JANUARY 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL HELD AT HEYTESBURY SCHOOL ON 14 JANUARY 2014

PRESENT: Mrs Perry (Chairman), Cllr Bond, Cllr Agate, Cllr Dale, Cllr Frost Cllr Reynolds, Cllr Sturmey and WCllr Newbury. APOLOGIES: Cllr Buttenshaw MEMBERS OF THE PUBLIC: Mr Wyatt The Chairman opened the meeting at 7.15 pm and welcomed Mr Wyatt to the meeting. MINUTES OF THE LAST MEETING The minutes of the last meeting were confirmed and signed by the Chairman. DECLARATIONS OF INTEREST Cllrs Frost, Bond and Reynolds declared an interest in Planning Application 13/06270/FUL Land North of 46-47 High St Heytesbury BA12 0EB. Construction of a new cottage. PUBLIC PARTICIPATION Mr Wyatt attended the meeting to clarify his concerns regarding Planning Application 13/06270/FUL Land North of 46-47 High St, Heytesbury, BA12 0EB. Construction of a new cottage. He stated his objection was because he considers the site to be an overdevelopment and therefore inappropriate for the village. He also stated that he was both surprised and disappointed the Parish Council had not commented on this application and wanted an explanation. Cllr Perry stated Planning Application 13/06270/FUL had been called in by Wiltshire Council Planning Committee on 11 December 2013 and as there was no contravention on planning regulations the Parish Council had no valid comments to make. Cllr Perry also quoted the PLANNING INFORMATION below: PLANNING INFORMATION Parish councils can only agree to comment on planning applications in properly called council or committee meetings which the public can attend. The comments agreed in the council meeting are submitted in writing by the parish clerk to the relevant planning authority. The process is exactly the same as that of an individual wishing to comment on a planning application. Parish Councils are statutory consultees and have no powers to approve or reject planning applications, they can only comment or not on applications. A parish council is a statutory consultee, that is they must be notified of all planning applications within the parish. This is so that they may comment on the application. A Parish Council is not a planning authority and has no special powers. They may comment or not they cannot approve or reject planning applications. PLANNING APPLICATIONS 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. Applicant Mr & Mrs S Reynolds, 47 High St, Heytesbury BA12 0EB. Application called in by Wiltshire Council Planning Committee on 11 December 2013 13/05841/FUL Red Lion, High St, Heytesbury, BA12 0EA. Erection of a wooden shed. Applicant Mr M Durbin. No Objections, Emailed response to WC January 2014 13/06447/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolish old weapons store. Applicant Landmarc Application and response date of 9 December 2013, not viable for PC response. 13/06779/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolition of Building KNC099 a detached single storey low pitched roof building. - Applicant Landmarc 13/06780/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolition of Building KNC080 a detached single storey building. Applicant Landmarc DECISIONS 13/06447/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolish old weapons store. Prior approval not required 13/05583/TPO Orchard House 38 Chapel Road Heytesbury Warminster Wiltshire BA12 0HA. Remove epicormic growth from trunks of Lime Trees x2 to a height of 6m and reduce lateral branches by 20%. Approved 13/04832/FUL 8 Greenlands, Heytesbury BA12 0EJ. Demolition of conservatory at rear of house and erection of replacement single storey extension. Approved MATTERS ARISING FROM THE MINUTES Cllr Strurmey reported the manhole cover on A36 had now been repaired Cllr Sturmey reported again to WC the overflowing road in Knook Cllr Newbury is to report again to WC the deep pot hole and noisy loose drain cover at St John’s corner in Heytesbury as it has been a problem for many months now and reported many times. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee Agenda for 18 Dec 2013 b) WC: Western Area Planning Committee Meeting for 15 Jan 2014 cancelled. c) WC: Latest Parish Newsletter Dec 2013 and January 2014 d) WC Highways Dept: Temporary closure of B3414 from 12th Feb 2014, and A360 and B390 during Feb and March 2014. See below *(d) e) WC: Western Area Planning Committee: Minutes of meeting held 27 Nov 2013 f) WALC Newsletter for Dec 2013 g) WC: SPTA for Jan 2014 h) WC: Army rebasing newsletter for Dec 2013 i) CAB: Donation request See below *(i) j) Victim Support: Donation request *(j) k) WC: Community Infrastructure Levy l) WC: Broadband rollout schedule, see correspondence below*(l) m) WC Wildlife Trust: Clearance of weeds in the River Wyle from Spring 2014.*(m) n) Ms Colvin: Flood assistance required at Mill Farm. Cllr Perry informed WC o) Cllr Newbury: Informing PC Pl App 13/06270/FUL had been called in 11/12/13 p) Mr Charlesworth: Planning Application 13/06270/FUL Chapel Rd q) Mr Wyatt: Planning Application 13/06270/FUL Chapel Rd r) Mr Gribble: Planning Application 13/06270/FUL Chapel Rd s) Cllr Dale: Heytesbury Flood Report. See last page*(s) CLEARANCE OF WEEDS IN RIVER WYLE SPRING 2014*(m) Wiltshire Wildlife Trust Quote....We are going to be doing work on the River Wylye in the Heytesbury and Knook areas, starting spring of next year, eradicating any invasive plants that may be along your stretch. We would like to put a piece in your Parish Magazine saying what we intend doing and asking for volunteers to assist. We would also be delighted to give a talk on the work we do to your Parish....Unquote Cllr Bond wanted to confirm the Wildlife Trust had been in contact with the Piscatorial Society over the proposed clearance of the weeds in the River Wyle. Cllr Perry to enquire BROADBAND ROLLOUT *WC REPLY *(l) Quote....I can confirm that and the parish of Heytesbury is in the intervention area and work begins in the wider area in late 2014. Work beginning is the very start of the process in a large area, when each town or village can order their new service will vary. We are currently progressing through our planning and surveying stages for our first communities and the first homes will be connected by June 2014. The partnership aims to make fibre broadband available to more than 10,000 Wiltshire homes and businesses by June 2014. We have announced Kington Langley, Castle Combe, Broad Town, Broad Hinton, Whiteparish, Royal Wootton Bassett, Purton, Alderbury and Downton as our first communities. We are also expanding coverage in Salisbury, most of which already has access to the technology through BT’s commercial roll-out. Our website is up to date with as much information as we are able to share. We are committed to quarterly announcements the last was in September and the next in January....Unquote TEMPORARY CLOSURE OF B3414 WARMINSTER ROAD.*(d) This order will come into operation on 12th February 2014 and is anticipated that the work will take eight nights between 20:00hrs and 06:00hrs to complete depending on the weather conditions. TEMPORARY CLOSURE OF A360 AND B390. * (d) Temporary closure of A360 (part) and B390 Chitterne Road (part) Shrewton during various phases throughout February and March 2014. WILTSHIRE CITIZENS ADVICE BUREAU DONATION REQUEST *(i) A donation of £50 was proposed by Cllr Reynolds, seconded by Cllr Perry and agreed by all. VICTIM SUPPORT DONATION REQUEST *(j) A donation of £50 was proposed by Cllr Bond, seconded by Cllr Reynolds and agreed by all. CLERKS EXPENSES The Clerk requests payment of £104.15 to cover her expenses to date BANK FIGURES As at 14 January 2014 the current account stood at £4244.83 and as at 14 January 2014 the deposit account stood at £10763.52 PAYMENTS TO: 000934: Clerk’s Salary: £361.40 (2 months) 000935: Clerks expenses: £104.15 000936: Victim support donation: £50 000937: WC Citizens Advice Bureau: £50 ITEMS FOR REPORT Cllr Dale reported the seat under the Cherry Tree at the bottom of Newtown is now beyond economical repair. He proposed that it should be replaced by a new plastic one. This was agreed by all Cllrs on 30 November 2013. A new bench has been ordered Cllr Agate reported exposed pipes on the ‘Pooh Stick Bridge’ just past the church on the Tytherington Road. Cllr Frost had already reported it to WC. Cllr Sturmey reported missing Neighbourhood Watch signs in Knook and Heytesbury and has ordered a catalogue for prices of replacement signs. Cllr Sturmey stated Heytesbury School will be holding a church service on 19th June 2014 to commemorate WW1. There will also be a poetry reading of Sassoon and Hardy’s work during Saturday 2nd August, location to be confirmed. Cllr Sturmey suggested Parishioners could plant poppies to commemorate the 100th Anniversary of the start of WW1; she suggested along the bypass and around Knook Camp and in areas where the verges will not be cut during the summer. Poppy seeds should be sown between April and May. You can buy the seeds online at or at B&Q and all the proceeds go to the British Legion. Poppy seeds are £2.99 for a pack of 500 or £4.99 for 1000.

After signing the following cheques, the Chairman closed the meeting at 8.35pm Cheques for Jan: Clerk’s Salary: £361.40 (2 months) Cheque No. 000934 Clerks expenses: £104.15 Cheque No 000935 Victim support donation: £50 Cheque No 000936 WC Citizens Advice Bureau: £50 Cheque No 000937 FLOOD REPORT BY CLLR DALE An interesting day. Anyone got a towel? The Mill area is a mess, water everywhere and no sign of it easing. I've had two flood warnings, one for groundwater runoff from Salisbury plain and one for the river. The combination of the full winterbournes and a full river has resulted in general area flooding around the mill. The Winterbourne has overflowed at Slater’s farm drive way bridge. I'm not sure that the channel that was cut out has made any real impact. It’s overflowing in a number of places and settling in the road outside Rose/Duck cottage. The water level in the road was close to wellie height. Even with the channel from the winterbourne to the road open (since dammed), the water was overflowing into Slater’s farm and going back into the winterbourne on the river side of the bridge. The bridge was effectively acting as a dam. Basically Rose/Duck had a choice of whether to be flooded from the back or the front of their properties. The lady who owns Gartson's farm kindly allowed us to cut a couple of channels through her boundary so the water in the road could flow into her field. This proved effective in relieving the water levels to the front of the cottages, and to a lesser extent, the rear. The field will still take a lot more water but hopefully the levels will reduce before the next rain (due Wednesday night). As regards the mill, I had a long chat with the new owners of Mill farm? i.e. the ladies with the geese. Runnoff is pouring down the road and off the fields and culminating at the junction of the road to Corton/Boyton. The bridge curbs don't help. The result is that the water continues down the road, pools outside the Mill houses and eventually continues downstream where it can. However concerned the residents are about this, it doesn't seem to be causing damage. The new owners at Slater’s and Mill farms found a sluice gate and opened it. This resulted in more water flowing down the tributary behind the park bench I put in. This is not full to capacity and could take more. The Wyle is full. Its broke its banks to the south of the bridge at the Mill. Water is overflowing both sides of the riverside house's garage. Nothing can be done about this and it’s not causing a problem. Someone in one of the Mill cottages/houses has reported water seepage through their floor. I have not had a look at Peter Sincock's area but I'm sure he can take care of it himself.

