REGIONAL COUNCIL MINUTES Wednesday, October 25, 2006

REGIONAL COUNCIL MINUTES

Wednesday, October 25, 2006

The following are the minutes of the Regular Council meeting held at 7:15 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, J. Brewer, M. Connolly, D. Craig, K. Denouden, H. Epp, T. Galloway, J. Haalboom, R. Kelterborn, C. Millar, J. Mitchell, W. Roth, J. Smola, B. Strauss, J. Wideman, and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

J. Brewer disclosed a pecuniary interest with respect to a matter from the closed session as her son has an interest in a property in the vicinity of the area under consideration.

CLOSED SESSION

MOVED by B. Strauss SECONDED by W. Roth

THAT a closed meeting of Council be held on Wednesday, October 25, 2006 at 6:45 p.m., in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters:

a) litigation and solicitor-client privilege b) pending acquisition of land c) pending acquisition of land d) personal matters about an identifiable person e) labour negotiations f) proposed acquisition of land

CARRIED

MOVED by K. Denouden SECONDED by B. Strauss

The Council reconvene in Open Session.

CARRIED

DELEGATIONS

a) Local Garbage Pick-Up Program

i) Mary Thorpe, River Park Village Condominium Corporation appeared before Council on behalf of the Board of Directors with respect to the inconsistency of application of the Region’s Waste Management By-law. She requested Council to provide collectable Council - 2 - 06/10/25

waste removal at 465 Woolwich Street in Waterloo, noting they currently receive recycling pick up at this location. She stated the recycling truck comes in and turns around but the residents prefer one curbside pick up location for collectable waste to which they are willing to carry their garbage.

ii) Gary Kieswetter appeared before Council supporting the request of the residents at 465 Woolwich Street, comparing their situation to the development across the street which currently receives garbage collection.

MOVED by J. Wideman SECONDED by J. Brewer

THAT the request from the home owners at 465 Woolwich Street, Waterloo with respect to collectable waste be referred to the Planning and Works Committee for a staff report.

CARRIED

b) Albert Norris appeared before Council with respect to Veterans Affairs and requested support from all of the area municipalities for a rehabilitation centre for veterans on land owned by the Federal government behind the Kitchener Auditorium. He stated he has met with Karen Redman, M.P. on this matter. It was suggested A. Norris would need to approach each area municipality individually. Reference was made to the efforts of Len Baxter for a Veteran’s Hospital and that A. Norris should consult with him and the other Legion branches in the Region.

c) David Wellhauser appeared before Council regarding the Groundwater Alert flyer that has been prepared in response to City of Waterloo Staff Report DS06-016 and to educate the public on groundwater protection. He distributed copies of the flyer to members of Council and advised of a dance-a-thon fundraiser that will be held on Sunday.

d) K-W Symphony

i) J. Robert (Bob) Verdun appeared before Council regarding the grant for the K-W Symphony. He referenced his written submission and advised the Board was aware of the financial difficulty six months ago. He expressed concern with the lack of current financial statements for the Symphony, noting an endowment fund they hold. He stated giving money to the Symphony will set a dangerous precedent. He advised symphony music is potentially profitable and encouraged Council to purchase ticket vouchers and distribute them to people to get an audience.

ii) Ken Hull, Member, Board of Directors, K-W Symphony appeared before Council regarding the grant to the K-W Symphony, noting the orchestra plays a leading role in the musical community in this Region. He noted the educational role they play and their involvement with other organizations in the community.

iii) Vicky Dvorak, Member, K-W Symphony appeared before Council with respect to the grant for the K-W Symphony. She highlighted the benefits of the Symphony and the impact such a loss would have on the Region. She noted the outreach programs they conduct and the impact on the youth of the community. She also requested Council to consider membership on the Symphony’s Board of Directors.

Questions were raised by members of Council related to the endowment fund and financial matters of the Symphony. K. Hull advised he does not have the financial

326237 Council - 3 - 06/10/25

answers related to the Symphony and noted the endowment fund is operated by an arms length organization. It was further noted there are rules from Revenue Canada that would govern the fund if the Symphony does not continue. In response to another question regarding attendance, K. Hull noted the Symphony has been experiencing a declining trend over the last 9 years.

iv) Eric Kennedy, Student, Cameron Heights C.I. and Corey Kotter, Student, K.C.I. appeared before Council regarding the Student Benefit Concert in support of the K-W Symphony to be held October 27th. They provided the voice of the youth and outlined how the Symphony offers them encouragement and inspiration. C. Kotter advised many of the musicians are also the private music teachers for students and it would be a great loss if they left this area.

T. Galloway brought forward the motion from the Administration and Finance Committee and included the addendum in the report from Chair Seiling. Councillors gave their support to the grant, noting the safeguards included in the motion. A question was raised with respect to the current financial statements for the Symphony and Larry Ryan, Chief Financial Officer, advised they will be submitted when they are completed. The year end for the Symphony is July 31st. It was agreed to amend the motion to include a clause related to the most recent financial statements being submitted prior to payment.

J. Smola requested a recorded vote.

MOVED by T. Galloway SECONDED by J. Smola

3. THAT Regional Council provide a one time grant of $250,000 to the K-W Symphony to be financed from the 2006 operating budget contingency and Other Financial budget subject to the following conditions:

i) That the K-W Symphony prepare a business and recovery plan to ensure the recovery and long term survival of the Symphony;

ii) That the K-W Symphony engage expert third party assistance in the development of the business and recovery plan and that progress on this plan be reported back to Regional Council on a periodic basis.

iii) That the funds only be paid when it is clear that the balance of the needed funds are secured by October 31, 2006, and that the Symphony will carry on and not declare bankruptcy;

iv) That contributions from the Cities of Kitchener and Waterloo are confirmed; and

v) That the most recent audited financial statements be submitted prior to any payment. [RC-06-003]

Yeas: J. Brewer, M. Connolly, D. Craig, K. Denouden, H. Epp, T. Galloway, J. Haalboom, R. Kelterborn, C. Millar, J. Mitchell, W. Roth, K. Seiling, J. Smola, B. Strauss, J. Wideman, C. Zehr.

Nays: None

CARRIED Unanimously

326237 Council - 4 - 06/10/25

e) Steven Cage appeared before Council regarding the Council Compensation Vote and expressed his concern with government accountability. He stated there is no clear record in the minutes of who voted in favour of the compensation increase and advised he was present for the vote and does not agree with what was reported. He requested Council hold a motion to reconsider the compensation issue.

Chair Seiling advised a review of the Procedural By-law could occur in the next term, on the direction of Council. D. Craig stated he made an error when responding to the Record and apologized to Council for that error. f) Rick Moffitt appeared before Council on behalf of the Waterloo Region Labour Council with respect to Child Care - Expiring Grants. He requested Council to further extend the funding through June 30, 2007 as an expansion of the child care programs is required to meet the needs. In response to a question, R. Moffitt stated he is in favour of quality, universal, developmental child care services for all workers.

It was suggested this matter be referred to the Community Services Committee meeting in November. Mike Schuster, Commissioner, Social Services advised an update report related to the Best Start reduced funding, waiting list status and current status will be provided at that meeting. It was noted any transitional issues will also be dealt with as part of the report.

MINUTES OF PREVIOUS MEETINGS

MOVED by C. Zehr SECONDED by B. Strauss

THAT the following Minutes be approved: a) Council – October 11, 2006 b) Planning & Works – October 17, 2006 c) Administration & Finance – October 18, 2006

CARRIED

MOVED by J. Haalboom SECONDED by B. Strauss

THAT Council go into Committee of the Whole to consider reports.

CARRIED

FINANCE REPORTS

a) F-06-068, 2006 Regional Debenture Issue was received for information.

326237 Council - 5 - 06/10/25

b) F-06-069, Waterloo Region Housing’s 2006/07 General Insurance Program

MOVED by K. Denouden SECONDED by M. Connolly

THAT the Regional Municipality of Waterloo accept the bid of Frank Cowan Company Limited for the 2006/07 General Insurance Program for Waterloo Region Housing in the amount of $238,643 plus applicable taxes.

CARRIED

c) F-06-070, T2006-036 Ira Needles Boulevard – Stage 3 Victoria Street to West Hill Drive, Cities of Kitchener and Waterloo

J. Wideman thanked staff for their diligence in pursuing this for a Fall tender and saving considerable money on the project.

MOVED by K. Denouden SECONDED by M. Connolly

THAT the Regional Municipality of Waterloo accept the tender of E & E Seegmiller Ltd. for the Ira Needles Boulevard – Stage 3, Victoria Street to West Hill Drive, Cities of Kitchener and Waterloo, in the amount of $7,568,539.97 including all applicable taxes, subject to receipt of the Certificate of Authorization from the Ministry of the Environment for the construction of sewers and watermains which we expect prior to the anticipated construction start date of October 30, 2006;

AND THAT the Commissioner of Transportation and Environmental Services or Designate be authorized to execute Agreements for Permission to Enter onto private property if necessary; Agreements with GEXR and associated railway agencies if necessary; and any other agreements for permits and approvals necessary for the completion of the works; all to the satisfaction of the Regional Solicitor;

AND FURTHER THAT the Regional Municipality of Waterloo approve an increase in project funds of $172,215.14 gross and $0 net to facilitate sidewalk works undertaken for the City of Kitchener;

AND FURTHER THAT the Regional Municipality of Waterloo approve an increase in project funds of $198,679.38 gross and $0 net to facilitate construction of the multi-use trail undertaken for the City of Waterloo;

AND FURTHER THAT the Regional Municipality of Waterloo approve an increase in project funds of $883,504.52 gross and $0 net to facilitate the roadworks undertaken for Ira Needles Commercial Centre Joint Venture.

CARRIED

326237 Council - 6 - 06/10/25

COMMITTEE REPORTS Planning & Works

The Summary of Recommendations of the Planning and Works Committee was presented by Jim Wideman, Chair of the Committee. He noted corrected financial figures for recommendation #7.

MOVED by J. Wideman SECONDED by J. Smola

THAT the Summary of Recommendations of the Planning and Works Committee, dated October 17, 2006, Items 1 to 7, and 2 reports from closed session, Items 8 and 9, be adopted as follows:

The Planning and Works Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo accept P-06-099, Monthly Report for Development activity for September 2006, dated October 17, 2006.

2. THAT the Regional Municipality of Waterloo approve an estimated increase of $465,000 gross and $300,000 net to Contract 2006-013 for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue in the City of Cambridge. [E-06- 112]

3. THAT the Regional Municipality of Waterloo approve the numbering of Regional Road #70 (proposed Ira Needles Boulevard) between Trussler Road (Regional Road #70) and Highland Road (Regional Road #6) as Regional Road #70;

AND THAT the Regional Municipality of Waterloo approve the numbering of Can-Amera Parkway between Conestoga Boulevard and Hespeler Road (Regional Road #24) as Regional Road #80;

AND THAT the Regional Municipality of Waterloo pass a by-law to amend By-law #01-059 (Regional Road System) to:

a) Effective at midnight on October 31, 2006 add to the Regional Road System, Regional Road #70 (proposed Ira Needles Boulevard) from Trussler Road to Highland Road and the lands described below as public highway to form part of Regional Road #70 in the City of Kitchener;

· Ira Needles Boulevard Plan 1551, PIN 22462-0008; · Reserve Block 95, Plan 1551, PIN 22462-0012; · Reserve Block 96, Plan 1551, PIN 22462-0011; · Ira Needles Boulevard Plan 1551 between Highview Drive and Part 8, Reference Plan 58R-4256, PIN 22461-0007; · Reserve Block 101, Plan 1551, PIN 22461-0186; · Reserve Block 97, Plan 1551, PIN 22461-0183; · Part Lot 37, German Company Tract, being Part 4, Reference Plan 58R- 14692, PIN 22461-1066; · Firstly Ira Needles Boulevard Plan 1551 lying north of Part 8, Reference Plan 58R-4256; Ira Needles Boulevard Plan 1704; Part Lot 38, German Company 326237 Council - 7 - 06/10/25

Tract, being Part 2, Reference Plan 58R-6937; Secondly Reserve Block 99 Plan 1551 being Ira Needles Boulevard, PIN 22461-0009; · Reserve Block 100, Plan 1551, PIN 22461-0185; · Reserve Block 98, Plan 1551, PIN 22461-0184; · Part Lot 38, German Company Tract, being Part 1, Reference Plan 58R- 14702, PIN 22461-1069; · Block P, Plan 1542, PIN 22461-1056; · Reserve Block R & T, Plan 1542, PIN 22461-0509; · Part Lot 16, Plan 1551, being Part 5, Reference Plan 58R-14692, PIN 22461- 1058; · Part Block 91, Plan 1551, being Part 1, EX Plan WR170866, PIN 22462- 0685; · Part Block 92, Plan 1551, being Part 7, Reference Plan 58R-14692, PIN 22462-0684; · Part Lot 69, Plan 1542, being Part 2, Reference Plan 58R-14702, PIN 22461-1054; and · Part Lot 69, Plan 1542, being Part 3, Reference Plan 58R-14702, PIN 22461- 1052; · Part Lot 38, German Company Tract, being Part 6, Reference Plan 58R- 14702, PIN 22698-1366 and Part Lot 38, German Company Tract, being Part 3, Reference Plan 58R-11115, PIN 22698-1367.

b) Effective at midnight on October 31, 2006 transfer a section of Highview Drive at Regional Road #70 (proposed Ira Needles Boulevard) from the City of Kitchener and the lands described below that are designated as public highway to the Regional Road System to form part of Regional Road #70 and shall come into force and effect on November 1, 2006;

· Part of Highview Drive, Registered Plan 1551, being Part 1, Reference Plan 58R-15564 PIN 22461-0002.

c) Effective at midnight on October 31, 2006 remove the portion of Trussler Road from Highview Drive to Highland Road from the Regional Road System and transfer the jurisdiction of this road to the City of Kitchener and Township of Wilmot (jurisdictional boundary road) to come into force and effect on November 1, 2006 ;

d) Effective upon the passing of the by-law add to the Regional Road System, Can-Amera Parkway from Conestoga Boulevard to Hespeler Road and the lands described below as public highway to form part of Regional Road #80 in the City of Cambridge;

· Part Lot 15, Plan 1378 being Part 1, Reference Plan 58R-15541, PIN 03794- 0337; · Part Lot 15, Plan 1378, being Parts 2 and 3, Reference Plan 58R-15541, PIN 03794-0326; · Part Lot 15, Plan 1378, Part Block 73, Plan 1460, Part of Subdivision Lot 3, Concession 12, East of the Grand River, Part Lot 32, Plan 610, being Part 4, Reference Plan 58R-15541, PIN 03794-0337; · Part Block 73, Plan 1460, being Part 7, Reference Plan 58R-15541, PIN 03794-0337;

326237 Council - 8 - 06/10/25

· Part Lot 32, Plan 610, being Part 8, Reference Plan 58R-15541, PIN 03794- 0728; and · Part Lot 32, Plan 610, being Part 9, Reference Plan 58R-15541, PIN 03794- 0337. [E-06-108]

4. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to reflect the following upon completion of construction:

a) Designate Regional Road #70 (proposed Ira Needles Boulevard) from the south side of Erb Street (Regional Road #9) to the north side of Highway 7/8 as a through highway;

b) Reflect a maximum permissible rate of speed of 60 km/h on Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

c) Prohibit parking anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

d) Provide reserved lanes for bicycles anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

e) Add intersection yield signs for all movements entering the roundabouts on Regional Road #70 (proposed Ira Needles Boulevard) intersecting: · University Avenue (Regional Road #57); · Victoria Street (Regional Road #55); · Highland Road (Regional Road #6); and · Highview Drive; and

f) Add the following lane designations: · Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting University Avenue (Regional Road #57); · Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Victoria Street (Regional Road #55); · Through/right and through/left movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Highland Road (Regional Road #6) for all approaches entering the roundabout; and · Northbound and southbound through/right and through/left movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Highview Drive. [E-06-114]

5. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to:

a) Designate Can-Amera Parkway (Regional Road #80) from the east side of Townline Road (Regional Road #33) to the west side of Hespeler Road (Regional Road #24) as through highway; 326237 Council - 9 - 06/10/25

b) Reflect a maximum permissible rate of speed of 70 km/h on Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24);

c) Prohibit parking anytime on both sides of Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24);

d) Provide reserved lanes for bicycles anytime on both side of Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24);

e) Add intersection yield signs at the intersection of Can-Amera Parkway (Regional Road #80) at Conestoga Boulevard for all movements entering the roundabout; and

f) Add lane designation at the intersection of Can-Amera Parkway (Regional Road #80) at Conestoga Boulevard for southbound left and right movements, eastbound through and through/left movements and westbound through and through/right movements. [E-06-115]

6. THAT the Regional Municipality of Waterloo enter into an Engineering Agreement with KMK Consultants Limited of Kitchener, Ontario, to provide engineering services for the Water Supply Facilities Replacement Update, at an upset limit of $388,000 plus applicable taxes. [E-06-113]

7. THAT the Regional Municipality of Waterloo approve a capital budget of $375,000 in 2006 to advance the replacement of the BUS cable and associated equipment for the Mannheim Water Treatment Plant from 2007, to be funded by the Water Capital Reserve Fund; and the Regional Development Change Reserve Fund as described in Report E- 06-118;

AND THAT the Regional Municipality of Waterloo accept the quotation of Eramosa Engineering Inc. for the replacement of the BUS cable and associated equipment at the Mannheim Water Treatment Plant in the amount of $300,000 including all applicable taxes.

8. THAT the Regional Municipality of Waterloo enter into agreements as required for the relocation of the Hydro One corridor and transmission lines at the Waterloo Landfill site as follows:

a) to convey to Hydro One Networks Inc. an easement for a transmission line over lands in the City of Kitchener described as Parts 1 and 2 on Plan 58R-15544 and Part 3 on Plan 58R-7999 for the sum of $2.00 plus associated taxes and costs on terms and conditions satisfactory to the Commissioner of Transportation and Environmental Services and the Regional Solicitor, as detailed in Report CR-RS-06-048 dated October 17, 2006; and

b) to acquire from the Province through Ontario Realty Corporation the fee simple interest in the lands described as Parts 2 and 3 on Plan 58R-7999 in the City of Kitchener for the sum of $176,900 plus associated taxes and costs on terms and conditions satisfactory to the Commissioner of Transportation and Environmental

326237 Council - 10 - 06/10/25

Services and the Regional Solicitor, as detailed in Report CR-RS-06-048 dated October 17, 2006, whereupon Part 3 on Plan 58R-7999 is declared surplus for the purpose of granting an easement to Hydro One as part of the new corridor.

9. THAT the Regional Municipality of Waterloo approve, enter into an agreement for and execute all documentation related to the acquisition of lands described as Parts 1, 2, 3 and 4 on Plan 58R-14851, Part 3 on Plan 58R-11122 and Parts 1, 2, 3, 7 and 8 on Plan 58R-15511, all in the City of Kitchener, from Hydro One Networks Inc. for the sum of $348,000 plus associated costs, as detailed in Report CR-RS-06-049 dated October 17, 2006, to the satisfaction of the Regional Solicitor.

CARRIED

Administration and Finance

The Summary of Recommendation of the Administration and Finance Committee was presented by T. Galloway, Chair of the Committee. Item #3 was dealt with under delegations.

MOVED by T. Galloway SECONDED by J. Brewer

THAT the Summary of Recommendations of the Administration and Finance Committee dated October 18, 2006, Items 1 and 2, be adopted as follows:

1. THAT the Regional Municipality of Waterloo appoint the firm of Deloitte & Touche LLP as the Region’s auditors for the years 2006–2010, all in accordance with the proposal submitted by Deloitte & Touche under Request for Proposal 2006-26, at an estimated cost of $123,500 annually, plus applicable taxes. [F-06-065]

2. THAT the Regional Municipality of Waterloo forward payment to the AMO OMERS Support Fund in the amount of $20,858.88 for 2006 and 2007, as detailed in the invoice from AMO. [F-06-066]

CARRIED

REGIONAL CHAIR a) Addendum to RC-06-003, K-W Symphony was dealt with under delegations.

REGIONAL CLERK a) CR-CLK-06-011, Municipal Elections Act – Compliance Audit Committee

MOVED by K. Denouden SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo establish a Compliance Audit Committee in relation to the 2006 Municipal election and delegate all of Council’s powers and functions related to compliance audits as authorized by the Municipal Elections Act;

326237 Council - 11 - 06/10/25

AND THAT Lillian Bass, Robert J. Williams, and John Kendall be appointed as members of the Compliance Audit Committee for a term to expire November 30, 2010.

CARRIED

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

a) SS-06-059, National Child Benefit 2007 Reinvestment Plan

J. Brewer highlighted the report.

MOVED by J. Brewer SECONDED by C. Millar

THAT the Regional Municipality of Waterloo approve the National Child Benefit 2007 Reinvestment Plan to be funded from the National Child Benefit Supplement savings as outlined in Report SS-06-059, dated October 25, 2006

CARRIED

b) SS-06-060, Sunnyside Home Division Name Change

MOVED by J. Brewer SECONDED by J. Wideman

THAT the Region of Waterloo approve a change in name of the Sunnyside Home Division of Social Services to the Seniors’ Services Division effective October 30, 2006;

AND THAT Sunnyside Home for the Aged be renamed Sunnyside Home as outlined in report SS-06-060, dated October 25, 2006.

CARRIED

MOVED by J. Wideman SECONDED by J. Mitchell

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by M. Connolly SECONDED by J. Smola

THAT Council adopt the proceeding of the Committee of the Whole.

CARRIED

326237 Council - 12 - 06/10/25

ENACTMENT OF BY-LAWS – (FIRST, SECOND & THIRD READINGS)

MOVED by C. Zehr SECONDED by B. Strauss a) That a By-law to Authorize the Borrowing Upon Ten Year Instalment Debentures in the Principal Amount of $16,400,000 for Purposes of The Regional Municipality of Waterloo be read a first, second and third time, finally passed and numbered 06-062 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal b) That a By-law to Authorize the Borrowing Upon Instalment Debentures in the Aggregate Principal Amount of $11,101,000 for Purposes of The Corporation of The City of Kitchener (Ten Year Instalment Debentures in the Principal Amount of $2,201,000 and Fifteen Year Instalment Debentures in the Principal Amount of $8,900,000) be read a first, second and third time, finally passed and numbered 06-063 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal c) That a By-law to Authorize the Borrowing Upon Five Year Instalment Debentures in The Principal Amount of $1,235,000 for a Purpose of The Corporation of The City of Waterloo be read a first, second and third time, finally passed and numbered 06-064 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal d) That a By-law to Provide for the Borrowing of the Aggregate of the Principal Amounts Authorized by By-Laws Numbered 06-062, 06-063 and 06-064 and for the Issuing of One Series of Instalment Debentures Therefor in the Principal Amount of $28,736,000 be read a first, second and third time, finally passed and numbered 06-065 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal e) That a By-law to Authorize the Borrowing Upon Twenty Year Amortizing Debentures in the Principal Amount of $2,000,000 for a Purpose of The Corporation of The Township of Wilmot be read a first, second and third time, finally passed and numbered 06-066 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal f) That a By-law to Authorize the Borrowing Upon Twenty Year Amortizing Debentures in the Principal Amount of $18,200,000 for Purposes of the Waterloo Region District School Board be read a first, second and third time, finally passed and numbered 06-067 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal g) That a By-law to Provide for the Borrowing of the Aggregate of the Principal Amounts Authorized by By-Laws Numbered 06-066 and 06-067 and for the Issuing of One Series of Amortizing Debentures Therefor in The Principal Amount of $20,200,000 be read a first, second and third time, finally passed and numbered 06-068 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal h) That a By-law to Amend By-law 01-059, as Amended, Being a By-law to Consolidate all By- laws with Respect to Roads in the Regional Road System [add Regional Road #70 (Ira Needles Blvd) and Regional Road #80 (Can-Amera Pkwy) and transfer Highview Dr and Trussler Rd] be read a first, second and third time, finally passed and numbered 06-069 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal i) That a By-law to Amend By-law 00-032, as Amended, Being the Region's Traffic and Parking By-law (to Include Provisions Related to Ira Needles Blvd and Can-Amera Pkwy) be

326237 Council - 13 - 06/10/25

read a first, second and third time, finally passed and numbered 06-070 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal j) That a By-law to Confirm the Actions of Council of October 25, 2006 be read a first, second and third time, finally passed and numbered 06-071 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal

CARRIED

ADJOURN

MOVED by W. Roth SECONDED by B. Strauss

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, K. Fletcher

326237 MEDIA RELEASE: IMMEDIATE

REGIONAL MUNICIPALITY OF WATERLOO CONSOLIDATED COUNCIL AGENDA

Wednesday, October 25, 2006 Closed Session 6:45 p.m. WATERLOO COUNTY ROOM Regular Meeting 7:00 p.m. REGIONAL COUNCIL CHAMBER 150 Frederick Street, Kitchener, ON

(*) Denotes Item(s) Not Part of Original Agenda

1. MOMENT OF SILENCE

2. ROLL CALL

3. MOTION TO GO INTO CLOSED SESSION

a) litigation and solicitor-client privilege b) pending acquisition of land c) pending acquisition of land d) personal matters about an identifiable person * e) labour negotiations * f) proposed acquisition of land

4. MOTION TO RECONVENE IN OPEN SESSION

5. DECLARATION OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

6. PRESENTATIONS

7. PETITIONS

8. DELEGATIONS

a) Local Garbage Pick-Up Program i) Mary Thorpe, River Park Village Condominium Corporation

* ii) Gary Kieswetter

b) Albert Norris Re: Veterans Affairs

* c) David Wellhauser Re: Ground Water Flyer in response to City of Waterloo Staff Report DS06-016

d) K-W Symphony i) J. Robert (Bob) Verdun (Written submission attached) 1

Council Agenda - 2 - 06/10/25 ii) Vicky Dvorak, Member, K-W Symphony

iii) Ken Hull, Member, Board of Directors, K-W Symphony * iv) Eric Kennedy, Student, Cameron Heights C.I. and Corey Kotter, Student, K.C.I. Re: Student Benefit Concert

e) Steven Cage Re: Council Compensation Vote * f) Rick Moffitt Re: Child Care - Expiring Grants

9. MINUTES OF PREVIOUS MEETINGS

a) Council – October 11, 2006 b) Planning & Works – October 17, 2006 c) Administration & Finance – October 18, 2006

10. COMMUNICATIONS

11. MOTION TO GO INTO COMMITTEE OF THE WHOLE TO CONSIDER REPORTS

12. REPORTS Finance Reports

a) F-06-068, 2006 Regional Debenture Issue 5

b) F-06-069, Waterloo Region Housing’s 2006/07 General Insurance Program 9

c) F-06-070, T2006-036 Ira Needles Boulevard – Stage 3 Victoria Street to 11 West Hill Drive, Cities of Kitchener and Waterloo

Committee Reports

a) Planning & Works - attached & marked PS-061017 15 b) Administration & Finance - attached & marked FS-061018 19

Chief Administrative Officer Regional Chair

20A * a) Addendum to RC-06-003, K-W Symphony

Regional Clerk

a) CR-CLK-06-011, Municipal Elections Act – Compliance Audit Committee 21 (Names to be forwarded from Closed Session)

13. OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

a) SS-06-059, National Child Benefit 2007 Reinvestment Plan 23

31 b) SS-06-060, Sunnyside Home Division Name Change

14. MOTION FOR COMMITTEE OF THE WHOLE TO RISE AND COUNCIL 326228 Council Agenda - 3 - 06/10/25 RESUME

15. MOTION TO ADOPT PROCEEDINGS OF COMMITTEE OF THE WHOLE

16. MOTIONS

17. NOTICE OF MOTION

18. UNFINISHED BUSINESS

19. OTHER BUSINESS

20. QUESTIONS

21. ENACTMENT OF BY-LAWS – FIRST, SECOND & THIRD READINGS

a) A By-Law to Authorize the Borrowing Upon Ten Year Instalment Debentures in the Principal Amount of $16,400,000 for Purposes of The Regional Municipality of Waterloo

b) A By-Law to Authorize the Borrowing Upon Instalment Debentures in the Aggregate Principal Amount of $11,101,000 for Purposes of The Corporation of The City of Kitchener (Ten Year Instalment Debentures in the Principal Amount of $2,201,000 and Fifteen Year Instalment Debentures in the Principal Amount of $8,900,000)

c) A By-Law to Authorize the Borrowing Upon Five Year Instalment Debentures in The Principal Amount of $1,235,000 for a Purpose of The Corporation of The City of Waterloo

d) A By-Law to Provide for the Borrowing of the Aggregate of the Principal Amounts Authorized by By-Laws Numbered 06-, 06- And 06- and for the Issuing of One Series of Instalment Debentures Therefor in the Principal Amount of $28,736,000

e) A By-Law to Authorize the Borrowing Upon Twenty Year Amortizing Debentures in the Principal Amount of $2,000,000 for a Purpose of The Corporation of The Township of Wilmot

f) A By-Law to Authorize the Borrowing Upon Twenty Year Amortizing Debentures in the Principal Amount of $18,200,000 for Purposes of the Waterloo Region District School Board

g) A By-Law to Provide for the Borrowing of the Aggregate of the Principal Amounts Authorized by By-Laws Numbered 06- And 06- and for the Issuing of One Series of Amortizing Debentures Therefor in The Principal Amount of $20,200,000

h) A By-Law to Amend By-law 01-059, as Amended, Being a By-law to Consolidate all By-laws with Respect to Roads in the Regional Road System [add Regional Road #70 (Ira Needles Blvd) and Regional Road #80 (Can- Amera Pkwy) and transfer Highview Dr and Trussler Rd]

i) A By-Law to Amend By-law 00-032, as Amended, Being the Region's Traffic and Parking By-law (to Include Provisions Related to Ira Needles Blvd and 326228 Council Agenda - 4 - 06/10/25 Can-Amera Pkwy)

j) A By-law to Confirm the Actions of Council – October 25, 2006

22. ADJOURN

326228

----- Forwarded by Pamela Fettes/CLRKS/CR/ROW on 10/18/2006 03:36 PM -----

Robert Verdun To [email protected] 10/18/2006 03:18 PM cc Subject Submission for Regional Council Agenda

Statement from J. Robert (Bob) Verdun Re: Financial Crisis of the K-W Symphony

To begin, I object to the tactics of the Symphony board and management. They knew months ago that they had failed to meet their audience targets, and should have started corrective action in the spring. It is wrong to give the community a one-month deadline now to save the organization. Dan Donaldson and Robert Astley are figuratively holding a gun to our heads.

Handouts from municipal taxpayers are not the solution to the financial problems of the Kitchener-Waterloo Symphony Orchestra.

I am strongly opposed to any increase in grants to the symphony from the overburdened homeowners because it will delay or even prevent the fundamental changes that are required in the Symphony's management, programming, and marketing.

The Symphony's audience is shrinking rapidly at the same time as the Region's population is growing at one of the fastest rates in the country. Many of the new residents being attracted to this community are well-educated with above-average incomes. Taxpayers should not be bailing out the Symphony when its board and management have failed to keep their business afloat in good times!

The Symphony's base audience is only about 2% of the population of Waterloo Region. The current total of $352,000 of property taxpayers' grants amounts to a subsidy of about $35 for each of the approximately 10,000 regular patrons of the symphony. That's enough.

Subsidies to the Symphony from taxpayers' money are actually too small to make tickets affordable for low-income and middle-income residents. The current total of municipal subsidies amounts to a little over $8 per ticket, which is not enough to make a typical ticket affordable for people of modest means. (Tickets for the next regular Symphony concert at the Centre in the Square are priced from $27 to $50, but the low price applies to only one row at the very back of the hall. Changing the prices by $8 doesn't help people who can barely afford the price of a movie.)

The Symphony needs a hand-up not a hand-out. The symphony needs to fill its empty seats with new patrons.

I propose the following 7-point plan to save the K-W Symphony and provide it with long-term self-sufficiency:

1) Municipal councils should convert the current grants into the purchase of tickets, which would be made available to residents who request them. Priority would be given to people who have never attended a symphony concert. This will give taxpayers some value for their money, and significantly help the Symphony to rebuild its audience. The level of requests would also help to gauge the actual level of public interest in supporting the Symphony.

2) All current and past supporters of the Symphony must be invited to a "town hall" meeting to chart a new, inclusive course. The past controversies over the dismissal of conductors Chosei Komatsu and Martin Fischer-Dieskau have created two hostile camps, and driven away many supporters who are no longer buying tickets and making membership contributions. The current board and management must confess that the confrontational, elitist approach was wrong. An apology to the hundreds of supporters they offended would go a long way toward rebuilding the Symphony's financial foundation.

