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10:30 AM Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC Squamish-Lillooet Regional District Board Minutes June 28 and 29, 2017; 10:30 AM Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC In Attendance: Board: J. Crompton, Chair (Whistler); T. Rainbow, Vice-Chair (Area D); D. Demare (Area A); M. Macri (Area B); R. Mack (Area C); M. Lampman (Lillooet); P. Heintzman (Squamish) Absent: District of Squamish (One Director); Village of Pemberton Staff: L. Flynn, CAO (Deputy Corporate Officer); J. Nadon, Communications & Grant Coordinator Delegations: Tsal’alh Chief and Council; D. Wolfin, President & CEO, C. Daley, Corporate Social Responsibility Manager, Fred Sveinson, Senior Mining Advisor, Avino Silver & Gold Mines Ltd.; R. Joubert, General Manager, Tsal'alh Development Corporation; J. Coles, Area Manager, Bridge River Generation, J. Shepherd, Project Manager, M. DeHaan, Technical Principal, Planning & Water Licencing, J. Muir, Community Relations Regional Manager, R. Turner, Construction Manager, Lower Mainland, BC Hydro Others: P. Dahle (Area A - Alternate); D. DeYagher (Area B - Alternate); B. Baker of Britannia Oceanfront Development Corporation; members of the public 1. Call to Order The meeting was called to order at 10:30 AM. The Chair recognized that this meeting is being held on Tsal'alh Traditional Territory. In remembrance of Andrée Janyk 2. Approval of Agenda It was moved and seconded: THAT the following item be moved to immediately after Approval of Agenda: 7.3.2. Request for Decision - Britannia Oceanfront Developments Corporation - Rezoning and OCP Amendment Application Page 2 of 23 of the minutes of the Squamish-Lillooet Regional District Board meeting, held on Wednesday, June 28 and Thursday, June 29, 2017 in the Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC. THAT the agenda be approved as amended. CARRIED 7. Committee Reports and Recommendations (Unweighted All Vote, except as noted; 2/3 majority required for bylaw adoption on same day as third reading) 7.3. Electoral Area Directors Committee Recommendations of June 14, 2017 7.3.2. Request for Decision - Britannia Oceanfront Developments Corporation - Rezoning and OCP Amendment Application It was moved and seconded: THAT the Squamish-Lillooet Regional District Board grant permission to proceed with the review of the zoning and Official Community Plan amendments being proposed by Britannia Oceanfront Developments Corporation for their property at Copper Drive at Highway 99 in Britannia Beach; and THAT staff investigate resale and rental rate restrictions in discussions with Britannia Oceanfront Developments Corporation. CARRIED 4. Delegations 4.1. Meet with Tsal’alh Chief and Council 3. Squamish-Lillooet Regional District Board Closed Meeting It was moved and seconded: THAT the Board close the meeting to the public under the authority of Section 90(1)(c), (e), (g), (j) and (k) of the Community Charter. CARRIED The meeting was closed to the public at 1:01 PM. The meeting was re-opened to the public at 1:35 PM. 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) It was moved and seconded: THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. Page 3 of 23 of the minutes of the Squamish-Lillooet Regional District Board meeting, held on Wednesday, June 28 and Thursday, June 29, 2017 in the Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC. 5.1. Approval and Receipt of Minutes 5.1.1. Squamish-Lillooet Regional District Regular Board Draft Meeting Minutes of May 24 and 25, 2017 THAT the Squamish-Lillooet Regional District Regular Board Meeting Minutes of May 24, 2017 be approved as circulated. 5.1.2. Squamish-Lillooet Regional District Policy Committee Draft Meeting Minutes of May 25, 2017 THAT the Squamish-Lillooet Regional District Policy Committee Meeting Minutes of May 25, 2017 be approved as circulated. 5.1.3. Pemberton Valley Utilities & Services Committee Draft Meeting Minutes of June 13, 2017 5.1.4. Electoral Area Directors Committee Draft Meeting Minutes of June 14, 2017 5.2. Squamish-Lillooet Regional District Policy Committee Recommendations of May 25, 2017 5.2.1. Rise & Report from the Squamish-Lillooet Regional District Policy Committee Closed Meeting THAT a short form Chief Administrative Officer evaluation be undertaken in years 1, 3 and 4 of each electoral term, based on the “Keep, Start, Stop” format. THAT an in-depth Chief Administrative Officer (CAO) evaluation take place in year 2 of each electoral term; and THAT the Policy Committee bring back options to the Squamish- Lillooet Regional District Board for the format of the aforementioned in-depth CAO evaluation. 