
16. Use of Grant Funds for Participant Wages Goodwill may not use grant funds to pay for the wages of participants. Further, the provision of stipends to training participants for the purposes of wage replacement is also not an allowable cost.
17. Use of Funds for Supportive Services Goodwill may not use grant funds to provide supportive services to individuals who are served through these grants; however, Goodwill may have access to the Reimbursable line item Budget that Rock Valley College will manage. The College will approve all disbursements for these supportive services, but they must be compliant with the current Workforce Connection Board Supportive Services Policy. Supportive services include services such as transportation, child care, dependent care, housing, and needs-related payments that are necessary to enable an individual to participate in training activities funded through this grant.
18. Covenants of Subcontractor All experts, consultants or employees of the subcontractor who are employed by the subcontractor to perform work under this Agreement are not employees of the Rock Valley College. Subcontractor alone is responsible for their work, direction, compensation and personal conduct while engaged under this Agreement. Nothing in this contract shall impose any liability or duty on RVC for the acts, omissions, liabilities or obligations of the Subcontractor or any person, firm, company, agency,
6 association, corporation or organization engaged by the Subcontractor as expert, consultant, independent contractor, specialist, trainee, employee, servant, or agent.
The subcontractor shall be solely responsible for all physical injuries or death to its agents, servants, or employees or to any other person or damage to any property sustained during its operations and work on the project under this Agreement resulting from any act of omission or commission or error in judgment of any of its officers, trustees, employees, agents, servants, or independent contractors, and shall hold harmless and indemnify RVC from liability upon any and all claims for damages on account of such injuries or death to any such person or damage to property on account or any neglect, fault or default of the subcontractor, its officers, trustees, employees, agents, servants, or independent contractors. The subcontractor shall be solely responsible for the safety and protection of all of its employees.
19. Independent Contractor Status The subcontractor and RVC agree that Goodwill is an independent contractor and not an employee of RVC. In accordance with such status as independent contractor, subcontractor covenants and agrees that neither it nor its employees or agents will hold themselves out as, nor claim to be officers or employees of RVC by reason hereof, and that they will not by reason hereof, make any claims, demands or applications to or for any privilege applicable to an employee of RVC.
20. Assignment The subcontractor shall not assign, transfer, convey or otherwise dispose of this Agreement or of subcontractor's rights, obligations, duties, in whole or in part, or of its right to execute it, or its right, title or interest in it or any part thereof, or assign by power of attorney or otherwise, any of the monies due or to become due under this Agreement, unless the prior written consent of RVC and/or the U.S. Department of Labor shall be obtained. Any such assignment, transfer, conveyance or other disposition without such consent shall be void.
Failure of the subcontractor to obtain any required consent to any assignment, shall be cause for termination for cause, at the option of RVC; and if so terminated, RVC shall thereupon be relieved and discharged from any further liability and obligation to the subcontractor, its assignees or transferees, and all monies that may become due under the subcontract shall be forfeited to RVC except so much thereof as may be necessary to pay the subcontractor's employees.
21. Termination for Cause or Loss of Federal Funding This Agreement can be terminated for cause by either party with a 60 day written notice previous to the intended termination. Cause is a failure to comply with the requirements set forth in the Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services grant or as directed by RVC. The grant can also be terminated immediately due to lack of federal funding/reimbursement during the project period upon written notice to Goodwill. The Grantee will inform the subcontractor immediately of any funding issues when informed by U.S. Department of Labor. In such event, the subcontractor shall be paid allowable costs up to and including date of termination or such reasonable part of his fee as shall apply to services properly performed hereunder prior to the date of such postponement, suspension or termination. Such postponement, suspension or termination shall not give rise to any claims or cause of action against RVC for damages or for other or extra remuneration.
22. Antitrust –More current term might be suspension and debarment (refer to GSA administered website www.SAM.gov.) Suspension and Debarment Subcontractor represents that it has not, within a three (3) year period preceding this Agreement, been convicted of or had a civil judgment rendered against if for commission of fraud or a criminal 7 offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or subcontract under a public transaction, violation of Federal or State Antitrust Statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement of receiving stolen property.
Subcontractor represents that it is not presently indicted or criminally or civilly charged by a government entity (Federal, State, or Local) with commission of any of the offenses enumerated above.
23. Default Subcontractor represents that it has not within a three (3) year period preceding this Agreement had one or more public transactions (Federal, State or Local) terminated for cause or default.
24. Choice of Law and Venue The laws of the State of Illinois shall govern the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties hereto. Any dispute, claim, or cause of action brought to enforce the terms of this Agreement or in any way relating to this Agreement shall be brought in the 17th Judicial Circuit Court of the State of Illinois in Winnebago County or the U.S. District Court for the Northern District of Illinois, Western Division in Rockford, Illinois.
25. Records Retention The Rock Valley College is accountable for all funds received under the grant agreement. The subcontractor along with RVC, shall maintain, for a minimum of seven (7) years following the Department’s most recently issued written approval of all required close-outs adequate books, records, and supporting documents, including digital and electronic data, to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the Agreement.
All books, records and supporting documents related to this subcontract shall be available for inspection and audit by the Department, the Office of Inspector General, the Auditor General of the State of Illinois, or any of their duly authorized representative(s), and the subcontractor agrees to fully cooperate with any audit performed by the Auditor General or the Department.
26. Final Invoice The final invoice shall be submitted by the subcontractor within thirty (30) days of the expiration of this Agreement, unless another time period is agreed upon between the parties in writing. If the final invoice is not received within thirty (30) days of expiration or the agreed upon date of submission, it may be processed at the sole discretion of the RVC.
27. Notification The subcontractor agrees to notify RVC immediately upon knowledge of any material facts or circumstances that may impede the progress of the subcontract. A failure to notify RVC will relieve RVC of any duty to give notice of termination required herein, and relieve RVC of any other obligation imposed by this Agreement. The Rock Valley College also retains all its remedies at law in the event of a breach of contract.
28. Additional Provisions In performing its responsibilities under this grant agreement, the subcontractor hereby certifies and assures that it will fully comply with the following Provisions of the Workforce Innovation and Opportunity Act (WIOA) codified at:
8 20 CFR 683.200, Administrative Rules, Costs and Limitations 20 CFR 683.260, Prohibition on Real Property 20 CFR 683.300, Reporting Requirements 20 CFR 683.410, Oversight Roles and Responsibilities 20 CFR 683.500 & 683.510, Performance Contract Strategies 20 CFR 683.700, Procedure to Impose Sanctions 29 CFR Part 38, Implementation of Nondiscrimination and Equal Opportunity Provisions of the Workforce Innovation and Opportunity Act of 2014 (WIOA).
That 36-2167846 (FEIN NO.) is subcontractor’s correct Federal Taxpayer Identification Number. I am doing business as (please check):
□ Individual □ Real Estate Agent □ Trust or Estate □ Sole Proprietorship □ Governmental Entity □ Partnership □ Corporation X Not-for-Profit Corporation □ Medical & Health Care Services Provider Corp. □ Tax Exempt Organization (IRC 501 (a) only)
29. Insurance In the event that Goodwill shall perform any services, operations, or work, on any property that the College owns, leases, or licenses, Goodwill shall procure and maintain through an insurance company or companies licensed to conduct business in Illinois insurance with coverage and limits as specified below, and shall cause Rock Valley College District 511, its Board of Trustees, individual board members, officers, employees, agents, representatives, and volunteers, to be named as additional insureds on these policies by endorsement. All such insurers shall carry a Best Key Guide Rating of A / XV. The commercial general liability and automobile liability policies shall be endorsed to reflect that coverage is primary to and noncontributory with any other insurance available to Rock Valley College. The commercial general liability policy shall by endorsement provide contractual liability coverage including the indemnity obligations provided in this contract. Each such policy shall include by endorsement a requirement of at least 30 days written notice to the College prior to any termination, cancellation or material amendment to that policy. Upon execution of this Agreement and on an annual basis thereafter during the term of this Agreement or any extension thereof, Goodwill shall furnish to Rock Valley College certificate(s) of insurance, policies, and endorsements reflecting the required coverages. The type and minimum limits of insurance required are as follows:
Type Limits
Commercial General Liability Per Occurrence: $1,000,000 Aggregate: $2,000,000 Automobile Liability $1,000,000 (combined single limit) Workers’ Compensation: Statutory Minimum Umbrella / Excess: $1,000,000
9 IN WITNESS WHEREOF the undersigned have executed this agreement as of the day and year first written below. The parties hereto agree that facsimile signatures shall be effective as if originals.
ROCK VALLEY COLLEGE DISTRICT 511 GOODWILL NORTHERN ILLINOIS
By ______By ______Beth Young______Print Name Print Name Vice President of Finance/Chief Financial Officer ______Title Title ______Date Date
10 Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services
SUBCONTRACTOR INVOICE
TO: Jeff Hefty Rock Valley College
ADDRESS: 3301 North Mulford Road, Rockford, IL 61114
FROM: GOODWILL
SUBCONTRACT NO: SUBCONTRACT AMOUNT:
SUBCONTRACT PERIOD: INVOICE NUMBER:
INVOICE PERIOD: From: To: REMIT PAYMENT TO: address
COST AMOUNT FOR CUMULATIVE IN-KIND CURRENT PERIOD FROM INCEPTION CONTRIBUTION COST** PERSONNEL FRINGE BENEFITS TOTAL PERSONNEL COSTS TRAVEL EQUIPMENT COMMODITIES CONTRACTUAL/CONSULTANT OTHER*
TOTAL COSTS *Please itemize **See In-Kind Contribution Procedures
I hereby certify that to the best of my knowledge the itemized expenses herein contained on this invoice and for which compensation is requested, are for services actually performed and costs incurred pursuant to the terms of the Workforce Innovation and Opportunity Act (WIOA) – One-Stop Operator & Career Services Grant Agreement, and that no payment has heretofore been requested or received by me for any part thereof. I further certify that the documentation concerning this claim is on file and will be made available for audit purposes by the Rock Valley College or any other person authorized by RVC including state and federal auditors.
BY: ______Signature NAME: ______Printed NAME TITLE: ______Printed Title DATE: ______
11 ROCK VALLEY COLLEGE Board Report # 7536 June 26, 2018
Subcontract Agreement Between Rock Valley College and Goodwill Northern Illinois
Background: Rock Valley College, Goodwill Northern Illinois and the Illinois Department of Employment Security (IDES) were approved to be the Workforce Innovation and Opportunity Act (WIOA) One-Stop Operator and Career Service provider for adult and dislocated worker services for the region. WIOA is a federally funded program passed down through the states to the local service delivery areas. IDES is involved only in the One- Stop Operations and does not receive any funds from this grant.
Rock Valley College and Goodwill Northern Illinois implemented the WIOA One-Stop Operator and Career Services grant effective July 1, 2017 through June 30, 2018. This Subcontract Agreement is a renewal agreement with Goodwill Northern Illinois for the period of July 1, 2018 through June 30, 2019.
This cost reimbursement agreement only is not to exceed the total sum of $439,666 from July 1, 2018 to June 30, 2019.
Recommendation: It is recommended that the Board of Trustees approve the Subcontract Agreement for the Workforce Innovation and Opportunity Act One-Stop Operator and Career Services grant between Rock Valley College and Goodwill Northern Illinois in the amount of $439,666 from July 1, 2018 to June 30, 2019. Attorney Reviewed.
Funding Source: Federal WIOA funding
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees IllinoisDepartment of Tmnsportaflon Intergovernmental Agreement
Governmental Body Name Rock Valley College Address 3301 North Mulford Road City, State, Zip Rockford, IL 61114 Remittance Address (ifdifferent from above) Attn: Beth Young, Vice PresidentiChief Financial Officer city. State. Zip
Telephone Number Fax Number FEINTrIN DUNS
Brief Description ol Service (fulldescription specified in Part 5) Pursuant to 23 CFR 230.113, the Department will partner with Rock Valley College to provide supportive services including! but not limited to, recruiting, counseling, remedial training, with special emphasis upon increasing training opportunities for members of minority groups and women. Compensation Method (fulldetails Agreement Term specified in Part 6) Schedule of Rates Start Date: July 1, 2018 Total Compensation Amount I Advance Pay 0 Yes Expiration Date: June 30, 2019 $310,250.00 (notto exceed) 0 No
REQUIRED SIGNATURES
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1-8 herein and any Appendices thereto.
FORTHEGOVERNMENTAL BODY:
Date FORTHEDEPARTMENT:
Philip C. Kaulmann, chief Date Counsel Date (Approvedas to form) By:
Date Jeff Heck, Chief Fiscal Officer Date Director, Office of Finance and Administration By: By:
Randall S. Blankenhom, Secretary of Transportation Date
By:
Print Name
Print Title
Printed 611312018 Page 1 of 35 OD-OBWDHccTP 18111 00101 BoBS 2804 (Rev. 03106/17) AppropriationCode: 011-49442- 7900-0000 INTERGOVERNMENTALAGREEMENT FOR THE 2018-2019 IDOT HIGHWAYCONSTRUCTION CAREERS TRAINING PROGRAM
This Agreement is by and between
Rock Valley College Please type or print legiblythe GOVERNMENTALBODYS legal name and address
3301 North Mulford Road
Rockford, IL 61114 AUn: Yvonne Busker E-mail: y.busker©rockvalleycollege.edu referred to as the GOVERNMENTALBODY, and the State of Illinois,acting by and through its Department of Transportation, referred to as the DEPARTMENT individuallyreferred to as a PARTY,and collectivelyreferred to as the PARTIES. 4
Part 1 Scope/Compensation/Term Part 2 General Provisions Part 3 Federally Funded Agreements Part 4 Specific Provisions Part 5 Scope of Services/Responsibilities Part 6 Compensation for Services Part 7 Certification Regarding Lobbying Part 8 Agreement Award Notification 4. PART I SCOPE! COMPENSATION! TERM
A. Scope of Services and Responsibilities The DEPARTMENTand the GOVERNMENTALBODYagree as specified in Part 5.
B. Compensation Compensation (if any) shall be as specified in Part 6.
C. Term of Agreement This Agreement willstart July 1, 2018 and willexpire June 30, 2019.
D. Amendments Allchanges to this Agreement must be mutually agreed upon by the DEPARTMENTand the GOVERNMENTAL BODY and be incorporated by written amendment, signed by the parties.
