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CDS/ISIS Handbook by the Same Authors Which Was Published by the UK Library Association in 1994

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CDS/ISIS Handbook by the Same Authors Which Was Published by the UK Library Association in 1994 View metadata, citation and similar papers at core.ac.uk brought to you by CORE provided by Middlesex University Research Repository The CDS/ISIS for WindowsHandbook Andrew Buxton Alan Hopkinson THE CDS/ISIS FOR WINDOWS Handbook Andrew Buxton Information Systems Manager Institute of Development Studies at the University of Sussex and Alan Hopkinson Head of Library Systems Middlesex University Paris, UNESCO/CI, September 2001 CONTENTS Foreword Preface Aims of this handbook Conventions used in this book 1 Introduction 1 1.1 Versions of CDS/ISIS for DOS and Windows 1.1.1 CDS/ISIS for DOS 1.1.2 CDS/ISIS for Windows 1.1.3 WWWISIS 1.1.4 JavaISIS 1.1.5 Other versions 1.2 General overview of CDS/ISIS for Windows 1.3 Record structure and record linking 1.4 The Windows version: the main menu 1.5 Availability of CDS/ISIS 1.6 Software contributed by users 1.7 User groups 1.8 Exchange formats 2 Overview of Windows 13 2.1 Introduction 2.2 Disk drives 2.3 The mouse 2.4 Files and file names 2.5 Folders 2.6 Features of Windows 2.6.1 The Window Bar 2.6.2 The Task Bar 2.6.3 Tabs 2.6.4 Other features of the bar 2.6.5 Menu Bar 2.6.6 Toolbar 2.7 Dialog boxes 2.7.1 Text entry box 2.7.2 List box 2.7.3 Combo box 2.7.4 Command buttons 2.7.5 Radio buttons 2.7.6 Spin box 2.7.7 Check box 2.8 You need to know!... 2.8.1 Logging on 2.8.2 The Desktop 2.8.3 The Start button 2.8.4 The Programs option 2.8.5 The Run option 2.8.6 Find 2.9 Working with files and folders 2.9.1 Finding files: Find 2.9.2 Finding files and folders: Explorer 2.9.3 Displaying the contents of a file 2.9.4 Copying files 2.9.5 Moving files 2.9.6 Deleting files 2.9.7 Recovering a file from the ’recycle bin’ 2.9.8 Editing text files 2.10 Switching off your computer 3 Installation 25 3.1 Folder structure 3.2 System parameter file, syspar.par 3.3 Loading the package 3.4 Networking CDS/ISIS 3.4.1 Installation on a network 3.4.2 Search only configuration 3.4.3 Databases or records locked in error 3.5 Importing database structures from other installations 4 Creating a database 34 4.1 Introduction 4.2 Choice of tagging scheme 4.3 Field Definition Table (FDT) 4.4 Data entry worksheet 4.5 Default display format 4.6 Field Selection Table (FST) 4.7 Stopword list 4.8 Choice of indexing technique 4.9 Database parameter file (par file) 4.10 Database exp file 5 The formatting language 49 5.1 Field, subfield and occurrence selectors 5.2 Modes 5.3 Layout 5.4 Literals 5.5 Repeatable groups 5.6 Windows features 5.6.1 Font table 5.6.2 Colours table 5.6.3 Fonts size 5.6.4 Bold, italic and underline 5.6.5 Paragraph formatting 5.7 Displaying pictures 5.8 Conditionals 5.9 REF and L vii The CDS/ISIS for Windows Handbook 5.10 Hypertext 5.10.1 OPENFILE 5.10.2 cmd 5.10.3 Textboxes 6 Data entry 63 6.1 Editing records 6.1.1 Overview of the edit function 6.1.2 Using the keys 6.1.3 Adding fields 6.1.4 Deleting a field 6.1.5 Validation 6.1.6 Moving to another field or record 6.2 To create a new record 6.3 Editing a range of records 6.4 Deleting records -- logically and physically 6.5 Default values 6.6 Browsing the database 6.7 Updating the inverted file 7 Searching 69 7.1 The two search forms 7.1.1 Guided search 7.1.2 Expert search 7.2 Displaying search results 7.2.1 Browse function 7.2.2 Highlighting of retrieved terms 7.2.3 Display format 7.2.4 Marking records 7.3 Dictionary display 7.4 Truncation 7.5 Logical operators 7.6 ANY files 7.7 Proximity operators 7.8 Brackets 7.9 Field identifier 7.10 Free-text searching 7.11 Saving searches 8 Sorting and printing 87 8.1 Introduction 8.2 Printing using the Clipboard 8.3 Printing and sorting facilities - preliminaries 8.4 General 8.5 Presentation 8.6 Margins 8.7 Layout 8.8 Sorting 8.9 Saving your print specification 8.10 Printing catalogue cards 8.11 Printing labels vii The CDS/ISIS for Windows Handbook 9 Exporting, importing and backing up databases 107 9.1 ISO 2709 structure 9.2 Exporting in ISO 2709 format 9.3 Importing an ISO 2709 file 9.4 Importing from other sources 9.5 Exporting to other database packages 9.6 Sorting a database 9.7 