MEDIA RELEASE: Immediate

REGIONAL MUNICIPALITY OF WATERLOO COUNCIL AGENDA

Wednesday, April 11, 2001 7:00 p.m. REGIONAL COUNCIL CHAMBER 150 Frederick Street, Kitchener, ON

* DENOTES CHANGES TO, OR ITEMS NOT PART OF ORIGINAL AGENDA

1. MOMENT OF SILENCE

*SPECIAL GUESTS

Recognition of a delegation from Palestine here to learn more about local government and which is part of the FCM/CIDA Palestinian Municipal Management Project. Palestinian representatives:

Dr. Hussein Al-A'raj, Deputy Minister of Local Government, PNA Dr. Jehad Hamdan, Director General, Ministry of Local Government, PNA Mr. E. Saied Zourob, Mayor, City of Rafah Mr. Emad Shaat, Deputy Mayor, City of Rafah Mr. Adnan AlKhaldi, Municipal Councillor, City of Rafah Dr. Ali Shehda Barhoum, General Director, City of Rafah

FCM Representatives also in attendance:

Mr. Adel El Jazzar, Local Coordinator, FCM, Rafah Dr. Amr Elleithy, Manager, Palestinian Municipal Management Project, FCM, Ottawa

2. ROLL CALL

3. MOTION TO GO INTO CLOSED SESSION (if necessary)

4. MOTION TO RECONVENE IN OPEN SESSION (if necessary)

5. DECLARATION OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

6. DELEGATIONS a) Tim McCabe, Green Scheels Pidgeon re: Trinity Village Deferral of Regional Development Charges, Refer to Item 1 of AF-01-003/S.

7. PRESENTATIONS

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8. PETITIONS

9. MINUTES OF PREVIOUS MEETINGS a) Budget - March 21, 2001 b) Licensing & Regulatory Services - March 21, 2001 c) Council - March 21, 2001 d) Planning & Works - April 3, 2001 e) Planning & Works Public Information Meeting - April 3, 2001 f) Community Services - April 3, 2001 g) Administration & Finance - April 4, 2001

10. COMMUNICATIONS a) Association of Municipalities of Ontario re: Letter of Appreciation for Membership Renewal. Attached for information. (P1)

*b) Federation of Canadian Municipalities re: Your Voice Counts. Attached for information. (P2)

*c) Town of Penetanguishene re: North Simcoe Correctional Facility. Attached for information. (P3 & P4)

11. MOTION TO GO INTO COMMITTEE OF THE WHOLE TO CONSIDER REPORTS

12. REPORTS

Finance Reports a) F-01-019 - T2000-125 Waterloo Landfill Administration Building Drainage & Stucco Repair, City of Waterloo - attached. b) F-01-020 - T2001-105 Waterloo Landfill Site Drilling Services, City of Waterloo - attached. c) F-01-021 - T2001-001 Bleams Road Watermain, Fischer-Hallman Road to Strasburg Road, City of Kitchener - attached. d) F-01-022 - Tender T2001-101 Tandem Plow Trucks - attached. e) F-01-023 - P2001-02 Household Hazardous Waste Program - attached.

Committee Reports

*a) Planning & Works - attached & marked PW-01-006/S - REVISED b) Community Services - attached & marked CS-01-006/S c) Administration & Finance - attached & marked AF-01-003/S

Regional Clerk Chief Administrative Officer

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Regional Chair a) RC-01-004 - Smart Growth and the Region of Waterloo: Planning For Our Future - attached. b) RC-01-005 - Protocol: Waterloo Region Police Services Board and Regional Council - attached.

13. OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

14. MOTION FOR COMMITTEE OF THE WHOLE TO RISE AND COUNCIL RESUME

15. MOTION TO ADOPT PROCEEDINGS OF COMMITTEE OF THE WHOLE

16. MOTIONS

17. NOTICE OF MOTION

18. UNFINISHED BUSINESS

19. OTHER BUSINESS

20. QUESTIONS

21. ENACTMENT OF BY-LAWS - FIRST, SECOND & THIRD READINGS

*a) A By-law in Respect of the Tile Drainage Debentures - Township of Wilmot.

*b) A By-law in Respect of the Tile Drainage Debentures - Township of Woolwich.

*c) A By-law to amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the 60 km/h speed limit on Regional Road #46 (Roseville Road) from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue in the vicinity of Brown's subdivision. [E-01-034]

*d) A By-law to Delegate Certain Authority under the Planning Act R.S.O. 1990 as amended, and to Repeal By-laws 95-028, 96-013, and 97-001. [P-01-037]

*e) A By-law to Regulate the Use of the Waste Management System.

*f) A By-law to amend By-law 58-87, as amended, being the Region's Controlled Access By-law to provide a temporary construction access on Homer Watson Boulevard south of Conestoga College Boulevard, City of Kitchener. [P-01-041]

*g) A By-law to Adopt the Optional Property Class for New Multi-Residential Development.

*h) A By-law to Confirm the Actions of Council.

22. ADJOURN

BUDGET COMMITTEE MINUTES March 21, 2001

The following are the minutes of the Council meeting held at 2:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Committee Chair T. Galloway, Regional Chair K. Seiling, D. Bergman, J. Brewer, D. Craig, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft, and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

BUDGET DISCUSSIONS

Sexual Health Grants

Committee members discussed how the sexual health grants are approved in other municipalities. Only 4 other Regions have a Planned Parenthood in their community. In some instances, the Health department would contract directly with the organization for service and it would not be treated as a grant. Dr. Kassam, the Chief Medical Officer suggested that the sexual health could be treated as part of the Community Health budget and not treated as a separate grantable agency. Committee members debated the mandate of the Ministry of Health and possible fee for service arrangements. Committee members asked for recorded votes on the sexual health grants.

Planned Parenthood

MOVED by S. Strickland SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo approve a grant of $30,711 to Planned Parenthood Waterloo Region for the years 2001, 2002, 2003.

CARRIED

YEAS: D. Bergman, J. Brewer, D. Craig, J. Mitchell, K. Seiling, J. Smola, S. Strickland, L. Woolstencroft, C. Zehr. NAYS: T. Galloway, J. Haalboom, F. Kent, J. Martens, W. Roth, B. Strauss, J. Wideman.

Serena Budget - 2 - 03//21/2001

MOVED by S. Strickland SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo approve a grant of $2,500 to Serena Kitchener Waterloo for the 2001, 2002, 2003.

CARRIED

YEAS: D. Bergman, J. Brewer, D. Craig, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, K. Seiling, J. Smola, B. Strauss, S. Strickland, L. Woolstencroft, C. Zehr. NAYS: W. Roth, J. Wideman.

Agreements for Sexual Health

MOVED by K. Seiling SECONDED by S. Strickland

THAT the Regional Municipality of Waterloo authorize the Community Health Department staff to enter into purchase of service contracts with agencies to provide sexual health services as required by the Community Health Department, in accordance with Ministry of Health Guidelines and with the approved Community Health Department budget.

CARRIED

YEAS: D. Bergman, J. Brewer, D. Craig, F. Kent, J. Mitchell, W. Roth, K. Seiling, J. Smola, S. Strickland, J. Wideman, L. Woolstencroft, C. Zehr. NAYS: T. Galloway, J. Haalboom, J. Martens, B. Strauss.

INFORMATION UPDATES

Property Tax Position

L. Ryan, Chief Financial Officer, provided an update on the existing budget position and previous direction given by Committee. L. Ryan explained how and where the budget was increasing based on the broad categories of: Police, Transferred Programs/Download Program/Unfunded Mandates, New Initiatives, Growth, Inflation/COLA/Other. The total budget increase is 6.25% however this increase is offset by assessment growth of 2.35%. Most of the increase can be attributed to Police(2.50%) and Transferred Programs/Download Program/Unfunded Mandates, New Initiatives(2.57%).

Reserve Funds/Debt

J. Martens continued to express his concern about the use of the Waste Water Reserve Fund to fund one-time projects. He questioned how these projects would have been funded if the use of the Reserve Fund was not approved. L. Ryan advised that the amount of debenturing would need to be changed substantially if the Reserve Fund was not used. L. Ryan informed Committee members about the various surpluses and the policies associated with surplus accounts. He also provided information on the reserve and reserve funds. Budget - 3 - 03//21/2001

J. Smola asked finance staff to provide copies of the various policies associated with reserve and reserve funds, purchasing, and debt. He asked that copies of these policies be placed in the Council library.

Committee members asked a variety of questions related to the use of the following reserve and reserve fund: Winter Reserve Fund, General Insurance Reserve Fund, Environmental Insurance Reserve Fund, Sick Leave Liability, Workplace Safety & Insurance Board Reserve Fund, Tax Stabilization Reserve Fund, and Wastewater Reserve Fund. Committee members also debated debt levels and what they believed was appropriate.

Area Rates

Committee members asked how the area rates were being impacted as a result of the decisions. Committee members were particularly concerned about transit costs. D. Snow, Director of Transit, presented information on the new area rate for Cambridge. Committee members specifically asked for information on how the level of service had changed or how costs had increased. D. Snow explained how the service had changed and where the budget increases could be found. Some Committee members noted that Cambridge did not have or forward any reserve fund money for bus purchases when transit was transferred. Staff is trying to establish a “pay as you go” policy for the purchase of buses. Committee members asked that the same detailed information that D. Snow presented on Cambridge be prepared for the other municipalities and forwarded to Planning and Works Committee. Members also asked that updated information on ridership be included in the package.

Committee members also discussed the blending of various area rates. G. Thompson, CAO, noted that it has always been the Region’s objective to harmonize the rates and the services over time. K. Seiling explained that this process may take 3-5 years and will be discussed at various times throughout the year.

Income Support Office - Kitchener

L. Ryan noted that a site had not been determined for this project, however funds are to be held in the budget. Further debate and discussion will take place with the appropriate standing committee to resolve this issue.

BUDGET RESOLUTIONS

Opportunities 2000

L. Ryan noted that Opportunities 2000 had requested funding on a 3 year basis. The original budget had only provided funding for 1 year. The funding is necessary because it matches private sector funding commitments.

MOVED by J. Brewer SECONDED by D. Bergman

Budget - 4 - 03//21/2001

THAT the Regional Municipality of Waterloo approve $96,000 in 2001, 2002, and 2003, as one time expenditures in each year, to Opportunities 2000.

CARRIED

Additional Funds for Roads

F. Kent informed Committee members that additional funds are required for various road projects. He proposed that an additional $100,000 be added in 2001. Committee members debated whether or not the increase should be a base rate change. Committee members questioned what could be accomplished with the additional money. F. Kent noted that additional funds now would ensure that the engineering for various projects could be started. F. Kent reminded members of their duty to maintain the existing infrastructure. J. Wideman asked that a full day be set aside to strategically discuss the issue of road infrastructure. Several Councillors agreed.

MOVED by F. Kent SECONDED by J. Brewer

THAT $100,000 be added to the Roads Capital Base Program from the tax levy for 2001.

CARRIED

GRCA Funding

Committee members debated at length the need to provide further funding for the GRCA. J. Martens was very concerned about the use of the Waste Water Reserve Fund in funding this project. He questioned the risk to the existing sewage treatment plant program. Staff noted the Waste Water Reserve Fund should not have to carry the full amount of the cost. Staff provided information on how the waste water user rate should be changed in order to accommodate the increased amount to the GRCA. If Committee wished to increase the amount of money by $600,000 the rate would need to be changed by $.04 to $1.48; for $300,000 the rate would only be changed by $.02. K. Seiling noted that some of the additional funding should be split between the tax levy and the user rates since the river provides flow augmentation required for sewage treatment. Chair T. Galloway noted that if $.04 was added to the rate no further funds would be required from the Waste Water Reserve Fund. Committee members debated when and how the rate should be changed.

MOVED by J. Wideman SECONDED by D. Bergman

THAT the Regional Municipality of Waterloo amend the 2001 Wastewater Operating budget to include a further $300,000 for funding the Regional Share of the GRCA general levy; and

THAT the Regional Municipality of Waterloo approve a revised Regional Wastewater Rate of $1.46 per one thousand gallons (32.116 cents per cubic metre) for the period March 2002 - February 28, 2003.

MOVED by S. Strickland SECONDED by J. Wideman Budget - 5 - 03//21/2001

That the motion be amended by substituting $600,000 for the $300,000.

AMENDMENT LOST ORIGINAL MOTION CARRIED

Food Link

D. Bergman asked that the funds for the Food Link Program be put back in the budget. D. Bergman believed this program would be able to get food to those is need. T. Schmulis, Director Health Determinants/Planning & Evaluation, advised that the program will deal with issues of food availability. A number of groups will be involved in the project such as, universities, commodity groups, media, emergency food systems, Federation of Agriculture. Committee members wanted to ensure that this program was not duplicating existing provincial programs.

MOVED by D. Bergman SECONDED by J. Haalboom

THAT the Regional Municipality of Waterloo approve $25,000 for the Food Link Program of the Community Health Department Budget for 2001.

CARRIED

Community Health Staff

Committee members noted that this issue had been discussed at the February 28, 2001 meeting.

MOVED by J. Wideman SECONDED by F. Kent

THAT 3.9 staff from the Community Health budget issues and the contribution to the Farm/Urban Customer Project be eliminated.

CARRIED

Garbage Rebate Program

Committee members debated at length the garbage rebate program for multi-residential property owners. Currently Kitchener-Waterloo have this program and Cambridge is to receive the program in 2002. Committee members opposed to the elimination of the program believed more public input should be sought before the program was canceled. They did not want a service deleted before the public had been notified. Other members questioned why the rebate program was only being offered to the multi-residential tax payer and not others such as industrial users. Some Committee members questioned why we were involved in a rebate program. Committee members noted that the savings would only be offered in those areas that currently have the program since this charge is included in the garbage area rates. The amount of money that could be eliminated could be significant.

MOVED by S. Strickland SECONDED by J. Wideman

Budget - 6 - 03//21/2001

THAT the Regional Municipality of Waterloo move to eliminate the Waste Rebate amount of $630,440 effective July 1, 2001 and that prior to July 1, 2001 staff provide a framework for public consultation.

CARRIED

Overall budget

MOVED by K. Seiling SECONDED by S. Strickland

THAT the Regional Municipality of Waterloo approve the 2001 Property Tax Operating Budget with a Net Regional Levy of $222,755,986, reflecting budget issues identified in the January 31, 2001 Budget Committee agenda, as amended.

CARRIED

Remaining Issues

MOVED by S. Strickland SECONDED by B. Strauss

1. THAT the 2001 Property Tax Capital Budget and the forecast for the years 2002-2010 be approved.

2. THAT the 2002-2003 Property Tax plan, as identified in the February 28, 2001 Budget committee agenda, as amended be approved in principle, subject to deliberations in the 2002 and 2003 budget processes.

3. THAT the Regional Municipality of Waterloo approve the creation of the following reserves and reserve funds to support expenditures included within the 2001 Regional property tax budget:

1. Roads Rehabilitation Capital Reserve Fund 2. Cycling Path Capital Reserve Fund 3. Airport Capital Reserve Fund.

4. THAT the Regional Municipality of Waterloo approve garbage collection rates in the Townships of Woolwich and North Dumfries effective January 1, 2001 as follows:

1. Woolwich - $73.00 per residential unit 2. North Dumfries - $118.00 per residential unit $132.00 per non-residential unit.

5. THAT the Regional Municipality of Waterloo approve the use of one-half of the 2000 and 2001 surpluses and the use of the employer’s savings from the direct Regional portion of the 2002 OMERS contribution holiday to fund the Region’s share of the capital costs up to a maximum of $5.4 million over 3 years, for the Waterloo Region Emergency Services Training and Research Complex.

Budget - 7 - 03//21/2001

6. THAT the Regional Municipality of Waterloo approve the transfer of $10,000,000 from the Wastewater Capital Reserve Fund for the funding of one-time budget issues, as identified in the January 31, 2001 Budget Committee Agenda, as amended.

CARRIED

ADJOURN

The meeting adjourned at 6:30 p.m.

CHAIR, T. Galloway

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

LICENSING AND RETAIL COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on March 21, 2001 at 6:00 p.m. in the Waterloo County Room, 150 Frederick Street, Kitchener, Ontario.

All members were present

1. APPOINTMENT OF A REGIONAL WEED INSPECTOR

The Director, Council and Administrative Services/Regional Clerk presented the staff report, recommending the re-appointment of Barry Glofcheskie. A question was raised regarding the service provided to the Townships by the Regional Weed Inspector. E. Orth responded that this issue should be discussed at a later date.

MOVED by W. Roth SECONDED by J. Smola

THAT the Regional Municipality of Waterloo appoint Barry Glofcheskie as Regional Weed Inspector for the year 2001 at the hourly rate of $15.00 plus mileage.

CARRIED

2. OTHER BUSINESS

E. Orth distributed a copy of the Noxious Weeds covered under the Weeds Act and the additional weeds designated by Regional Council. Councillor J. Haalboom asked if there could be input in any way with respect to either additions or deletions. E. Orth responded that this matter could be placed on a future agenda and that the Committee could refer any questions or suggestions, or seek environmental information from the Planning, Housing and Community Services department.

ADJOURN

MOVED by J. Mitchell SECONDED by J. Haalboom

THAT the meeting adjourn.

CARRIED

COMMITTEE CHAIR, D. Bergman

REGIONAL CLERK, E. L. Orth REGIONAL COUNCIL MINUTES March 21, 2001

The following are the minutes of the Regular Council meeting held at 7:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, D. Bergman, J. Brewer, D. Craig, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman*, L. Woolstencroft, and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

T. Galloway declared his pecuniary interest with respect to item 1 of the Summary of Recommendation from the Planning and Works Committee. The Waterloo Public Interest Research Group is associated with the University of Waterloo, T. Galloway’s employer.

ANNOUNCEMENTS

K. Seiling announced that the Strategic Planning session would be held May 10 and 16. A tour of the south end of the Region had also been planned for April 10.

DELEGATIONS

Property Tax for New Multi-Residential Properties. Refer to Item 1 of AF-01-002/S. a) Gord Rotter, Cambridge

G. Rotter expressed his concerns about the new tax class. He didn’t believe that the new tax class would be enough to stimulate the building of affordable housing. G. Rotter suggested the elimination of development charges would be of a great benefit. The development charge would have to be eliminated at the local level as well as the Regional level. G. Rotter believed that the existing development charge was a major deterrent because of the way it was levied. He believed that the development consumed less space in land and linear frontage, therefore should pay a substantially reduced amount. The existing core area policies that exempt certain developments from development charges do not extend far enough to be of a benefit for affordable housing. b) Stephen, Stapleton, Auburne Developments Inc., London

Stephen Stapleton advised Council that he supported the establishment of the new tax class. He hoped that this policy however would not be the only tool used in trying to stimulate the building of Council - 2 - 03/21/2001 affordable housing. c) John Sennema, Drewlo Holdings, London

J. Sennema supported the proposed tax class. He noted the Region hopes to have 1,000 new multi residential units and this will not be easy to accomplish. J. Sennema hoped that additional policies would be put in place to provide even greater stimulation of the market place i.e. development charges, government capital funding of projects. J. Sennema believed that tenants of multi- residential units would benefit from this new tax class. He noted that even if the property tax class stimulated the building of high end rental units this would ultimately lead to the opening of the lower end rental units.

Councillors thanked the delegates for their presentations. Councillors noted that further incentives are being discussed and that a staff report on further initiatives would be forth coming.

MOVED by T. Galloway SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo take the following action on the optional property class for new multi-residential development:

a) adopt the new multi-residential property class;

b) establish the tax ratio for the new class at the same level as the residential property class (1.000);

c) review the effectiveness of the new property class relative to the increase in the supply of rental housing and the impacts on affordable housing after a period of three years.

CARRIED

Refer to Item 1 of AF-01-002/S.

MINUTES OF PREVIOUS MEETINGS

MOVED by B. Strauss SECONDED by J. Brewer

THAT the following Minutes be approved: a) Budget Committee - February 28, 2001 b) Council - February 28, 2001 c) Planning & Works - March 6, 2001 d) Community Services - March 6, 2001 e) Administration & Finance - March 7, 2001 Council - 3 - 03/21/2001

CARRIED

COMMUNICATIONS a) Ministry of Municipal Affairs & Housing re: Council's correspondence to Honourable Chris Hodgson pertaining to municipal restructuring was received for information. b) Ministry of Health & Long-Term Care re: Funding for land ambulance services was received for information. c) The Corporation of the Township of Wilmot re: Municipal Reform in Waterloo Region was received for information. d) Ministry of Municipal Affairs & Housing re: Regulation to Prohibit Municipalities from Charging Permit Fees to Gas Companies was received for information. e) Rotberg Development Group re: Taxation of Multi-Residential Buildings was received for information. Refer to Item 1 of AF-01-002/S. f) The Township of Woolwich re: Highway 7 Environmental Assessment was received for information. g) Waterloo Citizens Environmental Advisory Committee re: Highway 7 Review was received for information.

MOVED by J. Wideman SECONDED by F. Kent

THAT Council go into Committee of the Whole to consider reports.

CARRIED

FINANCE REPORTS a) P2001-04 Chipping/Grinding of Wood/Yard Waste

MOVED by S. Strickland SECONDED by C Zehr

THAT the Regional Municipality of Waterloo accept the proposal of Wood Waste Solutions Canada Inc. for the Chipping/Grinding of Wood/Yard Waste at a total price of $14.66 per tonne including all applicable taxes.

CARRIED

Refer to F-01-013. Council - 4 - 03/21/2001

b) T2001-103 Polyaluminum Chloride

MOVED by S. Strickland SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo accept the tender of Sternson Limited, for the supply of Polyaluminum Chloride at an annual cost of $93,732.00 including all applicable taxes.

CARRIED

Refer to F-01-014. c) T2001-104 Cambridge Landfill Site Drilling Services

MOVED by S. Strickland SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo accept the tender of Davidson Drilling Limited for the Cambridge Landfill Site Drilling Services at a price of $165,593.20 including all applicable taxes.

CARRIED

Refer to F-01-015.

*J. Wideman left the meeting at 7:45 p.m.

COMMITTEE REPORTS

Budget Committee

T. Galloway, Chair of the Budget Committee thanked Councillors and staff for their support during the budget process. T. Galloway noted that the 3 year budget program had been beneficial even though it had added complexity to the budget process. Councillors noted that the overall increase was 3.6%. Most of the increase was attributed to the under funding of programs that had been transferred to the Region. Only 1% of the increase was directly controlled by the Region.

J. Smola asked that the overall budget approval be voted on separately (item 6). J. Smola believed Council should have completed their own strategic planning sessions before the budget was adopted.

Councillors also asked to have the use of the wastewater reserve fund for the funding of one time projects (item 12), Planned Parenthood (item 13), and Garbage Rebate (item 4), recommendations voted on separately and that a recorded voted be taken. Council - 5 - 03/21/2001

MOVED by T. Galloway SECONDED by J. Martens

THAT the Regional Municipality of Waterloo approve $96,000 in 2001, 2002, and 2003, as one time expenditures in each year, to Opportunities 2000.

THAT the Regional Municipality of Waterloo approve $25,000 for the Food Link Program of the Community Health Department Budget for 2001.

THAT $100,000 be added to the Roads Capital Base Program from the tax levy for 2001.

THAT 3.9 staff from the Community Health budget issues and the contribution to the Farm/Urban Customer Project be eliminated.

THAT the 2001 Property Tax Capital Budget and the forecast for the years 2002-2010 be approved.

THAT the 2002-2003 Property Tax plan, as identified in the February 28, 2001 Budget committee agenda, as amended, be approved in principle, subject to deliberations in the 2002 and 2003 budget processes.

THAT the Regional Municipality of Waterloo approve the creation of the following reserves and reserve funds to support expenditures included within the 2001 Regional property tax budget:

1. Roads Rehabilitation Capital Reserve Fund 2. Cycling Path Capital Reserve Fund 3. Airport Capital Reserve Fund.

THAT the Regional Municipality of Waterloo approve garbage collection rates in the Townships of Woolwich and North Dumfries effective January 1, 2001 as follows:

1. Woolwich - $73.00 per residential unit 2. North Dumfries - $118.00 per residential unit $132.00 per non-residential unit.

THAT the Regional Municipality of Waterloo approve the use of one-half of the 2000 and 2001 surpluses and the use of the employer’s savings from the direct Regional portion of the 2002 OMERS contribution holiday to fund the Region’s share of the capital costs up to a maximum of $5.4 million over 3 years, for the Waterloo Region Emergency Services Training and Research Complex.

THAT the Regional Municipality of Waterloo approve a grant of $2,500 to Serena Kitchener Waterloo for the years 2001, 2002, 2003. Council - 6 - 03/21/2001

THAT the Regional Municipality of Waterloo amend the 2001 Wastewater Operating budget to include a further $300,000 for funding the Regional Share of the GRCA general levy; and

THAT the Regional Municipality of Waterloo approve a revised Regional Wastewater Rate of $1.46 per one thousand gallons (32.116 cents per cubic metre) for the period March 2002 - February 28, 2003.

CARRIED

Refer to Items 1, 2, 3, 5, 7, 8, 9, 10, 11, 14, 16 of B-01-003/S.

The following items were voted on separately:

CARRIED

YEAS: J. Brewer, D. Craig, T. Galloway, J. Haalboom, J. Martens, W. Roth, S. Strickland, B. Strauss, L. Woolstencroft. NAYS: D. Bergman, F. Kent, J. Mitchell, K. Seiling, J. Smola, C. Zehr.

THAT the Regional Municipality of Waterloo approve the transfer of $10,000,000 from the Wastewater Capital Reserve Fund for the funding of one-time budget issues, as identified in the January 31, 2001 Budget Committee Agenda, as amended.

CARRIED

YEAS: J. Brewer, D. Bergman, T. Galloway, J. Haalboom, F. Kent, J. Mitchell, W. Roth, K. Seiling, J. Smola, S. Strickland, B. Strauss, L. Woolstencroft, C. Zehr. NAYS: D. Craig, J. Martens.

THAT the Regional Municipality of Waterloo approve a grant of $30,711 to Planned Parenthood Waterloo Region for the years 2001, 2002, 2003.

CARRIED

YEAS: J. Brewer, D. Bergman, D. Craig, J. Mitchell, K. Seiling, J. Smola, S. Strickland, L. Woolstencroft, C. Zehr. NAYS: T. Galloway, J. Haalboom, F. Kent, J. Martens, W. Roth, B. Strauss. Council - 7 - 03/21/2001

CARRIED

YEAS: J. Brewer, D. Bergman, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, K. Seiling, S. Strickland, B. Strauss, L. Woolstencroft, C. Zehr. NAYS: D. Craig, J. Smola.

Refer to Items 4, 12, 13, 6, of B-01-003/S.

MOVED by T. Galloway SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo approve the following with regard to the budget of the Waterloo Regional Library, as contained in Report P-LIB-01-001 dated February 21, 2001:

a) The 2001 Library Operating Budget with a Net Levy of $1,120,517; and

b) The 2001 Library Capital Budget and 2002-2010 Capital Forecast.

CARRIED

Refer to Item 1 of B-01-002/S.

Planning and Works Committee

The summary of recommendations of the Planning and Works Committee was presented by F. Kent, Chair of the Committee.

MOVED by F. Kent SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo support the Kitchener-Guelph Traffic Reduction Initiative, as proposed by Waterloo Public Interest Research Group (WPIRG) and Ontario Public Interest Research Group-Guelph (OPIRG-Guelph) and that $3,000 one time funding be made available, subject to:

a) WPIRG is successful in obtaining full funding for this project; Council - 8 - 03/21/2001

b) WPIRG agreeing to approach workplaces in Waterloo Region jointly with Regional staff; and c) The Region be provided with any reports published as part of this process.

THAT the Regional Municipality of Waterloo approve the following with regard to the request of the Township of Wellesley:

a) Agree to provide professional planning services to the Township for the purpose of updating its Official Plan and Growth Strategy to bring them into conformity with the Regional Official Policies Plan.

b) Provide the related services on the basis of a mutually satisfactory fee-for-services arrangement to be negotiated by the Township and the Region.

c) Authorize the Regional Chair and the Director, Council and Administrative Services/Regional Clerk to execute any documentation required to implement the above recommendations, to the satisfaction of the Commissioner, Corporate Resources/Regional Solicitor and the Commissioner, Planning, Housing and Community Services.

THAT the Regional Municipality of Waterloo:

1) Further modify and approve those portions of the Official Plan of the City of Cambridge Planning Area previously identified in the original approval dated July 14, 1999 as Deferral Nos. 16 and 31 and that the following certificate page and Schedules A and B attached to P-01-029 be included in the approved document:

Official Plan

of the

City of Cambridge

i) The following mapping previously identified as Deferral No. 16 in the original approval of the Official Plan dated July 14, 1999 is hereby approved in accordance with Section 17 of the Planning Act, R.S.O. 1990, Chap. P.13, as amended.

ii) The following mapping previously identified as Deferral No. 31 in the original approval of the Official Plan dated July 14, 1999 is hereby modified and approved in accordance with Section 17 of the Planning Act, R.S.O. 1990, Chap. P.13, as amended, with modifications to Deferral No. 31 in accordance with Section 17(34)(b) of the Planning Act being:

The Class 1 (Significant Natural Feature) Open Space District designation applicable to lands located east of Water Street (Regional Road 24) and north of Myers Road (Regional Road 43) on Map 15 is hereby deleted and replaced with a Class 3 (Neighbourhood Shopping Centre) Commercial District designation as shown on the attached. Council - 9 - 03/21/2001

______Date Approved Regional Chair ______Date Approval in Effect Regional Clerk

2) repeal in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, Chap. P.13, as amended those portions of maps and policies within the City of Cambridge Official Plan adopted by By-law No. 2067, and any subsequent amendments thereto which were directly related to Deferral Nos. 16 and 31.

THAT the Year End 2000 Population and Household Estimates shown in Figure 1 of Report P- 01-033 be received for information and circulated to area municipalities and other appropriate agencies.

THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the existing "No Parking Anytime" prohibition on the south side of Regional Road #86 (Church Street East) from Memorial Avenue to 30 metres east of Duke Street, in the Township of Woolwich.

CARRIED

Refer to Items 1 to 5 incl. of PW-01-005/S.

Community Services

The Summary of Recommendations of the Community Services Committee was presented by S. Strickland, Chair of the Committee.

MOVED by S. Strickland SECONDED by J. Brewer

THAT the Regional Municipality of Waterloo approves the addition of three temporary full time staff to the Community Health Department, Family and Community Resources Division, to be funded 100% by the Children's Secretariat, for the purpose of implementing the Provincial Early Years Initiative.

THAT the Regional Municipality of Waterloo approves the appointment of Mr. Gary Pooley, C.A., as a Director of the Sunnyside Home Foundation.

THAT the Regional Municipality of Waterloo endorses the principle that in the forthcoming transfer of the administration of social housing, the policies for income testing for Rent-Geared to Income (RGI) applicants and residents will be set by the Region of Waterloo, and the testing of income of social housing applicants and residents will continue to be undertaken by the existing social housing providers. Council - 10 - 03/21/2001

THAT the Regional Municipality of Waterloo approves the following membership vacancies to remain open until the Terms of Reference are completed and the new nomination's process is determined:

a) Two Consumer/Client Representatives b) Two Front Line Agency Representatives c) One Community Agency Management Representative d) One Labour Representative

THAT the Regional Municipality of Waterloo approves the terms of the office be extended to May 31, 2001 for the following members:

a) Barb Richtermeier, Consumer/Client Representative b) Marianne McDermott, Front Line Agency Representative c) Jane Tuer, Community Agency Management Representative d) Allan Green, Education Representative

THAT the Regional Municipality of Waterloo approves the appointment of Jayne Matzeg, as a Community Agency Management Representative, with a term to expire December 31, 2001.

THAT the Regional Municipality of Waterloo approves the term of Heather Green, as Vice-Chair, be extended to August 31, 2001.

THAT the Regional Municipality of Waterloo approves the removal of Sandra Watt and Doug Campbell from the membership list as alternates.

THAT the Regional Municipality of Waterloo approves the appointment of Siraj Waglay as the Front Line Staff Representative, Employment Services, Region of Waterloo, for a term ending December 31, 2003, pending formal confirmation of his nomination to the Nominating Committee from CUPE 1883.

CARRIED

Refer to Items 1 to 9 incl. of CS-01-005/S.

Administration & Finance Committee

This item was dealt with under delegations.

Licensing and Retail Committee

The Summary of Recommendations of the Licensing and Retail Committee was presented by D. Bergman, Chair of the Committee. Council - 11 - 03/21/2001

MOVED by D. Bergman SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo appoint Barry Glofcheskie as Regional Weed Inspector for the year 2001 at the hourly rate of $15.00 plus mileage.

CARRIED

Refer to LIC-01-002/S.

REGIONAL CLERK

MOVED by J. Haalboom SECONDED by S. Strickland

THAT the Regional Municipality of Waterloo approve Township of Wellesley By-law No. 11/2001 being a By-law to amend By-Law No. 40/83.

CARRIED

Refer to CR-CLK-01-019.

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

MOVED by L. Woolstencroft SECONDED by B. Strauss

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by D. Bergman SECONDED by F. Kent

THAT Council adopt the proceedings of the Committee of the Whole.

CARRIED

OTHER BUSINESS a) Tuberculosis and Immunization Update

Dr. Kassam the Chief Medical Officer for the Region provided an update on these 2 issues. Dr. Council - 12 - 03/21/2001

Kassam announced that there have been new cases of tuberculosis in the Region. These are not new infections. Staff will be preparing a report for Community Services Committee to discuss TB screening for all new immigrants to Canada.

Dr. Kassam announced that 31 grade 2 children have been suspended from school because they have not been immunized or have not completed the appropriate forms exempting them from immunization. Dr. Kassam believes the issue will be completely resolved shortly. b) Ontario Clean Air Alliance

J. Smola asked that the information and correspondence received under separate cover be placed on the Community Services Committee agenda. c) Transportation Planning - Official Plan

J. Haalboom asked when the issue of one Official Policies Plan, raised at the Planning &Works Committee meeting, would be discussed. G. Thompson , CAO, believed the issue should be discussed during Council’s strategic planning sessions. d) Wellesley - Garbage collection

D. Bergman announced that Wellesley would have garbage collection. The service will be charged by a flat rate instead of a tax rate.

ENACTMENT OF BY-LAWS (FIRST, SECOND & THIRD READINGS)

MOVED by L. Woolstencroft SECONDED by J. Haalboom

THAT a By-law to amend By-law 00-032, as amended being the Region's Traffic and Parking By- law to extend the existing "No Parking Anytime" prohibition on the south side of RR 86 (Church Street East) from Memorial Avenue to 30 metres east of Duke Street, Township of Woolwich be read a first, second and third time, finally passed and numbered 01-022, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to authorize participation in OMERS by the Head of Council and Councillors be read a first, second and third time, finally passed and numbered 01-023, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to Confirm the Actions of Council be read a first, second and third time, finally passed and numbered 01-024, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

CARRIED

ADJOURN Council - 13 - 03/21/2001

MOVED by J. Brewer SECONDED by F. Kent

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, E. L. Orth REGIONAL COUNCIL MINUTES April 11, 2001

SPECIAL GUESTS

Recognition of a delegation from Palestine here to learn more about local government and which is part of the FCM/CIDA Palestinian Municipal Management Project. Palestinian representatives:

FCM Representatives also in attendance:

Mr. Adel El Jazzar, Local Coordinator, FCM, Rafah Dr. Amr Elleithy, Manager, Palestinian Municipal Management Project, FCM, Ottawa

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared

DELEGATIONS a) Tim McCabe, Green Scheels Pidgeon re: Trinity Village Deferral of Regional Development Charges, Refer to Item 1 of AF-01-003/S.

T. McCabe advised that he was in general agreement with the recommendation coming forth from the Administration and Finance Committee. T. McCabe asked that Council not include interest on the development charges. Council - 2 - 04/11/2001

Councillors debated whether or not interest should be charged. C. Zehr noted the City of Kitchener had deferred dealing with the development charge for the 35 lodging units. Those in favour of the recommendation advised this process was similar to other requests that had been received. Those opposed to the recommendation felt this development was not similar to other developments because it was a "D Facility" under the long-term care classification system.

MOVED by T. Galloway SECONDED by J. Wideman

WHEREAS Trinity Village is considered to be a D facility under the long-term care classification system and as such is deemed a high priority for replacement;

THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo authorize the Regional Chair and Regional Clerk to enter into an agreement with Lutheran Homes Kitchener- Waterloo for the deferral of Regional Development Charges payable on all lodging units in the new long-term care facility at 2727 Kingsway Drive, Kitchener, to a point in time which is the earliest of the following: a) issuance of the building permit for the renovation of the existing structure, b) the occupancy, in any manner, of the existing structure, c) two (2) years from the date of issuance of the initial building permit for the new structure, according to the principles described in Report F-01-017 dated April 4, 2001, with the deferred payment to be structured in two components: i) payment in respect of the number of lodging units in the existing structure (85):

• If the issuance of the building permit for that renovation occurs within two (2) years, obligation to be discharged by the payment of development charges calculated on the basis of the renovation of the existing structure;

• In other cases, payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate; ii) payment in respect of the additional lodging units in the new development (35):

• Payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate;

such agreement to be to the satisfaction of the Region's Chief Financial Officer and Regional Solicitor.

CARRIED Council - 3 - 04/11/2001

MOVED by J. Mitchell SECONDED by D. Bergman

THAT the motion be amended by deleting the words “plus interest at the Region’s investment rate”.

MOTION LOST b) Paul Puopolo, Planning Initiatives re: RC-01-004 Smart Growth and the Region of Waterloo: Planning for our Future

P Puopolo advised that he has clients in the Breslau area (Breslau Properties). These clients are in support of the recommendation of the Regional Chair. He did ask however that this study not hold up the Plans currently on file for Forwell and Thomasfield properties.

Chair K. Seiling outlined his report. He stressed the need to plan future development. He noted Regional Council needs to look at both greenfield and brownfield development. He informed Councillors that the lands in the former Waterloo Township including north Cambridge and the Breslau area have always been considered as an area for future growth. These lands have been held in abeyance until proper development could occur. K. Seiling noted the Region would need to work closely with area municipalities on this study.

Council members debated the following: the Canadian Technology Triangle study, Provincial protection of agricultural lands, other areas that should be included in the study, urban intensification, issues relating to assessment, concerns related to growth in protected areas, sacrifices and protection in rural municipalities with respect to water resources and agriculture verses the need for assessment growth, sustainable growth, firm boundaries between communities, Grand River Trunk sewage system, infrastructure needs and circulation of the recommendation. Councillors were in general agreement with the report provided the scope of the study did not limit the growth areas to be discussed. K. Seiling advised it was not his intention to restrict areas.

J. Smola asked for a recorded vote.

MOVED by C. Zehr SECONDED by L.Woolstencroft

THAT the Regional Municipality of Waterloo take the following action with respect to Smart Growth and the Region of Waterloo: Planning for our Future:

That a study of existing and future development options in the Region of Waterloo, with particular attention to the lands bounded by Highway 7, the Grand River, and Maple Grove Road be undertaken by the Planning and Works Committee;

That such a study include but not be restricted to the examination of current and future land needs, existing and required infrastructure, brownfield redevelopment, environmental protection and enhancement, and the protection of rural and agricultural lands in areas not identified for growth; Council - 4 - 04/11/2001

That the Region develop a plan of “smart growth” which will see a staging and servicing plan for the areas identified for future development for a period of 20-30 years;

That Regional staff report back to the Planning and Works Committee with a term of reference and proposed budget for such a study.

That the area municipalities be included in the study and that the study include public consultation and participation.

And that a copy of this recommendation be circulated to all area, MPPs, Chamber of Commerce, Municipalities and Canada’s Technology Triangle.

CARRIED

YEAS: D. Bergman, J. Brewer, D. Craig, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, K. Seiling, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft, and C. Zehr.

NAYS: none

(Refer to RC-01-004)

MINUTES OF PREVIOUS MEETINGS

K. Seiling asked that the Budget and Council minutes of March 21, 2001 be amended by adding “in the future” to the resolutions dealing with the service contracts for sexual health services.

MOVED by J. Wideman SECONDED by L. Woolstencroft

THAT the following Minutes be approved: a) Budget - March 21, 2001 b) Licensing & Regulatory Services - March 21, 2001 c) Council - March 21, 2001 d) Planning & Works - April 3, 2001 e) Planning & Works Public Information Meeting - April 3, 2001 f) Community Services - April 3, 2001 g) Administration & Finance - April 4, 2001

CARRIED AS AMENDED

COMMUNICATIONS a) Association of Municipalities of Ontario re: Letter of Appreciation for Membership Renewal was received for information. Council - 5 - 04/11/2001 b) Federation of Canadian Municipalities re: Your Voice Counts was received for information. c) Town of Penetanguishene re: North Simcoe Correctional Facility was received for information.

MOVED by J. Brewer SECONDED by J. Haalboom

THAT Council go into Committee of the Whole to consider reports.

CARRIED

FINANCE REPORTS a) F-01-019 - T2000-125 Waterloo Landfill Administration Building Drainage & Stucco Repair, City of Waterloo

MOVED by S. Strickland SECONDED by J. Martens

THAT the Regional Municipality of Waterloo accept the tender of Cornerstone Structural Restoration Inc., for the Waterloo Landfill Administration Building Drainage & Stucco Repair, City of Waterloo at a price of $71,044.79 including all applicable taxes.

CARRIED

(Refer F-01-019) b) F-01-020 - T2001-105 Waterloo Landfill Site Drilling Services, City of Waterloo

MOVED by S. Strickland SECONDED by J. Martens

THAT the Regional Municipality of Waterloo accept the tender of All-Terrain Drilling Limited for the Waterloo Landfill Site Drilling Services, City of Waterloo at a price of $222,538.60 including all applicable taxes.

CARRIED

(Refer F-01-020) c) F-01-021 - T2001-001 Bleams Road Watermain, Fischer-Hallman Road to Strasburg Road, City of Kitchener Council - 6 - 04/11/2001

MOVED by S. Strickland SECONDED by J. Martens

THAT the Regional Municipality of Waterloo accept the tender of Kast Construction Limited for Bleams Road Watermain, Fischer-Hallman Road to Strasburg Road, City of Kitchener at a total price of $881,622.72 including all applicable taxes, subject to approval from the Ministry of the Environment.

CARRIED

(Refer F-01-021) d) F-01-022 - Tender T2001-101 Tandem Plow Trucks

MOVED by S. Strickland SECONDED by J. Martens

THAT the Regional Municipality of Waterloo accept the tender of Volvo Trucks Waterloo for the supply of two (2) Tandem Plow Trucks at a total cost of $224,438.60 including all applicable taxes.

CARRIED

(Refer F-01-022) e) F-01-023 - P2001-02 Household Hazardous Waste Program

MOVED by S. Strickland SECONDED by J. Martens

THAT the Regional Municipality of Waterloo accept the proposal of Hotz Environmental Services Inc. to provide technical and disposal services for household hazardous waste, at an estimated annual price of $266,134.69 including G.S.T., subject to receipt by Hotz Environmental Transport Ltd. a Certificate of Approval from the Ministry of the Environment (M.O.E.) for Mobile Household Hazardous Waste Collection.

CARRIED

(Refer F-01-023)

COMMITTEE REPORTS

Planning and Works Committee

The Summary of Recommendations of the Planning Works Committee was presented by F. Kent, Chair of the Committee. Council - 7 - 04/11/2001

MOVED by F. Kent SECONDED by J. Mitchell

THAT the Regional Municipality of Waterloo endorse the approach outlined in Report E-01-021 regarding the Region's possible involvement with private water supply systems.

THAT the Regional Municipality of Waterloo establish a one day brain storming and strategic planning session for all of Council to develop goals and strategies to address road infrastructure issues caused by the dramatic under funding of our existing infrastructure and the current financial constraints for new or expanded infrastructure;

And that this day focus on a comprehensive overview of the current inventory and its condition as well as future infrastructure requirements;

And that the planning session focus on the strategies required for the next two years, 2002 and 2003, and a long term strategy in order to meet the agreed to goals and objectives;

And that a comprehensive review of all alternative financing and income generation options for infrastructure projects be undertaken and made available for discussion at the session;

And further that the meeting be scheduled not later than September 30, 2001.

THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the 60 km/h speed limit on Regional Road #46 (Roseville Road) from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue in the vicinity of Brown's subdivision.

THAT the Regional Municipality of Waterloo: a) Provide weekly curbside garbage collection service (3 bag limit) for all households, businesses and commercial properties in Wellesley Township effective January 7, 2002 to February 28, 2009; and b) Approve a flat rate cost recovery structure with the 2002 rate set at $80 per stop.

THAT the Regional Municipality of Waterloo pass a interim by-law as outlined in Report E-01-041 dated April 3, 2001, to regulate the collection of waste effective until March 3, 2002.

THAT the Regional Municipality of Waterloo enter into a Consultant Services Agreement with Stantec Consulting Limited of Kitchener for final design, contract administration and construction inspection for road improvements and sanitary sewer and watermain installations on Ottawa Street between David Bergey Drive and Trussler Road in the City of Kitchener at an upset limit of $82,570 plus GST for the design phase, with contract administration and construction inspection to be paid on a time basis.

THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting Council - 8 - 04/11/2001

Services Agreement with CH2M Gore & Storrie Limited to include additional detailed design, contract administration and site inspection services for the Linwood Water Supply System Upgrade for an upset fee increase of $39,000 plus applicable taxes, to be funded from the existing project capital budget of the 2001 Twenty Year Water Capital Program.

THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting Services Agreement with KMK Consultants Limited to include additional consulting services required as a result of a delay to the completion of the Elmira West Side Elevated Tank (Contract 99030), all for an upset fee increase of $57,500 plus applicable taxes.

THAT the Regional Municipality of Waterloo pass a by-law in the form attached as Appendix ‘A’ to P-01-037, dated April 3, 2001 for the purposes of authorizing the Regional Commissioner of Planning, Housing and Community Services to comment on and/or approve development applications.

THAT the Regional Municipality of Waterloo approve P-00-038 dated April 3, 2001, Monthly Report of Development Applications for January and February 2001.

THAT the Regional Municipality of Waterloo approve the following with regard to the request of the Township of Wilmot: a) Agree to provide professional planning services to the Township for the purpose of updating its Official Plan and Industrial Growth Strategy to bring them into conformity with the Regional Official Policies Plan; b) Provide the related services on the basis of a mutually satisfactory fee-for-services arrangement to be negotiated by the Township and the Region; and c) Authorize the Regional Chair and the Director, Council and Administrative Services/Regional Clerk to execute any documentation required to implement the above recommendations, to the satisfaction of the Commissioner, Corporate Resources/Regional Solicitor and the Commissioner, Planning, Housing and Community Services.

THAT the Regional Municipality of Waterloo Controlled Access By-law #58-87 be amended to include a temporary construction access on the east side of Homer Watson Boulevard approximately 200 metres south of Conestoga College Boulevard in the City of Kitchener for a proposed addition to Conestoga College.

THAT the Regional Municipality of Waterloo participate in the initiative to make Earth Week, CarLess Week in Waterloo Region.

THAT The Regional Municipality of Waterloo approve the acquisition of the lands described as follows:

Part of Lot 14, Plan D-9, City of Cambridge, shown as Parts 9, 10 and 11, on Plan 58R-12603 and a temporary easement over lands shown as Parts 19 and 20 on Plan 58R-12603, from Park Council - 9 - 04/11/2001

Hill Four Ltd. for the sum of $13,012.00 plus any applicable costs and taxes, for road and bridge improvements, Parkhill Road, Cambridge.

CARRIED

(Refer Items 1 to 14 incl. of PW-01-006/S)

Community Services

The Summary Recommendations of the Community Services Committee was presented by S. Strickland, Chair of the Committee.

MOVED by S. Strickland SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo take the following action regarding the Federation of Canadian Municipalities (FCM's) proposals to increase the supply of affordable housing in Canada: a) Support the three components of the FCM strategy presented in the FCM document titled "A National Affordable Housing Strategy" and advise the Provincial and Federal governments, FCM and the Canadian Housing and Renewal Association (CHRA) of the Region's support to address the need for affordable rental housing using a three-prong approach:

@ Flexible capital grants program; @ Taxation and regulation changes to attract new investment; and @ Provincial/Territorial shelter and rental assistance initiatives, and b) Make a contribution to FCM of $6,470.00 for the year 2001 based on a calculation formulated by FCM of $0.015 per capita, to continue the FCM National Housing Policy Options Team’s efforts for the upcoming year to promote and advocate for the implementation of a comprehensive national housing strategy involving all levels of government in response to housing supply and affordability problems faced by our communities, and c) Circulate a copy of this report to Federal Members of Parliament, Members of Provincial Parliament and Area Municipal Councils requesting their support of the FCM strategy.

THAT the Regional Municipality of Waterloo approve the following with regard to a Housing Statement Advisory Committee: a) establish the Housing Statement Advisory Committee to assist in the investigation of the state of housing in this community and develop a comprehensive policy response representing the full continuum of housing within the Region; and b) approve the Terms of Reference for the Housing Statement Advisory Committee, contained Council - 10 - 04/11/2001

in Attachment #1 to Report P-01-045.

THAT the Regional Municipality of Waterloo endorse the Social Housing Business Transfer Plan developed by Region of Waterloo staff and forward this report to the Ontario Ministry of Municipal Affairs and Housing for its approval.

THAT the Regional Municipality of Waterloo approves the expansion of its Waterloo location to provide a full service Employment and Income Support office, and provide flexibility for the future consolidation of the Employment Services in the City of Kitchener, if required.

THAT the Regional Municipality of Waterloo enter into a Day Nursery Purchase of Fee Subsidy Service Agreement effective May 1, 2001 with St. John's Christian Nursery School located at 22 Willow St. in Waterloo.

St. John's Christian Nursery School Toddler Rate Less than 6 hours $16.00 Preschool Rate Less than 4 hours $13.00 School Age Rate 2 to 4 hours $13.00

THAT the Regional Municipality of Waterloo approve the 2001 purchase of service rates for community child care centres as outlined in Appendix "A" to Report SS-01-10, dated April 3, 2001, subject to Provincial approval.

THAT the Regional Municipality of Waterloo approve the following rate schedule for service purchased from home child care providers under contract with the Region's Home Child Care Program:

The following rate schedule effective on January 1, 2001:

DAILY RATES (PER CHILD) O rate (Work/Sleep) $40.60 Z rate (Over 12 hours) $27.10 Y rate (10-12 hours) $24.00 A rate ( 8 -10 hours) $20.30 B rate ( 5 - 8 hours) $16.25 C rate ( 2 - 5 hours) $10.75 D rate ( under 2 hours) $ 7.60 Supplements Handicapped rate $ 5.00 Evening/Early morning $ 1.00 Weekend $ 2.00 Council - 11 - 04/11/2001

AND

The following rate structure change effective on September 1, 2001

A rate (7-10 hours) $20.30 B rate ( 5- 7 hours) $16.25

THAT the Regional Municipality of Waterloo Community Services Committee approve an interim funding arrangement for the emergency shelters for 2001 by setting the 2001 per diem rate as follows:

Argus Residence for Young People $47.00 House of Friendship $47.00 Salvation Army Booth Centre $47.00 YWCA - Mary's Place $47.00

THAT the Regional Municipality of Waterloo approve the 2001 rates for the Emergency Food Supplement Program effective January 1, 2001 as follows:

Cambridge Self Help Food Bank Hamper Rate $27.60 Diaper Rate $ 4.10 Formula Rate $12.15

Cambridge Salvation Army Family Services Voucher Rate $20.60 single person $25.76 two people $ 5.25 each dependant Diaper Rate $ 4.25 Formula Rate $12.30

House of Friendship Hamper Rate $27.35 Diaper Rate $ 4.15 Formula Rate $12.15

Kitchener Salvation Army Community and Family Services Voucher Rate $25.00 Diaper Rate $ 4.15 Formula Rate $12.15

Woolwich Community Services Hamper Rate $34.08 Diaper Rate $ 4.10 Formula Rate $12.25

THAT the Regional Municipality of Waterloo approve the 2001 per diem rate for the domiciliary hostel services as listed in Appendix A, of Report SS-01-016 dated April 3, 2001, effective January 1, 2001. Council - 12 - 04/11/2001

THAT the Regional Municipality of Waterloo approve the maximum funeral rate of $1,522 for the year 2001 effective April 1, 2001.

THAT the Regional Municipality of Waterloo approve a unit cost of $100.00 for educational assessments, to a maximum of $28,500, for the Project READ Literacy Network for the year 2001.

THAT the Regional Municipality of Waterloo approve the addition of 0.4 FTE Public Health Nurse to Community Health Department's complement to be funded 100% by cost recovery in the International Travel Clinic.

THAT the Regional Municipality of Waterloo send a letter to the Federal Minister of Health, Minister of Finance and Prime Minister to support a Federal Act that will enable and assist the Canadian tobacco industry in attaining its objective of preventing the use of tobacco products by young persons in Canada. The tobacco industry will accomplish this by providing ongoing funds through a levy on tobacco products.

THAT the Regional Municipality of Waterloo endorses and supports the recommendations outlined in the January 17, 2001 correspondence from Durham Region, urging the Government of Canada to strengthen surveillance and follow up systems related to Tuberculosis control for immigrants, refugees and specific visitors to Canada.

THAT the Regional Municipality of Waterloo encourage the Province to adopt a province-wide strategy and protocol to deal with the potential outbreak of the West Nile Virus.

CARRIED

(Refer Items 1 to 16 incl. of CS-01-006/S)

Administration & Finance Committee

Items 2 and 3 of the Summary of Recommendations of the Administration and Finance Committee was presented by T. Galloway, Chair of the Committee. Item 1 was dealt with under delegations

MOVED by T. Galloway SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo take the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener: a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit; Council - 13 - 04/11/2001 b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

WHEREAS a subcommittee was appointed to develop a Conference/Convention policy in order to provide for consistency and clarity for Council travel requests;

THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo approve the following Council Conference Policy:

1) That all Regional Councillors may choose conferences related to their duties as a Regional Councillor and/or matters of Regional significance and/or matters within the Regional government mandate, and must register as Regional Councillor;

2) That Councillors may choose to attend conferences that are situated in Province, in Canada and within the continental United States without Council approval;

3) That requests by Councillors to attend international conferences, outside the continental United States and Canada, must be approved by Council;

4) That Councillors may attend up to 3 conferences per year of two or more days in duration requiring an overnight stay. The Annual General Meetings of the Federation of Canadian Municipalities (FCM) and the Association of Municipalities of Ontario (AMO) would be included in this 3 conference limit;

5) That AMO/FCM related expenses for Councillors who are members of the Boards and/or committees of FCM and AMO be covered by the Regional Municipality of Waterloo and that these meeting expenses be provided for in addition to the 3 conferences per year per Councillor;

6) That per diems may be claimed and will be set at the rate established by the Regional Municipality of Waterloo. Per diems will be provided in advance of travel but should be adjusted when meals or other expenses are included in the conference fee;

7) That Councillors register at least 30 days prior to departure and/or before the conference early Council - 14 - 04/11/2001

registration cut-off date in order to take advantage of discounts on registration, airfare and accommodation. Exceptions to this may be reviewed by the Regional Chair or the Chair of Administration and Finance Committee;

8) That the following corporate policies concerning class and mode of travel and accommodation be endorsed and applied to Council travel:

• the airfare be Economy Class plus ground transportation to and from the airport(s) • automobile or train travel may be substituted for air travel, however, the reimbursement will be based on the lower of the actual expense incurred or the cost of Economy Class round trip air travel • expenses for accommodation will be covered/reimbursed based on the single room rate;

9) That Councillors submit a brief summary report to the appropriate standing committee of Council on returning from a conference (excluding FCM and AMO) for which the Region has paid expenses;

10) That the Regional Municipality of Waterloo not cover the following expenses:

• any pre and post social/recreational conference tours and/or events • companion programs for accompanying family members/companions • travel, meals and/or accommodation expenses for accompanying family members/companions • for area mayors attending conferences in their capacity as mayor.

CARRIED

(Refer Items 2 & 3 incl. of AF-01-003/S)

REGIONAL CLERK

CHIEF ADMINISTRATIVE OFFICER

REGIONAL CHAIR a) RC-01-004 Smart Growth and the Region of Waterloo: Planning for our Future

This item was dealt with under delegations. b) RC-01-005 - Protocol: Waterloo Region Police Services Board and Regional Council

MOVED by F. Kent SECONDED by S. Strickland Council - 15 - 04/11/2001

THAT Regional Council approve the Protocol between the Waterloo Regional Police Services Board and the Regional Municipality of Waterloo.

CARRIED

(Refer to RC-01-005)

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

MOVED by D. Bergman SECONDED by B. Strauss

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by B. Strauss SECONDED by J. Wideman

THAT Council adopt the proceedings of the Committee of the Whole.

CARRIED

OTHER BUSINESS a) Cambridge Area Route Selection Study Report

D. Craig announced Cambridge Council had some concerns about the Cambridge Area Route Selection Study. A number of people had been in attendance and were concerned about the process and the timing of the study. D. Craig assured Council he would forward the Cambridge letter to the CARSS Committee. Councillors noted that the process being followed is under Environmental Assessment Act and there was a real possibility that the project would be “bumped up”under this process. Councillors did not want the integrity of the study to be lost and asked that a legal opinion be sought on the letter. b) Review of the City of Cambridge “Stand Alone Report” - Regional Reform

T. Galloway advised the Police have now made available the information on Police Services costs for the Cities' task force. He asked when the CAO would have the review on other Regional services available. G. Thompson advised the review is almost complete and should be back to Council in 2-4 weeks. c) City of Cornwall Resolution

MOVED by D. Bergman Council - 16 - 04/11/2001

SECONDED by W. Roth

THAT the Regional Municipality of Waterloo support the following resolution of the City of Cornwall:

WHEREAS municipal roads across the Province of Ontario are vital to their local communities; and

WHEREAS municipalities are continuously spending more money to improve fewer roads; and

WHEREAS the cost of repairs continue to escalate; and

WHEREAS municipalities, and their associations, have advised the Provincial government that the Infrastructure deficit cannot be remedied solely through the property tax revenue; and

WHEREAS municipalities have advised the Federal and Provincial Governments to allocate a portion of fuel tax revenues to municipalities for dedicated road infrastructure maintenance;

THEREFORE BE IT RESOLVED THAT member municipalities of the Association of Municipalities of Ontario once more ask for the Provincial and Federal Governments to help fund cost of improving our municipal roads.

