STANDARD AND SPECIFICATIONS
for
SUBDIVISIONS
AND OTHER
DEVELOPMENT PROJECTS
WITH PUBLIC AND PRIVATE ROADS
GRAND TRAVERSE
COUNTY ROAD COMMISSION
1881 LAFRANIER ROAD
TRAVERSE CITY, MICHIGAN 49686
Effective Date: September 23, 2009
TABLE OF CONTENTS
Table of Contents ...... 1 Introduction …………………...... 3 Development Submittal Reviews...... 4 Definitions ...... 5
I. Submittal Requirements for Preliminary Approval ...... 6 A. Preliminary Development Plans ...... 6 B. Fees ...... 6 C. Road Sub-grade & Drainage Plan …...... … 6 D. Functional Classification/Definition of Roadways ...... 7 1. Alleys ...... 7 2. Residential Streets ...... 7 3. Community Streets ...... 7 4. Local Access Roads ...... 7 5. Commercial Streets ...... 7 6. Industrial Streets ...... 7 7. Secondary (Minor) Collector ...... 7 8. Principal (Major) Collectors ...... 7 9. Local (Minor) Arterials ...... 8 10. Regional (Major/Principle) Arterials ...... 8 E. Road Right-of Way-Widths ...... 8 F. Street Layout ...... 8 1. General ...... 8 2. Cul-de-sacs ...... 9 3. Interconnection to Abutting Property ...... 9 G. Road Names ...... 9 H. Changing Road Names ...... 9 I. Signs ...... 10 J. Mailbox Placement ...... 10 K. Condominium Developments ...... 10 L. Community Streets ...... 11 M. Converting Private Roads into County Roads ...... 12 N. Removing a Road from the Seasonal Road System ...... 12
II. Road Design & Construction Standards & Specifications ...... 14 A. Plan Profile and Cross-Section ...... 14 B. Intersections ...... 15 C. Surveys & Corner Monuments ...... 16 1. Geodetic Coordinate Ties ...... 16 2. Benchmarks ...... 17 D. Clearing and Grubbing ...... 17 E. Grading ...... 17 F. Traffic Control ...... 18 G. Drainage and Erosion Control ...... 18 H. Public Utilities Locations ...... 19 I. Pavement Structure ...... 20 J. Maintenance ...... 21 K. Inspection ...... 21 L. Certification ...... 22 M. Private Roads ...... 22
2 III. Acceptance of Roads ...... 24 A. Consideration by Board ...... 24 B. Guarantee of Improvements ...... 24 C. Public Road Acceptance ...... 24 D. Private Roads ...... 25
Appendix ...... 26 Development Review Flowchart ...... 27 Fee Schedule ...... 28 Consulting Fee Acknowledgement ...... 30 Preliminary Checklist ...... 31 Final Checklist ...... 33 Report of Road Costs (GASB-34) ...... 35
Sample Letters ...... 36 Certification of Construction Engineer & Contractor ...... 37 Engineer’s Certification ...... 38 Land Developments with Private Roads ...... 39 Deposit for Guarantee of Completion of Private Roads in Plats ...... 40 Deposit for Guarantee of Completion of Public Roads ...... 41 Irrevocable Commercial Letter of Credit ...... 42 Township Letter of Understanding to Accompany Site Condominiums with Public Roads ...... 43 Compliance with Community Streets ...... 44
Typical Details ...... 46 Fig. 1A - Road Cross Section ...... 47 Fig. 1B - Urban Cross Section ...... 48 Fig. 1C - Urban Boulevard Cross Section ...... 49 Fig. 2A & 2B - Intersections Details ...... 50 Fig. 3 - School Bus Loading Detail ...... 51 Fig. 4A & 4B - Bituminous Raised Edge Section & Detail ...... 52 Fig. 5 - Mailbox Placement ...... 53 Fig. 6A & 6B - Cul-de-sacs Standard Circle & Interior Grading ...... 54 Fig. 6C - Cul-de-sacs - Modified Offset/Pass-thru ...... 55 Fig. 6D - Cul-de-sacs - Modified Offset/Teardrop ...... 56 Fig. 6E - Cul-de-sacs - Modified Hammerhead ...... 57 Fig. 7 - Future Road Details ...... 58 Fig. 8 - Passing Flare Detail for Channelized T-intersections ...... 59 Fig. 9 - Rural Residential Boulevard Approach ...... 60 Fig. 10A, 10B, & 10C - Driveway Approach and Right-of-Way Standards ...... 61 Fig. 11 - Commercial Drive Approach ...... 63 Fig. 12 - Easement Flare Examples ...... 64 Fig. 13 - Specification for Land Corner Monuments and Monument Boxes ...... 65 Fig. 13 - Monument Box Installation Detail ...... 66
Application Forms ...... 67 Driveway Permit Application ...... 68 Authorization Letter for Permit Application ...... 69 Adjacent Property Owner’s Permission ...... 70 Application & Permit to Construct, Operate, Use and/or Maintain within the Right-of-Way ...... 71 Land Division Application ...... 73 Utility Permit Application ...... 74
Functional Classification Road Map …………………… ...... 76 3
INTRODUCTION
It is the intent of this publication to present the procedures for the preparation, review and approval of plans for public and private streets and roads within proposed land developments, including plats, land divisions and condominiums intended to come under the jurisdiction of the Board of County Road Commissioners of Grand Traverse County, State of Michigan. In addition, it presents the minimum standards, specifications, details, letters and guidelines for the planning and construction of proposed new roads.
The manual provides the guidelines for design engineers preparing road plans and for review by the staff of the Road Commission, in accordance with the policies of the Board who approves the plans and accepts new roads into the County road system. Its scope applies only to those lands located outside the incorporated limits of any city, village or municipality within the County, and to those lands within those municipalities where the lands are subject to roads and highways under the jurisdiction of the Road Commission. Reference copies of the AASHTO policy guidelines, and MDOT Standard Specifications and Traffic Study Guidelines, or other publications may be available for review at the Road Commission office during normal business hours, however the latest publication information is generally available via the internet or by purchase through reputable book sellers.
The contents of this publication do not in any way supersede any part of Act 288, P.A. 1967, or Act 59, P.A. 1978, as amended, any promulgated administrative rules, municipal ordinance, or other applicable State or Federal laws. It is intended for use as a set of standardized instructions to expedite the processing of proposed land development and new road construction within Grand Traverse County. The minimum standards and specifications are subject to change without notice, and the Board reserves the right to require road construction to a higher standard where ever warranted by site conditions.
If any part of these minimum standards and specifications shall be found by a court of competent jurisdiction to be invalid, void or illegal, no such finding shall in any way affect, impair or invalidate any other provision contained in these minimum standards and specifications, and such other provisions shall remain in full force and effect. To this end, these minimum standards and specifications are declared severable.
In the event that the minimum standards and specifications contained herein change between the approval date of the preliminary plat, land division survey, condominium plan, or submission of road and drainage plans for a particular phase of a development, the minimum standards and specifications in effect when the road and drainage plans were approved shall be followed. 4
DEVELOPMENT SUBMITTAL REVIEWS (Comments, Recommendations, Rejections, and Approval)
The Development Review Process flowchart, provided in the appendix, gives an overview of the procedural steps from the inception of a development to the final acceptance for County road maintenance. Road Commission staff will be available to interpret these regulations at no cost to inquiring parties. Developers that request Road Commission verbal comments on conceptual designs shall make an appointment and pay the currently adopted consultation fee (see appendix). The Engineer, their designate and/or guests will attend the consultation session. No written report will be issued from the consultation unless previous arrangements are made for clerical assistance. Consultation fees will be invoiced in 1/4 hour intervals of meeting time. Conceptual reviews are submitted development site plans without all the necessary documents for preliminary design review. The Engineer may issue a written report on a conceptual development review, which may be made available to any public agency, utility or individual requesting a copy under the Freedom of Information Act.
The Design Review checklists, of required submittal documents for Board approval, are provided in the appendix. The Board’s staff or consultants will be available as needed for timely review of submitted development plans and documents. The Road Commission will set reasonable times for review of submitted documents, along with other assigned work. Generally, document review comments and recommendations will be available to the developer, or their agent, within two weeks of complete development plan submittal. A major development with signalized intersections, or other traffic control measures, may require additional review time. The Engineer will place the development’s recommendations on the agenda of the next regularly scheduled Board meeting, subject to the Board’s current agenda scheduling requirements, for consideration of the staff’s recommendations.
In the event the Road Commission is requested to review a proposed development with public roads as the requirement for a municipality, a developer may request an extension of the review time of up to four weeks. Staff will typically provide reviews within two weeks, and advise developers or their agents of any requirements or conditions that need to be provided, for the development to be recommended for approval. If a developer advises the Road Commission in writing within seven days that the proposed conditions are unacceptable, then the Board will reject the development for not meeting the Road Commission requirements for public roads.
The staff will give formal written comment and recommendations on items not consistent with the Board’s policies, and may provide suggestions beyond written policy for the developer’s consideration. Suggestions that deal with other municipal requirements are given to coordinate the proposed development and are not to be considered as policy of the Board. Also included are private road standards that have been adopted by the Board to assist local municipalities that have the responsibility for the health, safety and welfare of the public in their jurisdiction. Those municipalities are responsible for the approval and enforcement of the construction of private roads under their control, not the Road Commission.
Generally, if the staff review comments are not numerous, or the recommended changes can clearly be accomplished by amendment or revision to a development plan documents, the Board may approve the proposed project subject to implementation of the recommendations, thereby not requiring rejection of the project. In the event that documents are rejected and resubmitted, succeeding staff reviews may include new items associated with the required changes which were not previously foreseen.
Finally, the Board reserves the right to reject any proposal of public roads if it determines they are of little or no public value. 5
DEFINITIONS Board The Board of County Road Commissioners of the County of Grand Traverse, State of Michigan.
Engineer The Engineer of the Board, or any of their associates or consultants designated to act on their behalf in carrying out the provisions of the Land Division Act , Act 288, PA 1967, the Condominium Act , Act 59, PA 1978, any promulgated administrative rules, municipal ordinance, or any other applicable County, State, or Federal law, and the Board’s adopted policies.
Development A land development project that may be completed under any part of the Land Division Act , Act 288, PA 1967, the Condominium Act , Act 59, PA 1978, any promulgated administrative rules, municipal ordinance, or any other applicable County, State, or Federal law, and the Board’s adopted policies.
Developer The owner of the land of a proposed land development.
Developer’s A Professional Engineer, licensed by the State of Michigan, and retained by the Engineer Developer, or any of their associates, designated to act on their behalf in designing and constructing the development project.
Engineering An engineer or engineering technician certified and qualified by MDOT, or other Inspector recognized agencies, acceptable to the Engineer to perform construction inspection.
AASHTO The American Association of State Highway Transportation Officials.
MDOT Michigan Department of Transportation
MDOT Michigan Department of Transportation Standard Plans, Road Standard Standard Plan Plans I-VI, Bridge Standard Plans X-XII, as amended or current revision. Future Road Land areas in developments that are dedicated for future road use. Reserve Traffic Control A plan identifying all required traffic control devices, including, but not limited Plan to signs, barriers, barricades, plastic drums, traffic signals and pavement marking, in accordance with current Michigan Manual of Uniform Traffic Control Devices . 6
Part I. SUBMITTAL REQUIREMENTS for PRELIMINARY APPROVAL A. Preliminary Development Plans : In order that development plans may be prepared in conformity with the general highway and street plan adopted by the Board, developers shall have prepared preliminary plans of the area that is proposed to be developed. The development plans shall be prepared under the direction of a Licensed Professional Surveyor or Professional Engineer, and shall be drawn to a convenient scale not smaller than one inch equals 100 feet. The recommendations of the Grand Traverse County Planning Commission’s Land Development Review Committee will be considered when granting preliminary approval, with the committee’s review to be required for all developments with proposed public roads.
The preliminary plan shall name the proposed land development and map it’s location with reference to the section and township in which the development parcel is situated. The development plan shall show the proposed public and private street and alley layout, lot, unit, parent and development parcel dimensions governing any factors within the vicinity, such as existing adjacent land developments, and any possible future developments on adjoining lands. Existing physical features on adjacent property shall be shown that might affect the layout of the proposed development, such as bodies of water, wetlands, streets, highways, railroads, parks, cemeteries, etc., soil types, relative ground elevation, sewer and water systems, public and private utilities, and any other existing or proposed infrastructure improvements or pertinent topographic features.
Three copies of the preliminary development plan, prepared as noted above, along with a traffic study, when required, shall be submitted to the Board with a letter requesting preliminary approval, construction engineer and contractor certification, and all required review documents and fees. The development plan submittal must be certified, signed and sealed, by the developer’s surveyor and/or engineer (see the Sample Letters). The Board may approve, with any required amendments or revisions, or reject in writing the preliminary development plans within 30 days of complete document submittal. One copy will be returned to the developer, or their agent, with annotations of any required amendment or revisions from the Board. B. Fees : In accordance with State law, the Board may adopt a schedule of fees to be charged to developers seeking approval of proposed land developments. The Board requires fees to be paid at the time of document submittal for review, and prior to project approval and the start of construction. Fees for reviews of development documents with joint road maintenance responsibilities (i.e. Community Streets) shall be paid at the time of submittal. The Board may also adopt a schedule of other fees for services providing road name and traffic control signs to be installed in new development projects. Service cost for traffic control devices and pavement markings shall be paid prior to the start of construction in a development. See the appendix for a schedule of land development review and service fees.
C. Road Sub Grade & Drainage Plans : Soil identification and characteristics shall be shown on the preliminary plans to determine the need for road sub-grade drainage. The Engineer may require soil borings for non-granular soil sites, and bearing capacities of organic and compressible soil types. An adequate number of borings shall be provided to reasonably identify, to within 100 feet, the soil type boundaries.
