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Heart of America Council Boy Scouts of America 10210 Holmes Rd Kansas City, MO 64131-4212 816-942-9333 www.hoac-bsa.org

Program Aide Procedures Manual Heart of America Council, BSA

Table of Contents:

1. Overview ...... 5 1.1 Mission of the Boy Scouts of America ...... 5 1.2 Purpose of Program Aides ...... 5 1.3 Scoutreach ...... 5 1.4 Job Description ...... 6 1.5 Employment Checklist ...... 8 2. Boy Scouts of America ...... 8 2.1 Aims and Methods ...... 8 2.2 Types of Scouting Programs ...... 10 2.2.1 The Cub Scout Program ...... 10 2.2.2 The Boy Scout Program ...... 10 2.2.3 The Venturing Program ...... 11 2.3 Uniforms ...... 11 2.3.1 Youth ...... 11 2.3.2 Adult Leader ...... 11 2.3.3 Adult Leader Patch Placement ...... 11 3. Relationships ...... 13 3.1 Institution Heads & Chartered Organizations ...... 13 3.2 Chartered Organization Representatives ...... 13 3.3 Volunteer Recruiting ...... 14 3.4 Parents ...... 15 3.4.1 Involvement with Pack / Troop / Children ...... 15 3.4.2 Parents’ Nights ...... 16 4. Unit Transition ...... 17 5. Cub Scouts ...... 17 5.1 What is Cub Scouting? ...... 17 5.2 Ideals of Cub Scouting ...... 18 5.2.1 Cub Scout Promise ...... 18 5.2.2 Law of the Pack ...... 18 5.2.3 Cub Scout Motto ...... 18 5.2.4 Cub Scout Sign ...... 18 5.2.5 Cub Scout Salute ...... 18 5.2.6 Cub Scout Handshake...... 19 5.2.7 Webelos Meaning...... 19 5.2.8 Tiger Cub Motto...... 19 5.3 Cub Scout Uniforms ...... 19 5.3.1 How To Wear The Neckerchief ...... 19 5.3.2 Cub Scout Uniform Patch Placement ...... 20 5.4 Advancement ...... 21 5.5 Adult leaders ...... 22 5.6 Youth leadership ...... 22 5.7 Den Chief ...... 23 5.8 Field trips ...... 23 5.9 Cub Scout Day Camp & Webelos Adventure Camp ...... 24 6. Boy Scouts ...... 24 6.1 What is Boy Scouting? ...... 24 6.2 Ideals of Boy Scouting ...... 24 6.2.1 Scout Oath (or Promise) ...... 24 6.2.2 Scout Law ...... 25 6.2.3 Scout Motto ...... 25 6.2.4 Scout slogan ...... 25 6.2.5 Boy Scout Sign ...... 25 6.2.6 Boy Scout Salute ...... 25

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6.2.7 Boy Scout Handshake...... 25 6.3 Boy Scout Uniforms ...... 26 6.3.1 Boy Scout Patch Placement ...... 26 6.4 Boy Scout Advancement ...... 27 6.4.1 Ranks ...... 27 6.4.2 Merit Badge Program ...... 28 6.4.3 Badges for Eagle Scout...... 28 6.4.4 Scoutmaster Conferences...... 28 6.4.5 Boards of Review ...... 28 6.5 Boy Scout Youth Leadership ...... 29 6.5.1 The Patrol Method...... 29 6.6 Campouts ...... 29 6.7 Boy Scout Summer camp ...... 30 7. Venturing ...... 30 7.1 What is Venturing? ...... 30 7.2 Ideals of Venturing ...... 31 7.2.1 Venturing Oath...... 31 7.2.2 Venturing Code ...... 31 7.2.3 Venturing Sign ...... 31 7.2.4 Venturing Hand Salute ...... 31 7.3 Venturing Uniforms ...... 32 7.3.1 Venturing Scout Patch Placement ...... 32 7.4 Venturing Advancement ...... 33 7.5 Venturing Youth Leadership ...... 33 8. Training ...... 34 8.1 Youth Protection ...... 34 8.2 Leadership ...... 34 8.3 The "3 Rs" of Youth Protection ...... 35 8.4 The "3 Rs" of Youth Protection ...... 35 8.4.1 Additional leadership requirements for Trips and Outings ...... 36 8.5 Training Continuum ...... 37 8.5.1 Orientation/Fast Start Training ...... 37 8.5.2 Basic Training ...... 37 8.5.3 Supplemental Training ...... 38 8.5.4 Advanced Training ...... 38 9. Working with Boys ...... 38 9.1 Behavior issues ...... 38 9.2 Why boys misbehave ...... 40 9.3 Tips for leaders...... 41 9.3.1 Hints and Tips for New Cub Scout Leaders ...... 41 9.3.2 12 suggestions for new Scoutmasters ...... 42 10. Emergency Procedures ...... 43 10.1 Fire ...... 43 10.2 Illness / injury ...... 43 10.3 Discipline Problems...... 43 10.4 Death or serious injury ...... 44 11. Routine Procedures...... 44 11.1 Transportation ...... 44 11.2 Purchase of supplies ...... 44 11.3 Time Sheets / Advancement Reports ...... 45 11.4 Youth applications...... 45 11.5 Adult volunteer applications ...... 46 11.6 Special Funding Request ...... 46 11.7 Uniform Assistance ...... 47 11.8 Permission slips / Consent forms ...... 47 11.9 Wages ...... 47

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12. Mileage Reimbursement ...... 47 12.1 Compensation for Outings ...... 48 12.2 Program Aide Meeting (Staff Meetings) ...... 48 12.3 Unit Meetings ...... 49 12.4 Advancement Tracking ...... 49 13. Forms ...... 50 13.1 New Adult Leader Application ...... 50 13.2 New Youth Application ...... 52 13.3 Special Funding Request ...... 53 13.4 Advancement Report ...... 54 13.5 Attendance Summary Sheet ...... 55 13.6 Program Aide Time Sheet (SAMPLE) ...... 57 13.7 Semi-Annual Program Aide Evaluation ...... 58 13.8 Scoutreach Field Trip Planning Form ...... 61 13.9 Scoutreach Parental Consent Form...... 63 13.10 Program Aide training continuum ...... 64 PROGRAM AIDE STATEMENT OF UNDERSTANDING ...... 66

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1. Overview

1.1 Mission of the Boy Scouts of America "The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law."

1.2 Purpose of Program Aides Scouting is a community run organization. Scout groups, called units, are typically chartered, or sponsored by community organizations such as churches and schools. Scout units are typically led by parents of Scouts, church members, school leaders, or other volunteers. In many instances, not enough parents or other volunteers are willing and available to lead the meetings and activities. Program Aides are compensated staff of the Heart of America Council, Boy Scouts of America who take ownership and leadership of those Scout units without other volunteer leadership. The Program Aide is the Scoutmaster, Cubmaster, or Advisor for the Scout units he or she leads. They are good role models for youth, and work towards improving the communities in which they serve.

1.3 Scoutreach Scouting, by emphasizing ethics and moral values, addresses many of the social concerns of parents and youth in our country. Scouting prepares urban and rural youth to be leaders, to accept responsibility, and to care about principles and causes beyond their own self-interest. Our biggest asset in urban and rural neighborhoods is a well-defined program based on values, learning-by-doing, fun, and positive role models. Judge Carl Stewart, Federal Appellate Judge in Shreveport, LA said “Scoutreach is not a program, it’s a delivery system. Our challenge is to deliver a traditional Scouting program in non- traditional circumstances.”

Scoutreach Purpose: To recruit strong adult leaders and to develop solid relationships with chartered organizations in urban and rural communities nationwide to ensure that culturally diverse youth have the opportunity to join the Scouting program.

Scoutreach Vision Statement: Scoutreach reflects the diversity of the urban and rural neighborhoods and communities that it serves and uses that strength to enhance customer satisfaction and enrich the Scouting experience.

Scoutreach Values: Respect for the Community - Treating all people with respect and dignity through honesty and openness to the needs of the community. Commitment - Dedicating ourselves to the mission of the BSA and the Scout Oath and Law. Excellence - Putting forth our very best effort in support of Scouting in our service to the youth, families, and communities of America.

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Scoutreach Strategies: Create awareness of Scoutreach. Develop strategic support to ensure that emphasis is funded and pursued in the long term. Develop strategic partnerships with potential chartered organizations in the community. Develop stable units. Increase the number of youth participating in the traditional Scouting program. Quantify results.

1.4 Job Description • Complete fast start training and specific leader training programs for your assigned area of responsibility.

If your training is three years or older you need to go to an approved training session

Training will include: • Fast Start Training • New Leader Essential • Specific Leader Training • Youth Protection Training • Program Aide Orientation • Commissioner College (Associate Degree) • University of Scouting

• Scout meetings will be conducted once a week for at least 1 hour. Ensure 32 weeks of weekly meetings or outings. We will provide you with weekly program planning materials and outlines from Program Helps booklet, Program Aide guidebook and position handbook. If needed, revise or develop additional weekly program plans to meet the needs of your Scouts.

• Under the direction of your staff leader, carry out weekly programs for each site assigned to you as the primary leader. (Your staff leader will determine sites and specific programs.)

• Provide a minimum of two (2) field trips or outings per year for each Scout unit, which you serve as leader.

• Meet at least monthly with your staff leader to review progress.

• Help identify and recruit parental involvement at each of your sites.

• Wear a Scout uniform shirt at all meetings and activities involving youth.

• Attend other Scouting events & activities as assigned by your staff leader.

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• Ensure that every youth participant will earn a minimum of one rank advancement during the program year by providing a quality program.

• Along with your payroll time sheets, you are required to turn in attendance reports from meetings/outings for your assigned sites on time.

• With the aid of your staff leader, complete the charter renewal paperwork on time for each of your units.

• We will provide you with a Uniform Shirt that is to be worn at every Scout activity, meeting or program.

• You will be provided with a Program Aide Procedures manual. You will familiarize yourself with and follow the policies and procedures of the Heart of America Council and the Boy Scouts of America.

• The Council reserves the right to terminate your employment on two weeks written notice if the Council becomes dissatisfied with your performance or if staff needs or budgetary considerations warrant.

• You also have the right to terminate your employment, at any time, on two weeks written notice to the Council. In all cases, termination will be less any outstanding amounts due to the Council. This includes all program supplies, Scouting literature, and uniforms provided to you for the conduct of your job unless returned before your final workday .

• You will be provided with various materials and supplies for the performance of your duties. Your final paycheck will be held until all materials and unused supplies are returned to the Council.

• If you fail to comply or meet the job responsibilities and terms of employment outlined in the job description, you may be terminated from the program.

• By being employed as a Program Aide, you may find it necessary to maintain employment other than with the Boy Scouts of America. This additional employment must not, in any way, affect your weekly Scout meeting schedule or weekend Scout activities as a Program Aide in this Council.

