ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 24, 2018 AT 6:30PM HELD IN COUNCIL CHAMBERS Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES 3-6 1. Minutes council meeting December 13 2017 4. DELEGATIONS 5. BUSINESS ARISING FROM THE MINUTES 6. CORRESPONDENCE 7-22 1. OCWA - Management Review Minutes 2016-2017 23-24 2. Parks and Recreation Ontario - Youth advisory 25-29 3. Timiskaming Health Unit - Board meeting November 1 2017 30-32 4. Ontario Good Roads Association-Resolution for support 33 5. EMHA-Request for donation Tyke Fun Day 34-35 6. MNRF-Notification of Bill 139 36-37 7. KDCDC-Request for support 7. FINANCE REPORT 38-40 1. Finance report - December 15 2017 to January 5, 2018 8. BYLAWS 41-49 1. By-Law 2018-01-Regulate and govern proceedings of Council and Committees 9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board 4. Finance 5. General Government 50-52 6. Englehart Public Library-Minutes Dec. 11, 2017 Charlton and Dack letter 7. TMA 8. Fire 9. Parks and Recreation Page 1 of 52 ENGLEHART MUNICIPAL COUNCIL AGENDA JANUARY 24, 2018 AT 6:30PM Page 9. COMMITTEE REPORTS 10. Special Events 11. Community Policing 12. Emergency Management 13. Economic Development 14. Chamber of Commerce 15. Provincial Offences Act 10. NEW BUSINESS 11. IN CAMERA 12. NEXT MEETING FEBRUARY 28, 2018 AT 6:30PM 13. ADJOURNMENT Page 2 of 52 ... Agenda Item # 31. The Minutes of the last regular meeting of the Council of the Town of Englehart, held in the Council Chambers ofthe Town Hall on Wednesday December 13,2017 @ 6:30pm Mayor Nina Wallace chaired the meeting. Cogncilors present: Doug Metson, Pauline Brassard, Twyla Wilson, ]erry Mikovitch and ]ohn Emrick. » Regrets: JasondeLeeuw Guest: Darlene Wroe — Temiskaming Speaker StgffPresent: Shawn LaCarte, JackieStewart. Ryan Vickery, Candace Pritchard and Therese Hall. Disclosure gf Pecuniary Interest None noted. Adeption ofAgenda COU1-17-12-01-Brassard-Metson-Be it resolved, that the agenda be adopted as printed. "Carried" Minutes COU1-17-12-02- Brassard-Metson-Be it resolved, that the minutes ofthe last regular meeting held on November 22,2017 be adopted as printed. "Carried" Correspondence Merrill Bond-Representative — Letter regarding Timiskaming Board of Health Our representative made us aware that there will be no increase of fees in 2018 and there is a surplus ofapproximately $300,000.00 in the reserve account which will be returned to the contributing municipalities. MPAC — Budget and Municipal Levy for 2018 Council discussed the notification from MPAC advising ofa 2.65% levy increase in 2018. Minutes council meeting Page 3 of 52 December 13 2017 ... Agenda Item # 31. Finance COU1-17—12-03-Metson—Brassard-Be it resolved that the report ofthe finance committee in the amount of$617,099.69 be adopted. "Carried" Committee Reports Airport Councilor Metson reported that the next meeting will be on December 21,2017. Museum The next meeting is Thursday December 14,2017. General Government COU1-17-12-04-Metson-Wilsom Be it resolved that the council of the Town of Englehart authorize a 1.2% increase to the full time non—unionized wage scale and a 1.2% increase to the salary of Candace Pritchard effective the first pay of 2018, "Carried" COU1-17-12-05-Wilson-Metson- Be it resolved that any surplus or deficit be transferred to or from the general fund for the year 2017. "Carried” COU1-17-12—06-Metson-Wils0n- Be it resolved that the council ofthe Town of Englehart give a Christmas bonus in the amount of$150.00 to all full time unionized and non~unionized employees as well as Helene King and Candace Pritchard. “Carried" Library COU1-17-12-07-Metson-Emrick- Be it resolved that the council ofthe Town of Englehart approve the 2018 Englehart Public Library Budget with Englehart's contribution amount being $33,840.00. “Carried" Fire Mayor Wallace reported on the recent Fire Board meeting. All four municipalities represented on the board approved the municipal fire review. It was agreed to divide the fire department assets between each ofthe member municipalities. Rodney Plaunt has submitted his notice of retirement but at the request of Fire Chief Tom Henderson and the Board, he has agreed to stay a little longer. [2] Minutes council meeting Page 4 of 52 December 13 2017 ... Agenda Item # 31. COU1-17-12-08-Emrick-Mikovitch- Whereas on November 23, 2017, a presentation was made on the subject of the division ofthe fire department assets between each ofthe member municipalities; and Whereas the Englehart and Area Fire Board recommend that the structure ofthe Board remains the same and that the assets are divided using the apportionment formula agreed to by the Board; Be it resolved that the Council ofthe Town of Englehart supports the decision of the Englehart and Area Fire Board. “Carried“ Community Policing