Media Release: Immediate Regional Municipality of Waterloo Council Agenda Consolidated Wednesday, April 18, 2018 Closed Session 6:45 p.m. Waterloo County Room Regular Meeting 7:00 p.m. Regional Council Chamber 150 Frederick Street, Kitchener, Ontario 1. Moment of Silence 2. Roll Call 3. Motion to go into Closed Session That a closed meeting of Council be held on Wednesday, April 18, 2018 at 6:45 p.m. in Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) Labour relations 4. Motion to Reconvene Into Open Session 5. Declarations of Pecuniary Interest under the “Municipal Conflict Of Interest Act” 6. Presentations a) Joan Fisk, Citizens Advisory Committee on Council Compensation, re: CC-18-01, Council Compensation 2018-2022 2700122 Council Agenda - 2 - 18/04/18 Page 8 Recommendation: That the Regional Municipality of Waterloo approve the following recommendations, effective for the next term of Regional Council, December 1, 2018 to November 14, 2022, as detailed in report CC-18-01, dated April 18, 2018, to: 1. Maintain the current base compensation rates for the positions of Regional Chair, Regional Councillor, and Regional Standing Committee Chair; 2. Continue to adjust base compensation rates of the Regional Chair, Regional Councillor and Standing Committee Chair, effective January 1 each year, in accordance with the lesser of: a. the average annual change in the all-items Consumer Price Index for Ontario for the previous year; or b. the increase approved for non-union Regional staff; or c. 3 %. 3. Continue the practice of establishing a Citizens Advisory Committee on Council Compensation during the third year of each Council term to conduct a review of Council compensation for the next term. 4. Should the Region find itself formally taking on significant additional responsibilities during the next term of Council, such that it adds significantly to the workload of Councillors, Council may wish to consider initiating a separate, more thorough review of its governance structures, functions and processes. 7. Minutes of Previous Meetings a) Council – March 28, 2018 b) Community Services Public Input – April 4, 2018 c) Special Council – April 10, 2018 d) Community Services – April 10, 2018 e) Planning & Works – April 10, 2018 f) Administration & Finance – April 10, 2018 g) Closed Committee – April 10, 2018 h) Library – April 10, 2018 2700122 Council Agenda - 3 - 18/04/18 8. Communications a) Council Information Package – Friday, April 13, 2018 (Distributed Electronically) *b) Chris Schafer, Uber Public Policy Manager re: Taxi Cab By-law Criteria Amendment Page 15A *c) Waterloo Region Taxi Alliance re: Taxi By-law Review Recommendations Page 15B 9. Motion To Go Into Committee Of The Whole To Consider Reports 10. Reports Finance Reports a) COR-TRY-18-36, T2018-132 Northfield Drive Widening - Bridge Street to Davenport Page 16 Recommendation: That the Regional Municipality of Waterloo accept the tender of Steed and Evans Limited for T2018-132 Northfield Drive Widening – Bridge Street to Davenport in the amount of $3,782,700.00 plus all applicable taxes as set out in report COR- TRY-18-36 dated April 18, 2018. b) COR-TRY-18-37, T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements Page 19 Recommendation: That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc. for T2018-139 2018 Intersection and Other Miscellaneous Roadway Improvements in the amount of $2,087,012.34 plus all applicable taxes as set out in report COR-TRY-18-37 dated April 18, 2018 and; That the Regional Municipality of Waterloo approve an increase in project cost of $617,500.00 gross and $0 net to facilitate work undertaken on behalf of the City of Waterloo and; 2700122 Council Agenda - 4 - 18/04/18 That the Regional Municipality of Waterloo approve an increase in project cost of $64,900.00 gross and $0 net to facilitate work undertaken on behalf of Waterloo North Hydro and; That the Regional Municipality of Waterloo approve an increase in project cost of $348,000.00 gross and $0 net to facilitate work undertaken on behalf of the City of Kitchener. c) COR-TRY-18-38, T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, City of Kitchener Page 24 Recommendation: That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc. for T2018-147 Fairway Road North (RR 53) Widening, from Lackner Boulevard (RR54) to Pebble Creek Drive, in the City of Kitchener in the amount of $2,226,029.88 plus all applicable taxes as set out in Report COR-TRY-18-38 dated April 18, 2018; and That the Commissioner of Transportation and Environmental Services be authorized to execute any agreements with adjacent property owners in connection with any access improvements, servicing, or other