Westchester Putnam Council
Boy Scout troop 73 White plainS, ny
Parent’s Guide
Troop 73 Parent’s Guide Page 1 of 21
White Plains Boy Scout Troop 73, B.S.A. Providing Extraordinary Experiences for Boys Since 1955
First and foremost, as Scoutmaster, it is my pleasure to welcome you and your son to White Plains Boy Scout Troop 73. There are many exciting times ahead for both of you and this guide was prepared to help get things under way. So, sit back and relax, and prepare to enter Troop 73's World of Scouting. And, if after reading this, you still have some unanswered questions, do not hesitate to contact me at your earliest convenience. Also, for another look at what we’re doing, and how you can join in, please visit our website: www.troop73bsa.com
Welcome to the Troop 73 family! Yours In Scouting, George Psaras George Psaras Scoutmaster, Troop 73
Troop 73 Parent’s Guide Page 2 of 21 TABLE OF CONTENTS
Cub Scouts and Boy Scouts Differences…………………………………………….….………4
Organization of Scouting...... 6
Troop Bylaws and Leadership Positions…...... 7
Troop Organizational Chart...... 9
General Information...... 10
Enclosed Forms & Attachments...... 21
Committee Positions & Descriptions
Scout & Adult Registration Forms
Scout & Adult Participation & Medical Forms
Parent Talent Survey
Merit Badge Counselor Registration Form
Summer Camp Registration Information (To Follow)
Vehicle Information Form (To Follow)
Troop 73 Parent’s Guide Page 3 of 21 BOY SCOUT TROOP 73, B.S.A
WHITE PLAINS, NY
[email protected] www.troop73bsa.com
Brent MacEachern COMMITTEE CHAIRMAN
George Psaras SCOUTMASTER You know you’re not in the Cub Scouts Anymore when…
Dear New Troop 73 Scouts and Families:
Welcome, once again, to Boy Scout Troop 73! Many of you have come from a Cub Scouting background and will soon notice some of the differences between the Boy Scout and Cub Scout programs. Others may have no Scouting history and no frame of reference at all, and everything is brand new. You are all welcome, and we hope you and your sons will want to be as active as possible!
The biggest difference between Cub Scouting and Boy Scouting is that the Boy Scout program is designed to be boy-led. That was the founder of Scouting’s idea right from the start in the late nineteenth and very early 20th century. With guidance and supervision from adults, the boys plan their own program, execute their own program, critique their own program and move on to the next one. Sometimes the adult guidance is stronger than other times, but a good rule we use is that, as long as things are safe, adults try not to do something for the Scouts that the Scouts can do for themselves. There are certainly exceptions. But as a guideline, when you see Scouts struggling a bit, or not doing a job as well as you know that YOU could do it, resist the temptation to do it for them. A little help is always welcome. But let the successes be theirs as much as possible, as well as the learning which comes from those temporary setbacks.
A camping trip is where things REALLY differ between Boy Scouts and Cubs, including Webelos. While there may be exceptions, Cub Scout camping is typically very family-oriented. Families often bring their own tents and gear, a variety of family belongings and even other family members – like siblings. And since a small group of adults did all the shopping and will be doing all of the cooking (and cleaning) for the whole group of 20, or 30, or more, families arrive and depart whenever it is most convenient for them. Generally, no one was counting on any individual Cub Scout or his parent, so if he comes a little late or leaves a little early, it does not affect the program in any significant way.
In Boy Scout Troop 73 camping, Scouts typically camp with the other members of their Patrol, using their own Troop 73 camping gear. Everyone has the same tents, pots, stoves, etc. This enables everything to be interchangeable and makes camping skills more easily taught and learned. The newest Scout who has only learned how to set up one type of tent will be able to do so no matter where we go or who he is working with on the next trip.
Troop 73 Parent’s Guide Page 4 of 21 Adults camp and cook together just like the Scout Patrols, apart (but not far apart) from the Scouts. While we have plenty of tents and other camping gear available, adults may bring their own tents if they wish. With the exception of our annual Delaware River Canoe Trip, which is open to all family members and other guests, most of our trips use the Patrol Method described, and aside from parents, it is not appropriate to bring other family members.
Unlike the Cub Scout camping trip example, every Scout has an important role within his Patrol. The Patrol is led by the Patrol Leader with his Assistant Patrol Leader. They may have an older Scout, the Patrol Guide, who offers additional assistance and guidance. And the Senior Patrol Leader and his Assistant direct the Troop. Each Scout in the Patrol is assigned duties in advance of the trip, which are posted on the Patrol’s Duty Roster. These responsibilities may include food preparation, cooking, cleanup, water collection, etc. Other duties on a camping trip may include packing and carrying some of the Patrol’s camping gear (tents, pots, water jugs, etc.), erecting the campsite, gathering firewood, striking the campsite, packing the Patrol’s gear, patrolling the site for litter, etc. There’s plenty of time for fun and games as well, but ALL of these duties are performed by the Scouts themselves. Scouts quickly learn that if they don’t do it, it doesn’t happen. So, you can see how arriving late or leaving a trip early can be disruptive to the functioning of the Patrol. Who is going to take down Johnny’s tent if he has to leave before breakfast on Sunday morning? Who is going to do clean up if the person listed on the Duty Roster for that chore is suddenly gone? There may be times when late arrival or early departure is absolutely necessary in order to participate in an event back at home. And we will certainly do whatever we can to accommodate special scheduling needs that enable a Scout to participate who has some conflict (sports, religious study, family events, etc.). But please understand that each member of the Troop and the Patrols is important, and it is disruptive to the program when people come and go. So please try to keep this to a minimum.