A drainage plan, as it may affect the roads, shall be submitted indicating the manner in which storm water drainage is to be collected and dispersed. To accomplish this will usually require making use of existing ditches, natural water courses or constructing artificial tributaries. Easements of 20 feet or more in width shall be provided when a proposed drainage course will cross private lands within or adjacent to a development project. 7
Retention ponds or basins will not be allowed to be constructed within road right-of-ways. Portions of detention ponds or basins may be allowed, if the terrain is not otherwise suitable elsewhere on the development site. The joint use of available capacity in road ditches, and the center of cul-de-sacs, for the disposal of storm water may be proposed for extended areas of less than one percent grade, subject to utility easements, adequate right-of-way being provided, and the approval of the Engineer. The drainage plan may be superimposed on the preliminary development plan or it may be submitted as a supplementary exhibit. The drainage plan shall be drawn on a topographic map, at a compatible scale to the road plans, unless an exception is granted by the Board.
Approval of a preliminary or final development plan with drainage easements, will not require or obligate the Road Commission to maintain a drainage system area outside the County’s existing or proposed road right-of-ways.
D. Functional Classification Definitions of Roadways : The definitions below are ranked in order, from residential streets, roads and alleys being the lowest to regional arterials being the highest, on the Functional Classification Map of Collector and Arterial Roads: 1. Alleys : Minimal right-of-ways used for access to residential lots or undeveloped lands; through traffic is typically not maintained by the owners of the lots that have access to an alley. 2. Residential Streets : The major function of a residential street is to provide access and service to the residential area adjacent to them; a residential street generally has building sites located on either or both sides, carrying practically no through traffic. Route continuity is of minimum importance, except for the movement of internal traffic to and from adjacent development areas to eliminate the use of local access, collector and arterial roads. 3. Community Streets : Community streets are residential streets where a developer commits the future property owners to share responsibility for the maintenance of the public road right-of-way area, in accordance with agreements that may be formed with the Board or established in the development’s covenants, restrictions, master deed or by-laws. 4. Local Access Roads : Local access roads provide access to homes, farms and other low density land uses, usually comprised of larger land parcels than those along residential streets; traffic desires are local in nature and thus local access roads do not require trip continuity for an extended length. Local access roads are often along sections lines and quarter lines, or similar roads providing a through route. 5. Commercial Streets : Those streets in which land uses will primarily require low traffic volume with minimal truck traffic, such as office buildings, minor service, retail and wholesale operations. Appropriate municipal zoning ordinances will be considered with this designation. 6. Industrial Streets : Industrial streets are generally considered to have higher needs than commercial streets. Anticipated land use densities, traffic volume and traffic types are considered. Examples include, but are not limited to, manufacturing, warehousing, retailing, wholesaling, and high-volume service businesses. 7. Secondary (Minor) Collectors : The prime function of Secondary Collectors is to provide traffic service between local roads and streets and higher classified routes; traffic served will essentially be generated from relatively small areas or specific traffic attractions. Route continuity is of limited importance since traffic will utilize these routes for only a small portion of their total trip length. 8. Principal (Major) Collectors : These roads function primarily as collector-distributor roads for relatively large areas; they also provide service between minor population and economic centers within the County. Traffic mobility and trip continuity are not as essential as on Local Arterials, and serving through traffic may not be a major consideration. These roads may also serve secondary traffic generators such as schools, parks, and areas with high population densities. 8
9. Local (Minor) Arterials : Roads in this classification provide service to trips of moderate length at somewhat lower levels of traffic mobility than the major arterials. Local Arterials include those facilities that serve a secondary arterial, placing more emphasis on land access than higher systems. They provide service between smaller cities and connect these areas with higher arterial systems. 10. Regional (Major/Principle) Arterials : Regional arterial highways interconnect and augment the statewide arterial highways, forming a continuous high-mobility network of roads that efficiently serve major travel desires. A primary function is to interconnect major population and economic centers not served by other statewide arterial highways. These offer a high degree of trip continuity either alone or as an extension of the statewide arterial system.
E. Road Right Of Way Widths : Road right-of-way widths will be determined by the adopted Functional Classification road map. The Board may determine that right-of-way widths can be reduced to the next lower Functional Classification along existing roads constructed with multi-lane cross-sections. A written request must be submitted for the Board to consider reductions in Functional Classifications. Under no circumstances will a road right- of-way width be allowed below the statutory 66 foot width.
Section line and quarter-section line roads shall be centered on those lines, unless an exception is approved by the Board. Half width dedication of road right-of-way, or alleys, will be acceptable only when the proposed development boundary coincides with the boundary of an existing development on which the other half-road, street or alley right-of-way has previously been dedicated to the public, or along an existing County road. The following minimum widths of right-of-way shall be required for all roads, streets, and alleys:
Type R/W Width Alleys ……………………………… 33 feet Residential or Local Access Routes ……….. 66 feet Industrial or Commercial ……………… 66 feet Secondary Collectors Routes ……………… 100 feet Principle Collectors Routes ……………... 120 feet Local Arterial Routes ……………… 150 feet Regional Arterial Routes ……………… 200 feet
Greater right-of-way widths may be required by the Board when considered necessary. Right-of-way widths shall be increased by an additional 20 feet unless utilities providing energy and communication services are located in separate easements located adjacent to and outside of the road right-of-way, except in the case of Community Streets where the utilities may be placed within the immediately adjacent 10 feet next to the road right-of-way line. Minimum right-of-way curve fillet radii at all intersections is 50 feet (see the Typical Details). F. Street Layout 1. General : Street layout shall conform to the general pattern established by roads in adjacent land areas. All public roads, right-of-ways and the interconnections from existing land developments, must be connected with the proposed road system of a new development project. Suitable access from isolated developments to the public road system must be provided by easement or permanent dedication. Driveway access from lots to Arterial or Collector roads will not be permitted, except in special cases where adverse topography or other special conditions exist. Vehicular access limitations shall be included within a development’s covenants, restrictions, condominium master deed or by-laws.
9
2. Cul de sacs: The layout of roads in a proposed development shall provide a continuous circuit for travel. Every effort shall be made to eliminate cul-de-sacs from a road layout. In unique cases where the lands to be developed are limited by area, or encumbered by natural barriers, the Board may approve a dedication that provides access at one end only, if a cul-de-sac turnaround is provided at the terminus of the road, to permit a continuous circuit of travel. In locations where an existing private road, or a private road is anticipated to extend beyond the end of a cul-de-sac, a modified turnaround area will be allowed (see the Typical Details). The minimum length of any road or street ending in a cul-de-sac shall be 350 feet, measured from the centerline of the intersecting road to the center of the cul-de-sac. No more than five driveways will be permitted to access the cul-de-sac area beyond the entering point of curvature.
3. Interconnection to Abutting Property : When the proposed development abuts land that can be developed in the future, road extensions designated for “ Future Road Purposes ” shall be provided to the boundary line of areas with future development potential. Interconnections shall provide a “ Future Road Reserve ” or “ Outlot ” area, which shall consist of a metes-and-bounds parcel, at the end of proposed roads or connectors to adjacent lands, and may be excluded from the boundary of a proposed development. A future road area shall be the same width as the proposed road right-of-way and be of a length not less than 20 feet. No direct access will be allowed over future road areas from adjoining properties without the express written consent of the Board. A certified survey complying with Act 132, P.A. 1970, of the future road or outlot area shall be completed and provided to the Board for recordation at the developer’s expense.
Interconnections to adjacent development property is required for each boundary line of approximately 650 feet in length, and shall have not less than one interconnection for every approximate 1,300 feet or 1/4 mile of development boundary. In addition, the preliminary development plan shall include topographic information on all adjacent properties within a reasonable distance of 400 to 500 feet of the project’s boundary, and such supplementary information as may be required by the Engineer or the reviewing municipality, in order to allow an adequate evaluation for potential interconnections.
In locations where the adjoining lands are limited by size and shape, subject to natural barriers or contain unique topographic features, the Board may reduce, or even eliminate, the requirement for interconnection if the Engineer finds the potential route locations impractical or unfit for construction. Extensive wetland areas, lakes, streams, terrain with earth grades exceeding 15 percent for several hundred feet, abutting lands previously divided into small tracts, properties with non-revocable conservation easements or that are parklands, etc., are some examples of adjacent property that would be deemed impractical or unfit to develop. G. Road Names : Road dedications shown on the development plans shall be designated by name. Roads that are extensions or are in line with existing roads must be named to agree with those presently in existence. Other roads may be given names as a developer may select with the assistance of Grand Traverse County Equalization/GIS, but are subject to final approval by the Board. H. Changing Road Names : All road names must be secured in coordination with the Grand Traverse County Equalization/GIS, are subject to the approval of the Board and concurrence by the municipality in which they reside. The location and length of the road being renamed shall be specified in a written request and petition to the Board, accompanied by written agreement by all property owners whose lands abut the subject renamed portion of roadway, that they consent to the requested road name change. The petition must be presented 10
to the Board at a regularly scheduled meeting, for approval or denial of the proposed road name change, and may be the subject of a public hearing. Upon approval, the Road Commission will furnish and erect road name and traffic control signs and markings at the expense of the petitioning party.
I. Signs : Developers shall furnish a traffic control plan and quantities as part of the preliminary development plan submittal. The Road Commission will furnish and erect road name and traffic control signs and markings at the expense of the developer. Road name signs will be placed at all intersections within the development and at the entrances onto main roadways. Traffic control signs and markings shall be placed in accordance with the Michigan Manual on Uniform Traffic Control Devices . The design of the signs for public road name signs shall be a green background with white letter similar to the signs currently being used on existing County roads. Road name signs marked “Private Road” shall be erected and maintained by the developer at the entrance to all private roads and streets in the development. These signs shall be a blue background with white letters and have the abbreviation “PVT ” following the road name.
As part of the preliminary plan approval process, and final acceptance, developers are required to provide the following to the Road Commission: 1. Name and billing address for the person responsible for the payment of signs; 2. Upon receipt of the County Equalization/GIS road name approval, the Road Commission will order road signs. The developer or their engineer will layout street sign locations within the development. The Road Commission shall prepare regulatory traffic control signs which will include, but are not limited to, stops, yields, road-ends, no-outlet and speed limit sign panels. All developments are required to have a sign layout plan approved by the Engineer. 3. Developers must contact the Engineer once the leveling course of pavement has been finished, all underground utilities are installed and surface restoration has been completed. Upon written notification, the Road Commission will begin sign installation. 4. A developer will remit to the Road Commission, in advance for all sign installation, full payment for materials and labor, as a condition of final acceptance of all roads into the County road system.
J. Mailbox Placement : All mailboxes shall be placed as depicted in the Typical Details. Mailboxes for lots accessing via cul-de- sacs shall be located at or before the point of curvature at the beginning of the cul-de-sac, and these limitations shall be included within the development’s covenants, restrictions, condominium master deed or by-laws. All mailboxes shall be placed a minimum of one foot behind the road shoulder, and may be clustered, but each box shall be installed on an approved individual support post and shall not be placed on a connecting horizontal beam component situated parallel to the roadway. Alternative postal delivery products may be considered with the submission of an installation and use plan, the written endorsement of the jurisdictional postmaster, and the conditional approval of the Engineer.
K. Condominium Developments : All Sections of Part II. Road Design and Construction Standards and Specifications shall apply to the development of roads and streets within condominium projects, established in accordance with Act 59, P.A. 1978, as amended, and the promulgated administrative rules. For the purpose of this section, the term “ Development ” shall mean the same as “ Condominium Project ”.
If the roads and/or streets within a condominium project are to become a part of the County road system, prior to acceptance by the Board, the developer shall convey the road right-of-way by warranty deed or exclusive easement to the Board. The master deed of the condominium shall contain the following language:
“Upon approval by an affirmative vote of not less than fifty-one (51%) percent of all Co-owners, the Association shall be vested with the power and authority to sign petitions requesting establishment of a 11
special assessment district pursuant to provisions of applicable Michigan statutes for improvement of roads within or adjacent to the condominium premises, and to consider and otherwise act on all assessment issues on behalf of the Association and all Co-owners. In the event that a special assessment road improvement project is established pursuant to applicable Michigan law, the collective cost assessable to the Condominium Premises as a whole shall be borne equally by all Co-owners. All road improvement special assessments levied by any public taxing authority shall be assessed in accordance with Section 131 of 1978 P.A. 59, as amended (MCLA 559.231).
At some time subsequent to the recordation of the Master Deed, it may become necessary to improve some or all of the roads within or adjacent to the Condominium premises. Those improvements may be financed, in whole or in part, by the creation of a special assessment district or districts which may include the condominium development.
The acceptance of a conveyance or the execution of a land contract by any owner or purchaser of a Condominium unit shall constitute the agreement by such owner or purchaser, his/her heirs, executors, administrators, or assigns, that the Association shall be vested with full power and Authority to obligate all Co-owners to participate in the special assessment district, sign petitions requesting said special assessment, and consider and otherwise act on all assessment issues on behalf of the Association and all co-owners; provided, that prior to signature by the Association on a petition for improvement of such public roads, the desirability of said improvements shall be approved by an affirmative vote of not less than fifty-one (51%) percent of Co-owners. No consent of mortgagee shall be required for approval of said public road improvement.”
Within 30 days of preliminary approval, the developer shall furnish to the Board a letter of understanding from the appropriate municipal board in which the development is located, that said municipality is aware of the proposed development, agrees with the concept of the development and the service of that development by County roads, and is willing to administer future requests for special assessment districts for road improvements within, adjacent to, or serving the development. If the roads or streets within the condominium project are to not be a part of the County road system, but intersects with, or connect to, an existing public road or street, a permit, including applicable fee, is required from the Road Commission.
