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Committee Report Committee Report To: Warden McQueen and Members of Grey County Council Council Date: April 9, 2020 Subject / Report No: CAOR-CW-05-20 Title: Community Transportation Budget Presentation and Service Level Options Prepared by: Stephanie Stewart, Manager, Community Transportation Reviewed by: Kim Wingrove, CAO Lower Tier(s) Affected: Grey County wide Status: Recommendation 1. That report CAOR-CW-05-20 Community Transportation Budget and Service Level Presentation be received, and; 2. That County Council provide direction on the transportation schedule and required investment, and; 3. That staff finalize the First Student contract, and; 4. That County Council provide direction regarding implementation of service on Grey Road 4. Executive Summary Grey County staff have completed procurement for drivers and vehicles. This report compares costs of varying levels of service from the minimum required to meet the grant requirements to an optimal level to maximize service utility. Council direction on service investments beyond the minimum are required. April 9, 2020 Background and Discussion On May 23rd, 2019 Grey County was pleased to received funding from the Provincial Government to enhance transportation for all resident. Grey County in partnership with the Township of Southgate received approximately $2.3 million in funding. On July 2nd, 2019 staff began engaging stakeholders to gain a comprehensive understanding of the unique needs of the residents in Grey County. On August 23rd, 2019, Grey County released a Negotiated RFP seeking a transportation service provider to develop an innovative “Made in Grey” solution. Staff had numerous conversations with the top RFP respondent, however, staff concluded that it would not be in the best interest of Grey County to contract the entire service out to, due to cost and reduced control measures. On December 6th, 2019, a Grey Transit Route survey was distributed for public input. The survey was available for a month and received responses from 1037 individuals living in Grey, Bruce and Dufferin County. From this survey staff learned that respondents were looking to travel for employment and entertainment purposes. On January 9th, 2020 staff presented County Council with an overview of the preliminary options for a proposed transit system. County Council provided staff with feedback and asked staff to revise the schedules and adjust the budget to reflect a more accurate cost, and potential expenditure offsets. Staff investigated the costs associated with implementing an additional transit route along Grey Road 4 between Durham, Hanover and Walkerton, and an on-demand system like the Wellington County Model. Additionally, on January 9th, County Council approved a single source with First Student to provide transit operators. On February 27th, 2020, County Council authorized the lease of six Elkhart Coach buses from Overland Custom Coach. Grey County staff visited Overland Custom Coach on March 17th to select the buses for the Grey Transit Route. Since staff presented to Council on January 9th, staff now know the costs associated with drivers and maintenance. Grey County will pay First Student an average of $68 to $80 per hour. The expenses paid to First Student include: April 9, 2020 Standard Inclusions: Driver (recruitment, training, coaching, operation, safety updates, benefits etc.) Deadhead time and distance — up to 5 kms one way Pre and Post Trip Inspections Fueling Cleaning Vehicle Maintenance — including fluid top ups and changes on a new vehicle Dispatch, Safety and Mechanical Support during your hours of operation Certificate of Insurance — standard liability etc. Inclusions that will increase our cost: Warrantee repair management Installation of technology Additional deadhead time and distance can be reflecting a higher rate specific to that route or can be blended into the overall rate Fare management Indoor parking requirements Spare vehicles Additionally, the cost of leasing buses has been determined, each bus lease will cost $2.539 per month, this includes: Ford E450 Chassis Capacity of 21 riders plus standees 2 Personal Mobility Device Seats AODA Compliance 6.8L Gasoline Engine Automatic Transmission 225-amp alternator (2) 770 CCA Amp batteries LT225/75R16 Tires 55 Gallon Fuel Tank Capacity Driver Air Bags Available Air Conditioning and Heat Ramp Capacity 1000lb lift 5 year / 160,000 km limited warranty on Bus body. OEM Ford Warranty on chassis is (5) Year / 100,000 km Powertrain, (3) year / 60,000 km Basic AUTOMATIC Passenger Voice Announcement System with Next Stop request system Fiberglass exterior body skin LED Lighting Full Steel Cage Passenger Safety Structure System Front and Side Electronic Destination Sign April 9, 2020 Overhead