Please help your son pack for his first few camping trips. Use the checklist which is provided for each camping trip (usually given out and always available on our Troop website: www.troop73bsa.com) and pack together. The checklist is a list of what should be brought – not merely a suggestion. You’ll probably over- pack, and that’s ok at first. But it is important that the Scout plays a significant role in his own packing. Just because a parent packs his Scout’s backpack, there is no reason to expect that the Scout will know where those items are or be able to find them. We have seen Scouts spend a whole weekend without a fork, or a flashlight, or a hat, simply because, they could not find where Mom or Dad packed it in their backpack. It usually surfaces right before we head for home.
Troop 73 takes great pride in its mission to help boys develop leadership skills, and to learn to take responsibility for others. This, of course, begins by learning to be responsible for yourself. With your help, and with almost 100 years of Scouting supporting us, our program will not only accomplish this, but provide fun and challenging experiences which will produce memories to last a lifetime.
Sincerely, George Psaras George Psaras Scoutmaster, Troop 73
Troop 73 Parent’s Guide Page 5 of 21 THE ORGANIZATION OF SCOUTING
Here is an overview of the organization and positions in scouting:
1. National Council Boy Scouts of America 2. Region 3. Local Council 4. District 5. Chartered Organization 6. Troop Committee 7. Troop
The Local Council for our Troop is Westchester Putnam Council. This council administers the Scouting Program in its specific territory assigned. There are more than 300 councils. There duties include:
Granting Charters to community organizations Promoting the Scouting program Registration of units and council personnel Providing facilities and leadership for year-round programs Offer Training for Scouts and Adults
The District for our Troop is Mohican. This is a geographical area within the local council. Each district has a District Committee who works through chartered organizations to assure the success of troops.
The Chartered Organization for our Troop is Highlands Middle School PTA. The troop is “owned” by the chartered organization which receives a national charter yearly to use the Scouting program as a part of its youth work. The chartered organization using the scouting program provides a meeting place, selects a Scoutmaster, appoints a troop committee of a least three adults and chooses a chartered organization representative.
Troop Committee: This committee works on behalf of the chartered organization; your troop must be operated within the organizations’ policies. The primary responsibility of the committee is to support the Scoutmaster in delivering a quality troop program, and handling troop administration.
Troop 73 Parent’s Guide Page 6 of 21 Bylaws: Attached you will find our troop Bylaws. This describes the rules of the troop. We encourage you to review these with your scout as he will be expected to participate by adhering to them. Adult Leadership Positions
Troop Committee Chair: The troop committee chair appoints and supervises the troop committee and unit leaders. The chair organizes the committee to see all functions are delegated, coordinated and completed. Maintains a close relationship with the chartered organization representative and scoutmaster. Presides over monthly unit committee meetings, work closely with Scoutmaster in preparing agendas.
Troop Committee: All Adults are encouraged to join our Troop Committee. Meetings are once a month to discuss programming and needs of the Troop. We need everyone’s thoughts and ideas. It is a creative process and the more input we receive the more our boys benefit. A roster is included as an exhibit that names the Committee members, along with a brief description of their position. Scoutmaster (“SM”): This is an adult leader responsible for the administration of the program for the Troop. The Scoutmaster and Assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster’s job is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. Assistant Scoutmaster (“ASM”): ASMs assist the SM with overseeing and managing the Scouting program. First year Scouts will need at least two ASMs per patrol to assist with the administration of the program. Leadership Training: All Troop 73 adult leaders are required to take Youth Protection and is required to be renewed annually. Applications from new leaders must be accompanied by a Youth Protection Training completion certificate, which must be filed with the application. Because completion of YPT is now required for all leaders at the time of registration, unit leaders must obtain copies of the completion certificates from the leaders who register online before approving their application. Effective for the 2018 BSA summer camp season, any adult accompanying a Boy Scout troop to a residence camp or other Scouting activity lasting 72 hours or more must be registered as a leader, including completion of a CBC (Criminal Background Check) and YPT, even if they are the parent of a youth on the trip. For more information, you can visit the following site, https://www.scouting.org/training/youth- protection Assistant Scoutmasters are encouraged to attend Scout Summer Camp and Scoutmaster training. There is also specific training for certain type activities. BSA requires two adults with each trip certified in the respective areas. Therefore, we try to have as many adults trained. The Troop Committee will provide information when classes are available.