L. Community Streets : The standards and specifications for residential streets may be modified as follows if a developer provides the required assurances that future property owners within a development will accept the road maintenance responsibilities and will hold the Board, the Road Commission, their employees and agents, harmless from any liability created by the failure or negligence of the future property owners to perform their required responsibilities.
Pavement widths may be reduced from 30 to 24 feet with the written permission of the Board. After the road is accepted into the County’s road system, the Board will be responsible for the future maintenance inside of the design width of pavement. Raised edge, concrete curbing and gutter, storm sewer inlets and outlets, drain pipes, basins, shoulders, ditches and right-of-way maintenance, outside of the design width of pavement, will be the responsibility of the developer or the property owner’s association.
Public utilities companies may use dedicated private utility easements, or the road right-of-way within the immediate 10 feet adjacent to the right-of-way line. All utilities companies will protect the Board, the Road Commission, their employees and agents, the developer and the property owner’s association from liability or negligence and shall repair all damage and keep the right-of-way in good condition where utility facilities are located, or have impacted the road right-of-way.
The developer, or property owner, and utility companies can only work or make minor earth changes within the road right-of-way, in the future, in accordance with permits issued by the Board. Such work 12
shall include, but not be limited to, the installation of signs, posts or landscaping materials. Work required for the right-of-way maintenance will be authorized by the Board by issuance of a permit to responsible agents who are in compliance with the Board’s insurance requirements.
Typical land development covenant, restriction, master deed and by-law language is provided that meets the requirements of the Board. If a developer elects to use language other than that which is provided (see the Sample Letters), that developer shall provide a financial deposit for the reimbursement of all legal costs of the Road Commission counsel’s review of the proposed alternative text.
M. Converting Private Roads into County Roads : The Road Commission occasionally receives inquiries regarding converting private roads into County roads. Petitioners are required to follow the same procedures and regulations imposed upon developers when they construct new County maintained roads. Property owners who request that their private roads become County roads will be required to retain the services of qualified engineers and surveyors to prepare plans and drawings, and hire their own road building contractors to perform the required construction work in meeting the adopted Road Commission standards and specifications. Property owners will also be required to provide the Board with conveyances of title, and certificates of survey, in order for the entire road right-of-way to become public, in accordance with the Board’s adopted policies and procedures. The Board may reject any proposal if it determines that a private road is of no public value, or that the cost of construction exceeds the benefits of converting the road into a public use.
N. Removing Roads from the Seasonal Road System : From time to time the Road Commission also receives inquiries to provide maintenance on seasonal roads, which may never have been maintained in the winter, had deteriorated through misuse, or became impassible because of excessive vegetation growth or neglect, to the point where they were no longer safe or economical to maintain.
In the event that lands fronting a seasonal road are improved with year-round residences or businesses, and County snow plowing is desired, the Board will require any applicant requesting winter maintenance to improve certain portions of the seasonal road surface to a standard that will be acceptable to the Road Commission. The amount of improvement required is dependent upon the individual road’s unique characteristics and the equipment needs to efficiently maintain that particular roadway.
Requests for winter maintenance are to be submitted in writing to the Board, to allow a suitable amount of time in which to approve and reconstruct the particular seasonal road section. Requests must include the name of the road, location section numbers, municipality name, beginning and terminus points, and the lineal footage distance to be considered. All requests shall contain the applicant’s name, mailing address, and telephone number, to allow the Engineer to review the road location, and meet with the applicant if necessary. Any petition to change the length of a seasonal road is subject to a public hearing, and may be approved or rejected by the Board.
In general, road upgrade specifications typically require a minimum 24 foot wide cleared horizontal distance between trees, stumps, hedges, rocks or other obstructions which might damage trucks, plows, wings, or other equipment. This area shall also be cleared of all organic material such as topsoil, peat or wood prior to shaping and grading. There shall also be a minimum 14 feet of vertical clearance of tree branches or utility wires from the finished grade of the road surface. The roadside areas should be able to withstand the storage of snow pushed onto it, and be generally clear of natural or man-made objects which might otherwise be damaged or cause damage to the Road Commission’s snow removal equipment.
A minimum 20 foot gravel surface to provide an adequate width for two-way traffic shall be constructed. The grade shall be constructed a minimum of 12 inches above the adjacent existing ground surface, at the 13 truck’s underbody blade clearance width. Fill material shall be a minimum six inch layer of compacted in place MDOT standard specification for construction 22A or 23A gravel, to be approved by the Engineer.
Realignment of the road surface, for horizontal or vertical curvature and sight distance corrections may be necessary. The applicant may be required to submit engineered plans in order to better evaluate grades, drainage, etc., and other safety concerns. Additional or new right-of-way may needed from adjacent land owner’s in order to complete the construction project.
If no outlet is available, a permanent turn-around easement area which relieves the Road Commission of any liability should be furnished by an adjacent property owner. These may be constructed as standard or modified cul-de-sacs, or may utilize an existing road or driveway intersection if they are of sufficient size and shape to accommodate the Road Commission’s equipment.
Upon completion, the Road Commission will maintain these roads at equal standards with other similarly categorized roads within the County. It should be realized that these standards for improvement are very minimal for roads in areas such as Grand Traverse County, which are subject to heavy snow and severe frost damage. The Road Commission will encourage a higher construction standard so that the inconvenience of dust in the summer and rutting during spring breakup is kept to a minimum.
It should also be noted that service to lower volume local roads is generally performed after winter maintenance is completed on State highways and County primary roads. The higher volume collector routes carrying school buses and emergency services to outlying areas are maintained at higher standards in order to benefit the greatest number of residents. Specific maintenance information can be furnished upon request.
All costs for planning, engineering, right-of-way acquisition, construction, testing, certification, etc., and acceptance, are at the sole expense of the applicant, not the Road Commission. 14
Part II. Road Design, Construction Standards & Specifications
The owner of the developed lands, or his agent, shall be required to grade, drain and surface the streets and alleys shown on the development in accordance with the latest issue of the standards and specifications of the Grand Traverse County Road Commission.
A. Plan, Profile & Cross sections : Plan, profile and cross-section drawings shall be prepared by the developer’s engineer in detail complete enough to be used as construction plans. The drawings shall show the proposed horizontal curve radii, vertical curve lengths, percent of grade of all roads and the location of drainage facilities and structures, horizontal and vertical scale, as well as any other pertinent construction information.
Three signed and sealed copies of the plan, profile and cross-section drawings shall be forwarded to the Engineer for the Board’s approval, and more detailed construction plans may be required by the Engineer. One approved plan copy will be returned to the developer, with the Board’s approval conditions attached or the necessary revisions marked thereon. All approvals and permits must be obtained prior to construction. Substantial penalties may result from a failure to follow the direction of the Engineer, the published standards, or adhere to the approved plans.
Sight distance and alignment will be approved by the Engineer and shall be in accordance with the current AASHTO publication A Policy on Geometric Design of Highways and Streets and as may be modified or annotated herein. Permissible grades on any development road shall be within the following ranges:
Roads………...... 0.4% to 9.0 % Cul-de-sacs………… 1.5% to 2.0%
The gradient of the intersecting roads should be as flat as practical on those sections that are to be used for storage of stopped vehicles. If possible, intersecting roads should have a minimum 50 feet of flat gradient landing area of no more than a maximum of two percent grade, sloping away from the main through road having the traffic right-of-way. Even though stopping and accelerating distances for passenger cars on grades of two percent or less differ little from the distances on the level, larger vehicles need the flatter landing area. Where two roadways intersect, crown manipulation of both roadways can be used to improve the drivability of both roadways. In this case, to insure proper drainage, detailed grades should be provided. Intersection sight distance should be provided on all intersections legs, and clear vision corners should be provided when it is practical. No intersections will be allowed along grades steeper than six percent. Vertical curves shall be used at all changes in grade.
In general, horizontal curves shall be constructed with a normal crowned roadway as shown in the Typical Details. Minimum centerline horizontal curve radii shall not be lower than 275 feet, and minimum tangent distances of 100 feet is required between any reversing horizontal curve. Super- elevation of horizontal curves may be utilized upon approval by the Engineer. This exception may be granted when a road is anticipated to be used as the access or through route for a major portion of the proposed or a future land development. An additional exception would be when a combination of longitudinal grade and horizontal curvature would make an unstable driving situation. If the use of super- elevation is approved, the curves shall be designed according to the current AASHTO publication A Policy on Geometric Design of Highways and Streets and the anticipated speed limits. The maximum super-elevation rate will be limited to up to four percent, especially in residential, commercial or industrial areas. A minimum tangent length, equal to the required super-elevation transitions, must be provided between curves using super-elevation. 15
Sight distance, horizontal and vertical alignments shall be based on the following minimum design speeds: Residential, Commercial, Industrial……… 30 MPH All Other Routes …………………………. 55 MPH
A design speed of 25 miles per hour may be approved in special cases for residential developments with unique site conditions. Where horizontal road curves have limited sight distance, clear vision easements may be needed, with sight triangles cleared and graded to provide for proper sight lines, and restrictions be placed to limit activity in these areas.
B. Intersections : It is desirable that all intersecting roads meet at right angles, but in no case shall the intersecting angle be less than 70 degrees. Sight distance triangles at intersections shall be shown on the design plans, and are to be approved by the Engineer. It is the responsibility of the developer’s engineer to provide the necessary AASHTO calculations to the Engineer and to visit the construction site and review the proposed intersection locations for any physical obstructions. Clear vision areas, with an elevation of less than four vertical feet above the intersected road shoulder, shall be constructed within 200 feet of the intersection. Where intersections have limited sight distance, clear vision easements will need to be cleared and graded for proper sight line, restrictions be placed to limit activity, and land title conveyed to the Road Commission.
Intersections on opposite sides of an intersecting road shall be located either opposite each other or be a minimum of 300 feet apart, centerline to centerline. Intersections on the same side of an intersecting road shall be located a minimum of 360 feet apart, centerline to centerline. School bus loading and unloading areas shall be provided in conjunction with intersection construction, if the determination of need is made between the Board and the jurisdictional school district. Intersection layouts shall be in accordance with the Typical Details in the appendix.
Center lanes for left turns and passing flares may be required at certain intersections for proposed development entrances onto existing County roads or State highways, if warrants exist or are exceeded. Refer to the Typical Details in the appendix, and the MDOT Geometric Design Guide and Traffic Volume Guidelines or their applicable revisions. Final design details will be determined at the time of preliminary development approval and may be considered a part of the permitting process allowing construction within the County right-of-way. Subsequent land developments, beyond an initial or later project phase of construction, may increase traffic volumes to require construction of passing flares and intersection approach work as part of an earlier development. The distance to existing or future driveways can require the construction of a dedicated left-turn lane, as determined in a development’s traffic study.
Passing flare designs shall include the full width of an existing road surface, incorporating paving, widening and super-elevation transitions into the existing grade and drainage features, for the entire length of the widening. Additional areas for construction, drainage design and permanent right-of-way may become necessary or be required by the Board. All areas in which passing flares are added to an existing pavement section will be required to be overlaid across the entire road cross-section, with a minimum of a 1½ inch top course/hot mix of asphalt and a plane of weakness joint along the edge of existing pavement and new passing flares. 16
C. Surveys and Corner Monuments : All survey corners shall comply with the requirements of the Corner Recordation Act , Act 74, P.A. 1970, as amended. Survey corners located within all plats, land division surveys or site condominiums with proposed public roads, shall comply with the requirements of Section 125 of the Land Division Act , Act 288, P.A. 1967, as amended. Furthermore, any survey corner located in any roadway to come under the jurisdiction of the Grand Traverse County Road Commission shall also comply with the Road Commission’s adopted Specification for Land Corner Monuments and Monument Boxes , as depicted in the Appendix, and a recordable Certificate of Survey of the proposed road alignment and right-of-ways will be included with the right-of-way and land title conveyances.
At a minimum, survey marks shall consist of iron rods, or pipes, not less than ½ inch in diameter and 18 inches in length, and preferably concrete monuments consistent with the specifications of the legislative act are placed at the road right-of-ways. Alignment points located within the paved road surface should be placed in monument boxes. Since alignment is a component of the Road Commission’s boundary, Act 299, P.A. 1980, as amended, requires that this work be performed by a Professional Surveyor, licensed by the State of Michigan, and who conducts land development and subdivision work as a routine part of their practice. The developer will be required to retain the services of a Professional Surveyor to monument alignment points, and the Road Commission’s professional staff will be available to consult and review the placement of monuments.
These requirements are intended so that concrete monuments may be uniformly placed along the public right-of-way, and to allow for the re-establishment of the road alignment. Concrete monuments are to be set, at a minimum, at the intersection lines of the public roads with the boundaries of subdivision projects, the intersection of private roads, alleys, all points of curvature, tangency, compound curvature, reverse curvature and angle points in the sidelines or right-of-ways of proposed roads within, and adjacent to a development project, or as directed by the Engineer. The developer’s surveyor shall personally certify and document that they have observed that all survey markers and corners have been properly installed and recorded, where applicable. 1. Geodetic Coordinate Ties : The development project plans shall be related directly to ground based surveys on the current adjustment of the Michigan Coordinate System, pursuant to Act 9, P.A. 1964, as amended. Coordinate values shall be based upon the North American Datum of 1983 (NAD83) - preferably CORS derived, and all elevations must be based upon the North American Vertical Datum of 1988 (NAVD88). A statement in the Preliminary plan set, by the developer’s surveyor, shall indicate the method by which the coordinates were derived.
The basis of bearing for the development project, and ties to not less than three exterior boundary corners of the development, shall be referenced to the Michigan Coordinate System. The developer’s surveyor preparing the development plan shall also tie the development boundary into not less than three Public Land survey corners in the section in which the development project is located, which will also be referenced to the Michigan Coordinate System. Field surveys shall comply with, at a minimum, all applicable Federal and State statutes, and the accepted standards of practice for both horizontal and vertical control accuracy. The results of these geodetic ties may be noted on the face of the final plat, land division survey, condominium plans, Land Corner Recordation Certificate, or other certified report, and shall be submitted to the Engineer.