Cllr Perry proposed a special vote of thanks to.the Councillors; owners of Rose and Duck Cottage; Slaters Farm; Garstons; Mill Farm; the Piscatorial River Warden; Roger and Gerry; all volunteered their services throughout the worst of the flooding and went above and beyond the call of duty in their efforts to help others during the flood. This was agreed by all Cllrs

FEBRUARY 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL HELD AT HEYTESBURY SCHOOL ON 25 FEBRUARY 2014 PRESENT: Mrs Perry (Chairman), Cllr Bond, Cllr Agate, Cllr Dale, Cllr Frost, Cllr Reynolds, Cllr Buttenshaw and Cllr Sturmey. APOLOGIES: None, all were present. MEMBERS OF THE PUBLIC: Marcia Girard The Chairman opened the meeting at 7.15pm and welcomed Marcia Girard to the meeting. MINUTES OF THE LAST MEETING: The minutes of the last meeting were confirmed and signed by the Chairman. DECLARATIONS OF INTEREST: None PUBLIC PARTICIPATION Marcia Girard attended the meeting to enquire about the proposed schedule of clearing the River Wyle in Spring 2014 by the Wiltshire Wildlife Trust. Marcia also enquired about the Village Design Statement/Neighbourhood Plan website, which the PC informed her had not been set up yet. PLANNING APPLICATIONS 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. Applicant Mr & Mrs S Reynolds, 47 High St, Heytesbury BA12 0EB. Application called in by Wiltshire Council Planning Committee on 11 December 2013. Still Pending. 14/00515/TCA 4 Old Forge Close, Heytesbury, BA12 0AF. TI Horse Chestnut tree situated on verge of Mantles Lane by rear garden of 4 Old Forge Close, crown reduce tree by 25% Applicant Mr Down, 4 Old Forge Close. Heytesbury. BA12 0AF No Objections 14/00322/TCA Mayo House, Tytherington, BA12 7AB. Tree/Branch cutting in order to allow approx one metre clearance around BT line. Applicant Mr Paul Preshaw, Cleartrack No Objections, Emailed response to WC 4 Feb 2014 14/00416/FUL Kingfishers, Mantles Lane, Heytesbury, BA12 0HJ. Erection of a conservatory to front of property. Applicant Mr John Gerring. No Objections: however, the pile of bricks dumped on the riverbank directly opposite Kingfishers is a cause for concern. Cllr Frost to contact Mr Gerring regarding removal of bricks. DECISIONS 13/06779/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolition of Building KNC099 a detached single storey low pitched roof building. Applicant Landmarc. Prior Approval not required. 13/06780/DEM Ministry of Defence, Knook Camp, BA12 0JB. Demolition of Building KNC080 a detached single storey building. Applicant Landmarc. Prior Approval not required. 13/05462/TCA Saddlestones, 69A High Street, Heytesbury, BA12 0EB. Fell one Cypress Tree. Approved 13/05841/FUL Red Lion, High St, Heytesbury, BA12 0EA. Erection of a wooden shed. Applicant Mr M Durbin. Approved MATTERS ARISING FROM THE MINUTES Cllr Perry stated the Wildlife Trust has permission from the Environment Agency to clear the weeds from the River Wyle. Cllr Perry reported the manhole cover on St John’s Corner has been repaired satisfactorily. Cllr Agate reported the exposed pipes on the ‘Pooh Stick Bridge’ just past the church on the Tytherington Road have now been repaired. Cllr Perry stated the village may apply to have any excess road signs removed on an initiative from WC called Road Sign De-Cluttering. Cllr Perry to enquire A 20MPH speed restriction zone for the road outside Heytesbury School was discussed and considered not necessary as traffic has to slow down due to the volume of slow moving and parked vehicles offloading children. A 20 MPH restriction zone would cause more congestion and hazard. Agreed by all Cllrs. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee Agenda for 5 Feb 14 b) WC: Western Area Planning Committee Meeting minutes for 5 Feb 14 c) WC: Latest Parish Newsletters for Feb 2014 d) WCllr Newbury: Unauthorised dwelling behind 69 High St e) WC: Planning Permission Application pending for 69 High St Heytesbury f) Cllr Newbury: Briefing note 173 Leisure time activities g) WC: Illegal Hare coursing in rural communities h) WALC Newsletter for Feb 14 i) WC: SPTA for Feb 2014 j) WC: Army rebasing newsletter for Feb 2014 k) WC: Action on Flooding Meeting for Parishes in the South 22/01/14 l) Richard Cottrell: EU proposals for heavy trucks m) WC: Joint Strategic Assessment Event 1 Apr 2014 in Civic Centre Warminster n) W Wildlife Trust: Reply to Cllr Perry, confirming their liaison with Piscatorial Society over proposed work on clearing the weeds from the river Wyle in spring o) WC: Flooding incident reports and updates throughout Jan/Feb 14 p) WC: Warminster Area Board meeting 6 Mar 14 q) WC: Budget setting consultation event Mon 10 Feb 2014 r) Citizens Advice Bureau: Thank You for £50 donation s) Victim Support: Thank You for £50 donation t) WC:Capping of Council Tax 2014/15 u) WC: Speed survey result for Heytesbury see below**(U) v) WC: 20 MPH Restrictions w) WC: Sign De-cluttering x) Cllr Newbury: Flooding response and recovery y) WC: Community Infrastructure Levy (CIL) z) WC: Wiltshire Council Land Drainage Byelaw ** (U) Metro Count Speed Survey Result High Street, Heytesbury Warminster (30 mph Speed Limit) The Results of the survey for the area of High Street are provided below. The survey was carried out between 14/01/2014 and 22/01/2014. A total of 7350 vehicles were checked. The 85th percentile was 32.4mph (the 85th percentile is the speed at which 85% of the traffic is travelling at or below). As with every other department, we have to target our limited resources to where they will be most effective and as such I would remind you that unless there are exceptional circumstances we will not accept another count request for this location or close surrounding area for another 12 months. For your information the thresholds for interventions are below; In a 30mph speed limit the following criteria will be applied; 30 to 34.9mph 85th percentile = No Further Action (NFA) 35 to 38.9 mph 85th percentile = eligible for Community Speed Watch 39 to 42 mph 85th percentile = eligible for the Speed Indicator Device (SID) programme Community Speed Watch does not operate in any speed limit above 40mph. Any other results in higher speed limits will be discussed on their individual basis and merit. HEYTESBURY CHURCH DONATION REQUEST A request for a contribution towards the cost of cutting down and removing the fallen tree from the church yard was refused by all Cllrs BANK FIGURES As at 25 February 2014 the current account stood at £2479.73 and as at 25 February 2014 the deposit account stood at £10763.98 PAYMENTS TO: 000938: Mr Hammond £1000 for Heytesbury and Knook noticeboards. 000939: Glasdon UK Ltd £462.08 for Newtown bench. 000940: Clerk’s Salary £180.70 for Feb 2014. 000941: Phil Dale £6.00 for the four bolts required to fit Newtown bench. 000942: Mr Hammond £275.00 for completion and installation of Heytesbury and Knook noticeboards. ITEMS FOR REPORT Cllr Perry stated Heytesbury School have given the Parish Council notice until 25 Mar 2014 to find alternative premises for their monthly meetings. Cllr Perry is in the process of negotiating with the school regarding this matter. Cllr Sturmey requested information and input from all Cllrs on the Village Design Statement (VDS)/Neighbourhood Plan. Cllr Sturmey stressed the importance of completing a VDS for the future plans of the village. Cllrs agreed to work on the VDS during future meetings. Cllr Perry received an enquiry from a parishioner regarding the flooding at Mill Lane. Cllr Dale stated that WC is in the process of trying to solve this ongoing problem which has been exacerbated by the recent floods. Cllr Perry was asked by a parishioner could anything be done to stop flooding in villagers gardens. The parishioner also expressed concern about the mud surrounding the gate of the Old Station Footpath. Their other concerns included cluttered ditches and farmers who cut hedges but fail to sweep up the clippings. Cllr Agate reported he was still awaiting the brochure for Neighbourhood Watch signs. Cllr Agate enquired if there was any feedback from Highways Agency regarding the patio area outside Raymond Hall. Cllr Agate enquired about the schedule of roadworks on the A36, especially the Heytesbury roundabout. Cllr Frost replied she had contacted the Highways Agency and the work would be completed by 27 Feb 2014. Cllr Frost reported very dirty water from The Shambles, 69 High Street, Heytesbury, being pumped out of their cellar into the mains drains. Cllr Perry agreed this is a matter of concern. Clerk to contact the Environment agency. Cllr Bond was approached by a parishioner regarding the broken window in the bus shelter outside Heytesbury School. This has been reported before. Clerk to report it again to WC Cllr Dale reported the grit bin on the A36 (Imber Road) has had its contents emptied. Cllr Buttenshaw expressed concerns regarding the rubble pile very near the footpath in the watermeadow. It is not blocking the footpath, but is very near. Cllr Sturmey stated dogs running off leads on footpaths must be kept under control. Cllrs Buttenshaw and Sturmey reported there was a tree down blocking the path over the wooden bridge behind Mill Farm. Cllr Sturmey asked if any Cllrs have any knowledge of when the proposed work on the sewage system in Knook Field is going to be completed. After signing the following cheques, the Chairman closed the meeting at 8.35pm Cheques for Feb: Mr Hammond £1000 for Heytesbury and Knook noticeboards Cheque No 000938 Glasdon UK Ltd £462.08 for Newtown bench: Cheque No 000939 Clerk’s Salary £180.70 for Feb 2014: Cheque No. 000940 Phil Dale £6.00 Four bolts required for Newtown bench: Cheque No 000941 Mr Hammond £275.00 for completion and installation of noticeboards: Cheque No 000942 MARCH 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY SCHOOL ON 25 MARCH 2014

PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Frost, Cllr Reynolds, Cllr Sturmey and Cllr Buttenshaw. APOLOGIES : Cllr Bond MINUTES OF THE LAST MEETING – 25 FEB 2014 DECLARATIONS OF INTEREST None PUBLIC PARTICIPATION There were none present PLANNING APPLICATIONS 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. Applicant Mr & Mrs S Reynolds, 47 High St, Heytesbury BA12 0EB. Application called in by Wiltshire Council Planning Committee on 11 December 2013. Pending

14/00999/ADV, 14/01418/LBC Angel Inn, High St, Heytesbury, BA12 0ED Replacement signage, Replacement external lighting, Applicant Greene King. No Objections to new Signage. Support with conditions to external lighting: Parish Councillors request lights should be turned off after closing time.

13/01166/FUL Parsonage Down Farm, Sutton Veny, BA12 7DY. 5KW wind turbine. Applicant Mr T Jones. No Objections

14/01965/LBC, 14/01960/FUL 69, The Shambles, High St, Heytesbury, BA12 0EE. Proposed extensions and part retrospective works to existing outbuildings.

14/01960/FUL Applicant Mr T Fellowes. Object. Cllr Perry to contact Cllr Newbury to request that this application be called in by Wiltshire Council Planning Committee.

DECISIONS None

MATTERS ARISING FROM THE MINUTES The Parish Council informed the Environment Agency on 27 Feb 14 that cellar water was being pumped into mains drains from 69 High Street, Heytesbury. The Environment Agency asked for more information from the Council if they were to investigate. Environment Agency phoned Parish Clerk on 25 Mar 14, to inform Councillors they had already visited Heytesbury on 19 Feb 14, where they noted several properties were draining excess flood water from their cellars into the mains drains. EA reassured Parish Councillors this was checked out and there was no cause for concern.

WC informed again on 27 Feb 14, bus shelter outside Heytesbury School has a broken window. WC acknowledged the correspondence but have not yet responded with a date to rectify the problem.

