April 18, 2018

Media Release: Immediate Regional Municipality of Waterloo

Council Agenda

Consolidated

Wednesday, April 18, 2018

Closed Session 6:45 p.m. Waterloo County Room Regular Meeting 7:00 p.m.

Regional Council Chamber

150 Frederick Street, Kitchener, Ontario

1. Moment of Silence

2. Roll Call

3. Motion to go into Closed Session

That a closed meeting of Council be held on Wednesday, April 18, 2018 at 6:45 p.m. in Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) Labour relations

4. Motion to Reconvene Into Open Session

5. Declarations of Pecuniary Interest under the “Municipal Conflict Of Interest Act”

6. Presentations a) Joan Fisk, Citizens Advisory Committee on Council Compensation, re: CC-18-01, Council Compensation 2018-2022

2700122 Council Agenda - 2 - 18/04/18

Page 8 Recommendation:

That the Regional Municipality of Waterloo approve the following recommendations, effective for the next term of Regional Council, December 1, 2018 to November 14, 2022, as detailed in report CC-18-01, dated April 18, 2018, to:

1. Maintain the current base compensation rates for the positions of Regional Chair, Regional Councillor, and Regional Standing Committee Chair;

2. Continue to adjust base compensation rates of the Regional Chair, Regional Councillor and Standing Committee Chair, effective January 1 each year, in accordance with the lesser of:

a. the average annual change in the all-items Consumer Price Index for Ontario for the previous year; or b. the increase approved for non-union Regional staff; or c. 3 %.

3. Continue the practice of establishing a Citizens Advisory Committee on Council Compensation during the third year of each Council term to conduct a review of Council compensation for the next term.

4. Should the Region find itself formally taking on significant additional responsibilities during the next term of Council, such that it adds significantly to the workload of Councillors, Council may wish to consider initiating a separate, more thorough review of its governance structures, functions and processes.

7. Minutes of Previous Meetings a) Council – March 28, 2018 b) Community Services Public Input – April 4, 2018 c) Special Council – April 10, 2018 d) Community Services – April 10, 2018 e) Planning & Works – April 10, 2018 f) Administration & Finance – April 10, 2018 g) Closed Committee – April 10, 2018 h) Library – April 10, 2018 2700122 Council Agenda - 3 - 18/04/18

8. Communications

a) Council Information Package – Friday, April 13, 2018 (Distributed Electronically)

*b) Chris Schafer, Uber Public Policy Manager re: Taxi Cab By-law Criteria Amendment

Page 15A

*c) Waterloo Region Taxi Alliance re: Taxi By-law Review Recommendations

Page 15B

9. Motion To Go Into Committee Of The Whole To Consider Reports

10. Reports

Finance Reports

a) COR-TRY-18-36, T2018-132 Northfield Drive Widening - Bridge Street to Davenport

Page 16 Recommendation:

That the Regional Municipality of Waterloo accept the tender of Steed and Evans Limited for T2018-132 Northfield Drive Widening – Bridge Street to Davenport in the amount of $3,782,700.00 plus all applicable taxes as set out in report COR- TRY-18-36 dated April 18, 2018.

b) COR-TRY-18-37, T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements

Page 19

Recommendation: That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc. for T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements in the amount of $2,087,012.34 plus all applicable taxes as set out in report COR-TRY-18-37 dated April 18, 2018 and; That the Regional Municipality of Waterloo approve an increase in project cost of $617,500.00 gross and $0 net to facilitate work undertaken on behalf of the City of Waterloo and; 2700122 Council Agenda - 4 - 18/04/18

That the Regional Municipality of Waterloo approve an increase in project cost of $64,900.00 gross and $0 net to facilitate work undertaken on behalf of Waterloo North Hydro and; That the Regional Municipality of Waterloo approve an increase in project cost of $348,000.00 gross and $0 net to facilitate work undertaken on behalf of the City of Kitchener.

c) COR-TRY-18-38, T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, City of Kitchener

Page 24

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc. for T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, in the City of Kitchener in the amount of $2,226,029.88 plus all applicable taxes as set out in Report COR-TRY-18-38 dated April 18, 2018; and

That the Commissioner of Transportation and Environmental Services be authorized to execute any agreements with adjacent property owners in connection with any access improvements, servicing, or other utilities improvements, at the sole expense of such property owner, as determined reasonably feasible for this Project by the Commissioner, on terms and conditions satisfactory to the Regional Solicitor.

d) COR-TRY-18-39, T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10

Page 27

Recommendation: That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10 in the amount of $1,513,288.00 plus all applicable taxes as set out in report COR-TRY-18-39 dated April 18, 2018.

e) COR-TRY-18-40, T2018-109 Waterloo Wastewater Treatment Plant Secondary Clarifier No. 1 and 2 Mechanism Replacement

Page 29

2700122 Council Agenda - 5 - 18/04/18

Recommendation:

That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2018-109 Waterloo Wastewater Treatment Plant Secondary Clarifier No. 1 and 2 Mechanism Replacement in the amount of $1,661,351.00 as set out in report COR-TRY-18-40 dated April 18, 2018.

Committee Reports a) Community Services - attached & marked SS-180410

Page 32

b) Planning & Works - attached & marked PS-180410

Page 34

c) Administration & Finance - attached & marked FS-180410

Page 37

d) Library – attached & marked LS-180410

Page 38

Chief Administrative Officer

Regional Chair

Regional Clerk

a) PDL-CAS-18-03, Taxi By-law Driver Criteria Amendment

Page 39

Recommendation:

That the Regional Municipality of Waterloo amend the “Driver Criteria” of the Taxi By-law pursuant to Appendix “A” to Report PDL-CAS-18-03, dated April 18, 2018.

2700122 Council Agenda - 6 - 18/04/18

11. Other Matters Under Committee Of The Whole

a) PDL-LEG-18-33, Approval to Expropriate Lands (2nd Report) for Stage 1 of the Rapid Transit Project – Permanent and Temporary Easements – Stage 1 – 1225 Courtland Avenue East and Adjacent Lands, Kitchener

Page 46

Recommendation: See pages 46-49

b) COR-FFM-18-08, King-Victoria Transit Hub – Transfer Payment Agreement

Page 56

Recommendation:

That the Regional Municipality of Waterloo enter into a transfer payment agreement with Her Majesty the Queen in Right of Ontario by its Minister of Transportation to provide for funding for the King-Victoria Transit Hub Project, with the Chair and Clerk having all necessary authority to execute the agreement and all ancillary documents, as a next step to the provincial approval in principle letter of October 19, 2017 from the Minister of Transportation, subject to the form and content of the agreement being satisfactory to the Chief Financial Officer and the Regional Solicitor, as described in Report COR-FFM-18-08 dated April 18, 2018.

c) TES-RTS-18-02, ION Update (Information)

Page 60

12. Motion For Committee Of The Whole To Rise And Council Resume

13. Motion To Adopt Proceedings Of Committee Of The Whole

14. Motions

15. Notice of Motion

16. Unfinished Business

17. Other Business

18. Questions

19. Enactment Of By-laws – First, Second & Third Readings 2700122 Council Agenda - 7 - 18/04/18

a) A By-law to Expropriate Lands for the Purpose of the Construction and Operation of Stage 1 of the Rapid Transit Project, in the City of Kitchener, in the Regional Municipality of Waterloo

b) A By-law to Amend By-law 17-005, to Establish an Emergency Management Program for the Regional Municipality of Waterloo

c) A By-law Amend By-law Number 58-87, as Amended, Being a By-law to Designate and Regulate Controlled-Access Roads (Regional Road #70 (Ira Needles Boulevard), Regional Road #58 (Fischer-Hallman Road), and Regional Road #54 (Lackner Boulevard), City of Kitchener)

d) A By-law to Amend By-law 16-044, A By-law to Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo (Driver Criteria)

e) A By-law to Confirm the Actions of Council – April 18, 2018

20. Adjourn

2700122 8 8

CC-18-01

Region of Waterloo Special Council Committee Citizen Advisory Committee on Council Compensation

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: C03-08

Subject: Council Compensation 2018-2022

Recommendation:

1. Maintain the current base compensation rates for the positions of Regional Chair, Regional Councillor, and Regional Standing Committee Chair;

2. Continue to adjust base compensation rates of the Regional Chair, Regional Councillor and Standing Committee Chair, effective January 1 each year, in accordance with the lesser of:

a. the average annual change in the all-items Consumer Price Index for Ontario for the previous year; or b. the increase approved for non-union Regional staff; or c. 3 %.

2668552 9 April 18, 2018 CC-18-01 9

Summary:

A review of Council compensation is required each term to consider whether Council compensation is commensurate with its roles and responsibilities. The following individuals agreed to serve on the 2018 Citizen Advisory Committee on Council Compensation:

Don Bourgeois Joan Fisk David Seyler Tricia Siemens Karen Wilkinson Robert Williams

The Committee met in February and early-April 2018 to conduct the review. They considered the current compensation levels and models in the Region of Waterloo, the urban area municipalities and other Ontario Regional governments, the scope and role of Regional government, as well as the time demands placed upon members of Regional Council to fulfill their role.

To further inform the review process, members of Regional Council were also invited to provide input to the Committee by means of a confidential online survey.

The Committee was supported by staff from Human Resources and Citizen Service, Finance, and the Regional Chair’s Office. This report and its recommendations accurately reflect the unanimous view of the members of the Citizen Advisory Committee on Council Compensation.

The Committee determined that the base compensation was fair and appropriate, and provided good value for the public service contributed to the community by members of Regional Council. The Committee noted that the rate of compensation is on the lower end of the comparator scale of Regional municipal governments reviewed but there was unanimous agreement that the base compensation rates for both Regional Councillors and the Regional Chair should be maintained, unless there is a significant increase in the formal responsibilities of Regional Councillors.

The Committee noted that the allowance available to Regional Councillors to cover expenses incurred to attend conferences, such as the annual events hosted by the Association of Municipalities of Ontario (AMO) and the Federation of Canadian Municipalities (FCM), has historically been underspent. Noting that such expenses are generally covered by the area municipalities for Mayors sitting on Regional Council, the Committee identified Councillor attendance at such conferences as a valuable tool in addressing common municipal issues.

