Alberni-Clayoquot Regional District

COMMITTEE-OF-THE-WHOLE MEETING THURSDAY, FEBRUARY 11, 2021, 10:00 AM

Due to COVID-19, the meeting will be held via Zoom Video Conferencing and will be livestreamed on the ACRD website at: https://www.acrd.bc.ca/events/11-2-2021/

Public Attendance: the public are welcome to attend the meeting via Zoom Webinar by registering at: https://portalberni.zoom.us/webinar/register/WN_y9Rd39hwQDuRmeDvY9alqg

AGENDA PAGE # 1. CALL TO ORDER

Recognition of Territories.

Notice to attendees and delegates that this meeting is being recorded and livestreamed to YouTube on the Regional District Website.

2. APPROVAL OF AGENDA (motion to approve, including late items required ALL VOTE 2/3 majority vote)

3. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION 3-6

THAT the Committee of the Whole consider each grant-in-aid application and approve/deny as desired to be included in the Alberni Clayoquot Regional District 2021-2025 Financial Plan.

GIA 01 Alberni Air Quality Council 7-13 GIA 02 Alberni District Fall Fair 14-15 GIA 03 Alberni Valley Chamber of Commerce 16-20 GIA 04 Alberni Valley Hospice Society 21-27 GIA 05 Alberni Valley Rescue Squad 28-32 GIA 06 Arrowsmith Amateur Radio Club 33-40 GIA 07 Cherry Creek Community Recreation Commission 41-44 GIA 08 Music by the Sea 45-49 GIA 09 Port Alberni Association for Community Living 50-52 GIA 10 Port Alberni Marine Rescue Society 53-55 GIA 11 Port Alberni Victim Services Society 56-59 GIA 12 Surfrider Pacific Rim 60-63 1 Committee-of-the-Whole Agenda February 11 /21 Page 2 GIA 13 Vancouver Island North Film Commission 64-69 GIA 14 West Coast Aquatic Management Association 70-74 GIA 15 Westcoast Inland Search and Rescue Society 75-82 GIA 16 Alberni Community & Women’s Services Society 83-88 GIA 17 Alberni Valley Drag Race Association 89-91 GIA 18 Navy League of Canada – Port Alberni Branch 92-94 GIA 19 Common Ground Market – Ucluelet Chamber of Commerce 95-97 GIA 20 Port Alberni Shelter Society – Farm 98-101 GIA 21 Sproat Lake Watersport Association 102-105 GIA 22 Thornton Creek Enhancement Society 106-108 GIA 23 Tofino-Long Beach Chamber of Commerce 109-114

Other Annual Grants in Aid Considerations:

a. City of Port Alberni – Economic Development b. Bamfield Community Affairs c. Sproat Lake Contribution to City of Port Alberni to eliminate non City resident rate fees d. Sproat Lake Special Events e. Cherry Creek contribution to City of Port Alberni to eliminate non City resident rate fees

4. QUESTION PERIOD

Questions/Comments from the public participating in the Zoom meeting.

Questions/Comments from the Public, respecting an agenda item, can be emailed to the ACRD at [email protected] and will be read out by the Corporate Officer at the meeting.

5. ADJOURN

2 3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION

To: Committee of the Whole

From: Teri Fong, CPA, CGA, Chief Financial Officer

Meeting Date: February 11, 2021

Subject: 2021 Grant-in-Aid Applications

Recommendation: That the Committee of the Whole consider each grant-in-aid application and approve/deny as desired to be included in the Alberni Clayoquot Regional District 2021-2025 Financial Plan. Background The Alberni-Clayoquot Regional District (ACRD) Board of Directors considers Grant-in-Aid Applications once a year from local non-profit organizations that provide a benefit to one or more electoral areas in the region or the entire regional district. The deadline to submit an application is January 31st of each year. Attached is a copy of the ACRD’s Grant-In- Aid Policy. This year the Regional District received 23 Grant-In-Aid applications. The following grant-in-aid applications are submitted for consideration by the ACRD Board of Directors:

Organization 2021 Requested 2020 Awarded 2019 Awarded Prior Year Amount Amount Amount Participants GIA 01 Alberni Air Quality $10,000 $12,000 $10,000 CPA, A, B, D, E, F Council GIA 02 Alberni District Fall $1,000 (in kind) $1,000 (did not $1,000 (in kind) All Muni & EA’s Fair utilize due to the pandemic) GIA 03 Alberni Valley $13,000 $1,000 $1,000 A Chamber of $1,000 $1,000 D Commerce $1,000 $1,000 E $1,000 $1,000 F GIA 04 Alberni Valley Hospice $10,000 $5,000 $4,000 CPA, B, D, E, F, Uch Society GIA 05 Alberni Valley Rescue $12,096 $6,000 $6,000 All Muni, EA’s & Toq Squad $6,053 $7,552 CPA, A, B, D, E, F, Uch GIA 06 Arrowsmith Amateur $11,900 $5,000 $4,000 CPA, B, D, E, F, Uch Radio Club GIA 07 Cherry Creek $20,000 $20,000 $20,000 F Community Recreation Commission

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 3 Organization 2021 Requested 2020 Awarded 2019 Awarded Prior Year Amount Amount Amount Participants GIA 08 Music by the Sea $2,000 $2,000 $2,000 All Muni & EA’s

GIA 09 Port Alberni $2,265 $4,000 $3,600 CPA, B, D, E, F Association for Community Living GIA 10 Port Alberni Marine $11,500 $6,000 $6,000 CPA, B, D, E, F, Uch Rescue Society GIA 11 Port Alberni Victim $26,000 $26,000 $26,000 CPA, A, D, E, F Services Society GIA 12 Surfrider Pacific Rim $7,908 $6,000 $5,000 Ucl & C

GIA 13 Vancouver Island $7,500 $5,000 $10,000 All Muni & EA’s North Film Commission GIA 14 West Coast Aquatic $12,000 $12,000 $17,000 All Muni, EA’s & Toq Management Association GIA 15 Westcoast Inland $6,000 $6,000 $6,000 All Muni, EA’s & Toq Search and Rescue Society GIA 16 Alberni Community & $4,389 $4,000 $0 CPA, B, D, E, F, Uch Women’s Services Society GIA 17 Alberni Valley Drag $5,000 $5,000 $0 CPA, A, B, D, E, F Race Association GIA 18 Navy League of $2,000 $1,500 $0 CPA, B, D, E, F Canada – Port Alberni Branch GIA 19 Common Ground $3,500 $0 $0 Market – Ucluelet Chamber of Commerce GIA 20 Port Alberni Shelter $5,000 $0 $0 Society - Farm GIA 21 Sproat Lake $10,000 $0 $0 Watersports Association GIA 22 Thornton Creek $7,624 $0 $0 Enhancement Society GIA 23 Tofino – Long Beach $9,000 $0 $0 Chamber of Commerce Westcoast $0 $2,600 $0 Tof, Ucl & C Community Resources Society Alberni Valley $0 $1,500 (carry $1,500 All Muni & EA’s Wrestling Club over to 2021)

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 4 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) Alberni Valley $0 $2,000 $0 CPA, B, D, E, F Community Foundation Bread of Life Centre $0 $5,000 $0 CPA, B, D, E, F Society Carving on the Edge $0 $2,500 $0 All Muni’s & EA’s Festival Society Central Westcoast $0 $3,500 $3,500 Tof, Ucl, C, & Toq Forest Society

The ACRD Grant-in-Aid Policy states no “double dipping”, meaning organizations which have applied for a Grant-in-Aid from the City of Port Alberni, District of Tofino or District of Ucluelet are not eligible for a Grant-in-Aid through the ACRD. Staff will confirm this has not occurred and inform the Directors of any issues. The applicants also submitted financial statements and budgeting information that is available if the Directors would like further information.

