ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 24, 2018 AT 6:30PM HELD IN COUNCIL CHAMBERS Page
1. ADOPTION OF AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST
3. ADOPTION OF MINUTES 3-6 1. Minutes council meeting December 13 2017
4. DELEGATIONS
5. BUSINESS ARISING FROM THE MINUTES
6. CORRESPONDENCE 7-22 1. OCWA - Management Review Minutes 2016-2017 23-24 2. Parks and Recreation Ontario - Youth advisory 25-29 3. Timiskaming Health Unit - Board meeting November 1 2017 30-32 4. Ontario Good Roads Association-Resolution for support 33 5. EMHA-Request for donation Tyke Fun Day 34-35 6. MNRF-Notification of Bill 139 36-37 7. KDCDC-Request for support
7. FINANCE REPORT 38-40 1. Finance report - December 15 2017 to January 5, 2018
8. BYLAWS 41-49 1. By-Law 2018-01-Regulate and govern proceedings of Council and Committees
9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board 4. Finance 5. General Government 50-52 6. Englehart Public Library-Minutes Dec. 11, 2017 Charlton and Dack letter 7. TMA 8. Fire 9. Parks and Recreation
Page 1 of 52 ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 24, 2018 AT 6:30PM Page
9. COMMITTEE REPORTS 10. Special Events 11. Community Policing 12. Emergency Management 13. Economic Development 14. Chamber of Commerce 15. Provincial Offences Act
10. NEW BUSINESS
11. IN CAMERA
12. NEXT MEETING FEBRUARY 28, 2018 AT 6:30PM 13. ADJOURNMENT
Page 2 of 52 ... Agenda Item # 31.
The Minutes of the last regular meeting of the Council of the Town of Englehart, held in the Council Chambers ofthe Town Hall on Wednesday December 13,2017 @ 6:30pm
Mayor Nina Wallace chaired the meeting.
Cogncilors present: Doug Metson, Pauline Brassard, Twyla Wilson, ]erry Mikovitch
and ]ohn Emrick. »
Regrets: JasondeLeeuw
Guest: Darlene Wroe — Temiskaming Speaker
StgffPresent: Shawn LaCarte, JackieStewart. Ryan Vickery, Candace Pritchard and Therese Hall.
Disclosure gf Pecuniary Interest
None noted.
Adeption ofAgenda COU1-17-12-01-Brassard-Metson-Be it resolved, that the agenda be adopted as printed. "Carried"
Minutes COU1-17-12-02- Brassard-Metson-Be it resolved, that the minutes ofthe last regular meeting held on November 22,2017 be adopted as printed. "Carried"
Correspondence
Merrill Bond-Representative — Letter regarding Timiskaming Board of Health
Our representative made us aware that there will be no increase of fees in 2018 and there is a surplus ofapproximately $300,000.00 in the reserve account which will be returned to the contributing municipalities.
MPAC — Budget and Municipal Levy for 2018
Council discussed the notification from MPAC advising ofa 2.65% levy increase in 2018.
Minutes council meeting Page 3 of 52 December 13 2017 ... Agenda Item # 31.
Finance COU1-17—12-03-Metson—Brassard-Be it resolved that the report ofthe finance committee in the amount of$617,099.69 be adopted. "Carried"
Committee Reports
Airport Councilor Metson reported that the next meeting will be on December 21,2017.
Museum The next meeting is Thursday December 14,2017.
General Government
COU1-17-12-04-Metson-Wilsom Be it resolved that the council of the Town of Englehart authorize a 1.2% increase to the full time non—unionized wage scale and a 1.2% increase to the salary of Candace Pritchard effective the first pay of 2018, "Carried"
COU1-17-12-05-Wilson-Metson- Be it resolved that any surplus or deficit be transferred to or from the general fund for the year 2017. "Carried”
COU1-17-12—06-Metson-Wils0n- Be it resolved that the council ofthe Town of Englehart give a Christmas bonus in the amount of$150.00 to all full time unionized and non~unionized employees as well as Helene King and Candace Pritchard. “Carried"
Library
COU1-17-12-07-Metson-Emrick- Be it resolved that the council ofthe Town of Englehart approve the 2018 Englehart Public Library Budget with Englehart's contribution amount being $33,840.00. “Carried"
Fire Mayor Wallace reported on the recent Fire Board meeting. All four municipalities represented on the board approved the municipal fire review. It was agreed to divide the fire department assets between each ofthe member municipalities. Rodney Plaunt has submitted his notice of retirement but at the request of Fire Chief Tom Henderson and the Board, he has agreed to stay a little longer.
[2]
Minutes council meeting Page 4 of 52 December 13 2017 ... Agenda Item # 31.
COU1-17-12-08-Emrick-Mikovitch- Whereas on November 23, 2017, a presentation was made on the subject of the division ofthe fire department assets between each ofthe member municipalities; and
Whereas the Englehart and Area Fire Board recommend that the structure ofthe Board remains the same and that the assets are divided using the apportionment formula agreed to by the Board;
Be it resolved that the Council ofthe Town of Englehart supports the decision of the Englehart and Area Fire Board. “Carried“
Community Policing Councilor Wilson advised there was a meeting on December 7, 2017. There were no problems to note. There were 3 alarms reported in Englehart and all incidents were cleared. The next meeting will be in Englehart on March 4,2017.
Emergency Management Town Clerk Shawn LaCarte reviewedthe training sessions held this year which are mandatory for all members. He also explained the by-law deeming Wayne Stratton an employee of the town of Englehart for the purpose of appointing him the emergency information officer.
COU1-17-12-09-Mikovitch-Emrick Whereas, Reg. 380/04section 14(1) ofthe Emergency Management and Civil Protection Act. [R.S.O.1990] states that every municipality shall designate an employee ofthe municipality as its emergency information officer and;
Whereas, Wayne Stratton was appointed as the emergency information officer for the Town of Englehart on December 14,2017;
Now therefore be it resolved, that the by-law for the Town of Englehart being a by-law to deem Wayne Stratton an employee ofthe Corporation of the Town of Englehart, be given a first and second reading this 13”‘ day of December 2017.
"Carried” ~
Minutes council meeting Page 5 of 52 December 13 2017 ... Agenda Item # 31.
COU1-17-12-10-Emrick-Mikovitch— Whereas, Reg. 380/04section 14(1) ofthe Emergency Management and Civil Protection Act. (R.S.0. 1990) states that every municipality shall designate an employee ofthe municipality as its emergency information officer and;
Whereas, Wayne Stratton was appointed as the emergency information officer for the Town of Englehart on December 14, 2017;
Now therefore be it resolved, that the by—lawfor the Town of Englehart being a by-law to deem Wayne Stratton an employee of the Corporation ofthe Town of Englehart, be given a third and final reading, signed, sealed and numbered 2017-22 and enacted this 13”‘ day of December 2017.
Economic Development Councilor Mikovitch reported on the board's recent meeting. JohnCorley from the ONR attended the meeting discussing surplus land owned by the ONR which could be up for sale in the near future. The Town of Englehart could if interested in any property submit a letter of interest to purchase some ofthe land. The board discussed the industrial park, the possibilities of a riding ring and also the expanding markets.
COU1-17-12-11-Brassard Be it resolved that we do adjourn. "Carried"
Clerk Mayor
[4]
Minutes council meeting Page 6 of 52 December 13 2017 ... Agenda Item # 61.
___?|QEMS
Englehart Drinking Water System Management Review Minutes
Review Period: November 1, 2016 to October 31,2017
OCWA - Management Review Page 7 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ont io Clean Water Agency I2-’-'«,,,.v'3-'1 :‘«,:t:..\.:- F-Iainii-»i:<‘»: {.‘«.,w «'...u» . 2 V3 Northeastern Ontario Region
Englehart Drinking Water System Management Review Minutes Prepared: December 4, 2017
Table of Contents
INTRODUCTION...... 2 ...... MANAGEMENT REVIEW MEETING...... 3 ... STANDING AGENDA ITEMS...... 3 ...... _ _ , ______‘ , ‘ 1. Incidents of Regulatory Non—compliance.. . .. 4 . V 3
2. Incidents of Adverse Drinking Water Tests ...... 3
3. Deviations from Critical Control Limits andResponse Actions ...... 3 4. Effectiveness of the RiskAssessment Process ...... 4
SA. Internal Audit Results...... _ _ ..4
SB. Third Party (External) Audit Results ...... 4 . 6. Results of Emergency Response Testing ...... 5
7. Operational Performance ...... 5 ...... 8. Raw Water Supply and Drinking Water QualityTrends ...... 5
9. Follow up on Action Items from Previous Management Reviews ...... 6
10. Status of Management Action Items Identified Between Reviews ...... 6
11. Changes that could Affect QEMS ...... 6 .. 12. Consumer Feedback ...... 6 ...... 13. Resources Needed to Maintain QEMS...... 6
14. Results of Infrastructure Review ...... 6 . 15. Operational Plan Currency ...... 7 16. Staff Suggestions ...... ACTION ITEMS RESULTING FROM REVIEW...... 8 ......
Page 1 of8
OCWA - Management Review Page 8 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ontario clean Water Agency a-:§_,»-Q A93.-liceGittaritznnt: Dc». Earn. “N-I'* . . &/ Northeastern Ontario Region
INTRODUCTION
The requirement to conduct a management review iS dictated by Element ii 20 'Management Review’ of the Ministry of the Environment's Drinking Water Quality Management Standard (DWQMS). This element requires that a management review be conducted at least once every 12 months to evaluate the effectiveness and adequacy of the Quality and Environmental Management System (QEMS).