2668552 Page 2 of 8

10 April 18, 2018 CC-18-01

Report:

In making its determination on the appropriate level of Regional Council compensation and the annual adjustment formula, the 2018 Citizens Advisory Committee on Council Compensation considered the following:

• whether the current compensation of the members of Waterloo Regional Council is commensurate with the current roles and responsibilities • whether the current compensation is appropriate considering the scope of Regional government, meeting requirements, committee duties, public duties (events), agenda review and other required reading, social media outreach and constituent work • whether there been any significant changes or increases in the respective roles of Regional Councillors and/or the Regional Chair since the last compensation review in 2013 • the views of the current members of Regional Council concerning their role, the demands on their time, and their level of compensation

2018 Waterloo Region Council Compensation

Elected Position 2018 Base Remuneration (100% taxable)

Regional Councillor (12) $43,731

Regional Councillor/Chair of Standing Committee (3) $50,294

• Administration & Finance (A&F) • Community Services (CS) • Planning & Works (P&W)

(Regional Councillor Base + Committee Chair Honorarium = ($43,731 + $6,563)

Regional Chair (1) $159,244

As part of their compensation package, members of Council receive the same benefits as provided to the Region’s Management/Management Support staff (non-union), with the exception of Long Term Disability (LTD), for which they are not eligible. Their benefits also include Canada Pension Plan (CPP) and Employer Health Tax (EHT) – as prescribed by other levels of government - but not Employment Insurance (EI) for which they are not eligible. A Councillor’s benefits expire at the end of their term of elected office. 2668552 Page 3 of 8

11 April 18, 2018 CC-18-01

As such, members of Council are eligible for the following benefits during their term of office: • Extended Health Coverage (e.g. prescription drugs, vision care, paramedical coverage) • Dental (e.g. preventative, major restorative, orthodontic) • Life Insurance • Accidental Death and Dismemberment (AD&D) Insurance

Members of Regional Council participate in the Ontario Municipal Employees Retirement System (OMERS) during their elected service. OMERS is a defined benefit pension plan financed by equal contributions from participating employers and employees/Councillors and by the investment earnings of the OMERS Fund. OMERS contributions cease when a contributor no longer works for the participating organization, when they achieve 35 years of credited service and/or reach 71 years of age.

To help determine a fair level of compensation for members of Regional Council, the Advisory Committee reviewed the scope of Regional government, including responsibilities, budget, population, and the average time commitment required to adequately fulfill the role of Regional Councillor.

The Committee determined that there has been no significant addition to Regional government responsibilities since the last review of Council compensation in 2013.

Structure of Regional Council

Regional Council is comprised of 16 members including the Regional Chair. The Regional Chair is elected at large in the community by eligible voters. Eight members of Regional Council are also directly elected by eligible voters – four Regional Councillors from the City of Kitchener and two Regional Councillors each from the Cities of Cambridge and Waterloo. The Mayors of the seven area municipalities - the Cities of Cambridge, Kitchener and Waterloo and the Townships of North Dumfries, Wellesley, Wilmot and Woolwich - automatically become members of Regional Council upon their election as Mayor in their respective area municipality.

Roles of Regional Council

Under the Municipal Act, the role of Council is one of representation, policy formation and broad oversight and executive management of the administration. Regional Council is the policy and decision making body of Regional government and is the vehicle through which citizens can express their concerns about the policies, services and programs of Regional government. It is the eyes, ears and voice for the clients of Regional programs and services and for Regional taxpayers. It is also the forum where 2668552 Page 4 of 8

12 April 18, 2018 CC-18-01

citizens may express their views on wider policy issues that may be outside the sphere of Regional government.

The members of the Committee understand that Regional Council serves primarily as a governance body in which analytical skills are required to deal with complex issues, where risk management is often a consideration.

Regional staff, as the administrative apparatus, reports to and is ultimately accountable to Regional Council and Council, itself, is accountable, through the electoral process, to the citizens of Waterloo Region.

Time Demands on Regional Councillors

The Regional Chair and all Regional Councillors sit as members of Council and the following Standing Committees of Council – Administration & Finance (A&F), Community Services (CS), Planning and Works (P&W), and Budget Committee. This practice, where all members of Council sit on the primary standing committees, is often referred to as Committee of the Whole model.

Council meetings are generally scheduled on a three-week cycle. The number of cycles varies depending on summer calendars, conference dates and other factors. On average, there are thirteen (13) cycles annually. Council meetings are held on Wednesdays, in the evening, while the Standing Committees meet on Tuesdays, during the daytime.

There are also numerous public meetings and public input sessions conducted by these Standing Committees throughout the year with the P&W Committee having the most number of additional sessions, generally related to specific planning initiatives, roads and other projects. The Budget Committee typically meets four (4) times each year. Councillor attendance at any number and variety of project-focused Public Information Centre (PIC) meetings is left to the discretion of the Councillor.

There are also a number of other committees, advisory committees, associated agencies and boards and project teams to which Regional Councillors may be appointed.

The Compensation Review Committee sought additional insight about time demands from Regional Councillors through a confidential survey; the replies received were helpful contributions to this report.

2668552 Page 5 of 8

13 April 18, 2018 CC-18-01

Scope of Regional Government

The scope of Regional government is broad, impacting the lives of residents on wide variety of issues. The population of the Region of Waterloo is estimated to be 583,500 (Census data, 2016). In 2018, approximately $1.4 billion is budgeted for gross operating and capital expenditures (includes Police Services and user rate budgets) to deliver a wide range of programs and services including:

• Water supply and wastewater operations • Waste management – landfill and transfer station sites; materials recycling and garbage collection • Police and emergency planning • Public health • Emergency medical services/land ambulance • Community services – employment and income support; child care; Sunnyside Seniors’ Services • Growth Management • Regional Official Plan • Approval of Area Municipal Official Plans and amendments and development control applications • Transportation Planning • Community Housing • Regional roads; traffic signals and signs • Light Rail Transit (ION); public transit (GRT); and specialized transit (Mobility Plus) • Region of Waterloo International Airport • All borrowing of money for capital expenditures – Region, area municipalities • Operation of the Waterloo Region Museum, Doon Heritage Village, Schneider Haus and McDougall Cottage • Rural library system • Provincial Offences Court administration • Regional licensing – taxis, special transportation services, salvage yards, second-hand shops/dealers • By-law enforcement – lawn watering; tree cutting; smoking legislation; roadside dumping; and, regional weed inspection

Survey of Regional Councillors

To assist in determining the time demands placed on Regional Councillors, the Advisory Committee conducted a confidential survey of the members of Council.

2668552 Page 6 of 8

14 April 18, 2018 CC-18-01

The survey sought feedback about the average number of weekly hours Councillors work to fulfill their responsibilities, including time spent at Council, Standing Committee and other meetings; time spent on constituent relations; social media outreach; project team work; and, attendance at community events. The survey polled Councillors to determine if there were any obstacles to fulfilling the role. They were also asked to provide input about the value of their benefits package. Councillors were given the option to include additional comments in their survey responses.

Survey Results

Based on the responses to the survey, the following trends and/or themes became apparent:

• Councillors believe that they are fairly compensated. • Councillors value and appreciate the benefits package available to them. • There is no significant increase in the time demands placed on Councillors (in comparison to survey results compiled during the 2013 Compensation Review process). • Overall, Councillors are satisfied with the compensation, benefits and the resources provided to carry out their role.

Annual Adjustment Mechanism

The Advisory Committee discussed the merits of the current mechanism that is used to adjust Regional Council compensation annually, which is the lesser of:

a. the average annual change in the all-items Consumer Price Index (CPI) for Ontario for the previous year; or b. the increase approved for non-union Regional staff; or c. 3 %.

The average annual change in the all-items CPI is calculated by using the average of each of the monthly changes. The same annual adjustment calculated for members of Regional Council is also applied to the base remuneration for members serving on the Police Services Board. The Advisory Committee agreed that the CPI is the most appropriate benchmark to use as part of the annual adjustment calculation.

Conclusion

The Committee members, having reviewed the compensation data from comparator municipalities, the role and responsibilities currently undertaken by Regional Councillors, and the time required to carry out the responsibilities, recommend that the level of compensation and benefits for the Regional Chair and Regional Councillors be maintained and that an annual adjustment mechanism, based in part on the CPI, 2668552 Page 7 of 8

15 April 18, 2018 CC-18-01

continue to be applied each January 1st.

Financial Implications:

Nil

Other Department Consultations/Concurrence:

Finance and Human Resources and Citizen Service staff have been consulted in the preparation of this report.

Attachments

Nil

Respectfully submitted,

Don Bourgeois Joan Fisk David Seyler Tricia Siemens Karen Wilkinson Robert Williams

2668552 Page 8 of 8

From: Chris Schafer [mailto:[email protected]] 15A Sent: Monday, April 16, 2018 11:38 AM 15A To: Angelo Apfelbaum Cc: Kris Fletcher Subject: Fwd: Uber: Taxi Cab By-law Criteria Amendment

Hi,

Just forwarding you the email I sent to Regional Council today in support of the proposed changes to the taxi/ridesharing bylaw.

Chris Schafer Uber Public Policy Manager - Canada [email protected] | +1 (647) 389-8052 www.uber.com

------Forwarded message ------From: Chris Schafer Date: Mon, Apr 16, 2018 at 11:37 AM Subject: Uber: Taxi Cab By-law Criteria Amendment To: Chris Schafer

Dear Waterloo Regional Council,

As you know, the Taxi Cab By-law Criteria Amendment staff report is before Regional Council this week on Wed. April 18th.

On behalf of Uber Canada, I wanted to send a quick note that Uber is supportive of the staff recommended changes to the Taxi By-law “Driver Criteria” with respect to the two proposed changes concerning "dangerous driving" and the demerit point change.

As I have to be in Kingston that evening, I will not be present at Regional Council this week but thank staff for their work on bringing forward these amendments after productive consultations with the taxi and ridesharing industries.

Sincerely,

Chris Schafer Uber Public Policy Manager - Canada [email protected] | +1 (647) 389-8052 www.uber.com 15B 15B

From: [email protected] [mailto:[email protected]] Sent: Wednesday, April 18, 2018 11:24 AM To: Angelo Apfelbaum Cc: Brian Mann; Mike Sima Subject: By-law review recommendations

Hello Angelo Re: Tuesday April 17, 2018 meeting. The Waterloo Region Taxi Alliance is in agreement with the staff report #PDL-CAS-18-03 Taxi Cab By-law Criteria Amendment.