For more information, you can visit the following site, http://www.wpcbsa.org/Training
Troop 73 Parent’s Guide Page 7 of 21 Youth Leadership Positions
Senior Patrol Leader (“SPL”): This scout is the top junior leader in the troop. He leads the patrol leaders’ council and, in consultation with the Scoutmaster, appoints other junior leaders and assigns specific responsibilities as needed. The senior patrol leaders are elected by troop members, for a twelve- month term. Assistant Senior Patrol Leader (“ASPL”): This scout fills in for the senior patrol leader in his absence. He also is responsible for training and giving direction to the Quartermaster, Scribe, Order of the Arrow Troop Representative, Troop Historian, Librarian, and Instructors. Patrol Leader – gives leadership to members of his patrol and represents them on the patrol leaders; council. Each patrol has a Patrol leader. Assistant Patrol Leader – fills in for the patrol leader in his absence. Each patrol also has this position. Troop Historian – collects and maintains troop memorabilia and information on former troop members. Librarian – keeps the troop’s books, pamphlets, magazines, audiovisuals, and merit badge counselor list available for use by troop members. Instructor – teaches one or more advancement skills to troop members. Chaplain Aide – assists in troop religious services and promotes religious emblems programs. Junior Assistant Scoutmaster – A Scout 16 or older who supervises and supports other boy leaders as assigned. Quartermaster – responsible for troop supplies and equipment. Den Chief – works with a Cub Scout den as a guide. Scribe – the troop secretary. Order of the Arrow Troop Representative – keeps the troop informed on all Order of the Arrow activities. Troop Guide – adviser and guide to the new-scout patrols.
Leadership Training: All Scouts to be qualified for a leadership position must attend Introduction to Leadership Skills for Troops (ILST), which is offered every six months by the Scoutmaster. The Patrol Leaders’ Council (Greenbar):
This council is made up of the Troop’s Scout leadership along with the Scoutmaster highlighted in yellow in the below troop organization chart. This council is responsible for planning and conducting the troop’s activities. At its monthly meeting, which is usually either on a Saturday or Sunday or during a troop meeting, organizes and assigns activity responsibilities for the weekly troop meetings and outings.
Troop 73 Parent’s Guide Page 8 of 21 TROOP ORGANIZATIONAL CHART
Troop 73 Parent’s Guide Page 9 of 21 GENERAL INFORMATION Registration: The very first thing that we will address is the registration process. Each year, White Plains Troop 73 and all our Scouts and adult leaders must register with the Westchester-Putnam Council of the Boy Scouts of America. Troop 73 asks its Scouts for a registration/dues fee of $100 per year. Approximately $33 of that cost covers each Scout's registration with the Council, their subscription to Boys' Life magazine, and insurance. The rest goes towards awards, campsite reservations, the purchase and repair of gear, and the day-to-day operations of the Troop. Parents who would like to be registered as adult leaders, in any capacity they choose - hands on with the boys or behind the scenes with administration and planning - are asked to pay just $45 per year which just covers their registration with the Council, subscription to Scouting magazine, and insurance. It is hoped that all parents will register with the Troop and contribute in some way. This yearly registration covers the calendar year of January 1 through December 31. If your son joins mid-year, please ask for the correct pro-rated amount. The new application form for youth membership is red, white and blue and consists of several copy-through pages. Fill out the appropriate information where indicated, for both youth and parent, ignoring the bottom section concerning fees. Return the completed application to the Scoutmaster, with a check for either $100 or the determined pro-rated amount. The adult form is similar in appearance. Please provide all appropriate information as indicated, again ignoring the references to fees, and return this form with correct payment at your earliest convenience. Please note there is a special section on the back of the front page which must be completed and signed to be processed as an adult leader with the BSA. And that's about all it takes to register with the Boy Scouts of America and Troop 73.
Informed Consent, Release Agreement, and Authorization Form: This form, Part A must be completed and returned to the Scoutmaster. This part must be received before your scout can participate in any activities. These forms must be updated on an annual basis. Adults are required to complete this form and return to the Scoutmaster. General Information/Health History Form:
This form, Part B must be completed and returned to the Scoutmaster. This part must be received along with Part A before your Scout can participate in any activities. A copy of a current medical insurance card is to be provided and filed with the troop. These forms must be updated on an annual basis. Pre-Participation Physical Form:
This form, Part C must be completed and returned to the Scoutmaster. When attending summer camps, this form is required with a physical and signed by a physician. These forms must be updated on an annual basis. Adults are required to have this form for daily functions, but the physical section is required by a physician for summer camp or high adventure functions.
Please note: Parts A & B are required for all activities that are less than 72 hours. For all activities lasting over 72 hours, Parts A, B & C are required.