• It will be necessary for you to provide and maintain an automobile in the performance of your duties, and to carry an automobile insurance program that meets the minimum Boy Scout Local Tour Permit standards (at least $50,000 public liability for each person, $100,000 each accident, and $50,000 property damage). You must furnish the Council with a certificate of insurance indicating your compliance with the applicable state laws, and to provide the Council with a 10-day notice of any plans to change or cancel your coverage.

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• You must complete all assignments (including submission of all reports) on time to your staff leader.

• You will agree to attend Program Aide Orientation Training, staff meetings, supplemental training opportunities, and other meetings assigned by the District Executive.

1.5 Employment Checklist In order to be legally employed, the following employment paperwork must be completed and on file with the Council office. This should have been completed prior to your orientation, if not, ask the District Executive.

• Employment Application • Copy of Driver’s License or other Photo • BSA Adult Application ID • W-4 • Direct Deposit Form (If Interested in • WH-4 Direct Check Deposit) • I-9 (with verified documents) • Proof of Vehicle Insurance • Copy of Social Security Card • Schedule & Availability (Each Semester) 2. Boy Scouts of America

2.1 Aims and Methods Aims are goals or objectives we aspire to attain. The following are the three goals we wish to provide to each and every Scout in our program.

Aims of Scouting

o Character Development This aim is to build self-reliance, self-discipline, self-confidence, and self- respect. The scout understands and improves himself: his personal qualities, his values, and his outlook on life. o Citizenship Training This aim is to nurture respect of, participation in, and caring for community, nation, and world while fostering a commitment of service to others and an understanding of local, state, and national government. Citizenship refers to the scout's relationship to others – his obligations to other people, to the society he lives in, and to the government of his society. o Personal Fitness This aim is to develop life-long physical, mental, emotional, and moral fitness. Fitness includes a healthy, strong body, a mind able to imagine and reason, and a spirit of courage, caring, and self-control.

Methods are the ways and the manner in which we achieve the above three aims. The following are the eight methods of achieving the Aims of Scouting.

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Methods of Scouting

1. Ideals The ideals of Scouting are spelled out in the Scout Oath, the Scout Law, the Scout motto, the Scout slogan, the Cub Scout Promise, and the Law of the Pack, the Venturing Oath, and Outdoor Code. Scouts measures themselves against these ideals and continually try to improve. The goals are high, and as he reaches for them, he has some control over what and who he becomes. 2. Patrols The patrol method gives Scouts an experience in group living and participating citizenship. It places responsibility on young shoulders and teaches boys how to accept it. The patrol method allows Scouts to interact in small groups where members can easily relate to each other. These small groups determine troop activities through elected representatives. (In Cub Scout Packs the patrol is akin to a “Den”.) 3. Outdoor Programs Scouting is designed to take place outdoors. It is in the outdoor setting that Scouts share responsibilities and learn to live with one another. In the outdoors the skills and activities practiced at troop meetings come alive with purpose. Being close to nature helps Scouts gain an appreciation for the beauty of the world around us. The outdoors is the laboratory in which Scouts learn ecology and practice conservation of nature's resources. 4. Advancement Scouting provides a series of surmountable obstacles and steps in overcoming them through the advancement method. The Scout plans his advancement and progresses at his or her own pace as they meet each challenge. The Scout is rewarded for each achievement, which helps him gain self-confidence. The steps in the advancement system help a Scout grow in self-reliance and in the ability to help others. 5. Associations with Adults Boys and young men and women learn a great deal by watching how adults conduct themselves. Scout leaders can be positive role models for the members of the troop, pack or crew. In many cases a Scoutmaster, Cubmaster, or Advisor who is willing to listen to boys, encourage them, and take a sincere interest in them can make a profound difference in their lives. 6. Personal Growth As Scouts plan their activities and progress toward their goals, they experience personal growth. The Good Turn concept is a major part of the personal growth method of Scouting. Boys and young men and women grow as they participate in community service projects and do Good Turns for others. Probably no device is as successful in developing a basis for personal growth as the daily Good Turn. The religious emblems program also is a large part of the personal growth method. Frequent personal conferences with

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his or her Scoutmaster, Cubmaster or Advisor help each Scout to determine his growth toward Scouting's aims. 7. Leadership Development The Scouting program encourages boys, and young men and women to learn and practice leadership skills. Every Scout has the opportunity to participate in both shared and total leadership situations. Understanding the concepts of leadership helps a boy accept the leadership role of others and guides him toward the citizenship aim of Scouting. 8. Uniform The uniform makes the Boy Scout troop, Cub Scout pack, or Venturing Crew visible as a force for good and creates a positive youth image in the community. Scouting is an action program, and wearing the uniform is an action that shows each Scout's commitment to the aims and purposes of Scouting. The uniform gives the Scout identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical attire for Scout activities and provides a way for Scouts to wear the badges, pins, and medals that show what they have accomplished.

2.2 Types of Scouting Programs

2.2.1 The Cub Scout Program Cub Scouting is for boys who are in the first through the fifth grade (or 7 through 10 years old). Groups of 8 – 10 boys make up a den. Dens hold meetings or activities once a week. All of the dens, along with their families, meet together every other month at the pack meeting. This meeting provides an opportunity for recognition for advancement for the boys.

2.2.2 The Boy Scout Program

Boy Scouting, one of the traditional membership divisions of the BSA, is available to boys who have earned the Arrow of Light Award and are at least 10 years old or have completed the fifth grade and are at least 10, or who are 11, but not yet 18 years old. Boys are organized into groups of 8 – 10 boys called a “patrol”. One or more patrols make up a troop. Troops meet weekly. The program achieves the BSA's objectives of developing character, citizenship, and personal fitness qualities among youth by focusing on a vigorous program of outdoor activities.

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2.2.3 The Venturing Program

Venturing , the only co-ed program in the traditional membership divisions of the Boy Scouts of America, is available to young men and women who are at least 14 years old, but not yet 21 years old, and have completed the eighth grade. Venturers learn new interests and skills, go to interesting places, conquer new challenges, make new friends, learn and practice leadership, and most of all have fun.

2.3 Uniforms

2.3.1 Youth Cub Scout, Boy Scout and Venturing uniforms are explained in their respective sections of this manual.

2.3.2 Adult Leader Every Program Aide is provided with one Adult uniform shirt to wear to all pack, troop or crew meetings and council or district activities. The Scout uniform is not required for wear at Program Aide meetings.

You will be provided with (1):

• Short Sleeve Khaki Shirt (Boy Scouts & Cub Scouts) –or– Short Sleeve Green Shirt (Venturing)

Additional uniforms, Scouting t-shirts, or Scout shorts are available for purchase in your Council Scout Shop.

2.3.3 Adult Leader Patch Placement

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Shoulder Epaulets – Scouters wear the color shoulder loop of the position in which they are functioning: blue, Cub Scouting, green, Boy Scouting, green, Venturing; silver, council and district; gold, regional and national.

Right Sleeve: o U.S. Flag Emblem – Directly below shoulder seem. o Den or Emblem Numeral – If applicable, below and touching flag. o Centennial or Quality Unit Award – If applicable, 4 inches below the shoulder seem.

Left Sleeve: o Council Shoulder Patch – Directly below shoulder seem. o Veteran Unit Bar – If worn, is centered and touching the council shoulder patch (above) and unit numeral (below). o Unit Numeral – If worn, is centered directly underneath and touching council patch or veteran bar. o Badge of Office – Is centered and touching the unit numeral, or centered 4 inches below shoulder seem. o Trained Leader Strip – When earned…is centered touching the badge of office.

Right Pocket: o Boy Scouts of America Strip – Is centered above the pocket. o Order of the Arrow Lodge Insignia – Is worn on the pocket flap. o Current National Scout Jamboree Insignia – Is centered above the BSA strip and any other items above the pocket. o Optional Insignia – If worn, is placed in the following order, from the BSA strip upward: interpreter strip, Venture or Varsity strip, name plate. The name plate may be worn on the pocket flap if no lodge insignia is worn. o Temporary Insignia – Only one temporary insignia may be worn at a time, and they are not required for correct patch placement.

Left Pocket: o World Crest Emblem – Is centered between the left shoulder seam and the top of the left pocket. o Embroidered Knots – Are centered above the pocket in rows of three. o Service Stars – Are centered above the pocket, ¾ inch from top point to top point and 3/8 inch from either the pocket or embroidered knots.

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3. Relationships

3.1 Institution Heads & Chartered Organizations The Institution Head is the person in charge of the chartered organization. He or she may be a school principal, housing site manager, church pastor, apartment complex manager, or other senior leader of an organization. To become a chartered organization, the Institution Head must commit to the Scouting program and agree to abide by the rules and regulations of the Boy Scouts of America. Each year the Institution Head, representing the chartered organization, renews the organization’s commitment to Scouting programs and “recharters” the Scouting units at the church, school, or other organization. This responsibility cannot normally be delegated and requires original signatures of the Institution Head.

Organizations are granted a charter by the Boy Scouts of America. The organization may be a church, civic group, school, or other such organization that seeks permission and works in conjunction with the BSA to provide an outreach program for youth. The chartered organization is the "franchisee" and as such is the "owner-operator" of the Scouting program.

Schools and community and religious organizations, with the help of the BSA, organize Cub Scout packs, Boy Scout troops, and Venturing crews for boys and young men (and women in Venturing). They manage these units and control the program of activities to support the goals and objectives of the chartered organizations.

3.2 Chartered Organization Representatives Chartered organization representatives hold a key position in Scouting. While there is honor attached to this position, it is not an "honorary" one. Their primary function is to ensure that the Scouting program succeeds in the church, school, housing community or other organization. Each Scouting unit (pack, troop, or crew) is managed by a group of adults approved by the organization who serve as the unit committee. The committee's principal responsibility is to select the best-qualified leaders for the unit. The chartered organization representative is the liaison, or go-between, from the chartered organization and the Scouting unit. As a Program Aide you should maintain a good relationship and be in routine contact with the chartered organization representative. Make sure you have his or her phone number handy, and he or she has your number. This is vital , because when problems arise, the chartered organization representative will be the one who calls you. This is especially true of school principals. Some things that the chartered organization representative is responsible for doing include:

• Promote recruiting new youth members. • Encourage transition from Cub Scouts to Boy Scouts. • Assist in annual unit charter renewal.

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• Suggest community service projects that benefit your organization and its community. • Represent your organization to the district and council.

3.3 Volunteer Recruiting Scouting is not an easy program be to run by one person. It takes a group of committed and interested adults – volunteers – to make it work successfully. Volunteers come in all shapes, sizes, and degrees of interest in Scouting. Some may have been Scouts as a youth; others may not know anything about the program.

Your job as a Program Aide will be much easier and the program will be more successful, when you are able to recruit and involve other adult volunteers in the program.