Regards WRTA 16

Report: COR-TRY-18-36 Region of Waterloo Corporate Services Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: F18-30

Subject: T2018-132 Northfield Drive Widening - Bridge Street to Davenport

Recommendation:

Summary: Nil

Report:

Tenders were called for T2018-132 Northfield Drive Widening – Bridge Street to Davenport and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.

The following tenders were received:

Steed and Evans Limited St. Jacobs, ON $3,782,700.00

Coco Paving Inc. Petersburg, ON $4,237,000.00

410754 Ontario Limited o/a Sousa Concrete Branchton, ON $4,245,545.05

Regional Sewer & Watermain Ltd. Cambridge, ON $4,425,071.48

Capital Paving Inc. Guelph, ON $4,466,012.02

2681508 Page 1 of 3 17 April 18, 2018 Report: COR-TRY-18-36

E. & E. Seegmiller Limited Kitchener, ON $4,536,212.00

Cambridge Landscaping Inc. Cambridge, ON $4,586,664.50

Network Sewer and Watermain Ltd. Cambridge, ON $4,718,671.14

The work under this contract includes the reconstruction and widening of Northfield Drive from Davenport Road to Bridge Street within the City of Waterloo including: widening from two to four lanes with on-road cycling lanes, curb and gutter, sidewalk along the north side of the roadway, asphalt multi-use trail along the south side of the roadway, storm sewers, bus landing pads, traffic signal upgrades, streetlights, and other associated items.

The road will remain open to two-way traffic during construction.

Construction is scheduled to start on April 30, 2018 and be substantially complete in September 2018. Surface asphalt will be placed in 2019.

The final date of acceptance for this tender is May 21, 2018.

Corporate Strategic Plan:

Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to create a public transportation network that is integrated, accessible, affordable and sustainable under Strategic Focus Area 2, Sustainable Transportation.

Financial Implications:

Region of Waterloo Transportation Division Costs

T2018-132 $3,782,700

Region Engineering 280,000

Hydro Relocations, Streetlights, and Landscaping 192,300

Region Traffic Signals 120,000

Material Testing 41,600

Region Signage and Pavement Markings 25,000

Sub-total $4,441,600

Plus: Applicable Net HST of 1.76% 70,700

Total $4,512,300

Note: All figures are rounded to the nearest $100.

2681508 Page 2 of 3 18 April 18, 2018 Report: COR-TRY-18-36

The Region’s approved 2018-2027 Transportation Capital Program includes a budget of $4,255,000 in 2018 and $580,000 in 2019 for Northfield Drive Widening from Davenport Road to Bridge Street for a total budget of $4,835,000 (Project # 07257), to be funded from Development Charge funded debentures (88%; $4,250,000) and Development Charges Reserve Fund (12%; $585,000). Debt servicing costs to be funded from future Regional Development Charge collections are estimated to be $312,700 annually over a period of 20 years on an estimated cost of borrowing of 4.0%.

The cost of this work is $4,512,300 which is $322,700 (6.7%) under the project budget. The savings are attributable to competitive bid pricing.

Other Department Consultations/Concurrence:

Design and Construction staff and Transportation staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

2681508 Page 3 of 3 19

Report: COR-TRY-18-37 Region of Waterloo Corporate Services Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: F18-30

Subject: T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc. for T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements in the amount of $2,087,012.34 plus all applicable taxes as set out in report COR-TRY-18-37 dated April 18, 2018 and;

That the Regional Municipality of Waterloo approve an increase in project cost of $617,500.00 gross and $0 net to facilitate work undertaken on behalf of the City of Waterloo and;

That the Regional Municipality of Waterloo approve an increase in project cost of $64,900.00 gross and $0 net to facilitate work undertaken on behalf of Waterloo North Hydro and;

That the Regional Municipality of Waterloo approve an increase in project cost of $348,000.00 gross and $0 net to facilitate work undertaken on behalf of the City of Kitchener.

Summary: Nil

Report:

Tenders were called for T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements and were advertised in the Record, in the Daily Commercial

2686306 Page 1 of 5 20 April 18, 2018 Report: COR-TRY-18-37

News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s ebidding system and reviewed by Procurement and program area staff.

The following tenders were received:

Capital Paving Inc. Guelph, ON $2,087,012.34

Steed and Evans Limited St. Jacobs, ON $2,851,000.00

A significant amount of underground infrastructure construction for sewer and watermain along with dewatering requirements limits the number of contractors capable of completing the work of this contract.

The work under this contract includes the following:

• Roadway widening and modifications on Erb Street, between Caroline Street and Menno Street in the City of Waterloo, to accommodate left turn lanes at Father David Bauer Drive, including street lighting, concrete encased duct structure on behalf of Waterloo North Hydro, and storm sewer and watermain replacement on behalf of the City of Waterloo; and • Sanitary sewer construction and road restoration on New Dundee Road, east of Robert Ferrie Drive in the City of Kitchener, on behalf of the City of Kitchener.

Erb Street, between Caroline Street and Menno Street in the City of Waterloo, will remain open to two-way traffic during construction with a single lane of traffic in each direction and/or flagging at all times.

New Dundee Road east of Homer Watson Boulevard, between Thomas Slee Drive and Robert Ferrie Drive in the City of Kitchener, will be closed to through traffic for the duration of construction from approximately April 30, 2018 to June 15, 2018.

Construction of all work under this contract is scheduled to start on April 30, 2018 and be substantially complete by July 27, 2018.

The final date of acceptance for this tender is June 28, 2018.

Corporate Strategic Plan:

2686306 Page 2 of 5 21 April 18, 2018 Report: COR-TRY-18-37

Financial Implications:

Contract T2018-139 costs are shared as follows:

Region of Waterloo – Transportation Division Costs $1,195,900

City of Waterloo costs 567,200

City of Kitchener costs 269,600

Waterloo North Hydro costs 54,300

Total $2,087,000

Note: All figures are rounded to the nearest $100.

Region of Waterloo Transportation Division Costs

T2018-139 $1,195,900

Region Traffic Signals, Signage and Pavement Marking (HST N/A) 204,100

Region Engineering and Approvals (HST N/A) 75,400

Consultant Design and Inspection 22,500

Utility Relocations, Street Lighting 20,000

Materials Inspection and Testing 15,100

Sub-total $1,533,000

Plus: Applicable Net HST of 1.76% 22,100

Total $1,555,100

Note: All figures are rounded to the nearest $100.

The Region’s approved 2018-2027 Transportation Capital Program includes a budget of $2,145,000 in 2018 for Erb Street Improvements from 100 m west of Caroline Street to Menno Street (Project # 05389), to be funded from the Roads Development Charges Reserve Fund (85%; $1,823,250) and the Roads Capital Levy Reserve (15%; $321,750).

The cost of this work is $1,555,100 which is $589,900 under the project budget. The savings are attributable to a reduction in the scope of work to be completed.

2686306 Page 3 of 5 22 April 18, 2018 Report: COR-TRY-18-37

City of Waterloo Costs

T2018-139 $567,200

Region Engineering (HST N/A) 26,200

Consultant Design and Inspection 7,800

Materials Inspection and Testing 4,500

Region Signage and Pavement Marking (HST N/A) 1,600

Sub-total $607,300

Plus: Applicable Net HST of 1.76% 10,200

Total $617,500

Note: All figures are rounded to the nearest $100.

The City of Waterloo has indicated that they have sufficient funds budgeted for this work and has asked that the work proceed on their behalf.

City of Kitchener Costs

T2018-139 $269,600

Consultant Design and Inspection 46,600

Region Engineering (HST N/A) 11,000

Region Detour, Signage and Pavement Marking (HST N/A) 10,100

Materials Inspection and Testing 5,000

Sub-total $342,300

Plus: Applicable Net HST of 1.76% 5,700

Total $348,000

Note: All figures are rounded to the nearest $100.

The City of Kitchener has indicated that they have sufficient funds for this work and has asked that the work proceed on their behalf.

2686306 Page 4 of 5 23 April 18, 2018 Report: COR-TRY-18-37

Waterloo North Hydro Costs

T2018-139 $54,300

Region Engineering 2,500

Materials Inspection and Testing 400

Region Signage and Pavement Marking 200

Sub-total $57,400

Plus: Applicable Net HST of 13% 7,500

Total $64,900

Note: All figures are rounded to the nearest $100.

Waterloo North Hydro has indicated that they have sufficient funds budgeted for this work and has asked that the work proceed on their behalf.

Other Department Consultations/Concurrence:

Design and Construction staff and Transportation staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

2686306 Page 5 of 5 24

Report: COR-TRY-18-38 Region of Waterloo Corporate Services Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: F18-30

Subject: T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, City of Kitchener

Recommendation:

Summary:

Nil

Report:

Tenders were called for T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, in the City of Kitchener and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.

2683476 Page 1 of 3 25 April 18, 2018 Report: COR-TRY-18-38

The following tenders were received:

Capital Paving Inc. Guelph, ON $2,226,029.88

Coco Paving Inc. Petersburg, ON $2,363,000.00

Steed & Evans Limited St. Jacobs, ON $2,430,000.00

410754 Ontario Limited o/a Sousa Branchton, ON $2,782,261.00 Concrete

Vista Contracting Ltd. Cambridge, ON $3,240,066.70

The work under this contract includes road widening construction on Fairway Road North (Regional Road No. 53) between Lackner Boulevard and Pebblecreek Drive in the City of Kitchener. The scope of work consists primarily of widening the roadway surface including related storm sewer/structure adjustments, new concrete sidewalk and curb and gutter, and additional street lighting throughout the corridor.

Two-way traffic is required to be maintained at all times during construction. Based on the recommended staging plan, a single-lane flagging operation is not expected to be required during construction. Access to residences and Chicopee Hills Public School within the project limits will be maintained at all times however; if a short-term disruption is required the contractor will provide as much notice as possible and coordinate with the affected person/s.

Construction is scheduled to start on or about April 30, 2018 and be substantially complete by early September 2018.

The final date of acceptance for this tender is June 26, 2018.

Corporate Strategic Plan:

Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to optimize road capacity to safely manage traffic and congestion under Strategic Focus Area 2, Sustainable Transportation.

2683476 Page 2 of 3 26 April 18, 2018 Report: COR-TRY-18-38

Financial Implications:

Region of Waterloo Transportation Division Costs

T2018-147 $2,226,000

Consultant Engineering Fees (Contract Administration, Inspection, and 285,000 Materials Testing)

Region Engineering – (Tendering, Approvals, and Project Management) 82,500 (HST N/A)

Landscaping 25,000

Detours, Signing, Line Painting (HST N/A) 20,000

Utilities 15,000

Sub-total $2,653,500

Plus: Applicable Net HST of 1.76% 44,900

Total $2,698,400

Note: All figures are rounded to the nearest $100.