Through this management review process, any deficiencies identified shall be detailed in action plans, which include the personnel responsible and proposed timelines for implementation.
The management review process looks at certain indicators that show how well QEMS has been implemented, and how effectively it is operating.
The review must consider the following items:
/ incidents of regulatory non—compliance, »/ incidents of adverse drinking—water tests,
»/ Deviations from critical control point limits and response actions,
J The efficacy of the risk assessment process, \/ Internal and third—party audit results,
/ Results of emergency response testing,
»/ Operational performance,
I Raw water supply and drinking water quality trends,
»/ Follow-up on action items from previous management reviews,
J The status of management action items identified between reviews,
»/ Changes that could affect the OMS, / Consumer feedback, / The resources needed to maintain the QMS, / The results of the infrastructure review,
I Operational plan currency, content and updates, and / Staff suggestions.
Page 2 of 8
OCWA - Management Review Page 9 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ontario clean water Agency Th Agmice Oiitarienno Des Eaux \./ Northeastern Ontario Region
MANAGEMENTREVIEWMEETING
Date of Meeting: November 27. 2017 Time: 9:30 AM
Location: KirklandLake Process and Compliance Office — KirklandLake
Participants: Anthony Danis, Senior Operations Manager/QEMS Representative llona Bruneau, Process and Compliance Technician/QEMSRepresentative Vvan Rondeau, Safety, Process and Compliance Manager/QEMS Representative Patrick Roy, Senior Operator Regrets: Steven Geri, Senior Operator Review period: November 1, 2016 to October 31, 2017 (previous Management Review meeting was held on December 5,2016)
STANDINGAGENDA ITEMS
— Bruneau 1. incidents of Regulatory Non-compliance Discussion Lead llona
Janet Recoskie of the MOECCconducted a focused inspection of the drinking water system on April 11, 2017. The system received an inspection rating of 100% with no non-compliance items or best practice recommendations identified in the report.
2. Incidents of Adverse Drinking Water Tests Discussion Lead — llona Bruneau
Four (4) Adverse Water Quality Incidents (AWQIs) occurred during this review period:
= mg/L) for 2 minutes due to a pump failure. CT January 12"‘- The FCRresidual level fell to 0.27 mg/L (FCRrequired 1.03 was calculated and failed. Chlorine level increased and primary disinfection was restored (AWQI No. 132206) as an AWQI as the Health Inspector April 3" — Category 2 water main repair (valve replacement). Incident was called in 132780) was going to issue a BWA, but rescinded because an air gap was maintained throughout the repair (AWQI No. complete First Street September 6"‘— BWA issued for a category 2 watermain repair which required the isolation of North affecting approximately 60 homes. BWA was lifted on September 18"‘after acceptable sample results were received. (AWQI No. 136379) #2 a September 18“ — two (2) total coliforms detected in a drinking water sample collected from Hydrant after watermain repair (valve replacement). Resamples were collected on September 19"‘.Two (2) total coliforms were Resamples detected in the re—samp|e collected at the hydrant. Disinfection was increased and the area was flushed. hydrant. were collected on September 20"'andagain total coliforms were detected in the sample collected from the Disinfection was increased and the area was ?ushed again. Re-samples were collected on the 21“and 22"“had no detectable total coliforms or E. coir’. (AWQI Nos. 136748, 136794, 136826)
— Bruneau 3A. Deviations from Critical Control Limits and Response Actions Discussion Lead llona
Critical Control Limits (CCLs)for the Englehart Drinking water System include:
Page 3 of 8
OCWA - Management Review Page 10 of 52 Minutes 2016-2017 ... Agenda Item # 61.
Ontario clean Water Agency a??qmglnta Atgonce Oirtmrieannrz Dex Eziut \../ Northeastern Ontario Region
Critical Control Points Critical Control Limits free chlorine residual for primary disinfection 1. Treated water 0.85 mg/L (low) — with automatic plant shutdown (?lter to dearwe”) 2. Distribution combined chlorine residual for secondary 025 mg/L (low) and 30 mg/L (high) disinfection
WISKI, Maximo and the Alarm Summary Sheets were reviewed from November 1, 2016 to October 31,2017 and the following deviations were recorded. an 1. January 12"‘—freechlorine to filter dropped to 0.27 mg/L due to chemical pump failure. This resulted in AWQI. Refer to Incidents ofAdverseTest Results for details.
2. March 11 — free chlorine fell to 0.85 mg/L and wells locked out. No leaks or trips of hypo system. Operator cleaned injectors, increased chlorine dosage and restarted low lift pumps
— reset 3. April 25 & June 5 low chlorine residual due to faulted hypo pumps. Well pumps locked out. Operator hypo panel and restarted pumps. false zero reading. 4. April 27 & August 1—Thunder storm caused power interruption which resulted in a Operator reset panel and restarted pumps.
— reset panel 5. May 8, June 28 & July 5 low free chorine and well pump lock—outdue to analyzer failure. Operator and restarted pumps. replaced and pump primed 6. July 19 — low chlorine caused by hole in the hypo discharge line. Line and injector
— adjusting August 13, 25 & 28 low chlorine due to failed hypo pumps. New hypo pumped needed plant shutdown 8. Several low chlorine residuals on startup of plant or drifting during cycle run causing
Discussion Lead — llona Bruneau 4. Effectiveness of the Risk Assessment Process
this Management Review The RiskAssessment Procedure was reviewed during the internal audit and in preparation for version 2. Meeting. The procedure will be updated in 2018 to reflect new requirements in DWQMS revisions include: Reviews of the risk assessment outcomes were conducted on July 25"‘and October 5"’of 2017;
o Added check valve failure as a potential hazard for the wells - Updated terrorism and vandalism to include additional control measures and updated the risk value
0 Changed risk value for AWQls in the distribution system.
0 Removed routine checks from town staff
The 36 month assessment is due in August of 2018.
Discussion Lead - llona Bruneau SA. Internal Audit Results
(5) opportunities for improvement (OFls) The most recent internal QEMS audit was conducted on July 24"’and 25". Five were identified and are resolved. Referto Appendix A for a Summary of Internal Audit Findings
D|SCUSSlO|'1 Lead — llona Bruneau 58. Third Party (External) Audit Results
Global (Rod Seabrook) on June 15, 2017. No non— An external 51 surveillance (desktop) audit was conducted by SAI conformances were identified.
.\'
OCWA - Management Review Page 11 of 52 Minutes 2016-2017 ... Agenda Item # 61.
Ontario clean Water Agency waft Aggemze Ontziritmm: Des Eaux \./ Northeastern Ontario Region
6. Results of Emergency Response Testing Discussion Lead _ iiona Bruneau
Three (3) contingency plans were tested during this review period.
1. Spill Response — a tabletop scenario was tested on June 21, 2017. No revisions needed to the procedure. 2. UnsafeWater and Reporting & Responding to Adverse Bacteriological Resu/ts—an actual incident on October 315'was documented as a test when two (2) total coliforms were detected in a drinking water sample collected in a distribution system. No revisions to CF or EEP required. 3. UnsafeWater, Reporting & Responding to Adverse Chlorine Residuals & CT and Results and High or Low Chlorine ResiduaI— an actual incident on August 25"‘was documented as a test when the CT was not met at a water treatment plant. No revisions to CP.or EEPs required.
7. Operational Performance Discussion Lead — Anthony Dams
Highlights during the review period include:
0 OCWA assumed full operations of the water treatment system and overall responsible operations of the Englehart distribution system on February 1,2017
- Installed two new dehumidifiers
0 Replaced one sodium hypochlorite pump
0 The Owners received funding to convert the electrical system at the water plant from 240V 3-phase to 600V 3- phase system. This project in in progress. Once the conversion is complete, all 3 phase pump motors along with associated hardware and wiring will be changed (high lift pumps #1 and #2, well pumps #2 and #3 and the backwash pump)
0 Variable Frequency Drives (VFDFS)to be installed on high lift #1 and #2.
8. Raw Water Supply and Drinking Water Quality Trends Discussion Lead ~ llona Bruneau
The Englehart water treatment plant is supplied by two groundwater production wells. The system's Permit to Take Water allows the facility to withdraw a maximum volume of 1,204 ma/dfor Well No. 2 and 1,591 ml/dfor Well No. 3. A review of the flow data indicates that the volumes never exceeded this limit (max. : 361 and 1024 ma/d respectively).
The system's Municipal Drinking Water License provides a rated capacity of 2,488 ma/dfor the water plant. The plant never exceeded this limit having a maximum flow of 1327 ma/dayduring the review period.
Raw water quality shows very little variation in temperature, pH and turbidity. Bacteriological results are consistent and indicates a source of relatively good quality. Both wells have high levels of Total Organic Carbon (TOC)which react with the chlorine at the plant causing high Total Trihalomethanes (THMS). OCWA installed a chloramination system which has proven to be successful in reducing THM levels to well below the maximum allowable limit.
Allrequired drinking water samples were collected and tested during this review period. Total coliforms were detected in 3 successive water samples collected from a hydrant after a watermain repair on September 18”,19”and 20"‘.After intensive disinfection and flushing two consecutive sets of samples collected on September 21“and 22” indicated no detectable total coliforms or E. coli.
