Kiwanis Club of Ottawa
Annual Report for Fiscal Year October 1, 2003- September 30,2004 c
l l Index to Reports in the 2003-2004 Annual Report The President's Report Minutes of Annual General Meeting - Jan 23/04 1-5 1 Semi-Annual Business Meeting - July 23/04 6-7
Committee Reports 1 Aktion Club 9 Bed Race 10 Bon Appetit Silent Auction 11 1 Cadet Committee 12 Air Cadets 13-14 Governor General's Foot Guards 15 Circle K 16-17 Dream of a Lifetime/Duck Race 18 Golf Tournament 19 Interclub, Sports and Social 20-21 Key Club 22-23 n1-- Legacy For Life 24 Medical Foundation 25-26 Membership 27-28 Music/Entertainment 29 Music Festival 30 Partners In Caring 31 IT Program 32-33 Seniors Citizens / Hands-On 34-36 Strategic Planning 37-38 IT Ways & Means 39-41 Young Children - Priority One 42 Youth & Community Services 43-44 IT Financial Statements for Kiwanis Pink Sheets Financial Statements for Kiwanis Medical Foundation Pink Sheets [ Proposed Budgets Yellow Sheets [ [ [ r [
I KIWANIS CLUB OF OTTAWA INC. ' ..... r 2003- 2004
President's Report 2003-2004
Fellow Kiwanians, it is amazing how quickly one's year as President of this great club goes by. When you finally get a good handle on the job, it's over! I'm sure Past Presidents would all agree, that none of us could have held this position, without the help of the entire club.
From Day 1, I was continually impressed with the quality of membership and the personal efforts made by so many members of the club.
Beginning with my 1SI meeting in October, when Dave Brown was our guest speaker, the Programme Committee provided a great line-up ofluncheon speakers, including; Walter r Robinson, Allan Bacon, David Cork, Cyril Leeder, Judith Hoye, Maria Hawkins, Dr. Jack Kitts, Gervis Black, Dr. Patrick McGrath, Julian Armour, Greg Joy and Sue Holloway, Gatineau Mayor Yves Ducharme, Dave Smart of the Ravens, and Dr. Colin Park.
Some of the other highlights of the 2003-04 year included: r i ... - 100% Attendance Tabs being reinstated and were presented regularly - hosting the EC&C District Govemor Joanne Murray for our big luncheon on Nov 28, with rnRESIDENT I .:aVid Daubney music provided by the Lisgar Collegiate 80-piece Senior Orchestra MMEDIATE PAST-PRESIDENT - holding a Kiwanis Trivia luncheon to educate all members lick Barrigar - holding our Canada Day luncheon at Mexica1i Rosa's, a great turnout r-;,RESIDENT-ELECT I ,.!lerek Finley - holding a wonderful Holiday Festival Party for our members at the Club de Golf 'ICE-PRESIDENTS Rivemlead. This was followed by the biggest ever Fanlily Party at the Fairmont Chateau nam Bhargava I McDonald Laurier with 205 people in attendance, 70 of them lmder 12! ''"'!ONORARY SECRETARY 'eter Nadeau - The Hands-On Committee assisted with Operation Stay Warm - distributed 150 winter 0NORARY TREASURER kits with Giant Tiger; organized Christmas Dinner at the Alex Dayton Centre; assisted with rlAlbert Monsour ... the Hike for Hospice at MayCourt; and joined many Kiwanians in assisting with the 'IRECTORS ynda Campbell Mayor's Canada Day Breakfast for Seniors; rJRoss Christensen Sheri Farahani Feder - Participating in Rink Jam to raise funds through the Boys and Girls Club for Roger's ill Gosewitz eter Patafie House (Past President Rick Barrigar representing our club) rMichel Podeszfinski I St.Louis - Holding our 2nd Annual Read-A-Thon "'hris Thompson - 2nd Annual Bed Race a success with Enbridge as major sponsor DMINISTRATIVE MANAGER - Partners In Caring fundraiser contributed $15K to Ronald McDonald House, and $16K to nita Harper our YCPO Committee. Continued ... I .... DMINISTRATIVE ASSISTANT 100KKEEPER like Kruger
Charitable Registration # 0306589-65-tO "SERVING THE CHILDREN OF THE WORLD"
UITE 601, 63 SPARKS STREET, OTTAWA, ONTARIO Kl P 5A6 TEL: (613) 233-1900 FAX: (613) 233-3718 www.ottawakiwanis.org EMAIL: [email protected]!, Continued .. .
- 7th Annual Golf Tournament another success - Providing Hands-On support for Camp Smitty with over 40 voltmteers, the paint is already in storage for next year. ...
- Circle K Committee posted students on our website to assist them \\I;th finding a job, and started a mentorship program for students and our members. Held Circle K Luncheon with Bill Gosewitz as speaker on Pay It Forward
- Interclub Sports and Social Committee - Family Sports night for members and their family at an Ottawa 67s game; Annual Ski Weekend at Mont Ste. Marie; Yangtze Restaurant diru1er \-vith family; Mother's Day at the Courtyard By Marriott; The 1st Arumal Golf ITelmis/Swim Day at Amberwood Golf and Country Club; Kiwanis lnterclub Night at an Ottawa Lynx game; and a record number of interclubs.
- Reinstating our club's assistance for the Citizenship Court Receptions and hosting a reception for 100 new Canadians in March. - Forming a partnership with the Community Foundation of Ottawa - to manage our Legacy Fund - Chartering our 2nd AKtion Club with total members for both clubs at almost 100, thanks to Harold Moore. Enjoyed an evening at the Rainbow Bistro with Maria Hawkins and our AKtion Club members.
- Implementing the Strategic Plan - Congratulations to the Steering Committee Chairs, all committee chairs, and Jamie Johnson and his committee for making this work for the Club.
- And continuing with our support ofthe CPR Project in High Schools which started in 1994, the Kiwanis Medical Foundation presented $12,000 to the ACT Foundation. This was leveraged by Dominic Ferrarotto raising an additional $38,000 through the Ottawa Construction Association.
In addition, the Kiwanis Medical Foundation pledged $SOK to the Parkinson Research Consortium, an exciting leading-edge joint venture that could lead to significant medical breakthroughs.
For all of the memories that I have and for the support that I received from every member of a great board of directors, I thank you. To the office staff: you made my job easier. and I thank you. lowe a huge debt of gratitude to my wife Mary, for being so understanding and supportive.
And thank you again, my fellow members, for giving me the great honour and privilege of being your President for a year, a year that I will remember for ever.
Yours in Kiwanis,
David Daubney, President 2003-2004 Annual General Meeting of the Kiwanis Club of Ottawa Covering the fiscal year October 1,2002 - September 30, 2003 Chateau Laurier Hotel- Friday, January 23, 2004 ------In Attendance:
Marwah, Kanta Bachinski, Anne McDonald, Neil Barrigar, Rick McGarry, Patrick Beattie, Myrna McGlynn, Anthony Beaudoin, Wayne McGrath, Matt Bhargava, Sam McGregor, Doug Bickley, Ken McIntyre, Ross Birch, Ken McKeage, Murray B1akslee, Don Mirchandani, Hassa Bourbonniere, Guy Monsour, Albert Boyce, Walter Moody, Art Brooks, Bruce Moor, John Burks, Sally Moore, Mike Callan, John Morewood, Dawn Calzonetti, Vince Morin, Les Campbell, Lynda Nadeau, Peter Castledine, Allan Nelson, Ken Cauley, Frank Parsons, Ted Christensen, Ross Perrin, Barb Cowie, Bill Perrin, George Dagenais, Guy Pickering, Dawn Daubney, David Podeszfinski, Michel Diegel, Martin Poirier, Alison Farahani, Sheri Presley, Sandra Ferrarotto, Dominic Siekierski, Bill Ferreira, Victor Smye, Stephen Finley, Derek St. Louis, Mike Fisher, Bob St. Louis, Bob Flain, Jane Storm, Lee Georgopoulos, Steve Tanner, Stephen Gosewitz, Bill Thompson, Will Gupta, Mukesh Tomblin, Shirley Hadwen, Ross Usher, Lome Haffner, Larry Vergette, Bob Harsh, Bill Weatherdon, Barry Hegyi, Frank Whittaker, Howard Holzman, Jackie Wilkins, Valorie James-Zelney, Cathy Williams, Shawn Johnson, Jamie Wilson, Doug Littlemore, Bob Wing, Ron Mansfield, Jan Woolley, Clive Kiwanis Club of Ottawa MINUTES ANNUAL GENERAL MEETING for Fiscal Year 2002-03 Chateau Laurier, January 23, 2004
President David Daubney declared this to the Annual General Meeting of the Kiwanis Club of Ottawa, notice of which was given in the Newsletter of January 9 and 16,2004, and advised that Wayne Beaudoin would be acting as Parliamentarian for the meeting.
President David called on Past President Rick Barrigar to preside over this portion of the meeting.
Rick Barrigar gave a brief synopsis of his year referring to the President's Report in the front of the Annual Report.
Rick reiterated that membership is holding its own at 215 which is considerable, since many clubs are decreasing in numbers. He also noted that we were able to reduce our budgeted deficit for 2002-03 because of our Board being proactive and the decision to curtail spending as of June. This hold prompted some new ideas for fundraising coming from the members and the Ways and Means Committee is now working on some of these ideas for 2003-04.
Important developments occurred thanks to Jamie Johnson and the Strategic Planning Committee, and we will continue with these plans for the new year.
Rick called for a motion to approve the Minutes of the Annual General Meeting of the Club, held January 24/03, which are found on pages 1 to 4, in the 2002-2003 Annual Report. IT WAS MOVED by Michel Podeszfinski and seconded by Bob Vergette that the minutes be approved. Carried
Rick called for a motion to approve the Minutes of the Semi-Annual Business Meeting held on July 18,2003, which are found on pages 5 & 6, in the Annual Report. IT WAS MOVED by Wayne Beaudoin and seconded by Ross Hadwen that the minutes be approved. Carried
Rick called for a motion to adopt the report of the Standing Committees which are found on pages 7 to 39 in the Annual Report. IT WAS MOVED by Stephen Smye and seconded by Val Wilkins that the Reports be approved. Carried
Rick Barrigar called on Past Honorary Treasurer Bill Gosewitz to present the 2002-03 Auditor's Report for the Kiwanis Club of Ottawa, Incorporated and the Kiwanis Club of Ottawa Foundation.
Approval of Financial Statements Bill Gosewitz explained that "not being a bean-counter" he sure learned a lot in his position as Honorary Treasurer and assured the members that the Board of Directors work diligently to work in the best interest of our club.
He thanked Rita Harper and Mike Kruger for the assistance provided from the office, and he thanked Ian Hendry and Bruce Brooks for answering his questions. He thanked the new Honorary Treasurer, Albert Monsour, and the Board of Directors for their assistance and support throughout the year. continued ... Continued ...
Bill explained that, as per the request of the members, the Board of Directors and KPMG agreed to separate the Financial Statements for the Kiwanis Club of Ottawa, Inc, the Service Club and the Kiwanis Club of Ottawa Foundation, the Community Services fundraising entity ofour club.
In previous years the statements were combined and presented as one. This allows disclosure of the Revenue and Expenses for both the Community Services and the General Account.
Bill Gosewitz moved that the Auditor's Report, for the Kiwanis Club of Ottawa, Inc, found in the 1st section of the Yellow Pages, of the Annual Report, be adopted. This was seconded by Les Morin. Carried
Bill explained a number of the balances in the accounts, highlighting the following: Accounts Receivable - consists mainly of $27,246 for GST combined receivable since 2000-01, which was adjusted by KPMG. The difference of approximately $3,970 is for members' accounts, which is the lowest it has been in years, thanks to the work at the office. Accounts Payable - consists mainly of$39,936 PST Payable for 2001-02 which is attributed to the funds we received from the Ontario Government for the Precious Minds videos. The difference is the Chateau invoice and miscellaneous payables at year-end.
Bill Gosewitz moved that the Statement of Financial Position and the Statement of Operations for the Kiwanis Club of Ottawa, Inc, in the Annual Report, be adopted. This was seconded by George Perrin. Carried
Bill Gosewitz moved that the Auditor's Report, for the Kiwanis Club of Ottawa, Foundation the fundraising entity of our club, found in the 2nd section of the Yellow Pages of the Annual Report, be adopted. This was seconded by Art Moody. Carried
Bill Gosewitz moved that the Statement of Financial Position and the Statement of Operations for the Kiwanis Club of Ottawa Foundation, in the Annual Report, be adopted. This was seconded by Val Wilkins. Carried
Rick Barrigar indicated that Bill Gosewitz will also be presenting the 2002-03 Auditor's Report for the Kiwanis Club of Ottawa Medical Foundation.
Bill Gosewitz moved the Auditor's Report and the Financial Statements for the Kiwanis Club of Ottawa Medical Foundation found in the next section of the Yellow Pages of the Annual Report, be adopted. This motion was seconded by Barry Weatherdon. Carried
Question'and Answer on the Financial Statements: Mike Maore asked why the Kiwanis Medical Foundation (KMF) has internally restricted funds. Allan Castledine explained that when the fund was set up in 1980 one of the criteria was that they maintain $150,000 minimum balance, and there is another $5,000 restricted as per the donee. The unrestricted funds are to be used for Medical Research only as per the Bylaws of the KMF. Mike questioned why the funds are not fully spent to accommodate the needs of the community. Allan reiterated that the KMF responds to requests using the Interest earned each year, as many of the requests we receive are small, and do not need to touch the principle. They are also trying to reach $1 M in the KMF fund. continued ... ------_._------
Continued ....
Jackie Holzman explained that she is with other organizations that do the same but feels that the KMF should revisit where their money goes now instead of building it for the future. In addition, she suggests that we should promote the fund to promote awareness of our resource. She understands that the KMF would like the fund to reach $IM but noted that we also have the Legacy Fund, which is now being administered by the Community Foundation of Ottawa, and it is also growing.
Rick Barrigar expressed a vote of thanks to KPMG who has once again copied, collated, and stapled our Annual Reports, at no charge. Rick turned the meeting back over to President David Daubney
President David Daubney called on Honorary Treasurer Albert Monsour to present the Proposed Budgets for our 2003-04 year.
Albert Monsour explained that the Proposed Budgets on the green sheets in the booklet were not correct, as one figure was missed in the calculations. The figures have been corrected and the Revised Proposed Budgets for 2003-04 are on the salmon-colored pages which have been distributed.
Albert Monsour moved the acceptance of the Proposed Budgets for 2003-04. This was seconded by Frank Cauley. Carried
QUESTION AND ANSWER PERIOD: John Callan questioned whether a member would rather contribute to the Administrative Costs to run the club, rather that see the Club transfer 20% of our fundraising revenues to the Admin account. He suggested that an assessment be done to cover the funds needed.
Albert explained that we have been transferring funds required as needed, and because we have separated the Financial Statements it is important for us to show the recovery transferred to the General Account.
