Appendix K – Consultation

NOTICE OF STUDY COMMENCEMENT Grand River Transit Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment, Schedule ‘C’

THE STUDY: The Regional Municipality of Waterloo is undertaking the Preliminary Design and Municipal Class Environmental Assessment (Class EA) Schedule ‘C’ study of a new transit facility at 300 and 350 Northfield Drive in the City of Waterloo. Grand River Transit (GRT) is continuing to expand services, consistent with the Region’s objective to increase the use of public transit. In order to accommodate growth, the Region has identified a need for a new operating facility in the City of Waterloo. The new facility will be used to deploy, service, maintain and store GRT’s conventional and specialized transit vehicles.

THE PROCESS: The study will be conducted in accordance with the planning and design process for ‘Schedule C’ projects as outlined in the Municipal Engineers Association "Municipal Class Environmental Assessment," (October 2000, as amended in 2011), which is approved under the Ontario Environmental Assessment Act. The Class EA process includes public/external agency consultation, an evaluation of alternative solutions and alternative design concepts, an assessment of potential impacts associated with the proposed improvements, and development of measures to mitigate identified impacts.

COMMENTS: Public participation will form an integral part of the Class EA study to ensure that the ongoing concerns of the public and affected groups within the study area are identified, documented and assessed. Upon completion of the study, an Environmental Study Report will be prepared and made available for public review and comment. Properties adjacent to the study area that may be affected by field studies as a result of the undertaking will be contacted. Any parties that wish to comment on or to be involved in the Class EA study should indicate their interest, preferably in writing to:

Jerry Biersteker Don Drackley Senior Project Manager Consultation Manager Region of Waterloo IBI Group 150 Frederick Street 410 Albert Street, Suite 101 Kitchener, ON N2G 4J3 Waterloo ON N2L 3V3 tel: 519-575-4028 Tel:519-585-2255 ext. 1302 [email protected] [email protected]

First Posting Date: November 17, 2015 Region of Waterloo GRT Transit Facility Northfield Drive Class EA Mailing List

Company Title Contact Name Address City, PR, PC Email PROVINCIAL AGENCIES Ministry of the Environment and Climate Change Director, Environmental Assessment and Ms. Kathleen Hedley 135 St. Clair Ave W, 1st Fl Toronto, ON M4V 1P5 Approvals Branch Ministry of the Environment and Climate Change Ms. Barb Slattery 12th Floor, 119 King Street West Hamilton, ON L8P 4Y7 Environmental Resource Planner/EA, West-Central Region, Air, Pesticides and Environmental Planning Ministry of Natural Resources and Forestry District Planner Mr. David Marriott 1 Stone Road West Guelph, ON N1G 4Y2

Ministry of Tourism, Culture and Sport Heritage Planner Ms. Joseph Muller Suite 1700, 401 Bay Street Toronto, ON M7A 0A7 Ministry of Indigenous Relations and Reconciliation Director Ms. Pam Wheaton 160 Bloor Strret East Toronto, ON M7A 2E6 REGIONAL AGENCIES Waterloo Regional Police Staff Sergeant Mr. Jim Strand 200 Maple Grove Road Cambridge, ON N3H 5M1 Student Transportation Services of Waterloo Region General Manager Benoit Bourgault 130-4275 King Street East Kitchener, ON N2P 2E9 Grand River Accessibility Advisory Committee Social Planning Associate Ms. Vanessa Lopak 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Waterloo Regional District School Board Chief Information Officer Mr. Mark Carbone 51 Ardelt Avenue Kitchener ON N2C 2R5 [email protected] Waterloo Catholic District School Board Manager of Planning Ms. Lindsay Ford PO Box 91116, 35 Weber St. W, Unit A Kitchener, ON N2G 4G2 [email protected] Region of Waterloo Director, Water Services Ms. Nancy Kodousek 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Region of Waterloo Manager, Hydrogeology and Source Water Mr. Eric Hodgins 150 Frederick Street Kitchener, ON N2G 4J3 Protection [email protected] Region of Waterloo Director, Transportation Mr. Steve van De Keere 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Region of Waterloo Director, Transit Services Mr. Eric Gillespie 250 Strasburg Road Kitchener, ON N2E 3M6 [email protected] Region of Waterloo Director, Facilties and Fleet Management Ms. Ellen McGaghey 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Region of Waterloo Director, Design and Construction Mr. Phil Bauer 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Region of Waterloo Project Coordinator, Design and Construction Mr. Luke Misurka 150 Frederick Street Kitchener, ON N2G 4J3 [email protected] Region of Waterloo Councillor Mr. Tom Galloway 150 Frederick Street, 1st Floor Kitchener, ON N2G 4J3 [email protected] LOCAL AGENCIES City of Waterloo Fire Department Chief Mr. Richard Hepditch 470 Columbia Street West Waterloo ON N2T 2Y6 City of Waterloo Mayor Mr. Dave Jaworsky 100 Regina Street South, PO Box 337, Station Waterloo Waterloo, ON N2J 4A8 City of Waterloo Councillor Ms. Diane Freeman 100 Regina Street South Waterloo, ON N2J 4A8 [email protected] City of Waterloo Director, Planning Approvals Division Mr. Joel Cotter 100 Regina Street South Waterloo, ON N2J 4A8 City of Waterloo Engineering Project Manager Mr. Thomas Daniel 100 Regina Street South Waterloo, ON N2J 4A8 City of Kitchener Mayor Mr. Berry Vrbanovic 200 King Street West Kitchener, ON N2G 4V6 [email protected] Township of Woolwich Mayor Ms. Sandy Shantz 24 Church Street West P.O. Box 158 Elmira, ON N3B 2Z6 [email protected] Township of Woolwich Councillor Mr. Mark Bauman 24 Church Street West P.O. Box 158 Elmira, ON N3B 2Z6 [email protected] Township of Woolwich Councillor Mr. Murray Martin 24 Church Street West P.O. Box 158 Elmira, ON N3B 2Z6 [email protected] Township of Woolwich Councillor Mr. Larry Shantz 24 Church Street West P.O. Box 158 Elmira, ON N3B 2Z6 [email protected] Township of Woolwich Director of Engineering & Planning Services Mr. Dan Kennaley 24 Church Street West P.O. Box 158 Elmira, ON N3B 2Z6 . FIRST NATIONS Métis Nation of Ontario Director of Lands, Resources and Consultation Ms. Melanie Paradis 75 Sherbourne St., Suite 222 Toronto, ON M5A 2P9 Mississaugas of the New Credit First Nation Chief Mr. Bryan Laforme 2789 First Line Road R.R. #6 Hagersville, ON N0A 1H0 Mississaugas of the New Credit First Nation Consultation Manager Ms. Fawn D. Sault 2789 First Line Road R.R. #6 Hagersville, ON N0A 1H0 [email protected] Six Nations of the Grand River Chief Ms. Ava Hill P.O. Box 5000, 1695 Chiefswood Road Ohsweken, ON N0A 1M0 Haudenosaunee Development Institute To Whom it May Concern 417-16 Sunrise Court, P.O. Box 714 Ohsweken, ON N0A 1M0 [email protected] Haudenosaunee Resource Centre Confederacy Secretary Mr. Leroy Hill 2634 6th Line, R.R. #2 Ohsweken, ON N0A 1M0 STAKEHOLDERS Rogers System Planner OPE Mr. Walter Horn 85 Grand Crest Pl. Kitchener, ON, N2G 4A8 [email protected] Bell Canada Implementation Manager Mr. Dan Steffler F1-575 Riverbend Drive Kitchener, ON N2K 3S3 [email protected] MTS AllStream Mr. David Pitchforth [email protected] Waterloo North Hydro Manager of Engineering Ms. Dorothy Moryc 526 County Squire Road, PO Box 640 Waterloo, ON N2J 4A3 [email protected] Union Gas Mr. Kevin Schimus [email protected]

X:\24RX14.0430_Nrthfld-BusFAC-EA-PD\10.0 Reports\ESR\Appendices\Appendix J - Consultation\Copy of TTT GRT Northfield Mailing List 2016-12-06.xlsx 1 NOTICE OF PUBLIC CONSULTATION CENTRE Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

THE STUDY: The Regional Municipality of Waterloo is undertaking a Municipal Class Environmental Assessment (Class EA) Schedule ‘C’ and Preliminary Design of a new transit facility at 300 and 350 Northfield Drive in the City of Waterloo. In particular, the Class EA will consider options for the site layout and building design of a new facility that will be used to deploy, service, maintain and store Grand River Transit’s conventional and specialized transit vehicles.

PUBLIC CONSULTATION CENTRE: This Public Consultation Centre will be held to provide information on the project and obtain public and agency feedback. Date: Wednesday February 24, 2016 Time: 4:30 to 7:30 p.m. Location: RIM Park – Room 202 2001 University Avenue East Waterloo, ON

RIM Park is serviced by Grand River Transit Bus Route 202 iXpress.

COMMENTS: Public participation will form an integral part of the Class EA study to ensure that the ongoing concerns of the public and affected groups within the study area are identified, documented and assessed. Upon completion of the study, an Environmental Study Report will be prepared and made available for public review and comment. Any parties that wish to comment on or to be involved in the Class EA study should indicate their interest, preferably in writing to:

Jerry Biersteker Don Drackley Senior Project Manager Consultation Manager Region of Waterloo IBI Group 150 Frederick Street 410 Albert Street, Suite 101 Kitchener, ON N2G 4J3 Waterloo ON N2L 3V3 Tel: 519-575-4028 Tel:519-585-2255 ext. 1302 [email protected] [email protected]

First Posting Date: February 9, 2016 All comments and information received from individuals, stakeholder groups and agencies regarding this project are being collected to assist the Region of Waterloo in making a decision. Under the Municipal Act, personal information such as name, address, telephone number and property location may be included in a submission that becomes part of the public record. Questions regarding the collection of this information should be referred to Jerry Biersteker at [email protected]. Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Public Consultation Centre February 24, 2016 4:30 p.m. to 7:30 p.m. Please fill in a Comment Sheet. Direct any questions or comments to Study Team members.

1 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Purpose of this Public Consultation Study Area Centre: The purpose of this Public Consultation Centre is to: • Introduce the study to the public; • View alternative layouts for the Grand River Transit Northfield Drive Facility at 300 and 350 Northfield Drive; • Provide interested and/or potentially affected stakeholders with an opportunity to participate in the planning and decision- making process; • Ask questions of staff from the Region of Waterloo and our consultants from IBI Group; and • Provide any comments you may have about the proposed transit facility.

2 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Purpose of the Environmental Assessment (EA):

• The Northfield Drive Facility project is being • A Schedule “C” EA must proceed under the full conducted as a Municipal Class Environmental planning process from Phases 1 to 5 shown Assessment, Schedule “C”, because it involves below, namely to: constructing a new facility that may result in 1. Identify opportunities for the transit impacts on property, land use and traffic facility in the study area; and operations. 2. Consult with review agencies and the public, and identify the preferred alternative solution

to November 2015 Winter 2016 Spring 2016 Spring/Summer 2016

PHASE 1: PHASE 2: PHASE 3: PHASE 4: Problem or Opportunity Alternative Solutions Alternative Design Concepts Documentation and Study Completion

¾ Problem identification; ¾ Inventory natural, cultural and ¾ Evaluation of alternative design ¾ Prepare Environmental Study ¾ Project Initiation; economic environment; concepts; Report; ¾ ¾ ¾ ¾ Public notices (newspaper & mail- Identification of evaluation criteria; Evaluate natural, cultural and Notice of Study Completion; outs); ¾ Identification of alternative solutions; economic environment impacts; ¾ 30-day review period. ¾ ¾ Letter to agencies. ¾ Identification of opportunities and PCC: Public input on preliminary constraints; preferred design concept; ¾ ¾ PCC: Public input on problem and Select preferre d design concept. opportunity and possible concept PHASE 5: solutions; Implementation ¾ Select preferred alternative solution. WE AR ¾ Detailed Design ¾ Construction 3 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Problem and Opportunity Statement Grand River Transit (GRT) continues to expand transit services and increase ridership. As a result, GRT must expand their fleet of conventional and specialized transit vehicles. This includes adding buses for Bus Rapid Transit Service and providing higher capacity feeder service for Light Rail Transit. The two existing transit facilities at Strasburg Road in Kitchener and Conestoga Boulevard in Cambridge cannot accommodate additional buses. As a result the Region has identified the need for another transit facility to store and maintain the additional buses.

4 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Existing Traffic Conditions

Level of Service (LOS) is a letter designation that describes a range Critical Movement is the amount of green light signal timing it takes of operating conditions on a road experienced by road users. for a road lane to discharge vehicles. In this case for the intersection of Bridge Street West and Northfield Drive East : • The westbound lane of Bridge Street West heading north-east has A= Free flow D=Approaching unstable flow critical left turn movements in both the AM and PM. B=Reasonably free flow E=Unstable flow • Northfield Drive East heading north has critical through lane and C=Stable flow F=Forced or breakdown flow left turn lane movements in the PM. • Bridge Street West heading south-east has critical movement in the shared left turn/through lane. 5 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Archaeology/ Natural Heritage Cultural Heritage

In the study area there is: In the study area there is: • Manicured grasses and early successional • Archeological potential in north-east vegetation. portion of the study area. • Limited wildlife habitat. • One cultural heritage resource was • No Species at Risk (both vegetative and identified: wildlife) confirmed on site and SAR • Roadscape: Country Squire occurrence is unlikely. Road at University Avenue. • There is the possible exception of endangered bats such as the Little Brown Myotis roosting in the summer within the existing building.

Archaeological Potential: View southwest of the study area. Roadscape: Country Squire Road/University Avenue, facing west, in the northern portion of the study area.

6 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Transit Facility Site Location

A number of locations in Waterloo were considered for the transit Based on the results of the property search, 300 and 350 Northfield facility using the following criteria Drive was chosen based on the following considerations: • Proximity to Conestoga Mall where many routes end and finish; • Proximity to major thoroughfares i.e., Northfield Drive and • 10 – 20 acres in size; University Avenue; • Appropriate land use zoning and designation; • Located close to Conestoga Mall; • Access to major roadways; • Proximity to Light Rail Transit (LRT) and GRT bus routes;

• Capability for two separate entrances/exits off separate streets; • Size of property allows for future expansion; • Properties that can be acquired, developed and adapted within a • Existing connections to municipal services; and reasonable timeframe; and

• Properties that can be acquired and adapted economically and • Available for purchase. cost effectively.

Potential Transit Facility Site Locations

7 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

How Are the Alternative Layout Solutions Evaluated? Criteria Evaluate Natural Environment Impacts on natural features (e.g. vegetation, wildlife and drainage) Socio-Cultural Environment Impacts on surrounding properties, potential archaeological resources, built heritage features and visual character Economic Environment Comparative cost to construct each alternative layout solution. Operation/Building Siting Placement of parking lot; building orientation; location of bus entrances and exits; location of bus storage User Needs Size, location, and shape of stores; shape and location of offices; size of bus storage; adequate number of parking spaces; location of patio; maintenance bay sufficient Operational Flow Location of transit bay maintenance office; location of direct access to bus storage; location of parts office; distance for courier deliveries; length of bus storage lane; walking distance for bus drivers to buses; direct access from secondary exit to bus storage; crossing vehicular flow On Site Flow / Site Access Interrupted / uninterrupted flow; location of main bus entrance; location of secondary exit; turning radii; access to maintenance bays; access to circulation area. Car Flow Parking lot separate from bus; car access interfering with bus queuing; direct in / out access from Northfield Drive; utilize exiting entrance to parking lot Pedestrian Flow Location of parking to administration offices; crossing live bus lanes Access to Service Lanes Service lanes accessible; enclosed by-pass service lane; secondary exit from service lane / turning area to by-pass storage area Zoning Compliance In compliance with setback from Northfield Drive; meets greenspace criteria; compliance with landscape set back around site perimeter 8 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Option A – Recommended

9 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Option B – Not Recommended

10 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Option C – Not Recommended

11 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Next Steps Thank-you

• Review all comments and suggestions received from Your comments are important and will be reviewed by the public, stakeholders and agencies before, during the Region as part of the EA process. and following this Public Consultation Centre. • Based on this input, confirm the preferred layout If you would like more information on the GRT concept alternative. Northfield Drive Facility Class EA please contact either: • Develop and evaluate the design solutions for the preferred layout and identify potential impacts of Jerry Biersteker each design. Senior Project Manager • Present design options at the next Public Region of Waterloo Consultation Centre (Spring 2016). 150 Frederick Street Kitchener, ON N2G 4J3

• Prepare Environmental Study Report tel: 519-575-4028 • Issue Notice of Study Completion with 30-day public [email protected] review period. Don Drackley Consultation Manager IBI Group 410 Albert Street, Suite 101 Waterloo ON N2L 3V3 tel:519-585-2255 ext. 1302 [email protected]

Region of Waterloo Public Consultation Centre For

Class Environmental Assessment and Preliminary Design

Grand River Transit – Northfield Drive Facility, Waterloo, ON Information Package

Wednesday February 24, 2016

Drop-In Anytime: 4:30 p.m. to 7:30 p.m.