Backing up and restoring a database 10 Modifying a database 119 10.1 Introduction 10.2 Modifying the Field Definition Table 10.3 Modifying the worksheet or creating a new one 10.4 Modifying the Field Selection Table 10.5 Modifying or adding print formats 10.6 Modifying the data 10.6.1 Global Add (Range) 10.6.2 Global Delete (Range) 10.6.3 Global Replace 10.6.4 Global Add (Search) 10.6.5 Global Delete (Search) 10.7 Modification by exporting and importing 10.8 Compacting the database 10.9 Recovering a corrupted database 10.9.1 The program mstrcv1 10.9.2 Other methods 11 Programming with CDS/ISIS 130 11.1 Introduction 11.2 ISIS Pascal 11.2.1 Compiling and running programs 11.2.2 Sample programs 11.3 Extended formatting language 11.4 Sources of programs 12 Customizing the package 137 12.1 Introduction 12.2 Customizing the menus 12.3 Customizing the messages 12.4 Adding a language 12.5 Changing the look of the screens 12.5.1 Changing record displays 12.5.2 Changing print format display 12.5.3 Changing data entry screens 12.5.4 Changing other screens 12.6 Tailoring worksheets 12.7 Changing the system parameters 12.7.1 System language 12.7.2 Starting up in a database 12.7.3 Limiting access to databases 12.8 Controlling access to editing vii The CDS/ISIS for Windows Handbook 13 Applications 145 13.1 Numerical applications 13.2 Standard formats 13.3 Sample UNIMARC database 13.4 Directory database 13.5 Library housekeeping systems 13.6 Publishing data on the web 14 Further information and useful addresses 155 14.1 Further reading 14.1.1 Database definitions and sample databases 14.1.2 CDS/ISIS Manuals 14.1.3 Journal articles 14.2 Publishing CDS/ISIS databases 14.2.1 CD-ROM 14.2.2 CDS/ISIS databases on the web 14.3 Extended roman and non-roman scripts 14.4 Useful addresses 14.4.1 UNESCO partners in CDS/ISIS Index 159 FOREWORD This Handbook succeeds the popular publication The CDS/ISIS Handbook by the same authors which was published by the UK Library Association in 1994. Since then CDS/ISIS for Windows has appeared on the scene and many requests have been made of the authors and of UNESCO for something similar to help users of the Windows version. This Handbook has been produced at the request of UNESCO and is to be made available via the internet. We can do no better than recall the words of the late Giampaolo Del Bigio who stated in the foreword to the original Handbook: The authors have produced a handbook that is complementary to the official Reference manual. It explains in greater detail than a reference manual can the features on which a beginner needs to concentrate and it highlights a few more advanced points which are not too difficult for the beginner to grasp and which the more advanced user may not appreciate. In short we feel that this applies equally to this new Handbook and we are proud to be able to contribute to the promotion of the world’s most widely used bibliographic information retrieval package. Andrew Buxton Alan Hopkinson London, 2 August 2001 vii The CDS/ISIS for Windows Handbook PREFACE AIMS OF THIS HANDBOOK UNESCO’s CDS/ISIS for Microcomputers is one of the most widely used information retrieval packages in the world. In India where it is distributed free-of-charge by the Department of Scientific and Industrial Research there are thought to be several thousand users. In the United Kingdom it is used by libraries as different as the British Library for Development Studies, the Commonwealth Secretariat, the International Maritime Organization, Middlesex University, the Marine Biological Association and the Tate Gallery. Museums and archives are using the package to record their collections. Library schools are using it in their teaching programmes. Many users of the package – and even potential users – have regretted the lack of a user-friendly manual. There is, of course, the Reference manual1 published by UNESCO and supplied with the package, but the current English edition was developed at the same time as version 1.3 and has to be updated with WINISIS - Supplement to the Reference manual: versions 1.0 to 1. 32 and CDS/ISIS for Windows - version 1.4 January 2001: notes and format examples3. With this Handbook, our main aim is to provide the novice user with the information needed to start using CDS/ISIS for Windows.
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