Howard Whittaker supports the 20% transfer, and knows that many other fundraising organizations do the same. However, he cautioned the Board on how much we transfer and questioned what we would do if the % increases. The Board would need to cap their administrative expenses. Albert agreed and indicated that the administrative expenses are always considered and reviewed at different times throughout the year.
Martin Diegel discussed Kiwanis International's legitimacy of our 20% recovery. He suggested we get it down to 10% or 0%. He would like the Board to deal with this issue immediately.
President David Daubney explained that we are being more transparent with our Financial Statements to the extent that they capture administration efforts related to each fundraiser. He explained that our recovery is legitimate, and that Kiwanis International guidelines are not flexible enough for the bigger clubs, but that this is an issue that they are also reviewing. This will be discussed by the Board and brought back to the members at a future meeting.
John Callan suggested that the 20% recovery of$47,000 for 2003-04, be obtained from our members (approximately $220 per member). He suggested raising Dues for all members instead of taking funds from our fundraisers. Albert explained that this is not a I-year situation and it would need to be reassessed each year. Continued .... Continued ...
Will Thompson explained that he knows organizations can charge admin fees for their fundraisers. Albert explained that some organizations charge up to 30%. Rick Barrigar stressed that the amount that we contribute back to the community is comparable with other organizations.
Mike Moore spoke on the Golf Tournament budget with $18,000 going back to the Admin account. He feels that no charity lists the admin recovery and that we should fund the Admin internally. President David stressed that this will be discussed at the next Board meeting.
Albert Monsour moved that the club approve an increase in the Club Membership Dues in 2004-05 of up to $20, for annual dues of $310, ONLY IF NECESSARY, since notice of one year must be given for an increase in Dues. (This does not necessarily mean that it will be for $20). This was seconded by John Callan. I-opposed Carried
Albert explained that the last increase in Membership Dues was for $20 to $290 in October 2003, which simply covered the Kiwanis International Dues increase, and prior to that it was in 1998 to $270.
Albert Monsour turned the meeting over to President David Allan Castledine thanked the Board of Directors for their great work last year, including Myrna Beattie, Janet Dodds, Richard Munro and Walter Boyce, who are not on the Board this year.
President David asked for a motion to approve KPMG as our Club Auditors for the Kiwanis Club of Ottawa Inc., the Kiwanis Club of Ottawa Foundation, and the Kiwanis Medical Foundation, for our 2003-2004 fiscal year. This was approved on motion of Walter Boyce and seconded by Clive Woolley Carried
President David explained that we will forego the brief progress report on our Club's Strategic Plan, due to the time constraints.
President David declared this Annual General Meeting to be over. He thanked Bill Gosewitz and Albert Monsour for their presentations of our Financial Statements and Budgets, and to Rita and Mike, who ensured the Audit was completed in a timely fashion and the Annual Reports were prepared for our members.
"Most importantly, thank you to all members present here today - it shows your interest, obligation and dedication as a member of the Kiwanis Club of Ottawa." MINUTES Semi-Annual Business Meeting Kiwanis Club of Ottawa Luncheon Friday, July 23, 2004 Chateau Laurier, Laurier Room
President David called the meeting to order and gave a summary of the current activities of the Club. He pointed out that Membership is 'holding its own' at a time when service clubs are having membership challenges.
Doug Wilson, Chair of Seniorsl Hands-On Committee, introduced a new project that they are coordinating with the Capital City Chorus at the Ottawa Boys & Girls Club Camp Smitty. They will be going up to the camp the weekend of Sept 10 and our club is going to complete the work the weekend of September 17. We will be shingling some of the cabins, painting, and cleaning up the campsite. Our committee is looking for 50-60 members to assist as well as members to prepare and serve the food. We will be using the cabins for accommodation.
Doug also introduced the 24-Hour Golf Tournament that we are organizing for the weekend of September 24 in partnership with the Ottawa Senators Foundation and the National Golf Course Owners Association. The event r will be held at the Thunderbird Golf Club and proceeds will be divided 50/50 between Rogers House and i - Kiwanis Young Children Priority One projects. Peter Patafie spoke on the big fundraiser of the fall - the Max Keeping Dinner - to be held on October 13, 2004 at the Aberdeen Pavilion. He stressed that this will be a fantastic event that should draw 1,500 people with entertainment provided by Jimmy Flynn and Honorable John Crosbie. He asked for members' assistance to sell the tickets.
-- President David gave an update on our relationship with CHEO explaining that this year was the first year that CHEO administered the Kiwanis Clubs for the Duck Race. We have a 5-year arrangement for a declining contribution to our club, whereby CHEO does all the administration. He stressed that our relationship is very strong and that we will continue to support the Foundation.
President-Designate Derek Finley tabled other events in Fundraising, Community Service and our internal administration. He introduced the concept of Lottery for Learning which mirrors the Duck Race except for selling tickets. The proceeds would entail winning a 3-4 year scholarship to a local university. He introduced the Grey Cup Luncheon idea to be held on the Friday before the Grey Cup Game. Our club will be organizing the luncheon at the Aberdeen Pavilion and the anticipated attendance is 2,500 people. With all these events, there will be jobs for everyone in the club, and he urged the members to get involved, as -- we will need their help. Treasurer Albert Monsour, reported on the unaudited Financial Statements to July 15/04, explaining that we are in line with our Budgets. He explained the changes in presentation noting the admin recovery for our fundraisers.
He explained that the Membership Dues will increase to $310 effective October 1, 2004, as was approved at our AGM in January 2004. As well, there will be an increase in luncheons from the Chateau to a total of $28.76, which must be passed on to the members effective October 1, 2004. This increase will result in Prepaid Luncheons being increased to $21 per lunch, and Seniorsl Honorary and guests will pay $28 at the door. r President David explained there is a cost to be a member of our club, and we are looking at alternatives for lunch. He realizes that some members are having difficulty with the costs which could also be the reason for us having 68 Senior Members and 24 on Leave of Absence. Continued ... b Continued ....
He asked for a show of hands to see how many would be willing to relocate from the Chateau Laurier Or how many would consider bi-weekly meetings. Not many hands went up.
He asked for a show of hands to see if the members in attendance would be willing to have lunch on Wednesday instead of Friday, on a pilot basis. Not many hands went up.
Shirley Tomblin strongly suggested we don't go to bi-weekly as the Lions Club did it, as did other clubs, and it didn't work.
George Perrin suggested that members might feel guilty if they miss a lunch and then they would be missing three meetings in a row, if we went to bi-weekly.
Matt McGrath suggested we have items prepared for members to discuss these options without having them thrown at us on such short notice. He noted that there doesn't seem to be much fun at the luncheons anymore and that there is too much business.
Phil Rossy offered to approach the Chateau about the prices and the service we are receiving, which seems less than in previous years.
Dawn Pickering agreed it must be in the best interest of the members and we have to look at different ways to recruit new members. She stressed that we are all very busy in our own lives and with other organizations and that the timing is difficult to attend on Friday for 2 hours, in addition to committee meetings. "If we don't try to rejuvenate the product, the product will no longer have a market"
The meeting was adjourned.
b Committee Reports
2003-2004 AKtion Club Annual Report 2003-04
To: The President, Board of Directors, and members of the Kiwanis Club of Ottawa
The Ottawa/Carleton AKtion Club completed its fifth year on October 31, 2004. Their weekly meetings, which were held every second Tuesday at the Royal Canadian Legion at 330 Kent Street, were well attended and enjoyable. We are indeed fortunate to have the use of the Conference Room at the Legion at no charge.
Following are a few of the highlights of the past year:
- A Christmas party was held in December 2003 with approximately 90 AKtion Club members. The party was sponsored by the Kiwanis Club of Ottawa and OCAPDD.
- Many different groups and individuals attended the meetings and supplied excellent entertainment, including Maria Hawkins, Barry Turner, and, Sgt. Robin Easey of the Wings of Phoenix.
- A summer picnic was held in June at Vincent Massey Park sponsored by the Kiwanis Club of Ottawa and OCAPDD. Over 85 members attended and a very enjoyable afternoon concluded about 4:00 p.m.
- Mr. Barry Turner with Ducks Unlimited had 25 computers donated for a school in Africa and required assistance in the shipping charges. The AKtion Club donated $500 to help in the cost of shipping the computers to The College of African Wildlife in Mosai, Tanzania. Mr. Turner thanked the AKtion when he spoke on his years in Africa.
- A further $500 was donated to The Wings of Phoenix Association. Sgt. Robin Easey thanked the Club when he attended and spoke on The Wings of Phoenix.
- A second AKtion Club came into existence on September 1, 2004, and was chartered as the AKtion Club of Bytown. This second club meets every alternate Tuesday at the Royal Canadian Legion on Kent Street. Again, many thanks to the Legion for allowing the Club to hold meetings every Tuesday night.
- There were many other highlights throughout the year and the members enjoyed the meals and the entertainment, as well as attending other events and fundraisers.
Respectfully submitted.
Harold Moore, Chair Kiwanis Club of Ottawa 2003-04 Bed Race Committee Report
To: The Kiwanis Club of Ottawa President, Board of Directors, and Members
This was the second year for the Kiwanis Club of Ottawa to present the Annual Winterlude Bed Race which takes place during the NCC Winterlude festivities. This year's race took place on Saturday February 14, 2004. The mandate of this committee is to raise funds for the KCO, to provide an event where it is fun and exciting for the participants, and to provide value for our corporate sponsors. By all accounts, from the feedback the committee received, we succeeded on all fronts.
In 2003 we had 21 teams and raised $12K. This year's event focused on attracting more teams and raising the amount of pledges collected. The 2004 Bed Race had 39 teams with more than 80% of the previous teams returning. The N CC secured Enbridge as a title sponsor and the committee also secured additional sponsors. The committee worked very hard to keep all expenses in check and we reduced our insurance expense of $5K in Year 1 to only $lK in Year 2. We tracked the pledged amounts and, on average, each team raised approximately $440 in pledges. Total pledges collected were $17,230 - 6 teams collected $lK+, 2 teams raised over $2K, and 12 teams did not collect any pledges - this is an area where next years committee will need to concentrate. Our final numbers were: Revenue - $36,121; Expenses - $5,578; Net to KCO - $29,713. The KCO Board of Directors contributed $15,000 to the Kiwanis Medical Foundation, in keeping with the KMF funding from Year 1.
On race day, we once again found the spirit of the club when 20 Volunteers showed up to help make the event a success. Our partner, NCC, once again provided us with great support, and we had great feedback from the teams saying they would be back. They also provided us with tremendous feedback on how to make the event even better, which the 2004/05 Bed Race committee will look at very closely.
Our corporate sponsors included: Enbridge, Ottawa Public Library, Lone Star Texas Grill, CD Creative, Ottawa Citizen, SKAL Club of Ottawa, Nova Visual, Capital Stamp, McDaniels Your Independent Grocer, Lac Lemay Casino, One Look Imaging, CJOH, and Hewlett- Packard.
Once again, the committee was focused and determined in making this event a success. For their dedication and time commitment, we thank them for making this event happen a successful one. Yours in Kiwanis,
Steve Georgopoulos & Steve Moore Co-Chairs 2003-2004 Kiwanis Bed Race Committee Members: Vice-Chair: Brian Kloppenburg Director: Bill Gosewitz Jamie Johnson Vice-President: Neil McDonald Mike Flint (Controller) Alison Poirier Pat Charbonneau Alan Macintyre Paul Poggi one Kim Ellard Bon Appetit! Ottawa, Silent Auction 2004
To: The President, Board of Directors, and Members of the Kiwanis Club of Ottawa
This was the 6th year of our club's participation in this major fundraiser. The event occurred on Tuesday, May 4, 2004 , at the Aberdeen Pavilion of Lansdowne Park. The event proved successful raising just over $36,000, with net proceeds of $28,594.38, in one evenIng.
This year, as in past years, proved as challenging as ever with over 500/0 of the items being donated in the last week leading up to the event. Our committee started out small but grew with the addition of some new members such as Katie Ng, Eric Bishop and Ian Sterling, who all pitched in to help out in a big way. As well, we were able to overcome the ongoing problem of late donations and decreasing community tolerance for solicitation of auction items in Ottawa. In particular, we received a great deal of support as in past years, from our members in the hospitality and travel industry, which made our auction special for its offering of interesting certificates and packages. Again, as was done last year, the addition of point-of-sale debit/credit card machines helped to expedite the sales process and made our cash flow much more efficient.
Special thanks need to be offered not only to our great committee but also those outside our committee who ensured that the evening would be a success. In particular, the event could not have functioned without the efforts of other Kiwanians, such as Shirley Tomblin, Steve Tanner and his many Staples' Associates, Ross Hadwen, Steve Georgopoulos and many others who pitched in to help at the last minute or were there all along to ensure the event went off without a hitch. Special thanks, as always, go out to Rita Harper and Mike Kruger for the many hours they spent with us after the event to wrap up the financials and make sure all the items that were bid on, went out to the rightful owners.
Finally, I want to thank my committee members and co-chair Bruno Di Chiara, who spent many hours working on the event, supporting both myself and the event, to ensure, once again, that this important fundraiser was successful.
Respectfully submitted,
Phil Rossy, Chair
Committee Members Bruno Di Chiara, Vice-chair Shawn Williams Tom Spence Katie Ng Bill Gosewitz Janet Dodds Hassa Mirchandani Tom Beveridge Bob St. Louis Eric Bishop Sheri Farahani Ian Sterling Lee Storm
II r Cadet Committee Annual Report ( Overseeing Air Cadets & GGFG Cadets) ------To: The President, Board of Directors and Members of the Kiwanis Club of Ottawa
This is my second year as the Chairman of the Cadet Committee, which I have thoroughly enjoyed.
Both the 211 and GGFG's had exceptionally busy years with major increases in the Cadet numbers
Major Robert Barrette and Captain Dave Burniston continue to provide strong leadership for their respective units.
The parents committee led by Jacquee Meelker and Marlyn Fortin continue to work well together in their fundraising efforts.
There were several joint ventures such as the Remembrance Day Luncheon, Cadet Luncheon, Cadet Caring for Canada and sports participation.
Special thanks to Ken Miller and Mike Flint for chairing their respective committees.
The club can be very proud of the young men and women who serve in their respective units. I encourage all Kiwanians to support the cadets.
Respectively submitted,
Bob Vergette, Chairman
Committee members:
Sam Bhargava, Vice-President Mike St. Louis, Director Mike Flint, Chairman 211 Ken Miller, Chairman GGFG Major Robert Barrette CO GGFG Captain Dave Burniston, CO 211 Marlyn Fortin, Parent Committee GGFG Jacquee Meelker, Parent Committee 211 211 Air Cadet Squadron, Annual Report 2003-04
To: The President, Board of Directors and Members of the Kiwanis Club of Ottawa
The following is a brief synopsis of the activities the cadets and committee engaged in with the valuable assistance of the club, its members and its finances.
