Town of Shelburne Regular Council Meeting - Agenda

January 11, 2021 6:30 pm Council Chambers 203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

Pages

1. Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page: https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2. Disclosure of Pecuniary Interest and General Nature Thereof

3. Adoption of Minutes

1. Minutes from the December 14, 2020 Committee of Adjustment 7 and Regular Council meeting. Recommendation: BE IT RESOLVED THAT the minutes from the Committee of Adjustment and Regular Council meeting held December 14, 2020 be approved as presented and circulated.

4. Public Participation

1. Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [email protected] or 519-925-2600 Ext. 223 by 12:00 pm Monday January 11, 2021.

2. Presentations

To register as a presenter please contact the Clerk directly at [email protected] or 519-925-2600 Ext. 223.

3. Deputations on Agenda Items

5. Council Inquiries

6. Motions and By-law for Decision

1. Consideration of Items – all reports and By-laws in this section will be voted on separately

1. Report P2021-01 from the Town Planner 22 regarding Proposed Street Names for the Fieldgate Subdivision.

Recommendation: BE IT RESOLVED THAT report P2021-01 be received for information;

AND THAT Council approves the proposed street names for the Shelburne 89 Developments Ltd. (Fieldgate) Draft Plan of Subdivison (File No. DPS 18/01) as identified in report P2021-01 and the attached street naming plan.

2. Letter from Sandy Brown dated December 14, 2020 27 requesting relief from Planning Application Fees.

Recommendation: BE IT RESOLVED THAT Council receives the letter from

2 Sandy Brown;

AND FURTHER THAT any funds remaining may be returned to the applicant at the end of the process after final approval to ensure all processing costs are fully covered and accounted for.

3. Report CAO 2020-01 from the Chief Administrative 28 Officer regarding Weekend Expansion Pilot Project: Grey County Transit.

Recommendation: BE IT RESOLVED THAT Council receives report CAO 2021-01 regarding Weekend Expansion Pilot Project: Grey County Transit;

AND THAT the $25,000 approved in the 2021 budget for two transit shelters be realigned to fund approximately five months of weekend transit service;

AND THAT the $8,000 approved in the 2021 budget for seasonal winter maintenance for the two transit shelters be realigned to support local promotions and advertising of the Grey County Transit service in 2021 including the weekend expansion pilot project.

4. Report FS 2021-01 from the Director of Financial 41 Services regarding the Annual Borrowing By-law.

Recommendation: BE IT RESOLVED THAT Council receives staff report FS 2021-01 with respect to the Annual Borrowing By-Law,

AND THAT leave be given for the reading and enacting of By-Law #01-2021 being a By-Law to authorize the borrowing of $8,897,020.00.

5. Report FS 2021-02 from the Director of Financial 44 Services regarding the Connecting Link Contract Award.

Recommendation: BE IT RESOLVED THAT Council receives staff report FS 2021-02 with respect to the Connecting Link Contract Award;

AND THAT Council awards Contract M20028 to Coco Paving Inc for Option 1, conditional on Ministry of

3 Transportation approval to amending the funding agreement with respect to the provisional item(s) and should the provisional item(s) not be approved, the contract award would default to Option 3;

AND THAT the additional funds as required, over and above the grant funding, will come from Capital Reserves.

6. Notice of Motion - Deputy Mayor Anderson.

Recommendation: BE IT RESOLVED THAT, In the spirit of the recommendations made by the Shelburne Anti-Racism Task Force,

THAT Council approves the creation of a Diversity and Inclusion Committee and that a staff report be brought back to Council with the terms of reference and mandate (inclusive of 8-10 members from the community and 2-3 members of Council) at the next scheduled meeting for approval.

7. Consideration of Community Excellence Award 151 Nominations.

Recommendation: THAT Council receives the nominations for the Community Excellence Award;

AND invites the nominees to a future meeting of Council to receive their award.

7. Councillor Motions (Notice of Motion)

8. Communications

1. Minutes from the Shelburne Public Library Board meeting held 153 November 17, 2020.

2. Minutes from the Centre Dufferin Recreation Complex Board of 156 Management meetings held September 23, October 26 and November 12, 2020.

3. E-Newsletter from the Dufferin County Canadian Black 188 Association.

4 4. Media Release from the Town of Mono - Town of Mono Pursues 191 Charges Against Fill Violators.

5. Letter from the County of Dufferin regarding aggregate 192 resource property evaluation criteria.

6. Letter from the Town of Kingsville regarding support for small 194 businesses.

7. Municipal Resolutions regarding Bill 229 - Conservation 197 Authorities Act.

8. Nottawasaga Valley Conservation Authority Board Meeting 224 Highlights.

9. Letter from the Minister of Environment, Conservation and 226 Parks regarding the 2020 Annual Drinking Water Report.

10. Letter from the Ministry of Children, Community and Social 229 Services regarding Building a Strong Foundation for Success - Reducing Poverty in Ontario.