CARRIED

ENACTMENT OF BY-LAWS (FIRST, SECOND & THIRD READINGS)

MOVED by B. Strauss SECONDED by J. Wideman

THAT a By-law in Respect of the Tile Drainage Debentures - Township of Wilmot be read a first, second and third time, finally passed and numbered 01-025, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law in Respect of the Tile Drainage Debentures - Township of Woolwich be read a first, second and third time, finally passed and numbered 01-026, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the 60 km/h speed limit on Regional Road #46 (Roseville Road) from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue in the vicinity of Brown's subdivision be read a first, second and third time, finally passed and numbered 01-027, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to Delegate Certain Authority under the Planning Act R.S.O. 1990 as amended, and to Repeal By-laws 95-028, 96-013, and 97-001 be read a first, second and third time, finally passed and numbered 01-028, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. Council - 17 - 04/11/2001

THAT a By-law to Regulate the Use of the Waste Management System be read a first, second and third time, finally passed and numbered 01-029, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to amend By-law 58-87, as amended, being the Region's Controlled Access By- law to provide a temporary construction access on Homer Watson Boulevard south of Conestoga College Boulevard, City of Kitchener be read a first, second and third time, finally passed and numbered 01-030, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to Adopt the Optional Property Class for New Multi-Residential Development be read a first, second and third time, finally passed and numbered 01-031, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

THAT a By-law to Confirm the Actions of Council be read a first, second and third time, finally passed and numbered 01-032, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

CARRIED

ADJOURN

MOVED by F. Kent SECONDED by S. Strickland

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

PLANNING AND WORKS COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on April 3, 2001 at 9:00 a.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario.

Members present: Chair F. Kent, D. Bergman, T. Galloway*, J. Haalboom, J. Martens, K. Seiling, B. Strauss, J. Wideman, L. Woolstencroft.

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared

C. Veras asked Committee members to increase their contribution for his site redevelopment. He noted $15,000 would not begin to resolve the traffic problems in the vicinity of his property. He did not believe that Coronation Boulevard met the road safety standards. Individuals are constantly cutting through his property in order to access Water Street North and bypass the intersection.

Chair Kent advised a letter had been received from the City of Cambridge. The City will not be providing any funds for redevelopment.

Committee members noted that C. Veras had purchased his property fully understanding the site constraints. Members were not in favour of making any further changes from their original recommendation.

MOVED by J. Wideman SECONDED by D. Bergman

That Committee reconfirm its position take on February 20, 2001 and that no further action be taken with respect to the request of C. Veras and his property at 512 Coronation Boulevard.

CARRIED b) Mr. Harold Schlueter, owner of Williamsburg Acres, re: Access to Regional Road #22 (Northfield Drive) for Williamsburg Acres (Waterloo) Limited, in the City of Waterloo.

Herb Epp appeared on be half of Harold Schlueter. Chair Kent asked if Harold Schlueter of Williamsburg Acres was willing to meeting with Avila Investments Limited representatives, Herbert Arnold and Tony Bagnara, immediately in an attempt to resolve their differences. All parties agreed and left the meeting. Upon their return, representatives of Avila Investments Limited announce that the issue had been resolved and no further action was required. H. Epp agreed. c) Mr. Herbert Arnold and Mr. Tony Bagnara, Avila Investments Limited, re: Access to Regional Road #22 (Northfield Drive) for Williamsburg Acres (Waterloo) Limited, in the City of Waterloo.

See b) above.

*T. Galloway entered the meeting at approximately 9:30 p.m.

4) Mr. Mark Frey - Heidelberg re: E-01-021.1 - Private Water Supplies and the New Drinking Water Protection Regulation

Committee members asked T. Schmidt, Director, Water Services Division, to present his report.

T. Schmidt outline the following: drinking water Regulations, Regional involvement with the new program, what would happen to systems with less than 25 residences, what would would happen to systems with more than 25 residences, proposed approaches and next steps. T. Schmidt explained the difficulties in trying to deal with some of the private water systems. In some areas it will be extremely difficult to try and assume the system since it may be a single well located on private property. Distribution lines would probably not meet any particular standard and sampling and monitoring would be nonexistent. Many of the smaller systems are completely unplanned. The majority of the larger systems have been planned and would be easier to assume. T. Schmidt explained what would happen if the Ministry of the Environment ordered the take over of a system. Regional staff would work with the MOEE, residents, area municipalities, and system owners on the assumption. Capital costs would be the responsibility of the system owners and users, not the Region. Many systems will require upgrades. T. Schmidt explained the options available for operating and maintenance costs. Staff is recommending the uniform wholesale user rate continue to be applied.

Committee members were concerned that the Ministry would force municipalities to take over private systems with out any funding assistance. Members debated whether or not the Region should participate is such a project. Staff cautioned that the Ministry has made orders in other municipalities and staff are trying to prepare for this possibility.

M. Frey advised the Committee that he lives in Heidelberg and currently gets his water from a private well. Currently there are 28 people on this system and the owner has advised that he intends to abandon the system. M. Frey has explored the possibility of drilling a new well and has determined that his cost will be approximately $15,000 - $20,000. It is not necessary or feasible for all the owners to have to drill new wells. M. Frey also explained that an existing Regional well facility is in close proximity and questioned whether or not residents could hook up. M. Frey asked that an single point of contact be assigned to assist the residents. Committee members debated the best way to handle the costs associated with the projects. P & W - 3 - 01/04/03

Committee members agreed to use the wholesale water rate but asked that staff bring detailed cost information back on each site as it is taken over.

MOVED by T. Galloway SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo endorse the approach outlined in Report E-01-021 regarding the Region's possible involvement with private water supply systems.

CARRIED

3. REPORTS - TRANSPORTATION AND ENVIRONMENTAL SERVICES

TRANSPORTATION DIVISION a) E-01-030, Transportation Division Program Review. (Deferred from March 6, 2001 Meeting).

John Hammer, Director, Transportation presented his report. His slide presentation highlighted the following: transportation system objectives, transportation infrastructure including the airport, division activities, division staff, infrastructure condition - including the need for maintenance, safety of transportation systems, support of local community interests, financial outlook - including development charges, road capital levy, emerging issues and proposed priorities.

Committee members expressed their concerns about the age of the infrastructure and the urgent requirement to accomplish more in this area. The committee asked if staff would be prepared with projects for the new Superbuild program. Staff noted that the new program may not be available for road infrastructure however; only a limited number of projects had been preplanned and it would be difficult to be fully ready on short notice.

J. Wideman advised the infrastructure problems need to be corrected but a strong political will was required. J. Wideman believed that Council needed to spend more time on this issue and would be bringing forward a motion.

J. Haalboom and L. Woolstencroft agreed that the infrastructure issues need to be addressed however they were concerned about heritage infrastructure. Both wanted to ensure that history and heritage would be taken into consideration when discussions were being held about the expansion of infrastructure i.e. historical bridges and how they are replaced or enhanced. J. Wideman did not believe any strategic discussions on infrastructure should hamper this suggestion.

T. Galloway suggested additional cost benefit analysis is required when looking at infrastructure. He suggested staff be directed to prepare preliminary financing strategies for the meeting on this topic. The financing plans need to be included so the cost of the projects are not unrealistic or unmanageable.

P & W - 4 - 01/04/03

J. Haalboom questioned the tree planting policy. Staff advised tree planting as a general maintenance item had stopped, however, tree planting was continuing with new construction. J. Martens explained his municipality's initiative with the GRCA on tree planting. He suggested that the Region may want to become more active with tree planting.

J. Wideman asked staff to provide information to Councillors on the current agreements or arrangements with local municipalities for the maintenance and construction of roads.

MOVED by J. Wideman SECONDED by D. Bergman

AND THAT this day focus on a comprehensive overview of the current inventory and its condition as well as future infrastructure requirements;

AND THAT the planning session focus on the strategies required for the next two years, 2002 and 2003, and a long term strategy in order to meet the agreed to goals and objectives; AND THAT a comprehensive review of all alternative financing and income generation options for infrastructure projects be undertaken and made a available for discussion at the session;

AND FURTHER THAT the meeting be scheduled not later than September 30, 2001.

CARRIED

b) E-01-033, The Regional Municipality of Waterloo 1999 Collision Report.

Allister McIlveen, Supervisor, Traffic Engineering, presented Committee members with a full copy of the detailed collision report. The report was received for information.

c) E-01-034, Reduction in the Posted Speed Limit on Regional Road #46 (Roseville Road), Township of North Dumfries.

MOVED by J. Martens SECONDED by J. Wideman

P & W - 5 - 01/04/03

CARRIED WASTE MANAGEMENT DIVISION d) E-01-038, Garbage Collection in Wellesley Township.

MOVED by J. Wideman SECONDED by D. Bergman

CARRIED

e) E-01-041, Interim Garbage By-law to Regulate the Use of the Waste Management System.

MOVED by J. Haalboom SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo approve the interim garbage by-law to regulate the collection of waste effective until March 3, 2002.

CARRIED

WATER SERVICES DIVISION f) E-01-021.1, Private Water Supplies and the New Drinking Water Protection Regulation.

This item was dealt with under delegations (item d). g) E-01-035, 2001 Rainbarrel Distribution Program.

Thomas Schmidt showed committee members a rainbarrel. Rainbarrels can be picked up on May 12 at 3 locations through out the Region. The report was received for information.

DESIGN AND CONSTRUCTION DIVISION h) E-01-003, Consultant Selection - Ottawa Street/Trussler Road Sewer and Watermain P & W - 6 - 01/04/03

Installations and Road Improvements.

MOVED by T. Galloway SECONDED by J. Haalboom

CARRIED i) E-01-017, Ainslie Street/Water Street 2-Way Reversion - Approval to File Class Environmental Assessment.

This item was deferred. j) E-01-019, Amendment to the Engineering Agreement for the Detailed Design and Services During Construction for the Linwood Water Supply System Upgrade, Township of Wellesley.

MOVED by D. Bergman SECONDED by J. Haalboom

THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting Services Agreement with CH2M Gore & Storrie Limited to include additional detailed design, contract administration and site inspection services for the Linwood Water Supply System Upgrade for an upset fee increase of $39,000 plus applicable taxes, to be funded from the existing project capital budget of the 2001 Twenty Year Water Capital Program.

CARRIED k) E-01-020, Amendment to the Engineering Agreement for Detailed Design and Contract Administration for the Elmira West Side Elevated Tank.

J. Wideman encouraged staff to pursue the penalty clauses under the existing contracts for the costs that have resulted because of the delay. Staff agreed, the issue will be pursued.

T. Galloway asked that staff present a update on the Elmira Inflow and Infiltration project. MOVED by B. Strauss SECONDED by J. Haalboom

THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting P & W - 7 - 01/04/03

Services Agreement with KMK Consultants Limited to include additional consulting services required as a result of a delay to the completion of the Elmira West Side Elevated Tank (Contract 99030), all for an upset fee increase of $57,500 plus applicable taxes. CARRIED l) E-01-014/FIN-01-016, Developer Front Ending Agreement and Consultant Services Agreement - Detailed Design and Contract Administration Services for Fairway Road Extension, Lackner Boulevard Easterly 780 Metres, City of Kitchener.

MOVED by T. Galloway SECONDED by J. Martens

THAT the Regional Municipality of Waterloo take the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener: a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit; b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

CARRIED

COMMUNITY PLANNING m) P-01-037, Update to the By-law Authorizing the Commissioner of Planning, Housing and Community Services to Comment on and/or Approve Development Applications.

L. Kotseff, Commissioner of Planning, Housing and Community Services and Kevin Eby, Director of Community Planning explained the report. Committee questioned what previous authority had been given, and what had changed. L. Kotseff and K. Eby ensured Committee members that local municipalities will not experience process changes as a result of the new by-law. The by-law will help to stream line the existing signing process that is carried out within the Region. Committee P & W - 8 - 01/04/03 members debated how the new authority may affect a private citizen’s opportunity to appear before Council. L. Kotseff emphasized that individuals always have the right to appear before Council.

MOVED by T. Galloway SECONDED by B. Strauss

CARRIED

n) P-01-038, Monthly Report of Development Applications for January and February 2001.

MOVED by J. Wideman SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo approve Report P-00-038 dated April 3, 2001, Monthly Report of Development Applications for January and February 2001.

CARRIED

o) P-01-051, Township of Wilmot Official Plan Update and Growth Strategy.

MOVED by J. Wideman SECONDED by B. Strauss

CARRIED P & W - 9 - 01/04/03

CARRIED q) P-01-042, Access to Regional Road #22 (Northfield Drive) for Williamsburg Acres (Waterloo) Limited, in the City of Waterloo

This item was dealt with under delegations.

r) P-01-049, Earth Week is Carless Week In Waterloo Region.

MOVED by T. Galloway SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo participate in the initiative to make Earth Week, CarLess Week in Waterloo Region.

CARRIED

4. INFORMATION/CORRESPONDENCE a) E 01-031, Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo.

Chair Kent reminded Committee members of the meeting this evening on this topic.

HOUSING AND COMMUNITY SERVICES DIVISION b) P-01-040, Announcement of HPAC Display and Brochure.

Kimberly Livingstone, Student Planner and J. Haalboom presented information on the new heritage display and brochure prepared for the Heritage Planning Advisory Committee. The P & W - 10 - 01/04/03 display had been used at the Annual Heritage Showcase. A quiz was also developed for the display and was used as an entry form for a draw. The draws were made at the meeting.

TRANSPORTATION PLANNING c) Letter from Ministry of Transportation, March 26, 2001. re: Highway 7, Kitchener to Guelph.

The Council meeting scheduled for April 19, 2001 has been canceled as a result of the Ministry’s letter. Staff will try to reschedule the meeting for June 6, 7:00 p.m. This is to be a full Council meeting.

5. CLOSED SESSION

MOVED by D. Bergman SECONDED by J. Martens

That the meeting convene into Closed Session pursuant to Part II, Section 14(1)(c) of the Procedural By-law No. 00-31.

6. ADJOURN

The meeting adjourned.

COMMITTEE CHAIR, F. Kent

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

PLANNING AND WORKS COMMITTEE

PUBLIC MEETING MINUTES

The following are the minutes of the Planning and Works Committee Public Meeting held on April 3, 2001 at 7:00 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario.

Present: Chair Jim Wideman, D. Bergman, T. Galloway, F. Kent, J. Haalboom. B. Strauss*, L. Woolstencroft**

Regrets: K. Seiling

Chair Wideman outline the purpose of the meeting. He advised that Committee would listen to the delegations and collect information however a decision would not be made. This issue will be placed back on a Committee agenda on May 22 and would appear on the Council agenda on May 30, 2001.

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. STAFF PRESENTATION - Report E-01-031 - Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo

Steve van de Keere, Senior Project Manager presented the report. He presented slides on the following: key plan showing the area, project objectives, public involvement to date, intersection diagram, trial configuration, evaluation of trial configuration, public information meeting, preferred alternative, purpose of this meeting, next steps. S. van de Keere advised, Committee will have to deal with this project if it hopes to repair the road surface during the construction season. S. van de Keere stressed the project objectives. Those objectives were as follows: Reduce the collision rate at the Glasgow Street intersection, maintain existing traffic capacity on Westmount Road and Glasgow Street, not increase volume of traffic on local city streets, minimize the negative impacts on boulevards and trees.

*B. Strauss enter the meeting at approximately 7:15p.m.

S. van de Keere presented the history of the project including information on Option 1. This Option was chosen for the trial period back in November 1999. The existing project team had concerns about Option 1 as follows: collisions north of Glasgow Street, congestion/delays on Westmount Road, and traffic infiltration to local roads. S. van de Keere noted that collision at the intersection had decreased over the trial period and the study team was pleased with this result. Public input on P & W - Public - 2 - 03/04/01

Option 1 had been collected and 70% of the area residents supported the existing configuration whereas 58% of the comments received via the “dial-in” data collection comments supported the widening of Westmount. **L. Woolstencroft entered the meeting at approximately 7:45 p.m.

S. van de Keere explained the preferred alternative. This alternative will widen Westmount Rd on the north side of Glasgow Street, reconstruct the existing pavement within the project limits, establish a pedestrian refuge island at Westwood Drive and add a fence at the school property. The option does not require any additional land for the widening but there will be lane reconfigurations and a widening of the road within the existing road allowance. Five trees will have to be removed and the boulevard width will be reduce in front of 5 properties. In addition the following will be undertaken: the lane widths will be 3.0 metres, over size speed signs will be installed, additional tree planting and increased signs for heavy truck prohibition. S. van de Keere concluded his presentation with the schedule for upcoming meetings.

J. Haalboom questioned how often the Police are in the area enforcing the speed limit, heavy truck ban etc. S. van de Keere believes that this area has received additional policing however it still may not be adequate to address some of the concerns.

J. Haalboom also asked if there was additional information on where the traffic was going. S. van de Keere advised he believed the left turn lanes were used by local traffic however there was no specific origin testing for through traffic.

L. Woolstencroft asked if staff had already confirmed their position on this project. She questioned what additional traffic calming measurers and alternative measures were seriously being considered. She noted speed humps had been installed on John Street and this solution was working well. S. van de Keere responded that the project team had looked at a number of alternatives when this project first started and these alternatives resulted in the current trial option(Option 1). As well, the project team had looked at the following: traffic signal timing, split phasing advanced greens, the banning of left turns.

T. Galloway noted staff and the project team must bring forward a recommendation but; Council will still debate and make the decision on the alternatives. T. Galloway asked staff to prepare a list of the alternatives reviewed and that this list be made available to Councillors as soon as possible.

3. DELEGATIONS a) Jerry Tuttleman, 627 Westmount Road West

J. Tuttleman announced he was opposed to the preferred alternative. He believed the existing changes were working well and nothing further was required. J. Tuttleman was concerned the comments of the residents had not been taken seriously and was particularly concerned about the sign that was used for collecting data from nonresidents. J. Tuttleman believed that the widening of Westmount would result in increased vehicle speed and would decrease safety in the area. He also believed this change would alter the “face of the neighbourhood”. He suggested Committee should give more credibility to the residents than motorist who pass through the area. J. Tuttleman raised P & W - Public - 3 - 03/04/01 concerns about the new intersection statistics. He asked for clarification on the percentages and the number of incidents. J. Tuttleman advised his property is located on the corner were the majority of change would occur. He will lose his trees, and has considerable safety concerns including how he will get out of his driveway. M. Murray, Commissioner of Transportation and Environmental Services, tried to clarify the collision information. He noted the number of collisions at Glasgow and Westmount had decreased by 37% - 12.6 collisions down to 8. The collisions north of Glasgow had increased by 104% - 9.3 collisions up to 19. Members of the public were still concerned about these statistics. Committee members asked staff to clarify the issues and ensure the correct information was obtained from the police.

T. Galloway asked J. Tuttleman if he believed any improvements could be made at the intersection. T. Galloway noted he and Mr. Tuttleman had previously discussed the rounding of the corner in front of his property. J. Tuttleman agreed that the rounding of the intersection would improve the turning radius and he was not opposed to this suggestion. b) John Goemans, 62 Rusholme Road

J. Goemans was thankful for the existing configuration. He believed the trial period for option 1 had gone very well and he saw no need to proceed with a further widening of Westmount. J. Goemans expressed his concern about the sign used to collect information from the drivers on Westmount. J. Goemans noted it was difficult for the residents to try and coordinate between the 3 governments involved with this project. J. Goemans advised that the traffic calming measures implemented in Waterloo on John Street may have forced traffic into other areas thus causing new problems and concerns. A more coordinated approach should be used to resolve these problems. J. Goemans believed the widening of Westmount would increase the traffic speed and depreciate area property values. J. Goemans concluded there was no additional work required in this area. c) Jack Countryman, 379 Glasgow Street

J. Countryman presented overhead slides based on the main objectives of the project team. He showed committee members how the use of statistics can be misleading. J. Countryman stressed the improvements to Westmount should be about neighbourhoods and not about traffic flow. He advised that there are fewer accidents at the intersection and this is a positive reflect on the work that has been done to date. J. Countryman had not seen an increase in traffic on local roads. He also wanted to ensure that the impact on the boulevards and trees was minimized.

T. Galloway asked if J. Countryman believed any other alternatives should be tried. J. Countryman did not want to make it easy for trucks to turn in front of his property. d) Herwig Wandschneider, 657 Avondale Ave.

H. Wandschneider advised he had settled in this area because of its unique community. H. Wandschneider explained the history of the neighbourhood and the development of Westmount Road. He noted that considerable private funds had been spent developing and building this area. He advised Westmount Rd. has changed a great deal over the 90 year history of the area and the road was now being used in a way that was never planned for or expected. H. Wandschneider was P & W - Public - 4 - 03/04/01 very concerned this project was undermining safety for the residents. He noted there was an increased in noise pollution and speed on Westmount. The increase in the traffic volumes had made it almost impossible to cross Westmount on foot. He did not believe the process had been fair or open. He noted all the recent discussions about the widening of Victoria Street and questioned how the Westmount project may be related to the Victoria Street project. H. Wandschneider was also concerned about the lack of coordination between the cities and the Region. H. Wandschneider questioned why the Region would disregard the safety of the residents for the safety of the drivers. He concluded that there should be not further changes to the road.

L. Woolstencroft asked if the 40 km speed limited had worked on Glasgow Street. H. Wandschneider noted the 40km speed was not being observed. He was also concerned about the school area where parents dropped off or picked up their children. e) Christina Weylie - 279 Glasgow Street - Councillor City of Kitchener

C. Weylie is a member of the project team. She was the only one on the team that had not voted in favour of the preferred alternative. She questioned the need to widen Westmount especially if the congestion only lasted for 3/4 of an hour. She asked that the neighbourhood be protected. She believed the trial period had gone extremely well and the alternatives already implemented had improved the situation. She noted where the various accidents had occurred over the last 2 years. Her records showed there had only been 5 accidents. C. Weylie had spoken with the area crossing guard and this individual had informed her the situation on the road had improved since 1999. C. Weylie questioned where snow would be placed if the boulevard was reduced. C. Weylie concluded no further work is required and she would continue to support option1.

T. Galloway asked if there were any further options to consider. C. Weylie believed enough studies had been done. The Region now needed to proceed with the paving and sanitary sewer work. f) Richard Clarke - 650 Westmount Rd. West

R. Clarke was concerned about the project approach. He believed the engineers had spent their time looking at traffic flow whereas the neighbours have spent their time looking at their community and children. This approach had established a conflict between the parties from the start of the project. R. Clarke believed the improvements made to date had increased the safety of all those involved and therefore nothing further was required. He noted the traffic volume for Westmount was approximately 20,000 cars per day.

J. Haalboom asked R. Clarke about the impact of the vehicles. He advised that when he walks, he tries to get off Westmount as quickly as possible. J. Haalboom asked how the traffic flow operates now. R. Clarke believed there was some confusion at first with the new turn lanes. It is now easier to cross the street since the intersection changes were made. g) David Kresky - 650 Glasgow St.

D. Kresky explained he had lived in the neighbourhood his whole life. He advised Westmount Rd. had seen a number of changes over time however the area had remained a residential community. P & W - Public - 5 - 03/04/01

He didn’t believe that commuters using Westmount Rd. should have more say than the neighbours in the area. He supported the improvements that had been completed on Westmount during the trial period. He did not see a need to undertake any widening of the road. D. Kresky noted the worst intersections in the Region were all intersections with 6 lanes. He believed further changes to the Westmount/Glasgow intersection would have a negative impact on the intersection and that the number of accidents would increase not decrease as desired. He asked the Region not to widen the road. h) John McMurtry, 651 Westmount Rd.

J. McMurtry was opposed to any further changes at the intersection. He advised the drivers in the area had grown accustomed to the new lane configuration. He suggested the Region should try to cap the number of cars using Westmount instead of trying to increase the flow. He did not believe the engineers would be able to get 3 meter wide lanes into the intersection without further land. He suggested the Region should also consider further traffic calming measurers for Westmount and the neighbouring streets. He asked if any trees were removed they be replaced with substantive new trees. He also suggested another possible alternative would be the development of 3 lanes - one lane of traffic for north bound vehicles, one lane of traffic for south bound vehicles and a central continuous turning lane. i) John Robb, 452 Glasgow St.

J. Robb believed no further changes were required. He expressed his displeasure with the use of the “hot line” call in sign. j) Bill Christie, 182 Forsyth Dr. Waterloo

B. Christie was concerned about the lack of sidewalks in his area. He also informed Committee he did not want any further changes at the intersection. He believed the improvements made in 99 were appropriate.

4. Closure of meeting

J. Haalboom expressed her opposition to the project.

J. Wideman reminded the public of the upcoming meetings on this topic.

The meeting adjourned.

COMMITTEE CHAIR, J. Wideman

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

COMMUNITY SERVICES COMMITTEE MINUTES

The following are the minutes of the Committee meeting held on April 3, 2001 at 12:15 p.m. in the Council Chamber, 2nd Floor, Regional Administration Building, 150 Frederick Street, Kitchener, Ontario.

Members present: Chair S. Strickland, J. Brewer, D. Craig*, J. Mitchell, W. Roth, K. Seiling*, J. Smola, C. Zehr

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. CLOSED SESSION

MOVED by J. Brewer SECONDED by J. Mitchell

That the Community Services Committee recess into Closed Session pursuant to Part II, Section 14 (1) d) of Procedural By-law 00-031, as amended relative to a labour relations matter.

CARRIED

D. Craig and K. Seiling entered the meeting at 12:45 p.m.

The Committee reconvened in Open Session at 1:00 p.m.

3. PRESENTATIONS - Planning, Housing and Community Services a) P-01-046 Housing and Community Services Division Program Review

Sybil Frenette, Director of Community Services presented the report and provided a flow chart (attached as S-1) of the Planning, Housing and Community Services Department. The Division’s structure combines strategic and policy expertise with numerous community partnerships and programs delivered in the areas of housing, heritage, culture and environmental stewardship. S. Frenette answered questions from committee.

Report was received for information.

4. REPORTS - Planning, Housing and Community Services a) P-01-044 FCM Support for a National Housing Strategy

Joan Jylanne, Project Manager, Housing and Strategic Planning, reviewed the report and answered questions from committee.

MOVED by C. Zehr SECONDED by J. Brewer

⋅ Flexible capital grants program; ⋅ Taxation and regulation changes to attract new investment; and ⋅ Provincial/Territorial shelter and rental assistance initiatives, and b) Make a contribution to FCM of $6,470.00 for the year 2001 based on a calculation formulated by FCM of $0.015 per capita, to continue the FCM National Housing Policy Options Team’s efforts for the upcoming year to promote and advocate for the implementation of a comprehensive national housing strategy involving all levels of government in response to housing supply and affordability problems faced by our communities, and c) Circulate a copy of this report to Federal Members of Parliament, Members of Provincial Parliament and Area Municipal Councils requesting their support of the FCM strategy.

CARRIED, Unanimously

b) P-01-045 Housing Statement Advisory Committee - Terms of Reference

MOVED by K. Seiling SECONDED by W. Roth

CARRIED c) P-01-050 Joint Local Transfer Plan CSC - 3 - 04/03/01

MOVED by J. Brewer SECONDED by C. Zehr

CARRIED

REPORTS - Social Services d) SS-01-020 Location of Employment and Income Support Services in Kitchener - Waterloo

Mike Schuster, Commissioner of Social Services explained the need to find an interim office to address the shift in the delivery of income support services from home visits to desk-side services.

David Dirks, Director of Employment and Income support presented the options and provided the pros and cons for each. Issues raised in the discussion included accessibility to clients, services provided in one location, lack of appropriate available space, flexibility, the economy, dislocation of community partners, provincial time lines, and use of regional facilities.

MOVED by C. Zehr SECONDED by J. Brewer

CARRIED

INFORMATION REPORTS - Planning, Housing and Community Services e) P-01-043 Strategy for the Management of Regional Forests

Chris Gosselin, Manager, Environmental Planning appeared before committee and answered questions from committee.

Report was received for information.

f) P-01-047 Retailer of the Year Nominations - Joseph Schneider Haus and Doon Heritage Crossroads CSC - 4 - 04/03/01

Susan Burke, Manager/Curator, Joseph Schneider Haus appeared before committee. S. Burke provided a copy of correspondence dated March 14, 2001 from Elizabeth Witmer offering congratulations (attached as S-2).

Report was received for information. g) P-01-048 Community Partnerships Enrich Spring Programs at Joseph Schneider Haus

Report was received for information.

REPORTS - Social Services h) SS-01-009 Child Care Division Request for New Purchase of Fee Subsidy Service Agreement

MOVED by W. Roth SECONDED by D. Craig

St. John's Christian Nursery School

Toddler Rate Less than 6 hours $16.00

Preschool Rate Less than 4 hours $13.00

School Age Rate 2 to 4 hours $13.00

CARRIED

i) SS-01-010 2001 Rates for Child Care Division Purchase of Service from Community Child Care Centres

MOVED by J. Brewer SECONDED by J. Mitchell

CARRIED j) SS-01-011 2001 Child Care Division Rates for Home Child Care Providers

CSC - 5 - 04/03/01

MOVED by J. Mitchell SECONDED by W. Roth

THAT the Regional Municipality of Waterloo approve the following rate schedule for service purchased from home child care providers under contract with the Region's Home Child Care Program:

The following rate schedule effective on January 1, 2001:

DAILY RATES (PER CHILD)

O rate (Work/Sleep) $40.60 Z rate (Over 12 hours) $27.10 Y rate (10-12 hours) $24.00 A rate ( 8 -10 hours) $20.30 B rate ( 5 - 8 hours) $16.25 C rate ( 2 - 5 hours) $10.75 D rate ( under 2 hours) $ 7.60

Supplements Handicapped rate $ 5.00 Evening/Early morning $ 1.00 Weekend $ 2.00

AND

The following rate structure change effective on September 1, 2001

A rate (7-10 hours) $20.30 B rate ( 5- 7 hours) $16.25

CARRIED

k) SS-01-013 2001 Rates for Emergency Shelters

MOVED by D. Craig SECONDED by J. Mitchell

THAT the Regional Municipality of Waterloo Community Services Committee approve an interim funding arrangement for the emergency shelters for 2001 by setting the 2001 per diem rate as follows:

Argus Residence for Young People $47.00 House of Friendship $47.00 Salvation Army Booth Centre $47.00 YWCA - Mary's Place $47.00

CARRIED l) SS-01-015 2001 Emergency Food Hamper Program

MOVED by J. Brewer CSC - 6 - 04/03/01

SECONDED by W. Roth

THAT the Regional Municipality of Waterloo approve the 2001 rates for the Emergency Food Supplement Program effective January 1, 2001 as follows:

Cambridge Self Help Food Bank Hamper Rate $27.60 Diaper Rate $ 4.10 Formula Rate $12.15

Cambridge Salvation Army Family Services Voucher Rate $20.60 single person $25.76 two people $ 5.25 each dependant Diaper Rate $ 4.25 Formula Rate $12.30

House of Friendship Hamper Rate $27.35 Diaper Rate $ 4.15 Formula Rate $12.15

Kitchener Salvation Army Community and Family Services Voucher Rate $25.00 Diaper Rate $ 4.15 Formula Rate $12.15

Woolwich Community Services Hamper Rate $34.08 Diaper Rate $ 4.10 Formula Rate $12.25

CARRIED m) SS-01-016 2001 Rates for Domiciliary Hostel Services

MOVED by J. Mitchell SECONDED by W. Roth

THAT the Regional Municipality of Waterloo approve the 2001 per diem rate the domiciliary hostel services as listed in Appendix A of Report SS-01-016 dated April 3, 2001, effective January 1, 2001.

CARRIED

n) SS-01-018 Funeral Rates for 2001

MOVED by D. Craig SECONDED by W. Roth

CSC - 7 - 04/03/01

THAT the Regional Municipality of Waterloo approve the maximum funeral rate of $1,522 for the year 2001 effective April 1, 2001.

CARRIED o) SS-01-019 Service Contract for Educational Assessments

MOVED by D. Craig SECONDED by J. Mitchell

THAT the Regional Municipality of Waterloo approve a unit cost of $100.00 for educational assessments, to a maximum of $28,500, for the Project READ Literacy Network for the year 2001.

CARRIED

INFORMATION REPORTS - Social Services p) SS-01-017 Sunnyside Home - Accreditation 2000

Report was received for information.

REPORTS - Community Health q) CH-01-013 International Travel Immunization Clinic - Staff Complement Increase

MOVED by D. Craig SECONDED by W. Roth

CARRIED r) CH-01-014 Federal Tobacco Youth Protection

MOVED by W. Roth SECONDED by J. Brewer

CARRIED s) CH-01-015 Medical Surveillance of Individuals new to Canada for Tuberculosis Control

Naideen Bailey, Manager, Communicable Disease Control Program provided an overview of the report and answered questions from committee. CSC - 8 - 04/03/01

N. Bailey noted current surveillance systems in place through Citizenship and Immigration Canada fail to provide health departments with the information required to provide timely and appropriate follow-up for those individuals new to Canada who may be at risk of developing tuberculosis. The control of tuberculosis in Canada will depend on all levels of government and all health care providers having a strong commitment to identifying and treating infected individuals quickly and appropriately.

MOVED by J. Mitchell SECONDED by J. Brewer

CARRIED

INFORMATION REPORTS - Community Health t) CH-01-010 By-law 96-055, as amended, A By-law to Regulate Smoking in Public Places in the Regional Municipality of Waterloo

Brian Hatton, Director, Environmental Health and Lifestyle Resources appeared before committee and answered questions.

Report was received for information. u) CH-01-016 Activities Carried Out in Support of the Provincial Tobacco Control Act (TCA) 1998-2000

Brian Hatton, Director, Environmental Health and Lifestyle Resources appeared before committee and answered questions.

J. Smola asked staff to consider providing the information to the public in a press release. B. Hatton noted the public is made aware of the issues through circulation of the agendas and reports to the media. The Tobacco Information Line established in 1996 provides an opportunity for the public to make inquiries. Staff use enforcement strategies such as routine inspections, compliance checks/enforcement, surveillance, and vendor and community education to ensure compliance with the Tobacco Control Act.

Report was received for information.

5. INFORMATION/CORRESPONDENCE a) Letter from Dr. Robert Kyle, Commissioner & Medical Officer of Health, The Regional Municipality of Durham, dated January 17, 2001, re: Tuberculosis Control Among Immigrants, Refugees and Visitors to Canada was received for information.

CSC - 9 - 04/03/01 b) Letter from Brian Hatton, Chair, Central West Association of Supervisors of Public Health Inspectors of Ontario (ASPHIO) to Colin D'Cunha dated March 26, 2001, re: 2001 West Nile Virus Response Plan was received for information.

MOVED by W. Roth SECONDED by J. Brewer

THAT the Regional Municipality of Waterloo encourage the Province to adopt a province- wide strategy and protocol to deal with the potential outbreak of the West Nile Virus.

CARRIED c) Correspondence from Marge Veys, Administrative Assistant, Leeds, Grenville & Lanark District Health Unit, dated March 9, 2001, re: West Nile Virus Response Plan was received for information. d) Memo from Susan Lee, Association of Local Public Health Agencies, dated March 2, 2001, re: alPHa 2001 Annual Conference, Conference Package #2 was received for information.

ADJOURN

MOVED by J. Brewer SECONDED by J. Mitchell

THAT the meeting adjourn.

CARRIED

COMMITTEE CHAIR, S. Strickland

REGIONAL CLERK, E. L. Orth

Planning, Housing and Community Services Department organization chart.

Letter from Elizabeth Witmer, MPP Kitchener-Waterloo, dated March 14, 2001, re: Joseph Schneider Haus as finalist for the Business of the Year Award.

REGIONAL MUNICIPALITY OF WATERLOO

ADMINISTRATION AND FINANCE COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on April 4, 2001 at 9:00 a.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario.

Members present: Chair T. Galloway, J. Brewer, J. Haalboom, F. Kent, J. Mitchell, K. Seiling, S. Strickland, J. Wideman, L. Woolstencroft

Regrets: D. Craig

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT a) S. Strickland declared a conflict of interest with regard to Item 3 c) because he is employed by an agency who has previously received a grant from the Region.

2. DELEGATIONS a) F-01-017 Trinity Village Deferral of Regional Development Charges

Tim McCabe, Green Scheels Pigeon appeared before committee to explain the request for deferral of the Regional Development Charges on the long-term care facility located at 2727 Kingsway Drive in Kitchener. T. McCabe provided additional correspondence from the Trinity Village Care Centre dated April 2, 2001 (attached as S-1 to S-2). The request involves deferral of the development charges related to the construction of the new long-term care facility. T. McCabe noted that the province does not provide capital funding and all funding for this project is raised by Lutheran Homes Kitchener-Waterloo.

Ron Bronson, Director, Financial Services & Development Financing reviewed the report and highlighted the pros and cons in each of the three options.

Ron Bronson explained that under Option 3, in the event of the redevelopment of the existing building, the amount to be paid in respect of the 85 base units would depend on the design of the redevelopment of the existing building at that time.

The amount to be paid on the 35 additional lodging units would be based on the current development charges applicable to 35 units, plus interest, and would be additional to any development charges applicable to the redevelopment of the existing 85 units.

Staff has expressed concerns relating to collection of the development charges and precedents set for future development. Deferral of development charges results in the loss of leverage by the Region to collect the development charges.

Committee members discussed ways of assisting Trinity Village without compromising the Region's position.

MOVED by K. Seiling SECONDED by J. Brewer

WHEREAS Trinity Village is considered to be a D facility under the long-term care classification system and as such is deemed a high priority for replacement;

THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo authorize the Regional Chair and Regional Clerk to enter into an agreement with Lutheran Homes Kitchener-Waterloo for the deferral of Regional Development Charges payable on all lodging units in the new long-term care facility at 2727 Kingsway Drive, Kitchener, to a point in time which is the earliest of the following: a) issuance of the building permit for the renovation of the existing structure, b) the occupancy, in any manner, of the existing structure, c) two (2) years from the date of issuance of the initial building permit for the new structure, according to the principles described in Report F-01-017 dated April 4, 2001, with the deferred payment to be structured in two components: i) payment in respect of the number of lodging units in the existing structure (85):

· If the issuance of the building permit for that renovation occurs within two (2) years, obligation to be discharged by the payment of development charges calculated on the basis of the renovation of the existing structure,

· In other cases, payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate; ii) payment in respect of the additional lodging units in the new development (35):

· Payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate; such agreement to be to the satisfaction of the Region's Chief Financial Officer and Regional Solicitor.

CARRIED

Letter from Trinity Village Care Centre

3. REPORTS a) F-01-016 Developer Servicing Agreement and Consultant Services Agreement - Fairway Road Extension, Lackner Boulevard Easterly 780 Metres, City of Kitchener MOVED by J. Wideman A & F - 3 - 01/04/04

SECONDED by F. Kent

THAT the Regional Municipality of Waterloo takes the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener: a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit; b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

CARRIED b) F-01-018 Grants to Voluntary Organizations - 2001 Process

Chair Tom Galloway provided a review of the grants process. He noted a subcommittee needs to be established to review the grant applications and to meet with representatives from organizations requesting funding. The subcommittee needs to determine the allocation of the additional $50,000 approved in the 2001 Budget.

MOVED by J. Brewer SECONDED by J. Wideman That a subcommittee be established to review the 2001 Grants to Voluntary Organizations,

And that the subcommittee provide recommendations on the allocation of the additional $50,000 approved in the 2001 Budget, to the Administration and Finance Committee.

CARRIED

Councillors L. Woolstencroft, J. Brewer and Chair K. Seiling agreed to sit on the Committee.

Report was received for discussion. c) CC-01-001 Council Conference Policy A & F - 4 - 01/04/04

MOVED by J. Haalboom SECONDED by J. Wideman

WHEREAS a subcommittee was appointed to develop a Conference/Convention policy in order to provide for consistency and clarity for Council travel requests,

THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo approves the following Council Conference Policy:

2) That Councillors may choose to attend conferences that are situated in Province, in Canada and within the continental United States without Council approval;

3) That requests by Councillors to attend international conferences, outside the continental United States and Canada, must be approved by Council;

7) That Councillors register at least 30 days prior to departure and/or before the conference early registration cut-off date in order to take advantage of discounts on registration, airfare and accommodation. Exceptions to this may be reviewed by the Regional Chair or the Chair of Administration and Finance Committee;

8) That the following corporate policies concerning class and mode of travel and accommodation be endorsed and applied to Council travel:

· the airfare be Economy Class plus ground transportation to and from the airport(s) · automobile or train travel may be substituted for air travel, however, the reimbursement will be based on the lower of the actual expense incurred or the cost of Economy Class round trip air travel · expenses for accommodation will be covered/reimbursed based on the single room rate; 9) That Councillors submit a brief summary report to the appropriate standing committee of Council on returning from a conference (excluding FCM and AMO) for which the A & F - 5 - 01/04/04

Region has paid expenses;

10) That the Regional Municipality of Waterloo not cover the following expenses:

· any pre and post social/recreational conference tours and/or events · companion programs for accompanying family members/companions · travel, meals and/or accommodation expenses for accompanying family members/companions · for area mayors attending conferences in their capacity as mayor.

CARRIED

4. OTHER BUSINESS a) Tax Policy

Angela Hinchberger, Director, Financial Services provided a summary of the March 30th announcements made by the province on Tax Policy (attached as S-3 to S-4). Finance Staff will prepare an analysis and report back to committee on April 18, 2001. The province has set a deadline of April 30th, 2001. Summary of Tax Policy

5. CLOSED SESSION

MOVED by J. Haalboom SECONDED by L. Woolstencroft

That the meeting adjourn and the Administration and Finance Committee recess into Closed Session pursuant to Part 11, Section 14 (1) d) of Procedural By-law 00-031, as amended, regarding a labour relations matter.

CARRIED

COMMITTEE CHAIR, T. Galloway

REGIONAL CLERK, E. L. Orth

TOWN OF PENETANGUISHENE

April 9, 2001

Your Worship and Members of Council:

The Council for the Town of Penctanguishene would like to give you a brief update on the North Simcoe Correctional Facility.

The construction of the 1184 bed superjail in our town has been completed and the commissioning of the facility is underway. The jail is slated to open this summer or early fall. Over the past, 16 months, Penetanguishene Council has been involved in ongoing discussions with the Ministry of Correctional Services. Much of this discussion has centred on the planned privatization of the facility, but we have also been very concerned regarding day-to-day operations at the site.

These discussions have not been reassuring. In fact, manly issue of considerable importance to our community have not been addressed by the Ministry, despite the jail being only months away from accepting its first inmates.

Early last year, after collecting information from many sources, the Town felt compelled to circulate a resolution to every municipality in Ontario, strenuously opposing the Province's decision to seek a private operator for the superjail. To date, nearly 200 municipalities have supported this resolution.

We would like to extend an invitation to you, or a member of your Council, to come to Penetanguishene on May 4, 2001. On that day, we will beholding an information session on the important issues concerning the facility, and we will provide a detailed overview of how the provincial government has responded to our Council with respect to our concerns and questions. We are also trying to arrange a tour of the facility for those who attend.

Enclosed you will find an itinerary- We ask that you RSVP this invitation no later than April 27, 2001 so that we can plan for the number attending. Please contact Joan Brodeur at (705) 549-7453 or Fax (705) 549-3743 to respond or if you have any questions. We will fax you a map at this time.

We would be honoured if you could attend. Your support for our Council and our community would be greatly appreciated.

Sincerely,

Mayor Anita Dubeau Members of Council Enclosure DISCOVERY HARBOUR KING'S WHARF THEATRE FRIDAY, MAY 4, 2001 1:00 PM - 4:00 PM

1) Welcome and Introduction of Speakers - Mayor Anita Dubeau

2) Brief Synopsis of Events to Date - Deputy-Mayor Randy Robbins

a) Speakers:

i) Paula King - Executive Director of The Elizabeth Fry Society ii) Tim Mulhall - Employee from Correctional Services iii) David Levac - Liberal Corrections Critic /Provincial

3) Question Period. 4) Tour of Jail (3:OOp.m. - 4:00 p.m.) - pending

(light lunch will be provided at 1:OOpm) Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members Report No: F-01-019 of Regional Council File Code: Date: April 11, 2001 Subject: T2000-125 WATERLOO LANDFILL ADMINISTRATION BUILDING DRAINAGE & STUCCO REPAIR, CITY OF WATERLOO

RECOMMENDATION:

SUMMARY: Nil

REPORT:

Tenders were called for repairs to the exterior building envelope of the Waterloo Landfill Administration Building, City of Waterloo, and were opened in the presence of B. Hagan, Y. Cyr and L. Buitenhuis.

The following tenders were received:

Cornerstone Structural Restoration Inc. Kitchener, Ontario $ 65,694.79 Detra Builders Inc. Kitchener, Ontario $ 84,263.00 Sierra Construction Ltd. Woodstock, Ontario $105,256.00

The work of this tender encompasses all work required to repair the insulation and stucco finish at foundation level for the Waterloo Landfill Administration Building. Also, included in this contract is the installation of a drainage system around the perimeter of the building. This work is required to repair and prevent further damages caused by the heaving action of frost around the facility.

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The contractor was requested as part of the tender to submit a number of alternate prices. It is recommended that the following alternate prices be added to the low tender:

- 2 - F-01-019

1. Paint all stucco surfaces on the building envelope $3,370.50 2. Replace all vertical and horizontal caulked expansion/control joints on the stucco finish $1,979.50 Total $5,350.00

The replacement of the control joints and re-painting of the stucco finish would need to be addressed within the next two years as part of the building preventative maintenance program. Since some caulking and painting work is included in the base price for this contract, it is recommended that both separate prices, totaling $5,350 as submitted by Cornerstone Structural Restoration Inc., be added to the base price for a total revised tender of $71,044.79. The tender bid includes a construction contingency of $5,000 to cover unforeseen work and potential repair to the methane protection system.

T2000-125 $71,044.79 Consulting Fees 9,000.00 Miscellaneous Construction Costs 5,000.00 Regional Engineering 4,000.00 Sub-Total $89,044.79 Less Municipal Rebate of 4% GST (2,992.33) Total $86,052.46

Miscellaneous costs include those for advertising, inspection permits and associated construction related costs outside the contract.

The Region's operating budget for 2001 includes a provision for the maintenance of the landfill's facilities which will be sufficient to cover the cost of this project.

The final date of acceptance for this tender is May 19, 2001.

OTHER DEPARTMENT CONSIDERATIONS:

Staff from the Facilities Management and Waste Management Divisions have assisted in the preparation of this report.

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members Report No: F-01-020 of Regional Council File Code: Date: April 11, 2001 Subject: T2001-105 WATERLOO LANDFILL SITE DRILLING SERVICES, CITY OF WATERLOO

RECOMMENDATION:

SUMMARY:

Nil

REPORT:

Tenders were called for the Waterloo Landfill Site Drilling Services, City of Waterloo and were opened in the presence of J. Arsenault, L. Churchill and L. Buitenhuis.

The following tenders were received:

All-Terrain Drilling Limited Waterloo, ON $222,538.60 Lantech Drilling Services Inc. Sharon, ON $238,289.00 Davidson Drilling Limited Waterloo, ON $328,029.90

The scope of work for this tender encompasses the installation of eight bi-level monitoring well nests and four single level deeper monitoring wells (20 wells in total) at the Waterloo Landfill site. The monitoring wells to be installed will be permanent wells and are suitable for long term groundwater sampling and water level monitoring that is regularly conducted at the Waterloo Landfill.

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve. - 2 - F-01-020

FINANCIAL IMPLICATIONS:

Based on the low bid, the estimated cost to the Region is:

T2001-105 $222,538.60 Less Municipal Rebate of 4% G.S.T. (8,319.20) Total $214,219.40

The Region's 2001 approved capital budget includes $1,000,000 for leachate control measures as part of the five part leachate control plan. This leaves approximately $786,000 to be used for the remaining components of the five part leachate control plan scheduled later in 2001.

The final date of acceptance for this tender is May 25, 2001.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members Report No: F-01-021 of Regional Council File Code: Date: April 11, 2001 Subject: T2001-001 BLEAMS ROAD WATERMAIN, FISCHER-HALLMAN ROAD TO STRASBURG ROAD, CITY OF KITCHENER

RECOMMENDATION:

SUMMARY: Nil

REPORT:

Tenders were called for Bleams Road Watermain, Fischer-Hallman Road to Strasburg Road, City of Kitchener and were opened in the presence of D. Emery, E. Shaniawski and D. Schmidt.

The following tenders were received:

Kast Construction Limited Brantford, ON $881,622.72 Terra Infrastructure Inc. Strathroy, ON $923,316.73 Robert M. Simon Construction Limited Waterford, ON $969,061.92 Steed and Evans Limited Kitchener, ON $976,044.80 969774 Ontario Limited St. Thomas, ON $993,073.19 Omega Contractors London, ON $1,004,858.40 E & E Seegmiller Limited Kitchener, ON $1,041,535.86 J. Goetz Construction Limited Guelph, ON $1,075,293.99 Subterra Inc. Kitchener, ON $1,162,452.39 Regional Sewer and Watermain Limited Cambridge, ON $1,519,256.14

The work of this contract is for the construction of approximately 1,880 metres of 450mm and 108 metres of 600mm diameter watermain, including a pressure reducing/meter chamber, on Bleams Road, from Fischer-Hallman Road to Strasburg Road in the City of Kitchener.

The purpose of the watermain is to provide improved water supply from the Mannheim Treatment - 2 - F-01-021

Facility to the south Strasburg Road area. It will also serve as a backup for the Parkway Pumping Station which currently supplies this area.

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

Based on the low tender, costs are shared as follows:

Region of Waterloo Water Services Division $833,449.48 Region of Waterloo Transportation Division 21,564.47 City of Kitchener 26,608.77 Total $881,622.72

Region of Waterloo Water Services Division

T2001-001 $833,449.48 Region Engineering 92,000.00 Consultant Engineering 5,000.00 Geotechnical Investigations and Soils Testing 8,500.00 Project Sign/Traffic 10,000.00 Advertising and Printing 3,000.00 Laboratory Testing and Commissioning 500.00 Approvals and Permits 1,200.00 Pre-Purchased Valves 27,183.00 Test Dig 500.00 Legal Survey 1,000.00 Temporary Water Supply 1,000.00 Traffic Loop replacement 2,000.00 Site Trailer 1,000.00 Sub-Total $986,332.48 Less Municipal Rebate of 4% GST (32,244.30) Total $954,088.18 - 3 - F-01-021

The 2001 Water Twenty Year Capital Forecast provides $960,000 for the Bleams Road Watermain Project in 2001. It is proposed that the surplus monies in the project budget be retained in the Water Capital Reserve Fund and in the Regional Development Charges (RDC) Fund.

Region of Waterloo's Transportation Division

T2001-001 $21,564.47 Engineering 3,234.67 Sub-Total 24,799.14 Less Municipal Rebate of 4% GST (806.15) Total $23,992.99

The 2001 Transportation Capital Budget and Ten Year Forecast includes $24,000.00 for this work to be funded from property taxes.

City of Kitchener

T2001-001 $26,608.77 Engineering 4,270.71 Sub-Total $30,879.48 Less Municipal Rebate of 4% GST (994.72) Total $29,884.76

The City of Kitchener has budgeted for this work and have asked that we proceed with construction on their behalf.

During construction, the eastbound lane of Bleams Road will be closed within a 75 metre long transitory work zone to permit installation of the watermain. However, two way traffic will be maintained at all times in the remaining westbound lane using flag persons. All lanes will be re-opened to traffic at the end of each work day. Access to properties will be maintained at all times except briefly when work is being carried out directly in front of a driveway or side road.

In order to minimize the disruption to the large number of weekday travelers, the Fischer-Hallman/Bleams Road intersection will be completely closed for one day, on a Sunday, so that the work through the intersection can be completed. The road will be opened to traffic for Monday morning. Traffic on Fischer-Hallman Road, and on Bleams Road will be detoured around the site for this day only.

Construction is scheduled to commence in mid May 2001 with completion being in mid August 2001. - 4 - F-01-021

The final date of acceptance for this tender is May 25, 2001.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members Report No: F-01-022 of Regional Council File Code: Date: April 11, 2001 Subject: TENDER T2001-101 TANDEM PLOW TRUCKS

RECOMMENDATION:

THAT the Regional Municipality of Waterloo accept the tender of Volvo Trucks Waterloo for the supply of two (2) Tandem Plow Trucks at a total cost of $224,438.60 including all applicable taxes.

SUMMARY: Nil

REPORT:

Tenders were called for the supply of two (2) Tandem Plow Trucks and were opened in the presence of C. Bogusat, S. Loker and D. Schmidt.

The following tenders were received:

Volvo Trucks Waterloo Waterloo, Ontario $224,438.60 Parkway Ford Sales Waterloo, Ontario $229,091.50 Brant County Ford Brantford, Ontario $229,666.50

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

Based on the low tender received, the estimated cost to the Region is as follows:

T2001-101 $195,164.00 G.S.T. 13,661.48 P.S.T. 15,613.12 Sub-Total $224,438.60 Less Municipal Rebate 4% G.S.T. (7,806.56) Total $216,632.04 - 2 - F-01-022

Each cab and chassis will be retrofitted to include a one-way plow and wing and a two-way dump box which is estimated to cost $180,000 in total for both vehicles. The total expenditure related to these vehicles is estimated to be $396,632.04. The 2001 Transportation Capital Budget and TenYear Forecast includes $440,000 for these vehicles to be funded from the Transportation Vehicle and Equipment Reserve. The surplus funds will be retained in the Reserve. These purchases will replace two 1991 Ford L9000 cab and chassis.

The final date of acceptance for this tender is April 27, 2001.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members Report No: F-01-023 of Regional Council File Code: Date: April 11, 2001 Subject: P2001-02 HOUSEHOLD HAZARDOUS WASTE PROGRAM

RECOMMENDATION:

SUMMARY: Nil

REPORT:

Proposals were called for the removal, recycling or disposal of household hazardous waste (HHW) for a thirty-two (32) month period, from May 1, 2001 to December 31, 2003, with an option to renew for two additional one year periods, and were opened in the presence of J. Arsenault, L. Churchill and L. Buitenhuis.

The following proposals were received:

Hotz Environmental Services Inc. Hamilton, ON $266,134.69 Safety Kleen Limited Burlington, ON $367,076.34

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

Based on the low bid, the total estimated cost is as follows:

P2001-02 $266,134.69 Less Municipal Rebate of 4% GST (9,256.86) Total $256,877.83 - 2 - F-01-023

The work of this contract is for the processing of household hazardous wastes brought to Regional sites by residents of the Region on sixteen (16) specific dates throughout 2001. The work will be done at Waterloo and Cambridge Landfill sites, and at sites within each of the Townships. The Contractor is required to provide staffing for each event. It is anticipated that approximately 5,000 households will participate in the program.

The 2001 Waste Management Operations Budget includes a provision of approximately $180,000 for this contract. The cost increase in the household hazardous waste contract reflects the increase in participation by Regional residents in the HHW program. In addition to the 16 special event days, the Region also offers the Paint Drop-off Days, HHW days (on Thursdays at the Waterloo Landfill), and the Motor Oil Drop-Off Program.

The cost increase is also due to the increase in the contractor's costs for the handling of hazardous waste which has dramatically increased over the past year. Examples include, the processing of oil paint which has increased from $40 to $75 per lab pak and varsol and paint thinners have increased from $50 to $75 per lab pak.

The 2002 budget for the HHW contract will be increased to reflect the new contract cost which will be effective May 1, 2001. For 2001 the over expenditures can be accommodated within the overall Waste Management Budget or from the Waste Management Reserve Fund.

The final date of acceptance for this proposal is May 25, 2001.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer

PW-01-006/S

THE REGIONAL MUNICIPALITY OF WATERLOO

PLANNING AND WORKS COMMITTEE

Summary of Recommendations to Council

* Additional Item from Closed Meeting

The Planning and Works Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo endorse the approach outlined in Report E-01-021 regarding the Region's possible involvement with private water supply systems.

2. THAT the Regional Municipality of Waterloo establish a one day brain storming and strategic planning session for all of Council to develop goals and strategies to address road infrastructure issues caused by the dramatic under funding of our existing infrastructure and the current financial constraints for new or expanded infrastructure;

AND THAT this day focus on a comprehensive overview of the current inventory and its condition as well as future infrastructure requirements;

AND THAT the planning session focus on the strategies required for the next two years, 2002 and 2003, and a long term strategy in order to meet the agreed to goals and objectives;

AND THAT a comprehensive review of all alternative financing and income generation options for infrastructure projects be undertaken and made a available for discussion at the session

AND FURTHER THAT the meeting be scheduled not later than September 30, 2001.

3. THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the 60 km/h speed limit on Regional Road #46 (Roseville Road) from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue in the vicinity of Brown's subdivision.

4. THAT the Regional Municipality of Waterloo:

a) Provide weekly curbside garbage collection service (3 bag limit) for all households, businesses and commercial properties in Wellesley Township

-1- PW-01-006/S

effective January 7, 2002 to February 28, 2009; and

b) Approve a flat rate cost recovery structure with the 2002 rate set at $80 per stop.