If GPS-derived elevations are used, a surveyor’s report must clearly state that the vertical datum is “NAVD 1988 GPS-derived from Geoid 03”. OPUS positioning may be used as a check, and for positioning Primary Control as defined in MDOT’s Design Survey Manual . For any and all OPUS solutions, a RINEX format file with a minimum of two hours of GPS data must be included, as well as the OPUS solution (extended version) from the National Geodetic Survey (NGS). All OPUS 17
solutions must be verified to within a minimum 0.20 foot, either by a separate OPUS solution from an independent occupation, or by an NGS/CORS adjustment.
2. Benchmarks : A three dimensional control system must be established throughout the project area, with all elevations based upon the North American Vertical Datum of 1988 (NAVD88). All subsequent vertical control must be based on the established control, with any traverse points or benchmarks established adhering to all applicable State and Federal statutes, and the accepted standards of practice, for both horizontal and vertical control accuracy. A survey control point or property corner that is an iron bar, stake, pipe, or spike in the ground is not considered to be an adequate benchmark.
A permanent benchmark must be placed in each development by a survey crew, under the direct supervision of a Professional Surveyor, and shown on the development’s final plans. All phases of a development project shall have at least one benchmark, and all developments larger than 20 acres shall have at least two permanent benchmarks.
The benchmark shall be placed flush with the ground, clearly marked, and in a location that is readily accessible and out of harm's way, preferably within a Public right-of-way. At a minimum, a concrete monument with the surveyor’s identification cap shall be used for benchmark monuments, and a location marker will be set adjacent to the monument consisting of a brightly colored Carsonite® post marked “Survey Marker” or “Bench Mark”. A more substantial monument may be substituted with the approval of the Engineer.
Public Land survey and subdivision corners may serve as intermediate and temporary benchmarks when referenced to NAVD88. Optionally, permanent benchmarks may be installed after the completion of all road and utility construction, and prior to the Road Commission’s acceptance. If the option of placing the permanent benchmark after all construction is complete is desired, temporary benchmarks must be established and shown on the construction plans. The permanent benchmarks must then be shown on all "As-Built" plan sets, final plats, land division surveys, condominium plans, or as directed by the Engineer. D. Clearing and Grubbing : All trees, stumps, brush and roots thereof shall be entirely removed from within the grading limits of all roads, utility easements and alleys in the proposed development, and shall be disposed of outside the limits of construction.
E. Grading : All roads shall be constructed on the center of the right-of-way, conforming to the requirements shown in the Appendix and described herein. Roadbeds with open drainage ditches shall have the following minimum grade widths between shoulder points as shown on the Road Cross-section diagram, as depicted in Figure No. 1 (see Typical Details):
Alleys ……………………… 20 feet Residential ……………….… 32 feet Local Access ………….…… 34 feet Commercial …………….…. 36 feet Industrial ………………….. 42 feet Secondary Collector ………... 42 feet Principle Collector …………. 56 feet Local Arterial ………………. 71 feet
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For developments located within the Federal and State designated Urban Area, the Urban Cross-section shall be utilized at all internal and external intersections, and may be used throughout the development at the developer’s option, provided that all routine maintenance for enclosed drainage systems are to be financed wholly by the developer and the property owner’s association.
Boulevard sections may be allowed at the entrance to a development at the main intersecting road, within Urban Areas. Vegetative cover inside boulevard islands will be limited to not more than 24 inches in height, and may not interfere with the clear vision of the intersection. Signs are prohibited in boulevard islands, and routine maintenance of any plantings shall be the responsibility of the developer or the property owner’s association.
When a development is located adjacent to an existing County road, the developer may be required to meet the Board’s current construction standards for such adjacent roads. The work within the road right- of-way will normally include such items as widening, deepening, or the relocating of existing ditches and developing an approved grading cross-section along the limits of the land development.
The presence of other than well drained granular material in the sub-grade soils shall require a full width 15 inch granular sub-base, or other special treatments to be approved by the Engineer. Granular sub-base shall meet MDOT construction specifications for Class II Granular Material. A Soils Log and boring locations table shall be depicted on the plan and profile drawings. All peat and muck shall be removed from beneath the roadbed in accordance with MDOT Standard Plan R-103, Treatment of Peat Marshes , as revised. The level of the finished pavement surface shall be at least 4.5 feet above the maximum groundwater elevation. Drainage ditches shall be constructed on each side of the roadway in cut sections and in fill sections when required. Ditches shall be a minimum of two feet in depth below the shoulder point and deeper where necessary to place the minimum cover over culverts or to provide independent ditches for adequate flow characteristics.
Utility easements shall be benched and graded to a maximum of one foot in 10 feet (1:10) of slope. Driveways located in major cut sections shall be graded during construction to facilitate the placing of utilities. All driveway grades shall have a maximum slope of nine percent, or less, and an elevation at the right-of-way line that is not more than 1.5 feet above the elevation of the finished shoulder. Density requirements for the individual components of the grade shall be in accordance with MDOT’s Standard Specifications for Construction .
Future road reserve areas shall be cleared, graded and constructed to the top of the 15 inch granular sub- base, as shown in the Typical Details, and be restored with topsoil and seed. Placement of the gravel base and pavement surface construction shall be the responsibility of future developers of the adjoining lands.
F. Traffic Control : Construction adjacent to a County road or within the right-of-way requires the issuance of a permit from the Road Commission. When such permit allows for closing of a road, or use of one or more traffic lanes, or where construction is in proximity of the traveled portion of the road, signs, signals, lights, etc., shall be placed and maintained in accordance with the Michigan Manual on Uniform Traffic Control Devices or Road Commission specifications. Traffic control shall meet, at a minimum, all called for signs, signals, etc., for safety, which the contractor shall erect and maintain at their own expense.
G. Drainage and Erosion Control : Drainage shall be provided based on a 50 year storm frequency for open ditch sections, and a 10 year storm frequency for curbed or enclosed drainage systems. The design shall be in accordance with MDOT’s Road Design Manual . In locations where retention ponds are designed to outlet into roadside ditches, or in any other instance where the Engineer deems it necessary, drainage design calculations shall be provided. Those design calculations shall include storm water runoff from the roadway and from the 19
adjoining land and drainage ways. The flow rates shall be calculated using the anticipated developed conditions of the adjoining properties.
Culverts at driveway entrances, when necessary, shall be provided by the Developer, building contractor or the property owner. Minimum diameter of driveway culverts shall be 12 inches unless otherwise specified. The road construction plans shall indicate what size culverts will be required for future driveways when the minimum pipe diameter size will not be adequate. Restrictions are to be placed in the development’s covenants, restrictions, master deed or by-laws, specifying culvert sizes and prohibiting the placement of driveway approaches at or near drainage basins, or cross road culverts, or in such a way as to interfere with the drainage of storm water runoff. Driveway permits are required on all roads taken over by the Board, and all construction shall conform to current Road Commission County Road Right-of- Way and Driveway Standards (see Application Forms).
Velocities in the open ditches shall be limited to less than six feet per second. If higher velocities are anticipated, erosion control measures acceptable to the Engineer shall be incorporated. High water elevations in the ditch shall be at least 12 inches below the shoulder point and maximum water depth shall be less than two feet. Enclosed drainage systems shall be designed to have self-cleaning velocities and limit any surcharge to less than 12 inches. Energy dissipaters and erosion control measures shall be installed at the outlet of the system.
Drainage structures shall be installed as indicated on the drainage and road construction plans. Minimum diameter of cross culverts shall be 15 inches, unless otherwise specified. The bottom ends of all culverts shall extend to the bottom of the slope. Either concrete pipe, corrugated metal pipe or smooth-lined corrugated polyethylene pipe, meeting MDOT specifications for construction of the required size and strength, may be used. Standard flared end sections shall be used on all road cross culverts. Guard posts shall be placed beside the ends of cross culverts to mark their location.
All culverts, bridges, storm sewers and appurtenances shall be designed per AASHTO Design Standards for HS-20 or more loading on all roads. Sod, rip-rapping, sediment basins, topsoil, seeding, mulching or other methods of erosion control shall be used in accordance with the recommendations of the Michigan Natural Resources Conservation Services standards and specifications, and the Grand Traverse County Drain Commissioner. Proposed materials shall meet MDOT’s current standards or shall be approved by the Engineer.
H. Public Utility Locations Utilities are to be installed upon the completion of the road sub-grade, and driveways requiring excavation for access to adjacent property. Utilities supplying energy and communication services shall be installed in a separate utility easement located outside the road right-of-way, or within the outside 10 feet of a right-of-way which has been increased to provide for utility locations. Energy and communication utilities shall be placed a minimum of four feet below the road between ditch lines and shall have a minimum cover of 30 inches elsewhere within the right-of-way.
Water mains, valves, sanitary sewer manholes and other utility access structures may be located in the area between the centerline of the ditch, or the back of the curb, and the right-of-way line. Special conditions may be granted for utility access structures allowing them to be placed on the ditch fore slope. Under no circumstances will any structure, valve box or manhole be allowed within the proposed pavement surface.
In County roads, where utilities located within the existing right-of-way result in significant conflicts, the Road Commission staff may determine and proposed alternate utility locations. Overhead utility poles and streetlights will be approved on an individual project basis, by permit application. 20
I. Pavement Structure Design of the pavement structure is to be based upon the Design Guidelines – AASHTO Interim Structural Pavement Design Procedure Adopted for All Season County Roads , approved by the County Road Association of Michigan (CRAM) Engineering Committee, Jan. 1988 (revised 1989) and available on MDOT’s website.
At a minimum the road cross section shall consist of: 1) A 15 inch layer of compacted in place MDOT standard specification for construction of sand sub- grade; 2) A six inch layer of compacted in place MDOT standard specification for construction 22A dense graded aggregate base; and, 3) 330 pounds per square yard of MDOT standard specification bituminous (asphalt) mixture.
Depending upon the sub-grade soils and projected levels of commercial truck traffic, a thicker pavement design section may be necessary. The minimum design shall be based upon 60 axle loads per dwelling unit for construction, and 1400 axle loads per year for buses, garbage trucks and snow removal trucks. A durable pavement design shall be submitted that is expected to withstand normal traffic projections for a minimum period of 20 years.
The aggregate base course shall be placed on the prepared sub-grade for the entire width of the roadway in accordance with the Appendix details. The maximum time limit the aggregate base course may be open to the weather is 18 months. Inspection and approval by the Engineer is required prior to placing the bituminous material.
Bituminous paving material shall be in accordance with MDOT standard specifications. At a minimum, bituminous surfacing shall include 165 pounds per square yard of HMA 13A surfacing, over 165 pounds per square yard of HMA 13A leveling course. A bituminous prime coat shall be applied at the rate of 0.25 gallons per square yard on the prepared aggregate base course, and a bituminous bond coat applied at rate of 0.10 gallons per square yard between pavement courses will be required, unless waived by the Engineer. The top course of surfacing may be delayed for no more than one year .
The following minimum widths of bituminous (asphalt) pavement shall be placed:
Community Streets ……….. 24 to 30 feet Residential ………………… 30 feet Local Access ……………… 24 feet * Commercial ………………. 34 feet Industrial …………………. 40 feet
*NOTE: On local access roads where centerline grades are steeper than five percent, the surface width shall be paved full-width. Full width paving shall be interpreted to mean from edge-of-shoulder to edge- of-shoulder, as constructed, less one foot on each side for a support embankment. The limits of the widened surface shall be determined by the Engineer.
Local access roads shall have full width pavement for the entire length of the road if 50 percent, or more, of the road has grades exceeding five percent. The distance to be used in the 50 percent determination will include the entire length of vertical curves when tangent grades exceed five percent. Shoulders on local access roads, not required to be paved, shall be stabilized with six inches of compacted 23A gravel.
Integral bituminous raised edge curbing may be approved by the Board for limited use in areas subject to severe erosion, possibly eliminating the need for roadside ditching. Minimum width between the inside of raised edge curbing shall be the same as depicted in the standard cross-section in the Typical Details. 21
Under no circumstances shall any section of raised edge curbing extend for a distance greater than 400 lineal feet, on either side of the pavement surface, without a spillway to discharge storm water. Only concrete curb and gutter will be allowed in areas served by enclosed drainage systems, and developments proposing greater than 800 lineal feet of continuous raised edge curbing will alternatively be required to use concrete curb and gutter and approved catch basin structures.
Proposed concrete curb and gutter sections may be approved by the Board, and in some cases it will be required. Plans and specifications must be approved by the Engineer prior to the start of any construction. Minimum distances from face of curb to face of curb are:
Residential Without Parking ……………… 30 feet Residential with Parking …………………. 34 feet All Others ………………………………… same as uncurbed
J. Maintenance It shall be the responsibility of the developer to maintain all proposed public roads in good condition until they are accepted by the Board. Maintenance of eroded areas greater than one inch along the pavement edge, and two inches in other areas, shall be the responsibility of the developer until erosion and sedimentation are definitely controlled.
K. Inspection The developer shall give a 72 hour written notice, or reproducible electronic notice, which is confirmed as being received by the Road Commission, for the inspection of development roads to be made by the Engineer as follows: 1. Before approval of the preliminary development plan; 2. After sub-grading is completed, and prior to placement of sand sub-base, aggregate layers or restoration topsoil is placed; 3. Prior to placing bituminous pavement surfacing; 4. Before Board approval of the final development, final reproducible plans and/or acceptance of the roads for County maintenance.
An additional fee will be charged to cover the cost of each additional inspection based on time and materials required to perform the inspection. There will be no inspection of construction work by the Engineer during the winter months between November 14 to April 16, or during such times when the ground is covered with more than one inch of snow at the construction site.