E. Renewal This Agreement may not be renewed.
Printed6/13/2018 Page 20135 OD-OBwD HccTP 18111 00101 BoBS2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 PART 2 GENERAL PROVISIONS
A. Changes If any circumstance or condition in this Agreement changes, the GOVERNMENTALBODYmust notify the DEPARTMENT in writing within seven (7) days.
B. Compliance/Governing Law The terms of this Agreement shall be construed in accordance with the laws of the State of Illinois. Any obligations and services performed under this Agreement shall be performed in compliance with all applicable state and federal laws. The Parties hereby enter into this Intergovernmental Agreement pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.
C. Availability of Appropriation This Agreement is contingent upon and subject to the availability of funds. The DEPARTMENT, at its sole option, may terminate or suspend this Agreement, in whale or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason, (2) the Governor decreases the DEPARTMENT’s funding by reserving some or all of the DEPARTMENT’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly; or (3) the DEPARTMENT determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. GOVERNMENTALBODYwill be notified in writing of the failure of appropriation or of a reduction or decrease.
D. Records Inspection The DEPARTMENTor a designated representative shall have access to the GOVERNMENTAL BODY’s work and applicable records whenever it is in preparation or progress, and the GOVERNMENTAL BODY shall provide for such access and inspection.
E. Records Preservation The GOVERNMENTALBODY,shall maintain for a minimum of three (3) years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Agreement.
F. Cost Category Transfer Request For all transfers between or among appropriated and allocated cost categories, DEPARTMENT approval is required. To secure approval, the GOVERNMENTAL BODY must submit a written request to the DEPARTMENT detailing the amount of transfer, the cost categories from and to which the transfer is to be made, and rationale of the transfer. 0. Subcontracting/Procurement Procedures/Employment of DEPARTMENT Personnel
1. Subcontracting Subcontracting, assignment or transfer of all or part of the interests of the GOVERNMENTALBODYconcerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT.
2. Procurement of Goods or Services — Federal Funds For purchases of products or services with any Federal funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C. 134, (currently set at $100,000.00) the GOVERNMENTALBODY shall obtain price or rate quotations from an adequate nUmber (at least three) of qualified sources. Procurement of products or services with any Federal funds for $100,000 or more will require the GOVERNMENTALBODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTALBODY, the procedures of the DEPARTMENTwill be used, provided that the procurement procedures conform to the provisions in Part 3(K) below. The GOVERNMENTALBODY may only procure products or services from one source with any Federal funds if: (1) the products or services are available only from a single source; or (2) the DEPARTMENT authorizes such a procedure; or, (3) the DEPARTMENT determines competition is inadequate after solicitation from a number of sources.
3. Procurement of Goods or Services — State Funds For purchases of products or services with any State of Illinois funds that cost more than $20,000.00, ($10,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, currently set at $80,000.00; and $20,000.00 for professional and artistic services, (See 30 ILCS 500/20-20(a) and 44 III. Admin Code 6.100) the GOVERNMENTALBODYshall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any State of Illinois funds for $80,000.00 or more for goods and services and $20,000.00 or more for professional and artistic services) will require the GOVERNMENTALBODYto use the Invitation for Bid process or the Request for
Printed 6/13/2018 Page 3 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriationcode: 011- 49442-7900-0000 Proposal process. In the absence of formal codified procedures of the GOVERNMENTALBODY,the procedures of the DEPARTMENT will be used. The GOVERNMENTALBODYmay only procure products or services from one source with any State of Illinois funds if: (1) the products or services are available only from a single source; or (2) the DEPARTMENTauthorizes such a procedure; or, (3) the DEPARTMENT determines competition is inadequate after solicitation from a number of sources.
The GOVERNMENTALBODYGOVERNMENTALBODYshall include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement.
4. EMPLOYMENTOF DEPARTMENTPERSONNEL The GOVERNMENTALBODYwill not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement.
PART 3 FEDERALLYFUNDED AGREEMENTS
A. Standard Assurances The GOVERNMENTALBODYassures that it will comply with all applicable federal statutes, regulations, executive orders, circulars, and other federal requirements in carrying out any project supported by federal funds. The GOVERNMENTALBODYrecognizes that federal laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The GOVERNMENTALBODYagrees that the most recent federal requirements will apply to the project as authorized by 49 USC. Chapter 53; U.S. Code Title 23-Highways; the Moving Ahead for Progress in the 21st Century Act (MAP-21, Public Law 112-141), the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU, Public Law 109-59), as amended by the SAFETEA-LU Technical Corrections Act of 2008, or other Federal laws.
B. Certification Regarding Lobbying
1. As required by3l U.S.C. 1352 and U.S. DOT regulations, “New Restrictions on Lobbying,” specifically 49 CFR 20.110:
a. The lobbying restrictions of this Certification apply to GOVERNMENTAL BODY requests:
(i) For $100,000 or more in Federal funding for a Grant or CooperativeAgreement, and (U) For $150,000 or more in Federal funding for a Loan, Line of Credit, LoanGuarantee, or Loan Insurance, and
b. This Certification applies to the lobbying activities of: (1) GOVERNMENTAL BODY,
(i) Its Principals, and (H) Its Subrecipients at the first tier,
2. GOVERNMENTAL BODY’s authorized representative certifies to the best of his or her knowledge and belief that for each agreement for federal assistance exceeding $100,000:
a. No Federal appropriated funds have been or will be paid by your Applicant or on its behalf to any person to influence or attempt to influence:
(i) An officer or employee of any Federal agency regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, or
(H) A Member of Congress, an employee of a member of Congress, or an officer or employee of Congress regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance,
Printed 6/13/2018 Page 4 of 35 OO-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 b. GOVERNMENTALBODYwillsubmit a complete 0MB Standard Form LLL(Rev. 7-97), “Disclosure of LobbyingActivities,”consistent with its instructions, ifany funds other than Federal appropriated funds have been or willbe paid to any person to influence or attempt to influence:
(i) An officeror employee of any Federal agency regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Lineof Credit, Loan Guarantee, or Loan Insurance, or
(ii) A Member of Congress, an employee of a member of Congress, or an officeror employee of Congress regarding the award of a: (1) Federal Grant or Cooperative Agreement, or (2) Federal Loan, Lineof Credit, Loan Guarantee, or Loan Insurance, and c. Itwillinclude the language of this Certificationin the award documents for all subawards at all tiers, including,but not limitedto: (1) Third party contracts, (2) Subcontracts, (3) Subagreements, and (4) Other third party agreements under a: (i) Federal Grant or Cooperative Agreement, or (ii) Federal Loan, Lineof Credit, Loan Guarantee, or Loan Insurance,
3. GOVERNMENTALBODYunderstands that:
a. This Certificationis a material representation of fact that the Federal Government relies on, and
b. It must submit this Certificationbefore the Federal Government may award funding for a transaction covered by 31 U.S.C. 1352, includinga:
(i) Federal Grant or Cooperative Agreement, on (U) Federal Loan, Line of Credit, Loan Guarantee, or Loan Insurance, and
4. GOVERNMENTALBODYalso understands that any person who does not filea required Certification willincur a civilpenalty of not less than $10,000 and not more than $100,000 for each such failure,
C. Nondiscrimination Assurance As required by 49 U.S.C. 5332 (which prohibits discriminationon the basis of race, color, creed, national origin,sex, or age, and prohibits discrimination in employment or business opportunity),Title VIof the CivilRights Act of 1964, as amended, 42 U.S.C. 2000d, and U.S. DOT regulations, “Nondiscriminationin Federally-Assisted Programs of the DEPARTMENTof Transportation--Effectuation of TitleVI of the CivilRights Act,”49 CFR Part 21 at 21.7, the GOVERNMENTALBODYassures that itwillcomply with all requirements of 49 CFR Part 21; FTACircular4702.18, “TitleVIand TitleVI - Dependent Guidelines for Federal Transit AdministrationRecipients,” and other applicable directives, so that no person in the United States, on the basis of race, color, national origin,creed, sex, or age willbe excluded from participation in, be denied the benefits of, or otherwise be subjected to discriminationin any program or activity(particularlyin the level and quality of transportation services and transportation-related benefits) for which the GOVERNMENTALBODYreceives federal assistance.
Specifically,during the period in which federal assistance is extended to the project, or project property is used for a purpose for which the federal assistance is extended or for another purpose involvingthe provisionof similar services or benefits, or as long as the GOVERNMENTALBODYretains ownership or possession of the project property, whichever is longer, the GOVERNMENTALBODYassures that:
1. Each project willbe conducted, property acquisitions willbe undertaken, and project facilitieswillbe operated in accordance w[thall appticable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and understands that this assurance extends to its entire facilityand to facilitiesoperated in connection withthe project. 2. Itwillpromptlytake the necessary actions to effectuate this assurance, includingnotifyingthe public that complaints of discriminationin the provision of transportation-related services or benefits may be filed with U.S. DOT or FTA. Upon request by U.S. DOT or FTA,the GOVERNMENTALBODYassures that it willsubmit the required informationpertaining to its compliance withthese requirements. Printed 6113/2018 Page 5 of35 OD-OBWD HCCTP 16111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 3. Itwillinclude in each subagreement, property transfer agreement, third party contract, third party subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C. 5332 and 49 CFR Part 21 to other parties involvedtherein includingany subrecipient, transferee, third party contractor, third party subcontractor at any level, successor in interest, or any other participant in the project. 4. Should it transfer real property, structures, or improvements financed withfederal assistance to another party, any deeds and instruments recording the transfer of that property shall contain a covenant running with the land assuring nondiscriminationfor the period during which the property is used for a purpose for which the federal assistance is extended or for another purpose involvingthe provisionof similar services or benefits. 5. The United States has a right to seek judicialenforcement with regard to any matter arising under the Act, regulations, and this assurance. 6. Itwillmake any changes in its 49 U.S.C. 5332 and Title VIimplementing procedures as U.S. DOT or FTAmay request.
0. Control of Property The GOVERNMENTALBODYcertifies that the control, utilizationand disposition of property or equipment acquired using federal funds is maintained according to the provisions of 2 CFR Part 200, Subpart D, Property Standards.
E. Cost Principles The GOVERNMENTALBODYcertifies that the cost principles and indirectlFacilities& Administration(F&A)cost identificationand assignment, and rate determination of this Agreement are consistent with2 CFR Part 200, Subpart E, and Appendix Illto Part 200 and all costs included in this Agreement are allowable under 2 CFR Part 200, Subpart E, and Appendix Illto Part 200.
F. Debarment The GOVERNMENTALBODYshall comply with Debarment provisions as contained in 2 CFR Part 1200, as amended. The GOVERNMENTALBODYcertifies that to the best of its knowledge and belief, the GOVERNMENTALBODYand the GOVERNMENTALBODY’Sprincipals: a) are not presently debarred, suspended, proposed for debarment, declared ineligibleor voluntarilyexcluded from covered transactions by any federal department or agency; b) withina three-year period preceding this Agreement have not been convicted of or had a civiljudgment rendered against itfor commission of fraud or a criminaloffense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract under a public transaction, violationof federal or state anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsificationor destruction of records, making false statements or receiving stolen property; c) are not presently indicted for or otherwise criminallyor civillycharged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in subsection (b), above; and d) have not withina three-year period preceding this Agreement had one or more publictransactions (federal, state or local) terminated for cause or default.
The inabilityof the GOVERNMENTALBODYto certify to the certificationin this section willnot necessarily result in denial of participation in this Agreement. The GOVERNMENTALBODYshall submit an explanation of why it cannot provide the certification in this section. This certification is a material representation of fact upon which reliance was placed when the DEPARTMENTdetermined whether to enter into this transaction. Ifit is later determined that the GOVERNMENTALBODYknowinglyrendered an erroneous certification,in addition to other remedies available to the federal government, the DEPARTMENTmay terminate this Agreement for cause. The GOVERNMENTALBODYshall provide immediate written notice to the DEPARTMENTifat any time the GOVERNMENTALBODYlearns that its certificationwas erroneous when submitted or has become erroneous by reason of changed circumstances. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,”“lower tier covered transaction,” “participant,”“person,” “primarycovered transaction,” “principal,”“proposal,”and “voluntarilyexcluded,’ as used in this Part shall have the meaning set out inthe Definitionsand Coverage sections of the rules implementing Executive Order 12549.
The GOVERNMENTALBODYagrees that it shall not knowinglyenter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligibleor voluntarilyexcluded from participation in this covered transaction, unless authorized, inwriting,by the DEPARTMENT.The GOVERNMENTALBODYagrees that itwill include the clause titled “CertificationRegarding Debarment, Suspension, Ineligibilityand Voluntary Exclusion- LowerTier Covered Transaction,” provided by the DEPARTMENT,without modification,in all lower tier covered transactions and in all solicitationsfor lowertier covered transactions. The GOVERNMENTALBODYmay rely upon a certificationof a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligibleor voluntarilyexcluded from the covered transaction, unless the GOVERNMENTALBODYknows the
Printed 6/13/2018 Page 6cr 35 OD-OBWDHTP 18 111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 certificationis erroneous. The GOVERNMENTALBODYmay decide the method and frequency by which it determines the eligibilityof its principals. The GOVERNMENTALBODYmay, but is not required to, check the Non- procurement List. Ifthe GOVERNMENTALBODYknowinglyenters into a lower tier covered transaction with a person who is suspended, debarred, ineligibleor voluntarilyexcluded from participation, in addition to other remedies available to the federal government, the DEPARTMENTmay terminate this Agreement for cause or default.
Nothingcontained in this section shall be construed to require establishment of a system of records in order to render in good faith the certification required by this section. The knowledge and informationof the GOVERNMENTALBODYis not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
G. Audit Requirements The GOVERNMENTALBODYcertifies that itwillcomplywiththe requirements of 2 CFR Part 200, Subpart F, Section 200.501, which sets forth standards for obtaining consistency and uniformityfor the audit of non-Federal entities expending Federal awards, as follows:
1. Auditrequired A non-Federal entity that expends $750,000 or more during the non-Federal entity’sfiscal year in Federal awards must have a single or program-specific audit conducted for that year.