5. THAT the Regional Municipality of Waterloo approve the attached interim by-law to regulate the collection of waste effective until March 3, 2002.

6. THAT the Regional Municipality of Waterloo enter into a Consultant Services Agreement with Stantec Consulting Limited of Kitchener for final design, contract administration and construction inspection for road improvements and sanitary sewer and watermain installations on Ottawa Street between David Bergey Drive and Trussler Road in the City of Kitchener at an upset limit of $82,570 plus GST for the design phase, with contract administration and construction inspection to be paid on a time basis.

7. THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting Services Agreement with CH2M Gore & Storrie Limited to include additional detailed design, contract administration and site inspection services for the Linwood Water Supply System Upgrade for an upset fee increase of $39,000 plus applicable taxes, to be funded from the existing project capital budget of the 2001 Twenty Year Water Capital Program.

8. THAT the Regional Municipality of Waterloo approve an amendment to the existing Consulting Services Agreement with KMK Consultants Limited to include additional consulting services required as a result of a delay to the completion of the Elmira West Side Elevated Tank (Contract 99030), all for an upset fee increase of $57,500 plus applicable taxes.

9. THAT the Regional Municipality of Waterloo pass a by-law in the form attached as Appendix ‘A’ to P-01-037, dated April 3, 2001 for the purposes of authorizing the Regional Commissioner of Planning, Housing and Community Services to comment on and/or approve development applications.

10. THAT the Regional Municipality of Waterloo approve P-00-038 dated April 3, 2001, Monthly Report of Development Applications for January and February 2001.

11. THAT the Regional Municipality of Waterloo approve the following with regard to the request of the Township of Wilmot:

a) Agree to provide professional planning services to the Township for the purpose of updating its Official Plan and Industrial Growth Strategy to bring them into conformity with the Regional Official Policies Plan;

-2- PW-01-006/S

b) Provide the related services on the basis of a mutually satisfactory fee-for- services arrangement to be negotiated by the Township and the Region; and

12. THAT the Regional Municipality of Waterloo Controlled Access By-law #58-87 be amended to include a temporary construction access on the east side of Homer Watson Boulevard approximately 200 metres south of Conestoga College Boulevard in the City of Kitchener for a proposed addition to Conestoga College.

13. THAT the Regional Municipality of Waterloo participate in the initiative to make Earth Week, CarLess Week in Waterloo Region.

* 14. THAT The Regional Municipality of Waterloo approve the acquisition of the lands described as follows:

Part of Lot 14, Plan D-9, City of Cambridge, shown as Parts 9, 10 and 11, on Plan 58R-12603 and a temporary easement over lands shown as Parts 19 and 20 on Plan 58R-12603, from Park Hill Four Ltd. for the sum of $13,012.00 plus any applicable costs and taxes, for road and bridge improvements, Parkhill Road, Cambridge.

April 3, 2001

-3- CS-01-006/S

THE REGIONAL MUNICIPALITY OF WATERLOO

COMMUNITY SERVICES COMMITTEE

Summary of Recommendations to Council

The Community Services Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo take the following action regarding the Federation of Canadian Municipalities (FCM's) proposals to increase the supply of affordable housing in Canada:

a) Support the three components of the FCM strategy presented in the FCM document titled "A National Affordable Housing Strategy" and advise the Provincial and Federal governments, FCM and the Canadian Housing and Renewal Association (CHRA) of the Region's support to address the need for affordable rental housing using a three-prong approach: @ Flexible capital grants program; @ Taxation and regulation changes to attract new investment; and @ Provincial/Territorial shelter and rental assistance initiatives, and

b) Make a contribution to FCM of $6,470.00 for the year 2001 based on a calculation formulated by FCM of $0.015 per capita, to continue the FCM National Housing Policy Options Team’s efforts for the upcoming year to promote and advocate for the implementation of a comprehensive national housing strategy involving all levels of government in response to housing supply and affordability problems faced by our communities, and

c) Circulate a copy of this report to Federal Members of Parliament, Members of Provincial Parliament and Area Municipal Councils requesting their support of the FCM strategy.

2. THAT the Regional Municipality of Waterloo approve the following with regard to a Housing Statement Advisory Committee:

b) approve the Terms of Reference for the Housing Statement Advisory CS-01-006/S - 2 -

Committee, contained in Attachment #1 to Report P-01-045.

3. THAT the Regional Municipality of Waterloo endorse the Social Housing Business Transfer Plan developed by Region of Waterloo staff and forward this report to the Ontario Ministry of Municipal Affairs and Housing for its approval.

4. THAT the Regional Municipality of Waterloo approves the expansion of its Waterloo location to provide a full service Employment and Income Support office, and provide flexibility for the future consolidation of the Employment Services in the City of Kitchener, if required.

5. THAT the Regional Municipality of Waterloo enter into a Day Nursery Purchase of Fee Subsidy Service Agreement effective May 1, 2001 with St. John's Christian Nursery School located at 22 Willow St. in Waterloo.

St. John's Christian Nursery School Toddler Rate Less than 6 hours $16.00 Preschool Rate Less than 4 hours $13.00 School Age Rate 2 to 4 hours $13.00

6. THAT the Regional Municipality of Waterloo approve the 2001 purchase of service rates for community child care centres as outlined in Appendix "A" to Report SS-01-10, dated April 3, 2001, subject to Provincial approval.

7. THAT the Regional Municipality of Waterloo approve the following rate schedule for service purchased from home child care providers under contract with the Region's Home Child Care Program:

The following rate schedule effective on January 1, 2001:

DAILY RATES (PER CHILD) O rate (Work/Sleep) $40.60 Z rate (Over 12 hours)$27.10 Y rate (10-12 hours) $24.00 A rate ( 8 -10 hours) $20.30 B rate ( 5 - 8 hours) $16.25 C rate ( 2 - 5 hours) $10.75 D rate ( under 2 hours)$ 7.60 Supplements CS-01-006/S - 3 -

Handicapped rate $ 5.00 Evening/Early morning $ 1.00 Weekend $ 2.00

AND

The following rate structure change effective on September 1, 2001

A rate (7-10 hours) $20.30 B rate ( 5- 7 hours) $16.25

8. THAT the Regional Municipality of Waterloo Community Services Committee approve an interim funding arrangement for the emergency shelters for 2001 by setting the 2001 per diem rate as follows:

Argus Residence for Young People $47.00 House of Friendship $47.00 Salvation Army Booth Centre $47.00 YWCA - Mary's Place $47.00

9. THAT the Regional Municipality of Waterloo approve the 2001 rates for the Emergency Food Supplement Program effective January 1, 2001 as follows:

Cambridge Self Help Food Bank Hamper Rate $27.60 Diaper Rate $ 4.10 Formula Rate $12.15

Cambridge Salvation Army Family Services Voucher Rate $20.60 single person $25.76 two people $ 5.25 each dependant Diaper Rate $ 4.25 Formula Rate $12.30

House of Friendship Hamper Rate $27.35 Diaper Rate $ 4.15 Formula Rate $12.15

Kitchener Salvation Army Community and Family Services Voucher Rate $25.00 Diaper Rate $ 4.15 Formula Rate $12.15

Woolwich Community Services Hamper Rate $34.08 Diaper Rate $ 4.10 Formula Rate $12.25 CS-01-006/S - 4 -

10. THAT the Regional Municipality of Waterloo approve the 2001 per diem rate for the domiciliary hostel services as listed in Appendix A, of Report SS-01-016 dated April 3, 2001, effective January 1, 2001.

11. THAT the Regional Municipality of Waterloo approve the maximum funeral rate of $1,522 for the year 2001 effective April 1, 2001.

12. THAT the Regional Municipality of Waterloo approve a unit cost of $100.00 for educational assessments, to a maximum of $28,500, for the Project READ Literacy Network for the year 2001.

13. THAT the Regional Municipality of Waterloo approve the addition of 0.4 FTE Public Health Nurse to Community Health Department's complement to be funded 100% by cost recovery in the International Travel Clinic.

14. THAT the Regional Municipality of Waterloo send a letter to the Federal Minister of Health, Minister of Finance and Prime Minister to support a Federal Act that will enable and assist the Canadian tobacco industry in attaining its objective of preventing the use of tobacco products by young persons in Canada. The tobacco industry will accomplish this by providing ongoing funds through a levy on tobacco products.

15. THAT the Regional Municipality of Waterloo endorses and supports the recommendations outlined in the January 17, 2001 correspondence from Durham Region, urging the Government of Canada to strengthen surveillance and follow up systems related to Tuberculosis control for immigrants, refugees and specific visitors to Canada.

16. THAT the Regional Municipality of Waterloo encourage the Province to adopt a province-wide strategy and protocol to deal with the potential outbreak of the West Nile Virus.

April 3, 2001 AF-01-003/S

THE REGIONAL MUNICIPALITY OF WATERLOO

ADMINISTRATION AND FINANCE COMMITTEE

Summary of Recommendations to Council

The Administration and Finance Committee recommends as follows:

1. WHEREAS Trinity Village is considered to be a D facility under the long-term care classification system and as such is deemed a high priority for replacement;

a) issuance of the building permit for the renovation of the existing structure, b) the occupancy, in any manner, of the existing structure, c) two (2) years from the date of issuance of the initial building permit for the new structure,

according to the principles described in Report F-01-017 dated April 4, 2001, with the deferred payment to be structured in two components:

i) payment in respect of the number of lodging units in the existing structure (85):

• In other cases, payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate;

ii) payment in respect of the additional lodging units in the new development (35): • Payment to be calculated as development charges owing, at 2001 rates, plus interest at the Region's investment rate;

such agreement to be to the satisfaction of the Region's Chief Financial Officer and Regional Solicitor.

2. THAT the Regional Municipality of Waterloo take the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener:

a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit;

b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and

c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

3. WHEREAS a subcommittee was appointed to develop a Conference/Convention policy in order to provide for consistency and clarity for Council travel requests;

THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo approve the following Council Conference Policy:

1) That all Regional Councillors may choose conferences related to their duties as a Regional Councillor and/or matters of Regional significance and/or matters

2 within the Regional government mandate, and must register as Regional Councillor;

2) That Councillors may choose to attend conferences that are situated in Province, in Canada and within the continental United States without Council approval;

3) That requests by Councillors to attend international conferences, outside the continental United States and Canada, must be approved by Council;

8) That the following corporate policies concerning class and mode of travel and accommodation be endorsed and applied to Council travel:

9) That Councillors submit a brief summary report to the appropriate standing committee of Council on returning from a conference (excluding FCM and

3 AMO) for which the Region has paid expenses;

10) That the Regional Municipality of Waterloo not cover the following expenses:

April 4, 2001

4 RC-01-004

REGIONAL MUNICIPALITY OF WATERLOO

OFFICE OF THE REGIONAL CHAIR

COUNCIL REPORT

TO: Members of Regional Council

DATE: April 11, 2001

SUBJECT: Smart Growth and the Region of Waterloo: Planning for our Future

RECOMMENDATION:

That such a study would include the examination of current and future land needs, existing and required infrastructure, brownfield redevelopment, environmental protection and enhancement, and the protection of rural and agricultural lands in areas not identified for growth;

That the Region develop a plan of “smart growth” which will see a staging and servicing plan for the areas identified for future development for a period of 20-30 years;

That Regional staff report back to the Planning and Works Committee with a terms of reference and proposed budget for such a study.

And that the area municipalities be included in the study and that the study include public consultation and participation.

BACKGROUND:

In 1973, the Region was created to resolve the growing problems being experienced or predicted for a major economic area of Ontario. One of the early tasks was to develop a Regional plan, in fact one of the first in Ontario, to provide for the orderly growth and development of the area. As part of that process, urban envelopes were developed which were seen as sustaining growth for the next few decades.

Today the Region has grown to more than 450,000 people. It is now the 11th largest RC-01-004 - 2 - urban area in Canada and the 5th largest in Ontario. Current forecasts see this growth continuing into the future. Despite the fact that we have seven municipalities, we are, in reality, one large urban centered region, facing the challenges that large urban regions face. Our population is mobile within the Region, not necessarily shopping, working, living or going to school in the same communities. The majority of our government services are delivered on a Regional basis. We have worked hard to protect the quality of life that makes this area so attractive, while at the same time developing policies which have protected our prime farmlands and our local Mennonite and farming communities.

But we must acknowledge that the growth has now taken us to the point that we must renew our efforts to plan wisely for the next few decades. We hear constantly that development land is in short supply in most areas while there is continued pressure to provide for investment, employment and housing within our Region.

Now is the time to step back and look at where we are going in terms of land use, infrastructure needs, sustainability, and quality of life issues. I believe that it is necessary to identify how and where we see future development in this Region, in the short, medium and long term so that we can plan properly for a common future which provides for the protection, to the greatest degree possible of our rural and agricultural land base and ensure environmental protection and enhancement.

In my view, the major focus of our attention for long term development should be the lands on the east side of the Region bounded by Highway 7, the Grand River and Maple Grove Road. It is ironic that the lands in old Waterloo Township (now north Cambridge and south Woolwich) were the subject of much speculation by developers and the Province in the 1960's and the possibility of their development was one of the factors which led to the push for municipal and planning reform in the 1960's. A careful read of the Fyfe Report will see the argument that eventually prevailed which saw the lands held for later, more orderly development as envisaged by Fyfe. The intent at the time was to delay development until such time as there was a need and an orderly servicing plan in place.

There are a variety of factors at play which point to these lands as our future growth area. Major portions of the highway infrastructure are in place or will be. Highway 7 will form a firm northerly boundary while there are natural boundaries on the other sides of the area. Staging in future years is easily done. The area can be serviced with a Grand River Trunk sewer which will be needed in any case for the area. The airport is located there and there is the possibility, in my opinion, of creating a major inter-city rail and transit hub which would service Cambridge, Kitchener, Waterloo and the surrounding areas.

The building of the Toyota plant and the subsequent development of lands in north Cambridge, south Kitchener and south Woolwich are clear indications that growth pressures will continue in this area and will need to be planned carefully. We need to maximize the benefits derived from our expenditures for capital infrastructure rather than scattering our money in many directions. This is the type of “smart growth” being promoted by the Province and is an approach that should be espoused here in this Region.

There are a number of short and medium term land development issues that need to RC-01-004 - 3 - be addressed in the already designated urban envelopes. However, the development of long term planning policies, such as I have outlined on the east side, will also have a major beneficial effect in that it will allow us to stop any further development over municipal boundaries to the north and west where intrusions into rural farmlands will be stopped and the areas protected. Focused and smart growth is the way to go.

This is not to say that this is the only issue which we will face as a growing and expanding community. We will also be looking to develop region-wide policies, strategies and plans related to housing, economic development, infrastructure, the natural environment and the arts and culture in a way that we have not had to do previously.

I have given you my personal opinions as to why we should develop such a plan. There will need to be public and area municipal input as we work with our various communities to plot our future course. As a Regional Council, you are charged with planning the common future of this community. It is important that we deal with the pressures being faced and that we do not allow ourselves to fall to the rampant and sprawling development we see in some of our GTA neighbours or in some of our neighbours to the south. We have an opportunity to shape and control the future of our Region, protect our quality of life, and at the same time accommodate growth, investment and employment. We need to grab hold of our future!

Respectfully Submitted, Ken Seiling, Regional Chair RC-01-005

REGIONAL MUNICIPALITY OF WATERLOO

OFFICE OF THE REGIONAL CHAIR

COUNCIL REPORT

TO: Members of Regional Council

DATE: April 11, 2001

SUBJECT: Protocol: Waterloo Regional Police Services Board and Regional Council

RECOMMENDATION:

That Regional Council approve the Protocol between the Waterloo Regional Police Services Board and the Regional Municipality of Waterloo.

BACKGROUND:

Provincial legislation requires that a protocol be established to provide for co-operation and a flow of information between the Police Services Board and the Regional Council. The Board has approved the attached Protocol and is forwarding it to Regional Council for its endorsement. Earlier today, the Police Services will have made a presentation of the proposed business plan to the Regional and Area Councils seeking their input prior to the final passage of the Business Plan. This is an example of the type of co-operation envisaged in the Protocol.

Respectfully Submitted, Ken Seiling, Regional Chair

Regional Municipality of Waterloo MEDIA RELEASE: Friday, March 30, 2001, 4:30 P.M. PLANNING AND WORKS COMMITTEE AGENDA Tuesday, April 3, 2001

9:00 A.M. Council Chamber 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Mr. Carlo Veras re: 512 Coronation Boulevard, City of Cambridge. Engineering Report E-00- 105 dated November 8, 2000 and Regional Council resolution dated November 15, 2000 attached. b) George Roberts, Cambrige re: E-01-017, Ainslie Street/Water Street 2-Way Reversion, Item 3 i) c) Audrey Bowie, Cambridge re: E-01-017, Ainslie Street/Water Street 2-Way Reversion, Item 3 i) d) Ken Hoyle, Cambridge re: E-01-017, Ainslie Street/Water Street 2-Way Reversion, Item 3 i)

3. REPORTS - TRANSPORTATION AND ENVIRONMENTAL SERVICES

TRANSPORTATION DIVISION a) E-01-030, Transportation Division Program Review. (Deferred from March 6, 2001 Meeting). b) E-01-033, The Regional Municipality of Waterloo 1999 Collision Report. Appendix A, Appendix B, B-2, Appendix C, C-2, Appendix D, Appendix E, Appendix F c) E-01-034, Reduction in the Posted Speed Limit on Regional Road #46 (Roseville Road), Township of North Dumfries.

WASTE MANAGEMENT DIVISION d) E-01-038, Garbage Collection in Wellesley Township. e) E-01-041, Interim Garbage By-law to Regulate the Use of the Waste Management System.

WATER SERVICES DIVISION f) E-01-021.1, Private Water Supplies and the New Drinking Water Protection Regulation.

- 2 - g) E-01-035, 2001 Rainbarrel Distribution Program.

DESIGN AND CONSTRUCTION DIVISION h) E-01-003, Consultant Selection - Ottawa Street/Trussler Road Sewer and Watermain Installations and Road Improvements. Appendix A, Appendix B i) E-01-017, Ainslie Street/Water Street 2-Way Reversion - Approval to File Class Environmental Assessment. Appendix A, Appendix B j) E-01-019, Amendment to the Engineering Agreement for the Detailed Design and Services During Construction for the Linwood Water Supply System Upgrade, Township of Wellesley. k) E-01-020, Amendment to the Engineering Agreement for Detailed Design and Contract Administration for the Elmira West Side Elevated Tank.

JOINT REPORT l) E-01-014/FIN-01-016, Developer Front Ending Agreement and Consultant Services Agreement - Detailed Design and Contract Administration Services for Fairway Road Extension, Lackner Boulevard Easterly 780 Metres, City of Kitchener. Appendix A, Appendix B, Appendix C

3. REPORTS - PLANNING, HOUSING AND COMMUNITY SERVICES

COMMUNITY PLANNING m) P-01-037, Update to the By-law Authorizing the Commissioner of Planning, Housing and Community Services to Comment on and/or Approve Development Applications. n) P-01-038, Monthly Report of Development Applications for January and February 2001. o) P-01-051, Township of Wilmot Official Plan Update and Growth Strategy. Township of Wilmot Resolution

TRANSPORTATION PLANNING p) P-01-041, Amendment to Regional Municipality of Waterloo Controlled Access By-law #58-87 for an Existing Temporary Construction Access to Regional Road #28 (Homer Watson Boulevard), in the City of Kitchener. q) P-01-042, Access to Regional Road #22 (Northfield Drive) for Williamsburg Acres (Waterloo) Limited, in the City of Waterloo Appendix A, Appendix B, Appendix C, Schedule r) P-01-049, Earth Week is Carless Week In Waterloo Region.

4. INFORMATION/CORRESPONDENCE

- 3 -

DESIGN AND CONSTRUCTION DIVISION

HOUSING AND COMMUNITY SERVICES DIVISION

a) P-01-040, Announcement of HPAC Display and Brochure.

TRANSPORTATION PLANNING

b) Letter from Ministry of Transportation, March 26, 2001. re: Highway 7, Kitchener to Guelph.

5. OTHER BUSINESS

6. NEXT MEETING

See attached schedule.

7. CLOSED SESSION (motion required)

Part II, Section 14. (1) c) of Procedural By-Law 00-031 (as amended):

a) CR-RS-01-005.

8. PUBLIC INPUT MEETING

7:00 P.M. Re: Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo Council Chamber 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

9. ADJOURN

Regrets Only to Marion Morris at 575-4493/ [email protected]

- 4 -

NEXT MEETINGS

Date Time Description Location

Planning and Works Committee

Tues., Apr. 17, 2001 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street3 Kitchener, Ontario

Tues., May 8, 2001 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

Planning, Housing and Community Services

Thurs., Apr. 19, 2001 7:00 P.M. Public Meeting Council Chamber Re: Highway 7 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

Transportation and Environmental Services

Tues., Apr. 17, 2001 5:00 P.M.-8:00 P.M. Public Information Kitchener City Hall - (Tentative) Centre Re: Victoria Rotunda Street Environmental 200 King Street West Assessment Kitchener, Ontario

Thurs., Apr. 19, 2001 5:00 P.M.-7:00 P.M. Laurelwood Area - K-W Bilingual School Open House - Art/Music Room 2nd Floor, 914 Erb Street West (Erb Street at Erbsville Road) Waterloo, Ontario

Sat., Apr. 21, 2001 9:00 A.M.-12:00 P.M. Public Information Waterloo City Hall - Centre Council Chamber Re: Uptown Waterloo Waterloo City Centre Transportation Study 100 Regina Street South Waterloo, Ontario

- 5 -

NEXT MEETINGS

Date Time Description Location Tues., May 8, 2001 11:00 A.M.-1:00 P.M. Well Interference Council Chamber Appeal Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

C06-60, T15-40/08/CORO E-00-105

REGIONAL MUNICIPALITY OF WATERLOO

ENGINEERING COMMITTEE REPORT

TO: Chair Fred Kent and Members of Engineering Committee

DATE: November 8, 2000

SUBJECT: DEMOLITION OF PROPERTY - 512 CORONATION BOULEVARD, CITY OF CAMBRIDGE

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take no action regarding the request from Mr. Carlo Veras for the Region to pay for the cost to demolish or relocate the existing building located at 512 Coronation Boulevard in the City of Cambridge.

SUMMARY:

NIL

REPORT:

Mr. Gregory J. Onorato, a solicitor acting on behalf of his client Mr. Carlo Veras, has requested that the Region pay for the cost to either demolish or relocate the existing building located at 512 Coronation Boulevard in the City of Cambridge. Also a petition signed by residents of the area adjacent to Mr. Veras’ business has been received by the Region with a similar request.

The structure in question is located on the southwest corner of the intersection of Coronation Boulevard /Dundas Street (Regional Road #8) and Hespeler Road/Water Street (Regional Road #24). Appendix A to this report shows the location of this structure and other features of the site.

The intent of the request is for the Region to bear the cost of either relocating this particular building to the back part of his client’s property or the demolition of the building in its entirety to improve visibility at the intersection. It is Mr. Veras’ long term plan to eventually erect a new building on the property set back further to the rear of the property. C06-60, T15-40/08/CORO - 2 - E-00-105

This intersection is the busiest intersection in the Region with a total of approximately 66,000 vehicles passing through the intersection daily. In the 1998 Annual Collision Report this intersection ranked Number 55.

The intersection is controlled by a traffic control signal which allows separate fully protected traffic movements to occur on all approaches. The right turn movement from Coronation Boulevard onto Water Street is controlled by a right turn arrow. Right turns on a red signal are not permitted.

In 1983 the intersection was reconstructed to its existing configuration. At that time the structure in question was in place. The Region did not identify the need to purchase the structure at that time as the property was not required to construct the intersection.

The building in question does limit visibility for right turning vehicles exiting onto Water Street from Mr. Veras’ site (left turns are not allowed). There have been no reported collisions at this location as a result of this condition. Also, the prohibition of right turns on a red signal for the right turns off Coronation Boulevard limit the possibility of a conflict occurring at the access.

Staff recommend that the Region take no action with regards to Mr. Veras’ request since there is no real apparent benefit to the Region.

If Regional Council approves Mr. Veras’ request it is recommended that Mr. Veras be required to dedicate a widening of approximately 153 square metres on Coronation Boulevard at this site to ensure that there is no potential for future visibility obstructions to occur (e.g. to ensure that vehicles are not parked near Coronation Boulevard or another structure is erected such that a visibility problem will be created).

Staff have met with Mr. Onorato, Mr. Veras, Councillor Karl Kiefer of the City of Cambridge and City staff on site to discuss this issue. All interested parties have received a copy of this report.

CORPORATE STRATEGIC PLAN:

This recommendation addresses the Region’s goal of ensuring that we spend wisely the dollars with which we are entrusted.

FINANCIAL IMPLICATIONS:

It is estimated that it would cost approximately $30,000 exclusive of any environmental costs to demolish the structure.

OTHER DEPARTMENT CONSIDERATIONS:

The Planning & Culture Department was consulted in the preparation of the report.

PREPARED BY: D. A. Banks, P. Eng., Manager, Transportation Engineering

APPROVED BY: M.L. Murray, M.Eng., P.Eng. Commissioner of Engineering & Public Works

Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-030 Planning & Works Committee File Code: C06-60 Date: March 6, 2001 Subject: TRANSPORTATION DIVISION PROGRAM REVIEW

RECOMMENDATION:

For information and discussion.

SUMMARY:

The Transportation Division is responsible for providing for the safe, efficient, and liability free movement of people and goods via the Regional Road network and Regional Airport as well as protecting the public’s investment in this infrastructure. To meet these responsibilities a range of services are provided including: short and long range planning for maintaining the existing infrastructure, corridor control, transportation engineering, and transportation operations.

To evaluate the status of the Regional transportation network and formulate strategic directions it is important to consider a number of factors including the overall structural integrity, safety and efficiency of the infrastructure, financial outlook, and support of the economic development of the Region. These factors can be summarized as follows:

C The existing overall Regional road infrastructure is generally in fair condition, however over the past 10 years the structural integrity has been steadily decreasing and will continue to decrease until adequate funding is provided in this area C The safety of the road system is generally good when compared to similar Regions. However, due to budget pressures over the last 8 years maintenance standards and specific programs have been reduced or eliminated in several areas (e.g. winter maintenance, bridge maintenance, street sweeping, tree planting, roadside maintenance) C The efficiency of the existing road system (e.g. traffic congestion) in most parts of the Region is adequate at this time, however several road corridors experience delays during peak periods and with the expected growth over the upcoming years the number of road corridors experiencing delays will increase significantly C The provision of new infrastructure (e.g. new roads, road widenings) to support new residential and commercial development is an area that the Region in the past has not been able to provide adequate service. The future funding of this program through Regional Development Charges and the Roads Capital Levy is a key component in providing adequate servicing in this area

To ensure that the issues noted above are addressed adequately, staff is proposing to concentrate on several "priority areas" over the next three years. These areas are as follows: - 2 - E-01-030

1. To provide adequate funding for the Transportation Capital Programs (Roads and Airport) to: C Protect the public investment in the existing infrastructure C Ensure safe, efficient operation and maintenance of the existing infrastructure C Expand the infrastructure to accommodate expected growth

2. To optimize the maintenance of the Transportation Network to: C Continue to examine Best Management Practices to increase efficiency C Adopt minimum maintenance standards and levels of service in conjunction with new Provincial Standards C Review winter road control measures to optimize the use of road salt C Integration of the new Infrastructure Management System into the various transportation network components (e.g. maintenance management, asset collection, priority setting, customer service, etc.)

3. To continue on with priority transportation projects, studies and policies to: C Undertake studies for major projects to support local community interests and economic development in the Region (e.g. Uptown Waterloo study, Airport servicing study, Victoria St., etc.) C Construction of priority projects (e.g. Parkhill Road Bridge, Airport terminal building, Weber St., Breslau Bypass, Roseville, etc.) C Continue with annual collision report and updating of “counter measures” program C Policy review/development relating to safety and efficiency of transportation network (e.g. road restoration, street lighting standards, emergency road closures, road sign by-law)

REPORT:

1.0 Purpose of the Report

This report is one in a series of reports reviewing the status and future directions of each program area in the Transportation and Environmental Services Department. This report provides members of Planning and Works Committee with an opportunity to review existing programs and services in Transportation, review the proposed strategic direction, and provide input on priorities for the next 3 years.

2.0 Introduction

The Regional arterial road transportation network is an interwoven web of major streets connecting each municipality and providing critical access to the broader provincial network. Presently the Regional road network consists of approximately:

C 1635 lane kilometres of road (lane kilometres are the number of travel lanes multiplied by the length of road) C 158 bridge structures C 391 traffic signals - 3 - E-01-030

Over the last 10 years there have been significant additions to the Region's road network as noted below:

C 140.8 lane kilometres of road C 11 bridge structures C 105 traffic signals

To evaluate the status of the Regional transportation network and formulate strategic directions it is important to consider a number of factors including:

Overall structural integrity - What is the overall condition of the transportation infrastructure and is the overall condition improving or deteriorating?

Safe and efficient transportation system - Are the roads being properly maintained? Are we addressing the safety issues? Are our roads congested with traffic?

Support of community interests and economic development - Does our capital program support the interests of the local communities? Are we providing the transportation infrastructure to support the economic development of this Region?

Financial Outlook - What are trends in funding of programs and are there any impending financial issues?

These factors are discussed in the following sections of this report.

3.0 Overall Structural Integrity

The Regional road infrastructure is made up of a number of different components such as traffic signals, bridges, signs, roadway, etc., which represents an approximate investment of $2 billion. The integrity of the system is largely dependant on the funding available for rehabilitation (e.g. resurfacing/reconstruction) of the road system.

Based on current levels of funding it is impossible to meet the current rehabilitation needs of Regional roads on a timely basis. The optimum approach to maintaining the integrity of the road system is to resurface the roads approximately every 16 years. This costs approximately $140,000 per 2 lane kilometre, and if done properly will return the road to its optimal condition and extend the life of the road by approximately 80% (approximately 13 years). However, if the resurfacing is not done in a timely way and is delayed by 4 or 5 years, a similar resurfacing project will only extend the life of the road by 18% (approximately 3 years). Furthermore, if the resurfacing is not done when needed complete road reconstruction will be required much sooner, at a significant greater cost than resurfacing ($1 million per 2 lane kilometre vs $140,000).

In this way, the lack of timely road maintenance (e.g. resurfacing) significantly increases the overall life-cycle cost of maintaining the road network. This is illustrated below. - 4 - E-01-030

It is estimated that in order to meet the existing road rehabilitation needs (e.g. existing deficiencies) and to just maintain our existing Regional road infrastructure $37.6 million per year ($17.6 million deficiencies + $20 million maintenance) over the next 10 years should be spent on rehabilitation. The average amount spent annually on rehabilitation for the years 1992 to 2000 was $6.5 million. This has caused the age of the Regional road system and the rehabilitation needs to increase steadily over the past years and these needs are projected to continue to increase as illustrated in Figures 1-3.

The current spending levels are equivalent to: (Typical Standard) C Road resurfacing once in 30 years Once in 16 years C Urban road reconstruction once in 180 years Once in 50 years C Bridge replacement once in 500 years Once in 50-100 years

4.0 Safe and Efficient Transportation System

4.1 Maintenance Standards and Level of Service

The maintenance standards on Regional roads were established in the past based on provincial standards and guidelines because the province provided approximately 50% of the funding for this program. When the province opted out completely on funding of transportation related activities, municipalities were able to set their own standards. Due to budget pressures over the past 8 years levels of service for various maintenance activities were reduced on Regional roads which included some of the following: - 5 - E-01-030

C Bridge annual preventative maintenance - Activities such as deck repairs, expansion joint repairs, joint lubrication, painting, bridge washing, have all but been eliminated and work is limited to capital repairs and emergency repairs. C Roadside grass maintenance - Mowing on rural roads is limited to intersections, weed control areas and immediately along the edge of the road. The frequency of mowing on urban roads has been greatly reduced and fine trimming is restricted to complaint areas. This reduction has been a source of numerous complaints from the public and local councillors. C Street sweeping - Sweeping in rural areas is reduced to intersections and spring clean up only. In urban areas frequency has been reduced on all roads except for core areas. This reduction has raised complaints from cyclists who generally use the shoulder of the road where the debris accumulates. Businesses and residents have complained about the dust, dirt and general appearance. C Tree planting - Tree planting programs were eliminated with the exception of planting trees in areas where trees are removed for safety reasons. Numerous requests have been received from the public and councillors that we re-instate this program. City of Kitchener’s environmental committee in the past passed a motion asking the Region to consider more planting on Regional Roads. C Winter maintenance - Snow lifting level of service provided in core areas of the three Cities and rural villages/towns was reduced. Businesses constantly are requesting staff to re-instate this service to its previous level as they feel this greatly impacts their business viability.

4.2 Infrastructure Management System

The Transportation Division initiated the implementation of an Infrastructure Management System (IMS) in 1999/2000. This System is a tool which is used by staff to organize, prioritize and analyze the maintenance and construction requirements and activities undertaken by the Region on Regional roads.

The IMS is modular based and is comprised of a Roadway Asset, Pavement Management, Maintenance Management, Storm Water Management and Customer Service Modules. Once these modules are fully implemented they will be used to assist in developing the Roads Program and maintenance budget. To date, the Maintenance Management module is implemented and the Roadway Asset, Pavement Management, Storm Water Management and Customer Service Modules are partially implemented.

4.3 Collisions and Countermeasures

The Region of Waterloo undertakes an annual collision report on Regional roads and this information is used to identify priority locations where improvements are required. These improvements may be as simple as signing or pavement marking changes to complex changes such as a complete reconstruction of an intersection. The 1999 collision report is now complete and a report will be presented to Planning and Works Committee in April.

On an overall basis the Region of Waterloo has a similar collision rate (11.7 Collisions/1000 population) as other similar areas (e.g. Region of Hamilton-Wentworth, Region of Durham). The Region of Waterloo is one of the few municipalities that undertakes this type of report and implements a "countermeasures" program. - 6 - E-01-030

4.4 Congestion

The average service level on major arterial roads within the Region is generally described as level C - D, which means that our roads do not experience congestion other than at peak periods. Several road corridors and certain intersections do experience congestion during peak periods (e.g. Franklin Boulevard and Hespeler Road, Cambridge; Fischer-Hallman Road, Victoria St., Fairway Road, Kitchener). The Regional Transportation Master Plan completed in 1999 has identified the road infrastructure improvements needed over the next 20 year period to ensure that the Region continues to provide adequate transportation infrastructure. This is described in more detail in the Transportation Planning Report P-01-031.

Transportation Planning and Transportation Engineering staff work closely to address congestion issues. Some congestion issues can be solved through operational improvements while other improvements require extensive planning and design for road widenings or new roads.

5.0 Support of Local Community Interests

5.1 Local Community Interests

The annual development of the Regional Roads and Airport Capital Programs and 10 Year Forecasts are done in conjunction with input from the Area Municipalities and other interest groups. The programs to the greatest possible extent supports the local communities interests while at the same time serving the broader transportation objectives. Some of the specific community interest projects that are currently being worked on or have recently been undertaken include:

C Uptown Waterloo Transportation Study C Ayr Truck Traffic Routing Study C Victoria Street Improvement Study C Airport Master Plan C Airport Servicing Study C Breslau Bypass Study C Village of Floradale Improvements Study, Woolwich C Village of Roseville Road Improvements Study, North Dumfries C Implementation of the Duke/Charles two way reversion, Kitchener C Cambridge Downtown Study and two way reversion implementation C King Street Uptown Reconstruction, Waterloo C University Avenue at Marsland and Lincoln/Dale Intersection Improvements, Waterloo C Haysville Bridge, Wilmot

In addition to these projects, Transportation Planning undertakes major planning studies to meet community and economic development needs.

6.0 Financial Outlook

6.1 Transportation Operations

The operations budget is funded completely by property tax dollars. The past operating budgets for 1992 to 2000 are illustrated in Figure 4. This figure shows that the operations budget for 2000 is still lower than 1992, notwithstanding the inflation pressures and plant expansion over these 8 years. Service level reductions were made in a number of service areas in 1993 and 1996. Regional and Area - 7 - E-01-030

Municipal staff also took a number of initiatives to improve efficiencies and lower material and equipment costs (e.g. cooperative tenders for salt, fuel, paint; sharing of equipment; route optimization). The increases in 1998 and 1999 relate to the provincial highway downloading and the Road Rationalization Study road and street lighting transfers. The future operating costs for this program are expected to increase slightly on an annual basis to account for additional road system expansion (e.g. road widening and new roads).

The roads maintenance operations equipment and staff are deployed from 4 locations across the Region: Philipsburg yard, Heidelberg yard, North Dumfries yard and the Regional operations centre. All of these facilities are in good condition and only require funding for routine maintenance works over the upcoming years.

6.2 Waterloo Regional Airport

The airport operating budget is funded from both property tax dollars and revenues generated from user fees charged to tenants and users of the airport. The airport operating budget for the last seven years is shown in Figure 5. The figure illustrates two major increases to the budget. The increase in 1996 is a result of the Region taking 100% ownership of the airport. Prior to 1996 the City of Guelph paid approximately 20% of the operating budget. The increase in 1997 is a result of the loss of funding from the province. The operating costs for the airport are expected to remain level or decrease over the upcoming years. The user fees at the airport are reviewed on a regular basis. Regional Council recently approved an increase to the user fees in November 2000.

The Airport Capital Program consists of both maintenance and expansion projects for the airport. Regional Council approved the Airport Master Plan in April 2000 which included a significant amount of projects to be undertaken over the next ten years (e.g. runway extension, terminal building expansion, etc.). The financing of these projects will be through a combination of sources such as grants (Airport Capital Assistance Program), reserve funds and debentures. The implementation of this 10 Year Capital Program will provide the Region with an excellent airport facility capable of providing the necessary services to this community to support expected growth over the next 20 years.

6.3 Roads Capital Program

The Roads Capital Program consists of a Base Program component for rehabilitation of existing infrastructure (e.g. resurfacing, reconstruction, etc.) and an Expansion Program component for growth related projects (e.g. road widenings, new roads, etc.).

The Roads Base Program is funded from the Regional Levy. The amount of spending on the Roads Base Program has decreased from a high of approximately $8.1M in 1991 to $7.8M in 2000 as shown in Figure 6. The 2001 Roads Capital Program and 10 Year Forecast assumes that the tax levy funding for the Base Program will be $8.9M in 2001 and $9.5M per year for the remaining years in the program.

The Roads Capital Expansion Program is funded from the Regional Development Charges reserve fund and the Road Capital Levy reserve fund. The past and forecast capital expenditures for the expansion program from 1991 to 2003 is shown in Figure 6. The amount of funding available from these two sources is based on various assumptions which are detailed below. - 8 - E-01-030

Regional Development Charges The purpose of the Regional Development Charge (RDC) is the recovery of growth-related capital costs from those segments of the community (residential and non-residential development) which give rise to the need for additional growth-related capital works. RDC’s for transportation are used for road widening, new roads, and intersection improvement projects.

The current RDC allows for the collection of only a portion of the growth related component for Transportation projects. Currently 100% of the growth portion for residential development is being collected however the non-residential growth portion being collected is approximately 30%. The property tax levy (through the Roads Capital Levy) must fund the remaining growth portion of the non-residential development in order for the projects to proceed. The Roads Capital Levy was implemented in 1995 and is used to fund the portion of the roads expansion program not funded by RDC’s.

The 2001 10 Year Roads Capital Forecast anticipates certain levels of RDC funding for Transportation projects. Should such funding not be available the Roads program will have to be reduced accordingly, or alternative sources of funding found.

Roads Capital Levy In 1993, Council approved the creation of a Roads Capital Levy (RCL) to be included in the Regional Property Tax budget, with the proceeds to be used to fund the portion of the Roads expansion program not funded by RDC’s. The levy was to be set at a level of 0.5% of the preceding year’s property tax levy, commencing in 1995, and to be increased by a further 0.5% in subsequent years, subject to annual budget deliberations. The 2001 budget includes an amount of $5.4 million for the roads capital levy in accordance with this policy. The Transportation 10 Year Capital Forecast anticipates annual increases amounting to $500,000 - $600,000 per year in the Roads Capital Levy until at least 2004. Should such increases not be approved, the Roads program would have to be reduced accordingly, or alternative sources of funding found.

In 1994, with the creation of the Canada Ontario Infrastructure Program (COIP), Council approved a policy of debenturing the Region’s share of Roads infrastructure projects, and using the Roads Capital Levy to pay for the associated debt service. This debt service will amount to just over $1 million per year until 2005, after which, this amount will be reduced as debentures mature. It is anticipated that all COIP debt will mature by 2008.

6.4 Financial Outlook - Summary

A brief summary of the important observations/conclusions from the previous sections is provided below:

C The existing overall Regional road structural integrity is in fair condition and will continue to get worse until appropriate funding can be provided. The tax levy funding for this program area is assumed to be flat lined for the years 2002 to 2010. C Roads operating costs have decreased over the past years due to operating efficiencies and service level reductions for various maintenance activities. C Airport operating costs are projected to remain level or decrease over the upcoming years. C The cost of providing expanded road infrastructure (new roads and widenings) is financed from RDC's and the RCL. The limitations of these funds may have a significant impact on the Region's ability to provide further growth-related transportation infrastructure. For major new initiatives the Region may need to consider alternative methods of financing. - 9 - E-01-030

7.0 Current and Emerging Issues

A brief description of the major issues that the Transportation Division will be bringing to Planning and Works Committee over the next 12 to 18 months are noted in the following sections.

7.1 Minimum Maintenance Standards

The provincial government through Bill 86 amended the Municipal Act by adding new provisions dealing with municipal liability with respect to the repair and maintenance of highways and bridges. The act has added a new defense to respond to the concerns raised by municipalities: "a municipality is not liable for failing to keep a highway or a bridge in a reasonable state of repair if at the time the cause of action arises, minimum standards established by regulation by the Minister of Transportation applied to the highway or bridge and to the alleged default and those standards had been met (subsection 284(1.4))".

The province in partnership with the municipal sector has developed draft maintenance standards (e.g. snow accumulation, potholes, cracks, etc.) and is now finalizing these standards. Regional staff in conjunction with the Area Municipalities have provided comments. It is expected that staff will be preparing a report for Planning and Works Committee’s consideration on adopting the provincial standards or different standards over the next 12 months.

7.2 Road Salt Reduction Initiatives

Environment Canada in mid 2000 announced its findings on road salt indicating that it poses “a risk to plants, animals, birds, fish, lake and stream ecosystems and groundwater.” Regional Water Services staff have been monitoring the chloride levels in some production wells and have determined that the chloride levels have been increasing over the past years. Regional Transportation and Water Services staff in conjunction with Area Municipal staff have been studying various methods of optimizing the amount of road salt being applied to Regional and local roads (e.g. pre-wetting, anti-icing, etc.). It is expected that staff will be reporting to committee with recommendations on the study results in the next 12 months.

7.3 Studies and Construction Projects

The 2001 Roads Capital Program includes major road construction projects and studies that will require approval from Planning and Works Committee and Regional Council due to the complex nature of the project. These projects usually have a public meeting with committee prior to seeking approval. It is expected that the following projects will be brought forward to committee in the next 12 months:

C Uptown Waterloo Transportation Study C Breslau Bypass C King St./Columbia St. intersection C Ainslie Street and Water Street two-way reversion C University Avenue - King St. to Albert St. C Hespeler Road - Pinebush Road to Highway 401 C Victoria St. - King St. to Lawrence Ave. C Westmount Rd/Glasgow St. intersection C Roads 46 & 58 Roseville C Airport Terminal Building - 10 - E-01-030 7.4 Policies

Transportation staff will be reviewing and developing policies and standards relating to the safety and efficiency of the transportation network that will require adoption by committee and council over the next 12 to18 months. Some of these policies and standards are as follows:

C Road restoration policy C Street lighting standards C Emergency road closures C Road sign by-law C Traffic signal control guidelines

8.0 Proposed Priorities

The objectives and financial issues for the various program areas have been described in previous sections. To ensure that the issues noted above are addressed adequately, staff is proposing to concentrate on several "priority areas" over the next three years. These areas are as follows:

FINANCIAL IMPLICATIONS:

The estimated costs for the initiatives outlined above under section 8.0 "proposed priorities" are included in the 2001 capital and operating budgets. The issues related to funding of the transportation capital and operating programs are noted under section 6.0 "Financial Outlook" of this report. - 11 - E-01-030

CORPORATE STRATEGIC PLAN:

The transportation initiatives described in this report are consistent with the Region’s goal to provide sufficient financial resources to fund infrastructure needs, ensuring community safety, and supporting a climate that encourages economic prosperity. The presentation of this report is consistent with the goal of creating opportunities for Council and staff to work effectively towards the achievement of our Vision and Mission.

OTHER DEPARTMENT CONSIDERATIONS:

The Transportation Planning Division, Design and Construction Division and Finance Department are participating in the initiatives identified in this report.

PREPARED BY: John F. Hammer, Director, Transportation

APPROVED BY: Michael Murray, Commissioner of Transportation & Environmental Services - 12 - E-01-030

Figure 1

Age of the Regional Road System

50% 47%

40% 40%

33%

30%

25%

20% 19% 16%

11% 10% 9%

0% 1 to 5 years 6 to 10 years 11 to 15 years 16+ years

1995 2005

Figure 2 - 13 - E-01-030

Figure 3

Bridge Replacement/Repair Needs 70 70

50 45.8

30 24.7

11.5 10

0 1980 1985 1995 2005

Figure 4 - 14 - E-01-030

Figure 5

Figure 6 Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-033 Planning & Works Committee File Code: C06-60, T11-60/ACR Date: April 3, 2001 Subject: THE REGIONAL MUNICIPALITY OF WATERLOO 1999 COLLISION REPORT

RECOMMENDATION:

For information.

SUMMARY:

NIL

REPORT:

Regional staff have completed the Regional Municipality of Waterloo 1999 Collision Report. This annual report summarizes factors associated with traffic collisions that occurred on the Regional road system in 1999. The information presented within this report is based upon collisions on Regional roads that were investigated either by the Waterloo Regional Police or reported at the Waterloo Regional Police Services Reporting Centre.

It is staff’s practice to have the annual collision report prepared in April/May of the following year. The 1999 report was delayed due to staff shortages in the Transportation Division in 2000. It is expected that the 2000 collision report will be available by October of 2001.

Regional staff use the information contained within the annual collision report for the following purposes:

C Respond to queries by the public; C Recognize and rectify problem locations; C Establish collision pattern tables to identify appropriate countermeasures; C Prioritize roadway and traffic operational projects; C Determine the need for traffic control signals; C Prepare reports to Regional Council; and C Evaluate projects to determine if the improvement was effective in reducing collisions.

Examples of intersections where countermeasures have successfully reduced the number of collisions are shown in the following table: - 2 - E-01-033

Collision Reductions Through Countermeasures

INTERSECTION # OF COLLISION # OF COLLISION COUNTER COLLISIONS RANKING IN COLLISIONS IN RANKING IN MEASURES IN 1998 1998 1999 1999

Ottawa St. at 7 80 5 170 installed traffic Lackner Blvd. signals in 1998 Northumberland 8 46 3 273 installed traffic St. at Cedar Creek signals in 1998 Rd. Lancaster St. at 9 84 4 259 amended Wellington St. pavement markings to provide northbound left turn lane and right turn lane University Ave. at 9 103 4 206 installed traffic Marsland Dr. signals in 1998 Westmount Rd. at 24 8 12 68 new signal University Ave. heads, revised signal timings and northbound right turn lane Water St. at 34 1 13 64 new signal heads Concession St. and revised signal timings

Appendix A to this report is a copy of the Executive Summary of the 1999 Regional Municipality of Waterloo Collision Report. The full report is available under separate copy in the Transportation Division of the Transportation and Environmental Services Department, 7th Floor, Administration Headquarters Building.

Appendices B and C list the top 50 ranked intersections and the top 50 mid-block locations respectively. The worst location from a collision perspective is ranked as #1, with #2 being the second worst location and so on.

In the top 10 ranked intersections, there have been significant changes in the overall ranking of 3 intersections from 1998 to 1999:

a) Westmount Road at Glasgow Street, Kitchener/Waterloo, from #82 to #2; b) Hespeler Road at Langs/Sheldon Drive, Cambridge, from #135 to #4; c) Weber Street at King Street, Waterloo, from #91 to #6. - 3 - E-01-033

The following is a brief summary of these intersections;

• Westmount Road at Glasgow Street

In 1999, there were 24 reported collisions at this intersection compared with 10 collisions in 1998. A cursory review of the collision data shows that there has been a substantial increase in the number of collisions involving traffic travelling northbound on Westmount Road turning left onto Glasgow Street (3 in 1998, 8 in 1999) and collisions involving traffic travelling southbound on Westmount Road either being rear ended or sideswiped (0 in 1998, 4 in 1999).

None of the collisions recorded, occurred during the trial period of the pavement marking revisions at the intersection. Report No. E-01-031, also on the agenda for April 3, 2001, entitled "Westmount Road Improvements From South of Glasgow Street to John Street, Cities of Kitchener and Waterloo", will put forth more current collision information.

This intersection and the improvements are being addressed in the 2001 Roads Capital Program.

• Hespeler Road at Langs/Sheldon Drive

In 1999, there were 27 reported collisions at this intersection compared with10 collisions in 1998. A cursory review of the collision data shows an increase of 10 collisions in the Rear End category. The majority of these collisions are occurring on Hespeler Road.

• Weber Street at King Street (Waterloo)

In 1999, there were 26 reported collisions at this intersection compared with13 collisions in 1998. A cursory review of the collision data shows an increase of 9 collisions in the Rear End category. The majority of these collisions are occurring on King Street.

Some of the countermeasures which either have been undertaken or are being considered at some of the intersections ranked from #1 to #10 are as follows;

• Hespeler Road at Eagle Street/Pinebush Road (ranked #1): the extension of the southbound right turn lane on Hespeler Road is included within the 2001 Roads Capital Program. • Ottawa Street at Homer Watson Boulevard (ranked #3): this intersection is one of the red light camera installation sites. • Ottawa Street at Westmount Road (ranked #5): removal of the right turn channelization is being considered to alleviate rear end type collisions. • Katherine Street at Line 86 (ranked #7): intersection improvements were undertaken in 2000 (comprised of left turn and right turn lanes on Line 86).

Staff will undertake a detailed review of the collision history at all of the intersections ranked from #1 to #10.

Appendices D to F show some of the key collision characteristics over the last 5 to 8 years. - 4 - E-01-033

In comparing the collisions statistics in 1999 to those of 1998, the following general observations have been made: a) there was a 6% increase in the total number of reported collisions in 1999; b) the number of reported collisions involving drivers who had consumed alcohol continues to decrease (2.9% in 1999, 3.6% in 1998, 3.9% in1997, 4.0% in 1996); c) there were no horse drawn vehicles involved in collisions on the Regional road system in 1999; d) there was a 20.6% decrease in the number of collisions involving cyclists; and e) the number of collisions involving pedestrians increased from 72 in 1998 to 91 in 1999.

Copies of the report will be circulated to the seven Area Municipalities and the Waterloo Regional Police Services for their information and use.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Allister McIlveen, Supervisor, Traffic Engineering

APPROVED BY: Michael Murray, Commissioner of Transportation & Environmental Services

Regional Municipality of Waterloo

TRANSPORTATION & ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-034 Planning & Works Committee File Code: C06-60, T05-20/46 Date: April 3, 2001 Subject: REDUCTION IN THE POSTED SPEED LIMIT ON REGIONAL ROAD #46 (ROSEVILLE ROAD), TOWNSHIP OF NORTH DUMFRIES

RECOMMENDATION:

SUMMARY:

In response to requests from local residents to examine the existing 80 km/h speed limit on Roseville Road in the vicinity of Brown's subdivision, Transportation staff have reviewed the speed limit and recommend extending the 60 km/h speed limit from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue.

REPORT:

Transportation Engineering staff received requests from local residents to consider reducing the existing 80 km/h speed limit on the section of Roseville Road within the built up area known as Brown's subdivision.

Roseville Road within the built up area is a two lane, two way paved rural roadway with narrow shoulders and closely spaced driveways.

A review of the collision history from January 1, 1997 to December 31, 1999 indicated that there had been 2 reported collisions. Neither of the collisions could be directly related to speeding.

Speed related information was collected on Thursday, January 25, 2001 on Roseville Road west of Whistle Bare Road. Figure 1 is a summary of the information collected. - 2 - E-01-034

Figure 1: Speed Summary - Roseville Road West of Whistle Bare Road DIRECTION OF TRAVEL SPEED RECORDED SPEEDS Eastbound POSTED SPEED LIMIT 80 KM/H 85th Percentile Speed 74 KM/H Average Speed 65 KM/H Westbound POSTED SPEED LIMIT 80 KM/H 85th Percentile Speed 80 KM/H Average Speed 71 KM/H

The 85th percentile speed is the speed at which 85% of the motorists drive at or below. As indicated in Figure 1, 85% of the recorded vehicles were traveling at or below 74 km/h eastbound and 80 km/h westbound within the 80 km/h zone. The average speeds were 65 km/h and 71 km/h for eastbound and westbound vehicles respectively.

Although there does not appear to be a speeding problem, the sudden appearance of a built-up area with a number of closely spaced driveways, turning vehicles and crossing pedestrians is unexpected by motorists and has the potential to lead to a serious collision.

Questionnaire Results

A questionnaire was distributed to 20 of the adjacent property owners recommending that the existing 80 km/h speed limit be reduced to 60 km/h. Of the 20 distributed, 10 were returned with 9 in favor of the recommendation, 1 opposed and 10 with no response. Six of the respondents wished to be informed of when this issue would be dealt with. These persons have been provided with a copy of the report and advised of the date, time and place of when it will appear before Planning & Works Committee.

Agency Comments

Both Waterloo Regional Police and the Township of North Dumfries staff concur with staff's recommendations.

Figure 2 illustrates the existing and proposed speed limits on Roseville Road. - 3 - E-01-034

Figure 2: Existing and Proposed Speed Limits on Roseville Road

CORPORATE STRATEGIC PLAN:

The decrease of the existing speed limit addresses the Region's objective of providing a safe community.

FINANCIAL IMPLICATIONS:

The cost to revise the existing signing is approximately $500 and is provided for in the Region's 2001 Sign Maintenance Budget.

OTHER DEPARTMENT CONSIDERATIONS:

The Council & Administrative Services Division will be required to prepare the amending bylaw.

PREPARED BY: Patricia Heft, Engineering Technologist (Traffic)

APPROVED BY: Michael Murray, Commissioner of Transportation & Environmental Services Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-038 Planning and Works Committee File Code: C06-20/ER01 Date: April 3, 2001 Subject: GARBAGE COLLECTION IN WELLESLEY TOWNSHIP

RECOMMENDATION:

SUMMARY:

Nil

REPORT:

On January 31, 2001, Regional Council approved contracts for garbage collection throughout the Region including Wellesley Township. Approval of the Wellesley portion of the contract was contingent on the concurrence of Wellesley Township Council within 60 days. An assessment based cost recovery system was proposed for consideration by the Township.

Since that time Wellesley Township Council has held four town hall meetings to receive public input on the proposed municipal garbage collection service. The meetings were well attended and most residents at the meetings were in support of a township-wide collection service. Residents and the business community also expressed their dissatisfaction with an assessment based cost recovery system ($51 per year for a typical household) and showed very strong support for a flat rate fee of $80 per stop per year.

At its meeting on March 20th, Wellesley Council indicated their desire to have weekly curbside collection of garbage from all residential households and the business community. Township Council also indicated that a flat rate fee of $80 per year was their preferred cost recovery system.

Regional staff attended all the town hall meetings and the Council meeting on March 20th and agree that the local community appears to support the resolution of the Township Council. Wellesley has also agreed to administer the flat rate cost recovery system. - 2 - E-01-038

The start date for service in Wellesley has been moved up from March 2002 to January 2002 as the contractor is prepared to commence work at that time and the full calendar year of service simplifies billing.

CORPORATE STRATEGIC PLAN:

Implementation of this program is consistent with the Corporate Strategic Goal of ensuring that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The proposed annual flat rate fee of $80 per stop will cover all program and administrative costs for this service.

OTHER DEPARTMENT CONSIDERATIONS:

Staff from Financial Services have reviewed this report.

PREPARED BY: Jim Archibald, Director, Waste Management

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-041 Planning and Works Committee File Code: C06-20/ER01 Date: April 3, 2001 Subject: INTERIM GARBAGE BY-LAW TO REGULATE THE USE OF THE WASTE MANAGEMENT SYSTEM

RECOMMENDATION:

THAT the Regional Municipality of Waterloo approve the attached interim by-law to regulate the collection of waste effective until March 3, 2002.

(By-law document provided to Committee members only. Additional copies are available through the Regional Clerks office for review on request.)

SUMMARY:

Nil

REPORT:

The Regional Municipality of Waterloo assumed responsibility for garbage collection from the Area Municipalities on January 1, 2000. Six different collection contracts are now being administered by the Region's Waste Management Division which are governed by six individual Area Municipal garbage by- laws.

Regional staff have worked with Area Municipalities to become knowledgeable on the different by-laws and work closely to enforce these by-laws with the Area Municipalities. This interim by-law will provide the framework for Regional responsibility for enforcement until March 2002 and is a consolidation of all existing by-laws.

In March 2002, a new waste collection contract will come into effect. A revised by-law is currently under development that will reflect the terms and conditions of this new Region-wide collection contract, and the requirements of the individual communities. The revised by-law will be brought forward for Regional Council's approval in late 2001.