11. Letter from the Ministry of Transportation regarding expanded 231 on-road opportunities for off-road vehicles.

12. 2021 Virtual AMO Conference. 233

13. AMO Communications. 235

Recommendation: THAT Council receives the items listed under Communications.

9. Closed Session (if required)

10. Confirming By-law

1. Confirming By-law # 02-2021 for January 11, 2021. 252

Recommendation: BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #02-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held January 11, 2021.

11. Adjourn

5 Recommendation: BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.

6

Corporation of the Town of Shelburne

Committee of Adjustment - Minutes

December 14, 2020 6:30 pm Electronic Participation 203 Main St. E, Shelburne

Members in attendance: Mayor Wade Mills Deputy Mayor Steve Anderson Councillor Walter Benotto Councillor Lynda Buffett Councillor Kyle Fegan Councillor Shane Hall Councillor Lindsay Wegener

Staff attending: Denyse Morrissey, CAO Carey Holmes, Director of Financial Services/Treasurer Jennifer Willoughby, Director of Legislative Services/Clerk Jim Moss, Director of Development & Operations Steve Wever, Town Planner

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1. Call to Order

Committee of Adjustment called to order at 6:31 pm by Mayor Mills.

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

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Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page: https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Mayor Mills - Tonight, we have a public meeting under Section 53 of the Planning Act to consider a consent application.

Consent application B20/04 is for property located at 221 Owen Sound Street.

The purpose and effect of the application is to sever a portion of the property to have a land area of 300 square metres to create a new residential lot on the subject land. Provisional Consent (File No. B19/02) was previously granted for this property for the same proposed lot severance on May 27, 2019; however, the conditions were not fulfilled prior to the lapsing date. The current application will reestablish the previously granted provisional Consent.

I will ask the Clerk for the method of notice for tonight’s public meeting.

Clerk - notice of tonight’s public meeting was advertised in local media sources as of November 26, 2020, notice is posted on the Town’s website and property owners with a 60 metre radius have received notification.

Mayor Mills - We will have a presentation by the Town Planner following which there will be an opportunity for members of the public and Council to ask questions or provide comments.

Members of the public wishing to receive notice of Council’s decision or further actions on the matter, please contact the Clerk directly - [email protected].

1. Report P2020-19 from the Town Planner regarding Application for Consent B20/04 221 Owen Sound Street.

The Town Planner reviewed his report with Council.

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Motion # 1 Moved By Councillor Buffett Seconded By Councillor Fegan

BE IT RESOLVED THAT, subject to the consideration of any input received at the public meeting, it is recommended that the Committee of Adjustment grant conditional approval of Consent Application B20/04 subject to the following:

1. That the Secretary-Treasurer’s Certificate under subsection 53(42) of the Planning Act R.S.O. 1990, c.P.13, as amended, shall be issued and the Secretary-Treasurer’s fee be paid;

2. The payment of cash-in-lieu of parkland at the rate of 5% of the value of the newly created lot;

3. Approval of the draft reference plan, as applicable, shall be obtained at the Committee of Adjustment office (Town of Shelburne) and the required number of prints (3) of the resultant deposited reference plan shall be received; and,

4. The conditions are to be fulfilled and the consent is to be finalized on or before one year form the date of the issuance of the Committee’s notice of decision.

CARRIED, W. Mills

2. Motion to Adjourn

Motion # 2 Moved By Councillor Benotto Seconded By Councillor Hall

BE IT RESOLVED THAT the Committee of Adjustment now adjourns.

CARRIED, W. Mills

Committee of Adjustment meeting adjourned at 6:42 pm.

______

Mayor

______

Clerk

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Corporation of the Town of Shelburne

Council Minutes

December 14, 2020 6:30 pm Electronic Participation 203 Main St. E, Shelburne

Members in attendance: Mayor Wade Mills Deputy Mayor Steve Anderson Councillor Walter Benotto Councillor Lynda Buffett Councillor Kyle Fegan Councillor Shane Hall Councillor Lindsay Wegener

Staff attending: Denyse Morrissey, CAO Carey Holmes, Director of Financial Services/Treasurer Jennifer Willoughby, Director of Legislative Services/Clerk Jim Moss, Director of Development & Operations Steve Wever, Town Planner

______

1. Call to Order

Council meeting called to order at 6:42 pm by Mayor Mills.

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

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Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page: https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2. Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Wegener declared a pecuniary interest with the closed session item.

3. Adoption of Minutes

1. Minutes from the November 23, 2020 Council meeting.

Motion # 1 Moved By Councillor Hall Seconded By Councillor Benotto

BE IT RESOLVED THAT the minutes from the Regular Council meeting held November 23, 2020 be approved as presented and circulated.

CARRIED, W. Mills

Councillor Wegener left the meeting.

4. Closed Session

Motion # 2 Moved By Councillor Fegan Seconded By Councillor Hall

As per section 239(2)(e) we enter closed session to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

CARRIED, W. Mills

Entered closed session at 6:46 pm.