For more information, you can visit the following site, https://www.scouting.org/health-and-safety/ahmr/
Troop 73 Parent’s Guide Page 10 of 21 The First Purchases: At first glance, it might seem that there would be many costly expenses in joining a Boy Scout Troop. But please don't rush out and start making purchases the first day. Uniforms, camping gear, and all the rest can wait. We'll have a few words about all that in a moment. There is one purchase, however, that should be made as soon as possible, and that is the Boy Scout Handbook. It can be found in some bookstores, as well as in clothing stores that sell the Boy Scout uniform. The best place to find it, however, is at our own local Scout Shop at the Westchester-Putnam Council Headquarters, located at 41 Saw Mill River Road in Hawthorne - just a few miles down the road from Sam’s' Club and the Elmsford Multiplex Theatres. This is a wonderful shop to familiarize yourself with, as they carry everything from books and badges to uniforms and even some camping gear. The handbook retails for about $10-15 and contains many of the answers to a new Scout's questions about rank requirements, skills, and procedures. We refer to the handbook often in Troop 73, it should be brought to most meetings, and a Scout might be somewhat lost without having access to one. The rank advancement will be tracked in this book and it is the boy’s responsibility to keep accomplishments recorded and current. Our Troop has plenty of adults and older scouts to assist the new scouts with their record keeping. Uniforms: Troop 73 takes great pride in being a close group - a real team. And just as the members of a sports team all wear the same uniform, the Scouts of Troop 73 all wear the official Boy Scout uniform to weekly Troop meetings and many other activities as well. The uniform helps to promote a sense of unity and purpose within the Troop, as well as to let all who see us know who and what we are. The following is a complete list of the regularly worn Troop 73 Boy Scout uniform parts: • Scout Uniform Shirt (long or short sleeve) (with all appropriate patches/insignia on shirt) • Scout Uniform Long Pants (Scout shorts can be worn in warm weather if desired – with Scout Socks) • Scout Uniform Belt • Navy Blue Scout Neckerchief (no colored trim) w/Boy Scout Slide • Troop 73 Red Cap (Can be purchased from Troop - $15) • Troop 73 Green Tee Shirt for casual wear on some activities (Can be purchased from Troop - $10)
There are several shops in the area that sell the Boy Scout uniform (except the custom Troop 73 hat and tee shirt). Again, the best place to find the Boy Scout uniform is at the Scout Shop in Hawthorne. Another option, before laying out money, is to try Troop 73's own Uniform Exchange. Please let us know if you are interested in this program and see if we have anything that might fit your son. Our supplies vary from one season to the next – especially with the recent changes in the Official Scout Uniform. And remember to donate back to this supply when your son outgrows his first uniform (and maybe his second or third). Above all, please don't feel pressured to rush right out and get it all immediately. While we do wear the uniform at most Troop meetings and many other functions, Scouts are still welcome to come and participate regardless of what they wear. Many Scouts will come to a Troop meeting directly from a ballgame and still be wearing their team uniform, or from play practice and be wearing regular street clothes. And that’s fine. We’d rather have them there. As for the patches on the uniform shirt, please ask the Scoutmaster or other adult leader for the correct placement if you are unsure. Troop 73 Parent’s Guide Page 11 of 21 Troop Meetings: With some exceptions, Troop 73 meets every Tuesday evening of the school year at the White Plains Middle School, Highlands Campus. If school is closed, either for holidays or severe weather, then the Troop usually will not meet. There are exceptions, however. So please consult our Troop calendar and website when in doubt. The calendar is updated regularly, as needed, and can be downloaded from the website. Weekly Troop meetings run from 7:30-9:00 PM and involve learning new skills, planning for upcoming activities, working towards rank advancement, competitions and more. Scouts wear their full uniforms and are expected to be on time, whenever possible. Please do your best. Patrol Meetings: Patrol meetings may be held at any time and place. Troop 73 sets aside a portion of each troop meeting for its patrols to gather. The frequency of patrol meetings is determined by upcoming events and activities that require planning and discussion.
Patrol meetings should be well-planned and businesslike. Typically, the senior patrol leader calls the meeting to order and the assistant patrol leader reports on advancement. The patrol leader should report any information from the latest patrol leaders' council meeting. The bulk of the meeting should be devoted to planning upcoming activities, with specific assignments made to each patrol member. Patrols: The Scout troop is made up of patrols. A patrol is a grouping of six to eight boys who work together and who are probably similar in age, development, and interests. The patrol method allows Scouts to interact in a small group outside the larger troop context, working together as a team and sharing the responsibility of making their patrol a success. A patrol takes pride in its identity, and the members strive to make their patrol the best it can be. Patrols will sometimes join with other patrols to learn skills and complete advancement requirements. At other times they will compete against those same patrols in Scout skills and athletic competitions.
The members of each patrol elect one of their own to serve as patrol leader and assistant patrol leader. The Troop 73 senior patrol leader, assistant patrol leader and patrol leaders elect the next group of scout leaders every twelve months. For first year patrols, all new scouts will stay with their patrol until the next patrol election and patrol reorganization.
Troop 73 Parent’s Guide Page 12 of 21 Types of Patrols: There are three kinds of patrols: New-Scout patrols and regular patrols,
1. New Scout Patrols are for 11 year-old Scouts who have recently joined the troop and are together for the first year in the troop. An older, experienced Scout often is assigned as a troop guide to help the New-Scout patrol through the challenges of troop membership. An assistant Scoutmaster should also assist the New Scout patrol to ensure that each Scout has every opportunity to succeed right from the start.
2. Regular Patrols are made up of Scouts that vary in rank from Scout to Life. The patrol leader and assistant patrol leader have been around Scouting long enough to be comfortable with the patrol and troop operation and are well-versed in camping, cooking, and Scouting's other basic skills.