September 2003 - Recruiting BBQ at Loblaws - OVER 40 NEW RECRUITS. - 2 day instructor training for senior cadets - Open House - Kiwanis Board of Directors and Membership - Battle of Britain Parade at Aviation Museum - Battle of Britain Parade at BR480 Legion - Gliding - Wings Parade
October 2003 - Gliding - Tag Day - BEST EVER raising over $4400.00 - Bush Weekend
November 2003 - Poppy Sales - Remembrance Luncheon - BR480 Legion Remembrance Parade - Standard First Aid Training - Trivia Night
December 2003 - Cadet Holiday Dinner
January 2004 - Diefenbunker Tour
February 2004 - 872 Skate-a-thon - Night Flight sleep-over program at Aviation Museum - 211 Curling Bonspiel
March 2004 - Power Fly-Day - Ottawa Airport Tower Tour - 500 Squadron Olympiad - Bush Weekend May 2004 - Power Fly Day - Gliding - Annual Review Parade - over 90 CADETS in attendance - a 5 year high - Mess Dinner
On the committee side, the financial burden imposed on the club was at an all time low requiring only $13,000 in operational funds from a high of$21,000 in 2000. The shifting of financial responsibility from the club to the cadets and to the relatively new Parent Support Group was my biggest focus as committee chair. This effort will help to ensure the sustainability of the squadron, the club and for the support the Kiwanis Club extends to sponsored youth.
Looking forward to the 2004/2005 Kiwanis year, the leadership of the committee will be taken over by Mike St. Louis. I will be remaining on the committee but I will be shifting some of my efforts to other projects. The commanding officer, Captain David Burniston will remain in command for another training year. In the later part of 2003/2004, Mr. Bumiston and I were able to find his replacement. He will be training alongside Mr. Burniston for this training year and should be fully prepared for the large leadership task ahead. We are ensured that the transition will be smooth and the program will continue to flourish.
As for potential improvements; I would recommend more Kiwanis involvement at the committee, the club and the board levels. The energy and commitment to the Air Cadet Program by the cadets is contagious. It is easy to say that when you look at the cadets, you feel like there is nothing to fear about the future.
Respectfully yours in Kiwanis,
Mike Flint Committee Chair - Air Cadet Committee GGFG Cadets Annual Report 2003-04
To: The President, Board of Directors, and Members of the Kiwanis Club of Ottawa
This past year has been another exceptional year for the 145 cadets, officers and volunteers that make up the 2784 GGFG RC (Army) Cadet Corps.
The Cadets excelled in the army activities that included band, rifle team exercises, a Platoon Venture Exercise, Land Navigation Exercises. NSCE Mandatory Training, participation in the EOA, Regional and National Biathlon Competitions. Numerous cadets also attended summer camps and international exchanges.
As the unit is recognized as a prestigious corps, they were invited to participate in numerous parades including the 50th Korean Anniversary Parade, Remembrance Day Ceremonies at the Kiwanis Club of Ottawa, and the November 11 th National War Memorial Parade at the National Cenotaph.
The Cadets celebrated the 125 Army Cadet League Anniversary. On March 26 a group of cadets attended the official unveiling of an Army Cadet stamp. Over 20 Cadets were involved with the 125th Central Choir and Annual Ceremony at the National Arts Centre on March 27.
The corps has a proud record of public service and the past year was no exception. A Colour Party was provided during the opening ceremonies of an Ottawa Renegades Football game, they visited the Perley Rideau Veterans Hospital, and assisted the Department of Veteran Affairs at a veterans day event held at Billings Bridge Mall. They assisted both the Montgomery and Strathcona branches of the Royal Canadian Legion with poppy sales. They also participated in Cadets Caring for Canada and joined other corps in a major project at a Peterborough senior's residence.
The success of the corps was due to the hard work and dedication of the cadets, the staff led by Major Barrette, the very active Parents Committee and the members of the Sponsoring Committee.
Respectively submitted,
Ken Miller Vice-Chair (Army Cadets)
Committee Members: Mike St. Louis, Director Martin Diegel, Kiwanis Matt McGrath, Kiwanis Robert Barrette, CO 2784 GGFG's Joe Pelisek, Army Cadet League Marlyn Fortin, GGFG's Parents Committee Walter Boyce, Treasurer Kiwanis Pat McGuire, Donor
'5 Circle K Committee Annual Report 2003 - 2004
To: The President, Board of Directors and Members of the Kiwanis Club of Ottawa
In my opening remarks, I must first thank the Circle K committee members for their tremendous support and hard work this past year. This is a very 'hands-on' committee and many of the members contribute well over 40 hours each in volunteer time. The association with the Circle K members is very rewarding and makes this time spent in their company very worthwhile.
When formulating the Strategic Plan, the committee focused on some key areas being: - Development of a Scholarship for each Circle K Club - Rebranding Circle K to be Kiwanis Circle K - Increase Recruiting Efforts - Raise profile of Circle K within KCO membership
Scholarships We became aware of some Circle K members who were having difficulties in paying their tuition. We decided to start a $500 Scholarship at each Circle K Club, open to members only, and the criteria for selection was based on the following, in this order: financial need; level of activity within their Circle K Club; and marks. A sub-committee prepared the applications and made the final selections. Bill and Joanne Gosewitz supported the University of Ottawa Circle K Scholarship and three anonymous donors supported the Carleton University Scholarship.
Rebranding The name Circle K does not mean anything to the public so the committee decided to rebrand to 'Kiwanis Circle K' so there is association to an organization and this helps the Circle K members in explaining who they are to their peers. All communication, tee- shirts, websites refer to Kiwanis Circle K now. When discussing Circle K the members and the committee refer to their group as the university level Kiwanis Club.
Recruiting Efforts This was a serious focus for our committee this year. Circle K International was closely monitoring our low membership levels. We had Circle K members make presentations to all area Key Clubs in February, which is a natural recruiting milieu for us. However, in our experience, typically it is second year students who join Circle K. Starting in May, we held monthly meetings with Circle K members from both clubs focusing on plans for membership recruitment to start in September. These planning sessions have really paid off. At the time of writing, Carleton University has 22 members (was 5 in March) and University of Ottawa has 32 members (was 11 in March)!! I believe these are the highest membership numbers these clubs have ever achieved! Continued ...
- Raise Profile within KCO Membership Another area the committee wanted to improve on was to raise the awareness to KCO members of Circle K. We posted a page 4 article in The Edge in early January 2004, both Circle K Clubs participated in the Bed Race raising approximately $500.00 for the Medical Foundation, they worked on the Duck Race and chaired a very dynamic luncheon last March featuring Bill Gosewitz as the Key Note Speaker. Both Clubs have a link on the KCO website.
Although Circle K Clubs were small they each had excellent Presidents who made sure the clubs were involved in many activities. Both clubs collected non-perishable food on Halloween for the Food Bank. Other community activities included raking leaves for donations to go to The Cancer Society; preparing a Christmas food hamper for a family from the Shepherd's of Good Hope; serving Christmas dinner at the Alex Dayton Center; and, holding a Pub fundraiser with monies going to CHEO and the Ottawa Heart Institute.
The committee (with help from the Board) was able to send two Circle K members to the Circle K District Convention in Jamaica this past March (and they did not come back with tans!). Both members found the convention to be worthwhile but also found that there is a vast difference between the world of Circle K in the Caribbean and Canada. They enjoyed meeting other Circle K'ers but were very tired after having only spending a weekend.
The Kiwanis Club of Ottawa and its members need to recognize and support these young adults by coming out to the Circle K luncheon - you will not be disappointed. These young adults will be members of Kiwanis in the not too distant future. These Circle K members are wonderful ambassadors for our Club. Circle K is a prime example of the good KCO does in sponsoring youth groups.
Yours in Kiwanis,
Val Wilkins, Chair
The dedicated members of the Circle K Committee: Vice President: Sam Bhargava Director: Harold Feder Vice Chair: Howard Lithwick Members: Guy Bourbonniere Patrick McGarry Shawn Williams Dawn Pickering Ian Hendry Glen Vaillancourt Bill Gosewitz Dream of a Lifetime / Duck Race Annual Report 2003-04
To: The President, Board of Directors and Members of the Kivvanis Club of Otta\va
The Dream of a Lifetilne/Duck Race Comnlittee worked in conjunction \vith CHEO on the 2003/04 Dream of a Lifetime Lottery and the 2004 Kiwanis Duck Race for Tiny Hearts at CHEO.
Conlmittee llleinbers and Kiwanis volunteers sold Dreatn of a Lifetinle tickets at the Dreanl Honle during the of2003 helping to ensure that the CHEO 2003-04 Dream of a Lifetime lottery was a success. This year vvill unfortunately be the last of the Club's involvement vvith the Dream of a Lifetime lottery due to increased ticket sales through the internet and at the Dreanl Home.
COlnmittee Kiwanis volunteers and community pat1ners successfully staged the 2004 Duck Race and were also successful ticket selling partners \-\lith CHEO. This was the tirst year that CHEO has assumed all administration of the Duck Race including the adnlinistering of I)uck Race tickets to all Kiwanis Clubs in Division 12 and 13.
As Chair, I would like to thank the cOlllmittee nlelnbers, our comlnunity partners and Kevin Keohane at the CHEO Foundation.
Respectfully subnlitted,
Anthony McGlynn, Chair
Vice-Chair, Kim Ellard (Dream), Vice-Chair, DOIDla Drumlnond (Duck) Vice-President, Neil McDonald Director, Chris Thonlpson Committee nlembers: Alison Poirier, Everett Colton, Guy Milne, ShaUll Vardon, Kevin Keohane, Ken Nelson, Vic Reed Charity Golf Tournament 2004
To: The President and Members of the Kiwanis Club of Ottawa
By all accounts, the 7th Annual 2004 Kiwanis Club of Ottawa Charity Golf Tournament was a very successful event for all of its sponsors, donors, and participants. We netted almost $40,000, although this figure is about $15,000 less than originally budgeted. There were difficulties in retaining some of the incumbent sponsors, and in seCUrIng new sponsors.
I would personally like to thank all members of the 2004 Golf Tournament Committee for their guidance, support, and outstanding contributions. And, on behalf of this Club, I would like to extend our sincerest thanks to the Ottawa Hunt and Golf Club for providing the venue and outstanding service that helped to make this tournament a prestigious event.
With a creative repackaging of sponsorship opportunities, by following a more aggressive timetable, and, exercising the membership of this Club to provide links to new sponsors, I believe that we can realize the full potential of next year's Tournament.
Respectfully submitted, John Norton 2004 Golf Tournament Chair
Committee John Law Eric Bishop Shawn Williams Bill Gosewitz Ken Birch Tom Pullen Barry Nicholds Alan Smith Rick Seguin Ross Hadwen Clive Woolley Lynda Campbell Jeremy Moore Mike Moore Neil McDonald John Harcourt Interclub, Sports and Social Committee 2003-04
To: The President, Board of Directors, and members of the Kiwanis Club of Ottawa
Last fall our team decided upon a simple strategic plan for the coming year and that was to "Provide good tilnes and entertainment to nlembers and family in an affordable way". We not only met our target but also surpassed our own expectations.
Interclubs took on a life of their own when non-committee members chose to get involved in organizing the visits to other clubs. Factor in the Key Clubs and the weekly invitation to join an interclub and it is easy to see how we accumulated 37 interclubs with 141 participants!
The sports and social components of our mandate was also very successful by all rules of measure. November 27,2003, saw 70 members and guests dining in the elegance offered by Club de Golf Rivermead in Gatineau, starting the Christmas season off in great form. While carol singing was planned, conversation and laughter prevailed. Thoughtful members placed gifts under the Christmas tree for the children of Connaught Public School as part of our yearly contribution. The evening was rounded out by a raffle for Senators tickets and lively dance music by D.J. Ron Conlin.
Winter sports activities were again in full force. Hockey, skiing and horse racing kept us busy January through March. Thirty tickets were sold for the Ottawa 67's hockey game on January 30, 2004 to watch our home team take on the Peterborough Petes. While 37 once again enjoyed the generous hospitality of the Mont St Marie gang for our ski weekend.
March saw another 30 folks head out to the Rideau Carleton Raceway to cheer on their next bad bet and overindulge in a far too generous buffet.
A major highlight of our year was the Chinese Banquet at the Yangtze Restaurant with a record setting 99 guests. Dancers resplendent in Asian attire, martial arts demonstrations, calligraphy contest. .. we had it all. And then there was the food. Just doesn't get any better.
New ground was broken in May with a Mother's Day buffet at the Courtyard By Marriott. Of the 70 guests only 14 were members of Kiwanis ... truly a family affair in keeping with our goals.
June 23 Golf and Tennis Day celebrated part of our history with a return to Amberwood Golf Club. It was wonderful to resurrect the 1928 trophy for "Interclub Golf Champions" originally created by George Nettleton. Son, Doug presented the refurbished prize to this year's winning foursome, whose names are now engraved on the trophy. Sixty-six golfers participated in what may become another tradition. Continued ...
l.o Continued ...
The warm days of summer enticed a lot of us out to the ball park to see the Lynx win a couple of home games and caused a roar of approval with a three home run ending. Out of town interclubs built around golf games received popular support. It was good.
The final event of the year was a gangbuster too! Turnover Night attracted an impressive 85 people to the Nepean Sailing Club for a cocktail party. We said good bye to outgoing President David Daubney and hello to incoming President Derek Finley in a perfect setting on the river with boats rocking gently under a gorgeous autumn moon. Good food, good company.
Yes, it has been a good year! Many heartfelt thanks to the committee members who gave hours of their time to make this a banner year. Also, many thanks to our membership and their families for showing such great interest and support in the clubs activities.
Respectfully submitted,
Kathleen Holst, Chair Key Club Committee Annual Report 2003-04
To the President and members of the Kiwanis Club of Ottawa
Our club continues to support four very active Key Clubs at Sir Robert Borden, Nepean, Lisgar and Glebe. They range in size from 5 to 50 members.
Following are some of the many fund-raising events completed this year:
Baked goods sales Canned drinks sales Tab collections Unicef Sock drive Hot chocolate sales Canadian Tire money Pizza sales Waffle breakfasts
World Vision 30-hour famine at Nepean High School in April and a Spaghetti night dinner in February.
Other events included: Alex Dayton Christmas dinner V olunteering at Sandy Hill Community Centre V olunteering at the Mission Heart & Stroke telethon
A brief list of other activities:
World Trivia Night early November - worked as scorekeepers and runners
Ottawa Senator's game tickets: Each club received tickets and these have proven to be invaluable to them in conjunction with various fund raisers
Luncheons at the Fairmont Chateau Laurier. 106 Key Clubber luncheons were sponsored this year
Tubing Social was held in February but only 5 attended
th Annual Key Club Convention took place in Charlottetown, PEl, April 23 - 25 , with 5 attendees. They really enjoyed the whole experience.
Duck Race - Students from the following schools helped out and also worked at the Kids Zone: Lisgar, Nepean, & Sir Robert Borden. Lisgar, Glebe and Sir Robert Borden all sold duck race tickets.
Annual Key Club Luncheon at the Fairmont Chateau Laurier on May 14th was hosted by N epean this year. The students ran a flawless luncheon. They spoke very well as they delivered their reports and presented their President's Roses.Nepean students provided entertainment with their very own President providing a singing performance. 43 Key Clubbers attended. Continued ... ,. - Continued ...