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Motion # 3 Moved By Councillor Fegan Seconded By Councillor Buffett

THAT we rise from closed session to resume regular business.

CARRIED, W. Mills

Rose from closed session at 7:10 pm.

Councillor Wegener returned to the meeting.

Motion # 4 Moved By Councillor Benotto Seconded By Councillor Buffett

That Council receives the correspondence from Thomson Rogers as presented.

CARRIED, W. Mills

5. Public Participation

1. Public Question Period

No Questions

Questions relating to agenda business can be submitted to the Clerk at [email protected] or 519-925-2600 Ext. 223 by 12:00 pm Monday December 14, 2020.

2. Presentations

1. Optimus SBR - Review of Dufferin County Service Delivery Review.

The consultants reviewed their presentation with Council.

A discussion ensued regarding the review of Board governance as it relates to recreation and fire services, the regional transportation master plan, service delivery of recreation and fire services should those Boards dissolve.

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Motion # 5 Moved By Councillor Benotto Seconded By Councillor Hall

THAT the presentation be received.

CARRIED, W. Mills

6. Council Inquiries

Members of Council addressed inquires to Town staff and received responses.

7. Motions and By-law for Decision

1. Consent Agenda – all items in this list shall be the subject of one motion

2. Consideration of Items – all reports and By-laws in this section will be voted on separately

1. Report P2020-21 from the Town Planner regarding Sign Variance - 301 Col. Phillips Drive.

The Town Planner reviewed his report with Council.

A discussion ensued regarding the size of the sign, illumination of the sign and the need to update the Town's sign by-law.

Motion # 6 Moved By Councillor Benotto Seconded By Councillor Buffett

BE IT RESOLVED THAT Council approves the request for a variance from Sign By-law #30-1999 to grant relief from paragraph (2)(a) of section 4.04 to permit one (1) ground sign no larger than 15 square metres in a single sign face and 30 square metres for all faces combined, for the commercial plaza development located at 301 Col. Phillips Drive, subject to the following:

1. That a maximum of one (1) ground sign shall be permitted for the subject property and the proposed

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ground sign shall comply with all other requirements of the Sign By-law and a sign permit shall be obtained from the Town of Shelburne;

2. That the owner shall obtain a Ministry of Transportation (MTO) sign permit for the proposed sign and provide a copy of the MTO permit to the Town prior to issuance of the Town’s sign permit;

3. That the owner shall obtain a building permit and satisfy the requirements of the County of Dufferin for the proposed sign.

CARRIED, W. Mills

2. Report DO 2020-05 from the Director of Development & Operations regarding the Shelburne Water and Sewer By- law.

The Director of Development and Operations reviewed his report with Council.

Motion # 7 Moved By Councillor Fegan Seconded By Councillor Buffett

BE IT RESOLVED THAT Council receives report DO 2020-05 with respect to the Shelburne Water and Sewer By-Law;

AND FURTHER THAT leave be given for the reading and enacting of By-Law #60-2020 being a By-Law to adopt the Water & Sewer By-law as presented.

CARRIED, W. Mills

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3. Report DO 2020-06 from the Director of Development & Operations regarding the Backflow Prevention and Cross Connection By-law and Program.

Motion # 8 Moved By Councillor Benotto Seconded By Councillor Fegan

BE IT RESOLVED THAT Council receives report DO 2020-06 with respect to the Backflow Prevention and Cross Connection By-Law and Program;

AND FURTHER THAT leave be given for the reading and enacting of By-Law #61-2020 being a By-Law to regulate Drinking Water Protection: Backflow Prevention and Cross Connection Control

CARRIED, W. Mills

4. Report DO 2020-07 from the Director of Development & Operations regarding the Municipal Water Metre Policy.

Motion # 9 Moved By Councillor Hall Seconded By Councillor Buffett

BE IT RESOLVED THAT Council receives report DO 2020-07 with respect to the Municipal Water Meter Policy;

AND FURTHER THAT leave be given for the reading and enacting of By-Law #62-2020 being a By-Law to adopt the Municipal Water Meter Policy as presented.

CARRIED, W. Mills

5. Report LS 2020-04 from the Director of Legislative Services regarding 2021 First Quarter Electronic Participation Council Meetings.

The Clerk reviewed her report with Council.

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A discussion ensued regarding virtual public engagement versus in-person public engagement, the need to keep a hybrid approach and to offer live streaming on a continuous basis, the need to archive the YouTube videos for future reference.

Motion # 10 Moved By Councillor Wegener Seconded By Councillor Fegan

BE IT RESOLVED THAT Council receives report #LS2020- 04 from the Clerk for information;

AND THAT Council meetings will continue to be held electronically to the end of June 2021 or until the ability to accommodate in-person Council meetings can be provided in a safe manner.

CARRIED, W. Mills

6. Report FS 2020-14 from the Director of Financial Services regarding the Investing in Canada Infrastructure Program (ICIP) COVID 19 Resilience Infrastructure Stream Grant Application.

The Treasurer reviewed her report with Council.