3. Senior Patrols are made up of senior Scouts that vary in rank from First Class to Eagle. They are more experienced and are called upon to assist patrol leaders and assistant patrol leaders in rank advancement, camping, cooking and deal with advanced instruction.
Patrol Spirit
Patrol spirit is the glue that holds the patrol together and keeps it going. Building patrol spirit takes time, because it is shaped by a patrol's experiences—good and bad. Often misadventures or overcoming challenges the Scouts thought they couldn’t endure will contribute much in pulling a patrol together. Many other elements also will help build patrol spirit. Creating a patrol identity and traditions will help build each patrol member's sense of belonging.
Every patrol needs a good name. Usually, the patrol chooses its name from nature, a plant or animal, or something that makes the patrol unique. A patrol might choose an object for its outstanding quality. For example, sharks are strong swimmers and buffaloes love to roam. The patrol may want to add an adjective to spice up the patrol name, such as the Soaring Hawks or the Rambunctious Raccoons. The Scoutmaster must approve the Patrol name.
A patrol flag is the patrol's trademark. Patrols can have a competition to see who comes up with the best design. Flags can be made from a heavy canvas and in addition to the patrol name the patrol flag should have the troop number on it as well as the names of all the patrol members. The flag is mounted on a pole, which also can be decorated. Remember, the patrol flag should go wherever the patrol goes.
Troop 73 Parent’s Guide Page 13 of 21 Troop Activities:
All Troop 73 activities are planned for the boys and adult leaders. This is different from Cub Scouts where families are encouraged to join in the activities. As a Troop we find opportunities and recreational activities that allow for family members to join as our Troop is an extension of our families. We will invite family members (siblings and grandparents) to the Court of Honor Ceremonies, Family Campout, and End-of-year party, but meetings and campouts are typically for the Scouts. Adults must be involved to assist with leadership and supervision, but a majority of our activities are not family events.
The activities Troop 73 takes part in are too varied and numerous to list here. They include camping trips, hikes, rock climbing, kayaking, fishing, caving, skiing, cycling, participation in parades and other civic events, visits to local places of interest, and more. And I hope that you and your son will want to take part in all of them. A Troop calendar is created and made available at the start of the season and is updated, as necessary, throughout the year. You can view or print out a copy at any hour of the day or night from our website: www.troop73bsa.com. Upcoming events are talked about at the weekly meetings and detailed information flyers are made available in advance at the meetings, on the website, and sometimes by e-mail. Flyers include meeting times, fees, a permission slip, a checklist, and a list of any other special requirements. Many of the Troop’s activities require advance registration and are posted weeks in advance so we can properly facilitate planning, shopping, campsite reservations, etc. Registration closes at the last troop meeting before the campout. The trips are certainly worth taking the time to sign up for - please do not miss out on them because you missed a deadline. In addition to all this information, each Scout's Patrol Leader or Guide (an older Scout responsible for a group of Scouts called a Patrol) should be calling his Scouts every week, at least a day or two before the weekly meeting, to pass along details about upcoming events and answer any questions a Scout might have. If he isn't calling regularly, as he should be, please let the Scoutmaster know immediately. This is his responsibility and it is important to the proper functioning of the Troop. One of the goals of the Troop is to help Scouts become responsible for themselves, and then - as they get older – to take on responsibility for each other. So, while some Scouts have a duty to call others each week, all Scouts have a responsibility to make sure they get called. Rosters of the Troop’s Scouts, with contact information, are available on the website, but only in the password protected section. Please contact the Scoutmaster for the password.
As for the costs for these activities, they will vary greatly. Some trips require no money whatsoever. Often a Scout will only need to bring a lunch. On many camping trips, the Scouts need only pay for their share of their Patrol's food. An average camping trip might cost about $20. Some trips, especially those that require the rental of special equipment (canoes or skis for example) or the fees for special programs (high ropes or summer camp) cost more. When larger fees will be required, this is announced well in advance and fund-raising projects are held in which Scouts can earn the money to pay for their own participation in the program, if they and their parents choose to do so.