WWI Commemorative Poppies – “Seeds should not be used near agricultural areas or sites of scientific interest, please plant on your land only” and “Guidance from Defra states that seeds should not be used near agricultural areas of sites of scientific interest”

CORRESPONDENCE (A) via email sent to all Cllrs

a) WC: Western Area Planning Committee Agenda for 19 Mar 14 b) WC: Latest Parish Newsletters for Feb/Mar 2014 c) WC: Local Authority Accountability Act d) Environment Agency: Requesting further info on 69 High St; cellar water e) HA: Acknowledge receipt of 40/50 MPH road signs on A36 f) HA: A36 40/50 MPH road signs corrected g) HA: Heytesbury/Cotley roundabout works to be completed by 19/20 Mar 2014 h) WC: Acknowledge receipt of bus shelter request for repairs i) WC: SPTA for Apr 2014 j) WC: Army rebasing newsletter for Apr 2014 k) First Bus: Bus fare survey

BANK FIGURES As at 25 March 2014 the current account stood at £2018.03 and as at 25 March 2014 the deposit account stood at £10764.45 PAYMENTS TO: 000943: Clerk’s Salary £180.70 for Mar 2014 000944: AON Insurance £362.26 000945: Cllr Buttenshaw £6.00 for poppy seeds ITEMS FOR REPORT It was brought to the attention of the Parish Council that a parishioner was using Knook Recreation Area for a bonfire on 6 Mar 14. The Parish Council have written to the parishioner. Cllrs agreed a sign should be put up to clarify the appropriate use of the recreational area. Clk to order a sign to be made Cllr Perry stated the Land Drainage Byelaws will be the responsibility of Wiltshire Council and no longer the Environment Agency. Response by 4 April 2014 Cllr Dale stated he had asked WC to sweep the roads and clear the drains on both Mantles and Park Lane. Cllr Perry reported Heytesbury School have given Parish Councillors permission to use the school for a further six months (Apr-Sep 14). Cllr Perry stated Neighbourhood Watch Signs are now available to order from WC for £25 a pair, including fitting. Cllr Perry to order from WC Cllr Buttenshaw reported the deep ravine dug out to let the river flood into the watermeadow near the Kissing Gate on the entrance to footpath 7 is a cause for concern. Cllr Agate to contact WC Cllr Buttenshaw reported the excess mud and straw on the road outside the cow barn in Mill lane is very messy and untidy. Clk to contact the land owner Cllr Sturmey reported the magnets in the new notice boards were in short supply. Clk to purchase some more Cllrs Agate and Frost reported WC will be phasing out individual departments in a move to have a single point of contact for all matters. The application for contacting WC is available on WC Website and can be downloaded onto a mobile phone. Or alternatively, there is a phone no. 0300 456 0100 for reporting matters. WC is intending to have a community day every 18 weeks where the Community Steward from WC will prioritise the village’s requirements. Cllr Agate enquired if there was any response yet from Highways Agency regarding the outstanding problem of the paved patio area outside Raymond Hall. Cllr Perry to remind WC Cllr Sturmey stated the Village Design Statement will now be known as the Neighbourhood Plan and any updates and additions would be welcome. After signing the following cheques, the Chairman closed the meeting at 8.47pm Cheques for March: Clerk’s Salary £180.70 for Mar 2014: Cheque No. 000943 AON Insurance £362.26: Cheque No. 000944 Cllr Buttenshaw £6.00 for poppy seeds: Cheque No. 000945

AGM MAY 2013 MINUTES OF THE ANNUAL PARISH MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL HELD AT HEYTESBURY SCHOOL ON 14 MAY 2013 Present : Mrs Perry (chairman), Mrs Sturmey, Messrs Mr Bond (vice-chairman), Dale, Apologies : Cllrs Ms Buttenshaw; Reynolds and Agate, The chairman opened the meeting at 7.15pm MINUTES OF THE LAST MEETING The minutes of the last meeting were confirmed and signed by the chairman. MATTERS ARISING FROM THE MINUTES There were none. PARISH ACCOUNTS AND ANNUAL RETURN A copy of the annual accounts was given to each member in attendance. Approval of the accounts, Annual Return and Statement of Assurance was proposed by Cllr Bond seconded by Cllr Frost and agreed. The Chairman reported that the Charibond account stood at £149,841.67 at 31 March 2013, the HSBC village hall fund at £4,594.35 at 1 April 2013 and at 12 March 2013 the current account balance was £805.06 and at 19 March 2013 the deposit account stood at £10,759.50.] RISK ASSESSMENT A copy was given to each member in attendance and approval was proposed by Cllr Bond, seconded by Cllr Frost and agreed (to include retention of the level of fidelity guarantee at £2,000).] CHAIRMAN’S REPORT Welcome to all new Councillors, well newly elected. Four years, wonder what is around the corner, could be very interesting! Uncontested, saves the parish money. Look forward to working with you all and thank you for your continuing commitment to the Parish Council and for your dedication over the last twelve months, believe we are a good team. Dave who seems to know all that is going on, keeping an eye on the happenings in and around the area: inspection of the play equipment and generally being available to step into the breach when required. Phil for all his work on the new bench, big hit with the ladies; painting of part of the railings, and numerous other tasks he has undertaken. Tim for his inspirational writings for the Parish News, first thing most people read. Sarah at the ready with her lens to capture events in and around the parish. Stepping forward to take and type minutes at our last meeting and covering her designated portfolio. Vanessa never one to give up; volunteers regularly to attend ‘meetings on behalf of the Parish’, and still pursuing ‘what to do next at Knook’! Lynn and John who are active members of the parish, have not been assigned designated portfolios yet! Hopefully this will be be agreed. A very big thank you to Jackie Kirkby – our missed Parish Clerk who retired in January 2013. After stepping into the vacancy as acting Clerk for 6 weeks I understand how much Jackie did for the Parish, she deserves a huge vote of thanks from us all. and Jackie Kirkby for stepping into the beach when needed to collate, prepare and produce all the information required for the Year End accounts for Audit. Safely in my possession ready to go to the Internal Auditor. Rev. Anne Bennett-Shaw – the oracle of Heytesbury. Anne has served as a Councillor for over 25 years and we will miss her. Her knowledge of the village is second to none, if you need to know where a public footpath is or a family she always knows. Anne has agreed to continue her work with the parish steward with the support of another Councillor. Vounteers please Propose a vote of thanks to Anne Bennett-Shaw for her time spent working for and on behalf of the Parishes over the last 25+ years. These ladies will be missed by the Parish Council. VIEWS OF THE PUBLIC There were none

The Chairman closed the meeting at 19:24 pm APRIL 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY SCHOOL ON 29 APRIL 2014

PRESENT: Mrs Perry (Chairman), Cllr Dale, Cllr Buttenshaw, Cllr Frost, Cllr Reynolds and Cllr Sturmey. APOLOGIES: Cllr Bond and Cllr Agate MINUTES OF THE LAST MEETING 25 MAR 2014 were signed by the Chairman DECLARATIONS OF INTEREST: Cllr Perry and Cllr Dale both declared an interest in Planning Application 14/03410/FUL 12, Heytesbury Park, BA12 0HG. Conversion of existing garage roof space into ancillary accommodation and associated alterations. PUBLIC PARTICIPATION There were none present PLANNING APPLICATIONS 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. Applicant Mr & Mrs S Reynolds, 47 High St, Heytesbury BA12 0EB. Application called in by Wiltshire Council Planning Committee on 11 December 2013. Pending 14/03689/VAR West View, Chapel Road, Heytesbury, BA12 0HA. Variation of condition application to revise the highway requirements in connection with Condition 6 on Planning Permission reference W/13/00971/FUL. No Objections, Chairman emailed WC on 22 Apr 2014 13/03167/CLE 123 Park Lane, Heytesbury, BA12 0HE. Certificate of Lawfulness for the separation of the existing property into two separate dwellings. No Objections 14/03530/TCA Orchard House, Chapel Road, Heytesbury BA12 0HA. Fell to ground level x1 Lime tree. No Objections 14/03410/FUL 12 Heytesbury Park, BA12 0HG. Conversion of existing garage roof space into ancillary accommodation and associated alterations. No Objections 14/03556/VAR Church Farm, Tytherington BA12 7AE. Variation of conditions 2 and 3 of Planning Application 03/00236/FUL in order to change the terms of the occupancy conditions. No Objections 14/04200/TCA Hospital of St John, High St, Heytesbury BA12 0HW. T1 Cherry by front wall fell. T2 Mulberry reduce crown by 25% and reshape. T3 Gleditsia remove first large lateral branch with included bark. T4 Crab Apple fell. T5 Rowan fell. T6 Purple Leaf Plum, reduce crown by 25% and reshape. T7 Sorbus reduce crown by 25% and reshape. Objection to felling (T1, T4, T5). No Objections to pruning and reducing (T2, T3, T6 and T7) 14/04229/ADV and 14/04228/ADV Land east of East Farm, Knook. Retrospective roadside directional signs to the Prince Leopold, Riverside Inn, Upton Lovell. Objection to 14/04228/ADV Sign 1 and 14/04231/ADV Sign 4, as these two road signs are too numerous and ambiguous. There has been an increase in traffic turning off the A36 into Knook Village after these two road side signs were put up. No Objection to all the other signs. (2, 3 and 5). DECISIONS 14/00416/FUL Kingfishers, Mantles Lane, Heytesbury, BA12 0HJ. Erection of a conservatory to front of property. Approved 14/00999/ADV, 14/01418/LBC Angel Inn, High St, Heytesbury, BA12 0ED Replacement signage, Replacement external lighting, Approved MATTERS ARISING FROM THE MINUTES NOTICE BOARD Cllrs were concerned about the new notice board doors swinging open in high winds and thus depositing the contents over the pavement and nearby road. Also of concern was the ineffective magnetic surface within the notice board. Ordinary strength magnets are ineffective. There was further concern regarding the unkempt condition of the supporting posts. Cllr Dale suggested he could paint the supporting posts, fix a catch to the loose doors and possibly paint a magnetic paint on the surface within to make it more effective. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee minutes for 9 Apr 14 b) WC: Western Area Planning Committee agenda for 30 Apr 14 c) WC: Imogen Dallimore, Heytesbury visit 10am, 15 Apr 14 d) WC: Imogen Dallimore, Heytesbury Community Day, 8.30am, 24 Apr 14 e) WC: Latest Parish Newsletters for Apr 2014 f) WC: Social Planning Policy g) St John’s Ambulance: Request for donation h) Mark Steel: Alpacas for village shows/fun days i) Sarah Jeffries: Warminster Campus consultation j) SPTA: Paths for Improvement Grant Scheme (PIGS) k) WC: Reply acknowledging correspondence on 20, Newtown, building work l) WC: Army rebasing newsletter HSBC VILLAGE HALL Quote from Nov 2013 minutes...... HSBC have contacted the PC regarding the Village Hall fund (currently standing at £4596.01), to undertake a review of the information they hold on the account. HSBC stated the account had not been used for over one year and thus wanted to ascertain they are providing the best possible service. HSBC also stated there are no signatories on this account. As there are no signatories listed on the account the following resolutions will be put into force: Cllrs formally agreed to fill in a Mandate and nominate three signatories...... Unquote After completing the above Mandate in January 2014, Councillors were satisfied they had carried out all the necessary paperwork to maintain the HSBC Village Hall Fund. However, the Chairman had a further request from HSBC to write a letter to confirm that the account was still valid and this was done on 10 April 2014. HSBC then contacted Cllr Perry again to inform her that the account was dormant and another mandate would have to be completed; or the account must be used. Discussed but no decision was reached as we need to check the original paperwork BANK FIGURES As at 29 April 2014 the current account stood at £10869.07 (£1469.07 + Precept £9400.00) and as at 29 April 2014 the deposit account stood at £10764.86 ST JOHN AMBULANCE After a request from the charity St John Ambulance, Cllr Reynolds proposed a donation of £60, Cllr Perry seconded and it was agreed by all. PAYMENTS TO: Cheques for April: 000946: Clerk’s Salary £186.98 for April 2014 000947: Subscription to WALC £281.50 000948: RJ Print: Stationery Invoice £142.68 000949: Heytesbury Primary School for hall hire £20 000950: St John Ambulance donation £60.00 ITEMS FOR REPORT Cllr Buttenshaw reported a broken rail in the fence by the river on footpath 7, (opposite Mr Sincock’s house), broken by someone leaning on it whilst watching the duck race. Cllr Frost has already reported the problem to WC Cllr Dale enquired if Footpath 9 could be re-surfaced by Footpaths in Grant Scheme (PIGS). Cllr Bond nominated to investigate Cllr Buttenshaw reported there was building work being carried out at 20 Newtown and enquired if anyone knew if it was permitted development or not? Cllr Perry has contacted WC Planning Department Cllr Sturmey reported the poor condition of the white metal posts at the steps of the A36 footpath. Cllr Dale agreed to repaint Cllr Sturmey reported she has been working on the Neighbourhood Plan, Cllr Dale agreed to make some adjustments. Cllr Sturmey stated the document was almost finished FINANCIAL REGULATIONS Cllr Perry went through the Financial Regulations document for audit purposes and the appropriate financial amendments were agreed by all. Cllr Perry to email marked up version to all Councillors for adoption at the meeting on 27 May 2014 After signing the following cheques, the Chairman closed the meeting at 8.50pm Cheques for April: Clerk’s Salary £186.98 for April 2014: Cheque No. 000946 Subscription to WALC £281.50: Cheque No. 000947 RJ Print: Stationery Invoice £142.68 Cheque No 000948 Heytesbury Primary School for hall hire £20: Cheque No 000949 St John Ambulance donation £60.00: Cheque No 000950

