TRAWL NOTICE GOVERNMENT LEGAL DEPARTMENT

GRADE: Executive Officer POST TITLE: Business Management Officer DIVISION: CLG LOCATION: Croydon, Leeds and Bristol SALARY Croydon £26,682, Leeds/Bristol £24,433

The Organisation A trawl is being

run by the The Government Legal Department (GLD) is the largest provider of legal Government services across government, working with all the main Whitehall Legal Departments. From roads to rivers, and health to human rights, our work Department to touches on most aspects of public life. fill up to 5 EO posts within The department has more than 14 client-facing advisory teams who CLG. provide legal advice on the development, design and implementation of Information is government policies and decisions, draft secondary legislation and work given about the with Parliamentary Counsel on primary legislation. Our cross-cutting post and how to expert service groups for Litigation, Employment and Commercial Law apply. provide specialist legal services to a wide range of government departments and public bodies.

The closing date We are a non-ministerial government department with more than 2,500 is: employees, around 1,800 of which are solicitors or barristers. The department is based primarily in London but has teams in Bristol, Monday 1st Manchester and Leeds. March 2021 Our vision is to be an outstanding legal organisation, committed to the highest standards of service and professionalism, and also a brilliant place to work where we can all thrive and fulfil our potential.

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 The Division: The Commercial Law Group (CLGp) was launched in June 2014, to create a unified expert commercial law service for government. CLGp is friendly and welcoming, with a strong culture of collaborating and supporting one another. The most recent Civil Service People Survey results demonstrate, for example, that people feel they can rely upon each other to help when things get difficult, that they are treated fairly at work and that they are proud to work for CLGp and GLD. There are approximately 180 lawyers in CLGp led by Wendy Hardaker, Commercial Law Director, who previously won the Civil Service Leadership Award. The Group’s individual teams range upwards from six lawyers and are each supported by our Business Management Team. As well as our teams of lawyers in London, CLGp is expanding its regional centres in Leeds and the North West and South West. CLGp has eight legal teams which provide commercial legal services to the following departments:

Home Office Department for Education Department for Environment, Food and Rural Affairs Department for Work and Pensions Ministry of Justice Department of Health and Social Care Cabinet Office Department for International Trade Department for Digital, Culture, Media and Sport Department for International Development Department for Business, Energy & Industrial Strategy Crown Commercial Service Government Digital Service Ministry for Housing, Communities and Local Government, and Arm’s Lengths Bodies and Executive Agencies such as the Legal Aid Agency

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Currently, we also have a team covering major elements of Covid related commercial law work, such as contracting for PPE and Testing facilities and services. We expect this to continue until the end of 2020 with the continuance of the Covid Cell being reviewed in November 2020.

Business Management (BM) Community

This is an exciting time for the Business Management community in GLD; a recent review agreed recommendations to increase professionalisation, resilience and build career paths; these are in the early stages of implementation. Our aim is for the business management community to work more closely together, led by a new Head of Profession (HoP) providing strategic leadership, and to build a Business Management profession.

The HoP will be supported by a small central team who will coordinate and increase standardisation across the BM community. All BM teams will have a reporting line in to the Head of Profession, and will be expected to embed recommendations to continue building a collaborative and connected BM Community.

The Post

We are recruiting for Business Management Executive Officers (EO) within our Business Management Teams across Government Legal Department. There are 3 types of roles: Business Management Executive Officer, Business Management Personal Assistant and Business Manager Executive Officer & PA. You may express a preference for one of these roles but please note that this cannot be guaranteed. The posts will involve working closely with Directors and Deputy Directors and a legal division/team. Teams can vary in size. All roles are within Business Management and do not include any legal or paralegal work. This is an excellent opportunity to work in a challenging, varied, and important role that is primarily focused on supporting the day-to-day business of Directors/Deputy Directors and their legal teams. The role requires a very strong skill set in organisation and communication, meeting challenging deadlines and a high degree of attention to detail. All round IT skills are needed as well as the ability to communicate with staff at all grades.