The consultant engineering fees have been updated to reflect detailed design, contract administration, and construction inspection.

The Region’s approved 2018-2027 Transportation Capital Program includes a budget of

$3,060,000 in 2018 for Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive (Project # 07386), to be funded from the Development Charge Reserve Fund. The cost of this work is $2,698,400, which is $361,600 (11.8%) under the project budget. The savings are due to competitive bidding.

Other Department Consultations/Concurrence:

Design and Construction, Transportation, and Legal staff were consulted in the preparation of this report.

A ttachments:

Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

2683476 Page 3 of 3

Report: COR-TRY-18-39 Region of Waterloo Corporate Services Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: F18-30

Subject: T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10

Recommendation:

That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10 in the amount of $1,513,288.00 plus all applicable taxes as set out in report COR-TRY-18-39 dated April 18, 2018.

Summary: Nil

Report:

Tenders were called for T2018-114 Disinfection Upgrades at Ground Water Under Direct Influence (GUDI) Wells K23, G4/G4A and W10 and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.

The following tenders were received:

BGL Contractors Corp Waterloo, ON $1,513,288.00

Robert B. Somerville Co. Limited King City, ON $1,687,270.00

The scope of work for T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10 includes upgrading of water quality monitoring equipment and control systems and the installation of new chlorine contactors at all three well sites.

2692459 Page 1 of 2 28 April 18, 2018 Report: COR-TRY-18-39

Sixteen plan takers registered for this tender. The low number of submitted bids is attributed to inability of some plan takers to perform the work requiring specific expertise, and the small scope for this project.

Construction is scheduled to start in June 2018 and be substantially complete by December 2018. The Ministry of the Environment and Climate Change has directed the work be completed on the wells by December 31, 2018.

The final date of acceptance for this tender is June 27, 2018.

Corporate Strategic Plan:

Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to protect the quality and quantity of our water resources under Strategic Focus Area 3, Environment and Sustainable Growth.

Financial Implications:

T2018-114 $1,513,300

Engineering - Consultant 100,000

Engineering – Regional 10,000

Permit approvals, printing and advertising 1,700

Sub-total $1,625,000

Plus: Applicable Net HST of 1.76% 28,600

Total $1,653,600

Note: All figures are rounded to the nearest $100.

The Region’s approved 2018-2027 Water Services Capital Program includes a budget of $8,787,000 in 2018 for Facility Upgrades (project # 04893) to be funded from the Water Capital Reserve (74%; $6,502,000) and Development Charge Reserve Fund (26%; $2,285,000). An amount of $1,800,000 was allocated for the disinfection upgrades at these three well sites.

Other Department Consultations/Concurrence:

Water Services staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer 2692459 Page 2 of 2 29

Report: COR-TRY-18-40 Region of Waterloo Corporate Services Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: F18-40

Subject: T2018-109 Waterloo Wastewater Treatment Plant Secondary Clarifier No. 1 and 2 Mechanism Replacement

Recommendation:

Summary:

Nil

Report:

Tenders were called for T2018-109 Waterloo Wastewater Treatment Plant (WWTP) Secondary Clarifier No. 1 and 2 Mechanism Replacement and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.

The following tenders were received:

BGL Contractors Corp. Waterloo, ON $1,661,351.00

Bestco Construction (2005) Ltd Ancaster, ON $1,818,020.00

Glover-Hill Mechanical Thamesford, ON $1,824,960.40

2692450 Page 1 of 3 30 April 18, 2018 Report: COR-TRY-18-40

H2 Ontario Inc. New Hamburg, ON $1,950,350.00

Dean-Lane Contractors Inc. Kitchener, ON $2,048,941.00

*Note one bid was disqualified.

The work under this contract includes the following:

The Waterloo WWTP requires replacement of the existing sludge collection mechanisms of the secondary clarifiers No. 1 and No. 2. The clarifier mechanisms were constructed in the late 1970’s and are at the end of their service life. In 2016, the Region retained an engineering consulting firm to perform a Constructability and Technology Assessment for the replacement of these secondary clarifier mechanisms. The recommendations from the assessment included:

- Replace the existing mechanisms of secondary clarifiers No. 1 and No. 2 with new suction header-type clarifier mechanisms; - Install launder covers on secondary clarifiers No. 1 and No. 2 to improve treatment; - Install density current baffles on secondary clarifiers No. 1, No. 2, No. 3, and No. 4 to improve treatment; - Perform associated electrical, instrumentation & control upgrades.

Regional Council approved the pre-purchase of the new secondary clarifier mechanisms, density current baffles, and launder covers for the Waterloo WWTP at the July 18, 2017 Council Meeting (Report COR-TRY-17-67) in the amount of $1,038,865.50, including all applicable taxes. These pieces of equipment were pre- selected and pre-purchased in order for the consultant to complete the detailed design to suit the selected equipment and ensure construction could proceed in a timely manner due to the long lead time associated with the manufacturing of the equipment. The pre-selected equipment will be incorporated by means of a Novation Agreement into the general construction contract for the secondary clarifier No. 1 and No. 2 work at the Waterloo WWTP, and are included in the total price of the tenders received for T2018-109. The delivery of the pre-purchased equipment is scheduled for mid May 2018.

Subject to Council approval, construction work included in the general construction contract part of this report is expected to commence by May 17, 2018 with completion expected by December 2018.

The final date of acceptance for this tender is July 19, 2018.

2692450 Page 2 of 3 31 April 18, 2018 Report: COR-TRY-18-40

Corporate Strategic Plan:

Financial Implications:

T2018-109 $1,661,400

Engineering - Consultant 145,600

Sub-total $1,807,000

Plus: Applicable Net HST of 1.76% 31,800

Total $1,838,800

Note: All figures are rounded to the nearest $100.

The Region’s approved 2018-2027 Wastewater Capital Program includes a budget of $5,666,000 in 2018 for the Kitchener & Waterloo Infrastructure Upgrades (project #08307) to be funded from the Wastewater Capital Reserve (74.9%; $4,243,800), the Development Charge Reserve Fund (16.3%; $922,200) and growth related debentures (8.8%; $500,000). An amount of $2,000,000 was allocated for the Waterloo WWTP secondary clarifier No. 1 and No. 2 replacement work, including the supply of the pre- purchased clarifier mechanisms, density current baffles; launder covers, and engineering costs.

Debt servicing costs to be reflected in future Wastewater operating budgets are estimated to be $36,800 annually over a period of 20 years on an estimated cost of borrowing of 4.0%.

Other Department Consultations/Concurrence:

Water Services staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

2692450 Page 3 of 3 32 SS-180410

The Regional Municipality of Waterloo

Community Services Committee

Summary of Recommendations to Council

The Community Services Committee recommends as follows:

1. That the Regional Municipality of Waterloo approve the following with regard to the Year 3 Social Infrastructure Funding (SIF) Program Delivery and Fiscal Plan (PDFP) as described in Report CSD-HOU-18-12, dated April 10, 2018:

a) Endorse the recommended PDFP as summarized in Table 1 of Report CSD-HOU-18-12 and the proposed implementation of the PDFP; b) Authorize staff to forward the PDFP to the Ontario Ministry of Housing; c) Authorize the Commissioner, Community Services to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to process the advance of funding for these programs; d) Authorize the Director of Housing Services to execute and deliver all other documentation required by the Province of Ontario and The Regional Municipality of Waterloo for the purpose of accessing funding from SIF; and e) Increase the 2018- 2027 Capital Forecast for Housing Services by $1,221,850 in 2018 and $1,221,850 in 2019 for a total of $2,443,700 for new affordable rental housing to be funded by the Social Infrastructure Fund – Investment in Affordable Housing – Rental Housing.

2. That the Regional Municipality of Waterloo approve the following actions with regard to the Portable Housing Benefit – Special Priority Program (PHB-SPP), as outlined in report CSD-HOU-18-13, dated April 10, 2018:

a) Authorize the Commissioner, Community Services, to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to advance funding for this program; b) Authorize the Director, Housing Services, to execute and deliver all documentation required by the Province of Ontario and the Region of Waterloo for the purpose of implementing PHB-SPP ; and, 2698913 33 SS-180410

c) Increase the 2018 Operating Budget for Housing Services by $155,095 gross estimate and $0 net Regional levy; and d) Increase staffing within Housing Services by one permanent full time equivalent (FTE) position to support implementation of housing and homelessness programs; fully funded through the Province.

April 10, 2018

2698913 34 PS-180410

The Regional Municipality of Waterloo

Planning and Works Committee

Summary of Recommendations to Council

The Planning and Works Committee recommends as follows:

1. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed reconstruction of King Street North (Regional Road 15), extending from Elgin Street to University Avenue in the City of Waterloo in the Regional Municipality of Waterloo as detailed in report PDL-LEG-18-27 dated April 10th, 2018:

1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the reconstruction and road widening of King Street North (Regional Road 15), extending from Elgin Street to University Avenue, in the City of Waterloo, and described as follows:

Fee Simple Partial Taking:

i. Part of Lot 1, Plan 97, being Part 1 on 58R-20082 (Part of PIN 22370- 0026 (LT)) (154 King Street North, City of Waterloo); ii. Part of Lot 3, Plan 503, being Part 2 on 58R-20082 (Part of PIN 22370- 0038 (LT)) (150 King Street North, City of Waterloo); iii. Part of Lot 69, Subdivision of Lot 13 German Company Tract and Part Lot 94, Subdivision of Lot 14 German Company Tract, being Part 1 on 58R- 20077 (Part of PIN 22376-0294 (LT)) (151, 157 and 159 King Street North, City of Waterloo); iv. Part of Lot 12, Plan 97, Part Lot 1, Plan 494, being Part 1 on 58R-20074 (Part of PIN 22370-0009 (LT)) (170 King Street North, City of Waterloo); v. Part of Lot 1, Plan 132, being Part 1 on 58R-20075 (Part of PIN 22376- 0079 (LT)) (173 King Street North, City of Waterloo); vi. Part of Lot 11, Plan 494, being Part 1 on 58R-20081 (Part of PIN 22368- 0034 (LT)) (180 King Street North, City of Waterloo); vii. Part of Lot 11, Plan 494, being Part 2 on 58R-20081 (Part of PIN 22368- 0036 (LT)) (174 King Street North, City of Waterloo); 2698460 35 PS-180410

viii. Part of Lot 19, Plan 494, being Part 1 on 58R-20063 (Part of PIN 22368- 0237 (LT)) (244-248 King Street North, City of Waterloo);

2. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);

3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;

5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and

6. Do all things necessary and proper to be done and report thereon to Regional Council in due course.

2. That the Regional Municipality of Waterloo:

a) Declare an easement interest in the lands described as Part 1 on Reference Plan 58R-20047 in the City of Cambridge, Regional Municipality of Waterloo, Part of PIN 03794-0328 (LT), as surplus to the needs of the Region, as detailed in Report No.PDL-LEG-18-29 dated April 10, 2018, pursuant to the Region’s property disposition by-law and to the satisfaction of the Regional Solicitor; and

b) Approve the transfer of the subject easement to The Corporation of the City of Cambridge for nominal consideration and authorize the Regional Solicitor to approve and execute all required documentation to complete the transfer of the subject easement

3. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law #58-87 for a commercial access on the east side of Regional Road #58 (Fischer-Hallman Road) approximately 278 metres north of Plains Road in the City of Kitchener subject to site plan approval by the City of Kitchener, as described in Report No. PDL-CPL-18-17, dated April 10, 2018.

4. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law #58-87 for a temporary construction access on the east side of Regional Road #54 (Lackner Boulevard), approximately 320 metres south of

2698460 36 PS-180410

Regional Road #55 (Victoria Street North) in the City of Kitchener, as described in Report PDL-CPL-18-18, dated April 18, 2018.

5. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law #58-87 for a maintenance access on the west side of Regional Road #70 (Ira Needles Boulevard), approximately 87 metres south of Penelope Drive in the City of Kitchener, as described in Report PDL-CPL-18-19, dated April 10, 2018.

6. That the Regional Municipality of Waterloo support the 2018 Dropbike Inc. pilot in principle as detailed in Report TES-TRS-18-11.

And That the Regional Municipality of Waterloo enter into a pilot agreement with Dropbike Inc., to the satisfaction of the Regional Solicitor and to be executed by the Commissioner of Transportation and Environmental Services.

7. That the Regional Municipality of Waterloo endorse the Smart Cities Application for Waterloo Region addressing the theme of Healthy Children and Youth as outlined in Report PDL-ECD-18-02, dated April 10, 2018.

Tuesday, April 10, 2018

2698460 37 FS-180410

The Regional Municipality of Waterloo

Administration and Finance Committee

Summary of Recommendations to Council

The Administration and Finance Committee recommends as follows:

1. That the Region of Waterloo approve amendments to the 2018 Police Services Capital Budget and 2019-2027 Capital Forecast in accordance with the Waterloo Region Police Services (WRPS) Facility Master Plan (FMP) as approved by the Waterloo Regional Police Services Board on March 21, 2018, as described in report COR-FSD-18-04/COR-FFM-18-06 dated April 10, 2018.

2. That the Regional Municipality of Waterloo approve the addition of four (4) permanent project management FTEs within Facilities and Fleet Management to be recovered from current and future facility construction projects included in the approved 2018-2027 capital program; and

That the Regional Municipality of Waterloo increase the 2018 Facilities and Fleet Management Operating Budget by $289,000 gross and $0 net, as set out in report COR-FFM-18-07 dated April 10, 2018.

3. That the Regional Municipality of Waterloo approve the updated Regional Emergency Response Plan, attached as Appendix “A” to report PHE-EMO-18-01 dated April 10, 2018;

And that the Regional Municipality of Waterloo approve the proposed housekeeping amendments to By-law 17-005, as outlined in the report PHE- EMO-18-01 dated April 10, 2018.

April 10, 2018

2699045 38 LS-180410

The Regional Municipality of Waterloo

Library Committee

Summary of Recommendations to Council

The Library Committee recommends as follows:

1. That the Regional Municipality of Waterloo allocate the 2017 Region of Waterloo Library operating surplus in the amount of $77,772 to the Library Capital Reserve, as outlined in Report No. PDL-LIB-18-01, dated April 10, 2018.

2. That the Region of Waterloo request that the Township of Woolwich continue to investigate and seek out an appropriate space for a branch library in Breslau, which meets the minimum Regional standards, as set out in Report PDL-LIB-18- 02, dated April 10, 2018.

April 10, 2018

2699928 39

Report: PDL-CAS-18-03 Region of Waterloo Planning, Development and Legislative Services Council and Administrative Services

To: Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: C13-30

Subject: Taxi By-law Driver Criteria Amendment

Recommendation:

That the Regional Municipality of Waterloo amend the “Driver Criteria” of the Taxi By- law pursuant to Appendix “A” to Report PDL-CAS-18-03, dated April 18, 2018.

Summary

At the March 7, 2018 Council meeting, Council deferred the approval of the Taxi By-law “Driver Criteria” in order to give staff time to review two issues.

The first issue was brought forward by the Taxi industry to remove “Careless Driving” pursuant to the Highway Traffic Act and add “Dangerous Driving” pursuant to the Criminal Code of Canada. Staff is in support of this change.

The second issue deals with demerit points and conviction limits and came to light as a result of the Taxi industry request. Staff is recommending that a system of eight (8) demerit points and five (5) convictions be approved.

This report will provide information and recommendations for consideration.

Report:

Background

Staff submitted report PDL-CAS-18-02, entitled Taxi By-law, to Council on March 7, 2018. The report requested that the approval of the Taxi By-law “Driver Criteria” be deferred until staff were able to conduct a further review of sections 6 (5 year driver prohibitions) and 7 (demerit and conviction limits) of the criteria. Staff have reviewed the

2686164 Page 1 of 7 40 April 18, 2018 Report: PDL-CAS-18-03

issues and are providing information and their recommendations in this report.

Dangerous Driving Analysis

Staff have reviewed the feedback received from the Taxi industry concerning “Dangerous Driving” versus “Careless Driving”. “Careless Driving” has a demerit point value of 6 points and in many cases can be plead down to a lesser offence under the Highway Traffic Act. Though serious, the actual charge of “Careless Driving” can result from an improper lane change, following too closely or any number of other moving violations or combination of driver actions. Once again the charge may be pleaded to a lesser offence.

Based on their review and findings staff are proposing the following change:

Dangerous Driving (Appendix “A” Driver Criteria, section 6) – Staff agree with the request from the Taxi industry and are recommending to remove “Careless Driving” pursuant to the Highway Traffic Act from section 6 of the criteria and replace it with “Dangerous Driving” pursuant to the Criminal Code of Canada.

This change reflects the seriousness of the criminal charge of “Dangerous Driving”. A conviction of this nature holds an automatic Driver’s Licenses suspension and would appear on the police criminal background check along with any other court imposed restrictions. These would also appear on the Driver Abstract.

Demerit Points and Convictions Options and Analysis

Demerit points and convictions, which appear on an Ontario Driver’s License abstract, have been used by the Region to assess a person’s suitability when applying for a taxi driver license. The number of demerit points and convictions is applied against the criteria established to determine if an applicant is a “safe” driver.

As a result of the Taxi industry request to review the criteria, staff found an issue with the demerit points and convictions. The original recommendation of six (6) or more demerit points and three (3) or more Highway Traffic Act convictions did have a flaw. By adding the word “and”, both thresholds had to be met before a license would be denied. Staff determined there is a risk that one threshold could be exceeded if the other threshold was not yet met, therefore allowing a taxi driver to continue to drive. Staff considered amending this by adding sub-requirements but the formula became too complex and could not be easily followed.

Staff undertook a full examination and review of demerit points and Highway Traffic Act convictions. There were several options available for staff to investigate regarding section 7 of the criteria. These were narrowed down to three for review. The options reviewed and their pros and cons are listed below:

2686164 Page 2 of 7 41 April 18, 2018 Report: PDL-CAS-18-03

Option one - Six (6) demerits and three (3) convictions Pros: • Maintains the Regions low threshold for demerits and convictions • Measures both demerits and convictions • Two thresholds that have to be met before a license is denied • Easy to manage by both Region staff and Brokers that issue licenses

Cons:

• One threshold could be exceeded, as long as the second one is not, without preventing a license from being denied, e.g. 2 demerits and 6 convictions • A secondary single threshold would have to be established to prevent exceeding the dual threshold making review and compliance difficult for both Region staff and Brokers that issue licenses

Option two - Eight (8) demerits Pros: • Very easy to manage by Region staff and Brokers that issue licenses as there is only one threshold to measure against Cons: • Does not take convictions into consideration, e.g. a driver may have 0 demerits but have 5 convictions that have no points affixed

Option three - Eight (8) demerits or five (5) convictions Pros: • Maintains two distinct thresholds • If either threshold is met or exceeded a license will be denied • Includes both demerits and convictions • Provides reasonable driver record expectations while not exceeding the 9 demerits of the Ministry of Transportation second stage demerit point system Cons: • Increases the threshold for both demerits and convictions

Staff reviewed the Ministry of Transportation’s demerit point system to determine a better solution. The Ministry uses three benchmarks for regular Driver License requirements:

1. Six (6) demerits – a warning letter 2. Nine (9) demerits – an interview and test 3. Fifteen (15) demerits – license suspension

2686164 Page 3 of 7 42 April 18, 2018 Report: PDL-CAS-18-03

Demerit points are removed from the driver abstract two years from the date of the offence and convictions are removed from the abstract three years from the actual date of conviction not the offence date. The demerit points will not appear on the driver abstract until a conviction has been entered meaning that demerits appear retroactive to the conviction date.

A taxi driver license is a professional license and the demerit point limit should be between the 6 and 9 demerit point range based on the Ministry’s demerit point system. An eight (8) demerit point maximum better reflects the single threshold for taxi driver license renewal and keeps it below the stage two mark of the Ministry’s demerit point system.

The conviction threshold should also be increased to five (5) Highway Traffic Act convictions. This addresses conditions where there are convictions with no points accessed or convictions where the points have been removed over the two year period. Three convictions, on its own, were too low and too restrictive on drivers.

Demerit Points and Convictions (Appendix “A” Driver Criteria, section 7)

Staff recommends option 3 be used for section 7 of the criteria, eight (8) or more demerit points or five (5) or more Highway Traffic Act convictions.