Motion # 11 Moved By Councillor Hall Seconded By Councillor Buffett

BE IT RESOLVED THAT Council receives staff report FS 2020-14 with respect to Investing in Canada Infrastructure Program (ICIP) COVID 19 Resilience Infrastructure Stream Grant Application;

AND THAT Council authorizes the submission of a grant application to the ICIP COVID 19 Resilience Infrastructure Stream for funding in support of capital retrofits, repairs, and upgrades, to the Heating, Ventilation and Air

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Conditioning (HVAC) system and possible window replacements in the town hall municipal building;

AND THAT if the application is successful, the Town of Shelburne will proceed with the timelines specified in the application.

CARRIED, W. Mills

7. By-law #63-2020 is ready for Council's consideration - being a By-law to provide for the Levy and Collection of Rates or Taxes Required for The Town of Shelburne for the Interim Levy for the Year 2021.

Motion # 12 Moved By Councillor Benotto Seconded By Councillor Fegan

BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #63-2020 being a By-law to provide for the levy and collection of rates or taxes required for the Town of Shelburne for the Interim Levy for the year 2021 and to provide for the mailing of notices demanding payment of taxes for the Interim Levy for the year 2021 on all classes of property.

CARRIED, W. Mills

8. Minutes from the BIA Special meeting held December 3, 2020.

A discussion ensued regarding parking concerns in the William Street parking lot, the BIA is seeking possible alternative solutions, whether or not to issue permits for 2021, the need for staff to review and report back to Council, review of parking fees is required, permits will be issued for the month of January pending the staff report to come back to Council for review and discussion.

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9. Motion - Deputy Mayor Anderson

Motion # 13 Moved By Deputy Mayor Anderson Seconded By Councillor Benotto

In the spirit of the Anti-Racism Task Force recommendations,

BE IT RESOLVED THAT Council considers naming the designated park area within the Fieldgate development after William and Mary Ghant.

CARRIED, W. Mills

Motion # 14 Moved By Deputy Mayor Anderson Seconded By Councillor Fegan

In the spirit of the Anti-Racism Task Force recommendations and as the Town of Shelburne having a long-standing history of recognizing and honouring military service,

BE IT RESOLVED THAT Council approves the naming of the relaxation garden, designated for the community garden at Fiddle Park, after the No. 2 Construction Battalion Members who were the first Black Military Unit in Canadian History;

AND THAT a standing plaque be installed onsite to highlight their contributions.

CARRIED, W. Mills

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8. Councillor Motions (Notice of Motion)

Deputy Mayor Anderson:

BE IT RESOLVED THAT, In the spirit of the recommendations made by the Shelburne Anti -racism Task Force, that Council approve the creation of a Diversity and Inclusion Committee and that staff report back to Council with the terms of reference and mandate (inclusive of 8-10 members from the community and 2-3 members of Council) at the next scheduled meeting for approval.

9. Communications

1. Media Release from Shelburne Police Services regarding entering the COVID “Red” zone – Enforcing Restrictions.

2. Shelburne & District Fire Department adopted 2021 budget.

3. Shelburne Public Library 2021 adopted budget and minutes from their meeting held October 20, 2020.

4. Public Notice from Headwaters Health Care Centre regarding Outbreak Declared on Medical Unit.

5. Media release from Wellington Dufferin Guelph Public Health regarding Rising Case Counts means recommendation to move to “Red”.

6. Communications received from the Nottawasaga Valley Conservation Authority and several Ontario Municipalities regarding the Conservation Authorities Act and Bill 229.

7. Communications received from North Dufferin Agricultural and Community Taskforce (NDACT) regarding Bill 229 and Municipal Zoning Order's (MZO).

8. Letter from the Ministry of Municipal Affairs and Housing regarding the Ontario Rebuilding and Recovery Act: Accelerating Infrastructure Initiatives Municipal Engagement.

9. Letter from the Ministry of Infrastructure regarding the Ontario Community Infrastructure Fund (OCIF) for 2021 - funding amount.

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10. Media release from the Hills of Headwater regarding the Collaborative Ontario Health Team Celebrates First Year Anniversary.

11. Nottawasaga Valley Conservation Authority Communications.

12. AMO Communications.

Motion # 15 Moved By Councillor Hall Seconded By Councillor Benotto

THAT Council receives the items listed under Communications for information.

CARRIED, W. Mills

10. Confirming By-law

1. Confirming By-law #64-2020 - December 14, 2020.

Motion # 16 Moved By Councillor Buffett Seconded By Councillor Fegan

BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #64-2020 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held December 14, 2020.

CARRIED, W. Mills

11. Adjourn

Motion # 17 Moved By Councillor Benotto Seconded By Councillor Fegan

BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.

CARRIED, W. Mills

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Council meeting adjourned at 8:54 pm.