2. Single audit A non-Federal entity that expends $750,000 or more during the non-Federal entity’sfiscal year in Federal awards must have a single audit conducted except when itelects to have a program- specific audit.
3. Program-specific audit election When an auditee expends Federal awards under only one Federal program (excluding R&D)and the Federal program’s statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit. A program-specific audit may not be elected for R&Dunless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass-through entity, and that Federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit.
4. Exemption when Federal awards expended are less than $750,000. A non-Federal entity that expends less than $750,000 during the non-Federal entity’sfiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in §200.503 Relation to other audit requirements, but records must be available for review or audit by appropriate officialsof the Federal agency, pass-through entity, and Government AccountabilityOffice(GAO).
5. Except for the provisions for biennial audits provided in paragraphs (a) and (b), audits required by this part must be performed annually. Any biennial audit must cover both years withinthe biennial period.
a. A state, local government, or Indian tribe that is required by constitution or statute, in effect on January 1, 1987, to undergo its audits less frequently than annually, is permitted to undergo its audits pursuant to this part biennially.This requirement must stillbe in effect for the biennial period. b. Any nonprofitorganization that had biennial audits for all biennial periods ending between July 1, 1992, and January 1, 1995, is permitted to undergo its audits pursuant to this part biennially.
6. The audit must be completed; the data collectionform described in Appendix X to Part 200 and reporting package must be submitted withinthe earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
7. Reporting package The reporting package must include the following:
a. Financial statements and schedule of expenditures of Federal awards discussed in §200.510 Financial statements, paragraphs (a) and (b), respectively; b. Summary schedule of prioraudit findings discussed in §200.511 Auditfindings follow-up,paragraph (b); c. Auditor’sreport(s) discussed in §200.515 Auditreporting; and d. Corrective action plan discussed in §200.511 Auditfindings follow-up,paragraph (c).
Printed 6/13/2018 Page 7 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 H. Drug Free Workplace The GOVERNMENTALBODYcertifies that itwillcomply withthe requirements of the federal Drug Free Workplace Act, 41 U.S.C. 702 as amended, and 49 CFR 32.
I. Disadvantaged Business Enterprise Assurance In accordance with49 CFR 26.13(a), as amended, the GOVERNMENTALBODYassures that itshall not discriminate on the basis of race, color, national origin,or sex in the implementation of the project and in the award and performance of any third party contract, or subagreement supported with Federal assistance derived from the U.S. DOT or in the administration of its Disadvantaged Business Enterprise (DBE) program or the requirements of 49 CFR Part 26, as amended. The GOVERNMENTAL BODYassures that itshall take all necessary and reasonable steps set forth in 49 CFR Part 26, as amended, to ensure nondiscrimination in the award and administration of all third party contracts and subagreements supported withFederal assistance derived from the U.S. DOT. The GOVERNMENTALBODY’SDBE program, as required by 49 CFR Part 26, as amended, willbe incorporated by reference and made a part of this Agreement for any Federal assistance awarded by FTAor U.S. DOT. Implementation of this DBEprogram is a legal obligationof the GOVERNMENTALBODY,and failure to carry out its terms shall be treated as a violationof the Agreement. Upon notificationby the Federal Government or the DEPARTMENTto the GOVERNMENTALBODYof its failure to implement its approved DBE program, the U.S. DOT may impose sanctions as provided for under 49 CFR Part 26, as amended, and may in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001, as amended, and/or the Program Fraud Remedies Act, 31 U.S.C. 3801 et seq., as amended.
J. Assurance of Nondiscrimination on the Basis of Disability As required by U.S. DOT regulations, “Nondiscriminationon the Basis of Handicap in Programs and ActivitiesReceiving or Benefitingfrom Federal Financial Assistance,” at 49 CFR 27.9, the GOVERNMENTALBODYassures that, as a condition to the approval or extension of any Federal assistance awarded by FTAto construct any facility,obtain any rollingstock or other equipment, undertake studies, conduct research, or to participate in or obtain any benefit from any program administered by FTA,no otherwise qualified person witha disabilityshall be, solely by reason of that disability, excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in any program or activityreceiving or benefiting from Federal assistance administered by the PTAor any entitywithinU.S. DOT. The GOVERNMENTALBODYassures that project implementation and operations so assisted willcomply with all applicable requirements of U.S. DOT regulations implementing the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, et seq., and the Americans withDisabilitiesAct of 1990, as amended, 42 U.S.C. 12101 et seq., and implementing U.S. DOT regulations at 49 CFR parts 27, 37, and 38, and any applicable regulations and directives issued by other Federal departments or agencies.
K. Procurement Compliance Certification The GOVERNMENTALBODYcertifies that its procurements and procurement system willcomply with all applicable third party procurement requirements of Federal laws, executive orders, regulations, and FTAdirectives, and requirements, as amended and revised, as well as other requirements FTAmay issue including FTACircular 4220.1F, “ThirdParty Contracting Guidance,” and any revisions thereto, to the extent those requirements are applicable. The GOVERNMENTALBODYcertifies that itwillinclude in its contracts financed in whole or in part with FA assistance all clauses required by Federal laws, executive orders, or regulations, and willensure that each subrecipient and each contractor willalso include in its subagreements and its contracts financed in whole or in part with FTAassistance all applicable clauses required by Federal laws, executive orders, or regulations.
L. Intelligent Transportation Systems Program As used in this assurance, the term Intelligent Transportation Systems (ITS) project is defined to include any project that inwhole or in part finances the acquisition of technologies or systems of technologies that provide or significantlycontribute to the provision of one or more ITS user services as defined in the “NationalITSArchitecture.”
1. Inaccordance with23 U.S.C. 517(d), as amended by the MovingAhead for Progress in the 21st Century Act (MAP-21),the GOVERNMENTALBODYassures itwillcomply with all applicable requirements of Section V (Regional ITS Architecture and Section VI(Project Implementation)) of FTANotice, “FTA National ITSArchitecture Policy on Transit Projects,” at 66 Fed. Reg. 1455 et seq., January 8, 2001, and other PTA requirements that may be issued in connection with any ITS project it undertakes financed with HighwayTrust Funds (includingfunds from the mass transit account) or funds made available for the IntelligentTransportation Systems Program. 2. Withrespect to any ITS project financed with Federal assistance derived from a source other than HighwayTrust Funds (includingfunds from the Mass Transit Account) or 23 U.S.C. 517(d), the GOVERNMENTALBODYassures that is willuse its best efforts to ensure that any ITS project it undertakes willnot preclude interface with other intelligenttransportation systems in the Region. Printed 6/13/2018 Page 80135 OD-OBWO HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 M. Davis-Bacon Act To the extent applicable, the GOVERNMENTALBODYwillcomply withthe Davis-Bacon Act, as amended, 40 U.S.C. 3141 etseq., the Copeland “Anti-Kickback”Act, as amended, 18 U.S.C. 874, and the contract Work Hours and Safety Standards Act, as amended, 40 u.s.c.3701 et seq., regarding labor standards for federally assisted subagreements.
N. Certifications and Assurances Required by the U.S. Office of Management and Budget (0MB) (SF-424B and SF-424D) As required by 0MB, the GOVERNMENTALBODYcertifies that it: 1. Has the legal authority and the institutional,managerial, and financial capability (includingfunds sufficientto pay the non-federal share of project cost) to ensure proper planning, management, and completion of the project. 2. Willgive the U.S. Secretary of Transportation, the comptroller General of the united States, and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and willestablish a proper accounting system in accordance with generally accepted accounting standards or agency directives; 3. Willestablish safeguards to prohibitemployees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflictof interest or personal gain; 4. Willinitiateand complete the work withinthe applicable project time periods; 5. Willcomplywith all applicable Federal statutes relating to nondiscrimination including,but not limitedto: • Title VIof the CivilRights Act, 42 u.s.c.2000d, which prohibits discriminationon the basis of race, color, or national origin; • Title IXof the Education Amendments of 1972, as amended, 20 u.s.c.1681 through 1683, and 1685 through 1687, and u.s. DOT regulations, ‘Nondiscriminationon the Basis of Sex in Education Programs or ActivitiesReceiving Federal Financial Assistance,” 49 CFR Part 25, which prohibit discriminationon the basis of sex; • Section 504 of the Rehabilitation Act of 1973, as amended, 29 u.s.c.794, which prohibits discriminationon the basis of handicap; • The Age DiscriminationAct of 1975, as amended, 42 U.5.C. 6101 through 6107, which prohibits discriminationon the basis of age; • The Drug Abuse, Prevention, Treatment and Rehabilitation Act, Public Law 92-255, and amendments thereto, 21 u.s.c.1101 et seq. relating to nondiscrimination on the basis of drug abuse; • The comprehensive AlcoholAbuse and AlcoholismPrevention, Treatment and RehabilitationAct of 1970, Public Law 91-616, and amendments thereto, 42 u.s.c.4541 etseq. relating to nondiscrimination on the basis of alcohol abuse or alcoholism; • The Public Health Service Act of 1912, as amended, 42 U.S.C. 290dd-2 related to confidentialityof alcohol and drug abuse patient records; • TitleVIIIof the civil Rights Act, 42 u.s.c.3601 et seq., relating to nondiscriminationin the sale, rental, or financing of housing; • Any other nondiscrimination provisions in the specific statutes under which Federal assistance for the project may be provided including,but not limited,to 49 u.s.c.5332, which prohibits discriminationon the basis of race, color, creed, national origin, sex, or age, and prohibits discrimination in employment or business opportunity, and section 1101(b) of the Transportation EquityAct for the 21st Century, 23 u.s.c.101 note, which provides for participationof disadvantaged business enterprises in ETAprograms; • Executive Order No. 13559, 75 Fed. Reg. 71319 (Nov. 17, 2010), § 2(d), which prohibits organizations (that receive Federal assistance under social service programs) from discriminating against beneficiaries or prospective beneficiaries of social service programs on the basis of religion or religious belief; • Any other nondiscrimination statute(s) that may apply to the project. • The prohibitionsagainst discriminationon the basis of disability,as provided in the Americans with DisabilitiesAct of 1990, as amended, 42 U.S.C. 12101 et seq.
6. Willcomplywith allfederal environmental standards applicable to the project, includingbut not limited to: • Institutionof environmental qualitycontrol measures under the National Environmental PolicyAct of
Printed 6/13/2018 Page 9 of 35 OD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation Code: 011- 49442-7900-0000 1969 and Executive Order 11514; • Notificationof violatingfacilities pursuant to Executive Order 11738; • Protection of wetlands pursuant to Executive Order 11990; • Evaluation offlood hazards infloodplains in accordance with Executive Order 11988; • Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972, 16 U.S.C. 1451 et seq.; • Conformityoffederal Actions to State (Clean Air)Implementation Plans under Section 176(c) of the Clean AirAct of 1955, as amended, 42 U.S.C. 7401 et seq.; • Protection of underground sources of drinkingwater under the Safe DrinkingWater Act of 1974, as amended; • Protection of endangered species under the Endangered Species Act of 1973, as amended; • GOVERNMENTALBODYwillcomplywiththe environmental protections for Federal transportation programs, including,but not limitedto, protections for parks, recreation areas, or wildlifeor waterfowl refuges of national, State, or local significance or any land from a historic site of national, State, or local significance to be used in a transportation Project, as required by 49 U.S.C. 303 (also known as “Section 4ff’); • The Wildand Scenic Rivers Act of 1968, 16 U.S.C. 1271 et seq., which relates to protecting components or potential components of the national wildscenic rivers system; and • Environmental impact and related procedures pursuant to 23 C.F.R. Part 771.
7. Willcomply with all other federal statutes applicable to the project, includingbut not limitedto: • As provided by the UniformRelocation Assistance and Real Property AcquisitionPolicies Act of 1970, as amended (UniformRelocation Act), 42 U.S.C. 4601 et seq., and 49 U.S.C. 5323(b), regardless of whether Federal funding has been provided for any of the real property acquired for Project purposes, GOVERNMENTALBODY:
(1) willprovide for fair and equitable treatment of any displaced persons, or any persons whose property is acquired as a result of federally-funded programs; (2) has the necessary legal authority under State and local laws and regulations to complywith: (a) The UniformRelocation Act. 42 U.S.C. 4601 et seq., as specified by 42 U.S.C. 4630 and 4655; and (b) U.S. DOT regulations, “UniformRelocation Assistance and Real Property Acquisitionfor Federal and Federally Assisted Programs,” 49 CFR part 24, specifically49 CFR 24.4, and (3) has complied with or willcomply withthe UniformRelocation Act and implementing U.S. DOT regulations because: (a) As required by 49 CFR Part 24, the GOVERNMENTALBODYwilladequately inform each affected person of the benefits, policies, and procedures, (b) As required by 42 U.S.C. 4622, 4623, and 4624, and 49 CFR part 24, ifan FTA-funded Project results in displacement, itwillprovide fair and reasonable relocation payments and assistance to: 1. Displaced families or individuals,and 2. Displaced corporations, associations, or partnerships, (c) As provided by 42 U.S.C. 4625 and 49 CFR part 24, itwillprovide relocation assistance programs offeringthe services described in the U.S. DOT regulations to such: 1. Displaced families and individuals;and 2. Displaced corporations, associations, or partnerships; (d) As required by42 U.S.C. 4625(c)(3), withina reasonable time before displacement, it will make available comparable replacement dwellings to families and individuals, (e) GOVERNMENTALBODY/GranteeNendorwill: 1. Carry out the relocation process to provide displaced persons withuniform and consistent services; and 2. Make available replacement housing in the same range of choices with respect to such housing to all displaced persons regardless of race, color, religion,or national origin; (f) As required by 42 U.S.C. 4651 and 4652, itwillbe guided by the real property acquisition policies;
Printed6/13/2018 Page 10 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-0000 (g) As required by 42 u.s.c.4653 and 4654, itwillpay or reimburse property owners for their necessary expenses, understanding that FTAwillprovide Federal funding for its eligiblecosts for providingpayments for those expenses, as required by 42 u.s.c.4631; (h) As required, itwillexecute the necessary implementing amendments to ETA-fundedthird party contracts and subagreements; (i) As required, itwillexecute, furnish, and be bound by such additional documents as ETA may determine necessary to effectuate or implement these assurances; U)As required, it willincorporate these assurances by reference into and make them a part of any third party contract or subagreement, or any amendments thereto, relating to any FTA funded Project involvingrelocation or land acquisition; and (k) As required, it willprovide in any affected document that these relocation and land acquisition provisions must supersede any conflictingprovisions; The Hatch Act, 5 u.s.c.1501 — 1508, 7324—7326, which limitsthe politicalactivities of State and local agencies and their officers and employees whose primaryemployment activities are financed inwhole or part with Federal funds, includinga Federal Loan, Grant Agreement, or cooperative Agreement, and(2) 49 u.s.c.5323(I)(2)and 23 u.s.c.142(g), which provide an exception from Hatch Act restrictions for a nonsupervisory employee of a publictransportation system (or of any other agency or entity performing related functions) receiving ETAfunding appropriated or made available for 49 u.s.c.chapter 53 and 23 u.s.c.142(a)(2) to whom the Hatch Act does not otherwise apply, • The Flood Disaster Protection Act of 1973, which requires the purchase of flood insurance in certain instances; • Section 106 of the National HistoricPreservation Act of 1966, as amended, 16 u.s.c.470, which requires Federal agencies to review the effect of their undertakings on historic properties; • Executive Order 11593, which relates to identificationand protection of historic properties; • The Archaeological and HistoricPreservation Act of 1974, 16 u.s.c.469a-1 et seq.; • The Laboratory AnimalWelfare Act of 1966, as amended, 7 u.s.c.2131 et seq., which relates to the care, handling, and treatment of warm-blooded animals held for research, teaching, or other activities supported by a federal award of assistance; • The Lead-Based Paint Poisoning Prevention Act, 42 U.S.C. 4801 et seq., which relates to prohibitingthe use of lead-based paint in construction or rehabilitationof residence structures; • The single AuditAct Amendments of 1996 and 0MB circular No. A-133, “Auditsof states, Local Governments, and Non-ProfitOrganizations”; and • use of parks, recreation areas, wildlifeand waterfowl refuges, and historic sites pursuant to 23 c.F.R. Part 774 (section 4(f) requirements); and • GOVERNMENTALBODYwill,to the extent applicable, comply withthe protections for human subjects involvedin research, development, and related activities supported by Federal funding of: (1) The National Research Act, as amended, 42 u.s.c.289 et seq., and (2) u.s.DOT regulations, “Protection of Human subjects,” 49 CER part 11.
