Englehart Municipal Council Agenda January 11, 2012 at 6:30 P.M

ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 11, 2012 AT 6:30 P.M. HELD IN COUNCIL CHAMBERS Page

1. ADOPTION OF AGENDA

2. DISCLOSURE OF PECUNIARY INTEREST

3. ADOPTION OF MINUTES 3-5 1. Minutes of December 14, 2011

4. DELEGATIONS

5. BUSINESS ARISING FROM THE MINUTES

6. CORRESPONDENCE 6-7 1. Correspondence log 8 2. Bud Colqhoun re Land for 701 9-10 3. AMO re: 2012 Membership 11 4. Township of Carling re: Paved shoulders 12-16 5. MPAC re: Service Delivery 17-20 6. O.P.P. 21-22 7. Ministry of Municipal Affairs and Housing 23 8. Municipality of Clarington 24 9. Municipality of Clarington 25-26 10. Heart & Stroke Foundation 27-28 11. Nottawasaga Police Services Board 29 12. MPAC re OPSEU 30 13. OMAFRA re Community Economic Development workshop 31-33 14. John Vantoff re Gas Price Meeting

7. FINANCE REPORT 34-36 1. Finance Report Jan 11, 2012

8. BYLAWS 37 1. Borrowing By-Law

9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board

Page 1 of 44 ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 11, 2012 AT 6:30 P.M. Page

9. COMMITTEE REPORTS 4. Museum 5. Finance/General Government 6. Learning Center 7. Library 8. TMA 9. Fire 10. Recreation 11. Community Policing 12. Emergency Management 13. Economic Development 14. Chamber of Commerce 15. Hospital Retention & Recruitment 16. 701 Restoration 17. Wheelchair Bus Committee

10. NEW BUSINESS 38-42 1. Water MOU 43-44 2. Elevator Proposals

11. IN CAMERA

12. NEXT MEETING January 23, 2012 at 6:30 p.m. 13. ADJOURNMENT

Page 2 of 44 ... Agenda Item # 31.

The minutes of the last regular meeting of the Council of the Town of Englehart, held in the council chambers of the Town Hall on Wednesday December 14, 2011

Mayor Nina Wallace chaired the meeting.

Councillors present: Doug Metson, Pauline Brassard, Dianne Peplinski, Steph Palmateer, Twyla Wilson, and Annette Wood-Wheeldon. Absent: Steph Palmateer

Staff present: Sue Renaud, Jackie Stewart, Kelly Church and Ryan Vickery

Guests: Darlene Wroe of the Temiskaming Speaker.

Agenda COU1-11-12-01-Peplinski-Wood-Wheeldon- That the agenda be adopted as printed. “Carried”

Disclosure of Pecuniary Interest None noted.

Minutes of last council meeting COU1-11-12-02-Wilson- Brassard - That the minutes of the last regular meeting be adopted as printed. “Carried”

Correspondence 3. Holy Family School invited the Mayor or a representative to attend their annual Christmas turkey luncheon. Councillor Brassard will attend on be-half of the mayor.

Finance Report

COU1-11-12-03-Brassard-Wilson- That the report of the finance committee in the amount of $156,488.81 be adopted. “Carried”

Committee Reports

Public Works/Environment The garbage truck will be delivered on Friday and the first day for collection will be January 3, 2012. The 2001 Freightliner truck was used by the City of Oshawa and we purchased it from Joe Johnson Equipment which was the company who put it together for the City of Oshawa. The collection schedule will remain the same as it is now. All public works employees will perform the garbage collection on a rotation once the route has been established. The mayor and council will be part of the inaugural run.

Minutes of December 14, 2011 Page 3 of 44 ... Agenda Item # 31.

Planning and Development Councillor Metson reported that it was agreed that any further changes to the Official Plan were to be submitted to Wendy Kaufman of Municipal Affairs and Housing no later than the end of January 2012.This will be final and no changes will be accepted after this date. The Town of Englehart’s only change was for the zoning of the industrial park area. The other townships had a couple of changes also. The Official Plan should be completed in two or three months. Ms. Kaufman made the changes as the board has not yet hired a new planner.

