Civinet Deutscher Sprachraum

CIVINET DEUTSCHER SPRACHRAUM

TABLE OF CONTENT

1 INTRODUCTION 3 2 GENERAL INFORMATION ABOUT THE NETWORK 3 2.1. Terms of reference 3 2.2. Support funding 3 2.3. Fee structure 3 2.4. Membership 4 2.5. Financial administration 5 2.6. Management Board 5 2.7. Political Committee 6 2.8. Links with other bodies 6 3 DISSEMINATION AND OUTREACH 7 3.1. Sustainable mobility events programme 8 3.2. Third party events 10 3.3. Website and social media 11 3.4. Newsletters 11 3.5. Communications materials 12 3.6. Media relations and advertising 12 4 SUMMARY OF 2015 - 2016 ACTIVITIES 13 4.1. Impact 13 4.2. Challenge 13 5 NEW ANNUAL ACTIVITY AND BUSINESS PLAN 13

LIST OF FIGURES Table 1: Network events 8 Table 2: Third party events 10 Table 3: Visits to CIVINET webpage 2015 - 2016 11 Table 4: Newsletters 11 Table 5: Leaflets 12 Table 6: Banners and exhibition stands 12

1 INTRODUCTION

This report summarises the activities carried out by the Management Board and the Technical Secretariat, Rupprecht Consult Forschung & Beratung GmbH and Austrian Mobility Research, FGM-AMOR GmbH for the CIVINET Deutscher Sprachraum (German-speaking CIVINET) Network from 1 January 2015 to 31 March 2016. It has been prepared by the Technical Secretariat on behalf of the Management Board.

2 GENERAL INFORMATION ABOUT THE NETWORK

2.1 Terms of reference The Terms of Reference (ToR) for the CIVINET Deutscher Sprachraum were revised in 2013 based on a template provided via the CAPITAL project. They were formally approved by the European Commission in June 2014. The constitution of the non- profit association CIVITAS Netzwerk für den deutschsprachigen Raum e.V. was officially registered on 7 March 2014.

2.2 Support funding Initially launched in November 2013, the CIVINET Deutscher Sprachraum receives support funding from the European Commission, via the CIVITAS CAPITAL project from 1 September 2013 to 31 August 2016. The CIVINET Deutscher Sprachraum is currently one of ten national networks: Francophone, Italy, Netherlands & Flanders, Spain & Portugal, and UK & Ireland, Czech Republic & Slovakia, Hungary, Poland, and Slovenia-Croatia-South East Europe. One further network has recently been established: Romania-Moldavia.

2.3 Fee structure Membership of CIVINET Deutscher Sprachraum is free of charge and there are no plans to apply membership fees.

2.5 Financial administration Both Rupprecht Consult and FGM-AMOR carried out the administrative activities and the Technical Secretariat from January 2015 to March 2016. Both organisations reported all costs during the Periodic Report. The Technical Secretariat is responsible for the daily financial management of the network. An elected auditor, who reports to the General Assembly, controls the financial obligations of the association. The auditor and deputy were selected by the General Assembly in 2014 for two years: The Auditor and his deputy have been selected by the General Assembly 2014 for two years:  Mr. Rainer Storch, City of Cologne  Mr. Johannes Theißen, team-red Frankfurt am Main (deputy). Since the association has no equity and holds no bank account the financial audit according to association law was not performed. Nevertheless the Technical Secretariat reported at the General Assembly in 2015 and at the Board Meetings about costs and budgets available from CAPITAL.

2.6 Management Board The Management Board consists of four people, currently from Austria and Germany. It is supported by the Technical Secretariat and receives advice from an Advisory Board of experts. Any member of the Network may be nominated for election to the Management Board. Nominations must carry a statement from the nominee confirming his or her willingness to serve. The following persons were elected at the first Annual General Assembly by all members to act as Management Board for the association for 2014 – 2015 i.e. until the next General Assembly (which was scheduled for May 2016 but was postponed to October 2016). Consequently, the composition of the Management Board is still valid:  Mr. Michael Glotz-Richter, Free Hanseatic City of Bremen (chairman)  Mr. Gerhard Ablasser, City of Graz  Mr. Gregor Moss, City of Bielefeld  Mr. Georg Werdermann, City of Aachen The Management Board meets twice a year physically and keeps updated by e-mail and phone-conference, organised by the Technical Secretariat and chaired by the chairman Michael Glotz-Richter. . The following physical meetings of the board took place in 2015/2016:  13 May 2015, Graz - The Annual Assembly was held at the town hall. It was combined with the final conference of the EU-funded urban logistics project “Smartset”, which took place the day before.