The ACRD Board of Directors also annually considers and confirms the following grant-in-aids:

Organization 2021 Requested 2020 Awarded 2019 Awarded Participants Amount Amount Amount City of Port Alberni – Economic $1,000 $1,000 $2,500 A Development $500 $500 $2,000 B $1,000 $1,000 $6,000 D $1,000 $1,000 $6,000 E $1,000 $1,000 $5,333 F Bamfield Community Affairs $10,000 $10,000 $10,000 A

Sproat Lake contribution to City of $24,243 $24,243 $24,243 D Port Alberni to eliminate non City resident rate fees Sproat Lake Special Events $10,000 $10,000 $10,000 D

Beaver Creek Special Events $2,500 $2,500 $5,000 E

Cherry Creek contribution to City $22,509 $22,509 $22,509 F of Port Alberni to eliminate non City resident rate fees

Desired Outcomes:

To consider and award grant-in-aids to assist local non-profit organizations which provide a benefit to all or part of the region.

Time Requirements

Some staff time required to advise the applicants of the outcome of their application and to process the grants.

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 5 Financial The requisition amounts for grant-in-aids (that are not governed by bylaws) in 2020 by area were as follows:

Area Amount A – Bamfield $15,469 B – Beaufort $2,512 C – Long Beach $3,844 D – Sproat Lake $57,724 E – Beaver Creek $14,889 F – Cherry Creek $51,722 Toquaht $600 Uchucklesaht $500 City of Port Alberni $55,130 District of Tofino $11,086 District of Ucluelet $10,028

Policy or Legislation Alberni-Clayoquot Regional District Grant-in-Aid Policy and Local Government Act applies.

Submitted by: ______Teri Fong, CPA, CGA, Chief Financial Officer

Approved by: ______Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 6 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Grant-in-Aid Application Form

Name of Organization Alberni Valley Rescue Squad Mailing Address:

P.O. Box 1137, Port Alberni, B.C. V9Y 7L9 Contact Name: Phone Number: Michael Riddalls (250) 720-1295

Email Address: [email protected]

Grant Requested: x Grant Assistance In-Kind Assistance

Amount $ ______12,096 Details: ______

1. Is your organization non-profit? x yes no

2. Is you organization a registered non-profit society in BC x yes no

If yes, please provide your Society Registration Number: ______S0005034

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______We provide ground and inland waterways search and rescue services to the Alberni ______Valley and surrounding areas as far out as Bamfield and Della Falls. We provide Mutual Aid to the ______West coast in support of West Coast Inland SAR and work cooperatively with Fire Departments, ______the RCMP and BCEHS within the ACRD. Most of our calls are in the Regional District and include ______Mt. Arrowsmith, Sproat Lake, Great Central Lake, Mt. Klitsa, the Beaufort, Range , Stamp River etc. ______see attached "Statement of Community Benefit" ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

x Entire Regional District City of Port Alberni District of Tofino District of Ucluelet Electoral Area “A” (Bamfield) Electoral Area “B” (Beaufort) Electoral Area “C” (Long Beach) Electoral Area “D” (Sproat Lake) Electoral Area “E” (Beaver Creek) Electoral Area “F” (Cherry Creek)

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5. Please describe how the services provided by your organization fill a need in the community: ______We support the RCMP, BC Ambulance, Parks Canada, the Coroner, City and ______Volunteer Fire Halls in the region to locate, access, stabilize and transport lost subjects, stranded ______subjects and subjects in medical distress. We respond to flare sightings, lost and stranded subjects, ______medical rescues and body recoveries 24 hours a day, 365 days a year. ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______2020 Province of B.C. Community Gaming Grant $ 40,000 ______2020 City of Port Alberni security improvements grant $ 1,000 ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? x yes no If yes, complete the following:

Year: ______2020 Amount: ______$ 12,053 Year: ______2019 Amount: ______$ 13,552

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______January 29, 2021 Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

January 29, 2021

Corporate Secretary Alberni Clayoquot Regional District 3008 Fifth Avenue Port Alberni, B.C. V9Y 2E3

Re: Grant-in Aid request 2021

The Alberni Valley Rescue Squad is in need of 4 communications headsets to attach to our safety helmets for helicopter operations as well as boat and UTV searches. These headsets provide a higher level of safety working around helicopters. They eliminate background noise while operating the radio on rescue boat and UTV’s and allow us to transmit and receive sensitive confidential information to Command without broadcasting to all operators. We are also asking for grant funding to support our daily operating expenses.

We are requesting a grant in aid for 2021 of $ 12,053.38 as follows:

Capital Equipment – 4 each 3M Peltor communication headsets cw PTT adaptor for Motorola XPR3000 portable radios @ $ 1,,523.92 ea $ 6,096

Operating expenses – To help maintain equipment to current standards $ 6,000

Total grant request $ 12,096

Thank you for your consideration of our request.

Mike Riddalls Treasurer Alberni Valley Rescue Squad [email protected] cell: (250) 720-1295

30 Alberni Valley Rescue Squad

Community Benefit

The Alberni Valley Rescue Squad contributes to the enhancement of public safety through volunteer engagement in emergency services and emergency preparedness. The Squad has been serving the city of Port Alberni and Albemi-CIayoquot region for 64 years by providing professional volunteer based ground and inland waterways search and rescue services.

In addition, we provide mutual aid search and rescue services to surrounding communities stretching as far as the lower mainland. We hold a seat at the emergency operations committee for the Alberni-Clayoquot regional district and attend monthly emergency planning sessions.

Our members are trained in ground search and rescue and lead ground and inland waterways searches. We are certified in slope and high angle rope rescue, swift-water rescue on local rivers and lakes as well as flat ice rescue, avalanche response, assisting with helicopter rescues and tracking.

Several of our members have received training in Light Urban Search and Rescue providing them with an understanding and ability to act safely and effectively as part of a response team during and after a major emergency.

All training is provided through the Justice Institute of BC or by recognized industry leaders.

We are tasked out by Emergency Management BC, the RCMP, BC Ambulance Service, Parks Canada, Municipal fire, Department of National Defense or the Coroner to search for and/or rescue missing persons within our area encompassing the Alberni Valley out to Bamfield, Mt. Arrowsmith, Strathcona Park and west to Wally Creek.

During 2020 the Alberni Valley Rescue Squad volunteered approximately 4,858 hours of service to the community. Those hours were spent by 44 active members on 40 search and rescue tasks and included 43 training exercises, 1 general meeting, 14 executive meetings, and numerous public engagement events. Our group provided spectator and participant safety from shore and water at the Gyro clubs annual Polar Bear Swim before the COVID 19 outbreak.

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31 We worked alongside the RCMP in delivering the I'Survive Outside" program to both first nations youth and grade 7 classes and attended the Wounded Warriors Run and SLVFD memorial.

Application to join our organization is open to everyone in the community regardless of ability, ethnicity, gender, religion, income or sexual orientation. While active members are required to complete a Justice Institute Ground Search and Rescue course and hold a valid first aid certificate there are Auxiliary positions for volunteers who are unable to meet the physical demands of Active status or offer a specific skill set.

Funding from Gaming and other sources including the ACRD allows us to maintain equipment and facilities to current standards and thereby ensuring that resources are in place to continue delivering search and rescue services to our community well into the future.

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32 Grant-in-Aid Application Form

Name of Organization Arrowsmith Amateur Radio Club

Mailing Address: 3005 4th Ave., Port Alberni, BC V9Y 2B4

Contact Name: Phone Number: Allan Winney & Ian Trepaneir 250-735-2093

Email Address: [email protected]

Grant Requested: Grant Assistance x In-Kind Assistance

Amount $ ______11,900.00 Details: Purpose______of Grant attachment

1. Is your organization non-profit? X yes no

2. Is you organization a registered non-profit society in BC X yes no

If yes, please provide your Society Registration Number: ______S-34571

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______See attachment "A" ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

Entire Regional District X City of Port Alberni District of Tofino District of Ucluelet X Electoral Area “A” (Bamfield) X Electoral Area “B” (Beaufort) Electoral Area “C” (Long Beach) X Electoral Area “D” (Sproat Lake) X Electoral Area “E” (Beaver Creek) X Electoral Area “F” (Cherry Creek)

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5. Please describe how the services provided by your organization fill a need in the community: ______See attachment "B" ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? X yes no If yes, complete the following:

Year: ______2019 Amount: ______$5,000.00 Year: ______2020 Amount: ______$5,000.00

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______27 January 2021 Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

34 Grant-in-Aid Purpose A brief report outlining what the Grant-in-Aid would be used for

Since Coast Response Exercise, we learned that verbal and data communications with First Responders, LifeLine Resources and the ACRD EOC needed improvement. In 2018 we started testing a hardened self- healing wireless Mesh System (diagram below), a private wireless LAN System that would provide the Alberni Valley with wireless data and a telephone system. Over the last two years, we have been building the infrastructure and we are in the final stages of completion of the basic system. Although the system may never be complete as it depends on the number of end-users who may need to be included at a later date. Then extra nodes would be required to be added to accommodate the added number of end-users, plus upgrades and maintenance.