Councilor Wilson advised there was a meeting on December 7, 2017. There were no problems to note. There were 3 alarms reported in Englehart and all incidents were cleared. The next meeting will be in Englehart on March 4,2017. Emergency Management Town Clerk Shawn LaCarte reviewedthe training sessions held this year which are mandatory for all members. He also explained the by-law deeming Wayne Stratton an employee of the town of Englehart for the purpose of appointing him the emergency information officer. COU1-17-12-09-Mikovitch-Emrick Whereas, Reg. 380/04section 14(1) ofthe Emergency Management and Civil Protection Act. [R.S.O.1990] states that every municipality shall designate an employee ofthe municipality as its emergency information officer and; Whereas, Wayne Stratton was appointed as the emergency information officer for the Town of Englehart on December 14,2017; Now therefore be it resolved, that the by-law for the Town of Englehart being a by-law to deem Wayne Stratton an employee ofthe Corporation of the Town of Englehart, be given a first and second reading this 13”‘ day of December 2017. "Carried” ~ Minutes council meeting Page 5 of 52 December 13 2017 ... Agenda Item # 31. COU1-17-12-10-Emrick-Mikovitch— Whereas, Reg. 380/04section 14(1) ofthe Emergency Management and Civil Protection Act. (R.S.0. 1990) states that every municipality shall designate an employee ofthe municipality as its emergency information officer and; Whereas, Wayne Stratton was appointed as the emergency information officer for the Town of Englehart on December 14, 2017; Now therefore be it resolved, that the by—lawfor the Town of Englehart being a by-law to deem Wayne Stratton an employee of the Corporation ofthe Town of Englehart, be given a third and final reading, signed, sealed and numbered 2017-22 and enacted this 13”‘ day of December 2017. Economic Development Councilor Mikovitch reported on the board's recent meeting. JohnCorley from the ONR attended the meeting discussing surplus land owned by the ONR which could be up for sale in the near future. The Town of Englehart could if interested in any property submit a letter of interest to purchase some ofthe land. The board discussed the industrial park, the possibilities of a riding ring and also the expanding markets. COU1-17-12-11-Brassard Be it resolved that we do adjourn. "Carried" Clerk Mayor [4] Minutes council meeting Page 6 of 52 December 13 2017 ... Agenda Item # 61. ___?|QEMS Englehart Drinking Water System Management Review Minutes Review Period: November 1, 2016 to October 31,2017 OCWA - Management Review Page 7 of 52 Minutes 2016-2017 ... Agenda Item # 61. I \ Ont io Clean Water Agency I2-’-'«,,,.v'3-'1 :‘«,:t:..\.:- F-Iainii-»i:<‘»: {.‘«.,w «'...u» . 2 V3 Northeastern Ontario Region Englehart Drinking Water System Management Review Minutes Prepared: December 4, 2017 Table of Contents INTRODUCTION...................................................................................................................................2 .......... MANAGEMENT REVIEW MEETING............................................................................................................3 ... STANDING AGENDA ITEMS.....................................................................................................................3 ...... , ‘ , _ _ ‘ _ _ _ _ __ 1. Incidents of Regulatory Non—compliance.. .. 4 . V 3 2. Incidents of Adverse Drinking Water Tests ..................................................................................... .. 3 3. Deviations from Critical Control Limits andResponse Actions ............................................................... 3 4. Effectiveness of the RiskAssessment Process ........................................................................................4 SA. Internal Audit Results............................ ..... .. _ _ ..4 SB. Third Party (External) Audit Results .....................................................................................................4 . 6. Results of Emergency Response Testing ................................................................................................. 5 7. Operational Performance ..................................................................................................................5 ...... 8. Raw Water Supply and Drinking Water QualityTrends ..........................................................................5 9. Follow up on Action Items from Previous Management Reviews ........................................................ ..6 10. Status of Management Action Items Identified Between Reviews ......................................................6 11. Changes that could Affect QEMS .......................................................................................................