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OCWA - Management Review Page 12 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ontario Clean Water Agency a?Waa¢,,?¢“n $3t,i:()itf:c t’,miar’mim:: Des. E(/HI?» waww . , Ll Northeastern Ontario Region
9. Follow up on Action Items from Previous Management Reviews Discussion Lead — llona Bruneau
Allaction items from the previous Management review meeting were resolved.
Referto Appendix Bfora Summary ofFindings.
10. Status of Management Action Items Identified Between Reviews Discussion Lead — llona Bruneau
OCWA assumed full operations of the water treatment system and overall responsible operations of the Englehart distribution system on February 1, 2017. QEMS, including the Operational Plan was updated to reflect this change.
11- Ch3"B95that Could Affe? QEMS Discussion Lead — llona Bruneau
The QEMS and Operational Plan will need to be updated to reflect the requirements of DWQMS Version 2 which came into effect in April 2017. Alldrinking water systems subject to the DWQMS will need to be accredited to the new Standard prior to the first audit (internal or external) in 2019.
12. Consumer Feedback Discussion Lead — llona Bruneau
No complaints were documented during the review period.
13. Resources Needed to Maintain QEMS Discussion Lead _ A||
Staffing requirements will be monitored to ensure sufficient resources are available to maintain and improve the QEMS for the Englehart Drinking Water System.
14. Results of Infrastructure Review Discussion Lead — Anthony Danis
201 7 Capital Work Expenditures:
CAPITALITEM . STATUS Electrolyte for Deploytotal chlorine analyzer Approved for chlorine :1¢3aI"Y\l'lZZIlI:I‘|eSand electrolytes prominent Approved for CTwith connection to remote Temperatureprobe Deferred monitoring system __w ‘ Dehumidifier Complete
in’ 7 A 7M7 Convert 24OVelectrical system to SDOVelectrical syswteiriIn progress Geynset Servicing Complete Holst inspection Complete 5 Distribution and Valve Exercising Spring flush & valve exercising complete New sodium hypochlorite pump Complete External QEMSAudit(SAl Global) Complete
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OCWA - Management Review Page 13 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ontario Clean Water Agency ie?yh Agmicc: Onmrienme Des Eaux "'%a-4'“ . . \./ Northeastern Ontario Region
15. Operational Plan Currency Discussion Lead — Nona Brune 8 U ____
Minor updates were made to the Plan on October 5, 2017 (Revision 8) to include OCWA’s new SPC Manager and any other action items which were found through internal audits, external audits and the management review
Discussion Lead — All 16- Raff sugges?ons
None.
Adjournment
Next Management Review Meeting planned for November/December2018.
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OCWA - Management Review Page 14 of 52 Minutes 2016-2017 ... Agenda Item # 61.
I \ Ontario Clean Water Agency ¢JI"§p?-an Ajltrllti: 0|\(i}YiCHn1}UCW Enux ""‘%«-.f"" . , \/ Northeastern Ontario Region
ACTION ITEMS RESULTING FROM REVIEW
The QEMS Representative ensures corrective actions are documented on the QEMS — Summary of Findings form. The QEMS Representative monitors the progress of corrective action(s) until they are fully resolved.
Action Items Resulting from Review
Agenda Item Description of Action Item Incidents of Regulatory Non-compliance None Incidents of Adverse Drinking Water Tests None Deviations from CCLsand Response Actions None 4 The R7Is7k7AssVessmentprocedure outcomes whlbé updated Effectiveness of the RiskAssessment Process to reflect the requirements in DWQMS version 2 r——V 1 Internal Audit Results None
— — V —4 Third Party (External) Audit Results None
Results of Emergency Response Testing None Operational Performance None
N Raw Water Supply and Drinking Water Quality None Trends Follow up on Action Items from Previous None Management Reviews Status of Management Action Items Identified None Between Reviews The QEMS and Operational Plan will need to be updated to Version Changes that could Affect QEMS reflect the requirements of DWQMS 2
Consumer Feedback None
Resources Needed to Maintain QEMS None Results of Infrastructure Review None Operational Plan Currency None
VVVVVVVVV W D "7, V H staff Suggestions Non!
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OCWA - Management Review Page 15 of 52 Minutes 2016-2017 ... Agenda Item # 61.
APPENDIX A
InternalAudit— Summaryof Findings
OCWA - Management Review Page 16 of 52 Minutes 2016-2017 ... Agenda Item # 61.
QEMS - Summary of Findings
Englehart Drinking Water System Mj — Major Nc
Indicate Activity: Internal QEMS Audit Mn 7 Minor N
Date of Report: July 25, 2017 0Fl — Opportu
Date Summary Prepared: July 25, 2017 C/Obs- COI'Tlrl
Revision 2: April 2, 2015 operat‘ I Plan . . . . R ' ' lolla Description of Findings Type Recommended Action espolqsl Section bllAssignee Operations Managers are now Senior Operations Managers. A Safety, Process and . . C l’ M h h QEMS Plan Shall ldemlly a QEMS OFI p::lltli)ol:lhcaesbea::%:ceVlr/1t|l:hlrseadnalhvdlthe llona Bruneat 1;‘epresen I3 t_IV8 ::erES::r:;lioV:alP Plan should be updated to reflect this The Safety, Process and Compliance Manager may also be a QEMS rep
QEMS 3"d Records procedureDocumen? The location of TDG records has changed. Control (QP~O1) indicates the that current _ _ Update location ofTDG records to Kirkland 5 —Document and versions of QEMS documents and records are . _ _ , OFI Lake Process and Compliance Office llona Bruneat Records Control located in designated document control locations specified in Table 1 of the procedure and documents are to be kept up-to~date
A statement indicating that there are no critical upstream or downstream processes
_ , _ _ _‘ can be included in this section. 6 - Drinking Water The Plan shall identify any critical upstream or OFI llona Bruneat SYslem downs t le am precesses The DWS description will not be updated to include this statement as it has been removed form DWQMS ver, 20
Update the Plan to include roles, The Operational Plan shall describe the responsibilities, authorities and
9 - Organizational organizational structure of the Operating competencies for the new Safety Process OFI llona Bruiieai Structure Authority including respective roles, and Compliance Manager, including the responsibilities and authorities Organizational Chart found in Appendix C
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OCWA - Management Review Page 17 of 52 Minutes 2016-2017 ... Agenda Item # 61.
operational Plan Description of Findings Type Recommended Action Resporfsi Section bilAssignee
OCWA as recently took over complete operations of the water treatment system
_ and distribution system. The Town
11 — Personnel Documents required by the QEMS are to be kept OH operators only respond to emergency “Una Bmne? Coverage current. situations in the distribution system (eg watermain breaks, service line breaks, valve repairs, etc.). This procedure is to be updated to reflect the recent changes
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OCWA - Management Review Page 18 of 52 Minutes 2016-2017 ... Agenda Item # 61.
APPENDIXB
ManagementReview— SummaryofFindings
OCWA - Management Review Page 19 of 52 Minutes 2016-2017 ... Agenda Item # 61.
QEMS — Summary of Findings
Englehart Drinking Water System M] — Maior l\ Indicate Activity: Management Review Meeting Mn Minor
Date of Report: December 12, 2016 OFI — Opport
Date Summary Prepared: December 13, 2016 C/Obs - Corr
IMPORTANT NOTE: A root cause analysis must be performed on any major or minor non-conformance identified during an internal QEMS:
Revision 2: April 2, 2015 Operational Plan Responsi Description of Findings Type Recommended Action Section Assigr
The Operational Plan and certain procedures (Personnel Coverage, Sampling, Testing and Monitoring) require updates to reflect Bylaw 263, a water supply agreement between with 5. Document and Records the Town of Englehart and the Municipality of Update the Plan and associated OFI Ilona Brune Control Charlton and Dack to provide the purchase of procedures drinking water for the Bradley Distribution System. The bylaw came into effect on August 3, 2016 but was not completely executed until September 5th, 2016
9. Organizational Structure, Roles, responsibilities and authorities Roles, Responsibilites and competencies of the new SPCM to be identified OFI Update the Plan llona Brunt Authorities in Operational Plan
10. Competencies Competencies of the new SPCM to be identified OFI Update the Plan Ilona BFU|’i€ in Operational Plan New service agreement between OCWA and the Review service agreement and 54 Document and Records Town of Englehart may results in changes to the C determine if changes are required to Ilona Brunt Control Plan. the Plan * extended target date to wait for corporate updates re: organizational structure changes
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OCWA - Management Review Page 20 of 52 Minutes 2016-2017 ... Agenda Item # 61.
Ministry of Finance Ministers des Finances 33 )= Office of the Minister Bureau du ministre
mm‘mnfm“ Oiilnrlo
7"‘Floor, Frost Building South 7° etage, EdilrceFrost Sud 7 Queen's Park Crescent 7 Queen's Park Crescent Toronto ON M7A1‘/7 Toronto ON M7A1Y7 Telephone: 416-325~0400 Telephone: 416—325-0400 Facsimile: 416-325-0374 Télécopieur.416--3250374
Dear Heads of Municipal Councils:
Ontario continues to prepare for federal legalization of cannabis by moving ahead with its safe and sensible framework to govern the lawful use and retail distribution of cannabis as a carefully controlled substance within the province. On December 12, 2017, Ontario passed legislation that willregulate the lawful use, sale and distribution of recreational cannabis by the federal government's July 2018 deadline.