3) The current board must commit to resign and hold new elections as soon as practical. Jim Balsillie, co-founder of Research In Motion, is a former director of the Symphony who should be invited to re-join an organization that clearly needs business savvy.

4) The members of the current management team must resign. They have failed, and the Symphony cannot afford to keep them in power. Begging for money is not a business plan; it is an act of desperation by people more concerned with keeping their jobs than solving the problems.

5) With advice and assistance from Raffi Armenian, an interim management team needs to be put in place to salvage the current season. Programs need to be repackaged to be more appealing to a broader audience, and they must be promoted effectively. The interim management team should include Alex Mustakas, the brilliant leader of Drayton Entertainment, and Rachel Smith-Spencer, the symphony's former marketing expert who is now head of fundraising for the Stratford Festival.

6) Corporations and service clubs must be sold on the idea that a symphony orchestra is not only good for the community, but can also provide useful services to such organizations. These partners should be convinced to pre-pay for future services by the orchestra's excellent musicians, who can entertain at meetings and social events throughout the community.

7) Creative packages of benefits must be offered to audience members, to show that the Symphony values them as more than mere ticket-buyers. It is this type of membership support that allows the Stratford Festival and Drayton Entertainment to be so successful financially.

BACKGROUNDER:

Based on more than two decades of successful experience as a financial, programming, and marketing advisor to major performing arts organizations (principally the Stratford Festival and Drayton Entertainment, and also the K-W Symphony, but only until 1993, when I was told I was no longer welcome), I have serious concerns about the "begging" campaign currently underway.

Live entertainment companies need to earn their way through ticket sales, win-win corporate and community partnerships, and particularly through nurturing their audience to become supportive members. Begging for taxpayers' money is the wrong approach.

Until 1993, the Symphony was on an upward path of growing audiences and increasing corporate and community support, largely because of the leadership provided by Raffi Armenian, the man responsible for making the orchestra fully professional and marshaling the resources needed to build the Centre in The Square, which is acoustically one of the finest concert halls in the world.

After Mr. Armenian's retirement in 1993, the management and board of the Symphony turned inward, becoming ever more elitist.

The two artistic leaders chosen to succeed Raffi Armenian were both driven out because they wanted to pursue aggressive, popular means of building audiences and enhancing the reputation of the orchestra beyond the community. They posed challenges to an elitist complacent, overly-cautious, and almost-lazy inner circle of management and board.

Internationally-renowned conductors Chosei Komatsu and Martin Fischer-Dieskau both understood that the Symphony did not dare be elitist. It must continually reach out to attract new audience members. It must constantly strive to retain current supporters. With today's high-tech home sound systems, there is an ever-growing challenge to create live performances that are sufficiently exciting that they will entice patrons to leave the comfort of their homes to attend concerts in person.

The current crisis is only one of a long series of financial struggles since 1993, and it will not be the last. Even if the KWS management and board succeed in raising $2.5-million this time, but without making major changes to programming, marketing, and community relations, it is almost certain that they will be back to begging very soon.

Fundamental change is essential. The Symphony must become a populist, accessible, welcoming organization that is market-savvy, and whose programming is imaginative and exciting for a broad range of potential patrons.

Some corrective actions are amazingly simple. For example, every program should include at least one composition that has a popular connection. Hundreds of well-known classics have been effectively used in movies; they are familiar to thousands of potential ticket-buyers, who can be motivated to hear such enduring music played to its full potential by a 52-member orchestra.

The extent of the problem is painfully obvious from the manner in which the Symphony is being mismanaged and ineptly promoted during this crucial month. On Oct. 12, the Thursday entertainment section of The Record included a large advertisement begging for money, but there was no promotion for the orchestra's current concerts taking place on Oct. 12, 13, and 14.

Why would anyone feel motivated to give money to support performances that the potential donors know nothing about? Competent management would be promoting the concerts and soliciting support at the same time.

Survival today and prosperity for the future are absolutely dependent upon enticing audiences to attend concerts. Merely begging for money is futile and self-defeating.

J. Robert (Bob) Verdun 519-574-0252 [email protected]

REGIONAL COUNCIL MINUTES

Wednesday, October 11, 2006

The following are the minutes of the Regular Council meeting held at 3:45 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, J. Brewer, M. Connolly, D. Craig*, K. Denouden, T. Galloway, J. Haalboom, R. Kelterborn, C. Millar, J. Mitchell, W. Roth, J. Smola, B. Strauss, J. Wideman*, and C. Zehr.

Regrets: H. Epp

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

CLOSED SESSION

MOVED by B. Strauss SECONDED by J. Haalboom

That a closed meeting of Council be held on Wednesday, October 11, 2006 at 3:00 p.m. in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) potential litigation and solicitor-client privilege

CARRIED

MOVED by M. Connolly SECONDED by C. Millar

The Council reconvene in Open Session.

CARRIED

Chair Seiling provided an update on the K-W Symphony, advising he has met with H. Epp and C. Zehr to review the situation. A report will be coming forward to Council with respect to funding in the next two weeks.

DELEGATIONS a) Albert Norris appeared before Council with respect to mass transit in the Region and advised David Wellhauser would be speaking on his behalf. D. Wellhauser displayed a map showing properties at King Street North and the expressway in Woolwich Township. He stated he is speaking to Council in support of Regional transportation issues and public transit. He advised his group has a meeting scheduled with Rob Horne, Commissioner of Planning, Housing and Community Services at the end of the month. He recommended the site identified on the map for mass transit as it is the best Council - 2 - 06/10/11

possible land use on this property. He noted they support light rail transit, buses and park and ride options.

Questions from Council included the use of the property in Woolwich Township and how this proposal encourages further development in this area. D. Wellhauser responded he is not anti-development, but favours the smart growth approach and good planning. He responded the Woolwich Township site is accessible to a large portion of the community and it is important to provide a connection to Cambridge from this area. R. Horne stated ultimately it is the intention that the light rail transit would go from Elmira to Cambridge.

PRESENTATIONS a) John Doherty, Gowling Lafleur Henderson/Chair of Citizens’ Advisory Committee on Council Compensation appeared before Council regarding Report CC-06-003 - Council Compensation. He introduced Tony Bridger and Tim Jackson who were also present at the meeting. J. Doherty thanked staff for their assistance with the Committee and the report that has been prepared. He highlighted the Committee report, noting the key issues of level of compensation and the interim recommendation of a 2.5% adjustment in addition to the Consumer Price Index (CPI) amount. He stated the compensation will require further attention early in the new term of Council and the Committee is recommending additional analysis and study be completed, suggesting the university or hospital sector or even the private sector could be used as comparisons. He advised 3 of the members from the current Committee would be willing to sit on the new Committee.

Councillors thanked the Committee for the work done. Questions were asked related to the comparators and the cost for a consultant. It was agreed to amend the motion to remove the dollar figure for the consulting services and replace it with the call for a request for proposal. Since the majority of the Committee is willing to stay on, the word “new” was removed from recommendation 2 a).

It was noted the CPI for Ontario was 2% last year. Some councillors expressed concern with an increase more than staff receives and that it may be difficult to make comparisons to other sectors, especially the private sector. There was discussion about a decision being made in the next term and when it would be effective. J. Doherty stated no decision has been made yet, but expressed concern with the gap getting larger and therefore more difficult to close.

MOVED by J. Brewer SECONDED by K. Denouden

1. THAT base remuneration for Regional Councillors and the Regional Chair be increased by 2.5%, effective January 1, 2007 in addition to the annual adjustment that is based on the annual change in all-items Consumer Price Index for Ontario;

CARRIED

323289 Council - 3 - 06/10/11

MOVED by J. Brewer SECONDED by W. Roth

2. THAT the current Regional Council recommend to the new Regional Council 2006 – 2010:

a. That a Citizens Advisory Committee on Council Compensation be formed in early 2007 to review and report back on the following:

i. The consideration of a new, broader comparator group and formula to be used to establish Regional Councillor and Regional Chair base remuneration; and,

ii. The need for a further increase to Regional Councillor and Regional Chair base remuneration based on the new formula and broader comparator group; and,

b. That the Citizens Advisory Committee on Council Compensation be authorized to issue a request for proposals for the necessary consulting services to fulfill its terms of reference as noted above; and,

c. That the Citizens Advisory Committee on Council Compensation report back to Regional Council on these matters by October 31, 2007.

CARRIED

MINUTES OF PREVIOUS MEETINGS

MOVED by B. Strauss SECONDED by C. Millar

THAT the following Minutes be approved: a) Council – September 27, 2006 b) Planning & Works – October 3, 2006 c) Community Services – October 3, 2006 d) Trees By-law Exception – October 4, 2006

CARRIED

COMMUNICATIONS a) David Wellhauser Re: Waterloo West Side Development was received for information.

MOVED by K. Denouden SECONDED by B. Strauss

THAT Council go into Committee of the Whole to consider reports.

CARRIED

323289 Council - 4 - 06/10/11

FINANCE REPORTS

a) F-06-063, T2006-128 Salt Storage Facility, City of Cambridge

MOVED by J. Wideman SECONDED by J. Brewer

THAT the Regional Municipality of Waterloo accept the tender of PM Contracting Ltd. for the construction of a Salt Storage Facility, City of Cambridge in the amount of $2,595,940.00 including all applicable taxes.

CARRIED

b) F-06-064, T2006-021 Kitchener Zone 6 Watermain Highway 7 & 8 Crossing to Driftwood Drive, City of Kitchener

MOVED by J. Wideman SECONDED by J. Brewer

THAT the Regional Municipality of Waterloo accept the tender of Xterra Construction Inc. for the Kitchener Zone 6 Watermain Highway 7 & 8 Crossing to Driftwood Drive, City of Kitchener, in the amount of $844,291.06 including all applicable taxes.

CARRIED

*D. Craig left the meeting at 4:25 p.m.

COMMITTEE REPORTS Planning & Works

The Summary of Recommendations of the Planning and Works Committee was presented by Jim Wideman, Chair of the Committee. J. Mitchell referred to Item #3 and advised the Grand River Accessibility Advisory Committee expressed their thanks for this report and hoped that Council will make the rationalizing of MobilityPLUS across the Region as the priority for the next five year plan. There was concern with encouraging the use of iexpress and regular buses for those that may have difficulty using GRT due to disabilities.

R. Kelterborn inquired about specific examples for the Community Improvement Plan funding. R. Horne replied it depends on the project and could be Regional or local interest but can be part of the larger plan.

MOVED by J. Wideman SECONDED by J. Haalboom

THAT the Summary of Recommendations of the Planning and Works Committee, dated October 3, 2006, Items 1 to 6, be adopted as follows:

The Planning and Works Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo approve the Brownfields Financial Incentives Pilot Program, as described in Report P-06-096/F-06-062, including the following:

323289 Council - 5 - 06/10/11

a) the Region’s Brownfields Financial Incentives Committee continue, with the addition of representatives from the area municipalities, to develop a pilot program for Regional participation in the Section 365.1 tax assistance currently provided or in development by the area municipalities, as allowable by current legislation;

b) the Region’s Brownfields Financial Incentives Committee convene meetings with the area municipalities and representative of the development community on a regular basis to review the effectiveness of the pilot program;

c) the Region’s Brownfields Financial Incentives Committee continue to work on Phase 2 of the development of a pilot program, for implementation after Bill 51 is enacted by the Legislature;

d) the Chief Financial Officer and the Commissioner of Planning, Housing and Community Services report back to Council periodically with updates on the utilization of the funding available for the Brownfield Financial Incentives Pilot Program; and

THAT the Regional Municipality of Waterloo initiate consideration of an amendment to the Regional Development Charge to provide an exemption for the rehabilitation and redevelopment of brownfields, THAT the program criteria for this proposed exemption be established substantially in accordance with Appendix B of Attachment 2 to Report P-06- 096/F-06-062, THAT the proposed exemption expire with the expiration of the RDC By- law in 2009, THAT the funding for this proposed exemption be provided from the available pilot program funding, and THAT staff be directed to bring forward the appropriate proposed amendments to the Regional Development Charges By-law; and

THAT the Regional Municipality of Waterloo approve a pilot program to contribute to the cost of certain Phase II Environmental Site Assessments that provide information for the Region’s groundwater resources protection requirements, THAT the program criteria for this pilot program be established substantially in accordance with Appendix A of Attachment 2 to Report P-06-096/F-06-062, THAT funding be provided from the available pilot program funding, and THAT Council delegate authority to the Chief Financial Officer or his designate to disburse funds under the pilot program;

AND THAT the Regional Municipality of Waterloo provide funding to an area municipality, upon request, to defray the costs of the development of a CIP or changes required to a CIP to provide for Regional participation, to a maximum of $25,000 per municipality, with the eligible costs to be determined by the Commissioner of Planning, Housing and Community Services and the Chief Financial Officer.

AND THAT the Provincial government expeditiously enact the associated and required enabling legislation for municipalities, particularly Bill 51, which includes Regional authority to establish and participate in brownfield remediation through community improvement plans.

2. THAT the Regional Municipality of Waterloo approve an increase of $995,000 gross and net related to 2006 expenditures for construction of the Region’s Victoria Street transmission watermain from Waterloo Street to Margaret Avenue as part of the City of Kitchener’s Contract T05-048 (Victoria Street North Reconstruction Project), all as described in Report E05-091.1.

323289 Council - 6 - 06/10/11

3. THAT the Regional Municipality of Waterloo approve the MobilityPLUS – Eligibility Policy Review as described in Report E-06-098, dated October 3, 2006 with implementation to be subject to annual budget deliberations.

4. THAT the Regional Municipality of Waterloo approve the Regional Illumination Policy as per Appendix A of Report E-05-130.1 dated October 3, 2006 to become effective January 1, 2007, and authorize the Commissioner of Transportation and Environmental Services to enter into agreements with the local municipalities regarding the installation and operation of decorative lighting on Regional roads.

5. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law No. 00- 032, as amended, to add intersection yield signs at the intersection of Fountain Street South (Regional Road #28) at Blair Road (Regional Road #42)/Morningside Drive for all movements entering the roundabout. [E-06-105]

6. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law No. 00- 032, as amended, to reflect the following:

a) Designate Courtland Avenue/Fairway Road (Regional Road #53) as a Through Highway for the south side of Queen Street (Regional Road #6) to the east side of Pebblecreek Drive; and

b) Designate Lackner Boulevard (Regional Road #54) as a Through Highway from the south side of Victoria Street (Regional Road #55) to the north side of Fairway Road (Regional Road #53).

CARRIED

Community Services

The Summary of Recommendations of the Community Services Committee was presented by Jane Brewer, Chair of the Committee. J. Brewer announced the October 17th Community Services Committee meeting has been cancelled.

MOVED by J. Brewer SECONDED by M. Connolly

THAT the Summary of Recommendations of the Community Services Committee dated October 3, 2006, Item 1, be adopted as follows:

THAT the Regional Municipality of Waterloo, as the Board of Health, forward a letter to the Minister of Children and Youth Services requesting that the Ministry of Children and Youth Services allocate funding on an ongoing basis, to implement those projects that have demonstrated effectiveness over the course of the Early Child Development Projects. [Report PH-06-056]

CARRIED

J. Wideman advised the Trees By-law Exception Committee held a meeting last week and a recommendation will be coming forward from staff to the October 25th Council meeting.

323289 Council - 7 - 06/10/11

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE a) E-06-070, Long Term Lease - Former Kitchener Landfill Site

MOVED by J. Wideman SECONDED by T. Galloway

THAT the Regional Municipality of Waterloo:

a) declare a 49 year lease interest in the surface lands at the former Kitchener Landfill Site surplus to the needs of the Region, as detailed in report E-06-070 and provide the standard public notification as required by the Region's property disposition procedure by-law; and

b) approve, enter into, and execute all documentation related to, a 49 year lease of the surface lands at the former Kitchener Landfill Site, in the City of Kitchener to the Corporation of the City of Kitchener for the sum of $1.00 per year, as detailed in report E-06-070, pursuant to the Region's property disposition procedure by-law, subject to the approval of the lease by City of Kitchener Council, and to the satisfaction of the Regional Solicitor.

CARRIED

MOVED by J. Smola SECONDED by B. Strauss

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by J. Brewer SECONDED by M. Connolly

THAT Council adopt the proceeding of the Committee of the Whole.

CARRIED

NOTICE OF MOTION a) T. Galloway reviewed his motion, noting there is a need for the Province to move forward quickly on the new technology being considered, approval process and continue to enhance waste reduction initiatives. He is concerned with what has occurred in St. Thomas.

MOVED by T. Galloway SECONDED by C. Zehr

WHEREAS Ontario municipalities have the responsibility for the collection and disposal of municipal waste,

AND WHEREAS the Region of Waterloo responsibly handles its municipal waste within its own municipal borders,

323289 Council - 8 - 06/10/11

AND WHEREAS some municipalities and most notably Toronto are using disposal sites outside their boundaries,

AND WHEREAS this practice is understandably objected to by these receiving municipalities,

AND WHEREAS this excessive transporting of municipal garbage creates unnecessary heavy truck traffic as well as needless health and safety risks on area highways,

AND WHEREAS the need to use such external sites has been expedited in some cases by lack of planning and reduction efforts over a long period of time,

AND WHEREAS the Province of Ontario has the regulatory authority to provide for various disposal options,

AND WHEREAS new disposal options and expedited approval processes need to be adopted by the Province,

AND WHEREAS waste reduction efforts and incentives at all points of production, use and disposal must be expanded,

THEREFORE Be It Resolved that the Council of the Regional Municipality of Waterloo ask the Province of Ontario to enact legislation to allow for new technologies for waste disposal, expediting of approval processes and redoubling of waste reduction initiatives;

AND FURTHER that the Council of the Regional Municipality of Waterloo informs the Province of Ontario that it objects to any consideration of permanent or temporary use of its public landfill site for external municipal waste and objects to any currently licensed or future licensed private landfill sites in our municipality receiving municipal waste from external municipalities;

AND FURTHER that this resolution be forwarded to all area municipalities in our Region for their consideration for adoption.

CARRIED

*J. Wideman left the meeting at 4:35 p.m.

b) M. Connolly highlighted his notice of motion, stating it is important for Council to take a stand on this issue and ensure the recommendation comes back before Council. Chair Seiling clarified at the last Council meeting staff was directed to prepare an information report which Council will review and then decide if they will revoke the delegated authority. He interpreted this motion before Council as revoking the delegated authority.

Councillors debated the intent of the motion and how the issue will come back to the table. There was a question raised how this may affect an appeal to the Ontario Municipal Board (OMB). Debra Arnold, Regional Solicitor, advised the Planning Act provides for Council to make the decision or delegate the authority to staff. Regardless, the same criteria under the Planning Act needs to be applied in making the decision, including review of the reports, studies and submissions. There would also need to be expert evidence in support of the decision provided at an OMB hearing.

323289 Council - 9 - 06/10/11

Concerns were raised about setting a precedent and that all of the information should be before Council prior to a decision being made. Chair Seiling clarified the options available, including approving this motion, defeating it or defer the motion pending the tabling of the staff report.

MOVED by M. Connolly SECONDED by J. Mitchell

WHEREAS the Public have made presentations to both Waterloo City and Regional Councils as to opposition against the Environmental Assessment and associated Proposed Plans of the West Side subdivision

AND WHEREAS members of Public have stated that the development does not conform to the Regional Official Plan

AND WHEREAS expert advice is very divided from both sides of the proposal for Waterloo City to develop the said lands in question

AND WHEREAS the normal procedures is that Regional Staff would directly give their decisions to Waterloo City on Waterloo’s proposed plans for the West Side subdivision

THEREFORE BE IT RESOLVED THAT the Council of the Regional Municipality of Waterloo direct Staff to bring forward their decision and supporting recommendations to Regional Council in order that Councillors may vote on the said decision prior to the decision being passed to Waterloo City, and that this resolution be forwarded to Waterloo City for information.

MOVED by C. Millar SECONDED by J. Brewer

THAT the Notice of Motion from M. Connolly dated October 11, 2006, related to the development on the west side of Waterloo be deferred pending receipt of a staff report on this issue.

CARRIED

ENACTMENT OF BY-LAWS – (FIRST, SECOND & THIRD READINGS)

MOVED by J. Brewer SECONDED by B. Strauss

a) THAT a By-law to A By-law to Amend Traffic and Parking By-law 00-032, as amended:

i) to Add Intersection Yield Signs at the Intersection of Fountain Street South (Regional Road #28) at Blair Road (Regional Road #42)/Morningside Drive for all Movements Entering the Roundabout, in the City of Cambridge

ii) to Designate Courtland Avenue/Fairway Road (Regional Road #53) as a Through Highway from the South Side of Queen Street (Regional Road #6) to the East Side of Pebblecreek Drive; and Designate Lackner Boulevard (Regional Road #54) as a Through

323289 Council - 10 - 06/10/11

Highway from the South Side of Victoria Street (Regional Road #55) to the North Side of Fairway Road (Regional Road #53), in the City of Kitchener

iii) to Add an East Turning Right Lane on Regional Road #80 (Can-Amera Parkway) at the Intersection of Regional Road #36 (Franklin Boulevard), in the City of Cambridge be read a first, second and third time, finally passed and numbered 06-060 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal b) THAT a By-law to Confirm the Actions of Council of October 11, 2006 be read a first, second and third time, finally passed and numbered 06-061 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal

CARRIED

ADJOURN

MOVED by M. Connolly SECONDED by C. Zehr

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, K. Fletcher

323289 REGIONAL MUNICIPALITY OF WATERLOO PLANNING AND WORKS COMMITTEE MINUTES

Tuesday, October 17, 2006 9:00 a.m. Council Chamber 150 Frederick Street, Kitchener, ON

Present were: Chair J. Wideman, D. Craig, H. Epp, J. Haalboom, W. Roth, B. Strauss, K. Seiling* and C. Zehr

Regrets: K. Denouden

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

REPORTS – PLANNING, HOUSING AND COMMUNITY SERVICES

COMMUNITY PLANNING a) P-06-099 Monthly Report of Development Activity for September 2006

MOVED by W. Roth SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo accept P-06-099, Monthly Report for Development activity for September 2006, dated October 17, 2006.

CARRIED

REPORTS – TRANSPORTATION AND ENVIRONMENTAL SERVICES

DESIGN AND CONSTRUCTION

PRESENTATIONS

Gary MacDonald, Head, Transportation Rehabilitation provided Committee members with a presentation regarding Report E-06-100. He provided an overview of the worldwide oil price volatility; the increase of asphalt cement (AC) up 67 % since March; the new specification in June, which addresses volatility; the work tendered before June and Road Contractors request to have retroactive payments for AC price increases for work tendered prior to June 2006; value of AC increase in contracts tendered prior to June 2006, which totals $510,000. G. MacDonald outlined the cost of asphalt cement; the industry and Region’s actions; industry impact; tendering practices; the setting of precedence with a retroactive payment; actions by other jurisdictions; summary of the considerations and the recommendations.

*K. Seiling left the meeting at 9:20 a.m.

In a response to a question from W. Roth requesting the number of contracts issued in 2005 that were worked on in 2006, G. MacDonald indicated the Sportsworld Drive/Maple Grove Road P&W - 2 - 06/10/17

widening and the Can-Amera Parkway Extension were the two projects falling under this category, at an estimated increase in AC cost of $104,000.

DELEGATIONS

a) Mike Doupe, President of the Conestoga Heavy Construction Association and Malcolm Matheson, President of Steed and Evans Limited appeared before Committee regarding Report E-06-100, Asphalt Cement Price Indexing on Regional Road Contracts. M. Doupe gave an brief overview of the Association and its members. M. Matheson expressed concerns regarding the actual cost impact of the asphalt cement price escalation on the industry. AC prices rose so rapidly due to the diminishing in supplies that suppliers faced tougher financial restrictions with shortened payment terms, which in turn was passed onto the industry. Suppliers of AC were not and have not given price protection for a job that has any lag between the time bid and the time paved. M. Matheson outlined various impacts and cost implications to the industry with respect to these conditions. He noted the Region has not included an “opt out” clause in its specifications; and felt it unfair the industry should bear all the financial impact during the rapid rise in AC prices, but have no opportunity to recover should prices fall. He stressed other jurisdictions have compensated their local contractors for retroactive AC adjustments, and that the private sector, has also applied the index retroactively. M. Matheson stated the five paving companies, present as a unified voice, would be prepared to accept a 50% payment on the portion of the paving not covered by the indexing.

M. Matheson responded to Committee members concerns and questions clarifying retroactive payments for previously tendered work for Region projects and payments faced in the greater region and Guelph areas. He indicated the recommendation made at Regional Council will influence other municipalities. b) E-06-100 Asphalt Cement Price Indexing on Regional Road Contracts

Thomas Schmidt, Commissioner of Transportation and Environmental Services commented that through staff’s involvement and discussion with local municipalities and the City of Guelph, there is consensus that the same recommendation will be brought forward to each of the Councils. The impact of the matter varies within the local municipalities.

C. Zehr stated an understanding of the impacts to local municipalities would be beneficial in moving towards a decision.

J. Wideman suggested referring the recommendation back to staff for further research as to the impacts to Waterloo Region including local municipalities, but excluding the City of Guelph, for 2005 and 2006.

T. Schmidt stated staff would coordinate information with local municipalities and forward a report to Committee.

MOVED by B. Strauss SECONDED by J. Haalboom

That the Planning and Works Committee REFER Report E-06-100, Asphalt Cement Price Indexing on Regional Road Contracts to staff for further research as to the impacts of the asphalt cement price increases on all 2005 and 2006 contracts paved in Waterloo Region in 2006 including contracts completed by the local municipalities, but excluding the City of Guelph;

And that a break down of the tenders in 2005 and 2006 be provided. CARRIED P&W - 3 - 06/10/17

c) E-06-112 Hespeler Road Reconstruction and Widening, Dunbar Road to Munch Avenue, City of Cambridge, Approval to Increase Contract 2006-013

John Stephenson, Senior Project Manager, Transportation Expansion Program advised asphalt would be applied this week, weather permitting.

MOVED by D. Craig SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo approve an estimated increase of $465,000 gross and $300,000 net to Contract 2006-013 for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue in the City of Cambridge.

CARRIED

d) Fischer-Hallman Road, Landscaping from Erb Street to Columbia Street, Waterloo, Information Package in Advance of Public Information Centre was received for information.

e) Fischer-Hallman Road Improvements at Stoke Drive, Kitchener, Information Package in Advance of Public Information Centre was received for information.

TRANSPORTATION f) E-06-108 Regional Roads System Consolidated By-Law Update

MOVED by B. Strauss SECONDED by H. Epp

THAT the Regional Municipality of Waterloo approve the numbering of Regional Road #70 (proposed Ira Needles Boulevard) between Trussler Road (Regional Road #70) and Highland Road (Regional Road #6) as Regional Road #70;

AND THAT the Regional Municipality of Waterloo approve the numbering of Can-Amera Parkway between Conestoga Boulevard and Hespeler Road (Regional Road #24) as Regional Road #80;

AND THAT the Regional Municipality of Waterloo pass a by-law to amend By-law #01-059 (Regional Road System) to:

· Ira Needles Boulevard Plan 1551, PIN 22462-0008; · Reserve Block 95, Plan 1551, PIN 22462-0012; · Reserve Block 96, Plan 1551, PIN 22462-0011; · Ira Needles Boulevard Plan 1551 between Highview Drive and Part 8, Reference Plan 58R-4256, PIN 22461-0007; · Reserve Block 101, Plan 1551, PIN 22461-0186; · Reserve Block 97, Plan 1551, PIN 22461-0183; · Part Lot 37, German Company Tract, being Part 4, Reference Plan 58R-14692, PIN 22461-1066; · Firstly Ira Needles Boulevard Plan 1551 lying north of Part 8, Reference Plan 58R- P&W - 4 - 06/10/17

4256; Ira Needles Boulevard Plan 1704; Part Lot 38, German Company Tract, being Part 2, Reference Plan 58R-6937; Secondly Reserve Block 99 Plan 1551 being Ira Needles Boulevard, PIN 22461-0009; · Reserve Block 100, Plan 1551, PIN 22461-0185; · Reserve Block 98, Plan 1551, PIN 22461-0184; · Part Lot 38, German Company Tract, being Part 1, Reference Plan 58R-14702, PIN 22461-1069; · Block P, Plan 1542, PIN 22461-1056; · Reserve Block R & T, Plan 1542, PIN 22461-0509; · Part Lot 16, Plan 1551, being Part 5, Reference Plan 58R-14692, PIN 22461-1058; · Part Block 91, Plan 1551, being Part 1, EX Plan WR170866, PIN 22462-0685; · Part Block 92, Plan 1551, being Part 7, Reference Plan 58R-14692, PIN 22462- 0684; · Part Lot 69, Plan 1542, being Part 2, Reference Plan 58R-14702, PIN 22461-1054; and · Part Lot 69, Plan 1542, being Part 3, Reference Plan 58R-14702, PIN 22461-1052; · Part Lot 38, German Company Tract, being Part 6, Reference Plan 58R-14702, PIN 22698-1366 and Part Lot 38, German Company Tract, being Part 3, Reference Plan 58R-11115, PIN 22698-1367. b) Effective at midnight on October 31, 2006 transfer a section of Highview Drive at Regional Road #70 (proposed Ira Needles Boulevard) from the City of Kitchener and the lands described below that are designated as public highway to the Regional Road System to form part of Regional Road #70 and shall come into force and effect on November 1, 2006;

· Part of Highview Drive, Registered Plan 1551, being Part 1, Reference Plan 58R- 15564 PIN 22461-0002. c) Effective at midnight on October 31, 2006 remove the portion of Trussler Road from Highview Drive to Highland Road from the Regional Road System and transfer the jurisdiction of this road to the City of Kitchener and Township of Wilmot (jurisdictional boundary road) to come into force and effect on November 1, 2006 ; d) Effective upon the passing of the by-law add to the Regional Road System, Can-Amera Parkway from Conestoga Boulevard to Hespeler Road and the lands described below as public highway to form part of Regional Road #80 in the City of Cambridge;

· Part Lot 15, Plan 1378 being Part 1, Reference Plan 58R-15541, PIN 03794-0337; · Part Lot 15, Plan 1378, being Parts 2 and 3, Reference Plan 58R-15541, PIN 03794-0326; · Part Lot 15, Plan 1378, Part Block 73, Plan 1460, Part of Subdivision Lot 3, Concession 12, East of the Grand River, Part Lot 32, Plan 610, being Part 4, Reference Plan 58R-15541, PIN 03794-0337; · Part Block 73, Plan 1460, being Part 7, Reference Plan 58R-15541, PIN 03794- 0337; · Part Lot 32, Plan 610, being Part 8, Reference Plan 58R-15541, PIN 03794-0728; and · Part Lot 32, Plan 610, being Part 9, Reference Plan 58R-15541, PIN 03794-0337.

CARRIED

P&W - 5 - 06/10/17 g) E-06-114 Traffic and Parking By-Law Amendment for Regional Road #70 (Proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8

MOVED by B. Strauss SECONDED by C. Zehr

THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to reflect the following upon completion of construction: a) Designate Regional Road #70 (proposed Ira Needles Boulevard) from the south side of Erb Street (Regional Road #9) to the north side of Highway 7/8 as a through highway; b) Reflect a maximum permissible rate of speed of 60 km/h on Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; c) Prohibit parking anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; d) Provide reserved lanes for bicycles anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; e) Add intersection yield signs for all movements entering the roundabouts on Regional Road #70 (proposed Ira Needles Boulevard) intersecting: · University Avenue (Regional Road #57); · Victoria Street (Regional Road #55); · Highland Road (Regional Road #6); and · Highview Drive; and f) Add the following lane designations: · Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting University Avenue (Regional Road #57); · Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Victoria Street (Regional Road #55); · Through/right and through/left movements on Regional Road #70 (proposed IraNeedles Boulevard) intersecting Highland Road (Regional Road #6) for all approaches entering the roundabout; and · Northbound and southbound through/right and through/left movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Highview Drive.

CARRIED h) E-06-115 Traffic and Parking By-Law Amendment for Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24)

P&W - 6 - 06/10/17

MOVED by D. Craig SECONDED by W. Roth

THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to: a) Designate Can-Amera Parkway (Regional Road #80) from the east side of Townline Road (Regional Road #33) to the west side of Hespeler Road (Regional Road #24) as a through highway; b) Reflect a maximum permissible rate of speed of 70 km/h on Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24); c) Prohibit parking anytime on both sides of Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24); d) Provide reserved lanes for bicycles anytime on both side of Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24); e) Add intersection yield signs at the intersection of Can-Amera Parkway (Regional Road #80) at Conestoga Boulevard for all movements entering the roundabout; and f) Add lane designations at the intersection of Can-Amera Parkway (Regional Road #80) at Conestoga Boulevard for southbound left and right movements, eastbound through and through/left movements and westbound through and through/right movements.