0. Energy Conservation To the extent applicable, the GOVERNMENTALBODYand its third party contractors at all tiers shall comply with mandatory standards and policies relating to energy efficiencythat are contained in applicable state energy conservation plans issued in compliance with the Energy Policyand conservation Act, 42 u.s.c.section 6321 et seq.
P. Clean Water For all contracts and subcontracts exceeding $100,000, the GOVERNMENTALBODYagrees to comply withall applicable standards, orders, or regulations issued pursuant to the Water Pollutioncontrol Act, 33 u.s.c.Section 1251 et seq.
Q. Clean Air For all contracts and subcontracts exceeding $100,000, the GOVERNMENTALBODYagrees to comply with all applicable standards, orders, or regulations issued pursuant to the clean AirAct, 42 u.s.c.7401 et seq.
R. Eligibility For Employment In The United States The GOVERNMENTALBODYshall complete and keep on file, as appropriate, Immigrationand Naturalization service Employment EligibilityForms (1-9).These forms shall be used by the GOVERNMENTALBODYto verifythat persons employed by the GOVERNMENTALBODYare eligible to work in the united states.
Printed 6/13/2018 Page 11 of 35 OD-OBWDHTP 1811100101 BoBS 2804 (Rev. 03/06117) Appropriation code: on 49442-7900-0000 S. Buy America As set forth in 49 u.s.c53230)and 49 C.F.R. Part 661, only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent withthe public interest; that such materials are not reasonably available and of satisfactory quality;or that inclusion of domestic materials will increase the cost of overall project contract by more than 25 percent. Clear justificationfor the purchase of non- domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
T. False Or Fraudulent Statements Or Claims The GOVERNMENTALBODYacknowledges that ifit makes a false, fictitious,or fraudulent claim, statement, submission, or certificationto the DEPARTMENTin connection withthis Agreement, the DEPARTMENTreserves the right to impose on the GOVERNMENTALBODYthe penalties of 18 U.S.C. Section 1001, 31 U.S.C. Section 3801, and 49 CFR Part 31, as the DEPARTMENTmay deem appropriate. GOVERNMENTALBODYagrees to include this clause in all state and federal assisted contracts and subcontracts.
U. Changed Conditions Affecting Performance The GOVERNMENTALBODYshall immediately notifythe DEPARTMENTof any change in conditions or local law, or of any other event which may significantlyaffect its abilityto perform the Project in accordance withthe provisions of this Agreement.
V. Third Party Disputes Or Breaches The GOVERNMENTALBODYagrees to pursue all legal rights available to it in the enforcement or defense of any third party contract, and FTAor U.S. DOT and the DEPARTMENTreserve the right to concur in any compromise or settlement of any third party contract claim involvingthe GOVERNMENTALBODY. The GOVERNMENTALBODYwillnotifyFTAor U.S. DOT and the DEPARTMENTof any current or prospective major dispute pertaining to a third party contract. Ifthe GOVERNMENTALBODYseeks to name the DEPARTMENTas a party to the litigation,the GOVERNMENTAL BODYagrees to inform both FTAor U.S. DOT and the DEPARTMENTbefore doing so. The DEPARTMENT retains a right to a proportionate share of any proceeds derived from any third party recovery. Unless permitted otherwise by the DEPARTMENT,the GOVERNMENTALBODYwillcredit the Project Account with any liquidated damages recovered. Nothing herein is intended to nor shall itwaive U.S. DOT’s,FTA’sor the DEPARTMENT’s immunityto suit.
W. Fly America GOVERNMENTALBODYwillcomply with 49 U.S.C. §40118, 4 CFR §52 and U.S. GAO Guidelines B- 138942, 1981 U.S. Comp. Gen. LEXIS2166,March 31, 1981 regarding costs of international air transportation by U.S. Flag air carriers.
X. Non-Waiver The GOVERNMENTALBODYagrees that in no event shall any action or inaction on behalf of or by the DEPARTMENT,includingthe making by the DEPARTMENTof any payment under this Agreement, constitute or be construed as a waiver by the DEPARTMENTof any breach by the GOVERNMENTALBODYof any terms of this Agreement or any default on the part of the GOVERNMENTALBODYwhich may then exist; and any action, includingthe making of a payment by the DEPARTMENT,while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the DEPARTMENTin respect to such breach or default. The remedies available to the DEPARTMENTunder this Agreement are cumulative and not exclusive. The waiver or exercise of any remedy shall not be construed as a waiver of any other remedy available hereunder or under general principles of law or equity.
Y. Preference for Recycled Products To the extent applicable, the GOVERNMENTALBODYagrees to give preference to the purchase of recycled products for use in this Agreement pursuant to the various U.S. Environmental Protection Agency (EPA) guidelines, ‘Comprehensive Procurement Guidelines for Products Containing Recovered Materials,”40 CFR Part 247, which implements section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962.
Z. Cargo Preference Use of United States Flag Vessels. The GOVERNMENTALBODYagrees to comply with 46 U.S.C. 55305 and 46 CFR Part 381 and to insert the substance of those regulations in all applicable subcontracts issued pursuant to this Agreement, to the extent those regulations apply to this Agreement.
Printed 6/13/2018 Page 12 of35 OD-OBWDHCCTP 18111 00101 SoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 AA. Performance Measurement The GOVERNMENTALBODYmust relate financial data of this AGREEMENTto its performance accomplishments. Further, the GOVERNMENTALBODY must also provide cost informationor a budget in Part 6 to demonstrate cost effective practices pursuant to 2 CFR Part 200.301.
BR. Project Closeout Pursuant to CFR Part 200.343, the GOVERNMENTALBODYmust submit the required project deliverables, performance and financial reports, and all eligible incurred costs as specified in Parts 5 and 6, respectively, of this AGREEMENTno later than 90 days after the AGREEMENT’Send date. Further, the GOVERNMENTALBODYagrees that the project should then be closed no later than 360 days after receipt and acceptance by the DEPARTMENTof all required final reports.
CC. System Management Award GOVERNMENTALBODYis required to register withthe System for Award Management (SAM),which is a web-enabled government-wide application that collects, validates, stores and disseminates business informationabout the federal government’s trading partners in support of the contract award, grants and the electronic payment processes. Ifthe GOVERNMENTALBODYdoes not have a DUNS number, the GOVERNMENTALBODYmust register at https://sam.gov.
As a sub-recipient of federal funds equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the followingaward terms; http://edocket.access.ppo.pov/201 0/df/201 0-22705.pdf and http://edocket.access.goo.Qov/201 0/pdf/2010- 22706.pdf
DD. Certification Regarding Annual Fiscal Reports or Payment Vouchers The GOVERNMENTALBODY agrees to comply with2 CFR Part 200.415(a) as follows:To assure that expenditures are proper and in accordance withthe terms and conditions of the Federal award and approved project budgets, the annual and finalfiscal reports or vouchers requesting payment under the agreements must include a certification,signed by an officialwho is authorized to legally bind the GOVERNMENTALBODY,which reads as follows:“Bysigning this report, Icertify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the
Federal award. I am aware that any false, fictitious,or fraudulent information,or the omission of any material fact, may subject me to criminal,civilor administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).”
Allof the requirements listed in Part 3, paragraphs A through DD apply to the federally funded project. The GOVERNMENTALBODYagrees to include these requirements in each contract and subcontract financed in whole or in part withfederal assistance.
Printed 6/1312018 Page 13 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03106/17) Appropriation code; oii 49442-7900-0000 PART4 SPECIFICPROVISIONS
A. Invoices Invoices submitted by the GOVERNMENTALBODYwillbe for costs that have been incurred to complete the Part 5, Scope of Services. Ifthe GOVERNMENTALBODY’Sinvoices are deemed by the DEPARTMENTor auditors to not be sufficientlydocumented for work completed, the DEPARTMENTmay require further records and supporting documents to verifythe amounts, recipients and uses of allfunds invoiced pursuant to this Agreement. Furthermore, ifany of the deliverables in Part 5 are not satisfactorily completed, GOVERNMENTALBODYwillrefund payments made under this agreement to the extent that such payments were made for any such incomplete or unsatisfactory deliverable.
Any invoices/billsissued by the GOVERNMENTALBODYto the DEPARTMENTpursuant to this Agreement shall be sent to the followingaddress: IllinoisDepartment of Transportation Office of Business and Workforce Diversity, Bureau of Small Business Enterprises Ronald S. Brown, Contract Compliance Section Manager 2300 5. Dirksen Parkway, Room 319 Springfield, Illinois62764
Allinvoices shall be signed by an authorized representative of the GOVERNMENTALBODY.
B. Billing and Payment Allinvoices for services performed and costs incurred by the GOVERNMENTAL BODYpriorto July 1st of each year must be presented to the DEPARTMENTno later than July 31st of that same year for payment under this Agreement. Notwithstandingany other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to the GOVERNMENTALBODYon invoices presented after said date. Failure by the GOVERNMENTALBODYto present such invoices priorto said date may require the GOVERNMENTALBODYto seek payment of such invoices through the IllinoisCourt of Claims and the Illinois General Assembly. No payments willbe made for services performed priorto the effective date of this Agreement. The DEPARTMENTwilldirect all payments to the GOVERNMENTALBODY’Sremittance address listed in this Agreement.
C. Termination This Agreement may be terminated by either party by givingthirty(30) calendar days written notice. Ifthe DEPARTMENTis dissatisfied withthe GOVERNMENTALBODY’Sperformance or believes that there has been a substantial decrease in the GOVERNMENTALBODY’Sperformance, the DEPARTMENTmay give written notice that remedial action shall be taken by the GOVERNMENTALBODYwithinseven (7) calendar days. If such action is not taken withinthe time afforded, the DEPARTMENTmay terminate the Agreement by giving seven (7) calendar days written notice to the GOVERNMENTALBODY. In either instance, the GOVERNMENTALBODY shall be paid for the value of all authorized and acceptable work performed priorto the date of termination, including non-cancelable obligations made prior to receipt of notice of termination and for which work willbe completed within thirty(30) days of receipt of notice of termination, based upon the payment terms set forth in the Agreement.
D. Location of Service Service to be performed by the GOVERNMENTALBODYshall be performed as described in Part 5.
E. Ownership of DocumentslTitle to Work Alldocuments, data and records produced by the GOVERNMENTALBODYin carrying out the GOVERNMENTALBODY’Sobligations and services hereunder, without limitationand whether preliminaryor final, shall become and remain the property of the DEPARTMENT. The DEPARTMENTshall have the right to use all such documents, data and records without restriction or limitation and without additional compensation to the GOVERNMENTALBODY. Alldocuments, data and records utilizedin performing research shall be available for examination by the DEPARTMENTupon request. Upon completion of the services hereunder or at the termination of this Agreement, all such documents, data and records shall, at the option of the DEPARTMENT,be appropriately arranged, indexed and delivered to the DEPARTMENTby the GOVERNMENTALBODY.
F. Software Allsoftware and related computer programs produced and developed by the GOVERNMENTAL BODY(or authorized contractor or subcontractor thereof) in carrying out the GOVERNMENTALBODY’Sobligation hereunder, without limitationand whether preliminaryor final, shall become and remain the property of both the Printed 6/13/2018 Page 14 of 35 OD-OBWD HTP 18 111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-0000 DEPARTMENTand the GOVERNMENTALBODY. The DEPARTMENTshall be free to sell, give, offer or otherwise provide said software and related computer programs to any other agency, department, commission, or board of the State of Illinois,as wellas any other agency, department, commission, board, or other governmental entity of any country, state, county, municipality,or any other unit of local government, or to any entity consisting of representatives of any unit of government, for officialuse by said entity. Additionally,the DEPARTMENTshall be free to offer or otherwise provide said software and related computer programs to any current or future contractor.
The DEPARTMENTagrees that any entity to whom the software and related computer programs willbe given, sold or otherwise offered shall be granted only a use license, limitedto use for officialor authorized purposes, and said entity shall otherwise be prohibited from selling, givingor otherwise offering said software and related computer programs without the written consent of both the DEPARTMENTand the GOVERNMENTALBODY.