Year End Social was held May 27th at the East Side Mario's Restaurant. 31 students attended
Kiwanis International Convention: No students attended this year.
Builder's Club: Contact was made with Notre Dame to open discussion about starting a Builder's Club in their school. This is for students aged 12 - 14. No progress was made here, probably due to a change in staff. In June we decided to approach Hopewell Public School instead. They have worked with Kiwanis in the Read-A-Thon program and should be supportive of a Builder's Club. Correspondence in September revealed that they have a new Principal this year that has many priorities. They will contact us when they are ready to move forward. Hopewell was targeted because the students feed into Glebe and may continue community service work by joining the Key Club there.
The Key Club experience is invaluable for the students who are active in their clubs. The fund-raising they have done this year is phenomenal. They also benefit from the leadership skills they acquire, the sense of community service work, the friendships they make and many other positives.
Thanks to all the Key Club Committee members who are so conscientious about their work with the Key Clubs and the students. It is this participation, encouragement, time and effort, that help make all the activities listed above possible. It is a pleasure to chair the Key Club Committee this year.
Thanks to the Board for their continuing support of the Key Club Committee.
Respectfully submitted,
Ross McIntyre, Chair Vice-Chair: Shaun Vardon Vice-President: Sam Bhargava Director: Mike St. Louis
Committee members: Doug McGregor Bruno DiChiara Jan Mansfield Rocco D' Angelo Ross McIntyre Howard Lithwick Paul Poggi one Guy Bourbonniere Ken Miller Buck Madden Legacy For Life Committee 2003-04
To: the President, Board of Directors & Members of the Kiwanis Club of Ottawa
It has been a difficult year for the Legacy Committee. Attracting members interested in this area and having them attend monthly meetings proved to be a challenge. However, with a core of committed members, we did move the cause of long term funding for the Kiwanis Club of Ottawa ahead. As identified in the Strategic Planning process, our long term goal is to raise a sufficient level of capital to provide "permanent" funding for our five sponsored youth groups: Aktion Club, Circle K, Key Club, Air Cadets and the Governor General Foot Guards.
Our first task was to complete an agreement with the Community Foundation of Ottawa "CFO". The CFO have agreed to administer the funds previously held by the Legacy Fund and invest them along with other charitable resources. We hope that this transition will instill confidence in potential donors and improve the rate of return on our capital.
Following on the heels of this change, our next task was to solicit our members for contributions through gifts, bequests and insurance policies. We received five gifts in 2003 - 2004 for a total of $2,113 in response to this and previous appeals. After expenses, the amount transferred to the custody of the CFO was $2,036.
Our committee has developed a draft brochure to be provided to prospective donors. This brochure was not finalized due to a proposal late in the year to merge this committee with the Medical Foundation.
On the subject of a merger with the Medical Foundation, we have as a committee approved of this transition. This is of course subject to Board approval. We believe that this merger will be helpful for several reasons:
1. Membership participation at the Legacy Committee has been very weak for several years now. Consolidating the committees may allow a "critical mass" to be created.
1. We have been unsuccessful in adequately distinguishing the Legacy Committee from the Medical Foundation in the minds of our members.
1. There may be joint fund raising efforts that will benefit both the Medical Community and our sponsored youth groups.
To close on a high note, our Legacy meeting of June 18, 2004 was one of the best attended meetings of the year. Former member Gervis Black made an eloquent and impassioned speech about the benefits of making a permanent gift to the Kiwanis Club of Ottawa.
In closing, I would like to thank those members who participated this year and the donors who gave so generously. Respectfully submitted, Ian W. Hendry, Chair Committee Members: Derek Finley, VP Director: Albert Monsour Members: Larry Haffner, Ian Peddie, Richard Munro, George Perrin Kiwanis Medical Foundation Annual Report 2003-04
To: The President, the Board of Directors and the members of the Kiwanis Club of Ottawa
As the current Chair of the Kiwanis Medical Foundation, I'm particularly pleased to be involved with a group of dedicated Kiwanians, who are determined to provide support to a medical community in dire need of financial assistance.
Our task is to analyze various financial requests, and fund where suitable. Our purpose is to support medical research and treatment. And our goal is for the trustees to effectively manage and increase the substantial capital fund provided to the Foundation by the very special generosity of many of the members of this club.
Let me share with you some of the activities that the Committee has been involved with this year. We held about ten monthly meetings and one of the first items on the agenda was the strategic plan and to update the foundation goals. One of the goals being that by 2007, the 25 th anniversary of the foundation, to reach the one million dollar mark in capital fund. We are currently sitting a little over $700,000
The second highlight was the Kiwanis Bed Race. The event is a crowd pleaser and a fun event for all participants and volunteers. This year we had 39 teams compared to last year's 23 which, along with several major sponsors such as "Enbridge", increased our share of the funds by $15,000 to the foundation. Our appreciation to Steve Georgopoulos and Steve Moore for their efforts.
Also in February, during the Winterlude period, we participated in the Ottawa Heart Institute Telethon where a cheque for $5,000 was presented with the funds going towards the research of genetics and prevention of heart //" The third highlight was our contribution to e ACT oundation, which facilitates the high school CPR program & dollars £ equins. On behalf of the Medical Foundation, we presented a cheque 0 $12,000 ith the money going towards the [ purchase of 480 mannequins for Ottawa Ig Schools, enabling the teachers to teach students the life saving CPR program. [ More importantly, our good friend Dominic F errarotto, a member of the committee, championed the Dollars for Mannequins Campaign. As a fundraising initiative, he [ approached his colleagues in the Ottawa Construction Association with sponsorship packages. The goal was to raise $48,000 and to purchase the remaining 360 mannequins needed by the schools. We are very pleased to inform you that the goal of $48,000 was [ met. [ The last highlight, which the committee has taken a very keen interest in, is the area of Parkinson's Research.
We have been presented with an opportunity for the Kiwanis Medical Foundation to become a major catalyst in launching a world class Parkinson's disease Research Facility in Ottawa. This facility would be known as the Parkinson's Research Consortium or PRC.
The goal of the "PRC" IS simple: to find the cause and subsequently the cure for Parkinson's disease.
The PRC has attracted the attention and support of the Ottawa Health Research Institute, the Faculty of Medicine at the University of Ottawa and the Department of Medicine at the Ottawa University. The PRC concept was presented and discussed in greater detail at our last three meetings with the attendance of some of the doctors in the consortium. Moreover, we have joined forces with the Parkinson Society of Ottawa who has investigated the concept in detail, and completed the due diligence required.
On many fronts, in many ways, the Kiwanis Medical Foundation and the Parkinson Research Consortium are a good fit. Both entities would benefit greatly from an ongoing relationship facilitated by the Parkinson Society of Ottawa.
To demonstrate our commitment, at our last meeting two weeks ago the members of the Medical Foundation approved a grant of $50,000. A formal presentation will be made sometime in the Fall, at one of our luncheons.
My sincere thanks and appreciation to all members of the Medical Foundation, we should be proud of our contributions to this community. Last, but not least, 1'd like to recognize Rita Harper and Mike Kruger for their assistance! Thank you
Respectfully submitted, Victor Ferreira, Chair
Committee Members: Steve Georgopoulous, Vice Chair George Perrin Sam Bhargava Vice President Joyce Stewart Michel Podeszfinksi, Director Donna Drummond Allan Castledine Robert Fisher Dominic F errarotto Paul Kane Jackie Holzman Richard Munro Brian Kloppenburg Paul Poggi one Membership Committee Annual Report 2003-04
To: The President, Board of Directors and Members of the Kiwanis club of Ottawa
, The membership Committee is responsible for membership retention, recruitment and introduction of new members, monitoring of attendance, the April Fools Day luncheon and resignations.
During 2003-2004 the club membership went from 216 to 212. Sadly, we mourned the passing of three long-standing members; Distinguished Lt. Governor Jack Gordon, Past President Gerry Nicholds and Hy Soloway.
The Club also received 13 resignations and welcomed 13 new members
New Members (13) Solange Guberman Katie Ng Major Max Bulmer Eric Bishop Cathy James-Zelney Father Richard Kelly Colin McSweeney " Shelley McKay Guy Dagenais Warren Gencher Greg Payne ( former member) .. Helene Fortin Crabb Ian Sterling
Resignations (13) Mike Sharp Doug Legere Anne Bachinski Victor Hanna Jennifer Rae Stephen Emond John Booth Stephen Weeks Diane Craig Kevin McGrath Robert Kalbfleish Bob Kingham Debra-Lynn Menard
New Initatives ... During the year Past President David Fair successfully directed a test project that arranged for the introduction and attendance by new members at 6 different committee meetings, before selecting the committees they would like to serve on. The results will be reviewed by the 2004-2005 committee.
Continued ... Continued ...
Past President Vince Calzonetti, Les Morin and Committee Chair Geoff Godding created a tracking system that ensured all new membership enquires (guest book, existing member indicatives and contact through the office) were tracked and followed through to their conclusion.
I would like to thank the members of the committee for their dedication and support during this past year.
Your Membership Committee consisted of Don Blakslee Myrna Beattie Les Morin Sheri F arahani Vince Calzonetti Ron Wing Stephen Tanner Barry Weatherdon Hassa Mirchandani David Fair Thank you also to Rita Harper and Mike Kruger for their assistance from the office. Respectfully submitted,
Geoff Godding, Chair Membership Committee Music / Entertainment Committee 2003-04
To: The President, Board of Directors and Members of the Kiwanis Club of Ottawa
Our goals for the year were to attract new members to the committee and to introduce more impromptu events of 3-5 minutes which could easily fit within the time constraints we face. This worked very well and hopefully we can build on this experience.
The following is a summary of events we participated in:
Date Event Sept 12 Recognize Bill Siekierski Sept 26 Turnover Day Oct 3 Song for Father Bill Oct 31 Halloween Verse Nov 7 Medley W.W.II Songs Dec Kiwanis reception Rivermead Dec 4 Family Party Dec 20 Parkinsons Party Feb 13 Valentines Day March St. Patrick's Day Oct 1 Turnover Day
Special thanks go to Stephen Smye, our pianist, and Bob Gordon, who fills in when needed. Shirley Tomblin, Wayne Beaudoin and Mike St. Louis, are always there and contribute greatly to our activities.
The club has probably been thanking a member of the Max family for close to 50 years for their contribution to the Music Committee so it's a pleasure and an honour to thank Mark for being there for us, as always.
Participating Committee Members: Wayne Beaudoin, Myrna Beattie, Bruno DiChiara, Dominic D' Arcy, Wayne French, Ross Hadwen, Mike Moore, Maurice Powers
Respectfully submitted,
Lorne Usher, Chair Music Festival Committee Annual Report 2003-04
To: The President, Board of Directors, and Members of the Kiwanis Club of Ottawa
Stephen Smye, in his comprehensive report last year, said, "After many years of building and growing, we can proudly say that our Kiwanis Music Festival is thriving - it has found its "rhythm". Moreover, it is now often regarded as the main music festival in Canada, which can be attributed to excellent work and guidance of the Festival Board.
Well, this year's festival attracted more young musicians and was an unqualified success with little or no problems or negative issues. Many of the competitors were selected to participate in the Ontario and Quebec Provincial Championships.
We are all aware of the long list of Festival participants who have gone on to professional careers but perhaps the best testimonial to its lasting contribution is summed up in the letter of Kristi Assaly, the recipient of the Art Loa Scholarship. She wrote" I am not certain whether I will choose to enter the field of organ music post university. Nevertheless, music will always an integral part of my life".
Our thanks to Shirley Tomblin and Ross Hadwen, our perennial organizers, and thanks to the club members who volunteered their time to assist with this years Festival.
Respectfully submitted,
Lorne Usher, Chair Partners In Caring Committee Annual Report 2003-04
To: The President, Board of Directors and Members of the Kiwanis Club of Ottawa
Once again this year, we assisted the Ottawa Senators Foundation in selling tickets on the night of the hockey game, and in return, they committed $15,000 to the Ronald McDonald House.
Throughout this project, the Ottawa Senators Hockey Club was very supportive and generous in providing product and in the pricing. The Senators provided us with tickets and a suite that we were able to auction off, both live and over the internet. This was set up and run by Elliot Melamed, who was very generous with/------his time and expertise. In SUIQl1lary, the PIC project raised $15,ogo4or the Ronald McDonald House and approximately $18,000Jor the projects of our Priority One. I
My thanks go out to all the committee members and, in particular, to Tom and Jeff Spence, who sold more than 500/0 of the tickets, and also to all the Kiwanians who supported this project.
We are now moving forward to the 2004-2005 project and have named Rogers House as the 50/50 benefactor.
Respectfully submitted,
Clive A. Woolley, Chair
Committee Members: Director: Peter Nadeau Vice Chairs: Tom Pullen, Jeff Kyle
I .. Peter Charboneau, Mike Moore, Tom Spence, Jeff Spence, Mike Sharp, Ross McHardy, Devon Wingate, Shirley Tomblin, Steven Moore, Rick Barrigar, Ed Mulkins, Brian Quinn, Neil McDonald Program Committee Report 2003-2004
I To: The President, Board of Directors and Members of the Club
Program committee is tasked with the wonderful challenge of ensuring that our speakers are entertaining/enlightening/interesting and diverse! It is largely through our ability to engage this type of speaker that determines the attendance numbers at our r: weekly luncheon meeting.
We have had an attendance average of 86 attendees per lunch. Our committee had much discussion regarding location and frequency of the luncheons in order to increase membership attendance. It was decided that the Fairmont Chateau Laurier was our venue of choice and we should avoid relocating if at all possible.
Continuing on from our previous years' committee - we worked to ensure that we featured our own members - and even recruited our speakers as members!