Troop 73 Parent’s Guide Page 14 of 21 No Scout should miss any of these activities for financial reasons. If you should find difficulty in financing any aspect of Troop 73's program, please bring this to the confidential attention of the Scoutmaster. Special arrangements can and will almost always be made. Our program is too good to miss out on for that reason. Camping: Troop 73 works hard to camp once a month. This helps build leadership, accomplish requirements for rank advancement and merit badges and creates a bond between all members and adults. The troop has a storage shed and has a trailer for the gear. The troop has the following available for the campouts: bins, tents, stoves, cooking utensils, tables, lanterns and tarps which can be checked out with the Quartermaster. The scout is responsible for his personal gear. We have a sample list attached. Expensive gear is not required-- just useful gear. Each campout is planned at the troop meetings. The Patrol Leader will help his patrol plan the meals, assign duties, designate tent-mates, and delegate post camping activities as needed. On each campout a grub master will be assigned for each first-year patrol (optional for senior patrols). This Scout is responsible in purchasing the food for his patrol. This is rotated based on attendance. Each Scout is expected to reimburse the grubmaster. If a parent is a leader with the troop and attends an activity with their son, the scout is required to sleep with the other scouts. The adults are not to sleep in the same tents as the boys. Additionally, until the Scout is 14 or is a Star Scout they are to tent with another Scout. Campouts may be a two day (Saturday & Sunday) or a three day (Friday evening through Sunday) event. Scouts are expected to come in acceptable attire (Class B and closed toed shoes). Depending on the campout, the Scout may need money to purchase food while traveling or bring a snack. Return is typically Sunday around lunchtime unless going to a far destination. The Scoutmaster will always communicate this to the Scouts during the planning process and it will be posted on the Troop Website. Signup for these campouts start four to five weeks in advance and will be noticed on the Troop Website. Parents are also needed to provide transportation and can sign up via the Troop Store. Once a Scout signs up, they must then pay for the event via PayPal, cash or check. Equipment: In addition to a uniform and the costs for some of the trips, another source of financial concern might be purchasing camping equipment. Troop 73 does go camping nearly every month of the year. And everyone will need a backpack and a good outdoor- rated sleeping bag (not the kind for indoor slumber parties). But there is no need to run right out to the sporting goods store. Take your time and shop around. Get something that your son can grow into, but don’t get the largest backpack available and assume he can carry it. Quality packs and sleeping bags can be expensive - but they do go on sale. Keep your eyes open. These items make great birthday or holiday gifts too! In the meantime, however, Troop 73 has a supply of nice loaner backpacks and a few sleeping bags available, and there are dozens of Scouts and leaders in Troop 73 who have the right gear and would be happy to loan it to a new Scout, or his parents. By all means ask around or let the Scoutmaster or any adult leader know, and we’ll find someone to help. Family Involvement: Here’s a word about your own involvement in the operations of Troop 73. To put it simply, it is up to you. Unlike the Cub Scouts and some other youth groups, boys do not need their parents to be present to participate in Boy Scout programs. You are more than welcome, and strongly encouraged, to become as active as you would like and are able. We all have time limitations and you know best what yours are.
Troop 73 Parent’s Guide Page 15 of 21 However, some of the parents of Troop 73 Scouts often seem to have as much fun as their sons. Just watch a few of the Dads and Moms canoeing down the Delaware River or doing a high wire act at a high ropes course 40 feet in the air. Maybe that’s not your thing - that’s ok. But whatever your thing is, don’t be surprised if you find it in Scouting. Look at the more than one hundred merit badges that exist - chances are that one relates to your occupation and at least one other is your hobby. And the activities of Scouting simply can’t be beat. One Mom surprised us all – and herself - by climbing a 50' tree and then riding the zip line 200' back down to the ground. A Dad discovered that he was as good at paddling up the Delaware River as he was paddling down. Another Mom Scouting can be an awful lot of fun for Moms, Dads, and other family members too. And the benefits of spending this quality time with your son has obvious benefits as well. But let us make it clear that nothing is required of you beyond what you are willing and able to offer. Just getting your son settled into this outstanding program is a good start. Certainly, there are many opportunities to contribute greatly in different ways. Wherever the Troop goes, we often need help in getting there. Rides are sometimes needed and any offers are appreciated. There are sometimes administrative duties to attend to and opportunities to counsel merit badges. And you would be surprised at the tremendous assistance just your presence may offer at a Troop meeting, even if you are just standing over in the corner watching the program. Whatever time and interest you may have, it will be appreciated and put to good use. Let the Scoutmaster or our Troop Committee Chairman know what you can offer.
As one final note on this subject, this relates to what one father told me after joining Troop 73 with his son. While Scouting gives boys plenty of opportunities to become independent and learn and develop skills away from their parents’ direct supervision, Scouting also afforded this father and son the opportunity to spend some time together, away from home, away from the rest of the family and the pressures of school and home life, in a unique and truly unequaled fashion. As the son grew older and was less apt to hang around with Dad on these trips, Dad could still watch his son from a distance, growing and maturing. The son may not fully appreciate those times until he has sons of his own. But the father realized that he had gained something worthwhile almost immediately: a different perspective and a better understanding of how his son is growing up and of the man he is becoming. Dues: Annual dues of $100 are charged per Scout. Payment is due at the time of Rechartering in October of each year. The dues pay for a portion of the general troop expenses of rank and merit badges and for troop supplies and equipment. We estimate the true cost for each Scout is +/- $400 per year. These costs are off-set with fundraisers. The annual dues also include a subscription to Boys Life Magazine – a cost of $12.00 per year. Dues do not cover the costs of camp outs or summer camp.