 27 October 2015, Berlin - The Board meeting took place at the premises of one of the members the Wuppertal Institute. It was held prior to a training event organised by the network together with the Deutsche Institut für Urbanistik (Difu) (German Institute for Urban Studies).  17 February 2016, Cologne - The Board meeting took place in the premises of Rupprecht Consult. All meetings were prepared with agenda and briefing notes, and minutes are available on request.

2.7 Political Committee No Political Committee has been established.

2.8 Links with other bodies Links were established with POLIS, Österreichischer Städtebund (Austrian Association of Cities and Towns) and Difu (German Institute for Urban Studies). They were identified as important organisations which could help increase membership. Representatives of these organisations (Dagmar Köhler, Stefanie Schwer and Tilman Bracher) were assigned as Advisory Board members.

2.8.1 National government No links to national governments were established.

2.8.2 Other national networks and regional bodies Some members of the CIVINET Deutscher Sprachraum are also members of other networks, such as the Österreichischer Städtebund (Austrian Association of Cities and Towns) or Difu (German Institute for Urban Studies).

2.8.3 Regional bodies No links with regional bodies were established.

2.8.4 CIVITAS and other European initiatives Polis, which is not a member, still supports the activities of the CIVINET Deutscher Sprachraum. Furthermore, FGM-AMOR, the coordinator of EPOMM – European Platform on Mobility Management, ensures coordination and support of both networks. Member cities of the CIVINET Deutscher Sprachraum which are also

CIVITAS Forum Network members are being involved in a pan-European discussion about sustainable urban mobility.CIVINET Deutscher Sprachraum was able to better involve them in a pan-European discussion on the topic of sustainable urban mobility.

3 DISSEMINATION AND OUTREACH

3.1 Sustainable mobility events programme The German Speaking Network organised four events in 2015 and two in 2016.

 A board meeting was organised in Aachen on 15th February 2015. One other is foreseen in 2016 in Cologne.  A General assembly took place in Graz in May 2015  A workshop on EU programmes was organised in Berlin in October 2015  A workshop was organised on Shared-Mobility in Graz * in November 2015  A study tour was organised in Graz* at the end of February 2016. * These two events were organised thanks to the CIVINET activity fund

Table 1: Network events

Type of Locatio Description of the Covering Main sessions / audience + Feedback on Event Date Themes Format n event host contributors No. of success of event delegates Promotion strategies, involvement of the advisory board, unique selling points of the Board members, network Technical secretariat, 15 future members advisory Feb City of funding of board via telephone Vorstandssitzung Aachen 2015 Board Meeting Aachen the network Meeting conference n/a None

CIVINET- Activities 18 Civinet Financial Members 13 Report and May City of Future of Board, Technical Technical General assembly Graz 2015 General Assembly Graz Civinet Meeting Secretariat Secretariat None

Presentation of different types of funding steams interesting for cities to apply for e.g. CEF, Rupprecht Consult, 28 Training about Horizon2020, FGM-AMOR, City of 24 city Evaluation of event Berlin EU- Oct European funding CIVITAS, Bremen, City of Graz, representativ available; positive Förderprogramme Berlin 2015 oppertunities Difu Interreg etc. Workshop Difu, BBSR Bonn, Polis es reaction

Future funding Civinet, collaboration 17 with Feb, Rupprech Switzerland, Board, Technical Vorstandssitzung Köln 2016 Board Meeting t Consult future events Meeting Secretariat n/a None Car- independent lifestyles 29 Collective Feb Passenger – 1 CIVINET Slovenia, Transport CIVINET- Mar Croatia and SEE and Mobility Workshop City of Graz, FGM- Members, 45 Study Tour Graz* Graz 2016 CIVINET Magyar Management Site visit AMOR participants Very good

3.2 Third party events Table 2: Third party events

Period 2015 Communication material Name of the event Location Date Description of the event Themes Participation distributed kommunal:mobil - Umweltverträglicher Wirtschaftsverkehr in Städten. Wer und was bringt's wirklich? - Sustainable freight in cities. Dessau- Conference of the German Environment Who and what really brings Roßlau, 18 – 19 Agency, German Institut for Urbanism and Urban Freight it?* Germany Jun the German Cities' Association logistics Speaker Yes Mobilität als Service und die Rolle der Sharing Mobility - Mobility as a service and Innsbruck, Mobility the role of sharing Mobility Austria 24 Jun Workshop Management Speaker Yes Period 2016 Urban Future Global Conference with 1600 Mobility Attendance Yes participants from 300 cities from 50 Management countries. All topics on sustainable urban development, including mobility management, sustainable urban freight transport, financing smart cities, E-car 2 – 3 fleets, electric busses, autonomous driving, Urban Future Conference * Graz Mar public participation Launch of the German Coordination of the Background Speaker Yes European Mobility Week. Presentation of European city case examples and experiences with Mobility Week, the initiative. A market place was organised Nationaler Kick-Off der where different organisations in the mobility barriers Europäischen field presented their services and activities. Mobilitätswoche / National The German speaking Civinet was Kick-Off of the European 14 – 15 presented in a session about sustainable Mobility Week Berlin Apr development options for cities

