COUNCIL MEETING Monday, August 10, 2015 2:00 PM AGENDA
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THIS MEETING MAY BE TELECAST ON PUBLIC TELEVISION OR WEBCAST ON THE CITY’S PUBLIC WEBSITE COUNCIL MEETING Monday, August 10, 2015 2:00 P.M. AGENDA Mayor Jaworsky in the Chair 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 2. APPROVAL OF MINUTES a) July 13, 2015 – Council Meeting Page 14 Recommendation: That the minutes of the Council Meeting held on July 13, 2015 be approved as printed. 3. REPORTS OF COMMITTEES None Council Meeting Page 1 of 409 August 10, 2015 4. CONSENT MOTION That Consent Items (a) through (f) be approved. a) Title: Community Cash Grant Policy Revisions Page 29 Report No.: COM2015-020 Prepared By: Lori Ludwig and Beth Rajnovich Recommendation: 1. That Council approve report COM2015-020. 2. That Council approve the revised Community Cash Grants Policy No. M-004, attached to this report as Appendix A. 3. That Council repeal R&L01-14 Cash Grants – Late Application Policy. b) Title: Heads and Beds Page 51 Report No.: CORP2015-069 Prepared By: Paul Grivicic Recommendation: 1. That Council approves report CORP2015-069, and that Council requests the Minister of Finance for the Province of Ontario to: a. Maintain the current “heads and beds” rate methodology and amend the current prescribed “heads and beds” rate used to calculate payment-in-lieu of taxes on public hospitals, universities, colleges and correctional facilities from $75 per capacity to an equivalent rate of $125 per capacity that would be raised if these public institutions used current value assessment (CVA) multiplied by residential tax rate methodology, and ensure that the “heads and beds” rate thereafter is adjusted regularly to reflect changes in CVA on public institutions and municipal tax rates; b. or, alternatively maintain the current “heads and beds” rate methodology and index the "heads and beds" rate to the current rate of inflation, which would be $137 per capacity at the end of 2014; Council Meeting Page 2 of 409 August 10, 2015 c. or, alternatively introduce legislative amendments to the Assessment Act and the Municipal Act, 2001, that would require payment-in-lieu amounts be calculated on equivalent taxation using full CVA multiplied by the appropriate municipal tax rates. 2. That this resolution be forwarded to the Minister of Finance, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, Minister of Training, Colleges and Universities, the Association of Municipalities of Ontario, the Council of Ontario Universities, the Ontario Hospitals Association and local area Members of Provincial Parliament c) Title: Drinking Water Quality Management System - Page 60 Management Review Report No.: IPPW2015-064 Prepared By: Paola Mendez Information. d) Title: 2015 Grant Update Page 66 Report No.: CORP2015-068 Prepared By: Cassandra Pacey Information. e) Title: Demolition Control Application - Quarterly Page 72 Report, Second Quarter Report No.: IPPW2015-073 Prepared By: Information f) Title: Station Area Planning – Phase 2 Consultation Page 76 Summary Report No.: IPPW2015-065 Prepared By: Adam Lauder Information. Council Meeting Page 3 of 409 August 10, 2015 5. STAFF REPORTS a) Title: Advance Timing of Infrastructure Agreement Page 99 (ATOI) Westside Employment Collector Report No.: IPPW2015-076 Prepared By: Thomas Daniel Recommendation: 1. That IPPW2015-076 be approved. 2. That the Mayor and Clerk be authorized to sign an Advanced Timing of Infrastructure Agreement with West Waterloo Retail GP Ltd., drafted to the satisfaction of the City’s Director of Legal Services, for the construction of the Westside Employment Collector Road and Street ‘A’ adjacent to 924 & 930 Erb Street West, Waterloo. b) Title: Award of RFP15-10: Infrastructure Asset Page 106 Management Analysis Report Report No.: IPPW2015-075 Prepared By: Bill Garibaldi and Cassandra Pacey Recommendation: 1. That Council approve report IPPW2015-075. 2. That Council approves the award of contract RFP15- 10 – Infrastructure Asset Management Analysis Report to GM BluePlan Engineering Limited at the submitted price of $695,195.00 (plus applicable taxes). 3. That the Mayor and Clerk be authorized to sign the professional consulting agreement between the City of Waterloo and GM BluePlan Engineering Limited and any other documents related to this project, subject to the satisfaction of the City’s Director of Legal Services. c) Title: Release of Funds and Approval of Terms of Page 112 Reference for the Integrated Multi-Modal Transportation Study (Waterloo West Side) Report No.: IPPW2015-078 Prepared By: Phil Hewitson Memorandum: Audit Committee Council Meeting Page 4 of 409 August 10, 2015 Recommendation: 1. That IPPW2015-078 be approved. 