It shall be the developer’s responsibility to provide engineering inspection during construction. The developer’s engineer shall utilize MDOT certified inspection personnel for testing density, granular and aggregate materials, bituminous mixtures and concrete. As a minimum, the following items shall be inspected or tested: 5. Sub-grade compacted to a 95 percent of Theoretical Maximum Density (TMD) at 12 inches minimum depth; 6. Sub-base material analysis, depth and density (95 percent TMD); 7. Aggregated base material analysis, depth and density (98 percent TMD) of maximum unit weight; 8. Bituminous pavement surfacing: with approved mix formula, with continuous visual inspection during placement, yield calculations, depth tests, crown/slope checks, temperature checks and extraction tests (and including density if required by the Engineer); 9. Concrete: with approved mix design, batch proportions, elapsed time, slump, unit weight/yield calculations, mix and air temperature checks, percent air entrained, compressive strength tests (min. 4 cylinders/test, 1-7 day test, 2-28 day test, with 1 spare test cylinder); 10. Testing of any construction material as required by the Engineer. Manufacturer’s certification may be acceptable for re-rod, pipe, castings, etc. 22
The inspection and testing frequencies shall be made in accordance with the required MDOT specifications, and Inspector’s Manual and Procedures , unless a different testing procedure is approved or required by the Engineer, prior to the start of road construction.
Testing documentation shall be furnished to the Engineer within 30 days after completion of any construction work activity or item. Failure to furnish construction documentation in a timely manner will require onsite testing by an independent third party laboratory, the cost to be assessed against the development, and paid by the developer within 30 days after the independent testing is invoiced, and/or before the development final acceptance documents are presented. Substantial penalties for failure to perform the required inspections or to provide the required documentation may result.
L. Certification Upon completion of construction, the Developer’s engineer shall certify that all work has been completed in accordance with the Board approved plans and specifications (see the Sample Letters). They shall also provide the Road Commission with copies of inspection and testing reports, to verify compliance with the established standards and specifications, and the Board’s approval requirements. Reproducible plan drawings and electronic drawing files (in DWG or PDF format) of the as-built construction plans and cross-section sheets shall be submitted to the Engineer.
M. Private Roads (also see Development Submittal Reviews on Page 4) Standards and specifications for sub-base, surface widths, types and thickness shall be the same for private roads as for public roads, except for variances in width as defined below. Curve radii shall be the same for private roads as for pubic roads, however, an exception may be given to allow for minimum centerline radii of as little as 100 feet where the site layout, physical circumstances, or unique topographical features would spoil the intrinsic character of the development by following the public road standards.
Ditches may vary up to a minimum of 18 inches in depth, measured down from the edge of the shoulder. The following maximum degrees of slope would be permissible on fore-slopes in cuts or on fill embankments without the placement of guardrail: 1. Road fore-slopes may be a maximum of a one on two (1:2) slope if the embankment touch down point, for either ditch or fill embankment sections, is less than 10 vertical feet from the road shoulder without requiring guardrail placement. However, because of a tendency for erosion, one on two (1:2) slopes are discouraged unless the slopes are protected by concrete or bituminous raised edge curbing; 2. The road fore-slope shall be a minimum of a one on two & one-half (1:2½) slope if the fill embankment touch down point is between 10 and 16 vertical feet; 3. The road fore-slope shall be a minimum of a one on three (1:3) slope if the fill embankment touch down point is greater than 16 vertical feet.
The following minimum standards must be met to insure adequate access for emergency vehicles: 4. The minimum vertical clearance of all obstructions, including overhanging trees or branches, mailboxes, snow banks, etc., shall be 14 feet for a distance equal to the width of the roadbed. 5. Provisions agreeable to the Board must be made to allow for the assessment of costs necessary to maintain the above minimum standards for emergency vehicles. This may be a special assessment district regulated by another unit of government or some other source of perpetual funding. If agreeable, this may be included in a special assessment district established by the municipality or the Grand Traverse County Drain Commissioner.
Pavement widths may be reduced to a minimum of 22 feet, and without road shoulders, if agreeable to the local jurisdictional fire department. Final determination of any variance from the established standard pavement widths will be at the sole discretion of the local fire department. Pavement surface widths 23 reduced to the minimum 22 feet and constructed with four foot wide grass shoulders (placed with minimum of three inches of topsoil, seed and mulch, as designated by the Michigan Natural Resources Conservation Service Office) will be allowed on roads with centerline grades of three percent or less.
Integral bituminous (asphalt) raised edge or concrete curb may be used to help control erosion, or to minimize storm water runoff impacts onto adjacent property. Minimum width between the inside of bituminous raised edge or concrete curb sections shall be the same as the minimum width required for all asphalt pavement surfaces. Maximum distance between outlets is not to exceed 400 feet, however, longer distances may be acceptable if the design criteria allows for it and the design is approved. Only concrete curb and gutter will be allowed in areas served by enclosed drainage systems.
Maximum centerline tangent grades shall not exceed 10 percent, unless the local municipality grants a variance by ordinance allowing up to 12 percent grades. Variances may be granted due to significant earth change impacts on the landscape or other items specific to the site and proposed plan. Driveway access will not be allowed on road segments with centerline grades exceeding 10 percent. A minimum of 50 feet of flat gradient, to a maximum of two percent sloped away from the through road or street having the traffic right-of-way, measured from the shoulder line, shall be provided at the approach of a controlled right-of-way road or street to a main road. No intersections will be allowed on grades steeper than six percent. There shall be no restriction on the difference in elevation compared to length on an intersecting street at a road intersection.
Utilities may be placed within the road right-of-way at locations agreeable to by the Developer and/or the property owner’s association, however, all above ground closures or pedestals must be located within permanent utility easements located outside the right-of-way. Ground coverage for installation of underground utilities shall be at a minimum of 30 inches, except for above ground appendages. Sanitary sewer manholes, water valves and hydrants, which are a part of municipal systems, shall be located a minimum distance of 18 feet from the road centerline.
Cul-de-sacs may be acceptable with a minimum center, entry and return radii of 60 feet to the right-of- way lines. Distances from the cul-de-sac right-of-way line to the edge of shoulder and edge of pavement shall be consistent with the dimensions of normal road cross-sections. Roads ending in a cul-de-sac may be a minimum of 275 feet in length, measured from the centerline of the intersecting road to the center of the cul-de-sac, or the frontage length of two lots, parcels or condominium units, to the center radius point of the cul-de-sac or whichever is less. Not more than five driveways will be allowed to access a cul-de- sac area beyond the entering point of curvature.
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Part III. ACCEPTANCE of ROADS A. Consideration by the Board Before acceptance of the constructed roads in any development, easements describing the proposed future road interconnections and road right-of-ways must be provided in favor of the Board. Upon recordation of a subdivision plat, land division survey or condominium master deed, warranty deeds conveying title to the proposed and future roads to the Board must be provided by the developer. All document recording fees, title insurance policies, and the other current requirements of the Board, shall be complied with and are the responsibility of the developer to assure their completion. It is the developer’s sole responsibility for obtaining any approvals required by municipal ordinance, County, State or Federal statute, or promulgated administrative rule, in effect at the time of the conveyance of land title of a future road or outlot area, drainage easement or public road right-of-way.
In accordance with the provisions of Sections 164 and 165 of the Land Division Act , Act 288, PA 1967, a developer or their agent shall submit to the Board all copies of the final plat documents prepared in conformity with the requirements of the legislative act. Delivery of final plat documents to the Board shall be made at least two weeks in advance of their next regularly scheduled meeting. The Board will consider, and either approve or reject, the final plat within 15 days after it receives their staff’s recommendations.
If approved, the final plat will be signed by the Board on the Road Commission certificate of approval transcribed on the plat document, and shall return the approved final plat drawings to the developer as may be required. If the Board rejects the final plat for any reason, it shall give written notice of such rejection and its reason therefore to the developer or their agent, and shall send a copy of the written notice to the clerk of the municipality or township in which the plat is located.
B. Guarantee of Improvements If the developer has not completed the grading, restoration, drainage improvements and surfacing of the roads in a land development, prior to submitting the final documentation to the Board for their approval, a financial deposit for the completion of the required construction work may be furnished. The deposit shall be in an amount as required by the Road Commission in the form of cash, certified check, irrevocable bank letter of credit, or in another form as may be acceptable to the Board, in accordance with Section 183 of the Land Division Act , Act 288, PA 1967. The deposit shall guarantee the completion of all improvements by a date of no later than December 31st of the calendar year following the final approval of the development documents and road acceptance by the Board, unless otherwise specified.
A letter signed by the developer shall be submitted, prior to approval of the development documents or acceptance by the Board, stating that the accompanying financial deposit is to guarantee the completion of the required construction and paving of the roads, grading, restoration, drainage improvements, etc., within and associated to the development project, in accordance with the adopted standards, specifications and policies of the Board.
C. Public Road Acceptance In order for the Board to accept any development’s roads into the County road system, all required documentation and conveyances of title must be submitted, in a complete and acceptable form, to the Engineer no later than November 1st of the current road acceptance year. 25
Current required review documents include, but are not limited to: 1. Developer’s Engineer's Certification of Completion 2. Deposit of Developer’s guarantee of completion 3. Construction inspection reports 4. Conveyance of proposed County right-of-ways 5. Conveyance of proposed future road/outlot areas 6. Title Policy for the conveyance road right-of-ways 7. Development covenants, restrictions, master deed or by-law documents 8. Final Checklist (see appendix)
All title insurance policies insuring the Board’s future interest in any land development, and land, right- of-way and easement conveyance documents that are to be recorded, shall be submitted within 30 days of final document preparation and execution, and no later than September 1st for the current calendar year road acceptances. All construction documentation shall be submitted within 30 days of completion of each particular construction work activity or item, and no later than November 1st of the calendar year for road acceptances, or whichever occurs first. Winter road maintenance (snow plowing) will begin only after a road has been accepted by the Board, on which there are legally occupied residences or businesses that have Road Commission permitted access that road.
D. Private Roads If the development includes roads or alleys which are private, the developer shall submit a letter stating that they will inform the purchasers of lots or units in the development project, that the roads and alleys are not required to be maintained by the Board, as outlined in Section 261 of the Land Division Act , Act 288, PA 1967. Developers shall submit an Engineer’s Certification of Completion to municipalities having jurisdiction over private roads in these land developments.
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APPENDIX
27
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GRAND TRAVERSE COUNTY ROAD COMMISSION PERMIT AND LAND DEVELOPMENT FEE AND COST SCHEDULE September 23, 2009
GENERAL CONDITIONS • All permitted activity within county road right-of-way requires financial assurance acceptable to the Road Commission and/or an appropriate certificate of insurance. • Payments are to be cash, bank money order or check made payable to “GTCRC.” • All fees on applications are non-refundable, whether approved or denied. • Fines for failure to obtain a permit are twice the posted rate. • Additional requirements are described on the permit forms. • Emergency Permits - 24 Hour Turnaround - $100 • Non-Profit Organizations – Zero fee for documented non-profit organizations conducting fundraising in road right-of-way.
RIGHT OF WAY USE APPLICATIONS 1) Driveway Permits • Residential #/Homes: 1, $25 2-4, $75 5-8, $100 • Commercial $150 • Driveways requiring road improvements $500 (Combination-driveway and turn lane passing flare, etc. Commercial driveways shall be completed by a contractor with financial assurance acceptable to the Road Commission.) • Intersecting Private Street Approaches for +9 parcels $500 • Temporary Agricultural Entrance-up to 1 year $ 25 • Temporary Commercial Entrance-up to 1 year $150
2) Land Division Applications $30 + $30 each new parcel • Reapplication of a Denied LDA $25 for reapplications w/in 90 days of denial.
3) Land Development Reviews and Services • Consultation Fee of up to one hour $100 • Conceptual Review of Land Development Site Plan $700 (Report or permit for townships, planning, developers) • Preliminary Design Plan Review with Roads $700/development + $7/Lot + $0.15/LF (Recommendations for land division, site condo, plats, etc.) (Deduct $700 if the preliminary design site plan is the same road configuration plan which was conceptually reviewed and all of the conceptual review recommendations are included.) • Service fee to install traffic control devices Current Cost paid in advance of construction • Construction Review Prior to take over (includes up to 12 site inspections). • Developer shall pay one of the three following fee amounts, depending at the time the fee is paid. Paid prior to the start of construction OR $ 500 If paid prior to paving OR $ 700 If paid at time of final document submittal $1,000 • Additional Field Inspection for more than three site $40/hour visits for each phase of subbase, aggregate and paving base and top course • Final review of master deeds, by-laws, right-of-way $500 deposit and title work for developments with joint maintenance responsibilities of public county roads refunded to actual cost. No fee if current GTCRC final agreements/grants document language are used. 29
UTILITY PERMITS Financial assurance acceptable to the Road Commission and/or a Certificate of Insurance is required for all utility installations. • Aerial cable requiring new pole installation $50 + $0.02/ft > 500' • Aerial cable to existing poles not in right of way $90 • Annual Permits $500/yr • Annual Renewal & Removal of Monitoring Wells $50 • Bore, Jack, Tunnel <12” $90 12”<24”$120 >24” $150 • Extension of Utility Permit 15% of the original fee for ea month extended. • Miscellaneous Permit Fee $50 • Monitoring Wells $100 each • Pavement/Open Road Cutting <50’- $180 51-99’ - $300 100’+ $390 • Plowed cable/pipe under 4" diameter $50 min + $0.10/ft > 500’ • Seismic $50 per crossing • Soil boring $100 up to 4+$20@ add’l (per permit or location) • Transverse aerial cable requiring new pole installation $20 • Trenched Utilities/Parallel Bore $60 + $0.15/ft >200’
TRANSPORT PERMITS STATEWIDE FEES PER CRAM Financial assurance acceptable to the Road Commission and/or Certificate of Insurance is required for all transport permits. • Annual Cab Permit (oversize only) $100 each • Non-trailered Overweight $50 each • Single Move: Round Trip/Multiple Trips $25/$50 • Utility Permits during Frost Laws $100 each
MISCELLANEOUS FEES • Abandonment Proceedings $300 • Private Road Sign w/post, stop sign & installation $300 • Non-road name sign(s) $250(1), $350(2)
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Consulting Fee Acknowledgement The following is provided as an acknowledgement of the established consulting fees in the Grand Traverse County Road Commission’s publication Procedures and Regulations for Developing Public and Private Roads .
