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Draft Minutes OPEO Exec Meeting 2016-01-18

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Draft Minutes OPEO Exec Meeting 2016-01-18 MINUTES – PEO Ottawa Chapter Executive Meeting Date Monday, January 18, 2016 Time 18:00 – 20:30 Location Dymon Storage Carling, Upper Boardroom, 1554 Carling Avenue, Ottawa, ON http://Vitesse.BigBlueButton.org/Vitesse "Vitesse ReSkilling - oPEO" Password "opeo" Web Meeting Audio Only: Toll Free: 1-855-215-5935 (Ottawa local 613-317-3321) Conference ID: "22930#" Internet Dymon.net Password: DymonAccess Executive √ Guy Boone, P.Eng. (Chair) GB [email protected] √ Sharon Barr, P.Eng. (Vice-Chair) SB [email protected] √ John Hazel, P.Eng. (Past-Chair) JH [email protected] √ Joseph Podrebarac, P.Eng. (Treasurer ) JP [email protected] X Kathryn Sutherland, P.Eng. (Secretary) KS [email protected] √ David Grant, P.Eng. DG [email protected] X Sucha Mann, P.Eng. SuM [email protected] √ Ingrid de Buda, P.Eng. IdB [email protected] √ Gareth Wood, P.Eng. GW [email protected] √ John Kizas, P.Eng. JK [email protected] X Hubert Mamba, EIT HM [email protected] √ Sushanth Sankaran, P.Eng. SS [email protected] √ Tapan Das, P.Eng. TD [email protected] X Sawsan Abdul-Majid SaM [email protected] Non-Executive Volunteers √ Lance Jelinski LJ [email protected] √ Ray Barton RB [email protected] Guests Legend: √ - present; X – regrets/absent 1 of 4 MINUTES – PEO Ottawa Chapter Executive Meeting Monday, January 18, 2016 1 Call to order and approval of agenda • The meeting was called to order by the Chair at 19:15. • It was decided due to the length of the pre-meeting presentation by representatives of Ontario Society of Professional Engineers and EWB that a considerable amount of the agenda be deferred to next meeting, and the remaining be focused on the AGM planning. • There was no motion to approve the agenda. 2 Approval of minutes and review of action items • There was no motion to approve the minutes from the meeting of November 16, 2015. 3 Chair’s Report • The Chair’s report was incorporated in the pre-meeting presentations. 4 Treasurer’s Report • Summary of expenses and tracking against categories was provided by JP. A handout was provided of the 2016 business plan with handwritten bank balance as of January 18, and outstanding cheques from 2015 cashed in early January. 5 Past Events • Refer to meeting notes of the Events Committee from January 16, 2016. 6 Future Events • Refer to meeting notes of the Events Committee from January 16, 2016. • Some upcoming events of note: § Tour of the NAC followed by pub night, January 20, 2016 JK § Sustainability Seminar: February 3, 2016 (need volunteers) SuM § Winterlude Cool Science: February 3, 2016 SB 7 Committee Reports 7(a) Events Committee (Chair: LJ, Vice-Chair: JH; Members: DG, JK, SS) • LJ, JK and DG attended the Events Committee meeting of January 16, 2016. LJ provided a short recap of past and upcoming events. Refer to meeting notes. 7(b) Education Outreach Committee (Chair: SB; Members: HM, SS) • National Engineering Month – Ottawa Senators vs Pittsburg Penguins hockey game. See handout. Date of event not specified. 7(c) Student Papers Night Subcommittee (Co-Chairs: Fraser Smith and Frank Hendriksen; Members: DG) • No action until April 2016. 7(d) Government Liaison Program (Chair: HM, Vice Chair: Anwar Syed; Members: JP, SuM, TD) 2 of 4 MINUTES – PEO Ottawa Chapter Executive Meeting Monday, January 18, 2016 • Defer to next meeting. 7(e) By-Laws Committee (Chair: JP; Members: IdB, DG, JH, KS) • Defer to next meeting. 7(f) Communications (Chair: SS, Vice-Chair: IdB; Members: DG (Hard Publications), Nima Heyde (Webmaster), Sein Maung (Webmaster), SB (e-blasts), JH (EventBrite), GW (Twitter, Calender)) • Newsletter to be issued by end of January. • AGM booklet – see New Business. 7(g) PEO Awards & Ontario Citizenship Committee (Chair: JH; Members: SuM, DG) • Defer to next meeting. 7(h) Membership Committee (Chair: DG, Members: IdB, JH, JP, GW, SuM) • Defer to next meeting. 7(i) Liaison with Other Organizations Committee (Chair: JK, Members: GW, JH, Colin Heyens (EWB, UofO), LJ) • Defer to next meeting. 7(j) Sustainability & Green Energy Committee (Chair: SuM; Members: JP, Fizza Sheikh (EWB, Carleton) • Sustainability seminar to be held on February 3 at Nepean Sailing Club. 7(k) Mentorship Program (Chair: GW, Members: TD, HM) • Defer to next meeting. 7(l) Nominating Committee (Chair: JH, Members: DG, IdB, SuM, JP) • Defer to next meeting. 7(m) Entrepreneurship Committee (Chair: TD, Members: GW, JK, SuM, Ray Barton, Ishwar Bhatia, Michael Monette, David Mann, David French) • Defer to next meeting. 8 New Business • AGM o Venue will be Sala San Marco on Preston Street. o Date will be Wednesday February 24, 2016. o Plan for approximately 120 attendees. o Speaker & topic: Mark Abbott (EWB), Engineering Change Lab o AGM check list was presented and tasks were assigned (see attached AGM checklist). 3 of 4 MINUTES – PEO Ottawa Chapter Executive Meeting Monday, January 18, 2016 o Engineering Change Lab workshop event: a co-joint effort by both PEO Ottawa Chapter and Ontario Society of Professional Engineers (Ontario Society of Professional Engineers). This workshop is to be held at the same venue on the day of the AGM from approximately 3:00pm to 5:00pm. Motion: PEO Ottawa Chapter will organize the afternoon workshop on behalf of Ontario Society of Professional Engineers provided that Ontario Society of Professional Engineers responds quickly and confirms their commitment. Moved by GW, seconded by TD. Five (5) yeas, three (3) nays, one (1) abstain. Motion carried. o There will be a practice run of the AGM to ensure no motions are missed and that everyone understands what their roles are, what is to be presented, etc. This meeting will take place Monday February 1, 2016 from 5:30pm to 8:30pm at Dymon Storage, Carling location. 9 Next meeting date • AGM practice session Monday, February 1, 2016. • AGM, Wednesday February 24, 2016. • First meeting of new slate: TBD (March 2016). 10 Adjournment of meeting (Wrap up starting at 8:30pm) • There was no motion to adjourn. Summary of Action Items – not discussed this meeting. Action Items Action By Status G. Boone to create a VIP list of invitees for AGM. GB Pending Communications Committee to assess www.sellersnbuyers.com event SS Pending registration software. Follow up on OSPE MOU. Michael not aware if there is a motion. Baijul will GB Pending look at it with John K. Notify Pierre Legault that funding request not approved. Guy to communicate GB Pending DG. Ingrid. Develop a co-sponsorship agreement with other associations, including OIQ and OSPE. Include twitter protocol. Advertising each other’s events. Liaison Cmte Pending Communicate events as joint events. Post OPEO Code of Conduct on website – ask Joe to forward to SS Pending Communications Committee for posting It was copied. DG to follow up. 4 of 4 .
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