CORPORATE STRATEGIC PLAN:

Nil - 2 - E-01-041

FINANCIAL IMPLICATIONS:

Nil

OTHER DEPARTMENT CONSIDERATIONS:

Staff from the Legal Services, Provincial Offenses, and Waste Management have been involved in the preparation of this interim by-law.

Enforcement of this by-law will rest with the Corporate Resources Department, Licensing and Regulatory Services Group.

PREPARED BY: Susan White, Supervisor, Customer Service

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-021.1 Planning and Works Committee File Code: C06-60/PWC/ WSD.01 Date: April 3, 2001

Subject: PRIVATE WATER SUPPLIES AND THE NEW DRINKING WATER PROTECTION REGULATION

RECOMMENDATION:

THAT the Regional Municipality of Waterloo endorse the approach outlined in Report E-01-021 regarding the Region's possible involvement with private water supply systems.

SUMMARY:

A number of small private communal systems ranging in size from 6 to 90 residences exist in the Region of Waterloo (Region). The Drinking Water Protection Regulation (DWPR) has dramatically increased the cost and complexity of operating these systems. Some of the owners of systems have indicated that they will no longer operate their systems and are looking to the Region or someone else to assume their systems. If an owner is unable to transfer ownership of the system, it may be abandoned, leaving a number of families without a safe and secure water supply. The MOE has also indicated that they would order the Region to assume ownership of, upgrade if required and operate systems that have been abandoned or are unable to comply with the DWPR. The MOE has ordered other municipalities in the Province to assume water supply systems.

A strategy to accommodate the needs of Region residents connected to small private communal water systems and to limit the impact on the Region’s water user rate payers needs to be developed. This report outlines a strategy that attempts to do both.

REPORT:

Background

In the Region of Waterloo (Region) a number of small to medium sized privately owned water supply systems exist. These systems range in size from 6 residences to 90 residences. A listing of these systems has been compiled by the Region's Community Health Department. These systems vary greatly in sophistication from individual private wells that have over time supplied water to neighbours, to communal systems that use chlorination and have water distribution systems. In addition there are many other systems serving between 2 and 5 residences.

The introduction of the Drinking Water Protection Regulation (DWPR) in August 2000 dramatically impacted these small privately owned systems. All systems supplying water to more than 5 residences are required to fully comply with the DWPR. Compliance with the DWPR requires at least the following:

1. Sampling and monitoring for Bacteria (weekly) 2. Sampling and monitoring for Volatile Organic Compounds, Pesticides & PCBs (quarterly) 3. Sampling and monitoring for Chlorine and Turbidity (daily) - 2 - E-01-021.1

4. Operation by a Certified Operator 5. Provision of Chlorination

These requirements are onerous and costly for smaller systems to implement. The analysis costs alone would be approximately $10,000 per year. Most of the systems would also require capital improvements to meet the requirements of the DWPR. It is anticipated that most of the private systems will be unable to comply with the requirements of the DWPR. Several existing private system owners have already approached the Region to discuss the Region or someone else assuming responsibility for their water supply system. It is essential that the Region develop a strategy to address the challenges presented by private communal systems.

The DWPR does not apply to small systems supplying 5 or less residences. Currently systems of this size do not require water treatment or water quality analysis. The Ministry of Environment is developing regulations for small systems but it is anticipated that the requirements will be much less stringent than the DWPR.

Why should the Region be involved?

In most cases, the small systems are completely private systems and have not had any Region involvement in their development or operation. There is one remaining system for which the Region has signed an agreement to assume ownership of the system at the request of the owner (Village Heights Water Supply System in Maryhill). This system will be the subject of a separate report.

While the Ministry of Environment (MOE) is requiring compliance with the DWPR by all water suppliers, the MOE is not actively searching for small systems to enforce the DWPR. When the MOE becomes aware of a system, they are requiring compliance with the DWPR or a plan to come into compliance. Where private systems have been unable to comply, the MOE has ordered other municipalities to assume private water systems that have not been able to comply with the DWPR. It is anticipated that if a communal system located within the Region is unable to comply the Region would be ordered to assume the system.

The Region has no legal obligation to become involved with the private systems but the MOE will order the Region to assume systems that are unable to comply with the DWPR. MOE staff would prefer to solve the issue of small private systems without having to order the Region to assume the systems.

While the Region may have no legal obligation to be involved with small private systems the customers of the systems are residents of the Region and would suffer undue hardship if they were without water. The construction of large numbers of new individual private wells raises concerns of increased potential to contaminate an aquifer and increased potential health risks to residents from septic systems and other sources of surface contamination.

Based on this information it is anticipated that within the next six to twelve months the MOE will order the Region to assume at least one communal system. The number could be larger depending on the degree of compliance and the willingness of private owners to both comply and continue operating the systems. The Region needs to consider options for the assumption process, capital costs, operating costs and technical solutions.

Options

A number of options for both the assumption procedure and the funding of any associate costs related to the issue of private water supply systems and a preferred approach are presented in this report. Potential assumption procedures for the private systems include:

• Region proactively assumes private systems and negotiates the terms of the assumption - 3 - E-01-021.1

• Region waits until requested by owner to assume the system and then negotiates terms of the assumption • Region waits until ordered by the MOE to assume the system

Potential funding sources and options include:

Capital upgrade cost options:

• Costs paid by owner • Costs paid by customers • Costs paid by MOE • Costs paid by Region • Combinations of the above

Ongoing operating and maintenance cost options:

• All costs covered by uniform wholesale rate • Special (higher) wholesale rates for small systems • Surcharge for small systems

All of the options have different strengths and weaknesses. The next sections of this report develop a proposed approach to small private systems in the Region. The existing private systems can be divided into two categories: those with fewer than 25 residences and those with more than 25 residences. Different approaches can be taken for each category.

Private Systems with fewer than 25 residences

For private systems with fewer than 25 residences it would be very difficult to operate a system in a reasonably cost effective manner. In many cases these systems have grown incrementally as more and more residents have connected to one privately owned well. The well is typically located on the property of one resident and the water distribution system consists of one- or two-inch lines running through individual properties from one home to the next. In short there is no water system to be operated. If the Region should take over a system like this it would essentially have to construct a completely new system including purchase of lands and drilling of at least one well. The area municipalities would also need to construct, operate and maintain a new water distribution system.

For a system of 25 residences it would be necessary to drill 4 new wells to bring the number of residents on each well down to five. These systems would no longer have to meet the requirements of the DWPR and could essentially continue operating with no change. The potential environmental impact of drilling four new wells is small compared to the potentially large capital cost and ongoing operating cost of a small communal water system.

Should the Region be ordered to assume a water supply system with fewer than 25 residences the preferred technical solution would be the construction of enough additional wells to reduce the number of residents per well to five or fewer. This would be a cost effective approach and have minimal potential environmental impacts. The costs of all well construction and ongoing operating costs would be paid by the residents. The Region would be prepared to play a role in negotiating costs and reviewing options with the residents. These wells would be private wells and the Region would have no further involvement with the wells. In some cases if an existing municipally owned communal system is close by and residents are prepared to pay all connection costs and any required expansion costs it may be appropriate to connect to the existing system. These situations would be reviewed if they occur. - 4 - E-01-021.1

The primary concern that a resident might have with supplying water to four neighbours would be the potential liability concerns. Potential solutions to this concern could included signed releases by customers or the holding of the water supply elements in common through the Condominium Act or some other form of joint ownership. These options would be investigated in more detail should the issue of liability become a major concern on a case by case basis.

A summary of known systems with fewer than 25 and more than five residences is shown below including the projected number of wells that might be drilled. The listing may not be all inclusive and there may be additional systems in the Region. It is expected that these systems would tend to be smaller systems.

System Location Number of Residences Minimum Number of New Wells Required 1 RR #1 Waterloo 6 1 2 Heidelberg 22 4 - possible connection to existing communal system 3 RR #1 Millbank 6 1 4 Roseville 21 4 - possible connection to existing communal system 5 Hawkesville 23 4 6 Conestogo 7 1 - possible connection to existing communal system 7 Kitchener 7 1 8 Baden 8 1 9 Hawkesville 6 1 10 RR #1 Millbank 12 2 11 Hawkesville 21 4 12 Hawkesville 6 1 Totals 145 16 to 25

Based on the above list, of the three larger systems it may be possible to connect two to existing communal systems. This would result in the Region operating larger and more viable communal systems with only incremental operating cost increases while initial capital costs would be paid by the residents.

Hawkesville is unique in that it has a number of smaller systems and a communal system may be a feasible option if the systems are combined. This option is currently being reviewed by Region and Wellesley Township staff and local residents.

Private Systems with more than 25 residences

These communal systems are larger systems that generally have a communal well on a separate site and a water distribution system. There are only four such systems in the Region. For these systems it is not appropriate to drill a large number of individual wells. The potential environmental and health impacts - 5 - E-01-021.1 of a drilling a large number of wells on potentially small lots with individual septic systems is not appropriate. For these systems the preferred option would be the maintenance of the existing communal system or connection to another existing municipally owned system.

The existing systems in the Region of Waterloo are listed below. Included in the list are the size of system and the potential preferred option should the MOE order the Region to assume the system.

System Location Number of Residences Possible solution 1 Chalon Estates 64 Connection to Urban System 2 Petersburg 60 Continue as communal system 3 St. Agatha 45 Combine communal systems in St. Agatha 4 St. Agatha 65 5 Breslau 90 Connection to Urban System 6 Waterloo/Woolwich 102 Connection to Urban System 7 Maryhill 35 Existing agreement for Region Assumption upcoming Planning and Works Report

Based on this list the Region could be operating up to two new municipal communal systems, combining an existing municipal system and two private systems and connecting three systems to the existing Urban Water Supply System.

The distribution systems would also have to be assumed by either the local municipality or the Region. The MOE has not been able to provide an answer on who they would order to assume the distribution system. Given the Region’s two tier system it would be reasonable to assume that the local municipality would be ordered to assume the distribution system.

Implementation of any of the options discussed above will require general direction concerning the assumption process and the charging of capital and operating costs.

Proposed Approach - Assumption

It is proposed that the Region not assume any small private system unless ordered to do so by the MOE. The Region would work with all of the parties involved in the assumption including the MOE, customers, the area municipality and the system owner to try and reach a reasonable approach to the assumption (primarily the costs associated with the assumption).

Proposed Approach - Initial Capital Cost

In general the Region of Waterloo should not bear the costs of upgrading the water supply systems to meet the requirements of the DWPR. These costs could be shared by the MOE, current customers and the current owner. Depending on the system different cost shares would be appropriate. The Region’s initial position would be to acquire as much funding from the MOE as possible, preferably the full cost. The MOE may be willing to provide some funding but currently does not have any funds allocated for small private systems. The owner of the system, especially if the system has been run for profit, should also bear some portion of the cost. The primary responsibility for the cost of these systems, as for any system in the Region, lies with the customers served by the system. It is reasonable to expect the - 6 - E-01-021.1 residents bear at least a portion of the cost of the system upgrades. If the system were completely abandoned and each resident drilled their own well costs could easily reach $5,000 to $10,000 per resident. The details of how costs for residents are calculated and charged would need to be developed. Distribution system upgrades may also be a substantial initial capital cost. Future capital costs would be included in the Region’s wholesale user rate.

If the Region were ordered to assume a system the Region would ultimately be responsible for ensuring the system at least met the requirements of the DWPR and, if no other funding sources were available, the associated costs. If the local municipality were ordered to assume the distribution system they would also become responsible for ensuring the DWPR is met and any associated costs.

Proposed Approach – Operations and Maintenance Costs

Operating and maintenance costs for small communal systems are relatively high. The new DWPR has only added to the cost of operating a small system. The total operating cost of small systems is relatively small compared to the Region’s total operating cost. Implementing different rate structures for small systems is possible but could be difficult to administer and may still not be representative of the actual cost to operate any one system (i.e. different systems have different operating costs). This is also true of the urban system where some residents receive water from sources that have higher operating costs while others receive water from lower cost sources. Based on Region staff review of alternatives for user rates in the small systems it is proposed that the Region continue to use a uniform wholesale user rate for all water users.

Next Steps

Some owners of communal systems have indicated that they wish to cease operating a communal system and have indicated dates in September 2001 to December 2001. It is anticipated that shortly after these dates pass the MOE will order the Region to assume these systems. It is proposed that Region staff approach the MOE, the system owners and system customers to discuss the possible options to providing continued water service. Region staff would only enter into discussions when an owner has clearly indicated an intention to abandon a system and the MOE has indicated that they will order the Region to assume the system should the owner abandon it. These discussions would consider all of the factors discussed in this report and Region staff’s position would be based on the proposed approaches in this report. At the conclusion of any discussions Region staff would provide a report to Planning and Works Committee for approval. The report would provide all relevant information including costing impacts and cost sharing of the solution proposed for maintaining water service for the residents.

CORPORATE STRATEGIC PLAN:

Provision of a safe and secure water supply for the residents of the Region furthers the Region’s strategic objective of ensuring the health and safety of all residents.

FINANCIAL IMPLICATIONS:

At this point it is anticipated that all capital costs will be paid by either the current owners of systems, the residents connected to the system or the MOE. The Region is not anticipated to share in the capital cost of upgrading or creating systems. Should there be any capital cost impacts as a result of the assumption of a system the amount and impact of the costs will be part of Region staff’s report which will be presented to Committee and Council prior to assumption of a system.

All operating and maintenance costs will be included in the Region’s uniform wholesale user rate. At this time it is anticipated that operating and maintenance costs for the small systems will not require a user rate increase. This will be reviewed prior to any assumptions. - 7 - E-01-021.1

OTHER DEPARTMENT CONSIDERATIONS:

The Corporate Resources, Planning, Housing and Community Services, and Community Health Departments have provided input to this report.

PREPARED BY: Thomas Schmidt, Director, Water Services Division

APPROVED BY: Michael Murray, Commissioner, Transportation and Environmental Services Department Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-035 Planning and Works Committee File Code: C06-60/PWC/ WSD.01; E07- 40/RB4886-01 Date: April 3, 2001

Subject: 2001 RAINBARREL DISTRIBUTION PROGRAM

RECOMMENDATION:

For information only.

SUMMARY:

NIL

REPORT:

As part of approving the Long Term Water Strategy (LTWS), Council directed staff to develop enhancements to the water efficiency program. One of five enhancements later endorsed by the Water Efficiency Advisory Committee (WEAC) was to distribute rainbarrels to Regional residents at subsidized costs for five years, beginning in 2001.

The rainbarrel program will support two primary goals:

1. To reduce outdoor residential water use. 2. To increase public awareness about water efficiency.

The overall impact that rainbarrel use will have on water consumption is difficult to assess. Water savings will depend on how well people use their barrels, and the general weather conditions over a particular season. In general, improved public awareness through the rainbarrel program could motivate residents to make water efficient decisions in a variety of ways, and it should also enhance their receptiveness to new programs as they are introduced.

The rainbarrel program endorsed by WEAC includes the distribution of 25,000 high quality units for the next five years. In anticipation of greater public demand during earlier years of the program, staff plans to distribute more units per year from 2001 to 2003, than they will during 2004 and 2005. Council approved the purchase and distribution of 6,000 rainbarrels in 2001, as per report E-01-008, dated February 28, 2001.

Follow-up Research

To measure the effectiveness of the rainbarrel program, Water Services Division staff will conduct follow- up surveys of participating residents beginning in 2002. The surveys will gather information about residents' satisfaction with the rainbarrels, their water consumption habits, and their awareness of the Region's other Water Services programs. - 2 - E-01-035

2001 Distribution Details

A maximum of 6,000 rainbarrels will be distributed for $20 each to Region of Waterloo residents on Saturday, May 12, 2001, from 7:30 a.m. to 3:00 p.m. The three distribution locations will be:

Cambridge Centre Mall's parking lot, 355 Hespeler Road, Cambridge 2,500 units Kitchener Memorial Auditorium, 400 East Ave, Kitchener 2,500 units Heidelberg Operations Yard, 2828 Kressler Road, Woolwich Township 1,000 units

Residents will be allowed a maximum of two rainbarrels per residence in 2001.

The Water Services Division will promote the rainbarrel distribution program intensively for two weeks prior to the distribution day. There will be advertisements in all local newspapers and key local radio channels. Staff will also promote the program through Environews (May edition), media releases, public displays, posters and announcements.

If the rainbarrels are not sold out by the end of May 12, surplus barrels will be transported to the Region's Operations Centre on Maple Grove Road, Cambridge, for storage. Staff will then advertise subsequent sale dates until all units have been distributed.

Rainbarrel Design

The rainbarrel to be distributed is called the "Rain Catcher 4000," and is manufactured by London-based Forest City Models and Patterns Ltd. It has a capacity of 200 litres and is made with forest green coloured plastic. In addition to its aesthetically pleasing appearance, the Rain Catcher 4000 has four important design elements.

1. The barrels are completely safe, with a permanent frame on top to prevent children or animals from getting inside.

2. They come with heavy-duty screens to prevent mosquitoes and insects from entering.

3. The barrels have excellent quality drain valves, hoses and connectors.

4. They are easy for homeowners to transport, install and maintain.

CORPORATE STRATEGIC PLAN:

The rainbarrel distribution program is part of the enhanced water efficiency program, and is consistent with the Strategic Plan goal of providing and enforcing strong, effective policies that ensure responsible and sustainable growth.

FINANCIAL IMPLICATIONS:

The Water Services 2001 capital budget that has been approved by Regional Council includes an amount of $225,000 for the purchase and distribution of rainbarrels. The estimated net cost for the 2001 rainbarrel distribution is $223,080.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: Steve Gombos, Manager, Water Efficiency, Water Services Division

APPROVED BY: Michael Murray, Commissioner Transportation and Environmental Services Department Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DESIGN AND CONSTRUCTION DIVISION

To: Chair Fred Kent and Members of the Report No: E-01-003 Planning and Works Committee File Code: 5216, C06-60 Date: April 3, 2001 Subject: CONSULTANT SELECTION - OTTAWA STREET/TRUSSLER ROAD SEWER AND WATERMAIN INSTALLATIONS AND ROAD IMPROVEMENTS

RECOMMENDATION:

SUMMARY:

NIL

REPORT:

1. Background

A developer, Paul Tuerr Construction Limited, has received approval to develop a residential subdivision (called the Mannheim Millennium Park Estates) located north of Ottawa Street just west of Trussler Road in the Township of Wilmot. In order for the Mannheim Millennium Park Estates development to proceed, the developer is proposing to extend the existing water supply and sanitary sewer system along Ottawa Street from David Bergey Drive to Trussler Road in the City of Kitchener to service the development. The attached key plan noted in Appendix "A" shows the project limits.

In conjunction with the developer's initiative, the Region's Water Services Division will be contributing towards the cost of the watermain installation on Ottawa Street as well as constructing a new watermain along Trussler Road south of Ottawa Street to resolve a low pressure concern in the Village of Mannheim.

In addition, the Region has included funds in the approved 2001 Transportation Capital Roads Program for the widening of Ottawa Street at the David Bergey Drive/Windflower Drive intersection to provide opposing left turn lanes. The resurfacing of Ottawa Street between Windflower Drive and Trussler Road is also included in the approved 2001 Capital Roads Program. Since the developer's and the Region's construction work are both on Regional Roads, will affect Regional traffic and will include the restoration of the Region's pavement structure, it is recommended that all the construction be tendered and completed as one Regional contract. - 2 - E-01-003

The developer for the Mannheim Millennium Park Estates has spent considerable effort working out the details for servicing his development and wants to service his development in 2001. The developer is currently in a position to proceed with final design of the sanitary sewer and watermain servicing along Ottawa Street. On behalf of the developer, Stantec Consulting Limited has already undertaken the base plan survey and completed all of the preliminary engineering servicing design for this development.

2. Request To Retain Consulting Services

Attached as Appendix "B" is a letter from Paul Tuerr Construction Limited requesting that the Region retain Stantec Consulting Limited to complete the final design, prepare the contract documents, undertake construction supervision and contract administration for the developer's sanitary sewer and watermain extension along Ottawa Street between David Bergey Drive and Trussler Road. Since the Region is already proposing road improvements along this section of Ottawa Street in 2001, and since the Region can benefit from cost-sharing its watermain installation with the developer, staff see merit in retaining Stantec Consulting Limited to complete the design and construction administration of all the following work:

C the installation of the sanitary sewer and watermain for the developer; C the widening of Ottawa Street at David Bergey Drive/Windflower Drive and resurfacing of Ottawa Street between Windflower Drive and Trussler Road for the Region's Transportation Division; and C the installation of watermain for the Region's Water Services Division.

The total estimated cost of this work (including engineering costs) is $1,410,000 plus GST and is to be cost shared as follows:

Sanitary Sewer and Watermain Servicing (Developer) $673,000 Watermain Distribution Upgrade (Region) $364,000 Road Improvements (Region) $373,000 Total Estimated Project Cost $1,410,000 (plus GST)

Region staff supports retaining Stantec Consulting Limited to undertake all engineering services required for both the developer's and the Region's construction works. The reasons are as follows:

C Stantec Consulting Limited has gathered much of the base plan information which can also be used for the Region's turn lane and resurfacing design drawings at no cost to the Region;

C Stantec Consulting Limited has completed the preliminary site servicing analysis for the Mannheim Millenium Park Estates and is therefore familiar with the existing conditions in the corridor;

C Region staff is unable to commence this project immediately to meet the developer's time constraints due to other project commitments for the 2001 Transportation Capital Program; and

C Stantec Consulting Limited has engineering staff capable of completing the required design, contract preparation, site supervision and contract administration for this project and has successfully completed similar projects for the Region in the past. - 3 - E-01-003

Stantec Consulting Limited has submitted a detailed work plan and upset fee of $82,570 plus GST to provide engineering services for the final design of both the Region's and the developer's work. Staff has thoroughly reviewed Stantec's work plan and related fees, finds them to be fair and reasonable and as a result, recommends that Stantec Consulting Limited be retained to complete this assignment. Given a total estimated project cost of $1,410,000 plus GST, the $82,570 plus GST upset fee for final design represents 5.8% of the project cost which is at the low end of the range for projects of a similar nature and complexity.

Stantec has also submitted an estimate of fees of $88,350 plus GST to undertake contract administration and construction inspection for this joint project. On road and sewer projects, the time required for contract administration and construction inspection can vary significantly depending on weather conditions, the actual contractor hired for construction and other unknown variables. Because an upset fee for construction supervision services does not lend itself well to these types of projects, it has been the Region's practice on road and sewer projects to pay for contract administration and construction inspection fees on a time basis. It is recommended that this same practice be followed for this project. Upon reviewing Stantec's $88,350 fee estimate for contract administration and construction inspection, staff has found this to be a reasonable amount based on a review of engineering costs on similar completed projects.

A similar arrangement for retaining a consultant at the request of a developer in order to meet development timing needs was endorsed by the Region in previous years for the Myers Road, Bridge Street, Fairway Road and Lackner Boulevard and Fischer-Hallman Road projects.

CORPORATE STRATEGIC PLAN:

Approval of this consulting assignment will be cost effective for the Region and will ensure we spend wisely the dollars that we were entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The approved 2001 Roads Capital Base Program includes $260,000 for the resurfacing of Ottawa Street between International Drive and Trussler Road which is to be funded from property taxes. The approved 2001 Roads Capital Expansion Program includes $125,000 for the widening of Ottawa Street at the intersection of David Bergey Drive/Windflower Drive to provide opposing left turn lanes on Ottawa Street at this location which is to be funded from development charges and the Roads Capital Levy Reserve Fund. The approved Water Services Division 2001 Water Capital Works Program includes $375,000 for upgrading the existing Village of Mannheim water supply system which is to be funded from the Water Reserve Fund.

The Region has received a Letter of Credit from the developer in the amount of $84,000 for the developer's share of the engineering fees for the sanitary sewer and watermain servicing component of this project. Once the engineering design is completed and prior to the Region advertising tenders for this project, the developer will provide an additional Letter of Credit in the amount of $589,000 plus GST representing the Developer's share of the estimated construction cost to complete this project. - 4 - E-01-003

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Aime Lanneville, Project Manager

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

PAUL TUERR CONSTRUCTION LIMITED COMMUNITY BUILDERS AND DEVELOPERS

7 March 2001

Region of Waterloo Design & Construction Division, 6th Floor 150 Frederick Street Kitchener, ON N2G 4J3

Attention: Mr. Aime Lanneville, C.E.T.

Dear Mr. Lanneville:

Reference: Mannheim Garden Estates- External Works

Further to previous meetings and conversations with several Regional staff members regarding external servicing of this subdivision, this will confirm that we agree in principal to a 2585 (Tuerr/Region) cost sharing basis for the design arid construction of the proposed watermain on Ottawa Street from Trussler Road to the Region's Mannheim Reservoir. The draft Subdivision Agreement should therefore be revised to reflect this matter.

We also understand that the Region wishes to control the design aid contract administration of all works on Ottawa Street, including the proposed sanitary sewer outlet to David Bergy Drive. As you are aware, we wish to complete this project as soon as possible, and request that the Region retain Stantec Consulting Ltd. to provide consulting services for this assignment. 7 March 2001 , Mr. Aime Lanneville. C.E.T. Page 2 of 2

Reference: Mannheim Garden Estates - External Works.

Your early attention to this matter is appreciated.

Sincerely,

PAUL TUERR CONSTRUCTION LIMITED

Paul Tuerr President

Attachment c. Mr. Paul Britton/Mr. Pierre Chauvin - MHBC Planning Limited Mr. Gary Charbonneau, Township of Wilmot Mr. John Doherty/Mr. Manuel Martins - Gowling Lafleur Henderson LLP Mr. John Kerr/Mr. Garry Leveck - Stantec Consulting Ltd. Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DESIGN AND CONSTRUCTION DIVISION

To: Chair Fred Kent and Members of the Report No: E-01-017 Planning and Works Committee File Code: 5144 Date: April 3, 2001 Subject: AINSLIE STREET/WATER STREET 2-WAY REVERSION - APPROVAL TO FILE CLASS ENVIRONMENTAL ASSESSMENT

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take the following actions with respect to the Ainslie Street/Water Street Two-way Reversion project in the City of Cambridge:

a) Approve the plans for the Reversion of Ainslie Street and Water Street to Two-way streets;

b) Direct staff to place the Project File on public display for the mandatory 30 day review period in accordance with the requirements of the Municipal Class Environmental Assessment document; and c) Approve the deferral of construction until 2002.

SUMMARY:

NIL

REPORT:

1.0 Background

In 1995, the City of Cambridge and the Region of Waterloo initiated a joint project to study ways to create a healthy downtown, attract investment in the downtown and to keep the heart of the community in the downtown.

The project included traffic and streetscaping components and some of the key objectives of the project were to:

C reduce the volume of "through" truck traffic; C reduce the volume of general "through" traffic; C reduce the speed of traffic; C provide a more "visitor-friendly" environment; C reduce congestion at the river crossings; C improve traffic safety; C improve the pedestrian and cycling environment; C enhance accessibility to the downtown; C improve parking; and C improve the physical identity of the downtown by enhancing its heritage and architectural features. - 2 - E-01-017

Streetscaping initiatives were identified as part of the project and a number of these have already been implemented by the City.

The traffic component of the project was completed and documented as the Downtown Cambridge Traffic and Road Network Study (Traffic Study). Following a Class Environmental Assessment process, the Traffic Study investigated six alternative solutions to address the traffic problems in the core. The six alternatives included an assessment of various improvements to the overall Cambridge road network and their effect on downtown core traffic. All alternatives were evaluated culminating in the study recommendation that reverting the one-way pair of Ainslie Street and Water Street back to two-way streets would be more supportive of a better downtown environment and will, with other planned road improvements, accommodate the City's traffic needs well into the future. The attached keyplan in Appendix A shows this two-way reversion concept. The concept of reverting Ainslie Street and Water Street to two-way streets was approved by both Region and City Councils in 1996.

In 1997, the Region made provision in its Ten Year Transportation Capital Forecast for the implementation of the Two-way Reversion in the year 2001. The timing was contingent on the availability of funds not only for the Reversion but also for the other related road improvements in the downtown Cambridge area which are required to address traffic issues in the City core (namely the Parkhill Road Widening and the Ainslie Street Extension). All three of these projects are interdependent and must be staged for completion within a few years of each other. The Two-way Reversion is currently scheduled for completion in July, 2001; the Parkhill Road Widening and Ainslie Street Extension projects are currently scheduled for completion in 2003 and 2004 respectively.

2.0 Municipal Class Environmental Assessment (Class EA)

The Downtown Cambridge Traffic and Road Network Study completed in 1996 comprises the first two phases (ie. project justification; evaluation of alternatives) of the Class EA process for the Two-way Reversion project. The study included the required evaluation of different alternatives, the assessment of the relative impacts of each alternative and extensive public consultation before making final recommendations to City and Regional Council for approval of the preferred two-way concept.

In 2000, a Project Team was established to carry out the final phase (ie. project implementation) of the Class EA process. The team's mandate was to complete the environmental assessment and finalize the detailed design for the Two-way Reversion project. The Project Team includes staff from the City and the Region, representation from the Downtown Cambridge Business Improvement Association and City Councillors Ben Tucci and Ted Fairless.

3.0 Construction Timing of the Two-way Reversion

During preliminary design for the 2-way Reversion, it was determined that the proposed intersection of Ainslie/Water Streets must be shifted southerly to achieve the minimum safety requirement for sight distance from the crest of the hill on Water Street. The proposed shift in the intersection necessitates the acquisition of property from the site occupied by the Dennis Murphy car dealership. Please refer to the plan of the proposed Ainslie/Water intersection in Appendix B. - 3 - E-01-017

Negotiations are currently underway with the owner of the car dealership site to acquire the needed property; however, the Region was advised recently that the tenant, Dennis Murphy, will now not be in a position to relocate his business until October, 2001 at the earliest (and not Summer, 2001 as originally understood). The solicitor for the dealership has also formally asked that the 2-way Reversion be delayed until after his client has relocated later in 2001. If the 2-way Reversion proceeds this year as planned with the car dealership in place until late 2001, significant costs could be incurred to maintain parking, lighting, signs, display areas and internal access and to compensate for possible business loss claims. In order to avoid these potentially significant costs, the Project Team started to explore the idea of deferring the 2-way Reversion until 2002 after the Murphy dealership has vacated the site.

In its deliberations, the Project Team considered a partial 2-way Reversion in the interim (until the Murphy Dealership site is vacated) with a 2-way operation from Parkhill Road southerly and 1-way traffic maintained (on both Ainslie and Water Streets) from Parkhill to the north past the dealership. The Team decided not to recommend a partial Reversion because it would add undue complexity to traffic operations and introduce driver confusion that could increase the potential for accidents. It was also noted that under a partial Reversion the Parkhill Road intersections would operate at unsatisfactory levels of service during the peak hours. In addition, the Team felt there would be added driver confusion with a partial transition now and the complete Reversion to 2-way traffic in a future year. It is therefore the Project Team's recommendation that the 2-way Reversion be deferred until 2002, after the Murphy dealership has vacated the site. The City of Cambridge, at its February 26, 2001 Council meeting, endorsed the proposed deferral of the 2-way Reversion until 2002.

4.0 Construction Timing of the Ainslie Street Extension

As noted earlier in this report, the success of the 2-way Reversion depends on the timely completion of the Parkhill Road Widening project and the Ainslie Street Extension project. The Parkhill Road Widening project is scheduled to start in July, 2001 with completion in 2003. The completion of the Ainslie Street Extension project is currently scheduled in 2004.

During the design phase of this project, the Project Team recognized that it would be desirable to complete construction of the Ainslie Street Extension in 2003, the same year that the Parkhill Road project will be completed (and one year earlier than is currently programmed). In this way, the Reversion in 2002 will be operational only one year (and not two years) prior to the completion of other interdependent projects in Downtown Cambridge.

The Project Team therefore is recommending as part of the Region's 2002 budget deliberations that the Ainslie Street Extension be completed a year earlier in 2003 (ie. in the year following the 2-way Reversion).

5.0 February 1, 2001 Public Information Centre

On February 1, 2001, a Public Information Centre (PIC) was held at Cambridge City Hall, 46 Dickson Street. The purpose of the PIC was: to display plans for the Two-way Reversion; to provide information on construction details, timing and staging of the work and the required detours to implement the work; and to receive public input before finalizing the engineering design. The PIC was attended by over 125 people. - 4 - E-01-017

Thirty-three comment sheets were received and all comments are transcribed in Appendix C. A summary of the comments is as follows:

C Reversion will cause noise, pollution and traffic back-ups at 182 to198 Water Street (9 in petition) C a request for re-zoning of 182 to198 Water Street (from residential to commercial) (9 in petition) C maintain 1-way streets (7) C don't take away parking spaces (6) C Reversion is premature before the Bypass is built (5) C Reversion will cause congestion (4) C Reversion is long overdue/support of Reversion (4) C don't install "bump-outs" (4) C Reversion is premature before the Ainslie Street Extension is built (1) C widen the sidewalk from Galt Collegiate Institute south (1) C concerned with the Ainslie widening at Bruce (1) C consider a Wellington/Beverly by-pass (1) C on weekend closures required by the Reversion, allow local access to business (1) C 2-way will not aid the core; spend dollars elsewhere (1) C too much traffic will be directed to Ainslie; keep it as a quiet local street (1) C defer the Reversion until after the Murphy dealership move (1)

The Project Team has reviewed the comments received and has modified the proposed plans to satisfactorily address the concerns related to sidewalks, residential frontage and access during construction. In addition, the Project Team agreed to reduce the number of "bump-outs" in the proposed design and to allow some off-peak short-term parking (Ainslie at Main and Ainslie, north of Parkhill) which will maximize parking available with the 2-way Reversion.

At the PIC, considerable objection was voiced by members of the public regarding the merits of the Two-way Reversion. Reasons for the objections to the Two-way Reversion were largely related to the expected congestion that will occur with the change to 2-way traffic. In addition, of the 10 comment sheets that supported the Reversion, 6 felt the reversion was premature until other area improvements are implemented.

6.0 Project Team Response to Public Objection to the Two-way Reversion

The 1996 Traffic Study included projections for the Two-way Reversion to the year 2011 based on forecast population and employment growth in the City. The conclusions of the study indicated that the Two-way Reversion, in conjunction with the Ainslie Street Extension and the Parkhill Road Widening, will result in satisfactory levels of service at all Ainslie Street and Water Street intersections within the study area.

The Parkhill Road Widening project will be starting in 2001 with completion in 2003. As noted earlier in this report, the Ainslie Street Extension is being recommended for completion in 2003 subject to 2002 budget deliberations. In 2003 therefore, it is proposed that all three of these major core area improvement projects will be completed, well in advance of the forecast 2011 design year for the traffic projections. Accordingly, staff are confident that the Two-way Reversion will operate satisfactorily and achieve improvements in overall traffic operation once all three projects are completed in 2003. - 5 - E-01-017

7.0 Approval of Plans for the Two-way Reversion of Ainslie Street and Water Street

The Project Team feels this report satisfactorily addresses the public concerns resulting from the February 1, 2001 Public Information Centre and is therefore recommending that Regional Council approve the plans for the Reversion of Ainslie Street and Water Street to Two-way streets.

The Project Team is further recommending that the Project File be immediately advertised and placed on public display for the mandatory 30 days in accordance with the requirements of the Municipal Class Environmental Assessment guidelines.

If during this 30 day period, a member of the public has a concern that cannot be resolved, then that individual may request an order from the Minister of Environment that the project comply with the requirements of an "Individual" EA. If no significant outstanding concerns are brought forward during the 30 day review period, the Region will proceed with implementation of the project according to the following schedule:

Acquire Required Land December 2001 Complete Final Design March 2002 Commence Construction May 2002 Complete Construction July 2002

8.0 Estimated Project Cost

The estimated cost of the 2-Way Reversion project is $1,200,000 and is being funded jointly by the Region and City as follows:

Region of Waterloo: - costs to date $35,000 - remaining costs 765,000 City of Cambridge (Allowance for Streetscaping) 400,000

Total Estimated Project Cost $1,200,000

CORPORATE STRATEGIC PLAN:

Approval of this report and completion of this project will serve to enhance the Downtown Cambridge community and ensure that we are responsive to the needs of the communities we serve.

FINANCIAL IMPLICATIONS:

The 2001 Roads Capital Program and Capital Forecast includes $765,000 in the base program for construction of this project in 2001, to be funded from property taxes. It is proposed that these project monies remain in the Capital Forecast and be carried-over to fund the construction of the 2-way Reversion in 2002. During the 2002 budget process, the Roads Capital program will be reviewed further with the objective of advancing the timing of the Ainslie Street Extension such that it is completed in 2003 rather than 2004. - 6 - E-01-017

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Gary MacDonald, Head, Transportation Engineering

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

APPENDIX C E-01-017

File No. 5144

Ainslie Street/Water Street Reversion to 2-way Streets, Public Information Centre, Thursday, February 1, 2001 City of Cambridge

Name and Address Comments:

Lloyd Caughlin The proposed 2-way Street Reversion is premature and will result in further chaos in the downtown area. In my opinion it should 51 Kenmore Avenue be shelved until a north-south by-pass is built. Cambridge, Ontario N1S 3H4

L. Whetham Bump-outs take away parking spaces! 2094 Eagle Street North Cambridge, Ontario N3H 4R7

Jeanette Chippindale This project is long overdue. Our downtown have been shaken apart since the start of the present system. 72 Rosslinn Road Cambridge, Ontario N1S 3K1 However there will be problems for drivers to accommodate themselves to original 2-way streets. Curbing is not traffic calming.

Therefore, don't make people angry. We have enough bump-outs on Main Street, Galt, now they cut down on parking spaces, which people want to use in order to take advantage of downtown services. Have calming areas worked on the west side of Galt? Traffic will be slowed just because of the 2-way system. Don't give us bump-outs too. They are a waste of valuable space. Everytime I see a transport truck on Water, Main & Ainslie, I get annoyed. They have no tolerance for pedestrians or people/car traffic, their time is money and they would prefer a straight through route. Let them come to the decision that Water & Ainslie are not efficient ways for them to get from A to B. Thus, they will use an alternate route.

Re the concern for parking on the street. When one wants to park, slow, signal & park (providing there is space). The system still works in civilized areas.

James Griffen By-pass first to get rid of traffic. Then it's a good idea. As it is planned now - stupid, dangerous and will create total traffic chaos 100 Blair Road and increase accidents. Drive these streets at ALL 4 rush hours and see the problems now! Cambridge, Ontario N1S 2J3

Rae & Susan Struthers An ambitious venture. I appreciate the proposed intersection plan which makes Ainslie likely the pass through (Alternative 1-C). 20 Albert Street We are of course very interested in the Ainslie Street extension plans south of Concession. Cambridge, Ontario N1R 3M4

Arnold Carlate Water at Ainslie trucks will not be able to make a sharp right at Water if no turning lane. 222 Sunset Blvd. Cambridge, Ontario N1S 4M5

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Name and Address Comments:

Phil Morgan The two way reversion is a bad idea. It is going to create a lot of traffic congestion for all residents who drive through downtown to 25 Grenadier Road get to their homes on the south end of Galt. Cambridge, Ontario N1R 6E8 How can we talk about spending all this money to get people to slow down a bit and thereby spend more time shopping downtown Galt, while at the same time Cambridge Centre is expanding and big stores continually open at 401 and Pinebush.

People will shop downtown if there are good stores to shop in whether there is 1or 2 way traffic. If there are no stores they want, whether there is 1or 2 way traffic.

B. Boughey 1. Changing the traffic pattern before putting a by-pass around the city in place is the height of stupidity and will result in utter 82 Alderwood chaos. Cambridge, Ontario N1S 3T1 2. The proposed change to the northern junction of Water and Ainslie is a guarantee of traffic congestion.

Todd Lyons 51 Water Street North Extend Communications Inc. Extend Communications Inc./Todd Lyons 51 Water Street North Building Owner Cambridge, Ontario N1R 3B3 Concerns with the removal of on-street parking on Water Street North.

At least 80% of the customer traffic into our building park on the street. Our private parking behind the building can hold 2-3 client cars. No employees park on the street. Anyone travelling north on Water will have no where to conveniently park. Southbound travellers can park - however must cross (jay-walk) 2 lanes of traffic on a 2-way street (more difficult).

Larry Ray 1. We require and must maintain the 2 hr. parking presently existing on Ainslie St. from Palvetzian to Parkhill Road. Ray Electric Limited 2. We request 24 hr. parking of same area as was in effect when traffic was 2-way and we owned the building. 20 Parkhill Road East 3. We request that the right-hand turn lane be omitted from Palvetzians to Parkhill Road. Cambridge, Ontario N1R 1P2 4. How do you propose to facilitate the entry/egress from our parking lot onto Ainslie St. and the provision for 1 to 2 tractor trailers to access entrance as well as all tenants and service vehicles.

Randy de Vries Eliminate left turn lane from Dickson to Main and keep existing parking on east side of Water. 165 McLean School Road, - this particularly in view of reduced traffic on Water leading south and increased on Water north. R. R. #2 - I would suggest completing the Ainslie project at the same time. St. George, Ontario N0E 1N0

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Name and Address Comments:

Helen Snyder 1. Sidewalk on Water St. south from GCI is far too narrow for the students going to and from the high school PLEASE 190 Sylvan WIDEN IT - Walk on it and see how dangerous it is. R. R. #4 2. Concession St. Bridge is a very dangerous intersection and needs to be addressed first. Do the Ainslie St. extension first! Cambridge, Ontario N1R 5S5 3. Why would anybody take Ainslie at all when it involves 2 turns and staying on Water St. involves only 1 turn? 4. Don't take away any more parking!! Main St. bump-outs are a disaster! Taking away market parking was not good. Don't take away any more parking!!!! 5. People stopping on Ainslie to unload will block traffic eg. between Main and Dickson on the east side. Please keep it 1-way! Don't do this! This is a mistake!! Reconsider before you spend our money! Consult more people! Listen! Do the by-pass around the city before this. If you want the trucks to go elsewhere, they will and so will the cars and pedestrians!

Bill Scarland I was born on Main St., Galt, 64 years ago, and the best idea ever was to convert to one way traffic. 253 Dover Street South Cambridge, Ontario N3H 1L5 This new (done deal) idea is an absolute disaster waiting to happen. 24 out of 25 people I've talked to who have lived here 40 years or more agree with me.

Gord Ridsdale Removing parking on Water between Dickson and Main reduces any benefits to these businesses. My problem is really with the R. R. #4 whole concept. On one the City says we need to get traffic moving so they are considering the by-pass. On the other hand let's Cambridge, Ontario N1R 5S5 slow down traffic downtown. What is it you want to do.

Gord Gwebel Leave the one way as is and extend Ainslie St. South. 78 Ramsay Avenue Cambridge, Ontario N3C 2M3 If you do go along with the two way traffic, no bump-outs.

Tom Drew-Smith Very strange to eliminate 6 parking spaces in front of us for left turn lanes when Main and Ainslie intersection is left alone. Reid Candy Very bad for our business as well as the other 3 businesses going towards the corner. 42 Ainslie Street North Restore the 6 parking spaces, eliminate the extra lane, make the parking 30 minutes for quick turnover. Cambridge, Ontario N1R 3J5

Larry Ray 1. I am concerned with handling of traffic congestion which will occur at the entrance to our parking lot - currently our customers Ray Electric Limited have to fight traffic at the entrance to Food Basics, Country Bowl and through traffic. I expect this to become worse. 20 Parkhill Road East 2. Two times this year my building has been hit and damaged by cars (hit and runs) - how will you prevent this! Cambridge, Ontario N1R 1P2 3. What provision have you made for compensation for loss of business and possible loss of tenancy due to the traffic congestion and problems.

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Name and Address Comments:

Derrick Saulters I must offer my objections to the Ainslie-Water 2-way Reversion plans. Not only is the cost prohibitive, but there is no proof that 42 Grant Street this reversion is going to a) provide a smoother flow of traffic through the central core of the Downtown, and b) that slowing up Cambridge, Ontario N1S 1C1 traffic by reversion to 2-way streets is going to do anything for the Downtown merchants. If anything it could be the reverse as people are going to avoid an area of traffic hold-ups and less parking spots. More importantly I object to the design of the T-intersection where Water meets Ainslie. Compared to the present one-way system we have a good flow of traffic, other than trains crossing Hespeler Rd. and causing back-ups as far south as CPR bridge, present system is much better than the proposed reversion which I definitely oppose as being impracticable, and not necessary, what we need is a public poll on this proposal NOT just the opinion of a few to satisfy Downtown merchants.

Audrey Bowie Extend Wellington St. right through to Ainslie Street extension to connect with Highway 24. 206-190 Hespeler Road Cambridge, Ontario N1R 8B8 Leave Ainslie as a downtown street. Remove truck traffic and make Wellington Street a by-pass.

Ana Rocha, Bairos Supermarket Ana Rocha 621-6950, Bairos Supermarket, 50 Ainslie St. South. 50 Ainslie Street South Cambridge, Ontario When you close for the weekend to change the signs on Ainslie it will hurt my business closing on Saturday. I'm a grocery store, that my busiest day. The people will not be able to get to me because Warnock is a one-way. If you could keep it open until Warnock for Saturday and do what you have to on Sunday I will close on Sunday. Maybe make it for local business only for that day. That would help me.

Wilma Nymann It's great to see some changes. The plans look great! 149 Silver Maple Crescent Cambridge, Ontario N1R 5S6 There does seem to be some shortage of parking places along the road (Ainslie) for those travelling north.

Your next consideration of downtown would be to turn Main Street between Wellington and Water into a pedestrian mall (like Ottawa).

John Duncan Dear Mr. MacDonald, 210 Blair Road Cambridge, ON N1S 2J8 I am enraged at how far behind you people are in construction for new roads in Cambridge. This is not the little town of Galt of 30 year ago. You are still funnelling traffic downtown instead of looking ahead to where traffic could be going. The paper said George St. and Parkhill Rd. carry 20% more traffic now then they should. How will they handle it 10 years from now? The new bridge on Parkhill Rd. is 10 years overdue. Now you should be building 2 new bridges, one near Myers Rd., and the other between Parkhill Rd. and Preston arena. I know, there is no room! But, you will have to at some point. New housing keeps coming, but no new major roads, what a bottleneck! I've been here 27 years and they were talking about a by-pass, yet you are still doing surveys. Those plans are obsolete. Look well beyond the city. Maybe a road from the 401 to the 403 near the service centres east of Cambridge with a crossroad south of the city and eventually connect to a second road from the 401 to 403 leading to the west side of Kitchener.

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Name and Address Comments:

John Duncan We need to get traffic out of the downtown and yet you want to go back 28 years to restart 2-way traffic on Water St. and Ainslie 210 Blair Road St. On top of that you want a T-intersection and another light at Dennis Murphy Motors. We already have too many lights Cambridge, ON N1S 2J8 between Myers Rd. and the 401 on the 24 corridor. Also, you believe that slowing traffic down will encourage shopping downtown Cont'd on Ainslie or Water Streets. I walk there and never buy anything, besides you need to keep traffic moving and it will be harder to get parking on a two-way street than one-way. Changing these 2 streets is a disaster and a waste of money that could go toward something progressive in the future, not the past.

There will be much to regret when you find this city is tied up in traffic, people will hate living here.

Shawn Buckley I feel that 2 of the 3 objectives to this project will not be achieved, both due to the same reason. Ainslie/Water/Hwy. 602 Trico Drive 24 is a major artery for traffic. By reverting to a 2-way system, traffic will be "shoe-horned" into a 1 lane thoroughway, Cambridge, Ontario N3H 5M8 and congestion will naturally increase. I cannot therefore see how traffic circulation will be improved as stated in the 2nd point of the purpose. I strongly believe that a traffic by-pass of the downtown core should be implemented before this project. The Ainslie Street extension is happening far too late. (the order should be reversed as a minimum) I also strongly suggest that semi-actuated traffic signal controllers be installed in place of the current

Beverley A. Coates and Norman Ainslie Street/ Water Street Reversion to 2-Way Streets . . . . The Presentation W. Coates, #3, 365 George The graphics for this project were helpful and yet somewhat confusing. The handout shows one plan for the Water/Ainslie Street North, Cambridge, Ontario intersection and there were four graphic proposals on display. Fortunately, Rob Horne happened to be there and was able to N1S 4X6 clarify. We did not catch the names other two people who were there to assist in clarification, but they too were most helpful.

Information Package Rational and Explanation, Other Sources In the current Cambridge Times and The Record, we read comments as to why this is/is not necessary. At the Information meeting, we had a warm discussion with a local retailer, Ken Spurgeon, heard the comments of the owner of All-Vac and Tommy Brown of Brown Jewellers, all giving reasons for and against this project. Page 2, Item 2 gives written rational for this reversion. It is our decided opinion that the written rational starts from the wrong premises. The comments we have heard and read as to the other rational items are: “to slow traffic”, “to eliminate truck traffic through the core”, “to improve shopping in the core”. Comments made by members of the BIA support these “additional” rational items.

First, if one of the major reasons is to slow traffic through the core, then for starters remove the signs re having synchronized traffic lights, and vary the traffic lights.

Second, if it is to eliminate truck traffic, then the Region/City is starting at the wrong end. Franklin Blvd. extension should be completed first to allow trucks to use Pinebush/Franklin from #401 through to #24 south of the city.

Page 5 C-6 E-01-017

Name and Address Comments:

Beverley A. Coates and Norman Third, if it is to improve shopping in the core, then the members of the BIA need to get more positively involved by promoting this W. Coates, #3, 365 George area. Also, they could improve on the number of customers stopping in their area, if their members did not occupy so many Street North, Cambridge, Ontario public parking places. As examples, today, Frasers Lock and Key had two of their vehicles parked in the Dickson/Cambridge lot N1S 4X6 immediately next to Dickson Street, and had one parked in front of Operation Open Door on Dickson St. Frequently, as we have Cont'd observed, Century Twenty-One have had several cars parked immediately in front of their offices on Dickson St. On one occasion we noted that the employees raced from the office, removed one car, and moved the others forward effectively overcoming the time parking restrictions and eliminating parking for customers. This BIA Members non-consideration of their customers cause customers to avoid the core. Larry Ray of Ray Electric pointed out quite clearly how deliveries to his properties will impede traffic on Parkhill and Ainslie if this plan goes through. This could also be stated by several businesses further south on Ainslie St.

Summary We do not believe that reverting to 2-way traffic will aid the core as set out and as some of the people stated today, and feel that the monies budgeted for this could be better used. We encourage the ‘powers that be’ to read and heed Chris Aagaard’s comments in today’s Record!

Most sincerely,

Beverley A. Coates and Norman W. Coates c.c. Jane Brewer Ted Fairless Ben Tucci Doug Craig Fred Kent Downtown Cambridge BIA

Mary-Lou Patey, Dear Mr. MacDonald: 73 Ainslie Street South Cambridge, ON I own property at 73 Ainslie Street South. I was speaking with you briefly at the information centre on Feb. 1/01. Unfortunately, before this time I did not realize that the city owned most of the property at the front of my house. I have lived here for six years now and have spent a substantial amount of money on renovations to the property. I have some major concerns as to the widening of the road in front of my house. I understand the new sidewalk will end up very close to my front porch.

1. Besides losing most of the flower bed, we will also not have sufficient parking space. As it is now, there is very little room between the house and the car after you pull in. I feel the car will be hanging over the sidewalk when the construction is finished and since I have no room at the side of my house, I would like to know where I am suppose to park. I'm sure most of my neighbours will have similar concerns.

2. We also have a major problem with the snow in the winter. We already have very little space to pile the snow and I can't imagine where we will put it next year.

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Name and Address Comments:

Mary-Lou Patey, 3. I believe they are planning to put back the boulevard between the sidewalk and the road. I would like to suggest that it would 73 Ainslie Street South make more sense to forget about it altogether, thus giving us at least a couple of more feet of lawn space as well as parking Cambridge, ON N1R 3K6 space in front of the houses. I was told by you that they need to move the hydro poles and this is why we need the boulevard, Cont'd but I am quite sure that the neighbours would not mind having the hydro poles on their property if it means having more space out front.

These concerns may not seem like much considering all the other problems you are having with other property owners, but most of the people on this block have invested in their homes and I think we deserve some serious consideration in this matter. Please contact me if you have any questions or suggestions for me.

Sincerely,

Mary-Lou Patey, 73 Ainslie Street South Cambridge, ON N1R 3K6

Kenneth J. Hoyle 40 Cambridge Dear Mr. MacDonald Street Cambridge, Ontario N1R 3R9 Thank you for the information that you provided to me regarding the above. The following are my comments for your consideration:

1.0 I support the reversion of the streets.

2.0 I am gravely concerned that the proposed design of the T intersection at Ainslie and Water north of Dennis Murphy will direct the majority of Regional and Provincial traffic coming south onto Ainslie Street further degrading the neighbourhood around Ainslie and discouraging investment in this part of the City. Water St. should be the only north south Regional Road through the core until a by-pass is constructed. I suggest that Ainslie T into Water St. south of Dennis Murphy at Simcoe St. and that Ainslie be closed north of Simcoe. The road right of way could be traded for the land needed at the south end to create proper intersection at Water St. and Simcoe.

3.0 Although I understand the expenditure has been approved by the Region, I do not think Ainslie Street should be extended south of Concession saving the 2.8 million for other purposes. Again, Ainslie should be designed as a collector, not a regional road, encouraging the redevelopment of the Ainslie corridor as a higher density urban street.

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Name and Address Comments:

Kenneth J. Hoyle 40 Cambridge 4.0 The left turn lane proposed north of Main on Water St. should be shortened. It is not necessary that it be the length of the Street Cambridge, Ontario entire block. This would allow more parking on the east side of Water north of Main thus providing more of a buffer for N1R 3R9 pedestrians and stores along this section of roadway.

Cont'd 5.0 The lanes of traffic on Ainslie, north of Main should be reduced to provide for the creation of a wider (.6 metres) sidewalk on the east side of Ainslie to Dickson.

6.0 With respect to the design of the Park Hill Bridge, could you tell me how much of the traffic (%) generated on this bridge is regional and provincial in nature i.e. how many vehicles use this bridge to pass through the City and how many vehicles use it to reach or leave their place of business or home within Galt. Should the widening of this bridge be a Regional responsibility or a City one? Would the funds approved for this be better spent building a by-pass rather than further widening essentially local roads to accommodate more and more Regional and Provincial traffic?

The bridges that cross the Grand River in Cambridge currently help to and will in the future help to define the unique character of Cambridge. The physical design of this bridge, as with all of the bridges, is very important. I suggest that a design competition should be held for the design of this bridge. At the very least, "balconies" or lookouts should be created on the bridge to allow people to move away from traffic and overlook the river and the Park Hill Dam. The bridge should be lit at night as should the river below.

I look forward to your response. If you have any questions regarding my suggestions, please do not hesitate to contact the undersigned at 519 740-7250.

Keith Wallbank Dear Mr. MacDonald: 38 Fifth Ave., Cambridge, ON N1S 2G2 I have been a resident of Cambridge for many years and have been following the above topic with interest, including efforts to "revive or rejuvenate", downtown Galt. I support the latter, for various reasons, however I am frustrated in some of the methods used in the above plans, and in previous unrelated ones. (I was not able to attend the Information Center on Feb. 1-01). When Ainslie/Water Street were two-way, driving through the downtown or Parkhill/Water intersection was congested, slow and parking was a problem. It was no wonder that commercial development started and prospered on Hespeler Rd., where traffic flows much better, and parking is readily available and convenient. There has been, over time, more stores on Hespeler Rd., therefore more product choice for consumers, and in some cases downtown stores have moved there for consumer convenience (ie. Canadian Tire from Water St., The Right House and Stars Men Shop, from Main St., to name a few).

Revival of the downtown, or any downtown must look at the history of the decline, and learn from it. Parking space numbers must increase, not decrease like with these plans, or when Main St. sidewalks were changed recently. Travel through the downtown must be uncongested and therefore convenient, which "one-way" achieved. The population of Cambridge has increased substantially, there's a lot more cars on the road, more commuters travelling through from Brantford and Guelph, etc., Changing to two-way is going to create a major bottleneck. Are people really going to want to shop in that kind of scenario? What has history told us? Why were these streets changed to one way in the first place? People will not shop in that kind of environment, when they can go elsewhere that is more convenient.

Page 8 C-9 E-01-017

Name and Address Comments:

Keith Wallbank The logic of slowing traffic down to encourage shopping is unfounded. What would happen if the speed limit were reduced on 38 Fifth Ave., Cambridge, ON Hespeler Rd., from 60 to 40 kms/hr. in order to increase store exposure and therefore increase business? Answers; there would N1S 2G2 be a decrease in sales, due to the less convenience, because there would now be a bottleneck that would cause frustration for Cont'd drivers, and they would shop elsewhere.

The last point on the downtown is that it must continue to find niche markets/services that would draw people to the downtown. The successful examples of these are Reids Candies, Mannions Furniture, The Market, South Works Outlet, to name a few. These examples don't need two-way streets to prosper and continue to do well even when parking spaces have continually been reduced. Marketing by the Downtown BIA, Chamber of Commerce and the City of Cambridge, must be a major objective, to bring in more Niche Stores/Services and to get more parking!

In regard to Widening of the Parkhill Bridge, this is a very good idea and will greatly help traffic flow through that area, just like the similar case when the Concession St. Bridge was replaced with a four lane bridge from a two lane.

