MEDIA RELEASE: Immediate REGIONAL MUNICIPALITY OF WATERLOO COUNCIL AGENDA Wednesday, April 11, 2001 7:00 p.m. REGIONAL COUNCIL CHAMBER 150 Frederick Street, Kitchener, ON * DENOTES CHANGES TO, OR ITEMS NOT PART OF ORIGINAL AGENDA 1. MOMENT OF SILENCE *SPECIAL GUESTS Recognition of a delegation from Palestine here to learn more about local government and which is part of the FCM/CIDA Palestinian Municipal Management Project. Palestinian representatives: Dr. Hussein Al-A'raj, Deputy Minister of Local Government, PNA Dr. Jehad Hamdan, Director General, Ministry of Local Government, PNA Mr. E. Saied Zourob, Mayor, City of Rafah Mr. Emad Shaat, Deputy Mayor, City of Rafah Mr. Adnan AlKhaldi, Municipal Councillor, City of Rafah Dr. Ali Shehda Barhoum, General Director, City of Rafah FCM Representatives also in attendance: Mr. Adel El Jazzar, Local Coordinator, FCM, Rafah Dr. Amr Elleithy, Manager, Palestinian Municipal Management Project, FCM, Ottawa 2. ROLL CALL 3. MOTION TO GO INTO CLOSED SESSION (if necessary) 4. MOTION TO RECONVENE IN OPEN SESSION (if necessary) 5. DECLARATION OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT 6. DELEGATIONS a) Tim McCabe, Green Scheels Pidgeon re: Trinity Village Deferral of Regional Development Charges, Refer to Item 1 of AF-01-003/S. 7. PRESENTATIONS - 2 - 8. PETITIONS 9. MINUTES OF PREVIOUS MEETINGS a) Budget - March 21, 2001 b) Licensing & Regulatory Services - March 21, 2001 c) Council - March 21, 2001 d) Planning & Works - April 3, 2001 e) Planning & Works Public Information Meeting - April 3, 2001 f) Community Services - April 3, 2001 g) Administration & Finance - April 4, 2001 10. COMMUNICATIONS a) Association of Municipalities of Ontario re: Letter of Appreciation for Membership Renewal. Attached for information. (P1) *b) Federation of Canadian Municipalities re: Your Voice Counts. Attached for information. (P2) *c) Town of Penetanguishene re: North Simcoe Correctional Facility. Attached for information. (P3 & P4) 11. MOTION TO GO INTO COMMITTEE OF THE WHOLE TO CONSIDER REPORTS 12. REPORTS Finance Reports a) F-01-019 - T2000-125 Waterloo Landfill Administration Building Drainage & Stucco Repair, City of Waterloo - attached. b) F-01-020 - T2001-105 Waterloo Landfill Site Drilling Services, City of Waterloo - attached. c) F-01-021 - T2001-001 Bleams Road Watermain, Fischer-Hallman Road to Strasburg Road, City of Kitchener - attached. d) F-01-022 - Tender T2001-101 Tandem Plow Trucks - attached. e) F-01-023 - P2001-02 Household Hazardous Waste Program - attached. Committee Reports *a) Planning & Works - attached & marked PW-01-006/S - REVISED b) Community Services - attached & marked CS-01-006/S c) Administration & Finance - attached & marked AF-01-003/S Regional Clerk Chief Administrative Officer - 3 - Regional Chair a) RC-01-004 - Smart Growth and the Region of Waterloo: Planning For Our Future - attached. b) RC-01-005 - Protocol: Waterloo Region Police Services Board and Regional Council - attached. 13. OTHER MATTERS UNDER COMMITTEE OF THE WHOLE 14. MOTION FOR COMMITTEE OF THE WHOLE TO RISE AND COUNCIL RESUME 15. MOTION TO ADOPT PROCEEDINGS OF COMMITTEE OF THE WHOLE 16. MOTIONS 17. NOTICE OF MOTION 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. QUESTIONS 21. ENACTMENT OF BY-LAWS - FIRST, SECOND & THIRD READINGS *a) A By-law in Respect of the Tile Drainage Debentures - Township of Wilmot. *b) A By-law in Respect of the Tile Drainage Debentures - Township of Woolwich. *c) A By-law to amend Traffic & Parking By-law No. 00-032, as amended, to reflect an extension of the 60 km/h speed limit on Regional Road #46 (Roseville Road) from 400 metres east of Regional Road #71 (Edworthy Side Road) to 150 metres east of Brown Avenue in the vicinity of Brown's subdivision. [E-01-034] *d) A By-law to Delegate Certain Authority under the Planning Act R.S.O. 1990 as amended, and to Repeal By-laws 95-028, 96-013, and 97-001. [P-01-037] *e) A By-law to Regulate the Use of the Waste Management System. *f) A By-law to amend By-law 58-87, as amended, being the Region's Controlled Access By-law to provide a temporary construction access on Homer Watson Boulevard south of Conestoga College Boulevard, City of Kitchener. [P-01-041] *g) A By-law to Adopt the Optional Property Class for New Multi-Residential Development. *h) A By-law to Confirm the Actions of Council. 22. ADJOURN BUDGET COMMITTEE MINUTES March 21, 2001 The following are the minutes of the Council meeting held at 2:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Committee Chair T. Galloway, Regional Chair K. Seiling, D. Bergman, J. Brewer, D. Craig, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft, and C. Zehr. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT None declared. BUDGET DISCUSSIONS Sexual Health Grants Committee members discussed how the sexual health grants are approved in other municipalities. Only 4 other Regions have a Planned Parenthood in their community. In some instances, the Health department would contract directly with the organization for service and it would not be treated as a grant. Dr. Kassam, the Chief Medical Officer suggested that the sexual health could be treated as part of the Community Health budget and not treated as a separate grantable agency. Committee members debated the mandate of the Ministry of Health and possible fee for service arrangements. Committee members asked for recorded votes on the sexual health grants. Planned Parenthood MOVED by S. Strickland SECONDED by L. Woolstencroft THAT the Regional Municipality of Waterloo approve a grant of $30,711 to Planned Parenthood Waterloo Region for the years 2001, 2002, 2003. CARRIED YEAS: D. Bergman, J. Brewer, D. Craig, J. Mitchell, K. Seiling, J. Smola, S. Strickland, L. Woolstencroft, C. Zehr. NAYS: T. Galloway, J. Haalboom, F. Kent, J. Martens, W. Roth, B. Strauss, J. Wideman. Serena Budget - 2 - 03//21/2001 MOVED by S. Strickland SECONDED by L. Woolstencroft THAT the Regional Municipality of Waterloo approve a grant of $2,500 to Serena Kitchener Waterloo for the 2001, 2002, 2003. CARRIED YEAS: D. Bergman, J. Brewer, D. Craig, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, K. Seiling, J. Smola, B. Strauss, S. Strickland, L. Woolstencroft, C. Zehr. NAYS: W. Roth, J. Wideman. Agreements for Sexual Health MOVED by K. Seiling SECONDED by S. Strickland THAT the Regional Municipality of Waterloo authorize the Community Health Department staff to enter into purchase of service contracts with agencies to provide sexual health services as required by the Community Health Department, in accordance with Ministry of Health Guidelines and with the approved Community Health Department budget. CARRIED YEAS: D. Bergman, J. Brewer, D. Craig, F. Kent, J. Mitchell, W. Roth, K. Seiling, J. Smola, S. Strickland, J. Wideman, L. Woolstencroft, C. Zehr. NAYS: T. Galloway, J. Haalboom, J. Martens, B. Strauss. INFORMATION UPDATES Property Tax Position L. Ryan, Chief Financial Officer, provided an update on the existing budget position and previous direction given by Committee. L. Ryan explained how and where the budget was increasing based on the broad categories of: Police, Transferred Programs/Download Program/Unfunded Mandates, New Initiatives, Growth, Inflation/COLA/Other. The total budget increase is 6.25% however this increase is offset by assessment growth of 2.35%. Most of the increase can be attributed to Police(2.50%) and Transferred Programs/Download Program/Unfunded Mandates, New Initiatives(2.57%). Reserve Funds/Debt J. Martens continued to express his concern about the use of the Waste Water Reserve Fund to fund one-time projects. He questioned how these projects would have been funded if the use of the Reserve Fund was not approved. L. Ryan advised that the amount of debenturing would need to be changed substantially if the Reserve Fund was not used. L. Ryan informed Committee members about the various surpluses and the policies associated with surplus accounts. He also provided information on the reserve and reserve funds. Budget - 3 - 03//21/2001 J. Smola asked finance staff to provide copies of the various policies associated with reserve and reserve funds, purchasing, and debt. He asked that copies of these policies be placed in the Council library. Committee members asked a variety of questions related to the use of the following reserve and reserve fund: Winter Reserve Fund, General Insurance Reserve Fund, Environmental Insurance Reserve Fund, Sick Leave Liability, Workplace Safety & Insurance Board Reserve Fund, Tax Stabilization Reserve Fund, and Wastewater Reserve Fund. Committee members also debated debt levels and what they believed was appropriate. Area Rates Committee members asked how the area rates were being impacted as a result of the decisions. Committee members were particularly concerned about transit costs. D. Snow, Director of Transit, presented information on the new area rate for Cambridge. Committee members specifically asked for information on how the level of service had changed or how costs had increased. D. Snow explained how the service had changed and where the budget increases could be found. Some Committee members noted that Cambridge did not have or forward any reserve fund money for bus purchases when transit was transferred. Staff is trying to establish a “pay as you go” policy for the purchase of buses. Committee members asked that the same detailed information that D. Snow presented on Cambridge be prepared for the other municipalities and forwarded to Planning and Works Committee. Members also asked that updated information on ridership be included in the package. Committee members also discussed the blending of various area rates. G. Thompson, CAO, noted that it has always been the Region’s objective to harmonize the rates and the services over time.