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Key responsibilities for each role may include a blend of the following: • Proactively managing diaries and inbox queries for Directors/Deputy Directors • Arranging meetings • Booking training • Booking travel and accommodation • Note taking and capturing action points for meetings • Undertaking administrative research activities as required on behalf of the team • Collating ad-hoc requests • Collation of weekly and monthly reports • Supporting/dealing with finance, HR and IT queries and processes • Preparing papers for Lawyers • Supporting delivery of division activities, including event support • Undertaking Statutory Instruments processing and validation • Ensuring new staff have relevant IT and system access • Escorting visitors • Managing team communication and inboxes

Each EO has a wider networking focus, in addition to their day-to-day role supporting their respective Directors/Deputy Directors/Line Manager. This provides an opportunity to work with colleagues in the wider Business Management Team and across GLD to deliver corporate tasks and activities. They are great ways to develop your skills and experience which can be an asset in future Civil Service job applications. These activities/tasks can include arranging all staff events, well-being, skills and careers, training, Business Management away-days and participation in cross GLD working Groups.

This list is not exhaustive, and the successful candidates will be required to provide ad-hoc support where and when necessary.

Selection Process

Essential Criteria

Experience:

• Able to operate effectively under own initiative and within a team • Proven track record of meeting tight and challenging deadlines

Applicant must be able to meet the essential criteria

Behaviours: Managing a Quality Service

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 • Work with customers to understand their needs and expectations. • Create clear plans and set priorities which meet the needs of both the customer and the business. • Keep colleagues and stakeholders fully informed of plans, possibilities and progress. • Identify common problems that affect service, report them and find possible solutions. • Deliver good customer service which balances quality and cost effectiveness.

Communicating and Influencing • Communicate clearly and concisely both orally and in writing. • Listen to and value different ideas, views and ways of working. • Handle challenging conversations with confidence and sensitivity. • Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.

Delivering at Pace • Have a positive and focused attitude to achieving outcomes, despite any setbacks. • Regularly review the success of activities in the team to identify barriers to progress or challenging objectives. • Regularly check performance against objectives, making suggestions for improvement or taking corrective action where necessary. • Ensure that colleagues are supported where tasks are challenging.

Working Together • Develop a range of contacts outside own team and identify opportunities to share knowledge, information and learning. • Offer support and help to colleagues when in need, including consideration of your own and their wellbeing. • Change ways of working to aid cooperation within and between teams in order to achieve results.

Desirable Criteria:

Technical:

• Familiar and comfortable with using IT, including Outlook, Excel, PowerPoint, Word etc.

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Application Stage Applicants must apply online via CS Jobs; hard copy applications will only be accepted in exceptional circumstances and only with prior agreement from the resourcing team:

www.civilservice.gov.uk/jobs

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985

To apply for this position, candidates are asked to submit an online career history and a Statement of Suitability which outlines how you meet the Essential Criteria and answers the following question:

“Why are you pursuing an Executive Officer role within the Business Management Team at the Government Legal Department at this stage in your career? (maximum 250 words)”

You will also need to submit a 250-word statement which explains how you meet the following Behaviour: • Behaviour – Managing a Quality Service (250 words)

Your application will be sifted on the following: • Statement of Suitability (Motivational Fit) • Behaviour: Managing a Quality Service • Essential: Experience

Your statements should demonstrate how you meet the criteria for the post, with relevant examples. It will not be sufficient to reiterate the criteria; you are expected to illustrate how you have met the requirements.

Detailed feedback will not be given following sift, however the sift scores will be available on CS Jobs. A GLD panel will sift your application.

Interview Given the current situation with COVID-19, you may be interviewed remotely by a GLD panel via video conference call using Zoom/Teams. Any candidate applying must have access to video with audio availability. Candidates who do not have access may be withdrawn from the process. Should you be successful in being invited to interview, you will be assessed on your performance in all essential and desirable criteria as listed below, alongside strength-based questions.