I am writing to provide you with an update on the provincial work underway to establish a retail and distribution channel for legal cannabis. I would also like to confirm the Province’s commitment to engaging with municipalities on funding to help address the incremental costs associated with the implementation of cannabis legalization in Ontario.
Our objectives in the establishment of the retail and distribution system for legal cannabis are to protect youth and eliminate the illegal market. Municipalities are essential partners in the efforts to achieve these goals.
As noted in my October 27 letter, the various engagements the province has had with municipalities have been beneficial. Over the course of November and December, staff from the Ministry of Finance and the Liquor Control Board of Ontario (LCBO) met with staff of the municipalities identified for the initial cannabis retail stores for July 2018. These meetings provided valuable insights on provincial guidelines and areas of local interests that willinform store siting. I would like to thank the staff of these municipalities for their thoughtful feedback.
With the conclusion of the federal government’s consultation with provinces and territories on the tax framework, we now have a better understanding of the revenue share to address the costs of legalization. During those discussions, we negotiated for a greater share of revenue on the basis that both the province and municipalities bear incremental costs. We now look forward to engagement with municipalities on a reasonable distribution of the province's share of the federal excise tax revenue. Given the federal government's forecasts of modest revenue and the Federation of Canadian Municipalities’ estimated cost projections, our engagement will need to acknowledge that it appears unlikely there will be enough revenue to fully cover the incremental municipal and provincial costs associated with legalization.
.../cont’d
OCWA - Management Review Page 21 of 52 Minutes 2016-2017 ... Agenda Item # 61.
In January 2018, the Ministry of Finance willwork with the Association of Municipalities of Ontario and the City of Toronto to launch an engagement process with municipalities on cannabis-related funding. This «process will consider what is known about incremental municipal and provincial costs and set out a proposed approach to funding for municipalities that supports our shared policy objectives.
To help guide this engagement, lwould like to propose the following principles:
- Address Implementation Costs — An approach to funding should acknowledge that the province and municipalities will incur upfront incremental costs as a result of the federal government's decision to legalize cannabis and that a funding approach should focus on helping to address these costs.
Respect the Role of Municipalities — An approach to funding should recognize the efforts of municipalities in their areas of jurisdiction associated with the legalization of cannabis.
Align with the Term of the Federal Tax Framework — An approach to funding should align with the tvvo-year term agreed to between the federal, provincial and territorial governments on the federal excise tax.
As we conclude the holiday season and reflect on the past year, I would like to thank you again for your meaningful engagement with the province as we all prepare for the legalization of cannabis in July 2018. Please accept my best wishes for the New Year.
Sincerely,
?77iv»
Charles ousa Minister
CI The Honourable Yasir Naqvi, Attorney General of Ontario The Honourable Bill Mauro, Minister of Municipal Affairs Ali Ghiassi, Chief of Staff, Minister's Office, Ministry of Finance Scott Thompson, Deputy Minister, Ministry of Finance Nicole Stewart, Executive Lead, Cannabis Retail Implementation Project, Ministry of Finance Lynn Dollin, President, Association of Municipalities of Ontario Pat Vanini, Executive Director, Association of Municipalities of Ontario Municipal CAOs and City Managers
OCWA - Management Review Page 22 of 52 Minutes 2016-2017 ... Agenda Item # 62.
From: Parks and Recreation Ontario [mailto:gro@prontarioorg] Sent: January-15-18 3:09 PM To: [email protected] Subject: Establish a RuralYouth Advisory/Action Council/Committee
Healthy People | Vibrant Comm I .,.r=//“ '
Happy New Year Parks and Recreation Leaders, and If you are from an Ontario community, with a population of less than 20,000 council or that has not yet established a community—wide youth advisory/action committee, please read on. Note the deadline for response is Friday, January 26th.
Through a grant received from the Ontario Trillium Foundation, Parks and Recreation Community Ontario, in partnership with Play Works (founder of the Youth Friendly Recognition Program), is supporting the development of youth advisory/action councils/committees throughout Ontario. be supported in To date 10 councils have been established. Three new councils will five more the winter of 2018 through to the end of the 2018/2019 school year, and year. will be initiated in the spring of 2018 through to the end of the next school to be considered, If your community is interested in start‘ng a council and wishes please complete the survey monkey fo nd here.
The deadline for submissions is Friday, January 26th. and Recreation Please direct any questions to Sue Peterson, Project Manager, Parks Ontario at [email protected].
Registration now open for the 2018 PRO Educational Forum and Trade find the full program Show, April 10-13 at Blue Mountain Conference Centre. You'll and registration information here.
Ii i ll}! www. rontario.or [email protected]
Parks and Recreation Ontario - Page 23 of 52 Youth advisory ... Agenda Item # 62.
© 2018 Parks and Recreation Ontario | 1 Concorde Gate, Suite 302 | Toronto, ON, M3C 3N6
Clicghggg to unsglgibg from future mailings or send an email to pro@prontario.,o,rg with ‘Unsubscribe' in the subject line.
Parks and Recreation Ontario - Page 24 of 52 Youth advisory ... Agenda Item # 63.
’?f . Sovvtwlnnnmanu
~",mg1‘11uIsKAMiN(;Nunlm mu MINUTES Timiskaming Health Unit Board of Health Regular Meeting held on November 1,2017 at 6:30 P.M.
Timiskaming Health Unit — New Liskeard Boardroom
The meeting was called to order at 6:35 p.m.
ROLL CALL
Board of Health Members Carman Kidd Chair, Municipal Appointee for Temiskaming Shores Tony Antoniazzi Vice-Chair, Municipal Appointee for Town of Kirkland Lake Kathleen Bougie Municipal Appointee for Township of Larder Lake, McGarry & Gauthier Kimberly Gauthier Municipal Appointee for Township of Armstrong, Hudson, James, Kerns & Matachewan Merrill Bond Municipal Appointee for Township of Chamberlain, Charlton, Evanturel, Hilliard, Dack & Town of Englehart Sue Cote Municipal Appointee for Town of Cobalt, Town of Latchford, Municipality of Temagami, and Township of Coleman Mike McArthur Municipal Appointee for Temiskaming Shores Jean-Guy Chamaillard Municipal Appointee for Town of Kirkland Lake Jesse Foley Municipal Appointee for Temiskaming Shores
Regrets Rachelle Cote Executive Assistant Maria Overton Provincial Appointee Vacant Provincial Appointee Audrey Lacarte Municipal Appointee for Township of Brethour, Harris, Harley & Casey, Village of Thornloe (teleconference) Dr. Alex Hukowich Medical Officer of Health (A) (teleconference)
Timiskaming Health Unit Staff Members Randy Winters Director of Corporate Services, CEO (A) Kerry Schubert—Mackey Director of Community Health
Timiskaming Health Unit - Board Page 25 of 52 meeting November 1 2017 ... Agenda Item # 63.
Minutes of Regular Meeting—Timiskaming Health Unit Board of Health — Nov.1.2017 Page 2 of 4
3. APPROVAL OF AGENDA MOTION #61R-2017 Moved by: Tony Antoniazzi Seconded by: Merrill Bond Be it resolved that the Board of Health adopts the agenda for its regular meeting held on November 1,2017, as presented. CARRIED
4. DISCLOSURE OF PECUNIARY INTERESTAND GENERALNATURE None.
5. APPROVAL OF MINUTES MOTION #62R-2017 Moved by: Jesse Foley Seconded by: Sue Cote Be it resolved that the Board of Health approves the minutes of October 4, 2017, as presented. CARRIED
6. BUSINESS ARISING
7. REPORT OF THE CHIEF EXECUTIVEOFFICER(A1 The CEO report was reviewed by the Board for information.
Discussed the Expert Panel Meeting and oppositions to the panel's recommendations from a number of groups. The City of Temiskaming Shores submitted a letter on October 23, 2017, opposing the proposed changes.
Discussed the current Opioid Crisis. Dr. Hukowich briefed the Board on MOH calls, overdose and addiction concerns related to personal circumstances and the Naloxone clinics.
8. NEW BUSINESS
a. Q3 Board Report & Staff List Distributed for information purposes.
Timiskaming Health Unit - Board Page 26 of 52 meeting November 1 2017 ... Agenda Item # 63.
Minutes of Regular Meeting—Timiskaming Health Unit Board of Health — Nov.1.2017 Page 3 of 4
CORRESPONDENCE MOTION #63R—2017 Moved by: Kathleen Bougie Seconded by: Mike McArthur The Board of Health acknowledges receipt of the correspondence for information purposes; 0 London-Middlesex Health Unit Letter to support the correspondence of alPHa regarding the resolution A17-6, Fluoride Varnish Programs for Children at Risk for Dental Caries‘ - City of Temiskaming Shores Resolution #2017-392 to support the Timiskaming Board of Health and petition the Government of Ontario to fulfil its commitment to develop a comprehensive, province- wide, evidence-based strategy to minimize harm and support the safe consumption of alcohol.
10. IN-CAMERA MOTION #64R-2017 Moved by: Kim Gauthier Seconded by: Kathleen Bougie Be it resolved that the Board of Health agrees to move in-camera at 7:00 p.m. to discuss the following matters under section 239(2): a. In-Camera Minutes (October 4, 2017) b. MOH/CEOApplications-Interview Update
CARRIED
11. RISE AND REPORT MOTION #65R-2017 Moved by: Merrill Bond Seconded by: Jean-Guy Chamaillard Be it resolved that the Board of Health agrees to rise with report at 7:03 p.m.