Although this is an increase, Taxi Brokers have “in-house” requirements that are more stringent in most cases. This is due in part to higher commercial vehicle insurance costs related to drivers with poor driving history.

Conclusion

Staff recommends that Council approve the Taxi By-law “Driver Criteria” recommendations contained in Appendix “A” of this report. Staff is assured that the changes to the criteria will not compromise passenger safety.

Recommendations

Staff is recommending the following changes to the Taxi By-law “Driver Criteria”:

1. Remove “Careless Driving” pursuant to the Highway Traffic Act from section 6 of the criteria and replace it with “Dangerous Driving” pursuant to the Criminal Code of Canada, and 2. Amend section 7 of the criteria to eight (8) or more demerit points or five (5) or more Highway Traffic Act convictions.

Corporate Strategic Plan:

The Taxi by-law is included in the Corporate Strategic Plan under Focus Area 5 - Ensure Regional programs and services are efficient, effective and are aligned with

2686164 Page 4 of 7 43 April 18, 2018 Report: PDL-CAS-18-03

Focus Area 4 – Enhance community safety and crime prevention.

Financial Implications:

Nil

Other Department Consultations/Concurrence:

Legal Services was consulted in the preparation of this report.

Attachments

Appendix “A” – Taxi-cab Driver Criteria

Prepared By: A. Apfelbaum, Manager, Licensing & Enforcement Services

Approved By: K. Fletcher, Director, Council & Administrative Services/Regional Clerk

2686164 Page 5 of 7 44 44 April 18, 2018 Report: PDL-CAS-18-03

Appendix “A” - Taxi-Cab Driver Criteria An application for or renewal of a Taxi-cab Driver’s Licence shall be denied where the applicant has:

1. An undertaking, recognizance, peace bond, probation order or other court or police issued document where the conditions prohibit the applicant from performing the functions of a taxi-cab driver;

2. Been found guilty and convicted of any criminal offence, in the preceding twenty (20) years from the date of the application, where the term of incarceration imposed exceeded ten (10) years;

3. Been found guilty and convicted of any criminal offence, in the preceding ten (10) years from the date of the application, where the term of incarceration imposed was between two (2) and ten (10) years;

4. Been found guilty and convicted of any criminal offence, in the preceding five (5) years from the date of the application, where the term of incarceration imposed was less than two (2) years;

5. Been found guilty and convicted of any provincial offence, in the preceding year from the date of the application, where there was a penalty of incarceration imposed;

6. Been found guilty of any of the following offences, in the preceding five (5) years from the date of the application:

i) Dangerous Driving pursuant to section 249(1)(a) of the Criminal Code, or any successor provision thereto;

ii) Impaired Driving pursuant to section 253 of the Criminal Code, or any successor provision thereto;

iii) Racing or Stunt Driving pursuant to section 172 of the Highway Traffic Act, or any successor provision thereto; or

iv) Exceeding the Speed Limit by 50 km/hour or more pursuant to section 128 of the Highway Traffic Act, or any successor provision thereto;

7. Accumulated eight (8) or more demerit points or five (5) or more Highway Traffic Act convictions on his or her driving record abstract within three (3) years of the date of the application; or

2686164 Page 6 of 7 45 April 18, 2018 Report: PDL-CAS-18-03

8. Had his or her driver’s licence, issued in any province or territory, suspended within one (1) year of the date of the application for any Highway Traffic Act or driving offence.

Paragraphs 2, 3, 4, 5 and 6 as applicable, shall not apply if the applicant has received a pardon or record suspension for the offence from the Government of Canada.

2686164 Page 7 of 7 46

Report: PDL-LEG-18-33 Region of Waterloo Planning Development and Legislative Services Legal Services

To: Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: L07-90

Subject: Approval to Expropriate Lands (2nd Report) for Stage 1 of the Rapid Transit Project – Permanent and Temporary Easements – Stage 1 – 1225 Courtland Avenue East and Adjacent Lands, Kitchener

Recommendation:

That The Regional Municipality of Waterloo approve the expropriation of lands for the construction and operation of Stage 1 of the Rapid Transit Project comprised of property interests located at 1225 Courtland Avenue E. and adjacent lands in the City of Kitchener, in the Regional Municipality of Waterloo as detailed in Report PDL-LEG-18- 33, dated April 10, 2018, and more specifically listed below:

Permanent Easement: The right and easement, being a permanent easement in gross, for the free and unobstructed right, interest and easement in perpetuity on, over, under and through the land for the purpose of constructing, installing, operating, maintaining, inspecting, altering, moving, replacing, reconstructing, enlarging and repairing improvements associated with light rail transit including, without limitation, a Vehicular Access Control Gate, Pedestrian Access Control Gate and a Traffic Light Loop Detection System, concrete panels, concrete pedestrian landing and curbing to facilitate vehicular and pedestrian crossing of the light rail transit tracks, and appurtenances thereto, and for all purposes necessary or incidental to the exercise of the rights hereby created, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement.

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1. Part Lot 7, Municipal Compiled Plan 757, being Parts 1, 2, and 3 on Reference Plan 58R-19908, being Part of PIN 22595-0632 (LT), City of Kitchener, Regional Municipality of Waterloo (part of 1225 Courtland Avenue, Kitchener);

Temporary Easement - Construction

The right and easement, being a temporary easement in gross, for the free and unobstructed right, interest and easement terminating on the 31st day of December, 2018, for itself, its successors and assigns, and anyone authorized by it, on, over, under, in, along and through the following properties for the purposes of accessing, constructing, laying down, installing, inspecting, altering, replacing, correcting, reconstructing and repairing improvements associated with light rail transit including, without limitation, a Vehicular Access Control Gate, Pedestrian Access Control Gate and a Traffic Light Loop Detection system, concrete panels, concrete pedestrian landing and curbing to facilitate vehicular and pedestrian crossing of the light rail transit tracks, and appurtenances thereto, and for purposes of relocating a fire hydrant, together with all required restoration of concrete and asphalt areas, and for every such purpose and for all purposes necessary or incidental to the exercise of the rights hereby created, without limitation, access at all times for its employees, agents, consultants, contractors, construction personnel, vehicles, supplies, materials, and equipment necessary for or incidental to the exercise and enjoyment of the right and easement.

2. Part Lot 7, Municipal Compiled Plan 757, being Parts 1 to 6 on Reference Plan 58R-19921, being Part of PIN 22595-0632 (LT), City of Kitchener, Regional Municipality of Waterloo (part of 1225 Courtland Avenue, Kitchener);

3. Part Lot 7, Municipal Compiled Plan 757, being Parts 4, 5, 6, 7 and 8 on Reference Plan 58R-19908, being Part of PIN 22595-0632 (LT), City of Kitchener (Part of 1225 Courtland Avenue, Kitchener)

Temporary Easement - Grading

The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31st day of December, 2018, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purposes of installation, replacement, alteration, grading, landscaping and restoration of concrete and asphalt areas as required in connection with light rail transit, and all related improvements, and works

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ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

4. Part Block ‘G’, Registered Plan 1221, being Parts 1, 2, 3, 4, 5 and 11 on Reference Plan 58R-19907, being Part of PIN 22595-0740(LT), City of Kitchener, Regional Municipality of Waterloo;

5. Part Lot 7, Municipal Compiled Plan 757, being Parts 6, 7, 8, 9 and 10 on Reference Plan 58R-19907 being Part of PIN 22595-0634(LT), City of Kitchener, Regional Municipality of Waterloo (part of 1225 Courtland Avenue, Kitchener); and

6. Part Lot 7, Municipal Compiled Plan 757, being and Part 9 on Reference Plan 58R-19908 being Part of PIN 22595-0632(LT), City of Kitchener, Regional Municipality of Waterloo (part of 1225 Courtland Avenue, Kitchener).

And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;

And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s

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appraiser in accordance with the Expropriations Act;

And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.

Summary:

NIL

Report:

Regional Council approved the commencement of expropriation of the subject properties on October 11, 2017 as detailed in report PDL-LEG-17-77. The appropriate forms under the Expropriations Act were served on or about October 20, 2017 in order to initiate formal proceedings under the Act for these properties. All of the affected property owners were previously contacted by Legal Services staff and informed of the project as well as the Region’s intention to commence the expropriation process and the Region’s Expropriation Information Sheet was provided to each of them.

The affected property owners requested a Hearing of Necessity pursuant to the provisions of the Expropriations Act on November 21, 2017 and a hearing was scheduled for April 11th and 13th. The owners have withdrawn their request so the hearing did not proceed. Region staff continue to work with the owners to address their concerns and intend to continue negotiations in an effort to achieve a settlement of their claims. Legal Services staff contacted all property owners and informed them of the Region’s intention to continue with the expropriation process in order to ensure that the construction timeline is maintained, including this report being presented to Council, as detailed in the Region’s Expropriation Information Sheet.

Council approval of the expropriations is being sought at this time to permit registration of the Plans of Expropriation this Spring and possession of the required lands and interests in late Summer of 2018 so that the works to install vehicular and pedestrian access control gates and associated works, and completion of grading, landscaping and restoration, can all be completed before the end of Fall, 2018 which will facilitate the overall project time line.

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Upon Council approval of the expropriation of the properties, such approval will be endorsed upon on a certificate of approval on the Plan of Expropriation for those properties not acquired under agreement. The Plan will then be registered within three months of the approval. Ownership of the property vests with the Region upon the registration of the Plan. Notices of Expropriation and Notices of Possession are then served upon all registered owners, including tenants as shown on the assessment roll. The Region will take possession of the required lands at least 3 months after service of the Notice of Possession.

After the registration of the Plans of Expropriation and prior to the taking of possession of the property, the expropriating authority is required to serve the registered owners with an offer in full compensation for their interests in the land. The offer must be accompanied by the immediate payment of one hundred (100%) of the appraised market value of the land to the registered owners as estimated by the Region’s appraiser. The registered owners are also to be served with a report appraising the market value of the property, which report formed the basis for the offer of compensation.

The expropriation of the lands is on an “as is” basis and upon closing, the Region assumes all responsibility for the lands.

The subject easement interests in the lands are shown attached as Appendix “A”. A list of the corporate owners of the fee simple interest in the subject lands is attached as Appendix “B”. Regional staff have conducted corporate profile searches of affected corporate property owners and the directors and officers are listed for each in Appendix “B”. This list does not include tenants, easement holders or holders of security interests in the subject lands.