3.3 Website and social media

3.3.1 CIVITAS website Since 9 January 2014 a webpage in German language for the CIVINET Deutscher Sprachraum is available via www.civitas.eu/civinet/civinet-german and www.civitas.eu/civinet/civinet-deutscher-sprachraum. This webpage is technically hosted by CIVITAS WIKI and maintained, regarding content, by the Technical Secretariat of the CIVINET German language area, mainly by FGM-AMOR. The website includes mainly information about the Network itself, its members and how to apply for membership. Furthermore, dissemination material (leaflet, newsletter, etc) and administrative documents (constitution, application form, etc) are provided for download. The webpage is completed by online news and event announcements. In 2014, the Network’s page on civitas.eu was viewed 5474 times. Table 3: Visits to CIVINET webpage 2015 - 2016 M17-M22 Jan-Jun 15 798 M23-M28 Jul-Dec 15 1628 M29-M31 Jan-Mar 16 485

3.3.2 Social media Due to the uncertain future of the CIVINET no social media activities were carried out in 2015/2016.

3.4 Newsletters Table 4: Newsletters

Period 2015 Method of Date of Number of Topics N° Comments distribution issue recipients Information on Civinet activities, Article on urban logistics, presentation of a partner, Civinet CIVITAS integrated communiqué, events 1 e-mail 28 July 214+ approach coming up Information on Civinet activities, Article on shared CIVITAS integrated mobility, presentation of a 2 e-mail 10 Dec 214+ approach partner, events coming up

3.5 Communications materials Table 5: Leaflets Leaflet How many copies have been distributed within the following period:

M"-2"-M4 M17-M22

Jul-Dec13 Jan-Jun 15 90 M5-M10 M23-M28 100 Jan-Jun 14 Jul-Dec 15 M11-M16 M29-M36 20 Jul-Dec 14 Jan-Aug 16

Table 5: Banners and exhibitions stands Banners and exhibition stands On how many occasions did you use banners and stands within the following period: M"-2"-M4 M17-M22

Jul-Dec13 Jan-Jun 15 2 M5-M10 M23-M28 3 Jan-Jun 14 1 Jul-Dec 15 M11-M16 M29-M36 1 Jul-Dec 14 Jan-Aug 16 1

3.6 Media relations and advertising Due to a lack of members from Switzerland, key stakeholders were identified and tailored letters were sent to major Swiss cities, associations and further potential members for the German speaking CIVINET. The response was limited, but at least the city of Zurich joined the network. An article was published about the network in the Newsletter for Austrian communities (Österreichischen Gemeindezeitung) the magazine of the Austrian Association of Cities and Towns, in November 2015. The Technical Secretariat promoted the network at all external public events that it attended.

4 SUMMARY OF 2015 - 2016 ACTIVITIES

4.1 Impact The network was developed further in 2015/2016 and attracted new members. However, the target to gain much more members from Switzerland has not yet been reached. All events ran or supported by the network were successful and were very well received by target groups. Nevertheless, even where activities were exclusively developed for members and other interested cities, e.g. training about EU funding, the number of participants remained below expectation. Experience shows that it is most beneficial to link the General Assembly to another content related event, in order to raise interest in participation. Due to the uncertain future of the network, there is a slight decline in the level of activities in 2016. This is also the reason for not having started to use social media as a communication instrument.

4.2 Challenge It remains a challenge to involve city representatives successfully. They are facing manifold restrictions to join a network whose activities require additional time and money in addition to their core business. The content and programme of activities have to be customised to the needs of cities as much as possible. Due to the different conditions of cities this is not always easy. However, one key result is that capacity building needs are still high regarding certain urban mobility topics, such as planning strategies for different types of cities, implementation of transport policies and financing, integration of the sharing economy, EU funding and impact of EU policy on local level.

5 NEW ANNUAL ACTIVITY AND BUSINESS PLAN

An Annual Activity & Business Plan has been prepared for 2016, based on a template provided via the CAPITAL project. This was approved by the Management Committee in February 2016 and will be adopted at the next Annual General Meeting in October 2016.