MAY 2014

MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL FOLLOWING THE ANNUAL PARISH MEETING HELD AT HEYTESBURY SCHOOL ON 27 MAY 2014

PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Sturmey, Cllr Frost, Cllr Reynolds and Cllr Buttenshaw. APOLOGIES: Cllr Bond. The Chairman opened the meeting at 7.40pm following the Annual Parish Meeting ELECTION OF CHAIRMAN Cllr Perry was proposed by Cllr Buttenshaw, seconded by Cllr Dale and agreed by all ELECTION OF VICE-CHAIRMAN Cllr Bond was proposed by Cllr Sturmey, seconded by Cllr Dale and agreed by all CHAIRMANS ALLOWANCE As budgeted £300 MINUTES OF THE LAST MEETING The minutes of the last meeting were confirmed and signed by the Chairman DECLARATIONS OF INTEREST There were none PUBLIC PARTICIPATION There were none present PLANNING APPLICATIONS - PENDING 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. Applicant Mr & Mrs S Reynolds, 47 High St, Heytesbury BA12 0EB. Application called in by Wiltshire Council Planning Committee on 11 December 2013 and remains Pending 14/01960/FUL and 14/01965/LBC Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Called in at the request of Heytesbury, Imber, and Knook Parish Council, in support of its objection dated 25 March DECISIONS 14/03689/VAR West View, Chapel Road, Heytesbury, BA12 0HA. Variation of condition application to revise the highway requirements in connection with Condition 6 on Planning Permission reference W/13/00971/FUL. Approved 13/03167/CLE 123 Park Lane, Heytesbury, BA12 0HE. Certificate of Lawfulness for the separation of the existing property into two separate dwellings. Approved 14/03410/FUL 12 Heytesbury Park, BA12 0HG. Conversion of existing garage roof space into ancillary accommodation and associated alterations. Approved MATTERS ARISING FROM THE MINUTES Cllr Dale has given the notice board frame, milestone and posts on the old A36 a couple of coats of paint. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee minutes for 30 Apr 14 b) WC: Western Area Planning Committee agenda for 21 May 14 c) WC: Imogen Dallimore, monthly update for May 14 d) WC: Imogen Dallimore, Knook Community Day 20 May 14 at 10am e) WC: Latest Parish Newsletters for May14 f) WC: Army rebasing newsletter May 14 g) WC: Community Litter Event h) WALC: Newsletter May 14 i) Cllr Newbury: Briefing note 185, Wilts Online programme j) Wilts Gov: Temporary closure of B390 k) Cllr Newbury: MOD Army rebasing master plan public meeting 28 May 14 l) Wilts Gov: Car parking strategy m) Wilts Gov: Army rebasing news letter Apr 14 n) Cllr Newbury: Flood map o) Wellington Primary Academy Tidworth: Consultation process p) Citizens Advice Bureau: Volunteers wanted q) WC: Building work at 20 Newtown Heytesbury, is permitted development

DONATIONS As budgeted, it was agreed that the following payments be made: Heytesbury PCC, for grass cutting £350.00 Parish News £100.00 Heytesbury Cricket Club £150.00 REQUESTS Bobby Van – agreed donation of £50.00 All Cllrs approved BANK FIGURES As at 27 May 2014 the current account stood at £10177.91 and as at 27 May 2014 the deposit account stood at £10765.30 PAYMENTS TO: Cheques for May: 000951: Clerk’s Salary £186.98 for May 2014 000952: Mirage Signs £36.00 for Knook Recreation sign 000953: AON Insurance £1225.68 000954: A E Perry (Chairman’s Allowance) £300 000955: Heytesbury PCC donation for grasscutting £350.00 (S.214) 000956: Parish News £100.00 (S.137) 000957: Heytesbury School £20 for hire of hall 000958: Bobby Van Trust donation £50.00 000959: Mr V Ronning for grass cutting £195.00 000960: Heytesbury Cricket Club donation £150.00 (S.137)

ITEMS FOR REPORT HSBC Excerpt from Charity Commissioners for England and Wales. Scheme: Raymond Hall Trust Fund, Heytesbury Wilts. Dated 9 April 1986. Paragraph 3: Quote...... The Trustee shall apply the clear income of the charity as it thinks fit for any charitable purposes for the general benefit of the inhabitants of Heytesbury, Knook, Tytherington and the immediate vicinity...... Unquote Cllr Dale proposed to close the HSBC Heytesbury Village Hall Fund and move the funds (£4596.81) into the Heytesbury, Imber and Knook Parish Council Deposit Account. This was seconded by Cllr Reynolds and agreed by all WATERMEADOW Cllr Perry reported that two villagers repeatedly phone with various complaints regarding how the owners of the Watermeadow are utilising their own land. If any parishioner has an issue with/or wants to query any Permitted Development they should visit the Parish Website www.heytesburyparish.co.uk, Parish Council Minutes; locate the Planning Permission reference number from the minutes and speak to Wiltshire Council themselves. A record of the Permitted Development Number and the contact information for those who do not have a computer will be made available to those who enquire. CLARENCE Cllr Perry stated the loss of CLARENCE so far is not working and there are several issues still outstanding from at least six months. Could those who have reported issues which are still outstanding let her know so they can be logged again by Cllr Frost who liaises with Imogen Dallimore from Wiltshire Council. CHURCHYARD Cllr Perry had a query from the PCC asking if the footpath through the churchyard was a public footpath or a private footpath owned by the church. The footpath through the churchyard was deemed to be a private footpath as it does not appear on the list of public footpaths throughout the parish. HEYTESBURY SCHOOL Cllr Perry reported the school still remains resolute in their stance not to allow the Parish Council the use of their premises for the monthly meetings. (Minutes dated 25 March 2014 state Heytesbury School have given Parish Councillors permission to use the school for a further six months only; from Apr-Sep 2014). The school requested if the Parish Council is to continue using the school they would have to supply 8 P50 Stand Alone Card Reading locks for the 8 internal doors throughout the school at a cost of £3407 plus VAT. The reasons quoted were “Child Protection and Health and Safety.” Cllrs agreed this was too much money for public funds to cover and all voted No. The Parish Council do not have suitable alternative premises in which to hold their monthly meetings and are thus going to request Cllr Newbury pursue the matter on their behalf. Cllr Sturmey stated she had met with Imogen from WC and discussed various issues including mud on the road, an Ash tree obstructing a BT phone line, blocked drains and overgrown verges. Contractor Balfour Beatty are going to scrape the mud off the road and cut back the Cow Parsley on the overgrown verges up to the main road on 29 May 2014. Cllr Sturmey produced a charity box she had received from the British Legion, Cllr Buttenshaw said she would speak to the local branch to avoid duplication. Cllr Frost stated the verges in Heytesbury are overgrown and will report the issue to Imogen. Cllr Reynolds reported being chased by boisterous cattle on the Railway Footpath, and warns parishioners to be very careful crossing that field whilst cows graze there. Cllr Dale reported he had done extensive work on the Neighbourhood Plan.

After signing the following cheques, the Chairman closed the meeting at 8.50pm Cheques for May: Clerk’s Salary £186.98 for May 2014: Cheque No. 000951 Mirage Signs £36.00 for Knook Recreation sign: Cheque No. 000952 AON Insurance £1225.68: Cheque No 000953 A E Perry (Chairman’s Allowance) £300: Cheque No 000954 Heytesbury PCC donation for grass cutting £350.00: Cheque No 000955 (S.214) Parish News £100.00: Cheque No 000956 (S.137) Heytesbury School £20 for hire of hall: Cheque No 000957 Bobby Van Trust donation £50.00: Cheque No 000958 Mr V Ronning for grass cutting £195.00: Cheque No 000959 Heytesbury Cricket Club donation £150.00: Cheque No 000960 (S.137)