You will have some parents, school teachers, adult relatives, or other people from the chartered organization “visit” your meetings from time to time. Pay Attention To Them ! How often do they come? Do they sit in the back and do nothing? Do they offer to assist? Do they talk? Do they seem interested? Adults who attend regularly (either weekly, or maybe the same week each month) are typically interested in the success and well-being of their child or children in general. It is your duty to get them engaged in Scouting. Here’s how:

a. Do not attack them and force them to be a leader (they’ll run away every time!) b. Build a relationship over the course of a few meetings / weeks. c. Begin with small talk . • What’s your name? • Do you have a son here? • Do you have other children? • How did you hear about Scouting here? • Were you ever a Boy Scout / Girl Scout? If yes, what did you enjoy most about your experience? If no, what do you feel Scouting can offer your son? • What do you do for a living? (Maybe it’s a skill you can use at a later meeting.) • Thank Them for attending the meeting or activity. d. Ask the adult to “help” or “assist” one or two Scouts with a craft or skill “while I (you) work with these other Scouts.” e. Thank them for their help . f. Continue this process of involving the adults in small, simple ways. Determine their level of interest. Some will continue to help; some will not. g. Publicize big events and activities well in advance of the event. Ask the involved adults if they could help with refreshments for a meeting, or assist with transportation for a field trip. Ask for help for events and activities that would appeal to them. h. When the adult has shown an interest and commitment, work with the chartered organization representative and ASK them to register as an adult leader with the pack, troop, or crew. Some will be concerned about this being a big

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responsibility. Assure them you would like them to continue helping the same way they have been, but to register and learn more about Scouting and to be covered by accident, sickness and liability insurance for Scouting activities. i. Consult with the District Executive and/or chartered organization representative for the best position to register the person. Some of the typical positions include:

Den Leaders - Meets weekly for about one hour with a den of six to eight boys: Tiger Cubs, Cub Scouts, or Webelos. Attends New Leader Essentials and Den Leader Specific Training.

Adult Partners - Each registered Tiger Cub (1 st grader) must have an adult partner registered with him. Attends Tiger Cub meetings with their Tiger Cubs. The adult partner works with the Leader to plan and lead the meeting. Although available, no training is required.

Parent Helpers - Assists pack and/or den with specific projects as needed by the leaders. All parents help their sons with advancement. Reviews individual boy books for Wolf, Bear, and Webelos.

Assistant Scoutmasters - Assists troop leadership with weekly meetings. Help with advancement, merit badges, also assists with boards of review, and troop youth leadership.

Assistant Crew Advisor - Assists in mentoring and advising crew leadership. Serves as a consultant in crew advancement and activities.

3.4 Parents

3.4.1 Involvement with Pack / Troop / Children Parental involvement has been proven to improve a child’s success in life: academic test scores, social skills, high school graduation, reading abilities, and more. Part of that includes involvement in extra-curricular activities. In a recent school study, 85% of parents indicated they spend a quarter hour or more helping their children when teachers requested it, and were willing to spend even more time if asked . We need to ask parents to help with Scouting.

Parents tend to get involved: • When asked . So ask them to get involved if appropriate. • When it is a definitive period of time (Saturday’s field trip from 9:00 – 12:00, the first Wednesday of every month, the month of November, etc.) • For a specific event or function (pinewood derby race, trip to the State Museum.) • If there is more than one parent there (group effort, teamwork.)

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• When events are publicized. • When the entire family can attend.

Here are some things to consider involving parents: • Are meeting announcements, posters, and publications printed in the languages of the parents who attend the pack or troop? (Ask the District Executive for help with this.) • Are special efforts made to involve parents in Scouting activities? • Is a particular effort made to involve women and men from different racial and national origin groups, and varied socioeconomic levels, in all parent activities? • Do you as a Scout leader make an effort to communicate regularly and positively with parents about activities, field trips, advancement, Scouting projects at home? • Are there parent recognition programs for assisting or volunteering with the pack or troop? • Are parent meetings scheduled at convenient times for employed as well as unemployed parents in the community? • Are Scout leader observations, both positive and negative, about their child’s progress communicated clearly and regularly to parents in an interactive, two-way process? • Are the sites for all meetings and activities accessible to parents with disabilities?

3.4.2 Parents’ Nights Scouting is designed around the family. Families need to be involved. They need to understand what their Scout is doing, what he is learning, how he is growing and maturing, who he associates with, and what type of person is the leader. They also need to publicly recognize their son for his achievements. Scouting accomplishes this through “Parents’ Nights” – called a “Pack Meeting” for Cub Scouts, and a “Court of Honor” for Boy Scouts. These are typically held about every 8 to 12 weeks depending on the program and what achievements have been accomplished.

You will be provided with a script to guide you through a Pack Meeting or Court of Honor. Be sure to invite parents, and members of the chartered organization. This is a festive event designed to highlight the boys’ accomplishments since the last Parents’ Night. Whenever possible, have the parent’s of the Scout present his badges to him in a simple ceremony (provided to you in the script).

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4. Unit Transition - Scoutreach to Traditional Although Program Aides serve only Scoutreach units, and traditional units are led by volunteer leaders, Program Aides should strive to build each Cub Scout Pack, Boy Scout Troop, and Venturing Crew they serve to eventually become a traditional unit. This can be accomplished in several ways, all of which focus on building relationships with Scout parents, and engaging them to make an investment in the program. Program Aides should not look at this transition as working themselves out of a job. Every unit that is transferred to traditional allows the Heart of America Council, BSA to serve another unit or population not yet served, and start additional units, reaching new populations.

Key Steps to Transitioning a Troop or Pack: 1. Talk to Parents! Send materials home to them each week, and invite them to come to your meetings. 2. Engage adult leaders to make an investment in the program – one at a time. 3. Build a group of adult leaders that continually come and volunteer at your meetings. 4. Delegate troop, pack, and crew responsibilities to these leaders – in varying capacities as they are able. 5. Inform registered adult volunteer leaders of upcoming events, activities, and trainings offered by the district and council. 6. Send the volunteer leaders to trainings offered by the council. 7. Allow the volunteer leaders to work into a more advanced role within the troop, pack or crew. 8. Work with the District Executive to ask the volunteer leaders to transition the troop to a traditional unit. 9. Take Your Time! Do not rush this process – it will likely take more than one year to build a group of volunteers capable enough to transition a unit.

5. Cub Scouts

5.1 What is Cub Scouting? The Cub Scout program provides boys an effective educational program designed to build desirable qualities of moral strength and character, to develop fitness, and to train in the responsibilities of active citizenship. Cub Scouting is for boys who are in the first through the fifth grade (or 7 through 10 years old).

Grade Program There are three grade-based (or age-based) phases of Cub 1 Tiger Cubs Scouting within a Cub Scout pack, and boys in each phase are 2 Wolf Cub organized into small groups called dens. Each den is under the Scouts leadership of an adult den leader. Tiger Cub dens are made up 3 Bear Cub of boys in the first grade (or age 7) and their adult partners. Scouts Wolf and Bear Cub Scout dens are for boys who are in the 4 Webelos I second and third grades (or ages 8 and 9), while Webelos dens 5 Webelos II are for fourth and fifth grade boys (or age 10). Dens hold meetings or activities once a week.

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All of the dens, along with their families, meet together every other month at the pack meeting. This meeting provides an opportunity for each of the Cub Scouts to showcase what they have been doing, as well as recognition for advancement for the boys.

5.2 Ideals of Cub Scouting

Apart from the fun and excitement of Cub Scout activities, there are certain ideals each Cub Scout must learn soon after joining the Cub Scout adventure. They all teach good citizenship and contribute to a boy's sense of belonging.

5.2.1 Cub Scout Promise I, (name), promise to do my best To do my duty to God and my country, To help other people, and To obey the Law of the Pack.

5.2.2 Law of the Pack The Cub Scout follows Akela. The Cub Scout helps the pack go. The pack helps the Cub Scout grow. The Cub Scout gives goodwill.

5.2.3 Cub Scout Motto Do Your Best.

5.2.4 Cub Scout Sign Have the Scouts make the Cub Scout sign with the right hand. The first two fingers form a “V” shape. The right arm is held straight up in the air. The two fingers stand for “help others ” and “obey ”. Make this sign when saying the Promise or Law of the Pack.

5.2.5 Cub Scout Salute Make the Cub Scout salute with the right hand. Hold your fingers as you do for the Cub Scout sign. Keep the first two fingers together. Touch the tips of your fingers to your cap. If you are not wearing a cap, touch your right eyebrow.

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5.2.6 Cub Scout Handshake The Cub Scout handshake is made with the right hand, like an ordinary handshake. However, extend the first two fingers, as in making the Cub Scout sign, along the inside of the other Scout’s wrist.

5.2.7 Webelos Meaning: We’ll Be Loyal Scouts

5.2.8 Tiger Cub Motto: Search, Discover, Share 5.3 Cub Scout Uniforms Uniforms are another method of Scouting. They keep every Scout on a level playing field. They also provide a manner to display an individual Scouts rank, unit, and other accomplishments. The uniform must always be worn correctly. A proper uniform shows pride in self and pride in representing the Boy Scouts of America.

The Cub Scout uniform is blue. The exception is for Webelos who can, and should, wear the khaki uniform of Boy Scouts. This will help the Webelos with his transition from a pack to a troop. Shoulder loops for Webelos are blue.

5.3.1 How To Wear The Neckerchief

1. Fold the long edge over several small flat folds to about 6 inches from the tip of the neckerchief. A tight fold prevents gathering around the neck and is more efficient than rolling or twirling. 2. Place around the neck over turned-under collar of uniform shirt. Or, wear under shirt collar if desired. 3. Draw neckerchief slide over ends and adjust to fit snugly. Let neckerchief ends hang loose. 4. The portion of the neckerchief showing below the back of the neck should measure no more than 6 inches.

Program Neckerchief colors Tiger Cubs Orange Wolf Cubs Yellow Bear Cubs Blue Webelos Plaid

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5.3.2 Cub Scout Uniform Patch Placement

Cub Scout & Webelos Shoulder Patch Placement (1st – 5th Grade)

Cub Scout Pocket Patch Placement (1st – 3rd Grade)

Webelos Scout Pocket Patch Placement (4 th & 5 th Grade)

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5.4 Advancement

Bobcat. All 1 st through 5 th grade boys earn this badge after completing joining requirements.

Tiger Cub. Boys in the first grade (or are 7 years old) work towards Tiger Cub.

Wolf. Boys who are in the second grade (or are 8 years old) work towards Wolf.

Bear. Boys who are in the third grade (or are 9 years old) work towards Bear.

Webelos. Boys who are in the fourth or fifth grade (or are 10 years old) work towards the Webelos badge.