Library Councillor Wilson reported that Sharon was at the meeting despite being in pain from her vehicle accident. The bake sale and silent auction were very successful. There are 210 active members from Evanturel Twp and 138 from Chamberlain Twp. Statistics also showed that 58% of Charlton and Dack’s population were active members of the library and now only 9 or 10 people use the facilities in Earlton. They are considering returning to the Englehart Public library once their questions have been answered. Councillor Wilson reported that there will be no increase in the budget for 2012.

Recreation Mayor Wallace gave an overview of the various events hosted by the recreation committee in the past year. The upcoming events will begin with a New Year’s Eve dance with the band Euphoria. The Winter Carnival will take place the week prior to March break and will include a live band for a kid’s dance on the Friday night.

Community Policing Councillor Wood-Wheeldon reported that the Rural Agricultural Crime Team has been deployed in the area and have been successful in their efforts. The surrounding townships have had some issues with missing catch basin grates, some break and enters and noise concerns with jake brakes being used. Annette also reported that the parking lot at the O.P.P. station was done at a cost of $236,000. The money for these types of expenditures does not come from the municipal contributions.

Economic Development The Investment Readiness public information sessions were very well attended and it was a positive step forward for the communities.

Elevator Committee Fred Deacon will be the chair for the committee and Rick Brassard will be the Vice chair. It has been estimated that it will be one and a half years of fundraising ahead. The tenders are due on Friday and will opened at the Town Hall at 3:00 p.m. The committee meets on January 9 and will make a decision at that time.

Minutes of December 14, 2011 Page 4 of 44 ... Agenda Item # 31.

New Business Christmas bonus for Employees.

COU1-11-12-04- Peplinski-Wood-Wheeldon- That the employees be given a Christmas bonus in the amount of $150.00 each. “Carried”

Sue reported that she met with a consultant from Investment Readiness who informed her that the land needs to be ready for sale which would require a motion to declare it surplus and set a sale price. The furnaces are still in the Old Red School from the Pam Milton’s group. These will need to be taken out but the hydro will be left on. The Public Works Dept was asked to put a fence up to block the path along the tennis courts as the Anglican Church had an incident and we should take measures to prevent anything from happening along that path.

Next Meeting

Next regular Council meeting will be held January 11, 2012 at 6:30 p.m.

Adjournment

COU1-11-12-05-Wilson-Brassard- That we do adjourn. “Carried”

______Clerk Mayor

Minutes of December 14, 2011 Page 5 of 44 ... Agenda Item # 61.

Correspondence log Page 6 of 44 ... Agenda Item # 61.

Correspondence log Page 7 of 44 ... Agenda Item # 62.

Bud Colqhoun re Land for 701 Page 8 of 44 ... Agenda Item # 63.

AMO re: 2012 Membership Page 9 of 44 ... Agenda Item # 63.

AMO re: 2012 Membership Page 10 of 44 ... Agenda Item # 64.

Township of Carling re: Paved shoulders Page 11 of 44 ... Agenda Item # 65.

MPAC re: Service Delivery Page 12 of 44 ... Agenda Item # 65.

MPAC re: Service Delivery Page 13 of 44 ... Agenda Item # 65.

MPAC re: Service Delivery Page 14 of 44 ... Agenda Item # 65.

MPAC re: Service Delivery Page 15 of 44 ... Agenda Item # 65.

MPAC re: Service Delivery Page 16 of 44 ... Agenda Item # 66.

O.P.P. Page 17 of 44 ... Agenda Item # 66.

O.P.P. Page 18 of 44 ... Agenda Item # 66.

O.P.P. Page 19 of 44 ... Agenda Item # 66.

O.P.P. Page 20 of 44 ... Agenda Item # 67.

Ministry of Municipal Affairs and Housing Page 21 of 44 ... Agenda Item # 67.

Ministry of Municipal Affairs and Housing Page 22 of 44 ... Agenda Item # 68.

Municipality of Clarington Page 23 of 44 ... Agenda Item # 69.

Municipality of Clarington Page 24 of 44 ... Agenda Item # 610.

Heart & Stroke Foundation Page 25 of 44 ... Agenda Item # 610.