JUNE 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY SCHOOL ON 24 JUNE 2014 at 7.15pm PRESENT: Mrs Perry (Chairman), Cllr Dale, Cllr Reynolds, Cllr Buttenshaw and Cllr Frost APOLOGIES: Cllr Sturmey, Cllr Bond and Cllr Agate MINUTES OF THE LAST MEETING: 27 MAY 2014 were signed by the Chairman DECLARATIONS OF INTEREST: None PUBLIC PARTICIPATION: There were none present PLANNING APPLICATIONS - PENDING 14/01960/FUL and 14/01965/LBC Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Called in at the request of Heytesbury, Imber, and Knook Parish Council, in support of its objection dated 25 March APPLICATIONS 14/05608/TCA Abercarn, Newtown, Heytesbury BA12 0HN. Work to trees in a conservation area. T1 Walnut reduce crown by 30% and cut branches overhanging the fence back to the boundary line. T2 Beech – reduce crown by 10% and cut branches overhanging the fence back to boundary line. Comments by 30 June 14 Applicant Mr Grant. No Objections DECISIONS 13/01166/FUL Parsonage Down Farm, Sutton Veny, BA12 7DY. 5KW wind turbine. Approved 14/04200/TCA Hospital of St John, High St, Heytesbury BA12 0HW. T1 Cherry by front wall fell. T2 Mulberry reduce crown by 25% and reshape. T3 Gleditsia remove first large lateral branch with included bark. T4 Crab Apple fell. T5 Rowan fell. T6 Purple Leaf Plum, reduce crown by 25% and reshape. T7 Sorbus reduce crown by 25% and reshape. No Objections 14/04228/ADV Land east of East Farm, Knook. Retrospective roadside directional signs to the Prince Leopold, Riverside Inn, Upton Lovell. Northings 142-125 Refused 14/04229/ADV Land east of East Farm, Knook. Retrospective roadside directional signs to the Prince Leopold, Riverside Inn, Upton Lovell. Northings 141-720 Approved 13/06270/FUL Land North of 46-47 High St, Heytesbury BA12 0EB. Construction of a new cottage. 47 High St, Heytesbury BA12 0EB. Refused MATTERS ARISING FROM THE MINUTES Cheque no 000956 Donation to Parish News (issued 27 May 14), was cancelled as the recipient stated it was incorrectly written out. It should have been made payable to Upper Wyle Parish News. A new cheque (000961) has been written out for Councillors to sign at this meeting INTERNAL AUDITOR REPORT All Councillors were sent a copy; there were two items to discuss: Safeguarding Public Money, Governance and Accountability for Local Councils-A Practitioners’ Guide (England) 2000 Appendix 11. This was agreed by all Councillors to be added to the Financial Regulations. The other item was the Internal Auditor examined the level of year 13/14 end funds available and considered the Parish Council to be holding a too high proportion of balances. NEW COUNCILLORS Councillors agreed that new members are needed. Clk to put notices up in the three villages FLOODING An email was received from Cllr Newbury in response to an enquiry regarding flooding on the road to Tytherington Quote.....I believe WC’s ability to insist on landowner cleaning ditches was increased by the Land Drainage by-law we adopted at our meeting in February. For the best advice, I believe someone worth contacting is Renate Malton, Project Officer for flooding, on 01225 712514 (mobile 07827 954856), [email protected] Do please pass this on to anyone who is interested...... Unquote CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee agenda for 11 June 14 b) WC: Western Area Planning Committee minutes for 11 June 14 c) WC: Notification of Planning Committee for land North of 46-47 High St d) WC: Imogen Dallimore, Next Community Visit Day e) WC: Latest Parish Newsletters for June14 f) WC: Army rebasing newsletter June 14 g) Army: SPTA for June 14 h) WALC: Newsletter June 14 i) NHS: Care in the community j) Wilts Gov: Temporary closure of C280 k) Cranborne Chase: Invite to Area of Outstanding Natural Beauty Forum l) Cllr Newbury: Broadband Roll out, Wyle Valley m) WC: Western Area Board Meeting 3 July 2014 n) ORS: Gypsy and Traveller Assessment survey o) ABS: Chestnut tree in Mantles Lane. **see o below p) WC: Wilts Community Infrastructure Levy (CIL) modifications q) Army: SPTA for July MANTLES LANE TREES ** Correspondence received 15 June 14 form Anne Bennett-Shaw Quote...‘Please can you raise the state of the chestnut tree in Mantles Lane. Some of the owners of The Forge cottages are having to cut branches down because they are hanging over their gardens. However, it should be assessed by Tree Surgeons, because if it falls it could do considerable damage. Some of the smaller evergreens have the disease and look bad. Many thanks – Anne’Unquote... Councillors agreed the trees in Mantles Lane do need expert attention and voted to employ Downlands Tree Surgery to carry out the necessary work. Cllr Perry to contact Downlands for a quote COUNCIL MEETING PLACE UPDATE Reply from Hospital of St John after asking permission to meet in Residents Hall

Quote...’Thank you for coming to see me recently concerning use of our Residents Hall by the Parish Council. After discussion the Trustees have unfortunately decided that it would not be appropriate for the Residents’ Hall to be used by the Council for what may from time to time include the general public.

As I think I mentioned the use of the Hall is primarily for our residents and their guests and we also have to take account of those who live close to the hall, particularly if the general public may from time to time be allowed access to Parish Council meetings. Unquote...

Cllr Perry researched some alternative accommodation listed below: Cost of hiring outside the village; have not checked out whether we could book yearly or on a monthly basis. Upton Lovell £18.00 Norton Bavant no prices on web Sutton Veny no prices on web Heytesbury & Sutton Veny Cricket Club Heytesbury Cricket Club – no electricity Athenauem £8.00 - £13.00 ph Cllr Perry spoke to the Head Teacher of the School and asked for a final decision regarding the Parish Council using the school if Councillors agreed to pay for locks to be fitted. It was agreed the Parish Council could continue to use the school if they would pay. The quote for the locks and fitting them was £580.00 plus VAT. Parish Councillors agreed to pay for the locks. BANK FIGURES As at 24 June 2014 the Current Account stood at £7664.25 and as at 24 June 2014 the Deposit Account stood at £10177.91 PAYMENTS TO: Cheques for June: 000961: Upper Wyle Parish News donation £100.00 (S.137) 000962: Mr P Dale for reimbursement of expenses £27.47 000963: Clerk’s Salary £186.98 for June 2014 000964: Heytesbury School £20 for hire of hall for June 2014 000965: Auditing Solutions £180.00 for internal audit fee 000966: Heytesbury School £20 for July 2014 ITEMS FOR REPORT Cllr Sturmey reported that HYPO (Heytesbury Young Persons Organisation) was now officially closed and their remaining £300 bank balance was shared between both the School and Preschool. Knook Community Day went well, Balfour Beatty removed the dense cow parsley and growth from the verges and the road was scraped clean of mud, brushed and all loose debris removed. The drains were uncovered / cleaned out and small potholes were filled in. The Ash Tree / BT phone line issue was reported to be still on schedule to be dealt with by Atkins Global. Cllr Sturmey also reminded Councillors that arrangements for emptying the school bins during the summer holidays should be made, and volunteered to do the first 3 weeks. Parish Councillors need to liaise with the school regarding holiday dates and collection of the key. Cllr Reynolds reported numerous rats have been sighted living under the bird huts and around the livestock enclosures in the water meadow field. Rats are a health hazard and thus a health and safety issue. Cllr Perry reported that the Environment Agency had recently conducted a water test on the river and it was declared clean. However, Cllrs were especially concerned about where people swim and the increasing rat population. Clerk to contact WC Environment Dept to report the issue Cllr Reynolds stated the river was becoming overgrown with weeds which could cause flooding if not controlled. The Piscatorial Society are aware of the excess weeds and are planning to cut them back as soon as practicable. Cllrs to monitor the situation Cllr Buttenshaw reported Gill Prior had asked if someone would be willing to re-varnish the wooden bench in the church; payment was offered for this task. Cllr Dale volunteered to varnish the bench but suggested a donation to the school or church in return for the work would be more appropriate. Neighbourhood Plan: The Neighbourhood Plan Questionnaire was discussed for further development. Cllrs also discussed campaign papers could be made to attract volunteers to form a Village Design Group. Cllr Buttenshaw agreed to contact Mike Tebbs regarding designing some flyers to request for volunteers. After signing the following cheques, the Chairman closed the meeting at 8.05pm Cheques for June: Upper Wyle Parish News donation £100.00: Cheque No 000961 (S.137) Mr P Dale for reimbursement of expenses £27.47: Cheque No 000962 Clerk’s Salary £186.98 for June 2014: Cheque No. 000963 Heytesbury School £20 for hire of hall for June 2014: Cheque No 000964 Auditing Solutions £180.00 for internal audit fee: Cheque No 000965 Heytesbury School £20 for July 2014: Cheque No 000966

JULY 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH, HELD AT HEYTESBURY SCHOOL ON 29 JULY 2014

PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Buttenshaw, Cllr Sturmey and Cllr Frost APOLOGIES Cllr Reynolds and Cllr Bond 1. MINUTES OF THE LAST MEETING – 24 June 2014 were agreed and signed by the Chairman 2. DECLARATIONS OF INTEREST None 3. PUBLIC PARTICIPATION There were none present 4. PLANNING APPLICATIONS - PENDING 14/01960/FUL and 14/01965/LBC Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Called in at the request of Heytesbury, Imber, and Knook Parish Council, in support of its objection dated 25 March APPLICATIONS 14/01960/FUL Revised and 14/01965/LBC Revised Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Objection 14/05912/VAR Church Farm Tytherington BA12 7AE. Variation of condition 1 of 14/03556/VAR in order to allow the managers house to be sold, occupied and let out separately. Unable to comment due to legal changes to usage. 14/06077/LBC and 14/05981/FUL Estate House, Park Street, Heytesbury BA12 0HQ. Single storey garden room replacing existing conservatory at rear of the property. No Objection DECISIONS none 5. MATTERS ARISING FROM THE MINUTES HSBC Confirmed closure of Village Hall Account and the total balance of £4596.81 transferred into the Heytesbury, Imber and Knook Parish Council Deposit Account at Lloyd’s Bank 6. WATERMEADOW Rat problem reported to WC Pest Control by email on 30 June 14. WC replied the owners are aware of the problem and are dealing with it. WC Pest Control are now advising and monitoring the situation. 7. DONATION TO HEYTESBURY PCC Cllr Buttenshaw stated Mrs Gill Prior had donated £15 to Heytesbury PCC as a Thank You to Cllr Dale for a re-varnishing the bench in the church. Cllr Buttenshaw also stated the PCC had asked for a donation for tree pruning in the churchyard. Cllr Buttenshaw proposed a donation of £80.00, Cllr Frost seconded and it was agreed by all. 8. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee agenda for 23 July 14 b) WC: Western Area Planning Committee minutes for 2 July c) WC: Latest Parish Newsletters for July14 d) WC: Army rebasing newsletter July 14 e) WALC: Newsletter July 14 and master plan for training area f) Wilts Gov: Gypsy and Traveller survey g) WC: Pest control visit for 3 July 14, and report sent 10 July 14 h) WC: Housing site allocation plans i) SWAST: Defib Scheme j) Army: SPTA for July 14 k) WC: Spatial Planning Policy 9. BANK FIGURES As at 29 July 2014 the Current Account stood at £7129.80 and as at 29 July 2014 the Deposit Account stood at £10766.20 + £4596.81 transferred from HSBC on closure of the dormant Village Hall Fund 10. PAYMENTS TO: Cheques for July: 000967: Clerk’s Salary £186.98 for July 2014 000968: WALC Clerks Course £54.00 000969: Clerk’s expenses £115.59 000970: Mr Ronning for grass cutting on footpaths and verges £195.00 000971: Donation to Heytesbury PCC for tree pruning in the churchyard ITEMS FOR REPORT Flooding Problems and official action WC – Renate Malton is the Project Manager in Wiltshire for Ditches and PEAS – EMAIL FORWARDED TO ALL Cllrs with attachments on 21 July 2014 Update - Watercourse and Ditch Flood Risk QUOTE As part of the partnership working initiative I would like to ask your Council to become more involved in the early stages of this process and using your local knowledge and contacts to make the initial informal approaches to landowners to undertake clearance of their ditch or watercourse. The first approach could for example by make by telephone or email followed by a letter. For your assistance we have attached a template for the first and second letter to this briefing note. We would also ask that you retain copies of any emails or letters sent to the landowners. Town and Parish Councils’ have both local knowledge and contacts and the ability to take a less formal approach and the Parish Council’s role would be perceived to be a neighbourly reminder highlighting the parish’s role within the community. Wiltshire Council will be looking to informally review this initiative within 6 months. UNQUOTE Unanimously agreed the Parish Council will be writing to all landowners of the Parish with winterbourne streams and drainage ditches running through or bordering their property. Landowners are responsible for clearing overgrown ditches and streams to help alleviate flooding problems in the area. Letter dated 25 July from Wiltshire Council, Spatial Planning, Economic Development and Planning enclosing relating to Informal consultation with Parish and Town Councils on draft proposals for amending existing ‘settlement boundaries’. Wiltshire Housing Site Allocations Development Plan Document (DPD), Draft Proposals for Revised Settlement Boundaries Leaflet. Informal Consultation with Parish and Town Councils Questionnaire to be completed by 22 September 2014 and map showing the proposed new boundaries. Cllrs asked for copies of all the papers be emailed to them. Chairman agreed. The broken bench opposite the Church in Tytherington was reported by parishioner Colin Ball. Cllr Dale fixed and refurbished it very satisfactorily. A big Thank You to Cllr Dale for his prompt action and excellent work. Neighbourhood Plan, Cllr Dale, Cllr Buttenshaw and Cllr Sturmey reported that Mr Tebbs was prepared to create a flyer and a three way mailshot document to raise awareness and request volunteers. BRITISH LEGION – ‘LIGHTS OUT’ turn off all lights between 10pm and 11 pm on August 4 2014. Chair confirmed she had purchased the candle from M&S and all proceeds from the sale would go to the British Legion. DOWNLANDS – Quote for tree work in Mantles Lane – emailed to all. Agreed to get second quote. Cllr Sturmey stated a defibrillator for the village was available from the South Western Ambulance Support Trust (SWAST), and that SWAST will be coming to the next meeting of 26 August 14 to talk to the Parish Councillors and anyone who wishes to attend. Cllr Sturmey reported the gate to the school playground had dropped and was dragging when opened. Cllr Dale to investigate After signing the following cheques, the Chairman closed the meeting at 8.45pm Cheques for July: Clerk’s Salary £186.98 for July 2014: Cheque No. 000967 WALC Clerks Course £54.00: Cheque No 000968 Clerk’s expenses £115.59: Cheque No 000969 Mr Ronning for grass cutting on footpaths and verges £195.00: Cheque No 000970 Donation to Heytesbury PCC for tree pruning in the churchyard: Cheque No 000971