G. Confidentiality Clause Any documents, data, records, or other informationgiven to or prepared by the GOVERNMENTALBODYpursuant to this Agreement shall not be made available to any individualor organization without prior written approval by the DEPARTMENT.Allinformationsecured by the GOVERNMENTALBODYfrom the DEPARTMENTinconnection withthe performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such informationis approved in writingby the DEPARTMENT.
H. Compliance with Freedom of Information Act. Upon request, GOVERNMENTALBODYshall make available to DEPARTMENTall documents in its possession that DEPARTMENTdeems necessary to comply with requests made under the Freedom of InformationAct. (5 ILCS 140/7(2)).
Reporting/Consultation The GOVERNMENTALBODYshall consult with and keep the DEPARTMENT fullyinformed as to the progress of all matters covered by this Agreement.
J. Travel Expenses Expenses for travel, lodging, or per diem incurred by the GOVERNMENTALBODY pursuant to this Agreement are limitedto those described in PartS. The GOVERNMENTALBODYshall follow the Travel Guide for State Employees issued by the IllinoisDepartment of Central Management Services on any travel covered under this Agreement.
K. Indemnification Unless prohibited by State law, the GOVERNMENTALBODYagrees to hold harmless and indemnifythe DEPARTMENT,and its officials,employees, and agents, from any and all losses, expenses, damages (includingloss of use), suits, demands and claims, and shall defend any suit or action, whether at law or in equity, based on any alleged injuryor damage of any type arising from the actions or inactions of the GOVERNMENTALBODYand/or the GOVERNMENTALBODY’Semployees, officials,agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, includingattorney’s fees, incurred by the DEPARTMENTand its officials,employees and agents in connection therewith.
GOVERNMENTALBODYshall defend, indemnifyand hold the DEPARTMENTharmless against a third-party action, suit or proceeding (“Claim”)against the DEPARTMENTto the extent such Claim is based upon an allegation that a Product, as of its delivery date under this Agreement, infringes a valid United States patent or copyright or misappropriates a third party’strade secret.
L. Equal Employment Practice The GOVERNMENTALBODYmust comply with the “Equal Employment OpportunityClause” required by the illinoisDepartment of Human Rights. The GOVERNMENTALBODYmust include a requirement in all contracts with third parties (contractor or consultant) to complywiththe requirements of this clause. The Equal Employment Opportunity Clause reads as follows:
Inthe event that the GOVERNMENTALBODY, its contractor or consultant fails to comply withany provisions of this Equal Employment Opportunity Clause, the IllinoisHuman Rights Act Rules and Regulations of the Illinois Department of Human Rights (“IDHR”),the GOVERNMENTALBODY,its contractor or consultant may be declared ineligiblefor future contracts or subcontracts withthe state of Illinoisor any of its politicalsubdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the GOVERNMENTALBODYagrees as follows:
1. That it willnot discriminate against any employee or applicant for employment because of race, color, religion,sex, national origin,ancestry, age, physical or mental handicap unrelated to ability,or an Printed 6/13/2018 Page 15 of 35 OD-0BWD HTP 18111 00101 BOBS2804 (Rev. 03/06/17) Appropriation code: on- 49442-7900-0000 unfavorable discharge from militaryservice; and further that itwillexamine alljob classifications to determine ifminoritypersons or women are underutilized and willtake appropriate affirmativeaction to rectifyany such underutilization;
2. That1ifit hires additional employees in order to perform this contract or any portionthereof, itwill determine the availability(in accordanGe with IDHR’sRules and Regulations) of minoritiesand women in the area(s) from which it may reasonably recruit and itwillhire for each job classification for which employees are hired in such a way that minoritiesand women are not underutilized;
3. That, in all solicitations or advertisements for employees placed by it or on its behalf, itwillstate that all applicants willbe afforded equal opportunitywithout discriminationbecause of race, color, religion,sex, national originor ancestry, physical or mental handicap unrelated to ability,or an unfavorable discharge from militaryservice;
4. That itwillsend to each labor organization or representative of workers withwhich it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organizations or representative of the contractor’s obligations under the IllinoisHuman Rights Act and IDHR’sRules and Regulations. Ifany such labor organization or representative fails or refuses to cooperate withthe contractor in its efforts to comply with such Act and Rules and Regulations, the contractor willpromptly notifyIDHRand the contracting agency and willrecruit employees from other sources when necessary to fulfillits obligations thereunder;
5. That itwillsubmit reports as required by IDHR’sRules and Regulations, furnish all relevant information as may from time to time be requested by IDHRor the contracting agency, and in all respects comply with the IllinoisHuman Rights Act and IDHR’sRules and Regulations;
6. That itwillpermit access to all relevant books, records, accounts, and work sites by personnel of the contracting agency and IDHRfor purposes of investigation to ascertain compliance with the Illinois Human Rights Act and IDHR’sRules and Regulations;
7. That it willinclude verbatim or by reference the provisions of this Clause in every contract and subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions willbe binding upon such subcontractor. Inthe same manner as with other provisions of this Agreement, the GOVERNMENTALBODY,its contractor or consultant willbe liable for compliance with applicable provisions of this clause; and further itwillpromptly notifythe contracting agency and the Department in the event any of its contractor or subcontractor fails or refuses to comply therewith. In addition, the GOVERNMENTALBODYwillnot utilizeany contractor or subcontractor declared by the IllinoisHuman Rights Commission to be ineligiblefor contracts or subcontracts withthe state of Illinoisor any of its politicalsubdivisions or municipalcorporations;
8. The GOVERNMENTALBODYmust have writtensexual harassment policies that include, at a minimum,the followinginformation:(i)the illegalityof sexual harassment; (U)the definitionof sexual harassment, under State law; (Ni)a description of sexual harassment, utilizingexamples; (iv)the Grantee’s internal complaint process includingpenalties; (v) the legal recourse, investigative, and complaint process available through the Department of Human Rights and the Human Rights Commission;(vi)directions on how to contact the Department and Commission; and (vU)protection against retaliation as provided by Section 6-101 of the IllinoisHuman Rights Act. A copy of the policies must be provided to the DEPARTMENTupon request; and
In addition, the GOVERNMENTALBODYis subject to the IllinoisHuman Rights Act, 775 ILCS5/1-101 et seq., which prohibits discriminationin connection with the availabilityof publicaccommodations.
Printed 6113/2018 Page 16 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03106/17) Appropriation code: on 49442-7900-0000 M. Tax Identification Number
GOVERNMENTALBODYcertifies that:
1. The number shown on this form is a correct taxpayer identificationnumber (or it is waitingfor a number to be issued.), and 2. Itis not subject to backup withholdingbecause: (a) it is exempt from backup withholding,or (b) has not been notifiedby the Internal Revenue Service (IRS) that it is subject to backup withholdingas a result of a failure to report all interest or dividends, or (c) the IRS has notifiedthe GOVERNMENTALBODYthat it is no longer subject to backup withholding,and 3. Itis a U.S. entity (includinga U.S. resident alien).
NAMEOF GOVERNMENTALBODY: Rock ValleyCollege
Taxpayer IdentificationNumber: 362557781
Legal Status (check one):
C Tax-exempt N Government Q Other
N. International Boycott The GOVERNMENTALBODYcertifies that neither GOVERNMENTALBODYnor any substantially owned affiliateis participating or shall participate in an international boycott in violationof the U.S. ExportAdministrationAct of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS582).
0. Forced Labor The GOVERNMENTALBODYcertifies it complies withthe State Prohibitionof Goods from Forced Labor Act, and certifies that no foreign-made equipment1 materials, or supplies furnished to the DEPARTMENTunder this Agreement have been or willbe produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS583).
P. Equipment The DEPARTMENTand the GOVERNMENTALBODYagree to the following:
1. the GOVERNMENTALBODYmust obtain the DEPARTMENT’swritten approval priorto purchasing any equipment withfunds acquired under this Agreement; 2. The GOVERNMENTALBODYacknowledges that the DEPARTMENTis under no obligation to approve, and the DEPARTMENTmay, ifit approves, subject that approval to additional terms and conditions as the DEPARTMENTmay require; 3. The GOVERNMENTALBODYacknowledges that any equipment purchased under this Agreement must remain the property of the DEPARTMENT; 4. The GOVERNMENTALBODYmust use the equipment for the authorized purpose under Part 5 (Scope of Service/Responsibilities) and Part 6 (Compensation) during the period of performance or the equipment’s entire useful life; 5. The GOVERNMENTALBODYmust not sell, transfer, encumber, or otherwise dispose of any equipment that is acquired under this Agreement without prior DEPARTMENT’swritten approval; 6. In cases where the GOVERNMENTALBODYfails to dispose of any equipment properly, as determined by the DEPARTMENT,the GOVERNMENTALBODYmay be required to reimburse the DEPARTMENTfor the cost of the equipment; and 7. For purposes of this provision, equipment” includes any tangible or intangible product, having a useful life of two years or more, an acquisition cost of at least $100, and used solely in GOVERNMENTALBODY’s performance under this Agreement.
Printed 6/13/2018 Page 17 of 35 OD-OBWDHCCTP 18111 00101 BoBS2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 PART 5 SCOPE OF SERvICEIREsPONSIBILITIE5 HISTORY& NARRATIVE The GOVERNMENTAL BODY in coordination with the DEPARTMENT shall administer the Highway Construction Careers Training Program (HCCTP), teaching highway construction industry ‘trade and life’ skills to selected trainees who reflect the characteristics of the under-represented population of the Federal Highway Administration On-The-Job Training (OJT) Program. The Program willtake place at 12 (twelve) community colleges within the state of Illinoiswhich includes college approved work-site locations.
The DEPARTMENT signed an Intergovernmental Agreement with the IllinoisCommunity College Board on November 9, 2009, to oversee IDOT’s Highway Construction Careers Training Program (HCCTP). During the first year of the program, HCCTP’s were established at eight community colleges throughout IDOT’sHighway Districts 1 through 7 and 9. Effective July 1, 2011, IDOTadded two additional colleges in District 8. Effective August 28, 2013, IDOT added one additional college in each IDOT District, 1 and 2. The HCCTP is now comprised of (12) twelve community college training programs and is established in every DOT highway district.
IDOT’sOJT program entry requirements for the HCCTP are as follows; the selected trainee shall: 1. Display an interest in the highway construction industry trades; 2. Be at least 18 years of age; 3. Be a female, minority, or disadvantaged individual (as referenced under 23 C.F.R., Part 230). This condition is desired but not required for an applicant to participate in the program. 4. Have dependable child care arrangements if necessary; 5. Possess a high school diploma or GED; 6. Have appropriate assessment scores; 7. Hold a valid driver’s license; and 8. Consent to and pass an initialdrug screening test and potential random tests.
Since the program’s creation, the curriculum continues to evolve to more of a targeted trades curriculum that is based on the needs of the highway contractors and unions in each of their individual areas of the state.
PURPOSE STATEMENT The DEPARTMENT has requested federal funds to partially fund its program designed to provide training in highway construction industry trade and life skills, financial assistance (stipends) for transportation/child care, and construction tools/safety wear/footwear/safety equipment, as identified as current barriers in the needs assessment, to minorities, women and disadvantaged individuals in an effort to increase the under- represented group’s employment in the highway construction workforce.
PROGRAM GOALS The GOVERNMENTALBODY should expect to achieve the following four goals at the end of the OJT program’s performance period: 1. Provide Highway Construction/Industry Trade &Life SkillsTraining to Selected Trainees who meet the criteria. 2. Provide a stipend at an hourly rate to assist with transportation and/or child care expenses while the selected trainee participates in the training program. 3. Provide safety equipment, safety wear, footwear and basic hand tools for the selected trainee during the training program and, upon acceptance into an apprenticeship or other highway construction-related position during or followingthe completion of the training program, provide tools and/or safety equipment, as necessary, to enter into a highway construction job.
Printed 6/13/2018 Page 18 of35 OD-ODWO HCCTP 18111 00101 BoB5 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-0000 4. Assist and place members of the under-represented population into Illinoishighway construction trade unions, apprenticeship programs, and/or with DEPARTMENThighway construction contractors.
RESULTS-ORIENTED OBJECTIVES & ACTION PLAN The DEPARTMENT has established specific performance goals to help ensure accountability and enable the GOVERNMENTALBODY to document and assess the effectiveness of its HCCTP. Below are the performance activities, objectives, and goals that are tied directly to the barriers listed in the DEPARTMENT’sOJT Needs Assessment:
Goal #1 Provide highway construction industry trade and lifeskills training to selected trainees who meet the criteria. Objective Elements 1. Services: Highway construction industry trade and life skills training 2. Measurable Achievement: At least 90 percent (22) of the 24 trainees of the under-represented population willcomplete the HCCTP. 3. Projected Completion Date: June 30, 2019
Goal #2 Provide a stipend at an hourly rate to assist with transportation and/or child care expenses while the selected trainee participates in the training program. Objective Elements 1. Services: Stipends for transportation and/or child care expenses 2. Measurable Achievement: 100 percent of under-represented population will be provided a $10/hour stipend while participating in the training program. 3. Projected Completion Date: June 30, 2019
Goal #3 Provide safety equipment, safety wear, footwear and basic hand tools for the selected trainee during the training program as needed and, upon acceptance into an apprenticeship or other highway construction- related position during or following the completion of the training program, provide tools and/or safety equipment, as necessary, to enter into a highway construction job. Objective Elements 1. Services: Safety wear, footwear, tools and/or safety equipment 2. Measurable Achievement: Selected trainees will be provided safety equipment, safety wear, footwear and basic hand tools during the training program as necessary and, upon acceptance into an apprenticeship or other highway construction-related position during or following the completion of the training program, selected trainees willbe provided tools, and/or safety equipment, as necessary, for their new position as needed. 3. Projected Completion Date: June 30, 2019
Goal #4 Assist and place HCCTP graduates into Illinois highway construction trade unions, apprenticeship programs, and/or with DEPARTMENThighway construction contractors. Objective Elements 1. Services: Assist and place HCCTP graduates into Illinois highway construction trade unions, apprenticeship programs and/or with DEPARTMENT highway construction contractors. 2. Measurable Achievement: Of the 100 percent of graduates being assisted with placement, 70 percent of the population willbe employed, with 30 percent of those placed into Illinoishighway construction trade unions, apprenticeship programs, and/or with DEPARTMENT highway construction contractors. 3. Projected Completion Date: June 30, 2019
Printed 6/13/2018 Page 19 of35 OD-OBWDHTP 18 111 00101 BoBs 2804 (Rev. 03/06117) Appropriation code: 011- 49442-7900-0000 The GOVERNMENTALBODY shall adhere to and complete the following assignments, objectives, and activities within the timeline in their efforts to meet the stated goals (please reference the associated goal in the preceding text).