CARRIED
In-Camera Minutes MOTION #66R-2017 Moved by: Merrill Bond Seconded by: Jesse Foley Be it resolved that the Board of Health approves the in-camera minutes of meeting held on October 4, 2017 as presented. CARRIED
Timiskaming Health Unit - Board Page 27 of 52 meeting November 1 2017 ... Agenda Item # 63.
Minutes of Regular Meeting —Timiskaming Health Unit Board of Health — Nov.1.2017 Page 4 of 4
Provincial Appointee MOTION #67R-2017 Moved by: Tony Antoniazzi Seconded by: Kathleen Bougie Be it resolved that the Board of Health agrees to advertise for a prospective applicant for Provincial Appointee. CARRIED
12. DATES OF NEXTMEETINGS The next Board of Health meeting will be held on December 6, 2017 at 6:30 p.m. in Kirkland Lake.
13. ADJOURNMENT MOTION #68R-2017 Moved by: Kim Gauthier Seconded by: Sue Cote Be it resolved that the Board of Health agrees to adjourn the regular meeting at 7:08 pm.
CARRIED
Carman Kidd, Board Chair Randy Winters, Recorder
Timiskaming Health Unit - Board Page 28 of 52 meeting November 1 2017 ... Agenda Item # 63.
The Timiskaming Health Unit Board of Directors,is pleased to announce the appointment of Dr. Glenn Corneil as our Acting Medical Officer of Health. Dr. Corneil will be taking over the position left vacant by Dr. Marlene Spruyt a year ago.
Many thanks goes out to Dr. Alex Hukowich, for stepping in on a temporary basis over the last year.
Dr. Corneil will continue with his medical practice, and provide his insight and service as needed in this role of Acting Medical Officer of Health, effective January 1“, 2018.
The Timiskaming Health Unit will continue to actively search, and recruit, a full time MOH/CEOin the coming year. In the meantime, Randy Winters will continue to fill the role of Acting CEO.
Please join us, in welcoming Dr. Corneil to this position, as we look forward to working with Glenn's extensive medical background and local perspective on public health matters.
For further information, please contact Board Chairman Carman Kidd, at rkidd@teir1iskarnir1Ishcggigg or at 705-672-3363
Timiskaming Health Unit - Board Page 29 of 52 meeting November 1 2017 ... Agenda Item # 64.
ONTARIO GOOD ROADS AS_5OC.'lAT|ON 1525 Cornwall Road. Unit 22 Oakvillu. Ontario L6J D82
—————__— Tole phono 289-291-6472 - “'4 f” '‘/*M**‘'._''’''' Fax 289-2_9_1_-§_4T7 _
Wednesday, January 17, 2018
Nina Wallace Mayor Town of Englehart
The Ontario Good Roads Association is seeking reforms to the Municipal Class Environmental Assessment (MCEA) process. In its current form the MCEA process has made municipal infrastructure projects longer in duration and more costly. The OGRA Board of Directors encourages all municipalities in Ontario to adopt the following resolution that calls on the Minister of the Environment and Climate Change to accelerate the Application for Review of the MCEA process.
Links to further background information about the Municipal Class Environmental Assessment process can be found below the resolution.
DRAFT RESOLUTION
Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Billof Rights Act, 1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence;
And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500;
And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process;
Ontario Good Roads Association- Page 30 of 52 Resolution for support ... Agenda Item # 64.
And whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding;
Therefore be it resolved that Town of Englehart requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part IIOrders or Bump—Uprequests, as part of the s.61 review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.
BACKGROUND INFORMATION
The following links provide a comprehensive background of the work that the Municipal Engineers Association and the Residential and Civil Construction Alliance of Ontario have done to advance this issue of MCEA reform.
- October 2017 Correspondence from the Municipal Enqineers Association and the Residential and Civil Construction Alliance of Ontario to the Hon. Chris Ballard, Minister of the Environment and Climate Chanqe.
- ReNew Magazine editorial examininq the need to review the Municipal Class Environmental Assessment process
- The Development Approval Roundtable Action Plan, November 2017
- Meeting Notes from the November 29, 2017 Evolution ofthe MClE_A?\,/\/_orl_<_s;h_o_‘t,)_.
- The MEA Companion Guide for the Municipal Class Environmental /\V§_§§_S_bl_:_i_<_;jlVii Manual
o Are Ontario’s Municipal Class Environmental Assessments Worth the Added Time and Costs? The 2014 Edition
If you have any questions or concerns, please contact Scott Butler, OGRA’s Manager of Policy and Research at 289-291-6472 ext. 24 or via email at [email protected].
Ontario Good Roads Association- Page 31 of 52 Resolution for support ... Agenda Item # 64.
Regards,
Scott Butler
Ontario Good Roads Association- Page 32 of 52 Resolution for support ... Agenda Item # 65.
rxEL.Ei‘v'i£[l JAN 1 22015
XJHBICR I-IQCKEV
Englehart Minor Hockey Box 391 Englehart ON POJ lHO
December I7, 2017
To: The Town of Englehart Mayor 8. Council On behalf of the Englehart Minor Hockey InitiationProgram, we would like to donating to our invite you to consider annual Englehart Minor Hockey Tyke Fun Day, which willbe held ruary 3rd, 20l 8. this year on Feb-
We are looking for donations for a variety of things that will help facilitate running our Fun Day. Some of the items that we need to raise funds for annually are: - ice time (approximately $70/hr. x 6.5 hrs.) lime keepers ($15/hr. x 6.5) healthy snacks and food for the event for approximately 150 players from Englehart 8. Area participant medals (approximately $600) player prizes ($400)
Your donation of any amount would be much appreciated and willgo directly towards the Tykes which aims at developing EMHA our youngest hockey players, not only physically but mentally socially as well. Part of their and growth each season involves practice ice sessions, exhibitiongames, personal and team building skills which players get a chance to try out at this Fun Day each year. We hope that you willbe able to help support the players by making a donation. knowledge We will proudly ac- the support of the Town of Englehart Special Events Board in our advertising the area and at throughout the Englehart Arena. Cheques can be made out to the Englehart Minor sociation and Hockey As- can be mailed to the address above or contact me at the email or phone low. number be
We hope that you willbe as excited about this opportunity as we are and that we can work together to support our youngest players the in organization as they develop a love for sport. On behalf of the Tykes, we thank you in advance for all your support.
Karen Smith Englehart Minor Hockey Association Vice President/Tyke Coordinator 705-642-5952
EMHA-Request for donation Tyke Page 33 of 52 Fun Day ... Agenda Item # 66.