CARRIED

WATER SERVICES

i) E-06-113 Water Supply Facilities Replacement Update Project

MOVED by B. Strauss SECONDED by H. Epp

THAT the Regional Municipality of Waterloo enter into an Engineering Agreement with KMK Consultants Limited of Kitchener, Ontario, to provide engineering services for the Water Supply Facilities Replacement Update, at an upset limit of $388,000 plus applicable taxes.

CARRIED

j) E-06-117 Spills – Prevent and Respond: A Workshop to Promote Water Resources Protection for Business

Received for Information.

k) E-06-118 Mannheim Water Treatment Plant Emergency Electrical Repairs

Nancy Kodousek, Director of Water Services provided an overview of the report.

P&W - 7 - 06/10/17

In response to a question from C. Zehr regarding the Region’s emergency generation system, T. Schmidt outlined the standby power situation and indicated 60% is adequate for standby power when there is a power loss throughout the Region.

MOVED by C. Zehr SECONDED by W. Roth

THAT the Regional Municipality of Waterloo approve a capital budget of $600,000 in 2006 to advance the replacement of the BUS cable and associated equipment for the Mannheim Water Treatment Plant from 2007, to be funded by the Water Capital Reserve Fund; and the Regional Development Change Reserve Fund as described in Report E-06-118;

CARRIED l) Middleton Water Supply Study, Information Package in Advance of Public Information Centre was received for information.

OTHER BUSINESS a) J. Haalboom raised concerns regarding the traffic congestion on Fisher-Hallman and Ottawa. She suggested an off ramp from the Conestoga Parkway to the Sunrise Shopping Centre. J. Wideman advised a Committee is studying the area and the traffic congestion issue. b) Council Enquiries and Requests for Information Tracking List was received for information.

ADJOURN/CLOSED SESSION

The meeting adjourned at 10:00 a.m.

MOVED by B. Strauss SECONDED by J. Haalboom

THAT a closed meeting of Planning & Works Committee be held on Tuesday, October 17, 2006, following the regular meeting of the Planning and Works Committee, in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters:

a) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality; and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose b) a proposed or pending acquisition or disposition of land for municipal purposes c) a proposed or pending acquisition or disposition of land for municipal purposes

CARRIED

COMMITTEE CHAIR, J. Wideman

COMMITTEE CLERK, I. Sa Melo #325833 REGIONAL MUNICIPALITY OF WATERLOO ADMINISTRATION AND FINANCE COMMITTEE MINUTES

Wednesday October 18, 2006 9:00 a.m. Regional Council Chambers 150 Frederick Street, Kitchener, Ontario

Present were: Chair T. Galloway, J. Brewer, M. Connolly, J. Haalboom, C. Millar, J. Mitchell, W. Roth, B. Strauss, K. Denouden, and K. Seiling

Regrets: J. Wideman

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

REPORTS - Finance

F-06-065 Proposal P2006-26 External Audit Services 2006-2010

Larry Ryan, Chief Financial Officer reviewed the report with Committee members.

Caution was expressed by the Committee in terms of using the same auditing firm for several consecutive years. It was suggested that perhaps a time limit needs to be put in place for the consecutive length the Region can appoint an auditing firm. Staff advised committee members that only three proposals were received from the Request for Proposals. After a Review Committee examined the proposals, Deloitte & Touche LLP received the highest score.

MOVED by B. Strauss SECONDED by W. Roth

THAT the Regional Municipality of Waterloo appoint the firm of Deloitte & Touche LLP as the Region’s auditors for the years 2006–2010, all in accordance with the proposal submitted by Deloitte & Touche under Request for Proposal 2006-26, at an estimated cost of $123,500 annually, plus applicable taxes.

CARRIED

F-06-066 AMO OMERS Support Fund

L. Ryan summarized this report for the Committee.

K. Seiling summarized comments from the AMO meeting held in Ottawa for the Committee. It was noted that municipalities are working together to ensure that their appointees have sufficient information and back up to deal with all issues.

A&F - 2 - 10/18/06

MOVED by J. Mitchell SECONDED by M. Connolly

THAT the Regional Municipality of Waterloo forward payment of the 2006 AMO OMERS Support Fund in the amount of $5,314.56 immediately and refer the amount owing for 2007 to budget deliberations for consideration.

DEFEATED

The Committee indicated that they would prefer to pay for the amount all together in one full sum to AMO.

MOVED by K. Seiling SECONDED by W. Roth

THAT the Regional Municipality of Waterloo forward payment to the AMO OMERS Support Fund in the amount of $20,858.88, for 2006 and 2007, as detailed in the invoice from AMO.

CARRIED

F-06-067 Quarterly Summary of Tenders/Proposals/Quotations Approved by the Chief Administrative Officer

Received for Information

Discussion took place with respect to the Emergency Power System tender. The Committee questioned whether there were also mobile units available. Staff advised that there are several portable units available that can be moved around to different locations throughout the Region.

OTHER BUSINESS

RC-06-002 K-W Symphony

The Committee discussed a number of issues in consideration of providing a one time grant of $250,000 to the K-W Symphony. Issues included; development of a sustainable recovery plan with benchmarks to be monitored by staff or an outside auditor; the likelihood of the Symphony requiring further funds after a two year period; why this matter has become so urgent in such a short time frame; were there no warnings signs prior to the current financial situation; importance in appointing a permanent conductor; the number of recent non-profit groups approaching the Region for funds; a lack in other government funding; a fifteen percent wage cut the musicians have agreed to take; human resources and programming diversity. The Committee as a whole agreed that the K-W Symphony is a very valuable asset for the community.

In respect to the number of recent requests from non-profit organizations to the Region for funding, staff was directed to report back to the Finance and Administration Committee with any deficiency correlations found within their operating budgets. Staff advised that they would review several operating budgets when submitted by non profit organizations to the Grants Committee in the fall.

Committee members discussed the possibility of developing a multi-government approach with respect to overseeing the recovery plan. The K-W Symphony providing quarterly reports to Council or the Administration and Finance Committee was also suggested.

A&F - 3 - 10/18/06

Both M. Murray and L. Ryan were advised to meet with the Regional Chair, the Cities and the K- W Symphony to discuss the review process and report back to Council.

MOVED by B. Strauss SECONDED by W. Roth

That Regional Council provide a one time grant of $250,000 to the K-W Symphony to be financed from the 2006 operating budget contingency and Other Financial budget subject to the following conditions:

1. That the K-W Symphony prepare a business and recovery plan to ensure the recovery and long term survival of the Symphony;

2. That the funds only be paid when it is clear that the balance of the needed funds are secured by October 31, 2006 and that the Symphony will carry on and not declare bankruptcy; and

3. That contributions from the Cities of Kitchener and Waterloo are confirmed.

CARRIED

ADJOURN

MOVED by M. Connolly SECONDED by W. Roth

THAT the meeting adjourn at 10:20 a.m.

CARRIED

COMMITTEE CHAIR, T. Galloway

COMMITTEE CLERK, P. Fettes

Report: F-06-068 REGION OF WATERLOO

FINANCE DEPARTMENT Treasury Services Division

TO: Chair Ken Seiling and Members of Regional Council

DATE: October 25, 2006 FILE CODE:

SUBJECT: 2006 REGIONAL DEBENTURE ISSUE

RECOMMENDATION:

For Information

SUMMARY: Nil

REPORT:

On October 17, 2006, the Regional Municipality of Waterloo launched a 15 year serial debenture issue in the amount of $28,736,000 and a 20 year fully amortizing debenture in the amount of $20,200,000 (total $48,936,000) under the authority of Regional By-law 95-020. Funds were borrowed on behalf of the Region, the City of Kitchener, the City of Waterloo, the Township of Wilmot and the Waterloo Region District School Board (WRDSB) as follows:

Participant 5 Years 10 Years 15 Years 20 Years Total Region of Waterloo $16,400,000 -- -- $16,400,000 City of Kitchener 2,201,000 8,900,000 -- 11,101,000 City of Waterloo 1,235,000 ------1,235,000 Township of Wilmot 2,000,000 2,000,000 WRDSB -- -- 18,200,000 18,200,000 Total $1,235,000 18,601,000 8,900,000 20,200,000 $48,936,000

The Region of Waterloo projects financed through the 10 year portion of the issue include transit buses and facilities; various capital projects at the Region of Waterloo International Airport; various capital projects related to the Administration HQs and the CH&SS buildings; the Waste Management Landfill expansion and two Waterloo Regional Police Service projects (Training & Range Facility and the Police Services Computer Information System - PRIDE V).

The issue was marketed by the Region’s fiscal agents with CIBC World Markets Inc. as the lead manager. While investor demand for long term debentures can be somewhat uncertain, there was more than sufficient demand to enable the Region to issue a 20 year fully amortizing debenture to meet the requirements of the WRDSB and the Township of Wilmot. The benefit of this type of issue is that annual repayment amounts are fixed for the twenty years and are not subject to potential variation as may be the case with a term or sinking fund issue. The 15 year serial issue was structured to accommodate the City of Waterloo’s need for a 5 year debenture, the Region’s need for 10 year debentures and the City of Kitchener’s need for both 10 and 15 year debentures. The issue sold out quickly due to favorable market conditions, an absence of quality municipal issues and effective marketing by the fiscal agents.

Page 1 of 3

October 25, 2006 Report: F-06-068

Pricing

The pricing of the issue resulted in yields competitive with those of other Aaa municipal credits. This issue is the sixth issue launched under the Region’s Aaa rating and the interest rate is reflective of the Region’s excellent credit rating and favorable market conditions. The “all-in” average cost for the entire 15 year debenture is 4.55% which is slightly higher than the “all-in” average cost for the 2005 issue but lower than the average “all-in” for 2004. The “all-in” cost for the 20 year amortizer is 4.84% which compares favorably to the 2004 issue with its “all-in” cost of 5.26%. This is the trend for the entire issue as shown in the table below with “all-in” average costs being slightly higher than 2005 but lower than 2004.

Comparison of “All-in” Average Costs

Issue 2006 2005 2004 5 Year Portion 4.37% -- -- 10 Year Portion 4.50% 4.41% 4.61% 15 Year Total Issue 4.55% 4.51% 4.75% 20 Year Amortizer 4.84% -- 5.26%

The cost of borrowing to the Region and the participants for the 2006 issue represents the second lowest rates achieved in the history of long-term borrowing by the Region.

School Board Participation

Earlier this year, the Waterloo Region District School Board contacted the Region with a request for the Region to issue debentures on its behalf. The School Board is interested in Region issued debt due to the favorable rates the Region is able to attain with its Aaa credit rating and the ease of administration with a Regional issue. This is the fourth debenture issue that the Waterloo Region District School Board has participated in since changes in legislation took place in 1998 which changed the province’s method of financing capital works from up-front grants to payments over twenty-five years and which eliminated the ability of school boards to levy education taxes directly. In September 2000, Regional Council passed a resolution authorizing the inclusion of the borrowing requirements of the Waterloo Region District School Board in that year’s debenture issue and in future debenture issues as requested by the School Board.

Based on that approval, the School Board requirements were included in this recent issue. It should be noted that the inclusion of the School Board debt does not affect the Region’s credit rating. Since 1998, Moody’s Investment Services (the Region’s rating service) no longer considers school board debt as a local taxpayer obligation reflecting a change in provincial funding arrangements for school construction. Consequently, the debt statements for the Region as compiled by Moody’s show School Board debt as a “flow through” with no impact on the Region’s total debt.

OSIFA Financing

In 2002, the provincial government initiated a program to provide municipalities with access to debt financing at significantly lower interest rates to reduce the cost of debt incurred by municipalities to finance infrastructure needs. At the time, the program was offered through the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA) which was to provide the financing or loans as significantly reduced rates. As part of the 2004 budget, the Province replaced OMEIFA with the Ontario Strategic Infrastructure Financing Authority (OSIFA) and replaced the low cost financing for infrastructure needs with market rates. In planning the debenture issue, staff determined that issuing debentures through traditional capital markets was preferable to issuing debentures through

326594 Page 2 of 3

October 25, 2006 Report: F-06-068

OSIFA at market rates for a number of reasons including the fact that the administration involved with an OSIFA issue is significantly higher than what is involved in a traditional issue; the proceeds of the debenture are available immediately (OSIFA requires projects to be substantially complete before the long term financing is accessible); the interest rate is known now (OSIFA sets the interest rate when projects are substantially complete and the long term financing is issued) and costs to borrow through traditional markets are lower. As noted above, the “all-in” costs for this issue were 4.37% for the 5 year portion, 4.50% for the 10 year portion, 4.55% for the total 15 year issue and 4.84% for the 20 year amortizer. In comparison, OSIFA rates at the time of issue for 5, 10, 15 and 20 (amortizer) years were 4.45%, 4.57%, 4.68% and 4.87% respectively.

Required By-laws

Now that this issue has been launched, Council is required to authorize a number of debenture by- laws. The required by-laws, which include full repayment schedules, are listed in this Council Agenda for first, second and third reading.

CORPORATE STRATEGIC PLAN:

One of the objectives of the Corporate Strategic Plan is to maintain financial stability. The Region’s capital financing program, excellent credit rating and prudent use of debenture financing assists in meeting this objective.

FINANCIAL IMPLICATIONS:

Debt service costs for the Region’s share of the issue will be included in the 2007 base operating budget.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

The Regional Clerk and the Regional Chair will be required to execute the necessary documents.

ATTACHMENTS: Nil

PREPARED BY: A. Hinchberger, Director of Financial Services, Treasury and Tax Policy

APPROVED BY: L. Ryan, Chief Financial Officer

326594 Page 3 of 3 Report: F-06-069 REGION OF WATERLOO

FINANCE DEPARTMENT Administration Division

TO: Regional Chair Ken Seiling and Members of Regional Council

DATE: October 25, 2006 FILE CODE:

SUBJECT: WATERLOO REGION HOUSING’S 2006/07 GENERAL INSURANCE PROGRAM

RECOMMENDATION:

SUMMARY: Nil

REPORT:

The Waterloo Region Housing’s General Insurance Program is outside the Region of Waterloo’s Municipal Insurance Pool’s Program due to the excessive coverage requirements set by the Social Housing Service’s Corporation (SHSC). This insurance program renews on November 1, 2006 and covers the Region’s 2,559 owned units. Staff obtained the required bid from the SHSC’s Group Insurance Program and a bid from the Frank Cowan Company Limited, the only other competitor able to meet the SHSC’s insurance program requirements.

Frank Cowan Company Limited $238,643.00* AON Insurance Brokers Risk Consultants $238,778.00* *plus applicable taxes

In addition to the insurance premium paid, under legislation the SHSC applies an administration fee, which is mandatory to LHC’s (Local Housing Corporations), to cover their operations based upon the number of housing units. Last year the Region’s SHSC fee was $8,214.39 and it is anticipated that it will remain the same for this year. This fee is applied to the final invoice that is produced by the SHSC once the insurance program is reviewed and approved by the SHSC.

CORPORATE STRATEGIC PLAN:

Award of this contract meets Focus Area #5 of the Region’s Corporate Strategic Plan in that we ensure operational effectiveness and efficiency in applying the Region’s public tendering practices.

FINANCIAL IMPLICATIONS:

The 2006/07 insurance premium will be $238,643.00 plus applicable taxes of 8% and SHSC’s service fee which will total $265,949.37. In comparison to the expiring program, which had a policy term of 14 months, the 2005/06 insurance premium expenditure was $270,450.00 plus taxes and SHSC’s administration fee which totaled $300,300.39. Therefore, in 2006/07 the actual increase in premium as compared to the 2005/06 annualized premium is only 3.3%. Sufficient funds for this purchase will be allocated in the 2007 budget.

Page 1 of 2

October 25, 2006 Report: F-06-069

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

Waterloo Region Housing Staff have assisted with the documents submitted to market and are in agreement with the recommendation proposed.

ATTACHMENTS: Nil

PREPARED BY: C. Smith, Risk Manager

APPROVED BY: L. Ryan, Chief Financial Officer

326918 Page 2 of 2 Report: F-06-070 REGION OF WATERLOO

FINANCE DEPARTMENT Purchasing Division

TO: Regional Chair Ken Seiling and Members of Regional Council

DATE: October 25, 2006 FILE CODE:

SUBJECT: T2006-036 IRA NEEDLES BOULEVARD – STAGE 3 VICTORIA STREET TO WEST HILL DRIVE, CITIES OF KITCHENER AND WATERLOO

RECOMMENDATION:

AND FURTHER THAT the Regional Municipality of Waterloo approve an increase in project funds of $172,215.14 gross and $0 net to facilitate sidewalk works undertaken for the City of Kitchener;

SUMMARY: Nil

REPORT:

Tenders were called for Ira Needles Boulevard – Stage 3, Victoria Street to West Hill Drive, Cities of Kitchener and Waterloo and were opened in the presence of M. Kroker, D. Serrati and J. Markovic.

The following tenders were received:

E & E Seegmiller Ltd. Kitchener, ON $7,568,539.97 Network Site Services Ltd. Cambridge, ON $7,776,659.05 Steed & Evans Ltd. Kitchener, ON $7,795,652.39 Drainstar Contracting Ltd. Concord, ON $8,577,031.34

Page 1 of 4

October 25, 2006 Report: F-06-070

Ira Needles Boulevard has been scheduled for construction in three stages as follows:

Stage 1 – Keats Way Drive to West Hill Drive Stage 2 – Highway 7/8 to Victoria Street (including the Victoria Street extension) Stage 3 – Victoria Street to West Hill Drive

Stage 1 of Ira Needles Boulevard was completed in 2004. Stage 2 of Ira Needles is currently under construction with E & E Seegmiller under Contract 2006-005 and it is expected to be completed to base asphalt by the end of November 2006 between Highway 7& 8 and Highland Road. The last and final Stage 3, addressed in this tender includes the construction of 2.0 km of a new arterial road, a railway overpass structure, one modern roundabout at University Avenue, grading, granulars, asphalt, dedicated on-road cycling lanes, storm sewers and a Region trunk watermain. On behalf of the City of Kitchener, the contract also includes concrete sidewalks. On behalf of the City of Waterloo, the contract also includes a multi-use asphalt trail on the west side of Ira Needles Boulevard. On behalf of the Developer (Ira Needles Joint Commercial Centre Joint Venture), the contract also includes left turn lanes, a retaining wall, share of storm sewers and other associated roadworks.

Construction is scheduled to commence on October 30, 2006 with completion expected in the fall of 2007.

Traffic Restrictions

Traffic will be restricted at some intersections to facilitate construction operations. There will be a full road closure for approximately two to three months on the existing portion of West Hill Drive from University Avenue to the north limit of the project south of Erb Street. During the closure of West Hill Drive, traffic will be detoured via Erb Street, Fischer-Hallman Road and University Avenue or Highland Road. University Avenue and Glasgow Street will remain open to two-way traffic; however there will be short periods when traffic will be reduced to a single lane controlled by flagpersons. All intersections will have certain periods where traffic will be required to travel over gravelled surfaces.

CORPORATE STRATEGIC PLAN:

Award of this contract meets Focus Area #5 of the Region’s Corporate Strategic Plan in that we ensure operational effectiveness and efficiency in applying the Region’s public tendering practices. In addition, implementation of this contract achieves Focus Area #4 by ensuring a High Quality Regional Transportation System.

FINANCIAL IMPLICATIONS:

Costs are shared as follows:

Region of Waterloo, Transportation Division $5,455,555.46 Region of Waterloo, Water Services Division 988,931.07 Developer 766,007.17 City of Waterloo 191,796.88 City of Kitchener 166,249.39 Total $7,568,539.97

Region of Waterloo Transportation Division Costs

T2006-036 $5,455,555.46 Property Requirements 1,800,000.00 Engineering - Consultant 427,878.79

326056 Page 2 of 4

October 25, 2006 Report: F-06-070

SWM Pond Costs in Gies Sub-Division $ 168,503.96 Pavement Markings, Detours, Signing 162,180.00 Utility Relocations and Street Lighting 63,600.00 Engineering - Regional 57,665.60 Materials Inspection and Testing during Construction 45,844.16 OLS Services 42,400.00 Advertising & Printing 5,300.00 Sub-Total $8,228,927.97 Less Municipal Rebate of 6% GST (360,637.49) Total $7,868,290.48

The Region of Waterloo’s approved 2006 Transportation Capital Budget for this project includes $9,651,000 for this portion of Ira Needles Boulevard. The budget under spending of $1,782,709.52 can be attributed to an early tender by providing work during the late fall/winter for the overpass structure, soil management cost-saving measures and significantly reduced costs for property and associated works resulting from successful negotiations with adjacent developers.

This project is being funded from the Development Charges Reserve Fund. The 2006 Transportation Capital Program also identifies $670,000 in funds required to complete the surface asphalt works in 2007 for both Stages 2 and 3 of Ira Needles Boulevard and the Victoria Street Extension.

Ira Needles Commercial Centre Joint Venture (Developer) Costs

T2006-036 $766,007.17 Engineering - Consultant 102,477.88 Engineering – Regional 8,582.55 Materials Inspection and Testing during Construction 6,436.92 Total $883,504.52

Staff has received securities in the amount of $1,142,810.00 from the Ira Needles Commercial Centre Joint Venture (Developer) and the above costs are within the securities received for this project.

Region of Waterloo, Water Services Division Costs

T2006-036 $ 988,931.07 Engineering - Consultant 77,561.79 Engineering - Regional 10,453.08 Materials Inspection and Testing during Construction 8,310.19 Sub-Total $1,085,256.13 Less Municipal Rebate of 6% GST (60,837.91) Total $1,024,418.22

The Region of Waterloo’s approved 2006 Water Capital Program includes a total budget of $4,079,000, funded from the Regional Development Charge Reserve Fund, for the Zone 6 Watermain construction (2006-2008) which includes all the watermain construction in Stages 2 and 3 of Ira Needles Boulevard Stage 2 Watermain as part of Contract 2006-005. The remaining budget is allocated to the work of this contract ($1.1 million) and a future contract to be tendered in 2007 ($1.544 million). The watermain component of this contract (Stage 3 of Ira Needles Boulevard) is 7% under budget.

326056 Page 3 of 4 October 25, 2006 Report: F-06-070

City of Kitchener Costs

Based upon the low tender submission, the estimated costs for the City of Kitchener on this contract are as follows:

T2006-036 $166,249.39 Engineering - Consultant 13,038.93 Engineering - Regional 1,757.26 Materials Inspection and Testing during Construction 1,397.03 Sub-Total $182,442.61 Less Municipal Rebate of 6% GST (10,227.47) Total $172,215.14

Staff from the City of Kitchener have confirmed that they have sufficient funds to cover the City’s $172,215.14 share of costs on this project.

City of Waterloo Costs

T2006-036 $191,796.88 Engineering - Consultant 15,042.61 Engineering – Regional 2,027.30 Materials Inspection and Testing during Construction 1,611.71 Sub-Total $210,478.50 Less Municipal Rebate of 6% GST (11,799.12) Total $198,679.38

Staff from the City of Waterloo have confirmed that they have sufficient funds to cover the City’s $198,679.38 share of costs on this project.

The final date of acceptance for this tender is December 4, 2006.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE: Nil

ATTACHMENTS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer

Page 4 of 4 PS-061017

THE REGIONAL MUNICIPALITY OF WATERLOO PLANNING AND WORKS COMMITTEE

Summary of Recommendations to Council

The Planning and Works Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo accept P-06-099, Monthly Report for Development activity for September 2006, dated October 17, 2006.

AND THAT the Regional Municipality of Waterloo approve the numbering of Can-Amera Parkway between Conestoga Boulevard and Hespeler Road (Regional Road #24) as Regional Road #80;

AND THAT the Regional Municipality of Waterloo pass a by-law to amend By-law #01-059 (Regional Road System) to:

• Ira Needles Boulevard Plan 1551, PIN 22462-0008; • Reserve Block 95, Plan 1551, PIN 22462-0012; • Reserve Block 96, Plan 1551, PIN 22462-0011; • Ira Needles Boulevard Plan 1551 between Highview Drive and Part 8, Reference Plan 58R-4256, PIN 22461-0007; • Reserve Block 101, Plan 1551, PIN 22461-0186; • Reserve Block 97, Plan 1551, PIN 22461-0183; • Part Lot 37, German Company Tract, being Part 4, Reference Plan 58R- 14692, PIN 22461-1066; • Firstly Ira Needles Boulevard Plan 1551 lying north of Part 8, Reference Plan 58R-4256; Ira Needles Boulevard Plan 1704; Part Lot 38, German Company Tract, being Part 2, Reference Plan 58R-6937; Secondly Reserve Block 99 Plan 1551 being Ira Needles Boulevard, PIN 22461-0009; • Reserve Block 100, Plan 1551, PIN 22461-0185; • Reserve Block 98, Plan 1551, PIN 22461-0184; • Part Lot 38, German Company Tract, being Part 1, Reference Plan 58R- 14702, PIN 22461-1069; • Block P, Plan 1542, PIN 22461-1056; #325834 PS-061017

• Reserve Block R & T, Plan 1542, PIN 22461-0509; • Part Lot 16, Plan 1551, being Part 5, Reference Plan 58R-14692, PIN 22461- 1058; • Part Block 91, Plan 1551, being Part 1, EX Plan WR170866, PIN 22462- 0685; • Part Block 92, Plan 1551, being Part 7, Reference Plan 58R-14692, PIN 22462-0684; • Part Lot 69, Plan 1542, being Part 2, Reference Plan 58R-14702, PIN 22461-1054; and • Part Lot 69, Plan 1542, being Part 3, Reference Plan 58R-14702, PIN 22461- 1052; • Part Lot 38, German Company Tract, being Part 6, Reference Plan 58R- 14702, PIN 22698-1366 and Part Lot 38, German Company Tract, being Part 3, Reference Plan 58R-11115, PIN 22698-1367.

• Part of Highview Drive, Registered Plan 1551, being Part 1, Reference Plan 58R-15564 PIN 22461-0002.

• Part Lot 15, Plan 1378 being Part 1, Reference Plan 58R-15541, PIN 03794- 0337; • Part Lot 15, Plan 1378, being Parts 2 and 3, Reference Plan 58R-15541, PIN 03794-0326; • Part Lot 15, Plan 1378, Part Block 73, Plan 1460, Part of Subdivision Lot 3, Concession 12, East of the Grand River, Part Lot 32, Plan 610, being Part 4, Reference Plan 58R-15541, PIN 03794-0337; • Part Block 73, Plan 1460, being Part 7, Reference Plan 58R-15541, PIN 03794-0337; • Part Lot 32, Plan 610, being Part 8, Reference Plan 58R-15541, PIN 03794- 0728; and • Part Lot 32, Plan 610, being Part 9, Reference Plan 58R-15541, PIN 03794- 0337. [E-06-108]

4. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to reflect the following upon completion of construction:

a) Designate Regional Road #70 (proposed Ira Needles Boulevard) from the south #325834 PS-061017

side of Erb Street (Regional Road #9) to the north side of Highway 7/8 as a through highway;

b) Reflect a maximum permissible rate of speed of 60 km/h on Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

c) Prohibit parking anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

d) Provide reserved lanes for bicycles anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8;

e) Add intersection yield signs for all movements entering the roundabouts on Regional Road #70 (proposed Ira Needles Boulevard) intersecting: • University Avenue (Regional Road #57); • Victoria Street (Regional Road #55); • Highland Road (Regional Road #6); and • Highview Drive; and

f) Add the following lane designations: • Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting University Avenue (Regional Road #57); • Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Victoria Street (Regional Road #55); • Through/right and through/left movements on Regional Road #70 (proposed IraNeedles Boulevard) intersecting Highland Road (Regional Road #6) for all approaches entering the roundabout; and • Northbound and southbound through/right and through/left movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Highview Drive. [E-06-114]

5. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to:

a) Designate Can-Amera Parkway (Regional Road #80) from the east side of Townline Road (Regional Road #33) to the west side of Hespeler Road (Regional Road #24) as through highway;

b) Reflect a maximum permissible rate of speed of 70 km/h on Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24);

c) Prohibit parking anytime on both sides of Can-Amera Parkway (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24);

#325834 PS-061017

d) Provide reserved lanes for bicycles anytime on both side of Can-Amera Parkway (Regional Road #80) from Townling Road (Regional Road #33) to Hespeler Road (Regional Road #24);

e) Add intersection yield signs at the intersection of Can-Amera Parkway (Regional Road #80) at Conestoga Boulevard for all movements entering the roundabout; and

7. THAT the Regional Municipality of Waterloo approve a capital budget of $600,000 in 2006 to advance the replacement of the BUS cable and associated equipment for the Mannheim Water Treatment Plant from 2007, to be funded by the Water Capital Reserve Fund; and the Regional Development Change Reserve Fund as described in Report E- 06-118;

October 17, 2006

#325834 FS-061018

THE REGIONAL MUNICIPALITY OF WATERLOO ADMINISTRATION AND FINANCE COMMITTEE

Summary of Recommendations to Council

The Administration and Finance Committee recommends as follows:

2. THAT the Regional Municipality of Waterloo forward payment to the AMO OMERS Support Fund in the amount of $20,858.88 for 2006 and 2007, as detailed in the invoice from AMO. [F-06-066]

1. That the K-W Symphony prepare a business and recovery plan to ensure the recovery and long term survival of the Symphony;

2. That the funds only be paid when it is clear that the balance of the needed funds are secured by October 31, 2006, and that the Symphony will carry on and not declare bankruptcy; and

3. That contributions from the Cities of Kitchener and Waterloo are confirmed. [RC-06-002]

October 18, 2006

325908

Office of the Regional Chair Ken Seiling

Date: October 25, 2006

To: Members of Regional Council

Subject: K-W SYMPHONY: Addendum to RC- 06-003

The one-time grant to the K-W Symphony was discussed at last Administration and Finance Committee. Questions were raised about the the sustainability of the Symphony’s recovery plan. In addition, Committee members wondered if outside third party expertise would be involved in the recovery process. It was agreed that these issues would be explored prior to the Regional Council meeting.

A meeting was held at the Region on October 24th which included the following participants: Mayor Carl Zehr, Mayor Herb Epp, Mike Murray CAO, Larry Ryan CFO, Robert Astley Chair of K-W Symphony and Ken Seiling, Regional Chair. Mr. Astley reported that fund raising to date was progressing well with some corporate commitments yet to be finalized. Mr. Astley informed the participants that plans are in place to engage external parties to work with the Symphony in the development of its recovery plan. It was also suggested that community input will be sought as plans are developed. In order to ensure that the progress and status of the recovery plan was known to Council, periodic reports would be given to the Region.

Based on the discussions at this meeting I would suggest the following recommendation be added to the Administration and Finance Committee recommendation:

That the K-W Symphony engage expert third party assistance in the development of the recovery plan and that progress on this plan be reported back to Regional Council on a periodic basis.

Respectfully Submitted,

Ken Seiling, Regional Chair

Report: CR-CLK-06-011

REGION OF WATERLOO

CORPORATE RESOURCES DEPARTMENT Council and Administrative Services

TO: Chair Ken Seiling and Members of the Regional Council

DATE: October 25, 2006 FILE CODE: C03-03

SUBJECT: Municipal Elections Act – Compliance Audit Committee

RECOMMENDATION:

AND THAT be appointed as members of the Compliance Audit Committee for a term to expire November 30, 2010.

SUMMARY:

There are provisions in the Municipal Elections Act that allow an eligible elector, who believes on reasonable grounds that a candidate in a municipal election has contravened a provision of the Municipal Elections Act relating to election campaign finances, to apply for a compliance audit. An application must be made in writing to the Regional Clerk within 90 days of the filing of financial statements by the candidate.

Under the provisions of the Municipal Elections Act, Council shall, within 30 days of the receipt of the application, consider the application and decide if it will be granted or rejected. The Municipal Elections Act provides for the establishment of a committee to delegate Council’s powers with respect to the compliance audit. If Council chooses not to appoint a committee, then Council automatically has the responsibility under this section of the Municipal Elections Act.

REPORT:

A Compliance Audit Committee was appointed in October 2003 but no applications were made to the Committee under the Municipal Elections Act. If Council decides to again establish a committee and delegate its powers, it must be done prior to Voting Day, November 13, 2006.