Wireless mesh architecture is the first step towards providing cost-effective and low mobility over specific coverage areas. Wireless mesh infrastructure is, in effect, a network of routers minus the cabling between nodes. It is built of peer radio devices that do not have to be cabled to a wired port like traditional WLAN access points(AP)do. Mesh infrastructure carries data and telephone over large distances by splitting the distance into a series of short hops. Intermediate nodes not only boost the signal but cooperatively pass data from point A to point B by making forwarding decisions based on their knowledge of the network, i.e. perform routing by first deriving the topology of the network. (from Wikipedia)

With this grant, it will bring the system to a level of completion where the present-day end-users would be able to join the system at a modest cost of a laptop computer ($500) and a Nano-wifi antenna ($180).

35 And it will allow us to build some portable field units to be used for displaced end-users or mutual-aid units.

The next nodes to be added to the system; Johnston Street Reservoir (coverage for The Alberni Valley Rescue Squad/backup BC Ambulance & Cherry Creek Fire, BC Forest Service) Alberni District Secondary School (Backup ACRD EOC, ADSS, Alberni Athletic Hall, Alberni Valley Multiplex, mutual aid setup in the Bob Daily Stadium grounds).

Mesh Grant 2021 - Johnston Street Node

5Ghz Power-Beam M5-400 $250.00 $250.00 Rocket 2.4G Rocket RD- $800.00 $800.00 2G24 Dish Batteries 12V 125AH AGM $300.00 X4 $1,200.00 Solar Panel 300W $300.00 $900.00 upgrade antenna mount $300.00 $300.00 Solar Panel Mount x3 $300.00 $900.00 Solar Controller Prostar $550.00 $550.00 MPPT -25 Ethernet Switch Edge- $150.00 $150.00 Router Arduino Telemetry $200.00 $200.00 Misc. Wiring $200.00 $200.00 Stanley Node $500.00 $500.00 $5,950.00 $5,950.00

Alberni District Senior Secondary Node

$11,900.00

37 Mesh Grant 2021 - Johnston Street

5Ghz PowerBeam M5-400 $ 250.00 $ 250.00 Rocket 2.4G Rocket RD-2G24 Dish $ 800.00 $ 800.00 Batteries 12V 125AH AGM x4 300.00$ 1,200.00$ Solar Panel 300W 300.00$ 900.00$ upgrade antenna mount $ 300.00 $ 300.00 Solar Panel Mount x3 $ 300.00 $ 900.00 Solar Controller Prostar MPPT -25 $ 550.00 $ 550.00 Ethernet Switch EdgeRouterX $ 150.00 $ 150.00 Arduino Telemetry $ 200.00 $ 200.00 Misc Wiring $ 200.00 $ 200.00 StanleyNode $ 500.00 $ 500.00

$ 5,950.00

38 Attachment A

Application to Alberni-Clayoquot Regional District Please describe the service and benefits that your organization provides to the Alberni-Clayoquot Region

During times of significant events such as earthquakes, tsunami, wildfires and extreme weather conditions we have witnessed around the globe, these events can overwhelm the established communications infrastructures causing them to fail or be destroyed. To assist the affected area's communications is an important service. Through the use of the AARC Emergency Communications Team and the ECT equipment we provide backup communications to the ACRD.

In the event of an emergency, communications are vital to all areas and AARC has been able to provide this service for the past forty-four years through community involvement and support from the ACRD, Island Timberlands, Port Alberni Multicultural Society, Port Alberni Fall Fair Society, Port Alberni Salmon Festival and Rotary Club of Port Alberni Arrowsmith. Through our supporters' donations, AARC can provide a service that otherwise would not be available.

Communications Team trailers where our capabilities have extended to include EMBC commercial VHF frequencies to coordinate with Fire, Ambulance, SAR, RCMP, CCG and even the Canadian Armed Forces.

AARC has built a wireless Mesh System to encompass the entire valley and eventually out to Bamfield which will have wireless communications for data and telephone to all LifeLine Organizations who wish to participate.

The Mesh System consists of several self-healing Nodes located throughout the Alberni Valley. The Nodes are the infrastructure that provides a wireless LAN system that allows data speeds of up to 56 mb/sec and an IP telephone system for voice communications.

39 Attachment B Please describe how the service provided by your organization fills a need in the community

Arrowsmith Amateur Radio Club provides radio communications when and where required to the ACRD in the event of a disaster.

AARC is part of a dedicated team that includes Emergency Operations Center, Valley Fire Departments, SAR, RCMP, BC Ambulance, EMBC, Canadian Red Cross, Canadian Military and the Salvation Army. Also other Emergency Operations Centers throughout Vancouver Island and the lower mainland.

AARC also provides mutual aid with other Mid-Island amateur radio groups to volunteer and help with tests and exercise and in the event of a declared emergency.

Provide communication in support of response operations; Provide back-up communications; Coordinate radio frequencies used; Establish and coordinate a message control center; Establish static and mobile communication post as required; Establish communications with EMBC and the Canadian Armed Forces Coordinate interagency communications with local emergency service providers for the ACRD EOC, local, regional, provincial and federal governments.

40 41 42 3. Please describe the services and benefits that your organization provides to the Alberni-Clayoquot: Cherry Creek Community Recreation Commission sponsors an annual Halloween event for the community, complete with refreshments, a costume parade, prizes for each child, a bonfire and a fireworks display. We also coordinate and sponsor an annual "Christmas in the Country" craft fair. We provide space for the many talented crafters and also organize the kitchen in order to provide lunch for the shoppers. This event is one of the primary fundraisers. We have opened the doors and offered space to several youth groups including: Alberni District 4-H Council, Scouts, Beavers, Brownies, Pathfinders. Other groups that currently use or have used the Cherry Creek Community Hall include: Rock and Gem Club, Alcoholics Anonymous, SPCA and their annual fund raiser, 2308 Army Cadets, Kuu-us Crises Services, Special Olympics, Cherry Creek Waterworks District, Cherry Creek Volunteer Firemen, Co-ed Fitness, Boot camp, Alberni Valley Kennel Club, Yoga - including classes for seniors, Polling station for provincial, federal, regional and school district elections. The community hall also provides rental facilities for such things as weddings, memorial teas, family reunions and family special occasions (birthdays, anniversaries and Christmas dinners). We also maintain a large field that was previously used as a softball field. The field is often seen being used by dog owners walking and training their dogs. The field is also used for an annual Cherry Creek Volunteer Firemen's weekend. We are currently in the process of completing the long term goal of establishing a large playground. The playground is going to benefit young families and their children and also the grandparents and grandchildren. We did receive a grant from the Co-op Community Spaces to purchase the park equipment. 5. Please describe how the services provided by your organization fill a need in the community: Cherry Creek Community Hall has been the heart of the Cherry Creek Community for over fifty years. With the closure of Cherry Creek School, this central facility has been needed more than ever for its residents. However, please note that the Cherry Creek Community Hall not only serves the residents of Cherry Creek, but all of the residents of the Alberni Clayoquot Regional District and the City of Port Alberni with its many special events and sponsorship of youth groups and community groups. Cherry Creek Community Hall is a designated reception centre and is part of the Alberni Valley Emergency Program. The hall is located adjacent to the Cherry Creek Fire Hall and is available to assist in any kind of disaster. Cherry Creek Community Hall is set up to provide all reception needs including but not limited to registration, group lodging and feeding. Cherry Creek Community Recreation Commission provides a space for many youth groups to hold their weekly meetings and annual events. It is also a facility that is available for non-profit organizations to hold fundraisers, meetings, banquets and annual general meetings. 6. Please list all other grants received and/or applied for from other Governments or Service Organizations: In previous years Cherry Creek Community Recreation Commission applied to the Gaming Policy and Enforcement Branch Licensing and