TRUSTEE’S MEETING The Clerk stated that the Village Hall Fund of Charibonds stood at £150,348,62 as at 30 June 2014

AUGUST 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL HELD AT HEYTESBURY SCHOOL ON 26 AUGUST 2014 PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Bond, Cllr Dale, Cllr Frost, Cllr Sturmey, Cllr Reynolds and WCllr Newbury. APOLOGIES Cllr Buttenshaw MEMBERS OF THE PUBLIC: Marcia Girard, Alison Hillier, Leila Gould and Julia Doel the representative from SWAST. The Chairman opened the meeting at 7.15pm and welcomed the members of public to the meeting. MINUTES OF THE LAST MEETING 29 July 2014 were confirmed and signed by the Chairman. DECLARATIONS OF INTEREST: None PUBLIC PARTICIPATION: Marcia Girard, Alison Hillier and Leila Gould were attending the meeting to hear the discussion about the Defibrillator with Julia from SWAST. Allison Hillier stated she was willing to have the heated Defibrillator cabinet outside her Post Office; and very kindly volunteered to pay the electricity bill for the running costs quoted at approximately £20.00 per annum. Marcia Girard and Leila Gould were also at the meeting to volunteer to become Co-opted Councillors. PLANNING APPLICATIONS - PENDING 14/01960/FUL and 14/01965/LBC Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Called in at the request of Heytesbury, Imber, and Knook Parish Council, in support of its objection dated 25 March 14 14/01960/FUL Revised and 14/01965/LBC Revised Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE Objection dated 29 July 14 APPLICATIONS 14/07889/TCA Mantles Lane Heytesbury BA12 0HJ. T1 Cherry, prune branches away from BT pole and tip prune to balance shape. T2 Beech, prune branches away from BT and electricity cables, crown lift over road to 4 metres. NO Objections DECISIONS 14/05912/VAR Church Farm Tytherington BA12 7AE. Variation of condition 1 of 14/03556/VAR in order to allow the managers house to be sold, occupied and let out separately. Approved 14/06077/LBC and 14/05981/FUL Estate House, Park Street, Heytesbury BA12 0HQ. Single storey garden room replacing existing conservatory at rear of the property. Approved MATTERS ARISING FROM THE MINUTES Cllr Dale fixed the hanging gate to the school playing field. The top hinge was bent out of shape and four securing screws were snapped. It appeared that children had been swinging on it. WILTSHIRE COUNCIL SPATIAL PLANNING POLICY TEAM A draft of the revised settlement boundary for Heytesbury was received by Parish Councillors. Cllr Frost and Cllr Reynolds walked the draft proposed boundary and were satisfied there were no issues to be concerned with; as there were no significant changes to the original border. Cllr Frost and Cllr Reynolds to complete the proposal form and forward to WC and send a copy to all Cllrs BRITISH LEGION ‘LIGHTS OUT’ A last minute exercise but well attended by villagers and Cllrs. PCC DONATION A letter of Thanks was received from Tina Sitwell for the donation of £80.00 to the PCC from the Parish Council for Yew tree pruning in the church yard. DOWNLANDS Chair emailed Mr Etchells to ensure the Beech tree did not belong to him. Reply received stating he was not the owner but wanted to know what we were planning on doing, Quotation from Downlands forwarded to him, CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee minutes for 23 July 14 b) WC: Western Area Planning Committee cancelled for 13 August c) WC: Western Area Board meeting 11 Sep 14 d) WC: Latest Parish Newsletters for Aug 14 e) WC: Army rebasing newsletter Aug 14 f) WALC: Making localism work, business conference 18 Sep 14 g) WC: Imogen Dallimore next Heytesbury Day h) WC: Renate Molten OFGW Meeting i) Cllr Newbury: Local Highways briefing note j) Army: SPTA for August 14 k) SWAST: Defibrillator options l) Renate Malton: Flood Warden workshop 11 Sep 14 BANK FIGURES As at 26 August 2014 the Current Account stood at £6498.23 and as at 26 August 2014 the Deposit Account stood at £15363.45 PAYMENTS TO: Cheques for Aug 2014: 000972: Clerk’s Salary £186.98 for August 2014 000973: Clerk’s expenses £31.00 for 50 1st Class stamps 000974: Heytesbury School £20.00 for August meeting DEFIBRILLATOR Cllr Sturmey stated £720 had been raised (Quiz night in Red Lion on 19 Aug 14) and an email from the Assistant Community Response Officer of South Western Ambulance Service Trust (SWAST) had been received stating the two options available to the village: Option 1, Paid package Fully Inclusive Option: We loan a defibrillator to the village, we provide annual training and replace any consumables (batteries, and patient pads mainly) that are used or go out of date for a four year period, for £400 per year, paid in advance (£1600). Option 2, Free Option: We loan the village a defibrillator for four years, the village is responsible for acquiring training and the replacement of consumables. For both options, the village must acquire a dedicated cabinet, fixed in a central and public place, with an electricity supply. We would be happy to supply a cabinet (about £700), but there are numerous cabinets available from different suppliers at different prices. For the free option, you must arrange defibrillator awareness training for the village, through any recognised provider or a health care professional. The ambulance service would be very happy to quote for this training through our business and commercial training department. DEFIBRILLATOR INSURANCE Parish Clerk contacted AON Insurance on 21 Aug 14 and they stated the Parish Council would be responsible and liable for any personal accident or damage claims which may rise regarding the use of the defibrillator. NEW DEFIBRILLATOR COMMUNITY GUARDIAN GROUP Parish Councillors discussed the defibrillator and the insurance implications with Julia from SWAST in depth and agreed it was a feasible option to acquire the defibrillator for the village but not for the Parish Council to run it. It was discussed and agreed by all Councillors that a separate Community Defibrillator Guardian Group would be set up to manage and run the defibrillator independently from the Parish Council. The Community Defibrillator Guardian Group would comprise of at least three members; volunteers were Cllr Sturmey, Cllr Agate and Leila Gould. Cllr Sturmey stated she would find another candidate from outside the Parish Council to make up the new Defibrillator group to four members. After discussing thoroughly the two options above offered by SWAST; Option 1, Paid package Fully Inclusive was proposed by Cllr Dale, Seconded by Cllr Frost and agreed by all. Cllr Sturmey is to create the new Defibrillator Community Guardian Group in order to receive the Option 1 Package as a donation from the Parish Council. ITEMS FOR REPORT Watercourse letters were sent on 11 August 2014 to all landowners in the parish with water courses and drainage ditches on their land. The response so far has been positive with many landowners preparing to clear out their overgrown water courses without delay. Julian Harvey reported the overgrown hedges bordering the footpath near bungalows 22- 26 in Westlands Heytesbury. Chairman to report to WC on their next visit to village Cllr Perry stated she had received reports of overgrown hedges encroaching on the highway from private properties at Heytesbury. No 61/62 High Street and 103 Park Lane. WC policy is to issue Parish Council a letter template to send out to parishioners who have overgrown hedges/trees obstructing the public highway. PC Clerk to wait for WC to send official generic template of letter Anne Bennett-Shaw reported the overhanging trees in Park Lane. They are too close to the telegraph wires and houses. Clerk to contact Heytesbury Estates. Cllr Agate reported there was an offensive sign outside the garages in Cotley Place and expressed his distaste at the wording of the sign. He also suggested the Parish Council could take responsibility for the maintenance of the village instead of WC and Balfour Beatty. Cllrs disagreed as Balfour Beatty are more equipped to carry out large maintenance tasks; and the Parish Council already maintain the upkeep of the grass verges and trees throughout the parish. Cllr Agate stated there was a Defibrillator Training Morning at Crusader Park on Thurs 28 August at 10am and Cllrs were welcome to attend. Cllr Perry reported the mess the contractors had made of the bank at Slaters Farm to WC. WC replied on 19 August 2014 ‘I have tasked the team to return as a matter of urgency to repair the bank of the Winterbourn. I will keep you updated and let you know when the team will be returning. Please accept my apologies’ Cllr Perry also received a reply from WC regarding the blocked drains in Park Lane. Quote...I have tasked Balfour Beatty to attend to empty the blocked gullies and to send a sweeper along Park Lane Balfour Beatty will be scheduling the visit. I will request an update of when this should be completed and keep you updated...Unquote Cllr Perry stated there was a problem with the bridge on footpath 7 at the back of Mill Farm. The old bridge has been damaged and the cross section is bent. The post into the ground is hanging loose and could cause an injury as it has very sharp edges. Cllr Perry reported this to WC on 1 August 2014 Slaters Farm 1 Bridge reported on 1 August as one of the down posts was very loose. Cllr Sturmey stated she had emptied the school bins throughout the summer holidays and would be returning the key to the caretaker as the new term begins on 3 September 2014. She also reported the verges in Knook are to be cut by Balfour Beatty in the near future. Cllr Perry stated there were various outstanding issues throughout Heytesbury already reported by Cllrs but still unresolved. Cllrs have repeatedly reported the blocked gullies near the Mill in Park Lane and the road needs sweeping but Balfour Beatty has not done this. WCllr Newbury asked Cllr Perry to send him a list of the outstanding issues and he will liaise with WC. After signing the following cheques, the Chairman closed the meeting at 9pm. Cheques for August 2014 Clerk’s Salary £186.98 for August 2014: Cheque No. 000972 Clerk’s expenses £31.00 for 50 1st Class stamps: Cheque No 000973 Heytesbury School £20.00 for August meeting: cheque No 000974