This acknowledgement is to be completed by the design consultant and/or land developer prior to the Road Commission’s staff consulting on a conceptual land development plan or site design. The consultant and/or developer agrees to compensate the Road Commission at it’s currently established rate for consultations and understands that no written reports or letters will be generated or issued to any person, organization or government agency.
Land Developer: ______Design Consultant: ______
Development Name: ______Type of development: Plat Condo Land Div. Other Project Location: ______, ______, ______Existing Intersecting Road Name(s) Sec./Town/Range Township
Billing Information:
Name: ______
Address: ______
City/State/Zip: ______
Telephone: ______Fax: ______
I, ______, of ______hereby acknowledge and agree to pay to the Grand Traverse County Road Commission all associated consulting fees established by the Road Commission’s Procedures and Regulations for Developing Public and Private Roads and understand that these fees will not be included or applied to any future review fees. It is also understood that if further consultations are needed that this agreement will remain in force until such time as all associated fees and documents have been submitted and accepted as complete for Preliminary Plan Review, on behalf of the Board of County Road Commissioners.
______Signature Date
______ - For Agency Use Only -
Staff reviewer: ______Hours charged: ______Print Name
______Signature Date 31
Preliminary Checklist for Land Development Design Plans (To be completed by the design consultant and included with preliminary plans at time of submission)
PLEASE NOTE: The following checklist is provided as an overview to the Grand Traverse County Road Commission’s publication Procedures and Regulations for Developing Public and Private Roads . The checklist is intended to assist the design consultant in preparing preliminary plans, for Staff review and Board consideration, and is not intended to replace the currently adopted policies or standards. It is the responsibility of the design consultant to incorporate all of the Road Commission and AASHTO design standards when preparing the preliminary plans. Failure to follow the published procedures, regulations, standards, or to complete and return this checklist, may result in the project plans being returned for revision and resubmission.
Land Development Name: Type of development: (i.e. Plat, Condo, Land Division) Location: , , ______Nearest intersecting road name(s) Sec./Town/Range Township
Consultant: Developer: Address Address City/State/Zip City/State/Zip
Complete all items: Date / Comment Ck’d by □ County Planning/Land Development Review Committee __ All Committee comments should be addressed in the preliminary plans □ Preliminary Plat or Condominium Plan ______Submit 3 copies of plan with letter requesting approval □ Review Fee ______ __ Base + lot/acre + lineal ft. of roadway, see adopted fee schedule (Roadway fee is calculated from proposed centerline POB to POE) □ Certification of company & principal owners __ Submit certification letter declaring project’s owners □ Title Insurance Commitment __ Submit commitment to Board for R/Ws, outlots, easements, etc. □ Drainage Plan ______Include Drain Commissioner’s approval, soil borings & perk rates, wetland & floodplain boundaries, drainage basins & easements. □ Road Layout Plan __ Access restrictions clearly marked on plans __ Cul-de-sacs (min. length as per spec., drain center to ditches) __ Provide temporary turn-around easement (when applicable) __ Free flowing alignment (avoid permanent dead ends) __ Provide Future Road corridor access to adjacent lands (when applicable) __ Provide extra topography beyond road ends demonstrating ability to be constructed in the future & are placed in a practical location
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Date / Comment Ck’d by □ Right of Way Widths ______Existing & proposed shown w/ road classifications □ Road Names (Include Co. Equalization’s approval) ______□ Road Plan & Profile Design ______Minimum 275 ft. horizontal centerline radii __ No back to back reverse curves __ Maximum 6% vertical grade on main through roads at intersections __ Include Horizontal & Vertical road centerline tangent & curve information, stationing at PC-PI-PT, bearings & distances on existing & proposed roads __ Include minimum of one permanent bench mark at 600 ft. intervals along alignment, elevation & location, referenced to a known Federal datum □ Intersection Design & Calculations ______Intersecting angle of not less than 70°, preferably perpendicular __ Include AASHTO sight distance calculations on intersecting roads __ Intersection offset distances (300’ opposite side, 360’ same side) __ Passing flares or 3 lane sections (where required, provide plan & profile drawings, with cross sections for work on existing public roads) __ School bus loading flare (Provide statement from school system) □ Clearing & Grubbing Limits ______□ Grading Limits __ Provide grading easements on existing & proposed roads where needed □ Utilities __ Existing & proposed easement locations must be clearly marked on plans □ Pavement Structure __ Include pavement design calculations if non-granular soils are present, or more than 200 dwellings are proposed □ Traffic Control Plan & Quantities __ Include signs, barricades, construction warning devices, etc. __ Road name signs & pavement markings as required by the MMUTCD
I, , of Developer’s Consulting Engineer or Surveyor Consultant’s Company Name hereby certify that all design components of the Grand Traverse County Road Commission’s Procedures and Regulations have been fully complied with and are included in the accompanying set of preliminary plans. I also understand that if all items are not checked off, submitted or included, that the plans may be returned for revision or further design requirements, and that additional fees for plan review may be incurred.
Signature: Date:
□ (For additional comments attach separate sheet.)
33 Final Checklist for Land Development Closeout & Road Acceptance (To be completed by the design consultant and included with final closeout documents)
PLEASE NOTE: The following checklist is provided as a schedule for the completion of the requirements for acceptance of new roads under the Grand Traverse County Road Commission’s publication Procedures and Regulations for Developing Public and Private Roads . The developer’s consultant is responsible for completing the checklist in preparing the final closeout land development projects for Road Commission review and consideration for acceptance. Roads will be recommended for acceptance when they meet the published rules and regulations, and comply with the project’s preliminary approval conditions. The completed checklist and all supporting documents are to be submitted within 30 days of the completion of construction or no later than November 1 st of the calendar year proposed for acceptance. Land Development Name: Type of development: (i.e. Plat, Condo, Land Division)
Location: , , Proposed Main Road Name Sec./Town/Range Township
Consultant: Developer: Address Address City/State/Zip City/State/Zip
Complete all items that apply: Date / Comment Ck’d by CRC staff
□ Sub grade: Density Gradation Depth Checks □ Aggregate: Density Gradation Depth Checks □ Bituminous: Plant Inspection Reports Yield Calculations Temperature Checks Cross Slope Checks Mix Designs
□ Concrete: Slump Air Compression
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Land Development Name:
Date / Comment Ck’d by CRC staff
□ Construction Engineer’s Certification:
□ Report of Road Costs (GASB-34) :
□ Conflict of Interest Certification (when applicable) : □ Plats (for Act 288 subdivision plats) Submit: Final Plat mylar for approval by Board Restrictive covenants Title insurance policy to transfer project’s roads □ Condominiums (for Act 59 condo subdivisions) Submit: Recorded Master Deed & Exhibit B drawings (Include SAD language in Master Deed) Township’s “Letter of Understanding” Road “Release of Right-of-Way” easements Title insurance policy to transfer project’s roads □ Land Division parcels Submit: Deed/road Restrictions Copy of Act 132 Survey of Land Division Certified Act 132 Survey of the new road(s) Title insurance policy to transfer project’s roads □ Future Road Reserves (where required) Submit: Warranty Deed of outlot conveyance Certified Act 132 Survey of Future Road Title insurance policy to transfer ownership □ Deposit to Guarantee Completion (LOC): (Amount to be determined by Co. Rd. Comm.) □ As Built Plans (when required)
I, , of Developer’s Consulting Engineer or Surveyor Consultant’s Company Name hereby certify that all design components of the Grand Traverse County Road Commission’s Procedures and Regulations have been fully complied with and are included in the accompanying set of final documents. I understand that that additional fees for final plan review and inspection may be incurred. I also understand that if all items are not checked off, submitted or included, that the proposed roads may not be accepted by the County Road Commission, and that the cost and responsibility for the continued maintenance and up keep of the roads will be at the developer’s expense.
Signature: Date:
□ (For additional comments attach separate sheet.)
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(GASB-34) REPORT OF ROAD COSTS
Road Name: ______
Development Name: ______
Item Cost
Land Cost (Right-of-way) ______
Sub-base, Tree Removal, Ditching and Culverts ______
Gravel, Asphalt and Shoulders ______
Bridges and Structures ______
Signs and Guardrail ______
______
______
TOTAL COST $______
Signature of Developer/Representative: ______
Title: ______
Date: ______
Office Use Only
Township: ______T ___ N, R____W, Section ______
Date Taken into System: ______Liber: ______Page: ______
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SAMPLE LETTERS
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Required prior to Preliminary Approval SAMPLE CERTIFICATION of CONSTRUCTION ENGINEER and CONTRACTOR to ACCOMPANY PRELIMINARY LAND DEVELOPMENTS (SUBMIT WITH PRELIMINARY LAND DEVELOPMENT NAMES OF ALL COMPANY AND PRINCIPAL OWNERS)
This letter is to be signed by the Development Owners who are authorized to retain consultants and contractors.
Owners of the Land Development or Corporate Principles: ______
All Members of the Corporation: ______
Design Engineer: ______
Construction Engineer: ______
Construction Contractor: ______
This certification can be changed in the future by filing an amended certification with the Grand Traverse County Road Commission. The Grand Traverse County Road Commission will require that independent, non-associated, construction engineers and certified technicians be retained to provide certification of construction in the event of any of the following circumstances:
1. The Construction Engineer selected by the Owner’s is an employee, associate or officer of the Owner or a business organization of which the Owner is an employee of member;
2. The Construction Engineer selected by the Owner’s is an employee, associate or officer of the contractor or a business organization of which the Contractor is an employee or member; or
3. The Construction Engineer selected by the Owner’s has any other apparent or undeclared conflict of interest.
4. NOTE: The term “Construction Engineer” shall include the Developer’s Engineer, his employees or subcontractors.
______Signature of Owner/Authorized Representative Date
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REQUIRED PRIOR TO FINAL DEVELOPMENT APPROVAL & ROAD ACCEPTANCE
SAMPLE ENGINEER’S CERTIFICATE (on Engineer’s letterhead)
______, 20____
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: Plat/Condominium/Land Division of ______Section(s) ______, T_____N, R______W, ______Township
Dear Sirs:
I hereby certify that all construction work on the roads in the above-named land development has/have been done in accordance with the Board approved plans and specifications of ______, 20___.
______Developer’s Certifying Engineer Engineer’s License Number
(Seal)
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REQUIRED PRIOR TO FINAL DEVELOPMENT APPROVAL WHEN APPLICABLE
SAMPLE LETTER TO ACCOMPANY ALL LAND DEVELOPMENTS WITH PRIVATE ROADS
______, 20____
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: Plat/Condominium/Land Division of ______Section(s) ______, T_____N, R______W, ______Township
Dear Sirs:
This will assure you that I will inform all purchasers of lots/units/parcels in the Plat/Condominium/Land Division of ______that the roads in said Development are private roads and that they will not be accepted as County roads in the future until the Grand Traverse County Road Commission specifications and requirements for public roads are met.
I understand that the County Road Commission will furnish and erect road name signs at my expense. I will also erect a sign marked “Private Road” at all entrances to said Development.
Yours truly,
______Developer
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REQUIRED PRIOR TO FINAL APPROVAL WHEN APPLICABLE
SAMPLE LETTER TO ACCOMPANY DEPOSIT TO GUARANTEE COMPLETION OF PRIVATE ROADS IN PLATS
______, 20____
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: Plat of ______, Section(s) ______, T_____N, R______W, ______Township
Dear Sirs:
The enclosed ______in the amount of ______is hereby submitted to guarantee the completion and improvement of the roads in the Plat of ______in accordance with County Road Commission Standards and Specifications.
Yours truly,
______Developer
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REQUIRED PRIOR TO FINAL LAND DEVELOPMENT APPROVAL AND ROAD ACCEPTANCE WHEN APPLICABLE
SAMPLE LETTER TO ACCOMPANY DEPOSIT TO GUARANTEE COMPLETION OF PUBLIC ROADS
______, 20____
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: Plat/Condominium/Land Division of ______Section(s) ______, T_____N, R______W, ______Township
Dear Sirs:
The enclosed ______in the amount of ______is hereby submitted to guarantee the improvement of the roads in the Land Development of ______in accordance with County Road Commission Standards and Specifications.
I understand that I will be responsible for the maintenance for the roads in said development until they have been approved and accepted over by the County Road Commission.
I also understand that the County Road Commission will furnish and erect road name and traffic controls signs at my expense.
Yours truly,
______Developer
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REQUIRED PRIOR TO FINAL ROAD ACCEPTANCE and/or PLAT APPROVAL WHEN APPLICABLE
SAMPLE of IRREVOCABLE COMMERCIAL LETTER OF CREDIT ______, 20____
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: Plat/Condominium/Land Division of ______Section(s) ______, T_____N, R______W, ______Township
Dear Sirs: We hereby open our Irrevocable Letter of Credit, in your favor, for account of ______, (City, State, Zip) for a sum not exceeding ______Dollars.
We are advised that ______is to install roads and drainage improvements in the (Plat/Condominium/Land Division) of ______, Section ______, T ____ N, R _____ W, ______Township, in accordance with the plans and specifications approved by your Board.
