Alberni-Clayoquot Regional District COMMITTEE-OF-THE-WHOLE MEETING THURSDAY, FEBRUARY 11, 2021, 10:00 AM Due to COVID-19, the meeting will be held via Zoom Video Conferencing and will be livestreamed on the ACRD website at: https://www.acrd.bc.ca/events/11-2-2021/ Public Attendance: the public are welcome to attend the meeting via Zoom Webinar by registering at: https://portalberni.zoom.us/webinar/register/WN_y9Rd39hwQDuRmeDvY9alqg AGENDA PAGE # 1. CALL TO ORDER Recognition of Territories. Notice to attendees and delegates that this meeting is being recorded and livestreamed to YouTube on the Regional District Website. 2. APPROVAL OF AGENDA (motion to approve, including late items required ALL VOTE 2/3 majority vote) 3. REQUEST FOR DECISIONS & BYLAWS a. REQUEST FOR DECISION 3-6 THAT the Committee of the Whole consider each grant-in-aid application and approve/deny as desired to be included in the Alberni Clayoquot Regional District 2021-2025 Financial Plan. GIA 01 Alberni Air Quality Council 7-13 GIA 02 Alberni District Fall Fair 14-15 GIA 03 Alberni Valley Chamber of Commerce 16-20 GIA 04 Alberni Valley Hospice Society 21-27 GIA 05 Alberni Valley Rescue Squad 28-32 GIA 06 Arrowsmith Amateur Radio Club 33-40 GIA 07 Cherry Creek Community Recreation Commission 41-44 GIA 08 Music by the Sea 45-49 GIA 09 Port Alberni Association for Community Living 50-52 GIA 10 Port Alberni Marine Rescue Society 53-55 GIA 11 Port Alberni Victim Services Society 56-59 GIA 12 Surfrider Pacific Rim 60-63 1 Committee-of-the-Whole Agenda February 11 /21 Page 2 GIA 13 Vancouver Island North Film Commission 64-69 GIA 14 West Coast Aquatic Management Association 70-74 GIA 15 Westcoast Inland Search and Rescue Society 75-82 GIA 16 Alberni Community & Women’s Services Society 83-88 GIA 17 Alberni Valley Drag Race Association 89-91 GIA 18 Navy League of Canada – Port Alberni Branch 92-94 GIA 19 Common Ground Market – Ucluelet Chamber of Commerce 95-97 GIA 20 Port Alberni Shelter Society – Farm 98-101 GIA 21 Sproat Lake Watersport Association 102-105 GIA 22 Thornton Creek Enhancement Society 106-108 GIA 23 Tofino-Long Beach Chamber of Commerce 109-114 Other Annual Grants in Aid Considerations: a. City of Port Alberni – Economic Development b. Bamfield Community Affairs c. Sproat Lake Contribution to City of Port Alberni to eliminate non City resident rate fees d. Sproat Lake Special Events e. Cherry Creek contribution to City of Port Alberni to eliminate non City resident rate fees 4. QUESTION PERIOD Questions/Comments from the public participating in the Zoom meeting. Questions/Comments from the Public, respecting an agenda item, can be emailed to the ACRD at [email protected] and will be read out by the Corporate Officer at the meeting. 5. ADJOURN 2 3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327 REQUEST FOR DECISION To: Committee of the Whole From: Teri Fong, CPA, CGA, Chief Financial Officer Meeting Date: February 11, 2021 Subject: 2021 Grant-in-Aid Applications Recommendation: That the Committee of the Whole consider each grant-in-aid application and approve/deny as desired to be included in the Alberni Clayoquot Regional District 2021-2025 Financial Plan. Background The Alberni-Clayoquot Regional District (ACRD) Board of Directors considers Grant-in-Aid Applications once a year from local non-profit organizations that provide a benefit to one or more electoral areas in the region or the entire regional district. The deadline to submit an application is January 31st of each year. Attached is a copy of the ACRD’s Grant-In- Aid Policy. This year the Regional District received 23 Grant-In-Aid applications. The following grant-in-aid applications are submitted for consideration by the ACRD Board of Directors: Organization 2021 Requested 2020 Awarded 2019 Awarded Prior Year Amount Amount Amount Participants GIA 01 Alberni Air Quality $10,000 $12,000 $10,000 CPA, A, B, D, E, F Council GIA 02 Alberni District Fall $1,000 (in kind) $1,000 (did not $1,000 (in kind) All Muni & EA’s Fair utilize due to the pandemic) GIA 03 Alberni Valley $13,000 $1,000 $1,000 A Chamber of $1,000 $1,000 D Commerce $1,000 $1,000 E $1,000 $1,000 F GIA 04 Alberni Valley Hospice $10,000 $5,000 $4,000 CPA, B, D, E, F, Uch Society GIA 05 Alberni Valley Rescue $12,096 $6,000 $6,000 All Muni, EA’s & Toq Squad $6,053 $7,552 CPA, A, B, D, E, F, Uch GIA 06 Arrowsmith Amateur $11,900 $5,000 $4,000 CPA, B, D, E, F, Uch Radio Club GIA 07 Cherry Creek $20,000 $20,000 $20,000 F Community Recreation Commission Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 3 Organization 2021 Requested 2020 Awarded 2019 Awarded Prior Year Amount Amount Amount Participants GIA 08 Music by the Sea $2,000 $2,000 $2,000 All Muni & EA’s GIA 09 Port Alberni $2,265 $4,000 $3,600 CPA, B, D, E, F Association for Community Living GIA 10 Port Alberni Marine $11,500 $6,000 $6,000 CPA, B, D, E, F, Uch Rescue Society GIA 11 Port Alberni Victim $26,000 $26,000 $26,000 CPA, A, D, E, F Services Society GIA 12 Surfrider Pacific Rim $7,908 $6,000 $5,000 Ucl & C GIA 13 Vancouver Island $7,500 $5,000 $10,000 All Muni & EA’s North Film Commission GIA 14 West Coast Aquatic $12,000 $12,000 $17,000 All Muni, EA’s & Toq Management Association GIA 15 Westcoast Inland $6,000 $6,000 $6,000 All Muni, EA’s & Toq Search and Rescue Society GIA 16 Alberni Community & $4,389 $4,000 $0 CPA, B, D, E, F, Uch Women’s Services Society GIA 17 Alberni Valley Drag $5,000 $5,000 $0 CPA, A, B, D, E, F Race Association GIA 18 Navy League of $2,000 $1,500 $0 CPA, B, D, E, F Canada – Port Alberni Branch GIA 19 Common Ground $3,500 $0 $0 Market – Ucluelet Chamber of Commerce GIA 20 Port Alberni Shelter $5,000 $0 $0 Society - Farm GIA 21 Sproat Lake $10,000 $0 $0 Watersports Association GIA 22 Thornton Creek $7,624 $0 $0 Enhancement Society GIA 23 Tofino – Long Beach $9,000 $0 $0 Chamber of Commerce Westcoast $0 $2,600 $0 Tof, Ucl & C Community Resources Society Alberni Valley $0 $1,500 (carry $1,500 All Muni & EA’s Wrestling Club over to 2021) Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation 4 Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) Alberni Valley $0 $2,000 $0 CPA, B, D, E, F Community Foundation Bread of Life Centre $0 $5,000 $0 CPA, B, D, E, F Society Carving on the Edge $0 $2,500 $0 All Muni’s & EA’s Festival Society Central Westcoast $0 $3,500 $3,500 Tof, Ucl, C, & Toq Forest Society The ACRD Grant-in-Aid Policy states no “double dipping”, meaning organizations which have applied for a Grant-in-Aid from the City of Port Alberni, District of Tofino or District of Ucluelet are not eligible for a Grant-in-Aid through the ACRD. Staff will confirm this has not occurred and inform the Directors of any issues. The applicants also submitted financial statements and budgeting information that is available if the Directors would like further information. The ACRD Board of Directors also annually considers and confirms the following grant-in-aids: Organization 2021 Requested 2020 Awarded 2019 Awarded Participants Amount Amount Amount City of Port Alberni – Economic $1,000 $1,000 $2,500 A Development $500 $500 $2,000 B $1,000 $1,000 $6,000 D $1,000 $1,000 $6,000 E $1,000 $1,000 $5,333 F Bamfield Community Affairs $10,000 $10,000 $10,000 A Sproat Lake contribution to City of $24,243 $24,243 $24,243 D Port Alberni to eliminate non City resident rate fees Sproat Lake Special Events $10,000 $10,000 $10,000 D Beaver Creek Special Events $2,500 $2,500 $5,000 E Cherry Creek contribution to City $22,509 $22,509 $22,509 F of Port Alberni to eliminate non City resident rate fees Desired Outcomes: To consider and award grant-in-aids to assist local non-profit organizations which provide a benefit to all or part of the region. Time Requirements Some staff time required to advise the applicants of the outcome of their application and to process the grants. Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek) 5 Financial The requisition amounts for grant-in-aids (that are not governed by bylaws) in 2020 by area were as follows: Area Amount A – Bamfield $15,469 B – Beaufort $2,512 C – Long Beach $3,844 D – Sproat Lake $57,724 E – Beaver Creek $14,889 F – Cherry Creek $51,722 Toquaht $600 Uchucklesaht $500 City of Port Alberni $55,130 District of Tofino $11,086 District of Ucluelet $10,028 Policy or Legislation Alberni-Clayoquot Regional District Grant-in-Aid Policy and Local Government Act applies.