Goal #1 Provide highway construction industry trade and life skills training to selected trainees who meet the criteria.
Trainee Selection and Training Process: Timeline: Administrative and Instructional Activities Person Responsible Date
Identify potential program trainees interested in HCCTP community college staff July 1, 2018— the DEPARTMENT’Straining program. located in each district June 302019
Review applications, conduct trainee interviews, HCCTP community college staff July 1, 2018— select program participants and conduct drug located in each district June 30, 2019 screening tests. Develop curriculum and/or make curriculum changes. Enroll selected participants/trainees that meet HCCTP community college staff July 1, 2018— program requirements and are committed to located in each district June 30, 2019 completing the DEPARTMENT’straining program. The DEPARTMENT’s program HCCTP community college staff July 1, 2018— participants/selected trainees begin training located in each district June 30, 2019 sessions. Classwork and hands-on-training begins.
Provide counseling services for assistance in HCCTP community college staff July 1, 2018— classroom or work-related problems. located in each district June 30, 2019
Provide monitoring on a daily basis and offer HCCTP community college staff July 1, 2018— remediation in any problem area(s). located in each district June 30, 2019
Emphasize life-long learning and provide HCCTP community college staff July 1, 2018— opportunities for further education. located in each district June 30, 2019
Goal #2 Provide a stipend of $10/hour to assist with transportation and/or child care expenses while the target population participates in the training program.
Administrative Activities Person Responsible Date Provide stipends to selected trainees for HCCTP community college staff July 1, 2018— transportation and/or child care expenses. located in each district June 30, 2019
Goal #3 Prinled 6/13/2018 Page 20 ci 35 oo-oBwoHccTP 1811100101 SoBS 2804 (Rev. 03/06/17) Appropriation cede: 011- 49442-7900-0000 Provide safety equipment, safety wear, footwear and basic hand tools for the selected trainee during the training program as needed and, upon acceptance into an apprenticeship or other highway construction- related position during or following the completion of the training program, provide tools and/or safety equipment, as necessary, to enter into a highway construction job.
Timeline for Activities: Administrative Activities Person Responsible Date
Provide the basic tools, safety wear, footwear and HCCTP community college staff July 1, 2018 — safety equipment (goggles, safety vest, hard hat) located in each district June 30, 2019 to the selected trainees at the start of the training program. Upon acceptance into an apprenticeship or other HCCTP community college staff July 1, 2018— highway construction-related position, provide located in each district June 30, 2019 trainees with tools and/or safety equipment as necessary for their new position.
Goal #4 Assist and place graduates of the program into Illinoishighway construction trade unions, apprenticeship programs and/or with IDOThighway construction contractors.
Timeline for Activities: Administrative Activities Person Responsible Date
Contact each district’s unions, contractors and HCCTP staff, HCCTP community July 1, 2018— interested individuals, college staff located in each June 30, 2019 District
Coordinate meetings between the various groups HCCTP Staff, HCCTP community July 1, 2018— in each district to discuss the aspects of the district college staff located in each June 30, 2019 training programs and reach consensus on district District workforce advisory committees.
Assist the DEPARTMENT’scontractors to obtain HCCTP Staff, HCCTP community July 1, 2018— qualified minorities, women and disadvantaged college staff located in each June 30, 2019 individuals as needed from the District training District, and IDOT District EEC programs to allow for their adequate utilization in Officers the contractors’ workforces.
Assist and place HCCTP graduates into Illinois HCCTP Staff, HCCTP community July 1, 2018— highway construction trade unions, apprenticeship college staff located in each June 30, 2019 programs, and/or with DOT highway construction District, DEPARTMENT District contractors. EEC Officers, and workforce advisory committee participants
Conduct follow-up with each graduate/placement HCCTP community college staff July 1, 2018 — after graduation every 30 days to ascertain located in each District, HCCTP June 30, 2019 employment status of individual. Staff
DELIVERABLES: Printed 6113/2018 Page 21 0135 oD-0BWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: cii- 49442-7900-0000 In coordination with the DEPARTMENT, the GOVERNMENTAL BODY shall strictly adhere to the following: EVALUATIONAND MONITORINGPLAN Program Objective #1 Provide basic and intermediate highway construction industry trade and life skills training to minorities, women and disadvantaged individuals with a goal of 90 percent (22) of the 24 trainees graduating by June 30, 2019. A. Evidence that will demonstrate achievement of Objective #1: number of trainees that begin and complete each training session, monthly attendance/trainee progress reports, transcripts for each trainee, and monthly activity reports from the GOVERNMENTAL BODY and its District community colleges. B. Evaluate information that will be collected: The above information will be compiled to provide the following evaluative information - data on each trainee enrolled in the training sessions, trainee attendance data and progress assessments, trainee drug screening test results, and program graduation results. C. Person(s) responsible for collection of information: HCCTP Community College Staff
Program Objective #2 Provide stipends to assist with transportation and/or child care expenses to 100 percent of the selected trainees while they participate in the training program by June 30, 2019. A. Evidence that will demonstrate achievement of Objective #2: Stipend payments made by the GOVERNMENTAL BODY and its District community colleges will provide evidence that each trainee who met the training program requirements received his/her stipend during the training program. B. Evaluate information that will be collected: The above information willbe compiled to provide the following evaluative information - data on each trainee who received stipends (identifying number, total dollar amount, reason for payment, i.e., training program). C. Person(s) responsible for collection of information: HCCTP Community College Staff
Program Objective #3 Provide safety equipment, and basic tools and as off-site training requires, appropriate safety wear and footwear to selected trainees as needed, and as necessary, tools and/or safety equipment to selected trainees that are accepted into an apprenticeship or other highway construction-related position during or followingthe completion of the training program by June 30, 2019. A. Evidence that will demonstrate achievement of Objective #3: Receipts for safety equipment, safety wear, footwear and basic tools that are purchased by the district community colleges for use during the training programs and receipts for tools and/or safety equipment that are purchased specifically for a graduate trainee (with name of trainee, trainee’s signature, and reason for purchase) that have been submitted to the DEPARTMENT by the GOVERNMENTALBODY and its District community college for reimbursement. B. Evaluate information that will be collected: The above information will be compiled to provide the following evaluative information - data (item description, quantity and cost) on the safety equipment, safety wear, footwear and basic tools purchased by the district community colleges and data (item description, quantity, cost, job position) on each graduate trainee who received tools and/or safety equipment as a result of being placed. C. Person(s) responsible for collection of information: HCCTP Community College Staff
Printed 6113/2018 Page 22 of35 oD-oBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06117) Appropriation Code: 011- 49442-7900-0000 Program Objective #4 Assist in placing 100 percent1 assist in employability, and placing 30 percent, of the program graduating ‘class’ into Illinois highway construction trade unions, apprenticeship programs, and/or with DEPARTMENTALconstruction contractors by June 30, 2019. A. Evidence that will demonstrate achievement of Objective #4: Documentation evidencing employment, TPG (Trainee Program Graduate) Special Provision, placements or placement assistance to trainees (letters/emails/faxes of placements, referrals, union membership, contractor inquiries) submitted by the district community colleges, DEPARTMENT’sEEO Officers, workforce advisory committee participants, and the DEPARTMENT’sOJT/SS program director and staff. B. Evaluate information that will be collected: The above information willbe compiled to provide the following evaluative information - data willbe compiled to document/track all trainees that are provided placement assistance, as well as trainee placements. Data will also be maintained regarding trainees who experience difficulty in becoming placed and what efforts were taken to address the area(s) of concern. C. Person(s) responsible for collection of information: HCCTP Community Colleges
PROGRAM ADMINISTRATION
Supplies andlor Services to be provided and Rate of Compensation
For providing each supply and/or service listed herein, the DEPARTMENT will compensate the GOVERNMENTALBODY.Prices willinclude providing all supplies and/or services specified in compliance with all terms, conditions and requirements as stated in this AGREEMENT.
The GOVERNMENTALBODYwillestablisha Highway Construction Careers Training Program (HCCTP) that is opened to all qualified individuals, but is designed to provide qualified minorities, women and disadvantaged individuals with training in highway construction careers, where this group has been under- represented. An HCCTP goal is to expand the pool of individuals who are qualified to work on the Department’s highway construction projects. The HCCTP will also emphasize life-long learning and provide opportunities for further education and assistance to improve employability in Illinois’highway construction industry. The DEPARTMENT’sUSDOT Federal Highway Administration On-the-Job Training Supportive Services Statement of Work is incorporated by reference and made a part of this Intergovernmental Agreement.
PROGRAM DETAIL: PROCESSES AND RESPONSIBILITIES
The GOVERNMENTALBODY will:
A. Be responsible for primary contact and communication with Illinoishighway construction contractors, trade unions, workforce advisory groups and the coordination of activities of its subcontractors.
B. Together with the DEPARTMENT, GOVERNMENTALBODY shall seek the counsel and advice of Illinoishighway construction contractors, trade unions and workforce advisory groups as appropriate;
C. Through Illinoiscommunity colleges, provide a $10.00/hour stipend to each trainee for up to 450 hours of training to assist trainees with transportation and/or child care expenses.* Reimbursement will be disallowed for expenses incurred beyond 450 hours without prior written approval from the Department. A tool/safety clothing/boots allowance will be provided as outlined in the Compensation for Services. Invoices for tools purchased as “take away” for trainees must include individual trainee names and must not exceed $350 per trainee. Invoices for tools purchased for the program to utilize for multiple training sessions must be debited from the subcontractor line item. Only safety clothing in compliance with OSHA PPE guidelines willbe considered for reimbursement by the Department, and to the extent approved, must be debited from the subcontractor line item. Invoices for boots purchased as “take Printed 6113/2018 Page 23 of 35 OD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 away” for trainees must include individual trainee names, and to the extent approved, must be debited from the subcontractor line item.
*Reimbursement for a training program participant’s travel to and from the training program shall not be allowed, i.e.; bus passes, commuter rail, or other transportation modes.
D. Provide Coordinators for the delivery of trainee support throughout the life of the HCCTP; and
E. Provide a HCCTP progress report on a quarterly basis to the DEPARTMENTno later than the l5’ day after the quarter end.
F. Through the use of acquired resources (i.e., Illinois community colleges), accomplish the following tasks:
1. Provide Recruiting and Marketing:
Recruit candidates through various means, e.g., community college advertisement, DEPARTMENT EEO Officers, highway construction contractors, trade unions, workforce advisory groups, word-of- mouth, governmental agencies, state and local media, faith-based organizations, etc. The GOVERNMENTAL BODY must provide to the DEPARTMENT documentation to substantiate the recruitment and marketing activities for each training session. Candidates must meet the following requirements:
• Interest in highway construction industry trades; • Be at least 18 years of age; • Be a female, minority, or disadvantaged individual (as referenced under 23 C.F.R. Part 230); This condition is desired, but not required for an applicant to participate in the Program. • Have dependable child care arrangements, if necessary; • Possess a high school diploma or GED; • Have appropriate assessment scores; • Hold a valid driver’s license; and • Consent to and pass an initialdrug screening test and potential random tests.
For those who meet the minimum requirements, each candidate will undergo an interview and orientation process in order to qualify for selection into the HCCTP. THE GOVERNMENTALBODY must provide the DEPARTMENT with application data and supporting documentation for selection process.
2. Develop Training Curriculum:
The GOVERNMENTALBODY is responsible for the coordination and delivery of the HCCTP. The GOVERNMENTALBODY will consider input from the DEPARTMENT and the workforce advisory groups regarding recommendations for curriculum development and improvement based on the needs of the highway construction contractors and highway construction trade unions.
The GOVERNMENTALBODY must provide their chosen curriculum, and any subsequent changes to the curriculum, to the DEPARTMENT The GOVERNMENTAL BODY must provide detailed information for all field training activities prior to commencement. Detail must include the specific project, skill set to be acquired, estimated cost of the project and specific materials/equipment necessary for successful training. Field training activities must receive approval from the DEPARTMENT prior to commencement.
Printed 6/13/2018 Page 24 o135 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06117) Appropriation code: 011- 49442-7900-0000 The following are various types of curriculum that are recommended for the highway construction trades:
• Mathematics for the Trades; (Mandatory for every training session.) • OSHA Site Safety; (Mandatory for every training session.) • Work Keys; • Highway Construction Prep I Job Readiness; (Mandatory for every training session.) • Concrete Technician Skills; • Excavation (Operating Engineer Basics); • Blue Print Reading; • Welding & Cutting; • Construction Quantity/Cost Estimating; • Construction Surveying-Layout; • Plans and Specifications; • Materials Properties-Testing; • Construction Scheduling; • Basic Mechanics; • Safety; • Construction-related computer software; and • Heavy &Highway Carpentry
3. Conduct Training Sessions:
a. Provide up to five training sessions per academic year. Each session willconsist of up to 450 hours of highway construction training with a class size not to exceed 25 trainees per session; b. During the training sessions, each trainee willbe expected to: • Provide daily transportation to and from the training program. Followthe absenteeism policyof the GOVERNMENTALBODYHCCTP in which the trainee is enrolled; and Consent to and pass random drug screening tests, on a random basis and any time it is suspected that alcohol and/or illegal drugs are being used*.
A11drug and alcohol screenings on suspicion of use and on a random basis shall be performed in conformance with written policies of the ICCBor the Illinoiscommunity college requesting the screenings.