Arrow of Light. Highest award in Cub Scouting. Earned by Webelos Scouts who have completed the fourth grade (or are 10 years old).

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Webelos Colors. Webelos Colors are an optional pin that is used to store activity pins earned by Webelos Scouts.

Activity Pins. Activity pins are earned for specific skills, and must be obtained to earn the Webelos or Arrow of Light Rank. They are broken down into five skill groups consisting of: physical, mental, community, technology, and outdoors. A complete list can be found in the Webelos Handbook.

5.5 Adult leaders Cub Scouting is planned and led by adults. The boys are generally too young and inexperienced to plan their own activities. This is not an easy task to do by yourself. As the Program Aide, you need to help facilitate parental involvement. You can gain some assistance from the youth – both the Denner and Assistant Denner when possible.

5.6 Youth leadership The Denner and Assistant Denner are Cub Scouts in the Den who help the adult leaders with meeting set-up, clean-up, and other simple tasks. As the adult leader, you need to determine what the Denner does; keeping in mind that you should assign something that shows some leadership and responsibility. Utilize the Denner and his assistant to make your job easier. Here are some suggestions:

□ The Denner and Assistant Denner arrive early. □ Make sure that everyone signs in. □ Hand out and take up supplies during the meeting.

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□ Conduct the flag ceremony. □ Clean-up after the meeting.

Balance the tasks that the boys always want to do (flag, hand out supplies), and the ones they do not like to do (clean-up, put away supplies), but overall each boy wants his turn as the Denner.

Denner Assign Denner and Assistant Denner duties to the boys on a rotating basis. This Shoulder gives everyone who attends regularly their turn to fill this requirement, and makes Cord sure no one is left out. Avoid Denner “elections” because it becomes a popularity contest. Everyone should get the chance to do this. Rotate duties every two weeks, so that every Scout in the den or pack has two meetings as assistant Denner, and two as Denner. If someone misses a den meeting, assign the next Scout on the rotation, and move the missing Scout them to the end.

Because these are leadership positions, the Denner and his assistant also wear special shoulder cords during their time in office. The Denner has two cords; the Assistant Denner has one cord. These are worn over the left shoulder and are pinned to the scout’s shirt. Present the shoulder cords in a simple ceremony. Assistant Have the out-going office holders pin the cords on the new office holders. Denner Shoulder Cord 5.7 Den Chief A Den Chief is a Boy Scout who helps direct the activities of a Cub Scout den. If you have a Cub Scout Pack at a location that also has a Boy Scout Troop, consider selecting a Boy Scout to assist you working with the pack. Look for a mature Scout who has the patience and enthusiasm to work with younger boys. The position of Den Chief counts as a leadership position for the Boy Scout ranks of Star, Life, and Eagle. A Den Chief must be active and registered in a Boy Scout Troop and should never be registered as a Cub Scout just working within a Cub Scout Pack.

5.8 Field trips Scouting is about outings. Scouting is not about classrooms and lectures. The program has been developed to take the Cub Scouts on at least two field trips. The difficulty will be transporting boys. To the greatest extent possible, arrange for parents to transport the Scouts to and from the event location. Field trips are planned to assist with rank advancement and be fun! Program Aides planning separate field trips, other than those such as Cub Family Campout and summer camp activities, planned by the district or council, need to get approval by their District Executive before conducting the outing.

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5.9 Cub Scout Day Camp & Webelos Adventure Camp Day camp is an organized, multiple-day, theme- oriented program for Tiger Cubs, Cub Scouts, and Webelos Scouts. Day camp is conducted by the council under trained leadership during daylight or early evening hours. Program session time schedules and activities are geared specifically for Cub Scouts (Boys who have completed kindergarten).

Webelos Resident Camp is for Webelos Scouts only and is an adventure designed to provide an overnight camping experience preparing 4 th and 5th grade boys for the Boy Scout Program.

6. Boy Scouts

6.1 What is Boy Scouting? Boy Scouting is available to boys who have earned the Arrow of Light Award and are at least 10 years old or have completed the fifth grade and are at least 10, or who are 11, but not yet 18 years old. The program achieves the BSA's objectives of developing character, citizenship, and personal fitness qualities among youth by focusing on a vigorous program of outdoor activities.

6.2 Ideals of Boy Scouting

6.2.1 Scout Oath (or Promise) On my honor I will do my best To do my duty to God and my country and to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake, and morally straight.

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6.2.2 Scout Law A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, and Reverent.

6.2.3 Scout Motto Be prepared.

6.2.4 Scout slogan Do a good turn daily.

6.2.5 Boy Scout Sign Have the Scouts make the Boy Scout sign with the right hand. Cover the nail of your little finger with the thumb. Then raise your right hand with the three middle fingers upward. The right arm held at a 90 degree angle in the air. Make this sign when saying the Scout Oath or Scout Law. This sign is also used to gain attention from other Scouts and can be used by any leader. When the Scouts sign is made, tradition holds that all Scouts are quiet and listen to the leader.

6.2.6 Boy Scout Salute The Scout salute shows respect. Use it to salute the flag of the United States of America. Give the Scout salute by forming the Scout sign with your right hand then bringing the right hand over until your fingers touch the edge of your Scout hat or right eyebrow. The palm of your hand should not show.

6.2.7 Boy Scout Handshake The Scout handshake is made with the left hand as a token of friendship and to show that you are a Scout.

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6.3 Boy Scout Uniforms Uniforms are another method of Scouting. They keep every Scout on a level playing field. They also provide a manner to display an individual Scouts rank, unit, badge of office, and other accomplishments. The uniform must always be worn correctly. A proper uniform shows pride in self and pride in representing the Boy Scouts of America. The Boy Scout uniform is khaki. Boys wear green shoulder loops on their epaulettes.

6.3.1 Boy Scout Patch Placement Boy Scout Shoulder Patch Placement Boy Scout Pocket Patch Placement

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6.4 Boy Scout Advancement One of the methods of Scouting is advancement. Advancement can take the form or ranks or merit badges and should be presented at a Court of Honor. It is a public recognition ceremony. It is important Scouts receive recognition for their achievements.

6.4.1 Ranks

Scout. Initial joining requirements for all new Boy Scouts.

Tenderfoot. Basic Scouting skills to assist the new Scout in his future adventures in Scouting.

Second Class. Additional outdoor, camping, swimming, and first aid skills are gained.

First Class. Prepares a Scout to be a leader in his troop and community.

Star. Requires filling a leadership position in the troop. Begin focusing on merit badges.

Life. Almost to Eagle Scout. Requires filling a leadership position. Additional focus on merit badges.

Eagle Scout. The highest rank in Scouting. Only 4 -5% of all Scouts ever earn this award. Requires filling a leadership position, 21 total merit badges, and a community service project planned and lead by the Scout.

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6.4.2 Merit Badge Program The merit badge program provides opportunities for Boy Scouts to explore more than 120 fields of skill and knowledge (such as: aviation, public speaking, swimming, and first aid) and plays a key role in the education of young men.

Boy Scouts may begin earning merit badges immediately upon registration in a troop. A Scout acquires the kind of self-confidence that comes only from overcoming obstacles to achieve a goal. Each merit badge subject is explained in a pamphlet that contains short introductory information written by recognized authorities.

People knowledgeable about the various merit badge subjects serve as merit badge counselors. For example, a dentist might be asked to serve as a counselor for the Dentistry merit badge. A counselor must also be a registered adult with the BSA.

When a Scout has an interest in earning a particular merit badge, he obtains his Scoutmaster's approval. A merit badge counselor reviews the badge requirements with the Scout. After the counselor has certified that the Scouts have qualified for the merit badge, it is presented at a troop meeting and can be applied toward rank advancement. A Merit Badge counselor list is available on the Council’s Web site http://www.hoac-bsa.org

6.4.3 Badges for Eagle Scout To qualify for the Eagle Scout Award, Scouting's highest rank, a Scout must

- along with other requirements - earn a total of 21 merit badges, including First Aid, Citizenship in the Community, Citizenship in the Nation, Citizenship in the World, Communications, Personal Fitness, Emergency Preparedness OR Lifesaving, Environmental Science, Personal Management, Camping, Hiking OR Cycling OR Swimming and Family Life.

6.4.4 Scoutmaster Conferences The Scoutmaster conference is conducted between the Scoutmaster and the Scout for all ranks Boy Scout through Eagle Scout. This is an opportunity to review the Scout’s individual progress and set goals for his future in Scouting and in life. This is an opportunity for the Scout to reflect on what he has accomplished and to see the bigger picture of the exciting challenges that lie ahead of him.

6.4.5 Boards of Review The purpose of the Board of Review, required of all Boy Scout ranks from Tenderfoot through Eagle Scout, is to give the Scout the opportunity to talk about the requirements he has completed and how it has prepared him for his future. The board of review is typically conducted by 3-4 members of the troop committee.

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6.5 Boy Scout Youth Leadership Unlike Cub Scouting, which is primarily led by adults, Boy Scouting is designed to be boy led and adult guided. Your role as a leader of a Boy Scout troop is to empower boys to think, plan, make decisions, and have fun while learning. Think of your role as a coach. The Scouts will make mistakes and rely on you for guidance and direction. It’s not easy allowing them to stumble – but it is important. Additional suggestions are available in the Scoutmaster Handbook . This hands-on experience is the heart of how boys learn and the heart of the patrol method.

6.5.1 The Patrol Method The patrol is a group of Scouts who belong to a troop and who are probably similar in age, development, and interests. The patrol method allows Scouts to interact in a small group working together as a team and sharing the responsibility of making their patrol a success. A patrol takes pride in its identity, and the members strive to make their patrol the best it can be. Patrols will sometimes join with other patrols to learn skills and complete advancement requirements. At other times they will compete against those same patrols in Scout skills and athletic competitions.

The members of each patrol elect one of their own to serve as patrol leader. The troop determines the requirements for patrol leaders, such as rank and age. To give more youth the opportunity to lead, most troops elect patrol leaders twice a year. The patrol selects its own patrol name, develops a patrol yell, and creates a patrol flag to show its identity to others. (As the adult leader, make sure the patrol name, yell, and flag maintain the traditional standards of the Boy Scouts of America and could not be construed as vulgar or offensive in nature.)

Patrol size depends upon a troop's enrollment and the needs of its members, though an ideal patrol size is eight Scouts. Patrols with fewer than eight Scouts should try to recruit new members to get their patrol size up to the ideal number.

6.6 Campouts A boy joins a troop because he saw or heard that Scouting provides the excitement and adventure of camping in the great outdoors. The Boy Scout program is based on many outdoor skills. By learning and using these skills, Boy Scouts prepare to become responsible adults. Weekend or overnight campouts are opportunities to learn and practice these outdoor skills on a short-term basis. Basic outdoor skills, such as pitching a tent, cooking over a fire or propane stove, and sleeping in the outdoors are the skills practiced on a campout. These skills are preparation for attending weeklong summer camp. Each troop will conduct weekend or overnight campouts throughout the school year.