The extension of Ainslie St. to Water, (at the GTO Station) is also a good idea and will help traffic flow greatly, including the Water/Concession St., intersection. The downtown will benefit from both these initiatives. In conclusion, I strongly request that the Two-Way Reversion be reviewed and cancelled, and the other plans be continued. I would appreciate a response from you on this matter.

cc: Downtown BIA, Ward 5 Councillor Ted Fairless, Mayor Doug Craig C. Thomas LeBrun, Q.C. We are writing further to our meeting held on February 8, 2001 with you and Bruce McNaughton wherein the writer Gowling LaFleur Henderson LLP, and our client, Dennis Murphy, expressed concern with the timing of the proposed construction on our client's site and Barristers & Solicitors road closings (July 2001) to accommodate the above-reference street reversion. 50 Queen Street North Suite 1020 Kitchener, ON N2H 6M2 Our client is a tenant of the site and is in the process of relocating the dealership to the corner of Eagle Street/Industrial Road, Cambridge. The existing site lease expires January 2002. The rezoning of the relocation site has been completed. Site plan approval application and construction tender call are in process to enable our client to relocate prior to the end of 2001 (the earliest possible relocation date, barrring any delays, would be October 2001).

The proposed street reversion impact on our client's site is substantial and will result in significant economic loss and disruption. The site area to be acquired by the Region comprises an area of .44 acres that represents the "higher visibility" display and marketing area for vehicle sales.

The existing site is inadequate in size to accommodate this busy dealership - truck sales have been moved across Water Street on a temporary basis. The land area to be acquired by the Region comprises 2/3 of the used vehicle display area/will require removal of signage and dismantling of the used vehicle sales office/results in site congestion that will have considerable adverse impact on the access to and operation of service bays and the collision repair centre.

Page 9 C-10 E-01-017

Name and Address Comments:

C. Thomas LeBrun, Q.C. Temporary relocation of the displaced used car display area will not be easily accomplished and will increase the potential for Gowling LaFleur Henderson LLP, vandalism if the temporary site does not possess lighting at least equal to the current site. Barristers & Solicitors 50 Queen Street North Street closings and site construction will seriously disrupt business and will cause significant customer inconvenience. Suite 1020 Kitchener, ON N2H 6M2 We confirm that our client has retained an accredited appraiser to identify and quantify the economic losses that will be suffered Cont'd by our client if this project proceeds in accordance with the existing schedule. Our client requests that the project by delayed until 2002.

We confirm that you will be preparing a written report in the near future for submission to committee and Regional Council. We request that you forward a copy of the report to our attention in time to permit review and attendance at committee.

Thank you for your courteous and prompt attention in meeting with us on February 8.

B. Nicholson Typical government attitude. "If it isn't broke...fix it till it is!! Leave the roads alone!! 356 Langlaw Drive Cambridge, Ontario N1P 1B9

From Residents Water Street The following is a list of our concerns re the proposed traffic changes: North, Cambridge

List of Residents:

1. Mary Mahoney, 182 Water 1. NOISE - Trucks gearing up and down on Water Street hill as a result of a traffic light at the bottom of the hill. Street North

2. Ralph & Shirley Rahman, 2. POLLUTION - Slower moving vehicles. Pollution being caught between the river and the hill of Rose Street. 184 Water Street North

3. Michael & Linda Barreca, 3. TRAFFIC BACK UP - Vehicles from the light at both ends of the hill. 186 Water Street North

4. Donna Stewart, Robert 4. BOTTLE NECK - Of vehicles at both ends of the hill. Mitchell, Eileen Stewart, 188 Water Street North

5. Richard & Margaret Guinan, 5. ACCESS TO OUR OWN DRIVEWAYS - Not only at rush hour, but 24 hours per day. There are currently between 35 and 60 190 Water Street North vehicles per minute passing our homes. The possibility of more exists in the future as the Cambridge Mall expands, the bridge is widened, the University is built on our side yard and other ventures open near our area.

6. Frank & Tina Chislette, 192 Nine residential properties zoned R6 are the only residential housing between Parkhill and Samuelson Streets. We are concerned Water Street North about the value of our properties. These are our homes, and we all enjoy living here.

Page 10 C-11 E-01-017

Name and Address Comments:

7. Derrick Allen, 194 Water The neighbours signatures on page 3 would appreciate the opportunity to discuss Re-zoning to Commercial to protect our interest. Street North

8. Greg & Jackie Hilker, 196 We hope you will take our concerns seriously and meet with us. Water Street North

9. John Rae, Rebecca Leidy, Please contact: Mike Barreca, 186 Water Street North, 624-0430 or Ralph Rahman 184 Water Street North 622-8989. 198 Water Street North

Christina Mihaly My son and I feel the two way Water Street will be bad for our business. It's working well, the one way Water St. We wish you All-Vac Sales & Service would leave it that way. When we found out about making Water St. and Ainslie St. two way, we asked our clients about it, 25 Water Street South everyone was against it. Cambridge, Ontario N1R 3C7 We hope you leave Water St. and Ainslie St. one way.

Resident I feel that the 2 way street change is not necessary and will be very confusing for people who are elderly and it will end up causing 328 Grand River Drive accidents and the money could be used to give us a rebate or reduce our taxes. When are you people in power going to listen to Cambridge, Ontario N1S 3Z9 the taxpayers.

Resident I feel you should leave the streets the way they are right now. 190 Moffat Drive Cambridge, Ontario N1R 6T3

John Green The proposed changes for the street traffic in the Cambridge core affecting Water and Ainslie Streets will possibly be a good 6-95 Beasley Crescent move, once an alternative route has been established for through vehicular traffic. Cambridge, Ontario N1T 1P5 Until however an alternative route has been established, so this is the main designated flow of traffic to Kitchener and Brantford, it will prove to be an unmitigated disaster.

One way streets are primarily to move traffic, what you are proposing will recreate total gridlock.

H:\SHARED\CLERKS\WPWIN\COMMON\P & W\E-01-017.wpd

Page 11 Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DESIGN AND CONSTRUCTION DIVISION

To: Chair Fred Kent and Members of the Report No: E-01-019 Planning and Works Committee File Code: 4693, C06-60 Date: April 3, 2001 Subject: AMENDMENT TO THE ENGINEERING AGREEMENT FOR THE DETAILED DESIGN AND SERVICES DURING CONSTRUCTION FOR THE LINWOOD WATER SUPPLY SYSTEM UPGRADE, TOWNSHIP OF WELLESLEY

RECOMMENDATION:

SUMMARY:

NIL

REPORT:

1.0 Background

In 1996, CH2M Gore & Storrie Limited (CG&S) was retained to provide engineering services for upgrades to the Linwood water supply system. At that time, the Region also entered into separate agreements with CG&S to provide engineering services for upgrades to the Maryhill and Heidelberg water supply systems. The objectives of the upgrades were to rectify the problems of elevated iron and manganese concentrations, provide water disinfection contact time to meet Ontario Drinking Water Standards and to provide adequate water storage facilities in these three communities.

The upgrades at Maryhill and Heidelberg have been completed and the systems are operating satisfactorily with objectives being met in iron/manganese removal and chlorine contact time. No water storage facilities were required at Maryhill and Heidleberg. Construction at Linwood has not yet commenced and is currently scheduled to begin in July 2001.

1.1 Engineering Agreement for the Linwood Water Supply System Upgrade

In an Agreement for Professional Consulting Services dated October 24, 1996, CG&S was retained to provide engineering services to upgrade the water supply system in Linwood for an upset fee of $98,302 plus applicable taxes. The upset fee in the Agreement was based on implementing Linwood in 1998 concurrently with Heidelberg and Maryhill using one consulting team to administer all three projects simultaneously. - 2 - E-01-019

The scope of the consultant assignment included completion of the Class Environmental Assessment, preparation of a preliminary design brief, final design, preparation of contract documents, assistance during tendering and award, construction inspection and contract administration. To date, the Class Environmental Assessment and preliminary design brief are complete. Although the Linwood project was originally scheduled for construction in 1998, construction was deferred to 2001 at the Region's request because of other Water Capital Program priorities. The final design is nearing completion and construction of the project is scheduled to commence July 2001.

During the course of this consulting assignment, there has been a number of scope changes that have resulted in the need for additional consulting services. During the final design phase of the project, the scope changes included deferral of the design completion by three years and incorporation of process instrumentation not included in the original assignment. The added instrumentation equipment will allow enhanced control of the filtration process to assist in providing improved water quality consistent with the new Ontario Drinking Water Regulations. In addition, the deferral of the construction phase by 3 years will also require additional engineering services for construction inspection and contract administration. Under the terms of the existing Consultant Services Agreement, fees for construction inspection and contract administration were based on the economies of constructing the Linwood project in 1998 concurrently with two other water system upgrade projects in Heidelberg and Maryhill, using the same personnel for construction administration. Because of the Region's decision to defer construction of the Linwood project from 1998 to 2001, the Consultant will lose these economies of scale and will now incur additional costs to administer the construction phase. The overall impact of these project changes is that the costs of providing engineering services have increased beyond those that were envisioned at the time of setting the Consultant's original upset fee.

As a result of the aforementioned scope changes, the Consultant has advised staff that they would need a substantial increase to complete this assignment. After reviewing the Consulting Agreement and discussing and negotiating this issue with the Consultant, they have acknowledged that some projects require more effort than others and therefore have agreed to accept a reduced fee increase of $39,000 resulting from the scope changes.

Staff has reviewed this reduced fee increase, finds it fair and reasonable, and therefore recommends that Council authorize a fee increase to an upset amount of $39,000 to CG&S for additional engineering services required for this project. Approval of this additional $39,000 will increase the upset fee of the Consultant Services Agreement to $137,302 which is approximately 11% of the total construction costs and definitely at the low end of the range for projects with similar scope and complexity.

1.2 Project Schedule

Anticipating that Regional Council will authorize the recommended fee increase, design will be completed and the project will be tendered so that construction can commence in July 2001. It is expected that all construction will be complete early in 2002. - 3 - E-01-019

CORPORATE STRATEGIC PLAN:

Successful completion of the Linwood Water System Upgrade project will help meet the following goals of the Corporate Strategic Plan:

C To recognize the varying needs of our rural citizens and communities; and

C To have a government that is responsive to the needs of the communities and individuals it serves.

FINANCIAL IMPLICATIONS:

The 2001 Twenty Year Water Capital Forecast provides a project budget of $700,000 in 2001 and $600,000 in 2002 for the Linwood Water System Upgrade. The additional engineering fees being recommended in this report can be accommodated within the $1,300,000 budget with no adverse impact on the water user rate.

OTHER DEPARTMENT CONSIDERATIONS:

Nil

PREPARED BY: Ed Shaniawski, Project Manager

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DESIGN AND CONSTRUCTION DIVISION

To: Chair Fred Kent and Members of the Report No: E-01-020 Planning and Works Committee File Code: 4826, C06-60 Date: April 3, 2001 Subject: AMENDMENT TO THE ENGINEERING AGREEMENT FOR DETAILED DESIGN AND CONTRACT ADMINISTRATION FOR THE ELMIRA WEST SIDE ELEVATED TANK

RECOMMENDATION:

SUMMARY:

In 1999, KMK Consultants Limited (KMK) was retained by the Region to provide design and contract administration services for both the Elmira West Side Elevated Tank and Howard Avenue Booster Pumping Station projects. They were hired at an upset fee of $320,621 (plus applicable taxes) on the basis of all construction being completed in 2000. The Contractor for the elevated tank project had problems meeting the technical specifications for the steel tank and associated welding. As a result, the elevated tank was not completed by the contract completion date of November 15, 2000, and the contractor will have to spend an additional 13 weeks on-site in order to complete the project by the end of June, 2001.

Due to the delayed construction completion, KMK will have to expend significant extra efforts over and above what was envisioned in the Consulting Services Agreement. Liquidated damages are being assessed against the elevated tank contractor, and are being held to offset the recommended increase in engineering fees. Staff is recommending that KMK's upset fee be increased by $57,500 to cover consultant services for additional weld testing, and for the additional contract administration and inspection services required by the Contractor's delay. Should this fee increased be approved by Council, the resulting total upset fee of $378,121 would represent approximately 11% of the project construction costs, a percentage that is at the low end of the range for a project of this type and complexity.

In the preparation of this report, staff has confirmed there are sufficient non-committed funds within the project budget to cover the recommended fee increase. - 2 - E-01-020

REPORT:

1. Background

The Elmira West Side Elevated Tank is one of two current construction contracts related to the Elmira West Side Water project. The purpose of the Elmira West Side Elevated Tank project (Contract 99030) along with the construction of the Howard Avenue Booster Pumping Station (Contract 99031) is to provide additional water storage, fire protection and upgraded water infrastructure to meet the future development objectives for the community of Elmira.

In January, 1999, the Region retained the consulting engineering firm of KMK Consultants Limited (KMK) to provide all consultant engineering services for the detailed design, construction inspection and contract administration of both the Elmira West Side Elevated Tank and the Howard Avenue Booster Pump Station. The Region's current Consultant Services Agreement with KMK identifies an upset fee for these consulting engineering services of $320,621 (plus applicable taxes).

In August of 1999, the Elmira West Side Elevated Tank (Contract 99030) in the amount of $2,313,356 was awarded to Maple Engineering and Construction Canada Ltd. (Maple). The contract stipulated a construction completion date of November 15, 2000. In October, 1999, the Howard Avenue Booster Pumping Station (Contract 99031) in the amount of $1,230,339 was awarded to CRA Contracting Services, with construction stipulated to be completed by December 15, 2000.

2. Construction Problems and Resultant Delays - Elmira West Side Elevated Tank

During the course of construction of the elevated tank, the Contractor had difficulties meeting the welding specifications for the steel tank and was unable to complete the tank in sufficient time to meet the November 15, 2000 contract completion date. The welding specifications were eventually met, but required much more than the normal amount of weld testing to provide assurances that the tank would not fail or leak.

On November 15, 2000, the day the elevated tank was to have been completed, the tank had been constructed and raised to the top of the concrete pedestal, and the outside shell was painted; however, cool temperatures after November 1st would not allow application of the specialized coating on the inside of the tank. No further work on the tank is possible until approximately spring of this year when normal seasonal temperatures will be high enough to allow the interior coating to proceed. It is anticipated that the interior coating will be completed and the tank disinfected, filled with water and fully commissioned by June 30, 2001. After allowing for normal construction shut-down over the winter months, this June 30, 2001 completion date translates into an additional 13 weeks of on-site construction time for the elevated tank contract. - 3 - E-01-020

3. Consultant Request For Additional Consulting Fees

Under the terms of the Consulting Services Agreement between KMK and the Region, KMK was responsible for weld testing of the steel tank. KMK's original approved weld testing budget of $15,000 was based on a typical random weld testing program for projects of similar size and complexity; however, due to the problems the contractor had with fabrication of the steel tank, retesting of previously tested and rejected portions of the tank was necessary. Retesting of rejected work cost $9,500 more than the original approved amount for weld testing. Funds have been deducted from payments to the contractor as a result of the additional work to retest rejected portions of the tank. In addition, due to the original unacceptable rejection rates of many of the welds, the Region directed KMK to carry out at the Region's expense an enhanced and more complete weld testing program of the entire tank. The reason for this decision was to provide extra assurance that the tank would not leak or experience damage after being raised and filled with water. KMK has indicated that the cost of this enhanced testing program is $11,100, resulting in a total of $20,600 worth of additional weld testing undertaken by KMK beyond the $15,000 amount included in their upset fee.

As a result of the Contractor's failure to complete the elevated tank by the contract completion date, KMK will need to provide 13 additional weeks of site inspection and contract administration services beyond the original construction period envisioned in the Consulting Services Agreement. KMK will therefore incur additional costs. When requesting a fee increase, KMK acknowledged that some projects require more effort than others and therefore, is not seeking full recovery of the additional costs related to the Contractor's delay. KMK has requested partial compensation in the amount of $36,900 from the Region for some of the additional consulting services required by the Contractor's delays.

In summary, KMK is requesting a $57,500 fee increase which is comprised of the following additional costs:

1. Additional consultant effort to test the steel tank $20,600 2. Additional consultant effort due to delayed construction completion $36,900 Total Upset Fee Increase $57,500

This total fee increase of $57,500 would bring the consultant's current upset fee limit of $320,621 to $378,121 plus applicable taxes.

In the preparation of this report, staff has reviewed KMK's $57,500 fee request in conjunction with the original scope of work in the Consulting Services Agreement for this project. As a result of this review, staff has confirmed that the additional testing, site supervision and contract administration are beyond the original scope of services. The revised total upset fee limit of $378,121 represents approximately 11% of the project construction costs which is at the low end of the acceptable range for a project of this type and complexity, particularly when one considers that an enhanced testing program and additional site inspection is included in this fee. In view of the above, staff find the requested fee increase fair and reasonable, and recommends that Council authorize an increase of $57,500 in fees to KMK to address the additional engineering costs required for this project. - 4 - E-01-020

As provided in Contract 99030, liquidated damages are being assessed against the Contractor due to the elevated tank contract not being completed by the specified completion date. It is intended that these liquidated damages be used to offset the recommended increase in engineering fees required by the Contractor's delay in construction completion.

CORPORATE STRATEGIC PLAN:

Successful completion of the Elmira West Side Elevated Tank and Howard Avenue Booster Pumping Station projects will help to meet the following goals of the Corporate Strategic Plan:

C to ensure responsible and sustainable growth which recognizes the needs of our citizens and communities; and

C to create and support a climate that encourages economic prosperity.

FINANCIAL IMPLICATIONS:

The 2001 Water Capital Forecast provides $578,000 in 2001 for this project. There are sufficient non- committed funds within this budget to cover the recommended $57,500 increase in consulting fees for this project.

OTHER DEPARTMENT CONSIDERATIONS:

Staff of the Legal Services Division has been involved with the preparation of this report.

PREPARED BY: Dave Hallman, Senior Project Manager

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES AND ADMINISTRATION AND FINANCE DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-014, Planning and Works Committee and F-01-016

Chair Tom Galloway and Members of the File Code: 5097, C06-60 Administration and Finance Committee

Date: April 3, 2001 April 4, 2001

Subject: DEVELOPER SERVICING AGREEMENT AND CONSULTANT SERVICES AGREEMENT - FAIRWAY ROAD EXTENSION, LACKNER BOULEVARD EASTERLY 780 METRES, CITY OF KITCHENER

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener: a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit; b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

SUMMARY:

Nil - 2 - E-01-014

REPORT:

1. Background

Lyndale Estates Ltd. (Lyndale) is proposing to develop part of the Grand River South development in southeast Kitchener in 2001. (Please refer to keyplan in Appendix A.) A condition of development for the Lyndale property to proceed is that Fairway Road must be extended from Lackner Boulevard easterly 780 metres to provide a paved 2-lane road connection to the new development collector road.

2. Request to Enter into Servicing Agreement with Lyndale Estates

The Region's 2001 Transportation 10-Year Capital Forecast includes funds in 2004 and 2006 to construct the Fairway Road Extension from Lackner Drive easterly to Zeller Drive, which includes the section that connects to the Lyndale property. Because Lyndale Estates wants their development to proceed in 2001, they are prepared to provide funding in 2001 to finance the cost of constructing that portion of Fairway Road that is required as a condition of their development, on the understanding that the Region will reimburse them for these costs in 2004 and 2006.

Regional staff are requesting authorization from Council to enter into a Servicing Agreement (for execution by Lyndale and the Region) to allow for Fairway Road (from Lackner Drive easterly 780 metres) to be constructed in 2001 at Lyndale's initial expense and to commit the Region to reimburse the developer in the years that the work is currently programmed in the Transportation 10-Year Capital Forecast. Under the terms of this Agreement, all design and contract preparation would be to Regional standards and the work would be completed under a Regional contract under the direction of the Region's Design and Construction Project Manager.

The basic funding approach for Servicing Agreements of this type requires the developer to pay their share of the costs of the required construction and the Region to reimburse the developer for the growth-related project costs in the year that the project is scheduled to take place in the 10-Year Capital Forecast. Current practice for Developer Servicing Agreements, developed during the RDC By-law review, provides that the RDC portion of the project costs will be reimbursed from the Development Charges Reserve Fund, and the non-RDC growth related costs (ie. the portion attributable to the non-residential rate discount) will be reimbursed from the Roads Capital Levy Reserve Fund. In addition, Regional development charges will be paid on properties in the approved development as required under the Development Charge By-law.

3. Request to Retain Consulting Services

Lyndale's intention is for design of this project to commence immediately so that the project can be tendered this summer with construction completion scheduled for late Fall 2001. In order to meet this project schedule, Lyndale is requesting that their development consultant, Stantec Consulting Limited (Stantec), be retained by the Region to complete the design and undertake contract administration for this project. (Please refer to attached letter from Lyndale in Appendix B.) - 3 - E-01-014

Regional staff support the request to retain Stantec for this assignment for the following reasons:

C Stantec has completed extensive background work within the study area as part of the development initiative and is therefore very familiar with the requirements of the Fairway Road design assignment;

C Regional staff are unable to commence the design immediately in order to meet the developer's timing because of other project commitments in the Transportation Capital Program; and

C Stantec has engineering staff capable of completing the required design, contract preparation, site supervision and contract administration for this project and has successfully completed similar projects for the Region in the past.

Stantec Consulting Limited has submitted a detailed work plan and upset fee of $99,930 plus GST to provide engineering services for the final design of this project. Staff has thoroughly reviewed Stantec's work plan and related fees, finds them to be fair and reasonable and as a result, recommends that Stantec Consulting Limited be retained to complete this assignment. Given a total estimated project cost of $1,835,000 plus GST, the $99,930 plus GST upset fee for final design represents 5.4% of the project cost which is at the low end of the range for projects of a similar nature and complexity.

Stantec has also submitted an estimate of fees of $71,500 plus GST to undertake contract administration and construction inspection for this project. On road projects, the time required for contract administration and construction inspection can vary significantly depending on weather conditions, the actual contractor hired for construction and other unknown variables. Because an upset fee for construction supervision services does not lend itself well to these types of projects, it has been the Region's practice on road projects (like this Fairway Road project) to pay for contract administration and construction inspection fees on a time basis. It is recommended that this same practice be followed for this project. Upon reviewing Stantec's $71,500 fee estimate for contract administration and construction inspection, staff has found this to be a fair and reasonable amount based on a review of engineering costs on similar completed projects.

Similar arrangements for retaining a consultant at the request of a developer in order to meet development timing needs were endorsed by the Region in previous years for the Myers Road, Bridge Street, Fairway Road and Lackner Boulevard and Fischer-Hallman Road projects.

CORPORATE STRATEGIC PLAN:

Approval of this assignment will be cost-effective for the Region and will ensure we spend wisely the dollars that we were entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The 2001 Transportation 10-Year Capital Forecast includes funding of $2,350,000 in the years 2004 and 2006 for the Fairway Road Extension from Lackner Boulevard to Zeller Drive. - 4 - E-01-014

The developer, Lyndale, is willing to fund, in 2001, the Region's share of costs on the partial section of Fairway Road (from Lackner Boulevard easterly 780 metres) that is required to provide a road connection to his development. The total cost of this section of Fairway Road that the developer is requesting to construct in 2001 is estimated to be $1,853,000. Under the terms of the proposed Servicing Agreement, the Region will repay Lyndale in 2004 and 2006, the full amount of $1,853,000 to be funded from the Development Charge Reserve Fund and the Roads Capital Levy Reserve Fund. The portion of the developer repayment funded from the Roads Capital Levy Reserve Fund (based on projections prepared as part of the recent RDC By-law review) is currently estimated at $368,000.

The RDC funding provided in the approved 2001 Transportation Capital Budget and 10-Year Forecast is based on projections developed as part of the RDC By-law review. The 10-year RDC projection makes certain assumptions regarding future growth and development charge revenue, and further assumes increased annual contributions to the Roads Capital Levy Reserve Fund. Should Council support the recommendation of this report for the Region to enter into a Servicing Agreement with Lyndale Estates for the Fairway Road Extension project, this Agreement will establish a fixed future obligation which, should the projected level of financing included in the RDC 10 year projection not be available, will still have to be funded. Based on the best available data, a conservative estimate of future reserve fund balances indicates that sufficient reserves will exist to finance the obligation under this Agreement. A list of the future obligations under similar Agreements (plus this proposed Agreement) is attached in Appendix C. Each of these projects and the required repayments will be provided for in future 10-year capital forecasts in the appropriate years.

Lyndale has provided a cheque at this time in the amount of $234,255 to cover all costs that would be incurred prior to contract tender for the section of Fairway Road from Lackner Boulevard easterly 780 metres. These costs include $ 99,930 plus GST for the engineering fees for the design and contract preparation, $5,000 for Regional staff administration and $114,000 plus GST for land acquisition costs.

Before tenders are called this summer for the construction of Fairway Road (from Lackner Boulevard easterly 780 metres), the terms of the Servicing Agreement will require Lyndale to provide an additional Letter of Credit in the amount of $1,618,745. This $1,618,745 amount represents the balance of all estimated costs to complete the 780 metre extension of Fairway Road required to service the development in 2001.

OTHER DEPARTMENT CONSIDERATIONS:

The Transportation Planning Division of the Planning, Housing and Community Services Department has provided input to this report.

PREPARED BY: Gary MacDonald, Head, Transportation Engineering

PREPARED BY: Larry Smith, Financial Analyst

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

APPROVED BY: Larry Ryan, Chief Financial Officer

Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES COMMUNITY PLANNING

To: Chair Fred Kent and Members of the Report No: P-01-037 Planning and Works Committee File Code: Date: April 3, 2001 Subject: UPDATE TO THE BY-LAW AUTHORIZING THE COMMISSIONER OF PLANNING, HOUSING AND COMMUNITY SERVICES TO COMMENT ON AND/OR APPROVE DEVELOPMENT APPLICATIONS

RECOMMENDATION:

THAT the Council of the Regional Municipality of Waterloo pass a by-law in the form attached as Appendix ‘A’ to P-01-037, dated April 3, 2001 for the purposes of authorizing the Regional Commissioner of Planning, Housing and Community Services to comment on and/or approve development applications.

SUMMARY:

The by-law attached as Appendix ‘A’ to this report replaces By-law 95-028 (as amended by By-laws 96- 013 and 97-001) which authorizes the Regional Commissioner of Planning, Housing and Community Services to comment on and approve certain development applications on behalf of Regional Council. In addition to further streamlining the development approvals process, the attached By-law implements procedural changes resulting from the recent restructuring of the Planning, Housing and Community Services Department.

REPORT:

On November 25, 1976, Regional Council adopted By-law 72-76 which delegated many aspects of the planning review and approval processes to the position of Regional Commissioner of Planning and Development. This action was taken by Regional Council to streamline the processing of development applications. For routine and non-controversial applications, sub-delegation saves the applicants, Area Municipalities and Regional staff significant time otherwise devoted to the preparation of reports, attendance at Committee and Council meetings and preparation of Committee and Council minutes with lengthy recommendations. Depending on Regional Committee and Council meeting schedules and staff work loads throughout the year, the preparation of approval reports for consideration by Council would add between 4 and 8 weeks to the processing of even the simplest applications.

Over the years, the by-law assigning authority to the Commissioner of Planning and Development (and later Planning and Culture), has been updated to reflect changes in legislation, changes in responsibilities resulting from Provincial downloading and reorganization within the Planning Department.

The update proposed by the attached by-law is in keeping with the previous changes. The by-law as proposed also clarifies the role of the Commissioner and Community Planning staff in commenting on applications where the Region is not the approval authority. - 2 - P-01-037

The by-law is organized into four areas of responsibility as described below.

Approval Authority

The delegation proposed in the attached by-law continues the longstanding assignment of all responsibility for approval of plans of subdivision and/or condominium, official plan amendments, and part lot control exemption by-laws, to the Commissioner of Planning, Housing and Community Services except where noted in the by-law. This authority does not apply where:

(i) the proposed conditions of draft approval substantially vary from the then standard conditions of draft approval or the conditions do not substantially conform to the then current policies, standards and regulations of the Region;

(ii) conditions are to be imposed which substantially vary from the recommendations of the Local Municipality;

(iii) if approved, the proposed plan might have the effect of creating financial obligations on the part of the Region that are not included in the then current budget or Ten Year Capital Forecast;

(iv) approval of a draft plan of subdivision or condominium is to be withdrawn, except where requested by the applicant;

(v) the Commissioner proposes to refuse extension of time of approval of a draft plan of subdivision or condominium; or

(vi) the Commissioner proposes to refuse approval.

The one significant change proposed in the approvals process is that the Commissioner of Planning, Housing and Community Services would be authorized by Council to approve a final plan of subdivision or condominium. This task is currently the responsibility of the Regional Chair and Regional Clerk. As part of this process, the Commissioner of Planning, Housing and Community Services ensures all applicable conditions have been fulfilled and certifies such to the Chair and Clerk through the completion of a release memorandum. Upon receipt of this release, the Chair and Clerk then execute the final approval by signing the approved plan. The proposed change would simply see the Commissioner signing the final plan as opposed to the Chair and Clerk. This would assist in streamlining the approvals process at a point where unnecessary delays can cause serious concerns for the development industry, as closings on land sales are dependent on such approvals. The proposed change would also ease the burden on the Regional Chair, or delegate, who is often called in on short notice to sign the approved plan.

Commenting Authority

The by-law formalizes the longstanding practice that the Commissioner of Planning, Housing and Community Services is responsible for monitoring, reviewing commenting, and imposing and releasing conditions on Planning Act applications processed by other municipalities. The only exception to this authority would be where such applications would create financial obligations on the part of the Region that are not included in the current budget or Ten Year Capital Forecast. Any such applications would be referred to Council for direction. - 3 - P-01-037

In addition, the by-law authorizes the Commissioner of Planning Housing and Community Services to act on Council’s behalf with respect to applications under the Aggregates Resources Act. Policy Implementation

This section of the by-law recognizes previous Council resolutions and by-laws authorizing the Commissioner of Planning Housing and Community Services to approve local community plans, and to waive the completion of environmental impact statements and Records of Site Conditions where no significant purpose would be served through their completion.

General

This section of the by-law provides additional direction for the implementation of the responsibilities delegated to the Commissioner of Planning, Housing and Community Services. The general section authorizes the Commissioner to execute agreements and conservation easements as required to implement conditions of approval, and to appeal any decision of an approval authority or by-law of a Local Municipality in respect of Planning Act applications. All such appeals are subject to ratification by Regional Council as soon as reasonably practicable.

The general section permits the Commissioner to refer to Council any matter that the Commissioner feels a review by Council is warranted. In addition, the by-law provides for a monthly report to be filed for the information of Council which outlines any activities undertaken in accordance with the by-law for applications where the Region is the approval authority.

CORPORATE STRATEGIC PLAN:

The update to the by-law authorizing the Commissioner of Planning, Housing and Community Services to comment on and/or approve development applications is consistent with the Region’s Strategic Plan goal of streamlining the development approvals process.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

This by-law has been prepared with the assistance of the Corporate Services Department (Legal Services Division). Staff from the Legal Services Division will also assist the Planning Housing and Community Services Department in the ongoing implementation of this by-law by providing legal advice related to development approvals.

PREPARED BY: Kevin Eby, Director of Community Planning

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services

BY-LAW NUMBER 01- - 4 - P-01-037

THE REGIONAL MUNICIPALITY OF WATERLOO

A By-law to Delegate Certain Authority under the Planning Act, R.S.O. 1990, as amended, and related legislation and authority and to Repeal By-laws 95-028, 96-013 and 97-001

WHEREAS the Council of the Regional Municipality of Waterloo deems it expedient to delegate certain authority assigned or delegated to it, subject to certain conditions provided in this By-law;

NOW THEREFORE the Council of the Regional Municipality of Waterloo enacts as follows:

1. In this By-law, (a) "Local Municipality" shall mean the Cities of Cambridge, Kitchener, Waterloo and the Townships of North Dumfries, Wellesley, Wilmot and Woolwich; (b) "Commissioner" shall mean the Commissioner of Planning, Housing and Community Services for the Regional Municipality of Waterloo; (c) "Condominium Act" means the Condominium Act, R.S.O 1990, c.C.26, as amended and any successor legislation; (d) "Council" shall mean the Council of the Regional Municipality of Waterloo; (e) “Minister” shall mean the then Minister of Municipal Affairs and Housing, Minister of Municipal Affairs, or the Minister of Housing, as the case may be; (f) "Planning Act" shall mean the Planning Act, R.S.O. 1990, c.P.13, as amended; (g) "Region" and "Regional" shall mean the Regional Municipality of Waterloo; and (h) "The Regional Official Policies Plan (ROPP)" shall mean the official plan for the Regional area.

APPROVAL AUTHORITY

2. (a) Subject to the conditions herein, all authority of Council that is assigned or delegated to Council under Section 51 of the Planning Act, or any predecessor section thereof, and under Section 50 of the Condominium Act or any successor section thereof, is hereby delegated to the Commissioner pursuant to Section 51.2 of the Planning Act or by order of the Minister of Municipal Affairs. This delegation includes, but is not limited to, the authority to: (i) grant approval of a draft plan of subdivision or condominium and impose conditions; (ii) refuse to accept an application until the required plans, information, material and data set out in the Regional Subdivision Application form and the required fee is received; - 5 - P-01-037

(iii) issue notice of an application and a public meeting to be held by Regional Council where the Local Municipality has not issued such notice or conducted such a public meeting; (iv) forward prescribed information to the Ontario Municipal Board for appeals which are submitted to the Region pursuant to subsections 51(34), 51(39), 51(43) and 51(48) of the Planning Act or the respective predecessor sections; (v) change the conditions of draft approval of a plan of subdivision or condominium, and the authority not to issue a notice if such change is minor in the opinion of the Commissioner; (vi) issue a Sworn Declaration required under subsection 51(42) of the Planning Act, or a predecessor section, indicating that proper notice has been given and that no appeals were filed in respect of applications made under that section; and (vii) approve a final plan of subdivision or a final plan of condominium for registration.

(b) The delegation described in subsection 1(a) does not apply in respect of any subdivision or condominium plan for which: (i) the proposed conditions of draft approval substantially vary from the then standard conditions of draft approval or the conditions do not substantially conform to the then current policies, standards and regulations of the Region; (ii) conditions are to be imposed which substantially vary from the recommendations of the Local Municipality; (iii) if approved, may have the effect of creating financial obligations on the part of the Region that are not included in the then current budget or Ten Year Capital Forecast; (iv) approval of a draft plan of subdivision or condominium is to be withdrawn, except where requested by the applicant; or (v) extension of time of approval of a draft plan of subdivision or condominium is to be refused.

3. Subject to the conditions herein, all authority of Council under Sections 17, 21 and 22 of the Planning Act or any predecessor legislation to approve proposed Official Plan amendments of a Local Municipality is hereby delegated to the Commissioner pursuant to Section 17.1 of the Planning Act or by order of the Minister of Municipal Affairs. This delegation does not apply in respect of proposed Official Plan amendment in which: (a) modifications are to be imposed which substantially vary from the recommendations of the Local Municipality; or (b) if approved, may have the effect of creating financial obligations on the part of the Region that are not included in the then current budget or Ten Year Capital Forecast.

4. Subject to the conditions herein, all authority of Council to approve part lot control exemption by-laws under Section 50(7) of the Planning Act, as delegated to Council by the Minister of - 6 - P-01-037

Municipal Affairs by order made under Section 4 of the Planning Act, is hereby delegated to the Commissioner.

5. The delegation of authority set forth in Sections 2, 3 and 4 of this By-law does not apply with respect to any application for which the Commissioner proposes to refuse approval.

COMMENTING AUTHORITY

6. All authority of Council to monitor, review, comment and impose and release conditions on applications and requests made under the Planning Act or any predecessor legislation ("Planning Act applications") to a Local Municipality is hereby delegated to the Commissioner or to such staff assigned by the Commissioner as the Commissioner may deem appropriate. This authority includes, but is not limited to, the authority to monitor, review and comment on all applications and requests circulated to the Region by Local Municipalities which have been delegated or assigned authority under the Planning Act or by-laws of the Region. This authority does not apply in respect of Planning Act applications which, if approved, may have the effect of creating financial obligations on the part of the Region not included in the then current budget or Ten Year Capital Forecast.

7. (a) The Commissioner is hereby delegated all authority of Council to provide comments with respect to applications made under the Aggregate Resources Act, R.S.O. 1990, c. A.8, as amended; and

(b) The Commissioner is hereby delegated all authority of Council to file a notice of objection to the issuance of a licence under the Aggregate Resources Act, R.S.O. 1990, c. A8, as amended, subject to subsequent ratification of such objection by Council as soon as reasonably practicable.

POLICY IMPLEMENTATION

8. Subject to the conditions herein, all authority of Council to approve proposed Implementation Plans of a Local Municipality or amendments thereto under the applicable Policies of the ROPP is hereby delegated to the Commissioner. This delegation does not apply in respect of proposed Implementation Plans or amendments thereto for which: (a) modifications are to be imposed which substantially vary from the recommendations of the Local Municipality; or (b) if approved, may have the effect of creating financial obligations on the part of the Region not included in the then current budget or Ten Year Capital Forecast.

9. Subject to Policy 3.2.6 of the ROPP, all authority of Council to scope or waive the requirement for Environmental Impact Statements in accordance with Policies 3.2.4 and 3.2.5 of the ROPP is hereby delegated to the Commissioner.

10. The Commissioner is hereby delegated all authority of Council to waive the requirement for a Record of Site Condition under the Region’s Protocol for Known, Suspected or Potentially Contaminated Lands, as amended from time to time, in respect of a development application if, after review with the Regional Solicitor, it is the opinion of the Commissioner that no significant purpose would be served by the completion of a Record of Site Condition due to the nature of - 7 - P-01-037

the application.

GENERAL

11. All authority delegated to the Commissioner in this By-law may be exercised by the Region’s Director of Community Planning in the absence of the Commissioner. In the absence of the Commissioner and the Region’s Director of Community Planning, the Region’s Director of Housing and Community Services is authorized to exercise all authority delegated under this By- law.

12. The Commissioner is hereby delegated all authority of Council on behalf of the Region to execute agreements and amendments or releases thereof made pursuant to the Planning Act and any predecessor legislation relating to the authority delegated to the Commissioner under this By-law.

13. The Commissioner is hereby delegated all authority of Council to execute conservation easement agreements made pursuant to agreements and amendments or releases thereof made pursuant to the Conservation Land Act, R.S.O. 1990, c. C.20, as amended, provided that such agreements are requested or imposed with respect to Planning Act applications or any other matter for which approval authority has been delegated to the Commissioner under this By-law.

14. The Commissioner is hereby delegated all authority of Council on behalf of the Region to initiate an appeal of any decision of an approval authority or by-law of a Local Municipality in respect of Planning Act applications on behalf of the Region as deemed appropriate by the Commissioner, subject to subsequent ratification of such appeal by Council as soon as reasonably practicable.

In instances where the Region is a party other than the appellant at proceedings before the Ontario Municipal Board, the Commissioner is hereby delegated all authority of Council on behalf of the Region to direct Regional staff to represent the Region at such proceedings as deemed appropriate by the Commissioner, provided that such direction relates only to Planning Act applications or any other matter for which authority has been delegated to the Commissioner under this By-law.

15. Despite anything in this By-law, the Commissioner may refer to Council any matter that is delegated to the Commissioner under this By-law if the Commissioner is of the opinion that a review by Council is warranted in the circumstances and, if the Commissioner so refers a matter, the authority delegated to the Commissioner under this By-law does not apply with respect to such matter.

16. The Commissioner shall provide monthly summary reports for information purposes to Council concerning all applications dealt with under the provisions of Sections 2, 3, 4, 8, 10 and 13 of this By-law.

17. By-laws 95-028, 96-013 and 97-001 are hereby repealed.

By-law read a first, second and third time and finally passed at the Council Chambers in the Regional Municipality of Waterloo this th day of , A.D., 2001.

- 8 - P-01-037

REGIONAL CLERK REGIONAL CHAIR Regional Municipality of Waterloo

PLANNING AND WORKS COMMITTEE REPORT COMMUNITY PLANNING

To: Chair Fred Kent and Members of the Report No: P-01-038 Planning and Works Committee File Code: Date: April 3, 2001 Subject: MONTHLY REPORT OF DEVELOPMENT APPLICATIONS FOR JANUARY AND FEBRUARY 2001

RECOMMENDATION:

THAT the Regional Municipality of Waterloo approve P-00-038, Monthly Report of Development Applications for January and February 2001.

SUMMARY:

In accordance with Regional By-law 95-028 as amended, the Commissioner of Planning, Housing and Community Services has:

1. Approved the following part lot control exemption by-law;

2. Granted draft approval to the following plan of subdivision and plan of condominium;

3. Revised the conditions of draft approval for the following plans of subdivision and plan of condominium; and

4. Released for registration the following plans of subdivision and plans of condominium.

REPORT:

CITY OF CAMBRIDGE 1. Part Lot Control Exemption By-law No. 00-14-01 Applicant: 810631 Ontario Inc. Location: Westcliffe Way Proposal: To allow for the creation of 2 single detached units. Processing Fee: Paid January 19,2001 Commissioner’s Approval: January 19, 2001 2. Modification to Draft Approval of Plan of Subdivision 30T-00102 Applicant: Graceland Development Corporation Location: Redwood Avenue/Hammet Lane Proposal: To shift lot lines for Lots 3 and 12 along the west property line in order to line up the required storm sewer easement. Processing Fee: Paid December 19, 2000 Commissioner’s Approval: February 8, 2001 - 2 - P-01-038

3. Registration of Draft Plan of Subdivision 30T-89029 Draft Approval Date: July 11, 1990 Registration Date: February 20, 2001 Plan No.: 58M-176 Phase No.: Phase 4 Applicant: Cambridge Taylor Holdings Inc. Location: Christopher Drive Proposal: To provide for the development of 15 streetfronting townhouse units. Processing Fee: Paid December 5, 2000 Commissioner’s Release: February 12, 2001

CITY OF WATERLOO 1. Part Lot Control Exemption By-law No. 00-165 Applicant: Terra View Custom Homes Location: Columbia Forest Boulevard Proposal: To allow for the creation of 8 street fronting townhouse units. Processing Fee: Paid January 22, 2001 Commissioner’s Approval: January 23, 2001 2. Draft Approval of Draft Plan of Condominium 30CDM-00402 Applicant: East Gore Investments Ltd. Location: 445 University Avenue Proposal: To permit the development of 7 townhouse units. Processing Fee: February 12, 2001 Commissioner’s Approval: February 8, 2001 Comes Into Effect: March 1, 2001 3. Modification to Draft Approval of Plan of Condominium 30CDM-98401 Applicant: Freure Riverpark Village Limited Location: 460 Woolwich Street Proposal: To replace the originally planned installation of a 2.13 noise barrier with a 1.82 metre high earthen noise berm. Processing Fee: Paid November 1, 2000 Commissioner’s Approval: February 2, 2001 4. Registration of Draft Plan of Subdivision 30T-97011 Draft Approval Date: June 2, 1999 Registration Date: March 6, 2001 Plan No.: 58M-177 Phase No.: Phase 1 Applicant: Tanem Development Limited Location: Northfield Drive Proposal: To provide for the development of 114 single and semi-detached units. Processing Fee: Paid February 8, 2001 Commissioner’s Release: February 22, 2001. - 3 - P-01-038

5. Registration of Draft Plan of Condominium 30CDM-89021 Draft Approval Date: November 20, 1990 Registration Date: January 4, 2001 Plan No.: WCP 329 Phase No.: Phase 7 Applicant: Freure Developments Ltd. Location: Columbia St. - Fischer Hallman Road Proposal: To provide for the development of 3 single detached units. Processing Fee: Paid January 2, 2001 Commissioner’s Release: January 2, 2001 6. Registration of Draft Plan of Condominium 30CDM-99402 Draft Approval Date: July 5, 2000 Registration Date: March 2, 2001 Plan No.: WCP 333 Phase No.: Entire Plan Applicant: Capreit Apartments Inc. (formerly Fifty-five William St. Limited) Location: 55 William Street Proposal: To provide for the development of 142 apartment units. Processing Fee: Paid December 13, 2000 Commissioner’s Release: February 21, 2001

TOWNSHIP OF WELLESLEY 1. Modification to Draft Approval of Plan of Subdivision 30T-95017 Applicant: Wm. Gies Construction Limited Location: Wellesley Settlement Area Proposal: To indicate the Regional Floodline Elevation to be 348.82 instead of 348.4. Processing Fee: Not required to implement changes to the floodline by Grand River Conservation Authority. Commissioner’s Approval: January 30, 2001

TOWNSHIP OF WOOLWICH 1. Draft Approval of Draft Plan of Subdivision 30T-90033 Applicant: Earl M. Martin and Emmanuel Reist Location: Regional Road No. 21, Elmira Proposal: To provide for the development of six industrial lots, one commercial lot, two stormwater management blocks and one open- space block Processing Fee: Paid January 26, 2001 Commissioner’s Approval: February 7, 2001 - 4 - P-01-038

2. Modification to Draft Approval of Plan of Subdivision 30T-87039 Applicant: Lencro Investments Limited Location: Regional Road No. 17 Proposal: To gain access to Lots 1 and 2 directly from the by-pass rather than existing Regional Road No. 17 Processing Fee: Not required as implemented Regional assumption of the Breslau by- pass right-of-way. Commissioner’s Approval: February 22, 2001

Current inventory of Unbuilt Units in Approved and Pending Plans of Subdivision by Area Municipality, as of February 2001 Area January/February Total Total

Municipality Registered* Draft Pending Total Registered* Draft Pending Total Approved Approved

**Kitchener N/A N/A N/A 3199 7890 5740 16829 Waterloo 114 0 0 0 3159 4987 2537 10797 Cambridge 15 0 0 114 1342 4789 1437 7583 Woolwich 0 0 0 15 124 55 1767 1946 Wilmot 0 0 0 0 95 983 982 2060 North Dumfries 0 0 0 0 109 38 51 198 Wellesley 0 0 0 0 49 172 0 221 0 Region of 129 0 0 0 8077 19043 12514 39634 Waterloo

*The inventory of unbuilt units in registered plans includes units constructed since December 31, 2000. The number of unbuilt units in registered plans will be summarized in a separate year-end report.

**The acceptance and/or draft approvals of plans of subdivision and condominium processed by the City of Kitchener under delegated approval authority are not included in this table but will be reflected in the year end report.

CORPORATE STRATEGIC PLAN:

This report reflects actions taken by the Commissioner in accordance with the Delegation By-law adopted by Council consistent with the streamlining objectives reflected in Strategic Action 3.2.3 in the Corporate Strategic Plan.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Kevin Eby, Director of Community Planning - 5 - P-01-038

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: P-01-051 Planning and Works Committee File Code: Date: April 3, 2001 Subject: TOWNSHIP OF WILMOT OFFICIAL PLAN UPDATE AND GROWTH STRATEGY

RECOMMENDATION:

b) Provide the related services on the basis of a mutually satisfactory fee-for-services arrangement to be negotiated by the Township and the Region; and

SUMMARY:

NIL

REPORT:

On March 26, 2001 the Council of the Township of Wilmot passed a resolution requesting the Region to "...complete the Official Plan Update and Growth Strategy Five Year review on behalf of the Township of Wilmot in conjunction with staff and the Council of the Township of Wilmot". The Township of Wilmot Official plan needs to be updated to be brought into conformity with the Regional Official Policies Plan (ROPP) and the Provincial Policy Statement (1997). The request recognizes that the Planning Act R.S.O., 1990, c.P.13 specifically permits regional municipalities to provide planning advice and assistance to local municipalities. In 1996-97 Regional staff performed a similar service for the Township of North Dumfries and Regional Council on March 21, 2001 approved staff report P-01-025 for the purpose of providing such services to the Township of Wellesley.

Regional staff believe that subject to a detailed fee-for-services agreement being negotiated with the Township, the services being requested by the Township can be provided without substantially affecting staff's ability to fulfill the Planning, Housing and Community Services Department's existing work program. This report recommends that Council authorize staff to negotiate a fee-for-services agreement with the Township of Wilmot. - 2 - PC-01-051

CORPORATE STRATEGIC PLAN:

The recommendations contained in this report supports the Region's Goal for Sustainable growth which is: "To provide and enforce strong, effective policies that ensure responsible and sustainable growth which recognize the varying needs of our urban and rural citizens and communities."

FINANCIAL IMPLICATIONS:

Regional costs including overhead will be factored into the fee-for-services arrangement to be negotiated with the Township.

OTHER DEPARTMENT CONSIDERATIONS:

Staff of the Corporate Resources, Legal Services Division will advise as to the nature of the documentation required to specify the roles and responsibilities of the Region and the Township. Preparation of the planning documents will require input from several other regional departments, particularly Transportation and Environmental Services.

PREPARED BY: Kevin R. Curtis, Administrator, Policy Planning

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services

Regional Municipality of Waterloo

PLANNING HOUSING AND COMMUNITY SERVICES TRANSPORTATION PLANNING

To: Chair Fred Kent and Members of the Report No: P-01-041 Planning & Works Committee File Code: T15-40/28

Date: April 3, 2001

Subject: AMENDMENT TO REGIONAL MUNICIPALITY OF WATERLOO CONTROLLED ACCESS BY-LAW #58-87 FOR AN EXISTING TEMPORARY CONSTRUCTION ACCESS TO REGIONAL ROAD #28 (HOMER WATSON BOULEVARD), IN THE CITY OF KITCHENER

RECOMMENDATION:

SUMMARY:

The Doon Campus of Conestoga College is proposing an addition to its facilities and is requesting permission to use a temporary construction access to Homer Watson Boulevard so that construction vehicles are not travelling through the College to access the construction site. The access has been in place since 1987 but is used only for construction purposes and is controlled with a gate at Homer Watson Boulevard.

REPORT:

Conestoga College is proposing to construct a 100,000 square foot addition to the Doon Campus. In order to separate construction traffic from local and college traffic on Conestoga College Boulevard, the college is requesting permission for construction vehicles to utilize an existing access to Homer Watson Boulevard south of Conestoga College Boulevard to access the construction site. The access is located approximately 200 metres south of Conestoga College Boulevard and would operate as a right-in, right- out only access due to the existing raised concrete median on Homer Watson Boulevard.

On January 15, 1987 Regional Council approved a previous temporary construction access at this location for a similar construction project. The access has remained in place however, it is controlled by a gate in the fence and is used only for construction purposes.

Appendix A to this report is an aerial photograph showing the location of the Doon Campus of Conestoga College and the proposed amendment to Controlled Access By-law #58-87.

Homer Watson Boulevard from Regional Road #4 (Ottawa Street) to Highway 401 is designated as a Controlled Access - Prohibited road under the Region's Controlled Access By-law #58-87.

Staff has reviewed the access location and has no objection to approval of the By-law amendment. - 2 - P-01-041

CORPORATE STRATEGIC PLAN:

Provision of access is an operational activity used to assist in the implementation of the Region's strategic objective of providing a safe community.

FINANCIAL IMPLICATIONS:

Conestoga College will be responsible for all costs associated with Regional staff to install signage on Homer Watson Boulevard indicating the temporary construction access and for any costs associated with the closure of the access when construction of the building is completed.

OTHER DEPARTMENT CONSIDERATIONS:

The Corporate Resources Department will be required to amend Controlled Access By-law #58-87.

PREPARED BY: Bruce Erb, Transportation Planner (Corridor Management)

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING HOUSING AND COMMUNITY SERVICES TRANSPORTATION PLANNING

To: Chair Fred Kent and Members of the Report No: P-01-042 Planning & Works Committee File Code: T15-40/22

Date: April 3, 2001

Subject: ACCESS TO REGIONAL ROAD #22 (NORTHFIELD DRIVE) FOR WILLIAMSBURG ACRES (WATERLOO) LIMITED, IN THE CITY OF WATERLOO

RECOMMENDATION:

THAT the Regional Municipality of Waterloo give notice to Williamsburg Acres (Waterloo) Limited to close the Northfield Drive access from their lands at 615 Davenport Road in the City of Waterloo by May 19, 2001 as required by Section 9a of the Region’s Controlled Access By-law #58-87.

SUMMARY:

A development agreement registered on title with Williamsburg Acres (Waterloo) Limited for its property located at 615 Davenport Road on the northwest corner of Northfield Drive and Davenport Road stipulates that the present access to this property from Northfield Drive is temporary until such time as access is available from the adjacent property to the west (Avila Investments Limited). Avila has prepared a site plan indicating a vehicular connection to the Williamsburg Acres property, however, representatives of Williamsburg Acres have not responded to recent information sent to them regarding cost sharing of road improvements on Northfield Drive or a draft agreement for the creation of a right-of- way between the properties. Therefore, staff recommend that notice be given to Williamsburg Acres to close the Northfield Drive access by May 19, 2001 as indicated in the development agreement for their lands and as required by Section 9a of the Region’s Controlled Access By-law #58-87.

REPORT:

The King Street North Traffic Study prepared in 1988 for this area indicated that a right-in, right-out only access to Northfield Drive for these properties should be sufficient as access at the time was also available to Davenport Road and Frobisher Drive. Since that time the properties have been subdivided into the present configuration which does not allow access to Frobisher Drive for the property presently owned by Williamsburg Acres (Waterloo) Limited and located on the northwest corner of Northfield Drive and Davenport Road. Access to the Williamsburg Acres property is presently gained from Davenport Road and temporarily from Northfield Drive.

When the Williamsburg Acres property was developed by the previous owner, Regional staff agreed to consider a temporary full movement access to Northfield Drive for the development until such time as the adjacent property to the west developed. Due to substantial vehicular queues back from the intersection of Northfield Drive and Davenport Road, it was determined that the Williamsburg Acres property should ultimately share an access with the adjacent property to the west with the shared access - 2 - P-01-042 located on the adjacent property to maximize vehicular storage from the Davenport intersection. At that time it was intended that the Williamsburg Acres property would gain a right-of-way over the present Avila lands to the proposed full movement access onto Northfield Drive.

Since Northfield Drive is designated as a Controlled Access - Prohibited road under the Region's Controlled Access By-law #58-87 from King Street to Wissler Road, a report was prepared to amend the by-law to permit the temporary access to the Williamsburg Acres property. The report was approved by Regional Council on April 14, 1994 and the Region of Waterloo entered into a development agreement with the previous owners which was registered on title with the lands indicating the temporary nature of the access and the future requirement to gain access through the adjacent lands to the west.

Avila Investments Ltd, the current owners of the land to the west of the Williamsburg Acres property, has submitted a site plan application to the City of Waterloo indicating a vehicular connection to the Williamsburg Acres property. The Avila lands are proposed to operate with two accesses to Northfield Drive based on a traffic study which was prepared for the development. The westerly access will be located directly across Northfield Drive from Kraus Drive and will be signalized in the future. The easterly access is proposed to operate as a full movement access and is intended to be shared with the Williamsburg Acres property. Regional Council approved the amendment to Controlled Access By-law #58-87 for the two accesses to the Avila property on June 28, 2000.

Northfield Drive was widened in this area in 2000. In conjunction with the development of the Avila lands, the developer was required to pay for extending the eastbound left turn lane on Northfield Drive at Davenport Road to provide a left turn lane into their easterly access which would become the shared access with the Williamsburg Acres property. Avila has insisted that Williamsburg Acres contribute 50% to the cost of this lane extension and for the construction costs of the easterly shared access. This cost amounts to $7,636.33. In addition, Avila has suggested that Williamsburg Acres be responsible for the creation of the right-of-way for Williamsburg Acres on the Avila lands. This will require the preparation of a reference plan (cost unknown) and a consent application to the City of Waterloo ($300). Within a draft agreement as prepared by lawyers for Avila, it is staff’s understanding that representatives of Williamsburg Acres are objecting to a clause which indicates that Avila may suspend the right-of-way for Williamsburg Acres if any of the terms of the agreement are breached. The suspension would be lifted upon resolution of the breach of the agreement

Negotiations between the owners had taken place in terms of the cost sharing for these items and in the creation of a right-of-way for Williamsburg Acres with Regional staff acting in an intermediary position. These negotiations appear to have broken off as no further response from Williamsburg Acres has been received relating to information they obtained on the costs for the road improvements and the draft agreement for the right-of-way. Avila is anxious to proceed with the development of their lands which has been held up with these discussions. As noted above, staff is not prepared to recommend a permanent access to Northfield Drive for the Williamsburg Acres property due to the lengthy queues westerly from this intersection. Staff therefore recommend that since Williamsburg Acres has not provided a response to this information, notice be given to Williamsburg Acres to close the Northfield Drive access by May 19, 2001 as indicated in the development agreement and as required by Section 9a of the Region’s Controlled Access By-law #58-87. If the access is not closed by May 19, 2001, Regional Council will be notified by staff and may direct staff to close the access as required by Section 9c of Controlled Access By-law #58-87.

Appendix A to this report is a map showing the area surrounding the Williamsburg Acres property. - 3 - P-01-042

Appendix B to this report is a site plan of the Avila Investments Limited property and the Williamsburg Acres property showing the access to be closed on the Williamsburg Acres property and the proposed shared access on the Avila property.

Appendix C to this report is a copy of the development agreement for the temporary access to Northfield Drive registered on title with the Williamsburg Acres property.

CORPORATE STRATEGIC PLAN:

Provision of access is an operational activity used to assist in the implementation of the Region's strategic objective of providing a safe community.

FINANCIAL IMPLICATIONS:

Williamsburg Acres would be responsible for all costs associated with the closure of the existing access to Northfield Drive to their property and arranging a cost sharing arrangement with Avila for the road improvements and access construction to their westerly access on Northfield Drive.

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Bruce Erb, Transportation Planner

APPROVED BY: Larry E. Kotseff, Commissioner of Planning Housing and Community Services

Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES TRANSPORTATION PLANNING

To: Chair Fred Kent and Members of the Report No: P-01-049 Planning and Works Committee File Code: Date: April 3, 2001 Subject: EARTH WEEK IS CARLESS WEEK IN WATERLOO REGION

RECOMMENDATION:

THAT the Regional Municipality of Waterloo participate in the initiative to make Earth Week, CarLess Week in Waterloo Region.