Corporate Strategic Plan:

The report supports Focus Area 3.1 of Council’s Strategic Focus: Implement a light rail transit system in the central transit corridor, fully integrated with an expanded conventional transit system.

Financial Implications:

The approved capital budget for the implementation of the ION Rapid Transit project, incorporating both Light Rail Transit and adapted Bus Rapid Transit is $868 million. Capital financing is provided by the federal government ($265 million), the Province of Ontario ($325 million) and the Region ($278 million of which $131 million is being financed by GrandLinq and repayable by the Region over the 30 year operations and maintenance term).

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Land acquisition is being carried out by the Region outside of the DBFOM contract. The budget for the land acquisition and associated cost is $42.3 million. As of December 31, 2017, $32.2 million has been spent with the remainder available to fund costs of future land acquisitions.

Other Department Consultations/Concurrence:

Rapid Transit staff and Finance staff have been consulted in the preparation of this Report.

Attachments

Appendix “A” – Sketch of Project Area and Subject Properties Appendix “B” – Corporate Profiles

Prepared By: Fiona McCrea, Solicitor, Property

Approved By: Fiona McCrea, Acting Regional Solicitor, Director of Legal Services

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Appendix “A”

Appendix “A” cont’d

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Appendix “A” cont’d

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Appendix “B” – Corporate Profiles

1. SCHERER HOLDINGS INC. 1225 Courtland Avenue E., Kitchener

Owner: Scherer Holdings Inc.

Annual Return: 2017 filed (2018 not due)

Directors/Officers: Steven J. Scherer

Federal Corporation with Share

2. J & J SCHERER PROPERTIES INC. Vacant Land abutting 1225 Courtland Avenue E., Kitchener

Owner: J & J Scherer Properties Inc.

Annual Return: April 8, 2018

Directors/Officers: Steven Scherer

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Report: COR-FFM-18-08

Region of Waterloo Corporate Services Facilities and Fleet Management

To: Regional Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: A20-20

Subject: King-Victoria Transit Hub – Transfer Payment Agreement

Recommendation:

Summary: Nil

Report:

Background:

The King-Victoria Transit Hub (KVTH) site is a landmark development and train station connecting the Region to the Toronto-Waterloo Region Innovation Corridor. It will be a focal point for higher order transit service in Waterloo Region, connecting passengers seamlessly through the co-location of ION Light Rail Transit, GO Transit (rail and bus service), VIA rail service, intercity bus and Grand River Transit. The Transit Hub is also expected to generate ION ridership as an anchor development along the Central Transit Corridor with transit station functions integrated with a privately developed mixed-use

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destination. Additional background on the project is available most recently in report COR-FFM-18-03 dated March 20, 2018 which provided an update on the current status of the project.

The project is currently in the open period of the Request for Proposal process which will conclude in August followed by proposal evaluation. It is expected that the Steering Committee will make a final recommendation for Council approval by November, 2018.

Provincial Funding:

On June 14, 2016 the Province committed full funding of $43 million for the transit- related components of the King-Victoria Transit Hub (KVTH) project as part of a broader transit announcement. Following that announcement, Region staff worked closely with Ministry of Transportation (the Ministry or MTO) staff to finalize the business case for the project. On October 19, 2017 the Region received an approval in principle letter from the Minister of Transportation confirming commitment to full funding for the project. The next step in the process is to negotiate a transfer payment agreement (the Agreement).

Since that time, Region staff have met with MTO staff to negotiate the Agreement for the King-Victoria Transit Hub Project. The Region was provided with a template Agreement by the Ministry based on the recent agreement for the Rapid Transit Project, have reviewed the template Agreement and undertaken discussions in negotiation of the Agreement. A signed transfer payment agreement will represent the final step in the provincial approval of the Region’s KVTH project. The Agreement will be drafted to reflect the conditions outlined in the approval in principle letter and confirm the terms and conditions under which the provincial funds will be provided.

Region staff have reviewed the template Agreement and determined that while many of the provisions of the Agreement are onerous, they are standard terms and not open to negotiation by the Province. This is similar to the agreements entered into for other provincial funding regimes including for the Rapid Transit project. Similar to those other funding arrangements, the Agreement will accomplish the purpose of transferring the funding from the Province to the Region subject to the Region providing evidence of eligible expenses being incurred.

In particular, Regional staff notes the following provisions of the agreement:

• The Region is required to ensure that the Project is implemented in accordance with the Budget, record keeping requirements and other obligations described in the agreement.

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• The Agreement may be terminated without cause on 30 days notice by the Province. Upon such termination, the Province will only provide Financial Assistance for Eligible Costs incurred and paid at the time of such notice.

• Any payments due by the Province to the Region are conditional on the appropriation of funds by the Ontario Legislature in each budget year.

• The Province may make a declaration of default if there is a failure of the Region to comply with any conditions, undertakings or material term of the TPA and may suspend or terminate any obligations to contribute to the eligible costs, including any costs incurred before the default and may require the Region to reimburse the Province for all of part of any contribution already paid.

• There are insurance and bonding requirements imposed on the Region

Negotiations with the Province are proceeding in a cooperative and expeditious manner and staff will continue to work towards executing the Agreement as soon as possible with the target of completion in advance of the provincial election blackout period. In order to achieve this timeline, staff recommends that Council authorize the execution of the Agreement upon completion of the negotiations and with the final form and content of the Agreement subject to the approval of the Chief Financial Officer and the Regional Solicitor.

Corporate Strategic Plan:

The implementation of the King-Victoria Transit Hub supports the Thriving Economy, Sustainable Transportation, and Environment and Sustainable Growth focus areas in the 2015-2018 Strategic Plan by attracting new employers and investments (Objective 1.1); planning for and providing the infrastructure and services necessary for economic success (Objective 1.2); enhancing arts and heritage opportunities for residents and visitors (Objective 1.3); creating an integrated, accessible, affordable and sustainable transportation network (Objective 2.1); improving inter-city rail transportation services (Objective 2.2); and improving environmental sustainability and livability in intensifying urban settlement areas (Objective 3.6).

Financial Implications:

The projected cost of the KVTH project is $43 million (in inflated dollars), including the on-site and off-site transit components, procurement costs, and 100 parking spaces for transit riders. Staff is working closely with MTO staff to negotiate the details of a transfer payment agreement. MTO has committed to cover all eligible project costs since the funding announcement regardless of the date of the funding agreement.

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The Region’s approved capital program for the KVTH (90170 - Multi-Modal Transit Hub) is outlined in the table below:

$ (000’s) 2018 2019 2020 2021-26 Total (uninflated)

Approved Budget $1,730 $5,826 $12,405 $19,501 $39,462 and Forecast

The timing of expenditures in future years will be largely driven by the proponent’s approach to the project and will be adjusted once the proposal process is complete in late 2018 and will be reflected in the Region’s preliminary 2019-2028 Capital Program.

Other Department Consultations/Concurrence:

Staff from Transportation and Environmental Services, Corporate Services, and Planning, Development & Legislative Services are directly involved in the project and have been consulted in the preparation of this report.

Attachments: Nil

Prepared By: Ellen McGaghey, Director, Facilities and Fleet Management

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

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Report: TES-RTS-18-02 Region of Waterloo Transportation and Environmental Services Rapid Transit

To: Chair Ken Seiling and Members of Regional Council

Date: April 18, 2018 File Code: A02-30/PW

Subject: ION Update

Recommendation: For information.

Summary:

This report provides an update on the status of Stage 1 and Stage 2 Rapid Transit. It covers various aspects of the rapid transit project including vehicle delivery, ION testing, ION LRT service launch, ION bus, development around the ION route and ION communications initiatives.

Report:

Background The 2011 decision by Council to implement light trail transit (LRT) in two stages in Waterloo Region was made following six years of technical studies and an extensive, unprecedented public consultation process. More information on the recommended rapid transit implementation option is available through Report E-11-072 (June 15, 2011)

Following an extensive procurement process the Region selected GrandLinq to design, build, operate and maintain the ION light rail transit system. Construction on the ION started in August 2014. Construction has been ongoing along the corridor since then with the majority of the construction completed by September 2017.

Region staff have been providing periodic updates to Regional Council and the public as construction progresses with the last financial update in December of 2017 (TES-RTS-17- 07/COR-FSD-17-30 December 13, 2017). This report also indicated an anticipated start of service date of late spring 2018.

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This report updates on some of the activities over the last year, summarizes the current status and looks forward on activities scheduled for approximately the next six to nine months.

Construction

The most detailed information on the ION rapid transit project can be found at: www.regionofwaterloo.ca/rapidtransit. This website contains various background documents, including Regional Council reports and more. Information regarding the ION service and safety around the ION route can be found at: www.GRT.ca/ION.

Substantial performance of the GrandLinq construction contract was achieved in July 2017. Work completed late last year includes final road surfacing, curbs and sidewalks; embedded and ballasted track installation; signage and signalization installation; building of ION stop shelters, anchor walls and other platform amenities; electrification and related infrastructure testing; and completion of hardscaping and landscaping. Remaining work under the contract relates mainly to the commissioning and testing of the light rail vehicles, and ensuring the full integration of the vehicles with all of the LRT system instrumentation and controls (e.g. signals, switches, controls, etc.).

With the completion of most of the construction, the majority of the construction related impacts to traffic have been eliminated. In 2018, there is still some construction activity planned. This includes completion of work such as landscaping, repairs and minor asphalt work. It is expected that this work may result in minor temporary impacts on the road network.

The majority of the construction related work in 2018 will be the testing and commissioning of the entire ION system.

ION System Testing

ION system testing has been underway since the fall of 2017.

ION testing advanced in December 2017 with freight track testing taking place on the ION test track (Waterloo Spur track), followed by powered testing of ION vehicle 504 at the Operations Maintenance and Storage Facility (OMSF) on Dutton Drive.

Testing progressed to all areas of the ION route in February 2018, with the first high-speed tests taking place along the test track in March 2018.

Testing of the system and the vehicles will continue until service starts. The original project schedule included 8 months of testing and commissioning activities following the delivery of the last vehicle.

The vehicles also require the installation of specialized equipment that will allow them to operate at higher speeds, provide vehicle arrival time information, activate traffic signals when necessary, and better integrate with the transportation network. Installation of this equipment was also anticipated to occur in the eight months between delivery of the last

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vehicle and start of service. GrandLinq and Bombardier will be installing the equipment once construction of the base vehicles is complete. Testing of specialized equipment equipped trains is also required.