In the event ______shall fail to install roads and drainage improvements you may draw a draft at sight on ______Bank, (City, State, Zip) for amounts not exceeding in aggregate the aforesaid sum of ______Dollars when accompanied by:
“Your signed Statement certifying that ______failed to install roads and drainage improvements.”
Upon receipt of your Resolution authorizing a release in the amount you will accept under this Credit, we shall issue our formal Amendment reducing our liability to an amount equal to the original amount of this credit, less any amounts released by your Resolution and drawings hereunder.
All drafts drawn under this Credit must be marked “Drawn under Letter of Credit dated ______.” Any amendments to the terms of this Credit must be in writing over authorized signatures of the Bank. This Credit is subject to the Uniform Customs and Practice for Documentary Credits (1983 Revision), International Chamber of Commerce, Publication 400.
We agree with you that all drafts drawn hereunder and in compliance with the terms this Credit will be duly honored on delivery of your Statement as specified, if presented at this office on or before December 31, 20___ .
Very truly yours,
Authorized Bank Official
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REQUIRED PRIOR TO FINAL ACCEPTANCE WHEN APPLICABLE
SAMPLE LETTER OF UNDERSTANDING from Township Board to accompany SITE CONDOMINIUMS with PROPOSED PUBLIC ROADS (must be on township’s letterhead)
Board of County Road Commissioners Grand Traverse County Road Commission 1881 LaFranier Road Traverse City, MI 49686
RE: ______
Dear Sirs:
The ______Township Board of Trustees, at a meeting held on ______passed a motion of understanding that ______Township is aware of the site condominium development known as ______and referenced above. Also, ______Township with the concept of the roads in ______condominium development becoming part of the county road system, and also states that ______Township will administer in the future, requests for special assessment districts for road improvements within, adjacent to, or serving said development the same as they would for any other requests for special assessment districts for road improvements.
______Township Supervisor
______Township Clerk
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COMPLIANCE WITH COMMUNITY STREET STANDARDS Where a Land Development project is proposed, pursuant to the requirements of the Land Division Act, being Act 288, P.A. of 1967, as amended [MCL 560.101, et seq. ], a Site Condominium subdivision (“Condominium”) pursuant to the requirements of the Condominium Act, being Act 59, P.A. of 1978, as amended [MCL 559.101, et seq. ], or any other applicable State, County or municipal laws or ordinances, includes public roads within the Development, and provides that such public roads may be constructed pursuant to Part I. Section L. Community Streets of the Standards and Specifications for Developments and the Other Projects , the Condominium Documents (or similar agreements in other types of Developments) will be in compliance with the applicable standards provided they contain the following provisions or equivalent provisions for other developments:
a. A statement that the Developer, the Property Owner’s Association, and/or any other successor of the Developer, acknowledge that the Road Commission shall only be responsible for maintaining and repairing the road surface up to * feet from the center of the * foot paved road surface. b. A statement that the Developer and the Property Owner’s Association and/or any other successor of the Developer, shall (in recognition of the narrower road surface on a community street) indemnify and hold harmless the Grand Traverse County Road Commission from any and all liability, claims, loss, damage, or expenses, including attorney’s fees, arising by reason of any death, injury or property damage sustained by any person where such death, injury, or property damage is caused by any negligent or intentional act of the Grand Traverse County Road Commission, any employee or agent of the County Road Commission, or any employee or agent of the Association, related to maintenance and repair (or lack thereof) for that portion of the public right-of-way which lies outside of * feet from the centerline of the paved road surface. c. A statement that the Developer, the Property Owner’s Association, and any other successor to the Developer, agrees to maintain and repair the road surface, including shoulders and curbs, more than * feet from the center of the road surface, and shall complete such repair or maintenance within 30 days of receiving notice from the County Road Commission of the need for the repair or maintenance. d. A statement that the Property Owner’s Association, and any other successor to the Developer, shall grant the County Road Commission a license for inadvertent access and maintenance for any part of the right-of-way which lies more than * feet from the centerline of the road surface. e. A state that the Developer, the Property Owner’s Association, and any other successor to the Developer, shall agree that any Master Deed, Property Owner’s Association By-laws, or other covenant, restriction or provision, with respect to the County Road Commission shall not be amended or abolished without the prior written consent of the Board. f. A statement that before the Developer, the Property Owner’s Association, or any successor to the Developer, begins the repair of maintenance of road right-of-way pursuant to paragraph c. above, that any contractor conducting such repair or maintenance obtain a permit from the County Road Commission.
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g. A statement identifying the roads that will be proposed for conveyance to the County Road Commission, and that upon acceptance the roads will become public roads maintained by the County Road Commission. h. The following statement regarding use of special assessment districts:
“At some time subsequent to the recordation of the Master Deed, it may become necessary to improve some or all of the roads within or adjacent to the Condominium premises. Those improvements may be financed, in whole or in part, by the creation of a special assessment district or districts which may include the Condominium development. The acceptance of a conveyance or the execution of a land contract by any owner or purchaser of a Condominium unit shall constitute the agreement by such owner or purchaser, their heirs, executors, personal representatives, administrators or assigns, that the Property Owner’s Association shall be vested with full power and authority to obligate all co-owners to participate in the special assessment district, sign petitions requesting said special assessment, and consider and otherwise act on all assessment issues on behalf of the Property Owner’s Association and all co-owners; Provided, that prior to signature by the Property Owner’s Association on a petition for improvement of such public roads, the desirability of said improvements shall be approved by an affirmative vote of not less than fifty-one (51%) percent of the co-owners. No consent of mortgagees shall be required for approval of said public road improvements.”
In the event that a special assessment road improvement project is established pursuant to applicable Michigan law, the collective cost assessable to the Condominium premises as a whole shall be borne equally by all co-owners. All road improvements special assessments levied by any public taxing authority shall be assessed in accordance with Section 131 of the Condominium Act, Act 59, P.A. of 1978, as amended [MCL 559.231].
*Insert applicable dimensions
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TYPICAL DETAILS
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COUNTY ROAD RIGHT-OF-WAY STANDARDS The following information is a general summary of Road Commission standards and specifications regulating the use of right-of-ways. Individual site details may require additional requirements.
DRIVEWAY The finished surface on a driveway approach shall slope down from the pavement edge at a rate of 1/2" - 3/4" per foot back to the ditch centerline. This distance shall not be less than 8'. SEE SKETCH "A-A" ON REVERSE .
The sides of a driveway shall slope down to ditch bottom at a minimum 3 on 1 slope in residential areas where the speed limit is 25 MPH. In all other areas, the minimum slope shall be 4 on 1. SEE SKETCH "B- B" ON REVERSE
When required, culverts shall be corrugated steel or concrete pipe. Plastic culvert is allowed if steel end sections are placed. Minimum culvert diameter is 12" and the maximum length of 12" culvert allowed is 30'. Culvert length greater than 30' requires a minimum diameter of 15". Driveway radii must be included when determining culvert length.
- Typical width of a residential drive is 12' and maximum width is 24'. - Standard driveway radii are 15' to road shoulder, with 10' tapers to edge of pavement. - Normally a drive shall be located a minimum of 15' from a property line. - A driveway radius shall not encroach across a property line without written permission from the adjoining owner. - Driveway must intersect road at right angles with a variance allowed up to 20 Ε - A driveway shall not infringe upon a road intersection radius. - A 20' flat landing shall be constructed behind road shoulder when required. - Maximum finished grade shall not exceed 10%. - If sod or other landscaping material is placed at the edge of the road shoulder, it must be kept lower than the edge of the shoulder. - When concrete is placed, the minimum depth shall be 6" on the road shoulder. - When asphalt or concrete is placed on the shoulder within 40 feet from an existing paved surface, the shoulder area between paved surfaces must also be paved.
MAILBOXES Mailboxes are allowed in the road right-of-way as a public service. The face of the mailbox shall be placed a minimum of 6' off the edge of the blacktop or 1' behind the road shoulder, whichever is farthest from the centerline. Single mailboxes should be installed on 4" x 4" or 4.5" diameter wood posts or steel posts less than 3 lbs. per foot. These supports should be embedded with no more than 24" in the ground. Multiple mailbox installations should be placed on individual supports spaced at least 3' apart. Planks or structures for multiple installations are not allowed.
OTHER IMPROVEMENTS The following activities are NOT ALLOWED within road right-of-way and are actively being removed: - Filling of roadside ditches. - Planting of trees, shrubs, seedlings or bushes of any kind. - Construction of any type of retaining wall or head wall along side of driveways. - The placement of any type of fence. - The placement of rocks, boulders or earth berms. - The placement of signs, lightposts or other encroachment considered by the Road Commission as hazardous.
The Road Commission will not issue a permit for the placement of a sprinkler system within the road right-of-way. If they are placed within the road right-of-way, the following shall apply: 1. The property owner is responsible for any damage or removal caused by Road Commission activities or activities permitted by the Road Commission. 2. Sprinklers shall not be allowed to water curbs, saturate the road grade or discharge flow onto any part of the travelled portion of the road. 3. They shall be placed a minimum of 24' from the centerline of a two-lane road or as directed by the Road Commission on a multi-lane road.
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Specification for Land Corner Monuments and Monument Boxes
1. SURVEY CORNER MONUMENTS: Pursuant to the Corner Recordation Act , if a survey corner is located in, or under, the paved surface of a roadway under the jurisdiction of the Grand Traverse County Road Commission, the corner monument shall be, at a minimum, of a size and material as prescribed by State law. The corner monument shall be set below the road surface and contained within a covered metal circular opening, commonly known as a Monument Box. 2. REMONUMENTATION CORNER MONUMENTS: For survey corners to be monumented under the State Survey and Remonumentation Act , the corner monument shall be, at a minimum, of a size and material as prescribed by the Grand Traverse County Remonumentation Program , and shall also be set within a monument box in paved roadways. 3. MONUMENT BOXES: Any monument box to be installed in the paved roadway surface, shall be of a type, size, or style, as specified and/or approved by the County Highway Engineer. 4. CORNER CONSTRUCTION: The top of the corner monument shall be set, at a minimum, 6 inches (0.50 ft.) below the paved roadway surface, in the compacted gravel sub-grade, with the monument box to be centered over the monument. The top rim of the monument box is to be not less than 3 inches (0.02 ft.), nor more than d inches (0.03 ft.), below the surrounding pavement surface. The monument box shall have a minimum of 3 inches (0.25 ft.) of compacted bituminous or non-shrinking grouting material placed both horizontally and vertically around the top of the monument box, above the compacted gravel sub-grade (see installation detail). A copy of the recorded Land Corner Recordation Certificate shall be forwarded to the County Highway Engineer after completion of the corner construction. 5. CORNER EXCAVATION: Where a survey corner, located in a paved roadway, requires excavation below the road surface to determine the corner monument location, the surveyor and/or their employees, sub-contractors, etc., shall notify the County Highway Engineer as to the corner location, not less than 24 hours in advance of the excavation. The surveyor and/or their employees, sub-contractors, etc., shall be liable for any damage and/or cost of repairs to the road surface and it =s supporting structures.
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APPLICATION FORMS
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DRIVEWAY PERMIT APPLICATION FORM GRAND TRAVERSE COUNTY ROAD COMMISSION RESIDENTIAL $25 (1 Home) $75 (2 4 Homes) 1881 LaFranier Road, Traverse City MI 49686 $100 (5 8 Homes) Phone: (231)922 4848 Fax: (231)929 1836 COMMERCIAL $150 PLEASE MAKE CHECKS TO: G.T.C.R.C. RECEIPT # ______ PERMIT APPLICATION # DATE: APPLICANT (information and mailing address) CONTRACTOR/EXCAVATOR ACCEPTABLE INSURANCE CERTIFICATE REQUIRED NAME: COMPANY ADDRESS: ADDRESS: CITY, STATE, ZIP: CITY, STATE, ZIP: DAYTIME PHONE: DAYTIME PHONE: SITE INFORMATION **THIS INFORMATION MUST BE COMPLETE FOR FIELD INSPECTION OR DELAY IN PERMIT BEING ISSUED WILL RESULT** ROAD NAME: TOWNSHIP: ______ LOT NO. AND/OR ADDRESS: IN SUBDIVISION PIN NO.: 28 (PROPERTY TAX ID NO.) HELP US FIND YOUR SITE BY GIVING US THE FOLLOWING DIRECTIONS TO YOUR PROPERTY: THE SITE IS LOCATED: MILES/FEET N S E W FROM ROAD ON THE N S E W Please select one of the following: 1) PAVE EXISTING DRIVE 2) REPAIR/EXTEND EXISTING DRIVE 3) NEW DRIVE: WIDTH ′′′ CIRCLE NUMBER OF DRIVES: 1 2 3 FINISHED SURFACE TYPE: GRAVEL ASPHALT CONCRETE REMARKS: ______DATE SITE WILL BE FLAGGED: ______ NOTICE: It is responsibility of the applicant to flag the proposed driveway location so the inspector will be able to determine the exact proposed location. Failure to flag by the specified date may result with a considerable delay. Please allow five to ten business days for processing the permit. Any construction performed before permit is issued may not meet Road Commission standards and is subject to revision or removal AT THE APPLICANT’S EXPENSE AND COULD RESULT IN A FEE BEING ASSESSED. **AN ACCEPTABLE INSURANCE CERTIFICATE IS REQUIRED FOR THE CONTRACTOR OR HOMEOWNER PERFORMING WORK SHOWING $500,000.00 OF LIABILITY COVERAGE FOR THE DURATION OF PROJECT OR PERMIT WILL NOT BE ISSUED** ROAD COMMISSION USE ONLY DATE REVIEWED: BY: ROAD NAME: TOWNSHIP: EXACT LOCATION CURRENT SURFACE TYPE: WIDTH: NO. OF DRIVES: CULVERT: ’ OF ” REMARKS:
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AUTHORIZATION LETTER FOR DRIVEWAY PERMIT APPLICATION I authorize ______as my contractor and my representative to apply and sign for a permit to construct and/or maintain a driveway within the county road right-of-way.