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6.7 Boy Scout Summer camp Summer camp is the highlight of the troop's year-round program. In camp, boys live Scouting's ideals, participate in a patrol, make strides in their personal growth and have opportunities for advancement. Scouts have the opportunity to experience and try new activities they have never done before or do not have the resources to do at home.

With a trained staff, the camp experience strengthens the troop by providing a goal toward which the troop can strive to prepare throughout the year. All Scout leaders must promote and encourage attendance at Boy Scout summer camp, not only by the Scouts, but their parents as well. Program Aides should work to encourage parents to attend summer camp with their sons, even for just a few days.

7. Venturing

7.1 What is Venturing? Venturing is the young adult program of the Boy Scouts of America for men and women 14 (who have completed the eighth grade) through 20 years of age. Local community organizations such as professional organizations, churches and civic groups initiate specific Venturing crews. They do this by matching the interests of young adults with the people and program resources within their own organizations. For example, a local scuba diving shop could start a Venturing crew and invite local young adults to join in the high adventure activity of scuba diving. An effective venturing program is designed to build character, promote citizenship, and develop personal and mental fitness.

The specific goals for the participant in Venturing is to: • Gain practical experience. • Engage in a new program with a variety of activities to encourage the development of the whole person. • Experience positive leadership from adult and youth leaders and be given opportunities to take on leadership roles. • Have a chance to learn and grow in a supportive, caring and fun environment.

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7.2 Ideals of Venturing 7.2.1 Venturing Oath

As a Venturer, I promise to do my duty to God And help strengthen America, to help others, and to seek truth, fairness, and adventure in our world.

7.2.2 Venturing Code

As a Venturer, I believe that America's strength lies in our trust in God and in the courage, strength and traditions of our people. I will, therefore, be faithful in my religious duties and will maintain a personal sense of honor in my own life. I will treasure my American heritage and will do all I can to preserve and enrich it. I will recognize the dignity and worth of all humanity and will use fair play and goodwill in my daily life. I will acquire the Venturing attitude that seeks truth in all things and adventure on the frontiers of our changing world.

7.2.3 Venturing Sign

Have the Venturers make the Venturing sign by raising their right hand with the palm open. The right thumb is slightly open, creating a “V.” The elbow should be bent at a 90-degree angle.

7.2.4 Venturing Hand Salute

If a Venturer finds himself or herself in uniform at an occasion where a hand salute is required, Venturers should use the full hand salute with their right hand. If they are not in uniform they should place their right hand over their heart.

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7.3 Venturing Uniforms The recommended uniform is the spruce green Venturing shirt with green epaulette tabs and gray backpacking-style shorts or gray casual pants. However, the uniform, if any, is the choice of the specific members of the Venturing crew. Many crews prefer to design a polo - or - tee-shirt and wear that to each meeting as their uniform. It is nice however for award ceremonies to have an official green Venturing shirt to place awards, medals, and patches.

7.3.1 Venturing Scout Patch Placement

Venturing Shoulder & Pocket Patch Placement

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7.4 Venturing Advancement One of the strengths of the Venturing program is its ability to meet the interests of all Venturers.

Most Venturers begin with the Bronze Award, choosing arts and hobbies, outdoors religious and community life, sports, or the sea Scout tracks. Once earned, they then have a choice to go for the Gold Award, and eventually the Silver Award (the highest rank in Venturing), or they can choose to go for the Ranger, Trust, Quest, or Quartermaster Awards. Male Venturers who earned their first class rank as a Boy Scout have the opportunity to finish their Eagle Scout Award as a Venturing Scout.

7.5 Venturing Youth Leadership Much like Boy Scouts, which is supposed to be led by youth leaders, Venturing is designed to be entirely led by youth leadership. The role of the crew advisor is just what is, “to advise.” Venturing crews select officers which take on various roles and responsibilities for many facets of the crew’s operation. Crews work hard to plan events and activities, work on advancement in their meetings, and even raise funds for long-term or high adventure camping trips.

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A Venturing Crew has at least five positions: • President • Administrative Vice President • Program Vice President • Secretary • Treasurer

These positions and others are elected positions by the youth members within the crew. Each member of the crew should have a valuable and unique responsibility and work for the good of the crew.

Crew officers and crew members work to foster and develop an environment within their crew that has a true sense of community, and encourages growth and responsibility in one another. They work to develop a program of activities and carry them out. They work to cultivate the capacity to enjoy life – to have fun and explore as they lead.

8. Training

8.1 Youth Protection The Boy Scouts of America has adopted a number of policies aimed at eliminating opportunities for abuse within the Scouting program. These policies focus on leadership selection and on placing barriers to abuse within the program.

8.2 Leadership The Boy Scouts of America takes great pride in the quality of our adult leadership. Being a leader in the BSA is a privilege, not a right. The quality of the program and the safety of our youth members call for high-quality adult leaders. We work closely with our chartered organizations to help recruit the best possible leaders for their units.

The adult application requests background information that should be checked by the unit committee or the chartered organization before accepting an applicant for unit leadership. While no current screening techniques exist that can identify every potential child predator, we can reduce the risk of accepting a child predator by learning all we can about an applicant for a leadership position - his or her experience with children, why he or she wants to be a Scout leader, and what discipline techniques he or she would use. As of April 1, 2004, every adult who submits an application is submitting to a criminal background check made of local public records. This information is only accessible by one person in the council to maintain confidentiality.

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8.3 The "3 Rs" of Youth Protection The "3 Rs" of Youth Protection convey a simple message that the BSA wants its youth members to learn:

• Recognize situations that place him at risk of being molested, how child molesters operate, and that anyone could be a molester. • Resist unwanted and inappropriate attention. Resistance will stop most attempts at molestation. • Report attempted or actual molestation to a parent or other trusted adult. This prevents further abuse of himself and helps to protect other children. Let the Scout know he will not be blamed for what occurred.

8.4 The "3 Rs" of Youth Protection The BSA has adopted the following policies to provide additional security for our members. These policies are primarily for the protection of our youth members; however, they also serve to protect our adult leaders from false accusations of abuse.

Note: Bold type denotes National Boy Scout rules and policies.

• Two-deep leadership . Two registered adult leaders or one registered leader and a parent of a participant, one of whom must be 21 years of age or older, are required on all trips and outings. The chartered organization is responsible for ensuring that sufficient leadership is provided for all activities. • No one-on-one contact . One-on-one contact between adults and youth members is not permitted. In situations that require personal conferences, such as a Scoutmaster's conference, the meeting is to be conducted in view of other adults and youths. • Respect of privacy . Adult leaders must respect the privacy of youth members in situations such as changing clothes and taking showers at camp, and intrude only to the extent that health and safety require. Adults must protect their own privacy in similar situations. • Separate accommodations . When camping, no youth is permitted to sleep in the tent of an adult other than his own parent or guardian. Councils are strongly encouraged to have separate shower and latrine facilities for females. When separate facilities are not available, separate times for male and female use should be scheduled and posted for showers. • Proper preparation for activities . Activities with elements of risk should never be undertaken without proper preparation, equipment, clothing, supervision, and safety measures. • No secret organizations . The Boy Scouts of America does not recognize any secret organizations as part of its program. All aspects of the Scouting program are open to observation by parents and leaders. • Appropriate attire . Proper clothing for activities is required. For example, skinny-dipping is not appropriate as part of Scouting.

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• Constructive discipline . Discipline used in Scouting should be constructive and reflect Scouting's values. Corporal punishment is never permitted. • Hazing prohibited . Physical hazing and initiations are prohibited and may not be included as part of any Scouting activity. • Junior leader training and supervision . Adult leaders must monitor and guide the leadership techniques used by junior leaders and ensure that BSA policies are followed.

8.4.1 Additional leadership requirements for Trips and Outings

1. Two-deep Leadership: Two registered adult leaders, or one registered adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings. There are a few instances, such as patrol activities, when no adult leadership is required. Coed overnight activities require male and female adult leaders, both of whom must be 21 years of age or older, and one of whom must be a registered member of the BSA. 2. During transportation to and from planned Scout outings: a. Meet for departure at a designated area. b. Prearrange a schedule for periodic checkpoint stops as a group. c. Plan a daily destination point. d. A common departure site and a daily destination point are a must. If you cannot provide two adults for each vehicle, the minimum required is one adult and two or more youth members—never one on one . 3. Safety rule of four: No fewer than four individuals (always with the minimum of two adults) go on any backcountry expedition or campout. If an accident occurs, one person stays with the injured, and two go for help. Additional adult leadership requirements must reflect an awareness of such factors as size and skill level of the group, anticipated environmental conditions, and overall degree of challenge. 4. Male and female leaders must have separate sleeping facilities. Married couples may share the same quarters if appropriate facilities are available. 5. Male and female youth participants will not share the same sleeping facility. 6. Single-room or dormitory-type accommodations for Scouting units: Adults and youth of the same gender may occupy dormitory or single- room accommodations, provided there is a minimum of two adults and four youth. A minimum of one of the adults is required to be youth- protection trained. Adults must establish separation barriers or privacy zones such as a temporary blanket or sheet walls in order to keep their sleeping area and dressing area separated from the youth area.

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7. When staying in tents, no youth will stay in the tent of an adult other than his or her parent or guardian. 8. If separate shower and latrine facilities are not available, separate times for male and female use should be scheduled and posted for showers. The buddy system should be used for latrines by having one person wait outside the entrance, or provide Occupied and Unoccupied signs and/or inside door latches. Adult leaders need to respect the privacy of youth members in situations where the youth are changing clothes or taking showers, and intrude only to the extent that health and safety require. Adults also need to protect their own privacy in similar situations.

8.5 Training

A trained leader is knowledgeable and confident in the role being performed. Trained leaders have a positive influence on the lives of Scouts with a quality program.

Training is available at four levels in Scouting.

8.5.1 Orientation/Fast Start Training Fast Start Training is designed to immediately orient leaders to their Scouting role before their first meeting with youth. Its purpose is to acquaint families, new leaders, and others with the program of the Boy Scouts of America and give specific information about the program. Fast Start should motivate leaders to complete basic training. Fast Start should be presented within a few days of leaders registering. Fast Start is available on line http://scouting.org/Training/Adult.aspx or on DVD.

8.5.2 Basic Training Basic training courses are designed to give job-related information to all Scouting volunteers within a given program. Because of time available, only a few topics can be covered in detail. Some skills are introduced in training sessions, but the skills themselves are developed by practice over a longer period of time. One of the aims of basic training is to encourage leaders toward continuous self-development.

This is Scouting: Is for all Cub Scout, Boy Scout and Venturing volunteers. It provides the basics of the Scouting program including values and methods.