Grab Rails powder coated yellow, Parallel entry grab rails powder coated yellow Driver and passenger side stanchion with modesty panel Electric Entry Door Upgraded Rear Suspension to Mor/Ryde, Heated Mirrors Unlimited Kilometers This report presents three options for Council consideration. County Council should be aware of the potential risks associated with implementing a transit system. Currently user behaviour/ridership is unknown, and the County could make a substantial investment without significant ridership, for long periods while residents are learning about the available transit options. Engagement with experienced, established transit agencies, shows that users will become reliant on a transit service and it will be unpopular to discontinue service. The following report was developed based on the level of service the majority of survey respondents feel would be optimal. April 9, 2020 Full Service Staff reviewed feedback from County Council, community stakeholders, survey respondents, municipal partners and employers to design a thoughtful and effective transit system. Staff considered shift start and end times, Georgian College class start times, evening entertainment at Blue Mountain Village, connections to Owen Sound Transit, Greyhound, City of Guelph, Orangeville Transit, Go Transit, Simcoe County Linx and Colltrans. The first route would operate along Highway 26 from Owen Sound to the Town of The Blue Mountains, five days a week, Tuesday to Saturday. Staff are recommending operating Tuesday to Saturday as these are the busiest days for commercial and tourist activity. Additionally, many businesses are closed in Meaford and Thornbury on Monday. Staff are suggesting operating additional trips on Friday and Saturday evenings to provide residents with access to employment and entertainment at Blue Mountain. The second suggested route would operate along Highway 10 from Owen Sound to Orangeville, five days a week Monday to Friday. Buses will depart Owen Sound at appropriate times to ensure riders can arrive on time for employment in Grey Highlands or continue travelling to Dundalk, Shelburne and Orangeville. The third route would operate along Highway 6 from Owen Sound to Wiarton, three days a week, Monday, Wednesday and Friday. Staff will re-evaluate ridership regularly to determine if an increase of service is needed, as well, staff will look for future partnerships with South Bruce Peninsula to extend the route to Sauble Beach during the summer months. A full-service option will eventually require additional resources for scheduling, customer service, communications and ridership engagement, which will add to future costs. April 9, 2020 Full Service Operating Trips per Annual Route Service Cost per trip Cost per day Days Day Surplus/Deficit Tuesday to Six trips Saturday per day Highway 26 Five days $168.94 $1,520.42 Owen Sound a week Friday & Three to Meaford Saturday evening Evening trips Service $ (378,005.06) Tuesday to Four trips Saturday Highway 26 per day Five days Meaford to $168.94 $1,013.61 a week Friday & Blue Two Saturday Mountains evening Evening trips Service Highway 10 Five days Monday to Four trips $353.54 $1,414.17 $ (184,101.45) Owen Sound a week Friday per day to Dundalk Highway 10 Five days Monday to Four trips $227.17 $908.69 $ (45,955.16) Dundalk to a week Friday per day Orangeville Highway 6 Three Monday, Two trips days a Wednesday $374.93 $749.87 $ 40,783.09 Owen Sound per day to Wiarton week and Friday Total Annual Surplus/Deficit $ (383,177.14) Total Potential Annual Fare Box Revenue $ 314,600.00 Net Surplus/Deficit $ (68,577.14) Annual anticipated cost on April 1, 2023 $ (1,051,915.50) Full-Service Benefits Highway 26 – Owen Sound to Blue Mountains April 9, 2020 o Friday and Saturday Evening Service, which is most useful for employment and tourism users. o Two additional day time trips Highway 10 – Owen Sound to Dundalk o One additional trip per day Procurement for the Grey Transit Route was finalized after the 2020 budget was adopted. Implementation of a Full Service would require $ 383,177.14, to be drawn from a one-time reserve for 2020 and built into the budget for 2021 and 2022. Basic Service A basic service level will deliver a sufficient service to the residents of Grey County, however, compared to a full service, this option removes Friday and Saturday evening service and has fewer trips per day. Removing evening service and reducing trips will create a barrier for riders, as survey respondents expressed the need for transit in the evening to access employment and entertainment. Basic Service Operating Trips per Cost per Cost per Annual Route Service Days Day trip day Surplus/Deficit Highway 26 Five days Tuesday to Four trips $244.96 $979.85 Owen Sound
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