Council can delegate all its powers and functions with respect to compliance audits or only the authority to determine if a compliance audit request will be granted or rejected. The delegation of full authority includes the responsibility to grant or reject the application; appoint an auditor licensed under the Public Accounting Act to complete the audit; receive the report from the auditor and ensure it is distributed to the appropriate parties; commence legal proceedings against the candidate for apparent contravention of the provisions of the Municipal Elections Act; and, if no reasonable grounds are found for the application, pursue recovery of the auditor’s costs from the applicant. The decision to grant or reject a compliance audit can be appealed within 15 days to the Ontario Court of Justice.

326279 Page 1 of 2 October 25, 2006 Report: CR-CLK-06-011

If a committee is established, it cannot include members of Council or employees or officers of the municipality. The Cities of Cambridge, Kitchener and Waterloo have reviewed this issue and Cambridge and Waterloo have not delegated their authority under this section and Kitchener is appointing a Compliance Audit Committee.

The members being recommended represent a broad cross section of disciplines to deal with compliance audits and municipal elections.

CORPORATE STRATEGIC PLAN:

The report meets the general intent of the Region's Vision, Mission and Values.

FINANCIAL IMPLICATIONS:

The Municipal Elections Act details that the municipality is responsible for any costs related to performing the audit and all costs in relation to the operation and activities of the appointed committee. If no reasonable grounds are found for the application, Council is entitled to pursue recovery of the auditor’s costs from the applicant.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

None.

PREPARED BY: Lee Ann Wetzel, Manager, Council & Administrative Services/Deputy Clerk

APPROVED BY: Kris Fletcher, Director, Council & Administrative Services/Regional Clerk

Page 2 of 2 REGION OF WATERLOO REPORT: SS-06-059

S SOCIAL SERVICES Social Planning, Policy and Program Administration

TO: Regional Chair, Ken Seiling and Members of Regional Council

DATE: October 25, 2006 FILE CODE:

SUBJECT: NATIONAL CHILD BENEFIT 2007 REINVESTMENT PLAN

RECOMMENDATION:

SUMMARY:

The purpose of this report is to provide information on the Region’s National Child Benefit (NCB) Reinvestment Plan funded from NCB Supplement savings. The NCB reinvestment plan for 2007 is funded by the Region’s 20% share in social assistance “savings” resulting from the Province’s direction to offset social assistance payments by any federal NCBS payments. This in turn results in a reduction in social assistance payments. The amount of funding available for the Region is estimated mid year and confirmed the following year by the Province. As in past years, this report is being presented at this time to ensure that the social development programs supported by reinvestment continue during 2007.

The following report provides the background to the recommended Reinvestment Plan. Evaluation results, strong sponsoring agency/organization support and advice received from the NCB Reference Group, support the continued funding to Community Outreach and the Outreach Basic Needs fund, the Learning, Earning and Parenting Program (LEAP), Program Support, Children’s Fund and Social Development Grants. The Reinvestment Plan in 2007 adheres to the Ministry guideline to distribute dollars in the calendar year in which they occur.

REPORT:

1.0 Setting the Context – Child Benefits

The National Child Benefit Initiative is an agreement between the federal, provincial and territorial governments and First Nations of Canada. The child benefit policy is a national platform of child benefits launched in 1998 to raise the income of eligible families with children and improve the outcomes for children in low income families. Its aim is to prevent and reduce the depth of child poverty, promote attachment to the workforce and reduce overlap of government services. The NCB Initiative consists of:

· The National Child Tax Benefit – this base benefit is a federal tax-free monthly support that reaches approximately 80% of Canadian families.

DOCS#322189 Page 1 of 8 October 25, 2006 Report: SS-06-059

· The National Child Benefit Supplement – the supplement is an additional federal monthly, tax-free monetary support offered to families with low income, in addition to the base benefit. Like the base benefit, the supplement is income tested using the tax system. · Reinvestment of NCB savings by Provincial and Territorial Governments – some provincial and territorial jurisdictions, including Ontario, have continued to claw-back social assistance or child benefit payments to families with children, up to an amount equivalent to the NCB Supplement families are receiving. Provinces and Territories have then reinvested these savings, as well as additional funds, in other supports or benefits to families with children. · Local Reinvestment –municipal governments in Ontario responsible for Social Services are required to develop plans to reinvest their portion of the “savings”. These in turn contribute to local programs and benefits to support families who are coping with low income levels and to help children achieve maximum potential.

The 2003 federal budget provided increases to the National Child Benefit Supplement to the year 2007. As of July 2006, this annual benefit to low income families with children is $1,945 for the first child, $1,720 for the second, and $1,637 for each additional child. Since 2004, the Province has discontinued the claw-back of the annual increases of the NCB Supplement affecting families with children receiving social assistance, allowing these amounts of approximately $40 per child per annum to be exempted as income and go directly to eligible families. The Province continues to examine its approach to the NCBS and will decide whether it should be further changed or restructured.

In 2006, the Federal Government introduced a new Universal Child Care Benefit which provides direct financial assistance to parents on behalf of children under six. For some low income families with children under six, including families in receipt of social assistance, this benefit of $1,200 per year will help with costs of raising young children, however it is taxable for the lower income spouse.

1.1 Information Related to Child and Family Poverty

1.1.1 Incidence of Child Poverty

The poverty rate or incidence of child poverty refers to the number of children living in poverty as a proportion or percentage of all children. The most commonly used measure to indicate poverty is the low-income cut-off (LICO), developed by Statistics Canada and is often referred to as the poverty line. The LICO is the level at which families spend 20% more than an average equivalent household on food, shelter, and clothing. The trend across the Province of Ontario for the child poverty rate has been at 15-17% since 2000 despite strong economic growth (Campaign 2000, Putting Children First - 2005 Report Card on Child Poverty in Ontario).

Locally, the Waterloo Region child poverty rate (for children aged 0-14) based on 2001 census data is 13.3% (Public Health Briefs, March 2006) This translates to over one in eight children were considered poor in 2001. The poverty rate of children who lived in Waterloo Region decreased from 18.0% in 1996 to 13.3% in 2001. Waterloo Region continues to have lower child poverty rates than Ontario (13.3% vs. 17.5% in 2001) and lower than the National rate. In the context of poverty, the child poverty rate remains higher than the poverty rate for the general population both in Waterloo Region and Ontario. A continued focus on reducing of child poverty is warranted.

1.1.2 Depth of Poverty

The depth of poverty, refers to the average amount by which annual income for a family with low income falls below the poverty line. It is a measure that is widely established and used by the federal government to monitor the impact of the NCB Initiative. Nationally and provincially, the depth of

DOCS#322189 Page 2 of 8 October 25, 2006 Report: SS-06-059 poverty remains very significant with average low income families living far below the poverty line. For example, in Ontario, low income single mother families are living (on average) $9,600 below the poverty line (Campaign 2000, Putting Children First - 2005 Report Card on Child Poverty in Ontario). This measure is an indicator of how disadvantaged and excluded from the norm many children and their families experience.

1.2 Child Poverty and Social Development

Generally, poverty is related to multiple factors such as the absence of or lack of access to higher education, employment opportunities that pay a living wage, affordable childcare, appropriate health and social services and safe inclusive communities affecting optimum living conditions. Children living in families affected by poverty often face compounding disadvantages that impact upon their healthy development; families in poverty are often excluded from the norms and benefits of positive social development. Because poverty is multi-faceted, families need different pathways to move out of poverty and different combinations of activities. Both social policies and services need to be aligned. National Child Benefit policy is designed to raise the income of eligible families with children. Along with this, the Region’s NCB Reinvestment Plan supports a variety of services within a social development framework relevant to the circumstances of low income families, both coping with the circumstances of poverty and helping with the transition out of poverty.

2.0 Planning Assumptions:

The following planning assumptions were developed by the National Child Benefit Reference Group (See Appendix A- NCB Reference Group Membership List 2005/06).

· Plan for the Calendar Year January – December 2007 (12 months). The NCB reinvestment plan is to be reviewed and approved by Community Services Committee of Regional Council on October 17, 2006. · The plan is based on existing NCB federal, provincial and municipal policies and practices. The planning process recognizes that the Ontario government announced a policy review in 2004, however there has been no new direction announced. · The plan has received sufficient review from Regional programs, community based stakeholders and the NCB Reference Group in order to confirm the local needs and priorities. Where possible these needs and priorities are supported with evidence from research, program evaluation and other information and analysis on poverty reduction. · The priorities for funding relate to NCB objectives and child poverty in Waterloo Region. The budget is prepared around those programs which can benefit from annual as well as, one time funding. The province provides the Region with an annual estimate plus or minus 10% based on previous year’s actual OW/ODSP caseload.

3.0 Planning Process and Reinvestment Plan

The development for the 2007 plan included consultation and program review. The Community Outreach Program sponsoring agencies and organizations met once with Region staff to review program components and plan for program continuity for 2007. The impact reported from the 2006 social development grants to community agencies for Playcreate (recreation initiative) and employment support projects was also reviewed. The Reference Group, advisory to staff, met to review the priorities for 2007. The reinvestment plan continues to address annual priorities but with no opportunities for enhancements, emerging needs cannot be addressed. The recommended plan elements are indicated below. (See Appendix B – 2007 Funding Recommendations)

DOCS#322189 Page 3 of 8 October 25, 2006 Report: SS-06-059

Community Outreach Program

This comprehensive community initiative has been sponsored by 14 community organizations and the Region of Waterloo Social Services, since 1999. The program is a social development program which enhances individual and family opportunity to meet basic needs and supports neighbourhood capacity. Services and supports are accessed at 25 neighbourhood sites including all four townships and several communities of interest including the multicultural centre, the food bank and Early Year’s Centres. Highlights from the 2005 service data (the latest full reporting year) include proactive outreach service to approximately 9,940 families (12,770 children). There were approximately 11,960 contacts and 20,850 requests for assistance. Outreach workers made 5,720 referrals to other services and leveraged 8,000 in-kind donations on behalf of families. A total of $300,000 was accessed from the program’s basic needs fund and the employment supports fund to purchase goods and services for families and children.

Funding Recommendation: $739,352

Community Outreach Basic Needs Fund

The fund provides direct financial support to meet the needs of low income families when existing supports are exhausted in the areas of food, shelter, clothing, child care, children’s needs, transportation, counselling provided by other agencies and groups, recreation, and employment/training. There were 9,900 requests for direct assistance from the basic needs fund in 2005. The fund is an integral part of the outreach program resources accessed by families at the neighbourhood level. Additional funds and in-kind donations were also leveraged as a result. Cooperative efforts by sponsoring organizations also contributed to reducing the basic necessities deficit of many in our community.

Funding Recommendation: $300,000

Learning, Earning and Parenting – LEAP Program

This is a targeted program of Ontario Works supporting young parents between 16 and 22 years of age to achieve a Grade 12 diploma while also working on enhancing child development skills and employment readiness. Approximately 130 families was active in the program monthly. An intensive case management model is used to monitor the resources utilized and progress achieved in the lives of these young parents and their children. The budget is cost shared with the province 80/20.

Funding Recommendation: $90,000

Program Support

The administrator is responsible for Community Outreach Program administration, contracts and funding allocation, promotion and data collection, project evaluation and reporting to the Ministry of Community and Social Services. The position provides leadership and planning for the development of the annual NCB Reinvestment Plan, administration of community grants, continued research and analysis in the area of poverty reduction as well as planning and administration of other related social development programs.

Recommendation: $125,000

DOCS#322189 Page 4 of 8 October 25, 2006 Report: SS-06-059

Children’s Fund

The funding provides a focus on children birth to six years. This enhancement to the Region’s Infant Development Program is necessary to ensure the program can continue to operate. The Infant Development Program is an early intervention program for families with young children who are experiencing or are at risk of developmental delay. A total of 479 children were seen in 2005 and the same number is projected for 2006. The Health of Canada’s Children: CICH (Canadian Institute of Child Health) Profile and Statistics Canada report that children with a disability were more likely to live in low income families than children without disability primarily due to financial stress and parental earnings lost. The local prevalence rates of special needs children under four is 4% or 5% of the total population of children in this age range according to the Special Needs Resourcing Review, Region of Waterloo, 2002. This would translate to between 1364 and 1706 children under four with special needs in Waterloo Region. It is estimated that approximately 24% of these would be from low income families.

Recommendation: $100,000

Social Development Grants to Community

The focus of these grants will be recreation, employment and outreach related projects which can demonstrate the greatest positive impact on children and families. Community grants provide an avenue for implementing innovative social development practices and application of research and evaluation findings. Grant planning and recommendations in this area will be directed as much as possible by evaluation results and project connections with other community and service priorities.

Recommendation: $30,000

4.0 Next Steps

Once approval of the plan has been received, staff will need to complete detailed implementation planning, working closely with the organizations and services. Where required, recommendations for funding will be presented for Council’s consideration and approval.

CORPORATE STRATEGIC PLAN:

This report relates to the Corporate Strategic Direction, Focus Area 2 to enhance community health and social well being. Social Services plans for, coordinates and allocates resources within Regional services and community based services to reduce the depth of child poverty and to promote attachment to the workforce.

FINANCIAL IMPLICATIONS:

The NCB reinvestment plan for 2007 is funded by the Region’s 20% share in social assistance “savings” resulting from the Province’s direction to offset social assistance payments by any federal NCBS payments. The amount of funding available for the Region is estimated by the Province. Under provincial regulations, these funds must be used for the objectives of the NCB initiative and cannot be redeployed for other expenditures or flowed directly back to recipients of social assistance. As in past years, the 2007 NCB Reinvestment Plan report is presented at this time to

DOCS#322189 Page 5 of 8 October 25, 2006 Report: SS-06-059 ensure continuity of programs.

Based on caseload projections for Ontario Works and Ontario Disability Support Program for 2007, the estimated savings for Waterloo Region is $1,345,000. Given a 7-10% variance factor, the recommended expenditure for 2007 is $1,254,352. Should the actual savings under the NCBS vary significantly from this estimate, staff will advise Council. The 2007 budget currently being prepared will include a provision for $1,254,352 annual expenditures for the Reinvestment Plan.

In addition to the 2007 savings, it is also recommended that a portion of this year’s (2006) savings be carried forward to 2007. For the year ending December 2006, it is projected that the accumulated funds not allocated will amount to $130,000. It is recommended in this report that $130,000 be allocated in 2007, with the balance of the fund to be either allocated in future or allow for financial buffer against potential reductions in funds. Prior year’s savings have been accounted for by the Region and will not impact the property tax levy.

In total, the 2007 expenditures in Waterloo Region under the NCB Reinvestment Program will be $1,384,352. Of this amount, $1,254,352 will be funded from the 2007 Property Tax Levy representing the Region’s 20% program “savings” and $130,000 will be funded from the prior year’s NCBS surplus. (See Appendix B – 2007 Funding Recommendations).

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

Public Health and Employment and Income Support are represented on the NCB Reference Group. Social Planning, Policy and Program Administration, Finance and Legal continue to work together to develop budgets and contracts to ensure accountability and accurate reporting.

ATTACHMENTS

Appendix A – National Child Benefit Reference Group Membership List 2005/06 Appendix B – 2006 Funding Recommendations

PREPARED BY: Noreen Steinacher, Administrator, Social Development Programs Lynn Randall, Director Social Planning, Policy & Program Administration

APPROVED BY: Michael Schuster, Commissioner of Social Services

DOCS#322189 Page 6 of 8 October 25, 2006 Report: SS-06-059

APPENDIX A

National Child Benefit Reference Group

MEMBERSHIP FOR 2006/07

Doris M’Timkulu Community Member

Jassy Narayan Community Member

Doris Martin Provider - House of Friendship

Nancy Kyle Provider - Community Action Program for Children (CAPC)

Peggy Nickels Provider - Kitchener Downtown Community Health Centre

Kerry Lynn Wilkie Provider – Langs’s Farm Association

David Dirks Director, Employment & Income Support, Region of Waterloo

Eliseo Martell Manager, Public Health, Region of Waterloo

Lynn Randall Director, Social Planning, Policy, Program Administration, Region of Waterloo

Noreen Steinacher Administrator, Social Development Programs, Social Planning, Policy and Program Administration, Region of Waterloo

DOCS#322189 Page 7 of 8 October 25, 2006 Report: SS-06-059

APPENDIX B

2007 Funding Recommendations

Annual Expenditures Element 2005* 2006* 2007* Community Outreach Program $722,873 $709,487 $739,352 Outreach Basic Needs Fund $300,000 $300,000 $300,000 LEAP (Learning, Earning & $90,000 $90,000 $90,000 Parenting) Program Supports $125,000 $125,000 $125,000

TOTAL $1,237,873 $1,224,487 $1,254,352

Reductions: * NCB supplement increases no longer clawed back.

One Time Expenditures Element 2005** 2006** 2007** Children’s Fund $300,000 $100,000 $100,000 Social Development Grants $65,000 $95,000 $30,000 Child Care Subsidy $100,000 - - TOTAL $465,000 $195,000 $130,000

** Reduction in amount of carry forward.

GRAND TOTAL $1,702,873 $1,419,487 $1,384,352

DOCS#322189 Page 8 of 8 REGION OF WATERLOO REPORT: SS-06-060

SOCIAL SERVICES Sunnyside Home

TO: Regional Chair Ken Seiling, and Members of Regional Council

DATE: October 25, 2006 FILE CODE:

SUBJECT: SUNNYSIDE HOME DIVISION NAME CHANGE

RECOMMENDATION:

THAT the Region of Waterloo approve a change in name of the Sunnyside Home Division of Social Services to the Seniors’ Services Division effective October 30, 2006;

AND THAT Sunnyside Home for the Aged be renamed Sunnyside Home as outlined in report SS- 06-060, dated October 17, 2006.

SUMMARY:

NIL

REPORT:

This report seeks to rename the Sunnyside Home division of Social Services to the Seniors’ Services Division and formally change the name of Sunnyside Home for the Aged to Sunnyside Home.

The Sunnyside Home Division of Social Services offers a wide array of residential and community programs and plays a significant role in the planning for seniors’ services within the Region. Sunnyside is home to 251 residents and since its redevelopment in 2002-2004, has gradually expanded its community services to include a 7 day-a-week Alzheimer Day program, overnight weekend respite for community Alzheimer clients, 10 convalescent care beds, a public café and hairdressing shop, catering, and facility rentals.

In addition, the division works collaboratively with the Social Planning, Policy and Program Administration division of Social Services to identify the needs of seniors and support the development of seniors’ programming and services for Waterloo Region citizens. More recently, Sunnyside Home has been working with the Housing division of the Planning, Housing and Community Services Department to access funding to introduce health care supports for tenants residing in affordable housing. There exists the opportunity for more extensive collaboration with the Public Health Department and the Planning, Housing and Community Services Department.

In a broader context, the division plays an active role in the planning of seniors’ services in collaboration with our community partners. The introduction of Local Health Integration Networks (LHIN) has fostered networks to facilitate system planning for seniors. Sunnyside Home has active representation on two networks – the Waterloo-Wellington Geriatric Services Network and Waterloo-Wellington Community Support Services Network. Both groups are working to identify and prioritize community needs within the LHIN area in an effort to best meet the broader health care needs of current and future populations.

DOCS# 323446 Page 1 of 2 October 25, 2006 Report: SS-06-060

Staff believe that the proposed division name of Seniors’ Services would more accurately reflect the broader scope of the division’s work. The current name of Sunnyside Home refers primarily to the long-term care home and fails to reflect to the public the wider community services and planning functions of the division.

Staff are also recommending that the home itself be referred to as “Sunnyside Home,” deleting the “for the Aged” suffix. The “home for the aged” terminology arose from the Home for the Aged Act which is expected to be replaced by the Long-term Care Homes Act currently before the legislature. In addition, the Home is mandated to serve qualifying applicants over the age of 18 years, and an increasing number of residents are being admitted at younger ages. At this time, 30 residents are under the age of 65, representing approximately 12% of the permanent resident population.

CORPORATE STRATEGIC PLAN:

This report addresses the Region’s Corporate Strategic Plan, Focus Area 2 to enhance community health and social well being.

FINANCIAL IMPLICATIONS:

All costs associated with the proposed name changes can be accommodated within the current operating budget. Changes to program materials will occur over time as stock is reordered. The Home’s signage requires no change as it does not include the “for the Aged” wording.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

NIL

ATTACHMENTS

NIL

PREPARED BY: Gail Carlin, Director, Sunnyside Home

APPROVED BY: Michael Schuster, Commissioner, Social Services

Document #: 323448 Page 2 of 2 MEDIA RELEASE: Friday, October 13, 2006, 4:30 p.m.

REGIONAL MUNICIPALITY OF WATERLOO PLANNING AND WORKS COMMITTEE AGENDA

Tuesday, October 17, 2006 9:00 A.M. Council Chamber 2nd Floor, Regional Administration Building 150 Frederick Street, Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS

3. REPORTS – PLANNING, HOUSING AND COMMUNITY SERVICES

COMMUNITY PLANNING a) P-06-099, Monthly Report of Development Activity for September 2006 1

REPORTS – TRANSPORTATION AND ENVIRONMENTAL SERVICES

DESIGN AND CONSTRUCTION b) E-06-100, Asphalt Cement Price Indexing on Regional Road Contracts 5 c) E-06-112, Hespeler Road Reconstruction and Widening, Dunbar Road to 26 Munch Avenue, City of Cambridge, Approval to Increase Contract 2006-013 d) Fischer-Hallman Road, Landscaping from Erb Street to Columbia Street, 31 Waterloo, Information Package in Advance of Public Information Centre e) Fischer-Hallman Road Improvements at Stoke Drive, Kitchener, Information 37 Package in Advance of Public Information Centre

TRANSPORTATION f) E-06-108, Regional Roads System Consolidated By-Law Update 55 g) E-06-114, Traffic and Parking By-Law Amendment for Regional Road #70 63 (Proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8 h) E-06-115, Traffic and Parking By-Law Amendment for Can-Amera Parkway 66 (Regional Road #80) from Townline Road (Regional Road #33) to Hespeler Road (Regional Road #24)

Document Number: 293200 Document Name: P&W AGENDA – OCTOBER 17 2006 Agenda - 2 - October 17, 2006

WATER SERVICES i) E-06-113, Water Supply Facilities Replacement Update Project 69 j) E-06-117, Spills – Prevent and Respond: A Workshop to Promote Water 74 Resources Protection for Business k) E-06-118, Mannheim Water Treatment Plant Emergency Electrical Repairs (Distributed Separately) l) Middleton Water Supply Study, Information Package in Advance of Public 76 Information Centre

4. INFORMATION/CORRESPONDENCE

5. OTHER BUSINESS a) Council Enquiries and Requests for Information Tracking List 106

6. NEXT MEETING – November 21, 2006

7. CLOSED SESSION (motion required)

8. ADJOURN

Document Number: 293200 Document Name: P&W AGENDA – OCTOBER 17 2006 Agenda - 3 - October 17, 2006

NEXT MEETINGS

Date Time Description Location

Planning and Works Committee

Tues., Nov. 21, 2006 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

Tues., Jan. 9, 2007 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario Planning, Housing and Community Services

Transportation and Environmental Services

Wed., Oct. 18, 2006 4:00 p.m. – Public Information Centre Middleton Pumping 8:00 p.m. Re: Middleton Water Supply Station Study 60 Middleton Street Cambridge, Ontario

Thu., Oct. 19, 2006 5:00 p.m. – Public Information Centre Centennial Public 8:00 p.m. Re: Fischer-Hallman Road, School, Landscaping from Erb Street 141 Amos Avenue to Columbia Street, Waterloo Waterloo, Ontario

Thu., Oct. 26, 2006 4:30 p.m. – Public Information Centre Re: Sandhills Public 8:00 p.m. Fischer-Hallman Road School Improvements at Stoke Drive, 1250 Victoria Street Kitchener Kitchener, Ontario

Document Number: 293200 Document Name: P&W AGENDA – OCTOBER 17 2006 Report: P-06-099 REGION OF WATERLOO

PLANNING, HOUSING AND COMMUNITY SERVICES Community Planning

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: D18-20

SUBJECT: MONTHLY REPORT OF DEVELOPMENT ACTIVITY FOR SEPTEMBER 2006

RECOMMENDATION:

THAT the Regional Municipality of Waterloo accept P-06-099, Monthly Report for Development activity for September 2006, dated October 17, 2006.

SUMMARY:

In accordance with the Regional By-law 01-028, as amended, the Commissioner of Planning, Housing and Community Services has:

1. Approved the following part lot control exemption by-laws; 2. Accepted the following plans of subdivision and plan of condominium; 3. Draft approved the following plan of condominium; 4. Modified the following draft plan of subdivision; 5. Registered the following plans of condominium; and 6. Approved the following official plan amendments.

REPORT:

City of Cambridge

1. Application for Plan of Subdivision 30T-06104 Date Accepted: September 6, 2006 Applicant: Reid’s Homes Location: Franklin Boulevard and Mill Creek Road Proposal: To permit the development of 56 single detached units. Processing Fee: Paid September 6, 2006

2. Application for Plan of Condominium 30CDM-06103 Date Accepted: September 7, 2006 Applicant: MC-AR Holdings Limited Location: Holiday Inn Drive Proposal: To permit the development of a vacant land industrial condominium. Processing Fee: Paid September 7, 2006

3. Draft Approval of Plan of Condominium 30CDM-06101 Applicant: POLCA “2000” Ltd. Location: 170 Vondrau Drive Proposal: To permit the development of 5 industrial units. Processing Fee: Paid September 21, 2006 Commissioner’s Approval” September 29, 2006 321411 Page 1 of 4 October 17, 2006 Report: P-06-099

Comes Into Effect: October 20, 2006 4. Registration of Draft Plan of Condominium 30CDM-01101 Draft Approval Date: May 13, 2002 Phase: Phase 5 Applicant: Freure Blair Crossing Limited Location: Blair Road and Bismark Drive Proposal: To permit the development of 12 townhouse units. Processing Fee: Paid September 27, 2006 Commissioner’s Release: September 27, 2006

City of Waterloo

1. Part Lot Control Exemption By-law 06-108 Applicant: Giesbrecht, Griffin & Funk Location: Buttercup Court Proposal: To permit the creation of 12 semi-detached units. Processing Fee: Paid September 28, 2006 Commissioner’s Approval: September 28, 2006

Township of North Dumfries

1. Official Plan Amendment No. 8 Applicant: Unilock Limited Location: 3027 Cedar Creek Road (Regional Road 97) Proposal: To permit the lands to be developed for industrial use, specifically to allow for the expansion of their existing operation. Processing Fee: Paid August 4, 2006 Commissioner’s Approval: September 14, 2006 Came Into Effect: October 4, 2006

Township of Wellesley

1. Application for Plan of Subdivision 30T-06501 Date Accepted: September 12, 2006 Applicant: Wm. J. Gies Construction Limited Location: Gerber Road and Greenwood Hill Road Proposal: To permit the development of 25 single detached and 10 semi- detached residential units. Processing Fee: Paid September 12, 2006

Township of Wilmot

1. Part Lot Control Exemption By-law 2006-50 Applicant: Baden West Developments Inc. Location: Brenneman Drive Proposal: To permit the creation of 6 semi-detached units. Processing Fee: Paid September 13, 2006 Commissioner’s Approval: September 13, 2006

321411 Page 2 of 4 October 17, 2006 Report: P-06-099

2. Modification to Draft Plan of Subdivision 30T-94021 Applicant: Activa Holdings Inc. Location: Baden Township Urban Area Proposal: To provide for the development of 18 to 202 residential units; an overall decrease of 3 units from the current draft approved unit maximum. Processing Fee: Paid August 17, 2006 Commissioner’s Approval: September 27, 2006

3. Official Plan Amendment No. 4 Applicant: Geraldine Hergott Location: 1782 Notre Dame Drive Proposal: To facilitate the applicant to use an existing garage/shop on the property for commercial purposes. Processing Fee: Paid September 8, 2006 Commissioner’s Approval: September 27, 2006 Comes Into Effect: October 18, 2006

Township of Woolwich

1. Part Lot Control Exemption By-law 54-2006 Applicant: Churchill Homes Location: Killdeer Road Proposal: To permit the creation of 23 townhouse units. Processing Fee: Paid September 5, 2006 Commissioner’s Approval: September 5, 2006

2. Registration of Draft Plan of Condominium 30CDM-06701 Draft Approval Date: June 26, 2006 Phase: Entire Plan Applicant: Antonio Manuel Alberto and David Theodore Hodgins Location: 90 Arthur Street, Elmira Proposal: To permit the development of 4 townhouse units. Processing Fee: September 12, 2006 Commissioner’s Release: September 12, 2006

CORPORATE STRATEGIC PLAN:

This report reflects actions taken by the Commissioner in Accordance with the Delegation by-law adopted by Council consistent with the streamlining objectives reflected in Focus Area 1: Manage Regional Growth to enhance Quality of Life in the Corporate Strategic Plan.

FINANCIAL IMPLICATIONS:

NIL

321411 Page 3 of 4 October 17, 2006 Report: P-06-099

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

NIL ATTACHMENTS:

NIL

PREPARED BY: Andrea Banks, Program Assistant

APPROVED BY: Rob Horne, Commissioner of Planning, Housing and Community Services

321411 Page 4 of 4

Report: E-06-100 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Design and Construction

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 File Code: C04-30, 5555

SUBJECT: ASPHALT CEMENT PRICE INDEXING ON REGIONAL ROAD CONTRACTS

RECOMMENDATION:

That the Regional Municipality of Waterloo take no action regarding the request of the Conestoga Heavy Construction Association representing the local contracting industry for the Region to retroactively reimburse paving contractors for the increased asphalt cement costs of 2006 paving work tendered prior to June 2006 as a result of the worldwide price increase in petroleum products.

SUMMARY:

Since early 2006, the cost of liquid asphalt cement has risen approximately 67% as a result of oil price instability and volatility in the worldwide oil industry. Industry experts are predicting that asphalt cement prices will continue to be volatile in the coming months. In response to an appeal by the Conestoga Heavy Construction Association representing the local contracting industry and after full consultation with area municipalities, all Regional and area municipal road construction tenders since June 2006 have included a provision to make adjustments for fluctuating asphalt cement prices after award of the contract. By including this price adjustment provision in Regional contracts, the risk factor is removed for tenderers which results in more competitive bidding and the Region pays the actual cost for the liquid asphalt cement at the time it is purchased for paving.

The local paving industry has expressed its appreciation for the efforts in introducing the new specification in June 2006. However, the industry has also asked that a retroactive asphalt cement price adjustment be applied for all 2006 paving work that was tendered prior to June 2006 when the new specification was adopted. Staff has consulted with representatives of the local municipalities regarding this issue in order to attempt to reach a consensus for use on all area contracts and to provide a consistent and collective response to the local paving contractors.

Staff reviewed the request for retroactive payment of increased asphalt cement costs for 2006 paving work tendered prior to June 2006 with consideration of the following factors:

1. the cost impact of the asphalt cement price escalation on the industry; 2. the predictability of the cost increase; 3. Regional purchasing and tendering policies; 4. past practice on public tenders; 5. contract specifications and contract law regarding price increases;

Page 1 of 21 October 17, 2006 Report: E-06-100

6. the possibility that unsuccessful bidders prior to June 2006 had included a risk allowance in their tender pricing for future asphalt cement price increases; 7. the likelihood of any contractors unfairly benefiting by having stockpiled pre-purchased quantities of asphalt cement; 8. the potential for precedence being set for payment adjustments for other unanticipated material or labour price increases on existing and future contracts; 9. the financial impact on project budgets and the transportation capital program; and 10. actions of other jurisdictions and municipalities with respect to similar requests.

After consideration of all factors and after consultation with staff from the Cities of Kitchener, Waterloo, Cambridge and Guelph, it is recommended that retroactive payment of increased asphalt cement costs not be made for paving completed in 2006 that was tendered prior to June 2006. Retroactive payment is not being recommended primarily because prices for a number of construction materials are often quite volatile, and making such a retroactive payment would represent a significant precedent that could have adverse budgetary impacts to existing and future contracts where price fluctuations have or will occur after tender. The bidding process and the contractual agreement require that a price be set for the work of the contract. There is always some risk that the price for some parts of the work could fluctuate upwards or downwards. Unless specifically noted in the contract, the prices are not adjusted for these fluctuations. The contractor takes on the risk that prices will rise while the Region takes the risk that the prices may drop. All of the contracts tendered prior to June 2006 were bid and awarded based on this premise. Maintenance of the integrity of the contractual agreement and equity for other bidders requires that the request be denied.

REPORT:

1.0 Introduction

Asphalt cement (AC) is the thick viscous petroleum-based product that binds the stones and sands of a pavement together to form a cohesive layer of pavement. AC typically comprises about 5% by volume of the total pavement with the remaining 95% made up of various gradations of sands and stones along with other additives. As part of a typical road project, the cost of AC per lane-kilometre averages approximately $25,000 at today’s AC prices. The Region’s 2006 transportation capital program includes 79 lane-kilometres of new, reconstructed or rehabilitated roads which equates to a value of $1,975,000 for the asphalt cement component.