SEPTEMBER 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY PRIMARY SCHOOL ON 30 SEPTEMBER 2014 PRESENT: Mrs Perry (Chairman), Cllr Bond, Cllr Frost, Cllr Sturmey, Cllr Buttenshaw, Cllr Reynolds, Cllr Dale and Cllr Agate. APOLOGIES None MEMBERS OF THE PUBLIC: Mr Richard Pottow, Mrs Louise Pottow and Tim Hector from Cooper and Tanner Estate Agents. The Chairman opened the meeting at 7.15 pm and welcomed the above to the meeting. MINUTES OF THE LAST MEETING 26 August 2014 were signed by the Chairman. DECLARATIONS OF INTEREST: Cllr Perry and Cllr Dale both declared an interest in Planning Application 14/08270/FUL The Old Forge, 113 Park St, Heytesbury BA12 0HQ. Two storey extension and internal alterations (resubmission of previous approvals W/11/01248/FUL and W/11/01250/LBC. PUBLIC PARTICIPATION: Mr Richard Pottow, Mrs Louise Pottow and Tim Hector from Cooper Mr Pottow attended the meeting with his wife and estate agent to clarify his intentions regarding planning application 14/07881/OUT. Mr Pottow stated the application for a new agricultural dwelling on the land at Mill Lane, Heytesbury is required because the business is expanding and there is no room for a calving barn and associated agricultural dwelling at Knook farm. Mr Pottow informed the meeting that he currently resides at Codford. The proposed new residence is to accommodate a farm worker and his family. The farm worker would be on site 24 hrs a day to supervise the calving in the new calving barn. In response to Cllrs concerns regarding extra traffic flow in the narrow lanes to service the proposed calving barn and dwelling, Mr Pottow replied the lanes were public highway which he currently uses to access the barn anyway; and thus it is not relevant. Mr Pottow also stated he does not use HGVs or large lorries in that area at present. Cllrs expressed their concerns to regarding the ongoing flood issues in that area, and Mr Pottow stated flooding only happens in the lane and not the field where the proposed dwelling would be sited. Cllr Dale stated Wilts Council had cut drainage ditches into the verges of the lane; it had not solved the problem, the fields are higher than the Lane. Cllrs were concerned flooding problems in the field and Mill Lane would be exacerbated by an extra dwelling and calving barn; flooding is a long standing issue in the area. The Parish Council has expressed concerns about slurry from the cow barn mixing with the flood water which runs down the lane into two drains connected directly into the river, both of these drains when Mill Lane is flooded require clearing out daily, excess water then runs down the bend in the road and the slight decline into another two drains, recently unblocked by Wiltshire Council, if the drains are blocked the water goes directly into the river. These two drains are directly connected into the river. Mr Pottow replied there was no slurry, just flood water. Cllrs asked Mr Pottow if he was aware of the many public objections from parishioners in response to his proposal and he replied that he was fully aware. PLANNING APPLICATIONS PENDING - NIL APPLICATIONS 14/07881/OUT Erection of an agricultural dwelling. (Outline application with all matters reserved). Land at Mill Lane, Heytesbury, Wiltshire BA12 0HF. Object 14/08270/FUL The Old Forge, 113 Park St, Heytesbury BA12 0HQ. Two storey extension and internal alterations (resubmission of previous approvals W/11/01248/FUL and W/11/01250/LBC. No Objections 14/08227/LBC and 14/08150/FUL The Coach House, Heytesbury Park, BA12 0HG. Proposed garden room onto existing coach house, summer house and shed/greenhouse within cartilage, new parkland perimeter fence, essential replacement heating oil tank relocated to rear and minor hard and soft landscape alterations. No Objections DECISIONS 14/07889/TCA Mantles Lane Heytesbury BA12 0HJ. T1 Cherry, prune branches away from BT pole and tip prune to balance shape. T2 Beech, prune branches away from BT and electricity cables, crown lift over road to 4 metres. Approved 14/01960/FUL and 14/01965/LBC Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE. Approved with Conditions. Wiltshire Council Planning Dept has to approve of proposed works throughout all stages. 14/01960/FUL Revised and 14/01965/LBC Revised Extensions and works to outbuildings, 69 High Street, Heytesbury BA12 0EE. Approved with Conditions Wiltshire Council Planning Dept has to approve of proposed works throughout all stages. MATTERS ARISING FROM THE MINUTES HSBC Confirmed closure of Village Hall Account (Minutes 29 July 2014) and the total closing balance of £4596.81 transferred into the Heytesbury, Imber and Knook Parish Council Deposit Account at Lloyd’s Bank on 18 July 2014. This account is not to be confused with the M&G Charibond Trustee Account which stood at £150348.62 as at 30 June 2014 (Trustees Meeting: Minutes 29 July 2014). NEW DEFIBRILLATOR COMMUNITY GUARDIAN GROUP It was discussed and agreed by all Councillors in the meeting of 26 August 2014 that a separate Community Defibrillator Guardian Group would be set up to manage and run the defibrillator independently from the Parish Council. The Community Defibrillator Guardian Group would comprise of at least three members; volunteers during the meeting were Cllr Sturmey, Cllr Agate and Leila Gould. Cllr Sturmey stated she would find another candidate from outside the Parish Council to make up the fourth member. Cllr Sturmey informed Parish Councillors on 28 August 2014 that Alison Hillier had volunteered to be the fourth member of the group. PC DONATION TO DEFIBRILLATOR GUARDIAN GROUP Parish Councillors agreed during the meeting of 26 August 2014 that Option 1, Paid package costing £1600 would be donated by the Parish Council to the Defibrillator Guardian Group. Parish Councillors agreed the closed HSBC Village Hall Account monies would be an appropriate use of funds for a donation of this magnitude. HEYTESBURY & SUTTON VENY CC A Thank You letter was received from the Heytesbury and Sutton Veny Cricket Club for the donation of £150.00 given by the Parish Council on 27 May 2014. Parish Clerk sent Letters (using WC official template) on 18 Sep 14 to Little London Cottage and Stylo; both properties on Heytesbury High St with overgrown hedges encroaching on public highway. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee agenda for 24 Sep 14 b) Wilts Police: Sign up for free messages c) WC: Latest Parish Newsletters for Sep 14 d) WC: Army rebasing newsletter Sep e) WC: Renate Molten OFGW Meeting 23 Oct 14 f) Army: SPTA for August 14 g) Lady Tritton – watercourses and ditches h) Heytesbury Park Ltd – watercourses and ditches i) Copies of Letters/emails sent to WC in relation to Planning Application 14/07881/OUT j) NR Still Invoice for work around the village k) Jackie Kirkby – complaint about the broken bus shelter window and signage CO-OPTION OF NEW COUNCILLORS Cllr Sturmey proposed co-opting Leila Gould as a Parish Councillor; it was seconded by Cllr Frost and agreed by all. Cllr Reynolds proposed co-opting Marcia Girard as a Parish Councillor; it was seconded by Cllr Agate and agreed by all. DONATION REQUEST Heytesbury Bonfire Committee has confirmed bonfire night will be on Friday 7 November 14 at the Red Lion Pub. They expect it to be just as spectacular this year and have asked the PC for a donation towards the costs. PC to donate £200 to the Heytesbury Firework Fund. This was agreed by all Cllrs BANK FIGURES As at 30 September 2014 the Current Account stood at £6260.25 and as at 30 September 2014 the Deposit Account stood at £15364.07 PAYMENTS TO: Cheques for Sep: 000975: Clerk’s Salary £186.98 for September 2014 000976: Mr R Still £360.00 for grass cutting and leaf clearing 000977: Heytesbury School £20.00 for September meeting 000978: Heytesbury Bonfire donation £200.00 000979: Web Hosting £49.99 made payable to Mrs AE Perry 000980: Wilts Council £50.00 for lease of land at Heytesbury Primary school 000981: ROSPA Annual playground inspection £106.80 ITEMS FOR REPORT Cllr Perry reported Community Day 2 October – Imogen has stated the work to be carried out is: “I have tasked the Community Team to visit Heytesbury on Thursday 2nd October. I have told the team that the top priority is to fill the grip which was cut by the JCB at Park Lane. I have also requested that the team cut back the hedge on the High Street and clean all of the bus shelters throughout Heytesbury. If the team are unable to complete all of the tasks on the day, they will revisit the parish over the next couple of weeks.” Cllr Perry also reported the two blocked drains at Mill Farm have been cleared. Cllr Bond stated the annual ROSPA playground inspection revealed there was nothing to report except slight damage to posts by lawn mowers. The roundabout is prone to seizing up despite Cllr Bond regularly oiling it and ROSPA suggested it should be replaced soon. The swings were also quite worn but not in need of replacing yet. The frames are satisfactory but Cllr Bond suggested the seats and chains will need replacing soon. Cllrs agreed to purchase new swing chains and seats. Cllr Frost reported there have been cars driving dangerously fast on the Tytherington road. Although it is a 60mph speed limit along that part of the road; cars have been reported racing and thus endangering walkers, especially those with prams. If anyone witnesses dangerous driving please report it to the police. Cllr Sturmey enquired if anyone knew why there were two very large and bright spot lights over Knook Camp. They are on all night and light up the night sky like bright moonlight. Are they temporary or a permanent fixture? Cllr Sturmey reported there were three accidents in three months on the A36; June July and August 2014. Cllr Sturmey passed on her concerns to the local police, who have requested traffic police give her an accident report for the last ten years. Cllr Buttenshaw reported a street light in Newtown (light no 7) is on all the time and also partially obscured by a tree. Clk to report to WC. Cllr Agate stated the Defibrillator Guardian Group is officially formed and he is Treasurer. The group is to be known as AED Guardians. A letter requesting the £1600 will be sent to the Parish Council in accordance with the minutes dated 26 August 2014. Cllrs all agreed to pay. After signing the following cheques, the Chairman closed the meeting at 9.05pm

Clerk’s Salary £186.98 for September 2014: Cheque No. 000975 Mr R Still £360.00 for grass cutting and leaf clearing: Cheque No 000976 Heytesbury School £20.00 for September meeting: cheque No 000977 Heytesbury Bonfire donation request: Cheque No 000978 Web Hosting £49.99 made payable to Mrs AE Perry: Cheque No. 000979 Wilts Council £50.00 for lease of land at Heytesbury Primary school: Cheque No 000980 ROSPA Annual playground inspection £106.80: Cheque No 000981

OCTOBER 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY SCHOOL ON 28 OCTOBER 2014 PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Girard, Cllr Gould, Cllr Sturmey, Cllr Buttenshaw and WCllr Newbury. APOLOGIES: Cllr Reynolds, Cllr Frost and Cllr Bond. MINUTES OF THE LAST MEETING: 30 September 2014 were signed by the Chairman DECLARATIONS OF INTEREST: Cllr Buttenshaw declared an interest in Planning Application 14/09361/TCA Stilo, 2 Victoria Gdns, Heytesbury BA12 0HB. Fell Leylandii trees overhanging the road. PUBLIC PARTICIPATION: Mr Peter Sides, regarding joining the PC as a Councillor. The Chairman opened the meeting at 7.15pm and welcomed Mr Sides to the meeting. TWO NEW COUNCILLORS: The Chairman also gave a special welcome to the two new councillors: Ms Marcia Girard and Mrs Leila Gould. RICHARD HILLIER: Died on the 15 October 2014. Richard was co-opted in June 2003 and served until January 2012 when he retired due to ill-health. He was an active member of the Parish Council and he will be missed within the community. Service details: West Wiltshire Crematorium Semington on Friday 31st October 2014 at 10.45am followed by a Thanksgiving service at Heytesbury Church at 14.30pm PLANNING: APPLICATIONS PENDING: 14/07881/OUT Erection of an agricultural dwelling. (Outline application with all matters reserved). Land at Mill Lane, Heytesbury, Wiltshire BA12 0HF Applicant Mr R Pottow. Application withdrawn 14/08270/FUL The Old Forge, 113 Park St, Heytesbury BA12 0HQ. Two storey extension and internal alterations (resubmission of previous approvals W/11/01248/FUL and W/11/01250/LBC. Applicant: Mrs R Royce. 14/08227/LBC and 14/08150/FUL The Coach House, Heytesbury Park, BA12 0HG. Proposed garden room onto existing coach house, summer house and shed/greenhouse within cartilage, new parkland perimeter fence, essential replacement heating oil tank relocated to rear and minor hard and soft landscape alterations. Applicant: Mr and Mrs Wilkinson. APPLICATIONS: 14/08971/TCA Church House, 53a High St, Heytesbury BA12 0EA. Reduce crown of Yew trees by approx 1 metre back to previous wiring. Support 14/09361/TCA Stilo, 2 Victoria Gdns, Heytesbury BA12 0HB. Fell Leylandii trees overhanging the road. No Objection DECISIONS: None MATTERS ARISING FROM THE MINUTES: Newtown streetlight reported to WC; service request no 187176, remedial work carried out on 22 Oct 14. A.E.D. GUARDIANS COMMITTEE: Parish Council received the letter from the Heytesbury AED Guardians dated 3 Oct 14, requesting the £1600 donation agreed during the meeting of 26 August 2014 (Option 1, Paid package costing £1600 would be donated by the Parish Council to the Heytesbury AED Guardians). See Payments listed; cheque no 000983.