Our committee meetings were warm and inviting - I thank each of the hosts of our meetings. The committee provided lively discussion and debate on all fronts from all its members and we thank the following for their continued support:
Lee Storm Wayne French John Callan Jane Flain Mukesh Gupta Lorne Usher Don Blakslee Robert Houle Ron Wing Lynda Campbell Martin Diegel Wayne Beaudoin Peter Charboneau Art Moody
Respectfully submitted,
Dawn Morewood, Chair, Program Committee St::ltc: ?OO: -04.xls Guarant'd Date Billed Chateau Active SRI GSTS Mem Key Circk Air Other 2003-2004 Programmes amount Laurier TOTAL Member Hon Club K Cadets Cadets Prog staff OcU03/03 104 100 104 75 8 15 3 1 2 Dave Brown, Ottawa Citizen OcU10103 90 90 85 55 9 13 4 Ipian 1 1 2 Shelley McKay, Survivor of Abuse OcU17/03 110 110 82 62 11 5 Ipian 1 1 2 Monica Patten,Community Foundation (CAPONES OcU24/03 110 110 112 77 10 18 4 1 2 Darrell Fox, Brother to the late Terry Fox OcU31/03 114 110 114 75 13 6 17 1 2 Walter Robinson, Canadian Tax Federation Nov/07/03 116 105 116 66 14 10 23 1 2 Remembrance Day, Allan Bacon, Salvation Army Nov/14/03 120 120 104 68 10 17 3 3 1 2 Don Drummond, TD Financial Group Nov/21 103 100 100 76 59 5 7 1 1 1 2 Rev. Jamie Scott, Collaborative Justice Project Nov/28/03 155 155 111 52 6 38 1 5 7 2 EC&C District Governor Joanne Murray Dec/05/03 206 200 206 52 9 123 13 6 1 2 Family Christmas Party Dec/12103 90 90 93 57 19 8 2 4 1 2 David Cork, author ''The Pig and the Python" Dec/19/03 100 100 55 45 5 3 2 Kiwanis Trivia, Centurion Centre Dec/26/03 0 0 0 No Meeting Jan/02/04 0 0 0 No Meeting Jan/09/04 90 100 82 68 11 1 2 Guy Lafiamme,VP Communications NCC Jan/16/04 90 100 96 71 13 9 1 2 Stanley Kershman, Perley Robertson Jan/23/04 77 80 77 64 11 2 AGM Jan/30104 100 100 85 43 10 14 2 8 PIC 4 2 2 Partners in Caring, COREL CENTRE Feb/06/04 80 80 78 50 8 10 2 SPA 4 2 2 Jocelyn Lamont, Candlelighters (DELTA HOTEL) Feb/1 3/04 100 100 83 56 7 16 1 2 1 Valentines Day Luncheon, Dean Verger Feb/20104 90 90 77 59 9 2 3 BED 2 1 1 Paul Mussell, Agriculture Feb/27/04 111 100 111 73 8 19 3 YCP 5 1 2 YCPO - Judith Hoye - Literacy Mar/05/04 127 105 127 65 14 18 9 9 SPA 8 2 2 Maria Hawkins "The Lady Sings the Blues" Mar/12/04 110 80 92 68 11 8 SagE 4 1 St. Patrick's Day Luncheon Mar/19/04 110 80 83 54 6 9 13 1 Circle K Luncheon, Bill Gosewitz "Pay it Forward" Mar/26/04 100 90 79 56 6 8 1 PIC 4 2 2 Gary Pluim, Watercan Apr/02/04 77 70 77 67 7 1 2 New Members Fun Luncheon Apr/09/04 80 80 50 41 2 2 2 1 2 Maundy Thursday, Allan Bacon, Salvation Army Apr/16/04 85 80 85 63 14 5 1 1 1 Carol Ring, Chamber of Commerce, CAPONES Apr/23/04 225 225 220 40 6 7 3 SalA 161 1 2 Salvation Army Red Shield Luncheon WESTIN Apr/30104 120 120 113 57 8 3 15 27 1 2 Cadets, Terrence Whitty, Army Cadet League May/07/04 90 90 85 65 7 10 1 2 Madeleine Honeyman, "Mothers'Day Lunch" May/14/04 106 90 106 57 3 1 43 2 Key Club Luncheon May/21/04 90 90 76 53 8 9 2 2 2 Gerry McKee, Alzheimer Society May/28/04 90 90 88 57 12 15 max 1 1 2 Dr. Jack Kitts, The Ottawa Hospital Jun/04/04 90 90 66 54 4 4 1 1 2 Dr. Pierre Duplesis, "Relief Efforts & Reconstructio Jun/11/04 100 100 82 56 19 3 2 2 Legion of Honour luncheon/New Members Jun/18/04 120 120 100 60 20 15 max 2 1 2 Gervis Black, "Fathers' Day Luncheon" Jun/25/04 90 90 66 53 2 8 1 2 Dr. Patrick McGrath, Medical Foundation Luncheor Jull02/04 0 0 0 0 No Meeting Jull09/04 48 50 48 41 4 2 1 Mexicali Rosa's Dows Lake, Round Table Jull16/04 80 80 58 44 4 5 1 n/c 1 1 2 Ottawa Chamber Music Festival - Julian Armour Jull23/04 70 70 50 44 4 2 Semi-Annual Business meeting Jull30104 65 65 45 37 3 2 n/c 1 2 CONGRESS CENTRE, Matt McGrath, Breakfast Aug/06/04 60 60 59 45 6 3 Pian 1 2 2 Greg & Sue Joy, Summer Olympic Games Aug/13/04 70 60 58 43 9 1 1 Pian 1 1 2 Paul Hindo, Remax Aug/20104 65 65 45 39 1 2 1 2 Dave Smart, Carleton Ravens, RIVERMEAD Aug/27/04 70 70 68 52 7 3 1 NC 1 2 2 Yves Ducharme, Mayor of Gatineau Sep/03/04 70 70 68 50 10 4 2 2 Tribute to Father Bill Sep/10104 70 70 70 55 6 3 Akt 4 1 1 H'Art of Ottawa, Lyn Rowsell Sep/17/04 80 80 56 43 6 4 1 2 Dr. Colin Park, DFO Cdn Coastguard, DELTA Sep/24/04 74 70 74 60 7 4 1 2 Raymond A . Renaud, National Parole Board TOTALS 4785 4640 4241 2746 412 488 34 105 35 38 28 207 57 91 TOTALS Guarant'd Date Billed tlChateau Active SRI GSTS Mem Key Circk Air Other 2003-2004 Programmes amount Laurier I TOTAL Member Hon Club K Cadets Cadets Prog staff Senior Citizens / Hands-On Committee Report 2003-04
To: The President, Board of Directors and the Members of the Kiwanis Club of Ottawa
This is the third year in which the Seniors and Hands-On Committee have run jointly. Although we had another successful year, we were unable to agree on a Strategic Plan for the year as several members of the committee were committed solely to hands-on projects and were not interested in integrating the two committees beyond the name. It should be highlighted that despite no Strategic Plan, the Committee had a great year from the perspective of accomplishment, originality of projects, participation, effort, comradeship and effectiveness.
Due to Board directed cuts, the Committee's original request for a budget of$13,000 was reduced to $3,500. Undaunted, the Committee decided to continue all planned projects and to make up the shortfall by seeking external sponsorships. The very popular Seniors Tea held annually at the Chateau Laurier was a perfect example as $4,000 in sponsorship was secured before the Tea was cancelled. The Chateau raised their costs for the event from $18 to $34 per person and there was insufficient time for us to address the shortfall.
It was also universally agreed amongst members that over the last few years the Committee had drifted away from its original intent which was to focus on the 'needy' as opposed to the 'lonely I. yet self-sufficient'. As a result, the Committee turned down some requests from organizations just looking for 'volunteers' and suggested that they contact the Kiwanis office to solicit volunteers at a Friday luncheon. It was felt, that our Christmas Dinner was an excellent example of how direction had changed. The old event was for 'needy' people. It was held at the Alex I. Dayton Centre but the volunteers consisted of Kiwanians and their families and friends who made it a fun day for everyone. During the last couple of years the majority of volunteers have arrived by themselves, done the work and gone home. It was suggested that moving the event to the YMCA for 2004 or some other venue where there is a real need would be beneficial and that using the Held The Aged Isolated Seniors project would produce a more beneficial result as would encouraging Kiwanians to bring family and friends to share in the giving.
This year also saw the advent of the now very popular and most successful Camp Smitty venture ¥ which saw 40+ Kiwanians and friends spend 2+ days at Camp Smitty shingling, scraping, painting, cleaning out underbrush, hauling wood, cooking, cleaning and entertaining. With materials and funding donated by the community and club members, much was accomplished in preparing the camp for next summer. Many Kiwanians have expressed an interest in making this project an annual event.
Throughout the year, a great deal of time and energy was expended discussing the Alex Dayton Centre. The Board did not approve this effort but many committee members felt strongly that we should be involved as the Alex Dayton Centre is a Seniors Centre. It was also felt that Kiwanis should be involved out of respect for the legacy of Kiwanian Alex Dayton, our substantial financial contribution when the project began, and out of concern for Kiwanian Sandra Presley who was bearing the burden of trying to save the Centre. To date, nothing has been resolved and the Board should make an immediate decision as to how much, if any, support should be given to the Alex Dayton Centre. Continued ... Seniors/Hands-On, Continued ... 2003-04 saw the Committee devote 652 hours to Seniors Projects and 650 hours to Hands-on Projects, for a total of 1302 volunteer hours, which includes committee meetings and travel to and from meetings.
Projects: Christmas Dinner for Seniors was held at the Alex Dayton Centre. Over 120 Seniors were in attendance. Thanks to Don Blakslee for providing the poinsettias and candies, and to Joni Swedlove and Doug Wilson for providing the loot bags. Dominic D' Arcy provided the entertainment while Peter Patafie and Bob Horlick managed the food preparation and serving. David Kardish of Rideau Bakery provided the punch. 25 volunteers made it an event to remember.
Mayor's Canada Day Breakfast for Seniors held at the Aberdeen Pavilion at Lansdowne Park. Under the leadership of Wayne French, over 30 Kiwanians and friends served breakfast to over 4,000 Seniors. Recommend the Kiwanis purchase both more and larger Kiwanis aprons to ensure that the Kiwanis contribution is visible.
Seniors' Tea at the Chateau Laurier was organized for 300 Seniors by Eric Cosgrove. Effort included $4,000 in fundraising and arrangements were completed for the Grey Power Jazz Band with Bill Luxton. The event was unfortunately cancelled because of the price increase from $18 to $34 per person. Possibility that the 2005 Tea can be arranged at Rideau Hall.
Seniors' Boat Tour held on July 29 for 43 Seniors, with Paul's Boat Tours, arranged by Don Blakslee with Kanta Marwah, Ross Hadwen, and Eric Cosgrove attending to the Seniors on the boat. Drinks and donuts were provided by Myrna Beattie and Doug Wilson.
rd Luncheon to honour Father Bill More took place on September 3 , with arrangements made by Shirley Tomblin and Larry Haffner.
Camp Smitty Project took place from September 16-18 inclusive at Mink Lake in support of the Ottawa Boys and Girls Club. The advance party arrived with all the food supplies and prepared for the arrival of the main work force. Work included shingling of roofs, scraping and painting of buildings, clearing of underbrush, hauling of wood and building a large wooden windbreak around the amphitheatre. All meals were prepared by Kiwanians and the Camp was left spotless on departure. Special thanks to Trevor Quinn of Rona, Barry Baker of European Glass and Paint, and Mike Lundy of Lundy Construction, for contributing the material required.
Children's Safety Village at Britannia Park. Kiwanians Gord Fleming, Ross Hadwen and Steve Weeks constructed new windows and installed them at the Village. Committee worked throughout the year to develop a proposal for Kiwanis taking on the Safety Village as a project. A delay in a decision on the nature of the lease from the City has left this project for carry-over to 2004-05.
Isolated Seniors. Early in the year the Committee held several discussions as to whom should be the beneficiary of the members' efforts. It was decided that we should focus on the more 'needy' in society. On June 3 we had a briefing on a Help The Aged Pilot Project entitled Reaching Out to Isolated Seniors (9,000 in the City of Ottawa). It was agreed that this would be an excellent group to focus on and Eric Cosgrove agreed to be the Seniors/Hands-On representative on the project steering committee. Continued ... Seniors/Hands-On, Continued ...
Save the Exhibition Ticket Project. Twelve Kiwanians under the leadership of Shirley Tomblin spent 80 hours selling 50/50 tickets at the gate entrance. This produced $2,000 for Kiwanis.
Stay Warm Project in association with Giant Tiger consisted of distributing warm blankets and sleeping bags for those in need. Project augmented through Steve Moore and the Bed Race Committee.
Toy Exchange. Kiwanians assisted in packaging toys gathered by Toy Mountain and the Santa Parade. Under the leadership of Don Blakslee we worked at the old Algonquin College on Lees Avenue on Dec 13/03. This project remains very disorganized but Kiwanis volunteers are always needed.
Citizenship Court has been an ongoing project of Kiwanis for years, led primarily by Bob Horlick and Sam Bhargava. However, we were called upon only once this year and our offer for July 1,2004, on Parliament Hill was not picked up and there were no further courts to which we were invited.
Tulip and Christmas Light Bus Tours for Seniors were cancelled this year as there were no buses available from traditional sources.
Specific Hands-On projects either completed or under consideration included the setting up of some exercise equipment for a challenged individual; fixing broken windows and a patio door for a single mother; constructing a wall for Hopewell Centre - awaiting Hopewell's call to indicate that they have obtained the materials required; assisting with the construction of a wheelchair ramp for a needy family; and, three separate requests from the Hospice at Maycourt. Committee provided volunteers for their walk but declined to assist with other projects that were beyond the committee's mandate.
Seniors Video - Eric Cosgrove has agreed to represent Seniors/Hands-On Committee during the genesis of a video project focusing on Adult Children and Aging Parents, under the leadership of Jane Flain. Committee attempting to narrow the scope of the project.
In conclusion, it has been a great year with much accomplished and much still left to do. Thanks to Bob Fisher for acting as the Committee Secretary and to all members of the Committee who contributed so much of their time to so many worthwhile endeavors.
Respectfully submitted,
Doug Wilson, Chair I.: Strategic Planning Committee Report 2003-2004
To: The President and Members of the Kiwanis Club of Ottawa
This is was the first year of the implementation of the new Strategic Plan for the Club. The committee worked with the Club focus on 6 major directions:
o Optimize the Club's structure: The Club's structure should be updated to include three Steering Committees (Fund Raising, Community Service and Operations) to promote communication and synergy in the Club and focus the energy of the President Elect, the Vice Presidents and the Board. The Club should optimize the number of committees in consideration of the number of volunteer hours available.
o Increase involved members by 100/0: Involved members are not defined by their roster status, but by the contributions that they make to the Club. The Club should shift its emphasis from the number of members in the roster, to getting members involved in the success of the Club.
o Fund internally: In the current environment where the are many fund raising organizations in the Ottawa area, the Club should focus on fund raising for its own internal projects. The community service projects of the Club are significant, and are key to raising the profile of the Club to attract both members and sponsors.
o Develop an integrated approach to fund raising: The Club needs to develop an approach to fund raising that makes it easy for sponsors to partner with the Club on a single project or on multiple projects. The system should reduce the duplication that currently results in potential sponsors being approached on multiple occasions. The Club also needs to consider approaching funders to assist with the internal community service projects that can align with funders requirements.
o Create a formal consultation with community Partners: The selection of community service projects by the Club should be based on feedback from a series of our community partners in areas that have been determined to be high need or high impact. The Club needs a regular process for identifying these needs through partners.
o Active branding of the Kiwanis Club of Ottawa: In order to attract and keep new members, sponsors and partners, the Club is going to need to be able to clearly show how the Club benefits the community. The Club will need to identify its message, and ensure that all the ways that it communicates with the community reinforce that message
Continued .... Continued ...
The Club was able to start the implemention of a number of initiatives including: o Create the Steering Committees to develop synergy between committtes. o Update the budget process by splitting the community service account from the operations accounts to sensitize members to the cost of running the Club. o Start a centralized sponsorship process. o Evovled the committee selection process to get more members involved in committees they are interested in. o Allow members running for office to let the Club know what they are interested in implementing and initiate email voting.