SUMMARY:

Earth Week, from April 16 to 22, 2001, is an ideal opportunity to urge residents to try alternatives to driving alone in their vehicle to work. The Region, working with staff from the Cities of Cambridge, Kitchener and Waterloo will contact employers in the Region to encourage their employees to walk, cycle, carpool or take transit to work during Earth Week.

REPORT:

Earth Week will be celebrated across Canada from April 16 to April 22, 2001. This is an ideal opportunity to encourage residents to try taking an alternative mode of transportation to work, sometime during the week. Based on the success of last year's Commuter Challenge in Waterloo Region, this event during Earth Week will provide yet another opportunity for residents to strap on their walking shoes, spruce up their bicycle, try transit or find a carpool buddy for their trip to work.

Companies in the Region will be contacted and if interested, will be given sample materials to encourage their employees to find an alternative to travel to work, other than driving alone. By encouraging employees to do so, they will experience other travel options which they may choose to use regularly throughout the year.

The event will be officially kicked off during the City of Kitchener’s Opening Ceremonies on Tuesday, April 17 at 11:30 a.m., tentatively scheduled to take place on the Iron Horse Trail at the end of Cherry Street, and will run until Friday. The official launch of GRT's Bike "n" Bus program - of providing bike racks on buses - is also tentatively scheduled for Earth Week, on Wednesday, April 18.

Of further note is that the Citizens’ Advisory Committee on Air Quality is once again bringing the Commuter Challenge to Waterloo Region during the week of June 4, 2001. The Commuter Challenge will be another community-wide event during which residents will be encouraged to try taking alternative modes of transportation to work. It will offer the added incentive of a friendly competition amongst companies of similar size or in similar industries. - 2 - P-01-049

CORPORATE STRATEGIC PLAN:

Encouraging residents to take alternative modes to work supports the Region’s sustainable growth strategic direction as well as the auto reduction goals and transportation demand management initiatives established in the Regional Transportation Master Plan.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

Bryan Stortz of the CAO's Office and Sandy Roberts from the GRT are also working on this project.

PREPARED BY: JoAnn Woodhall, Transportation Demand Management Planner

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Fred Kent and Members of the Report No: P-01-040 Planning and Works Committee File Code: Date: April 3, 2001 Subject: ANNOUNCEMENT OF HPAC DISPLAY AND BROCHURE

RECOMMENDATION:

For information.

SUMMARY:

On Saturday, February 17, 2001 the Waterloo Regional Heritage Foundation hosted its annual Heritage Showcase at Fairview Park Mall. The Heritage Planning Advisory Committee (HPAC) was a participant and presented its heritage display along with a new HPAC brochure and a heritage quiz with prizes.

REPORT:

The HPAC display centred around the slogan, "Our Heritage, Dear to Our Hearts". The display featured some of the challenges the Region faces in preserving heritage, the accomplishments of HPAC and general heritage pictures to tie in with the slogan. A section of the display was allotted to the Ecological and Environmental Advisory Committee (EEAC) to make a connection with natural heritage preservation.

The HPAC display was created to convey two messages. One aspect was to show the public that heritage encompasses many different aspects of our lives and is not just tied to the built environment. The other aspect was to inform the public about the Region's role in heritage preservation through the Heritage Planning Advisory Committee. In keeping with HPAC's terms of reference, this display helped to further public awareness on the role of HPAC and heritage issues of concern.

A HPAC brochure was created and distributed as a supplement to the display. The brochure features information on HPAC, the criteria for determining sites of Regional Heritage Significance, completed HPAC projects and contact information.

The brochure and display are both available for future heritage events by contacting the Region’s Planning, Housing and Community Services Department. In addition, the brochure will be made available at community facilities such as public libraries and LACAC's. Updates to the material will be made annually.

Councillor Jean Haalboom, Chair of HPAC, coordinated a heritage quiz for the display. Answers to the five questions in the quiz were contained in various areas of the display board. Three companies participated in donating prizes for the quiz. The Waterlot in New Hamburg donated a certificate for Sunday brunch for two, Music Plus in Kitchener donated two $25.00 gift certificates and Southworks Outlet Mall in Cambridge donated a $50.00 gift certificate.

- 2 - P-01-040

There were 42 entries to the quiz which represented 5 people from Cambridge, 1 from Elmira, 27 from Kitchener, 1 from New Dundee and 8 from Waterloo. Three of the prize recipients are from Kitchener and one is from Elmira.

The heritage quiz was an excellent way to engage the public. The public had the chance to win valuable prizes and the featured companies gained publicity as businesses that are making use of heritage resources in the Region.

The HPAC display was set up in the lobby at the Regional Headquarters for five weeks after the Heritage Showcase at Fairview Park Mall. The quiz continued with a new set of prizes. The Centre In the Square donated two tickets for the play “The Number 14", Doon Heritage Crossroads donated a gift bag, Joseph Schneider Haus donated the book, “Sauerkraut and Enterprise” by Edna Staebler, and the City of Kitchener donated two passes to Doon Valley or Rockway Golf Course along with two sets of tickets for four to the CIAU University Cup.

CORPORATE STRATEGIC PLAN:

The Corporate Strategic Plan indicates the need to define the unique aspects and resources within the region which require protection. By bringing the heritage display to the mall and producing a brochure, the public is aware that heritage resources are important to the Region and necessary to protect.

FINANCIAL IMPLICATIONS:

Production costs for the display and brochure along with print costs were minimal and contained in the operating budget of the Planning, Housing and Community Services Department.

OTHER DEPARTMENT CONSIDERATIONS:

Corporate Publishing was responsible for the layout and publishing of the brochure.

PREPARED BY: Kimberly Livingstone, Student Planner

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services

Regional Municipality of Waterloo MEDIA RELEASE: Friday, March 30, 2001, 4:30 P.M. COMMUNITY SERVICES COMMITTEE AGENDA Tuesday, April 3, 2001 Caucus 12:15 p.m. Regular 1:00 p.m. Council Chamber 2nd Floor, Administration Building 150 Frederick Street, Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. CLOSED SESSION (motion required)

Verbal Report pursuant to Part II, Section 14, (1) d) of Procedural By-law 00-031, as amended

3. DELEGATIONS

4. PRESENTATIONS - Planning, Housing and Community Services (1:00 - 1:45 pm) a) P-01-046 Housing and Community Services Division Program Review - Sybil Frenette, Director

5. REPORTS - Planning, Housing and Community Services (1:45 - 2:10 pm) a) P-01-044 FCM Support for a National Housing Strategy b) P-01-045 Housing Statement Advisory Committee - Terms of Reference c) P-01-050 Joint Local Transfer Plan

INFORMATION REPORTS - Planning, Housing and Community Services (2:10 - 2:15 pm) d) P-01-043 Strategy for the Management of Regional Forests e) P-01-047 Retailer of the Year Nominations - Joseph Schneider Haus and Doon Heritage Crossroads f) P-01-048 Community Partnerships Enrich Spring Programs at Joseph Schneider Haus

REPORTS - Social Services (2:15 - 3:00 pm) g) SS-01-009 Child Care Division Request for New Purchase of Fee Subsidy Service Agreement h) SS-01-010 2001 Rates for Child Care Division Purchase of Service from Community Child Care Centres Appendix A i) SS-01-011 2001 Child Care Division Rates for Home Child Care Providers Appendix A j) SS-01-013 2001 Rates for Emergency Shelters - 2 -

k) SS-01-015 2001 Emergency Food Hamper Program l) SS-01-016 2001 Rates for Domiciliary Hostel Services m) SS-01-018 Funeral Rates for 2001 Letter from Edward R. Good Funeral Home Limited, October 18, 2000 n) SS-01-019 Service Contract for Educational Assessments o) SS-01-020 Location of Employment and Income Support Services in Kitchener - Waterloo

INFORMATION REPORTS - Social Services p) SS-01-017 Sunnyside Home - Accreditation 2000

REPORTS - Community Health (3:00 - 3:30 pm) q) CH-01-013 International Travel Immunization Clinic - Staff Complement Increase r) CH-01-014 Federal Tobacco Youth Protection s) CH-01-015 Medical Surveillance of Individuals new to Canada for Tuberculosis Control

INFORMATION REPORTS - Community Health t) CH-01-010 By-law 96-055, as amended, A By-law to Regulate Smoking in Public Places in the Regional Municipality of Waterloo u) CH-01-016 Activities Carried Out in Support of the Provincial Tobacco Control Act (TCA) 1998-2000

6. INFORMATION/CORRESPONDENCE a) Letter from Dr. Robert Kyle, Commissioner & Medical Officer of Health, The Regional Municipality of Durham, dated January 17, 2001, re: Tuberculosis Control Among Immigrants, Refugees and Visitors to Canada b) Letter from Brian Hatton, Chair, Central West Association of Supervisors of Public Health Inspectors of Ontario (ASPHIO) to Colin D'Cunha dated March 26, 2001, re: 2001 West Nile Virus Response Plan c) Correspondence from Marge Veys, Administrative Assistant, Leeds, Grenville & Lanark District Health Unit, dated March 9, 2001, re: West Nile Virus Response Plan d) Memo from Susan Lee, Association of Local Public Health Agencies, dated March 2, 2001, re: alPHa 2001 Annual Conference, Conference Package #2

7. OTHER BUSINESS

8. NEXT MEETING - Tuesday, April 17, 2001

9. ADJOURN

- 3 -

Regrets Only to Marion Morris at 575-4493/ [email protected] Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-046 Community Services Committee File Code: Date: April 3, 2001 Subject: HOUSING AND COMMUNITY SERVICES DIVISION PROGRAM REVIEW

RECOMMENDATION:

For information.

SUMMARY:

The new Housing and Community Services Division of the Planning Housing and Community Services Department was created through the Department realignment based on corporate priorities, changing needs and new service areas. The Division’s structure combines strategic and policy expertise with numerous community partnerships and programs delivered in the areas of housing, heritage, culture and environmental stewardship.

Housing functions cover housing policy, research and development strategies for both the private and public sector. New social housing responsibilities assigned to the Division have been embraced as an opportunity to demonstrate leadership, collaboration and innovation with our community based housing providers.

The Community Services component of the Division covers the Region’s role in heritage, arts and culture, the operation of heritage sites, environmental stewardship and strategic planning initiatives undertaken in conjunction with the Corporate Strategic Plan and special projects initiated at the request of Council and senior management.

This report provides members of Community Services Committee and Planning and Works Committee with an opportunity to:

@ review existing activities in Housing and Community Services @ receive the proposed strategic directions for the next three years; and @ provide direction on priorities for the next 12 - 24 months

REPORT:

1. Mapping, Monitoring and Proposing Solutions to Housing Need and Supply

Left entirely to the marketplace, the Region’s housing needs would not be met. The policy and research area of the Housing and Community Services Division provides reports for the use and guidance of the building and development industry which identify trends and gaps in the provision of housing. Research covers such areas as vacancy rates, building activity, absorption rates, rental rates, land supply, waiting list analysis for social housing and affordability of housing in relationship to income, household size, and special needs. - 2 - P-01-046

The Region has not conducted a Housing Statement since 1991. The earlier Regional Housing work had an entirely different context wherein municipalities were directed by provincial policy statements on housing intensification, affordability and land supply. There were housing programs to address assisted housing and the Region was not directly involved in the housing business. In 2001, the Region has a much more clearly defined role in the field of housing, one that will involve land use policy, the cultivation of development partnerships, taxation practices, development incentives , the administration of housing programs and the direct delivery of housing through construction, renovation, tenant placement and property management. There is also a greater understanding of the links between poverty , employment, health and housing which allows the Region to draw knowledge, services and resources from its Health and Social Services Department to address a more comprehensive picture of housing need.

One of the first tasks of the Housing Statement work team will be the plotting of the current continuum of housing supply ranging from emergency shelters, hostels, boarding houses, domicillary care, group homes, apartments, condominiums, long term care and nursing home facilities. The Region’s understanding of its housing need must grow beyond a simple model of supply and demand to look at correlations with demographic change, immigration, economic development, health care, family composition, lifestyle and affordability.

From the Housing Statement will flow a comprehensive Housing Strategy comprising a plan of action, with defined leadership, roles, targets, funding sources and a system to monitor and measure the effectiveness of the strategy. With the Region’s more direct role in housing, the strategy will propose partnerships, stimulus and direct intervention by the Region.

The spatial arrangement of housing in the Region will be given a framework through the Region Official Policies Plan (RROP). The land use strategy will emphasize a more compact urban form to take better advantage of Regional transit, and complement the auto reduction targets of the Transportation Master Plan. Greater intensity of land use will be promoted through infill development, adaptive reuse, conversion of non residential uses to residential use (i.e. Schools, factories) mixed use development and brownfield development. The overriding objective will be to achieve a sustainable housing infrastructure.

2. Social Housing Program Administration

Waterloo Region as the Consolidated Municipal Service Manager has been quick out of the gate in responding to the transfer of social housing programs from the federal and provincial governments. With the hiring of a Director of Housing in March 1999 and the formation of the Social Housing Transition Advisory Committee, a Work Program was developed. Major components of the Work Program have been completed including:

1. A tenant/stakeholder communication strategy 2. A staff resource plan and organization structure 3. Transfer of rent supplement program to the Region 4. Integration of the former Local Housing Authority into the Regional staff complement 5. A building audit and capital reserve analysis of all transferred housing provider housing complexes 6. Leadership of the co-ordinated access system 7. Testing new funding model 8. Preparation of the draft Joint Local Transfer Plan (JLTP)

The assumption of the social housing administrative responsibilities will become effective on approval of the JLTP by the province. The goal for the transfer is November 1, 2001. - 3 - P-01-046

With an organizational structure in place to deliver housing programs, a tremendous opportunity is now at hand whereby the Housing and Community Services Division can centralize all housing program delivery and in so doing optimize the funding by piggybacking resources. One example is the Region’s Housing Partnership Program which has used dollars from the Social Housing Reserve Fund to provide grants of $ 10,000.00 per unit to non-profit housing providers who are able to raise equity from their own sources. To this the Region is also able to arrange rent supplement units through the provincial Rent Supplement Program so that a percentage of the new homes will be rent-geared-to-income. Canada Mortgage and Housing has also been requested to turn over administration of their federal rehabilitation and renovation programs to the Region so that the benefits of the CMHC funding can be combined with future partnership projects.

With the development of greater housing expertise and interdepartmental co-ordination with the Finance, Facilities Management and Information Services areas, new incentives and programs are being devised which will facilitate new housing supply and improve housing services. Already the Region has created a Social Housing Reserve Fund to be used for the maintenance, repair and construction of future social housing. Proposals have been made to effect taxation rates for new multi-residential development, to make rental housing development more attractive. Work is underway to develop an inventory of surplus government land suitable for housing development. Information Services has been extremely helpful in setting up the networks necessary to run a co-ordinated applications/waiting list system for persons seeking assisted housing.

3. Waterloo Region Housing

On January 1, 2001 the staff of the former North and South Waterloo Housing Authorities became Regional employees and the Region assumed the ownership and management of 2,557 units of public housing. The 35 employees became staff of the Housing and Community Services Division and the housing entity was renamed Waterloo Region Housing.

Waterloo Region Housing Portfolio by Municipality and Housing Type

Municipality Number of Number of Total Units Buildings Units senior/adult family senior/adult family Kitchener 13 18 684 697 1381 Waterloo 1 4 61 141 202 Cambridge 9 9 543 369 912 Woolwich 2 - 46 46 Wellesley 1 - 16 16

The WRH housing stock was built throughout the 1960's and 1970's and was intended primarily for seniors and families. The housing forms range from single detached bungalows to semi-detached units, townhouses and apartment buildings. The buildings are 100% rent-geared-to-income. - 4 - P-01-046

Waterloo Region Housing performs the social housing property management functions for the Region’s new housing portfolio. Currently housed in two locations, 150 Main Street, Cambridge and 385 Fairway Road, Kitchener, staff receive on average 200 applications per month from persons seeking housing. Tenant Placement Staff determine eligibility of all applicants, collect information to determine the household housing needs, place the applicant on the waiting list and arrange the lease and move-in once a unit becomes available. The Property Management Staff maintain the physical assets, administer the annual income verification and rent subsidies for all client households, collect rent and look after all aspects of the landlord/tenant relationship.

Capital asset management and preventative maintenance of Waterloo Region Housing’s 57 properties is supported by the Facilities Management area of the Corporate Services Department. This arrangement provides WRH with the expertise that had formerly been provided through the Ministry of Municipal Affairs and Housing Technical Services Branch or contracted consultants. Similarly, it is the intention to integrate the accounts payable system of WRH with the financial systems in the Finance Department.

Waterloo Region Housing brings to the Region a considerable amount of real estate which might pose opportunities for further development and intensification. For example, WRH holds property at 233 Franklin Street next to Sunnyside Home. A community consultation exercise undertaken a few years ago identified the appropriateness of a rental housing infill development on the lands not required by the Sunnyside Home redevelopment.

Operating policies and procedures for WRH will all come under review as the Region transforms the administration to reflect Regional practices and standardizes rules and guideline amongst the social housing providers. One change might introduce a percentage of market rent households into the tenant population so as to create an income integration model in line with the other housing programs and at the same time, free up rent subsidy that can be applied to the creation of new affordable rental units.

Since the province announced the dismantlement of the Local Housing Authorities and the transfer of staff and assets to the Service Manager, WRH has been focused on the realignment, the physical move and renovation of office space, and making administrative systems compatible with the Region. Over the next year, a Business Plan will be drafted and implemented to complete the business function transition and to realize ways to improve service in collaboration with other Regional Departments and our community partners.

4. Strategic Planning and Special Projects

Strategic Planning is a planning method which lays out specific actions to reach goals and objectives. The creation of a Strategic Planning unit in the Department of Planning, Housing and Community Services marks a renewed emphasis on “making things happen”. As restructuring, streamlining, reorganizing and devolution has caused a shifting of responsibilities amongst levels of government, the Region has been called upon to join in various alliances and initiatives. The Strategic Planning Staff are assigned the task of preparing strategies to define the Region’s role in these initiatives and to determine the actions which will deliver the desired outcomes. The workload will be determined as issues arise. Currently staff are working on:

1. A film and television strategy in partnership with the area municipalities to attract the film industry to the community and to assist in removing any Regional barriers which might frustrate filming; - 5 - P-01-046

2. The Arts, Culture and Heritage Master Plan with the objective of making better linkages and recognize the potential for economic development, promotion, tourism, education and service coordination; 3. Identification and documentation of sites of Regional Heritage Significance and strategies to protect and raise their profile in the heritage landscape; 4. The Community University Research Alliance (CURA) project combining resources from the University of Waterloo, the area municipalities, the federal government and community partners to research and propose solutions to revitalize the downtowns of mid sized cities; 5. Nutrient Management Guidelines to control animal wastes and the use of fertilizers on farm properties within the Region; and 6. Identification of provincial legislation and advocate for changes where legislation is inconsistent with objectives to create affordable housing.

Reports on these initiatives will be presented to Regional Council over the course of the next two years.

5. The Operation of Heritage Sites

The Region owns and operates two living museums: Joseph Schneider House (JSH), a property which just last year was recognized for its national significance and Doon Heritage Crossroads, a 62 acre site containing the curatorial center, 25 interpretive buildings in a village setting and the Waterloo County Hall of Fame. Between them, JSH and Doon hosted 53,805 visitors, 25,856 school group attendees with 39 special events and 140 "theme days" in the year 2000. In addition to the many duties performed on site such as cataloguing the collections, conducting historic research, preparing programs, maintaining buildings, gardens and livestock, the staff are frequently called upon to assist the School Boards with curriculum presentations, to help individuals identify personal artifacts and to network with local museums and cultural institutions. Also significant to their success are the many hours of volunteer time committed to the celebration of local history by the 744 volunteers.

Over the next year, Joseph Schneider House will be planning for its long term site development. This will include a site plan showing the location of future farm out buildings, permanent visitor parking and the ultimate use of the Regionally owned houses immediately adjacent to the museum property on Queen Street South. Concurrent with the development plan will be the preparation of a capital plan to ensure that funds are budgeted for the staging of planned improvements. Two other major projects are a digitization program that will allow public Internet access to the nationally certified collections and the realignment of the museum’s education programs to make them consistent with the new Ontario curriculum.

Doon Heritage Crossroads will continue implementing its Master Plan that was prepared in 1983. It involves historic building restorations through to 2005, storage and preservation of the artifact collection, the planning for the orientation centre and Regional History Museum to be constructed in 2007 through 2009. Major undertakings in 2001 include a comprehensive review of museum policies and procedures and the restoration of the 1861 Freeport Church.

The heritage site staff possess a wide range of skills and expertise that can be of benefit to the Department as a whole. We can share best practices and learn from each other’s administrative and public service systems. Every effort will be made to include heritage staff in relevant work program activities

6. Environmental Stewardship

The Department manages its environmental services under two broad categories: a) environmental - 6 - P-01-046 planning, and b) environmental stewardship. The Housing and Community Services Division manages the stewardship functions under the Manager of Environmental Planning. The Environmental area of the Department has been effective over the years by using contract help, co-op students, community volunteers and project specific intra-departmental staff teams. The 2001 budget submission has identified the need for an environmental planner to undertake the tasks in the Department’s Work Program as well as a consulting contract with a certified forester to prepare a forest management plan.

In 1996, the Ministry of Natural Resources (MNR) announced that it was divesting itself from the management of Agreement Forests and terminating agreements with the owners of the agreement forests. There are 10 Regional Forest tracts totaling 340 hectares which are effected by this decision and staff are currently negotiating the terms of the termination of service with MNR. The Ministry used to prepare a Regional Forest Management Plan every 5 years. This responsibility has now been passed back to the Region. Property management issues include such things as encroachments, dumping, removal of hazards, visitor facilities, interpretation, signage and the implementation of a community stewardship program.

It is proposed that the Housing and Community Services Division oversee the management of the regional forests and work with staff from other departments to deal with legal agreements, signage, waste removable and the preparation of trail surfaces. Not only do the forests provide recreational and educational opportunities but they are also a source of revenue from selective logging. The Forest Management Plan will address the issues pertaining to both property management and forest management, the later prescribing silvicultural treatments designed to maintain the productivity and health of the forest stands and their significant ecological features.

Environmental stewardship has also engaged the Region in the establishment of scenic trailways, working with various volunteer agencies to raise money for their care, educating the public on the unique ecological gifts in our Regional landscape and promoting environmental sustainability through plaques, recognition and awards.

There are logical connections within the work of the Division in the area of arts, culture, heritage and environmental stewardship and efforts will be made through our strategic planning to reap the benefits of natural synergies which exist in such areas as public education, recreation, tourism, conservation and cataloging.

7. Proposed Priorities

There are several key priorities that will be the focus of the Division’s Work Program over the next three years. Many of the projects are long term and the work in the first year will be to establish the strategy or framework in which the activity will be delivered. Success in the delivery of the identified priorities will be measured by our ability to meet prescribed goals, targets or procedures. The Housing and Community Services Division will approach its work through:

@ partnership development @ action oriented initiatives @ preventative rather than reactive strategies @ client focused services @ sustainable solutions

Employing these operating principles, the priorities over the next three years are: - 7 - P-01-046

1. Prepare the Municipal Housing Statement Update and an Action Plan to implement solutions identified in the research (launch June 2001, targeted completion June 2003); 2. Consolidate Housing Program Delivery to piggyback and co-ordinate resources from all levels of government (targeted completion June 2002); 3. Complete and implement a Regional Service Delivery Model for the administration of social housing (January 2002); 4. Implement an Affordable Rental Housing Strategy to create 1,000 units of rental housing over the next three years (launch April 2001 with annual progress reports); 5. Complete a Business Plan for Waterloo Region Housing incorporating new policies and procedures consistent with a Region Service Model (January 2002); 6. Undertake an Arts, Culture and Heritage Master Plan to define the Region’s role in same and the connections with economic development and tourism (launch October 2001, completion July 2002); 7. Assume management responsibilities for the Regional Forests and complete and implement a Forestry Management Plan (commence management plan summer 2001 with implementation strategy in time for 2002 budget process); 8. Complete capital and site planning for Region owned Heritage Sites (in time for 2002 budget process).

CORPORATE STRATEGIC PLAN:

The housing and community service initiatives described in this report address the Region’s goals regarding sustainable growth particularly as they relate to defining the unique aspects and resources in the Region which require protection developing a Region-wide Arts, Heritage and Cultural strategy and developing policies and a Region-wide strategy that balances housing needs with housing supply. The initiatives also address the strategic direction of economic prosperity by specifying partnerships with private enterprise, small business, education and health institutions which will advance our economic development.

FINANCIAL IMPLICATIONS:

The estimated costs for the housing administration and programs are included in the year 2001 - 2003 operating budget. Additional funding may come from pending federal and provincial housing partnership initiatives.

The costs to provide Forest Management, and any new Arts, Culture and Heritage Services will be identified in the Master Planning documents when they are complete and will be presented through issue papers in future Regional budgets.

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Sybil Frenette, Director of Planning Housing and Community Services

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-044 Community Services Committee File Code: Date: April 3, 2001 Subject: FCM SUPPORT FOR A NATIONAL HOUSING STRATEGY

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take the following action regarding the Federation of Canadian Municipalities (FCM's) proposals to increase the supply of affordable housing in Canada:

c) Circulate a copy of this report to Federal Members of Parliament, Members of Provincial Parliament and Area Municipal Councils requesting their support of the FCM strategy.

SUMMARY:

NIL

REPORT:

The FCM Big City Mayor’s Caucus formed the National Housing Policy Options Team (NHPOT) in 1999 following their November 1998 declaration of homelessness as a national disaster. The NHPOT began their work by measuring the extent of the housing crisis in our communities. The production of a report titled "A Call for Action", followed shortly, which presented the framework for a national strategy to address the housing crisis. On October 11, 2000, the FCM announced "A National Affordable Housing Strategy", which moves the policy framework into strategic directions to increase the supply of affordable housing across Canada. A news release on the strategy document was issued on October 31, 2000 by FCM along with key communities including Calgary, Toronto, Saint John and Waterloo Region. The FCM is currently advocating for federal and provincial involvement in support of the comprehensive national housing strategy which includes responding to the "Affordable Rental Program" soon to be - 2 - P-01-044

released by the Canada Mortgage and Housing Corporation (CMHC). The most recent document released by FCM titled "Building Foundations for the Future: Considerations in the Design of a Capital Grant Program to Support Affordable Housing" presents a set of proposals to aid in the design of the federal government's anticipated "Affordable Rental Program". The above noted reports are available through the Region's Planning, Housing and Community Services Department and the FCM web site (www.fcm.ca).

The FCM strategy document presents both goals, actions and the means to achieving the desired results. FCM's goal is to cut the affordable housing crisis by half over the next decade. The intent is to:

• create 20,000 new or acquired affordable units each year for 10 years; • rehabilitate 10,000 affordable units a year for 10 years; and • provide income or rental assistance to make units affordable for 40,000 incremental households per year for 10 years.

FCM is promoting a three-pronged approach to meet these requirements. Their core proposal is a 10-year capital grants program to help fund the development of affordable housing. The second component of the strategy suggests taxation and regulation changes to attract the development of new affordable housing. The final component proposes provincial/territorial participation through their income support programs, e.g., rent supplement agreements.

FCM, as a leading voice in the field, is well placed to press for a well-funded affordable housing capital grants program. Throughout their work, FCM has maintained important ties with the Canadian Housing and Renewal Association (CHRA), which is also advocating for an affordable housing program. The announcement of an "Affordable Rental Program" is anticipated shortly by the Canada Mortgage and Housing Corporation. The program is in response to the Federal Government's promise for an affordable housing program in "Red Book III" which was noted again in the "Speech from the Throne". FCM is concerned about a number of potential shortcomings in the program which include inadequate funds to address the magnitude of the need and a lack of local flexibility in program design and delivery. The amount of funding proposed might enable the development of rental housing but would likely not deliver affordable housing. Efforts are underway to express FCM's concerns early on in the process before the federal program is presented to Cabinet. Meanwhile, the Federal Minister responsible for CMHC, the Honourable Alfonso Gagliano, has expressed a desire to move quickly in order to obtain the mandate for the program from Cabinet. This will allow discussions with the Provinces to move forward and allow for the program to be delivered more quickly. The program would likely target the creation of 15,000 to 30,000 units by offering a total maximum per unit grant of $15,000 cost shared between the provincial and federal governments.

In order to carry out its research and lobbing efforts, the NHPOT Steering Committee recommends a renewed commitment at the level of 1.5 cents per capita for the period of April 2001 to April 2002. The contribution from the Region of Waterloo would amount to $6,470.00. The requested funding has steadily declined as more municipalities support FCM's efforts and the work moves closer to completion. There are currently 39 municipalities, including the Region of Waterloo, that are supporting the work of the FCM team. Over the past year, FCM's efforts have focused on the production and communication of proposals for the federal budget and influencing party platforms during the federal election. In addition to assisting in pressuring the federal and provincial governments to design and implement a truly affordable housing program, this year's funding would help FCM in promoting the other two components of its strategy. These include taxation and regulation changes, and provincial/territorial participation through their income support programs (e.g., rent supplement agreements), which would complement a capital grants program. - 3 - P-01-044

In addition to recommending that Regional Council continue to support financially FCM's efforts, it is felt that it would be important for the Region to express its support of FCM initiatives to the provincial and federal governments. In addition, it is suggested that the Federal Members of Parliament, Members of Provincial Parliament and Area Municipal Councils be encouraged to support FCM's strategy.

CORPORATE STRATEGIC PLAN:

The Corporate Strategic Plan identifies the need to develop a Region-wide strategy that balances housing needs with housing supply and to find solutions to housing shortages.

FINANCIAL IMPLICATIONS:

The Region's $6,470 contribution to FCM's National Housing Policy Options Team is included in the Region's 2001 Social Housing portion of the budget.

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Joan Jylanne, Project Manager, Housing and Strategic Planning

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Service Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-045 Community Services Committee File Code: D08-30/RMOW Date: April 3, 2001 Subject: HOUSING STATEMENT ADVISORY COMMITTEE - TERMS OF REFERENCE

RECOMMENDATION:

THAT the Regional Municipality of Waterloo approve the following with regard to a Housing Statement Advisory Committee:

a) establish the Housing Statement Advisory Committee to assist in the investigation of the state of housing in this community and develop a comprehensive policy response representing the full continuum of housing within the Region; and b) approve the Terms of Reference for the Housing Statement Advisory Committee, contained in Attachment #1 to Report P-01-045.

SUMMARY:

NIL

REPORT:

The Corporate Strategic Plan identifies the need to complete a housing statement update. The state of housing report will document current housing supply, policies, programs and initiatives and compare this inventory to housing needs in the community. The result will be proposed actions, including a comprehensive policy response, to address unmet needs. The report will provide a clear housing policy direction for Waterloo Region to ensure that the housing needs of all residents, including current and future generations, and special populations, are met. Housing needs change for many of us over the course of our lives and the ability of our community to meet these changes is critical to the success of our neighbourhoods. A comprehensive picture of the housing market will be presented by looking at the full continuum of housing types and recognizing the connections between housing forms, stakeholder actions and other community interests such as poverty, quality of life, economic development and transportation.

Terms of Reference, Work Program and Schedule of Outcomes for the Housing Statement Update will be presented to Community Services Committee in the near future. The time required to complete the statement is estimated at twenty-four months. Concurrent with the preparation of the Work Program for the Housing Statement Update is the establishment of an Advisory Committee. The selection and appointment of Advisory Committee members is necessary at this time so that the work program is not delayed awaiting the Committee's formation. The first meeting of the Advisory Committee will be used to review the Terms of Reference for both the Housing Statement Update and the Advisory Committee as well as the Work Program and time lines. - 2 - P-01-045

The attached Terms of Reference outlines advisory committee responsibilities, membership, selection process and committee procedures. The advisory committee will begin by participating in a community launch of the housing statement and assisting in the development and implementation of an ongoing community consultation process. Regional and area municipal staff will work together to complete an inventory of housing supply, policies, programs and initiatives. The inventory will provide a starting point for the advisory committee to help identify and measure need and demand indicators and assess housing affordability, accessibility and adequacy (condition and suitability), including the needs of special populations. The final report will include recommendations involving policy directions and an Action Plan of supply initiatives, system integration, advocacy, progress monitoring and measurements of success.

Membership on the Committee will begin with the Region's Project Manager, Housing and Strategic Planning serving as Chair. The remaining 15 members, with the exception of the two members-at-large, will be recommended through their respective organizations. Local advertisements will be placed to solicit interest for the members-at-large. All appointments will ultimately be made by Regional Council. The advisory committee will provide advice to Regional staff who will in turn make recommendations to Regional Council through the Community Services Committee. The advisory committee's work will be supported by both regional and area municipal staff from various departments. In addition, representatives from various groups representing housing providers, community interest groups and special housing need populations will be consulted and/or invited to attend meetings when necessary. All meetings will be open to the public. The advisory committee's work will build on the work already completed by this community and connect with existing community groups concerned with housing issues.

With the approval of the attached Terms of Reference, Regional staff will immediately initiate the committee member selection process by contacting the appropriate organizations and placing an advertisement in local papers to solicit interest for the two members-at-large. It is anticipated that the advisory committee will be able to commence its work in early June.

CORPORATE STRATEGIC PLAN:

The Corporate Strategic Plan identifies the need to prepare a Regional Housing Statement which assesses changing housing needs, supply and support services and addresses the role of other levels of government.

FINANCIAL IMPLICATIONS:

A total of $50,000 has been budgeted to cover the costs of the Housing Statement Update. Financial contributions will be requested from partnering area municipalities to help cover total project costs.

OTHER DEPARTMENT CONSIDERATIONS:

Planning, Housing and Community Services Department staff are working closely with the Region's Health and Social Services Departments to ensure that a comprehensive approach is developed.

PREPARED BY: Joan Jylanne, Project Manager, Housing and Strategic Planning

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Service - 3 - P-01-045

REGIONAL MUNICIPALITY OF WATERLOO

TERMS OF REFERENCE Housing Statement Advisory Committee

1.0 Objectives The objectives of the Housing Statement Advisory Committee (hereinafter "Committee") are as follows: • to provide information and advice to the Regional Municipality of Waterloo that will assist with the preparation of the 2001-2002: Regional Housing Statement Update; and • to advise Regional staff on the development and implementation of proposed actions and measures of success regarding the Housing Statement recommendations.

2.0 Duties and Responsibilities The Committee is expected to undertake the following duties and responsibilities in fulfillment of the objectives as outlined in Section 1.0 above: • Provide a forum for the exchange of information on housing issues and initiatives and recommend potential responses and directions, with a focus on the preparation of the Regional Housing Statement Update; • Assist in identifying local housing market trends and emerging housing needs in the community and recommend action where appropriate; • Aid in identifying and measuring the need for housing for all sectors of the community including (but not limited to): students, seniors, low-income families, singles, emergency situations for persons with special needs (e.g. ex-psychiatric patients, individuals with physical and/or developmental disabilities, victims of domestic and/or family violence, ex-offenders); • Help assess housing affordability, accessibility and adequacy (condition and suitability); • Provide advice on the development and implementation of proposed actions including measures of success regarding the Housing Statement recommendations; and • Committee members should ensure linkages and information exchange occurs with other members of their agency/organization, as necessary.

3.0 Composition The Committee has been structured to achieve broad community (both geographic and area of interest/experience) representation. It is expected that individual members will contribute to the Committee in the interests of their community as a whole in addition to that of their respective group and/or affiliation.

3.1 Members Membership on the Committee will include the Project Manager of Housing and Strategic Planning for the Region serving as Chair, Area Municipal representatives, housing sector representatives and members-at-large. Membership will be as follows:

Chair- Project Manager of Housing and Strategic Planning 1 Academia (Urban Planning, Geography, Environmental Studies, Sociology) 2 Area Municipal Representatives 7 Homebuilders (builder, renovator, developer, planner) 2 Housing Market Analyst (CMHC) 1 Members-at-large 2 Real Estate Industry 1 16 - 4 - P-01-045

3.2 Support Staff The Region and Area Municipalities will be asked to provide support staff from the categories listed below. Support staff will be consulted and/or invited to attend Committee meetings when necessary.

Regional Support Staff Area Municipalities Support Staff Finance Economic Development Health Finance Legal Legal Social Services Planning and Development Planning, Housing and Community Services Property Standards (By-law Enforcement, Fire (Transportation, Development, Policy, Department) Information Services, Social Housing) Waterloo Regional Police

3.3 Additional Representatives In addition to the above members, Housing Provider representatives, Community Interest Groups, and Special Housing Need representatives will be consulted and/or invited to attend Committee meetings to share insight on specific issues. Examples of potential representatives are listed below:

Housing Providers: Condominium housing Emergency shelter Hostel, rooming house, or lodging house Hotel/motel industry Life or land lease housing Private rental market housing

Community Interest Groups: Cambridge Action on Homelessness Chamber of Commerce Community Homelessness Working Group Community Legal Aid Services Downtown Business Improvement Associations Economic Development (e.g. Canada's Technology Triangle) Faith community Financial services/ mortgage lending sector Habitat for Humanity Landlord/Property Management Associations Multicultural Groups/Associations Neighbourhood Associations Service clubs Social Planning Council of Cambridge and North Dumfries Social Planning Council of Kitchener-Waterloo and Area Waterloo Region Housing Coalition

Special Housing Need Representatives: Independent Living Centre Mennonite Housing Mental Health/Supportive Housing - 5 - P-01-045

Native housing Senior Groups Student housing interest group or provider

4.0 Selection Process The selection of Committee members from agencies/organizations will be initiated through recommendations for membership from the respective agencies/organizations. Members-at-large will submit individual applications to the Committee Chair.

Preference will be given to applicants who live/are employed in the Region of Waterloo. Members will be selected and appointed on the basis of the following criteria:

• Interest in housing related matters (as measured through the extent of involvement in other housing related committees and working groups); • Willingness and commitment to liaise with others in their specific community of interest or sector; • Familiarity with the community and knowledge of the local housing situation (as measured through affiliations with other community groups and housing associations); • Experience (as measured in years of directly related service); and • Availability to attend regularly scheduled meetings and serve on working groups.

Recommendations for Committee appointments will be made through the Community Services Committee to Regional Council by the Committee Chair.

5.0 Remuneration Committee members shall serve without remuneration. However, parking costs will be covered.

6.0 Committee Procedures and Operations

6.1 Minutes and Agenda Regional staff in the Planning, Housing and Community Services Department will be responsible for preparing and distributing the agenda and the minutes of each meeting to Committee members no less than one (1) week prior to the meeting.

6.2 Meetings The Committee will meet monthly, or as required, at the Regional Municipality of Waterloo Administrative Headquarters. The day and time of meeting will be determined by the Committee members.

6.3 Reporting The Committee will provide advice, direction, and feedback to Regional staff who will, in turn, forward recommendations to Regional Council through the Community Services Committee. Regional staff are expected to keep Committee members informed in a timely matter of all items referred to/from Regional Council and the Community Services Committee.

6.4 Subcommittees and External Consultations Subcommittees and working groups, including representatives not on the main Advisory Committee, may be appointed by the Chair as required. Outside representatives and stakeholder groups may also be asked to address the Committee and/or provide advice, feedback, or recommendations on specific housing matters of interest to the Committee as a whole.

7.0 Term of Office The term of office of the Committee will be concurrent with the completion of the Housing Statement.

Social Housing Business Transfer Plan

Presentation to SHTAC

March 19, 2001 Background

PSocial Housing Transfer in 2 phases -phase 1: Waterloo Region Housing and Rent Supplement -Jan 1, 2001 - phase 2 : administration of n/ps and co-ops PAdministration transferred Nov. 1, 2001 PBefore transfer “Joint Local Transfer Plan” - approved by Regional Council: April 11 -approved by Province: June Transfer Plan Components:

< Governance , Roles & Accountabilities < Business Practices & Processes < Service Delivery Model < Organizational Change < Communication Plan < Financial Plan < Work Plan Governance, Roles & Accountabilities

< Region of Waterloo’s role as Service Manager

< Housing Staff roles & accountability to council

< LHC Governance Structure

< Consultation Process

< Approval Process Business Practices & Processes

< New Funding Model

< Benchmarking, Implementation Timelines, Mortgages & Rent Subsidies

< Transfer of Documents & Standards

< Consultation Process

< Approval Process Business Practices & Processes

Continued ... < Annual Subsidy Requests

< Review & Evaluation of Financial Reports

< Special Requests for Additional Subsidies

< Tracking & Processing Mortgage Renewals & Debentures

< Tracking Provider’s Financial Report Submissions Business Practices & Processes

Continued ...

< Funding & Administration of Federal Programs

< Rent Supplement Program

< Municipal Billings Program Administration

< Capital Planning & Expenditures

< Reporting Requirements & Monitoring

< Risk Management Program Administration (cont.)

Co-ordinated Access

PMultiple access sites and data centre PHousing catalogue PCommon application form PEligibility, priorities, and special needs PComputerized system PExtensive consultation and training Program Administration (cont.)

Income Testing and Rent Calculations

PIncome testing remains with providers PConsultations on policies: - occupancy standards - utility allowances PConsultation / training / manual Service Delivery Model

< Regional Department Model < Housing Division, located within Planning, Housing & Community Services Department < Clear lines of accountability between funding social housing & Regional council < Clear Responsibility with Regional staff: -Commissioner - Director - Housing Programs Administrator Organizational Change

< Five new staff positions to be created < New staff expected by August 2001 < Staff trained by Region & Minstry - August through November 2001 < Waterloo Region Housing (formerly Waterloo Region Housing Authority) & staff brought directly into Region of Waterloo Training for Housing Providers

Housing Providers will have opportunity to receive training from MMAH in following areas:

< Financial Administration and Funding Model

< RGI Standards & Income Testing

< Waiting List Management (Co-ordinated Access)

< Training anticipated for October 2001 Training for Housing Providers

From the Region of Waterloo:

< New Co-ordinated Access computer system

< Local RGI standards

< Local Co-ordinated Access standards

< Local Reporting Requirements (Financial and Administrative) Communication Plan

Keeping providers connected before and after transfer:

< Regional meetings < Waterloo Region Housing Coalition < Council meetings < Regional policies < Web Page < Newsletters < Training < Program delivery manuals Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-043 Community Services Committee File Code: D04-70/AFMP Date: April 3, 2001 Subject: STRATEGY FOR THE MANAGEMENT OF REGIONAL FORESTS

RECOMMENDATION:

For information.

SUMMARY:

The agreement with the Ministry of Natural Resources (MNR) by which Ministry foresters managed the Regional Forest tracts is about to expire. Legal Services staff is now reviewing a draft agreement prepared by the Ministry, and will soon be in a position to report on the implications of the termination of the agreement for the Region. As full responsibility for the forests is about to be devolved to the Region, a decision is required as to the manner in which the forests are to be managed. This process is analogous to accepting responsibility for the devolution of other services such as social housing and ambulance service. The process will require an increased commitment in the budget and allocation of staff. At this juncture, staff recommend that the overall responsibility for management of the forests be coordinated through the Planning, Housing and Community Services Department with support from other relevant departments. It is also recommended that the Department be authorised to initiate a proposal to prepare an up-to-date Forest Inventory and Management Plan for the ten forest tracts as well as other Regional woodlands at the Waterloo and Cambridge Landfills, the former Kitchener Landfill, and Doon Heritage Crossroads sites. The previous forest management plan expired in 1997. The recommended Forest Management will guide staff in the preparation of a capital budget and an operating budget for the forests in time for the 2002 budget.

REPORT:

1. Introduction

The Regional Municipality of Waterloo owns ten Regional Forest tracts having an aggregate area of 351 hectares (867 acres). All but one of the tracts are located in the Townships; the Doon Regional Forest is located in the southern part of Kitchener. [See Figure 1] In addition, there are areas of natural woodland at the Cambridge and Waterloo Landfills (15.77 and 17.84 ha. respectively), the former Kitchener Landfill (4.55 ha) and at Doon Heritage Crossroads (5.71 ha). Thus, the Region owns a total of some 395 hectares (976 acres) of woodland.

Under an agreement signed between the Ministry of Natural Resources and the Region in 1976, the Ministry undertook to manage the nine Regional Forests (as of that date) on behalf of the Region. Similar agreements were in place with upper tier municipalities across Southern Ontario. Under the current agreement, Ministry staff prepared timber management plans every five years, superintended the sale and harvest of timber in the tracts, monitored the health of the forest stands, carried out routine maintenance, - 2 - P-01-043 and made whatever minor repairs were necessary to gates, fences, and parking lots. Beginning with provincial budget cutbacks in 1992, the Ministry began to reduce its level of activity in the Forests. In 1996, the Province announced its intention to withdraw from Agreement Forest Management. The current agreement will lapse on March 31, 2001, and the Ministry has suggested terms for resolving outstanding issues which are now being reviewed by Legal Services staff.

As M.N.R. involvement in the Forests diminished after 1992, Regional staff attempted to carry out basic maintenance to address potential safety hazards to users of the forests and remove illegally dumped rubbish. Starting in 1998, a modest budget was created to cover these expenses.

2. Management Options for the Regional Forest System

As various Provincial responsibilities have been devolved to upper tier municipalities since 1995, the Region has had to determine how best to provide new and unaccustomed services, including the management of the Regional Forests. To date, staff has had to address illegal dumping, encroachments by adjoining landowners, hazard trees, recreational impacts, and illegal hunting. As Regional staff began to take a more active role in the management of the Regional Forests, it became apparent that a variety of skills and expertise were required. An informal working group of Transportation, Legal Services, Risk Management, Health and Safety, and Planning, Housing and Community Services staff was pulled together to discuss the larger issues related to the ongoing management of the forests. The main deficiency in this arrangement is the lack of a Registered Professional Forester to advise on potential forestry operations and forest health issues . . .

At this juncture, it is appropriate to consider various management alternatives. After considering three possible options:

• Management by Regional Staff, • Agreement with Area Municipal or GRCA Staff, and • Contract out Management of Regional Forest Tracts, staff is of the opinion that, at least in the interim, the responsibility for managing the Forests should rest with a working group of relevant Regional staff from various departments co-ordinated by Planning, Housing and Community Services staff. It is felt that this group would be best able to deal with the host of property management issues which need to be addressed in the near term. During this time, the other options will also be visited and explored.

3. Management of the Regional Forest System

There are two distinct categories of management activities in the Regional Forests:

Property Management Forest Management Maintain necessary facilities Manage stands of trees within the forest Ensure the safety of persons permitted to use Preserve significant ecological features and the property functions Prohibit unacceptable uses Prescribe silvicultural treatments to maintain stand productivity and health - 3 - P-01-043

Remove refuse Plan harvest of mature trees, the thinning of plantations Protect property from encroachment Remove diseased or poor quality growing stock

3.1 Property Management Issues

After the mid 1990s, Regional staff took a more active role in property management. In 1997, staff retained a consultant to prepare a property management survey of the Regional Forests. This report provided guidance and identified priorities for action (encroachments, signage, access, infrastructure, and so forth). The addition in the 2001 budget year of a new environmental staff position in the Planning, Housing and Community Services Department will assist in property management on an interim basis until such time as the management plan is completed.

Issues related to property management which must soon be addressed include: • Serious degradation of the Petersburg Tract due to mountain bike and ATV use; • Preparation of a Capital Budget and annual Operating Budgets; • Ongoing monitoring and maintenance of facilities; and • Preparation of a Regional Forest Use By-law to specify uses which might occur in specific tracts.

3.2 Forest Management Plan

Forest Management plans address broad goals for stands within the woodland over a time frame of twenty years. Within that period, four five-year detailed operating plans address how the goals will be achieved in the respective forest stands. The plans identify stands where tree harvesting is warranted, and others where no harvesting should occur in order to protect environmental and amenity values. The plans also address how individual stands should be treated in order to ensure regeneration to desired species.

The preparation of a management plan for woodlands of the scale and complexity of the Regional Forests is normally carried out by a Registered Professional Forester (R.P.F.). In the past, the M.N.R. District Forester fulfilled this function. The last M.N.R. Five Year Management Plan (1992-97) has long since expired. At present, however, if the Region wishes to have a new forest management plan prepared, it will be necessary to retain a consulting R.P.F. Staff have consulted with Foresters who are familiar with the Regional Forests in order to obtain cost estimates of what it would cost to have a new management plan prepared. The work would entail updating forest resources inventory, identifying ecologically significant features, public usage of the tracts, and updating the detailed mapping of the tracts using GIS. Staff is of the opinion that it would be appropriate to prepare a 20-year management plan which includes the first five-year Operating Plan. This is a standard approach to the management of woodlands owned by Federal, Provincial, and some upper tier municipal governments. In the 2001 budget, staff has allocated a total of $60,000 for the preparation of an up-to-date forest inventory, twenty-year management plan, detailed five-year operating plan, seeking of sustainable forestry certification, initial implementation of the five-year plan, and the survey of poorly defined property boundaries. This would be in addition to the $5,000 currently allocated yearly for property management activities. - 4 - P-01-043

4. Financing the Regional Forests

In 1998, Council approved a Regional Forest Budget of $5000. It is used for pay for refuse removal, the felling of hazardous trees by a qualified person, and the maintenance of boardwalks. The preparation and implementation of a management plan and a more systematic approach to addressing the effects of years of deferred maintenance can be expected to increase costs. Nevertheless, there is some potential to offset at least some of the costs with revenues generated from the sale of timber. In doing so, however, it is essential that the Regional Forests not be viewed as a "cash cow". Timber harvests should rather be considered as an ongoing means of improving the health, productivity, and quality of the forest stands, and any revenues as a fortunate by-product. The Forest Management Plan will identify particular stands where harvesting would be warranted in each five year operating plan.

It is the opinion of staff that in addition to small dimension thinnings which could be sold for pulpwood or two-by-fours, there are also a number of Red Pine trees suitable for telephone poles. Removing these trees would enhance growth rates and productivity in the over-stocked plantations, and accelerate the conversion of mature plantations to native hardwoods.

As tree harvesting is normally carried out in response to market demands, revenues will occur on an irregular basis over the life of each five-year operation plan. Occasional revenues may also be generated from film-shoots within a wooded setting or using the Forest for police or military training.

5. Staff Implications

Assuming full responsibility for the ongoing management of the Regional Forests will necessarily have staff implications. At present, the active management of the 351 hectares (867 acres) of Regional Forest is carried out by the Manager of Environmental Planning with the assistance of the staff of other divisions as appropriate . Management of forests is less labour-intensive than the management of urban parks. Nevertheless, it entails periodically inspecting the Forests, responding to public complaints, arranging for repairs or refuse pick-up, and providing information to the public. Legal Services staff has advised that the Forests must be monitored on a regular basis and that maintenance logs must be kept of conditions and actions undertaken to address potential hazards or issues involving adjoining landowners.

The 2001 Planning, Housing and Community Services Department budget includes an environmental planner to assist the Manager of Environmental Planning in this area on an interim basis until the full extent of the workload is determined through the completion of the management plan. Issues relating to long-term staffing would be addressed through the capital and operating budget process. Any additional staffing would be funded from revenues. In addition to routine monitoring and maintenance, our work would include routine monitoring and maintenance, implementing the forest management plan, arranging timber sales in accordance with the management plan, ensuring approved timber harvests comply with acceptable forestry standards, addressing public complaints, and liaising with community groups who may become involved in a community forest stewardship program.

CORPORATE STRATEGIC PLAN:

Strategic Direction 2, Sustainable Growth, calls for a linked system of trails and natural areas available for use by the public, and the development of "stewardship plans for the Natural Habitat Network to assist in protecting significant environmental or heritage features." A management plan would provide invaluable guidance to the Region in the management of the its 14 forest stands for the next five years. - 5 - P-01-043

FINANCIAL IMPLICATIONS:

The 2001 Planning, Housing and Community Services budget includes $60,000 for the preparation of a Regional Forest inventory, twenty-year Forest Management Plan, five-year operating plan, and property boundary surveys. In future years, it is anticipated that property management expenses would be at least partially offset by the sale of timber from some of the stands where harvesting is warranted. In the absence of up-to-date forest inventory, it cannot be ascertained what the value of the harvested timber would be. The Forest Management Plan and 1997 property management survey will inform the preparation of a ten-year capital budget and annual operating budget which will be prepared in time for the 2002 budget year.

OTHER DEPARTMENT CONSIDERATIONS:

An informal Regional Forests working group consisting of Transportation, Safety, Risk Management, Legal Services, and Planning, Housing and Community Services staff meets as needed to coordinate property management activities in the Regional Forest system. Waste Management staff support the inclusion of the landfill woodlands in the Forest Management Plan. Finance staff will be requested to work with Planning, Housing and Community Services staff to draft a Capital Budget and Operating Budget for the Regional Forests in time for the 2002 budget.

PREPARED BY: Chris Gosselin, Manager of Environmental Planning

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-047 Community Services Committee File Code: Date: April 3, 2001 Subject: RETAILER OF THE YEAR NOMINATIONS - JOSEPH SCHNEIDER HAUS AND DOON HERITAGE CROSSROADS

RECOMMENDATION:

For information

SUMMARY:

Both Joseph Schneider Haus and Doon Heritage Crossroads were nominated in the Service Business Category for the 2001 Retailer of the Year Award. Joseph Schneider Haus was among the four finalists. These awards are presented by the Kitchener-Waterloo Sales and Ad Club.

REPORT:

At an awards night February 19th, the Joseph Schneider Haus found itself among four finalists competing for top honours in the Service Business Category of the Retailer of the Year 2001 Awards.

For the past nine years the Kitchener-Waterloo Sales and Ad Club has recognized local businesses that are "exemplified by outstanding customer service and strong business philosophies" and that have made the effort to focus on the customer, hence contributing "a positive image to the community". Nominations for their awards program are received from customers, thus allowing members of the general public to reward outstanding efforts made by business professionals. This year, the club added a new category to the Retailer of the Year Awards to honour excellence demonstrated by service businesses. Joseph Schneider Haus and Doon Heritage Crossroads were both nominated in this new category.

Though Schneider Haus has a successful retail component in its gift shop operated by the Museum's Friends organization, the greater contribution of Schneider Haus and Doon Heritage Crossroads lies in the services they offer to the public as community museums. These services focus on their mandate to collect and preserve (material culture), to research (our collections, our local history and culture) and to interpret it and share it with the public-at-large. Though such services are traditional to the cultural sector, the Region’s museums have always distinguished themselves through the innovative and creative ways in which their services are designed and delivered.

It was the ambitious variety of programs, the innovation demonstrated by special programs such as the annual Folk Artist-in-Residence and staffs' commitment to excellence and to community service that impressed the judges with the Schneider Haus nomination.

This year's winner in the service business category was Jolanta's European Skin Care, though Schneider - 2 -

Haus, as a finalist, was in good company joined by The Waterloo Hotel and 3 Bay Sales and Service of Kitchener. Plaques were presented to each museum acknowledging their nomination. Joseph Schneider Haus received a second plaque to acknowledge the Museum's achievements in "Outstanding Customer Service, Merchandising and Community Involvement".

CORPORATE STRATEGIC PLAN:

To achieve its goals, the Region has identified four main fundamentals for implementation, among them citizen-centred service and customer focus.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Susan Burke, Manager/Curator, Joseph Schneider Haus

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-048 Community Services Committee File Code: Date: April 3, 2001 Subject: COMMUNITY PARTNERSHIPS ENRICH SPRING PROGRAMS AT JOSEPH SCHNEIDER HAUS

RECOMMENDATION:

For information

SUMMARY:

Tomatosphere, an initiative of the Canadian Space Resource Centre, heads the list of partners and sponsors committed to enhancing Schneider Haus programming this spring.

REPORT:

In a slight departure from typical1850's Waterloo County Pennsylvania-German horticultural history, Schneider Haus will be growing tomatoes this spring: historic varieties, modern varieties, and those that have travelled to the International Space Station and back. This departure from standard interpretation reflects the development of a programing partnership with the Tomatosphere Project, an initiative of the Canadian Space Resource Centre. Through this unique experience Schneider Haus is providing an opportunity for both school groups and the public to discover the science and horticultural and culinary history of the tomato; and to discover why the tomato is not part of our regular garden interpretation. Classes registered in the museum's Grade 3 program Bulb to Blossom have been encouraged to register with the Tomatosphere Project so that they can participate with the museum in the on-line publication of tomato plant growth experiment results. The museum and affiliated school classes are only a few of the 3,000 participants coast to coast investigating the effects of space flight and the University of Guelph's new light treatment on the growth of tomato plants.

Inspired by the Tomatospere Project, Schneider Haus is also launching a spring lecture series dedicated to the tomato. Dr. Michael Dixon of the Ontario Agricultural College, University of Guelph, and an associate of the Tomatosphere Project, begins the spring lecture series, Tomato Catch-Up, with a talk entitled Tomatoes In Space on April 18th. His topic will address plants as a component of life support systems in space and highlight the 200,000 Heinz tomato seeds which Canadian Space Agency astronaut Marc Garneau carried to and from the International Space Station on his last mission, STS-97. Garden writer and broadcaster, Jim St.Marie, carries the theme forward with a participatory presentation entitled All About Growing Tomatoes on April 26th. Bob Wildfong, president of Seeds of Diversity Canada, shares his knowledge of historic tomato varieties and a general discussion of how and when the tomato gained popularity as a garden plant and edible fruit. Heritage Tomatoes will take place on May 5th. The series concludes with the talk Tomatoes, their History, Folklore and Recipes on May 9th with Christine Ritsma of the Culinary Historians. Ms. Ritsma's talk is bound to delight the senses of all as she will be offering a "taste and tell" presentation of various tomatoes and tomato recipes. - 2 - P-01-048

The Ontario Seed Company joins the community support for both museum education programs and the lecture series with the donation of heritage tomato seeds for classes and the public. Further sponsorship support of the lecture series is provided by the St. Jacobs Farmers Market, the Waterloo County Market and The Friends of Joseph Schneider Haus.