The GOVERNMENTAL BODY will submit supporting documentation of costs incurred for drug screening tests for reimbursement from the DEPARTMENT. See Part 6, Compensation for Services, for the maximum dollar amount allowed for drug screening tests.
c. Create and maintain a trainee report for each trainee that starts a training session;
d. Train 24 applicants on a yearly statewide basis;
e. Provide completion certificates to the successful HCCTP graduates; and
f. Achieve a goal of at least 90 percent (22 of 24 trainees) of the target population successfully completing the training program.
Printed 6/13/2018 Page 25 of35 OD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-C 000 4. Facilitate Placements: a. Place 30 percent (8 of 24 trainees) of the target population with the DEPARTMENT’s highway construction contractors or into Illinois highway construction trade unions and/or apprenticeship programs within one year from the start of the training sessions; and
b. Provide job placement assistance for each HCCTP trainee for one year followingsuccessful completion of his/her training session.
5. Data Entry and Scheduling:
0th Submit current HCCTP data as required by the DEPARTMENTand enter, no later than the 1 of the following month, said data into the DEPARTMENT’s Excel application (e.g., training session data, trainee names, and class/progress/employment data) as well as an activities calendar for the followingmonth.
6. Adhere to Criteria for Training Validity:
The DEPARTMENT and the GOVERNMENTAL BODY recognize that early buy-in and recommendations from local highway construction contractors, associations and trade unions are essential to the implementation of a successful curriculum and validity within the industry. Therefore, the followingcriteria are essential: • The sharing of resources, such as instructors and coordinators, who voice consistent messages and connect trainees to the highway construction industry; • Demonstrating to the trainees the relationship between the education and training they are receiving from the HCCTP and the actual application of those skills to a career in the highway construction industry; and • Teaching a basic understanding of various union apprenticeship programs in the highway construction industry and what specific skills each apprenticeship program requires.
7. Coordinate Industry Involvement:
The DEPARTMENT and the GOVERNMENTALBODY agree that individuals from the highway construction industry should interact with HCCTP trainees and serve as guest lecturers, mentors, recruiters, and advisors. The review of trainee resumes, providing mock interviews and accompanying trainees to highway construction work sites are other examples of assistance which the DEPARTMENT and the GOVERNMENTALBODY may wish to consider. In addition, the GOVERNMENTALBODYwillmaintain an open and on-going consultative relationship with a broad network of highway construction industry representatives to ensure that the services offered by the HCCTP are preparing trainees appropriately to meet current and future needs of the industry.
8. Comply with Funding Requirements:
a. The DEPARTMENT and the GOVERNMENTALBODY acknowledge that funding for the HCCTP willbe provided by the DEPARTMENTsubject to annual review and approval.
b. The funds provided by the DEPARTMENT for the HCCTP will be subject to audit and an annual end-of-year fiscal report will be provided by the GOVERNMENTALBODY. The status of the expenses may be requested at any time by the DEPARTMENT.
c. The DEPARTMENT and the GOVERNMENTAL BODY further agree that the GOVERNMENTALBODY is responsible for ensuring funds are spent in compliance with restrictions and guidelines of the DEPARTMENT. Allfunds must be spent in accordance with established Policies and Procedures in the GOVERNMENTALBODY’s state fiscal Printed 6113/2018 Page 26 of 35 OD-OBWD HccTP 18 111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-00 00 compliance rules. Such Policies and Procedures willinclude, but are not be limitedto, such areas as contracting/subcontracting, bidding, purchasing, leasing, use of GOVERNMENTAL BODY property, the requisition process, GOVERNMENTAL BODY payments, and other procurement related activities.
d. The DEPARTMENT and the GOVERNMENTAL BODY agree that funds from this agreement will not be used for facility construction or rehabilitation of a physical facility. Exception: Work performed on the physical facilityas a field training activity.
10. Miscellaneous Provisions:
A. All HCCTP trainees will have access to an established and Board-approved Grievance Procedure. This procedure willprovide structure to address grievances which involve academic matters, administrative matters, or discrimination. Grievances, other than those involving discrimination charges, willbe handled through the established chain of authority. Grievances involving discrimination because of race, color, creed, sex, disability, religion, natural orientation, sexual preference or age should be made to the GOVERNMENTALBODYand the appropriate Illinois community college affirmative action officer. Specific GOVERNMENTAL BODYprocesses willexist in conformance with state and federal statutes governing such cases. The complete grievance procedure is included in both the current year’s Student Handbook and the current year’s College Catalog.
B. Trainee Rights and Conduct: All HCCTP trainees are subject to the trainee rights and responsibilities as detailed in the current year’s College Catalogs and Conduct brochure and the current year’s Student Handbook.
C. HCCTP Coordinator: The DEPARTMENT and the GOVERNMENTALBODY agree that the ultimate success of the HCCTP willbe measured by the number of trainees who are placed with highway construction contractors or into trade unions or apprenticeship programs. Therefore, the role of the HCCTP Coordinator is critical to the success of the trainee from trainee status through employment in the highway construction industry.
D. The GOVERNMENTAL BODY will be responsible for providing a dedicated HCCTP Coordinator. The DEPARTMENT and the GOVERNMENTALBODY agree that the role of a Coordinator willinclude, but not be limited to: a)meeting with trainees to help determine their needs;
b)providing individual trainee performance plans to meet program goals;
c)establishing a working relationship with local highway construction contractors and trade unions for the purpose of placing trainees;
d)coordinating industry involvement through dedicated HCCTP workforce advisory committee meetings
e)advising trainees of appropriate workplace skills and discussing the issue(s) of drug and alcohol testing and a drug and alcohol free workplace;
f) serving as job skilltrainers as needed;
g)meeting with trainees to provide specific information and feedback injob search activities, job seeking skills and resume development; h)providing mock job interviews and post-mock interview evaluations for trainees; Printed 6/13/2018 Page 27 of35 oD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: on- 49442-790 0-00 00 i) submitting a quarterly report reflecting standard format due by the l5 day after the quarter end;
j) submitting a certified quarterly tool and equipment inventorydue by the 15th day after the quarter end;. and
k)submitting a weekly update reflecting current activities due on the first week day of the followingweek.
E. The DEPARTMENTwill:
a) Provide information and feedback to the GOVERNMENTALBODYfor consideration in improving and enhancing the HCCTP;
b) Provide for consultations regarding HCCTP administration issues, as appropriate;
c) Participate in meetings, as necessary, with the GOVERNMENTALBODY;
d) Provide a representative for the HCCTP Placement interview panels as needed; and
e) Coordinate with the GOVERNMENTALBODY should a statewide advisory board be needed.
F. The GOVERNMENTALBODYwill: a) Register with the Central Contractor Registration (CCR), which is a web-enabled government-wide application that collects, validates stores and disseminates business information about the federal government’s trading partners in support of the contract award, grants and the electronic payment processes. Ifthe GOVERNMENTALBODY does not have a CCR number, the GOVERNMENTAL BODY must register at https://www.bpn.povfccr.
b) As a sub-recipient of federal funds equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo.gov/2010/pdf/201 0-22705.pdf and http://edocket.access.gpo.gov/201 0/pdf/2010-22706.pdf.
c) All of the requirements listed in Part 3, paragraphs A through Z (of the original Agreement) apply to the federally funded project. The Governmental Body agrees to include these requirements and all requirements listed in provisions specific to the IGA in each contract and subcontract financed in whole or in part with federal assistance.
d) The DEPARTMENTreserves the right to disallow expenses not properly justified by the GOVERNMENTALBODY, for reimbursement consideration.
e) In accordance 23 CFR 230.111, the GOVERNMENTALBODY shall coordinate with local highway construction contractors and trade unions for the purpose of placing trainees in FHWA-approved programs or U.S. Department of Labor-approved programs.
Printed 611312018 Page 28 ot35 OD-OBWD HccTP 1811100101 8085 2804 (Rev. 03/06117) Appropriation code: oii 49442-7900-0000 PART 6 COMPENSATION FOR SERVICES
ROCK VALLEY COLLEGE
Costs Associated With Workforce Programs
. (College Coordinator, Instructor Training, $191690.00 Subcontracting Costs Equipment Purchase, Travel, etc.).
Supplies Trainee Tools $8,400.00
Stipends Trainee Session Stipends. $108,000.00
Other/Drug and Alcohol Initial and Random Screenings for All 52 16000 Screening Participants. Total $310,250.00
*IND1RECTCOST TO BE ADJUSTED PER THE CURRENTGOVERNMENTALBODY INDIRECTCOST RATE NEGOTIATEDRATE AGREEMENT.
EXPLANATIONS:
Subcontractor:
Subcontractingcosts associated withthe GOVERNMENTALBODYfor purposes of providingtrainingmaterials,equipmentrentals and purchases, instructorfees, trainee support services**,waiverof trainee tuitionsand fees for HCCTPclasses, curriculumdevelopment, facilitycosts (e.g. lease expenses), travelexpenses incurredthroughcollegecoordinatorsactivities,off-sitetraining,collegetrainingfield trips, highwayconstruction trade activities,graduation ceremonies and for purposes of providingrecruitment,mentoring/transition, placement, and marketingservice.
• The GOVERNMENTALBODYshall redact social security numbers, birthdates, addresses and other sensitive candidate/trainee and personneL/contractualinstructorinformationfrom all reimbursement documentation before submission. • Reimbursement request for full-limeand/or part-lime clerical and administrative staff and contractual instructors must include time/activitysheets withcollege coordinatorsignature. Ifcontractual-collegemust providethe executed contract along with date, lime and activitysheets detailing 100% of HCCTPwork performed and signed by the college coordinator. The Department reserves the rightto disallowreimbursement ifcontracted amount is exceeded. • Reimbursement request for trainee stipend must include time/activitysheets withcollege coordinatorRnstmctorsignature. • Reimbursement request for mileage/fuel expense must include documentation of date, time, staff,actkvity,actual mileage and may not exceed the approved state mileage rate provided by CMSTravel PolicyBoard. • Reimbursement request forthe categories of equipment, trainingmaterials, and instructionalsupplies must includeattached receipts separated even for same vendor purchases. • Disallowedexpenses: Giftcards, gas cards, marketingitems to includecarry bags, pens, notebooks, calendars, promotional trinkets,t-shifts,sweatshirts, etc., tax on any purchase, gratuityon any purchase, graduation awards, • Reimbursement for travel expense incurredby the communitycollege coordinators forstatewide coordinator meetings willbe disallowedwithoutpriorwrittenapproval fromthe Department.
Departmentrequires allsafety clothingpurchases fallwithin051-IAPPE guidelines.Onlysafety clothingin compliancewithOSHAPPE guidelines willbe considered for reimbursement by the DEPARTMENT,and to the extent approved, must be debited from the subcontractorlineitem. Invoicesfor boots purchased as “takeaway’fortrainees must includeindividualtrainee names, and to the extent approved,must be debitedfromthe subcontractorlineitem.
Ownershipof Equipment:Equipment,materials,and other propertypurchased withfundsfromthis agreement shall be
Printed6/13/2018 Page 29 of35 OD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev.03/06/17) Appropriation Code:011- 49442-7900-0000 consideredpropertyof the DEPARTMENT.The GOVERNMENTBODYwill ensure that a request to purchase any equipmentvalued over $100 by communitycolleges must be submittedto the DEPARTMENTfor approval(See Section 0. Equipment). Inventoryof equipment,materialsand other propertypurchasedwitha valueof$100or morebe certifiedbyeach communitycollegecoordinatorand submitted to the DEPARTMENTalong with the quarterly college reimbursementrequests and college quarterly reports. The DEPARTMENTreserves the rightto periodicallyreconcileinventorylistwithactuals. At terminationof this agreement or any sub- agreemententered intopursuantto this agreement,any such inventoriedpropertyshalleitherbe returnedto the DEPARTMENTor the fairmarketvalue of said propertyshall be remittedto the DEPARTMENTas paymentfor the property.Allsubcontractors(i.e., Illinois communitycolleges)willseek approvalfor all equipmentpurchases fromthe programstaffat the GOVERNMENTALBODY.Forany singleitemequipmentpurchase that exceeds $100, the GOVERNMENTALBODYwillseek approvalfromthe DEPARTMENTpriorto approvingthe purchase bythe subcontractor.
Food and beverage purchases shall not be considered an allowablecost for reimbursement.
Training:
$10.00/hourstipendper traineeforexpenses duringtrainingsessions (e.g.,childcare, transportation): 10/hourx450/hours $4,500.00 $4500.00 x NUMBEROFACTUALTRAINEES
Tools $350.00per traineeXNUMBEROFACTUALTRAINEES
Invoicesfortoolspurchased as lake away’fortraineesmust includeindividualtraineenames and mustnot exceed $350per trainee. Invoicesfortoolspurchased forthe programto utilizeformultipletrainingsessions must be debitedfromthe subcontractorlineitem.
UrineDrug/BreathAlcoholScreening,maximumof$90.00per screening (initialscreens and randomdrugtesting)x $90.00(APPROXIMATED)
The Departmentrequiresthat a traineename be associatedwitheach invoiceddrugscreen.
The Governmental Body further agrees to the terms and conditions set forth as follows:
1. Allexpenses incurred and/or services rendered are reimbursable only to the extent necessary and reasonable in accordance with the Scope of Services of this AGREEMENT; Line item budgeted amounts may not be transferred, and line item total caps may not be exceeded without priorwritten approval of the Department..
2. Adhere to a quarterly billingcycle at minimum. The GOVERNMENTALBody MUSTSUBMITANYPAYMENTREQUEST TO THE department withinthirty (30) days of the end of the quarter. Failure to submit payment request withinthirty(30) days willresult in delay of reimbursement.
2.1 Allexpenses incurred and/or services rendered shall be reimbursed on a quarterly billing cycle at minimum withall required supporting documentation, the maximum amounts are ascertainable from the Cost Category table above; and all expenses incurred and/or services rendered must relate to the relevant deliverable(s) described in the Scope of Services as the basis of payment.
3. Allreimbursement requests are complete and accurate based on the criteria, guidelines, and intent of this agreement.
4. The followingexpenses are not eligible for reimbursement through this AGREEMENT:
4.1. Payment to any AdvisoryBoard members for their participation or expenses.
4.2. Payment far the construction of or rehabilitation of a physical training facility.Exception: Work performed on the physical facilityas a field training activity.
4.3. Food and beverage purchases.
5. A candidate for the HCCTP who has participated in any IDOTconstructiontraining program shall not be accepted into the HCCTP.