RIM Park 2001 University Avenue East Waterloo, ON

Please fill out the Comment Sheet at the end of this Information Package and place it in the box at this Consultation Centre or send it to the address on the Comment Sheet.

1. Why is the Region undertaking this Project?

The Region of Waterloo’s (Region) Transportation Master Plan recommends a “transit orientated plan with strategic road improvements”. The goal is to increase transit ridership, and to do this the Region’s fleet of transit vehicles must grow. However, the existing Grand River Transit (GRT) maintenance facilities on Strasburg Road in Kitchener and Conestoga Boulevard in Cambridge are nearing capacity. As a result, GRT updated the Transit Facilities Strategy (2012) which identified a need to expand bus storage and bus maintenance capacity by adding a new 200 bus facility. Property was acquired in 2014 at 300 and 350 Northfield Drive East in Waterloo to accommodate this new maintenance facility.

This study is being undertaken at this time to coordinate with the planned widening of Northfield Drive to allow traffic flow requirements to the planned transit site to be integrated with the planned road widening. See Appendix A for a map of the study area.

2. What is the Purpose of this Public Consultation Centre?

The purpose of this Public Consultation Centre is to have interested groups and individuals: 1. Review and comment on the reasons why a new transit facility is needed on Northfield Drive East in Waterloo; 2. Consider the alternative site layouts being evaluated by the Project Team; 3. Ask questions of staff from the Region of Waterloo and our consultants from IBI Group; and 4. Provide any comments you may have about the project. We kindly request that you fill out the Comment Sheet attached to the back of this Information Package and either put it in the Comment Box or send it to the address noted on the Comment Sheet no later than March 16, 2016. Your comments will be considered by the Project Team along with all other relevant information to confirm the preferred site layout alternative for this project.

3. Who is directing the Project?

A Project Team consisting of staff from the Region of Waterloo is directing this project along their consultants from IBI Group.

4. What is an Environmental Assessment (EA)?

In Ontario, a Municipal Class Environmental Assessment (EA) is a planning and decision-making process that must be conducted for public infrastructure projects so that potential environmental effects are considered before a project begins. It also requires consultation with the public and involved stakeholders and agencies. This is the reason why this Public Consultation Centre is being held so that public comments or concerns are heard and considered in the EA.

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The alternative solutions and design alternatives in this EA require the preparation of a Schedule ‘C’ EA. This type of EA applies to new facilities where there is the potential for significant environmental impacts (environment meaning the natural, social, cultural and economic environments) and the full planning procedure outlined in the Municipal Engineers Association Municipal Class Environmental Assessment (2000, as amended in 2007 and 2011) must be followed.

5. Why was the Property at 300 and 350 Northfield Drive Chosen for the Transit Facility?

In 2012, a number of properties were assessed within the City of Waterloo for a suitable location for the transit facility. The property at 300 and 350 Northfield Drive was chosen based on a number of attributes:

1. Proximity to major thoroughfares (Northfield Drive and University Avenue); 2. Located close to Conestoga Mall transit platforms; 3. Proximity to Light Rail Transit (LRT); 4. Size of property allows for future expansion; 5. Compatible adjacent land use; 6. Existing connections to municipal services; and 7. Available for purchase.

6. The Do Nothing Option

As required by the Municipal Class EA process, the Do Nothing option must be considered and evaluated against other options being considered for a project. In the case of this study, a Do Nothing approach would not satisfy the need to provide the necessary transit space to deploy, service, maintain and store the growing fleet of buses.

7. Transit Facility Layout Options

A number of criteria were used to evaluate the transit facility site layout options and select the preferred layout solution:

 Natural Environment;  Socio-Cultural Environment;  Economic Environment  Operation and Building Siting;  User Needs;  Operational Flow;  On-site Flow and Site Access;  Car Flow;  Pedestrian Flow;  Access to Service Lanes; and  Zoning Compliance.

The following options were evaluated for this EA, with the results summarized based on the evaluation criteria used. Page 2 of 9

Option A - Recommended:

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Option B – Not Recommended:

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Option C – Not Recommended

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7. When will the final decision be made for this project? The Project Team will review the public comments received from this evening’s Public Consultation Centre and use them as input for recommending the preferred Northfield Drive Transit Facility layout. There will be a second PCC in the spring to present the preferred design alternative. The final recommendation is expected to be presented to Regional Council for consideration this spring.

8. How can I voice my comments at this time?

In order to assist us in addressing any comments or concerns you might have about this project, please fill out the attached Comment Sheet and leave it in the box provided at the registration table. You can also mail, fax or email your comments to the Region of Waterloo/IBI Group no later than March 16, 2016. We thank you for your involvement and if you have any questions, please contact:

Jerry Biersteker Don Drackley MCP Project Manager Consultant Manager Region of Waterloo IBI Group 20 Weber Street East, 3rd Floor 101-410 Albert Street Kitchener, Ontario, N2H 1C3 Waterloo, Ontario N2L 3V3 Tel: 519-575-4028 Tel: 519-585-2255 Fax: 519-743-7420 Fax: 519-585-2269 E-mail: [email protected] E-mail: [email protected]

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Appendix A: Study Area

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TEAR OFF COMMENT SHEET Regional Municipality of Waterloo PUBLIC CONSULTATION CENTRE – February 24, 2016

Class Environmental Assessment and Preliminary Design Grand River Transit – Northfield Drive Facility, Waterloo, ON

All comments and information received from individuals, stakeholder groups and agencies regarding this project are being collected to assist the Region of Waterloo in making a decision. Under the Municipal Act, personal information such as name, address, telephone number and property location may be included in a submission that becomes part of the public record. Questions regarding the collection of this information should be referred to Jerry Biersteker at [email protected] or call 519- 575 4028

Please complete and hand in this sheet so that your views can be considered for this project. If you cannot complete your comments today, please take this sheet home and mail, fax or email your comments by March 16, 2016 to: Jerry Biersteker Don Drackley MCP Senior Project Manager Consultation Manager Region of Waterloo IBI Group 150 Frederick Street 101-410 Albert Street Kitchener, ON N2G 4J3 Waterloo, ON N2L 3V3 Tel: 519-575-4028 Tel: 519-585-2255 Fax: 519-743-7420 Fax: 519-585-2269 E-mail: [email protected] E-mail: [email protected]

Please provide comments on the project information you have seen today, and any other issues or concerns you may have concerning the Northfield Drive Transit Facility.

______

______Turn Page Over

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______

OPTIONAL:

Name: ______

Address: ______Postal Code:______

Email:______

Thank you for your time and input into this project

Page 9 of 9 Marianne Radue

Subject: RE: Class Environmental Assessment and Preliminary Design - Grand River Transit, Northfield Drive Facility, Waterloo, ON

From: Sent: Sunday, March 20, 2016 11:13 PM To: [email protected]; Don Drackley Cc: Subject: Class Environmental Assessment and Preliminary Design ‐ Grand River Transit, Northfield Drive Facility, Waterloo, ON

Thanks for the opportunity to learn more about the proposed Grand River Transit - Northfield Drive Facility (i.e., maintenance/storage facilities). I had no idea that this project was in the works and only found out about it after receiving (and reading) the Waterloo Observer on Friday night. So it was good to see you at RIM Park for the Eastbridge Free Skate today.

I don't recall who I was speaking with, however, we did discuss the following topics:

 The fact that the property was initially purchased by a landscaping company (or something like that) o Apparently the proposed development did not pass public scrutiny so the property was put back on the market o I've been wondering why the landscaping company never set-up shop  The possibility of reusing the existing building as was done with the new police station on the corner of Lexington and Weber o Apparently the existing building is multi-level, of no historic value, and not worth integrating into a new development  Concern with respect to the existing condition of University Avenue running along the proposed development o Looking at the photos on your presentation board, the cracking in the roadway clearly suggests that repairs (and maybe upgrades) will be necessary to handle the additional bus traffic o A question of ownership of the roadway and whether or not it was the responsibility of Woolwich Township or the Region (if Woolwich, have they been included in the discussions around the proposed development?)  Concern with respect to the fact that the only species identified as possible at risk was a bat o Photos attached of a snapping turtle that I aided in crossing the road from the proposed development / Pillar's side of the road to the opposite side on May 29, 2012, around noon

I think the concept is a good idea, however, without seeing the necessary reports on the above, it is difficult to be 100 percent in agreement with the proposed development. The Waterloo Region District School Board has a propensity to tear down buildings and build new, rather than renovate based on a cost benefit analysis. I disagree with this approach, however, living in Eastbridge means I do not have to worry about such a consideration with respect to schools. I am assuming a similar evaluation was completed for the proposed development. Is this report available for the public to review?

1 As for the snapping turtle, I do not know if it is a species at risk. The turtle that I aided in crossing the road appeared to be very old considering the mossy back that it had. However, looking at aerial photos of the area, it likely was coming from Pillar's Pond. Regardless, was there any consideration for turtles nesting on or near the proposed development?

I had always hoped that the property would have a "unique" triangular shaped building built in the corner so that people coming into town from Conestoga would see an interesting architectural feature at the corner of University and Northfield. Were there any Options that considered placing the administrative offices in that corner of the property?

Again, thanks for the opportunity to comment on the proposed development. If you can't view the photos, please let me know as I am sending them via an iMac and sometimes PC'ers don't receive the images properly.

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8 Marianne Radue

Subject: RE: Feedback on Grand River Transit Terminal at Northfield and University Avenue from

From: Sent: Wednesday, March 16, 2016 4:14 PM To: [email protected]; Don Drackley Cc: Diane Freeman; [email protected]; [email protected]; [email protected]; [email protected] Subject: Feedback on Grand River Transit Terminal at Northfield and University Avenue from

Regarding: Grand River Transit terminal at Northfield Drive and University Ave

Hello, On behalf of the board of directors for the , I am submitting the following concerns related to this Environmental and Site assessment. The Eastbridge area is a residential community of 2100 homes south of the site,

We recognize the benefit to GRT of this facility is to provide a closer storage area for the buses coming in and out of Conestoga mall and feel that investments to cover the following issues will reduce the long term impacts of the facility on the neighbouring community.

Summary of concerns 1) Impacts to traffic flow 2) Noise of buses and impact on residents & Noise of facility 3) Fuel/oil spills and water protection - transparency 4) Local visual aesthetics for an entry point to the city.

1) Impacts to traffic flow and possible mitigation a) The expansion of Northfield to four lanes from two is extremely important and we hope that this regional facility will influence the timing of the regional road expansion prior to, or immediately upon the opening of the facility. This expansion has been raised by the ENA in the past as a need for our community. b) Diversion of bus traffic to use Frobisher Drive from 8 pm at night to 7 am in the morning instead of Northfield (employee or visitor cars could use Northfield as it would be similar to the previous site usage) to reduce the most significant noise for community during sleeping hours.

This would also reduce buses performing riskier left turns from Northfield Drive into the facility without a stop light.

For safety reasons, this proposed partial diversion also reduces buses turning right onto Northfield going westbound in the morning sunrise while staring into the rising sun from the east. The concern for morning turns is that the glare from the sun may make oncoming cyclists and cars difficult to see. If using Frobisher, the same westbound direction of turn is made, but it is at an intersection with a traffic light at Davenport / Northfield Drive.

If the bus traffic is designed to go on Frobisher during the evenings and early mornings, it is farther from residential areas to reduce the smog and noise impacts. This slight diversion from Northfield would also spread out traffic too.

2) Noise of buses and impact on residents and facility noise Currently there are buses along these roadways, however the addition of the terminal will dramatically increase the frequency (number of buses) and impact (type of noise due to stop/go brakes, etc)

The internal noise caused by the maintenance area and idling vehicles is a concern and we ask that noise insulation be integrated into the building design so then it is not an echo chamber which resonates over the fields to our community. Added trees along Northfield on the site and along the route to Conestoga Mall (in conjunction with the expansion of Northfield) may also assist in this noise reduction.

1 3) Fuel/Oil spills and water protection We understand that studies and oversight are required to ensure that reasonable safety levels are maintained and hope that there is adequate transparency related to both the initial studies and ongoing safety related to the facility after it is built.

4) Visual Aesthetics This location is an entrance to the City of Waterloo from many neighbouring communities and we sincerely are requesting a parkette and a row of trees to help reduce the visual noise. Ideally, festive LED lighting on the trees in the winter during the evenings would be a nice touch for the community. (Perhaps evenings from Diwali in November until St. Patrick's Day?)

In addition, a public facing office to buy transit passes similar to the bus terminal would help in adding community engagement and enhanced value.

Please advise if you have any questions or added clarifications, Regards, --

March 4, 2016

Jerry Biersteker Project Manager Region of Waterloo 20 Weber Street East, 3rd Floor Kitchener, ON N2H 1C3

Dear Mr. Biersteker:

RE: Class Environmental Assessment and Preliminary Design – Grand River Transit – Northfield Drive Facility, Waterloo, Ontario OUR FILE: 13174B

Thank you for hosting the Public Consultation Centre on February 24, 2016. Kindly consider the following comments:

1) The site was acquired in advance of presenting the evaluation criteria and site alternatives to the public. Generally, there is no issue with the principle of the location, there are however, compatibility, design and traffic related matters that should have been considered in selecting the site and in evaluating design options.

2) The problem statement/problem to be resolved could be more clearly articulated.

3) The closest residential “receptors” are located at the north-easterly corner of Northfield Drive and University Avenue. A site design which maximizes the extent of landscaping at the northwestern corner of University Avenue and Northfield Drive is supported (Option A). Consideration should be given to enhanced landscaping at this location and in recognition of the significance of Northfield Drive as an entrance to the City of Waterloo, residential uses in the vicinity and the corporate office park on the opposite side of Northfield Drive. Berming should also be considered particularly if the driveway around the proposed building continues as a design element. We ask that a Landscape Plan be presented at the next PIC.

4) A parking field located furthest from residential uses is favoured (Option A). A Lighting Plan would be appropriate. LED lighting should be considered. The duration of lighting should be managed. There should be increased emphasis given to landscaping and screening of parking, loading facilities, the transit maintenance area, and along the westerly limits of University Avenue where it abuts the site. Kindly consider these matters. We ask that the lighting details and landscape treatment along Northfield Drive and University Avenue be presented at the next PIC.

Marianne Radue

Subject: RE: Grand River Transit Northfield Drive Facility PIC

From: Muller, Joseph (MTCS) [mailto:[email protected]] Sent: Friday, March 11, 2016 11:26 AM To: Don Drackley Cc: [email protected] Subject: Grand River Transit Northfield Drive Facility PIC

Hello Don Drackley:

Thank-you for the PIC materials, and documentation of the screening and preliminary evaluation for potential archaeological and cultural heritage (built heritage and cultural heritage landscapes) resources in the study areas. Other than reiterating my prior comments, I look forward to further circulation on this project, and receiving any technical heritage reports completed as part of the EA process. Thank-you again for your assistance,

Joe

Joseph Muller, RPP, MCIP

Heritage Planner Ministry of Tourism, Culture and Sport Culture Division | Programs and Services Branch | Culture Services Unit

401 Bay Street, Suite 1700 Toronto, Ontario M7A 0A7

Tel. 416.314.7145 | Fax. 416.212.1802

1 APPENDIX A - NOTICE OF PUBLIC CONSULTATION CENTRE #2 NOTICE OF PUBLIC CONSULTATION CENTRE #2

Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

THE STUDY: The Regional Municipality of Waterloo has been conducting the Municipal Class Environmental Assessment (Class EA) Schedule ‘C’ and Preliminary Design study of a new transit facility at 300 and 350 Northfield Drive in the City of Waterloo. The Class EA has considered options for the site layout concept of a new facility that will be used to deploy, service, maintain and store Grand River Transit’s conventional and specialized transit vehicles.

THE PROCESS: The study is being conducted in accordance with the planning and design process for ‘Schedule C’ projects as outlined in the Municipal Engineers Association "Municipal Class Environmental Assessment," (October 2000, as amended in 2015), which is approved under the Ontario Environmental Assessment Act.