The museum's Annual Easter Egg Hunt, April 7th, is also strengthened by the generous donations and partnerships of local businesses. This event lends itself to involvement by both large and small business interests. Dare Foods Limited is an annual source for give-away candy. Many smaller establishments, including Blessings Gifts of Waterloo, Country Chocolates of Hespeler, Reid's Candy & Nut of Cambridge, and The Chocolate House of New Dundee donate special prizes for egg hunters who unearth the covetted brown easter eggs dyed and decorated in the traditional Pennsylvania-German style. New to the list of sponsors for this event is L.H.Grey of Listowel who will be providing 1,200 white eggs for dying and hunting.

Kitchener Home Depot partners with the museum later this spring for the fourth of seven events in the Backyard Tourists series, a program for active adults. Hosted at the museum, Home Depot staffs and supplies the materials for a hands-on construction project workshop for grandparents and their grandchildren. This year the projects are construction of a butterfly house or bug home.

While arrangements are made on an individual basis with community partners, sponsors and donors, the museum regularly offers to provide print credit for all assistance in all media and promotional materials.

CORPORATE STRATEGIC PLAN:

These cooperative ventures are aligned with Strategic Direction 3.0 which encourages economic prosperity through the initiation of partnerships with private enterprise, small business and education institutions. With respect to Corporate Effectiveness as outlined in 6.0, these partnerships result in the improvement of services and in cost savings to the people of the Region of Waterloo.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Susan Burke, Manager/Curator

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services

ASPHIO The Association of Supervisors of Public Health Inspectors of Ontario (Incorporated 1982)

March 26, 2001

Colin O. D'Cunha Director, Public Health Branch and Chief MOH Ministry of Health and Long-Term Care Public Health Branch 5700 Yonge Street, 8th Floor Toronto, ON M2M 4K5

Dear Dr. D'Cunha

As the Chair of the Central West ASPHIO committee, I am writing to you in reference to and in support of the recent letter sent by alPHa to Premier Mike Harris regarding a 2001 West Nile Virus Response (WNV) Plan.

Members of ASPHIO in the Central West Health Units have consulted in the past months and developed a coordinated response, based on the Niagara Regional Health Department's plan, to WNV that includes the following: • public communication strategies employing similar time lines, content and tone • communication with local medical/veterinary practitioners to initiate passive surveillance for WNV-like illness • assistance in avian surveillance • communication with key stakeholders to • provide general WNV information • seek their help in communicating with the public • attempt to develop inventories of key mosquito breeding sites • seek their help in avian surveillance • enhanced/active components of all of the above strategies should a WNV event occur • outbreak/case management should a human event occur

As evident from the activities described above, we are of the opinion that Public Health Unit's central role in WNV management pertains to public/stakeholder communication, human outbreak/case management, and assisting in avian surveillance. We are of the further opinion that Health Unit's, are not equipped, nor should we be, to guide and manage mosquito vector surveillance and control strategies.

We reiterate the concerns raised in Dr. Noseworthy's letter cited above. While we are willing to participate in a planning process, mosquito vector surveillance and control must ultimately be coordinated and funded at the provincial level. Individual municipal response will be inefficient, ineffective, and will heighten public concern. We urge the province to move quickly to develop a plan that will address issues of pesticide efficacy, competing public health and environmental concerns, licensing requirements, regulatory enforcement, and resource allocation.

Thank you for your consideration in this matter.

Sincerely,

Brian Hatton Chair Central West ASPHIO

cc Central West ASPHIO Jim Reffle President, ASPHIO alPHa K. Seiling -2 Ontarians is a provincial, rather than a local one. The Province of Ontario 425 University Avenue. alPHaalPHa Suite 502 Toronto coAssociationAssociationordinated of provincially. ofLocal If spraying for larvae is part of the plan, it should be arranged, co ordinatedOntario, and M5G IT6 PUBLICLocal HEALTH left as a municipal responsibility there will be an uncoordinated andTel: ineffective (416) 595-0006 AgenciesPUBLIC HEALTH Fax: (416) 595-0030 Agencies E-mail: The medical officers of health of Ontario are most willing to assist in planning andProviding Providingcollaborating leadership leadership on a in provincial public in public health health managementmanagement methods. We want to avoid being forced to respond as individual medical officers of health, in a reactive mode,

February 27, 2001 West Nile Virus is a provincial problem that requires a provincial solution. We are asking that an

plan.To: All Ontario Boards of Health Honourable Michael D. Harris, MPP Premier of Ontario Room 281, Legislative Bldg.

Dear Mr. Premier: The Council of Ontario Medical Officers of Health has written a letter to Premier Mike Harris A. Lynn Noseworthy, MD, FRCPC Chair,requesting Council that of Ontarioan effective Medical response OfficersRe: West planof Health Nilefor West Viru Niles Response Virus be Plan developed.

cc The Honourable Tony Clement, MPP, Minister of Health and Long-Term Care IfTheWe you Honourableare have writing any Elizabeth toquestions you to Witmer, appriseabout MPP, this you submission Ministerof our grave of Environment or concernsif you need about any the further inevitable clarification arrival pleaseof West Nile Virus to Ontario, and its impact on the province. We are very concerned about the YoursThe Honourable sincerely, John Snobelen, MPP, Minister of Natural Resources Thepreparedness Honourable of Chris this Hodgson, province MPP, to address Minister West of Municipal Nile Virus. Affairs and Housing Mr. A. Papadopoulos, Executive Director, Association of Local Public Health AgenciesWest Nile Virus primarily causes a disease of birds, however, it can be transmitted by mosquitoes -to humans. It has moved steadily north since its appearance in New York City in 1999. It is very likely that the virus will appear in Ontario in 2001, and may indeed already be present in mosquito larvae in the province. Although it causes milder illness in younger, healthy people, it may cause encephalitis in the elderly and infirm, sometimes leading to the death of the affected person. ALN/v When the first human case is documented, there will be significant public concern because of encl.the mortality associated with the infection and its spread by mosquitoes. Public concern will be high even though the number of human cases and deaths may not. cc Andy Papadopoulos, Executive Director of alPHa There is a window of opportunity to address several issues before mosquitoes begin to appear by May. First, spraying for mosquito larvae has advantages over spraying adult mosquitoes. To date, we are not aware that the province has co-ordinated plans for spraying either for larvae or adults. There is a need for the province to assess the advisability of introducing a larvicidal programme for 2001, because, when the first human case is diagnosed, this intervention will be too late.

...2 Leeds, Grenville & Lanark District HEALTH UNIT March 18, 2001 www.healthunit.org

The Honourable Tony Clement Minister of Health and Long Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, Ontario M7A 2C4

Dear Sir:

At its March 8, 2001 meeting, the Board of Health of the Leeds, Grenville and Lanark District Health Unit endorsed the following resolution contained in the enclosed report entitled The Response to the West Nile Virus: Municipal and Provincial Roles:

And whereas West Nile Virus is spread from infected birds to people via mosquito bites, And whereas the Ontario Ministry of Health and Long Term Care has indicated in its West Nile Virus Response Template that spraying to kill mosquitoes is appropriate under specified conditions to protect people from infection,

And whereas information on the relative risks and benefits of the public protection and mosquito abatement options within the West Nile Virus Response Template will be needed to allow appropriate decisions to be made,

And whereas the response to the presence of West Nile Virus should be consistent among the health units and the municipalities involved,

And whereas the responsibility for providing for the cost of mosquito insecticide spraying is not specified in the West Nile Virus Response Template. and that confusion arising from this could prove to be an obstacle to the implementation of spraying as indicated in the Template,

An Accredited Health Unit Since 1989 Page 2 Therefore be it resolved that the Board of Health for the Leeds, Grenville and Lanark District Health Unit communicate to the Minister of Health and Long Term Care the following;

That the Ministry of Health and Long Term Care should provide the boards of health with a comprehensive risk-benefit analysis on the public protection and mosquito abatement options recommended within The West Nile Virus Response Template.

That the Ministry of Health and Long Term Care should ensure a coordinated response in the management of regional outbreaks of West Nile Virus.

And that the costs of insecticide spraying for public protection from West Nile Virus should be provided by the Government of the Province of Ontario,

And further be it resolved that the Board of Health communicate this resolution to its six funding municipalities, as well as to the other boards of health of Ontario.

Also enclosed is a copy of a letter of correspondence on the issue of West Nile Virus from Dr. Lynn Noseworthy, Chair of the Council of Ontario Medical Officers of Health to Premier Michael Harris and previously copies to yourself It is my view that the above resolution is consistent with and supportive of Dr. Noseworthy's letter. I look forward to your response on this issue.

Sincerely,

THE CORPORATION OF THE LEEDS, GRENVILLE AND LANARK DISTRICT HEALTH UNIT

(Mr.) William Widenmaier Chair, Board of Health Unit

WM/mv p.c.: Dr. C. D'Cunha, Ministry of Health and Long- Term Care Mayor B. TeKamp, City of Brockville Mayor S. Fletcher-Thomas, Town of Gananoque Mayor R. Lawn, Town of Prescott Mayor D. Staples, Town of Smiths Falls Mr. S. Silver, CAO, County of Lanark Mr. S. Fournier, CAO, United Counties of Leeds and Grenville R. Runciman, MPP N. Sterling, MPP Chair, Board of Health Enclosure (2) Board of Health Report March 8, 2001

The Response to the West Nile Virus: Municipal and Provincial Roles

Subject:

Since 1999 the potential has existed for West Nile Virus to enter Ontario. Fortunately, however, to date this virus has not been detected in Canada. A response that is coordinated between the Health Unit, the municipalities and the provincial government will be necessary if this virus is found in Leeds, Grenville and Lanark or in any other health unit in the province.

In August the Ministry of Health and Long Term Care released a document entitled The West Nile Virus Response Template. This document provides guidance regarding the public health protection measures needed to address this virus, however it does not provide clarity on some important issues. The template refers to the application of insecticides for mosquito abatement as a measure that should be considered under conditions that favour the transmission of the virus to people. The decision making authority regarding the question of mosquito spraying is clearly specified as resting with the local Medical Officer of Health, in consultation with the Chief Medical Officer of Health of Ontario, and the local municipalities. Responsibility for the payment for spraying is one of the key questions that is not specified within the Template, and to date no clarity has been provided by the provincial government.

During the past 1 month made a presentation on the issue of West Nile Virus to the County of Lanark Committee of the Whole, as well as to the Leeds and Grenville Joint Services Committee. It was agreed at both of these meetings that these bodies would serve as venues for communication, and consultation on the response required if the West Nile Virus is found in or near Leeds, Grenville and Lanark. The concerns raised by those present at these presentations included the need for information on the safety of the insecticides in comparison with the degree of risk from the virus, as well as feasibility issues regarding mosquito abatement in a predominantly rural region. Concern was also expressed for the potential environmental impacts that could result from mosquito spraying. The desire for other options was expressed, such as the development of a vaccine for the virus. At both meetings the general consensus was that the provincial government should provide for the cost of mosquito spraying, if and when it is indicated.

Recommendations:

In support of the municipalities within the United Counties of Leeds and Grenville, and those within Lanark County, it is recommended that the Board of Health endorse the following resolutions:

Whereas West Nile Virus is carried large distances by infected birds, and thus if it arrives in Ontario will probably affect regions that are much greater in size than single municipalities or single health units, Page 2 And whereas West Nile Virus is spread from infected birds to people via mosquito bites,

And whereas the Ontario Ministry of Health and Long Term Care has indicated in its West Nile Virus Response Template that spraying to kill mosquitoes is appropriate under specified conditions to protect people from infection,

And whereas the response to the presence of West Nile Virus should be consistent among the health units and the municipalities involved,

And whereas the responsibility for providing for the cost of mosquito insecticide spraying is not specified in the West Nile Virus Resnonse Template, and that confusion arising from this could prove to be an obstacle to the implementation of spraying as indicated in the Template,

Therefore be it resolved that the Board of Health for the Leeds, Grenville and Lanark District Health Unit communicate to the Minister of Health and Long Term Care the following;

That the Ministry of Health and Long Term Care should ensure a coordinated response in the management of regional outbreaks of West Nile Virus.

And that the costs of insecticide spraying for public protection from West Nile Virus should be provided by the Government of the Province of Ontario,

And further be it resolved that the Board of Health communicate this resolution to its six funding municipalities, as well as to the other boards of health of Ontario.

Respectfully Submitted,

Charles E. Gardner, MD, CCFP, MHSc, FRCPC Medical Officer of Health and Chief Executive Officer

March 1, 2001 -2

Second; this threat to the health of Ontarians is a provincial, rather than a local one. The Province of Ontario must take leadership in developing a plan, Involving affected health units, but co-ordinated provincially. If spraying for larvae is part of the plan, it should be arranged, co-ordinated and funded by the province. If it is left as a municipal responsibility there will be an uncoordinated and ineffective patchwork of responses, which will not solve the problem.

The medical officers of health of Ontario are most willing to assist in planning and collaborating on a provincial plan. It would be to everyone's detriment to have the health system respond to this issue using a variety of methods. We want to avoid being forced to respond as individual medical officers of health, in a reactive mode, when provincial interventions could have been effective.

West Nile Virus is a provincial problem that requires a provincial solution. We are asking that an effective response plan be developed expeditiously and that we be involved in the development of this plan.

Respectfully yours,

A. Lynn Noseworthy y, MD, FRCPC Chair, Council of Ontario Medical Officers of Health

cc The Honourable Tony Clement, MPP, Minister of Health and Long Term Care The Honourable Elizabeth Witmer, MPP, Minister of Environment The Honourable John Snobelen. MPP, Minister of Natural Resources a 1 PH a Association of Local PUBLIC HEALTH Agencies

To: Chairs and Members of Boards of Health Medical and Associate Medical Officers of Health alPHa Board of Directors Presidents of Affiliate Organizations Subject: CONFERENCE PACKAGE #2 - Registration & Program Information Date: March 2, 2001

Please photocopy the enclosed conference materials and circulate them to Board of Health members. We have provided the same Information for your Board of Health Chair in a separate envelope (also enclosed); please forward it to him/her. Thanks for your help!

Dear Member,

Enclosed is your registration package for the 2001 alPHa Annual Conference which will be held June 10 to 12 at the Best Western Brant Park Inn, 19 Holiday Drive, Brantford, Ont. Within this package are the following items:

flyer on conference program a tentative Program-At-A-Glance registration form information on social events, incl. Spouse/Guest program map to Best Western Brant Park Inn To register for the conference, please complete a Conference Registration Form and fax/mail it to the alPHa office. To reserve accommodations, call the Best Western Brant Park Inn directly at 1-877-341-1234 or (519) 753-8651 on or before May 9, 2001 to be guaranteed a room and to receive the special group rate.

Following are important deadline dates for health units to keep in mind: March 30. 2001 - submission of 2001 Distinguished Service Award Nominations, - submission of Resolutions for consideration - submission of hosting bids for 2002 Annual Conference

May 1. 2001 - submission of 2001-02 alPHa Board of Directors Nominations From the desk of... Ma 9. 2001 - booking of guest room accommodations at Best Western Brant Park Inn Susan Lee Manager, Administrative and Association Further information on the conference wilt be sent in April Services and May. aIPHa We hope you will join us in Brantford for an exciting 425 University Avenue, Suite 502 conference! Toronto, Ontario M5G 1T6 (416) 595-0006 ext. 25 Fax: (416) 595-0030 SPOUSAL TOUR FOR alPHa 2001 ANNUAL CONFERENCE

Monday June 11, 2001

8:00 a.m. Registration and Breakfast at the Best Western Brant Park Inn 4 9:30 a.m. Board the Bus for the Day Tour 10:00 a.m. Bell Homestead National Historic Site It was here in the summer of 1874 that Alexander Graham Bell conceived the principal of the telephone. The home is furnished, as it was when the Bell Family lived there. Adjacent to the home is the Henderson House, the first telephone office in Canada. Bell made the world's first long distance call from Brantford to Paris, Ontario in August 1876.

10:45 a.m. Woodland Cultural Centre The Woodland Cultural Centre is a premier museum containing exhibits which depict the native culture and heritage of the First Nations of the Eastern Woodlot Area through themes of art, history, science and popular culture.

12:00 noon Lunch

1:30 p.m. Shopping in Downtown Paris or to Mary Maxim The forks of the Nith and the Grand Rivers meet in pretty Paris "The Cobblestone Capital of Canada": Just six minutes north-west of Brantford, Paris offers a picturesque and tranquil valley setting to enjoy the shopping downtown at charming specialty shops overlooking the river. Mary Maxim is Canada's Best Know Craft Mail Order Catalogue & Retail Outlet, sure to please those who love to do crafts!

3:00 p.m. Spruce Goose Cafe & Dessert for afternoon Tea and Dessert

3:45 p.m. Board the Bus to return to Best Western

NOTE: Tuesday, June 12, 2001 - Free time to explore on your own. Information on what to do and see will be available at the Conference Registration Desk.

**Full Conference Package Available upon Request

Regional Municipality of Waterloo MEDIA RELEASE: Friday, March 30, 2001, 4:30 P.M . PLANNING AND WORKS PUBLIC INFORMATION MEETING

Re: Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo

Tuesday, April 3, 2001 7:00 p.m. Regional Council Chamber 150 Frederick Street, Kitchener, ON

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. STAFF PRESENTATION - Steve van de Keere

a) E-01-031, Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo. Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F

3. DELEGATIONS a) Jerry Tuttleman, 627 Westmount Road West b) John Goemans, 62 Rusholme Road

4. CLOSURE OF MEETING Regional Municipality of Waterloo

TRANSPORATION AND ENVIRONMENTAL SERVICES DESIGN AND CONSTRUCTION DIVISION

To: Chair Fred Kent and Members of the Report No: E-01-031 Planning and Works Committee File Code: 5072, C06-60 Date: April 3, 2001 Subject: WESTMOUNT ROAD IMPROVEMENTS FROM SOUTH OF GLASGOW STREET TO JOHN STREET, CITIES OF KITCHENER AND WATERLOO

RECOMMENDATION:

This report is submitted for Committee's information in advance of the Public Input Meeting to be held for this project on April 3, 2001 at 7:00 p.m. in Regional Council Chambers.

SUMMARY:

In 1998, Regional Municipality of Waterloo staff, in conjunction with City of Kitchener staff and City Councillor Christina Weylie, initiated a study to consider road improvements on Westmount Road from south of Glasgow Street to John Street. The road improvements are required to address poor pavement conditions and, more importantly, to address the high number of collisions that were occurring at the Glasgow Street intersection.

In November, 1999, after extensive public consultation involving two Public Information Centres, a Residents' Workshop, a Public Input Meeting and various meetings with the Region's Engineering Committee and Regional Council, the Region of Waterloo implemented a trial lane configuration (Option 1) on Westmount Road at Glasgow Street for a trial period to address the collision problem at the intersection. The intended course of action was to monitor the performance of the trial lane configuration and, if the performance was found to be acceptable, to permanently implement the trial lane configuration. Option 1 includes opposing left-turn lanes on Westmount Road, two northbound through lanes on Westmount Road and only one southbound lane on Westmount Road through the Glasgow Street intersection.

Regional staff have been monitoring and collecting data regarding the operation of Option 1. After reviewing the data collected and additional public comments received during the trial period, the Project Team has the following concerns with the operation of the trial lane configuration:

C while collisions at the Glasgow Street intersection have reduced by 37% (from an average of 12.6 to 8), collisions on Westmount Road north of the intersection have increased by 104% (from an average of 9.3 to 19);

C the southbound merge from two lanes to one lane north of Glasgow Street is causing unprecedented delays and queues for southbound Westmount Road traffic during the afternoon peak period; and

C the large delays on Westmount Road are resulting in some commuter traffic infiltrating onto local roads to circumvent the queue. - 2 - E-01-031

After due consideration of the concerns and additional public comments received at a third Public Information Centre held on January 23, 2001, a majority of the Project Team members agreed that the current trial lane configuration, Option 1, is unacceptable. The Project Team has identified the original Preferred Alternative assessed by the Project Team in September, 1999 (called Option 2) as being the Preferred Alternative for implementation. Option 2 consists of a widening of Westmount Road locally on the north leg of the Glasgow Street intersection and a re-configuration of the lanes on the south leg of the intersection to provide opposing left-turn lanes on Westmount Road and to reinstate the original two through lanes in each direction.

The Project Team believes the implementation of Option 2 will adequately address the safety issues at this location and is the best long-term solution that would protect local streets from infiltration of commuter traffic.

REPORT:

1. Background

The Regional Municipality of Waterloo is currently undertaking a study to consider road improvements on Westmount Road from south of Glasgow Street in the City of Kitchener to John Street in the City of Waterloo. The road improvements are required to address safety concerns and to rehabilitate the existing pavement surface. Please refer to Appendix A for a plan view of the project limits. This study is being directed by a Project Team consisting of Region of Waterloo staff, City of Kitchener staff and City of Kitchener Councillor Christina Weylie.

Between January 1995 and December, 1998, there were 56 collisions at the Glasgow Street intersection. Between 1994 and 1997, this intersection had been consistently ranked year after year in the worst 10% according to the Region's Collision Severity Ranking for all Regional road intersections. Approximately one half of the total number of collisions involved northbound left- turning vehicles on Westmount Road colliding with southbound vehicles in the curb lane. The main cause of these left-turn collisions was the poor visibility of opposing traffic for left-turning drivers on Westmount Road.

In November, 1999, after extensive public consultation involving two Public Information Centres, a Resident's Workshop, a Public Input Meeting and various meetings with the Region's Engineering Committee and Regional Council, the Region of Waterloo implemented a trial lane configuration on Westmount Road at Glasgow Street for a trial period that commenced on November 18, 1999. During the past sixteen months, Regional staff have been monitoring and collecting data regarding the operation of the trial lane configuration.

The trial lane configuration, called Option 1, was one of a number of possible permanent solutions developed by the Project Team to address the safety concerns at this intersection. Option 1 involved changing the existing pavement markings within the existing road width to provide opposing left-turn lanes on Westmount Road at Glasgow Street. Option 1 includes two northbound lanes on the Westmount Road legs of the intersection but includes only one southbound lane on Westmount Road. Please refer to Appendix B for a plan view of Option 1.

- 3 - E-01-031

Originally in September, 1999, the Project Team had identified Option 2 as the Preferred Alternative based on the technical studies and public consultation in the earlier part of 1999. Option 2 was another possible permanent solution and included the widening of Westmount Road locally at Glasgow Street to provide opposing left-turn lanes while maintaining the two through lanes in each direction. Please refer to Appendix C for a plan view of Option 2.

In response to public comments received regarding the original Preferred Alternative, Option 2, the Project Team recommended the temporary implementation of Option 1 for a trial period. The Project Team recommend a trial implementation of Option 1 because they had concerns about the congestion that would be caused on Westmount Road by the single southbound lane, possible increases in collisions north of the Glasgow Street intersection and infiltration of commuter traffic on to local roads. The Project Team was also concerned about the long southbound queue making access/egress more difficult from sidestreets and driveways. The trial implementation of Option 1 was approved by Regional Council on November 10, 1999 and was implemented on November 18, 1999.

During the trial implementation of Option 1, staff were to monitor and evaluate the performance of the trial lane configuration for a period of not less than six months and, if the performance was found to be acceptable, the Project Team would recommend permanently implementing Option 1. If the performance of Option 1 was found to be unacceptable, the intended course of action was to implement the originally-Preferred Alternative, Option 2. More detailed background information is included in Appendix D and in previous reports E-99-070, E-99-070.1 and E99-070.2.

2. Performance Evaluation of the Trial Lane Configuration (Option 1)

During the course of the trial period, Regional staff have been monitoring the performance of the trial lane configuration. Data collection has included information such as: traffic volumes on Westmount Road, Glasgow Street and on local roads; collisions on Westmount Road within the project limits; average traffic speeds; and queue lengths for motorists at Glasgow Street during peak periods. A detailed summary of the data collected and findings is included in Table 4 in Appendix F . Briefly, the performance results of Option 1 during the trial period are as follows:

C Safety - 37% reduction in collisions at Glasgow Street (from an average of 12.6 to 8) - 104% increase in collisions on Westmount Road north of Glasgow Street (from an average of 9.3 to 19) - decrease in overall average southbound traffic speed (from 61 km/h to 54 km/h) - small increase in overall average northbound traffic speed (from 51 km/h to 53 km/h)

C Daily Traffic Volumes - no significant change on Westmount Road - 21% increase on west leg of Union Boulevard; 7% increase on east leg of Glasgow Street

C Traffic Operations - southbound traffic on Westmount Road experiencing a 4 to 8 minute delay (ie. Level-of-Service F) during the afternoon peak period - 4 - E-01-031

3. Public Consultation During The Trial Period

On January 23, 2001, a third Public Information Centre (PIC) was held for this project to present the preliminary results of the performance data collected during the trial period and to receive comments from the public regarding Option 1 and any preference for implementing Option 1 or Option 2. Approximately one hundred members of the public attended PIC No. 3.

Between January 4, 2001 and January 23, 2001, Regional staff maintained a "dial-in comment line" to obtain additional public input. The telephone number for the "comment line" was displayed on large signs that were placed on the Westmount Road boulevards approaching Glasgow Street.

Summaries of the public comments received via telephone and in written form during the trial period are included in Tables 1, 2 and 3 in Appendix E. Briefly, some of the results are as follows:

C of the 92 written comments received, 64 (70%) indicated that the trial lane configuration (Option 1) was working adequately and should be implemented permanently;

C of the 309 comments received via the "dial-in comment line" 178 (58%) indicated the road should be widened to provide four lanes plus left-turn lanes (Option 2).

4. Main Issues Raised By The Public

a) Safety Objectives of the Project Have Been Achieved

Many members of the public who attended the January 23, 2000 PIC stated that the trial lane configuration (Option 1) has achieved the main project goal of reducing collisions at Glasgow Street and therefore any additional widenings are not needed.

Project Team Response

The Project Team agrees that the addition of exclusive opposing left-turn lanes on Westmount Road at Glasgow Street has resulted in a significant decrease in collisions at that location. While this improvement in safety at the Glasgow Street intersection is the main objective of this project, the Project Team is concerned about a doubling of collisions on Westmount Road north of Glasgow Street. This increase in collisions north of Glasgow Street is the result of an increase in conflicts caused by the merge condition where the two southbound lanes are reduced to one. The increase in conflicts is also caused by an increase in turning movements from Westmount Road to local roads north of Glasgow Street as motorists try to circumvent the long queue on Westmount Road north of Glasgow Street. Improved signage and adjustments to pavement markings may provide a reduction in these collisions but would not address the problem to an acceptable degree.

b) Traffic Speeds on Westmount Road

Many members of the public stated that the trial lane configuration has reduced traffic speeds significantly on Westmount Road and that the implementation of Option 2 would cause traffic speeds to increase significantly.

- 5 - E-01-031

Project Team Response

The Project Team acknowledges that there has been a reduction in the average southbound speed on Westmount Road as a result of the trial lane configuration (Option 1); however, the Project Team also heard from members of the public that the speed reduction was only noticeable during peak periods when the road was congested. This observation is supported by traffic speed data collected during the trial period which show a significant decrease in average speeds in both directions during peak periods. According to the traffic data collected, the overall 24-hour average southbound traffic speed has reduced from 61 km/h to 54 km/h as a result of the trial lane configuration.

As a result of the trial lane configuration (Option 1), the northbound approach to the Glasgow Street intersection was improved by providing two through lanes and a separate left-turn lane. The collected traffic speed data show that, as a result of this improvement, the average northbound traffic speed has increased from 52 km/h to 53 km/h. Therefore, the Project Team believes that a similar improvement to the southbound approach as would be provided by the implementation of Option 2 would not result in a significant increase in the average southbound traffic speed over the "pre-trial" speed of 61 km/h.

As a measure to discourage increases in average traffic speeds, the Project Team is recommending the use of narrow 3.0 metre wide lanes (when the road is reconstructed) and the planting of additional trees in the boulevards (as a traffic calming measure) at the approaches to the project limits. The 3.0 metre lane width is much narrower than the standard minimum lane width of 3.50 metres for this type of road; however, the Project Team believes the 3.0 metre width is acceptable given the potential impacts to mature trees and boulevards that would result from implementing wider lanes. Also, the 3.0 metre width would closely match the existing lane widths on Westmount Road between Glasgow Street and John Street. c) Implementation of Option 2 Would Increase Traffic Volumes on Westmount Road

Members of the public expressed a concern that if the road were widened locally at Glasgow Street to accommodate Option 2, traffic volumes on Westmount Road and Glasgow Street would increase significantly.

Project Team Response

The Project Team does not believe that the implementation of Option 2 would cause significant increases in traffic on Westmount Road and Glasgow Street. The traffic volumes measured at the Glasgow Street intersection during the trial period indicate there has been no increase of Westmount Road northbound traffic even though the northbound approach was improved by adding a separate left-turn lane. Similarly, significant increases in Westmount Road traffic volumes have not been detected at the intersection of Westmount Road with Chopin Drive where, in 2000, the Region widened Westmount Road at that location to add separate left-turn lanes. This intersection is located approximately 0.6 kilometres south of Glasgow Street. - 6 - E-01-031 d) Trial Lane Configuration (Option 1) is Causing "Road Rage" and Potential For Serious Collisions

Members of the public expressed concerns that the delay and resulting queue heading southbound during the afternoon peak period is frustrating many motorists and is causing "road rage". It was reported that motorists who do not wish to wait in the queue are attempting unsafe, aggressive and sometimes illegal manoeuvres to reduce their delay. These concerns were reinforced by others that reported witnessing southbound motorists on Westmount Road driving through the Glasgow Street intersection from the left-turn lane with some "near-misses" with northbound left- turning vehicles.

Project Team Response

The Project Team shares the concerns of the public concerning these incidents of "road rage" and illegal movements at the Glasgow Street intersection. As soon as reports regarding the illegal movements were received, they were relayed to Regional Police. Increased police enforcement is not considered a good long term solution to the problem as police resources are limited. Improved signage and pavement markings would help to reduce these incidents somewhat; however, the Project Team believes that the implementation of Option 2, which would reinstate the second southbound through lane on Westmount Road, would eliminate this problem. e) Heavy Trucks Using Glasgow Street

Some residents expressed concerns about noise and potential safety problems associated with the heavy trucks that are continually using Glasgow Street in violation of the current truck ban.

Project Team Response

Although the number of heavy trucks turning onto Glasgow Street from Westmount Road is not high, the Project Team recognizes the public's concern regarding this problem. To address this problem, the Project Team is recommending the proposed radii at the Westmount Road/Glasgow Street intersection be reduced to a minimum. In addition, the Project Team is considering the installation of additional truck prohibition signs on the approaches to Glasgow Street from Westmount Road, Belmont Street and Fischer-Hallman Road. f) Widening of Westmount Road North of Glasgow Street Would Reduce the Aesthetics of the Intersection

Many members of the public stated that the road widening and tree removals proposed as part of Option 2 would harmfully affect the aesthetics of the Glasgow Street intersection and take away from the well-established character of the neighbourhood.

Project Team Response

The implementation of Option 2 would result in the removal of five boulevard trees; three of which are large mature trees and two are small. Of the three mature trees, one is considered to be in good condition, one in fair condition and the remaining tree is considered to be in poor condition. - 7 - E-01-031

The Project Team recognizes that the removal of these trees would have an immediate effect on the aesthetics of the intersection. To address this concern, the Project Team is recommending the planting of trees, not only to replace the ones that would be removed (as per the Region's 2:1 replacement policy), but also at both ends of the project to help to improve aesthetics and provide some traffic-calming benefits.

The replacement trees, being much smaller than the three mature trees that would be removed at the Glasgow Street intersection, would offer little immediate relief to the loss of the existing tree canopy; however, over time the trees would mature and help to restore the existing tree population which is currently in decline. The Project Team is also recommending that an arborist/landscape architect be retained during the final design phase to consult with the local residents and to determine the locations and specimens of the tree plantings.

5. Selection of the Preferred Alternative

a) Performance Evaluation of the Trial Lane Arrangement (Option 1)

Please refer to Table 4 in Appendix F for a detailed summary of the performance evaluation of the trial lane configuration (Option 1) and a comparison with the expected performance of Option 2.

After reviewing the data collected and the public comments, the Project Team had the following concerns with the operation of the trial lane configuration (Option1):

C while the collision problem at the Glasgow Street intersection appears to have been solved, it also appears that a new collision problem has been created on Westmount Road north of the intersection;

C the trial lane configuration is resulting in motorists attempting illegal and unsafe manoeuvres at the Glasgow Street intersection which potentially could result in serious collisions;

C the 4 to 8 minute delays experienced by southbound motorists on Westmount Road during the afternoon peak period are very long when compared to delays at other intersections in the Region and are considered to be much higher than what would be considered acceptable; and

C the long delays are resulting in commuter traffic infiltrating onto local roads to circumvent the "bottleneck" at Glasgow Street.

b) Selection of the Preferred Alternative

After due consideration of the performance evaluation of the trial lane configuration (Option 1) and the issues raised by the public, a majority of the Project Team members identified Option 2 as the Preferred Alternative for a permanent solution. The Project Team prefers Option 2 as the permanent solution for this project because of its improved public safety over Option 1. The Project Team, in assessing the two options, concluded that Option 2 is preferable because it would improve the reduction in collisions at Glasgow Street over what has been observed during the trial period and it would significantly reduce the collision problem north of Glasgow Street that resulted from the trial lane configuration. A description of Option 2 is as follows: - 8 - E-01-031

C widening of Westmount Road on the north side of Glasgow Street (2.6 metres on the west side and 1.1 metres on the east side) and a re-configuration of the lane markings on the south side to provide opposing left-turn lanes and to reinstate the original two through lanes in each direction;

C no widening of Westmount Road south of Glasgow Street;

C no widening of Westmount Road beyond 75 metres north of Glasgow Street;

C reconstruction of the existing pavement from south of Glasgow Street to John Street;

C implementation of fully-protected left-turn phases (green arrows) for both northbound and southbound left turns from Westmount Road to Glasgow Street;

C installation of a pedestrian refuge island on Westmount Road at Westwood Drive to accommodate pedestrian crossings and a fence along Westmount Road adjacent to the Westmount Public School property to discourage students from crossing Westmount Road at mid-block locations; and

C all road widening would occur within the existing road allowance. c) Advantages of the Preferred Alternative

The advantages of Option 2 are as follows:

C it would reduce collisions on Westmount Road at the Glasgow Street intersection to an equal or greater degree than the trial lane configuration has demonstrated;

C it would decrease the current rate of collisions on Westmount Road north of Glasgow Street;

C it would reduce the occurrences of "road rage" and illegal manoeuvres at the Glasgow Street intersection; and

C it would reduce travel delays and queues to southbound traffic on Westmount Road and would result in a reduction of commuter traffic infiltrating onto local roads. d) Disadvantages of the Preferred Alternative

The disadvantages of Option 2 are as follows:

C the proposed road widening would result in the removal of five trees on Westmount Road between Glasgow Street and Claremont Avenue; and

C the boulevard widths would be reduced adjacent to four properties on Westmount Road between Glasgow Street and Claremont Avenue. - 9 - E-01-031

e) Proposed Mitigation to Address Public Concerns

The Project Team is proposing the following measures be implemented as part of Option 2 to address some of the public concerns:

C the use of narrow sub-standard 3.0 metre wide lanes and minimum turning radii on the Westmount Road approaches to Glasgow Street to discourage high average traffic speeds and to minimize the impacts on mature trees and boulevard widths; and

C the planting of additional trees within the right-of-way, not only where trees would be removed, but also at other locations north and south of the project limits as a traffic-calming measure to try to discourage high average traffic speeds.

6. Next Steps in the Process

The purpose of the April 3, 2001 Public Input Meeting is for the Project Team and the Regional Planning and Works Committee to hear public comments regarding the implementation of Option 2 as the Preferred Alternative. Comments received from the public at the April 3rd meeting will be entered into the project record and considered by the Project Team when preparing their final recommendations for this project. After the April 3rd meeting, the Project Team will further analyze all the public comments and all technical data gathered for this project and identify a Recommended Alternative. The Recommended Alternative will then be presented to the Regional Planning and Works Committee for its endorsement in May, 2001. At this meeting of the Regional Planning and Works Committee, members of the public will again have an opportunity to provide their comments on the Recommended Alternative. Final approval of the Recommended Alternative will be considered by Regional Council in May, 2001. Construction is currently scheduled for September, 2001.

7. Project Cost Estimate

The Region of Waterloo and the City of Kitchener are cost-sharing in the design and construction of this project. The City of Kitchener is fully funding proposed sanitary sewer and watermain rehabilitation that will be included as part of this project. The total project cost is estimated to be $1.37 million with an estimated cost sharing as follows:

Region of Waterloo $1,095,000 City of Kitchener $275,000 Total Estimated Project Cost $1,370,000

CORPORATE STRATEGIC PLAN:

This project is in harmony with the Strategic Directions of the Corporate Strategic Plan to ensure our community is the safest in Canada. - 10 - E-01-031

FINANCIAL IMPLICATIONS:

The Region's 2001 Roads Capital Program and 10 Year Capital Forecast includes $1,095,000 for this project to be financed from property taxes, development charges and the Roads Capital Levy Reserve fund.

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Steve van De Keere, Senior Project Manager

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

APPENDIX D E-01-031

ADDITIONAL BACKGROUND INFORMATION

First Public Information Centre (PIC)

On February 22, 1999, the Region of Waterloo hosted a Public Information Centre (PIC) for this project. Three alternatives were presented for public comment:

1. Reconstruct to existing conditions (ie. do nothing)

2. Widen existing lanes from Glasgow Street to John Street

3. Widen existing lanes , construct exclusive left-turn lanes on Westmount Road at Glasgow Street as well as a northbound right-turn lane.

Many residents at the first PIC expressed concerns about speeding and lack of police enforcement, the boulevard and tree impacts that would result from any road widening and the need to investigate other possible solutions.

Residents' Workshop

On April 10, 1999, the Region of Waterloo hosted a Residents' Workshop to obtain additional public input from twenty local residents regarding the problems at this intersection and the possible solutions. A total of thirty-seven alternative solutions were developed by the residents at the workshop. The Project Team reviewed the residents' list of alternatives and developed a revised set of design alternatives for this project.

Second Public Information Centre (PIC)

On June 16, 1999, the following four (4) design alternatives were presented to the public for comment:

1. Prohibit left turns from Westmount Road to Glasgow Street. No road widening.

2. Prohibit only northbound left turns from Westmount Road to Glasgow Street. No road widening.

3. Widen Westmount Road to add opposing left-turn lanes at Glasgow Street.

4. Alternating advance green signal for both northbound and southbound directions on Westmount Road at Glasgow Street. No road widening.

In general, the comments received from the public at the second PIC indicated there was no one design alternative that was clearly preferred over the others. Many residents expressed concerns similar to those received at the first PIC regarding speeding and lack of enforcement and boulevard and tree impacts associated with any road widening.

D-2 E-01-031

Public Input Meeting, September 8, 1999

After the second PIC, the Project Team reviewed all the public comments and technical data collected up to that date and performed an evaluation of the four design alternatives using the following criteria: safety, the social environment, the natural environment, traffic operations and overall cost. Based on the evaluation, the Project Team identified a preferred solution that was presented to the public for comments at a Public Input Meeting held on September 8, 1999. The preferred solution included the widening of Westmount Road at Glasgow Street to provide left-turn lanes and the construction of a pedestrian refuge island on Westmount Road at Westwood Drive to assist with pedestrian crossings at that location.

In general, the concerns expressed by the public at the Public Input Meeting regarding the preferred solution are summarized as follows:

C speeding and lack of police enforcement;

C adding left-turn lanes would not reduce collisions at the intersection;

C intersection improvements will attract more traffic; and

C boulevard impacts and loss of trees.

Engineering Committee Meeting, November 3, 1999

Based on the public comments received at the Public Input Meeting and all the technical data collected up to that time, the Project Team confirmed that the preferred solution was to implement exclusive left-turn lanes on Westmount Road at Glasgow Street.

In response to the concerns received by the public, the Project Team recommended that Regional Council approve the temporary installation of a modified version of the preferred solution for a trial period of not less than six months during which time its performance would be monitored. The modified version was similar to the preferred solution in that it also included exclusive left-turn lanes on Westmount Road at Glasgow Street, but the modified version did not involve any significant widening of Westmount Road. The temporary lane arrangement consisted of four lanes: two northbound lanes; one southbound through lane and opposing left-turn lanes.

The temporary lane arrangement was approved by Regional Council and implemented in November, 1999. APPENDIX E E-01-031

Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo

Table 1

Summary of Written Public Comments Received at Public Information Centre No. 3, January 23, 2001

Wants Current Wants Road Wants Another Total Configuration Widened Option (Option 1) (Option 2)

Local Resident 64 14 1 79

Non-Local 0 12 1 13

Totals 64 26 2 92

Westmount Road Improvements from South of Glasgow Street to John Street, Cities of Kitchener and Waterloo

Table 2

Record of Public Comments Received Via Dial-In Comment Line between January 4, 2001 and January 23, 2001

Caller Wants Current Wants Road Wants Another Total Configuration Widened Option (Option 1) (Option 2)

Local Resident 36 15 3 54

Non-Local Resident 31 100 16 147

Indeterminate 29 63 16 108

Totals 96 178 35 309

If the caller's address was on one of the following streets, it was assumed that the caller was local:

Westmount Claremont Aberdeen Huntley Glasgow Union Dunbar Golfview Westwood Rusholme Avondale Orchard Park Knell Forsyth Westgate Walk Stanley Inwood John Inverness Norman

Page 1 of 17 E-2 E-01-031

Westmount Road Improvements from South of Glasgow Street to John Street

Table 3

Public Information Centre No. 3 - January 23, 2001 Written Comments Received

Name and Address Do you think the Prefers Option 1: Prefers Option 2: Other Comments: trial lane Trial Lane Widen to provide 4 configuration is Configuration through lanes and working left-turn lanes. adequately?

M. Joanne Kleinschmidt Yes T Vehicles turning left are usually able to do so easily and safely. 438 Glasgow Street Kitchener, ON N2M 2N2

Mrs. Jane Hill Yes T The traffic is slightly reduced and slower. However, I am not 44 Rusholme Road using it during rush hour. Kitchener, ON N2M 2T6

Harry Blizzard No T In the evening from Waterloo to Kitchener, I have an extra 10 - 21 Ingleside Drive 12 minute wait to go through Glasgow and Westmount. Kitchener, ON N2M 2G7 Dangerous drivers try to wedge in at the last minute. If Option 1 is the end result of all the meetings then I ask 3 things as a driver who uses this roadway daily, 7:30 a.m. and 5:05 p.m.; - move the lane marking signs to Union and not in behind a tree that is bare in winter and covering the sign in summer; - make the signage similar to a highway sign, this way there is no doubt what lane goes where; - assign a cop or by-law officer to stop these idiots from tearing down the hill, barging into line near the light or going through the light from the left turn lane to the through lane.

Page 2 of 17 E-3 E-01-031

Herwig Wandschneider Yes T Objective should be to reduce traffic and improve safety. Option 657 Avondale Ave. 1 does accomplish this objective increasingly with time. Data Kitchener, ON N2M 2W4 shows it does this already.

D. Russell T - better then might expect but infuriates southbound rush hour 349 Glasgow Street drivers. Kitchener, ON N2M 2M9 - Region should re-consider planning; expand arterial system to major outlying roads. - should increase the number of stop lights on Westmount to slow down the traffic flow.

Ruth Russell Yes T It is performing adequately in all respects; 349 Glasgow Street - neighbourhood streets are not expressways, nor should they Kitchener, ON N2M 2M9 be. If the traffic is increased at all that uses Westmount Road to get from north Waterloo to south Kitchener, similarly that uses Glasgow Street to get from east Kitchener to west Waterloo, this neighbourhood will die. This traffic is only made up in very small part of "neighbourhood collection" traffic. - why was the City of Waterloo allowed to make slow-down manoeuvers on Waterloo streets (stop signs on William, speed bumps on John) that increased traffic on a Kitchener Street, Glasgow? Why don't we get a neighbourhood delegation to demand that we get stop signs and speed bumps on Glasgow? - why is the engineering department making quality-of-life decisions about neighbourhood streets? This is a much LARGER issue!

Page 3 of 17 E-4 E-01-031

Brenda Blizzard No T The line up on Westmount is too long. Then drivers attempt to 21 Ingleside Drive move their vehicles into the line near the light. Kitchener, ON N2M 2G7 - Chopin to Westmount and University everyday; what was once a 10 minute trip is now 20 minutes to half an hour. - number of drivers are travelling past line up and then try to edge back in; drivers that can't edge back in whiz through intersection trying to beat line of traffic; or sit in left lane till they are allowed into right lane preventing vehicles wanting to make a left turn. - definite change must be made to relieve the lengthy wait - stop motorists from cutting through the subdivision and creating traffic where not needed. - consider bus that travels along Westmount; i.e. Ottawa St. to Columbia St., fewer cars.

Irena Syrokomkla T Any new proposal should have the main objective to REDUCE 657 Avondale Ave. traffic on Westmount. Kitchener, ON N2M 2W4

Lavern Asmussen Yes T Except for drivers attempting to bypass right hand lane (Union to 201 Claremont Ave. Glasgow) notable decrease in traffic leading to some road rage! Kitchener, ON N2M 2P9 Noticed decrease in traffic police.

Unknown T Option 1 should remain because traffic is really slowed down as indicated by the long lines on Westmount waiting for the light. Hopefully this will discourage traffic from using Westmount and instead drive on Fischer-Hallman.

Traffic on Fischer-Hallman can easily accommodate flow from Erb, University and Victoria so cars do not need to use Glasgow unless they have a reason to be in the neighbourhood.

Page 4 of 17 E-5 E-01-031

Bill Christie Yes T - motorists can now make left turns from Westmount to Glasgow 182 Forsyth Drive from either direction. Southbound build-up on Westmount Waterloo, ON N2L 1A2 slows traffic - Option 2 will help speed up traffic southbound, prevent buildup on Westmount Rd at peak times - property owners on Westmount/Glasgow will be unhappy due to property and tree loss - traffic light or at least a stop sign at John St. would help (hard to get out of driveway on Westmount near John).

William Ott No T - long line ups on Westmount back to Union at rush hour 507 Glasgow Street - near collision twice; car in "left" lane coming straight through Kitchener, ON N2M 2N3 while I was in other "left" lane (cars trying to beat traffic by using left turn lane as through lane)

Byron Moffat Yes T - severity of incidents has been greatly reduced. Safer for kids 486 Glasgow Street crossing for school, traffic moving slower. Kitchener, ON N2N 2W5 - difficult to see turning left from Glasgow to Westmount; advanced green or other turning signals should be installed to eliminate this problem. - forced reduction in speed is good, in time people will adjust to change - crossing guard believes current configuration is much safer.

R. D. McCargar No T Southbound traffic at rush hour is dangerous and leads to drivers 405 Glasgow St., Unit 3 running red lights and utilizing wrong lanes. Kitchener, ON N2M 2N1

Elaine Pitusan Yes T Can now make left hand turns onto Glasgow. 36 Orchard Place Cres. Kitchener, ON N2M 2Y3

Page 5 of 17 E-6 E-01-031

Sheila Christie Yes T` - motorists can now turn left on Glasgow from Westmount going 182 Forsyth Drive north BUT with Option 1 (one southbound lane) traffic is Waterloo, ON N2L 1A2 backed up past Forsyth at peak hours. - can't do left turn from Westmount to Forsyth if cars going south block intersection. - garage on Westmount, difficulty getting out onto Westmount; hill up to John hides traffic, hides cars barreling down Westmount way over 50 kph. - can hill between John and Forsyth be fixed? - silent policeman at John so cars would have to slow down going south.

Tiessen Yes T - the "stress" on Westmount exists for a short period of time, 85 Rusholme Rd. only, on weekdays Kitchener, ON N2M 2T5 - added "accommodations" of traffic simply invites more traffic through a residential neighbourhood.

Keith McLeod Yes T - real improvement over the previous arrangement and greatly 757 Westmount Rd. W reduced accident rate Kitchener, ON N2M 1S3 - Option 2 will speed up traffic through Glasgow - should give this old and classy part of the city special attention rather than speed up traffic and increase volume - prefer to slow down traffic and use Fischer-Hallman as rapid traffic route

Sher DiCiccio Yes T - less accidents 365 Glasgow St. - lane markings coming from north toward Glasgow should be Kitchener, ON N2M 2M9 improved - question: would it improve with a light at Union? - 19 year residents, don't want to see traffic increase

? Yes T Present situation is working fine, don't change it. 665 Westmount Rd. W Kitchener, ON N2M 1R7

Page 6 of 17 E-7 E-01-031

Pamela Fraser Yes T Appears most of main project goals have been met! 247 Union Blvd. Kitchener, ON N2M 2S9

Paul Enns Yes T - any backups (north/south) serve to dissuade potential users of 302 Glasgow Street this corridor through what should remain a lovely residential Kitchener, ON N2M 2M8 area - past decades have catered to the automobile, need to make residential areas safer, greener; cities for people - by widening streets, increasing speed limits we make cities less friendly and less safe - several schools showing pedestrian traffic through and near Glasgow/Westmount intersection; encourage less commuter traffic

Ann & Bryan White Yes T Works well! 773 Westmount Rd. W Kitchener, ON N2M 1S3

Doris Darling Yes T - left turns really move the traffic so it is much safer 372 Glasgow St. - if corners at Glasgow and Westmount traffic speed will Kitchener, ON N2M 2M8 increase and people will be unable to back out of their driveways and more accidents will occur. - add more stop lights along Westmount. - trucks turn from Westmount to east on Glasgow. More policing or larger signs needed.

John S. Darling Yes T - current configuration of traffic lights and left turn lanes works 372 Glasgow St. very well Kitchener, ON N2M 2M8 - on Glasgow Street, the blockage of our driveway clears more quickly - although increase line ups of traffic rush hour, traffic made to slow down so safety increased - no need to round off corners for right turns, no problems

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John Griggs T - change works, slows down traffic 364 Glasgow St. - traffic backup only for a limited time; a good compromise Kitchener, ON N2M 2M8 - traffic turning left efficiently and with safety, this works and I feel we should make it permanent - widening Westmount Rd. and putting in daylighting corners at Glasgow is unacceptable and unnecessary; no need for Option 2 - Option 1 addresses the safety issue and avoids encouraging increased traffic on Glasgow - neighbourhood of Glasgow and Westmount DO NOT WANT Option 2

M. Kaufman No - doesn't keep traffic moving , light stops the traffic Waterloo - need steel tile at intersection, will carry the two centre lanes of Westmount under the intersection (without stopping them); level intersections are obsolete today

Charlotte Granskou Yes T Not as congested as before, people use other routes. 197 John St. W. Waterloo, ON N2L 1C6

Sarah Granskou Yes T We use it and as people find other routes the flow decreases. 197 John St. W. Waterloo, ON N2L 1C6

R. Clarke Yes and No T Yes Traffic north of Glasgow approaching on Westmount has 650 Westmount Rd. W. slowed. Kitchener, ON N2M 1R8 No Traffic south of Glasgow hasn't slowed. Find side street access easier. Traffic backed up and slowing its easier to make eye contact with drivers to access Westmount. Option 1 or reduce northbound to one lane through Glasgow Street.

Page 8 of 17 E-9 E-01-031

Julie Trip Yes T Traffic moves well except at rush hour; as should be expected. 7 6 Rusholme Rd. - accidents decreased Kitchener, ON N2M 2T6 - there are alternate routes for impatient drivers (Fischer- Hallman) - priority should be people not cars - unfair to poll rush hour drivers stuck in traffic, of course would get negative answers - consider residents not people passing through

John M. & Ian Kapshey No T 744 Westmount Rd. W Kitchener, ON N2M 1S2

Sandra Mooibroek Yes T - drivers are becoming accustomed to merging into single southbound lane on Westmount - delays during peak hours on Westmount are acceptable

Joyce Topper Yes T Traffic is slowed down 708 Westmount Rd. W Kitchener, ON N2M 1R9

Pat Griggs Yes T Adequate but could be improved by changing the line painting on 364 Glasgow St. Westmount Rd. south of Glasgow; would eliminate the confusion Kitchener, ON established by the lane line curving. - change line painting on Westmount Rd. southbound at Claremont so that it doesn't angle over and confuse people - start the arrows further north on Westmount and easy to read sign and leave as 2 clearly separate lanes - no angling - widening intersection will speed up traffic flow endangering lives!

James C. Mitchell T Residential area do not need another 401 within the city limits. 324 Union Blvd. Kitchener, ON N2M 2T1

Page 9 of 17 E-10 E-01-031

Stewart Whitmore Yes T - the southbound lane merge and combination through/right turn 751 Westmount Rd. W lane limits the maximum speed of traffic Kitchener, ON N2M 1S3 - allows smooth flow of traffic - speed limitation facilitates access from driveways, decreases the severity of traffic accidents and preserves residential atmosphere of the area - Option 2 would result in increased traffic speed (hazard to pedestrians) and the removal of trees (detract from atmosphere)

A. Bergen No T Southbound backs up. 5-405 Glasgow St. Kitchener, ON N2M 2N1

Jack Countryman Yes T Traffic soulthbound is slower. that solves a huge problem, 379 Glasgow St. cars/trucks drive too fast on Westmount Rd. Kitchener, ON N2M 2M9

Vic DiCiccio Yes T - current configuration provides good traffic through 365 Glasgow St. - improve lane markings on north side; mark 2 lanes and put left Kitchener, ON N2M 2M9` turn arrows in one

Marian Campbell Yes T - slowed traffic, making it safer 650 Westmount Rd. W. - easier to enter Westmount from sidestreets, safer to cross Kitchener, ON N2M 1R8 streets

Clay Hall Yes T - corner should be monitored more to slow down speeders 344 Glasgow St. Kitchener, ON N2M 2N3

David Mahon Yes T Good for car traffic. 190 Stanley Dr. Waterloo, ON N2L 1H4

Page 10 of 17 E-11 E-01-031

Susan Whitmore Yes T - widening would increase speeds, I at least now can exit my 751 Westmount Rd. W. driveway Kitchener, ON N2M 1S3 - increase in accidents - an issue of people driving too quickly and not realizing that the left lane becomes a turn lane and then try to exit the right lane; improved signage needed - "no right turn" at peak periods.

Kathleen Heslin Yes T - need to provide adequate notice for left turning going south, 79 Rusholme Rd. slower speed reduces risk; fewer accidents Kitchener, ON N2M 2T5 - need to deter high speed and transports on Westmount

Unknown T - should be maintained "as is" now - just improve the quality of the existing road

Brian & Leslie Gould No T - congestion at peak traffic hours; more accidents and sidestreet 230 Claremont Ave. usage increased. Kitchener, ON N2M 2R1

Betty Hall Yes T - left turn lanes and advanced greens working well 344 Glasgow Street Kitchener, ON N2M 2M8

Sandra & Ivan Valvassori Yes T - adequate even with peak hours of traffic (short period only) 14 Rusholme Rd. Kitchener, ON N2M 2T6

C. Voisin Yes T - more than adequate 54 Rusholme Rd. - traffic backed up at peak periods only; don't make it more Kitchener, ON N2M 2T6 convenient for traffickers

Kenneth & Ann Diebel T - Option 1 most definitely 421 Glasgow St. - traffic still too fast Kitchener, ON N2M 2N3

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Beth & Rusty McLay Yes T - reduction in number of speeding cars during peak hours 806 Westmount Rd. W. - reduced number of more severe collisions that used to occur Kitchener, ON N2M 1S4 from left hand turns - safer now - no loss of trees

Marie Nowak Yes T - reduction in number of collisions 306 Union Blvd. - lowered noise levels - vis a vis widening Kitchener, ON N2M 2T1

Lorne Harding No T - traffic backs up too much going south during rush hour and 82 Westwood Cres. drivers are too aggressive when they have to merge Kitchener, ON N2M 2L8 - Option 2 provides better traffic flow with minimum loss of trees

Eileen Laing T - no accidents since present configuration, just tie-ups at peak 651 Westmount Rd. W hours Kitchener, ON N2M 1R7

Mary Kenney T - no accidents, why change a good thing! 431 Glasgow St. Kitchener, ON N2M 2N3

Fred Laing T - less accidents, only heavy traffic - 3:30 to 6:00 p.m. 651 Westmount Rd. - left and right arrows help considerably Kitchener, ON N2M 1R7

Dane McInnis & Sutish Yes T - slow down of traffic Rangasna 37 Rusholme Rd. Kitchener, ON N2M 2T5

Marshall Dunn Yes T - drastic improvement over previous 30 Evergreen Cres Kitchener, ON N2M 4J4

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Kathleen Kresky Yes T - leave as is; not a highway; drivers who find it too slow can 580 Glasgow St. choose another route Kitchener, ON N2M 2N5

M. Thomson Yes T - decrease in traffic is positive 284 Union Blvd. - speed enforcement would discourage and reduce accidents Kitchener, ON N2M 2T1 - truck traffic a considerable problem; new "no trucks" signage (sign now is hidden) needed along with enforcement

Snyder T T - either option is acceptable but the main emphasis should be 193 Forsyth Dr. speed enforcement (they did it on Glasgow W.) Waterloo, ON N2L 1A1

John Lamorchi Yes T - has improved turning on and off Westmount 534 Glasgow St. - widening lanes will increase traffic, already too much traffic; Kitchener, ON N2M 2N5 why encourage faster speeds

Carol Duke Yes T - accidents have been reduced at the corner(an objective met) 656 Westmount Rd. W - maintain sense of community by not putting in extra road lanes Kitchener, ON N2M 1R8

Teresa Saulliere No T - traffic too heavy, road rage; people cutting in at last minute, 75 Ruskview Rd. preventing left hand turn traffic from proceeding Kitchener, ON N2M 4S1 - provide notice of lane narrowing further north on Westmount - start left turn lane only further to the north

Etta Smart Yes T - turning lanes on Glasgow north and south make it a much safer 453 Glasgow St. intersection Kitchener, ON N2M 2N3 - backups in traffic only peak hours - arrow onto Westmount from Glasgow St. N. would make this existing left turn much safer

Marcella Bahar Yes T - traffic is being directed adequately 317 Glasgow St. - once road is paved properly, driving safety will increase Kitchener, ON N2L 2N9 - reduce the speed at which people are driving

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H. H. Clappison No T - o.k. for traffic southbound, not for northbound 406 Onion Blvd. - addition of northbound lane has made substantial difference Kitchener, ON N2M 2T4 - backup can be for 3 blocks, could live with present situation but it doesn't solve the problem - fix it right the first time

Mr. & Mrs. R. Marshall No T - reduction to single lane on Westmount Rd. heading south is 355 Westwood Dr. dangerous Kitchener, ON N2M 2L3 - sidewalks are needed on the west side of Westmount from Glasgow to join with Waterloo's sidewalks

June Countryman Yes T Accidents have been reduced; turning options have greatly 379 Glasgow St. improved. Your list of "concerns" is a huge problem: Kitchener, ON N2M 2N9 - traffic increase during peak hours - small by any standards and MUCH safer. Drivers choose Westmount instead of Fischer- Hallman, so they must take a SMALL inconvenience during less than 1 hour out of 24 - your concern re collisions at other intersections (from 2.5 to 5) is BOGUS, drivers need time to learn new habits. The changes at this intersection caught some speeders. Surely a neighbourhood's wishes are more important than 2.5 drivers who misjudged.