Since early 2006, the cost of liquid asphalt cement has risen approximately 67% (from a unit price of $312.20/tonne in March to $521.45/tonne in August) as a result of the instability and volatility of pricing in the worldwide oil industry. Industry experts are predicting that asphalt cement prices will continue to be volatile in the coming months.

2.0 New Specification for Indexed Payment of Asphalt Cement

In May of 2006, letters from the Ontario Road Builders Association and the Ontario Hot Mix Producers Association (copies appended in Appendix A) were submitted to all municipal jurisdictions in the province requesting consideration of an indexed payment for the price of liquid asphalt cement on roadway contracts. Contractors would then be compensated for increases in the cost of asphalt cement between the time a contract was tendered and the time the asphalt cement was actually purchased for paving.

299674-v3 Page 2 of 21 October 17, 2006 Report: E-06-100

Also in May 2006, the Region received a letter from the Conestoga Heavy Construction Association (CHCA) which is the representative body for all local area roadworks contractors. CHCA also asked the Region and area municipalities to consider implementation of an indexed payment for the price of asphalt cement. Staff met with representatives from the Cities of Kitchener, Waterloo, Cambridge and Guelph to review and collectively agree on contract wording to incorporate indexing into all new contracts. It was felt that the indexing provision would not only be fair to the industry but would also remove a significant risk factor for tenderers thereby resulting in more competitive bidding on future paving contracts. Since June 2006, all Regional tenders have included a provision to make adjustments for fluctuating asphalt cement prices after award of the contract. Under this contract provision, the Region pays an adjusted price for the liquid asphalt cement on the basis of an industry AC price index published monthly by the province. If the AC price index changes from the time of tender by more than $15.00/ tonne, the tendered price is adjusted to reflect the cost of asphalt cement at the time the paving is completed. The indexed payment provision has been working well since its introduction in June 2006. It is important to note that the index payment provision not only protects the contracting industry against large increases in the price of AC but would also work in the Region’s favour should the price of AC drop by more than $15/tonne after tender. The provision fairly and equally shares risk of price changes between the contractor and the Region.

3.0 Retroactive Payment for Previously Tendered Work

In mid-June 2006, CHCA expressed its appreciation for the efforts in introducing the new contract provision in June 2006; however, CHCA further asked that a retroactive AC price adjustment be applied to all 2006 paving work that was tendered prior to the new specification being adopted. Copies of the CHCA letter as well as a support letter from the Surety Association of Canada are appended in Appendix B. In response to the appeal from CHCA membership, staff at the Region and the Cities agreed to produce reports to their respective Councils for deliberation on this issue. It was again felt that an attempt to reach a collective consensus for all area municipalities on a unified response to CHCA would be beneficial for the contracting industry as well as for municipal governments administering area contracts.

Region and Area Municipal staff reviewed the request for retroactive payment for 2006 paving work tendered prior to June 2006 with consideration of the following factors:

1. the predictability of the cost increase; 2. the actual cost impact of the asphalt cement price escalation on the industry; 3. the likelihood of any contractors unfairly benefiting by having stockpiled pre-purchased quantities of asphalt cement; 4. Regional purchasing and tendering policies; 5. past practice on public tenders; 6. contract specifications and contract law regarding price increases; 7. the possibility that unsuccessful bidders prior to June 2006 had included a risk allowance in their tender pricing for future AC price increases; 8. the potential for precedence being set for payment adjustments for other unanticipated material or labour price increases on existing and future contracts; 9. the financial impact on project budgets and the transportation capital program; and 10. actions of other jurisdictions and municipalities with respect to similar requests.

299674-v3 Page 3 of 21 October 17, 2006 Report: E-06-100

4.0 Impact on the Industry

The price of liquid asphalt cement (AC) has remained relatively flat over the years and the price has been largely unaffected by other oil price increases. AC is a lower grade product and is extracted from the petroleum crude after the lighter more expensive products have been refined off. The price of AC has therefore not been as susceptible to worldwide oil supply variations. Recently though, refineries have been upgrading process equipment and converting more and more of the crude product to the lighter oils and gases and therefore the supply of the lesser- grade AC product has declined. Early this year, the effects of increasing price escalation in the purchase of crude combined with the reduction in available supply of lower-grade AC resulted in the price of AC rising substantially in the last 6 months. The significant increase was largely unexpected in the hot-mix paving industry and it is fair to state that paving contractors were unable to predict the large increases that have come into effect since early 2006.

Large paving contractors who complete municipal contracts must purchase their liquid asphalt cement from a limited number of suppliers in the province and the AC is generally used within a very short timeframe between its delivery to their plant and actual placement on a road. Therefore, there is a very limited likelihood that a contractor would be in a position to pre- purchase large quantities of AC and stockpile it for future use. Accordingly, staff are confident that the large paving companies that do municipal work are taking delivery and purchasing AC, at most, only weeks in advance of paving and are therefore paying current costs for AC.

The Ministry of Transportation (MTO) has been publishing an asphalt cement price index monthly since the 1980’s; MTO has used an index formula for payment of all asphalt work on provincial contracts since that time. Municipalities have typically not applied an index factor for payment with the exception of a period in the 1970’s when a number of jurisdictions compensated contractors for fluctuating asphalt cement prices during one of the “oil crises”. The MTO price index is representative of the average monthly price paid for the purchase of liquid asphalt cement at depots within Ontario. It is published monthly and represents the average price for the previous month.

By using the MTO index, staff is able to accurately calculate the actual cost of AC incurred by contractors for 2006 paving work that was tendered prior to the Region’s implementation of the AC Index provision in June 2006. The table in Appendix C identifies all Regional contracts that involve 2006 paving work that were tendered prior to June 2006. The total estimated increase in asphalt cement costs on Regional contracts paved and to be paved in 2006 and tendered prior to June 2006 is approximately $511,000.

5.0 Tendering Practices, Contract Specifications and Contract Law

The Region’s tendering practices require tenderers to honour the unit prices submitted in their tender bid unless there are extenuating circumstances with respect to blatant errors or omissions. The General Conditions of Regional contracts include a provision that contract unit prices can be renegotiated only if quantities vary by more than 15% from the tendered quantity. Other than these two provisions, there are no contractual obligations on the Region’s part to consider additional payment for a contract item that has experienced an escalation in cost after award of contract. Nor are there provisions that would require contractors to reduce unit prices should any contract item experience a cost reduction. The tendering and contractual process results in fixed unit prices for unit price items. Each party to the contract takes some risk that costs could rise or fall on some contract items. Contractors do not generally come forward and offer unit price reductions on items where their costs have been reduced since contract award.

299674-v3 Page 4 of 21 October 17, 2006 Report: E-06-100

It can be argued that compensating contractors retroactively for the increase in AC costs could be seen as a progressive business practice on the Region’s part to help offset the financial impact on local paving contractors. The benefit to the Region of taking this approach would be that the Region is seen by prospective tenderers as a sympathetic Owner which is likely to result in continued competitive bidding on future Region contracts.

A retroactive payment could conceivably be contested by an unsuccessful bidder as contravening our tender practices. The 2nd-low bidder (on previously-awarded contracts) could claim that their bid included a risk factor for possible increases in AC costs and that had they known there would be retroactive payment of these increased costs, they could have lowered their bid and been the successful contractor. In order to minimize the risk of legal action from any unsuccessful bidders on Region contracts where a retroactive payment might be considered, the Region has received a letter from each of the local paving contractors confirming that they would not claim damages or seek legal action against the Region if a low bidder’s payment were adjusted for AC indexing. A copy of each of the 5 letters received from CHCA contractors is included as Appendix D.

6.0 Precedence for Indexing on Other Contract Items

If a retroactive payment is implemented for escalating AC prices, then other industry suppliers/contractors could conceivably apply for retroactive compensation when price increases in other commodities or materials are experienced after a Region contract is awarded. The prices for a number of construction materials are often quite volatile and making such a retroactive payment would represent a significant precedent that could have adverse budgetary impacts to existing and future contracts where price fluctuations have or will occur after tender.

7.0 Actions by Other Jurisdictions

The Region is collaborating with the Cities of Kitchener, Cambridge, Waterloo and Guelph on this issue in an attempt to obtain one unified approach for local jurisdictions. Other jurisdictions have also been consulted to determine how this issue is being treated province-wide. The following municipalities have responded: the Cities of Toronto, Mississauga, Brampton, London and Hamilton as well as the Regions of Peel and Halton and Dufferin and Wellington Counties. Most of these municipalities have adopted the new AC indexing specification to adjust payment for asphalt cement on new tenders. The Cities of Brampton and Mississauga and the Region of Peel have agreed just recently to pay a retroactive AC price adjustment for work tendered in 2005 that included paving in 2006; however, these three municipalities have declined to pay for any AC increases for work tendered in 2006.

8.0 Recommendation

In considering the request from CHCA for retroactive payment for AC price increases on work tendered prior to June 2006, Region staff and staff from the Cities of Kitchener, Waterloo, Cambridge and Guelph have fully discussed and acknowledged the following issues related to the request:

1. the increased cost of liquid asphalt cement represents a real cost that has been imposed on the contracting industry by worldwide petroleum supply volatility; 2. the rapid escalation of AC prices was largely unpredictable and unexpected;

299674-v3 Page 5 of 21 October 17, 2006 Report: E-06-100

3. liquid asphalt cement is a commodity that cannot be purchased at a fixed price for delivery at a later date; therefore tenderers in 2005 and early 2006 were unable to “lock in” a price with suppliers during tender periods; 4. the price of AC has a significant effect on the total price of paving, and fluctuations in AC prices therefore have a significant impact on the overall paving price; and 5. the financial impact to road contractors of the price escalation of AC is estimated to be approximately $511,000 for Region contracts.

After consideration of all factors and after consultation with staff from the Cities of Kitchener, Waterloo, Cambridge and Guelph, it is recommended that retroactive payment of increased asphalt cement costs not be made for paving completed in 2006 that was tendered prior to June 2006. Retroactive payment is not being recommended primarily because prices for a number of construction materials are often quite volatile and making such a retroactive payment would represent a significant precedent that could have adverse budgetary impacts to existing and future contracts where price fluctuations have or will occur after tender. The bidding process and the contractual agreement require that a price be set for the work of the contract. There is always some risk that the price for some parts of the work could fluctuate upwards or downwards. Unless specifically noted in the contract, the prices are not adjusted for these fluctuations. The contractor takes on the risk that prices will rise while the Region takes the risk that the prices may drop. All of the contracts tendered prior to June 2006 were bid and awarded based on this premise. Maintenance of the integrity of the contractual agreement and equity for other bidders requires that the request be denied.

CHCA representatives have been advised of the recommendation contained in this report, have been provided with a DRAFT copy of the report and have been advised that the report is being tabled on October 17th.

The recommendation contained in this report is being tabled by the respective councils of the Cities of Kitchener, Waterloo, and Guelph at meetings scheduled in late-October or early-November and it is hoped that all Councils will agree on this unified approach to this issue. The City of Cambridge is not tabling a formal report for its Council’s deliberation on this matter, since for years, Cambridge has paid separately for the liquid asphalt cement component on its large seasonal paving contract and is therefore already paying actual current costs for most of its asphalt cement.

CORPORATE STRATEGIC PLAN:

The recommendation in this report does not fall directly under one or more of the objectives of the five focus areas; however, the Region’s consideration of the industry request for a retroactive payment for asphalt cement does support the Region’s Vision, Mission and Values, specifically the Region’s values of “Openness” and “Fair and Equitable Treatment”.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENTS/CONSULTATIONS/OCCURRENCE:

The Purchasing Division of the Finance Department and Legal Services Division of the Corporate Resources Department have been consulted in the preparation of this report.

299674-v3 Page 6 of 21 October 17, 2006 Report: E-06-100

ATTACHMENTS:

Appendix A - Letters from Ontario Road Builders Association and the Ontario Hot Mix Producers Association

Appendix B - Letters from Conestoga Heavy Construction Association (CHCA) and Surety Association of Canada

Appendix C - Table of Asphalt Cement Price Impacts on Regional Projects

Appendix D - Letters from CHCA Member Paving Contractors

PREPARED BY: Gary MacDonald, Head, Transportation Rehabilitation

APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services

299674-v3 Page 7 of 21 Report: E-06-100

Page 8 of 21 Report: E-06-100

299674-v3 Page 9 of 21 Report: E-06-100

299674-v3 Page 10 of 21 Report: E-06-100

299674-v3 Page 11 of 21 Report: E-06-100

299674-v3 Page 12 of 21 Report: E-06-100

299674-v3 Page 13 of 21 Report: E-06-100

299674-v3 Page 14 of 21 Report: E-06-100

299674-v3 Page 15 of 21 Report: E-06-100

APPENDIX C

TABLE OF ASPHALT CEMENT PRICE IMPACTS ON REGIONAL PROJECTS

Contract Description Contract Estimated Amount Increase in Asphalt Cement Cost 2005-002 Sportsworld Drive/Maple Grove Road $14,689,271.00 $60,000 Widening, CP Rail Grade Separation and Highway 8/Sportsworld Drive Interchange Improvements, Gateway Park Drive to Cherry Blossom Road, City of Cambridge and Kitchener 2005-012 Can-Amera Parkway Extension, Hespler Road $2,317,744.70 $44,000 to Conestoga Boulevard. City of Cambridge 2006-001 Arthur Street/Sawmill Road Intersection $3,441,970.44 $43,000 Improvements and Conestogo River Bridge Rehabilitation, Township of Woolwich 2006-005 Ira Needles Boulevard Stage 2 Construction, $11,962,350.67 $115,000 Victoria Street to Highway 7&8, City of Kitchener 2006-007 Victoria Street South Roadway Improvements, $4,832,187.41 $31,000 Walnut Street to Lawrence Avenue, City of Kitchener 2006-008 Lobsinger Line Improvements, 0.5 km west of $3,978.994.05 $38,000 Kressler Road to 0.5 km east of Heidelberg, Townships of Woolwich and Wellesley 2006-013 Hespler Road Widening, Dunbar Rd. to Munch $2,947,850.00 $31,000 Ave. City of Cambridge 2006-017 University Avenue Improvements, Railway $986,454.87 $36,000 Tracks to Albert Street, City of Waterloo 2006-019 2006 Intersection Improvements $2,044,167.67 $23,000 2006-023 Reconstruction of Fischer-Hallman Road, Erb $4,081,023.80 $90,000 Street to Columbia Street, City of Waterloo TOTAL VALUE OF CONTRACTS $51,282,014.61 TOTAL ESTIMATED INCREASE IN ASPHALT CEMENT $511,000 COSTS

299674-v3 Page 16 of 21 Report: E-06-100

299674-v3 Page 17 of 21 Report: E-06-100

299674-v3 Page 18 of 21 Report: E-06-100

299674-v3 Page 19 of 21 Report: E-06-100

299674-v3 Page 20 of 21 Report: E-06-100

299674-v3 Page 21 of 21 Overview

Worldwide oil price volatility Asphalt Cement (AC) up 67 % since March New specification in June addresses Asphalt Cement Price Indexing on volatility Regional Road Contracts Work tendered before June: Road contractors have requested retroactive payment for AC price increases for work tendered prior to June 2006 Value of AC increase in contracts Planning and Works Committee tendered prior to June 2006: October 17, 2006 $ 510,000

Cost of Asphalt Cement ? Industry / Region Actions

May 2006: Industry alerts Owners 5% of asphalt pavement product Region and Cities agree to a unified approach Up to 40% of final pavement cost June 2006: New Specification adopted $ 312.20 / tonne (March 2006) Price adjustment if price changes more than $ 15 / tonne Removes risk factor for contractors $ 521.45 / tonne (August 2006) = 67% increase Ensures competitive bidding for Owner Approximately $ 2 Million of AC in 2006 paving June 2006: local contractors request retroactive payment of AC increases for work tendered prior to new specification

1 Is a Retroactive Payment Warranted ? Industry Impact

Considerations: Largely unexpected 1. Predictability of cost increase Pre-purchase of AC not feasible 2. Actual industry impact 3. Any contractors benefiting from stockpiled AC ? AC cost increase on work tendered before June 2006: 4. Region purchasing/tendering policies $ 510,000 AC increase 5. Past practice Value of contracts = $ 52,000,000 6. Contract specifications AC cost increase = 1% of contracts value 7. Fairness to unsuccessful bidders who included a risk factor 8. Precedent for appeals for future payment adjustments 9. Financial impact to Region 10. Actions by other jurisdictions

Tendering practices Precedence of Retroactive Payment

Tender prices fixed after contract award Other construction commodity and material prices Contractor’s risk - costs may go up, price fixed will fluctuate in the future Owner’s risk - costs may decrease, price fixed Would “open the door” for price escalation claims on other existing and future contracts No contractual obligation to consider additional compensation Potential claims from unsuccessful bidders

2 Actions by Other Jurisdictions Summary of Considerations

Unified local recommendation (Guelph, Kitchener, $ 510,000 increased AC costs are real costs incurred Waterloo, Cambridge) by the industry Others province-wide applying new specification Rapid escalation of AC prices largely unpredictable Brampton, Mississauga, Peel and Kingston paying Contractors were unable to “lock-in” a price at tender retroactively only on work tendered in 2005 AC is a significant component of overall paving price

Report Recommendation

Retroactive payment is not recommended

Construction material costs are often volatile Asphalt Cement Price Indexing on Precedent could have adverse budgetary impacts on existing Regional Road Contracts and future contracts Bidding process includes fixed unit prices and risk of fluctuations after tender is shared by bidder and owner Maintain integrity of contractual agreement Planning and Works Committee October 17, 2006 Equity for other bidders

3 Report: E-06-112 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Design and Construction

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30, 5341

SUBJECT: HESPELER ROAD RECONSTRUCTION AND WIDENING, DUNBAR ROAD TO MUNCH AVENUE, CITY OF CAMBRIDGE, APPROVAL TO INCREASE CONTRACT 2006-013

RECOMMENDATION:

SUMMARY:

Contract 2006-013 for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue in the City of Cambridge was awarded in April 2006 to Steed and Evans Limited in the amount of $2,775,000 (excluding GST). Construction commenced on May 8, 2006 and is currently anticipated to be completed on or about November 15, 2006. This project also includes works undertaken on behalf of the City of Cambridge for watermain replacement, new sidewalks and landscaping. The detailed design and contract administration for this project is being carried out by Stantec Consulting Limited on behalf of the Region.

Purchasing By-law No. 04-093 requires that Regional Council authorize disbursement of additional funds for a Region contract when the amount of the additional funds required exceeds ten percent (10%) of the original contract price.

The projected construction cost for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue will increase by an estimated amount of $465,000 due primarily to additional soil disposal costs incurred as a result of recent changes in provincial regulations and policies. Under these new regulations and policies, soils previously considered to be inert are now considered to be contaminated if they contain modest levels of salt. Because the overrun to Contract 2006-013 represents approximately 17% of the original contract price, the contract overrun exceeds the 10% overrun limit contained in the Purchasing By-law, and Council authorization is required to increase Contract 2006-013 by $465,000. Of this $465,000 amount, $300,000 is the Region’s share and the City’s share is $165,000. Therefore, staff is recommending that Council approve an estimated increase of $465,000 gross and $300,000 net to Contract 2006-013 for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue in the City of Cambridge.

Page 1 of 5 October 17, 2006 Report: E-06-112

REPORT:

1. Background

1.1 Hespeler Road Reconstruction and Widening

On April 12, 2006, Council awarded Contract Number 2006-013 in the amount of $2,775,000 (excluding GST) to Steed and Evans Limited for the reconstruction and widening of Hespeler Road from Dunbar Road to Munch Avenue in the City of Cambridge. Construction commenced on May 8, 2006 and is currently anticipated to be completed on or about November 15, 2006.

The Region’s Mid-Year review of the 2006 Transportation Capital Program includes funding in the amount of $2,960,000 for completion of this project to base course asphalt in 2006.

This project also includes the following works on behalf of the City of Cambridge:

New sidewalks on both sides of Hespeler Road from Dunbar Road to Munch Avenue; Replacement of approximately 1000 metres of cast iron watermain; and Miscellaneous Landscaping enhancements

The detailed design and contract administration for this project is being carried out by Stantec Consulting Limited on behalf of the Region.

1.2 Regulations for Disposal of Surplus Excavated Material

The reconstruction and widening of an existing roadway such as Hespeler Road involves the excavation and off-site disposal of native soils and the replacement of these soils with imported, granular materials meeting established specifications. Typically, in areas where there is a suspicion of the native soil being contaminated with heavy metals, hydrocarbons or other chemical contaminates (such as near a gas station or industrial site) the soil is tested during the design phase of the project to determine the presence of any contaminants. If testing confirms the likely presence of contaminants within the soil exceeding certain limits established under the Environmental Protection Act, the construction contract will identify these suspect areas and stipulate that the contaminated soil be disposed of off-site during construction in accordance with established environmental regulations. Soil testing completed during the design phase for the Hespeler Road reconstruction and widening project did not reveal the likely presence of any contaminants such as hydrocarbons, heavy metals or other chemicals. Accordingly, the contractor’s tender price for disposing of surplus excavated material was based on the understanding that the native soils were classified as inert fill and could be disposed of at a gravel pit licensed by the Province to take inert fill.

One of the substances identified in the Environmental Protection Act as a contaminant is salt. Typically, a portion of road salts applied on urban arterial roadways for de-icing purposes will remain within the soil, and accordingly the salt content can exceed the allowable limit for inert fill.

Soil, ground water and sediment standards for use under the Environmental Protection Act were updated in 2004. The updated standards place new limits on salt related contaminants in soil and ground water. As a result, the definition of "inert fill" now excludes soils with modest salt contamination. As a result of this tightened definition, this year aggregate pits have begun to refuse any material which is not classified as inert fill in order to remain in compliance with their aggregate licenses issued by the Ministry of Natural Resources.

DOCS #319428-v10 Page 2 of 5 October 17, 2006 Report: E-06-112

It is noted that the majority of urban roadways, where road salts are routinely applied as part of winter maintenance operations, will have soil with salt concentrations exceeding the threshold for inert fill, thereby precluding the disposal of this soil at licensed gravel pits. Accordingly, excess fill from construction sites in which the salt concentration exceeds that established for inert fill must be disposed of either at an industrial, commercial or community development site (if the salt related parameters meet the standards for the land use category), or at a licensed landfill site if the salt concentration is relatively high.

This year’s response of aggregate pits to the Province’s tightened definition of inert fill (particularly with regard to the enforcement of salt concentration limits when assessing the suitability of otherwise clean fill for disposal at gravel pits) has had a significant impact on the cost of some 2006 Region construction projects including the Hespeler Road reconstruction and widening. It is also noted that many other municipalities in Ontario have incurred significant additional costs in 2006 for road projects to reimburse contractors for hauling surplus excavated material to landfills or other suitable sites.

Staff only became aware of the tightened restrictions regarding the disposal of otherwise clean soil with high salt concentrations in June of 2006, following the award of the Hespeler Road reconstruction and widening project and approximately one month after the 2006 Transportation Capital Budget Mid-Year review. The recent provincial regulations and policies concerning disposal of salt-contaminated soil will have a significant impact on the cost of Regional road reconstruction and widening projects currently scheduled for construction in 2007. Without additional funding some projects in the 2007 Transportation Base and Expansion Programs may have to be deferred. As part of the 2007 budget deliberations, a Budget Issue Paper will be brought forward to address the budget impacts resulting from these recent provincial regulations and policies. This Budget Issue Paper will also identify recommendations on how to effectively manage the increased cost of disposing of salt-contaminated soils for the Region’s transportation projects scheduled to be constructed within the next three (3) years. Additionally, Region staff will be working with other municipalities over the next several months to find long-term solutions to mitigate the cost of disposing of surplus salt-contaminated soils generated from road construction projects.

2. Projected Construction Cost Increase for Hespeler Road Construction and Widening

During the construction of the Hespeler Road reconstruction and widening project, soil testing confirmed that the native soil within the road allowance exceeded the limit for inert fill as established in the Environmental Protection Act based on elevated salt concentrations in the soil. Since the contractor could not haul this surplus excavated material back to a gravel pit as originally planned, alternate arrangements had to be made to dispose of this material.

In order to mitigate additional costs, staff directed the contractor to place most of the surplus soil along the boulevard areas of the recently constructed Can-Amera Parkway extension from Hespeler Road to Conestoga Avenue at a significantly reduced cost compared to hauling the material to a landfill. Remaining surplus material which could not be placed along the Can-Amera Parkway extension due to space limitation is being hauled to a licensed landfill. The additional cost incurred to manage the disposal of surplus excavated material from Hespeler Road is currently being negotiated with the contractor and has not yet been fully resolved.

Due primarily to the additional cost of managing the disposal of surplus excavated soil from Hespeler Road, it is currently estimated that the cost of Contract 2006-013 will exceed the approved amount of $2,775,000 by approximately $465,000 or approximately 17%. Purchasing By-law No. 04-093 requires that Regional Council authorize disbursement of additional funds for a Region contract when the amount of the additional funds exceeds ten percent (10%) of the original

DOCS #319428-v10 Page 3 of 5 October 17, 2006 Report: E-06-112 contract price. Because the overrun to Contract 2006-013 represents approximately 17% of the original contract price, the contract overrun exceeds the 10% overrun limit contained in the Purchasing By-law, and Council authorization is required to increase Contract 2006-013 by $465,000. Therefore, staff is recommending that Council approve an estimated increase of approximately $465,000 to Contract 2006-013.

3. Additional City of Cambridge Costs

Since the City’s watermain replacement involves the excavation and disposal of native soil, the City’s share of the construction costs have also been impacted as a result of the recent developments regarding off-site disposal of salt-contaminated excavated material. Based on recent projections, the City’s share of the estimated $465,000 contract overrun resulting from the increased cost of managing salt-contaminated excavated material is an estimated $165,000. City staff has been kept apprised of the projected increase to the City’s share of the project costs throughout construction.

CORPORATE STRATEGIC PLAN:

This project addresses Focus Area #4 (Ensure a High Quality Regional Transportation System) of the Region’s Corporate Strategic Plan by expanding and improving the Regional Road network. This Report also addresses the Region’s Value of “making the best use of available resources to achieve the best possible results”.

FINANCIAL IMPLICATIONS:

The Region of Waterloo's approved Mid-Year review of the Transportation Capital Program includes $2,960,000 for this Regional road project to be funded from the Roads Capital Levy and Development Charge Reserve Funds.

The extra unanticipated cost of managing and off-site disposal of salt-contaminated soils has increased the cost of Contract 2006-013 by an estimated $465,000. Of this $465,000 amount, $165,000 is the City’s share and $300,000 is the Region’s share. Council’s approval of the $465,000 increase to Contract 2006-013 will therefore add $300,000 to the Region’s currently approved project budget of $2,960,000, increasing it to $3,260,000.

Tenders were recently closed for construction of Stage 3 of Ira Needles Boulevard from Victoria Street to just south of Erb Street and Council award of the construction contract is scheduled for October 25, 2006. Since the low tender for Stage 3 of Ira Needles Boulevard was under budget, the Region’s funding shortfall of $300,000 for the Hespeler Road widening and reconstruction from Dunbar Road to Munch Avenue can be partially funded from an estimated surplus in Development Charge Reserve Funds from Stage 3 of Ira Needles Boulevard project. The remaining shortfall can be accommodated in 2006 from the Roads Capital Levy Reserve Fund; however, this may result in projects being deferred in the 2007 Transportation Capital Program. As part of the 2007 budget deliberations, a Budget Issue Paper will be brought forward to address the budget impacts associated with disposing of salt-contaminated soil. This Budget Issue Paper will also identify recommendations on how to effectively manage the increased cost of disposing of salt-contaminated soils for the Region’s transportation projects scheduled to be constructed within the next three (3) years.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

The Finance Department has been consulted in the preparation of this report.

DOCS #319428-v10 Page 4 of 5 October 17, 2006 Report: E-06-112

ATTACHMENTS

NIL

PREPARED BY: John Stephenson, Senior Project Manager, Transportation Expansion Program

APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services

DOCS #319428-v10 Page 5 of 5 Report E-06-112 Project Description

Hespeler Road Reconstruction of Hespeler Road. Reconstruction & Widening Widening of Hespeler Road to 6 Lanes. Dunbar Road to Munch Avenue Upgrading of storm sewers. Contract 2006-013 Addition of a centre median and left turn lanes. New intersection with Can-Amera Parkway. City of Cambridge New sidewalks and landscaping on behalf of the City of Cambridge. Approval to Increase Replacement of the City of Cambridge watermain. Contract Budget

Contract 2006-013 Soil Handling Practice

Contract Awarded: April 12, 2006 Hespeler Road - Several thousand cubic metres of surplus native soil. Contract Value: $2,775,000 - Importation of granular materials for road base. Construction Start: May 8, 2006 Anticipated Completion: November 15, 2006 Industry Practice Prior to 2006 - Surplus non-contaminated soil taken to aggregate pits for use in pit restoration. - Low cost (pits require soil to complete restoration)

1 Soil Handling Practice Project Budget Implications

Industry Practice in 2006 and Beyond Estimated contract cost increase: $465,000 (17%) - Pits now refusing soil when salt content exceeds regulated threshold values, based on changes in Share of Extra Costs: Region: $300,000 provincial policy. City: $165,000 - Virtually all soil excavated from existing municipal Additional contract costs substantially mitigated. roadways may be affected by the changes in policy. Additional contract costs substantially mitigated. - Alternative disposal locations for surplus soil must now be found. - Cost: considerably higher than for aggregate pits.

Transportation Capital Program Implications Recommendation – Hespeler Road

Potential impact on 2007 Costs for Region Purchasing Bylaw: road reconstruction and widening Council approval required if costs exceed original contract by 10% or more. Budget Issue Paper to be presented to Council - Strategies for mitigation of cost impacts Approve Contract budget increase of $465,000 - Short-term and long term solutions Share of Extra Costs: Region: $300,000 - Financial impacts on Transportation Capital Program City: $165,000

Region’s shortfall to be funded from: Roads Capital Levy Reserve Fund Development Charge Reserve Fund

2 Report E-06-112

Hespeler Road Reconstruction & Widening Dunbar Road to Munch Avenue Contract 2006-013 City of Cambridge Approval to Increase Contract Budget

REGIONAL MUNICIPALITY OF WATERLOO

FISCHER-HALLMAN ROAD LANDSCAPING PLAN

Erb Street to Columbia Street Waterloo

INFORMATION PACKAGE for PUBLIC INFORMATION CENTRE

Centennial Public School 141 Amos Avenue, Waterloo on Thursday, October 19, 2006 5:00 p.m. to 8:00 p.m.

There is a Comment Sheet at the back of this package. If you wish, please fill it out and deposit it in the designated box provided at this Information Centre.

1. What is the purpose of this Public Information Centre?

Regional Municipality of Waterloo policies recommend enhanced plantings in the Regional road right-of-way to provide visual screening (where space permits) along the residential areas that do not warrant the installation of noise barrier walls. Prior to detailed design and the implementation of a landscaping concept for the Fischer-Hallman Road project, Regional staff are seeking public input regarding the proposed landscape plantings on Fischer-Hallman Road between Erb Street and Columbia Street. Please refer to Appendix “A” at the back of this package for a key plan of the project limits.

The property owners, tenants and businesses that abut Fischer-Hallman Road between Erb Street and Columbia Street are invited to this Information Centre to:

a. Review the proposed landscape planting plan. b. Ask questions of the Landscape Architect and Regional staff. c. Provide comments on the proposed landscape plantings.

Drawings of the proposed landscape planting on Fischer-Hallman Road between Erb Street and Columbia Street are on display at this Information Centre.

2. What is the current road reconstruction status and schedule?

The construction of Fischer-Hallman Road between Erb Street and Fischer-Hallman Road is being completed in two stages. The first stage, the construction of the two south bound lanes on the west side of the right of way, together with the related surface and underground work was completed by the end of August 2006. The second phase, the construction of the two north bound lanes and related surface and underground work is scheduled for completion by the end of November 2006.