PUBLIC CONSULTATION CENTRE: This Public Consultation Centre will be held to provide information on the project and obtain public and agency feedback on the preferred site layout concept: Date: Thursday November 24, 2016 Time: 5:00 to 7:30 p.m. Location: RIM Park – Room 104 2001 University Avenue East Waterloo, ON

RIM Park is serviced by Grant River Transit Bus Route 202 iXpress.

COMMENTS: Public participation is an integral part of the Class EA study to ensure that the ongoing concerns of the public and affected groups within the study area are identified, documented and assessed. Upon completion of the study, an Environmental Study Report will be prepared and made available for public review and comment. Any parties that wish to comment on or to be involved in the Class EA study should indicate their interest, preferably in writing to:

Jerry Biersteker Marianne Alden-Radue Senior Project Manager Environmental Planner Region of Waterloo IBI Group 150 Frederick Street 101-410 Albert Street Kitchener, ON N2G 4J3 Waterloo, ON N2L 3V3 Tel: 519-575-4028 Tel:519-585-2255 ext. 1107 [email protected] [email protected]

First Posting Date: November 10, 2016 All comments and information received from individuals, stakeholder groups and agencies regarding this project are being collected to assist the Region of Waterloo in making a decision. Under the Municipal Act, personal information such as name, address, telephone number and property location may be included in a submission becomes part of the public record. Questions regarding the collection of this information should be referred to Jerry Biersteker at [email protected].

APPENDIX C - PCC EXHIBITS Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Public Consultation Centre #2 November 24, 2016 5:00 p.m. to 7:30 p.m. Please fill in a Comment Sheet. Direct any questions or comments to Study Team members.

1 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Purpose of this Public Consultation Study Area Centre: The purpose of this Public Consultation Centre is to: • View preferred site layout concept for the Grand River Transit Northfield Drive Facility at 300 and 350 Northfield Drive; • Ask questions of staff from the Region of Waterloo and our consultants from IBI Group; and • Provide any comments you may have about the proposed transit facility.

2 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Purpose of the Environmental Assessment (EA):

to November 2015 Winter 2016 Fall 2016 Winter 2016

PHASE 1: PHASE 2: PHASE 3: PHASE 4: Problem or Opportunity Alternative Solutions Alternative Design Concepts Documentation and Study Completion

¾ Problem identification; ¾ Inventory natural, cultural and ¾ Evaluation of alternative design ¾ Prepare Environmental Study ¾ Project Initiation; economic environment; concepts; Report; ¾ ¾ ¾ ¾ Public notices (newspaper & mail- Identification of evaluation criteria; Evaluate natural, cultural and Notice of Study Completion; outs); ¾ Identification of alternative solutions; economic environment impacts; ¾ 30-day review period. ¾ ¾ Letter to agencies. ¾ Identification of opportunities and PCC: Public input on preliminary constraints; preferred design concept; ¾ WE ARE HERE ¾ PCC: Public input on problem and Select preferred design concept. opportunity and possible concept PHASE 5: solutions; Implementation ¾ Select preferred alternative solution. ¾ Detailed Design ¾ Construction 3 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

4 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Future Traffic Conditions

Provide northbound left turning lane

Level of Service (LOS) is a letter designation that describes Conclusions a range of operating conditions on a road experienced by • Traffic operates well at proposed entrances and nearby road users. intersections. • No significant impact on background traffic. A= Free flow D=Approaching unstable flow • Bridge Street and Northfield Drive continues to B=Reasonably free flow E=Unstable flow experience some delays due to background conditions. C=Stable flow F=Forced or breakdown flow 5 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Air Quality Noise

• • The Ministry of the Environment and Climate The Ministry of the Environment and Change standard for new sources of Climate Change noise criteria require noise levels at all receivers to be no Nitrogen, NOx, is a maximum of 500 μg greater than 50 dBA during daytime NOx/m3. Assessed concentration at the site hours, and no greater than 45 dBA boundary is well below the standard for NOx, during nighttime hours. 280 μg NOx /m3 (56%). • • The GRT Northfield Drive Facility emissions Assessed noise levels during the day would have no undue impact on the range between 34.3 dBA and 42 dBA. environment. • Assessed noise levels at night range between 29.5 dBA and 36 dBA.

• Noise mitigation is not required.

6 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Preferred Site Layout Concept

x Perimeter landscaping with naturalized open space to buffer the development along both frontages.

x Employee parking area with a bridge to main facility entrance.

x LEED Silver target applicable to design and construction.

x Building mounted and pole mounted lighting to limit light trespass into neighbouring properties.

x Outdoor patio.

x Indoor storage, maintenance and servicing of 250 equivalent buses.

x Single storey facility with a 2 storey administrative block.

x One main and one alternate driveway entrance.

7 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Preferred Roof Layout Concept

• Distributed air handling units.

• Skylights over repair bays.

• Roof screens

8 Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

Next Steps Thank-you

• Review all comments and suggestions received from Your comments are important and will be reviewed by the public, stakeholders and agencies before, during the Region as part of the EA process. and following this Public Consultation Centre. • Prepare Environmental Study Report If you would like more information on the GRT Northfield Drive Facility Class EA please contact • Issue Notice of Study Completion with 30-day public either: review period. • Detailed Design: 2017-2018 Jerry Biersteker Senior Project Manager • Construction tender: Fall 2019 Region of Waterloo • Construction: 2020-2021 150 Frederick Street Kitchener, ON N2G 4J3 email: tel: 519-575-4028 email: [email protected]

Marianne Alden-Radue Environmental Planner IBI Group 100 – 410 Albert Street Waterloo, ON N2L 3V3 tel: 519-585-2255 ext. 1107 email: [email protected]

9 APPENDIX D - INFORMATION PACKAGE

Region of Waterloo Public Consultation Centre #2 For

Class Environmental Assessment and Preliminary Design

Grand River Transit – Northfield Drive Facility, Waterloo, ON Information Package

November 24, 2016

Drop-In Anytime: 5:00 p.m. to 7:30 p.m.

RIM Park 2001 University Avenue East Waterloo, ON

Please fill out the Comment Sheet at the end of this Information Package and place it in the box at this Consultation Centre or send it to the address on the Comment Sheet.

1. Background

In 2012, Grand River Transit (GRT) updated the Transit Facilities Strategy (2012) which identified a need to expand bus storage and bus maintenance capacity by adding a new 200 bus facility. The existing GRT maintenance facilities on Strasburg Road in Kitchener and Conestoga Boulevard in Cambridge are nearing capacity and cannot accommodate additional fleet. Therefore, property was acquired in 2014 at 300 and 350 Northfield Drive East in Waterloo to accommodate this new facility.

This study is being coordinated with the planned widening of Northfield Drive to allow traffic flow requirements to the planned transit site to be integrated with the planned road widening. See Appendix A for a map of the study area.

2. What is the Purpose of this Public Consultation Centre?

The purpose of this Public Consultation Centre is to have interested groups and individuals: 1. Review and comment on the preferred site layout concept for the GRT facility at 300 and 350 Northfield Drive; 2. Ask questions of staff from the Region of Waterloo and our consultants from IBI Group; and 3. Provide any comments you may have about the project. We kindly request that you fill out the Comment Sheet attached to the back of this Information Package and either put it in the Comment Box or send it to the address noted on the Comment Sheet no later than December 8, 2016.

3. Who is directing the Project?

A Project Team consisting of staff from the Region of Waterloo is directing this project along their consultants from IBI Group.

4. What is an Environmental Assessment (EA)?

This EA is a Schedule ‘C’ EA. This type of EA applies to new facilities where there is the potential for significant environmental impacts (environment meaning the natural, social, cultural and economic environments) and the full planning procedure outlined in the Municipal Engineers Association Municipal Class Environmental Assessment (2000, as amended in 2007, 2011 and 2015) must be followed.

Page 1 of 7

5. Preferred Site Layout Concept

Highlights of the preferred GRT facility site layout concept include:

• Perimeter landscaping with naturalized open space to buffer the development along both frontages; • Employee parking area with a bridge to main facility entrance; • LEED Silver target applicable to design and construction; • Building mounted and pole mounted lighting to limit light trespass into neighbouring properties; • Outdoor patio; • Indoor storage, maintenance and servicing of 250 equivalent buses; • Single storey facility with a 2 storey administrative block; and • One main and one alternate driveway entrance.

Page 2 of 7

6. Preferred Roof Layout Concept

Highlights of the preferred roof layout concept include:

• Distributed air handling units; • Skylights over repair bays; and • Roof screens.

7. When will the final decision be made for this project? The Project Team will review the public comments received from this evening’s Public Consultation Centre on the preferred layout concept. The final

Page 3 of 7

recommendation is expected to be presented to Regional Council for consideration in early 2017.

8. How can I voice my comments at this time?

In order to assist us in addressing any comments or concerns you might have about this project, please fill out the attached Comment Sheet and leave it in the box provided at the registration table. You can also mail, fax or email your comments to the Region of Waterloo/IBI Group no later than December 8, 2016. We thank you for your involvement and if you have any questions, please contact:

Jerry Biersteker Marianne Alden-Radue Project Manager Environmental Planner Region of Waterloo IBI Group 20 Weber Street East, 3rd Floor 101-410 Albert Street Kitchener, Ontario, N2H 1C3 Waterloo, Ontario N2L 3V3 Tel: 519-575-4028 Tel: 519-585-2255 Fax: 519-743-7420 Fax: 519-585-2269 E-mail: [email protected] E-mail: [email protected]

Page 4 of 7

Appendix A: Study Area

Page 5 of 7

TEAR OFF COMMENT SHEET Regional Municipality of Waterloo PUBLIC CONSULTATION CENTRE – November 24, 2016

Class Environmental Assessment and Preliminary Design Grand River Transit – Northfield Drive Facility, Waterloo, ON

Please complete and hand in this sheet so that your views can be considered for this project. If you cannot complete your comments today, please take this sheet home and mail, fax or email your comments by December 8, 2016 to: Jerry Biersteker Marianne Alden-Radue Project Manager Environmental Planner Region of Waterloo IBI Group 20 Weber Street East, 3rd Floor 101-410 Albert Street Kitchener, Ontario, N2H 1C3 Waterloo, Ontario N2L 3V3 Tel: 519-575-4028 Tel: 519-585-2255 Fax: 519-743-7420 Fax: 519-585-2269 E-mail: [email protected] E-mail: [email protected]

Please provide comments on the project information you have seen today, and any other issues or concerns you may have concerning the Northfield Drive Transit Facility.

______

______Turn Page Over

Page 6 of 7

______

OPTIONAL:

Name: ______

Address: ______Postal Code:______

Email:______

Thank you for your time and input into this project

Page 7 of 7

Marianne Alden-Radue

From: Marianne Alden-Radue Sent: Wednesday, November 30, 2016 1:47 PM To: 'Muller, Joseph (MTCS)' Cc: [email protected]; 'Paul McKinnon'; Eric Czerniak Subject: RE: Grand River Transit Northfield Drive Facility PIC#2 Attachments: Northfield Cultural Heritage Screening.pdf

Hello Joe,

Please be advised that a CHER was completed and determined there are no previously identified, listed and/or designated cultural heritage resources within or adjacent to the study area. We have attached a copy of the Cultural Heritage screening for your reference.

Regards, Marianne

Please note that effective May 13, 2016 my email address changed to [email protected]. Kindly update your address information regarding this change to avoid future email interruptions.

Marianne Alden-Radue

Environmental Planner email [email protected] web www.ibigroup.com

IBI GROUP 410 Albert Street, Suite 101 Waterloo ON N2L 3V3 Canada tel +1 519 585 2255 ext 1107 fax +1 519 585 2269

NOTE: This email message/attachments may contain privileged and confidential information. If received in error, please notify the sender and delete this e-mail message.

NOTE: Ce courriel peut contenir de l'information privilégiée et confidentielle. Si vous avez recu ce message par erreur, veuillez le mentionner immédiatement à l'expéditeur et effacer ce courriel. From: Muller, Joseph (MTCS) [mailto:[email protected]] Sent: Friday, November 25, 2016 3:27 PM To: Marianne Alden‐Radue Cc: [email protected] Subject: Grand River Transit Northfield Drive Facility PIC#2

Hello Marianne Alden Radue:

I have downloaded the PIC#2 materials, and while it is not discussed in those materials our files indicate that Stage 1-2 archaeological assessments conclude no further archaeological work is warranted for this project. Can you provide me an update on the screening and preliminary evaluation for potential and cultural heritage (built heritage and cultural heritage landscapes) resources in the study areas? I look forward to further circulation on this project, and receiving any additional technical heritage reports completed as part of the EA process. Thank-you for your assistance,

Joe

Joseph Muller, RPP, MCIP

1 Heritage Planner Ministry of Tourism, Culture and Sport Culture Division | Programs and Services Branch | Heritage Program Unit

401 Bay Street, Suite 1700 Toronto, Ontario M7A 0A7

Tel. 416.314.7145 | Fax. 416.212.1802

2 Region of Waterloo Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment and Preliminary Design Agency and First Nations Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below

The following tabulation is intended to summarize consultation activities with agencies and First Nations. All comments received, responses made and actions / commitments are detailed in this table with a complete Communications Record prepared as Appendix J of the Environmental Study Report.

2015-11-27 Joseph Muller Submitted a letter detailing how the project relates to Heritage Planner archaeological, built heritage and cultural heritage landscapes. MTCS Would like to be kept informed of the project. 2015-12-01 Fawn D. Sault Does not have a high level of concern regarding the project. On 2015-12-01 D. Drackley responds in response to Added to the mailing list. Consultation Manager Would like to continue to be notified, and advised of any changes your e-mail below dated November 27th and letter Mississaugas of the New Credit that may impact MNCFN’s interests. dated December 1st, please find attached a Stage 1 First Nation Archaeological Assessment report that the Region of Waterloo has had prepares for the Northfield EA. This is being provided to MNCFN in response to your request for archaeological reports. If you would like anything further associated with this study, please let me know. [attached archaeology report, updated version was resent]. 2015-12-03 Joel Cotter Requests direct involvement in the study, Director, Planning and Approvals Division City of Waterloo 2015-12-07 Lisa Myslicki Remove from mailing list if no IO lands are impacted. Removed from mailing list. Environmental Advisor Infrastructure Ontario 2015-12-09 Luke Misurka A.Sc.T. Would like to be kept informed. Added to the mailing list. Project Coordinator, Design and Construction Region of Waterloo

2015-12-18 John Brum No concerns. No need for further contact. Removed from mailing list. Resource Planner GRCA

1 Region of Waterloo Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment and Preliminary Design Agency and First Nations Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 2016-03-11 Joseph Muller Received the PCC materials, the Stage 1 archaeology report and Heritage Planner the cultural heritage report. Reiterates previous comments and MTCS would like continue being kept informed. 2016-04-04 Fawn D. Sault MNCFN employs Field Liaison Representatives who must be on On 2016-04-05 Zeeshan Abedin (ASI) responds to Consultation Manager location whenever any fieldwork for environmental and/or Megan DeVries MNCFN, I am emailing you with Mississaugas of the New Credit archaeological assessments is undertaken. If additional work is regards to an upcoming Stage 2 assessment we First Nation scheduled, please notify us as soon as possible so that we may hope to be undertaking sometime during the week work together to discuss and arrange for MNCFN’s participation. of April 18, 2016. The Stage 2 is for the Grand River Transit Northfield Drive Facility in the City of Waterloo and it is estimated that we will be able to complete the work in two days time. I understand that Fawn Sault from your office has already been in contact with Mr. Jerry Biersteker from the Region of Waterloo with regards to this project. The proponent for this project is the IBI Group and our contact is Mr. Eric Czerniak. Both contacts have been copied on this email. Please let us know if you already have an agreement in place or advise when one has been finalised and we will confirm when the schedule for this work has been firmed up. 2016-04-08 Megan DeVries We have reached out to Mr. Biersteker and Mr. Czerniak and will On 2016-04-08 A. Riddle (ASI) responds please find Sent Stage 1 Archaeological Archaeological Coordinator work with them to execute a contract for the participation of the attached a copy of the Stage 1 report for your Assessment. Mississaugas of the New Credit Field Liaison Representatives in the upcoming fieldwork. reference. As for fieldwork scheduling, we are First Nation looking at the week of April 18. I will know more In the meantime, could you please provide me with a copy of the details next week and will pass them on ASAP. Stage 1 archaeological report? If this work is part of a combined Stage 1 and 2, then I understand there may not be one available.