Troop 73 Parent’s Guide Page 16 of 21 Websites: Troop 73 maintains three websites to aid in the management of the Troop. The Troop Webmaster, maintains the troop website so that everyone can access information such as scouting links, merit badge info, forms, and pictures of activities http://troop73bsa.com. The Troop also maintains a Troop calendar, event sign-up information, meeting information, and email links to each member. The Troop Store is where registration, payments are made for all activities and purchasing Troop 73 items (Troop hats, Class B Shirts) Additionally, the Troop Master website (http://tmweb.troopmaster.com/mysite/troop73bsa) contains contact information and rank progress on each Scout. This site is controlled and requires user logon and password to gain access. Communication: Keeping everyone informed is a vital part to every organization and no different for our troop. We use texts as the form of quick communication. The regular method of communicating between Troop 73 and scouts/parents is by email. You will receive information about events and activities regularly. Please keep an eye in your inbox. Upon joining the troop, we ask that you provide an email address, a cell phone number and home phone number. The Scoutmaster gives updates to activities/events. If the weather will affect upcoming events along with reservation confirmations and much more. The troop must also have an emergency contact phone number and back-up for your Scout. Fundraising:
Troop 73 has many activities and they cost money. The annual $100.00 dues do not go far enough to cover the cost of each Scout, which we estimate to be +/- $400.00 per year. To cover this additional cost, we provide several fundraising opportunities. Current fundraisers include: Popcorn Sales in the fall of each and wreath sales during the Christmas Holiday each year. Each Scout is expected to participate or contribute a buy-out amount. Troop Budget:
The Treasurer maintains an accounting of the Troop’s funds. At the beginning of each Scout year a budget is established for the upcoming calendar year. Costs for each campout and summer camp are paid directly by each Scout in conjunction with their parents. Once a Scout registers for the event, a PayPal link is provided for payment or the Scout can pay by check or cash. Transportation: Troop 73 travels by vehicles to majority of activities. These are driven by the registered adult’s active with the troop. Adults must sign-up via Troop Store and indicate if they are able to drive and the number of Scouts they can carry. Driver License Number, Vehicle information and current limits of Liability are maintained by the Troop for each driver. The troop works to take the least number of vehicles as possible to keep travel expense to a minimum.
Troop 73 Parent’s Guide Page 17 of 21 Year at a Glance:
Many wonder what type of activities our Troop does. Monthly campouts to such places as Durland Scout Reservation, Ward Pound Ridge Reservation. Spring hiking and backpacking in the past took place at Storm King Mountain, White Mountains in New Hampshire and Durland Scout Reservation. We promote summer camps which have included Camp Read Scout Reservation in Brant Lake, NY and Goose Pond Scout Reservation in Lake Ariel PA. Scouts may attend merit badge events through our council or outside of council. We have some traditions such as in the spring we have a canoe trip, a spring family BBQ. The Scouts do the calendar planning with guidance of the leaders. Rank Advancement:
Boy Scout advancement is a four-step process.
1. A Boy Scout Learns: A scout learns by doing. As he learns, he grows in ability to do his part as a member of the patrol and the troop. As he develops knowledge and skill, he is asked to teach others. In this way, he begins to develop leadership.
2. A Boy Scout is Tested: A scout may be tested on requirements by his patrol leader, Scoutmaster, assistant Scoutmaster, a troop committee member, or a member of his troop. The Scoutmaster maintains a list of those qualified to give tests and to pass candidates.
3. A Boy Scout is Reviewed: After a scout has completed all requirements for a rank, he has a board of review. For Tenderfoot, Second Class, First Class, Star, Life and Eagle Palms, the review is conducted by parents/members of the troop committee. The Eagle board of review is conducted in accordance with local council procedures.
4. A Boy Scout is Recognized: When the board of review has certified a boy’s advancement, he deserves to receive recognition as soon as possible. This should be done at the next troop meeting. He will also be recognized at the next court of honor.
So how does this work? The Troop provides programs to promote rank advancement with each scout. Each rank advancement is outlined in the Scout Handbook. When your son gets his first handbook, take a look at it. Or, by all means, read it cover to cover. It will likely answer a lot of your questions as well. Within each rank is a list of requirements. Each requirement must be signed off and dated by the Scoutmaster, Assistant Scoutmasters, or Troop Instructor who can validate the accomplishment. Many of the ranks require merit badge work. Each merit badge also has a list of requirements. For more information on merit badges, continue reading to the next section. But one thing you will want to be aware of, in order to help guide your son and understand what some of our activities are geared towards, is the advancement process. There are different levels, or ranks, which Scouts earn. They begin with the brand new Scout and progress towards the highly acclaimed Eagle. Perhaps only about 3% of all scouts will reach that level. I hope that your son will want be one of them.
As you might expect, the requirements get more and more difficult the higher up a Scout gets. At first, Scouts need only to learn simple skills such as basic first aid, safety rules, and some relatively easy knots. As they get farther along, they will work on merit badges, hold leadership positions, and participate in service projects. Eventually, if he sticks with it, your son will be Troop 73 Parent’s Guide Page 18 of 21 planning the activities of the Troop and running its program. The adult leaders of Troop 73 are there just to supervise and guide. At Troop meetings, Scouts will be learning and practicing skills. Some of the Scouts will be learning and some will be teaching. In addition, some work may have to be done by the Scout on his own. He will be encouraged and reminded, but the real motivation must come from him. Of course, a little nudge now and then from parents is certainly allowed. All the requirements for each rank are listed in the handbook. Much of this is incorporated into our Troop's program so that the Scouts complete requirements in a natural way, during our meetings and on camping trips, sometimes without always even realizing that they are doing so. They are, of course, kept updated of their achievements. A chart showing the advancement of all Troop 73 Scouts - which requirements have been completed and what remains to be done - is usually available for the Scouts to peruse at our weekly meetings and we try to keep it up to-date. And the Scouts are encouraged to record their advancement in their handbooks at the meetings to reflect their progress.