mm:mqm_3m=cox u33_ Q83 _.m_8mman.<58. vo__n 40” >__ m.mxm:o_am_.m=.. ._.:mummmam2 E_m _mm_m_m:o::.m:_63m Em oo3u_m:o: 3 Em 3c_:- ._.:mummmim3 3a _mm.m_m:o:.mm: .3353 mo:_m MNRF-Notification of Bill 139 Page 34 of 52 ... Agenda Item # 66. m3m:a3m3m, oos?mo? Em < .:4m:_A <0: mama2: <9: mcuco:mam_um:_o_um:o:.3 3m $<_m<<. 333:9 _Am MNRF-Notification of Bill 139 Page 35 of 52 ... Agenda Item # 67. From: Rose—Lyne D‘Aoust—Messier[n1a?(£d'o@l Hello, Our Northern Ontario CFDCyouth programing (Head Start in Business) is applying for funding renewal through NOHFCand is looking for letters of support from community partners. Kelly Mazzetti (Program Coordinator in Kirkland Lake and South Temiskaming) is asking that we approach local partners for their support. Would you be able to help us out and provide one from your municipality? Ideally she's hoping to get them by the end of the week for the initial submission, but if that‘s not possible, Feb 15“ would be in time to include in the final document. Attached is the letter of support template and Kelly's contact information below. Any support is really appreciated thanks! KELLYMAZZETTI » lnlorn ; Stogioire Office Locations: i KDCDC-Request for support Page 36 of 52 ... Agenda Item # 67. [Organization Name/Header] [Date] Purpose: Letter ofSupport lam expressing support for the Northern Ontario Youth Entrepreneurship lnitiative— A Headstart in Business program to the Northern Ontario Heritage Fund Corporation. We understand that this project will work collaboratively with community partners to increase awareness about the potential for young entrepreneurs in Northern Ontario. [insert paragraph on your organization's existing work with our project and the need for this kind ofproject to overcome challenges in the community and to support the work that you are doing] We have worked with Head Start in Business in the past in the area of entrepreneurship and are familiar with the past programs and services they have offered to support youth entrepreneurship endeavours. This new proposal will enable them to draw upon the many relationships they have forged during their past work in this field and will encourage new partnerships and learning. With Head Start IN Business leadership and scope, we believe that this program could encourage more youth to explore entrepreneurial opportunities. lfthis project is successful in it's request for funding to the Northern Ontario Heritage Fund Corporation we would benefit from the continued programming offered by Head Start in Business (In what capacity? Consider inserting a sentence on what role/syour organization might be interested in) [Signature] KDCDC-Request for support Page 37 of 52 ... Agenda Item # 71. 1/18/2018 10:29am Town of Englehart Page 1 Accounts Payable Cheque Register Report - CIBC-26-00714 For The Date Range From 12/15/17 To 1/05/18 For All Vendors And For Outstanding Cheques - Computer Generated Cheque #1 echeque ID Date Vendor Name Amount Status 26924 12/15/17 11 AMCTO 3158 20 26925 12/15/17 100 CLAUDE CHARBONNEAU $150.00 26926 12/15/17 109 CLEAN SCENE INC. $373 11 26927 12/15/17 209 HYDRO ONE NET\NORKS INC. $3,129.50 26928 12/15/17 239 SECURITY TODAY $467 22 26929 12/15/17 295 LARRY MITCHELL $150 00 26930 12/15/17 320 GLEN MILTON $150 00 26931 12/15/17 328 RICK MACPHERSON $621 50 26932 12/15/17 385 ONTARIO CLEAN WATER AGENCY $13,757 65 26933 12/15/17 402 PITNEYWORKS $568 65 26934 12/15/17 442 RAY & SONS $542 40 26935 12/15/17 469 EARLTON COUNTRY STORE $135.59 26936 12/15/17 480 NORM SMITH $150 00 26937 12/15/17 482 JACKIE STEWART $150 00 26938 12/15/17 493 MUNICIPALITY OF CHARLTON AND DACK $174 75 26939 12/15/17 517 RELIANCE HOME COMFORT $33 17 26940 12/15/17 521 PARKLAND FUEL CORPORATION $3453 58 26941 12/15/17 547 WAMCO WATERWORKS NORTHERN INC $692 58 26942 12/15/17 621 Ontario Assocuauon of Fire Chiefs $276.85 26943 12/15/17 640 Desjardins Card SEFVICSS $375 31 26944 12/15/17 651 RYAN VICKERY $350 00 26945 12/15/17 653 MELVIN WARREN $150 00 26946 12/15/17 786 HELENE KING $700.00 26947 12/15/17 803 TELUS $129 13 26948 12/15/17 841 ALEX BEACHEY $150 00 26949 12/15/17 856 The Wmdow Doctor $135 50 26950 12/15/17 864 THERESE HALL $150 on 26951 12/15/17 887 JASON CRAGG $150 00 26952 12/15/17 888 ECO—LOG|X $4125 21 26953 12/15/17 929 ECOLAB $425 69 26954 12/15/17 930 CANDACE PRITCHARD $150 00 26955 12/15/17 931 EXPRESS PARCEL S81 16 26956 12/15/17 943 SHAWN LACARTE $231 00 26957 12/15/17 946 CIMCO REFRIGERATION $2,822.59 26958 12/29/17 64 BROWNLEE EQUIPMENT $2 839 69 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOooooooooooooooooooooooooooooooooooog tn Finance report - December 15 Page 38 of 52 2017 to January 5, 2018 ... Agenda Item # 71. 1/18/2018 10:29am Town of Englehart Page 2 Accounts Payable Cheque Register Report - CIBC-26-00714 For The Date Range From 12/15/17 To 1/05/18 For All Vendors And For Outstanding Cheques - Computer Generated Cheque #1 echeque ID Date Vendor Name Amount Status 26959 12/29/17 79 CARLETONUNIFORMS INC $1 ,28006 26960 12/29/17 84 CJKL 1015 FM $209 05 26961 12/29/17 111 CJBB $94.56 $346.91 26962 12/29/17 148 ENGLEHART ELECTRIC 26963 12/29/17 189 GRAND & TOY $294 00 26964 12/29/17 209 HYDRO ONE NETWORKS INC $17,599.19 26965 12/29/17 21 8 TOM HENDERSON $3,955 92 26966 12/29/17 266 BRAD KNOX EXCAVATING $994.40 26967 12/29/17 341 NORTHERN TELEPHONE LIMITED $1,831 34 26968 12/29/17 363 ONTERA A DIVISION OF NORTHERNTEL LIMITED $5 04 26969 12/29/17 403 PUROLATOR COURIER, LTD. $125.82 $269.51 26970 12/29/17 414 ORKIN Canada 26971 12/29/17 461 EXP SERVICES INC. $20,267 05 26972 12/29/17 528 L.V VICKERY LTD, $4,164.06 26973 12/29/17 624 Paradis Construction $1,779 73 26974 12/29/17 626 Pederson Construction Inc. $342,462.80 26975 12/29/17 647 TEMISKAMING MUNICIPAL BUILDING ASSOCIATION $590 00 $35.88 26976 12/29/17 651 RYAN VICKERY 26977 12/29/17 659 Hydraullque J. Beaudonn $690.63 26978 12/29/17 707 AECOM Canada Limited $1 ,836.45 26979 12/29/17 752 AUSTlN’S VALU—MART 360.53 26980 12/29/17 765 SPI Health and Safety Inc. $389.85 $642.48 26981 12/29/17 842 TECHKNOWLEDGY SOLUTIONS $997.81 26982 12/29/17 861 FIRE ALERT TEMISKAMINGSHORES 26983 12/29/17 888 ECO»LOGIX $4,125 21 $3,390 00 26984 12/29/17 91 8 PINCHIN LTD 26985 12/29/17 1002 CHOICE PROPERTIES $655 as $452 24 26986 12/29/17 1041 A'LACARTE AUTO GLASS $1,469 00 26987 1/05/18 64 BROWNLEE EQUIPMENT $77.96 26988 1/05/18 129 GARL|N'S GIFT GALLERY PLUS $156 31 26989 1/05/18 209 HYDRO ONE NETWORKS INC. $1,200.00 26990 1/05/18 21 8 TOM HENDERSON $549.93 26991 1/05/18 293 MINISTER OF FINANCE $836.20 26992 1/05/18 328 RICK MACPHERSON $4,297.26 26993 1/05/18 362 OMERS OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO Finance report - December 15 Page 39 of 52 2017 to January 5, 2018 ... Agenda Item # 71. 1/18/2018 10:29am Town of Englehart Page 3 Accounts Payable Cheque Register Report - CIBC-26-00714 For The Date Range From 12/15/17 To 1/05/18 For All Vendors And For Outstanding Cheques - Computer Generated Cheque #/ echeque ID 8 Date Vendor Name Amount Status 26994 1/05/18 403 PUROLATOR COURIER, LTD $40 36 26995 1/05/18 425 PIONEER DIESEL $62 65 26996 1/05/18 519 TRl~TOWN AUTOMOTIVE $435 78 26997 1/05/18 528 L V VICKERY LTD $9,232.10 26998 1/05/18 544 WSIB 3710 03 26999 1/05/18 584 CIBC Credit Card Services $169.49 27000 1/05/18 615 McDowell Brothers Industries $82 37 27001 1/05/18 629 Phippen Waste Management $96954 27002 1/05/18 653 MELVIN WARREN $20000 27003 1/05/18 662 MUNICIPAL SERVICE PROVIDERS 831776 15 27004 1/05/18 752 AUST|N'S VALU-MART $22 59 27005 1/05/18 765 SPI Heaith and Safety Inc $3,435 20 27006 1/05/18 835 PEPSICO CANADA $279.52 27007 1/05/18 836 XEROX CANADA LIMITED $58.45 27008 1/05/18 838 Canadian Union of Public Empioyees $199 65 27009 1/05/18 1042 CIBC CORPORATE CLASSIC PLUS VISA $40.00 Cleared $0.00 Outstanding $475,947.12 Void $0.00 OOOOOOOOOOOOOOOooooooooonoooooog -1 Finance report - December 15 Page 40 of 52 2017 to January 5, 2018 ... Agenda Item # 81. The Corporation of the Town of Englehart By-Law 2018-01 Being a by-law to govern and regulate the proceedings of Council and Committees of the Corporation of the Town of Englehart. WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 238(2), as amended, gives authority for municipal councils to enact such by—lawsand regulations as they deem to be necessary to govern and regulate the proceedings of Council and Committees; AND WHEREAS the municipal council of the Corporation of the Town of Englehart deems it expedient to enact a by-law to govern and regulate the proceedings of Council and Committee; NOW THEREFORE the Municipal Council of the Corporation of the Town of Englehart hereby enacts as follows: A. Definitions In this by-law: a. “Municipality”shall mean the Corporation of the Town of Englehart. b. “Head of Council" shall mean the Mayor of the Municipality. c. “Council” shal mean the Council of the Corporation of the Town of Englehart. d. “Clerk” shall mean the Clerk-Treasurer and Collector of the municipality. e. “Presiding Officer” shall mean the Head of Council unless otherwise appointed in accordance with the provisions of this bylaw. f. “Quorum" shall mean a majority of the full Council membership. B. General Provisions a. The following rules and regulations shall govern the proceedings of Council and its Committees and any rules or regulations in existence to the contrary are hereby repealed. b. Any rules or regulations contained herein may be suspended upon resolution by a quorum of Council or Committee members. c. Persons shall not be permitted to address Council except with the permission of the Presiding Officer. In the case of a delegation appearing before Council, only an appointed representative shall address Council with permission of the Presiding Officer. C. Convening of Council Meetings a. An inaugural meeting of'Councilin an election year shall be held on the 2”“Wednesday in December and will include the swearing in of the new Council. By-Law 2018-01-Regulate and Page 41 of 52 govern proceedings of Council and ... Agenda Item # 81. b. All regular meetings of Council shall be held in the Council Chambers of the Town of Englehart beginning at 6:30 p.m. local time. Regular meetings of Council shall be held on the 4th Wednesday of each month beginning at 6:30 p.m. local time. c. When the day for a regular meeting of Council is a public or civic holiday, the meeting shall be cancelled, unless Council passes a motion to reschedule the meeting. cl. Except as otherwise provided in the Municipal Act, the Council may by resolution, dispense with, or alter the time of day or place of any regular Council