Finally, please keep me up to date regarding the anticipated start date of the Stage 2 fieldwork. 2016-04-08 Megan DeVries MNCFN requests copies of all associated environmental and Emailed Stage 2 Archaeological Archaeological Coordinator archaeological reports. Field Liaison Representatives (FLR) must Assessment and Natural Mississaugas of the New Credit be present for all fieldwork. Consultation should occur directly Heritage Reports on July 12, First Nation between the FN and the proponent as per MNCFN’s policy. 2016. 2 Region of Waterloo Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment and Preliminary Design Agency and First Nations Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below

The proponent must cover the costs of the FLRs. Two FLRs must be on location. 2016-06-21 Diane Freeman x Consider selling transit media; On 2016-10-05 M. Alden-Radue responds: Councillor x As indicated in the letter to Gene DiMira dated x City of Waterloo Create an entrance feature to the City of Waterloo; June 16, 2016 regarding transit media “the x Have bike lockers for transit users; and market will be monitored and the needs assessed over the time of the project”. The x Have a bus stop/connection to the LRT. implementation of the Electronic Fare Management System includes establishing a retail network where transit customers purchase fare products and add value to their EasyGO farecard. While the retail locations are not yet finalized, it is expected that one of the outlets will be at Conestoga Mall which is very accessible to the public. In phase two, there will also be a GRT Fare Vending Machine located at the ION Conestoga Station that will enable customers to purchase fare products. Based on the primary functions of the Northfield Drive Transit Facility, to deploy, service, maintain and store transit vehicles, interaction with the public is expected to be minimal. It will take several years before the site is operational, and GRT will reassess needs for interaction with the public at this site closer to the date. x With regard to the entry feature at the site, the Region has committed to the City of Waterloo to review this request during the detailed design. As part of the preliminary design process, a generous open space has been set aside at the corner of University and Northfield that could be used for installation of an entry feature. The detailed design will confirm how 3 Region of Waterloo Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment and Preliminary Design Agency and First Nations Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below much space is available. During detailed design, the process will be overseen by a Project Steering Committee including elected representatives of the Region and City of Waterloo who will provide public representation. At that point it would be appropriate for the Region to look for commitment and agreement on any installation(s) from the Region’s Public Art Advisory Committee (PAAC) or what the City of Waterloo wants to propose for the available space. x Regional and local area municipality planners work together to prepare and present transportation plans for the entire Region that incorporate multiple forms of transit. Proposals to install public-facing bike lockers at Regional or City buildings should reflect the recommendations of these transportation plans and be made to the appropriate council. Typically, bike lockers are installed in areas of high demand, such as the Charles Street Terminal, while the priority for lower density areas is to provide covered bike parking. x The current 202 University iXpress has a bus stop on Labrador Road, internal to the Blackberry campus at University Avenue, and provides a direct connection to the Conestoga Mall transit terminal where many GRT routes converge and is located near the future Conestoga LRT station. In the future, when the Northfield Drive Transit Facility site is operational, bus stop needs including the potential relocation of the 202 University 4 Region of Waterloo Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment and Preliminary Design Agency and First Nations Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below iXpress route to Northfield Drive between Bridge Street and University Avenue will be considered. 2016-11-25 Joseph Muller I have downloaded the PIC#2 materials, and while it is not On 2016-11-30 M. Alden-Radue responds please Heritage Planner discussed in those materials our files indicate that Stage 1-2 be advised that a CHER was completed and MTCS archaeological assessments conclude no further archaeological determined there are no previously identified, listed work is warranted for this project. Can you provide me an update and/or designated cultural heritage resources within on the screening and preliminary evaluation for potential and or adjacent to the study area. We have attached a cultural heritage (built heritage and cultural heritage landscapes) copy of the Cultural Heritage screening for your resources in the study areas? I look forward to further circulation reference. on this project, and receiving any additional technical heritage reports completed as part of the EA process.

Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below

The following tabulation is intended to summarize consultation activities with the public. All comments received, responses made and actions / commitments are detailed in this table with a complete Communications Record prepared as an Appendix of the Environmental Study Report.

2015-11-20 Would like to be added to the mailing list. On 2015-11-20 J. Biersteker replied we will include Added to the mailing list. in all future correspondence on the EA. 2015-11-20 Would like to be added to the mailing list. Has property in the Added to the mailing list. study area. 2016-03-04 1. Site was acquired prior to presenting the evaluation On 2016-06-16 M. Alden-Radue responds: criteria and site alternatives to the public. Compatibility, 1. The Grand River Transit (GRT) Northfield design and traffic related matters should have been Drive Transit Facility site selection process considered in selecting the site and in evaluating design included consideration of a number of options. factors including consultation with the City 2. The problem statement/problem to be resolved could be of Waterloo on compatibility. The Class more clearly articulated. Environmental Assessment (Class EA) was 3. At the northwestern corner of University Avenue and initiated to coincide with the planned Northfield Drive, consideration should be given to enhance widening of Northfield Drive. The Class EA landscaping at this location and in recognition of the for the Northfield Drive Corridor significance of Northfield Drive as an entrance to the City Improvement Study, Davenport Road to of Waterloo, residential uses in the vicinity and the University Avenue was completed by the corporate office park on the opposite side of Northfield Region in November 2012. This will allow Drive. Berming should also be considered particularly if for traffic flow requirements for the GRT site the driveway around the proposed building continues as a to be incorporated into the Northfield Drive design element. We ask that a Landscape Plan be widening, along with design and presented at the next PIC. compatibility related issues. In addition, 4. A parking field located furthest from residential uses is Northfield Drive is designed to handle large favoured (Option A). A Lighting Plan would be appropriate. vehicles and high traffic volumes and the LED lighting should be considered. The duration of lighting site is zoned industrial which contemplates should be managed. There should be increased emphasis large vehicle movements. given to landscaping and screening of parking, loading facilities, the transit maintenance area, and along the 2. The study team feels the westerly limits of University Avenue where it abuts the problem/opportunity statement is site. Kindly consider these matters. We ask that the appropriate.

1 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below lighting details and landscape treatment along Northfield 3. A conceptual landscape plan will be Drive and University Avenue be presented at the next PIC. presented at the next Public Consultation 5. Consider flipping the building design so that the transit Centre. Berming will be considered as part maintenance doors and parking lot are orientated toward of this plan. University Avenue. 4. This undertaking is subject to Site Plan 6. Consideration to building elevations and screening of Control requirements. In addition the study rooftop equipment. team is targeting to achieve a LEED Silver 7. Complete a noise and odour impact study. designation. Light pollution controls will be 8. Prepare a traffic impact study and present at the next reviewed and mitigated during detailed PCC. design. 9. When are Northfield Drive, University Avenue and the transit facility scheduled in the capital forecasts? 5. Alternative building orientations on the site 10. Expand evaluation criteria to ensure a robust evaluation of were considered during the preliminary alternatives. design development phase but were determined to be unsuitable based on a range of evaluation criteria. Doors to the vehicle maintenance area will open to permit vehicles to access the work space and may remain open especially during good weather conditions. However, the work being undertaken and consequent noise levels, based on experience at other transit maintenance facilities, will be both minimal as well as muffled by the building structure itself. Further, the distance of the vehicle maintenance area from the surrounding residential area is such that any noise emanating from the maintenance area is unlikely to be heard or will be muted. 6. Consideration will be given to screening of rooftop equipment as required by City of Waterloo planning requirements. The project is subject to Site Plan Control and

2 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below specific solutions will be dealt with during detailed design. 7. Noise and Air Quality Assessments are being completed as part of this Class EA and the highlights will be presented at the next Public Consultation Centre. 8. A Traffic Impact Study is underway and the highlights will be presented at the next Public Consultation Centre. The following intersections are outside of the scope of our study: a. Southbound left turn movements at the Northfield Drive/Davenport Road intersection; and b. Northfield Drive/King Street intersection and increased traffic northbound beyond University Avenue – except Northfield Drive and University Avenue which is included in this study. The impacts of traffic growth at the above noted intersections were evaluated in the Class EA for the Northfield Drive Corridor Improvement Study, Davenport Road to University Avenue (November 2012). Turning lane requirements at all study intersections including the proposed access will be evaluated and designed so that impacts to background through traffic are minimized. 9. The current capital forecasts have the Northfield roadwork slated for 2018 (Davenport Road to Bridge Street) and 3 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 2022 (Bridge Street to University Ave) while the GRT Operations and Maintenance facility would be constructed to be operational in 2021. University Avenue adjacent to the site has no major work scheduled in the capital plan at this time. The GRT Northfield Driver Transit facility Class EA was initiated to coincide with the planned widening of Northfield Drive. This will allow for traffic flow requirements for the site to be incorporated into the Northfield Drive widening. Co-ordination of construction efforts will be reviewed during the detailed design process. 10. The evaluation criteria used are appropriate and well documented. A comparative evaluation table will be included in the Environmental Study Report. This report will be available for review at the end of the Class EA. You will be notified when this 30- day review period begins. 2016-03-16 On behalf of the board of directors for the On 2016-06-16 M. Alden-Radue responds: , I am submitting the following concerns related to this Environmental and Site assessment. The 2. Impacts to traffic flow: Eastbridge area is a residential community of 2100 homes south a. The Grand River Transit (GRT) of the site, Northfield Drive Transit Facility Class Environmental Assessment (Class EA) We recognize the benefit to GRT of this facility is to provide a was initiated to coincide with the closer storage area for the buses coming in and out of Conestoga planned widening of Northfield Drive. mall and feel that investments to cover the following issues will This will allow for traffic flow reduce the long term impacts of the facility on the neighbouring requirements for the site to be community. incorporated into the Northfield Drive 1) Impacts to traffic flow and possible mitigation widening. The Class EA for the a) The expansion of Northfield to four lanes from two is extremely Northfield Drive Corridor Improvement important and we hope that this regional facility will influence the Study, Davenport Road to University 4 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below timing of the regional road expansion prior to, or immediately upon Avenue was completed in November the opening of the facility. This expansion has been raised by the 2012. ENA in the past as a need for our community. b. Northfield Drive is designed to handle b) Diversion of bus traffic to use Frobisher Drive from 8 pm at night large vehicles and high traffic volumes. to 7 am in the morning instead of Northfield (employee or visitor It is also to be noted that the site is cars could use Northfield as it would be similar to the previous site zoned industrial which contemplates usage) to reduce the most significant noise for community during large vehicle movements. The sleeping hours. diversion of bus traffic to Frobisher Drive would involve unnecessary turn This would also reduce buses performing riskier left turns from movements, would increase bus Northfield Drive into the facility without a stop light. running times and increase annual operating costs. It would also result in For safety reasons, this proposed partial diversion also reduces additional bus movements within the buses turning right onto Northfield going westbound in the morning surrounding neighbourhood which is sunrise while staring into the rising sun from the east. The concern not desirable nor practical. As such it for morning turns is that the glare from the sun may make is not being planned. oncoming cyclists and cars difficult to see. If using Frobisher, the same westbound direction of turn is made, but it is at an Bus operating and turning movement intersection with a traffic light at Davenport / Northfield Drive. conditions related to sunlight have been considered. Glare is not unusual If the bus traffic is designed to go on Frobisher during the nor a cause for concern since buses evenings and early mornings, it is farther from residential areas to are equipped with effective visors. As reduce the smog and noise impacts. This slight diversion from well, bus operators encounter such Northfield would also spread out traffic too. driving conditions throughout the 2) Noise of buses and impact on residents and facility noise Waterloo operating environment and Currently there are buses along these roadways, however the receive extensive training in the safe addition of the terminal will dramatically increase the frequency operation of transit buses. (number of buses) and impact (type of noise due to stop/go 3. Noise of buses and impacts on residents, brakes, etc) and noise of facility: The internal noise caused by the maintenance area and idling a. Noise issues have been vehicles is a concern and we ask that noise insulation be considered, and during the detailed integrated into the building design so then it is not an echo design process will be factored into chamber which resonates over the fields to our community. Added the design of the building and the trees along Northfield on the site and along the route to site to minimize any potential 5 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below Conestoga Mall (in conjunction with the expansion of Northfield) impact. Please note that the may also assist in this noise reduction. modern buses have significantly reduced noise levels compared to 3) Fuel/Oil spills and water protection older buses. Noise levels We understand that studies and oversight are required to ensure generated by the facility will be that reasonable safety levels are maintained and hope that there is taken into account as part of Noise adequate transparency related to both the initial studies and Impact Assessment that is yet to be ongoing safety related to the facility after it is built. undertaken as part of this Environmental Assessment. A 4) Visual Aesthetics report will be available for public This location is an entrance to the City of Waterloo from many neighbouring communities and we sincerely are requesting a review. parkette and a row of trees to help reduce the visual 4. Fuel/oil spills and water protection: noise. Ideally, festive LED lighting on the trees in the winter during the evenings would be a nice touch for the community. (Perhaps a. A Phase I Environmental Site evenings from Diwali in November until St. Patrick's Day?) Assessment, a Phase II Environmental Site Assessment In addition, a public facing office to buy transit passes similar to and a geotechnical investigation the bus terminal would help in adding community engagement and have been completed. enhanced value. Commitments with respect to ongoing monitoring with be detailed in the Environmental Study Report. This report will be issued at the end of the Class EA for a 30-day public review. You will be notified when this occurs. 5. Local visual Aesthetics for an entry point to the city: a. Your comments concerning a parkette or site landscaping are being considered during preliminary design. Specifics such as tree plantings and tree lighting will be considered during detailed design.

6 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 6. Lastly, as confirmed by the Region of Waterloo, there are no current plans to sell transit media (this includes daily and monthly passes, and tickets) at the site because it is being planned as an operations and maintenance facility. In addition, GRT is moving to an electronic fare system later this year and this will greatly reduce the requirement for in-person fare sales. Over time it is expected customers will move to online purchases. However, the market will be monitored and the needs assessed over the time of the project. 2016-03-20 x The fact that the property was initially purchased by a On 2016-06-16 M. Alden-Radue responds: landscaping company (or something like that) 1. The property was purchased in 2013 by a o Apparently the proposed development did not masonry company. Negotiations between pass public scrutiny so the property was put back the Region and the business resulted in the on the market Region acquiring the property. o I've been wondering why the landscaping company never set-up shop 2. The study team considered keeping the x The possibility of reusing the existing building as was existing building. The size and layout of the done with the new police station on the corner of existing building was found to not comply Lexington and Weber with the space requirements necessary for o Apparently the existing building is multi-level, of the Northfield Drive Transit Facility and no historic value, and not worth integrating into a offered no inherent value. Given the size, new development layout and age of the building (constructed x Concern with respect to the existing condition of University in 1981), it was determined that the Avenue running along the proposed development mechanical, electrical and life safety o Looking at the photos on your presentation board, systems have exceeded their normal useful the cracking in the roadway clearly suggests that life and would need to be replaced and repairs (and maybe upgrades) will be necessary to handle the additional bus traffic upgraded to comply with current codes. In o A question of ownership of the roadway and addition, much of the building was found to whether or not it was the responsibility of be deteriorating and in a state of disrepair, Woolwich Township or the Region (if Woolwich, which would also require upgrading. 7 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below have they been included in the discussions around the proposed development?) A report is not available for public viewing, x Concern with respect to the fact that the only species however details of the evaluation will be identified as possible at risk was a bat included in the Environmental Study Report o Photos attached of a snapping turtle that I aided in issued at the end of the Class crossing the road from the proposed development Environmental Assessment (Class EA) for a / Pillar's side of the road to the opposite side on 30-day public review. You are on the May 29, 2012, around noon mailing list and will be notified when this occurs. I think the concept is a good idea, however, without seeing the necessary reports on the above, it is difficult to be 100 percent in 3. The road conditions of University Avenue agreement with the proposed development. The Waterloo Region are not within the scope of this Class EA, District School Board has a propensity to tear down buildings and which focuses on the site at 300 and 350 build new, rather than renovate based on a cost benefit analysis. I Northfield Drive only. disagree with this approach, however, living in Eastbridge means I do not have to worry about such a consideration with respect to University Avenue is a shared road between schools. I am assuming a similar evaluation was completed for the Region and the Township of Woolwich. the proposed development. Is this report available for the public to The Township has been notified and invited review? to provide comment on the Class EA. As for the snapping turtle, I do not know if it is a species at risk. The turtle that I aided in crossing the road appeared to be 4. The snapping turtle is a species of Special very old considering the mossy back that it had. However, looking Concern and is not protected under the at aerial photos of the area, it likely was coming from Pillar's Endangered Species Act. A natural heritage Pond. Regardless, was there any consideration for turtles nesting assessment was undertaken for the study on or near the proposed development? area. It concluded there are no natural heritage features on or immediately I had always hoped that the property would have a "unique" adjacent to the study area. East of the study triangular shaped building built in the corner so that people coming area, and east of the Northfield into town from Conestoga would see an interesting architectural Drive/University intersection there is an feature at the corner of University and Northfield. Were there any artificial pond north of Country Squire Road, Options that considered placing the administrative offices in that and a stormwater management pond south corner of the property? of it. According to our natural heritage sub- consultant on this study, the turtle may have Again, thanks for the opportunity to comment on the proposed spent the winter at one of those locations. development. If you can't view the photos, please let me know as Our Environmental Study Report will 8 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below I am sending them via an iMac and sometimes PC'ers don't document these findings and be available receive the images properly. for public review once completed. You will receive a notice of when and where this Report will be available for public review.