Heart & Stroke Foundation Page 26 of 44 ... Agenda Item # 611.

Nottawasaga Police Services Board (serving Adjala-Tosorontio/Essa/New Tecumseth)

P. O. Box 910, 10 Wellington Street East, Alliston, Ontario L9R 1V9 Tel: (705) 435-6219 Fax: (705) 435-2873

December 9, 2011

Dalton McGuinty Premier of Ontario Legislative Building, Queen’s Park Toronto, ON M7A 1A1

Dear Premier McGuinty:

RE: TRAFFIC ENFORCEMENT - USE OF PHOTO RADAR

At the November 24, 2011 meeting of the Nottawasaga Police Services Board, the option of using photo radar as a means of traffic enforcement was discussed. As a result of this discussion, Resolution No. 2011-82 was passed, a copy of which is attached for your information.

On behalf of the Nottawasaga Police Services Board, thank you for your kind consideration of this matter and we look forward to your favourable response.

Yours truly,

“Jan Heydon”

Jan Heydon Acting Secretary

Circulation: Ontario Police Services Boards Ontario Provincial Police Headquarters Police Association of Ontario Ontario Association of Chiefs of Police All Ontario Municipalities

Nottawasaga Police Services Board Page 27 of 44 ... Agenda Item # 611.

Nottawasaga

Police Services Board

Moved by: Margo Doucette Resolution No: 2011-82

Seconded by: Dee Rowsome Date: November 24, 2011

“WHEREAS in 1994, the Ontario Government approved a pilot project for photo radar on selected highways with high collision experience;

AND WHEREAS the media coverage of the introduction of these units at the time is believed to have resulted in an overall reduction in speeding on all highways in the Province;

AND WHEREAS a reduction in the speed of vehicles results in a reduction in fatalities and major injuries;

AND WHEREAS the Ontario Government discontinued the program and is yet to reinstate it in spite of numerous attempts made at the municipal level;

NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario be requested to reinstitute the photo radar program for the provincially regulated Police Services Boards to manage and use at their discretion;

AND FURTHER THAT a copy of this resolution be forwarded to all Ontario Police Services Board Association members and all Ontario municipalities for their endorsement;

AND FURTHER THAT the Ontario Provincial Police, the Ontario Police Association and the Ontario Police Chief’s Association be requested to support the resolution.” CARRIED

Nottawasaga Police Services Board Page 28 of 44 ... Agenda Item # 612.

MPAC re OPSEU Page 29 of 44 ... Agenda Item # 613.

OMAFRA re Community Economic Development workshop Page 30 of 44 ... Agenda Item # 614.