David Kresky Yes T - evidence indicates accidents at the actual intersection have 580 Glasgow St. been nearly eliminated so the issue of safety has been Kitchener, ON N2M 2N5 addressed - slow southbound traffic at peak times, drivers will find other faster routes - doubt road widening will bring any further decrease in collisions - speed reduction north of Glasgow undoubtably contributes to the lack of collisions southbound at the intersection

Page 14 of 17 E-15 E-01-031

J. Carless Yes 1st Choice - put it - no need to make it easier for cars to drive through residential 347 Glasgow St. back the way it was neighbourhood Kitchener, ON N2M 2N9 before - traffic volumes up on Glasgow, partly because of "trial" 2nd Choice - leave it configuration and partly because of stop signs the City of in the "trial" format Waterloo opportunistically installed during the trial period on the streets north of here - better to spend money to sweep the S.E. corner of Belmont and Glasgow so the 40'-50' transports that can so easily turn at Glasgow and Fischer-Hallman don't continue to use Glasgow as a truck route - afraid of

Orme Carless Yes 1st Choice -neither of Reduced the number of accidents - reason for redesigning the 347 Glasgow Street other intersection. Kitchener, ON N2M 2N9 2nd Choice - Option 1 1st Choice should be considered: - do not encourage people to use the right turn (from southbound Westmount) onto Glasgow , it is NOT intended to be a car arterial road - preferred lane to be added in Option 2 will not solve any problems - will still see rear-enders as people jockey for position (many motorists will try to get over to the curb and clear through and therefore still changing lanes) - afraid of "creep", 2' one year the next more - lets not do any widening, including the corners on Glasgow/Westmount

Page 15 of 17 E-16 E-01-031

John Street Residents T We have two concerns about improvement construction: - that traffic will not follow recommended traffic route. Instead, once Westmount is open south of Glasgow, our concern is that traffic will cut down Dunbar to Glasgow and back to Westmount(instead of using detour routes). We do not want this to happen. Therefore, we ask that you take measures to prevent this; - that existing trees, including root systems, along construction route be protected during this project.

Beverly Harris T It could be better - if there was a left-turn lane at each intersection 194 Claremont Avenue (Claremont, Union, John etc) and a single turn lane. Kitchener, Ontario What did you discover about the rate of traffic along Westmount N2M 2P8 after the changes? Did it slow down?

John McMurtry Yes T - Accident quantity and most importantly, severity has been 656 Westmount Road W substantially reduced. Better signage warning of the thru lane Kitchener, Ontario north of Glasgow would likely further reduce the less N2M 1R8 dangerous fender benders which have shown up since the change. - Rebuilding the road surface will further improve safety - Traffic flow continues to work very well if not better for all time periods except the afternoon commute. - From 5 p.m. thru 6 p.m. there is some additional waiting southbound vs. the old configuration. Actual wait times are modest. Not more than 1 or 2 light cycles worse than many other intersections at rush hour. - Given comments from Regional Staff that they do not expect volume to increase materially in the future, the small amount of additional wait time only once per work-week day seems a minor cost for the preservation of the natural environment and one of the most attractive and desirable neighbourhoods in the city.

Page 16 of 17 E-17 E-01-031

Margot Thomas Pick Yes T - It is slowing cars down somewhat - cars going straight through 358 Glasgow Street intersection aren't slowed down by cars turning left because of Kitchener, Ontario left-hand turn lanes - you haven't had to destroy trees with this N2M 2M8 option . - Option 2 will allow for faster travel around the corners, making it more dangerous for pedestrians - we have to consider the fact that students from three schools use this intersection - Westmount, Kaufman and KCI.

Shirley Elliott Yes T - When I am out for walks, including rush hour time, the cars 320 Glasgow Street pass through usually with the one green light. I have seen Kitchener, Ontario some wait for a second. I appreciate the southbound left-turn N2M 2M8 lane. I am able to see the on-coming traffic. I do not wish to see the streets widened because that is just inviting more traffic though a residential neighbourhood. Speeding is a common problem. - There has been a change in the traffic flow to the north of Glasgow Street. There are the speed bumps on John Street; there are the four-way stops on William Street, Belmont @ John, etc. I believe that Glasgow street now has more traffic passing in front of the Public School since these changes were implemented. (Park Street - Union Blvd. - Belmont Ave - Glasgow St. or Glasgow St - Belmont Ave either north or south). John Blvd. seems to have very little traffic on it now. Was Victoria St. to be the conduit for traffic from the west (Fischer-Hallman) into the city? Should Glasgow St. have 4- way stops too?

Page 17 of 17 APPENDIX F E-01-031

WESTMOUNT ROAD IMPROVEMENTS FROM SOUTH OF GLASGOW STREET TO JOHN STREET

TABLE 4 - PERFORMANCE EVALUATION OF OPTIONS 1 AND 2

CRITERION PERFORMANCE OPTION 1 OPTION 2 (EXPECTED PERFORMANCE) TRIAL LANE CONFIGURATION WIDENING TO PROVIDE 5 LANES SAFETY Collisions at Glasgow personal injury collisions decreased 60-70% decrease in both total collisions and Street by 70% personal injury collisions total collisions decreased by 37% Collisions at other personal injury collisions increased Return to "pre-project" levels Locations by 116% total collisions increased by 104% Average Operating Southbound speed decreased by Possible small increase Speeds 7 km/h

TRAFFIC Westmount Road No significant change from "pre- No significant change from "pre-project" levels VOLUMES project" levels Sidestreets west leg Union Boulevard (+21%) No significant change from "pre-project" levels east leg of Glasgow Street (+7%) TRAFFIC Travel Delay Southbound Westmount Road during Improvement over "pre-project" levels OPERATIONS afternoon peak = 4 to 8 minutes OVERALL UNACCEPTABLE GOOD RATING

H:\SHARED\CLERKS\WPWIN\COMMON\P & W\01-031 Appendix F.wpd

Regional Municipality of Waterloo MEDIA RELEASE: Friday, March 30, 2001, 4:30 P.M. ADMINISTRATION AND FINANCE COMMITTEE AGENDA Wednesday, April 4, 2001 9:00 a.m. Regional Council Chamber 150 Frederick Street, Kitchener, ON

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Tim McCabe re: Trinity Village Deferral of Regional Development Charges, Refer to Item 3b)

3. REPORTS a) F-01-016 Developer Servicing Agreement and Consultant Services Agreement - Fairway Road Extension, Lackner Boulevard Easterly 780 Metres, City of Kitchener b) F-01-017 Trinity Village Deferral of Regional Development Charges Letter from Green Scheels Pidgeon, dated March 12, 2001, Map of Trinity Village c) F-01-018 Grants to Voluntary Organizations - 2001 Process Appendix A d) CC-01-001 Council Conference Policy

4. INFORMATION/CORRESPONDENCE

5. OTHER BUSINESS

6. NEXT MEETING

7. CLOSED SESSION (motion required) a) Verbal Report pursuant to Part 11, Section 14 (1) d) of Procedural By-law 00-031, as amended

8. ADJOURN

Regrets Only to Marion Morris at 575-4493/ [email protected] Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES AND ADMINISTRATION AND FINANCE DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-014, Planning and Works Committee and F-01-016

Chair Tom Galloway and Members of the File Code: 5097, C06-60 Administration and Finance Committee

Date: April 3, 2001 April 4, 2001

Subject: DEVELOPER SERVICING AGREEMENT AND CONSULTANT SERVICES AGREEMENT - FAIRWAY ROAD EXTENSION, LACKNER BOULEVARD EASTERLY 780 METRES, CITY OF KITCHENER

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take the following actions with respect to the Fairway Road Extension project from Lackner Boulevard easterly 780 metres in the City of Kitchener: a) Enter into a Consultant Services Agreement with Stantec Consulting Limited at an upset fee of $99,930 plus GST to complete design and contract preparation for this project, with contract administration and construction inspection to be paid on a time basis, subject to satisfactory receipt of the required developer deposit; b) Authorize the Regional Chair and Regional Clerk to enter into a Servicing Agreement with the developer, Lyndale Estates Ltd., whereby the developer will provide the financing to construct this project as a condition of the development of lands adjacent thereto, all on the understanding that the Agreement shall be to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor and shall require the developer to provide sufficient securities to the Region to cover the total costs of the project as set out therein and that the Agreement shall further provide that the developer shall be entitled to a reimbursement of these costs in 2004 and 2006, the years the project is scheduled in the Region's approved 2001 Capital budget and 10-year forecast; and c) Upon execution of the Servicing Agreement and the receipt of securities to the satisfaction of the Region's Chief Financial Officer and the Regional Solicitor, authorize Regional staff to call tenders for the project and award a contract at the earliest possible date in accordance with current Regional policies and procedures.

SUMMARY:

Nil - 2 - E-01-014

REPORT:

1. Background

2. Request to Enter into Servicing Agreement with Lyndale Estates

3. Request to Retain Consulting Services

Regional staff support the request to retain Stantec for this assignment for the following reasons:

C Regional staff are unable to commence the design immediately in order to meet the developer's timing because of other project commitments in the Transportation Capital Program; and

CORPORATE STRATEGIC PLAN:

Approval of this assignment will be cost-effective for the Region and will ensure we spend wisely the dollars that we were entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The 2001 Transportation 10-Year Capital Forecast includes funding of $2,350,000 in the years 2004 and 2006 for the Fairway Road Extension from Lackner Boulevard to Zeller Drive. - 4 - E-01-014

OTHER DEPARTMENT CONSIDERATIONS:

The Transportation Planning Division of the Planning, Housing and Community Services Department has provided input to this report.

PREPARED BY: Gary MacDonald, Head, Transportation Engineering

PREPARED BY: Larry Smith, Financial Analyst

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services

APPROVED BY: Larry Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Chair T. Galloway and Members of the Report No: F-01-017 Administration & Finance Committee File Code: Date: April 4, 2001 Subject: TRINITY VILLAGE DEFERRAL OF REGIONAL DEVELOPMENT CHARGES

RECOMMENDATION:

That the Regional Municipality of Waterloo take no action on the request by Trinity Village for a deferral of development charges.

SUMMARY:

Trinity Village has requested a deferral of development charges in the amount of $184,800 related to the development of the Trinity Village long term care facility located at 2727 Kingsway Drive in Kitchener. Under the Trinity proposal, these charges would become payable upon development of a later phase of development on the same site.

REPORT:

Background

Trinity Village currently operates a long term care facility at 2727 Kingsway Drive in Kitchener consisting of 85 rooms accommodating 150 beds. They are planning to build a new facility consisting of 120 rooms (lodging units) housing 150 beds. It is intended that upon completion of the new facility, residents housed in the existing structure will be moved to the new facility and the existing facility will be renovated to contain apartment units or some other form of residential accommodations. Trinity Village is considered to be a D facility under the long term care classification system and as such, is deemed a high priority for replacement. The development charge of $184,800 represents approximately1.5% of the total cost of the project of $12 - 15 million.

Trinity Village is requesting that the construction of the new 120 room facility be interpreted as no development since it is intended to replace the function being served by the existing facility. (See attached letter.) That is, Trinity Village is requesting deferral of development charges payable on 85 base units as well as on 35 additional units. Under this interpretation, the increase in development would occur when the current 85 room facility is redeveloped. At that time Trinity Village would pay development charges for the units created at that time.

Trinity Village has submitted a similar request to the City of Kitchener. That request is currently under review. - 2 - FIN-01-017

Normal Regional Practice Under RDC By-Law

Under the Regional Development Charge By-Law 99-038, a facility such as the Trinity long term care facility is considered to be a Lodging House, which is defined as a building containing lodging units where the residents share access to common areas of the building. Lodging units are defined as one or more rooms located within a lodging house which may contain either cooking or sanitary facilities, but not both, for the exclusive use of the resident or residents of the unit. Development charges are calculated on the basis of the number of rooms, not the number of beds. Thus Trinity Village would be required to pay development charges of $184,800 for the development of the 120 lodging units that are being constructed. The future conversion of the existing 85 lodging units into apartments or other accommodations would generate a redevelopment allowance that would be used to offset the development charges applicable for the apartment units.

Under normal practice the development charge must be paid before a building permit is issued. This practice ensures that the municipality can collect the development charges required to finance infrastructure. Relating collection to the building permit creates a hard and fast date which is not subject to interpretation. In addition, the practice recognizes that the impact of growth on municipal infrastructure is best measured and assessed at or prior to construction of new space, rather then at point of occupancy or some other time.

In situations in which an existing development is being demolished, or has been demolished and is being replaced with a new structure, a redevelopment allowance is granted in recognition of Regional services already available to the pre-existing development. A redevelopment allowance is not normally granted in advance of demolition unless it is very clear (usually through the issuance of a demolition permit prior to the issuance of a building permit for the new structure) that the pre-existing development will indeed be demolished, and that the new structure will not represent an increase in overall residential or non- residential space. In the case under consideration, it is clear that there is no intent on the part of the owner to remove the existing structure. Hence it is the construction of the new long term care facility which increases the total residential development on the site, and which therefore attracts development charges.

Considerations Associated With Deferring Payment

Even if the original structure were being demolished, a redevelopment allowance would only be applicable to 85 lodging units meaning that Trinity would be charged development charges of $53,900 (35 Lodging units) at building permit issuance. The balance of development charges payable relating to 85 lodging units could be deferred until the current 85 lodging units are re-developed, at which time Trinity would be required to pay development charges on the newly created apartment units or other development.

In this case, no plans exist to remove the existing structure and hence deferral of payment would require a specific agreement. The deferral of development charges is provided for under Section 27 of the Development Charges Act which states as follow:

27. (1) A municipality may enter into an agreement with a person who is required to pay a development charge providing for all or any part of a development charge to be paid before or after it would otherwise be payable. - 3 - FIN-01-017

The agreement noted above must make provision for the amount of the development charges to be paid and the time it is payable. It also provides for a municipality to charge interest.

Should the Region enter into such an agreement there are a number of issues that must be considered.

The entering into of such an agreement would establish a precedent whereby the Region is willing to allow for the deferral of development charges beyond the date of building permit issuance. This arrangement would be favourable to most parties who are developing within the Region and could be requested routinely as part of a building permit application. The only deferral agreement previously approved by the Region was for the Wings of Paradise Butterfly Conservatory, for which payment of development charges of $14,472.48 was deferred for up to five years, with full interest to be accrued. Although the circumstances of this particular development may be relatively unique, any deferral of development charge payments could be construed as a precedent applicable to future development.

Also, any payment date after the issuance of the building permit would result in a loss of leverage by the Region to collect the amount due. It is Trinity's intent to renovate the existing structure, thereby necessitating the issuance of a building permit, which would trigger the payment of development charges associated with the base 85 units. However, in the event Trinity did not undertake redevelopment of the existing structure requiring a building permit, the Region would have to rely on the agreement to enforce the collection of development charges. For the 35 additional units, the Region's only security would be the deferral agreement. Payment for these units could not be linked to the issuance of a building permit for the existing building. Should payment not be forthcoming as agreed, the Region's primary recourse would be to engage in legal proceedings to enforce the agreement. Deferral agreements cannot be registered on title. While development charge legislation provides for unpaid development charges to be added to the tax roll, such claims do not have the priority of property taxes, and in fact can rank after all registered mortgages and other claims against the lands. Hence this provision does not provide a reliable mechanism for collection of unpaid development charges.

Options

1) Take no action on request.

Pro's - Region receives development charges payment at building permit time with no risk of non-collection. - No precedent is set with respect to deferral of development charges. Con's - Earlier cash flow requirements for Trinity Village.

2) Require payment for 35 lodging units ($53,900) at initial building permit issuance for the new structure. Defer payment for the balance (85 lodging units, $130,900) to the earliest of:

a) issuance of the building permit for the renovation of the existing structure b) the occupancy, in any manner, of the existing structure without any renovations being undertaken c) 2 years from the date of issuance of the initial building permit for the 120 lodging units - 4 - FIN-01-017

Pro's - Region receives partial payment up front. - Trinity Village's cash flow requirements are deferred relative to (1). Con's - Establishes precedent for development charge deferral. - Creates risk of non-collection of approximately 70% of development charges owed. - Trinity Village still required to make up front payment. - If existing structure is not redeveloped in a timely fashion, collection of development charges would be secured only by agreement.

3) Defer payment for entire 120 lodging units ($184,800) to earliest of (a), (b) or (c) as listed above.

Pro's - Grants Trinity Village greatest cash flow relief. Con's - Region receives no payment up front. - Establishes precedent for development charge deferral. - Full development charge payable is at risk of non-collection. - Payment relating to the 35 additional units would be secured only by the deferral agreement; could not be linked to redevelopment of existing building. - If existing structure is not redeveloped in a timely fashion, collection of development charges on the base 85 units would also be secured only by agreement.

Development charges represent a significant component of the Region's capital financing program with collections amounting to $15 - 20 million annually. Due to the potential precedent and the possible collection risk associated with this or future deferral agreements, it is staff's recommendation that no action be taken on this request.

CORPORATE STRATEGIC PLAN:

One of the goals of the Corporate Strategic Plan is to insure that development charge rates meet stakeholders' needs and provide sufficient capital funding for the Region's capital programs.

FINANCIAL IMPLICATIONS:

The Region is entitled to $184,800 payable upon the issuance of the first building permit for the 120 Lodging Units being constructed. If a deferral is granted with respect to the 85 "base" lodging units, the Region would defer $130,900 until the second phase of development occurs. At that time the Region would charge full development charges on the units created. If the second phase of development does not occur, the Region would undertake to collect the $130,900 plus interest, calculated at the Region's average rate of return on its investments, at a time specified in the future. If a deferral is also granted with respect to the 35 additional lodging units, repayment of the full development charges related to this portion of the development ($53,900), with interest, would be required.

OTHER DEPARTMENT CONSIDERATIONS:

The Legal Department has been consulted in the preparation of this report.

PREPARED BY: D. Miller, Financial Assistant

APPROVED BY: L. Ryan, Chief Financial Officer GREEN SCHEELS PIDGEON PLANNING CONSULTANTS LIMITED

March 12, 2001 Project No.: 9746.90

Regional Municipality of Waterloo Legal Department 150 Frederick Street Kitchener, ON N2G 4J3

Attention: Ms. Debra Arnold, Solicitor

Re: Regional Development Charges Lutheran Homes of Kitchener-Waterloo (Trinity Village) 2727 Kingsway Drive, Kitchener

On behalf of Lutheran Homes of Kitchener-Waterloo (Trinity Village), the purpose of this letter is to request Staff and Council's consideration of a deferral of the payment of development charges related to the new Long Term Care Facility proposed by Trinity Village at 2727 Kingsway Drive.

Attached is the approved site plan showing the existing and proposed institutional development on the lands. The new 60-unit townhouse development shown is not relevant to, this request. These units have paid, and will be paying, appropriate development charges at the time of each building permit.

The existing building is currently used for a nursing home with 150 beds; a 3,600 sq.ft. chapel and various other accessory institutional/healthcare space. Funding guarantees have recently been approved by CMHC for Trinity Village's new 150 bed Long Term Care Facility to replace the existing facility.

cont'd... Construction of this new building is anticipated to commence in the first two weeks of April 2001. Construction timing from commencement to the date of occupancy is estimated at 16 months. Once the existing 150 beds and the 15 residents currently housed in the existing building will be moved into the new Long Term Care Facility.

Similarly, at a future building stage, Trinity Village will be constructing a new chapel building to replace the chapel in the existing building. The non-residential square foot component of the new chapel will be 3000 sq.ft. or less compared to the existing 3600 sq.ft. of chapel in the current building.

The intent of-development charges is that these are required to pay for the cost of new growth and, with it, the increased demand on services. We would submit to you that although there will be a new building(s), these buildings will only be replacing existing uses and the existing demand on services created by the same amount of beds, residents and chapel area which are all presently existing on the lands. These will be moving into the new building(s) from the existing building. The current facility accommodates 150 beds in 85 rooms and the new facility will house the same number of beds and residents, but in 120 rooms. Notwithstanding this design difference, we would hope that the Region could treat the "net assessable development" (net increase demand on services) as "nil".

If in fact the existing nursing home/chapel building was first demolished. there would be no question that the 150 beds and chapel square footage would be given a "redevelopment allowance" This would then be followed by a reduction of development charges payable for the new building for the same number of beds/residents and the equal or less square footage of the existing chapel area that had been accommodated in the demolished building. Since total building demolition is not possible or desirable as the residents must continue to remain in the existing building until transferred to the new facility; the "traditional" application of a redevelopment allowance probably cannot be applied. We do believe though that the intent of the Region's Development Charge By-law for this situation is the same as if the outer walls and total gross floor area were demolished. Sections of the Region's Development Charge By-law (#99-038) that we feel are relevant to the Trinity Village situation include the following:

"Calculations of Development Charges

4.(3) ...where the development of land to which this By-law applies entails a material alteration to or replacement of the buildings or structures or the use thereof that constitute a pre-existing development of the type in respect of which a Development Charge is or would have been payable under this By-law if in force at the time such pre-existing development took place, the Development Charge payable shall be calculated on the net assessable development. -3 Part IV 4. (1) The net assessable development of a proposed development for the purpose of calculating the applicable Development Charge, is the number of dwelling units and the gross floor area of all Non Residential components less the total redevelopment allowance applicable…

5. In determining the net assessable development for the purposes of calculating the Development Charge payable, the total redevelopment allowance applicable to the site is intended to reasonably reflect the services already available to the pre-existing development relative to the services required by the development based on the growth related costs of services..." . . . .

Immediately following the existing nursing home moving into the new facility, it is proposed that the existing building will be substantially altered with extensive interior demolitions and reconstructions. Although the exact design, number of units and ancillary uses are not `firmed up' at this time, the plan is to convert the existing building to a multiple dwelling having self-contained dwelling units, optional central dining and optional (fee for service) healthcare for those residents- in need. It is this new development that will create an increased demand on services and constitute new growth, compared to what the pre-existing development used. Accordingly, we would ask the Region to calculate it's `net assessable development' on the basis of the types and extent of use proposed for the existing building. Trinity Village is willing to pay appropriate development charges applicable to this new development at the time of building permit issuance for the alteration to the existing building and for the new children's daycare building.

What we are requesting from the Region is approval of a deferral agreement under Section 27(1) of the Development Charges Act. Section 27(1) states:

"A municipality may enter into an agreement with a person who' is required to pay a development charge providing for all or any part o a development charge to be aid before or after it would otherwise be payable. "

This agreement would require full payment of development charges at the time of building permit issuance for the redevelopment of the existing building for multiple residential purposes and the new children's daycare building. The agreement could also specify that:

- the development charge payable would be at the rate in effect at the time of the issuance of building permits and, - in the event that the new buildings are occupied by different uses or is proposing more beds/residents than what has been approved, then development charges would be payable for this increased demand prior to any occupancy of the new buildings. Trinity Village's new Long Term Care Facility is a not-for-profit, charitable operation. It is not eligible for exemptions under the Development Charge By6laws of the City or Region similar to the situation of other health facilities such as Sunnyside Home for the Aged or hospitals. It is the only not-for-profit Long Term Care Facility in Kitchener-Waterloo. It should also be emphasized that the construction. financing of the. new facility is the responsibility of Lutheran Homes of Kitchens Waterloo totally. No monies from the provincial government are available or will be paid until occupancy/startup of the new facility occurs. Obviously, the upfront payment by Lutheran Homes of the Region's $184,800.00 development charge for the new facility, which is simply replacing the existing facility, adds to the complexity of the development financing.

In summary, Lutheran Homes of Kitchener-Waterloo (Trinity Village) is no asking for an exemption from the payment of development charges. Lutheran Homes agrees to pay the full development charge applicable to new development for any resulting increased demand on services. Trinity Village is asking for the Region to approve a deferral, by way of an agreement, of those development charges to the date of building permit issuance for the new, additional development to be located in the converted existing building.

Your cooperation in considering this request and bringing it before the Finance and Administration Committee and Council as soon as possible would be greatly appreciated. We need a decision on this matter by the first week of April since we are looking for the building permit to be issued by April 7th, 2001.

Yours truly,

Green Scheels Pidgeon Planning Consultants

Tim McCabe, MCIP, RPP

TM:cm

cc: Chairman K. Seiling Councillor T. Galloway, Chairman, Administration and Finance Committee Mr. A. Schelter, Trinity Village Mr. T. Schaner, Trinity Village

Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Chair T. Galloway and Members of the Report No: F-01-018 Administration and Finance Committee File Code: Date: April 4, 2001 Subject: GRANTS TO VOLUNTARY ORGANIZATIONS - 2001 PROCESS

RECOMMENDATION:

For Discussion

SUMMARY:

This report addresses the grant requests received from voluntary organizations for Regional funding for the year 2001, the increased budget for 2001 and the process for reviewing this year's requests.

REPORT:

2001 Budget

The 2001 base budget for grants to voluntary organizations is $316,075. A separate base budget amount of $50,000 for the Waterloo Regional Heritage Foundation is included as a program line in the Associated Agency section of the 2001 Regional budget. As part of the 2001 budget, Council has approved an additional $50,000 in funding for grants to voluntary organizations and the Heritage Foundation. The increase is intended to fund either or both programs and Committee may wish to determine the allocation of the $50,000 prior to the review of the 2001 grants to voluntary organizations.

2001 Requests

Grant requests received for 2001 (excluding Heritage Foundation) total $480,482. Of the total $480,482, $363,133 has been requested by organizations that received a grant in 2000 and $117,349 has been requested from eight new organizations. Requests from organizations that have previously received a Regional grant exceed the base budget provision by $47,058. Increased requests and new requests combined exceed the base budget for grants by $164,407. An allocation of the additional $50,000 approved for 2001 will reduce the amounts by which requests exceed the budget accordingly. A list of the 2001 requests is shown on Appendix 1.

Subcommittee of Administration and Finance Review

Over the past few years, a subcommittee of the Administration and Finance Committee has reviewed the grant applications, met with representatives of the organizations requesting Regional funding and developed recommendations for funding the requests. Typically, representatives from any new organizations requesting a Regional grant are required to meet with the subcommittee to discuss their requests. Organizations that have previously received a Regional grant and are requesting a large increase in their grant for the year under review are invited to meet with the subcommittee to discuss the - 2 - F-01-018

increased need for funding. Once the funding recommendations are developed by the subcommittee, they are presented to Administration and Finance Committee for approval. This review process has worked well in the past and it is suggested that this same process be used for reviewing the 2001 requests. This proposed process would not apply to the Heritage Foundation as the funding for this organization is now a separate program line.

Timing

Under the Region's policy on grants to voluntary organizations, approved grants are paid on June 30th which gives the Committee until the June 20th Administration and Finance Committee meeting, at the latest, to determine the 2001 allocations. While it benefits the organizations to know the status of their grant requests as early as possible, the process does take a considerable amount of time. Given the time involved with the process, the June 20th meeting of Committee is the planned date for the recommendations to come forward.

New Requests / Requests for Increased Grants

There are eight grant requests from organizations that have not previously received a Regional grant and a number of organizations have requested grant increases (refer to Appendix 1). Assuming all organizations that received a grant in 2000 also receive a grant in 2001, there is limited funding available for new grant requests or increased requests considering new requests and increased requests exceed the base budget for grants by $164,407. The $50,000 budget increase for 2001 can relieve some of this depending on how much is allocated to the grants budget versus the Heritage Foundation program line.

CORPORATE STRATEGIC PLAN:

One of the goals of the Corporate Strategic Plan is to encourage participation by volunteers and to recognize their importance in the Region's programs and the community. Regional grants to the various voluntary organizations recognize the value of those organizations and their associated volunteers.

FINANCIAL IMPLICATIONS:

The 2001 base budget for grants to voluntary organizations is $316,075 (excluding the Waterloo Regional Heritage Foundation base budget of $50,000). Requests for 2001 grants total $480,482, with $363,133 requested from organizations that received a grant in 2000 and $117,349 requested from eight new organizations. Requests exceed the 2001 base budget provision by $164,407. As part of the 2001 budget, Council approved an additional $50,000 in funding for grants to voluntary organizations and the Waterloo Regional Heritage Foundation. This increase is intended to fund either or both of the Grants budget and the Heritage Foundation program line. An allocation of the $50,000 will reduce the amounts by which the requests exceed the budget accordingly.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: V. Golub, Financial Analyst

APPROVED BY: L. Ryan, Chief Financial Officer

Regional Municipality of Waterloo

SUB -COMMITTEE ON COUNCIL CONFERENCE POLICY

To: Chair Councillor Tom Galloway and Members of the Report No: CC 01-001 Administration and Finance Committee Date: April 4, 2001 Subject: COUNCIL CONFERENCE POLICY

RECOMMENDATION:

Whereas a sub-committee was appointed to develop a Conference/Convention policy in order to provide for consistency and clarity for Council travel requests, therefore be it resolved that the Regional Municipality of Waterloo approve the following Council Conference Policy:

2) That Councillors may choose to attend conferences that are situated in Province, in Canada and within the continental United States without Council approval;

3) That requests by Councillors to attend international conferences, outside the continental United States and Canada, must be approved by Council;

8) That the following corporate policies concerning class and mode of travel and accommodation be endorsed and applied to Council travel:

9) That Councillors submit a brief summary report to the appropriate standing committee of Council on returning from a conference (excluding FCM and AMO) for which the Region has paid expenses;

10) That the Regional Municipality of Waterloo not cover the following expenses:

RESPECTFULLY SUBMITTED BY:

Councillors Tom Galloway, Jim Wideman, Lynne Woolstencroft and Regional Chair Ken Seiling

MEDIA RELEASE: Friday, March 23, 2001, 4:30 P.M.

EMPLOYMENT SERVICES COMMUNITY ADVISORY COMMITTEE AGENDA

Friday, March 30, 2001 8:30 a.m. - 11:00 a.m. Community Health and Social Services Building Room 210/211 99 Regina Street South, Waterloo, Ontario

1. WELCOME & INTRODUCTIONS

2. DELEGATIONS

3. MINUTES OF February 23, 2001 (Vote Required)

4. REVIEW OF AGENDA

5. CORRESPONDENCE INFORMATION

6. SUBCOMMITTEE REPORTS a) Nominations Subcommittee b) Client Support Subcommittee c) Service Delivery Subcommittee d) Evaluation Subcommittee

7. REVIEW OF COMMITTEE PURPOSE AND STRUCTURE

$ Discussion of our Committee Membership and Structure continued from last meeting. Please review attachments.

8. EMPLOYMENT SERVICES - REGION a) Employment Resource Centres b) Employment Support c) Employment Placement d) Community Placement e) LEAP f) Employment Options Program g) Service Delivery Redesign - Update

9. COMMUNITY FEEDBACK

10. OTHER BUSINESS

- 2 -

11. NEXT MEETING

Friday, April 27, 2001 8:30 a.m. - 11:00 a.m. Community Health and Social Services Building 99 Regina Street South Room 210/211 Waterloo, Ontario

12. ADJOURN

*For Regrets call Marion Morris at 575-4493*

REGIONAL MUNICIPALITY OF WATERLOO

EMPLOYMENT SERVICES COMMUNITY ADVISORY COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on February 23, 2001 at 8:30 a.m. in the Community Health and Social Services Building, Room 210/211, 99 Regina Street South, Waterloo, Ontario.

Members present: Vice-Chair H. Green, R. Jones, P. Mason, B. Richtermeier, S. Krause, M. McDermott*, B. McIver, J. Tuer, J. Matzeg, D. Dirks, J. Eckensviller, C. Simpson

Regrets: L. Draaghtel, L. Clayfield, S. Brunton, D. McGillivray, J. Ireson, A. Green

Vice-Chair H. Green welcomed members and asked everyone to share their thoughts about winter.

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. MINUTES

MOVED by D. Dirks SECONDED by P. Mason That the minutes of the Employment Services Community Advisory Committee held January 26, 2001 be approved, as circulated. CARRIED

3. SUBCOMMITTEE REPORTS a) Nominations Subcommittee

Nancy Schwindt, Manager, Employment Services advised that the committee met with E. Orth, Regional Clerk on February 9 to review the nominations's process for the membership categories.

As a result of the meeting, N. Schwindt, Committee Staff Support, prepared correspondence to CUPE 1883 requesting a formal nomination to the ESCAC category of Front Line Staff Representative, Employment Services for the Region of Waterloo with a term to expire December 31, 2003. To date, no response has been received.

N. Schwindt contacted each member of the committee who had a term ending December 31, 2000 to request that they consider a term extension to May 31, 2001 in order to allow the Committee to finalize the Terms of Reference. The following members agreed to continue in their positions until May 31, 2001: B. Richtermeier, M. McDermott, A. Green and J. Tuer. H. Green agreed to extend her position as Vice-Chair to August 31, 2001.

MOVED by P. Mason SECONDED by B. Richtermeier THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the following membership vacancies to remain open until the Terms of Reference are completed and the new nomination's process is determined: 1) Two Consumer/Client Representatives 2) Two Front Line Agency Representatives 3) One Community Agency Management Representative 4) One Labour Representative CARRIED

MOVED by P. Mason SECONDED B. McIver THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the terms of the office be extended to May 31, 2001 for the following members: 1) Barb Richtermeier, Consumer/Client Representative 2) Marianne McDermott, Front Line Agency Representative 3) Jane Tuer, Community Agency Management Representative 4) Allan Green, Education Representative CARRIED

MOVED by P. Mason SECONDED by B. McIver THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the appointment of Jayne Matzeg, as a Community Agency Management Representative, with a term to expire December 31, 2001. CARRIED

MOVED by P. Mason SECONDED by R. Jones THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the term of Heather Green, as Vice-Chair, be extended to August 31, 2001. CARRIED

MOVED by P. Mason SECONDED by B. McIver THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the removal of Sandra Watt and Doug Campbell from the membership list as alternates. CARRIED.

MOVED by D. Dirks SECONDED by J. Tuer THAT the Employment Services Community Advisory Committee recommends that the Regional Municipality of Waterloo approve the appointment of Siraj Waglay as the Front Line Staff Representative, Employment Services, Region of Waterloo, for a term ending December 31, 2003, pending formal confirmation of his nomination to the Nominating ESCAC - 3 - 02/23/01

Committee from CUPE 1883. CARRIED b) Client Support Subcommittee

H. Green advised the brochures are ready to picked up and they will be distributed in Cambridge and Kitchener. c) Service Delivery Subcommittee

Nothing to report. d) Evaluation Subcommittee

Nothing to report.

Committee recessed at 9:35 a.m. and reconvened at 9:50 a.m.

*M. McDermott arrived during the break.

4. REVIEW OF COMMITTEE PURPOSE AND STRUCTURE

Jean Kellogg, Planning Associate continued with the discussion of the Committee Purpose and Structure. J. Kellogg reviewed the purpose of the committee and directed members to the membership categories. J. Kellogg noted that all membership categories proposed suggest the focus of the committee will include employment and income support. The Division has expanded to Employment and Income and it would make sense for the committee to do the same.

MOVED by R. Jones SECONDED by P. Mason That the Employment Services Community Advisory Committee recommends that the focus of the committee be broadened to include income support. CARRIED

The individual membership categories were discussed and considered individually.

MOVED by R. Jones SECONDED by J. Matzeg That the Employment Services Community Advisory Committee recommends that the Consumers/Clients category representation remain at 8 members. CARRIED

MOVED by B. Richtermeier SECONDED by R. Jones That the Employment Services Community Advisory Committee recommends that the Education Representation be comprised of one representative from Conestoga College and one member from each of the two school boards. CARRIED. MOVED by B. McIver SECONDED by J. Tuer That the Employment Services Community Advisory Committee recommends that the ESCAC - 4 - 02/23/01

Labour category representation remain at one member. CARRIED

MOVED by R. Jones SECONDED by M. McDermott That the Employment Services Community Advisory Committee recommends that the Business category representation remain at one member. CARRIED

MOVED by R. Jones SECONDED by P. Mason That the Employment Services Community Advisory Committee recommends that the Regional Council Representative remain at one member. CARRIED

MOVED by D. Dirks SECONDED by J. Eckensviller That the meeting time be extended to 11:15 a.m. CARRIED

Considerable discussion took place concerning the proposed Front Line and Funders categories. Concerns raised included potential overlapping of members and status of voting versus non-voting members. Committee deferred the discussion to the next meeting.

5. EMPLOYMENT SERVICES - REGION

The committee ran out of time and was unable to complete the scheduled items on the agenda. Statistical Report data can be found on pages 24 to 28 of the February 23rd, 2001 agenda for Employment Resource Centres, Employment Support, Employment Placement, Community Placement, LEAP, and the Employment Options Program.

Steve Kupina, Supervisor, Employment Program provided committee with information on the Kitchener Employment Resource Centre. The information provides a comparison between 1999 and 2000 on centre activity, information sessions and assessments (attached as S-1). S. Kupina also provided information on Job Placement Outcomes and Self-Employment Outcomes (attached as S-2).

ADJOURN

MOVED by J. Tuer SECONDED by M. McDermott THAT the meeting adjourn. CARRIED

COMMITTEE CHAIR, H. Green, Vice-Chair

REGIONAL CLERK, E. L. Orth

Regional Municipality of Waterloo MEDIA RELEASE: Friday, March 16, 2001, 4:30 P.M. ECOLOGICAL AND ENVIRONMENTAL ADVISORY COMMITTEE AGENDA March 27, 2001 6:00 P.M. - SUPPER Cafeteria (Main Floor) 6:30 P.M. - REGULAR MEETING 8th Floor 150 Frederick Street Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Mr. Scott MacDonald, Mr. Jim Collishaw, Cambridge Engineering and Planning Consultants; Mr Tony Lotimer, Lotowater; Mr. Ken Ursic, Dougan & Associates, re: Proposed Supermarket, Greenfield Road West, Ayr, Greenfield Swamp [E.S.P.A. 42] b) Mr. Geoff VanderBaaren and Mr. Mark Dorfman, Mark L. Dorfman Planner Inc.; Mr. David Stephenson, Natural Resource Solutions Inc. and Mr. Dave Marks, Frontline Environmental Management, re: Proposed Nith River Campground, Philipsburg Forest [E.S.P.A.12] c) Mr. Steve Brown, Stantec Consulting, re: Lyndale Estates Residential Development Final Stormwater Management Plan, Grand River South Community, Kitchener, Lackner Woods [E.S.P.A. 25]

3. MINUTES a) Ecological and Environmental Advisory Committee Meeting of Tuesday, February 27, 2001

4. INFORMATION/CORRESPONDENCE a) Copy of Memorandum from Craig Hebert, Conestoga-Rovers & Associates to Brian Hunt and Wayne MacMillan, G.R.C.A., dated March 12, 2001, re: Witmer Industrial Subdivision: Removal of Sediment from Portuguese Swamp [E.S.P.A. 72] b) Copy of Letter from Larry Halyk, Guelph District Ministry of Natural Resources to Scott Amos, City of Waterloo, dated March 6, 2001, re: G.R.C.A. Surplus Lands - Westmount Road, Laurel Creek Reservoir [E.S.P.A. 18] c) Copy of Letter from Greg P. Meinecke, City of Kitchener, to Steve Brown, Stantec Consulting, dated February 26, 2001, re: River Road/Veronica Drive Staff Gauge Monitoring Program, Idlewood Swamp [E.S.P.A.26] d) E-mail from James Porter, Faculty of Environmental Studies, University of Waterloo, to Chris Gosselin re: 2001 Parks Research Forum of Ontario - 2 -

e) Facsimile Transmission from The Ontario Waste Diversion Organization, dated March 9, 2001, re: The WDP Project >Round-up= A Half Day Forum To Review Municipal Projects Funded In 2000

5. BUSINESS ARISING FROM MINUTES a) P-EEAC-SC-01-003, Proposed Supermarket, Greenfield Road West, Ayr, Greenfield Swamp [E.S.P.A. 42]: Report from Sub-committee b) P-EEAC-SC-01-004, Proposed Nith River Campground, Philipsburg Forest [E.S.P.A. 12], Report from Sub-committee c) P-EEAC-SC-01-005, Lyndale Estates Residential Development Final Stormwater Management Plan, Grand River South Community, Kitchener, Lackner Woods [E.S.P.A. 25]

6. NEW BUSINESS

NIL

7. OTHER BUSINESS a) Active E.E.A.C. Sub-committees

8. NEXT MEETING: April 24, 2001

9. CLOSED SESSION (motion required)

10. ADJOURN

Regrets Only to Marion Morris at 575-4493/ [email protected]

REGIONAL MUNICIPALITY OF WATERLOO

ECOLOGICAL AND ENVIRONMENTAL ADVISORY COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on February 27, 2001 at 6:30 p.m. in the 8th Floor Meeting Room, 150 Frederick Street, Kitchener, Ontario.

Members present: S. Brown, J. Caron, B. Felker, E. Hood, D. Juneau, L. Misch, J. Mitchell, J. Radocchia, H. Regier, D. Schmitt, J. Toth, B. Trushinski, K. Warriner, J. Yuzwa

Regrets: R. Donaldson, D. Joy

1. ELECTION OF CHAIR AND VICE-CHAIR FOR 2001

MOVED by K. Warriner SECONDED by S. Brown

That Ron Donaldson be nominated as Chair of the Ecological and Environmental Advisory Committee.

CARRIED

R. Donaldson accepted the nomination by way of an email and was declared Chair of the Ecological and Environmental Advisory Committee for a term to expire December 31, 2001.

MOVED by J. Radocchia SECONDED by J. Toth

That Bob Felker be nominated as Vice-Chair of the Ecological and Environmental Advisory Committee.

CARRIED

B. Felker accepted the nomination and was declared Vice-Chair of the Ecological and Environmental Advisory Committee for a term to expire December 31, 2001.

Vice-Chair Bob Felker assumed the Chair.

2. INTRODUCTION OF NEW MEMBERS

B. Felker asked new members Councillor Jane Mitchell, Dr. Eric Hood, Mr. Les Misch, Professor Henry Regier, and returning members to introduce themselves.

3. MOMENT OF SILENCE

The Vice-Chair called for a moment of silence.

4. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT a) D. Schmitt declared a conflict of interest with respect to Items 7 h), m), n) and p) because he is employed by the City of Kitchener. b) B. Trushinski declared a conflict of interest with respect to Items 7 h), m) and p) because he is employed by the City of Kitchener.

3) H. Regier declared a conflict of interest with respect to Items 5 a) and 8 a) because he serves as a member of a Joint Panel of the National Energy Board and the Canadian Environmental Assessment Agency concerning a proposed gas pipeline. d) D. Juneau declared a conflict of interest with respect to Items 7 i) and 8 b) because he is employed by the firm working on the projects. e) S. Brown declared a conflict of interest with respect to Item 7 h) because he is employed by the consultant working on the project.

5. DELEGATIONS a) Mr. Greg Payne, Union Gas, re: Proposed Union Gas Pipeline Across North Dumfries Township [E.S.P.A.41 and 63]

Greg Payne and David Wessenger appeared before committee, addressed the recommendations in the subcommittee report and answered questions from committee. G. Payne advised that the route for the pipeline was approved by the Ontario Energy Board and the Board Order was issued on February 9, 2001.

D. Juneau provided a brief overview of the subcommittee report.

Considerable discussed ensued and committee members asked Union Gas to provide their comments in writing, a copy of the Board Order and a copy of the correspondence sent to the Region on April 25, 2000.

MOVED by B. Trushinski SECONDED by J. Yuzwa

That the Union Gas NPS 48 subcommittee reconvene and prepare a report incorporating the information from Union Gas, meet with Union Gas, and provide a subsequent report to committee.

CARRIED b) Mr. Brian Blackmere, MacKinnon and Associates, Mr. Jeff Thompson, Thompson Environmental, re: Proposed Whistle Bear Golf Course, Part Lot 25, 26 & 27, Concession XII, North Dumfries Township, Blair Swamp [E.S.P.A. 37] Brian Blackmere and Jeff Thompson appeared before committee, addressed concerns and answered questions from committee. EEAC - 3 - 02/27/01

B. Trushinski provided an overview of the report of the subcommittee and addressed issues raised by the delegation. Issues raised were the wastewater system discharge, realignment of the cartpath, removal of fill, sod and concrete tee-blocks from the dripline along western edge of proposed driving range, and details of the future overflow from Lackie Pond.

MOVED by B. Trushinski SECONDED by D. Schmitt That the Ecological and Environmental Advisory Committee advise Planning, Housing and Community Services staff with respect to the proposed Whistle Bear Golf Course that the Update Report on the Proposed Whistle Bear Golf Course (Thompson Environmental, January 24, 2001) satisfactorily addresses many of the concerns articulated in Report PC- EEAC-SC-00-010.

CARRIED

MOVED by B. Trushinski SECONDED by D. Schmitt

That the applicants be requested to amend the design for all environmental buffers on the subject property as follows:

1. That boulders used for demarcation be placed at the buffer limit, not 1 m away as proposed, and that these be placed immediately upon removal of the paige wire fencing erected during construction.

2. That the following be included in the soil erosion and sedimentation plan:

2.1 That paige wire and attached silt fencing is to be installed along environmental buffer limits as delineated in the field on November 30, 2000;

2.2 That stakes be installed every 10 meters on center;

2.3 That silt fencing be dug into the ground a minimum depth of 0.3 meters along the entire length of paige wire and silt fencing

2.4 That following placement of the silt fencing within the minimum 0.3 meter deep trench, the trench be backfilled with native soil an/or 12-19 mm clear stone and compacted by bulldozer track; and

2.5 That provision be made for on-going supervision of the installation of sedimentation and erosion control fencing around all buffer areas in order to ensure that there is a minimum 0.3 meter trench for the fencing, and that the trenching is furrowed in the correct buffer limit location, and that the fencing is installed as specified in the approved Figures A, B and C.

CARRIED MOVED by B. Trushinski SECONDED by J. Radocchia

EEAC - 4 - 02/27/01 That the original grades be restored in all demarcated 15 metre wetland buffer areas along the north and south sides of Blair Creek, subject to GRCA and Regional Staff requirements and approval,

And that the turf grass in the entire 15 m buffer be removed and replaced by native shrubs and herbaceous meadow vegetation.

CARRIED

MOVED by B. Trushinski SECONDED by J. Yuzwa

That Swamp White Oak be removed from the planting plan if it cannot be ascertained that it is present within the ESPA on the subject property.

CARRIED

MOVED by B. Trushinski SECONDED by J. Radocchia

1. That the on-site wastewater system design discharge be consistent with the standards of the Buildings Branch of the Ontario Ministry of Municipal Affairs and Housing and approval of the Commissioner of Transportation and Environmental Services be obtained;

2. That the realignment of the proposed cartpath from the under-brushed woodland west of the practice area in ESPA 37 be made to a location outside the ESPA and recommended buffer area;

3. That the fill, sod, and concrete tee-blocks be removed from the dripline-plus-one- metre and 10 metre buffer strip placed along the western edge of the proposed driving range/practice area; and

4. That a detailed design of the overflow from the future off-line Lackie Pond be presented to the satisfaction of the GRCA and Regional Staff.

CARRIED

MOVED by B. Trushinski SECONDED by D. Schmitt

That Community Planning staff meet with the applicant to discuss how best to secure the necessary conditions of approval related to ESPA 37, and that in particular the possibility of using a Conservation Easement be explored.

CARRIED c) Mr. Jim Dougan and Mr. Todd Farrell, Dougan & Associates, Mr. Tony Lotimer, Lotowater, Mr. Jim Collishaw, Cambridge Engineering and Planning Consultants, re: Kettle "K" Wetland Study, Proposed Moffat Creek E.S.P.A.

EEAC - 5 - 02/27/01 Jim Dougan, Tony Lotimer and Jim Collishaw appeared before committee, highlighted the final report of the Southeast Galt Kettle Study and answered questions from committee.

Five plant species with regional significant status have been identified in the kettle feature in Southeast Galt. Due to the current plans for Neighbourhood 1 in Southeast Galt, the kettle will be eliminated and the consultants are recommending that the preferred option would be to relocate the plants to a stormwater management facility, and relocation to the Moffat Creek Wetland and/or nearby kettles.

MOVED by J. Mitchell SECONDED by J. Radocchia

That the Southeast Galt subcommittee review the report and report back to committee.

CARRIED

6. MINUTES

MOVED by J. Yuzwa SECONDED by S. Brown

That the minutes of the Ecological and Environmental Advisory Committee Meeting of Tuesday, December 12, 2000, as circulated, be approved

CARRIED

7. INFORMATION/CORRESPONDENCE a) Letter from Chris Gosselin to Adrian Ennis, dated December 7, 2000, re: Use of Motorcycles in Regional Forests was received for information. b) Exchange of e-mails between Adrian Ennis and Chris Gosselin, dated December 12, 2000, re: Use of Motorcycles in Regional Forests was received for information. c) Exchange of e-mails between Adrian Ennis and Chris Gosselin, dated January 14-15, 2001, re: Use of Motorcycles in Regional Forests was received for information. d) Letter from Scott MacDonald, Cambridge Engineering and Planning Consultants Limited, dated December 21, 2000, re: Proposed Sobey’s Supermarket, Ayr, Greenfield Swamp [E.S.P.A. 42] was received for information. e) Memo from Brian Soehner, Transportation Planning Division, to Chris Gosselin, dated January 5, 2001, re: Traffic Implications of Proposed Sobey’s Supermarket, Ayr, Green field Swamp [E.S.P.A. 42] was received for information. f) Copy of letter from Paul Emerson, Grand River Conservation Authority, to Evelyn Orth, Regional Clerk, dated November 28, 2000, re: Pesticide Policy for GRCA Lands was received for information. g) E-mail from Susan Koswan, GROUP - Getting Rid of Urban Pesticides, re: Pesticide EEAC - 6 - 02/27/01 Education and Reduction Committee was received for information. h) Letter from Steve Brown, Stantec Consulting, to Chris Gosselin, dated February 9, 2001, re: River Road/Veronica Drive Residential Developments, Staff Gauge Monitoring Program, City of Kitchener, Idlewood Swamp [E.S.P.A. 26] was received for information. i) Copy of Letter from Nancy Davy, Grand River Conservation Authority, to Emilio Cabral, Whistle Bear Golf Course, dated February 7, 2001, re: Approval to Construct Maintenance Building.was received for information. j) Memo from Craig Hebert, Conestoga-Rovers & Associates, to Miron Docev, City of Cambridge, dated February 20, 2001, re: Erosion and Sediment Control failure, February 8- 10, 2001, Witmer Industrial Subdivision, [E.S.P.A. 72] was received for information. k) Copy of Letter from Jeff Thompson, Thompson Environmental, to Craig Hebert, Conestoga-Rovers & Associates, dated February 19, 2001, re: Assessment of Spill Within the ESPA No. 72 and the Wetland Boundary, Witmer Industrial Subdivision, City of Cambridge, [E.S.P.A. 72] was received for information.

As a result of heavy rainfall which occurred on February 8/9, 2001, a significant amount of soil materials migrated into the Portuguese Swamp. C. Gosselin provided coloured photographs of the affected area.

MOVED by S. Brown SECONDED by K. Warriner

That the Ecological and Environmental Advisory Committee recommends the following with respect to the recent sediment migration, Witmer Industrial Subdivision:

1) That the rehabilitation plan move quickly;

2) Supports the applicants’ proposal to remove sediment as soon as possible,

3) And that a report be brought back to committee.

CARRIED l) Copy of Letter from Slobodanka Lekic, Cambridge Community Services Department, to Brian Hunt, Grand River Conservation Authority, dated February 9, 2001, re: Construction of Devil’s Creek Trail, Devil’s Creek Swamp [E.S.P.A. 59] was received for information. m) Letter from William Allison, Dillon Consulting, to Chair of E.E.A.C., dated January 18, 2001, re: Grand Reservoir Pumping Station and Reservoir Environmental Assessment, Natchez Hills [E.S.P.A. 24] was received for information. n) Letter from Mary Sue Fitzpatrick and Ian Macdonald, Chamber of Commerce of Kitchener & Waterloo, to Chris Gosselin, dated February 16, 2001, re: Highway 7 Environmental Assessment was received for information.

MOVED by S. Brown SECONDED by D. Juneau EEAC - 7 - 02/27/01

That the Ecological and Environmental Advisory Committee recommends that a subcommittee be struck to address the environmental issues of the proposed alternatives for Highway 7, and report back to committee in March, 2001.

CARRIED

Subcommittee members include: R. Donaldson, B. Felker, J. Caron, E. Hood, K. Warriner o) Woods Talk - Community Action to Conserve Ontario’s Woodlands was received for information. p) Letter from Karl Cober, Water Services Division, to Chris Gosselin, dated January 19, 2001, re: Kitchener West Side Water Project, Class Environmental Assessment was received for information. q) Letter from Michael Williams, Ministry of the Environment to Larry Kotseff, dated February 7, 2001, re: Consultation Session on Draft Environmental Assessment Guidance Documents was received for information.

8. BUSINESS ARISING FROM MINUTES a) P-EEAC-SC-01-001, Proposed Union Gas NPS48 Pipeline Across North Dumfries Township: Cedar Creek Spillway [E.S.P.A. 41], Sudden Bog and Forest [E.S.P.A. 70], Grand River Floodplain Forest [E.S.P.A. 62], and Galt Moraine Prairie [E.S.P.A. 63]

Dealt with under 5 a). b) Proposed Whistle Bear Golf Course, Blair Swamp and Woods [E.S.P.A. 37]

i) PC-EEAC-SC-00-013, Proposed Storage Building on Proposed Blair Creek Golf Course, Part Lots 25, 26 and 27, Concession XII, North Dumfries Township, received for information.

ii) P-EEAC-SC-01-002, Proposed Whistle Bear Golf Course, Blair Swamp and Woods [E.S.P.A. 37]

Dealt with under 5 b). c) Kettle "K" Wetland Study, Proposed Moffat Creek E.S.P.A.: Presentation by Proponents

Dealt with under Item 5 c). 9. NEW BUSINESS a) Environmental Sustainability Awards, 2001

Chris Gosselin provided an overview of the Environmental Sustainability Awards.

MOVED by S. Brown EEAC - 8 - 02/27/01 SECONDED by J. Yuzwa That the Ecological and Environmental Advisory Committee strike a subcommittee to participate on behalf of the Region in the Environmental Sustainability Awards process.

CARRIED

Councillor Jane Mitchell volunteered to be on the committee.

b) Proposed Waterloo Region Citizens’ Environmental Advisory Committee

Chris Gosselin provided an overview of the recent approval by Council to create a new advisory committee that will deal with environmental issues. Staff anticipate that the information will be ready by April and will be provided to members committee. c) Managing Invasive Plants

i) Copy of letter from Clair Tucker-Reid, Parks and Recreation Division, to City of Toronto, re: Strategic Plan for Managing Invasive Plants in Southern Ontario

ii) Excerpts from “Sustaining Biodiversity: A Strategic Plan for Managing Invasive Plants in Southern Ontario”

MOVED by D. Schmitt SECONDED by J. Yuzwa That EEAC strike a subcommittee to review the documentation and bring back recommendations to committee.

CARRIED

D. Schmitt volunteered to chair the committee.

10. OTHER BUSINESS a) Memo from Marion Morris to Chair Ted Cheskey and Members of E.E.A.C., dated November 27, 2000, re: Proposed Meeting Schedule for 2001 b) Guidelines for Preparation of Subcommittee Reports

M. Morris provided copies of the standard report format for the information of committee members. c) Active E.E.A.C. Sub-committees

C. Gosselin noted the need to reconstitute some of the subcommittees and asked for volunteers with regard to the following committees:

Lyndale Estates - J. Caron, K. Warriner

Trailer Park - D. Schmitt, D. Joy, J. Caron, J. Toth EEAC - 9 - 02/27/01

Hillside Trailer Park - R. Donaldson, B. Trushinski, L. Misch

Committee members were provided with information and asked to report back to the meeting in March.

MOVED by S. Brown SECONDED by J. Yuzwa

That Regional Staff write a letter to T. Cheskey recognizing his achievements and contributions to the Ecological and Environmental Advisory Committee.

CARRIED

ADJOURN

MOVED by B. Trushinski SECONDED by S. Brown

That the meeting adjourn.

CARRIED

COMMITTEE CHAIR, R. Donaldson

REGIONAL CLERK, E. L. Orth