______

Mayor

______

Clerk

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Meeting Date: Monday, January 11, 2021

To: Jennifer Willoughby, Secretary-Treasurer, Council Meeting

From: Steve Wever, Town Planner

Report: P2021-01

Subject: Proposed Street Names Fieldgate Subdivision

Recommendation

1. That Report P2021-01 be received for information.

2. That Council approve the proposed street names for the Shelburne 89 Developments Ltd. (Fieldgate) Draft Plan of Subdivison (File No. DPS 18/01) as identified in Report P2021-01 and the attached street naming plan.

Background

The subject land is located on the east side of Shelburne at the north-east corner of the intersection of Highway 10/89 and County Road 124. The subject property has a municipal address of 900 Main Street East and is legally described as Part of the West Half of Lot 1, Concession 1, Old Survey, in the Town of Shelburne, County of Dufferin (the “Site”).

Analysis

The Site is draft approved for 257 new residential lots for single detached homes and townhomes. The developer, Shelburne 89 Developments Ltd. (Fieldgate), is in the process of addressing the conditions of final approval. Condition #9 requires that the proposed streets shall be named to the satisfaction of the Town.

Report P2021-01 Page 1 of 5

22 Fieldgate has submitted a Street Name Request Form under the Town’s Street Naming and Addressing Policy #2018-14. The Policy establishes a uniform and logical street naming system for new streets in the Town. It assists the Town in the naming of municipal streets in a manner that recognizes and promotes:

1. The heritage and identity of the Town of Shelburne 2. Emergency safety considerations 3. Significant contributions by organizations and individuals

The policy provides for street names in a development to be based on a particular theme and where a theme is proposed the policy directs that the names of all streets within the development shall be consistent with the same theme. The policy also directs that street names may recognize native wildlife, flora, fauna or natural features related to the community and the Town. Fieldgate’s street name request is based on the theme of local natural heritage with street names derived from environmental studies conducted through the development process and reflective of the flora and fauna found in this area of Shelburne, existing in surrounding woodlots and wetlands.

In addition, the proposed street names include one special request by Fieldgate to name one street as Leanne Lane as a name of significance to the company.

The policy also provides direction for street naming that contribute to sense of place, continuity and belonging, long standing local area identification and/or recognition, celebrate local history, places, events or culture.

On November 23, 2020, Council directed staff to work within the street naming policy and with Fieldgate to create inclusive street names including but not limited to Dufferin County’s Black and Indigenous community history and that the following Indigenous names be considered: Potawatomi, Chippewa, Ojibway and Anishinaabe. Fieldgate has incorporated these names in a revised naming proposal which includes the following:

• Anishinaabe Drive • Ojibway Road • Potawatomi Crescent • White Oak Avenue • Red Elm Road • Black Cherry Crescent • Hemlock Place • Leanne Lane • Trillium Court • Chippewa Avenue • Limestone Lane

Report P2021-01 Page 2 of 5

23 As outlined, the proposed street names have been selected based on local natural heritage features, Indigenous Peoples, and one special name request by Fieldgate. The proposed street names have been checked to avoid duplication or confusion with any existing street names in Shelburne or Dufferin County more broadly and for correct spelling.

The draft street naming plan is attached to this report. The proposed street names are generally in keeping with the Town’s street naming policy. The original natural heritage theme has been expanded to include historically and culturally significant names of Indigenous Peoples.

As noted, the developer has one special request to include Leanne Lane which is not directly related to the expanded naming theme but is significant to Fieldgate. The street naming policy includes direction for naming streets posthumously after appointed public officials, Town administrative officials or staff, after living persons only in exceptional circumstances, or after individuals who have made a significant contribution on the Town of Shelburne taking into consideration their length of residency. The policies do not specifically contemplate special requests to name a street based on an individual’s name of significance to the subdivision developer / homebuilder. Naming that could be construed as advertising for the developer or other business is not permitted, and that has not been requested by Fieldgate. Although the special request is not specifically contemplated by the policies, Council may wish to consider the name Leanne Lane given the number of street names accommodated by this development (11), and Fieldgate’s collaboration and support for revising their original street naming plan to include historically and culturally significant names in this development as per the November 23rd Council resolution.

Consultation and Communications

The proposed street names were circulated to the County and local municipalities of Dufferin County as well as agencies for comments and to check for potential conflicts with other existing or proposed street names in the County. The following organizations were circulated:

• Saugeen Ojibway Nation • Six Nations of Grand River • Mississaugas of the New Credit First Nation • Dufferin County Cultural Resource Circle • County of Dufferin and local municipalities of Dufferin • Bell: 9-1-1 Database • Canada Post • Emergency Services • MPAC • Town Departments

Report P2021-01 Page 3 of 5

24 • MTO • Utilities and telecommunications service providers

Several local municipalities and some agencies responded to the circulation indicating no conflicts with existing or proposed street names in their municipalities. The Dufferin County street index map was also consulted to check for any conflicting street names with those proposed for the Fieldgate subdivision and none were identified.