Return-Path: Received: from smtpb2.telebecinternet.com (smtpb2.telebecinternet.com [192.168.193.21]) by popntl.telebecinternet.com (8.14.3/8.14.3) with ESMTP id q0AFLr89009061 for ; Tue, 10 Jan 2012 10:21:53 -0500 Received: from smtp5.telebecinternet.com ([192.168.150.25]) by smtpb2.telebecinternet.com (8.14.1/8.14.3) with ESMTP id q0AFLr9D017140 for ; Tue, 10 Jan 2012 10:21:53 -0500 Received: from englehartPC (NTL208H101-98-194.nt.net [208.101.98.194]) by smtp5.telebecinternet.com (8.14.3/8.13.1) with SMTP id q0AFLpI5030813 for ; Tue, 10 Jan 2012 10:21:52 -0500 Message-ID: From: "Town of Englehart" To: "Jackie Stewart" Subject: Fw: Meeting on Gas Prices Date: Tue, 10 Jan 2012 10:21:53 -0500 MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_NextPart_000_0007_01CCCF81.AC2C3190" X- Priority: 3 X-MSMail-Priority: Normal Importance: Normal X-Mailer: Microsoft Windows Live Mail 15.4.3508.1109 X-MimeOLE: Produced By Microsoft MimeOLE V15.4.3508.1109 X- Scanned-By: MIMEDefang 2.71 on 192.168.150.25 X-UIDL: "!3h""!lQ%"! X-Brightmail- Tracker: AAAAAQAAAlk= This is a multi-part message in MIME format. ------=_NextPart_000_0007_01CCCF81.AC2C3190 Content-Type: text/plain; charset="iso-8859- 1" Content-Transfer-Encoding: quoted-printable From: [email protected]=20 Sent: Monday, January 09, 2012 2:55 PM To: [email protected] ; [email protected] ; = [email protected] ; [email protected] ; = brethour@parolink.net ; [email protected] ; = [email protected] ; [email protected] ; = [email protected] ; [email protected] ; = [email protected] ; [email protected] ; = [email protected] ; [email protected] ; [email protected] = ; [email protected] ; [email protected] ; = [email protected] ; [email protected] ; [email protected] = ; [email protected] ; [email protected] ; = [email protected] ; = [email protected] ; [email protected] = ; [email protected] ; [email protected] ; = [email protected] ; [email protected] ; = [email protected] ; [email protected] ; [email protected] ; = [email protected] ; = [email protected]=20 Subject: Meeting on Gas Prices=20 Good Afternoon Everyone John Vanthof, MPP for Timiskaming-Cochrane would like to invite all = municipalities to attend a meeting regarding the high price of fuel in = Northeastern Ontario.=20 The meeting will be held to review what other organizations and groups = have done in the past on this issue, to brainstorm on possible options = and , to develop a strategy to move forward .=20 If you are able to send a member of your council or staff to the meeting = it would be most appreciated. If your municipality is unable to attend, = a summary of the meeting's outcome and the minutes will be sent out to = all municipalities for their information. Gas Pricing Meeting Thursday January 19, 2012 Earlton Community Complex Lions Hall - Downstairs 7:00 p.m.=20 This invitation is being extended to all municipalities in the riding of = Timiskaming-Cochrane, the Chambers of Commerce and to the press.=20 If you need further information, please contact Darlene Bowen at = 705-647-5995, New Liskeard office. Regards, Darlene Bowen Constituency Assistant John Vanthof MPP, Timiskaming-Cochrane Temiskaming Shores Office Phone - 705-647-5995 Toll Free - 1-888-701-1105 ------=_NextPart_000_0007_01CCCF81.AC2C3190 Content-Type: text/html; charset="iso-8859- 1" Content-Transfer-Encoding: quoted-printable

John Vantoff re Gas Price Meeting Page 31 of 44 ... Agenda Item # 614.

Good Afternoon=20 Everyone

John Vanthof, MPP = for=20 Timiskaming-Cochrane would like to invite all municipalities to attend a = meeting=20 regarding the high price of fuel in Northeastern Ontario. = The meeting will be = held to=20 review what other organizations and groups have done in the past on this = issue,=20 to brainstorm on possible options and , to develop a strategy to move = forward .=20 If you are able to = send a member=20 of your council or staff to the meeting it would be most appreciated. If = your=20 municipality is unable to attend, a summary of the meeting's outcome and = the=20 minutes will be sent out to all municipalities for their=20 information.

Gas Pricing = Meeting Thursday January 19, 2012 Earlton Community Complex Lions Hall - Downstairs 7:00 p.m. This invitation is = being=20 extended to all municipalities in the riding of Timiskaming- Cochrane, = the=20 Chambers of Commerce and to the press. If you need further = information,=20 please contact Darlene Bowen at 705-647-5995, New Liskeard=20 office. Regards,

John Vantoff re Gas Price Meeting Page 32 of 44 ... Agenda Item # 614.

Darlene=20 Bowen Constituency=20 Assistant John = Vanthof=20 MPP, Timiskaming-Cochrane Temiskaming Shores=20 Office Phone = -=20 705-647-5995 Toll = Free -=20 1-888-701-1105

------=_NextPart_000_0007_01CCCF81.AC2C3190--

John Vantoff re Gas Price Meeting Page 33 of 44 ... Agenda Item # 71.

Finance Report Jan 11, 2012 Page 34 of 44 ... Agenda Item # 71.

Finance Report Jan 11, 2012 Page 35 of 44 ... Agenda Item # 71.

Finance Report Jan 11, 2012 Page 36 of 44 ... Agenda Item # 81.

Borrowing By-Law Page 37 of 44 ... Agenda Item # 101.