Leader Specific Training is designed to present in depth information for a new leader in a specific leadership position such as den leader, Scoutmaster, etc. Once a leader has completed both New Leader Essentials and Leader Specific Training, he is she is considered “trained” and eligible to wear the Trained patch shown above.

Introduction to Outdoor Leader Skills is designed to provide basic outdoor skills used by the Boy Scouts of America. It is a required element of basic training for Scoutmasters and assistant Scoutmasters to be a trained leader. It is recommended as supplemental training for Webelos leaders who will be camping with youth.

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8.5.3 Supplemental Training This includes a variety of courses or workshops designed to give additional information on specific areas of Scouting. Some of the methods touched upon in basic training are treated in greater depth in supplemental training courses. Some courses are held on a regular basis as a continuing source of information. Examples of supplemental training courses are University of Scouting. Supplemental training is also offered in conferences at the Philmont Training Center. Youth Protection and Health and Safety Training are also examples of supplemental training. Since supplemental training is intended to enrich the leaders' experience, there are no prerequisites. http://scouting.org/Training/Adult.aspx

8.5.4 Advanced Training Leaders desiring a deeper dedicated involvement in the program, and who are otherwise qualified, will find advanced training highly rewarding. Wood Badge serves as the advanced training program for Scouting. Successful completion of basic training for current registered position is a prerequisite for advanced training. 9. Working with Boys

9.1 Behavior issues Boys will be noisy, active, and full of energy. Appropriate behavior is a “must” in order for all boys to get the most out of the Scouting program. Make sure that group activities remain fun and challenging. Plan enough to do and have enough physical and human resources on hand to keep the group going for the entire meeting.

Positive behavior can be achieved by using many of these tools: 1. Use the Scout sign to get attention quietly and quickly. Do not shout or yell for attention. Play the attention game to teach boys. Cub Scout 2. Express clear expectations of good behavior to the boy and his family. sign Reinforce this with a written and displayed “Code of Conduct ”. Strive to avoid using the word “not”. Some ideas could include: a. Don't interrupt. b. No nasty jokes. c. No punching or kicking. d. Listen to Akela and don't talk back. e. No cussing. f. Don't stick your tongue out or spit. g. No talking ugly about other people. h. Wipe your feet at the door. i. No running or yelling. Boy Scout Sign At your second meeting sit down with the boys and discuss what a meeting will be like and what you hope to accomplish. You'll be surprised; the boys will be harder on themselves than you would be. They'll be delighted when you decide to throw a rule or two out. Write all the rules on a poster board and display them at every meeting. You

38 Program Aide Procedures Manual Heart of America Council, BSA might find you need to add something later. You may also wish to review them from time to time. Once you have rules established, you need to find a system to enforce it that will work for you. 3. Use two-deep leadership, especially on trips and outings. 4. Use positive recognition or reinforcement aids such as the “Spirit of Scouting Candle” (good conduct candle), marble jars, stickers, or beads. • Spirit of Scouting Candle - After the opening ceremony, a candle (either 8-10” tall or a tall pillar candle) is lit. If the behavior of the boys is appropriate throughout the meeting, the candle remains lit until it is extinguished as part of the closing ceremony. When the candle has burned completely down, a special treat or field trip is provided. • Marble jars - Each boy is given a quantity of marbles (6-8) at the beginning of the meeting. If a youth displays inappropriate behavior, the leader requests one marble from the youth which does not go into the jar. At the end of the meeting, all remaining marble are put in a large jar. When the jar is full, a special treat or field trip is provided. • Stickers - Stars are great! If the appropriate behavior has been exhibited by the youth, he gets a sticker next to his name on a display chart. After all the youth in the unit have accumulated a specific number of stars, a special treat or field trip is provided. • Beads - These could be part of the unit doodle and work the same as stickers. With appropriate behavior, a bead is added to a string hanging from the youth’s name. Again, a special treat or field trip is provided after specific requirements have been met. 5. Know the likes and dislikes of each boy. 6. Treat each boy fairly. If you make a promise, keep it; avoid indefinites like “maybe.” 7. Encourage the youth to tell how he feels and resist the temptation to tell him how he should feel. 8. Avoid criticizing a boy in front of others. Take the youth aside but remain in view of other adults. 9. Use positive statements. Children need lots of positive encouragement to build their self esteem. When they come from someone important, like the Scout leader, words of praise means a lot to a boy. For every negative comment - like “NO”, “STOP”, “DON'T…”, or “QUIET!”, you should use at least four positive statements like these:

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I like you! I can tell you really worked on this. Way to go! I'm glad you're here today! Sensational!! I'm glad you're in my den! That's right! That was the best ever! Super! I thought of you during the week. Great! You must have been practicing. Nice job! You figured that out fast. Fantastic! I knew you could do it! Outstanding! Now you've got the hang of it. I'm proud of you! You're really sharp today! Good thinking! I like the way you did that. WOW! Thank you for helping. I think you're neat! I'm glad you thought of that. You are a good listener. You're on the right track now.

Remember that dangerous, intentionally hurtful, or offensive behaviors are not acceptable. Share concerns about this type of behavior with the boy’s parent or guardian and ask their assistance in ways to keep this behavior from reoccurring. As a last resort, continued membership may be denied. No youth or leader should tolerate this type of behavior.

9.2 Why boys misbehave

Why do boys misbehave?

Some common Some common solutions : reasons :

They are not sure Use a code of conduct. Make sure that each boy and his parents are aware of what is expected the rules. Wearing uniforms, emphasizing the Boy Scout / Cub Scout mottos, of them. Cub Scout Promise and Scout Law all help.

Be consistent and fair. Expect to be tested at every meeting. Be good natu red They test limits. about enforcing the rules. Use gimmicks like the conduct candle or marble jar.

Activities should be active. Meetings should be well planned, with lo ts of They are bored. short, fun filled items. If something isn't working, switch to plan B. Keep it simple, make it fun.

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Give them attention. Use lots of positive statements every meeting. Make They want sure that each boy gets his chance to shine. Know and use each boy's name. attention. Have several assistants (parents) so each boy gets lots of attention.

Give them opportunities to control. They should have lots of input to the den They try to code of conduct, the skits they put on at pack meetings, and other activities. dominate. Rotate the Denner / Assistant Denner and Patrol Leader / Assistant Patrol Leader duties. Try to be a facilitator rather than a leader .

Watch out for cliques and little sets that exclude one or more boys… Use They are lonely. positive statements and encourage boys to give good will to each other.

Use ceremonies t o build each boy's self image. Use de n cheers & patrol yells, They need den doodles, hi-5's etc. to recognize achievement and to build team spirit in the acceptance den / patrol. Write each boy’s name on the den or patrol flag.

Give every boy the chance to lead , and support him when he does. Use the offices of Denner / Assistant Denner (Cub Scouts), and Patrol Leader / They want to lead Assistant Patrol Leader (Boy Scouts) have boys lead ceremonies, games and other activities.

They seek Ab used or hurt children may lash out - not at their abusers - but at someone they revenge. see as vulnerable. You need outside help in this case.

9.3 Tips for leaders The following were provided by experienced Scout leaders from across the country as “things I wish I knew when I first became a Scout leader.”

9.3.1 Hints and Tips for New Cub Scout Leaders 1. Plan your meetings far enough ahead to allow time to gather materials needed. Set goals that you want to accomplish during the year. Outline your program for the year and plan ahead to involve as many people as possible. Plan each meeting ahead of time. You might find it valuable to plan next weeks meeting after just completing a meeting. 2. Always have a plan B , each group will be different and activities that thrilled one den may bore another, and when they get bored they get rowdy. If they are showing signs of boredom drop the activity and go to plan B and you will rarely have discipline problems.

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3. If you plan an outdoor activity, always have an indoor alternate planned. 4. Transitions from one activity to the next are easiest if the meeting is planned so that the next activity is always preferred to the current one. For example: begin with opening ceremonies that reinforce the values of Scouting (boring) then go to advancement activities (less boring but not as much fun as games which come next), after games we go to snack time (they are always willing to stop what they are doing for snack!). Save the end for announcements and reminders. Their parents are beginning to show up, and it doesn't hurt that parents are also hearing the announcements and reminders; it also helps to keep those impatient parents from grabbing the Cub and leaving since they intuitively understand that they should not take their child away during announcements. 5. Don't try to carry the entire load yourself . The family unit is central to the forming of the Cub Scout and activities revolved around the family unit. Get other parents involved. Help them realize it is their program and then depend on them to lend expertise on aspects of the program. Invite them to attend by determining their interests and using them. 6. Leadership is developed and learned . You can become an effective Cub Scout Leader if you will prepare yourself and take the time to learn. Remember to be flexible in your planning. There are no set answers to handling boys. Don't be afraid to experiment. 7. Get trained! Start out with the Cub Scout Den Leader Fast Start video. It is very short and enjoyable to watch. After you get settled in, attend the Cub Scout Den Leader Basic Training at your District. It is the best place to go to learn your Cub Scouting fundamentals. 8. Understand the Cub Scout program so you can help the boys grow throughout the program. There are a lot of resources available to help you. One of your best resources is the monthly district Cub Leader Roundtable, where you can exchange ideas with other Cub Scout Leaders. 9. Do your best , and, above all, have fun!

9.3.2 12 suggestions for new Scoutmasters

1. Inspire the boys . Always have something prepared as a Scoutmaster to share with them to promote their desire to succeed. Make sure meetings are planned (by the boys) and if a Scoutmaster or assistant Scoutmaster is doing some part of the activity they need to be very prepared. The boys read right through a Scoutmaster who is not ready. 2. Get them moving on their advancement. They will stay involved if they earn ranks and awards . 3. Don't be afraid to discipline to maintain order . However, discipline correctly. Do not abuse in any way. Try and use the boy leaders of the troop to keep order.

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4. Get them out of the classroom. They love to hike, tour, swim, explore, etc. The faster you can get them to First Class the more they will enjoy scouts because they are able to be active in the more advanced activities. 5. Uniforms are a must . Set the example. 6. Watch the "Fast Start" videos. 7. Follow the counsel of the Scoutmaster's Handbook . 8. Regularly attend monthly Roundtable. 9. Hold Courts of Honor every two to three months. 10. Get help. Do not do this on your own . Whether you are a new, seasoned, assistant or main Scoutmaster, be sure to delegate as needed. Give the boys responsibility; that is the purpose of the Boy Scouts. 11. Make sure the boys meet frequently to plan meetings and activities. They need to mature and grow into the positions and pull their weight. 12. Campouts are awesome for growth . 13. The more prepared (interesting, the motto applies to leaders too) we are the more we will enjoy it. If the boys are properly trained and guided the Scoutmasters can really enjoy the time. The stress decreases and we become more cultured. 10. Emergency Procedures

10.1 Fire Move the Scouts to a safe location. Call 911. Do not put yourself or the Scouts in danger by attempting to put it out. Notify the District Executive as soon as possible so that any media questions may be handled by the appropriate personnel.