5. Placing administrative offices in the corner of University Avenue and Northfield Drive was not considered for the following reasons: a. Common areas (including administrative offices) are an integral part of the facility operation and are required to be adjacent to transit facility functions. b. This type of facility requires internal road circulation space. Common areas could not be placed at the corner of the site and separated from the garage. There was no feasible option that was found that placed circulation space and administrative offices at the corner of the property.

2016-06-20 What is the timing of the Northfield Drive widening? Is it later than On 2016-05-07 M. Alden-Radue responds the the facility set-up? current capital forecasts have the Northfield roadwork slated for 2018 (Davenport Road to Bridge Street) and 2022 (Bridge Street to University Ave) while the GRT Operations and Maintenance facility would be constructed to be operational in 2021. The GRT Northfield Drive Transit facility Class EA was initiated to coincide with the planned widening of Northfield Drive. This will allow for any traffic flow requirements for the site to be incorporated into the Northfield Drive widening. Confirmation of building 9 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below timing and co-ordination of construction efforts with the roadway widening will be reviewed during the detailed design process. 2016-07-11 1. Please provide the proposed widening and intersection On 2016-10-05 M. Alden-Radue responds: improvement plan associated with the Northfield Drive 1. The preliminary design of Northfield Drive Corridor as well as a plan that confirms access including road widening and other improvements related specifically to the proposed improvements was prepared as part of the Northfield Drive Transit Facility. Please also provide an 2012 Northfield Drive Class Environmental explanation as to how the Traffic Impact Study associated Assessment (Class EA). For the Northfield with the Northfield Drive Transit Facility has been Drive Transit Facility Class EA, additional integrated with improvements contemplated by the analysis was undertaken as to the Northfield Drive Class Environmental Assessment. operations of the site accesses and 2. Acknowledged as a result of our further review. compatibility with respect to the corridor EA. 3. We will review the landscape plan at the next Public The study reviewed the requirements for Consultation Centre. The ESR should provide direction changes to the corridor including the with respect to intent and implementation. provision of back-to-back left turn lanes 4. Although the Northfield Drive Transit Facility will be (southbound left to Toman Drive and subject to Site Plan control requirements, the Site Plan northbound left to bus entrance). process is a “closed” process in that there is no 2. Noted. opportunity for public input. We ask that a Lighting Plan be 3. The landscape plan will be conceptual and available for consideration at the next Public Consultation included in the ESR. Site specific Centre. requirements will be determined during 5. The concept alternatives presented at the PIC did not detailed design and subject to SPA include the building orientation we suggested should be requirements. During detailed design, the considered. Please provide all alternative building process will be overseen by a Project orientations that were considered for the site together with Steering Committee including elected the evaluation criteria and related analysis. Please explain representatives of the Region of Waterloo how the proposed building orientation complies with Urban and City of Waterloo who will provide public Design objectives of the City’s Official Plan. We ask that representation. Noise and Odour/Emission Studies be prepared and be 4. During detailed design, the process will be available at the next Public Consultation Centre, since overseen by a Project Steering Committee noise and emission mitigation can’t be imposed as including elected representatives of the conditions of Site Plan approval. The Noise Study will Region and City of Waterloo who will determine whether or not the proposed facility complies provide public representation. A lighting with noise standards relative to the surrounding residential plan is planned as part of detailed design. area. 10 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 6. The Site Plan control process is a “closed” process and 5. As part of the EA process all reasonable accordingly, we ask the screening of rooftop equipment be alternatives are considered. Building identified and confirmed at the next Public Consultation orientation alternatives were considered Centre. and subsequently screened out. This 7. We look forward to receiving a reviewing the noise and air process will be detailed in the ESR. A quality assessments at the next Public Consultation summary of noise and air quality findings Centre. will be presented at the next PCC. The full 8. Please provide the pre-study consultation minutes for the reports will be issued as part of the Traffic Impact Study and assumptions of the TIS including appendices of the ESR during the 30-day the timings of intersection movements. We look forward to public review period. receiving and reviewing the TIS. 6. During detailed design, the process will be overseen by a Project Steering Committee including elected representatives of the Region Waterloo and City of Waterloo who will provide public representation. Conceptual screen layout has been identified on the roof plan. Their necessity and construction will be further defined during the detailed design process. Screening of roof top equipment is not required from the noise point of view, and will be subject to SPA requirements. 7. As stated in response #5, a summary of noise and air quality findings will be presented at the next PCC. The full report will be issued as part of the appendices of the ESR during the 30-day public review period. 8. A summary of the Traffic Impact Study will be presented at the next PCC. The full report will be issued as part of the appendices of the ESR during the 30-day public review period. 2017-01-02 1. The preferred site layout appears to conflict with many of On 2017-02-24 M. Alden-Radue responds: the Urban Design Guidelines and policies of the City of 1. Both the City of Waterloo Urban Design Waterloo Official Plan. Guidelines and Official Plan were reviewed 11 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 2. The landscaping adjacent to Northfield Drive is somewhat during the Class Environmental “minimalist”, particularly in consideration of the grade Assessment (Class EA) process. The City differential, extent of surface parking and orientation of the of Waterloo was consulted with during the proposed maintenance bays. Enhanced landscaping EA process and is familiar with proposed should be considered. development. The facility is being planned 3. Please provide the pre-study consultation minutes in accordance with applicable Urban Design associated with the traffic study. Please also provide the Guidelines and Official Plan Employment traffic study, which forms the basis for the conclusions Land Use policies which include Flexible reached with respect to future traffic conditions. Industrial and Business Employment 4. Please confirm the LOS for the various intersections designations. A high standard of urban studied based on growth in background traffic only, as well design is contemplated including engaging, as for background growth in traffic plus traffic related to visually attractive and architecturally the Northfield Drive Transit Facility. interesting design with high quality 5. Please advise if the LOS analysis of the various appearance from both University and intersections assumes road/intersection improvements. If Northfield Drive incorporating similar so, please confirm when each improvement was assumed architectural treatment on both street to be implemented. facades and adequate buffering of other 6. Please provide the air quality analysis that forms the basis land uses. The facility will foster for the air quality conclusions that have been reached. environmentally friendly and energy efficient 7. Please provide the noise study that forms the basis for the design in accordance with LEED principles noise conclusions that have been reached. as mandated by the Region of Waterloo 8. As you know, public works must conform with Official development policy. Elevations are planned Plans. Please expand the design analysis associated with to be expressive with colours, change of the preferred site layout concept to include a review and materials, daylighting treatments, with analysis of applicable policies of the Official Plan. overhead doors compatible and 9. Please provide details associated with the roof screens complementary with the building theme. and confirm the design intent of the roof screens. The facility will also contribute to attractive 10. Please incorporate landscaped islands within the and efficient development with accentuated proposed parking field consistent with City design main entrance, prominent site corner requirements. treatment, screened roof top equipment, 11. Available building information is “two-dimensional”. Please mitigated light and fugitive emissions provide proposed building elevations and confirm building impacts, screened miscellaneous outdoor materials to be used. storage, appropriately located loading areas, minimized number and location of vehicle access points and water efficient landscaping among others. The Region of 12 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. The ESR will be issued for a 30-day public review period and you will be notified when this occurs. 2. The landscape is being planned to create visual interest, emphasize the streetscape, accentuate main entrance and street corners and also follow LEED principles as mandated by the Region of Waterloo development policy. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 3. The Traffic Impact Study will be issued as an appendix to the ESR during the 30-day public review period. The pre-study consultation meeting minutes are included as an appendix to this study. 4. Correct, intersection LOS is based on background traffic growth plus Transit Facility traffic. This information is included in the ESR and in the appended Traffic Impact Study. 5. Section 2.5 of the Transportation Impact Study (Appendix H of the ESR) states that in the future traffic analysis, the planned Northfield Drive East widening approved as part of the Northfield Drive Widening EA is assumed to occur before 2026. The Toman Drive/Northfield Drive intersection is also signalized as per the EA. Other minor intersection improvements from the EA are also assumed.

13 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below 6. The Air Quality Assessment is included as an appendix to the ESR. As communicated during Public Consultation Centre #2, based on dispersion model results that compared estimated emissions levels to Ontario Regulation 346 levels, the facility is unlikely to cause undue impact on the environment. The final design may implement a best practices approach and will implement LEED principles as mandated by the Region of Waterloo development policy. 7. The Acoustical Report is included as an appendix to the ESR. As communicated during Public Consultation Centre #2, noise mitigation is not required as per the Ministry of the Environment and Climate Change guidelines although the final design may implement a best practices approach. 8. Please refer to our response to comment #1 above. 9. Technical design matters including specific roof screen requirements will be discussed with the City of Waterloo urban design staff and further defined by the Region’s Architect during detailed design stage as part of Site Plan Approval process, and are not within the scope of the Class EA work. Based on technical studies mitigation of air quality and noise impacts through utilization of roof screens is not required. However, roof screen may be required by urban design staff. Specific screen function, extent and appearance will be considered 14 Grand River Transit – Northfield Drive Facility Preliminary Design and Municipal Class Environmental Assessment Public Consultation Summary Table

Date Submitter Name Comment Summary Date / Response Actions / Commitments (Category) (see Appendix Communications Record) See Below further during detailed design. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 10. Landscape islands, walking paths and other sustainable features may be considered and finalized during detailed design which will also follow the City’s site plan requirements, and LEED principles as mandated by the Region of Waterloo development policy. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 11. Technical design issues are not in the scope of the Class EA work. The facility is being planned as engaging, visually attractive, architecturally interesting, innovative, modern and utilizing quality materials and products. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies.

January 2, 2017

Mr. Jerry Biersteker Region of Waterloo 20 Weber Street East, 3rd Floor Kitchener, ON N2H 1C3

Dear Mr. Biersteker:

RE: Grand River Transit, Northfield Drive Facility

I have reviewed the “handout” information that was available at the Public Consultation Centre #2 held on November 24, 2016. Please consider the following comments:

1) The preferred site layout appears to conflict with many of the Urban Design Guidelines and policies of the City of Waterloo Official Plan.

2) The landscaping adjacent to Northfield Drive is somewhat “minimalist”, particularly in consideration of the grade differential, extent of surface parking and orientation of the proposed maintenance bays. Enhanced landscaping should be considered.

3) Please provide the pre-study consultation minutes associated with the traffic study. Please also provide the traffic study, which forms the basis for the conclusions reached with respect to future traffic conditions.

4) Please confirm the LOS for the various intersections studied based on growth in background traffic only, as well as for background growth in traffic plus traffic related to the Northfield Drive Transit Facility.

5) Please advise if the LOS analysis of the various intersections assumes road/intersection improvements. If so, please confirm when each improvement was assumed to be implemented.

6) Please provide the air quality analysis that forms the basis for the air quality conclusions that have been reached.

7) Please provide the noise study that forms the basis for the noise conclusions that have been reached.

IBI GROUP 101 – 410 Albert Street Waterloo ON N2L 3V3 Canada tel 519 585 2255 fax 519 585 2269 ibigroup.com

February 24, 2017 (EMAIL ONLY)

Dear

REGION OF WATERLOO GRAND RIVER TRANSIT NORTHFIELD DRIVE TRANSIT FACILITY MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT, SCHEDULE 'C' AND PRELIMINARY DESIGN

Thank-you for your letter dated January 2, 2017 to Mr. Jerry Biersteker regarding the above noted study. In response to your comments we offer the following: 1. Comment: The preferred site layout appears to conflict with many of the Urban Design Guidelines and policies of the City of Waterloo Official Plan. Response: Both the City of Waterloo Urban Design Guidelines and Official Plan were reviewed during the Class Environmental Assessment (Class EA) process. The City of Waterloo was consulted with during the EA process and is familiar with proposed development. The facility is being planned in accordance with applicable Urban Design Guidelines and Official Plan Employment Land Use policies which include Flexible Industrial and Business Employment designations. A high standard of urban design is contemplated including engaging, visually attractive and architecturally interesting design with high quality appearance from both University and Northfield Drive incorporating similar architectural treatment on both street facades and adequate buffering of other land uses. The facility will foster environmentally friendly and energy efficient design in accordance with LEED principles as mandated by the Region of Waterloo development policy. Elevations are planned to be expressive with colours, change of materials, daylighting treatments, with overhead doors compatible and complementary with the building theme. The facility will also contribute to attractive and efficient development with accentuated main entrance, prominent site corner treatment, screened roof top equipment, mitigated light and fugitive emissions impacts, screened miscellaneous outdoor storage, appropriately located loading areas, minimized number and location of vehicle access points and water efficient landscaping among others. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. The ESR will be issued for a 30-day public review period and you will be notified when this occurs. 2. Comment: The landscaping adjacent to Northfield Drive is somewhat “minimalist”, particularly in consideration of the grade differential, extent of surface parking and orientation of the proposed maintenance bays. Enhanced landscaping should be considered.

IBI Group Professional Services (Canada) Inc. is a member of the IBI Group of companies IBI GROUP 2

Response: The landscape is being planned to create visual interest, emphasize the streetscape, accentuate main entrance and street corners and also follow LEED principles as mandated by the Region of Waterloo development policy. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 3. Comment: Please provide the pre-study consultation minutes associated with the traffic study. Please also provide the traffic study, which forms the basis for the conclusions reached with respect to future traffic conditions. Response: The Traffic Impact Study will be issued as an appendix to the ESR during the 30-day public review period. The pre-study consultation meeting minutes are included as an appendix to this study. 4. Comment: Please confirm the LOS for the various intersections studied based on growth in background traffic only, as well as for background growth in traffic plus traffic related to the Northfield Drive Transit Facility. Response: Correct, intersection LOS is based on background traffic growth plus Transit Facility traffic. This information is included in the ESR and in the appended Traffic Impact Study. 5. Comment: Please advise if the LOS analysis of the various intersections assumes road/intersection improvements. If so, please confirm when each improvement was assumed to be implemented. Response: Section 2.5 of the Transportation Impact Study (Appendix H of the ESR) states that in the future traffic analysis, the planned Northfield Drive East widening approved as part of the Northfield Drive Widening EA is assumed to occur before 2026. The Toman Drive/Northfield Drive intersection is also signalized as per the EA. Other minor intersection improvements from the EA are also assumed. 6. Comment: Please provide the air quality analysis that forms the basis for the air quality conclusions that have been reached. Response: The Air Quality Assessment is included as an appendix to the ESR. As communicated during Public Consultation Centre #2, based on dispersion model results that compared estimated emissions levels to Ontario Regulation 346 levels, the facility is unlikely to cause undue impact on the environment. The final design may implement a best practices approach and will implement LEED principles as mandated by the Region of Waterloo development policy. 7. Comment: Please provide the noise study that forms the basis for the noise conclusions that have been reached. Response: The Acoustical Report is included as an appendix to the ESR. As communicated during Public Consultation Centre #2, noise mitigation is not required as per the Ministry of the Environment and Climate Change guidelines although the final design may implement a best practices approach. 8. Comment: As you know, public works must conform with Official Plans. Please expand the design analysis associated with the preferred site layout concept to include a review and analysis of applicable policies of the Official Plan. Response: Please refer to our response to comment #1 above. IBI GROUP 3

9. Comment: Please provide details associated with the roof screens and confirm the design intent of the roof screens. Response: Technical design matters including specific roof screen requirements will be discussed with the City of Waterloo urban design staff and further defined by the Region’s Architect during detailed design stage as part of Site Plan Approval process, and are not within the scope of the Class EA work. Based on technical studies mitigation of air quality and noise impacts through utilization of roof screens is not required. However, roof screen may be required by urban design staff. Specific screen function, extent and appearance will be considered further during detailed design. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 10. Comment: Please incorporate landscaped islands within the proposed parking field consistent with City design requirements. Response: Landscape islands, walking paths and other sustainable features may be considered and finalized during detailed design which will also follow the City’s site plan requirements, and LEED principles as mandated by the Region of Waterloo development policy. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies. 11. Comment: Available building information is “two-dimensional” Please provide proposed building elevations and confirm building materials to be used. Response: Technical design issues are not in the scope of the Class EA work. The facility is being planned as engaging, visually attractive, architecturally interesting, innovative, modern and utilizing quality materials and products. The Region of Waterloo is committed to working with the City of Waterloo and abiding by their development guidelines and policies.