Essential Criteria • Behaviour: Managing a Quality Service • Behaviour: Communicating and Influencing • Behaviour: Working together • Behaviour: Delivering at Pace • Motivational fit

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Desirable Criteria: • Technical

Arrangement for interview

Interviews are expected to take place in late March/early April. Please note if you cannot attend the interview date, we may not be able to provide you with an alternative date.

If you require any reasonable adjustments to enable you to participate in the interview, please advise once you submit your application.

For further information about Civil Service recruitment processes and Success profiles, please visit: https://www.gov.uk/government/publications/success-profiles

Eligibility & Terms of Appointment

The information offered in this document is supplied in good faith but does not in itself form any part of the contract of employment.

Selection Process

Successful candidates will be appointed to GLD on a permanent basis on GLD’s terms and conditions.

Security Clearance level

Before appointment with GLD, all successful candidates will need to have completed background security checks (BPSS).

For roles with certain departments, successful candidates may also need to have completed SC (security check) clearance. This process could take approximately 8 weeks.

We appoint in strict order of merit. If you meet the minimum criteria for this position but are not successful in obtaining an Executive Officer post because the number of successful candidates after interview exceeds the number of available vacancies, we will hold a reserve list.

Nationality

The GLD is part of the wider Civil Service and therefore the Civil Service nationality rules apply. If a post is described as ‘reserved’, then only UK nationals will be eligible to be able to apply. If a post is advertised as a 'non-reserved' post, as our posts generally are, those listed below will be eligible to apply:

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985

• UK Nationals (and British Protected Persons); • Commonwealth citizens and nationals of the European Economic Area (EEA);

• Individuals with dual nationality where one part is British; and

• Certain family members of EEA, Swiss and Turkish nationals (as set out in the Civil Service nationality rules).

Full details of the Civil Service nationality requirements may be found at Civil Service website. Please note that it is possible to meet the above nationality requirements and still not be legally entitled to work in the UK. The UK Border Agency operates a points-based immigration policy which applies to the migrants from outside the European Economic Area, Switzerland and Turkey. It is the applicant’s responsibility to check whether this policy applies to them. When applying, applicants will be asked about their nationality at birth, whether they are subject to immigration control, whether there are any restrictions on their continued residence or employment in the UK etc. Detailed document checks will be made prior to employment. Applications will be accepted from those applicants who may require sponsorship for a work permit under the UK Border Agency’s points- based immigration policy. Applications which require sponsorship will, however, only be considered if no suitable settled worker is identified for the position. Reserved for UK Nationals: Certain posts, notably those concerned with security and intelligence might be reserved for British Citizens, but this will not normally prevent access to a wide range of development opportunities within the Civil Service. This is not a reserved post.

Transfer Terms

If transferring from another government department, this role is offered on a permanent basis. The transfer would be considered voluntary and so would not attract excess fares, travel costs or relocation costs.

Please note that any move across the Civil Service on or after October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers. You may however be eligible to claim tax free childcare.

Successful candidates would be expected to take up post within 6 weeks of being offered a role.

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985

Salary

If you are new to the Civil Service, you will start on the minimum of the EO pay scale.

Existing Executive Officers on level transfer will retain their current basic salary if it is within the GLD pay range. If your salary is higher than GLD maxima you will be placed on the maxima of the pay range and receive the difference as a mark-time allowance, if agreed by HR.

Where your salary is below GLD’s Executive Officer minima you will be raised to the minima of the pay range, £26,682 (London) £24,433 (Leeds/Bristol). Any reserved rights to London Weighting or associated London allowances, will be consolidated into basic salary before the uplift to GLD Executive Officer minima. Any other allowances will not be retained on moving to GLD. If this results in your salary exceeding the pay range maxima, you will retain the difference on a mark-time basis. On promotion there will be an increase of 10% to your current basic salary, or move to the pay range minima, whichever is the highest. If you are in receipt of any reserved rights to London Weighting or associated London allowances, these will be consolidated after applying the 10% promotion calculation. After this calculation if your salary is below the minima of the pay range, you will be moved to the minima of the pay range.

Any other allowances will not be retained on promotion.