10.2 Illness / injury Of utmost importance is the proper care of the injured or ailing Scout. Provide immediate first aid while avoiding contact with bodily fluids. In cases involving lack of breathing or shortness of breath, severe bleeding, internal poisoning, or heart attack, Call 911. A qualified First Aid provider should apply their skills to control or assist the immediate recovery process. Notify the District Executive as soon as possible so that any media questions may be handled by the appropriate personnel.

10.3 Discipline Problems Prevent fights before they begin. Utilize the den or patrol rules discussed in the “Working with boys” chapter. Display all the rules on a poster board at every meeting. Now enforce the rules. One system that works well is "THREE STRIKES - YOU'RE OUT". The first time a boy breaks a rule, he gets a warning. The second time, the boy spends 5 minutes in Time Out. (Time Out is an interruption of a child's unacceptable behavior, by removing him from the scene of the action.) A chair off to the side, out of the activity of the den meeting, can serve as the Time Out area. After 5 minutes the boy is asked if he is ready to return to the group. If a boy doesn't control himself in Time Out, he moves on to his third strike. When a Scout commits his third infraction of the Code of Conduct, he is excused from the meeting and must call a parent to come and get

43 Program Aide Procedures Manual Heart of America Council, BSA him. Have a conference with the boy and at least one parent before he can return to the next den meeting. Be sure to explain the Code of Conduct (developed by the Scouts) and the consequences of breaking the rules to the parents of your Scouts. Notify the District Executive as soon as possible so that any parent or media questions may be handled by the appropriate personnel.

10.4 Death or serious injury Of utmost importance is the proper care of the injured Scout. Provide immediate first aid while avoiding contact with bodily fluids. Keep onlookers away in cases of fatalities. In cases involving lack of breathing or shortness of breath, severe bleeding, internal poisoning, or heart attack, Call 911. A qualified First Aid provider should apply their skills to control or assist the immediate recovery process. Notify the District Executive as soon as possible so that any media questions may be handled by the appropriate personnel. 11. Routine Procedures

11.1 Transportation Transportation to and from unit locations is the responsibility of you, the Program Aide. You must maintain reliable transportation and insurance to meet state requirements. (at least $50,000 public liability for each person, $100,000 each accident, and $50,000 property damage). Transportation to routine field trips must be coordinated by the Program Aide. This will generally require asking for help from parents or the chartered organization representative. Many of our chartered organizations have transportation of their own that they will provide to Scouting at no cost . We should take advantage of these opportunities whenever possible. If you are unable to arrange appropriate transportation contact your District Executive for help.

If you decide to transport Scouts in your personal vehicle, remember two-deep leadership that ideally requires two adults in the vehicle, but at a minimum requires two or more Scouts in the vehicle. Avoid one-on-one situations .

On any outing you should have a copy of the youth application with you.

11.2 Purchase of supplies The Council will reimburse the Program Aide for program related expenses. Any purchase over $30.00 will need prior approval from your staff leader. To receive payment you must submit receipts in the monthly expense envelopes. Any purchases from the Scout Shop need to have a Purchas Order which you can get from your District Executive.

Examples of program related items: • Crafts (glue, glitter, popsicle sticks, felt, rope…) • Refreshments (cookies, punch…) • Outing fees (bowling, baseball game…)

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11.3 Time Sheets/Advancement Reports Time sheets are due to the District Executive before 5:00 PM on the due date.

Track the number of hours you work at each meeting, event, or training. Fill in all columns as appropriate with the date, pack or troop number, how much time you prepared for the event, how much time you were at the event, and a brief description of what you did.

Next, complete an Advancement Report for all advancement earned by the Scouts in the packs and troops you serve. List the advancement reports on the time sheet and attach the Advancement Report to the time sheet.

Be sure to sign the time sheet. Time sheets not received on time, or received without advancement sheets, will be processed for the next regularly scheduled pay date . A copy of the timesheet can be found on page 57.

11.4 Youth applications Every Cub Scout or Boy Scout must have a completed application to be registered in Scouting and be eligible to participate in Scouting activities. The application must be completed in full . Be sure to include the proper Pack or Troop number in the top left corner. With over a thousand applications being submitted, lack of a Pack or Troop number could prevent a boy from being registered on time and prevent him from earning advancement. The boy’s date of birth, including year, and age must be filled in. The application must have original signatures of a parent or guardian and you, the Program Aide as Cubmaster, Scoutmaster, or Advisor.

Boys are registered in Scouting according to their grade (Cub Scouts) and age (Boy Scouts). Tiger Cub For boys in the first grade. Cub Scouts For boys who are in second or third grade. Webelos For boys who are in the fourth or fifth grade. Boy Scouts For boys who has earned the Arrow of Light Award in Webelos, or who has completed the fifth grade, or are 11 through 17 years old. Venturers For young men and women who are 14 years old and not yet 21 years old and have completed the 8 th grade.

Strive to collect $15 with each youth application. Payment however should never hold a Scout back from taking part in the program. Registration Assistance is available by the council, and should only be used if needed. Offer to let them pay on a payment plan of a dollar a week. Keep it simple as you will have to keep track of their payments. Copies of the Youth Application can be found on page 52.

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11.5 Adult volunteer applications Every adult (except for Tiger Cub Adult Partners) Social Security Numbers who wishes to volunteer with either Cub Scouts or Because of the thousands of youth we work with Boy Scouts must have a completed application to be and come in contact with, their safety cannot be registered in Scouting and be eligible to participate taken for granted. Every adult volunteer will have in Scouting activities. The application must be a criminal background check completed on him or completed in full . This includes the applicant’s her as explained on the front of the adult volunteer social security number . application.

The social security number is kept confidential Be sure to include the proper Pack or Troop number and is double locked in a cabinet in a locked at the top. The applicant’s date of birth, including room. The results of the criminal background year, and age must be filled in. Write in the position check are only made known to one person in the the new volunteer will fill within the pack or troop. Council to maintain confidentiality. Be prepared to explain this policy to adult volunteers who are If you forget the positions, look on the inside cover reluctant to provide their social security number. of the application, or contact the District Executive.

If they indicate “yes” to any of the questions in section 6, they must write a brief explanation in the lines that follow.

The application must have original signatures of 1) the applicant, 2) the unit committee chair person, and 3) the chartered organization representative. If the unit committee chair person and the chartered organization representative are the same person, he or she must sign the form twice.

What if the adult does not have a social security number? Encourage the individual to provide a social security number. If the adult claims they do not have a social security number, provide the incomplete adult registration form (with a brief explanation) to the District Executive who will resolve the matter according to BSA guidelines.

A copy of this application can be found on page 50.

11.6 Special Funding Request The council will pay the portion of the national registration fee that low- income youth or adults who cannot afford to pay to participate. To help ensure there are always sufficient funds to help low-income youth enjoy the benefits of Scouting, this unit commits to participating in the annual popcorn sale.

The intent of this program is not to allow boys or adults to participate in Scouting for free; they should pay as much of the fee as they can afford. If they cannot afford the full fee, this form will cover the remainder of the fees.

A Special Funding Request form must be on file for applications without full payment to be processed and registered. This includes whether there is one application or one hundred. A form is not required for every single application, only for every group of applications submitted to the District Executive. A copy of this form can be found on page 53

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11.7 Uniform Assistance One of the methods of Scouting is uniforms. The Scout uniform makes Scouting visible in the community, signifies the Scout’s commitment to Scouting ideals, and serves as an economic equalizer of all boys .

The council will provide a uniform shirt for low-income youth or adults who cannot afford to buy a shirt. To help ensure there are always sufficient funds to help low-income youth enjoy the benefits of Scouting, this unit commits to participating in the annual popcorn sale.

The intent of this program is not to allow boys or adults to participate in Scouting for free; they should pay as much of the fee for the shirt as they can afford. If they cannot afford the full cost your District Executive will get the shirts for your unit.

11.8 Permission slips / consent forms Any time a pack or troop takes a field trip away from the normal meeting location, you must have a permission slip signed by a parent or guardian giving permission for each Scout to attend that trip. This covers you in the unlikely event something happens. It also provides you with emergency contact information for the parent or guardian. A sample permission slip is found on page 63

11.9 Pay The pay schedule is found on page 57.

The hourly wage for a Program Aide is $9.00 an hour. The maximum number of hours allowable in one week is 20, unless you have prior approval of your staff leader. An annual review will be conducted with you and your staff leader to determine if the amount of hours provided are adequate to meet the needs of the Scouts at each location. The Program Aide will be paid for 30 minutes of program planning time per unit per week. If you oversee 4 or more programs you will be paid a maximum of 2 hours of planning per week.

To ensure quality program and adherence to Council Policies, the Council will pay the Program Aide to attend Leader Trainings, District’s monthly Roundtable and the annual Program Aide meeting. The hours should be logged on the Program Aides Time Sheet. 12. Mileage Reimbursement Updated January 1, 2008 • Effective January 1, 2001 the policy was put in place whereas all Council employees required to use their personal vehicles in the course of conducting Scouting business would be reimbursed at a rate equal to the maximum allowable as defined by the IRS.

• Program Aides should consider their first business appointment (assigned school or meeting locations) where they would start counting business miles.

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• Mileage driven for personal benefit (i.e. meeting an old friend for lunch, picking up your dry cleaning, etc.) are not considered business miles.

• Example: An employee lives 15 miles from the Council Service Center. He has his first appointment of the day with his key volunteer, whose place of business is 20 miles from the employee’s residence. If the employee drives directly to the volunteer’s place of business, he can claim 5 business miles. Miles driven from this appointment to others throughout the day, including the Council Service Center, are considered business miles.

• A Program Aide is assigned to support units at two schools. If he visits both schools or meeting locations on the same day , the only business miles he would have is the distance between the two schools or meeting location. Mileage to only one school in a day is not business mileage and is not to be reimbursed. 12.1 Compensation for Outings To be reimbursed for any outing you must have a minimum of 4 youth attend. For unit overnight outings the Council will pay the Program Aide the following:

• Friday from normal meeting time to 10:00 p.m. • Saturday, 16 hrs (7:00 a.m. to 10:00 p.m.) • Sunday, 5 hrs (7:00 a.m. to 12:00 p.m.)

In an effort to increase the number of Scoutreach youth participating in a long term Summer Camp experience the Council will provide a stipend to the Program Aide to attend one of our Summer Camp experiences.

• $1,200 for Bartle Scout Camp, which is a 10 day, 9 night camping experience. • $ 900 for Naish Scout Camp, which is a 7 day, 6 night camping experience. • $ 450 for Cub Scout Day Camp which is 5 day experience. • $ 400 for Webelos Resident Camp which is a 3 day, 2 night camping experience. • $ 350 for Bear Resident Camp which is a 2 day, 1 night camping experience.