As part of ION system testing, all 14 ION vehicles are required to complete “burn-in” testing, with each vehicle being required to complete 600 kilometres of reliable travel before the vehicle is issued a final acceptance certificate (FAC) by the Region.

As a final step, GrandLinq is required to complete a series of system demonstrations. This includes running regular service, but vehicles will not be picking up passengers along the route. It is anticipated that this phase of testing will take approximately two weeks.

Light rail vehicle (LRV) delivery

The Region is purchasing 14 light rail vehicles from Bombardier through an arrangement that “piggybacks” on a Metrolinx contract.

In July 2013, the Region approved entering into an agreement with Bombardier to purchase the vehicles. Under this agreement, Bombardier agreed to deliver the first light rail vehicle (LRV) to the Region by no later than August 15, 2016 and delivery of the balance of the vehicles (14 in total) by no later than December 10, 2016.

Following delivery of the first vehicle (noted below) Bombardier subsequently committed to delivering all 14 vehicles to the Region by the end of December 2017. Based on that schedule the Region had been planning for service start in late spring 2018 (approximately 6 months after the delivery of the 14th vehicle)(assumed that at least partial installation of the specialized equipment was achieved).

The first vehicle arrived in February 2017. The second vehicle arrived in October 2017, with the third and fourth arriving in December 2017, and January 2018 respectively. Bombardier informed the Region that upgrades and modifications were required on the first vehicle (vehicle 501) to arrive in Waterloo Region. In January 2018, Bombardier moved this vehicle to their production facility in Kingston in order to complete this work.

To date Bombardier has delivered 4 vehicles that are still in Waterloo (502,503, 504, 507) to the Region and 505 and 506 have just shipped or are ready to ship. Approximately 11 vehicles are complete or close to complete. Three vehicles still require further construction.

None of the vehicles have achieved Preliminary Acceptance Certification (PAC). Further, the Region has been clear that the vehicles that have been delivered, were delivered to permit testing and it does not constitute delivery or acceptance of any vehicle(s) under the Contract. Bombardier will remain responsible for each of the vehicle’s maintenance until Final Acceptance Certification (FAC).

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In late 2017, Bombardier and Metrolinx agreed to an amendment of their agreement regarding the delivery of Metrolinx vehicles. This amended agreement between Metrolinx and Bombardier also included specific milestones for the delivery of fully functional vehicles (excluding specialized equipment) to the Region of Waterloo. If those milestones are not met there are significant financial penalties for Bombardier. The schedules discussed later in this report are based on Bombardier being able to meet these milestones. Based on the current status of vehicle assembly in Kingston and, the financial implications of further delays, it is reasonable that Bombardier will be able to deliver.

The Region remains committed to working with Metrolinx and Bombardier to ensure delivery of quality LRT vehicles for ION and starting the ION service as soon as possible.

Schedule and Service launch

As noted above, there have been numerous delays to the Bombardier production and delivery schedule over the last several years. Following delivery of the first vehicle Bombardier was projecting delivery of all 14 vehicles by December 2017. This information was used to develop a schedule that projected start of service in late June 2018.

As noted above, the Region currently has 4 vehicles with 2 more vehicles either just shipped or ready to ship and 5 vehicles that are close to complete. The remaining 3 vehicles are in production and progressing well.

Given the current status of vehicle delivery and readiness and the requirement to install the specialized equipment it will not be possible to achieve start of service in late June 2018.

Region, Bombardier and GrandLinq staff have been meeting over the last 5 weeks to develop a schedule based on the latest vehicle delivery schedule and required GrandLinq and Region work. At these meetings it was determined that the best way to start service was to install all of the specialized equipment and go into full service, as has always been planned. Bombardier has been working with the Region to quickly and efficiently install the specialized equipment. With the 14th vehicle anticipated to be ready in June 2018 and the approximately six months required to fully commission the system, install specialized equipment, and train drivers and mechanics, a service start date of December 2018 is being targeted.

Based on the current status of vehicles, both those delivered and those still in Kingston, and the status of the remaining work including installation of specialized equipment and system commissioning, testing and pre-service activities, Region staff believe this schedule is achievable.

Development around the ION route The original goals of the Region of Waterloo Light Rail Transit (LRT) project were to move people and to facilitate the development of a more compact, transit supportive and

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sustainable urban region. While the ION LRT is not yet moving passengers, its impact on development and the shape of Waterloo Region’s urban area has been dramatic. From the decision to proceed in 2011 to the end of 2016, the project has been instrumental in the issuance of $2.1 billion in building permits within the station areas along the ION line. Applications for additional building permits have been filed in 2017 and a further 6,500 residential units are currently in the planning process for the urban centers of Waterloo, Kitchener and Cambridge.

ION bus

Construction on the ION bus system – the first step to providing LRT in Cambridge – started in 2014 with service beginning in September 2015.

ION bus features a 17 kilometre route from the Ainslie Street transit terminal in Cambridge to the Fairview Park Mall transit terminal in Kitchener.

Nine new ION buses were unveiled in March 2018. Each bus has a number of unique features including USB charging ports, free Wi-Fi, high-visibility white destination signs, more comfortable high back seating, tinted flush-mounted windows, and aluminum wheels.

ION buses are currently traveling on various routes throughout Cambridge. Once ION LRT launches, the ION buses will be placed on their permanent route between Ainslie Terminal in Cambridge and Fairway Station in Kitchener.

Stage 2 ION

Stage 2 ION will see the ION bus service between Kitchener and Cambridge converted to LRT, creating a continuous LRT network across the Region’s three urban centres.

The first round of Stage 2 ION public consultations took place in the fall of 2015 and focused on route alternatives, with more than 100 community members taking part and providing their ideas.

During two more rounds of public consultation, the Region received a wide range of feedback at the Public Consultation Centres, by email, and through the project website.

This input, along with other approved selection criteria, is being used to help determine a preliminary proposed route.

An information report summarizing information to be presented at the next round of public consultation will be presented to Planning and Works Committee on May 1, 2018. The next round of public consultation is scheduled to take place on May 8th, 9th and 10th in Cambridge and Kitchener, at which staff will present the route alternatives evaluation results along with the Preliminary Proposed Route for public comment and feedback.

At the end of the public consultation process, a preferred Stage 2 ION LRT route will be

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presented to Regional Council for their consideration.

A web page dedicated to Stage 2 ION has been created and can be accessed at www.stage2ION.ca

ION safety communications

The Region of Waterloo has been producing and sharing ION safety information since mid-2017. The Region continues to explore new methods and ways of sharing clear information with residents and visitors.

Methods of sharing safety information include:

• Region News • Direct outreach • School outreach • TV advertising • Radio advertising • Ongoing media coverage • Safety package to stakeholders • Sidewalk clings • Snapd KW and Snapd Cambridge newspaper • ‘We’re in test mode’ safety brochures • Community presentations • ION monthly newsletter • Advertising at ION stations • GRT Website • Social media messaging o Ongoing across Facebook, Twitter, Instagram ,YouTube and LinkedIn o Leveraging the Region of Waterloo corporate accounts to expand overall social media reach . Corporate Facebook followers: 4,874 . ION Facebook followers: 4,293 . Corporate Twitter followers: 64,400 . ION Twitter followers: 6,333 • Corporate LinkedIn connections: 8,668 • ION Instagram followers: 1,749 . Example of social media reach: Trains are testing messaging from January 11 • Twitter impressions: 38,248 Facebook reach: 18,105 • Social media safety advertising • YouTube safety videos • Signage along the route • Cinema advertising

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Grand River Transit (GRT) integration:

Region staff have been developing an ION line map that will depict ION stations and the bus route connections to the stations. The ION line map depicting bus connections is based on the GRT’s planned 2018 network (pending Regional Council approval). This map will be used to engage citizens at future Public Information Centres. The final version of this will be present in both ION buses and light rail vehicles above the exit doors giving riders a reference point on where they have been and where they are going on their journey between Conestoga Station and Ainslie Terminal when the system launches and network changes are implemented.

GRT is developing a “Boarding Soon” strategy which will be used for promotional events and campaigns and will also be displayed inside the ION buses in the months leading up to the full system launch.

Fairway project update

As part of Grand River Transit’s initiative to provide an integrated, accessible, and sustainable public transportation network, a new Fairway Station will replace the existing terminal currently located at Fairview Mall.

Located at the intersection of Wilson Avenue and Fairway Road South in Kitchener, the new station will integrate GRT bus service with the ION Light Rail Transit service. The new facility will consist of four new bus shelters, crosswalks to the adjacent LRT station, a GRT driver facility, and a 200-space “Park and Ride” lot.

The tender for the construction of the GRT Fairway Station was approved by Regional Council on January 17, 2018 and construction is expected to begin in mid-April, 2018. With a five month construction schedule, it is expected that the project will be substantially complete by mid-September, 2018.

Public Art

Ten public art works are planned to be installed along the ION route. Work has progressed and installation of foundations and other necessary support structure is scheduled to be done in May 2018.

Artists will install their work beginning June as follows: • Spinal Column at the Hospital (June) • Tall Tales of Mill St. at Mill St. (June) • Because Cats Can’t Fly at Kitchener Market (June) • Three Sisters at Block Line (June) • Shaping Residency at Fairway (June)

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• Continuum at Conestoga (June) • Fabric of Place at Old Albert St. (June) • Arras at Fairway (July) • The Passenger at Research and Technology (September) • The Network at Research and Technology (October) Region staff will develop plans for appropriate unveiling events.

Corporate Strategic Plan:

The report supports Focus Area 3.1 of Council’s Strategic Focus: Develop an implementation plan for light rail transit including corridor and station area planning.

Financial Implications:

The approved capital budget for the LRT project totals $868 million, with funding provided by the Federal Government ($265 million), Provincial government ($325 million) with the balance funded by the Region including the repayment over the next 30 years of $131 million of funding provided by GrandLinq.

Currently it is anticipated that the schedule changes and associated costs can all be accommodated within the approved project budget. As has been noted in previous reports the Region will seek to recover from Bombardier any additional costs incurred as a result of the delays in vehicle delivery.

Other Department Consultations/Concurrence:

This report was prepared with input from Financial Services and Planning, Development and Legislative Services.

Attachments: Nil

Prepared By: Gord Ryan, Director, Rapid Transit

Approved By: Thomas Schmidt, Commissioner, Transportation and Environmental Services

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