meeting. e. In the case of the absence of the Head of Council from the municipality, or if he/she is absent through illness, or he/she refuses to act, or his/her office is vacant, the Deputy Mayor or in absence of the Deputy Mayor a Councilor shall be appointed to act from time to time in the place and stead of the Head of Council and he/she shall have all the rights, powers, and authority of the Head of Council while so doing. f. in order to constitute a quorum, four (4) members of Council must be present. The concurrent votes of at least four (4) members of Council are needed in order to carry any resolution or other measure. g. If no quorum is present one—half hour after the time appointed for a meeting of the Council, the Clerk shall record the names of the members present and the meeting shall stand adjourned until the next regular Council meeting. D. Curfew a. The Presiding Officer shall declare any meeting of Council to be adjourned at the hour of 9:30 pm. (at the latest) unless said meeting is extended by a resolution of Council. E. Notice of Meeting a. The Head of Council may, at any time, call a special meeting of Council. b. The Clerk shall summon a special meeting of Council upon receipt of a petition of a majority of Council members forthe purpose stated in the said petition. c. In either circumstance, the "Clerkshall give every member of Council at least 24 hours notice of said meeting. Notice shall be either verbal or written. Such notice shall include the purpose of the special meeting. d. In the event of an emergency the 24-hour notice policy may be waived. F. Agenda a. The ClerklMayor shall prepare an agenda for all meetings of Council and Committees in the following format: 1. Adoption of agenda 2. Disclosure of pecuniary Interest 3. Adoption of minutes of previous meetings By-Law 2018-01-Regulate and Page 42 of 52 govern proceedings of Council and ... Agenda Item # 81. 4. Delegation 5. Business Arising from minutes 8. Action items 6. Correspondence & Correspondence Log 7. Finance Report 8. By—lawsbefore Council 9. Committee Reports 10. New Business 11. In-Camera 12. Adjournment . The Clerk/Mayor shall prepare an agenda for all In Camera Meetings of Council in the following format: Adoption of agenda Disclosure of pecuniary Interest Adoption of minutes of previous meetings Delegation Business Arising from minutes 8. Action Items ltems for Discussion Adjournment . The Clerk shall accept items for inclusion on the agenda from members of Council, delegations individuals, and shall place same on the agenda for consideratarid/oron by Council. The items shall be specifically stated. . Persons desiring to present informationat Council or to make a request of Council shall give notice in writing to the Clerk not less than five business days before the commencement of the meeting of Council. ltems presented with less than five days notice may be heard with leave of the Presiding Officer. . Committee of Council reports should be given to staff not less than five business days before the commencement of the meeting of council to be included in the council packages. . The Clerk and the Mayor shall prepare the agenda and make it available to Council members not less than two business days before the commencement of the meeting of Council. . The Clerk shall list all correspondence and petitions on the agenda with a note as to their subject and shall provide copies of same for all members of Council not less than two business days before the commencement of the meeting of Council. . Important correspondence will be appended to the agenda by the Clerk and copies will be distributedto each member of Council. '. The business of Council shall be conducted in the order listed on the agenda unless otherwise decided by a quorum of Council. I The agenda will be made available to the public on the municipal web site and copies available to those attending the public at the beginning of the meetings. .“F”.U".4>F*’.N.-‘ By-Law 2018-01-Regulate and Page 43 of 52 govern proceedings of Council and ... Agenda Item # 81. G. Minutes 8. The minutes of each meeting of Council/Committeeshall record: 1. The place, date, and time of the meeting. 2. The name of the Presiding Officer and members present. 3. The adoption, correction, and amending of minutes of the previous meetings. The Clerk shall ensure that the minutes of any proceeding meetings are available no later than five (5) days after each meeting. Minutes of previous meetings that have been circulated to members at least 24 hours prior to the regular meeting shall be considered for adoption without reading. In all other cases, the minutes shall be read by the Clerk at the meeting. . Communicationsand/or Petitions a. Any written messages, memoranda, and/or inquiries before Council for consideration may be, at the discretion of Council, referred to a Committee of Council for response thereto. Petitions shall be signed by the subscribers and presented to Council by an appointed representative who has knowledge of the information stated therein. J . Verbal delegations and/or presentations must not exceed 10 minutes in length, and any extensions of this time allotment must be approved by all of Council. It will be the responsibility of the Clerk to measure the time of each presentation and to advise the Presiding Officer when 10 minutes has elapsed. Business Arising from Minutes Business Arising from the minutes shall be listed on the agenda in the order in which it first came before Council for consideration and if not dealt with at the meeting of Council at which it appeared on the agenda, it shall continue to be listed until finalized. By-Laws 8. Every proposed by—lawis to be introduced upon motion by a member of Council or upon report from any Committee of Council. b. Every by~law shall be given three readings. by-law Every read before Council shall be recorded by the Clerk and upon third reading shall be signed by the Presiding Officer and the Clerk and the Corporate Seal shall be added as soon as possible thereafter. A by—lawshall be passed only at a regular council meeting (or a reconvened regular meeting that had been properly adjourned to a specific time) or a special meeting that, when called, cites the consideration and passing of the by-law as one of its purposes. e. A copy of the by-law will be included in the Council meeting package. K. Conduct of Proceedings at Council Meetings a. It shall be the duty of the Presiding Officer to: 1. open the meeting of Council/Committee by taking the chair and calling the members to order; By-Law 2018-01-Regulate and Page 44 of 52 govern proceedings of Council and ... Agenda Item # 81. 2. announce the business before Council/Committeein the order in which it appears on the agenda; 3. receive and submit, in the proper manner, all resolutions presented by Council/Committee; 4. put to a vote all questions, which are regularly moved and seconded or arise in the course of the proceedings, and to announce the result; 5. decline to put a vote any resolution that infringes on the Rules of Order; 6. restrain members when engaged in debate with the Rules of Order; 7. enforce, at all times, the observance of the Rules of Order; 8. call by name any member who persists in a breach of the Rules of Order and ifsuch breach continues, to order the member to vacate his seat; 9. authenticate, by his signature, all by—laws,resolutions and minutes of Council/Committee; 10. inform Council, when necessary, or when referred to for the purpose, on a point of order or usage; 11. represent Council/Committee,declaring its will and ‘obeyingits decisions as indicated by resolution; 12. ensure that the decisions of Council/Committeeare in conformity with current by—lawsgoverning the activities of Council/Committee; 13. adjourn the meeting at the time of curfew indicated herein, or before if order of business is finished, or as extended by quorum of Council; 14. adjourn the meeting without question where a grave case of disorder or disagreement arises in the Council Chambers; 15. expel or exclude from any meeting any person who has been guilty of improper conduct at the meeting; b. The Council may adjourn to a Committee of the Whole for an in- camera discussion, but no business may be transacted in said meeting except for matters of personnel, wages, legal problems and property or other matters as set out in the municipal Act. The procedure for going into Committee of the Whole requires a quorum of Council to pass a motion to do so, setting meeting time, and when the meeting is over, a motion to come back to an open meeting, showing the time. The regular meeting then shall proceed. L. Decorum of Members a. No member shall: 1. disturb another, or Council in general, by disorderly deportment to any member speaking; 2. resist the rules of Council/Committee or disobey the decisions of the Presiding Officer or Council on questions of order or upon the interpretation of the Rules of Order; 3. be permitted to retake his seat at any meeting after being ordered to vacate same due to a breach; By-Law 2018-01-Regulate and Page 45 of 52 govern proceedings of Council and ... Agenda Item # 81. 