5.3. Pemberton Valley Utilities & Services Committee Recommendations of June 13, 2017 5.3.1. Delegation - Marnie Simon, Pemberton Valley Seniors Society and Derek Walton, Pemberton Mens Shed Society THAT the respective requests from the Pemberton Valley Seniors Society (PVSS) and Pemberton Men's Shed Society (PMSS) for continued free use of the Youth/Seniors Recreation Centre be approved for the remainder of 2017 for similar programming space that is currently in use for each organization plus one extra day per month for PVSS and one extra night per month for PMSS, with an amount equal to the cost of such space rentals as described above Page 4 of 23 of the minutes of the Squamish-Lillooet Regional District Board meeting, held on Wednesday, June 28 and Thursday, June 29, 2017 in the Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC. to be granted to PVSS and PMSS, respectively, from Cost Centre #2100 (Pemberton & District Community Fund). 5.3.2. Request for Funding - Boomerang Bags Pemberton Project THAT $930 be granted to Boomerang Bags Pemberton from the Pemberton and District Community Fund (Cost Centre #2100) to fund monthly meeting space at the Pemberton and District Community Centre to cut and sew Boomerang bags. 5.3.3. Request for Funding - Stewardship Pemberton Society - Crabapple Project THAT $1,700 be granted to the Pemberton Stewardship Society from the Pemberton Community and District Fund (Cost Centre #2100) for the use of the community kitchen at the Pemberton Community Centre to process crabapples. 5.3.4. Request for Funding - Pemberton Grad 2017 - Sound Equipment THAT $102 be granted to Pemberton Grad 2017 from the Pemberton and District Community Fund (Cost Centre #2100) for rental fees for the use of the sound system owned by the Pemberton Recreation Services for their Pemberton prom event. 5.3.5. Request for Decision - Pemberton Youth Centre Short-Term Borrowing for Renovations THAT the Squamish-Lillooet Regional District 2017-2021 Financial Plan be amended to increase the Pemberton Youth Centre building improvements cost and the corresponding 5 year short-term borrowing loan to be $43,100 in the next amendment of the Plan; THAT a total amount not to exceed $43,100 (forty-three thousand, one hundred dollars), as approved in the Squamish-Lillooet Regional District 2017 – 2021 Financial Plan Bylaw 1518-2017 as amended, be borrowed from the Municipal Finance Authority (MFA) for a maximum of 5 (five) years under section 403 of the Local Government Act to finance the Pemberton Youth Centre building improvements. Repayment of the principal portions of debt will be made annually, in accordance with the 5-year financial plan. Interest will be paid monthly as required by the MFA. There are no rights of renewal after five years; and THAT the Chair and/or the CAO be authorized to sign all of the corresponding documentation with respect to the 5-year loan from the MFA for the Pemberton Youth Centre building improvements. 5.3.6. Pemberton Soccer Field Update (Village of Pemberton) Page 5 of 23 of the minutes of the Squamish-Lillooet Regional District Board meeting, held on Wednesday, June 28 and Thursday, June 29, 2017 in the Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC. THAT the Squamish-Lillooet Regional District support the Village of Pemberton's approach of issuing a Request for Quotations to obtain costing for natural turf and artificial turf for the proposed soccer field on the Recreation Lands. 5.4. Staff Reports & Other Business 5.4.1. Information Report – Remaining 2017 1st Quarter Financial Statements 5.4.2. Information Report – Statement of Financial Information (SOFI) - 2016 5.5. Correspondence for Information 5.5.1. Britannia Mine Museum Solar & Propane Conversion Project - Thank You Letter 5.5.2. MP Pamela Goldsmith-Jones - Woodfibre LNG Project Response Letter From MP Jonathan Wilkinson CARRIED 6. Business Arising from the Minutes None 7. Committee Reports and Recommendations (Unweighted All Vote, except as noted; 2/3 majority required for bylaw adoption on same day as third reading) 7.1. Policy Committee Meeting Recommendations of May 25, 2017 7.1.1. Director's Report - Public Engagement Process (Director Rainbow) It was moved and seconded: THAT the Director’s Report - Public Engagement Process (Director Rainbow) be received and referred to staff to bring back a report to a future Squamish-Lillooet Regional District Board meeting. CARRIED 7.1.2. Director's Report - Meal Expenses (Director Macri) It was moved and seconded: THAT staff prepare an amendment to Directors Remuneration Bylaw No. 1501-2016 to add the wording to Schedule “B” that requires Directors to obtain prior authorization by the Squamish- Lillooet Regional District Board for “non-automatic” eligible Page 6 of 23 of the minutes of the Squamish-Lillooet Regional District Board meeting, held on Wednesday, June 28 and Thursday, June 29, 2017 in the Tsal'alh Elders Complex 600 Skiel Mountain Road, Shalalth, BC. expenses as this wording was inadvertently dropped out of the new Bylaw upon its preparation. It was moved and seconded: THAT the main motion be amended to remove the word “prior”. AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED 7.2.
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