Grants Division for a gaming grant to assist in operating costs. However, we were declined because the programs did not fit their eligibility criteria. In 2020 we were successful in obtaining the Grant in Aid and were able to update the downstairs rental. This has helped us keep the tenant and keep revenue coming in. 8. (c) A brief report outlining what the Grant in Aid would be used for: Cherry Creek Hall is over fifty years old. We are slowly updating and replacing the aging infrastructure. The next project is to update the bar area and refinish the wood floors in the main hall. This is going to help make the hall more appealing and inviting to renters. The floors in the main hall have no finish left and if spills happen during a rental it takes many floor washes to clean the floors and remove the stickiness. This results in disappointed rentals and loss of funds. The sink and counters in the bar area are broken and also hard to

43 keep clean. These updates would help to keep rentals up. During the last year with Covid 19 we have had very little income and are unable to fund the required renovations. We are requesting a one-time grant-in-aid in the amount of $20,000 to cover the cost to update the interior of the hall. The volunteer board has also offered to donate hours as their in-kind contribution to the project. With the loss of the gaming license and income this year, we struggle to meet the operating costs. Operating costs include, telephone, hydro, insurance, general hall maintenance and janitorial services. Cherry Creek Community Recreation Commission is working very hard towards achieving sustainability. The goal is to have sufficient rental income and fundraising efforts in order to cover the annual operating costs. In order to achieve this goal, we are actively marketing and promoting hall rentals through a variety of avenues in order to increase the rental income. Cherry Creek Recreation Commission is run by a small board that volunteers many hours in order to continue offering community services and to sponsor youth groups and non-profit organizations. We have spent countless volunteer hours on the maintenance of Cherry Creek Hall. We continue to do smaller capital repairs as funds become available. However we do not have funds to cover leasehold improvements. Thank you for your consideration in this matter.

44 Grant-in-Aid Application Form

Name of Organization

Mailing Address:

Contact Name: Phone Number:

Email Address:

Grant Requested: Grant Assistance In-Kind Assistance

Amount $ ______Details: ______

1. Is your organization non-profit? yes no

2. Is you organization a registered non-profit society in BC yes no

If yes, please provide your Society Registration Number: ______

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

Entire Regional District City of Port Alberni District of Tofino District of Ucluelet Electoral Area “A” (Bamfield) Electoral Area “B” (Beaufort) Electoral Area “C” (Long Beach) Electoral Area “D” (Sproat Lake) Electoral Area “E” (Beaver Creek) Electoral Area “F” (Cherry Creek)

45 Page 2

5. Please describe how the services provided by your organization fill a need in the community: ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? yes no If yes, complete the following:

Year: ______Amount: ______Year: ______Amount: ______

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700. ______Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

46 47 48 49 50 51 52 53 54 55 Grant-in-Aid Application Form

Name of Organization

Mailing Address:

Contact Name: Phone Number:

Email Address:

Grant Requested: Grant Assistance In-Kind Assistance

Amount $ ______Details: ______

1. Is your organization non-profit? yes no

2. Is you organization a registered non-profit society in BC yes no

If yes, please provide your Society Registration Number: ______

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

56 Page 2

5. Please describe how the services provided by your organization fill a need in the community: ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? yes no If yes, complete the following:

Year: ______Amount: ______Year: ______Amount: ______

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

57 3. Port Alberni Victim Services provided support and referrals to almost 600 victims of crime and trauma in the Alberni-Clayoquot Regional District in 2020. Crime affects people financially, emotionally and physically. Victim service workers strive to help victims of crime and trauma in our community deal with these needs.

Trained workers provide in person and telephone support to any victim of crime or trauma in need of assistance. This service may take the form of emotional crisis support at the scene of a crime or traumatic incident, practical assistance as needs arise in the days and weeks following an incident and ongoing court support as the file goes through the justice system. We provide a unique service as we are able to provide up to date police and court information that can assist with a victim’s safety plans and sense of empowerment within the justice system.

5. Last year presented unique challenges for our community. This year has started the same and we have been and continue to maintain safe in person service to our clients. This provides significant value when addressing safety and emotional needs of clients.

Victims have rights to information, participation, safety and restitution. Without the involvement of Victim Services, often people are unaware of these rights and are unable to access the resources available to them.

Through these services we are able to lessen the impact of crime and trauma on victims and increase their safety, thus strengthening their level of participation in, and sense of empowerment within the criminal justice system.

Supporting victims contributes to a healthier more productive community.

WHAT GRANT WILL BE USED FOR

The 2021-2022 Grant in Aid will be used to ensure that the program can continue to operate at a professional level. The funding will offset salary and program delivery costs.

58 Port Alberni Victim Services Society 4444 Morton St Port Alberni, BC V9Y 4M8 phone: 250 724-8910 fax: 250 724-8986

Alberni Clayoquot Regional District Grant in Aid Annual Report 2020

As our fiscal year runs through March 31, 2021, all funds have not yet been allocated. The portion that has been spent augmented our staffing and program delivery costs. The remaining amount will be further utilized as such for our last quarter.

We have again surpassed our busiest year in over a decade. This year we exceed last year’s client count by over 100; having assisted close to 600 clients. Workers provided emotional and crisis support, practical assistance and justice system information to clients. Through these services we hope to lessen the impact of crime and trauma on victims and their families. This serves to further assist in their recovery as well as increasing safety and reducing the risk of further victimization.

Port Alberni Victim Services maintained timely consistent service to clients during this challenging year. We did not experience a downturn in files this spring as many other Victim Service programs on Vancouver Island reported. We quickly adapted to a new landscape of providing service and were able to continue to assists clients in a variety of situations.

We continue to organize the monthly regional domestic violence meetings and participate on the child and youth mental health local action team. We engage regularly with our community partners, promoting victims services and building on existing positive relationships.

This program could not maintain these service levels without the financial assistance of the ACRD. The 25 hours a week of client service, provided by our essential part time worker, is only possible because of your continued financial support. Supporting persons victimized by crime contributes to a healthier community.

Thank you for your continued support.

Tamara Cocco Manager Port Alberni RCMP Victim Services December 23, 2020

59 Grant-in-Aid Application Form

Name of Organization

Mailing Address:

Contact Name: Phone Number:

Email Address:

Grant Requested: Grant Assistance In-Kind Assistance

Amount $ ______Details: ______

1. Is your organization non-profit? yes no

2. Is you organization a registered non-profit society in BC yes no

If yes, please provide your Society Registration Number: ______

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

60 Page 2

5. Please describe how the services provided by your organization fill a need in the community: ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? yes no If yes, complete the following:

Year: ______Amount: ______Year: ______Amount: ______

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

Surfrider Pacific Rim: ACRD Grants-in-Aid 2021 Application

The Issue at Hand

Expanded polystyrene or EPS foam is widely used in commercial and privately owned docks in Canadian waterways because it’s a cheap and lightweight material that can be used as a floatation device. EPS is a largely inert product, made from petroleum, and consists of small polystyrene beads that are fused together. The foam floats easily disintegrate over time as they are exposed to currents, varying weather conditions and frequent storms. It is difficult to recycle, never biodegrades, and leaches toxic chemicals like benzene and styrene into ecosystems that communities rely on.

While the amount of lost foam varies region to region, Marine Debris Cleanup groups in British Columbia report that 40-80% of the debris removed from shorelines is EPS foam. EPS foam is the number one most commonly found type of marine debris found on local and remote shorelines, where it continues to rapidly break down into microplastics that are too small to recover. These minute pieces absorb persistent organic pollutants in marine waters and can become extremely toxic. Unfortunately, they are also ideally sized to be mistaken for food by birds, marine mammals and fish.