utilities improvements, at the sole expense of such property owner, as determined reasonably feasible for this Project by the Commissioner, on terms and conditions satisfactory to the Regional Solicitor. d) COR-TRY-18-39, T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10 Page 27 Recommendation: That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2018-114 Disinfection Upgrades at GUDI Wells K23, G4/G4A and W10 in the amount of $1,513,288.00 plus all applicable taxes as set out in report COR-TRY-18-39 dated April 18, 2018. e) COR-TRY-18-40, T2018-109 Waterloo Wastewater Treatment Plant Secondary Clarifier No. 1 and 2 Mechanism Replacement Page 29 2700122 Council Agenda - 5 - 18/04/18 Recommendation: That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2018-109 Waterloo Wastewater Treatment Plant Secondary Clarifier No. 1 and 2 Mechanism Replacement in the amount of $1,661,351.00 as set out in report COR-TRY-18-40 dated April 18, 2018. Committee Reports a) Community Services - attached & marked SS-180410 Page 32 b) Planning & Works - attached & marked PS-180410 Page 34 c) Administration & Finance - attached & marked FS-180410 Page 37 d) Library – attached & marked LS-180410 Page 38 Chief Administrative Officer Regional Chair Regional Clerk a) PDL-CAS-18-03, Taxi By-law Driver Criteria Amendment Page 39 Recommendation: That the Regional Municipality of Waterloo amend the “Driver Criteria” of the Taxi By-law pursuant to Appendix “A” to Report PDL-CAS-18-03, dated April 18, 2018. 2700122 Council Agenda - 6 - 18/04/18 11. Other Matters Under Committee Of The Whole a) PDL-LEG-18-33, Approval to Expropriate Lands (2nd Report) for Stage 1 of the Rapid Transit Project – Permanent and Temporary Easements – Stage 1 – 1225 Courtland Avenue East and Adjacent Lands, Kitchener Page 46 Recommendation: See pages 46-49 b) COR-FFM-18-08, King-Victoria Transit Hub – Transfer Payment Agreement Page 56 Recommendation: That the Regional Municipality of Waterloo enter into a transfer payment agreement with Her Majesty the Queen in Right of Ontario by its Minister of Transportation to provide for funding for the King-Victoria Transit Hub Project, with the Chair and Clerk having all necessary authority to execute the agreement and all ancillary documents, as a next step to the provincial approval in principle letter of October 19, 2017 from the Minister of Transportation, subject to the form and content of the agreement being satisfactory to the Chief Financial Officer and the Regional Solicitor, as described in Report COR-FFM-18-08 dated April 18, 2018. c) TES-RTS-18-02, ION Update (Information) Page 60 12. Motion For Committee Of The Whole To Rise And Council Resume 13. Motion To Adopt Proceedings Of Committee Of The Whole 14. Motions 15. Notice of Motion 16. Unfinished Business 17. Other Business 18. Questions 19. Enactment Of By-laws – First, Second & Third Readings 2700122 Council Agenda - 7 - 18/04/18 a) A By-law to Expropriate Lands for the Purpose of the Construction and Operation of Stage 1 of the Rapid Transit Project, in the City of Kitchener, in the Regional Municipality of Waterloo b) A By-law to Amend By-law 17-005, to Establish an Emergency Management Program for the Regional Municipality of Waterloo c) A By-law Amend By-law Number 58-87, as Amended, Being a By-law to Designate and Regulate Controlled-Access Roads (Regional Road #70 (Ira Needles Boulevard), Regional Road #58 (Fischer-Hallman Road), and Regional Road #54 (Lackner Boulevard), City of Kitchener) d) A By-law to Amend By-law 16-044, A By-law to Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo (Driver Criteria) e) A By-law to Confirm the Actions of Council – April 18, 2018 20. Adjourn 2700122 8 8 CC-18-01 Region of Waterloo Special Council Committee Citizen Advisory Committee on Council Compensation To: Regional Chair Ken Seiling and Members of Regional Council Date: April 18, 2018 File Code: C03-08 Subject: Council Compensation 2018-2022 Recommendation: That the Regional Municipality of Waterloo approve the following recommendations, effective for the next term of Regional Council, December 1, 2018 to November 14, 2022, as detailed in report CC-18-01, dated April 18, 2018, to: 1. Maintain the current base compensation rates for the positions of Regional Chair, Regional Councillor, and Regional Standing Committee Chair; 2. Continue to adjust base compensation rates of the Regional Chair, Regional Councillor and Standing Committee Chair, effective January 1 each year, in accordance with the lesser of: a. the average annual change in the all-items Consumer Price Index for Ontario for the previous year; or b. the increase approved for non-union Regional staff; or c.