If you have additional comments or questions, please feel free to contact the undersigned. IBI Group

Marianne Alden-Radue, B.E.S Environmental Planner MR/mr cc: Jerry Biersteker, Region of Waterloo Joanne Leeson, Region of Waterloo Paul McKinnon, Region of Waterloo Don Drackley, IBI Group Eric Czerniak, IBI Group

IBI GROUP 100 – 175 Galaxy Boulevard Toronto ON M9W 0C9 Canada tel 416 679 1930 fax 416 675 4620 ibigroup.com

Minutes

To/Attention Notes to File Date February 22, 2017 From Eric Czerniak Project No 24RX14.0430.00 Purpose City of Waterloo SPA Pre- Steno EC Consultation

Subject Northfield Drive Bus Facility EA and PD Meeting of February 8, 2017 10:00AM – 12:30PM – 100 Regina Street South, Waterloo

Present Name Company Email Bebe Khan City of Waterloo [email protected] Richard Parent Region of Waterloo [email protected] Paul McKinnon Region Of Waterloo [email protected] Eric Czerniak IBI Group [email protected] Marianne Radue IBI Group [email protected] Elizabeth Fenuta IBI Group [email protected]

Distribution Those present Joanne Leeson Region Of Waterloo [email protected] Peter Zinck GRT [email protected] Anthony Van Veen IBI Group [email protected] Don Drackley IBI Group [email protected] John Perks IBI Group [email protected] Jennifer Moore IBI Group [email protected] Scott Johnston IBI Group [email protected] Item Discussed Action By

1. Purpose of the Meeting was to review Staff comments on the Site Plan Pre- Info Consultation application submitted by the Region of Waterloo. 2. IBI Group provided project background and context of pre-consultation during Info Environmental Assessment phase. 3. The Region confirmed project timeline and the process of consultant selection for info future phases of the project. 4. Official Plan Designation, Zoning Analysis, Site Plan Comments, Urban Design info Comments, General Site Plan Comments and Other Approvals and Studies were discussed. Copy of Staff comments is attached. No significant issues were noted. IBI confirmed comments will be addressed by Region’s Architect after completion of EA process.

IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects

Northfield Drive Bus Facility EA and PD Review Meeting February 8, 2017 Page 2 of 2 5. Landscape Comments were discussed. Copy of Staff comments is attached. No Info significant issues were noted. IBI confirmed comments will be addressed by Region’s Architect after completion of EA process. 6. Region of Waterloo transportation comments were discussed. Copy of Staff Info comments is attached. No significant issues were noted. IBI confirmed comments will be addressed by Region’s Architect after completion of EA process. 7. Engineering Comments were discussed. Copy of Staff comments is attached. No Info significant issues were noted. IBI confirmed comments will be addressed by Region’s Architect after completion of EA process. 8. It was confirmed balance of SPA process will be completed by a successful Info respondent to Region’s RFP for Detailed Design Services. 9. The City indicated positive impression of the proposed development recognizing that info more detail is required to be provided in the future. 10. The Region confirmed it is committed to working with the City of Waterloo and abiding info by their guidelines and policies.

J:\24RX14.0430_Nrthfld-BusFAC-EA-PD\5.1 Minutes\ytn-GRT-preconsultation-2017feb08(1).docx\2017-02-22\BR

MAJOR SITE PLAN APPLICATION

Site Plan Preconsultation Meeting Date: February 08, 2017

Description: Region of Waterloo 300 and 350 Northfield Drive East Transit Operations and Maintenance Facility

Subject Lands

Staff Present: Bebe Khan, Site Plan Coordinator and Site Plan Chair Anna lee Sangster, Landscape Review Mike Defoa, Engineering Review Richard Parent, Region of Waterloo Joel Cotter, Director of Planning Approvals

A. Official Plan Designation:

• Land Use Designation is Employment (Schedules A and Business Employment in Schedule A2 • Height of Density Schedule B1, 27 metres • Portion of the lands is designated as “Designated Greenfield Areas”- Schedule “B3” • Northfield Drive is classified as a Regional Arterial Road and University Avenue East is classified as a Major Collector Road. • University Avenue East from Northfield Drive East to Bridge Street has a designated road width of 26 metres.

1 Background Information:

The subject land was rezoned from Agricultural ‘A’ to (Holding) Industrial One (‘H) I1’ with site-specific provisions. The site specific zoning permits Primary and Secondary uses and applies restrictions to the amount and location of those uses. In addition it sets out site specific performance regulations related to height, off-street parking, lot frontage, setbacks, outdoor storage areas, landscaped open space.

A Holding (H) Provision was applied to the subject lands to prohibit the issuance of a building permit for an addition to the existing building (i.e. increase of the floor area of the building) or any new buildings or structure on the subject lands and to prohibit the use of any portion of the site as an outdoor storage area or any portion of the building for indoor servicing and repair of equipment related to an office of a masonry business.

The site specific by-law permits a range of uses which includes a Municipal Facility, including a parking facility. The proposed use is for a Transit Operations and Maintenance Facility.

In addition, Section 8.7 of the General Provisions of the Zoning By-law 1418 exempts the use of land or buildings for the purpose of a public service or services by the Region from the provisions of the Zoning By-law provided that any building and lands used shall be in substantial compliance with the regulations prescribed in the zone. No goods, material or equipment shall be stored in the open except as permitted in the zone where the lands are located.

As a requirement, prior to the lifting of the holding provision, a Record of Site Condition must be completed and any site remediation undertaken to the satisfaction of the Region of Waterloo and the City of Waterloo.

B. Zoning Analysis:

The Official Plan has identified University Avenue East from Northfield Drive East to Bridge Street as a highway to be widened. The designated road allowance is 26 metres. The historic centre line must be determined and thirteen (13) metres measured towards to subject lands. Difference between the current property line and the line measured at 13 metres must be conveyed for the road widening.

*The Region to confirm if a road widening is required for the Northfield Drive East frontage.

Note that the gross and net lot area needs to be updated within the Site Data Chart.

Regulation Required Provided

Min. Frontage 30.0m Include the frontage within the Site Data Chart

Min. Front Yard 10.m Include the setback on the site plan Northfield Drive East and within the Site Data Chart

2 Regulation Required Provided

Min. Front Yard 10m Include the setback on the site plan University Avenue and within the Site Data Chart East Min. Side Yard 3.0 m Include the setback on the site plan (west setback) and within the Site Data Chart n

Landscape open space 30% of the total lot * 8,079 sq. metres area (e.g. lot area of 6.91 ha x 30%) = 2.073 ha (20,729 sq. metres) Impervious coverage Maximum of 70% of Include the calculation of the the total lot area impervious proposed within the Site Data Chart *appears that the site may be exceeding the impervious coverage Landscape buffer Minimum landscape Identify on the site plan the width buffer width adjacent of the landscape buffer adjacent to any lot line 3 m each lot line Height (metres) 27 m 8.89m

Min Parking Spaces  See information below

Accessible spaces  See information below Bike Racks  See information below.

*Deficiency to the Zoning By-law (substantial compliance required).

a) Provide a Site Data Chart to include the gross and net lot area (after the widening); the building setbacks, parking, gross building floor areas and percentage of landscape open space proposed.

b) The Site Specific By-law 2013-085 sets out the requirement for a minimum of 30% of the lot area to be provided as landscaped open space. Include the percentage of the proposed landscaped open space within the Site Data Chart.

Note that given the lot area of 6.91 ha., the site is substantially deficient in satisfying the 30% required landscaped open space.

c) Both University Avenue East and Northfield Drive East are deemed to be “Fronts” and therefore setbacks of 10 metres will be applicable. d) Given that the maximum building floor area is an approximate 33,000 square metres and that it will mostly be used as storage and internal parking areas for the vehicles and vehicular accessories, the parking should be calculated based on the demand generated by employees, Regional needs, and visitor parking. The Region is to provide a justification 3 letter to the City of Waterloo that discusses the employment capacity and parking needs for the Facility.

The facility is intended to operate in shifts. When the facility is fully occupied, there will be 200 buses (250 SBE) at full build out. The following information was provided as per the number of staff at the facility.

Administration – 4 clerical Mobility Plus – 18 total Transit Operations – 345 total with a largest shift of 160 people Transit Maintenance – 71 total Stores – 8 total Facility Maintenance – 1 total Security – 4 total IT Staff – 2 total

Total of 268 at the facility (using largest shift)

Below is an estimated peak building occupancy.

Administration– 4 peak Mobility Plus – 10 peak Transit Operations – 75 peak Transit Maintenance – 20 total Stores – 4 Peak Facility Maintenance – 1 peak Security – 2 peak IT Staff – 2 peak

Total=118

e) There are 291 parking spaces proposed. Given the need for buffering and more pervious coverage, it is recommended that the number of parking spaces be reduced unless the parking justification analysis determines otherwise.

Encourage that some of the parking spaces be removed along the Northfield Drive interface and the landscape buffer be increased. In addition, landscaped islands should be incorporated within the parking lot. f) Include the impervious calculation within the site plan.

g) Include any mezzanine floor space proposed within the Site Data Chart.

h) Structures other than the main building are required to have the same yard setbacks as the main building.

i) Clearly identify lot lines and include bearings and dimensions.

4 j) The holding (H) provision has to be lifted prior to a Final Site Plan Approval. As a requirement of the lifting of the (H) provision, the owner shall complete and file a Record of Site Condition in accordance with the Ontario Ministry of the Environment Regulation 153/04 of the Environmental Protection Act, and receive appropriate acknowledgement from the Ministry of the Environment.

The Regional Municipality of Waterloo will provide written confirmation to the City’s Director of Planning Approvals and to the Chief Building Official of the City of Waterloo that site contamination issues have been addressed. k) Road widening must be conveyed to the City of Waterloo prior to final site plan approval.

C. Site Plan Comments:

Parking Lot: a) Parking must be shifted further into the site to accommodate buffers, berming and screening from the street or the number of spaces reduced to incorporate a landscape buffer with berming along the University Avenue frontage. Clearly identify the separation distance between the parking area and the lot line on Northfield Drive East. b) The Urban Design Manual recommends that a minimum 10 metres front yard landscaped strip be provided within developments located in the Industrial District. c) Include the typical dimensions at the driveway entrances to the property. d) Include sightline triangles at the driveway entrances from Northfield Drive East and University Avenue East. e) Include dimensions for pedestrian walkways proposed. Encourage minimum 1.8 m internal sidewalks. f) Avoid the inclusion of stairs within walkways. Refer to the City of Waterloo Accessibility Standards for ramp details. http://www.waterloo.ca/en/business/guidelinesandpolicies.asp g) Provide the dimensions for typical parking stalls (2.8m x 5.5m). h) Note that with the proposal of 291 parking spaces eight (8) accessible parking spaces will be required. Four Type A and Four Type B. The Type A space will need to be 5.2 m inclusive of a 1.5m path of travel. The Type B space is required to be 3.9 m (inclusive of a 1.5 m path of travel). i) Accessible parking stalls are encouraged to be closer to building entrances. Recommend that the accessible spaces be located within the row of parking spaces closest to the bridge access. j) The islands within the parking lot should be larger to accommodate a tree and some lower landscape material. We welcome further discussion on these opportunities. 5 k) Encourage a walkway within the parking lot that leads to the Bridge connection. l) Show the locations of lighting standards within the parking. Light standards must not impact any proposed landscape materials within the islands. m) Confirm where Courier and like deliveries will park.

Additional Site Plan Comments: n) The site is to be designed to minimize impacts to residential properties in the Township of Woolwich. o) A high quality of design is required, as the lands are located at a major gateway into the City. p) Show the bus turning radius on the site plan. q) Confirm how the buses will access the individual bays. Will the buses enter from Northfield Drive East? Where will the buses exit? r) Clearly identify the internal vehicular path of travel, and label the surface treatment. s) Show the adjacent properties on the site plan. t) Bike parking should be provided at a minimum of 10% of the parking spaces provided on site. Bike parking space width horizontal 0.6m x 1.8m; vertical 0.6m and side access 0.5 m. u) Identify and label all above ground utilities such as hydro poles, fire hydrants, etc. v) Clearly label the fire route on the site plan. w) Provide details of the proposed retaining walls. x) Confirm if the chain link fence is new, existing and the extent of the fencing. y) Provide details of the “entrance feature”. z) Refer to page 121 of the Urban Design Manual and include relevant notes. aa) Confirm with Waterloo North Hydro if existing service is adequate for the proposed use. Show locations of transformers and the duct banks. bb) Identify points of vehicular conflicts on site and provide “STOP” signs and pavement markings where appropriate. cc) Incorporate landscaped, curbed islands into the parking area design to break up the expanse of asphalt, and to reduce the heat island effect. 6 dd) There are currently two municipal address on the site, confirm what is the Region’s preference for a municipal address. ee) Provide information on how storm water will be managed on the property. ff) Provide information on snow storage.

Outdoor Storage: gg) Indicate if the new garbage and recycling facilities will be located within the area identified as “existing garbage and recycle” at the west property line. hh) Identify if there is a refueling station outside of the building. Confirm if there is a propane storage tanks and show the locations on the site plan. ii) Outdoor storage is strongly discouraged. If required, outdoor storage must be screened from views from Northfield Drive and University Avenue by:  a visual barrier/screen no less than 2 metres in height  shall be setback from Northfield Drive a minimum of 108 metres  shall be setback from the intersection of University Avenue East and Northfield Drive East a minimum of 283 metres.

D. Urban Design Comments:

Building Placement and Design: a) The subject site is located within close proximity to a ‘high-tech’ hub and at a gateway into the City of Waterloo, and as such there is an expectation for high standards of urban design.

• The building should be oriented to reinforce the street edge. • The development should be engaging and should have a prominent main entrance. a) The building should have a high quality appearance from both University and Northfield Drive East. b) Incorporate similar architectural treatment on both street facades. Buildings should highlight the corner through massing and the use of special architectural features. c) Elevation should be articulated to avoid large flat facades by using projections and change in planes and/or expressing structural elements, colours and change of materials. d) Coordinate grading with the foundation design and construction to ensure that no more than approx. 250 mm of exposed foundation wall is above grade. e) Explore the option for the bays to face University Avenue and the building main office and activity areas fronting on to Northfield Drive East.

7 b) Recommend that the overhead doors be designed with full or partial glazing or spandrel glass to provide some interest to the respective façade. The colour of the overhead doors must be compatible and complementary with the building theme. c) Roof top mechanicals must be screened from the street views. d) Section 10.3 Employment Land Use Policies of the Official Plan includes Site and Urban Design (refer to General Policies 10.3.1 (12) (13) and (14). e) A high quality of site and building design is contemplated within employment areas. Site designs shall ensure adequate buffering between incompatible land uses, and may use techniques such as building placement, massing, yard setbacks, landscaping, berming, fencing or screening to achieve such buffers. f) Minimize light and fugitive emission impacts on surround land uses. g) Confirm if there will be noise generated from the development. h) Where outdoor storage is permitted by the City, appropriately buffer such storage and assembly areas to minimize visual impacts on surrounding land uses. i) Confirm if there will be sustainable element features incorporated into the building design. These sustainable initiatives may include water efficient landscaping, reduction of light pollution, solar lighting, bio swales, etc. j) Provide cross-section drawings showing and grade changes, swales or buffer areas with retaining walls and overhead bridge. Cross section of site is encouraged to show grade across site in relation to parking, building and property lines / street. k) Provide details of the main building materials and the bridge connection including the colours proposed. Include a coloured perspective of the proposed development.

E. Landscape Comments:

Provided under separate cover by Anna lee Sangster.

F. Engineering Comments:

Provide under separate cover by Mike Defoa.

G. General Site Plan Comments: a) All site plan applications are subject to Urban Design Manual (www.waterloo.ca/udm), site plan standards (SPS.1 and SPS2) and to the City’s Development Engineering Manual. Ensure all plans “notes/notations” are added to each plan submission as per the UDM. Of note, provide all relevant notes on the site plan as per requirements within the UDM Page 121. UDM available at www.waterloo.ca/udm

8 b) Ensure site plan submission is complete and submitted as a single submission with Plans folded. Ensure that all site plan application drawings are fully coordinated. Incomplete applications may be returned. Incomplete applications and uncoordinated plans will be subject to administration fee.

c) The purpose of the Pre-consultation Meeting is to identify minimum submission requirements for site plan application. The Site Plan Review Committee notes that additional studies/plans may be required on an as-needed basis during the development review process.