Although this material is the most prevalent on Canadian shorelines and the hardest to recover, there is no single authority of government that has the power to regulate its use in aquatic environments. The Department of Fisheries and Oceans (DFO) can regulate fisheries and small craft harbours under its jurisdiction, however private marinas, private dock owners and other industries are not subject to follow DFO regulations as to the materials used in construction. Thus, this is an interjurisdictional issue that continues to persist without any regulatory action, which leads to a greater amount of plastic pollution in the oceans with every passing day.

Proposed Local Solution

In the late spring, we will use this funding to launch a project to remove the EPS floatation devices from First Street dock in Tofino. EPS, or polystyrene, is the most commonly collected plastic pollutant on local and remote beaches, and the docks are continually breaking apart and leaching EPS into surrounding waters, which Surfrider and locals have documented for years. Thus, directly replacing the EPS dock will remove a major source of pollution on the west coast, and this will support the movement to eradicate the use of unencapsulated EPS in aquatic environments both locally and beyond. The exposed foam will also be recycled through Ocean Legacy and replaced with air-filled HDPE pipes for flotation, with proven results for stability and resistance to storms. Surfrider Foundation, Pacific Rim Chapter | Mailing Address: Box 964 | Tofino, British Columbia | Canada, V0R 2Z0 Physical Address: The Ecolodge at the Tofino Botanical Gardens, 1084 Pacific Rim Highway | Tofino, British Columbia | Canada, V0R 2Z0 Website: pacificrim.surfrider.org

Additionally, as a Tribal Parks Ally we have partnered with Tla-o-qui-aht First Nation to assist with the replacement of one un-encapsulated polystyrene dock in their traditional territory. The replacement dock will enable Tribal Parks Guardians to safely operate at one is (Meares Island) Big Tree Trailhead dock. This dock is also heavily used by tour operators and their guests who come to experience the Big Tree Trail, a major ecotourism destination maintained by the Guardians. With two significant docks being replaced, we’re motivated to carve out a path for the rest of the private and publicly owned docks in Tofino and Ucluelet to follow.

To accompany this project, we will be advocating for larger regulatory change that will ban all aquatic uses of EPS. We’re working with the BC Marine Debris Working Group to lobby the federal government for action on this urgent source of plastic pollution. It’s our plan to use the west coast as a positive example for change on this issue and to create case studies for dock replacements so this can continue to be replicated elsewhere in British Columbia and across the Nation. This project is one of the many ways we are working to address the plastics pollution crisis here on the coast, working towards an equitable waste- free future for all people.

Project Budget

Expenditure Description Cost

Project Coordinator Staffing costs $1000.00

Project Manager Staffing costs $500.00

Payroll fees 9.52% of hourly rate $143.00

Transportation Trips to docks for removal, $100.00 replacement. Trips to the landfill for recycling.

Foam removal $12.5/cubic foot $3280.00

262 cubic feet total

Sustainable, alternative $11/cubic foot $2885.00 floatation device 262 cubic feet total

Total: $7908

Surfrider Foundation, Pacific Rim Chapter | Mailing Address: Box 964 | Tofino, British Columbia | Canada, V0R 2Z0 Physical Address: The Ecolodge at the Tofino Botanical Gardens, 1084 Pacific Rim Highway | Tofino, British Columbia | Canada, V0R 2Z0 Website: pacificrim.surfrider.org

63 64 65 66 67 68 69 Grant-in-Aid Application Form

Name of Organization West Coast Aquatic Management Association Mailing Address: Unit B - 4770 Johnston Rd. Port Alberni, BC V9Y 5M3

Contact Name: Phone Number: Tawney Lem 250-723-0708

Email Address: [email protected]

Grant Requested: X Grant Assistance In-Kind Assistance

Amount $ ______12,000 Details: ______

1. Is your organization non-profit? X yes no

2. Is you organization a registered non-profit society in BC X yes no

If yes, please provide your Society Registration Number: ______S0047556

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______Please see attached letter ______

4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

X Entire Regional District City of Port Alberni District of Tofino District of Ucluelet Electoral Area “A” (Bamfield) Electoral Area “B” (Beaufort) Electoral Area “C” (Long Beach) Electoral Area “D” (Sproat Lake) Electoral Area “E” (Beaver Creek) Electoral Area “F” (Cherry Creek)

70 Page 2

5. Please describe how the services provided by your organization fill a need in the community: ______Please see attached letter ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______NTC for Salmon Roundtables $72k, IMAWG for DFO/First Nations reconciliation $6k ______DFO for WCVI rebuilding strategy $100k ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? X yes no If yes, complete the following:

Year: ______2019/20 Amount: ______$17,000 Year: ______2020/21 Amount: ______$12,000

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______January 31, 2021 Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

71 West Coast Aquatic

Unit B 4770 Johnston Rd. Port Alberni, BC V9Y 5M3 250-723-0708

Jan. 31, 2021

Re: Description of How Grant-in-Aid Will Be Used, Report on 2020 Activities, Financials, and Budget

Dear Mayors, Directors, and Corporate Secretary:

The West Coast Aquatic Management Association brings together diverse people who are passionate about the west coast of Vancouver Island people who make a living from its waters, rely on its health for food, and protect its beauty to help improve their connection with the living landscape that they are a part of.

We promote and support regional decision making that is ecosystem based. This provides a greater voice to citizens so that natural resource management decisions are based on Indigenous and local knowledge, and more reflective of the values held in Alberni-Clayoquot communities.

The Year in Review: 2020-2021

Salmon Roundtables

facilitation of salmon Roundtables on the West Coast of Vancouver Island continues to be the core of our work. Within the ACRD boundaries we facilitated the Area 23 (Barkley) Harvest Table, Barkley Salmon Working Group (Stewardship for Area 23), and Area 24 (Clayoquot) roundtable.

First Nations and the members of the local communities continue to emphasize the importance of sockeye, chinook, and other fisheries for food security and economic opportunity. The salmon roundtables remain the central forum where all harvest groups, stewardship groups, and industry come together to collaboratively work towards the health of salmon and the ecosystems they depend on.

In 2020, the key operational achievements of these tables included: Consensus development of annual fishing plans (sockeye and chinook), including agreement on area closures for conservation, gear type, harvest timing, and monitoring. Co-development of the Robertson Creek hatchery plan by First Nations and DFO.

In November 2020, the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) listed ment for the development of a Recovery Potential Assessment (RPA). The past work of the salmon roundtables is critical to the completion of the RPA. First, the roundtables represent an established form of local and subregional governance that will ensure Indigenous and local knowledge is captured in the RPA. Second, the Risk Assessments that have been conducted over the past 5 years form a strong base on which the RPA can be built.

72 In 2019, the salmon roundtables developed a methodology for a marine risk assessment; a first for British Columbia. In 2020, the literature review for this assessment was completed along with a list of

Groups province wide are following the work here on the west coast and learning how to apply it to the rebuilding of salmon across BC.

WCA Governance Board The Governance Board is the genesis of where WCA began as an organization. There was only minor work conducted by the Board in 2020, which related to the Pacific Salmon Treaty (PST). This has been an ongoing issue for the Board, and efforts have continued to bring the remaining PST Mitigation Funds to the west coast for local management by the Board.

Activity of the Board has been greatly reduced for the past few years because the Department of Fisheries and Oceans (DFO) stepped away from the Board. Despite commitments to collaboration within the Oceans Act, Wild Salmon Policy, and Minister mandate letters, there has been resistance from DFO

shift government thinking about how collaboration can take place and we feel that there is a more conducive environment now. A Board meeting will be called early in 2021 with the goal of established a refreshed mandate with the Board that includes DFO.

Marine Ecosystem Reference Guide The Marine Ecosystem Reference Guide (MERG) is an online mapping tool that includes multiple knowledge systems (indigenous, local and scientific). MERG can inform decision making for activities being proposed in the marine area. In 2020, WCA partnered with a Masters student to trial the use of MERG for modeling where best to focus restoration efforts. The student successfully defended their thesis in October 2020 and the thesis findings will be incorporated into the WCVI Chinook rebuilding strategy.