The Town of Shelburne’s Anti-Black Racism, Racism and Discrimination Task Force provided input for the naming of street names for the Fieldgate subdivision and support the Indigenous names: Potawatomi, Chippewa, Ojibway and Anishinaabe. Deputy Mayor Anderson advised that a local Indigenous Elder was contacted and was pleased with the selection and use of the names, and further that the Cultural Resource Circle is supportive of the 4 Indigenous names included.

Note: on December 14, 2020, Council resolved to consider naming of the designated park area within the Fieldgate Development after William and Mary Ghant, in the spirit of the recommendations of the Anti-Racism Task Force. The park naming can be considered separately from the proposed street names at a future date when more details regarding the timing for development and opening of the park have been determined.

Also of note, Fieldgate has commenced marketing of new homes in the subdivision development under the name Emerald Crossing. The subdivision marketing name is not subject to the street naming policy or other Town policies; however, any signage or entry features that incorporates this or any other name will require Town approval.

Policies & Implications (if any) Affecting Proposal

Town of Shelburne Street Naming and Addressing Policy #2018-14

Council Strategic Priorities

• Engaged - promote multicultural community and collaboration • Livable - improve community connections, support and celebrate culture

Supporting Documentation

Proposed Street Naming Plan

Prepared by: Reviewed by: ______Jenna Daum, Planning Coordinator Steve Wever, Town Planner

Report P2021-01 Page 4 of 5

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Street ‘A’ - Anishinaabe Drive Street ‘B’ - Ojibway Road Street ‘C’ - Potawatomi Crescent Street ‘D’ – White Oak Avenue Street ‘E’ – Red Elm Road Street ‘F’ – Black Cherry Crescent Street ‘G’ – Hemlock Place Street ‘H’ – Leanne Lane Street ‘I’ – Trillium Court Street ‘J’ – Chippewa Avenue Street ‘K’ – Limestone Lane

Report P2021-01 Page 5 of 5

26 Dec 14, 2020

Town of Shelburne 203 Main Street East Shelburne, ON L9V 3K7 Attention: Mayor Wade Mills and Council

Dear Mayor Mills and Council

RE: Report P2020-19 from the Town Planner regarding Application for Consent B20/04 221 Owen Sound Street.

The application above is the second consent application for this property. The COVID pandemic has caused a number of set backs in everyone’s world including a suspension of Planning Matters, Province wide.

In the middle of all that was going on in over the past several months – the resumption of consideration of Planning Matters was announced. I am prepared to take full responsibility for not acknowledging this and not acting in a more timely manner, however, my personal commitments and work load in other areas caused the initial timeline to lapse.

I certainly recognize that Town Staff has to put the package together, again, and there is circulation to stakeholders, etc. However, the bulk of the planning work is contained in the original report and consent authorized in 2019.

I respectfully ask that the fee of $2,785.00 be reduced by $1,000.00 to more reflect the administrative costs and planning work contained in this second application.

Sincerely,

Sandy Brown

27 Meeting Date: Monday, January 11, 2021

To: Mayor Mills and Members of Council

From: Denyse Morrissey, Chief Administrative Officer Report: CAO 2021-01

Subject: Weekend Expansion Pilot Project: Grey County Transit

Recommendation

Be it Resolved that Council:

1. Receives report CAO 2021-01 regarding Weekend Expansion Pilot Project: Grey County Transit; and that

2. The $25,000 approved in the 2021 budget for two transit shelters be realigned to fund approximately five months of weekend transit service; and that

3. The $8,000 approved in the 2021 budget for seasonal winter maintenance for the two transit shelters be realigned to support local promotions and advertising of the Grey County Transit service in 2021 including the weekend expansion pilot project.

Background

On May 23, 2019 Grey County and Southgate Township received funding from the Provincial Government to enhance transportation in Grey County and regionally. Grey County received $1,850,000 and Southgate Township received $500,000. They created a partnership using the combined funding of approximately $2.3 million.

Report CAO2021-01 Page 1 of 4

28 There are 6 general routes:

Route 1 & 2 Highway 10 Owen Sound to Orangeville Route 3 & 4 Highway 26 Owen Sound to Town of Blue Mountains Route 5 Highway 6 Owen Sound to Wiarton Route 6 Grey Road 4 Flesherton to Walkerton

In the planning stages it was determined, one route would operate along Highway 10 from Owen Sound to Orangeville, five days a week Monday to Friday. Buses would depart Owen Sound at appropriate times to ensure riders can arrive on time for employment in Grey Highlands or continue travelling to Dundalk, Shelburne and Orangeville.

Additional background on the development and costs of the Grey County transit project is provided in Grey County’s report CAOR-CW-10-20 - Revised Community Transportation Delivery and Budget Proposal. It is provided in Appendix 1.

Two stops were established in Shelburne. The original two locations were relocated due to a number of issues with on road rider standing/waiting safety and the ease of the bus pulling off the road for pick ups.

There was no funding required or capital costs to the Town of Shelburne to participate in the Grey County Transit project and to have two locations established in Shelburne. Shelburne is included in the one route from Dundalk to Orangeville due to the funding received by the Township of Southgate and provision of their service from Dundalk to Orangeville.