4. leave his chair after the Presiding Officer has called for a vote on a resolution before Council/Committee; 5. leave his chair or the Council Chambers without the consent of the Presiding Officer; b. To withdraw a motion once it is on the floor, it must be voted on by Council, requiring a simple majority to carry. c. When any member has declared a conflict as per the Municipal Conflict of Interest Act RSO. 1190 chapter M.5Othey will be required to leave the building during discussion that relates to this conflict. Upon completion of the discussion on said matter the Mayor or presiding officer will recall the member back to the meeting. M. Rules of Debate a. The Presiding Officer, in directing the course of debate, shall: 1. designate the member who has the floor, when two or more members arise to speak; 2. preserve order and decide questions of order; 3. read all resolutions presented in writing; b. Members l l In addressing the Council/Committee,no member shall: 1. speak disrespectfully or use indecent, offensive, or insulting language in or against the Council or any member thereof; 2. speak to any matter except the question in debate; 3. reflect upon any prior decision of Council except to conclude remarks with a resolution to rescind such decision; 4. interrupt the member who has the floor except to raise a point of order; c. The mover of a motion shall have the privilege of being the first speaker in the debate on the motion, and shall have the further privilege of speaking once more to conclude the debate; N. Point of Order a. Any member may appeal to the Presiding Officer to make a decision on a point of order and ifthe Presiding Officer declines to make such decision; a quorum of Council/Committeeshall make such decision. O. Resolution a. Form of Resolution Any resolution adopted by Council/Committeeshall be in writing under the signature of the mover and seconder and over the signature of the Presiding Officer. b. A resolution must be formally seconded, in writing, before the Presiding Officer may request a vote on the same or a motion is to be recorded in the minutes. o. Withdrawal of Resolution By-Law 2018-01-Regulate and Page 46 of 52 govern proceedings of Council and ... Agenda Item # 81. After a resolution has been read or has been stated by the Presiding Officer, it shall be deemed to be in the possession of the Council and can only be withdrawn before decision or amendment only with leave of Council expressed by resolution. . Priority of Disposition A resolution properly before Council/Committeefor decision must receive disposition before any other resolution can be received except a resolution to amend, to adjourn, to extend the hour of adjournment, or to decide a point of order or privilege. . All proposed amendments to resolutions shall be in writing and shall be dealt with in the order presented to Council/Committeeand shall not propose a question in direct opposition to the resolution before Council/Committee. Resolution of Adjournment A to resolution adjourn shall always be deemed to be in order, except when a member is speaking or there is a question on the floor and cannot be amended. if the resolution is decided negatively, the Council/Committee shall take alternate action as provided by this by- law to extend the curfew of the meeting in progress. . Repetition A resolution presenteciin the order in which it stands on the agenda and which is not decided by Council/Committeeshall remain on the agenda under “Unfinished Business” until said resolution is voted upon by Council/Committee. h.Ultra Vires A resolution dealing with any matter not within the Council/Committeejurisdictionshall be deemed to be “ultra vires” and shall not be dealt with by Council/Committee. i. Privilege A resolution on a point of order shall be dealt with immediately upon receipt by Council/Committee.A question of privilege relates to any matter affecting rights and immunitiesof the Council/Committee collectively, or to the position, reputation, and conduct of members in their respective character. . Voting on resolutions a. Question stated The Presiding Officer shall state the question before Council/Committee in the exact form in which the question is presented to Council/Committee. When a resolution is to amend or reverse a decision of Council/Committee, the Presiding Officer may re—state the previous resolution as it was presented and adopted by Council/Committee. . No Interruption After Question Stated No member shall interrupt or speak to the question after the Presiding Officer has stated the question to Council/Committeeor shall interrupt the voting on a resolution before Council/Committee. Abstention or Failure to Signify Vote By-Law 2018-01-Regulate and Page 47 of 52 govern proceedings of Council and ... Agenda Item # 81. { Any member, who is not disqualified to vote by reason of a of interest or other conflict reason under current legislation and who fails to signify his vote when called upon to do so by the Presiding who Officer, or abstains from voting, shall have his vote considered to be negative on the question before Council/Committee,and the same shall be recorded by the Clerk. (The Municipal Act, S.O. 2001, Chapter 25, Section 246(2) d. Recorded Vote A member may request immediately prior to, or immediately after, the taking of a vote on a resolution that the votes of the members be recorded by the Clerk. Every member shall signify his vote orally such in manner as enables the Clerk to record same in the minutes. Q. Suspension of Rules a. Any procedure required by this by-law may be suspended where a motion to this effect is supported by four (4) members of Council Committee. R. Amendment a. No amendment or repeal of this by—lawor any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been iven at a previous regular meeting of Council/Committee. S? S. Points not provided for a. Any points of procedure not governed by this by—lawshall be governed by the rules of parliamentary procedure of the Canadian House of Commons. Committee ofthe Whole Presiding at Committee of the Whole meetings (a) The mayor, if present, must preside at CO'?N meetings. (b) in the absence of the mayor, the acting mayor must preside. (C)The presiding member has the same powers and duties as the mayor in relation to the applicable matter. Schedule for Committee of the Whole meetings (a) Regular meetings of COTW must (1) begin at 6:30 pm and (2) adjourn by 9:30 pm., unless a motion for continuation is approved by 2/3 of the members present. (3) A motion for continuation under subsection (a)(2) must establish a specific time for the adjournment of the COTW meeting. Order of proceedings and business at Committee of the Whole meetings The order of business at a regular COTW meeting is as follows: (a) Approval of agenda; By-Law 2018-01-Regulate and Page 48 of 52 govern proceedings of Council and ... Agenda Item # 81. (b) Disclosure of Pecuniary Interest and General Nature Thereof; (0) Approval of previous minutes; (d) Delegations and Presentations; (e) Correspondence; (f) Committee Reports; (g) Other Business; (h) Closed meeting; if required (i) Adjournment. Effective Date a. This by-law shall come into effect on the date it receives third reading by the Council of the Corporation of the Town of Englehart. This by-law be given first and second reading on this 24"‘day of January, 2018. ‘ That this by-law be given third and final reading, signed and sealed on this 24"‘day of January 2018. Mayor Clerk By-Law 2018-01-Regulate and Page 49 of 52 govern proceedings of Council and ... Agenda Item # 96. Englehart Public Library Dec. 2017 MINUTES OF MEETING DATE HELD: Dec. 11, 2017. V TIME: 6:00 PM T0 6=20PM THOSE INA TTENDANCE Derek Mundle —Chair Twyl" WNW” ' Shmvn LaCarte — Vice Chair Joyce Marie Smith Suzanne Burke-Lalande Shirley Blackburn Brooke Black ABSENT: 5 Correspondence . Young Canada Works 2018 campaign has launched! This year they will be able to fund twice as many summer projects and up to 4 times more internships than usual. Applications for summer projects is January 15 2018 A letter from Joan King with an in memoriarn donation recognizing Gwen Colquhoun for her hard work on the library board during the building of the new library in 1993.Gwen was also the artist who initially began the window paintings in 1996. 6 Old Business We have a successful resume to accept the Young Canada Works grant of 75% of the wages. I will be accepting the offer tomorrow and will work with the Canadian Council of Archives to amend the new wage change and length of the position. I would like to call the candidate as soon as possible for an interview. Need personnel committee for interview tomorrow or Wed. 7. CEO’s Report Bake table made 107.00, Crafts made 81.65 Silent Auction 73 l .50 to date and $177.00 outstanding. total will be 908.50 Total fundraised$1097.15 Wonderful attendance for the Afternoon with Santa‘' 120 childrenpaid a toonie towards the f00 cl bank and Rotary Christmas Hampers ’ children had pictures taken with Santa and many sIaye d t‘or "°"°s‘ °"“‘-"~ "’°V"eS and free Povcom. great plannmgfrom BrookeandAngelaBuckingham.A Englehart Public Library-Minutes Page 50 of 52 Dec. 11, 2017 ... Agenda Item # 96. cheque was written to both organizations from the Library fundraising budget. 20 new memberships Derek suggested purchasing a 3D printer with ILDS fund. Sharon will pole a few other libraries to see how they are making out with theirs and purchase through a reliable vendor. Sharon will contact Early Years again about offering a story time or supporting one we offer in the 2018. 8. Committee Reports: Finance and Treasurer: ( Derek. Shirley and Shawn) Update included Investment Committee: (Derek. Shirley and Shawn) Update included Planning, Programs and Policies: (Derek. Joyce) Personnel: (Derek, Joyce Marie, Twyla, Brooke) Building and maintenance: (Twyla and Derek) FOL: (Derek, Twyla and Brooke) Publicity: (Derek, Joyce Marie, Suzanne and Brooke) 9. New Business: 9.l Mail a letter with copy ofour proposed budget including Charlton and Dack to their council to ask ifthey would like to contract with us at 27.00 per household with all townships and the Town of Englehart lowered as well. Ask them to please indicate whether they would be interested by Dec. 22 so we can ?nalize our budget for 2018. 9.2 A motion that surplus funds be transferred to working fund; and de?cits transferred to working fund MOTIONS 17-64 that surplus funds be transferred to working fund; and working de?cits be transferred from working fund. MOVER: Suzanne Lalande SECONDER: Twyla Wilson I7-58 That the meeting adjourn at 6:20 [).m. to meet at 6:00 p.m. Mon. January 15, 2018 at the Library. MOVER: JM Smith SECONDER: Shirley Blackburn Meeting was followed by a social with board and councils from Englehart. Evanturel and Chamberlain Englehart Public Library-Minutes Page 51 of 52 Dec. 11, 2017 ... Agenda Item # 96. MUl‘”ill%'LTZllll’-“’il»’?l.%.,tll"ll‘YiF7 TEL: (70S)~S44—7S2S FAX: (705)644-2369 ‘«=’lL",§*iliM3tE,."ll“l§’,i§lll*elliiitl“%~lElT3*lil?ilifilii?l dacl<@ntl.sympatico.ca wwwscharltonanddackcom December 12”, 2017 Englehart Public Library Finance Committee PO. Box 809 Englehart, ON POJ 1H0 RE: CONTRIBUTIONTO THE ENGLEHART PUBLIC LIBRARY Dear Englehart Public Library Finance Committee, Thank you for your letter of December 2"d,2017 regarding contracting Library Services with the Englehart Public Library for 2018. Please note that in November the Municipality of Charlton and Dack renewed our agreement with the Township of Armstrong for Library services for 2018. As such, we are unable to accept your offer to contract Library Services next year. Council would be happy to review your proposal next year but would request that your proposal come earlier in the fall to allow us to consider it before the renewal ofthe Township of Armstrong contract. Yours Truly, Merrill Bon Reeve Municipality of Charlton and Dack 287237 Sprucegrove Road Englehart, Ontario POJ 1H0 Englehart Public Library-Minutes Page 52 of 52 Dec. 11, 2017