Area Based Management The Government of Canada has committed to work on increased sustainability of aquaculture. In 2019 WCA was invited to participate in a multiparty committee making recommendations on Area Based Management (ABM) for aquaculture. ABM is similar in many ways to the Salmon Roundtables, in that it bases management on the specific environmental and social conditions of an area and includes more local level governance. The multiparty committee completed its report in May 2020. WCA is now conducting province wide workshops to collect First Nation Pilot projects will commence in 2021, whereby an opportunity exists for Clayoquot Sound to test out this innovation in aquaculture management.

Past Grants-in-Aid

As a neutral facilitative body, there are not a lot of traditional funders that we have access to. We continue to work on self-funding options, but in the meantime we are particularly appreciative of the

WestCoastAquatic.ca | Unit B 4770 Johnston Rd., Port Alberni, BC V9Y 5M3 | 250-723-0708 73 past grants-in-aid that the ACRD has provided. We continue our commitment to bring tangible results to communities and individuals in the regional district. To this end, we:

Employ local people in 2020 this included 2 permanent full time staff Contract local people including facilitators, graphic designers, and web designers Procure local goods and services including office supplies, furnishings, accounting, printing Contribute to the local tax base through rental of local office space (We moved offices in 2020 and completed the renovation with local supplies and contractors).

In terms of our relationships with funders and contributors, one priority of WCA is to demonstrate leveraging and return on investment. In 2020, for every $1 that the ACRD invested in WCA, we raised $15 dollars which were then spent in the region.

The Year Ahead: 2020-2021

In 2020-2021 we will continue to adhere to the values, principles and objectives you helped set out in the Coastal Strategy. Some of the plans for this year are:

Completion of the WCVI marine risk assessment workshops Updating of Barkley Sound and Clayoquot risk assessments Assessment of trends between all risk assessments Begin development of mitigation strategies for the WCVI Chinook Rebuilding Plan Renewed mandate and government commitments to the WCA Governance Board Continue modelling innovations in collaborative process for resource management

To support this work, we are respectfully requesting $12,000 for this fiscal year.

t has been of key importance in enabling us to leverage other funding. We use the grant-in-aid to cover part of our core costs and meet diversification requirements of funding sources.

We continue to be told by external partners that our role as a neutral facilitator for collaborative processes is a unique one. We are proud of the attention that the Salmon Roundtables have garnered

innovative way of managing natural resources.

Sincerely,

Tawney Lem, WCA Management Association, Executive Director

WestCoastAquatic.ca | Unit B 4770 Johnston Rd., Port Alberni, BC V9Y 5M3 | 250-723-0708 74 Grant-in-Aid Application Form

Name of Organization Westcoast Inland Search and Rescue Society

Mailing Address: PO Box 978 Tofino, BC, V0R 2Z0

Contact Name: Phone Number: Marcie DeWitt 250 726 5019 Email Address: [email protected]

$ 6,000

1. Is your organization non-profit? yes no

2. Is your organization a registered non-profit society in BC yes no

If yes, please provide your Society Registration Number: S0039833

3. Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: The target population benefiting from WISAR Society activities consists of the residents of the region and visitors. The resident population of the Clayoquot Sound Region is approximately 6,000 spread between the villages of Tofino, Ucluelet, Toquaht, Opitsaht, Esowista, TyHistanis, Ahousaht, Hot Springs (Hesquiaht) and a number of small settlements, float homes, etc. Tourist numbers in the region are roughly 20 000 on a peak summer day and increasing over the years. Visitors to the region include mushroom pickers who range through forested areas, tourists traveling by kayak, those who travel to hike between Port Alberni and the junction or those who stop to walk along the rapids of the fast flowing Kennedy River (beside Highway 4 between Port Alberni and Tofino), increasing the need for a fast response to a variety of incidents. WISAR works with a wide range of agencies in the region including municipal governments, RCMP, Coastguard, forest companies, National Parks and others. In addition to its core area WISAR also provides mutual support to other agencies from Nootka Island to Port Renfrew and the Port Alberni area. We have been included as a resource in a number of recent industrial safety plans in the region. We are an important resource in the West Coast communities 4. Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides: Entire Regional District City of Port Alberni District of Tofino District of Ucluelet Electoral Area “A” (Bamfield) Electoral Area “B” (Beaufort) Electoral Area “C” (Long Beach) Electoral Area “D” (Sproat Lake) Electoral Area “E” (Beaver Creek) Electoral Area “F” (Cherry Creek) 75 Page 2

5. Please describe how the services provided by your organization fill a need in the community: 1. Prevention of Loss of Life: The climate on the West Coast of Vancouver Island receives over 3 metres of rain per year, and is inhospitable to anyone who is lost or injured. The Society can increase its chances of finding someone in the crucial first few hours or days as it provides more adequately trained and equipped volunteers. Loss of life has obvious impacts to the owner, but also affects family, friends, and is disruptive to the economy of a community. 2. Mitigation of Injuries: The earlier someone is found, the less severe his or her injuries are likely to be. Serious injuries put a drain on health care resources and cause economic hardship. One or two cases of advanced hypothermia could cost the taxpayer more money than is requested in this proposal. 3. Reduced Cost to Taxpayer: Volunteer searchers do work that would otherwise have to be done by public servants or private companies. In the past, searches in Clayoquot Sound have been carried out by groups from other areas. This has resulted in higher travel and support costs compared with a locally based group. 4. A Safety Resource for Industry in the Region We are increasingly being asked to provide details of our capabilities to groups writing safety plans for operations in remote areas of the region. We can be an important adjunct to other resources for difficult and technical evacuations. 5. Value to Tourism Economies: Having local search and rescue capability makes the West Coast of Vancouver Island a safer place to visit. This may give a competitive advantage to British Columbia over other rugged travel destinations. Clayoquot Sound is in a UNESCO Biosphere Reserve and it is expected that the level of tourism, including wilderness based tourism, will increase in the coming years.

6. Please list all other grants received and/or applied for from other Governments or Service Organizations:

Please see attached documents.

7. Has your organization received a Grant-in-Aid in the past from the Regional District? yes no If yes, complete the following:

Year: 2020 Amount: $6,000 Year: 2019 Amount: $6,000

76 Page 3

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

January 13, 2021

Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

77 Westcoast Inland Search and Rescue Society P.O. Box 978, 620 Industrial Way, Tofino, BC VOR 2Z0

Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, B.C. V9Y 2E3

January 20th, 2021

Please find attached our application for a Grant-In-Aid for 2021. The Westcoast Inland Search and Rescue Society (WISAR) would like to thank you for your donations in previous years. Grants like yours have allowed us to continue to develop and maintain our capacity to provide an effective emergency response service to our communities. In 2020 we welcomed 16 new members to our team and pivoted rapidly to develop procedures and respond to the new realities of the COVID 19 pandemic. To ensure the safety of our team members we utilized the ACRD Grant in Aid to purchase Personal Protective Equipment for members. Our new protocols ensure each member in the field is equipped with gortex jacket and pants as well as eye protection and masks. We will soon be receiving our order for gortex pants for 13 members valued at over $450 per member and can be seen in training or on task with our new safety glass compatible masks and PPE. While continuing to build our capacity we still respond regularly to emergency tasks in our region. We are maintaining our trained and certified membership with regular exercises and training programs to maintain readiness and continually increase the level of skills in the team. This includes basic ground SAR training, advanced rescue training, helicopter safety training and familiarity with the region. In 2021 are asking for the Alberni-Clayoquot Regional District for a Grant in Aid of $6,000 to be split between: 1. Personal Protective Equipment for members meeting and exceeding required hours, this year we will be focusing on mid layers for members which includes a team Atom Jacket and Gortex outer layers for any team members who have not already received theirs. 2. Rope Rescue gear – this includes seat harnesses, chest harnesses as well as personal scarabs, slings, pulleys and carabiners to ensure each Rope Rescue Team Member is rescue ready with a personal kit.