2. That Council approve un-budgeted capital funding for the Integrated Multi-Modal Transportation Study in the amount of $100,000 from the West Side Industrial Land Account. d) Title: Cycling Infrastructure Grant Page 130 Report No.: CORP2015-070 Prepared By: Kim Reger Recommendations: 1. That Council approve CORP2015-070. 2. That Council endorses and approves the submission of the Waterloo Park Promenade project as the City of Waterloo’s application to the Ontario Municipal Cycling Infrastructure Program. e) Title: Chief Administrative Officer Staffing Release Page 138 Report No.: CORP2015-074 Prepared By: Ralph Kaminski Recommendations: 1. That Council Report CORP2015-074 be approved. 2. That Council authorize the hiring of the 6.1 FTE (full time equivalent) budgeted positions as outlined in this report. f) Title: Award of Construction Contract - Waterloo Page 145 Service Centre Expansion & Restoration Report No.: CORP2015-059 Prepared By: Alan McGregor Memorandum: Audit Committee Recommendation: 1. That Council approve CORP2015-059 2. That Council approve the award of the construction contract for the Waterloo Service Centre Expansion & Restoration to Melloul-Blamey Construction Inc. in the amount of $10,490,000 (excl. HST). Council Meeting Page 5 of 409 August 10, 2015 g) Title: Traffic and Parking By-law Amendments Page 150 Report No.: IPPW2015-072 Prepared By: Christine Koehler Recommendation: 1. That IPPW2015-072 be approved. 2. That Traffic and Parking By-law 08-077 be updated with the amendments contained herein. h) Title: City of Waterloo Public Art Policy Page 157 Report No.: CAO2015-015 Prepared By: Astero Kalogeropoulos Recommendations: 1. That report CAO2015-015 City of Waterloo Public Art Policy dated August 10, 2015 be received. 2. That Corporate Policy A-018 - Public Art Policy Attached as Appendix A be approved. 3. That Council approve the creation of a Public Art Reserve Fund, and direct staff to bring forward a Public Art Reserve Fund policy for Council’s consideration as part of the annual Reserves and Reserve Funds Update report. i) Title: 2016-2018 Budget Strategy Report Page 175 Report No.: CORP2015-047 Prepared By: Cassandra Pacey & Filipa Reynolds Presentation: Filipa Reynolds, Director, Financial Planning Recommendation: 1. That Council receives CORP2015-047 “2016-2018 Budget Strategy” and approves the Budget process contained within. 2. That Council approves the Capital Budget Review and Approval process Option 1 contained within CORP2015-047. 3. That Council approves the Public and Council Engagement process contained within CORP2015- 047. Council Meeting Page 6 of 409 August 10, 2015 4. That Council receives the proposed 2016 budget schedule for information as attached in Appendix A. 5. That Council directs staff to explore various options to balance the 2016-2018 Operating Budget as described in the section “Potential Solutions for 2016- 2018 Operating Budget Balancing” j) Title: Budget Policy Updates Page 202 Report No.: CORP2015-058 Prepared By: Cassandra Pacey Recommendation: 1. The Council approve CORP2015-058 “Budget Policy Updates”. 2. That Council approve the revised Corporate Policy FC-010 Definition of Capital attached as Appendix A. 3. That Council approve the revised Corporate Policy FC-011 Multiple Year Budget Approval attached as Appendix B. 4. That Council approve the revised Corporate Policy FC-014 New Revenue Policy attached as Appendix C. 5. That Council approve the revised Corporate Policy FC-018 Capital Overhead attached as Appendix D. 6. That Council approve the revised Corporate Policy FC-002 Financial Requests Outside of Budget attached as Appendix E. 7. That Council approve the revised Corporate Policy FC-012 Capital Budget attached as Appendix F. Council Meeting Page 7 of 409 August 10, 2015 k) Title: Zoning By-law Amendment Z-15-11 to Remove Page 229 ‘H’ Provision at 128 King Street North.(128-138 King Street North and 6 Elgin Street) Report No.: IPPW2015-077 Prepared By: Trevor Hawkins This Zoning By-law Amendment Z-15-11 to remove a Holding (H) Provision along has been deferred to Monday, September 14, 2015. Notice of the re-scheduled zoning by-law amendment Z-15-11 to remove a Holding (H) Provision will be provided and advertised in due course. 6. CLOSED MEETING Recommendations: That Council hold a closed meeting for the purposes of considering the following subject matters: a) personal matters about an identifiable individual, including municipal or local board employees (Waterloo Award Nominations); b) proposed or pending acquisition or disposition of land by the municipality or local board (Waterloo City Centre and Manulife Financial Sports Complex and Healthy Living Centre Leaseable Space); and c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Waterloo City Centre and Manulife Financial