Council Report

Prepared by: Jana Van Oosten, Clerk-Treasurer-Administrator Date: January 9, 2012 Subject: Water Memorandum of Understanding with the Township of Evanturel and the Municipality of Charlton and Dack & Ontario Good Roads Conference

Background:

Council and staff representatives from the Town of Englehart, Township of Evanturel and the Municipality of Charlton and Dack met on February 17, 2011 to form a joint water committee to discuss entering into a formal agreement for the supply of water. Subsequent meetings were held in 2011 by the Municipal Clerks to research and draft an agreement. The Town of Parry Sound the Township of McDougall have a similar arrangement and were helpful in providing copies of their agreement. A Memorandum of Understanding (MOU) was drafted and presented to the Council representatives on November 8, 2011. The MOU is a general document which indicates the municipality’s plans to enter into an agreement regarding the supply of water, development, ownership of water lines and cost sharing for infrastructure. A final draft of the MOU was prepared on November 17, 2011 and circulated to the committee members for approval. A copy of this document is attached.

The Municipality of Charlton and Dack passed a resolution on December 12, 2011 to sign the MOU and the Township of Evanturel passed a resolution on December 14, 2011 to sign the MOU.

In June, 2011 an application was submitted to the Ministry of the Environment’s Showcasing Water Innovation (SWI) Fund. The project contains many components which will be necessary to complete prior to entering into a formal agreement with Evanturel and Charlton-Dack for water supply. Components of the project include a water capacity study, mapping of outside water lines, measures to increase water capacity, and installation of water meters to outside water lines. To date the Ministry of the Environment has not announced which projects will be receiving funding from the SWI fund.

At the February 27 – 29, 2012 Ontario Good Roads Association municipalities may request meetings with Provincial Ministers to discuss local issues. The joint water committee will be requesting meetings with the Ministry of Environment, Northern Development and Mines, and Infrastructure to discuss the need for funding to implement a water agreement between the municipalities.

Recommendations/Resolutions That the Council of the Town of Englehart pass a resolution authorizing the Mayor and Clerk to sign the Memorandum of Understanding for Water.

That the Mayor (or other Council representative) and Clerk be authorized to attend

Water MOU Page 38 of 44 ... Agenda Item # 101.

Minister’s Meetings in Toronto as part of the Ontario Goods Roads Association conference to request funding to implement a water agreement with Evanturel and Charlton-Dack.

Water MOU Page 39 of 44 ... Agenda Item # 101.

MEMORANDUM OF UNDERSTANDING between The Town of Englehart (Englehart) And The Township of Evanturel (Evanturel) And The Municipality of Charlton and Dack (Charlton and Dack) with respect to Potential Drinking Water Purchase/Sale from the Englehart Municipal Water Supply/Treatment and Distribution System

WHEREAS the parties to this Memorandum of Understanding wish to reduce to writing their general intentions as to the purchase/sale of drinking water;

AND WHEREAS the parties agree that this MOU and a future agreement is to be based on the principle that the purchase and sale of water is to be fair for both;

AND WHEREAS the parties wish to confirm their ongoing collaboration and partnership for the betterment of the Central Timiskaming area;

AND WHEREAS it is not the Intention of either party to be bound by this document but each will use it as guidance to move towards the successful negotiations and execution of the necessary agreement(s) for the purchase/sale of drinking water.

BACKGROUND SUMMARY

Englehart currently provides water to 4 distribution systems in Evanturel (First Street North, Kap Kig Iwan Road, Brown’s Road, Bryan’s Road) and a number of single connection users. Water lines in Evanturel are currently privately owned.

Englehart currently provides water to 2 distribution systems in Charlton and Dack (Clarksville and Bradley). Charlton and Dack currently owns the Bradley system while Clarksville is privately owned.

Englehart owns and operates the water treatment plant and maintains certified staff in accordance with Ministry of the Environment (MOE) regulations.

The parties deem it necessary to acquire financial assistance to fulfill this emergent water management issue and to create a new innovate water management model.

INTENT

To establish a set of principles to be the basis of agreements to be entered into between the parties respecting the sale/purchase of drinking water as follows:

Water MOU Page 40 of 44 ... Agenda Item # 101.