Merit Badges: They are monitored by merit badge counselors which could be the Scoutmaster, Assistant Scoutmasters, Troop Committee members or Parents with knowledge in the merit badge subject. Merit Badge counselors must complete a council application for every subject experienced to teach. These are turned into the advancement coordinator to submit to council then maintain that person’s name on a roster, so we know who is certified for each subject. We will provide a list of counselors and will periodically distribute updates. If you are interested in teaching one of the subjects, please discuss with the Scoutmaster and if approved obtain the paperwork from the Advancement Coordinator to complete. Eagle required merit badges will be taught by the Troop Leaders and are offered semi-annually.
Merit Badge Paperwork: Before a Scout pursues a merit badge, the Scout must request and receive a Blue Card from the Scoutmaster. The Blue Card is used by the merit badge counselor to track the Scouts accomplishments towards the merit badge. The Troop has merit badge books which are controlled by the Librarian and may be requested through the Troop Store. Merit badges have packets (forms) that must be completed by the scouts while working on the badges. These can be printed from the internet via the council or troop websites. Once completed the scout must submit the Blue Card to the Scoutmaster who will submit the Blue Card to the Advancement Coordinator. The merit badge will then be awarded at the next court of honor.
Rank Advancement: As stated above the scout books have a list of requirements for each rank. Each requirement is signed and dated as completed by the Scoutmaster, Asst. Scoutmasters, or Troop Instructor who can verify completion of the task. Parents are not allowed to sign off on these requirements. Once all items are completed the next step is a Scoutmaster conference then Board of Review.
The Scoutmaster Conference (SC): Participation in a Scoutmaster Conference is a requirement for every rank. The purpose is to ensure that the Scout has completed all the requirements and is proficient or knowledgeable in them. It also creates a bond with the Scout and Scoutmaster to help set goals for further roles in the troop and ensures the Scout is achieving the requirements of each rank.
Boards of Review (BOR): Following the Scoutmaster Conference, the Scout must complete the Board of Review. The Board of Review is a panel of at least three parents who will discuss with the Scout what they’ve learned in their rank advancement experience. They will also discuss with the Scouts their thoughts on the Troop and their goals in Scouting.
Troop 73 Parent’s Guide Page 19 of 21 Conference Requests: The Scout must request a Scoutmaster Conference and the subsequent Board of Review.
Note: The proper Class A uniform must be worn for both conferences.
Recognition: Once a rank has been completed, the scout will be recognized in a Court of Honor ceremony, please see below for further details. Eagle Court of Honor Ceremonies (ECOH): The ceremonies are held to give recognition to the scout(s) who attain Rank of Eagle. These are held on a quarterly basis on either a Saturday or Sunday. We suggest one family member attends with their Scout. Class A uniform with neckerchief and slide and sash are always required.
Court of Honor Ceremonies (COH): The ceremonies are held to give recognition to the scouts for Rank and Merit badge accomplishments. This are held on a quarterly basis and possibly held along with an ECOH on either a Saturday or Sunday or during a regularly scheduled troop meeting. We request one family member attends with their Scout. Class A uniform with neckerchief and slide and sash are always required. Our Commitment to You:
Troop 73 is committed to creating and nurturing a positive and fun environment where the Scouts can be challenged, learn, and grow in their skills, in their knowledge, and in their character. We believe in a boy led troop and encourage the boys to take responsibility for and to provide leadership to the troop. We promote the principles outlined in the Scout Oath and the Scout Law. Welcome to the Scouting Family:
Again, we want to welcome you to our scouting family. Troop 73 has a very active adult membership. We ask that at least one parent be active with the Troop in one way or another. The Troop is boy led, but it takes active parental involvement to be sure that the activities scheduled for the year can be realized. We encourage involvement from all family members in any form or fashion. We have small jobs for busy parents and larger jobs for the parent that has time to give. We all want to encourage our boys. This is a perfect way to give to the Troop.
That is just a taste of some of the many discoveries that can be made through the Scouting program and Troop 73. We welcome you to our family, and hope you’ll stay a while. Please feel free to contact Scoutmaster George Psaras at (917) 968-7761, or [email protected] with any further questions or comments you may have.
Troop 73 Parent’s Guide Page 20 of 21 ENCLOSED FORMS / ATTACHMENTS
Troop 73 Bylaws (not available as of this publication) Committee Positions & Descriptions Scout & Adult Registration Forms Annual Health & Medical Record FAQ Scout & Adult Medical Forms Parent Talent Survey Merit Badge Counselor Registration Form Summer Camp Registration Information
Vehicle Information Form
Troop 73 Parent’s Guide Page 21 of 21