H. Other Approvals / Clearances required prior to final site plan approval:

a) Region of Waterloo: Clearance from the Region is required prior to final site plan approval.

b) Council’s Approval for the Lifting of Holding Provision. Includes the completion of a Record of Site Condition in accordance with the Ontario Ministry of Environment Regulation 153/04 of the Environmental Act. c) Waterloo North Hydro: Consult with WNH to confirm any hydro requirements prior to site plan application submission. Clearance from hydro will be required prior to final site plan approval.

I. Other Plans /Studies to be Submitted:

a. Photometric Plan: A Photometric Plan is required to show how the development, including the parking area and building entrances, are to be illuminated. No light spillage or glare onto adjacent properties or the road right of way is permitted. Lights should be full-cut off, no glare, and night sky compliant. Refer to the standards for lighting in the Urban Design Manual, pg. 154.

J. Submission Requirements

• Must be a complete application, with application form and fee. . 5 plan size copies of site plan drawing with General Notes . 5 copies of building elevations with General Notes and full colours and materials identified. . 5 copies of landscape plans and details plan. Provide details for all items. Refer to landscape comments. . 5 copies of a detailed cross section plan including full site cross sections (both directions) and detailed cross sections for landscape buffers, swales, retaining walls and other grade change areas. Show surrounding streets. Ensure that there is no conflict between landscape buffers related to utilities (duct banks). . 1 copies of Context Plan (showing existing and approved development projects). . 2 copies of a photometric plan . 5 copies of functional engineering plans and other required reports (see engineering comments). Note, following site plan approval, a detailed engineering submission is required for the building permit process. . Digital copies of all plans 9 • The application will be consider as a Major Plan Application. Follow Standard Site Plan Application schedule available at www.waterloo.ca/siteplan

10 PRECONSULTATION MEETING NOTES

Project: 300-350 Northfield Drive East Pre- Consultation Date; February 7, 2017

Proposed is a Grand River Transit Bus Facility

1. The Functional Engineering Design indicating preliminary grading and service connections will be required for review by the Engineering Services Division and must be submitted with the next Site Plan Application functional engineering plans (3 copies) i.e. Existing Condition, Preliminary Servicing Plan, Preliminary Grading Plan are required with functional engineering submission. 2. All engineering submissions must be developed by a Licensed Professional Engineer (in good standing with a valid Certificate of Authorization from the Association of Professional Engineers of Ontario) with all plans and reports dated, stamped and signed. 3. All engineering submissions must be coordinated with the Site Plan and Landscaping Plan. 4. The applicant should satisfy themselves that all other services are not in conflict and applicable agencies have proved their clearance. 5. Engineering acceptance on the Functional design is required prior to SPRC approval in support of the demolition permit 6. The consultant must field verify all existing services in the right of way prior to completing the proposed servicing design. Written verification must be included on the drawings. 7. Water distribution analysis, detailing the domestic and fire flow for the proposed development is required. 8. Waterloo Sanitary Master Plan notes constraints within sanitary main downstream of Frobisher Pumping Station. The sanitary loading to be generated by the development needs to be assessed with the availability of local capacity with design sheets provided. Verify existing diameter and flow direction for sanitary sewer and sanitary service for subject property. 9. A detailed Storm Water Management report is required for the development addressing quantity and quality control for the 2, 5 and 100 year storms, post and pre-development attenuation. The storm water loading to be generated by the development needs to be assessed with the availability of local capacity.  Proposed storm outlet is through stormceptor and not existing SWM pond. Has this change been discussed with Woolwich Twp? 10. Show all easements withing/neighbouring property. Easement along west property line contains sanitary, storm and water. 11. Servicing agreement required to upsize existing 150mm dia. sanitary main and remove/replace existing 900mm dia. storm sewer. 12. Sanitary should not be pumped to sanitary structure within City lands. Lift station to gravity main or pumped to sanitary structure within property. 13. As per By-law 10-066 no work shall be completed on the subject property without a Building Permit, including pre-grading or tree removal. Should the developer or contractor wish to prepare the site for construction prior to Engineering Acceptance or issuance of the Building Permit, an application for a Site Alteration Permit shall be submitted to the Engineering Services Division for review and approval. Please refer to By-law 10-066 for all requirements of the permit. Note, the demolition permit only allows the existing building or portion of existing building to be demolished. 14. The Owner shall not, at any time, encroach upon or otherwise use any lands owned or managed by the City for the purpose of any construction without written authorization from the Director of Engineering Services. A license agreement to permit permanent or temporary structures on lands owned or managed by the City may only be granted for the express purpose of geotechnical (soil) controls, at the discretion of the Director of Engineering Services. 15. A detailed Geotechnical investigation will be required as part of engineering acceptance to provide a thorough analysis to quantify the conditions for dewatering, shoring, existing surface conditions, storm water management, and all other applicable construction consideration. 16. The development is subject to inspection by the Consulting Engineering Company, and the City may request written records from the Consulting Engineer verifying his/her presence on the Site during construction. If records do not demonstrate satisfactory inspection, the Director of Engineering Services may require that the works be reconstructed in the presence of a City inspector or the owner forfeit the full value of the Letter of Credit posted for the works not witnessed and inspected by the Consultant. 17. Any and all damage to existing City owned property, including all City boulevards, sidewalks, curbs and roads, and anything thereon that, in the opinion of the Director, was caused as a result of the construction must be repaired to the satisfaction of the Director in his/her sole discretion. 18. Once the Site Plan Review Committee has provided a ‘recommendation for approval’ and the Site Plan and Landscape Plan have been accepted, a Complete Engineering Package must be submitted in support of the building permit. This package must be submitted directly to Mike DeFoa, Engineering Services, Integrated Planning and Public Works, Waterloo City Centre, 100 Regina Street South, P.O. Box 337 STN WATERLOO, ON N2J 4A8. 19. The Complete Engineering package must include, at a minimum, the following:  Original Condition and Removal Plan  Site Servicing and Grading Plan  Storm Water Management Plan and report  Erosion and Sediment Control and Conceptual Workspace Management Plan  Sanitary Sewer Capacity calculations in support of the sanitary sewer service  Water Service Distribution analysis to support domestic and fire supply  Geotechnical Report  Cost Estimate of 100% of the underground and surface works with the calculated amounts for engineering review fee (5% of cost), and performance deposit (50% of cost) Vegetation Management and Landscape Plan Checklist for Site Plan Review - Preconsultation Development Engineering - Engineering Services - Integrated Planning and Public Works

Second Floor, Waterloo City Centre 100 Regina Street South, PO Box 337 Stn Waterloo Waterloo, Ontario N2J 4A8 Property Address: 300 & 350 Northfield Dr. East, Waterloo Date of Preconsultation Meeting: Wednesday, February 08, 2017 Contact of Landscape Reviewer: Anna lee Sangster, OALA Phone: 519-747-8790 Email: [email protected] Instructions: Staff will check (“X”) requirements which are significant to this application at this time. These requirements may be modified with the submission of additional information. Use this checklist as a guide to prepare a complete submission for both Vegetation Management Plan, and Landscape Plan (with details) for review by City staff in support of the Site Plan Review Committee’s Recommendation for Approval. This list shall be used in conjunction with applicable sections of the current City of Waterloo Urban Design Manual and Development Engineering Manual. A. General Submission Requirements Plan Preparation Requirements:  Vegetation Management Plans (and report, if required) must be prepared by a qualified Professional Landscape Architect, Professional Forester, or qualified Arborist.  Landscape Plans must be prepared and sealed by a qualified Professional Landscape Architect.

Submission Coordination Requirements: IT IS THE RESPONSIBILITY OF THE APPLICANT to coordinate both the Vegetation Management Plan and Landscape Plan submissions with the Site and Engineering (Servicing, Grading, and Construction Staging) plan submissions. Provide notation on each individual plan indicating that the plans have been coordinated. X 1 Vegetation Management Plan 2 Vegetation Management Report (required if large amount of vegetation exists on site) X 3 Landscape Plan X 4 Landscape Details Cost estimate – representing the total value of landscape works, provided in an itemized * Refer to the City’s list of standard costs and use X 5 breakdown to determine 50% of total that will be provided in the form of a Letter of Credit as a guideline. Intended to provide consistency across developments as a security for the completion of landscape works. X 6 Digital Submission of Final Approved Plan X PDF File CAD File B. General Plan Requirements X 1 Project Name, municipal address X 2 Consultant Logo in Title Block X 3 Seal and Signature of Professional Landscape Architect X 4 Initials of individual who prepared the plans X 5 North Arrow X 6 Key Plan X 7 Legend X 8 Scale (metric) X 9 Property limits and ROW surveyed and indicated X 10 Existing and proposed conditions / improvements X 11 Snow storage locations X 12 Locations of all utilities and easements C. Vegetation Management Plan (VMP) Requirements Note Regarding Species at Risk: On June 30, 2008, the Endangered Species Act (ESA) 2007 came into effect in Ontario with the intent to identify species at risk, protect species at risk and their habitats, and to promote stewardship activities to assist in the protection and recovery of these species. The Ministry of Natural Resources (MNR) regulates the potential harm to or removal of any Species at Risk in Ontario. The MNR defines a “species at Risk” as “any naturally-occurring plant or animal in danger of extinction or of disappearing from the province. Once classified as ‘at risk’, they are added to the Species at Risk in Ontario (SARO) list”. Species on this list range in taxonomy from amphibians to mammals, fish to birds, plants to insects, etc. and includes species which may be found locally, for example, the Juglans cinerea (Butternut tree). IT IS THE RESPONSIBILITY OF THE APPLICANT to determine if species at risk exist on the site, and to notify the MNR and to advise City staff in the case which a species at risk is identified. A permit must be obtained from the MNR if the species is intended to be removed or harmed during construction. Since it may take several months to obtain a permit for removal from the MNR, staff recommends that the applicant confirm early in the process whether a species at risk exists on the predevelopment site. 1

Note Regarding Timing of Vegetation Removals from Site: Unless a Site Alteration Permit (per City of Waterloo Site Alteration Bylaw, No. 10 - 066) has been obtained for pre-development site works, existing vegetation MUST NOT BE REMOVED from the site until Site Plan Approval (inclusive of Engineering Acceptance) is given by the Commissioner of IPPW AND the required tree protection fencing (if applicable) has been installed by the Contractor and inspected by City staff. In addition, all other agency requirements must be met prior to the removal of existing vegetation from the site. Identify locations of all existing vegetation on site. Individual tree locations must correspond with X 1 tag numbers. Process to Prepare the Site Vegetation Management Plan: Identify locations of all existing vegetation located within six metres of the site on adjacent X 2 private and/or public properties. Refer to the City’s Street Tree Bylaw (No. 2014-078) for 1. Collect site data and prepare the protection and removal requirements for boulevard trees. preliminary plan in accordance with Provide a Tree Preservation List, which includes species (common and botanical names), requirements outlined on this condition, size, tag number of the tree, location (site, adjacent private property with address, form. X 3 public ROW), and indicate whether the tree is proposed to be retained, removed, or transplanted. This list should include proposed trees identified as existing on adjacent properties. 2. Submit VMP to SPRC as part of Identify on the VMP existing trees proposed to be removed, retained, or transplanted. Each first formal submission for X 4 category noted must have individual graphic representation and must correspond with the Tree review/comment. Preservation List. 3. Provide a modified VMP to Recommend that the proposed built form footprints consider the mature vegetation on site early Anna lee Sangster, in the design process, and seek out all reasonable site solutions for retention and incorporation X 5 Engineering Services (phone into the proposed site plan. Try to preserve mature vegetation in accordance with section G of 519-747-8790 or email the SPRG. [email protected]) a Every effort must be made to preserve and protect existing vegetation that is copy of this plan in advance of located on adjacent properties. If there is potential impact to boundary trees and/or trees the scheduled site meeting located on adjacent properties, documentation must be provided to the Site Plan Review with the City Forester. X 6 Committee which indicates that the adjacent property owner(s) are aware of the proposal and the potential harm to existing vegetation. Document should include information about tree 4. Schedule and attend a site meeting replacement requirements that are agreeable to both parties in the case that the existing with the City Forester to inform vegetation is impacted. him of the proposal for site Schedule a site meeting with the City Forester (519-886-2310 ext. 30336) to discuss the vegetation management and to X 7 parameters of the development and anticipated vegetation management on site. Include a note of discuss any items that may arise the date of this meeting on the VMP. from this site meeting. Include a note on the VMP confirming that all existing vegetation located on site, and on adjacent 5. Revise the Vegetation Management X 8 properties within 6m of the property line (both private and public) have been identified on the Plan per the City Forester’s VMP. The Landscape Architect/Arborist must sign and date this note. recommendations. If proposing to preserve existing trees on site, provide a tree preservation fence detail. Staff’s preference is for a 1.2m high Paige wire farm fence, using 150mm cedar posts at 2.44m height, 6. (Re)submit the VMP to the SPRC located at 21m on centre spacing. Between these posts, 2.44m high T-bar stakes should be for review as part of the complete X 9 placed at a maximum of 3m on centre. Use caution when installing the cedar posts on site so not plan submission. to cause damage to any tree roots below the surface. Alternatives to this fencing may be 7. Revise plan per SPRC satisfactory, subject to discussion with the consulting LA/Arborist. recommendations. Where space permits on site, install tree protection fence at least 1m outside of the tree drip line. Where space is limited, provide the minimum distances identified below, based on the size Prior to building demolition, removals of the tree. Show the fencing location on plan at the minimum distances: of existing vegetation from site, Trunk Diameter Minimum Protection Distances and/or the start of construction, (DBH at 1.4m) Required provide a letter of certification to the <10 cm 1.8 m Engineering Services Landscape 11 – 40 cm 2.4 m representative, and an inspection with X 10 41 – 50 cm 3.0 m the City Forester to inspect the 51 – 60 cm 3.6 m installed tree protection fencing will 61 – 70 cm 4.2 m be scheduled. 71 – 80 cm 4.8 m 81 – 90 cm 5.4 m 91 – 100+ cm 6.0 m In addition, include notation that root and branch pruning of existing vegetation to be preserved shall be in conformance with current ANSI A300 Standards. X 11 If proposing to preserve existing trees on site, include standard tree preservation notation. If proposing to preserve existing trees on site, include a note that states that prior to removal of vegetation on site and/or the start of construction submit certification that the Tree Preservation Fencing has been installed to Engineering Services Landscape representative (519-747-8790) in X 12 compliance with the approved plans. A site inspection with a representative from the City will be scheduled to inspection the installed tree preservation fence to ensure it is in accordance with the approved VMP. If proposing to preserve existing trees on site, include a note that the tree preservation fence will X 13 remain installed for the duration of construction.