3. What was the Public process leading to the commencement of the road reconstruction and proposed landscape planting?

The Regional Transportation Master Plan completed in 1999 identified the need for additional traffic capacity on Fischer-Hallman Road between Erb Street and Columbia Street. In March 2003 the Regional Municipality of Waterloo initiated a study to evaluate alternative designs for road improvements to Fischer-Hallman Road between Erb Street and Columbia Street. The study was carried out as a Schedule C undertaking under the Municipal Class Environmental Assessment Act. A Public Information Centre was held on June 19, 2003 and a Public Input Meeting was held on March 9, 2004. In addition, two meetings of Region of Waterloo Planning and Works Committee (June 15, 2004 and November 2, 2004) provided further opportunity for public consultation and input on this road project. Through this process the Recommended Road Design Alternative was developed. The Recommended Design Alternative was approved at the November 10, 2004 Regional Municipality of Waterloo Council Meeting. This approval included enhanced landscaping in the boulevard areas (where feasible) along Fischer-Hallman Road, including the planting of trees and shrubs along existing residential sections where feasible to provide an improved visual screening.

4. What is the Region’s policy regarding landscape planting on Regional Roads?

The June 2004 amendment to the Regional Municipality of Waterloo “Implementation Guideline for Noise policies” recommended enhanced plantings in the Regional road right-of- way to provide visual screening along the residential areas that do not warrant the installation of noise barrier walls. The enhanced planting is to consist of trees and shrubs planted along

DOCS #319440-v4

the boulevard on one or both sides of the road. The planting would provide little or no reduction to noise levels but would provide an improved visual screening of the vehicular traffic. An additional reason for the landscape planting is to improve the aesthetics along the road corridor.

5. What was the design philosophy for the landscape planting along Fischer-Hallman Road? (How were the tree and shrub species selected and how was it determined where they are to be planted?)

Selection of the correct plant material for the streetscape is based on knowledge of tree performance and species tolerance to the conditions normally encountered along road corridors (i.e. salt spray and exhaust emissions). Ensuring a diversity of species that are suited to the site conditions is important for aesthetics and to reduce the potential impact resulting from species-specific insect and disease damage. For safety reasons, tree and shrub locations were largely determined by the need to avoid potential sight-line obstructions, especially at intersections, bus stops and driveways. Other factors that were considered in the location of plant material included ease of maintenance, clearance from existing overhead utilities, how the new trees may affect the lighting of the sidewalks and trails, and how the new plantings might affect the personal safety of pedestrians using the sidewalks and trails (i.e. not unduly obstructing sight lines). In addition, consideration was also given to the preservation of existing vegetation.

6. Will the plantings be in the centre median as well as the in the boulevards?

The plantings will be concentrated in the boulevards. The majority of the centre median has a width of 1 metre which would be too narrow for plantings; however there are four sections (total length of 350 metres) where the curb to curb width of the median is 4 metres. Consideration is being given to plantings in these wider sections of the centre median. The concern with plantings in the centre median is poor tree performance due to road salt, exhaust emissions and restricted area for root growth.

7. What is the estimated cost of the enhanced landscaping on Fischer-Hallman Road?

The project budget includes an allowance of $180,000 for the planting of trees and shrubs along the boulevards.

8. How will the landscape planting be funded?

Funding for the proposed landscape planting will be through the Region’s Transportation Capital Program and will not result in any special assessments against any individual properties.

9. What are the next steps toward finalizing the proposed landscape planting plan?

Regional staff and the Landscape Architect from the firm of Totten Sims Hubicki Associates will be in attendance at the Public Information Centre to explain the plans, answer questions and to receive your input. A Comment Sheet is attached to this Information Package and additional Comment Sheets will be available at the meeting for you to fill out. After the Public Information Centre Regional staff will review all comments provided and will use this information in finalizing the proposed landscape planting plan.

DOCS #319440-v4

10. What is the schedule for the landscape planting?

The landscape planting drawings will be revised where appropriate following the Public Information Centre. The current plan is to install the plantings in two phases. The first phase will be the plantings on the west side of Fischer-Hallman Road. It is anticipated that the planting in the first phase will proceed in the Spring of 2007, with potentially some planting deferred to the Fall of 2007. The second phase will include the plantings on the east side of Fischer-Hallman Road; however, this phase cannot proceed until the boulevard and the multi- purpose trail along the east side of Fischer-Hallman Road is completed. The boulevard and the multi purpose trail on the east side cannot proceed until Waterloo North Hydro rebuilds the hydro line along that side. It is anticipated that Waterloo North Hydro will rebuild this line in 2007. Subject to the timing of the proposed Waterloo North Hydro work, the second phase planting may not be able to proceed until the Fall of 2007 or perhaps as late as the Spring of 2008.

11. How will I be advised of subsequent revisions to the Landscaping Plan?

A Sign-In Sheet will be provided at the Public Information Centre. Any changes to the plan will be communicated to everyone who submits a Comment Sheet or registers on the Sign-In Sheet and to all abutting property owners and tenants between Erb Street and Columbia Street.

12. How can I voice my comments at this stage?

In order to assist us in addressing any comments or concerns you might have regarding this project we ask that you please fill out the attached Comment Sheet and leave it in the box provided at the registration table. Alternatively, you can mail, fax or email your comments to the Region of Waterloo, not later than November 2, 2006.

We thank you for your involvement in this landscaping project. Should you have any questions, please contact:

Mr. Gordon Lemon. P. Eng. Telephone: 519 575 4757 Ext. 3182 Senior Project Manager Fax: 519 575 4430 Regional Municipality of Waterloo Email: [email protected] 150 Frederick Street 6th Floor Kitchener, Ontario, N2G 4J3

DOCS #319440-v4

APPENDIX “A”

DOCS #319440-v4

COMMENT SHEET

REGIONAL MUNICIPALITY OF WATERLOO Fischer-Hallman Road, Landscaping Plan, Erb Street to Columbia Street October 19, 2006

Please complete and hand in this sheet so that your views can be considered for this project. If you cannot complete your comments today, please take this home and mail, fax or e-mail your comments to us by November 2, 2006.

Mr. Gordon Lemon, P.Eng. Senior Project Manager Regional Municipality of Waterloo Phone: (519) 575-4757 Ext. 3182 150 Frederick Street, 6th Floor Fax: (519) 575-4430 Kitchener, ON N2G 4J3 E-Mail: [email protected]

COMMENTS REGARDING THIS PROJECT (Please use back of the sheet if you need more space)

Do you wish to be placed on the mailing list for this project? Yes No

Name: Address: Postal Code: Phone & email:

COLLECTION NOTICE Personal information requested on this form is collected under the authority of the Municipal Act and will be used to assist Regional staff in making a decision on this project. All names, addresses and comments will be included in material made available to the general public. Questions regarding this collection should be forwarded to the staff member indicated above.

DOCS #319440-v4

Regional Municipality of Waterloo

IMPROVEMENTS TO FISCHER-HALLMAN ROAD at STOKE DRIVE and VICTORIA STREET at STOKE DRIVE City of Kitchener

INFORMATION PACKAGE

Public Information Centre Thursday, October 26, 2006 4:30 p.m. – 8:00 p.m.

SANDHILLS PUBLIC SCHOOL 1250 VICTORIA STREET Kitchener

There is a Comment Sheet at the back of this package. If you wish, please fill it out and deposit it in the designated box provided at this Information Centre.

DOCS # 310042-v4

1. What is the Purpose of this Public Information Centre?

Both the Region of Waterloo and the City of Kitchener have received a number of concerns from residents of Stoke Drive about the dangers of left turns from Stoke Drive onto Fischer-Hallman Road and from Stoke Drive onto Victoria Street. Residents have also expressed concerns about pedestrian crossings at both of these intersections. Please refer to Appendix A at the back of this information package for a key plan and a plan of the affected area.

A review of the collisions at the Fischer-Hallman Road/Stoke Drive intersection during the past five years from 2001 to 2005 revealed that there were 35 collisions where 23 were expected at this location, 14 of which involved personal injuries where only 4 were expected. Compared to other stop-controlled intersections on Regional Roads from 2001 to 2005, this intersection was ranked third highest for higher-than-expected numbers of turning collisions. The vast majority of collisions involved left turns out of Stoke Drive onto Fischer-Hallman Road ( 25 collisions out of a total of 35). On the other hand, the collision analysis for Stoke Drive at Victoria Street, during the same period (2001 – 2005), did not reveal any unusual collision patterns at this intersection as there were only 9 collisions where 10 where expected.

To address safety concerns expressed by residents in the area regarding both intersections, the Region of Waterloo is undertaking a Class Environmental Assessment (Class EA) Study to consider all possible alternatives to improve safety at the intersections of Stoke Drive with Fischer-Hallman Road and Victoria Street, in consultation with the City of Kitchener and residents of the area and all concerned stakeholders.

As such, this Information Centre is a forum for you to:

• Become informed of the current safety and traffic issues;

• Review the design alternatives that have been developed;

• Learn how these alternatives are being evaluated by the Project Team;

• Understand how the Preferred Design Alternatives have been identified; and how a Recommended Alternative will ultimately be established;

• Ask questions of Regional and City staff; and

• Provide comments on the design alternatives under consideration and indicate which alternative you prefer.

We kindly request that you fill out the Comment Sheet attached to the back of this Information Package and place it in the box at this Information Centre or send it to the address indicated on the Comment Sheet. Your comments will be considered by the Project Team, in conjunction with all of the other relevant information, in establishing the Recommended Design Alternative for both intersections.

2. What is the Class Environmental Assessment Process?

This Class Environmental Assessment Study is being carried out in accordance with the Environmental Assessment Act and is following the approved environmental planning process for Schedule “A” projects under the “Municipal Class Environmental Assessment” (2000).

DOCS # 310042-v4 Page 1

3. Who is directing this Class Environmental Assessment Study?

This Class EA Study is being directed by a Project Team consisting of staff from the Region of Waterloo, City of Kitchener, Regional Councillor Jim Wideman and City of Kitchener Councillor Christina Weylie.

4. Operational Analysis

The Region of Waterloo carried out traffic counts in 2004 and updated them for the purpose of this study in September 2006. The traffic counts do not indicate that there are any current or future capacity deficiencies at either intersection; however, the traffic control signal warrant analysis confirms that, at the present time, traffic control signals are warranted at Fischer-Hallman/Stoke but not at Victoria/Stoke.

In addition, based on an analysis of collision patterns and traffic capacity, a southbound right turn lane is not warranted at the intersection of Fischer-Hallman/Stoke either with or without traffic control signals, for existing or for projected 2016 conditions. The southbound right-turn volume is approximately130 vehicles/hour in the p.m. peak hour, projected to grow to 160 vehicles/hour by 2016. Over the past 5 years, there have been only 2 collisions (rear-ends) involving southbound right turns at this intersection.

5. Collision Analysis (2001 to 2005)

Appendix “B” includes collisions diagrams in the past five years (from 2001 to 2005) and below is a summary table outlining the key data:

NUMBER OF COLLISIONS

AT FISCHER- TYPE OF COLLISION AT VICTORIA / HALLMAN / STOKE STOKE

Head On NIL 1

Rear End 1 3

Right Turning Movement 2 NIL

Left Turning Movement out of Stoke 25 NIL

Left Turning Movement onto Stoke 1 NIL

Others 6 5

TOTAL 35 9

Based on the above collision data, the following is concluded:

• There is no significant collision problem at Victoria Street at Stoke Drive; and

DOCS # 310042-v4 Page 2

• There is a collision problem at Fischer-Hallman Road at Stoke Drive and the vast majority of these collisions involve left turns out of Stoke Drive onto Fischer-Hallman Road. This is attributed mainly to high speeds on Fischer-Hallman Road and lack of visibility to the north on Fischer-Hallman Road.

6. Origin/Destination Surveys (“Cut-Through” Traffic)

In response to concerns about “cut-through” traffic on Stoke Drive, the City of Kitchener conducted an origin/destination survey in the Stoke Drive neighborhood on May 31, 2005. The following points highlight the findings of this survey:

• there is hardly any traffic coming from Fischer-Hallman Road onto Stoke Drive that cuts through to Victoria Street and vice versa for traffic from Victoria Street; however, the Stoke Drive residents might have the perception that there is cut-through traffic due to one of the following reasons:

• almost 50% of left turns from Stoke onto Fischer-Hallman come from Trelawney Street which serves as a collector road for the streets west of Stoke Drive. Only around 11% come from the streets between Trelawney Street and Victoria Street while the remaining 39% come from streets closest to Fischer-Hallman Road;

• more than 50% of the traffic turning right from Fischer-Hallman Road onto Stoke Drive goes to Trelawney Street and only 10% goes to the streets between Trelawney Street and Victoria Street. The remaining 40% reaches its destination before Trelawney Street (residents on Stoke Drive, Lennox Crescent and Medford Street); and

• more than 80% of the traffic that turns left from Fischer-Hallman Road onto Stoke Drive reaches its destination before Trelawney Street (residents on Stoke Drive, Lennox Crescent and Medford Street).

The above analysis indicates that there is an imbalance of local traffic distribution between a) Fischer-Hallman Road at Stoke Drive and b) the intersections of Victoria Street with both Stoke Drive and Westforest Trail. All traffic coming from Trelawney Street onto Stoke Drive goes to Fischer-Hallman and this results in greater traffic volume on Stoke Drive north of Trelawney Street than on Stoke Drive south of Trelawney Street.

7. What Design Alternatives are Being Considered?

Prior to this Information Centre, the following four (4) design alternatives were developed by the Project Team to address the collision problem at the Fischer-Hallman / Stoke intersection. (Please refer to Appendix “C” for a drawing of each of the design alternatives.)

Alternative 1: Do nothing

Alternative 2: Prohibit all left turning movements at Stoke Drive at Fischer-Hallman Road, by providing a continuous median on Fischer-Hallman Road and install traffic signals on Victoria Street at Stoke Drive only if and when warranted.

Alternative 3: Restrict left turning movements out of Stoke Drive onto Fischer-Hallman Road while allowing left turns from Fischer-Hallman onto Stoke Drive and install traffic signals on Victoria Street at Stoke Drive only if and when warranted. This alternative will be designed in such a way that left turns out of Stoke Drive are physically impossible.

DOCS # 310042-v4 Page 3

Alternative 4: Install traffic signals on Fischer-Hallman Road at Stoke Drive while traffic signals on Victoria Street at Stoke Drive will be installed only if and when warranted in the future.

Since traffic signals are warranted at Fischer-Hallman / Stoke, a preliminary evaluation of a roundabout option was undertaken and was not found justifiable at this location for the following main reasons:

• Three private properties would be impacted at the intersection.

• The cost of constructing a roundabout at this location would be more than 3 times higher than the most expensive alternative considered above.

As for the Victoria at Stoke location, a roundabout was not considered since traffic signals are not warranted at this intersection. Once traffic signals become warranted, a roundabout option might be considered in the future.

8. How are the Design Alternatives being evaluated?

The following criteria are being used by the Project Team to evaluate the alternatives:

Safety : how would the alternative affect the safety of all users (motorists, pedestrians, transit patrons and cyclists)?

Social Impacts : how would the alternative affect local traffic patterns; help pedestrian movement and access to transit?

Corridor Operations : how would the alternative affect operations on the main arterial roads in terms of delay to users and how does the alternative affect road maintenance activities?

Cost : what is the expected total cost of the project including costs of construction, utility relocation and engineering?

Each alternative has been preliminarily evaluated by the Project Team using the aforementioned criteria. Please refer to Appendix “D” for a summary of the Project Team’s preliminary evaluation of the design alternatives.

9. Which Design Alternative is Preferred by the Project Team?

Alternative 1 (Do Nothing) would not address the collision problem on Fischer-Hallman Road at Stoke Drive.

Although Alternative 4 (which includes installation of traffic control signals at Fischer-Hallman/ Stoke and at Victoria/Stoke when warranted) would be expected to reduce left-turns collisions at Fischer-Hallman / Stoke, rear end collisions at that location would be expected to increase. In addition, delays to through traffic on Fischer-Hallman Road and Victoria Street would be expected and cut-through traffic might be attracted from Oprington Drive onto Stoke Drive to avoid the busy intersection of Victoria Street with Fischer-Hallman Road.

Although Alternative 2 (Prohibit All Left Turns at Fischer-Hallman/Stoke) and Alternative 3 (Prohibit Left Turns out of Stoke Drive onto Fischer-Hallman) would be expected to reduce left-turn collisions at Fischer-Hallman / Stoke, the Project Team has identified Alternative 3 as the preliminary

DOCS # 310042-v4 Page 4

Preferred Alternative because it would achieve the needed reduction in collisions while minimizing the inconvenience to local drivers.

The Project Team notes that all four (4) design alternatives remain under consideration and are being presented for public comment at this Public Information Centre. Upon receiving input from the public and technical agencies, the Project Team will re-assess the alternatives before identifying a Recommended Design Alternative for approval by Regional Council.

10. When will Construction Occur?

Construction is tentatively scheduled to be completed in 2007 subject to completion of the Class EA Study and receipt of all technical and financial approvals. The duration and timing of construction will depend on which alternative is adopted and will be confirmed upon completion of this Class EA in early 2007.

11. Will Property be Required?

It is not anticipated that any property acquisition will be required for this project since the roundabout option was not considered to be a feasible alternative.

12. What is the Estimated Cost of this Project?

The preliminary estimated project cost for the four alternatives other than the do nothing alternative is as following:

¾ Alternative 1 – No cost involved

¾ Alternative 2 – $155,000

¾ Alternative 3 – $175,000

¾ Alternative 4 – $90,000

13. How will this Project be Funded?

Funding for the proposed road improvements will be through the Region’s Transportation Capital Program and will not result in any special assessments against any individual properties.

14. What is the Next Step in Choosing a Recommended Design Alternative?

Prior to making a final decision for this project, the Project Team is asking for the public’s input. This Public Information Centre is your opportunity to ask questions, provide suggestions, and indicate which alternative you prefer. Any public input received by the Region will be given careful consideration and will be documented as part of the Class EA Process. Once your input is received, it will be used by the Project Team, in conjunction with the other relevant information, to re-assess the alternatives and establish a Recommended Design Alternative for this project. After the Project Team identifies the Recommended Design Alternative, it will advise all those who attended the Information Centre (as well as property owners and tenants in the vicinity of the project) of the Recommended Design Alternative.

15. When will a Final Decision be Made for this Project?

The Project Team intends to review the public comments received from today’s Public Information Centre and use them as input for developing a Recommended Design Alternative for this project.

DOCS # 310042-v4 Page 5

The Recommended Design Alternative will be presented at a meeting of the Region’s Planning and Works Committee for their endorsement in early 2007. At this meeting, members of the public will be given an opportunity to provide comments on this project. Pending Committee endorsement, final approval of the Recommended Design Alternative for this project will be considered by Regional Council in early 2007.

When Regional Council has made its decision as to which alternative will be constructed for this project, the Recommended Design Alternative can proceed to design and construction.

16. How will I Receive Further Notification regarding this Project?

Adjacent property owners and tenants, as well as members of the public registering at this Public Information Centre, will receive further information and will be notified of future meetings via mail and/or hand delivered notices.

17. How can I Voice my Comments at this Stage?

In order to assist us in addressing any comments or concerns you might have regarding this project, we ask that you please fill out the attached Comment Sheet and leave it in the box provided at the registration table. Alternatively, you can mail, fax or e-mail your comments to the Region of Waterloo, not later than November 3, 2006.

We thank you for your involvement and should you have any questions please contact:

Mr. Eyad Soltan, PMP Senior Project Manager Regional Municipality of Waterloo Phone: 519-575-4757 Ext. 3183 150 Frederick St., 6th Floor Fax: 519-575-4430 Kitchener, ON Email: [email protected] N2G 4J3

DOCS # 310042-v4 Page 6

KEY PLAN FOR FISCHER-HALLMAN AT STOKE & VICTORIA ST. AT STOKE

Fischer-Hallman Road/ Stoke

Trelawney Street

Victoria Street / Stoke KEY PLAN APPENDIX A APPENDIX

DOCS # 310042-v4

AFFECTED AREA

A - 2

DOCS # 310042-v4

1 1

APPENDIX B APPENDIX 1 1 4

1 1

Not to Scale FISCHER-HALLMAN ROAD AT STOKE DRIVE Construction North

COLLISION DIAGRAM DURING THE PERIOD (2001 – 2005)

DOCS # 310042-v4

1 2 B - 2

1 1 2

Not to Scale Construction North VICTORIA STREET AT STOKE DRIVE / OPRINGTON DRIVE

COLLISION DIAGRAM DURING THE PERIOD (1999 – JUNE 2006)

DOCS # 310042-v4

APPENDIX C

DOCS # 310042-v4

C-2

DOCS # 310042-v4

C-3

DOCS # 310042-v4

C-4

DOCS # 310042-v4

C-5

DOCS # 310042-v4

APPENDIX D FISCHER-HALLMAN ROAD AT STOKE DRIVE and VICTORIA STREET AT STOKE DRIVE PROJECT TEAM’S PRELIMINARY EVALUATION OF ALTERNATIVE DESIGN CONCEPTS

ALTERNATIVES ALTERNATIVE 1 ALTERNATIVE 2 ALTERNATIVE 3 ALTERNATIVE 4

Prohibit all left turning Restrict left turning Install traffic signals at movements at Stoke / Fischer- movements out from Stoke Fischer-Hallman / Stoke Hallman, through a onto Fischer-Hallman only while traffic signals at Do Nothing continuous median and install and install traffic signals at Victoria / Stoke will be traffic signals at Victoria / Victoria / Stoke only if and installed only if and when Stoke only when and if when warranted. warranted. CRITERIA warranted.

Poor Very Good Very Good Fair Safety • Does not address the • Eliminates all left-turn collisions at • Significantly reduce left-turn • Left-turn collisions will be collision problem at Fischer-Hallman / Stoke. collisions at Fischer-Hallman / reduced at Fischer-Hallman/ (Motorists, Fischer-Hallman/ Stoke Stoke. Stoke. Pedestrians, transit • Rear-end collisions are patrons and Cyclists) expected to increase at both

locations.

Fair Good-Fair Good-Fair Good-Fair Social Impacts • Does not improve current • Local traffic patterns will be more • Local traffic patterns will be more • Does not improve current imbalanced distribution balanced through redistribution of balanced through redistribution of imbalanced distribution of local - Local traffic of local traffic. traffic. traffic. traffic. patterns. • Pedestrian movements and access • Pedestrian movements and • Might introduce some “cut • Pedestrian movements to transit are not improved. access to transit are not through” traffic on Stoke Drive. and access to transit are Pedestrian improved. • Pedestrian crossings are more - not improved. convenience. • Less inconvenience to local traffic convenient but not necessarily than Alternative 2. safer. Good Good Good Fair Corridor Operation • No delays are • No delays are introduced to traffic • No delays are introduced to traffic • Delays are introduced to introduced to traffic on on Fischer-Hallman Road and on Fischer-Hallman Road and through traffic on Fischer- Fischer-Hallman Road Victoria Street. Victoria Street. Hallman Road. and Victoria Street. • Snow-clearing costs would be • Left-turn delays will be reduced slightly increased on Fischer- at Fischer-Hallman/ Stoke.

Hallman Road at Stoke Drive. $ Nil $ 155,000 $ 175,000 $ 90,000 Cost Good Fair Fair Good • Least cost option • Second highest cost option. • Highest cost option • Second least cost option. Overall Evaluation Poor Good Good Good-Fair

DOCS # 310042-v4

COMMENT SHEET REGIONAL MUNICIPALITY OF WATERLOO Fischer-Hallman Road at Stoke Drive and Victoria Street at Stoke Drive October 26, 2006 Please complete and hand in this sheet so that your views can be considered for this project. If you cannot complete your comments today, please take this home and mail, fax or e-mail your comments to us by November 3, 2006.

Mr. Eyad Soltan, PMP Senior Project Manager Regional Municipality of Waterloo Phone: 519-575-4757 Ext. 3183 150 Frederick Street, 6th Floor Fax: 519-575-4430 Kitchener, ON N2G 4J3 E-Mail: [email protected]

COMMENTS REGARDING THIS PROJECT (Please use back of the sheet if you need more space)

Please indicate your preferred design alternative.

Alternative No. 1 Alternative No. 2 Alternative No. 3

Alternative No. 4

Please indicate the reason(s) for your preference:

Do you wish to be placed on the mailing list for this project? Yes No

Name: Address: Postal Code: Phone & email:

COLLECTION NOTICE

Personal information requested on this form is collected under the authority of the Municipal Act and will be used to assist Regional staff and the Regional Planning and Works Committee in making a decision on this project. Questions regarding this collection should be forwarded to the staff member indicated above.

DOCS # 310042-v4

REGION OF WATERLOO Report: E-06-108

TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30, C13-01

SUBJECT: REGIONAL ROADS SYSTEM CONSOLIDATED BY-LAW UPDATE

RECOMMENDATION:

AND THAT the Regional Municipality of Waterloo approve the numbering of Can-Amera Parkway between Conestoga Boulevard and Hespeler Road (Regional Road #24) as Regional Road #80;

AND THAT the Regional Municipality of Waterloo pass a by-law to amend By-law #01-059 (Regional Road System) to: a) Effective at midnight on October 31, 2006 add to the Regional Road System, Regional Road #70 (proposed Ira Needles Boulevard) from Trussler Road to Highland Road and the lands described below as public highway to form part of Regional Road #70 in the City of Kitchener;

• Ira Needles Boulevard Plan 1551, PIN 22462-0008; • Reserve Block 95, Plan 1551, PIN 22462-0012; • Reserve Block 96, Plan 1551, PIN 22462-0011; • Ira Needles Boulevard Plan 1551 between Highview Drive and Part 8, Reference Plan 58R-4256, PIN 22461-0007; • Reserve Block 101, Plan 1551, PIN 22461-0186; • Reserve Block 97, Plan 1551, PIN 22461-0183; • Part Lot 37, German Company Tract, being Part 4, Reference Plan 58R-14692, PIN 22461-1066; • Firstly Ira Needles Boulevard Plan 1551 lying north of Part 8, Reference Plan 58R-4256; Ira Needles Boulevard Plan 1704; Part Lot 38, German Company Tract, being Part 2, Reference Plan 58R-6937; Secondly Reserve Block 99 Plan 1551 being Ira Needles Boulevard, PIN 22461-0009; • Reserve Block 100, Plan 1551, PIN 22461-0185; • Reserve Block 98, Plan 1551, PIN 22461-0184; • Part Lot 38, German Company Tract, being Part 1, Reference Plan 58R-14702, PIN 22461-1069; • Block P, Plan 1542, PIN 22461-1056;

Page 1 of 8 October 17, 2006 Report: E-06-108

• Reserve Block R & T, Plan 1542, PIN 22461-0509;

• Part Lot 16, Plan 1551, being Part 5, Reference Plan 58R-14692, PIN 22461-1058; • Part Block 91, Plan 1551, being Part 1, EX Plan WR170866, PIN 22462-0685; • Part Block 92, Plan 1551, being Part 7, Reference Plan 58R-14692, PIN 22462-0684; • Part Lot 69, Plan 1542, being Part 2, Reference Plan 58R-14702, PIN 22461-1054; and • Part Lot 69, Plan 1542, being Part 3, Reference Plan 58R-14702, PIN 22461-1052; • Part Lot 38, German Company Tract, being Part 6, Reference Plan 58R-14702, PIN 22698-1366 and Part Lot 38, German Company Tract, being Part 3, Reference Plan 58R-11115, PIN 22698-1367. b) Effective at midnight on October 31, 2006 transfer a section of Highview Drive at Regional Road #70 (proposed Ira Needles Boulevard) from the City of Kitchener and the lands described below that are designated as public highway to the Regional Road System to form part of Regional Road #70 and shall come into force and effect on November 1, 2006;

• Part of Highview Drive, Registered Plan 1551, being Part 1, Reference Plan 58R-15564 PIN 22461-0002. c) Effective at midnight on October 31, 2006 remove the portion of Trussler Road from Highview Drive to Highland Road from the Regional Road System and transfer the jurisdiction of this road to the City of Kitchener and Township of Wilmot (jurisdictional boundary road) to come into force and effect on November 1, 2006 ; d) Effective upon the passing of the by-law add to the Regional Road System, Can-Amera Parkway from Conestoga Boulevard to Hespeler Road and the lands described below as public highway to form part of Regional Road #80 in the City of Cambridge;

• Part Lot 15, Plan 1378 being Part 1, Reference Plan 58R-15541, PIN 03794-0337; • Part Lot 15, Plan 1378, being Parts 2 and 3, Reference Plan 58R-15541, PIN 03794-0326; • Part Lot 15, Plan 1378, Part Block 73, Plan 1460, Part of Subdivision Lot 3, Concession 12, East of the Grand River, Part Lot 32, Plan 610, being Part 4, Reference Plan 58R-15541, PIN 03794-0337; • Part Block 73, Plan 1460, being Part 7, Reference Plan 58R-15541, PIN 03794-0337; • Part Lot 32, Plan 610, being Part 8, Reference Plan 58R-15541, PIN 03794-0728; and • Part Lot 32, Plan 610, being Part 9, Reference Plan 58R-15541, PIN 03794-0337.

SUMMARY:

NIL

Document #: 316751 Page 2 of 8 Document Name: E-06-108 October 17, 2006 Report: E-06-108

REPORT:

This year, there are two construction projects that will be undertaken that will require the adding and removing of roads in the Regional Road System. The following describes how each project impacts the Regional Road System.

Regional Road #70 (proposed Ira Needles Boulevard) from Trussler Road to Highland Road, City of Kitchener

As part of Stage 2 construction of the Regional Road #70 (proposed Ira Needles Boulevard) project a section of Regional Road #70 from existing Trussler Road north of Highway 7/8 to Highland Road is under construction and will be completed at the end of October (Stage 1 construction from south of Erb Street to Erbsville Road was completed in 2004 and Stage 3 construction from Highland Road to south of Erb Street is to be completed in 2007). As part of this construction project there was a requirement to acquire several parcels of land for this new road. Since the construction of this section of road will be completed at the end of October and will be open to the traveling public, there is a requirement for a by-law to be prepared and approved by Council to establish these lands as a road in order for the Region to be protected under the Municipal Act (refer to Figure 1). These parcels of land are described above in the recommendation, sub-sections a and b.

Currently Regional Road #70 from Trussler Road to Highland Road has not yet been named but it is anticipated a report will be presented to Planning and Works Committee on November 21, 2006 recommending a by-law to be passed to provide a street name for Regional Road #70 from Highway #7/8 to Erb Street.

As a result of the Stage 2 construction, the section of existing Trussler Road from Highview Drive to Highland Road will not provide a Regional traffic function. Since this road is located on the Township of Wilmot and City of Kitchener jurisdictional boundary the Region has requested that the City and Township agree to the transfer of the above section of Trussler Road from the Region on midnight October 31, 2006. In addition, this section of Regional Road #70 (proposed Ira Needles Boulevard) crosses Highview Drive and since Regional Road #70 provides a Regional road function, the City of Kitchener has agreed to transfer this portion of Highview Drive to the Region. The City has confirmed in a letter and the Township has confirmed in a Council report approved on September 11, 2006 (Appendix A) their agreement of these transfers by midnight October 31, 2006.

Document #: 316751 Page 3 of 8 Document Name: E-06-108 October 17, 2006 Report: E-06-108

Figure 1 illustrates the section of road to be added to the Regional Road System and the section of road to be reverted to the Township of Wilmot and City of Kitchener

W ST B S ER E W VE FF AV III A IIISS IIITY SS SIII CC RHH HH VE HH HH WW IIIV IIGIIGIIG EE N GG EE U RR C HH SS I S --- TT T GG S HH TT TT MM Y S AA MM on AA A /T 3 ti IIIA LL OO c TT R LL O ge u O LL UU ta tr EE TTO LL UU W S CTT MM NN ns RR IIIC MM NN o RR V N C AA TT DD S NN RR H W DD W RR DD KIT IP D RR I R DD WW R R DD WW B ND A N O LA U H N GH N HIIIG D E H

A E

R D Y

E E S RD E S R B DER'''S D L SNYD V W DR D HVIIEW HIIGH LEGEND WY PK GA TOG S Section of road to be added to the EST TT S NE STT Regional Road System CO A HWY 77//88 W HW TT TTA RR TTTT UU O SS Section of Trussler Road to be SS LL transferred to the City of Kitchener EE RR and Township of Wilmot

RR DD N

Can-Amera Parkway (Regional Road#80) between Conestoga Boulevard and Hespeler Road, City of Cambridge

This year a new section of Regional road (Can-Amera Parkway) between Conestoga Boulevard and Hespeler Road is under construction and will be completed by the end of October (refer to Figure 2). As part of this construction project there was a requirement to acquire several parcels of land for these new roads. Since the construction of this section of road will be completed this year and will be open to the traveling public, there is a requirement for a by-law to be prepared and approved by Council to establish these lands as a road in order for the Region to be protected under the Municipal Act. These parcels of land are described above in the recommendation, sub-section d.