Hours and Holidays

You will normally be expected to work a 5-day week of 36 or 37 hours (excluding lunch breaks); 36 hours if you joined the Civil Service before 1 July 2013 or 37 hours if you joined the Civil Service after on or after 1 July 2013 or are on modernised terms and conditions. GLD is committed to flexible working, but business needs for some roles may limit the scope for particular working patterns. The annual leave allowance for those who joined the Civil Service before 1st July 2013 is 26.5 days per annum, and then to 31.5 days after 5 years’ service, plus 9 public and privilege days. For those who joined the Civil Service on or after 1st July 2013, or those on modernised terms and conditions, the annual leave allowance is 25 days rising to 30 days, plus 9 public and privilege days.

If you are interested in applying for this trawl or any future trawl as a jobsharer but have not found a job share partner, you can look and register yourself on Civil Service Job Share finder.

Training

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 The Government Legal Department is committed to the development of all its staff and offers an extensive training programme.

Location Croydon, Leeds and Bristol. Excess fares, travel costs or relocation costs will not be paid.

Guaranteed Interview Scheme

As part of GLD’s commitment to equality, all disabled applicants covered by the Equality Act 2010 who meet the essential criteria of the person specification will be guaranteed an interview.

Equality

GLD supports the Civil Service vision of being recognised as the UK’s most inclusive employer, by setting stretching diversity and equality objectives for our organisation.

GLD is an employer which promotes equality and aims to reflect the diversity of the society in which we live. It is committed to maximising the skills and potential of all its staff. We welcome applications from all suitably qualified persons irrespective of disability, race, colour nationality, ethnic or national origins, gender, age, sexual orientation, gender reassignment, marital status or religion/belief.

Civil Service Code All Civil Servants are subject to the provisions of the Civil Service Code that details the Civil Service values, standards of behaviour and rights and responsibilities. For further information, visit Gov.UK. Appointment Process

We appoint in strict order of merit. If you meet the minimum criteria for this position but are not successful for an EO post, you will be placed on the reserve list for 12 months.

Complaints procedure GLD’s processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles which can be found at http://civilservicecommission.independent.gov.uk If you feel your application has not been treated in accordance with these Principles and you wish to make a complaint, please contact

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Caroline Anerville on 0207 2103436 or at [email protected] in the first instance. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission.

Contact for Application Enquiries If you wish to discuss aspects in relation to eligibility; prospective interview dates etc. please contact the following person before submitting your application:

Name: Alex Kelly Telephone: 0207 210 1317 Email: [email protected]

If you wish to find out more information about the vacancy, please contact: Name: Lisa Maving / Alan Temperley Email: [email protected] / [email protected]

CLOSING DATE: Monday 1st March 2021 This notice sets out how we will use your personal data throughout the recruitment process, and your rights.

Annex A

Moves across government Staff joining the Government Legal Department from another government department on a permanent and voluntary basis, whether on level transfer or promotion, will do so on the basis that they accept the Government Legal

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985 Department’s modernised terms and conditions set out below:

Staff joining GLD on level transfer or promotion from an OGD on a permanent and voluntary basis if advertised on or after 20th July 2020 Mobility All Civil Servants are categorised as mobile or non- mobile grades. This post is a mobile grade and the post- holder is therefore liable to be transferred to any Civil Service post, whether in the UK or abroad, and is obliged to accept such postings when required by management to do so. Hours of Standard full-time working week of 37 hours net work regardless of geographical location (pro-rata for part- time staff). Occupatio If on pre-modernised T&Cs prior to nal sick transfer: 5 months full pay and 5 months pay half pay

If on modernised T&Cs prior to transfer: continue accruing entitlement at one month full pay and one month half pay up to a maximum of 5 months full pay and 5 months half pay during the fifth year of service Privilege 1 day privilege leave in recognition of the Queen’s leave Birthday Annual Annual leave starts at 25 days and then 30 days after leave 5 years of service. Qualifying service will be taken into account for the purpose of determining when the increase will take effect

Government Legal Department, 102 Petty France, London, SW1H 9AJ

Date of issue: 09/02/2021 Reference: CS jobs 98985