2 If proposing to preserve existing trees on site, include a note that any trees to be protected that are impacted by development will be replaced with the same species or an approved alternate, to X 14 the satisfaction of the City of Waterloo at a minimum 70mm caliper size for deciduous trees and a minimum 250cm height for coniferous trees. Include a note on the VMP stating that no vegetation removals may occur from the site until time X 15 of final site plan approval (inclusive of final engineering acceptance). Include a note on the Existing Conditions and Removals Plan for tree removals; refer to the X 16 approved Vegetation Management Plan. The Existing Conditions and Removals Plan information shall not be used for site vegetation management. Prior to the issuance of the building permit, the following items are required to be submitted to the Landscape Representative in the Engineering and Construction Division: . A letter of certification for the installed tree preservation fencing; and . A request for the landscape representative to complete an inspection of the tree X 17 protection fencing. The City must accept the installed tree preservation fencing prior to the issuance of the Building Permit. It is the developer’s responsibility to ensure that required tree protection fencing is maintained in accordance with the approved plans during the course of construction and that any breaches are repaired immediately. D. Landscape Plan and Details Requirements Planting Requirements Provide a proposed plant list, including key, quantity, botanical and common names of proposed X 1 plant materials, size, on-centre spacing, and comments (ex. wire basket, B&B, etc.) 2 Native and drought tolerant plant materials encouraged X 3 Salt tolerant plant materials be considered in high-impact areas X 4 70mm caliper minimum size of deciduous trees X 5 250cm height minimum size of coniferous trees X 6 60cm height or #3 container minimum for shrubs

X 7 #1 container minimum for perennials and ornamental grasses Provide street trees in the public Right-of-Way. Native species must be used within the Region’s  Provide trees installed X 8 boulevards and in municipal boulevards if site conditions are determined appropriate  Provide cash-in-lieu to C. of W. in amounts of $450 for a large-canopy Minimum landscape buffer widths (front, rear, and side yards) align with the widths specified in tree species and $350 for a small- the City’s Urban Design Manual. The following minimum buffer widths apply for this site: X 9 canopy tree species . Front Yard – minimum 10m width *tree species is determined upon . Side Yard – minimum 3.0m width (west setback) detailed review, and primarily depends Proposed plant materials must be spaced adequately and provided in appropriate quantities to X 10 if overhead lines exist minimize weed growth and future maintenance requirements  Native Species See the Urban Design Manual (www.waterloo.ca/UDM), Part 4 – Site Plan Review  List of Preferred Street Trees X 11 Guidelines, Section H – Landscape & Buffers, Section ii (page 144) for graphic examples (2013) of landscape buffers.  To be determined with formal Enhanced front and flankage yard landscaping be provided to include large canopy trees, all- X 12 submission. season foundation plantings, etc. Enhanced side and rear yard buffer treatments. Include canopy trees at minimum of six metres on centre spacing and maximum eight metres on centre spacing for small-spreading trees and X 13 seven metres minimum on centre spacing and maximum ten metres on centre spacing for large- spreading trees at maturity. A landscape buffer/screening between the streets and the parking lot areas is required to screen X 14 parking. Provide combination all-season plant materials in the buffer. X 15 Coordinate plant materials proposed with those existing on adjacent properties Identify municipal driveway visibility triangles (3m x 3m) alongside the driveway access and X 16 property line. Note that the maximum height of plant materials at maturity that may be located within the visibility triangle is 50cm height. Provide municipal daylight triangle (3m x 15m) for visibility on corner lots. Note that the 17 maximum height of plant materials at maturity that may be located within the visibility triangle is 50cm height. For landscaping within Regional road daylight triangles and driveway visibility triangles, the X 18 maximum height of plant materials is 50cm at maturity unless otherwise directed 19 Address recommendations from wind study/opinion letter through site landscaping Provide a note on the landscape plan, stating that any plant material substitutions must be to the X 20 satisfaction of the City of Waterloo Provide a note on the landscape plan, indicating the requirement to obtain a work permit from X 21 either the Municipality, Region, or both as the case may be prior to doing any work within the public Right-of-Way. Include a note indicating the period of plant material warranty. In addition, staff recommend X 22 including a note requiring that all plant materials shall be No. 1 nursery grown and which meet specifications for size, height, spread, grading, quality, method of cultivation, and ball and burlap 3 specifications as set out in the current edition of the Guide Specification for Nursery Stock prepared by the Canadian Nursery Landscape Association. Urban Planting Situations (planted islands, streetscapes, etc.) & Planting on Structures Provide landscaped islands with trees in surface parking lot areas in combination with pedestrian X 23 connections. 24 Provide trees within paved amenity and/or streetscape areas 25 Provide tree grate details Provide landscaped areas (including trees) over underground or raised parking structures. Specifically provide the following information: 26 . Detailed cross section of the roof/structure to the planting bed/raised planter and materials proposed within . Indicate the minimum depth of planting medium Provide details of any proposed green roof and/or rooftop garden/amenity space. Specifically provide the following information: . Detailed cross section of the proposed plant materials, planting bed/raised planters through to the roof/structure X 27 . Indicate the minimum depth of planting medium . Indicate green roof installation product (if applicable) . Consider species selection (of trees, but also large shrubs) based on microclimate conditions (elevation above grade), size of mature tree/shrub, and density of leaf cover. . Recommend irrigating the beds/planters. No requirement for detailed irrigation plans. Indicate minimum depths of planting medium with the planting details: X 28 . Minimum 900mm depth for trees . Minimum 600mm depth for shrubs Minimum soil volume targets for planting beds should be met where attainable: . 30cu.m. for every one or two large canopy trees in an area . 17cu.m. for every one or two small canopy trees in an area Where the above soil volumes cannot be achieved and where ability to install trees X 29 on site is limited, the SPRC may require the use of structural soil or structural cells (ex. Deep Root Silva Cell, City Green Strata Cells, equivalent) and/or trench planting methods to achieve the minimum amount of soil volumes to support tree growth on site. Provide the required installation details for the above products and plant material installation. Provide planter cross-section details of any proposed raised planters. If trees/shrubs are X 30 proposed to be installed in these planters, include a minimum of 1”-2” insulation Hardscape Requirements X 31 Label surface materials (for example, pedestrian connections, pavers, etc.) Provide proposed fence details: * Unit pavers are not permitted within . Decorative board fence – min. 6”x6” posts with min. 45cm dia. footing the public ROW . Decorative Metal Ornamental fence – recommended in varying heights to be used along X 32 identified Nodes and Corridors (major and minor) as defined in the City’s UDM . Black vinyl chain link fence (1.83m high) – in some instances, this type of fencing will be supported, in combination with the appropriate landscape screening plan Provide outdoor bike rack detail. Encourage a style with direct burial (sleeve) installation. . Install bike racks on hard surface areas such as concrete (not sod or mulch) X 33 . Install a couple of temporary bike storage spaces near the main entrance to the building. Integrate into the front yard landscaping. Provide the remainder of the bike parking internal to the building or internal to the site. Provide outdoor amenity area details including: . Seating elements and tables (installation, manufacturer, model/style, etc.) . Trash receptacles X 34 . Cigarette snuffs . Proposed paving for area (product, color, pattern, installation, etc.) . Etc. X 35 Provide proposed paving details for rest of site (includes product, color, pattern, etc.)

X 36 Provide proposed gateway features (masonry pillars, etc.)

37 Provide details for architectural wind screens that are required Provide accurate, technical details of any proposed retaining wall(s). The detail must contain the * Proposed retaining walls may following information: not encroach within the . Proposed product/material the walls will be constructed of minimum landscape buffer. . The minimum and maximum proposed height(s) of the walls . The maximum width of capping proposed on top of the wall and maximum proposed base X 38 * Include a note with the detail of wall that any modifications to the . Drainage/backfill retaining wall that must be . Tiebacks, footing approved by the City. No . Cross-section detailing the proposed termination of the wall substitutions without approval of . Fastening details of the fence to the wall (if applicable) 4 . A note that the final design be by a qualified engineer City of Waterloo. . The landscape plan must show to scale the accurate widths of any proposed retaining walls. Utilities, Site Servicing, and Site Grading Requirements Identify all fire department connection locations. Provide unobstructed access - clear of shrubs X 39 and trees. Install only low-growing plant materials (for example, perennials/grasses) in this area. X 40 Ensure light standards do not conflict with proposed tree locations Screen utilities and refuse areas from public views: . Identify proposed gas meter location X 41 . Identify the proposed location for garbage/refuse storage And provide proposed screening solution (may be hard or soft landscaping) Hydro Transformers and Duct Banks: . Identify the proposed hydro transformer location. . Identify the proposed hydro duct bank location. . Identify the extent(s) of all required hydro easement(s) on the site and landscape plans. . Screening will be required in the form of hard and soft landscape elements. . Plant materials must be set back a minimum of 2m from the transformer per Waterloo North Hydro requirements, and must remain outside of the 6m x 6m hydro easement. X 42 . If space is limited, provide 48” (4’) depth root barrier product between the landscaping and the transformer. . Hydro duct banks may not conflict with the landscape buffer therefore locate the hydro duct bank below drive aisles as opposed to below the site landscape areas. . In instances where landscaping is permitted over top of the proposed hydro duct bank - provide a cross-section showing how site landscaping may be accommodated. Specifically, identify the minimum depth of planting medium for landscape installation on top of the duct bank, and the proposed depth of the hydro duct bank. Site servicing may not conflict with site landscaping. Specifically: X 43 . The site services must be located a minimum of 2m away from any proposed trees . Recommend the use of a 48” (4’) depth root barrier product in areas where space is limited X 44 Refer to the Hardscape Section – no. 36 for specific requirements for retaining walls. X 45 Provide plant materials on slopes to assist with stabilization. Swales: . Identify locations of proposed drainage swales to minimize conflict with landscape buffers . Where space is limited, a bioswale and/or vegetated swale may be solution to this conflict X 46 . Do not locate woody materials within the centerline . If the swale has a slope greater than 2%, consider using river stone mulch with landscaping within the centerline to create a Vegetated Swale (refer to the City’s UDM). The design of a vegetated swale is subject to review and acceptance by the City’s Engineering reviewer. Required Warranty on Landscape Surface Works In compliance with the Registered Site Plan Agreement, all landscape materials must be under warranty for a period of one (1) year, commencing on the date of acceptance by the consulting Landscape Architect. Include a note on the landscape plan which indicates this. 47 * Staff strongly encourages the Applicant to obtain at minimum a two-year plant material warranty despite the City’s requirement for a one-year warranty. Any additional warranty will not impact the release of the performance deposit upon the completion of the required one-year warranty period. E. Certification of Landscape Surface Works and Request for Release of Site Securities Upon the completion of the installation of site Landscape Surface Works, the qualified Landscape Architect must inspect and certify compliance with the approved landscape plans. The Landscape Architect must provide certification to the City upon completion of the installation and 1 approximately 6 weeks before the warranty period expiry, the Landscape Architect may contact the City requesting the release of the performance deposit. At that time, staff will complete a second inspection to verify the existence, health and condition of installed plant materials for release of the performance deposit once the year warranty period has expired. Due to unfavorable environmental conditions, landscape compliance inspections will be completed between May 1st and October 31st of a calendar year. In addition, staff 2 does not recommend the installation of plant materials between October 31st and April 30th of a calendar year.

F. Additional Requirements 1. A recent Superior Court ruling on boundary trees has been included at the end of the package. The decision indicates tree trunks that cross over the property line (not limited to the base of the trunk) are considered common property ownership, and both property owners must be in agreement if the tree is to be injured or removed. City staff recommends that the applicant investigate if any boundary trees (per the court decision/definition) will be injured or removed with this proposal. This may be through submission of a property survey, complete with all existing trees identified. If boundary tree(s) or other vegetation (for example, hedges) are found in existence, and are proposed to be injured or removed through this development application, than the applicant should work with the adjacent boundary tree owners to come to agreement concerning the proposed injury/removal. Prior to final site plan approval, a copy of a letter of agreement (signed by all boundary tree owners) must be submitted to City staff. Further, if trees exist entirely on the abutting property and are anticipated to be impacted through the development proposal, the City will require a copy of a letter of consent or agreement. This letter shall be signed by both the Developer and abutting property owner, and shall indicate either acknowledgement of the anticipated impacts to the trees, or outlining an agreement for how the situation will be managed. This is required to be submitted to the City prior to final site plan approval. 2. Discourage any landscape improvements (beyond street trees and sidewalks) within the public right-of-way. 3. Region to advise of specific requirements concerning street trees along both Northfield Drive and University Avenue East. 4. Consider opportunities to provide landscaping within the proposed surface parking lot. 5. Screening of the surface parking lot from street views should be combination of all-season materials. 6. Provide details of the potential entry feature at Northfield and University intersection. 7. Provide at minimum, deciduous trees spaced 8-10m on centre along the west side yard. 8. Look at opportunities to upgrade the proposed fence where it terminates at the street edges for example - up to 15m at either end). Strongly encourage a black decorative metal fence in these areas. 9. Identify on the landscape plan all proposed signage locations and site lighting.

February 10, 2017

Bebe Khan City of Waterloo File No.: T15-40/22 WAT 100 Regina Road South Grand River Transit P.O. Box 337 Stn Waterloo Waterloo, ON N2J 4A8

Dear Ms. Khan:

Re: Preliminary Site Plan, Grand River Transit, 300 & 350 Northfield Drive, City of Waterloo

Regional staff have reviewed the preliminary site plan and provide the following comments:

A $700 Site Plan review fee will be required for a Site Plan Application. This fee shall be provided to the Region of Waterloo directly.

A Transportation Impact Study was required for this development. Regional staff are continuing to work with the Transportation Consultant on a final Transportation Impact Study report, and it’s approval.

The GRT facility was initially planned to open after Northfield Drive was widened to four lanes from Davenport Road to University Avenue, after the re-construction has been completed. Under the existing timelines the GRT facility would open prior to the widening of Northfield Drive, and buses will be turning left into the site posing a possible conflict point when the road is only two lanes. However, the Northfield Drive Environmental Assessment (EA) has now been split into two sections. The first section (proposed to be completed in 2018) is between Davenport Road and Bridge Street. The second section (proposed to be completed in 2022) is between Bridge Street and University Avenue.

This now complicates the opening and operation of the bus access to this facility from Northfield. While Regional staff consider options for either rescheduling the timing of the construction to meet GRT’s needs, we are asking that GRT consider deferring the opening of the bus access to Northfield until after Northfield is four laned.

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The applicant must submit 2 copies of the Site Grading and Drainage Plan(s) and Site Servicing Plan(s), and accompanying Storm Water Management Report to the Region of Waterloo for approval. This should include infiltration of roof top runoff where soils conditions permit, showing drainage details for the subject property, abutting properties and the public road allowance so as to ensure compatible drainage and to show thereon all existing and proposed connections to the municipal storm sewers, sanitary sewers and water mains and all detailed erosion and siltation control features, all to the satisfaction of the Regional Municipality of Waterloo.

The site must be constructed and graded in accordance with the approved plans and Storm Water Management Report, and the storm water management features maintained in accordance with the suppliers and reports recommendations. The Regional Road allowance must be restored to the satisfaction of the Regional Municipality of Waterloo.

Any work required on the Region of Waterloo road allowance will require Municipal Consent and Regional Road Work Permit. In this regard the applicant will be required to submit 6 copies of the plans illustrating all the proposed grading, servicing, sidewalk and landscaping on the Regional Road to the Region’s Transportation Engineering Services Division (Mr. Mike Jones, 519-575-4069).

Please be advised that any development on the subject lands is subject to the provisions of the Regional Development Charge By-law 09-024 or any successor thereof and may require the payment of Regional Development Charges for this development prior to the issuance of a building permit.

Comments contained in this letter are preliminary, and does not preclude additional requirements in the future by the Region of Waterloo. The Region of Waterloo retains the right to necessitate additional requirements for this development application.

Yours truly,

Richard Parent Transportation Planner (519) 575-4536 rp/ cc Paul McKinnon, Facilities, Region of Waterloo Eric Czerniak, IBI Group

2342486 NOTICE OF STUDY COMPLETION

Grand River Transit Northfield Drive Facility Municipal Class Environmental Assessment, Schedule ‘C’ and Preliminary Design

The Regional Municipality of Waterloo has completed a Municipal Class Environmental Assessment (Class EA) Schedule ‘C’ and Preliminary Design study of a new transit facility at 300 and 350 Northfield Drive in the City of Waterloo. The Class EA considered alternatives and selected a preferred alternative for the site layout concept of a new facility that will be used to deploy, service, maintain and store Grand River Transit’s conventional and specialized transit vehicles. In accordance with the Municipal Engineers Association "Municipal Class Environmental Assessment" (October 2000, as amended in 2015) process, the Region is making available the Environmental Study Report (ESR) for public review beginning with the first publication of this notice. The 30-day review period extends from March 30 to April 28, 2017. During this period the ESR can be viewed online at www.regionofwaterloo.ca/en/regionalGovernment/publicnotices.asp and www.grt.ca/en/aboutus/New-Projects.asp or at the following location, from Monday to Friday, during regular office hours:  Office of the Regional Clerk Region of Waterloo Administration Building – 2nd Floor 150 Frederick Street Kitchener, ON N2G4J3. If concerns regarding this project cannot be resolved in discussions with the Region of Waterloo, a person or party may request the Minister of the Environment and Climate Change to make an order for the project to comply with Part II of the Environmental Assessment Act which addresses individual environmental assessments. Requests for a Part II Order must be received, in writing, at all three addresses listed below no later than April 28, 2017. If no Part II Order request is received, the Region will proceed with implementing the study recommendations.

Minister of the Environment Director, Joanne Leeson and Climate Change Environmental Approvals Branch Senior Project Manager 77 Wellesley Street West Ministry of the Environment and Region of Waterloo Toronto, ON M7A 2T5 Climate Change 150 Frederick Street Fax: 416-314-8452 135 St. Clair Ave West, 1st Floor Kitchener, ON, N2G 4J3 Toronto ON M4V 1P5 Fax: 519-743-7420 [email protected] E-mail: [email protected]

First Posting Date: March 30, 2017