1) a) Evanturel intends to expropriate the water distribution systems and single connections within Evanturel in exchange for a full servicing and water purchasing agreement with Englehart. b) Charlton and Dack intends to expropriate the Clarksville water distribution system in exchange for a full servicing and water purchasing agreement with Englehart.

2) The parties acknowledge that any testing, maintenance or repairs to water lines or systems will be conducted by certified operators administered by Englehart.

3) It is recognized by the parties that a number of existing and new facilities/components must be in place to allow for the purchase/sale of drinking water. These facilities may include but are not limited to: a) Englehart’s water treatment plant, wells and water storage facility; b) Proper legal establishment of lines or relocation of infrastructure for expropriation; c) Water metering at the point which water leaves Englehart or a fairly accurate estimate of useage, to be determined by a mutually agreed upon method or study; d) Chlorine injector equipment (if chlorine residuals fail to meet Provincial Regulations); e) Water capacity and consumption study.

4) The parties agree that Evanturel and Charlton and Dack will pay Englehart for water consumption, testing, maintenance and repairs and any other costs associated with the provision of water. The parties will negotiate rates at a later date.

5) The parties recognize that Englehart will exercise its best reasonable efforts to ensure meeting minimum quality standards in accordance with Ontario Drinking Water Legislation and Regulations and pressure requirements in accordance with facility design parameters in particular the design of the elevated water storage reservoir. Any known failure to meet the legislated/regulated quality would be brought to the immediate attention of both parties.

6) The parties will be responsible for notifying its water users of restrictions or advisories placed on water usage (ie: boil water notice, no watering of lawns).

7) Upon completion of a capacity study Englehart will provide Evanturel and Charlton and Dack with an allowable capacity with full authority to approve/disapprove connections based on their allowable capacity and the nature of the development proposed. The area allowable for servicing is identified under the Joint Official Plan and any extensions of the area would require an Official Plan Amendment and approval of both parties.

8) The parties will determine at a later date a connection fee and development charge which will be charged to new users and expansions of the water distribution system.

9) The parties are interested in a long lasting relationship with predictable stability for all sides. Recognizing that such an agreement has to be in place for a long term (20 years)to make it viable for both parties the agreement should be continuous with an obligation to review the

Water MOU Page 41 of 44 ... Agenda Item # 101.

terms in 5 years, further recognizing that there is a mutual obligation, that in the event of the treatment plant capacity being met, each party will financially contribute to the proportionate expansion costs based on a formula to be determined at a later date, but in no event shall the agreement be terminated unless mutually agreed to by both parties. In the event there is a dispute at renewal which prevents the parties from agreeing to a renewal the matter shall be referred to the dispute resolution process.

10) The parties will support each other as necessary in obtaining approvals as necessary to implement the project including those as necessary from MOE, MNR, MTO and other appropriate approving agencies.

11) The parties will continue to be mutually supportive in order to maximize availability of potential funding from provincial/federal sources to the overall benefit of the combined water system.

12) The parties agree that the project will be conducted so as to comply with appropriate provincial legislation including the new Safe Drinking Water Act and its Regulations.

13) The parties agree to determine a fair and reasonable capital policy for infrastructure repairs and construction relating to the distribution and treatment of water or any other capital needs related to Englehart providing water to the other parties.

Signed this ______day of ______, 2011.

______Nina Wallace Jana Van Oosten Mayor, Town of Englehart Clerk, Town of Englehart

Signed this ______day of ______, 2011.

______Jack Briggs Amy Vickery-Menard Reeve, Township of Evanturel Clerk, Township of Evanturel

Signed this ______day of ______, 2011.

______Wayne Pawson Dan Thibeault Reeve, Municipality of Charlton and Dack Clerk, Municipality of Charlton and Dack

Water MOU Page 42 of 44 ... Agenda Item # 102.

Construction for Elevator Shaft Quotes

1) CGV Builders (Cochrane) $365,000.00 Re: Engineered drawings 8,000.00 $373,000.00

2) Tribury Construction (Sudbury) $371,175.00

The cost for the elevator is $76,290.00

Elevator Proposals Page 43 of 44 Page 44 of 44