During the launch of the service from September 2020 and until the end of October 2020 the service was free. The current fares are summarized:

Senior Child 5 Adult or and Student under Highway 10 - Owen Sound to Orangeville $5.00 $4.50 Free Highway 26 - Owen Sound to Town of the $5.00 $4.50 Free Blue Mountains Highway 6 - Owen Sound to Wiarton $3.00 $2.50 Free Grey Road 4 - Flesherton to Walkerton $5.00 $4.50 Free

Report CAO2021-01 Page 2 of 4

29

Analysis

Grey County has worked with their contractor to confirm that weekend transit services can be added to increase service to 7 days per week between Dundalk and Orangeville.

The estimated cost to increase service the existing service to 7 days a week between Dundalk and Orangeville, would be approximately $60,000 per year plus HST. A monthly expansion weekend service can also be provided based on approximately $5,000 per month plus HST.

The costs for adding weekend service from Dundalk to Orangeville would be the responsibility of the Town of Shelburne.

The service provider has indicated they require approximately 10 to14 days, pending a decision by Shelburne Council, to make adjustments to new approved schedules that include weekend service and to update their reservation site, schedules and staffing.

The provider working with Grey County and other municipal staff will be reviewing service weekend times to ensure they continue to align with GO bus weekend connections.

2021 is expected to be a challenging financial year as the impacts of COVID- 19 continue. At this time, it would be difficult for staff to recommend other costs or projects to eliminate to fund expanded weekend transit service. Based on the 2021 budget a one percent increase (or decrease) in the tax levy is equivalent to $78,338.

It is recognized that based on some consultation in November and December 2020 by Grey County that Shelburne passengers had indicated that they would like to have transit shelters. There was approximately 18 riders in the 2020 launch months using the service. It is also noted that no other municipality on any routes of the project have indicated they plan to install transit shelters.

Financial

The approved 2021 budget included $33,000 related to Grey County’s transit service specific to Shelburne for transit infrastructure and operational related costs. It is comprised of:

▪ $25,000 for two transit shelters ▪ $8,000 for seasonal and winter maintenance of two transit shelters.

Report CAO2021-01 Page 3 of 4

30 Re-alignment of these two 2021 budget items is recommended.

To fund about five months of weekend transit service at $5,000 per month, the $25,000 for two transit shelters could be used to fund weekend pilot project transit service expansion.

To fund continued 2021 advertising and promotion, and to expand Shelburne focused local promotions and advertising of the Grey County Transit service in 2021 (including the weekend expansion pilot project) the $8,000 for seasonal and winter maintenance could be realigned.

Policies & Implications

Not applicable

Consultation and Communications

Not applicable.

Council Strategic Priorities

Council’s Strategic Priorities has three Goals - Sustainable, Engaged and Livable. There are a total of 12 targets with the three Goals.

This report aligns with the Sustainable Goals within the Targets:

Target T2 Municipal Services Review and Evaluation

Target T11 Improve Community Connections

Supporting Documentation

Appendix 1: Grey County’s report CAOR-CW-10-20 - Revised Community Transportation Delivery and Budget Proposal.

Respectfully submitted:

______

Denyse Morrissey, CAO

Report CAO2021-01 Page 4 of 4

31 Committee Report

To: Warden McQueen and Members of Grey County Council Council Date: July 23, 2020 Subject / Report No: CAOR-CW-10-20 Title: Revised Community Transportation Service Delivery and Budget Proposal Prepared by: Stephanie Stewart, Manager, Community Transportation Reviewed by: Kim Wingrove, CAO Lower Tier(s) Affected: Grey County wide Status: Recommendation 1. That report CAOR-CW-10-20 Revised Community Transportation Service Delivery and Budget Proposal be received, and; 2. That staff be directed to negotiate a single source agreement as per the purchasing policy, with Driverseat Inc. to provide services in fulfillment of the provincial Community Transportation grant and the additional Grey Road 4 route between Durham, Hanover and Walkerton, and; 3. That once completed to the satisfaction of the Chief Administrative Officer, the Warden and Clerk be authorized to execute the agreement with Driverseat Inc., and; 4. That the Warden and Clerk be authorized to execute a Memorandum of Understanding (MOU) with The Corporation of the Township of Southgate, authorizing Grey County to deliver on Southgate’s behalf, a transit service as required by the Provincial Grant awarded to Southgate, and; 5. That the cost to operate the system from September 1 to December 31, 2020, of $213,911, after recoverable HST (excluding Grey Road 4) be funded as per the 2020 budget, and; 6. That should Council wish to proceed with the Grey Road 4 route, the cost to operate the route for the period of September 1 to December 31, 2020 is $30,606, after recoverable HST, to be funded from the One-Time Funding Reserve, with 2021 and 2022 to be included in the annual budget, and; 7. That County Council direct staff to continue working to develop an on-