More information is available at our web site http://www.westcoastsar.org/ which we are in the process of updating; please do not hesitate to contact me if you have any questions. Thank you for your consideration of this application and once again we thank you for the support you have provided WISAR in the past.

Yours Sincerely,

Marcie DeWitt President, Westcoast Inland SAR 250 726 5019 [email protected]

78 ALBERNI-CLAYOQUOT REGIONAL DISTRICT 2020 GRANT-IN-AID APPLICATION

Name of Organization Westcoast Inland Search and Rescue Society (WISAR) WISAR is a non profit society and is a registered charitable organization

Mailing Address Westcoast Inland Search and Rescue Society P.O. Box 978, Tofino, BC VOR2Z0

Name of Contact Person Marcie DeWitt, President WISAR

Telephone/Fax Mobile: 250 726 5019 E-mail: [email protected] Web site: http://www.westcoastsar.org/

Society Registration Number S-39833

Name of Project Search and Rescue Personal Protective Equipement

Type of Project 1. Personal Protective Equipment (PPE) for members meeting to ensure safe response during COVID pandemic

Amount of Grant Requested We are requesting $6,000 from the Alberni-Clayoquot Regional District.

1 79 Who will it serve? The target population benefiting from WISAR Society activities consists of the residents of the region and visitors. The resident population of the Clayoquot Sound Region is approximately 6,000 spread between the villages of Tofino, Ucluelet, Toquaht, Opitsaht, Esowista, TyHistanis, Ahousaht, Hot Springs (Hesquiaht) and a number of small settlements, float homes, etc. Tourist numbers in the region are roughly 20 000 on a peak summer day and are seeing a steady increase over the years. Visitors to the region include mushroom pickers who range through forested areas, tourists traveling by kayak, those hiking in the trails between Sutton Pass and the Junction or those who stop to walk along the rapids of the fast flowing Kennedy River (beside Highway 4 between Port Alberni and Tofino), increasing the need for a fast response to a variety of incidents. WISAR works with a wide range of agencies in the region including municipal governments, RCMP, Coastguard, forest companies, National Parks and others. In addition to its core area WISAR also provides mutual support to other agencies from Nootka Island to Port Renfrew and the Port Alberni area. We have been included as a resource in a number of recent industrial safety plans in the region. We are an important resource in the West Coast communities

Figure # 1: Shows the Westcoast Inland Search and Rescue Society Operational Area.

2 80 How many will be directly involved? Certified WISAR Membership actively able to respond immediately to emergency callouts is currently 37. These members provide substantial in-kind contributions in terms of training time, operational callouts and participation in other emergency planning and management activities in the region. In 2020 WISAR responded to 10 incidents with a total of 767 volunteer hours logged and 40 trainings with a total of 230 hours training time. The challenges of COVID in our team response and training was quite significant, with most community events being cancelled and our ability to provide education being incredibly limited. The trained individuals in the WISAR Society represent an important resource for search and rescue operations in the region as well as for all emergency management related activities including disaster response. WISAR has provided support and active membership to the Emergency Management Committees in both Tofino, Ucluelet, and the Area C emergency management committee when requested.

What is the economic benefit to the area? 1. Prevention of Loss of Life: The climate on the West Coast of Vancouver Island receives over 3 metres of rain per year, and is inhospitable to anyone who is lost or injured. The Society can increase its chances of finding someone in the crucial first few hours or days as it provides more adequately trained and equipped volunteers. Loss of life has obvious impacts to the owner, but also affects family, friends, and is disruptive to the economy of a community. 2. Mitigation of Injuries: The earlier someone is found, the less severe his or her injuries are likely to be. Serious injuries put a drain on health care resources and cause economic hardship. One or two cases of advanced hypothermia could cost the taxpayer more money than is requested in this proposal. 3. Reduced Cost to Taxpayer: Volunteer searchers do work that would otherwise have to be done by public servants or private companies. In the past, searches in Clayoquot Sound have been carried out by groups from other areas. This has resulted in higher travel and support costs compared with a locally based group. 4. A Safety Resource for Industry in the Region We are increasingly being asked to provide details of our capabilities to groups writing safety plans for operations in remote areas of the region. We can be an important adjunct to other resources for difficult and technical evacuations. 5. Value to Tourism Economies: Having local search and rescue capability makes the West Coast of Vancouver Island a safer place to visit. This may give a competitive advantage to British Columbia over other rugged travel destinations. Clayoquot Sound is in a UNESCO Biosphere Reserve and it is expected that the level of tourism, including wilderness based tourism, will increase in the coming years.

3 81 Overview of Attached Financial Statements Summary financial statements for 2018 are attached, 2019 financials have not been completed yet. A key feature of the WISAR organization is that with the donation of relatively small amounts of money from local governments and organizations we have been able to leverage very large in-kind contributions and grant funding from external agencies. While we have been able to get provincial and federal grant funding this would not be possible without the monies that we receive from local governments. Grants from the Regional District of Alberni Clayoquot have allowed us to address targeted projects including the acquisition of safety equipment for road searches and training, equipment for shoreline search and rescue activities, critical help to complete our SAR building and acquisition of specialized equipment.

Society Background The Westcoast Inland Search and Rescue (WISAR) Society is based in the communities of Tofino and Ucluelet and provides Ground and Inland Water Search and Rescue services to local police authorities (RCMP and National Park Wardens) for Clayoquot Sound, and parts of Barkley Sound. The Society currently has 27 volunteer members and 16 new members in training about to graduate their extensive training program. The geography of the WISAR operational area includes hundreds of kilometers of coastline in the traditional territories of several First Nations. In the course of various SAR responses, WISAR interacts with more than 16 other agencies: two RCMP detachments; several neighboring GSAR Groups; two volunteer fire departments, national and provincial parks; Canadian Coast Guard and Coast Guard Auxiliary; BC Ambulance Service; emergency coordinators in two municipalities and five First Nations Bands; and the Department of National Defense.

Project Description The COVID pandemic ensured 2020 was a challenging with some interesting curve balls for SAR operations. In order to keep all our current members protected when out in the field we will be turning our attention to ensuring we have dedicated annual funds for Personal Protective Equipment (PPE), both team gear as well as specialized equipment for our rope team. Our current provincial and team protocol for rescue and interaction with subjects requires full gortex as a barrier to pathogens in addition to gloves and masks. We will be focusing our efforts to ensure that all members who have met and exceeded their required society hours and are responding to tasks will be provided an Arteryx Atom layer jacket, Arteryx jacket and Arteryx gortex pants. We will also be increasing our rope team membership, as such seeking new seat and chest harnesses for up to 8 new members. We are asking for the Alberni-Clayoquot Regional District for a Grant in Aid of $6,000 to be split between: 1. Personal Protective Equipment, Atom Layer Jacket and Gortex Pants for 13 + members meeting and exceeding society hours 2. Rope Rescue gear – this includes seat harnesses, chest harnesses as well as personal scarabs, slings, pulleys and carabiners to ensure each Rope Rescue Team Member is rescue ready with a personal kit. 4 82 83 84 85 86 87 88 89 90 91 92 93 94 Grant-in-Aid Application Form

Name of Organization

Mailing Address:

Contact Name: Phone Number:

Email Address:

Grant Requested: Grant Assistance In-Kind Assistance

Amount $ ______Details: ______

1. Is your organization non-profit? yes no

2. Is you organization a registered non-profit society in BC yes no

If yes, please provide your Society Registration Number: ______

Please describe the services and benefits that your organization provides to the Alberni- Clayoquot Region: ______

Which of the following areas in the Alberni-Clayoquot Region receive a benefit from the services your organization provides:

95 Page 2

5. Please describe how the services provided by your organization fill a need in the community: ______

6. Please list all other grants received and/or applied for from other Governments or Service Organizations: ______

7. Has your organization received a Grant-in-Aid in the past from the Regional District? yes no If yes, complete the following:

Year: ______Amount: ______Year: ______Amount: ______

8. Please include with your application, copies of the following:

(a) Annual Report; (b) A copy of your organizations current year budget and latest financial statement; (c) A brief report outlining what the Grant-in-Aid would be used for.