Invoices must be accompanied by a form summarizing expenditures and receipts associated with the approved budget and Include an authorized representative signature from the GOVERNMENTALBODYcertifying review of the invoices.
Printed 6/1312018 Page 30 of 35 OD-OBWDHCCTP ia 111 00101 BoBS 2804 (Rev. 03/08/17) Appropriation Code: 011- 49442-7900-0000 ______
PART7
CERTIFICATIONREGARDINGLOBBYING (49 CFRPART20)
Certificationfor Contracts, Grants, Loans, and Cooperative Agreements (To be submitted witheach bid or offer exceeding $100,000)
The undersigned [Contractor]certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or willbe paid, by or on behalf of the undersigned, to any person for influencingor attempting to influence an officer or employee of an agency, a Member of Congress, an officeror employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modificationof any Federal contract, grant, loan, or cooperative agreement.
(2) Ifany funds other than Federal appropriated funds have been paid or willbe paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officeror employee of Congress, or an employee of a Member of Congress in connection withthis Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL,“Disclosure Form to Report Lobbying,”in accordance with its instructions [as amended by “Government wide Guidance for New Restrictions on Lobbying,”61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modifiedin accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (includingsubcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the LobbyingDisclosure Act of 1995). Any person who fails to filethe required certification shall be subject to a civilpenalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A),any person who makes a prohibited expenditure or fails to file or amend a required certificationor disclosure form shall be subject to a civilpenalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certificationand disclosure, ifany. Inaddition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certificationand disclosure, ifany.
Signature of contractor’s Authorized Official Date
Name and Title of Contractor’s Authorized Official:
Printed 6/13/2018 Page 31 of35 OD-OBWDHCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-0000 ______
PARTS AGREEMENT AWARD NOTIFICATION
REQUIRED FOR ALL PROJECTS
Does this project receive Federal funds? Yes El No
Amount of Federal funds:
Federal Project Number: EEO-O011(118)
Name of Project: DOT Highway Construction Careers Training Program
CFDA Number, Federal Agency, Program Title: 20.205, Federal Highway Administration, On-The- Job Training/Supportive Services
For CFDA (Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement.
REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK
Printed 6/13/2018 Page 32 of 35 OD-OBWDHCCTP 18 111 00101 BoBS 2804 (Rev. 03/06/17) Appropriationcode: oii 49442-7900-00 00 ANNUAL CERTIFICATION FOR SINGLE AUDIT COMPLIANCE
NOTICE
• The certification applies ONLY to governmental agencies, local units of government and non- profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities.
• If 2 CFR Part 200, Subpart F, Section 200.501, Audit Requirements applies to your organization, submit the certification or a copy of your single audit to the DEPARTMENT at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract.
NOTE: ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES. LOCAL GOVERNMENTS OR NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEPARTM ENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS.
In accordance with 2 CFR Part 200, Subpart F, Section 200.501, Audit Requirements, non-federal entities that expend $750,000 or more in Federal awards in a year are required to have a single audit. The DEPARTMENT is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of the amount provided by the DEPARTMENT. It is the responsibility of the agencies expending Federal funds to comply with the requirements and determine whether they are required to have a single audit performed.
In order to comply with the requirements, your agency must provide the following information to the DEPARTMENT on an annual basis for every year in which you expended funds for costs associated with this project:
1. If your agency expended $750,000 or more in Federal awards from all sources, including other agencies, in a year, you are required to have a single audit performed, and submit a copy of the report to the DEPARTMENT within the earlier of 30 days after completion of the single audit or no more than nine months after the end of your fiscal year end.
2. If your agency expended less than $750,000 in Federal awards from all sources, including other agencies, in any fiscal year for which you expended funds for project costs, and were not required to conduct a single audit, YPid must complete and return the certification statement.
3. If your agency receives multiple awards from the DEPARTMENT, only one annual submittal of this information is required.
Please submit a copy of your single audit or the Single Audit Not Required Certificationto:
Illinois Department of Transportation Audit Coordination Section, Rm. 303 2300 South Dirksen Parkway Springfield, IL 62764
The single audit must be comprised of four parts. You have the option of including the four parts in one report or a combination of reports. The four parts are commonly known as:
1. Comprehensive Annual Financial Report (Financial Statements). 2. Schedule of Expenditures of Federal Awards and Independent Auditor’s Report thereon. 3. Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and other matters based on an Audit of Financial Statements performed in accordance with Government Auditing Standards.
Printed 6/13/2018 Page 33 of 35 OD-OBWD HCCTP 18111 00101 BoBS 2804 (Rev. 03/06/17) Appropriation code: 011- 49442-7900-0000 4. Independent Auditor’s Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in accordance with 2 CFR Part 200.
Additional information which should be submitted:
1. Corrective Action Plan(s), if applicable, 2. Management Letter, if applicable, and 3. Status of Prior Year Findings, if applicable.
For your convenience you may also submit the information via email to DOT.AuditReviewäillinois.gov or via fax at 217)782-5634. If you have any questions, please contact the Audit Coordination Section at 2171782-6041.
Printed 6113/2018 Page 34 ot35 OD-OBWOHCcTP 1811100101 BoBS 2804 (Rev. 03/06/17) Appropriation code: oii 49442-7900-0000 ______
NOTICE Do not submit this certification to the DEPARTMENT with your signed contract.
• The certification applies ONLY to governmental agencies, local units of government and non profit agencies expending Federal funds for this project. It does not apply to for-profit public or private entities.
• If 2 CFR Part 200, Subpart F, Section 200.501, Audit Requirements applies to your organization, submit the certification or a copy of your single audit to the DEPARTMENT at the end of your fiscal yearfor any fiscal year in which you expended any Federal funds related to this contract.
Single Audit Not Required Certification
I certify that expended less than $750,000 in Federal awards in our fiscal year , and was not required to have a single audit conducted.
(Signature)
(Title)
Subrecipient Contact Information
Subrecipient:
Contact Person: Title:
Address: Phone No.
Fax No.
Fiscal Year End:
E-mail address: ROCK VALLEY COLLEGE Board Report # 7537 June 26, 2018
Intergovernmental Cooperation Agreement: 2018-2019 IDOT Highway Construction Careers Training Program
Background: This Intergovernmental Cooperation Agreement (“Agreement”) is between the Illinois Department of Transportation and Rock Valley College. Under the Agreement, the College shall administer the Highway Construction Careers Training Program (HCCTP), teaching highway construction industry “trade and life” skills to selected trainees who reflect the characteristics of the under- represented population of the Federal Highway Administration On-the-Job Training (OJR) Program. The program takes place at twelve (12) community colleges within the state of Illinois which includes college approved work-site locations.
Rock Valley College has been providing training for the HCCTP since 2009. Previously, RVC has been the grantee for HCCTP with ICCB being the grantor. Beginning in FY18, IDOT made the decision to execute Intergovernmental Agreements with the 12 community colleges individually and removed ICCB from the process. RVC completed its 14th class session on May 26, 2017 for the program. There have been 169 participants, with 147 completing the program (87%). Fourteen (14) of those completing the program have been placed with trade union apprenticeship programs and 16 individuals have continued their education or moved into full-time employment related to the training received in the program.
Program goals under the HCCTP include providing highway construction/industry trade and life- skills training to trainees who meet the criteria, providing a stipend at an hourly rate to assist with transportation and/or child care expenses while the trainee participates in the training program, providing safety equipment, safety wear, footwear and basic hand tools for the selected trainees during the training program, and upon acceptance into an apprenticeship or other highway construction-related position during or following the completion of the training program, providing tools and/or safety equipment to enter into a highway construction job, and assisting and placing members of the under-represented population into Illinois highway construction trade unions, apprenticeship programs, and/or with IDOT highway construction contractors. It is anticipated that there will be 24 trainees participating in the program for this fiscal year. Under the Agreement, IDOT will compensate Rock Valley College at a not-to-exceed amount of $310,250 to administer the HCCTP.
Recommendation: It is recommended that the Board of Trustees approve an Intergovernmental Cooperation Agreement (“Agreement”) between the Illinois Department of Transportation and Rock Valley College at a not-to-exceed amount of $310,250 for Rock Valley College to administer the 2018-2019 IDOT Highway Construction Careers Training Program. Attorney Reviewed.
Douglas J. Jensen, Ed.D. President
Board Approval: ______Secretary, Board of Trustees
President’s Comments: June 26, 2018 Board of Trustees Meeting
• Congratulations to all of the students who earned recognition on the Spring 2018 President's and Dean's Lists. This semester we had 252 students on the President's list and 590 on the Dean’s list. This is obviously a testament to their hard work throughout the semester, but many of our faculty and staff helped contribute to the success of these students. We should all celebrate their achievement.
• The 52nd season of Starlight Theatre is already nearing the end of its first run of this summer’s shows. The crowds have been great and the feedback very positive. I want to acknowledge the hard work put in by Chris Brady and his staff to make sure they put on quality shows all summer long. Great effort goes into every detail from set design to sound to music. The performers put in long hours rehearsing. Many volunteers make the shows go on performance nights. Thank you to everyone who makes Starlight a special place. I hope you will all come out to support their efforts this summer as the second run of shows begin in July.
• On June 6, our Aviation Career Education Center hosted its third annual Job Fair. Twenty local and regional employers of aircraft maintenance technicians were on hand for our students to explore employment options in aviation maintenance. Students came equipped with resumes and several of them were interviewed on the spot. According to Mark Adolphson, one company scheduled some of our students to fly down to Texas for three weeks of indoctrination and an aircraft specific training class, indicating they will be offered employment. This is great news for our students and the program.
• I would like to acknowledge the work being done by Amy Heilman with our Refugee and Immigrant Services program. Since October, Amy has helped provide 187 people in the community with free citizenship applications, while approximately 80 students have enrolled in the free citizenship classes in Rockford and Belvidere. Thank you, Amy, for the important work you are doing to give people in our community the opportunity for a better life.
• On June 7, I had the pleasure of attending the Rockford Housing Authority Workforce Development Institute graduation ceremony. Eight individuals from our community made the choice to better themselves and change their future. The support, emotion, and energy from the graduates and the families was very moving. Our own Dr. Howard Spearman was the keynote speaker and did an excellent job honoring and encouraging the graduates of the program to continue their journeys in our Adult Education program or by seeking a degree or certificate from RVC. Although it was not a Rock Valley College event, it was a great reminder of why we do what we do.
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• Congratulations to our softball coaching staff on being named National Coaching Staff of the Year for NJCAA Division III by the National Fastpitch Coaches Association. Coach Darin Monroe, along with assistant coaches D.J. Johnson, Bailey Craig, and managers, Bethany Fiedler and Erica Holden, guided the Golden Eagles to a 52-9 record and a NJCAA DIII- record fifth national title.
• On Sunday, June 10, I spent an enjoyable afternoon at the Rockford Park District's "Sunday in the Park" ("Domingos en el Parque") event at Levings Park. I had a chance to catch up with RVC alum Antonio Ramirez Jr. and enjoy some wonderful music and dancing that celebrated the music, arts, and culture of Rockford's Latino community. Another event just like it will be held August 12.
• I attended the Community Foundation of Northern Illinois Scholarship Recipient event on June 12. Nearly $250,000 in scholarships were awarded to 134 students from 30 local high schools who will be attending 77 different colleges or universities this fall. Six of those students will be coming to Rock Valley College. I am thrilled that they have made the choice to begin their journey at Rock Valley College.
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STUDENT TRUSTEE REPORT, JUNE 26, 2018
STUDENT GOVERNMENT ASSOCIATION (SGA)
A) The new President is Jalen Pulliam B) Training for newly elected students will take place in August
CLUBS & ORGANIZATIONS
A) No Report
STUDENT TRUSTEE
A) As Student Trustee, I attended the ICCB Student Advisory Committee (SAC) a. Met newly appointed Student Trustees throughout Illinois b. Met Community College Presidents and Board Members c. Participated in various Leadership and Ethics trainings B) I’ve updated my Student Trustee email so if students have questions and would like to contact me, they can email me at [email protected]
Rock Valley College Board of Trustees Freedom of Information Act Report 5/15/18 –6/15/18
5/15/18 400 Client Relations • Bid results and/or a bid tabulations sheet for your 2017-18, 2016-17 or most recent Snow Plowing & Response Team, Removal Services RFP. provided: Tovar Snow 5/22/18 Professionals 5/30/18 401 John Meineke • Any documents that contain information identifying names, salaries, and positions/titles of individuals Response employed by Black Hawk College including John Meineke, Julie Johnston, Holly Smith, Kris Meyer or provided: Carrie Heald (sp?). Any records that are a salary compensation study for marketing and/or public relations 6/12/18 positions for Illinois community colleges. This request is for documents created after January 1, 2018.
5/30/18 402 Gregory D. Clark • Police reports involving Gregory D. Clark from 2012 or 2011 Response provided: 6/4/18 6/1/18 403 Sam Keeler Pursuant to the Family Educational Rights and Privacy Act (FERPA), we request access to the following FERPA Response Society for designated Directory Information as it pertains to your currently enrolled undergraduate and graduate students due: Collegiate (both online and on-campus students, across all campuses based upon Spring 2018 data): 7/2/18 Leadership & Achievement • Student's Name (first and last name) • Email Address • Classification • Major Field of Study
6/8/18 404 Lilly Ledbetter • Any and all reports, documents, or correspondence related to travel and all other expenses for any and all Response Rock Valley College personnel and officials to attend the 2018 NJCAA Division 3 women's softball provided: championship tournament in Rochester, MN. I would appreciate this information including the name and 6/15/18 title of each individual. • For Fiscal Years 2016, 2017, and 2018, any and all reports, documents, or correspondence related to travel and all other expenses for any and all Rock Valley College personnel and officials to attend out-of- state student academic events or competitions. I would appreciate this information including the name and title of each individual.
6/12/18 405 Stephen SmartProcure is submitting a commercial FOIA request to the Rock Valley College for any and all purchasing records Response Chichelli from 2018-01-23 (yyyy-mm-dd) to current. The request is limited to readily available records without physically due: Data Acquisition copying, scanning or printing paper documents. Any editable electronic document is acceptable. 7/12/18 Team Lead SmartProcure 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address