I am the legal owner of the property that this driveway will serve and am legally authorized to use the easement over which the driveway is to be constructed. The commencement of the work described in the application shall constitute acceptance of the permit as issued. I certify and acknowledge that the information in this authorization is true and correct.
______Property address
______Property Tax I.D. Number
______Applicant / Property Owner Signature Date
70
Permits Department
Date: ______
Grand Traverse County Road Commission Permits Department 1881 LaFranier Road Traverse City, MI 49686
As owner(s) of the property abutting on the ______side of the property to be served by the driveway proposed on Application No.______, we hereby grant permission for the driveway radius to extend on my (our) frontage.
I am granting this permission. I (we) understand that future driveways and their radii on my (our) property will not be permitted to overlap the radius herein, approved, so long as it exists.
Property Description
Lot No.:______Subdivision ______
Property Tax I.D. No.: ______Township ______
Or Acreage Description: ______
______
______
Very truly yours,
Signed:______Witness:______
Printed ______Printed: ______
Name ______Date: ______
Address: ______City, St.______
Phone: ______
73 GRAND TRAVERSE COUNTY ROAD COMMISSION 1881 LaFranier Road, Traverse City, 49686 Phone: 231-922-4848/Fax: 231-929-1836
LAND DIVISION REVIEW APPLICATION
Owners Name: ______
Phone: (_____) ______Fax #:(_____) ______Email: ______
Address:______City: ______State: ______Zip:______
Owners Signature: ______Date: ______
Authorized Agent’s Name: ______Daytime Phone: (____) ______
Address: ______City:______State: ______Zip:______
Authorized Agent’s Signature: ______Date: ______
PLEASE PROVIDE US WITH THE FOLLOWING INFORMATION:
A COPY OF THE SURVEY OR TENTATIVE PARCEL MAP, WHICH WILL BE THE SAME AS SUBMITTED TO THE TOWNSHIP. YOU WILL BE SUPPLIED WITH FLAGGING MATERIAL TO FLAG PROPERTY CORNERS .
DATE SITE WILL BE FLAGGED: ______
TOWNSHIP: ______
PARCEL (P.I.N./TAX) NO.: ______
ROAD NAME ______
TOTAL NUMBER OF PARCELS RESULTING # _____ x $30 = Fee of $ ______FROM PROPOSED SPLIT
FEE PAID YES NO RECEIPT NO. ______
The Road Commission will mail a letter to the township with a determination of the land division.
Office use only: ______
______
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UTILITY PERMIT UTILITY APPLICATION AND PERMIT TO CONSTRUCT, OPERATE, USE AND/OR REMOVE THIS SPACE FOR WITHIN A COUNTY ROAD RIGHT-OF-WAY. GTCRC USE ONLY BOARD OF COUNTY ROAD COMMISSIONERS OF GRAND TRAVERSE COUNTY PERMIT NO. 1881 LAFRANIER ROAD TRAVERSE CITY MI 49686-8972 Phone (231)922-4848 * Fax (231)929-1836 ISSUED DATE
APPLICANT (PLEASE PRINT) CONTRACTOR COMPANY
CONTACT PERSON TITLE CONTACT PERSON TITLE
ADDRESS ADDRESS
SIGNATURE SIGNATURE
PHONE DATE PHONE DATE
REQUIREMENTS ATTACHMENTS UTILITY USE PERMIT FEE PLANS JOB NO.
CASH EXEMPT BILLABLE
RECEIPT NO. LETTER OF CREDIT
If applicant hires a contractor to perform the work, BOTH must complete this form and BOTH assume responsibility for the provisions of this Application and Permit. Applicant and/or Contractor request a Permit for the purpose indicated in the attached plans and specifications at the following location:
ROAD TOWNSHIP SECTION LOCATION FOR A PERIOD BEGINNING AND ENDING ______AND AGREES TO THE TERMS OF THIS PERMIT
A permit is granted with the foregoing application for the period stated above, subject to the specifications on the reverse side of this permit and are agreed to by the permit holder. BOARD OF COUNTY ROAD COMMISSIONERS APPROVED FOR GRAND TRAVERSE COUNTY ROAD GRAND TRAVERSE COUNTY, MICHIGAN COMMISSION BY: JAMES E. MAITLAND WALTER “JAY” HOOPER Investigator DAVE TAYLOR
75 1. SPECIFICATIONS-All work performed under this permit must be done in accordance with the plans, specifications, maps, and statements filed with the Grand Traverse County Road Commission, hereafter known as the Commission, and must comply with the Commission’s current requirements and specifications on file at its office and the Michigan Department of Transportation (MDOT) specifications. 2. FEES AND COSTS-Permit Holder shall be responsible for all fees incurred by the Commission in connection with this permit and shall deposit estimated fees and costs as determined by the Commission, at the time the permit is issued. 3. LETTER OF CREDIT-Permit Holder shall provide a cash deposit and/or letter of credit if required in a form and amount acceptable to the Commission at the time the permit is issued. 4. INSURANCE-Permit Holder shall furnish proof of liability and property damage insurance in the amount specified by the Commission and naming the Commission as an AAdditional Insured. @ Such insurance shall cover a period not less than the term of this permit and shall provide that it cannot be canceled without ten (10) days advance written notice by certified mail with return receipt required to the Commission. 5. MISS DIG-The Permit Holder must comply with the requirements of Act 53 Public Acts of 1974, as amended. CALL MISS DIG (800) 482-7171, AT LEAST THREE (3) FULL WORKING DAYS, BUT NOT MORE THAN TWENTY-ONE (21) CALENDAR DAYS, BEFORE YOU START WORK. Permit Holder assumes all responsibility for damage to or interruption of underground and overhead utilities. 6. NOTIFICATION OF START AND COMPLETION OF WORK-Permit Holder must notify the Commission at least 48 hours before starting work and must notify the Commission when work is completed. 7. TIME RESTRICTIONS-Contact the Commission regarding current working hours. Inspections performed during current hours will be billed at regular hourly rates. All other inspections will be billed at overtime rates. 8. SAFETY-Permit Holder agrees to work under this permit in a safe manner and to keep the area affected by this permit in a safe condition until the work is complete. All work site conditions shall comply with Michigan Manual of Uniform Traffic Control Devices. 9. RESTORATION AND REPAIR OF ROAD-Permit Holder agrees to restore the road and/or right-of-way to a condition equal to or better than its condition before the work began, and to repair any damage to the road right-of-way which is the result of the facility whenever it occurs or appears. 10. LIMITATIONS OF PERMIT-This permit does not relieve Permit Holder from meeting other applicable laws and regulations of other agencies. Permit Holder is responsible for obtaining additional permits or releases which may be required in connection with this work from other governmental agencies, public utilities, corporations and individuals, including property owners. Permission may be required from the adjoining property owners. 11. REVOCATION OF PERMIT-This permit may be suspended or revoked at will, and the Permit Holder shall surrender this permit and alter, relocate, or remove their facilities at their expense at the request of the Commission. 12. VIOLATION OF PERMIT-This permit shall become immediately null and void if Permit Holder violates the terms of this permit, and the Commission may require immediate removal of Permit Holder’s facilities, or the Commission may remove them without notice at Permit Holder’s expense. 13. TRAFFIC CONTROL SIGNS-Traffic control signs that require relocation as part of permit activity within the road right-of-way shall not be removed without prior approval of the traffic technician or superintendent. Removal and relocation of signs shall be by the Commission Sign Shop and the cost of same will be billed to the Permit Holder. 14. TIME PERIOD-The period applied for and granted in this application and permit covers activity within the right-of-way. Failure of the applicant to begin work within one (1) year from the date of issuance shall cancel this permit. Renewal may be obtained for an additional year upon payment of the permit fee. The obligation to operate, use, and/or maintain the facility to the satisfaction of the Commission remains in force as long as the facility exists and is within an area under the jurisdiction of the Commission. 15. This permit is subject to supplemental specifications on file with the Commission and Act 200 of Public Acts of 1969. 16. INDEMNIFICATION-Permit Holder shall hold harmless and indemnify, and keep indemnified, the Commission, its officers, and employees from all claims, suits, and judgments to which the Commission, its officers or employees maybe subject and for all costs and actual attorney fees which may be incurred on account of injury to persons or damage to property, including property of the Commission, whether due to the negligence of the Permit Holder or the joint negligence of the Permit Holder and the Commission, arising out of work under this permit, or in connection with work not authorized by this permit, or resulting from failure to comply with the terms of this permit, or arising out of the continued existence of the work product which is the subject of this permit. I have read this and understand I am responsible: ______. Signature Date
Revised January 2000 1. PERMIT-The individual in charge of the work shall have the permit and the approved plans or sketches in their possession on the job at all times. 2. CONCRETE DRIVEWAYS-Concrete used shall be 1990 MDOT Type 35P, 35S or 35HE. The reinforcement and formwork must be inspected by a representative from the Commission prior to placement of concrete. Contact the Commission to arrange for an inspection during normal business hours at least 24 hours prior to anticipated time formwork will be ready. Formwork may need to be modified prior to placement of concrete. Concrete placed within road right-of-way prior to inspection is subject to removal by the Commission. Drainage improvements, such as the placement, replacement, or extension of a culvert on an existing drive, may be required prior to any concrete work. 3. EXCAVATION and DISPOSAL of EXCAVATED MATERIAL-The Contractor and/or the Utility Company shall provide and place the necessary sheeting, shoring, and bracing required to prevent caving, loss or settlement of foundation material supporting the pavement, or any other highway installation such as sewers, culverts, etc. The Contractor and/or Utility Company shall assume the full responsibility for this protection. Excavated material shall be stocked in such locations that it does not obstruct vision on the traveled portion of the highway and in such a manner that it will not interfere with the flow of traffic. The applicant shall dispose of all surplus and unsuitable material outside of the limits of the Right-of-Way unless the permit provides for disposal at approved manner. BERMS WILL NOT BE ALLOWED UNLESS SHOWN AND APPROVED ON THE PERMIT. 4. OPEN CUTS-Excavated area shall be backfilled with the same material that was removed or as directed by county inspector. (Wet clay cannot be compacted satisfactorily). Material shall be placed in 6" lifts and compacted to 98% maximum density with a vibratory compactor. Density tests shall be taken by personnel acceptable to the Commission and documentation shall be made available to the Commission. The cost of density testing will be borne by the permitee. Gravel base shall be 6" CIP or M.D.O.T. Spec. 22A gravel compacted to at least 98% of maximum density, or match existing gravel thickness, whichever is greater. The existing pavement shall be neatly sawcut around the hole before placing the pavement patch. Minimum patch to be 6' x 6'. Bituminous surface course shall be 1 1/2" of 13A bituminous mixture at 165 pounds/syd and base course shall be 1 1/2" of 13A bituminous mixture at 165 pounds/syd. The contractor shall match the existing pavement thickness or provide specified 3" as indicated, whichever is greater. Gravel patch will not be allowed overnight without prior approval of the Commission. A representative from the Road Commission must be on site while backfill and pavement restoration work is completed. 5. GRAVEL ROAD CROSSINGS-All trenches across the roadbed shall be backfilled as specified in Paragraph 4 to within 10" of the finished road surface. The top 10" shall be constructed with 23 A aggregate with 100% crushed material. 6. CROSSING ROADBED by BORING and JACKING or DIRECTIONAL BORING-No air-powered apparatus or “missiles” allowed. Bore pits must be located a minimum of 15' from the edge of pavement and a minimum of 4' below the road surface. When the pipe is installed by this method without cutting the existing pavement, all remaining voids around the installation shall be filled by a method approved by the Commission inspector. Pressure grouting shall be required when deemed necessary. When the traveled portion of a road is tunneled or bored and jacked, the length of the pipe or casing shall extend 15' beyond the edge of the road. A representative from the Commission must be on site while boring is completed. 7. DEPTH OF COVER MATERIAL-Depth of cover for underground facilities shall be determined at the time of application for a permit. In no case shall there be less than four (4) feet of cover between the surface of the traveled portion of the road and the facility being placed, and not less than three (3) feet below the flow line of the ditches. 8. REMOVAL or TREE PROTECTION -Applicant must offer affected property owners right-of-first refusal for any salvageable wood: a) REMOVAL-Dispose of all limbs, logs, stumps, and litter in a manner acceptable to the Commission and local or state requirements. b) PROTECTION-Underground facilities that interfere with trees in the right-of-way shall be bored 6" for each inch of tree diameter in all directions from the base of the tree. 9. RESTORATION and FINAL CLEAN UP- Final clean up shall be such that it will provide a condition equal to or better than the original condition. 10. PROTECTION of ESTABLISHED SURVEY POINTS and DATUM-The Permit Holder shall protect, preserve, and/or restore at their own expense, any established survey points and datum within the limits of the work covered by this permit. 11. TRAFFIC AND SAFETY-When this permit allows the closing of a road, or the use of one or more traffic lanes, or where construction is in proximity to the traveled portion of the road, signs, signals, lights, etc., shall be placed and maintained in accordance with the Michigan Manual of Uniform Traffic Control Devices and/or Commission specifications. The traffic control called for shall be minimal and the contractor shall erect and maintain at their own expense all signs, signals, etc., for safety as directed by Traffic Services and/or Maintenance Supervisor of the Commission. 12. Any operation in the right-of-way not covered by these specifications shall be done in accordance with the instructions of the County Highway Engineer, and/or the inspector assigned to the project. 13. Full compliance is required with any regulations of the Public Service Commission and the Municipal or State Regulations. 14. SEASONAL RESTRICTIONS-No activity allowed within road right-of-way between November 1 and April 1 without verbal permission from the Commission on a daily basis.