Document #: 316751 Page 4 of 8 Document Name: E-06-108 October 17, 2006 Report: E-06-108

Figure 2 illustrates the section of road to be added to the Regional Road System

C N O

E S N T P ST O O BISH G

V Y F D K P R RA ME A -A N AN C K

H I N E

S B

P L

E V

L D

D LEGEND UE R AVEN Section of road to be added to the Regional Road System

CORPORATE STRATEGIC PLAN:

The recommendations of this report address the Region’s goal to spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The total mileage of the Regional Road System will be increased by approximately 3.9 lane kilometres and will require a $19,000 base adjustment to the Transportation Operations Budget in 2007.

Document #: 316751 Page 5 of 8 Document Name: E-06-108 October 17, 2006 Report: E-06-108

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

Planning, Housing and Community Services and Corporate Resources will be required to amend the Designated Road Allowance Schedule of the Regional Official Policies Plan to reflect these changes in conjunction with a future amendment process.

The Design and Construction Division was consulted in the preparation of this report.

The Council and Administrative Services Division will be required to prepare the amending by-law.

ATTACHMENTS:

Appendix A - Letters from the Township of Wilmot and City of Kitchener

PREPARED BY: Rob Gallivan, Manager, Transportation Program Development

APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services

Document #: 316751 Page 6 of 8 Document Name: E-06-108 APPENDIX A Report: E-06-108

Page 7 of 8 A-2 Report: E-06-108

Page 8 of 8 Report: E-06-114 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30, C13-20/T&P, T02-30/70

SUBJECT: TRAFFIC AND PARKING BY-LAW AMENDMENT FOR REGIONAL ROAD #70 (PROPOSED IRA NEEDLES BOULEVARD) FROM ERB STREET (REGIONAL ROAD #9) TO HIGHWAY 7/8

RECOMMENDATION:

THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law #00-032, as amended, to reflect the following upon completion of construction: a) Designate Regional Road #70 (proposed Ira Needles Boulevard) from the south side of Erb Street (Regional Road #9) to the north side of Highway 7/8 as a through highway; b) Reflect a maximum permissible rate of speed of 60 km/h on Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; c) Prohibit parking anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; d) Provide reserved lanes for bicycles anytime on both sides of Regional Road #70 (proposed Ira Needles Boulevard) from Erb Street (Regional Road #9) to Highway 7/8; e) Add intersection yield signs for all movements entering the roundabouts on Regional Road #70 (proposed Ira Needles Boulevard) intersecting: • University Avenue (Regional Road #57); • Victoria Street (Regional Road #55); • Highland Road (Regional Road #6); and • Highview Drive; and f) Add the following lane designations: • Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting University Avenue (Regional Road #57); • Northbound through and through/right movements, southbound through and through/left movements and westbound left and right movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Victoria Street (Regional Road #55); • Through/right and through/left movements on Regional Road #70 (proposed IraNeedles Boulevard) intersecting Highland Road (Regional Road #6) for all approaches entering the roundabout; and • Northbound and southbound through/right and through/left movements on Regional Road #70 (proposed Ira Needles Boulevard) intersecting Highview Drive.

Page 1 of 3 October 17, 2006 Report: E-06-114

SUMMARY:

NIL

REPORT:

The Region of Waterloo is constructing Regional Road #70 (proposed Ira Needles Boulevard) as shown in Figure 1. The section from West Hill Drive to Erbsville Road was completed in 2004. The section from Highway 7/8 to Victoria Street is currently under construction. The section from Highway 7/8 to Highland Road will be open to traffic by November 1, 2006. The opening of the section of Regional Road #70 (proposed Ira Needles Boulevard) from Highland Road to Victoria Street will be done at the same time as the section from Victoria Street to existing Ira Needles Boulevard (just south of Erb Street) in 2007 because this will maintain the existing traffic patterns on Highland Road and Fischer-Hallman Road as well as the local City streets. Also the section of Regional Road #70 (proposed Ira Needles Boulevard) from Highland Road to Victoria Street is not ready to be opened because of construction delays related to the recent poor weather.

The Traffic and Parking By-law #00-032, as amended, must be amended to reflect changes to the Regional road network. The required By-law amendments include modification of through highway, speed limit, parking, bicycle lanes and traffic control signing and are noted under the Recommendation section of this report, to become effective upon completion of construction of each section. Interim traffic control signing for reasons of safety during construction may vary from the Traffic and Parking By-law.

Figure 1 Proposed Ira Needles Boulevard

W STST B S ERER W E W AV W Y A E SIIITT STT RS TTM VE FFIF O IIIV IIISS U UN SS UN S CC TT T HH R S HH RD RIIIA EE W OR RR T --- IIIC W HH V D AA RDR AA ND LLLLLL LAAND LML HLHL MM IIG AA HHIIII AA NN

RR DD

RD E ER'''S SNYDE DR S HVIIEW Y HIIGH KW PPPK GA TO ES T S NE ST CO A AW WY 7//8 TTT HWY TT O RR LEGEND UU SS SS Proposed Ira Needles Blvd to be LL EE opened in 2006 RR

RR DD Proposed Ira Needles Blvd to be N opened in 2007

Page 2 of 3

October 17, 2006 Report: E-06-114

CORPORATE STRATEGIC PLAN:

The amendments to the Traffic and Parking By-law address the Region’s objective to ensure a high quality Regional transportation system.

FINANCIAL IMPLICATIONS:

The cost to implement the relevant signing is approximately $3,000 and is provided for in the 2006 Transportation Capital Program for the construction of Regional Road #70 (proposed Ira Needles Boulevard).

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

The Design and Construction Division was consulted in the preparation of this report.

The City of Kitchener staff concur with these recommendations.

The Council and Administrative Services Division will be required to prepare the amending by-law.

ATTACHMENTS:

NIL

PREPARED BY: Bob Henderson, Supervisor, Traffic Engineering

APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services

Document Name: E-06-114 Document Number: 321271

Page 3 of 3

Report: E-06-115 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Transportation

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30, C13-20/T&P, T02-30/80

SUBJECT: TRAFFIC AND PARKING BY-LAW AMENDMENTS FOR CAN-AMERA PARKWAY (REGIONAL ROAD #80) FROM TOWNLINE ROAD (REGIONAL ROAD #33) TO HESPELER ROAD (REGIONAL ROAD #24)

RECOMMENDATION:

SUMMARY: NIL

REPORT:

The new section of Can-Amera Parkway from Conestoga Boulevard to Hespeler Road will be open to traffic by November 1, 2006. The Traffic and Parking By-law #00-032, as amended, must be amended to reflect changes to the Regional road network. The required By-law amendments include modification of through highway, speed limit, parking, bicycle lanes and traffic control signing, and are noted under the Recommendation section of this report.

Page 1 of 3 October 17, 2006 Report: E-06-115

Transportation staff have received complaints from motorists regarding the posted speed limit being too low on Can-Amera Parkway. Transportation staff undertook speed surveys on Can Amera Parkway for a period of 24 hours on May 9, 2005 and on June 19, 2006. The speed surveys were conducted at four locations on Can-Amera Parkway between:

Conestoga Boulevard and Franklin Boulevard; Franklin Boulevard and Bishop Street/Burnett Avenue; Bishop Street/Burnett Avenue and Lingard Road/Baintree Way; and Lingard Road/Baintree Way and Townline Road.

Results of the speed surveys are provided below in Table 1. The average speed is between 69 km/h and 77 km/h.

Table 1: Speed Survey Results Speed (Km/h) Location Average 85th percentile Between Conestoga Boulevard and 71 km/h 84 km/h Franklin Boulevard Between Franklin Boulevard and 72 km/h 84 km/h Bishop Street/Burnett Avenue Between Bishop Street/Burnett Avenue 77 km/h 89 km/h and Lingard Road/Baintree Way Between Lingard Road/Baintree Way and 69 km/h 80 km/h Townline Road

Information signs were installed on Can-Amera Parkway between Conestoga Boulevard and Townline Road advising motorists of the proposed increase in the speed limit. There were 27 responses with 19 in favour of the increased speed limit and 8 opposed.

Figure 1 illustrates the existing and proposed speed limit on Can-Amera Parkway between Hespeler Road and Townline Road. Figure 1 also indicates the areas where speed data was collected. Based on observations of other locations where the Region has changed the speed limit, staff expect that the proposed increase in the posted speed will have no impact on the average travel speed, however, it is anticipated that travel speeds will become more uniform.

Regional staff recommend the increase in speed limit to 70 km/h for the following reasons:

Staff generally recommend that speed limits be set at or about the observed average speed because this is most likely to produce a more uniformly moving traffic stream; Fewer collisions are anticipated; The public generally supports an increase in speed limit; and Appropriate speed limits simplify enforcement because most traffic travels at or near the speed limit.

CORPORATE STRATEGIC PLAN:

The amendments to the Traffic and Parking By-law address the Region’s objective to ensure a high quality Regional transportation system.

Page 2 of 3 October 17, 2006 Report: E-06-115

Figure 1: Can-Amera Parkway

D N SH RD EBUS E LLL PIIN LLL III NNN

GGG

AAA TTT RRR TTT OOO DDD ∃ DDD WW

RRR NNN DDD FFF LLL RARRRAR III A NNN ANANAAN YY BB EEE NKLNKLNKL W KK AA KLKLKL KK RRR PP IIINN NN DDD

III AA TT NNN ∃ RR RR EE EE BLBLBL EE MM EE AA VVV --- VVV --- WW NN DDD NN DDD AA AA CCC N YY ST N CC YY OO P S IISHOP NNN BIIS NNN B BU EEE UR EEE RN SSS E SSS TT TTT ∃ A OO V OOO E GGG

AAA

BBB HHH ∃ LLL EEE VVV SSS DDD PPP LEGEND

EEE LELELE Locations of speed surveys

RRR ∃

RRR Existing 60 Km/h zone DDD

Proposed 70 Km/h zone

FINANCIAL IMPLICATIONS:

The cost to implement the relevant signing is approximately $3000 and is provided for in the 2006 Transportation Capital Program for the construction of Can-Amera Parkway from Conestoga Boulevard to Hespeler Road.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

The Design and Construction Division was consulted in the preparation of this report.

The Council and Administrative Services Division will be required to prepare the amending by-law.

Waterloo Regional Police Services and City of Cambridge staff have indicated that they would support Regional staff’s recommendation to increase the posted speed on Can-Amera Parkway to 70 km/h.

ATTACHMENTS: NIL

PREPARED BY: Bob Henderson, Supervisor, Traffic Engineering

APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services

Document Name: E-06-115 Document Number: 321270

Page 3 of 3 Report: E-06-113 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Water Services

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30/P&W/WS.06

SUBJECT: WATER SUPPLY FACILITIES REPLACEMENT UPDATE PROJECT

RECOMMENDATION:

SUMMARY:

The Regional Municipality of Waterloo (Region) is responsible for water supply to the Cities of Cambridge, Kitchener & Waterloo, and the Townships of North Dumfries, Wilmot, Woolwich and Wellesley.

The water supply system ranges from facilities that have been constructed recently to some that are approaching 100 years of service age. Prior to 2000, the Regional Capital Forecast typically included projects for the installation of new facilities, and modifications or upgrades of existing facilities. Replacements and major repairs of aging equipment, buildings and structures were made as required. To better address the replacement and repair of existing facilities, a Water Supply Facilities Replacement Study was completed in March 2000. The project identified the capital needs for replacing and repairing the water supply facilities, and developed a cash flow projection for executing these works over the next 25 years.

Since the completion of the original review in 2000, the Sustainable Water and Sewage System Act, 2002 (SWSSA) was passed. The SWWSA will require that municipalities develop sustainable funding strategies including the future costs of replacing and repairing existing facilities. Completion of the Water Supply Facilities Replacement Update will keep the assessment of capital needs and costs for repair and replacement current and maintain a long term (25 year) program. This will help ensure a sustainable water supply system and compliance with the SWWSA when it is fully enacted.

The current assignment is to update the 2000 Project, and includes undertaking a comprehensive audit of all water supply facilities in the Region, and the preparation of a detailed implementation plan for replacing aging equipment and structures in pumping stations, water treatment plants, reservoirs and exposed watermains until 2030. In addition, a valuation of the full replacement cost of all water supply facilities will be undertaken.

Based on the Region’s Consultant Selection Policy, the Consultant Selection Team recommends that KMK Consultants Ltd be retained to undertake this Value Engineering Service assignment at an upset fee limit of $388,000 plus applicable taxes.

Page 1 of 5 October 17, 2006 Report: E-06-113

REPORT:

1.0 Background

The Region broadly classifies its water supply facilities into two categories: Integrated Urban System and Rural Systems. The Integrated Urban System (IUS) services the Cities of Cambridge, Kitchener and Waterloo plus Towns of Elmira and St. Jacobs. The Rural Systems consist of standalone water systems in the Townships of North Dumfries, Wellesley, Wilmot and Woolwich.

Integrated Urban System

The Integrated Water Supply (IUS) System is an interconnected system supplying approximately 450,000 people and has a combined water supply capacity of approximately 260 ML/day. This system supplies water to the Cities of Kitchener, Cambridge, Waterloo, and the Towns of Elmira and St. Jacobs. The water supply facilities in the IUS include:

77 wells 1 surface water treatment plant 5 ground water treatment plants 44 reservoirs 21 pumping stations

Rural Systems

The Rural Systems are water supply systems which are not directly connected to the IUS or to each other. There are 18 Rural Systems that vary greatly in capacity. There are 4 larger rural systems, namely: Baden/New Hamburg (5.2 ML/d), Ayr (2.5 ML/d), Wellesley (1.1 ML/d) and St. Clements (1.8 ML/d). The 14 smaller rural systems vary in size from 0.13 to 0.98 ML/d.

The rural water supply systems typically consist of a single pressure zone typically servicing all or a portion of the local community. Other than the Baden / New Hamburg System which receives part of its water supply from the IUS, the Rural Systems are fully isolated from the IUS water supply system. Generally, the smaller rural water supply systems were constructed by private developers to service individual subdivisions. Responsibility for these systems was subsequently transferred to the Region. The Rural Systems include the following facilities:

39 wells 11 ground water treatment plants 16 reservoirs 15 pumping stations

2000 Facilities Replacement Project

The previous Facilities Replacement Project was completed in March 2000. Summary reports were generated describing the facilities, listing deficiencies and providing an implementation plan.

In addition to the summary reports, a database was prepared including details of all the inspected equipment and a photographic record of each facility and associated major equipment.

Periodic updates of the project are required to ensure that any changes in the condition of infrastructure are caught, any new regulatory or technical changes are considered and to maintain a

DOCS #320835 Page 2 of 5 October 17, 2006 Report: E-06-113 long term (25 year) forecast.

Sustainable Water and Sewage System Act, 2002

Since the completion of the 2000 Facilities Replacement Project the SWSSA was passed. While significant portions of the SWSSA have not been enabled and regulations under the SWSSA have not been developed the intent of the SWSSA is clearly to ensure the long term financial sustainability of water and sewage systems. One component of a sustainable system is a good understanding of the current condition of the existing system and the future requirements for repair and replacement. The 2006 Facilities Replacement Project Update will consider the requirements to ensure compliance with the SWSSA including the valuation of facilities.

2006 Facilities Replacement Project Update

The updated Facilities Replacement project will lead to a prioritized list of improvements, replacements, and rehabilitations required to meet current safety, engineering and regulatory standards, and will ensure the continued operation of the Region’s water supply facilities. The project will provide an updated vision of the water supply system needs, and will ensure that the appropriate projects and funding are included in the capital program to meet those needs. It will also provide a context for determining appropriate balances in the capital reserve fund to ensure the Region’s long-term ability to fund necessary infrastructure rehabilitation.

2.0 Consultant Selection

A Request for Proposals to provide engineering services for this project was advertised in local newspapers. Four firms submitted proposals. Three firms were short-listed based on the Quality and Equity Factors.

The short listed consultants were:

• Associated Engineering Ltd • KMK Consultants Limited • RJ Burnside & Associates Limited

The Consultant Selection Team was comprised of the following Regional staff:

• Franklyn Smith, Water Infrastructure Specialist, Water Services; • Jorge Cavalcante, Manager, Engineering and Planning, Water Services; • Ramzie Albasel, CMMS Specialist, Water Services; and • Samuel Ziemann, Sr. Planning Engineer, Water Services.

The evaluation criteria used for selecting the successful consultant were consistent with the Region’s Consultant Selection Policy. The evaluation criteria and their respective weightings were as follows:

Quality Factors Project Approach and Understanding 25% Experience of the Project Manager 15% Experience of the Project Support Staff 25% Experience on Similar Projects 15%

DOCS #320835 Page 3 of 5 October 17, 2006 Report: E-06-113

Equity Factors Current Workload for Region 3% Local Office 2%

Price Factor Upset Price 15%

The Proposals submitted by the three short-listed consultants demonstrated a good understanding of the project, capable project teams and experience on numerous similar projects. Based on the evaluation criteria, review of the detailed work plans, schedules, and upset fees, the Consultant Selection Team recommends that KMK Consultants Limited, the consultant receiving the highest combined score, be retained to undertake this assignment at an upset fee limit of $388,000 plus taxes. KMK’s upset fee estimate was the lowest of the three short listed consultants.

3.0 Scope of Work

The primary goal of this assignment is to prepare a short, medium and long term plan for replacing and repairing aging water supply facilities.

This project will include the following major tasks.

Task 1: Audit of the Existing Facilities Task 2: Identify Replacements and Repairs Needed at Each Facility Task 3: Facilities Replacements Implementation Plan Task 4: Summary Report Task 5: In-Kind Facility Replacement Cost Valuation

4.0 Schedule

Subject to Council’s approval, completion of the assignment is expected by December 2007.

5.0 Budget

The upset limit for engineering fees and disbursements for the Water Supply Facilities Replacement Update Project is $388,000.

CORPORATE STRATEGIC PLAN:

Ensuring the continued supply of safe potable water to the residents in the Region of Waterloo supports Focus Area 1 of the Corporate Strategic Plan to provide responsible and sustainable growth to meet the needs of the citizens and communities in the Region of Waterloo.

FINANCIAL IMPLICATIONS:

The 2006 Water Capital Plan Budget and Ten Year Forecast provides $400,000 from 2006 to 2008 for this project and is funded by the Water Reserve Fund and Regional Development Charges.

DOCS #320835 Page 4 of 5 October 17, 2006 Report: E-06-113

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE: NIL

ATTACHMENT: NIL

PREPARED BY: Samuel Ziemann, Senior Planning Engineer

APPROVED BY: Thomas Schmidt, Commissioner of Transportation and Environmental Services

DOCS #320835 Page 5 of 5 Report: E-06-117 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Water Services

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30/P&W/WS.06

SUBJECT: SPILLS – PREVENT AND RESPOND: A WORKSHOP TO PROMOTE WATER RESOURCES PROTECTION FOR BUSINESS

RECOMMENDATION:

For information.

SUMMARY:

A pollution prevention workshop for industrial facilities in the Region of Waterloo will be held in Kitchener on Thursday, November 23, 2006. The workshop Is sponsored by the Regional Municipality of Waterloo, as one of the Region’s activities under the Water Resources Protection Strategy.

REPORT:

Water Services is hosting a spill prevention workshop, entitled “Spills: Prevent and Respond.” The goal of this workshop is to promote effective pollution prevention practices, focusing on spill prevention and spill response in industrial facilities. Water Services is hosting this workshop as part of the education and awareness component of the Water Resources Protection Strategy. Environmental Enforcement and Laboratory Services group as well as external agencies Canadian Centre for Pollution Prevention, Frontline Environmental and Willms & Shier Environmental Lawyers are participating.

Pollution prevention is one of the most effective methods of protecting local water resources. Spills at industrial facilities have the potential to enter groundwater or the sanitary or storm sewers, and thus harm the security and reliability of the Region’s water supply or affect the operation of the Region’s wastewater treatment plants. Pollution prevention programs at industrial facilities result in decrease risks for spills, as well as overall decreased environmental risks to the business. Such programs can result in reduced operating costs and increased value of the business property. This workshop will be an effective and affordable option for local businesses who wish to have more practical information on implementing a voluntary pollution prevention program.

The full-day workshop will be held in Kitchener on Thursday, November 23, 2006. The workshop I s sponsored by the Regional Municipality of Waterloo, with in-kind support provided by all of the above listed participating agencies. The workshop program will include the following sessions:

• Bill 43, the upcoming Clean Water Act and Your Business (Region of Waterloo); • Identifying Spills Waiting to Happen (Frontline Environmental Consultants); • Top 5 Ways to Reduce Your Risk (Canadian Centre for Pollution Prevention); • Spills: Back to Basics (Region of Waterloo);

Page 1 of 2 October 17, 2006 Report: E-06-117

• Spills Response and Responsibility (Willms & Shier Environmental Lawyers); and • Small Group Case Study

Advertising for this event includes media announcement and directly contacting local businesses by mail and fax. The optimum workshop size is 40 participants and additional workshops can be scheduled if required. The Region has hosted Spill Prevention Workshops for industry since 2000 and these have been very popular with local businesses. The workshop is intended to provide information to Environmental or Health and Safety managers at local industry, to encourage further pollution prevention activity.

CORPORATE STRATEGIC PLAN:

The spill prevention workshop supports the corporate strategic objective to “develop policies and practices to protect groundwater resources.”

FINANCIAL IMPLICATIONS:

Water Services will contribute approximately $3000 from its Water Resources Protection Budget to cover some of the costs of speakers and course materials. Participants are to be charged an attendance fee of $100 each.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

NIL

ATTACHMENTS

NIL

PREPARED BY: Leanne Lobe, Water Resources Technician

APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services

324264 Page 2 of 2 Report: E-06-118 REGION OF WATERLOO

TRANSPORTATION AND ENVIRONMENTAL SERVICES Water Services

TO: Chair Jim Wideman and Members of the Planning and Works Committee

DATE: October 17, 2006 FILE CODE: C04-30/P&W/WS.06

SUBJECT: MANNHEIM WATER TREATMENT PLANT EMERGENCY ELECTRICAL REPAIRS

RECOMMENDATION:

SUMMARY:

NIL

REPORT:

Background

The Mannheim Water Treatment Plant (MWTP) supplies water to approximately 25% of the Region’s Integrated Urban System (IUS), which includes the cities of Cambridge, Kitchener and Waterloo, and the towns of Elmira and St. Jacobs. The MWTP was designed in the late 1980s based on design standards of that time and was commissioned in June 1992. The facility is a conventional water treatment process to treat Grand River water. The design capacity is 72.7 MLD (16 MIGD). Water supply from this facility is critical to maintaining an adequate water supply for the communities noted above.

The electrical power supply for the MWTP is from a high voltage power line located on Ottawa St. South. Then the electricity is transmitted from Ottawa Street through an underground cable to a switch gear system which feeds two power transformers, one duty and one stand-by located at the MWTP and is then transmitted through a BUS cable (solid copper bar) to the main distribution panel. The two transformers for the MWTP provide the electrical power source for the main distribution panel and feeds to the entire plant. Emergency power supply is provided by a permanent stand-by power generator located at the MWTP.

The two transformers and associated equipment are regularly inspected and are nearing the end of their service life. During regular inspections and testing that started on October 5, 2006 significant deterioration since the last inspection was noted. The deterioration was so significant that immediate replacement of the BUS cable and associated equipment was recommended. While the deterioration was significant it was not related to any specific factor other than continuing aging and

DOCS #324539 Page 1 of 2 October 17, 2006 Report: E-06-118 the environment that this type of equipment operates in. The Water Services Capital Program includes a line item for the regular repair and replacement of significant pieces of infrastructure. The BUS cable was scheduled for replacement in the next few years and the funding would have come from this line item. The 2006 budget has already been allocated but the 2007 forecast includes $1,900,000. It is recommended $600,000 be moved from 2007 to 2006 to provide for the replacement of the BUS cable and associated equipment.

To ensure the maintenance of a reliable power supply to the Mannheim WTP completion of the replacement work must be done as quickly as possible. The standard tendering process for replacing the BUS cable and associated equipment would likely take from four to five months to prepare the tender packages, advertise, prepare the bids, award and undertake the work. During this period, power to the MWTP is very unreliable and vulnerable. Through discussions with the Chief Purchasing Officer it was determined that this work would be considered an emergency under the Purchasing Bylaw and that the best and most economical approach to achieve a rapid repair would be to directly hire a contractor and immediately replace the BUS cable and associated equipment.

Water Services staff requested that Eramosa Engineering Inc. (contractor) prepare a cost estimate for all the labour and materials to replace the BUS cable and associated equipment. Eramosa regularly and successfully assists the Water Operations & Maintenance Group in the maintenance of electrical equipment in the water supply system. Eramosa has provided a written quotation for the work with a total cost not to exceed $600,000 including applicable taxes and contingencies.

CORPORATE STRATEGIC PLAN:

The Mannheim WTP Emergency Electrical Repairs are consistent with Regional Council’s Corporate Strategic Plan Objective to “Ensure Adequate Infrastructure Capacity to meet Current Needs and Planned Growth” under Strategic Focus Area 1 to “Manage Regional growth to Enhance Quality of Life.” The project also supports Focus Area 5: Ensure Operational Effectiveness and Efficiency.

FINANCIAL IMPLICATIONS:

The Water Services Capital Program includes funding for replacement of this equipment in future years. Due to the emergency nature of this replacement, it is recommended that $600,000 be advanced from 2007 to 2006 for the replacement of the transformer and associated equipment. Funds are available under the Ten Year Capital Program in the Water Capital Reserve Fund and the Regional Development Change Reserve Fund.

This would not impact the Water User Rate.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE:

The Finance Department has been consulted and had significant input into the preparation of this report.

ATTACHMENTS:

NIL

PREPARED BY: Olga Vrentzos, Manager, Water Operations and Maintenance, Water Services

APPROVED BY: Thomas Schmidt, Commissioner, Transportation and Environmental Services

DOCS #324539 Page 2 of 2 WELL G15 WATERMAIN CONNECTION PRE-CONSTRUCTION INFORMATION SESSION

Why is the Well G15 Connection being constructed? • The Well G15 Connection Project is being constructed to consolidate treatment systems at Middleton Pumping Station. Consolidating the treatment will optimize operations and Middleton Pumping Station save operation and maintenance costs. October 18, 2006 Well G15 is currently equipped with UV and chlorine disinfection systems. Both 4:00PM – 8:00PM of these systems will be removed and treatment will be provided using the What is the Well G15 Connection Project? existing chlorine disinfection system at Middleton Pumping Station; • The construction of a dedicated raw • Another benefit of this project will be (untreated) water transmission main from improved circulation in the distribution Well G15 to the Middleton Pumping system. Station and Reservoir. How much will the Well G15 Connection What is the purpose of this Pre- Project cost and how is it funded? Construction Information Session? • The estimated construction cost of this • To review and discuss the project project is $1,200,000 to be funded 24% background with Region Staff; from Regional Development Charges and 76% from the Water Reserve Fund. • Ask questions regarding the upcoming Will my water service be disrupted construction project; during construction? • Discuss the impacts of the construction • There is no planned interruption of water on specific properties. service. Should any conditions arise Has the Well G15 Connection Project during construction, all affected been approved under the Class residents will be notified in advance, if Environmental Assessment ( Class possible, of the disruption to water EA) Process? service. Will traffic be disrupted during • Yes. The project is pre-approved as a construction of the watermain? Schedule ‘A’ Class EA Project and has • Where possible, the watermain will be proceeded to Phase 5 – Implementation. constructed in the boulevard to minimize What is the expected duration of the traffic disruption; construction project? • Generally at least a single lane of traffic • Construction is expected to start in will be maintained adjacent to the daily Winter/Spring of 2007 and last active construction area with flag approximately 3 months. persons directing traffic around the work.

1 Well G15 Middleton Pump Station and Reservoir New Raw Watermain Existing Watermain Across River Potable Watermain Loop Connection

Will boulevards and driveways be disrupted during construction?

• Yes, boulevards and residential driveways will be disturbed during construction. There will be temporary residential driveway access restrictions during the day with full access restored at the end of the workday. It is planned that commercial access will not be blocked (one access point maintained at all times).

• The contractor will be responsible for restoring disturbed areas back to pre- construction conditions.

How can I voice my comments at this stage?

• The Region values your comments and concerns, and are interested in receiving feedback from property owners about this construction project. If you wish to provide any information, or to further discuss your situation, you can contact the project members noted below by phone, fax, or e-mail.

We thank you for your involvement and should you have any questions or concerns at any time during this project, please contact: Mr. Dave Kramp, CET. Mr. Bernie Marshall, CET. Project Manager, Design and Construction Project Manager, Environmental Infrastructure Region of Waterloo Stantec Consulting Ltd. 150 Frederick Street 49 Frederick Street Kitchener, ON N2G 4J3 Kitchener, ON N2H 6M7 Telephone: 519-575-4092 Telephone: 519-585-7312 Fax: 519-575-4430 Fax: 519-579-8806 E-mail: [email protected] E-mail: [email protected] Docs 322507

2 Region of Waterloo WELL G15 WATERMAIN CONNECTION

Pre-Construction Information Session October 18, 2006 4:00PM to 8:00PM

COMMENT SHEET

Thank you for your interest in this project. You are encouraged to provide your comments on this sheet and leave them in the box provided at the Public Consultation Centre or forward them to:

Mr. Dave Kramp, CET. Project Manager, Design and Construction Personal Information requested on this form is collected Region of Waterloo under the authority of the Regional Municipality of Waterloo Act and will be used to maintain a public record 150 Frederick Street of comments received during the planning of this project. Kitchener, ON N2G 4J3 Questions regarding the collection of this information may Telephone: 519-575-4092 be forwarded to the Regional Clerk, 150 Frederick Street, Fax: 519-575-4430 Kitchener, ON N2G 4J3; or phone 575-4410. E-mail: [email protected]

Please print legibly. Comments may be published.

NAME:

ADDRESS:

TELEPHONE:

COMMENTS:

3 COMMENTS:

4 MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT PUBLIC CONSULTATION CENTRE OCTOBER 18, 2006 MIDDLETON PUMPING STATION

BACKGROUND WATER QUALITY ASSESSMENT

The original Middleton Pumping Station MICROBIOLOGICAL was constructed in 1890 to provide • Raw water microbiological data water for the Municipality of Galt. indicates that the source has a Currently the Middleton Water Supply potential for surface water influence. System consists of five groundwater supply wells and supplies approximately • Treated water has consistently met 40% of Cambridge’s total water standards for microbiological water demand. quality. IRON AND MANGANESE STUDY OBJECTIVE • Iron concentrations average 0.05 The purpose of this study is to address mg/L and are much lower than the water quality concerns associated with Aesthetic Objective of 0.3mg/L. the Middleton Water Supply System • Manganese concentrations in treated including the microbiological quality, the water average 0.04 mg/L and are presence of low levels of industrial below the Aesthetic Objective of chemicals, and the occurrence of iron 0.05mg/L. and manganese in the groundwater. The Study will also evaluate the long INDUSTRIAL ORGANICS term yield of the aquifer to ensure that Middleton will continue to supply high • TCE concentrations at Middleton quality potable water well into the future. average 3.6 ppb. The Region of Waterloo, with the • TCE standards have recently been assistance of Stantec Consulting Ltd., lowered from 50 ppb to 5 ppb. has initiated the study in accordance with Class Environmental Assessment • 1,4-dioxane concentrations average requirements to identify required 3ppb. upgrades at the Middleton Water Supply • Health Canada’s Guidance Value for System. 1,4-dioxane is 30ppb.

1 PRELIMINARY PREFERRED ALTERNATIVE PREFERRED UPGRADES

• Install enhanced disinfection system, G14 such as UV (Schedule ‘A’ project) G3

• Install TCE treatment and use a well G1 G2 G1A

operating strategy in the interim to control uture F se gane Man t TCE concentrations (Schedule ‘A’ tmen Trea ) x40m Project) (25m nd ent a reatm ion CE T nfect T d Disi ance ) • Use well operating strategy to keep Enh x40m (25m manganese below 0.05mg/L

• Make provisions for the future installation of a manganese treatment system if manganese concentrations exceed 0.05 mg/L in treated water (Schedule ‘A’ project) LOCATION FOR PROPOSED UPGRADES

SCHEMATIC OF PROPOSED UPGRADES Supply Wells TCE Pumping G01 106L/s Treatment Station To Reservoir Distribution G1A 45L/s System

G02 150L/s 467L/s (peak)

G03 113L/s UV Disinfection G14 53L/s Manganese Treatment (If required)

MORE INFORMATION For more information please check the Region’s website at www.region.waterloo.on.ca/water and click on the Middleton Class E.A link or contact: Mr. Samuel Ziemann, P.Eng. Mr. Dennis Mutti, P.Eng Planning Engineer Principal Region of Waterloo, Water Services Stantec Consulting Ltd. 150 Frederick Street 49 Frederick Street Kitchener, Ontario Kitchener, Ontario N2G 4J3 N2H 6M7 Telephone: 519-575-4095 Telephone: 519-585-7438 Fax: 519-575-4452 Fax: 519-579-8806 E-mail: [email protected] E-mail: [email protected]

2 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

PUBLIC CONSULTATION CENTRE October 18, 2006 4:00PM to 8:00PM

COMMENT SHEET Thank you for your interest in this project. You are encouraged to provide your comments on this sheet and leave them in the box provided at the Public Consultation Centre or forward them to:

Mr. Samuel Ziemann, P.Eng. Planning Engineer, Water Services Division Personal Information requested on this form is collected Region of Waterloo under the authority of the Regional Municipality of Waterloo Act and will be used to maintain a public record 150 Frederick Street of comments received during the planning of this project. Kitchener, ON N2G 4J3 Questions regarding the collection of this information may Telephone: 519-575-4095 be forwarded to the Regional Clerk, 150 Frederick Street, Kitchener, ON N2G 4J3; or phone 575-4410. Fax: 519-575-4452 E-mail: [email protected]

Please print legibly. Comments may be published.