The Committee is looking forward to a very active and dynamic year for 2004-2005 as the implementation of the strategic plan begins with the support of the Board, Committee Chairs and the members of the Club.
Respectfully submitted J.JL Jamie Johnson
Committee members: Jamie Johnson (Chair), Guy Bourbonierre (Vice Chair), Sam Bhargava, John Callan, Peter Charbonneau, Ross Christensen, David Daubney, Derek Finley, Frank Hegyi, John O'Neil, Stephen Smye, Doug Wilson m; Ways & Means Committee Report 2003-04
To: The President, Board of Directors and the Members of the Kiwanis Club of Ottawa
The Ways & Means Committee was a very active one in 2003/04. We started meeting in July of 2003 and in all, had 150 Kiwanians attend our 15 meetings.
The Committee explored many fundraising opportunities during the year, including: ¥ Silent Auction at Bootstrap Entrepreneur Emporium in July 2003 (completed) ¥ Revisiting the TV Auction ( active) ¥ Partnering with the Ottawa Citizen on their spring on-line auction (dead) ¥ Scholarship lottery (active) Ottawa 67's ¥ Running the beer tent at Navan Fair (dead) ¥ Selling ads in the Membership Roster to cover production costs (active) ¥ Don Blakslee tribute dinner (dead) ¥ Expanding Ken Birch's putting contests held at various local golf tournaments (active) ¥ Silent Auctions at various consumer trade shows (semi-active) ¥ Tourism Auction (semi-active) ¥ Targeted sponsorship of our sponsored youth groups (active) ¥ Joint gala with Ottawa Senators Foundation to honour those who brought and have kept the Senators in Ottawa (dead) ¥ 50/50 draw at the Ottawa Ex (dead) ¥ Silent Auction at Greater Ottawa Chamber of Commerce (semi-active) ¥ Selling tickets for the Canadian Tulip Festival (dead) ¥ Play Station tournament (semi-active) ¥ 24 HUGS - 24 Hour Ultimate (Frisbee) Golf Showdown (active) ¥ Rib fest (dead) ¥ Car Rally (dead) ¥ Benefit dinner (active) ¥ Sales on eBay (active) ¥ World Putting Contest (active - 24HUGS) ¥ Grey Cup Party (active) ¥ More sales of the videos that the club has produced (active) ¥ Memorandum of understanding (active) ¥ Guinness Book of World Records (active) ¥ Reviving the Oktoberfest party (dormant) ¥ Corporate Membership in the Kiwanis Club of Ottawa ( active)
Silent Auction at Bootstrap Entrepreneur Emporium This event occurred in July 2003 and was run by Shirley Tomblin and Lynda Campbell, thanks to Mike Flint's suggestion, and raised $4,200
Revisit TV Auction This event, which ran for more than 30 years and raised millions of dollars for the club, peaking at $210,000 in the early 90's, was abandoned because of rising production costs. It was thought that with advancing technology that perhaps these costs would not be as prohibitive. Meetings with CJOH and the New RO dispelled this thought, however a meeting with Rogers was more encouraging although nothing could be organized immediately. A meeting is arranged for November with possibility of an auction in the spring. Scholarship Lottery I Ottawa 67' s A bit of a moving target but still being pursued, this could have huge potential. We are looking at a low ticket price lottery for 4-year university scholarships. We are looking at the possibility of partnering with the Ottawa 67' s Hockey Club literacy program.
Advertising in the Ken Birch has run with this one single-handedly and has raised $8,500 for the 100Jiu4/rosrerar{"tif almost $10,000 for the 2004/05 roster. Well done, Ken, as this more than covers the $4,500 cost I of production. I Putting Contest For a number of years, Ken Birch has run putting contests at various golftoumaments with the net proceeds going to the Club. We will attempt next year to be at more golf tournaments with other members assisting andlor substituting for Ken. Ken will spend part of his leisure time in Florida this winter drafting a flyer to be distributed to golf clubs. Approximately $2,500 was raised by this initiative in 2004.
Targeted Sponsorship It made some sense that targeted sponsorships for our sponsored youth groups could be an option. Examples could be Chapters for Key Clubs, General Dynamics for Air Cadets, etc. The idea is being further conceptualized and documented before formal presentation to potential sponsors.
50/50 Draw at the Ottawa Ex Organized by Shirley Tomblin in 2003 and netted the Club $1,900
Play Station Tournament Primarily for kids, this could be a good idea but probably something that one of our sponsored youth groups could take over.
24HUGS Probably the project with the most potential. This event is being chaired by Doug Wilson and is scheduled for September 2005. This event is totally supported by the Canadian Professional Golf Association (CPGA), the National Golf Course Association (NGCOA), and the Ottawa Carleton Ultimate Association (OCUA). The Thunderbird Golf Club facility has been donated for this event, which is being run 50/50 with the Ottawa Senators Foundation for Rogers House.
Benefit Dinner This event had evolved into the Roast and Toast to Max Whassisname (Keeping) held on October 13, 2004, and could net the club around $40,000 assuming ticket sales goals of 600 were met.
Sales on eBay Still being explored
World Putting Contest Still being explored. If it proceeds it will be done in conjunction with the 24 HUGS event.
Grey Cup Party A luncheon on Friday, November 19, before the Grey Cup was chaired by Tom Pullen with the very able and active help of his Vice-Chairs Barb Perrin and Alison Poirier.
" i " Club Videos The Club has produced two videos whose topics are still very relevant; "Precious Minds: Nurturing Literacy in the Early Years", and "Never Shake a Baby: What Parents and Caregivers Need to Know". The cost of production of these videos was significant and the reproductive r cost is minimal. We should continue to actively explore marketing and selling opportunities.
Memorandum of Understanding (MOU) The club needs to have an MOU or Agreement to cover events such as 24HUGS where we are joint venturing with another charity. This document is being drafted.
Guinness Book of World Records Not really a fundraiser but the committee thought that we should explore this for the profile it would help create. The events under consideration are the Duck Race and the Bed Race. The research on this will be completed in the first quarter of the Kiwanis year.
I Corporate Membership President Derek Finley has formed a committee for 2004-05 to quickly re-Iook at this 'oft' talked about possibility. The committee has been formed by 'yours truly' and our goal is to have a recommendation to the Board by the middle of November 2004.
As can be seen, the committee has been very active and has generated many real and potential fundraising ideas.
I would like to thank this extremely hard-working committee for all their help, ideas and hard work over the year. Many of our members have also evolved to serve as active members of our new fundraising events - Roast and Toast to Max Whassisname, the Grey Cup Luncheon, and 24HUGS
I particularly want to thank my Vice-Chair, Shirley Tomblin, who not only attended every meeting, but also recorded the minutes, prepared the agendas, and became a very active member of the Max Whassisname Roast and Toast - thanks Shirley, we will all miss your input.
Respectfully submitted,
Tom Beveridge, Chair
41 Young Children Priority One Committee 2003-04
To: The President and Members of the Kiwanis Club of Ottawa
In 2003/04 the Young Children Priority One Committee managed five projects that touched the lives of thousands of children and families in our community. I'm pleased to provide you with a brief summary of our work:
Kiwanis Read-a-thon ¥ Third year for Kiwanis Read-a-Thon ¥ 18 (up from 16 the previous year) Ottawa elementary schools participated ¥ 5,600 children read over 32,832 "pages" ¥ All Kiwanians should be very pleased that their program allowed schools to raise over $17,000 for their own use (primarily for libraries) ¥ We are particularly proud ofD. Roy Kennedy which gave over $1,000 of the money they
I 'Ii raised to Severn and Regina schools to help less fortunate students ¥ Read-a-Thon received a $5,000 donation from the Ottawa Citizen Literacy Foundation
Reading Is Fundamental Program - Connaught Public School ¥ Over 20 Club members and friends provided over 200 hours of volunteer reading time ¥ Collected and donated books for school library ¥ Collected winter clothing for children in need ¥ Provided funding for a school field trip
Precious Minds Educational Video ¥ Distributed and sold over 90 copies
Never Shake a Baby Educational Video ¥ Distributed and sold over 400 copies
It's been a great year, and I would like to sincerely thank all committee members for their hard work
Sincerely,
William Thompson, Chair
Sam Bhargava Derek Finley Dominic Ferrarotto Harold Geller Ross Hadwen Jamie Johnson Don Keyes Will Thompson
1 Youth & Community Services Committee 2003-2004
TO: The President and members of the Kiwanis Club of Ottawa.
The Youth & Community Services Committee provides much needed financial assistance to those within our community who seek our help in achieving their goals. For many who are burdened with limited financial resources, we are perceived as the last resort and more often than not, it involves the welfare of a child. This year, we have processed over 100 requests and have donated over $23,000 to the most worthy projects.
Listed below are several examples of how Kiwanis funds have assisted members of our community:
¥ Lower town Good Neighbors Community House assistance over the Christmas period with their food Bank operation $500. ¥ Serenity Renewal for Families in support of Youth Programs for individuals recovering from substance abuse $600. ¥ Alternative Learning Styles to assist them in acquiring a mobile library, Combination Storage Units and Stackable Chairs. (This organization teaches disadvantaged adults to read and write) $1,000. ¥ Children at Risk - in support of the Aspergers Program which is designed to teach Autistic Kids how to communicate and socialize with their peers, families and friends. $1,500. ¥ Canadian Diabetes Association - 1 Campership for Camp Banting $1,450. (a camp we have supported for 51 years) ¥ Champions for Children Foundation of Ottawa, Camperships for Kids Deemed at Risk from abuse or neglect $1,600. ¥ New beginnings For Youth - RE purchase of Power Tools in support of "The Can Proj ect" $1 ,000. ¥ Dr. L.R. Shaw - in support of an elderly woman requiring intricate periodontal surgery. We actually partnered with The Dentistry Canada Fund, The City of Ottawa, and Help for the Aged in this endeavor. $1,000. ¥ Country Fun Nature Camp (Tucker House) - 10 camperships for" Children at Risk" or suffer that from medical problems. $1,200. ¥ Elizabeth Wynwood Alternative Program in Support of their Rideauwood initiative $500. ¥ Dr. Jim Borovay - RE: Much needed dental work for a young child Father is a single parent and on disability. $1,000. ¥ Musical training support for a gifted 17 year old Kiwanis Music Festival participant. $585. ¥ Fitness equipment for a man who is wheelchair bound and in need of strengthening his upper body $820. ¥ Collaborative Justice Project - located in the Provincial Courthouse. This project is demonstrating a unique and healing approach involving victims, accused persons (either adult or youth) and community members to the resolution of serious crime $1,000.
Continued ...
43 Continued ...
Personally, I would like to thank all the members of the committee for their hard work and expertise. I would also like to express my gratitude to Rita Harper and Mike Kruger, and to other non-committee members for their significant contribution to the success of the Y & C Program. They are a follows
Ken Birch - raised over $1.600.00 in putting contests and donated it all to the Youth & Community Services Committee. You have our gratitude, Ken, and the gratitude of those you have helped in our community.
Steve Tanner and The Staples Team for orchestrating the collection and Delivery of School Supplies for The Needy Kids at Connaught Public School. A job well done on our behalf By the Folks at Staples.
The Ottawa Construction Association for a $1,000. donation. OCA Director Mike Sharp made the recommendation.
The Kiwanis Club of Pembroke for responding quickly to our referral and the needs of the Jennifer and Mountain Nelson family in Eganville, Ontario who were all suffering from exposure to lead paint. It developed into a community project with construction materials donated by Home Depot. The Nelsons now live in a lead free environment. The story incidentally was aired on CJOHNews
Dawn Morewood for providing representation of our committee at the 4 - H Regional Championship show in Metcalfe Ontario. Our club presents a trophy and a keeper plaque to The Senior Beef Showperson.
Respectfully submitted, Les Morin, Chair Committee Members: Vice Chair Jane Flain Vice President Sam Bhargava Director Ross Christensen
Jim Bowie Bruce Brooks Bob Littlemore John ONeil Ian Peddie Barb Perrin Alison Poirier Rob Tripp Larry Haffner Julie Francisco Guy Dagenais Financial Statements
2003-2004 I
Financial Statements of
KIWANIS CLUB OF OTTAWA INC.
Year ended September 30,2004 Telephone (613) 212-KPMG (5764) KPMG llP Fax (613) 212-2896 Chartered Accountants Internet www.kpmg.ca Suite 2000 160 Elgin Street Ottawa ON K2P 2P8 Canada
AUDITORS' REPORT
To the Members of Kiwanis Club of Ottawa Inc.
We have audited the statement of financial position of the Kiwanis Club of Ottawa Inc. as at September 30, 2004 and the statements of operations, changes in net assets (deficiency) and cash flows for the year then ended. These financial statements are the responsibility of the Club's management. Our responsibility is to express an opinion on these financial statements based on our
audit. Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
The Club derives revenue from membership fees, donations and various fundraising activities, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Club and we were not able to determine whether any adjustments might be necessary to such sources of revenue, excess (deficiency) of revenue over expenses and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenue sources referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the Club as at September 30, 2004 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. As required by the Canada Corporations Act, we report that, in our opinion, these principles have been applied on a basis consistent with that of the preceding year.