12.2 Program Aide Meetings (Staff Meetings) Program Aide meetings usually are held once a year or bi-yearly at the Council Service Center. Check with your District Executive for a complete schedule of all Program Aide Meetings. Dress for these meetings is business casual – no uniform is required.

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12.3 Unit meetings The primary meeting(s) attended by a Program Aide are actually led and supervised by the Program Aide. This is where the magic and excitement of Scouting actually occur – in the pack, troop, or crew meeting setting.

Every Program Aide will be assigned pack, troop or crew meetings throughout each week, generally between 3:00 PM and 6:00 PM. Some chartered organizations request meetings at other times of the day, including early morning (before school) and over the lunch hour. All locations are scheduled and assigned to aides based on the meeting schedule wishes of the chartered organization, Program Aide availability and experience, and other factors.

Every Program Aide will be provided information on each pack or troop he or she will lead. Aides will receive the location, day and time of the meeting and primary point of contact person and phone number. Meetings will follow the local school district schedule, and Scout units meeting in housing communities will follow the same schedule as well. Anytime the local school district schools are cancelled, all Scout meetings will be cancelled as well, regardless of whether or not meetings are held in the schools or not.

12.4 Advancement Tracking Program Aides should be responsible for tracking their advancement manually and will be given the tools to do so. A copy of this form can be found on page 54.

Please submit all your units Advancement Reports monthly. Please include them with your time sheets.

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13. Forms

13.1 New Adult Leader Application

This application is used to register an adult in any Scouting Program (Cub Scout, Boy Scouts, Venturing).

1. Every Adult must have a completed application to be registered in Scouting. 2. The application must be completed in full. 3. Be sure to include the proper unit number at the top. 4. The adult’s date of birth, as well as Social Security Number must be filled in. 5. The application must have original signatures of the applicant, the committee chairman and the chartered organization head. 6. Typical areas people leave blank that must be filled in are circled above.

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As of July of 2008, a second page has been added to the Adult Volunteer Application. This page is mandatory and must be submitted along with the regular adult application form. This Discloser / Authorization form outlines the criminal background check procedures, and makes clear to all adults that they will be submitted to a check. Because of this, older forms should not, and cannot be used.

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13.2 New Youth Application

This application can be used to register a youth in any Scout program including Cub Scouts, Boy Scouts, Venturing, Sea Scouts, and the Lone Scout program. Every Scout must have a completed application to be registered in Scouting.

1. The application must be completed in full . Be sure to include the proper unit number in the top right corner. 2. The boy’s date of birth, including year, and age must be filled in. 3. The application must have original signatures of a parent or guardian and you, the Scout Leader.

Remember: Boys are registered in Scouting according to their age and grade level.

Tiger Cubs - 1st Grade Boys Cub Scout (Wolf and Bears) - 2nd and 3 rd Grade Boys Webelos Scout - 4th and 5 th grade Boys Boy Scout - Boys who have earned the Arrow of Light Award in Webelos, or who have completed the fifth grade, or are 11 through 17 years old. Venturing Scouts - Young men and women who are at least 14 years old, but are not yet 21 years old, and have completed the 8 th Grade.

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13.3 Special Funding Request

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13.4 Advancement Report

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13.5 Attendance Summary Sheet

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13.6 Program Aide Timesheet

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13.7 Semi-Annual Program Aide Evaluation

Name: ______

September – December

January – May

1. List units

# of # of Unit Unit Chartered Organization Registered Registered Type # Youth Parents

TOTAL

2. Training

Date Fast Start Training completed ...... ______Date Cub Leader Basic Training completed ...... ______Date Scout Leader Basic Training completed ...... ______

Date Youth Protection Training completed ...... ______

Comments: ______

3. Youth Meeting Attendance

a. Total youth attending meetings this period ...... ______b. # of weekly meetings _____ x _____ registered youth ...... = ______c. Percentage attendance (a) _____ ÷ (b) ____ ...... = ______%

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4. Advancement

a. # of rank advancement earned ...... ______b. Percentage of youth advancing (Total ranks ÷ # Registered)...... = ______%

5. Outdoor Activities

List below the outings/activities conducted during this period (not including Cub and Scout weekly meetings).

# of Children Unit Date What was the activity? Participating

6. Parent Involvement

a. # registered parents ...... ______b. Parents per unit (a) ÷ # of units ...... = ______

Comments: (Parents taking training. Next steps to get more parents involved, etc.) ______

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7. Uniforming - In full uniform for all Scout events? ...... ______

8. Program Aide Meeting Attendance - ...... ______

9. Opportunities to Improve the Unit program the next semester?

a. ______b. ______c. ______d. ______e. ______f. ______

10. Signatures

Program Aide: ______

Staff Leader: ______

Date: ______

Original to Personnel File Copy to Staff Leader Copy to Program Aide

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13.8 Scoutreach Field Trip Planning Form Scoutreach Field Trip / Camp Outing Planning Form Troop / Pack ______Chartered Org. ______Trip Information Date(s) of Trip: ______Destination(s): ______Number of Days: ______Number of Nights: ______Times: (Ex: 5 p.m. Fri. – Noon Sun.)______Est. # of PA Hours: ______Adult Leader Information (Must Have at Least 2 Leaders and 1 Leader for Every 5 Scouts Attending) Please Attach Adult Applications for Any Non-Registered with the BSA Leader Name Phone Number Age Activity Standards (See Next Page) Ex John Scout (317) 946-7000 23 Youth Protection Trained 1 (____) _____-______2 (____) _____-______3 (____) _____-______4 (____) _____-______5 (____) _____-______Scout Information (A Permission Slip Must Be Attached for All Scouts) Scouts Name Emergency Contact Parent Guardian Name Permission Slip Ex Bobby Scout (317) 946-7000 John Scout 1 (____) _____-______ 2 (____) _____-______ 3 (____) _____-______ 4 (____) _____-______ 5 (____) _____-______ 6 (____) _____-______ 7 (____) _____-______ 8 (____) _____-______ 9 (____) _____-______ 10 (____) _____-______ 11 (____) _____-______ 12 (____) _____-______ 13 (____) _____-______ 14 (____) _____-______ 15 (____) _____-______ 16 (____) _____-______ 17 (____) _____-______ 18 (____) _____-______ 19 (____) _____-______ 20 (____) _____-______

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Estimated Costs and Expenses: Expense Description Total Costs Food Estimated Food Cost for ______People. $_____.____ Transportation Estimated Costs Associated w/ $_____.____ Transportation. Lodging Campsite, Cabins or other Lodging Fees. $_____.____ # of Hours for Trip Estimated # of Hours for Trip: ______$_____.____ for SR Adults X # of Program Aides = ______x $10.00 Gear Rentals or Rental of Program Gear or other Purchases $_____.____ Purchases for the Trip (ex: Canoes, Firewood, etc.) Misc. Expenses Other Expenses: (Please Describe) $_____.____

Total: Total of All Expenses Listed Above. $_____.____

Trip Itinerary: (Please Provide as Much Detail as Possible – Attach Additional Sheets if Needed) ______

Activity Standards: At least one adult leader on your trip must have completed Youth Protection Training. Where swimming or boating will be included in the trip, Safe Swim Defense and Safety Afloat Training Standards must be followed. If climbing or rappelling will be included, Climb on Safely Training Standards must be followed. At least one adult leader must be trained in order to do these activities. If a Cub Scout Overnight event, at least one adult leader must be trained in Basic Leader Outdoor Orientation (BALOO) . Please list who will fulfill these standards next to the adult leader's name who will fulfill them.

Signatures:

______Program Aide in Charge District Executive

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13.9 Scoutreach Parental Consent Form CONSENT FORM APPROVAL BY PARENTS OR GUARDIANS (For youth participants and guests under 21 years of age, participating in a Scouting activity.)

______First name and middle initial of participant Last name ______Street Address Birth Date (month/day/year) ______Additional address (need street address if you have a P.O. Box) ______City State Zip ______(parent’s work phone) (home phone)

APPROVAL FOR: ______on ______Name of activity. Date(s)

PARENTS/GUARDIANS. Please read all of the statements on both pages before giving your approval for participation in the activity listed above. I hereby approve and agree to all of the terms, conditions, and waiver of claims of this consent form and certify its correctness. Further, I agree that this participant can meet the health and physical fitness requirements of the trip or activity. ______Parent/Guardian printed name

______Parent/Guardian Signature Date

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Heart of America Council – Scoutreach 13.10 Program Aide Training Continum

STEP 1 – ORIENTATION / FAST START TRAININGS: Log onto http://olc.scouting.org/ and complete: o Boy Scout Leader Fast Start ------ Date: ___/___/_____ o Cub Scout Leader Fast Start ------ Date: ___/___/_____ o Youth Protection Training ------ Date: ___/___/_____ Print off completion certificate at end of trainings. Give these to the District Executive. Although you may only be working with Cub Scouts or Boy Scouts, it is good to have a basic knowledge of both. Your membership id can be obtained from your District Executive.

STEP 222 – THIS IS SCOUTING: Take the following class on-line: o This is Scouting------ Date: ___/___/_____ o Adult Youth Protection Training ------ Date: ___/___/_____

STEP 333 – LEADER SPECIFIC TRAININGS: Take the following classes taught by a Council or District Trainer or your District Executive. o Cubmaster Specific (CS Leaders) ------ Date: ___/___/_____ o Scoutmaster Specific (BS Leaders) ------ Date: ___/___/_____

STEP 444 – OUTDOOR TRAININGS: Take the following class taught by a Council or District Trainer or your District Executive. o BALOO (CS Leaders) ------ Date: ___/___/_____ o Intro. to Outdoor Leadership Skills ------ Date: ___/___/_____

STEP 555 – ADVANCED / SUPPLEMENTAL TRAININGS: Take the following class after the recommendation of your District Executive. o Commissioner Basic Training ------ Date: ___/___/_____ o Health and Safety Training ------ Date: ___/___/_____ o Leave No Trace ------ Date: ___/___/_____ o Marlinspike Skills (Advanced Knots) ------ Date: ___/___/_____ o Scoutmaster Junior Leader Training ------ Date: ___/___/_____ o Trek Safely (Hiking) ------ Date: ___/___/_____ o Voyageur (Canoeing) ------ Date: ___/___/_____ o 21 st Century Woodbadge Course ------ Date: ___/___/_____ o Weather Training ------ Date: ___/___/_____

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NOTES: ______

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PROGRAM AIDE STATEMENT OF UNDERSTANDING

I have read and understand all policies, procedures, and expectations contained in the 2010-20011 Program Aide Procedures Manual.

I agree to comply with all policies, procedures, and expectations contained herein.

______(SIGNATURE)

______(PRINTED NAME) ______(DATE)

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