CORRESPONDENCE: via email – sent to all Cllrs a) WC: Western Area Planning Committee agenda for 15 Oct 14 cancelled b) Cllr Newbury: Update on A 303 improvements c) WC: Latest Parish Newsletters for Oct 14 d) WC: BT Payphone consultation e) Wilts Gov: Army Re-basing newsletter for Oct 14 f) Imogen: PEAS and Sandbag updates g) Peter Sincock: Complaint about overgrowth at Heidi h) Cllr Newbury: Flood Briefing note 215 i) Wilts Gov: Health Fair in Warminster 6 Nov 14 j) WALC: Newsletter k) Cllr Newbury: Ebola briefing note PEAS UPDATE: The water way in the field by the ‘Railway footpath’ has not been cleared; therefore the Clerk will be sending Wilts Council official template letter no. 2 to the owners. Cllrs reported the hedges beside the Heytesbury Footpath no. 10 ‘Railway footpath’ are also very overgrown and are blocking the right of way. Walkers have to deviate from the footpath into the mud to traverse the field. Clerk to send letters to the owners MORE PEAS: The stream behind the Thatched cottage opposite the Mill in Park Lane is very overgrown. Cllr Perry to contact WC to ascertain ownership of stream CO-OPTION OF NEW COUNCILLOR: Cllr Perry proposed co-opting Peter Sides as a Parish Councillor; (Mr Sides temporarily left the room so Cllrs could make a decision), it was agreed by all. Mr Sides was called back into the meeting and he accepted. Cllrs gave a warm welcome to Mr Peter Sides. JANUARY MEETING: Tuesday 13 January 2015 CLERK’s HOURS: Cllrs agreed the Clerk will be paid for 6 hours per week instead of the original contracted 5 hours per week. This will come into effect for November 2014 and will be reviewed again at the end of March 2015. BANK FIGURES: As at 28 October 2014 the Current Account stood at £5286.48 and as at 28 October 2014 the Deposit Account stood at £15364.68 PAYMENTS TO: Cheques for October: 000982: Clerk’s Salary £186.98 for October 2014 000983: Heytesbury AED Guardians £1600 donation from Parish Council 000984: Heytesbury School £20.00 for October meeting 000985: Mr Still £120.00 for grass cutting and leaf clearing ITEMS FOR REPORT Cllr Sturmey enquired about plans for Knook field; Cllr Perry stated PC were still awaiting Selwood to start/complete their sewage plant project there, but Cllr Sturmey could make a list of ideas for the future. (Plant an orchard, seats and trees, any ideas would be welcome). Cllr Sturmey reported the Knook drains were still blocked despite all the reports sent to WC. Cllr Buttenshaw stated the broken bus shelter outside Heytesbury School remained unresolved. Cllr Perry agreed to forward the long list of outstanding matters to WCllr Newbury, including all the dates they were first raised as WCllr Newbury stated Wilts Council are currently reviewing their contractors. Cllr Sturmey stated the junction on the A36 exiting from Chittern was very dangerous and there was another accident on Sunday 26 October 14. Concerns were expressed regarding cars witnessed mistakenly crossing over to the wrong side of the carriageway whilst exiting from the Chittern road to turn right and join the A36 towards Warminster. The vision to the right on exit to the A36 is deemed satisfactory; however, the left side is poor due to the high grassy banks. Cllr Perry to contact police Cllr Buttenshaw enquired about the future of the green waste bins collection timetable. WCllr Newbury stated Wilts Council may propose a break over the winter months from green bin collection to save money but a decision on the length of the break is still to be confirmed. Cllr Agate enquired if the ivy was to be removed from the trees in Mantles Lane by Downlands Tree Surgery. Cllr Perry agreed it was in their contract to remove the ivy. The work will be carried out on 27 January 2015. Clerk to inform residents in Mantles Lane of the proposed work as the road may have to be partially closed. Flood Warden Cllr Dale stated WC offer of sandbags and sand was a good concept and advised Cllrs to accept it; he volunteered to fill the sand bags. Cllr Perry stated she is currently looking for a suitable place to store sandbags and sand. After signing the following cheques, the Chairman closed the meeting at 8.05pm Cheques for October: Clerk’s Salary £186.98 for October 2014: Cheque No. 000982 Heytesbury AED Guardians £1600 donation from Parish Council: Cheque No 000983 Heytesbury School £20.00 for October meeting: cheque No 000984 Mr Still £120.00 for grass cutting and leaf clearing: Cheque No 000985

NOVEMBER 2014 MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT HEYTESBURY SCHOOL ON 25 NOVEMBER 2014. PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Bond, Cllr Gould, Cllr Sides, Cllr Sturmey, Cllr Buttenshaw and Cllr Frost. APOLOGIES : Cllr Girard and Cllr Reynolds MINUTES OF THE LAST MEETING 28 Oct 2014 were signed by the Chairman. DECLARATIONS OF INTEREST None PUBLIC PARTICIPATION - None PLANNING APPLICATIONS PENDING APPLICATIONS 14/10518/TPO Land rear of 1-8 Glebelands Heytesbury. T1678, T1679, T1680, T1682, T1683, T1685. Pollard to 10-11m and remove epicormic growth. Due to the significance of these trees we would offer to undertake a site meeting with the tree officer to discuss the recommendations to these trees. No Objections 14/10476/FUL 70 High St, Heytesbury, BA12 0ED. Demolition of existing non-original rear extension and replace with a traditional conservatory. No Objections DECISIONS 14/08971/TCA Church House, 53a High St, Heytesbury BA12 0EA. Reduce crown of Yew trees by approx 1 metre back to previous wiring. No Objections 14/08270/FUL The Old Forge, 113 Park St, Heytesbury BA12 0HQ. Two storey extension and internal alterations (resubmission of previous approvals W/11/01248/FUL and W/11/01250/LBC. Approved 14/08227/LBC and 14/08150/FUL The Coach House, Heytesbury Park, BA12 0HG. Proposed garden room onto existing coach house, summer house and shed/greenhouse within cartilage, new parkland perimeter fence, essential replacement heating oil tank relocated to rear and minor hard and soft landscape alterations. Approved 14/09361/TCA Stilo, 2 Victoria Gdns, Heytesbury BA12 0HB. Fell Leylandii trees overhanging the road. No Objections MATTERS ARISING FROM THE MINUTES Cllr Perry contacted Imogen (WC Representative), regarding the outstanding issues throughout the village. Some of the outstanding issues include the bus shelter outside Heytesbury School, the bridge on footpath 7 where the bridge over the weir is damaged and dangerous. Knook Village drains are still not completely cleared. Flooding and mud on the road in Mill Lane is still an ongoing problem. Cllr Perry to contact CATG to inquire about including the Mill lane flooding problem in their remit. Clerk to contact the land owner to request they clear the excess mud off the surface of Mill Lane. BT PAYPHONE CONSULTATION: Reply needed by 8 Jan 15. Cllrs agreed to keep the public payphone. Clerk to reply and confirm. PEAS: 2 Letters dated 4 Nov 2014 sent to owner of land with overgrown hedge and watercourse, both in the field by the “Railway Footpath”. The owners replied by email dated 18 Nov 2014 to confirm their water levels have lowered considerably since other neighbouring landowners have cleared their watercourses in the adjacent lower meadows. They also stated the overgrown hedges bordering Heytesbury Footpath no. 10 ‘Railway footpath’ have now been cut back. CORRESPONDENCE (A) via email – sent to all Cllrs a) WC: Western Area Planning Committee agenda for 5 Nov 14 b) WCllr Newbury: Speed Indicator Devices decisions for future funding c) WCllr Newbury: Bridleway Association proposed modifications on definitive map of existing bridleway over land east of Heytesbury Plantation. d) WCllr Newbury: 20mph Policy Group Report e) WC: Latest Parish Newsletters for Nov 14 f) WC: BT Payphone consultation g) Wilts Gov: Car Park consultation survey h) Wilts Gov: Army Rebasing Newsletter Nov 14 i) Wilts Gov: Local Youth Network mtg 27 Nov 14 j) Mr & Mrs Underwood: Reply to letter dated 4 Nov 14 k) WALC: Newsletter for Nov 14 BANK FIGURES As at 26 November 2014 the Current Account stood at £3359.50 and as at 26 November 2014 the Deposit Account stood at £15365.31 BUDGET PROVISION AND PRECEPT Cllr Frost Proposed a precept of £9200, Cllr Buttenshaw seconded and it was agreed by all. KNOOK PCC Cllrs agreed to add Knook Parochial Church Council to their list of recipients. A donation of £150.00 towards the churchyard maintenance will be given by the Parish Council next April 2015. COMMUNITY FIRST After a request from the charity Community First, Cllr Buttenshaw proposed a donation of £100.00, Cllr Perry seconded and it was agreed by all. PAYMENTS Cheques for November 2014: 000986: Clerk’s Salary £224.38 for November 2014 000987: Heytesbury School £20.00 for November meeting 000988: Community First £100.00 donation ITEMS FOR REPORT Cllr Perry stated the memorial church service for Mr Richard Hillier was very well attended and suggested having a commemorative plaque dedicated to Richard put on a new bench. Cllrs agreed. Cllr Perry to consult with Mrs Alison Hillier on a suitable position for the proposed new bench. Cllr Sturmey reported the verges in Knook have been cut, but the overhanging trees and the poor state of the bus shelters on the A36 outside Knook are in need of attention from Highways Agency. Cllr Sturmey stated that the PC requires four Neighbourhood Watch signs. Clerk to procure. Cllr Sturmey expressed concerns again about the dangerous B390/A36 Chittern junction. Cllr Perry stated the Police may be looking into the situation due to the volume of accidents there. Cllr Sturmey stated Knook Recreation Field needs a gate as there is a danger of children or dogs (dogs, not actually allowed in the field) running out into the path of speeding vehicles. Cllr Dale to visit the site and assess the situation. Cllr Agate reported the dangerous state of the bridge over the waterfall on footpath 7 in the water meadow field. As the Health and Safety Cllr he stated the lack of railings and the dangerous angle of the remaining metal railings pose a serious threat to public safety. He agreed to visit the site and take photos. Cllr Perry has already reported the dangerous state of the bridge as one of the outstanding issues stated above. Cllr Agate and Cllr Frost to take photos of the bridge and send to Wilts Council. Cllr Agate enquired about the resolution of the Raymond Hall pavement problem of which Highways Agency were dealing with. Cllr Buttenshaw said the matter had been resolved. Cllr Gould enquired about the Red Lion Pub putting up a Christmas tree outside the premises at the front. Cllr Gould to contact WC to ascertain whether they would be permitted to do this. After signing the following cheques, the Chairman closed the meeting at 8.42pm Cheques for November 2014: Clerk’s Salary £224.38 for November 2014: Cheque No. 000986 Heytesbury School £20.00 for November meeting: Cheque No 000987 Community First £100.00 donation: Cheque No 000988