Chartered Accountants
Ottawa, Canada November 26, 2004
KPMG LLP, a Canadian limited liability partnership is the Canadian member firm of KPMG International, a Swiss cooperative. KIWANIS CLUB OF OTTAWA INC. Statement of Financial Position
September 30,2004, with comparative figures for 2003
2004 2003
Assets Current assets: Cash $ 14,885 $ 21,922 Accounts receivable 29,762 31,217 1,357 5,710 46,004 58,849
Receivable from Kiwanis Club of Ottawa Medical Foundation 1,139
Capital assets (note 3) 8,573 10,714
$ 54,577 $ 70,702
Liabilities and Net Assets (Deficiency) Current liabilities: Accounts payable and accrued liabilities $ 59,289 $ 59,908 Deferred revenue 2,953 62,242 59,908
Payable to Kiwanis Club of Ottawa Foundation 1,850
Payable to Kiwanis Club of Ottawa Medical Foundation 861 Net assets (deficiency): Investment in capital assets 8,573 10,714 Unrestricted {deficienc:i} {18,949} 80 (10,376) 10,794 Economic dependence (note 2) Commitments (note 4)
$ 54,577 $ 70,702
See accompanying notes to financial statements. On behalf of the Board: Director
Director KIWANIS CLUB OF OTTAWA INC. Statement of Operations
Year ended September 30,2004, with comparative figures for 2003
2004 2003
Revenue: Weekly raffle $ 4,228 $ 5,233 Membership fees 57,117 55,249 Recovery of administration costs: Children's Hospital of Eastern Ontario - Duck race 40,000 57,763 Children's Hospital of Eastern Ontario - Dream of a lifetime 15,000 Kiwanis Club of Ottawa Foundation 36,800 Kiwanis Club of Ottawa Medical Foundation 2,000 2,000 Video sales 9,580 Roster 8,653 Other 2,349 166,147 129,825
Administration (schedule) 187,317 218,545
Excess of expenses over revenue before the undernoted (21,170) (88,720)
Loan from Kiwanis Club of Ottawa Foundation forgiven 485,576
Excess (deficiency) of revenue over expenses $ (21,170) $ 396,856
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA INC. Statement of Changes in Net Assets (Deficiency)
Year ended September 30, 2004, with comparative figures for 2003
2004 2003 Investment in capital assets Unrestricted Total Total
Net assets (deficiency), beginning of year $ 10,714 $ 80 $ 10,794 $ (386,062)
Excess (deficiency) of revenue over expenses (21,170) (21,170) 396,856
Amortization of capital assets (3,318) 3,318
Purchase of capital assets 1,177 (1,177)
Net assets (deficiency), end of year $ 8,573 $ (18,949) $ (10,376) $ 10,794
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA INC. Statement of Cash Flows
Year ended September 30,2004, with comparative figures for 2003
2004 2003
Cash provided by (used in):
Operations: Excess (deficiency) of revenue over expenses $ (21,170) $ 396,856 Amortization of capital assets, which does not involve cash 3,318 4,141 Change in non-cash operating working capital Decrease in accounts receivable 1,455 12,857 Decrease (increase) in prepaid expenses 4,353 (2,952) Decrease in accounts payable and accrued liabilities (619) (21,088) Increase {decrease} in deferred revenue 2,953 {241} (9,710) 389,573
Investments: Purchase of capital assets (1,177) Advances from Kiwanis Club of Ottawa Foundation 1,850 84,424 Loan from Kiwanis Club of Ottawa Foundation forgiven (485,576) Repayments from (advances to) Kiwanis Club of Ottawa Medical Foundation 1,139 (1,804) Advances from Kiwanis Club of Ottawa Medical Foundation 861 2,673 (402,956)
Decrease in cash and cash equivalents (7,037) (13,383)
Cash and cash equivalents, beginning of year 21,922 35,305
Cash and cash equivalents, end of year $ 14,885 $ 21,922
The Club considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less.
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA INC. Notes to Financial Statements
Year ended September 30, 2004
The Kiwanis Club of Ottawa Inc. (the "Club") is a non-profit service organization within the meaning of the Income Tax Act (Canada) and is exempt from income taxes. The Club was chartered as a member of Kiwanis International in 1917. Its principal activities include providing services and financial support to various community organizations and projects.
1. Significant accounting policies:
(a) Revenue recognition:
Revenue is recorded on the accrual basis with the exception of donation revenue which is recorded on a cash basis.
(b) Capital assets:
Capital assets are stated at cost. Amortization is provided on the declining balance basis using the following annual rates:
Asset Rate
Software 50% Computer 30% Photocopier equipment 30% Furniture 20%
(c) Donated services:
The work of the Club is dependent on the voluntary services of many members. Since these services are not normally purchased by the Club and because of the difficulty of determining their fair value, donated services are not recognized in these financial statements.
(d) Use of estimates:
The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates. KIWANIS CLUB OF OTTAWA INC. Notes to Financial Statements (continued)
Year ended September 30,2004
2. Economic dependence:
The Club provides administrative services to the Kiwanis Club of Ottawa Foundation and is dependent on the Foundation to provide funds for continued operations.
3. Capital assets:
2004 2003 Accumulated Net book Net book Cost amortization value value
Software $ 3,720 $ 3,205 $ 515 $ 636 Computer 12,621 8,331 4,290 5,346 Photocopier equipment 4,637 4,512 125 178 Furniture 10,234 6,591 3,643 4,554
$ 31,212 $ 22,639 $ 8,573 $ 10,714
Cost and accumulated amortization at September 30, 2003 amounted to $30,035 and $19,321 respectively.
4. Commitments:
The Club leases premises under an operating lease that expires on February 28, 2007. Minimum annual rent payments for each of the next three years are approximately as follows: 2005- $9,915; 2006 - $11,210; and 2007 - $4,900.
5. Related party transaction:
Included in revenue is $2,000 (2003 - $2,000) received from Kiwanis Club of Ottawa Medical Foundation and $36,800 (2003 - $Nil) received from Kiwanis Club of Ottawa Foundation to recover administration costs incurred in connection with funds raised by the Kiwanis Club of Ottawa Foundation. KIWANIS CLUB OF OTTAWA INC. Notes to Financial Statements (continued)
Year ended September 30,2004
6. Financial instruments:
The carrying values of the Club's cash, accounts receivable and accounts payable and accrued liabilities approximate their fair values due to the relatively short periods to maturity of the instruments.
7. Weekly luncheons:
Weekly luncheons have been reported on a net basis in schedule 1 to the financial statements. Gross luncheon revenues for the year amounted to $128,293 (2003 - $142,352). KIWANIS CLUB OF OTTAWA INC. Schedule 1 - Administration Expense
Year ended September 30, 2004, with comparative figures for 2003
2004 2003
Amortization of capital assets $ 3,318 $ 4,141 Bookkeeping 5,176 Bank charges 3,569 3,426 Conventions: International 5,525 4,091 District 868 2,916 Computer service and support 759 2,541 Insurance 8,301 9,373 Kiwanis supplies 1,595 1,548 Lieutenant Governor's costs 3,744 3,852 Other 2,271 Programme committee 4,254 4,947 Kiwanis magazine subscription 3,089 3,426 Membership committee 1,860 2,506 Kiwanis membership dues: International 12,223 9,487 District 7,561 7,826 Miscellaneous 3,296 21,199 Strategic planning committee 2,971 566 Postage and courier charges 8,641 9,059 President's honorarium 1,507 2,824 Stationery and office 13,102 18,659 Professional fees 8,000 8,000 Interclub committee (273) (1,369) Public Relations committee 5,285 1,922 Rent and municipal taxes 9,990 10,241 Roster 4,853 4,136 Salaries and benefits 88,264 90,825 Weekly luncheons, net (note 7) (14,985) (15,044)
$ 187,317 $ 218,545 Financial Statements of
KIWANIS CLUB OF OTTAWA FOUNDATION
Year ended September 30, 2004 KPMG LLP Telephone (613) 212-KPMG (5764) Chartered Accountants Fax (613) 212-2896 Suite 2000 Internet www.kpmg.ca 160 Elgin Street Ottawa ON K2P 2P8 Canada
AUDITORS' REPORT
To the Members of Kiwanis Club of Ottawa Foundation
We have audited the statement of financial position of the Kiwanis Club of Ottawa Foundation as at September 30, 2004 and the statements of operations, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the Foundation's management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
The Foundation derives revenue from donations and various fundraising activities, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Foundation and we were not able to determine whether any adjustments might be necessary to such sources of revenue, defiCiency of revenue over expenses and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenue sources referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the Foundation as at September 30, 2004 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles.
Chartered Accountants
Ottawa, Canada November 26, 2004
KPMG LLP. a Canadian limited liability partnership is the Canadian member firm of KPMG International, a Swiss cooperative. KIWANIS CLUB OF OTTAWA FOUNDATION Statement of Financial Position
September 30, 2004, with comparative figures for 2003
2004 2003
Assets Current assets: Cash $ 152,318 $ 137,656 Accounts receivable 42,344 56,483 Inventories 3,000 Prepaid expenses 6,320 1,082 200,982 198,221
Investments (note 2) 80,683 66,700
Receivable from Kiwanis Club of Ottawa Medical Foundation 3,776 3,776
Receivable from Kiwanis Club of Ottawa Inc. 1,850
$ 287,291 $ 268,697
Liabilities and Net Assets Current liabilities: Accounts payable and accrued liabilities $ 8,438 $ 24,464 Deferred revenue 41,050 49,488 24,464 Net assets: Internally restricted for "Never Shake a Baby" project (note 3) 27,422 26,480 Restricted for endowment purposes (note 3) 5,000 5,000 Unrestricted 205,381 212,753 237,803 244,233
$ 287,291 $ 268,697
See accompanying notes to financial statements. On behalf of the Board: Director Director KIWANIS CLUB OF OTTAWA FOUNDATION Statement of Operations
Year ended September 30, 2004, with comparative figures for 2003
2004 2003
Revenue: Fundraising (schedule 1) $ 232,720 $ 424,494 Other 10,807 11,690 Donations {note 6} 12,182 255,709 436,184
Expenses: Fundraising (schedule 1) 123,753 116,067 Administration 36,800 Bad debts 3,893 Bank charges and interest 1,804 1,784 Miscellaneous 2,662 817 168,912 118,668
Contributions {schedule 2} 93,227 277,330 262,139 395,998
Excess (deficiency) of revenue over expenses before the undernoted (6,430) 40,186
Loan to Kiwanis Club of Ottawa Inc. forgiven 485,576
Deficiency of revenue over expenses $ (6,430) $ (445,390)
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA FOUNDATION Statement of Changes in Net Assets
Year ended September 30, 2004, with comparative figures for 2003
2004 2003 Internally Externally restricted for restricted for "Never Shake a endowment Baby" project purposes Unrestricted Total Total (Schedule 1)
Net assets, beginning of year $ 26,480 $ 5,000 $ 212,753 $ 244,233 $ 689,623
Excess (deficiency) of expenses over revenue 942 (7,372) (6,430) (445,390)
Net assets, end of year $ 27,422 $ 5,000 $ 205,381 $ 237,803 $ 244,233
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA FOUNDATION Statement of Cash Flows
Year ended September 30, 2004, with comparative figures for 2003
2004 2003
Cash provided by (used in):
Operations: Deficiency of revenue over expenses $ (6,430) $ (445,390) Change in non-cash operating working capital: Decrease in accounts receivable 14,139 4,400 Decrease in inventories 3,000 3,300 I ncrease in prepaid expenses (5,238) (302) Decrease in accounts payable and accrued liabilities (16,026) (13,652) Increase {decrease} in deferred revenue 41,050 {44,160) 30,495 (495,804)
Investments: Repayments from Kiwanis Club of Ottawa Medical Foundation 79 Advances to Kiwanis Club of Ottawa Inc. (1,850) (84,424) Loan to Kiwanis Club of Ottawa Inc. forgiven 485,576 Purchase of investments {13,983} (15,833) 401,231
Increase (decrease) in cash and cash equivalents 14,662 (94,573)
Cash and cash equivalents, beginning of year 137,656 232,229
Cash and cash equivalents, end of year $ 152,318 $ 137,656
The Club considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less.
See accompanying notes to financial statements. KIWANIS CLUB OF OTTAWA FOUNDATION Notes to Financial Statements (continued)
Year ended September 30,2004
3. Restrictions on net assets:
The net assets restricted for endowment purposes, $5,000 (2003 - $5,000) are subject to externally imposed restrictions, stipulating that the principal be maintained intact. Investment income is to be used by the Directors of the Club for Club welfare purposes.
The net assets of the "Never Shake a Baby" video project, $27,422 (2003 - $26,480), are subject to internally imposed restrictions, stipulating that the amount be used to provide funding for future activity related to the project.
4. Related party transaction:
During the year, the Foundation paid $36,800 (2003 - $Nil) to Kiwanis Club of Ottawa Inc. for administration costs incurred in connection with funds raised by the Foundation.
5. Financial instruments:
The carrying values of the Foundation's cash, accounts receivable and accounts payable and accrued liabilities approximate their fair values due to the relatively short periods to maturity of the instruments.
6. Donations:
Donations represent amounts collected by different committees and are made up as follows:
Senior Citizens $ 1,516 Legacy for Life 2,113 Youth and Children 6,008 Air Cadets 2,545
$ 12,182 KIWANIS CLUB OF OTTAWA FOUNDATION Schedule 1 - Fundraising
Year ended September 30, 2004, with comparative figures for 2003
Proceeds Expenses 2004 2003
Bed race $ 35,291 $ 5,578 $ 29,713 $ 13,474 Bon appetit 35,822 7,419 28,403 30,958 Dream of a Lifetime 30,966 Duck Race 28,581 25,738 2,843 105,011 Entertainment books 1,676 1,011 665 1,204 Golf tournament 91,410 50,482 40,928 62,566 Partners in Caring 17,959 2,269 15,690 32,081 Passing the torch 20,437 Aktion Club bingo 3,722 2,356 1,366 Young Children Priority One: Precious Minds 896 750 146 6,227 Never Shake a Baby 4,803 3,861 942 4,431 Read-a-thon 12,560 24,289 (11,729) 1,072
$ 232,720 $ 123,753 $ 108,967 $ 308,427 KIWANIS CLUB OF OTTAWA FOUNDATION Schedule 2 - Contributions
Year ended September 30,2004, with comparative figures for 2003
2004 2003
Air Cadets $ 598 $ 13,749 Aktion Club 5,500 5,500 Children's Hospital of Eastern Ontario - Duck Race 114,109 Circle K 4,786 3,777 Community funding - Hands On 1,701 Golf Tournament (Adopt a school) 4,037 Governor General's Foot Guards Cadets 9,820 11,580 Key Club 5,650 7,499 Bed Race re: Kiwanis Medical Foundation 15,000 13,062 Legacy for Life 77 5,608 Music Festival 1,660 6,000 Partners in Caring - YCPO Read-a-Thon 12,000 32,500 Passing the Torch 21,341 YCPO - other 2,030 2,000 Senior Citizens 4,829 2,971 Spiritual Aims and International Affairs 3,717 8,826 Youth and Community Services 23,523 27,107
$ 93,227 $ 277,330 Financial Statements of
THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION
Year ended September 30,2004 KPMG LLP Telephone (613) 212-KPMG (5764) Chartered Accountants Fax (613) 212-2896 Suite 2000 Internet www.kpmg.ca 160 Elgin Street Ottawa ON K2P 2P8 Canada
AUDITORS' REPORT TO THE TRUSTEES OF THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION
We have audited the statement of financial position of The Kiwanis Club of Ottawa Medical Foundation as at September 30, 2004 and the statements of operations, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the Foundation's management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
In common with many charitable organizations, the Foundation derives revenue from donations, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Foundation and we were not able to determine whether any adjustments might be necessary to such sources of revenue, excess of revenue over expenses (expenses over revenue) and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenues referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the Foundation as at September 30, 2004 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles.
Chartered Accountants
Ottawa, Canada November 17,, 2004
KPMG LLP. a Canadian limited liability partnership is the Canadian member firm 0 G International lLSwiss coooerative THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Statement of Financial Position
September 30,2004, with comparative figures for 2003
2004 2003
Assets
Current assets: Cash $ 47,080 $ 57,202 Accrued interest receivable 3,565 3,192 50,645 60,394
Investments (note 2) 722,369 681,811
Receivable from Kiwanis Club of Ottawa Inc. 861
$ 773,875 $ 742,205
Liabilities and Net Assets
Current liabilities: Accounts payable and accrued liabilities $ 52,100 $ 2,100
Payable to Kiwanis Club of Ottawa Foundation 3,776 3,776
Payable to Kiwanis Club of Ottawa Inc. 1,139
Net assets: I nternally restricted 150,000 150,000 Restricted for endowment purposes (note 3) 5,000 5,000 Unrestricted 562,999 580,190 717,999 735,190
$ 773,875 $ 742,205
See accompanying notes to financial statements.