NAME:

ADDRESS:

TELEPHONE:

COMMENTS:

3 COMMENTS:

4 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Welcome to the REGION OF WATERLOO MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

PLEASE SIGN IN!!

Public Consultation Centre October 18, 2006 at Middleton Pumping Station

1 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Study Objective To determine the upgrades required at the Middleton Water Supply System to ensure the continued supply of safe and high quality potable water well into the future

The following concerns associated with the Middleton Pumping Station are being addressed as part of this study. - Microbiological water quality - Low levels of industrial organics - Iron and Manganese concentrations

2 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

PHASE 1 PHASE 2 PHASE 3 PHASE 4 PHASE 5 Problem or Alternative Alternative Design Environmental Implementation Opportunity Solutions Concepts for Study Report Preferred Solution

1 1 1 1 IDENTIFY ALTERNATIVE 1 COMPLETE COMPLETE CONTRACT IDENTIFY PROBLEM OR IDENTIFY ALTERNATIVE APPROVED - DESIGN CONCEPTS FOR ENVIRONMENTAL STUDY DRAWINGS & TENDER OPPORTUNITY SOLUTIONS TO PROBLEM MAY DOCUMENTS OR OPPORTUNITY PROCEED PREFERRED SOLUTION REPORT (ESR)

2 ENVIRONMENTAL STUDY 2 2 2 DISCRETIONARY PUBLIC DETAIL INVENTORY OF REPORT (ESR) PLACED ON PROCEED TO NATURAL, SOCIAL & PUBLIC RECORD CONSTRUCTION & CONSULTATION TO SELECT SCHEDULE SCHEDULE A REVIEW PROBLEM OR (APPENDIX I) ECONOMIC ENVIRONMENT OPERATION OPPORTUNITY NOTICE OF COMPLETION TO REVIEW AGENCIES & IF NO PUBLIC 2 INVENTORY NATURAL, ORDER *, 3 IDENTIFY IMPACT OF MONITOR FOR SOCIAL, ECONOMIC MAY 3 ALTERNATIVE DESIGNS ON ENVIRONMENTAL ENVIRONMENT PROCEED COPY OF NOTICE OF DETERMINE APPLICABILITY ENVIRONMENT, & COMPLETION TO MOE-EA PROVISIONS AND OF MASTER PLAN MITIGATING MEASURES BRANCH COMMITMENTS APPROACH (See Section A.2.7) ORDER* GRANTED, 3 GRANTED, IDENTIFY IMPACT OF PROCEED 3 PROCEED OPPORTUNITY TO ALTERNATIVE SOLUTIONS WITH 4 WITH EVALUATE ALTERNATIVE REQUEST MINISTER WITHIN ON THE ENVIRONMENT, INDIVIDUAL INDIVIDUAL DESIGNS: IDENTIFY 30 DAYS OF NOTIFICATION AND MITIGATING E.A. OR E.A. OR RECOMMENDED DESIGN TO REQUEST AN ORDER MEASURES ABANDON * ABANDON PROJECT PROJECT

OPPORTUNITY * OPTIONAL FORMAL 4 EVALUATE ALTERNATIVE FOR ORDER LEGEND MEDIATION SOLUTIONS: IDENTIFY REQUEST TO 5 CONSULT REVIEW (See Section A.2.8.2) RECOMMENDED MINISTER WITHIN AGENCIES & PREVIOUSLY INDICATES SOLUTIONS 30 INTERESTED & DIRECTLY POSSIBLE DAYS OF AFFECTED PUBLIC EVENTS NOTIFICATION INDICATES MANDATORY EVENTS NOTICE OF INDICATES COMPLETION ORDER* PROBABLE 5 CONSULT REVIEW 6 EVENTS TO REVIEW SELECT PREFERRED GRANTED, AGENCIES & PUBLIC re: ORDER* AGENCIES & DESIGN DISCRETIONARY PROCEED AS MATTER MANDATORY PROBLEM OR DENIED WITH PUBLIC PUBLIC PER REFERRED TO PUBLIC OPPORTUNITY & OR WITHOUT CONTACT CONSULTATION TO MINISTER’S MEDIATION ALTERNATIVE SOLUTIONS MINISTER’S POINTS REVIEW DIRECTION (See Section A.3 CONDITIONS PREFERRED OR ABANDON Consultation) This DESIGN REVIEW PROJECT DECISION SCHEDULE B ENVIRONMENTAL POINTS ON project is SIGNIFICANCE & CHOICE OF CHOICE OF SCHEDULE 6 SELECT PREFERRED SCHEDULE currently in SOLUTION OPTIONAL SCHEDULE C Phase 2 PART II ORDER NOTE: (See Section SECTIONS IDENTIFIED REFER TO PART A OF A.2.8) 7 PRELIMINARY THE MUNICIPAL CLASS EA. * FINALIZATION OF REVIEW & CONFIRM INDIVIDUAL PREFERRED DESIGN CHOICE OF SCHEDULE E.A.

3 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Middleton Water Supply System

ping Pum on Stati Supply Well

rvoir Observation Well Rese

Property Boundary

4 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Environmental Setting

Legend

- Environmentally Sensitive Protection Area (ESPA)

- Well Head Protection Area – Sensitivity Level 1 - Highest risk from contaminant spills - Contribute large amounts of water -Well Head Protection Area – Sensitivity Level 2 - Spills pose considerable risk -Well Head Protection Area – Sensitivity Level 3 - Groundwater takes longer to reach well - Subsurface areas are clay-rich, reducing contaminant travel speed

5 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT Existing Conditions Middleton Pumping Station

Supply Wells Sodium hypochlorite Pumping G01 106L/s Reservoir Station 5,000m3 G1A 45L/s

G02 150L/s Distribution

G03 113L/s 278 L/s (Average) 347 L/s (40day peak) G14 53L/s 405 L/s (7 day peak) 243 L/s (Average) 467L/s (7 day peak)

6 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Microbiological Water Quality

• 5 production wells (G1, G1A, G2, G3, G14) • Well intakes are in the Lower Bedrock Aquifer • Well intake depth between 29 to 38 m (95 to 125 ft) • Raw water microbiological data indicates that the source has a potential for surface water influence. • Treated water has consistently met standards for microbiological water quality

7 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Low Levels of Industrial Organics

Trichloroethylene (TCE) • Commonly used in metal degreasing, textile and dry-cleaning • Standards have recently been lowered from 50 ppb to 5 ppb • Current average in Middleton 3.6 ppb

1,4 – dioxane • Commonly used as solvent stabilizer in manufacturing • Found in low amounts in some household products • Standards • Presently no standard • Health Canada Guidance Value of 30 ppb • Current average in Middleton is 3 ppb

Iron and Manganese Iron • Naturally occurring • Red water may be observed • May cause red staining of household plumbing, fixtures and laundry • Aesthetic Objective • 0.3 mg/L (300 ppb) • Current average in Middleton less than 0.05 mg/L (50ppb)

Manganese • Naturally occurring • Black water may be observed • May cause black staining of household plumbing, fixtures and laundry • Aesthetic Objective • 0.05 mg/L (50 ppb) • Current average in Middleton is 0.04 mg/L (40ppb)

8 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Objective A: Microbiological Water Quality Alternative Solutions 1) Do Nothing 2) Provide Enhanced Disinfection 3) Implement Additional Source Water Protection

Evaluation Legend

Poor Good

9 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Objective B: Address TCE Concentrations

Alternative Solutions 1) Do Nothing 2) Well operating strategy to keep TCE below 5ppb 3) Install TCE treatment

Evaluation Legend

Poor Good

10 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Objective C: Address Manganese

Alternative Solution 1) Do Nothing 2) Well operating strategy to keep manganese below 0.05 mg/L 3) Install manganese treatment system immediately 4) Install manganese treatment system if water quality exceeds 0.05 mg/L

Evaluation Legend

Poor Good

11 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Preliminary Preferred Alternative Preferred Upgrades • Install enhanced disinfection system, such as UV (Schedule ‘A’ project). • Install TCE treatment and use a well operating strategy in the interim to control TCE concentrations (Schedule ‘A’ project). • Use well operating strategy to keep manganese below 0.05 mg/L. • Make provisions for the future installation of a manganese treatment system if manganese concentrations exceed 0.05mg/L in treated water (Schedule ‘A’ project). Preliminary Preferred Alternative

Supply Wells Pumping G01 106L/s TCE Station To Treatment Reservoir Distribution G1A 45L/s System G02 150L/s 467L/s (peak)

G03 113L/s UV G14 53L/s Disinfection Manganese Treatment (If Required)

Future Capacity Expansion (If Required) • Review underway of the overall water demand and the available water supplies in the overall context of the City of Cambridge. • The Hydrogeological Report has indicated a potential to increase the pumping from Middleton well system. • Schedule ‘C’ Class EA if the Region elects to increase capacity. In this event, the EA will be extended to include Phases 3 and 4.

12 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Preliminary Preferred Alternative

G14

G1 G2 G1A

ese ngan Ma nt atme Tre d) quire (If Re ) x40m (25m

d nt an atme n E Tre fectio TC Disin nced ) Enha x40m (25m

13 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE CLASS ENVIRONMENTAL ASSESSMENT

Project Timeline

NoticeNotice of of ProjectProject September InitiationInitiation 2005 O • Introduce Study NoticeNotice of of N • Overview of Class EA PublicPublic Process ConsultationConsultation G Centre • Public Input Requested Centre O No.No. 1 1 I

N • Overview of Alternative Solutions G • Evaluation of Alternative Solutions October • Selection of Preferred Alternative PCC No. 1 2006 • Public Input Requested C O N MeetingsMeetings with with ReviewReview S AgenciesAgencies and and U MunicipalitiesMunicipalities L

T Middleton Water Supply System Upgrades • Prepare Phase 2 Class Environmental A Assessment Fall Summary Report 2006 Phase 2 Document

Stantec Consulting Ltd. T 49 Frederick Street Kitchener, Ontario I N2H 6M7 O N NoticeNotice of of • File Environmental Study Completion Report at Clerk’s Office for Completion && Winter mandatory 30 calendar day Public A public review period. Public 2007 S ReviewReview R DetailDetail 2007 E DesignDesign Q U I R ConstructionConstruction 2008 E D

CompletionCompletion

14 Region of Waterloo MIDDLETON WATER SUPPLY SYSTEM UPGRADE ConnectionCLASS of ENVIRONMENTAL Well G15 to Middleton ASSESSMENT Pumping Station

Well G15

Raw Watermain to Middleton Pump Station and Reservoir Potable Watermain Loop Connection Existing Watermain Across River

• Well G15 being connected to Middleton Pumping Station and Reservoir

• Consolidation of treatment at Middleton

• Schedule ‘A’ project

• Construction Winter and Spring 2007

City of Cambridge: Discoloured Water Remediation Efforts

Introduction For several years, citizens primarily located in the south end of the City, have been experiencing increased occurrences of discoloured water. The primary supply of water for this area of the City is the Middleton Pumping Station, which is owned and operated by the Region of Waterloo. In 2004, the City of Cambridge contracted the services of XCG Consultants Inc. to carry out a study to examine this phenomenon.

From this on-going study, many recommendations were made which have resulted in several changes in operational activities for the water distribution system.

Discoloured Water What is it? o Sediment that is typically composed of iron and manganese

o Iron (in the form of rust) typically comes from older cast iron water pipes in the distribution system and from the well supply.

o Manganese is a naturally occurring metal that is only introduced from the well supply. Testing of the water at the Region of Waterloo wells at Middleton Pumping Station has shown levels of manganese are below the MOE Aesthetic Objective of 0.05 mg/L, ranging from 0.025 to 0.044 mg/L.

Why does it happen? o Sediment can build up over time to the point that a change in water velocity or flow direction can cause it to be resuspended from the interior pipe wall. This material causes your tap water to appear discoloured.

o Velocity and flow direction changes can be generated by increases in customer usage, water pipe maintenance/repair activities, or fire fighting. Reversals in the direction of water flowing in the pipes can also cause discoloured water. This can occur when a well or pumping station experiences operational issues.

What does the City of Cambridge do about it? o Customers are encouraged to call in to report their experience (information is tracked/reviewed to determine which areas that may need regular flushing).

o If a single customer calls but there are no issues with their neighbors, it indicates that there is likely an internal plumbing issue. If several customers call in with the same problem, City staff will be dispatched to survey the area for operational problems, such as a water pipe break. If the problem is wide spread to a large area of the City, staff will flush the water pipes through fire hydrants. This is considered to be a last resort effort, as this additional flushing can make the problem worse by stirring up more sediment.

o A proactive approach to limiting the affects of discoloured water is to stop it before it happens. For this, the City has implemented a regular Swabbing/Flushing program.

Swabs after scouring the water pipes

Valve replacement in preparation for swabbing

322642

City of Cambridge: Discoloured Water Remediation Efforts

Swabbing/Flushing Program o A bullet shaped sponge (swab) is inserted into the water pipe through a fire hydrant. The swab is slightly larger than the water pipe and is pushed along by water pressure that scours inside pipe surface. During flushing, high velocity water is used to remove loose sediment. All sediment then exits through another hydrant or swabbing shaft.

o In response to discoloured water concerns, a City-wide Swabbing/Flushing Program has been developed. A cycle has been created that will see the City divided into five sections that will receive maintenance every five years.

o Since the spring of 2005, operations staffs have focused swabbing and flushing efforts on south Cambridge. The entire west and a large portion of east Galt have been completed. Fall 2006 efforts will focus further on sections of east Galt, with spring 2007 work focusing on Preston.

322642

City of Cambridge: Discoloured Water Remediation Efforts

Water Pipe Replacement Program o As was mentioned earlier, some discoloured water is caused by iron from older cast-iron water pipes. The City has been carrying out a Water Pipe Replacement Program for many years that targets older pipes for removal and replacement.

o Factors considered before a water pipe is replaced include pipe age, break history, discoloured water calls, and present condition. Coupons, which are sample pieces of the pipe, are also retrieved for laboratory analysis to determine how much usable life can be expected from the pipe. C-factor testing will also be implemented, which gives staff a better idea of the internal condition of the piping. This work helps to determine when a pipe should be replaced, or if rehabilitation options can be implemented.

Street Replacement Limits Replacement Year

Adam St. Tannery to Franklin 2006 Sherring St. Westminster to Lowther Glenview Ave. McDonald to Henry Dolph St. Front to Hamilton Greenwood Ave. Pinecrest to Woodland Dundas St. Moffat Creek to Branchton Rd.

Blair Rd. Brant to Kenmore 2007 (Proposed) Courtney St. Harvey to Schoefield Hopewell Rd. Fairview to Severn Tiffany St. Dolph to Winterhalt Elliot St. Chalmers to Elgin Briar Hill Ave. Byron to Donalea Byron Ave Dale to end of street Brook St. Cambridge to Oxford Currie St. Gail to Rouse

Taylor St & Cres, Lester Plc. Taylor St & Cres, Lester Plc. 2008 (Proposed) Mary Ave. Bishop to Montrose Woodlawn Dr. Greenwood to Pinecrest Guelph Ave. Sheffield to Blackbridge Rose St. Westminster to Lowther Radford Ave. Allison to end of street Pollock Ave. Oak to Lincoln

Final Thoughts Discoloured water in the City of Cambridge is taken quite seriously by citizens and operational staff. Although it is considered to be an aesthetic issue, it can have serious impacts on the quality of life for those who experience it.

XCG’s Phase 1 Report concluded that a two-pronged effort should be taken to address discoloured water in south Cambridge. This required an aggressive swabbing/flushing program from City staff and the implementation by Regional staff of treatment at the Middleton Wells as the permanent, long-term solution. The Region of Waterloo has been reviewing water quality associated with the Middleton Pumping Station as a part of their Environmental Assessment (EA). This EA includes a review of discoloured water associated with this facility and potential treatment options, if they are deemed necessary. Since the issuance of the XCG’s report, City staffs have increased their efforts to minimize the occurrence and potential impacts of discoloured water. This has come in the form of enhanced recording keeping and review, increased maintenance efforts, and ongoing water pipe evaluations and replacement.

Dedicated City of Cambridge Staff

322642 Introduction

¾ The City of Cambridge obtains its water from 27 groundwater wells, which are owned and operated by the Region of Waterloo, as well as from the City of Kitchener water system.

¾ Treatment for iron and manganese removal is provided for 10 wells (Pinebush, Turnbull and Shades Mill Water Treatment Plants).

¾ In recent years, residents in the south end of the City of Cambridge have been experiencing increased occurrences of discoloured water. The primary supply of water in this area is the Middleton Pumping Station.

¾ XCG was retained by the City to conduct a Discoloured Water Study (Phases I & II) to identify the causes of the discolouration and develop recommendations to minimize the occurrence of discoloured water in the future.

CITY OF CAMBRIDGE DISCOLOURED WATER STUDY – PHASE I & II

1 Phase I Study Objectives and Findings

1. Determine the cause or causes of discoloured water occurrences within the City of Cambridge.

¾ Discoloured water is caused by oxidized iron and manganese present in raw water (cast-iron pipes may also be a source of iron). ¾ Iron is oxidized very quickly. Manganese, however, is oxidized slowly under laboratory conditions. ¾ Existing sediment acts as a catalyst (increases the rate at which additional sediment is formed). ¾ Several areas in the distribution system have very low velocities. ¾ Flow reversals occur in some areas, depending on sources of water in use and reservoir levels. ¾ Water distribution system is dynamic (conditions change frequently). ¾ Condition of cast-iron mains is unknown. ¾ Middleton Pumping Station is the largest contributor of manganese to the system due to the large amount of water produced (provides 43% of the City’s water) . 2. Make recommendations for remedial measures necessary to mitigate the problem.

¾ Several recommendations were proposed, which were undertaken as part of the Phase II study.

CITY OF CAMBRIDGE DISCOLOURED WATER STUDY – PHASE I & II

2 Phase I Recommendations

XCG Recommendations Action to Date

A two-pronged effort should be undertaken City swabbing/flushing program has been by the City and the Region, including established for the distribution system treatment and aggressive swabbing/flushing Conduct a condition survey of the System condition is addressed through distribution system ongoing programs (coupons, c-factor, water quality analysis, structural review) Continue consumer tap sampling program Consumers are given containers for discoloured water samples for iron and manganese analysis Continue hydrant flushing sample analysis Water samples are taken during flushing and swabbing for iron and manganese analysis Maintain current discoloured water All discoloured water calls are logged with complaint logging greater details taken

Improve the GIS system The new Asset Management Division has carried out improvements

Request that the Region increase frequency Regional staff have increased sampling at of raw water sampling for iron and the Middleton Pumping Station manganese Investigate, with the Region, methods to A system-wide review has been improve flow within the distribution system implemented by the Region

Establish a coupon program to determine Coupons are taken for lab analysis on a corrosion rates within the system regular basis

Prepare and keep records of repairs to Greater details are taken for all repairs to broken watermains broken watermains

Consider development of a model of the Modelling is presently performed through a complete distribution system Regional database with input for City staff

CITY OF CAMBRIDGE DISCOLOURED WATER STUDY – PHASE I & II

3 Phase II Study Objectives & Findings

1. Identify Sources of Iron

¾ It was recommended the City undertake C-factor and flow testing to assess condition of watermains; implementation of a coupon plan was also recommended.

2. Evaluate Effectiveness of the Swabbing Program

¾ Sampling in support of the swabbing program is on-going. Results to date indicate that::

• Manganese is present mainly in the oxidized form; iron has not been detected in most samples; • Swabbing completed to date has had mixed results on manganese concentrations at the sampled locations. 3. Investigate Oxidation Rates of Iron and Manganese

¾ Phase II laboratory testing results reflected the findings of Phase I with regards to oxidation rates.

4. Analyze Retention Times in the Distribution System and Evaluate Their Impact on Oxidation Rates

¾ An analysis of the updated flow modelling data provided by the Region indicates that:

• Flow reversals occur in a number of areas within the City; • Several areas in the distribution system have very low velocities; • Modelling data indicates that water age increases steadily over time in a number of locations; • Typical residential water use patterns were noted in several areas (may permit periodic settling and re-suspension of oxidized material).

CITY OF CAMBRIDGE DISCOLOURED WATER STUDY – PHASE I & II

4 MEDIA RELEASE: Friday, October 13, 2006, 4:30 p.m.

REGIONAL MUNICIPALITY OF WATERLOO ADMINISTRATION AND FINANCE AGENDA

Wednesday, October 18, 2006 9:00 a.m. Regional Council Chamber 150 Frederick Street, Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS

3. REPORTS - Finance a) F-06-065 Proposal P2006-26 External Audit Services 2006-2010 1 b) F-06-066 AMO OMERS Support Fund 3 c) F-06-067 Quarterly Summary of Tenders/Proposals/Quotations Approved 7 by the Chief Administrative Officer

4. INFORMATION/CORRESPONDENCE

5. OTHER BUSINESS

RC-06-002 KW Symphony (Report will be distributed prior to the meeting)

6. NEXT MEETING

7. MOTION TO GO INTO CLOSED SESSION (if required)

8. ADJOURN

324418 Report: F-06-065 REGION OF WATERLOO

FINANCE Financial Services and Development Financing

TO: Chair T. Galloway and Members of the Administration and Finance Committee

DATE: October 18, 2006 FILE CODE:

SUBJECT: PROPOSAL P2006-26 EXTERNAL AUDIT SERVICES 2006-2010

RECOMMENDATION:

SUMMARY: Nil

REPORT:

Section 296 of The Municipal Act, 2001 requires that a municipality appoint an auditor responsible for the annual audit of the municipality’s books of account and that the appointment be for a period not longer than five years.

Deloitte and Touche LLP were appointed in 1996 as the Region’s auditors and reappointed in 2001 and the term is now completed. In accordance with the Purchasing By-law, the Region issued RFP 2006-26 for External Audit Services 2006-2010 and received three proposals.

A Review Committee was established with the following members: Chair Ken Seiling, Chair of Administration and Finance Tom Galloway, Vice-Chair of Administration and Finance Wayne Roth, Chief Administrative Officer Mike Murray, Chief Financial Officer Larry Ryan, Director of Financial Services & Development Financing Calvin Barrett, Manager of Corporate Services Al Higginson and Internal Auditor Joyce Matthison. Proposals were received from Deloitte & Touche LLP, KPMG LLP and Grant Thornton LLP. The proposals were reviewed and the top two proponents invited to make presentations and answer questions, based on the following criteria:

· Experience and audit team assigned · Audit fees · Audit approach, techniques and planning · Presentation and professionalism · References · Other services provided

Based on the criteria noted above, the proposals were ranked and Deloitte & Touche LLP received the highest score. Deloitte & Touche LLP have considerable municipal audit experience within their local office and expert assistance available in their Ontario municipal audit practices.

The Review Committee recommends that the Region appoint Deloitte & Touche LLP as the Region’s auditors for the period 2006-2010.

CORPORATE STRATEGIC PLAN:

Page 1 of 2

October 18, 2006 Report: F-06-065

The financial audit process supports the Strategic Plan Focus Area 5 – Ensure Operational Effectiveness and Efficiency.

FINANCIAL IMPLICATIONS:

Funds required for the annual audit of the Region’s books of account are budgeted in the Finance Department each year and the proposed fees are marginally less than the 2005 audit actual fees.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE: Nil

ATTACHMENTS: Nil

SUBMITTED BY:

Ken Seiling, Chair, Council Tom Galloway, Chair, Administration and Finance Committee Wayne Roth, Vice-Chair, Administration and Finance Committee Mike Murray, Chief Administrative Officer Larry Ryan, Chief Financial Officer Calvin Barrett, Director of Financial Services & Development Financing Al Higginson, Manager of Corporate Services Joyce Matthison, Internal Auditor

324351 Page 2 of 2 Report: F-06-066 REGION OF WATERLOO

FINANCE DEPARTMENT Treasury Services

TO: Chair T. Galloway and Members of the Administration and Finance Committee

DATE: October 18, 2006 FILE CODE:

SUBJECT: AMO OMERS SUPPORT FUND

RECOMMENDATION:

For Discussion

SUMMARY:

This report addresses the invoice received from the Association of Municipalities of Ontario (AMO) for the Region’s 2006 and 2007 contributions to the AMO OMERS Support Fund.

REPORT:

In June of 2006, the Province passed legislation (Bill 206) to revise the Ontario Municipal Employee Retirement System. The legislation included the creation of a Sponsor Corporation to govern the pension plan and an Administration Corporation to administer the plan. With the passing of the legislation, the Association of Municipalities of Ontario (AMO) has “a new and significant responsibility to represent municipalities and appoint municipal employer representatives to each of the OMERS Sponsor Corporation and Administration Corporation.” In August of 2006, AMO held a Special Meeting of municipal employers to discuss AMO’s obligations under Bill 206 and to seek feedback and support for municipal contributions to the “AMO OMERS Support Fund.” This fund would be a source of funds to be used exclusively for OMERS-related activities. The OMERS-Support Fund is to be established annually with contributions based on the number of employers in each municipality including transit and police employees. A copy of the letter from AMO regarding the OMERS Support Fund is attached as Appendix 1.

The contribution rate is $1.73 per employee for 2006 and $5.06 per employee for 2007. This equates to a cost of $5,314.56 for 2006 and $15,544.32 for 2007 as noted in the invoice from AMO which is attached as Appendix 2. Payment for both the 2006 and 2007 amounts is due in October of 2006. While there is no specific provision in the 2006 budget for this expense, the 2006 costs, if approved, could be funded from the operating budget contingency. The 2006 operating budget includes a $50,000 contingency provision of which there have been no allocations to date. The 2007 costs could be included in the base budget for 2007 and paid once the 2007 budget is approved. Pre-budget approval would be required to pay the 2007 amount prior to the passing of the 2007 operating budget.

CORPORATE STRATEGIC PLAN:

Nil

FINANCIAL IMPLICATIONS:

The 2006 operating budget includes a $50,000 contingency provision of which there have been no Page 1 of 2

October 18, 2006 Report: F-06-066 allocations to date. If approved, the Region’s 2006 costs could be funded from this provision while the 2007 costs could be included in the 2007 base budget and paid once the 2007 budget is approved. Pre-budget approval would be required to pay the 2007 amount prior to the passing of the 2007 operating budget.

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE: Nil

ATTACHMENTS:

Appendix 1 - Letter from the Association of Municipalities of Ontario on the OMERS Support Fund Appendix 2 - Invoice from AMO for the Region’s 2006 and 2007 contributions to the Fund

PREPARED BY: A. Hinchberger, Director of Financial Services, Treasury and Tax Policy

APPROVED BY: L. Ryan, Chief Financial Officer

324828 Page 2 of 2

Report: F-06-067 REGION OF WATERLOO

FINANCE DEPARTMENT Purchasing Division

TO: Chair T. Galloway and Members of the Administration and Finance Committee

DATE: October 18, 2006 FILE CODE:

SUBJECT: QUARTERLY SUMMARY OF TENDERS/PROPOSALS/QUOTATIONS APPROVED BY THE CHIEF ADMINISTRATIVE OFFICER

RECOMMENDATION:

For Information

SUMMARY: Nil

REPORT:

The Purchasing By-Law which came into effect January 1, 2005, requires that awards of bids between $100,000 and $500,000 must be reported to Administration and Finance Committee. Administrative awards can occur if three criteria are met. These criteria include a minimum of three bids received, awarded to the lowest tender and the amount of the bid is within budget. See Appendix 1 for details of the awards made by staff from July 2006 through October 2006. As required by the by-law, a quarterly summary report will be submitted to Administration and Finance Committee outlining all tenders and proposals awarded by staff. This revised tender award process has resulted in a more efficient and timely purchasing process.

CORPORATE STRATEGIC PLAN:

Supports and meets the objectives of Focus Area 5 to “Ensure Operational Effectiveness and Efficiency.”

FINANCIAL IMPLICATIONS: Nil

OTHER DEPARTMENT CONSULTATIONS/CONCURRENCE: Nil

ATTACHMENTS: Appendix 1

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer

322623 Page 1 of 1 APPENDIX 1

TENDER NUMBER & NAME DESCRIPTION AWARDED TOTAL PROJECT LIST OF BIDDERS BID PRICE BUDGET COMMENTS COST ¹

T2006-122 GRT Strasburg Road To provide a complete emergency Harold Stecho $460,100.00 Harold Stecho Electric $487,706.00 Total Budget of Approved Transit Operations Center power system for the Strasburg $487,706.00 Lloyd’s Electric of Stratford $507,554.50 $500,000 Jul. 11, 2006 Emergency Power System, City Road Transit Operations Centre. Miller’s Electric Limited $532,860.00 Of Kitchener The Roberts Group Inc. $584,029.00 Naylor Group Inc. $609,793.00

T2006-118 Hydraulic Wheel For the replacement of equipment Strongco Inc. $189,745.20 Strongco Inc. $202,043.50 Total Budget of Approved Excavator #3557 which is a 2002 hydraulic $202,043.50 Toromont CAT $204,194.97 $280,000.00 Jul. 19, 2006 wheel excavator used at the Wajax Industries Ltd. $266,696.50 Cambridge transfer building and has reached the end of its life cycle with over 10,000 hours.

T2006-117 Articulated Loader(s) For the replacement of two (2) Strongco Inc. $452,628.00 Strongco Inc. $481,965.00 Total Budget of Approved articulated loaders, equipment $481,965.00 Ontrac Equipment Services $510,908.20 $640,000.00 Jul. 19, 2006 #3552 & #3556 having reached Toromont CAT $517,685.03 the end of their life cycles with over 10,000 hours.

Q2006-1133 Installation of Smoke To retrofit 369 family housing Current $96,784.00 Current Technologies Ltd. $102,591.04 Project included Approved Alarms units located in Cambridge with Technologies S & S Electrical Services $107,272.00 as part of a Aug. 2, 2006 hard wired, multi-level $102,591.04 B.C. Electrical $152,163.00 $3,199,941 interconnected smoke alarms, in capital program. order to comply with Fire Code amendments.

¹ Includes GST rebate and other project costs.

322615 APPENDIX 1 CONT’D

TENDER NUMBER & NAME DESCRIPTION AWARDED TOTAL PROJECT LIST OF BIDDERS BID PRICE BUDGET COMMENTS COST ¹

T2006-103 Roof Replacement at For the replacement of the flat Flynn Canada Ltd. $325,173.00 Flynn Canada Ltd. $425,512.25 Project included Approved 10 Westgate Crescent, City of roof at 10 Westgate Cres. In $344,683.38* Nortex Roofing Ltd. $513,600.00 as part of a Jul. 25, 2006 Cambridge. Cambridge. The existing roof is *Option for 4-ply hot Palmer Roofing & Insulation $521,795.00 $3,199,941 20 years old and currently applied system. Nedlaw Roofing $558,192.45 capital program. leaking. This hot roofing Conestoga Roofing $560,275.97 system is equally Wm. Green Roofing Ltd. $591,496.00 effective and has a lifespan similar to that of 3-ply cold applied system. This alternate price does not change the ranking of the bids.

Q2006-1136 Installation of a To install a hydraulic lift at the Gordner $107,975.00 Gordner Construction Ltd. $114,453.50 Project included Approved Hydraulic Lift at 65 Holborn Drive, front of the entrance of the Construction Universal Restorations $124,179.00 as part of a Aug. 2, 2006 Kitchener. building to assist senior residents $114,453.50 Morris-Lee Construction $185,844.50 $3,199,941 with better accessibility to the capital program. second floor units.

¹ Includes GST rebate and other project costs.

322615