6. Submit your completed Grant-in-Aid Application, including the above documentation to:

Corporate Secretary Alberni-Clayoquot Regional District 3008 Fifth Avenue Port Alberni, BC V9Y 2E3

The Deadline to Submit Grant-in-Aid Applications is January 31st of each year.

Late applications will not be accepted and returned to the applicant.

If you have any questions regarding this application or the information required, please call (250) 720-2700.

______Signature of Applicant Date

For Office Use Only

Amount Awarded: Date Approved: Participating Areas:

96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111

TO: Chair John Jack and the Board of Directors Alberni-Clayoquot Regional District 3008 5th Ave, Port Alberni, BC V9Y 2E3 Attention: Wendy Thomson ([email protected]) Phone 250-720-2706

FROM: Jen Dart, Executive Director - Tofino-Long Beach Chamber of Commerce EMAIL: [email protected], 250-725-3153

DATE: Jan 28, 2021 SUBJECT: Grant in Aid Application - WC Local Labour Market Information Project Letters of Support & Funding Request

Dear Chairperson and Directors:

The Tofino-Long Beach Chamber of Commerce (TLBCC) is a partner and stakeholder member of the West Coast Local Labour Market Information Project (WCLLMI). Issue: Over the past year, Chamber member businesses continue to face many challenges. Specifically, workforce demand is outweighing supply (human resources needed to operate their businesses). The COVID-19 pandemic has brought these growing work force issues to the forefront. We have created a network of local businesses and community organizations and developed a project that involves a collaborative approach to planning and alignment strategies that will resolve the workforce supply/demand issues. Project Title: The West Coast Local Labour Market Information Project (WCLLMI) Project Outline: Creating an evidence-based decision-making tool to support the development of improved work force alignment strategies. This project will support long-term sustainable economic development goals. Project Purpose - To identify a series of meaningful indicators of labour market conditions that can be reported as frequently as needed. From the published statistical data, there could be indicators like estimated employment change compared to six months and one year ago (by industry and location). From the surveys, there could be indicators like percentages of major employers with significant labour shortages or "top three occupations in demand" or a variety of other possibilities. Indicators have to be comparable over time (semi-annual, annual, bi-annual); should focus on the local economy, and be measurable. Project Activities Defining and selecting key indicators with stakeholders; collecting relevant data; measuring and comparing fluctuations (trends/growth/decline); assessing and measuring current workforce demand and supply; developing and testing alignment strategies that support and sustain local economic growth. Project Benefits: Regional Workforce Strategic Planning Demand/Supply/Alignment: The WCLLMI project will establish a set of local indicators; collect information, and research and evaluate current data from various local, regional, provincial, and federal sources. The deliverable will be

WC LLMI Project (ACRD- GRANT in AID Jan 2021) Page 1 of 3

112 a living document that will be updated, monitored and evaluated locally and will provide ongoing evidence-based reports to inform best decision-making and appropriate alignment strategies. This project will provide more accurate and current labour supply information, ongoing, relative to Tofino tourism-based businesses e.g. labour supply and demand issues, including access to supply of trained staff, staff housing, wage issues, especially data gaps from Tla-o-qui-aht work force/labour supply and demand profiles.

Project Alignment: (Economic and Social Development Strategies within the region) - Phase 1 - as a pilot project keep geographic scope to West Coast region to develop tools; once the tools have been tested and proven effective, project intends to bring value to the ACRD as a whole by transferring/sharing knowledge and information with economic development groups such as Team Port Alberni within the next six months. - Phase 2 - to use frameworks and outcomes of phase 1 and build a strategy that will include the ACRD region as a whole. Project Fundraising - To date the stakeholder group has raised awareness throughout the region for the value of the WCLLMI Project; received letters of support and have secured a commitment for $9000 from the District of Tofino. Project Letters of Support: District of Tofino Tla-o-qui-aht First Nations District of Ucluelet Alberni-Clayoquot Regional District Clayoquot Biosphere Trust Community Futures Alberni-Clayoquot Tofino-Long Beach Chamber of Commerce Alberni Clayoquot Health Network Ucluelet Chamber of Commerce Project Cost - total cost of Phase 1 of the project is $18,000. The cost of this project is associated with hiring a consulting firm to work with the WCLLMI stakeholders, determine 6-7 indicators, develop the spreadsheet, and provide training to the stakeholder group so they can continue to enter data, evaluate and monitor fluctuations in collected data annually and develop current workforce alignment strategies. Summary - On December 9, 2020, the project outline was presented to the ACRD Chairman and Directors by the project facilitator, Ursula Banke, and the project received a letter of support along with an invitation to apply for funding through the grant-in-aid process.

On behalf of the Tofino-Long Beach Chamber of Commerce and its membership, I would to submit our Grant In Aid application for $9,000.00 to help fund this Economic Development Project.

The Tofino-Long Beach Chamber of Commerce is federally registered as a not for profit as a does not have annual reports however we would like to submit the following attachments: 1- Grant in Aid Application Form 2- Latest Financial Statement (2019 are last prepared) 3- Proof of non-profit status

Please let me know if you require any additional information and please refer to page 3 for additional project details.

Kind regards,

Jen Dart Executive Director

WC LLMI Project (ACRD Grant in Aid Application) Page 2 of 3 113 2021 West Coast LLMI Project Outline, Timeline, Stakeholders and Cost (updated Jan 13/21)

Background & Summary WCLLMI project supports the UN 2030 Agenda for Sustainable Development from the local level. Specifically, the SDG Goal #8

Workforce planning - supply/demand/alignment strategies - employment services; Issues and challenges when collecting and reporting local workforce data - unreliable sources, distorted factors not reflecting actual numbers. West Coast Local Labour Market Information Project proposes to establish a set of local indicators that will support workforce planning and sustainable economic development in our area. The work will focus on gathering current data from reliable sources relevant to workforce demand, supply and setting targets and indicators with monitoring and evaluation strategies that align with local sustainable economic development goals. Goals & Objectives Enable evidenced-based and informed decision-making in response to our local economic realities; the impacts of this pandemic on our local economy and our workforce; Develop a set of indicators which are monitored, evaluated and adjusted annually to support the alignment of our sustainable development goals within our communities. Strategy & Work Plan phased approach Phase 1(short term) research/data regional workforce indicators (supply and demand) Phase 2 (long term) regional workforce alignment strategies using phase 1 data tool Phase 1 - Deliverable A defined set of labour market indicators (5-7) specific to West Coast Labour market determined by local stakeholder organizations (First Nation & Non-native representation). All data to be contained in a living document a tool to measure current labour market indicators that will be updated annually by lead organization. Phase 1 Cost - $18,000 Timeline - Start - Feb 2021 End - Jul 2021 Project Lead: Island Work Transitions Inc. (IWT) Working Group / Advisory Committee Marcie Dewitt (no alternate) Alberni-Clayoquot Health Network Julien Hocking-Grant (alternate TBD) Tribal Parks Alliance Tla-o-qui-aht First Nation JJ Belanger Crystal Cove Beach Resort & Tourism Tofino Laura Loucks (alternate TBD) Clayoquot Biosphere Trust Jen Dart (alternate - Ryan Teremy) Tofino-Long Beach Chamber of Commerce Iris Frank (Education) alternate Lisa Tremblay (HR) Tla-o-qui-aht First Nation Laura Filgiano (alternate Dian McCreary) Ucluelet Chamber of Commerce Representatives (Districts of Tofino & Ucluelet & ACRD) Project Partners (for regional scope) CBT, IWT, ACHN, TLBCC, UCC, DoT, DoU, ACRD, TFN, UFN, NETP, CFAC, others TBD Hesquiaht, Ahousaht, Toquaht, Yclulethaht, Tla-o-qui- aht First Nations, Tribal Park Alliance, NETP Sector Diversification (RCMP, Hospital, Emergency Services, Fish processing, Aquaculture, Forestry, Construction, Education, Transportation, Health & Wellness, Technology, Other)

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