On behalf of the Board of Trustees:
Director
Director THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Statement of Operations
Year ended September 30,2004, with comparative figures for 2003
2004 2003
Revenue: Donations $ 8,699 $ 9,031 Contribution from Kiwanis Club of Ottawa Foundation re: Bed Race 15,000 13,062 Interest 36,069 38,176 59,768 60,269
Expenses: Medical research grants: Parkinson (University of Ottawa) Foundation CP Offawartospital Foundation 13,500 Children's Hospital of Eastern Ontario (Hemochromatosis) 5,000 Children's Hospital of Eastern Ontario 5,000 University of Ottawa Heart Institute 5,000 5,000 Administration fee - Kiwanis Club of Ottawa Incorporated 2,000 2,000 Audit 2,277 2,700 Miscellaneous 682 1,049 76,959 29,249
Excess of revenue over expenses (expenses over revenue) $ (17,191) $ 31,020
See accom panying notes to financial statements. THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Statement of Changes in Net Assets
Year ended September 30, 2004
Restricted for Internally endowment Total Total restricted purposes Unrestricted 2004 2003
Net assets, beginning of year $ 150,000 $ 5,000 $ 580,190 $ 735,190 $ 704,170
Excess of revenue over expenses (expenses over revenue) (17,191) (17,191) 31,020
Net assets, end of year $ 150,000 $ 5,000 $ 562,999 $ 717,999 $ 735,190
See accompanying notes to financial statements. THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Statement of Cash Flows
Year ended September 30, 2004, with comparative figures for 2003
2004 2003
Cash provided by (used in):
Operations: Excess of revenue over expenses (expenses over revenue) $ (17,191) $ 31,020 Change in non-cash of2erating working caf2ital 47,627 1,173 30,436 32,193
Investments: Purchase of investments (263,110) (238,679) Proceeds on disf20sal of investments 222,552 199,311 (40,558) (39,368)
Decrease in cash and cash equivalents (10,122) (7,175)
Cash and cash equivalents, beginning of year 57,202 64,377
Cash and cash equivalents, end of year $ 47,080 $ 57,202
The Foundation considers cash and cash equivalents to be highly liquid investments with maturities of three months of less.
See accompanying notes to financial statements. THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Notes to Financial Statements
Year ended September 30,2004
The Kiwanis Club of Ottawa Medical Foundation (the "Foundation") is a registered charitable organization. The Foundation was established in 1980 with a mandate to advance medical treatment and research and to provide assistance to other organizations with similar objects. The net assets of the Foundation must be maintained at a minimum of $150,000.
1. Significant accounting policies:
(a) Investments:
Investments are carried at cost which approximates fair market value.
(b) Revenue recognition:
Revenue is recorded on the accrual basis with the exception of donations which are recorded as revenue only when received. Endowment contributions are recognized as direct increases in net assets.
(c) Use of estimates:
The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the period. Actual results could differ from those estimates. THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Notes to Financial Statements, page 2
Year ended September 30, 2004
2. Investments:
2004 2003
Mortgage backed securities: $38,000, 5.625%, maturing November 1, 2004 $ 36,934 $ 37,339 $26,000, 5.55%, maturing June 1, 2005 23,665 24,372 $25,000, 5.45%, maturing February 1, 2006 20,708 22,881 $30,000, 7.625%, maturing June 1, 2006 27,498 27,915 $25,000, 5.625%, maturing June 1, 2006 21,632 22,264 $50,000, 5.5%, maturing August 1, 2006 49,545 50,039 $55,000, 5.4%, maturing March 1, 2008 48,215 49,950 $50,000, 5.5%, maturing August 1, 2009 45,722 46,565 $50,000, 5.5%, maturing December 1, 2011 48,518 49,747 $50,000, 4.25%, maturing September 1, 2008 49,740 $50,000, 5.3%, maturing November 1, 2011 51,016 $27,896, 5.625%, maturing January 1, 2004 8,034 $116,000, 4.875%, maturing February 1, 2004 106,462 $35,000, 7%, maturing March 1, 2004 2,089 $15,000, 7.25%, maturing Jul:t 1,2004 1,850 423,193 449,507 Province of Nova Scotia bonds: 3.75%, maturing February 19, 2005 50,000 Province of British Columbia bonds: 4.3%, maturing October 31, 2005 30,000 Province of Ontario bonds: 4.35%, maturing September 4, 2005 10,000 10,000 4.62%, maturing May 6, 2004 25,000 Ontario Savings bonds: 3.25%, maturing June 21, 2008 50,000 50,000 8.00%, maturing June 21, 2004 20,000 5.50%, maturing June 21, 2004 25,000 Ontario Hydro bond: 7.75%, maturing November 3, 2005 24,888 24,888 Province of Manitoba bond: 4.00%, maturing December 22, 2004 30,000 4.90%, maturing December 15, 2003 25,000 Government of Canada bond: 5.25%, maturing June 1, 2012 52,416 52,416 4.50%, maturing September 1, 2007 51,872
$ 722,369 $ 681,811
Market value $ 721,043 $ 693,924 THE KIWANIS CLUB OF OTTAWA MEDICAL FOUNDATION Notes to Financial Statements, page 3
Year ended September 30,2004
3. Restrictions on net assets:
The $5,000 of net assets restricted for endowment purposes is subject to externally imposed restrictions stipulating that this amount be maintained permanently. Investment income on the $5,000 is to be used by the Trustees of the Foundation for medical research.
4. Financial instruments:
The carrying value of the Foundations' cash, accrued interest receivable and accounts payable and accrued liabilities approximates their fair value due to the relatively short periods to maturity of the instruments.
5. Related party transaction:
Included in expenses is $2,000 (2003 - $2,000) paid to Kiwanis Club of Ottawa Inc. for administration charges. Proposed & Approved Budgets October 1, 2004 to September 30, 2005
With comparative Actuals October 1, 2003 to September 30, 2004 Kiwanis Club of Ottawa FOUNDATION
b
53
15
34
*1 $32,210 ($6,428) *1 A B C 0 E F G II-i I J K L M N 0 IPi Q s n u IVI w x 1'r1 Z AA 87 Schedule 1 Kiwanis Club of Ottawa FOUNDATION - Fundraising Activities AUDITED BY KPMG -88 89 I ------Budget for October 1, 2004 to September 30, 2005 ------I ------Actuals for October 1, 2003 to September 30,2004 ------90 Gross Direct Total after 20% of gross Revenue Sharing/ NET Gross Direct Total afte 20% of gross Revenue Sharing/ Net 91 REVENUE Revenue Expenses Expenses I to Admin Contributions REVENUE Revenue Expenses Expenses I to Admin Contributions Revenue 92 Major Fund Raising Activities I - i 93 24HUGS Golf Tournament 0 0 0 0 0 0 I o (deferred to Spring 20 0 94 Bed Race 46,500 (6,475) 40,025 I (9,300) -"jb, 30,725 35,291 (5,578) 29,713 I (6,9 10) (15,000) KMF 7,803 95 Bon Appetit - Silent Auction 40,000 (7,134) 32,866 I (8,000) 24,866 35,822 (7,419) 28,403 I (7,980) 20,423 96 Golf Tournament 80,000 (45,000) 35,000 I (16,000) 19,000 91,4 10 (50,482) 40,928 I (18,317) (4,036) Adopt 18,575 97 Grey Cup Luncheon. Nov 19/04 0 0 o I 0 0 0 0 0 0 " school 0 98 Lottery For Learning 0 0 0 I 0 0 / 0 0 0 0 I 0 0 99 Max Keeping Dinner. Oct 15 /04 99,728 (62,127) 37,601 (19,946) (5,000) MAX 1/ 12,655 0 0 0 I 0 0 100 Partners In Caring 0 0 0 0 0 17,959 (2,269) 15,690 I (3,592) (12,000) )'CPO 98 101 TV Auction 2005 ( New Fundraiser ) 0 0 o I 0 0 0 0 0 I 0 0 102 YCPO - SBS videos 4,000 (1,000) 3,000 3,000 4,803 (3,86 1) 942 I 0 942 103 YCPO - Precious Minds videos 6,000 6,000 6,000 895 (750) 145 0 145 104 YCPO - ReadaThon 0 (15,000) (15,000) (15,000) 12,560 (24,288) (11,728) 0 (11 ,728) 105 Subtotal 276,22I!J (136,736) 139,492 (53,246) (5,000) 81,246 198,7 40 (94,647) 104,093 (36,799) (3 1,036) 36,258 106 A H a h 107 Other Fund Raising I I 108 Duck Race (tickets and baby ducks) 5,000 (1,100) 3,900 3,900 28,581 (25,738) 2,843 I 2,843 109 Donations 4,000 4,000 I 4,000 3,453 3,453 I 3,453 110 Entertainment Books (60) 1,980 (1,080) 900 I 900 1,676 (1,011) 665 I 665 111 Other (Interest,etc.) 4,000 4,000 4,000 7,353 7,353 7,353 11 L Subtotal 9,980 (1,080) 8,900 0 8,900 41,063 (26,7 49) 14,314 0 0 14,314 113 Fund Raising TOTAL 286,208 (137,816) 148,392 n/a (5,000) I 90, 146 239.,803 (121,396) 11 8,407 (36,799) (31,036) 50,572 114 H " b I 115 I 116 EXPENSE Gross Direct Total after Revenue Sharing/ Net Gross Direct Total aftel I Revenue Sharing/ Net 117 Community Service Projects Revenue Expenses Expenses Contributions Revenue Revenue Expenses Expenses I Contributions Revenue 118 Cadets - Air o I (11 ,000) (11,000) 2,545 2,545 I (598) 1,947 119 Cadets - GGFG 0 (7,500) (7,500) 0 I (9,820) (9,820) 120 Circle K o I (5,000) , (5,000) 0 (4,785) (4,785) 121 Key Club 0 (7,000) (7,000) 0 (5,650) (5,650) 122 Legacy Fund (500) (500) 0 (500) 2,113 2,113 (77) 2,036 123 Misc / Board Contingency (1,000) (1,000) 0 (1,000) (2,662) (2,662) I 0 (2,662) 124 Music Festival o I (5,000) (5,000) 0 I (1,660) (1,660) 125 Senior Citizens/Hands-On o I (4,700) (4,700) 1,515 1,515 (4,829) (3,314) 126 Spiritual Aims / AKtion Club $5,500 6,000 BINGO 6,000 (5,500) 500 3,722 (2,355) 1,367 I (9,217) (7,850) 127 Ways & Means 0 0 0 0 I 0 0 128 YCPO -RIF and other initiatives (7,500) (7,500) 0 (7,500) 0 I (2,030) (2,030) 129 Youth & Community Services 5,000 5,000 I (20,000) (15,000) 6,008 6,008 I (23,523) (17,5 15) 130 Community Service Proj TOTAL 11,000 (9,000) 2,000 (65,700) (63,700) 15,903 (5,0 17) 10,886 I (62, 189) (51,303) 1 Jl r f 132 Net Proceeds Available (70,700) Ib 26,446 255,706 (93,225) e (73 1)
133 Gross Direct Total after 25% Revenue Sharing/ Net Gross Direct Total after 39% Revenue Sharing/ Net lJ4 Revenue expenses expenses I Contnbutlons Revenue Revenue expenses lexpensesl I contributions Revenue (3,476) (21,171) * 2 (269) A B C 0 E F G H I J K L M N 139 KiwanIS Club of Uttawa Inc. (General Account) 140 Administrative Expenses 141 2004-05 Budget AND A ctuals to September 30, 2004 (audited) 142 I 143 2004-05 2003-04 2003-04 I á % 144 Administrative and Support Costs BUDGET BUDGET ACTUAL lBudget 145 Annual Audit and Professional Fees 8,000 9,000 8,000 89 146 Bank Charges 500 500 a 147 Credit Card - 20/0 charged on processing 3,000 3,000 3,569¡ JJ9 148 GST Expense 0 a 149 Depreciation 0 2,000¡ 3,318 166 150 Flower $ Fines 500 500 192 38 151 Loss of Disposal of Fixed Assets 0 0 a 152 Directors & Officers Insurance 3,000 3,000 3,399¡ JJ3 153 Office Insurance 4,000 2,000 1,590 80 154 Office - Stationery/Printing 3,000 7,000 4,870 r--ro 155 Office - Computer Software & Supplies 1,000 1,000 659 66 156 Office - Computer Service and Support 500 1,000 100 10 157 Office - Equipment Leasing and Maintenance 2,500 2,500 4,851 194 158 Telephone / Fax (service and lines) 3,000 3,000 3,080 103 159 Internet (includes line and Website Maint) 3,500 3,500 3,478 99 160 Miscellaneous/Board contingency 1,000 1,500 1,246 83 161 Postage and Courier 5,000 6,000 5,464 91 162 President's Expense Account 1,500 1,500 1,507 100 163 Rent & Taxes 10,000 11 ,000 9,990 91 164 Roster (Recovery - $9,000 ) 4,000 ( 4,000) 4,853 (J 2 J) 165 Salary - Administrative Manager 45,450 45 ,450 45,450 JOO 166 Salary - Bookkeeper/Admin Assistant 30,000 30,000 30,000 100 167 Workplace Safety Insurance 400 500 434 87 168 CPP 3,000 3,000 3,699 123 169 Employment Insurance 2,000 2,000 2,055 103 170 Payroll Service Chrgs 650 650 674 104 171 Benefits 'i- 5,000 5,000 4,560 91 172 Salary -previous year adjustment (l.S.) 1,392 173 Staff Training 0 1,000 0 0 174 Staff - Parking 2,280 2,280 2,050 90 175 Total 142,780 143,880 150,480 C 105 v 177 Committee Support 178 Membership 2,000 2,500 1,860 74 179 Music & Entertainment 0 500 15 3 180 Interclub Sports & Social 0 1,000 (273) 0 181 Programme 4,000 5,000 4,240 85 182 Public Relations Committee 3,000 3,000 5,285 176 183 Strategic Planning Committee 500 1,000 2,971 297 184 Total 9,500 13 ,000 14,098 108 186 Kiwanis Direct Expenses 187 Dist Convention(2004 Sarnial2005 Hawaii) 4,000 2,000 868 43 188 IntI Convention(2004 St. Louis/2005 Chicoutirr 2,000 4,000 5,525 138 189 Kiwanis supplies 1,000 1,000 1,595 160 90 Lt. Gov Exp (2004: 207x$18 /2005: 208 x $18) 3,744 3,726 3,744 100 91 Members Dues - International 11 ,000 9,500 12,223 129 92 Members Dues - District 7,000 7,800 7,561 97 93 Kiwanis Liability Insurance 3,000 4,200 3,312 79 94 Kiwanis magazine (mandatory fromKI) 2,500 3,500 3,089 88 95 Total 34,244 35,726 37,917 .D 96 Total Administrative Expenses 1 1 Y2,6U6 2U2,4Yj