CAOR-CW-10-20 July 23, 2020 32 demand system in Grey County, and; 8. That the Warden and Clerk be authorized to execute a Memorandum of Understanding (MOU) with the Southwest Community Transit (SCT) Association Executive Summary

The purpose of this report is to provide Council with a new service delivery option and associated costing for the Community Transportation project and to seek direction regarding next steps for developing transportation services. Background and Discussion

On May 28th, 2020 staff presented CAOR-CW-05-20 to County Council updating the status of the Community Transportation project. The project had not moved ahead as planned due to the COVID-19 shutdown. Given the effects of the pandemic on the economy and physical distancing requirements, it did not make financial sense to move forward with the earlier recommended service delivery model which was scaled to a larger number of riders than can reasonably be expected. Upon reviewing the report mentioned above, Driverseat, a transportation solution company that has a franchise in Owen Sound, contacted staff. Driverseat proposed a service model that is responsive to current conditions and that staff feel would meet the needs of residents while achieving all grant requirements. Driverseat has continued to operate safely throughout the pandemic and have policies and procedures in place for infection prevention. Furthermore, staff are recommending that County Council direct staff to single source the contract to Driverseat. Driverseat will provide Grey County with transit operators, six - 10 passenger vehicles and an electronic fare payment platform. Transit Route Requirements in the Provincial Grant In order to fulfill the requirements of the grant, Grey County is required to operate a conventional transit system twice a day with scheduled routes and stops. Routes operating on Highway 26 and 10 are required to operate five days per week, while the Highway 6 route from Owen Sound to Wiarton is required to operate three days per week. Additionally, Grey County staff will establish an MOU with Southgate to authorize Grey County to execute the Provincial Grant and deliver a service on Southgate’s behalf. The first route would operate along Highway 26 from Owen Sound to the Town of The Blue Mountains, five days a week, Wednesday to Sunday. Staff are recommending operating Wednesday to Sunday as these are the busiest days for commercial and tourist activity. Additionally, many businesses are closed in Meaford and Thornbury on Monday and Tuesday. Staff recognize that there is a future need for service on Friday

CAOR-CW-10-20 July 23, 2020 33 and Saturday evenings to provide residents with access to employment and entertainment at Blue Mountain Resort. This need will be monitored closely, and proposed schedule revisions and costing brought back for Council consideration when appropriate. The second route would operate along Highway 10 from Owen Sound to Orangeville, five days a week Monday to Friday. Buses will depart Owen Sound at appropriate times to ensure riders can arrive on time for employment in Grey Highlands or continue travelling to Dundalk, Shelburne and Orangeville. The third route would operate along Highway 6 from Owen Sound to Wiarton, three days a week, Tuesday, Wednesday and Thursday. Staff will re-evaluate ridership regularly to determine if an increase of service is needed, as well, staff will look for future partnerships with South Bruce Peninsula to extend the route to Sauble Beach during the summer of 2021. Staff reviewed feedback from County Council, community stakeholders, survey respondents, municipal partners and employers to design a thoughtful and effective transit system. Staff considered shift start and end times, Georgian College class start times, evening entertainment at Blue Mountain Village, connections to Owen Sound Transit, Greyhound, City of Guelph, Orangeville Transit, Go Transit, Simcoe County Linx and Colltrans.

Transit Route along Grey Road 4 In consultation with Hanover and West Grey, staff learned that residents in West Grey access a variety of medical, employment and recreational services offered in Hanover and Walkerton. Residents with no access to a vehicle rely on family/friends or use alternative types of transportation. Staff learned about the positive environmental impacts that could be achieved by offering transit during peak travel times, as many residents commute to work along Grey Road 4, between Flesherton, Durham, Hanover, and Walkerton. As per County Council’s direction staff have considered a route on Grey Road 4. It is the recommendation of staff to implement a route running between Flesherton, Durham, Hanover, and Walkerton. If County Council support development of a route along Grey Road 4, staff would recommend that the route be implemented as the fourth phase of the Grey Transit Route, once all provincial grant requirements for service have been achieved. An alternative option to a conventional transit route would be an on-demand model like Uber or RIDE WELL.

CAOR-CW-10-20 July 23, 2020 34 Proposed Grant Service Level and Cost

Proposed Grant Service *

Operating Trips per Cost per Cost per Annual Cost Route Service Days Day trip day Highway 26 Five days Wednesday Four trips $ 110.57 $ 442.26 $ 115,000 Owen Sound to a week to Sunday per day Meaford Highway 26 Five days Wednesday Four trips Meaford to $ 116.44 $ 465.75 $ 121,100 Blue a week to Sunday per day Mountains Highway 10 Five days Monday to Three trips $ 228.31 $ 684.92 $ 178,100 Owen Sound to a week Friday per day Dundalk

Highway 10 Five days Monday to Five trips $ 134.64 $ 673.18 $ 175,000 Dundalk to a week Friday per day Orangeville

Highway 6 Three Tuesday Two trips $ 208.74 $ 417.48 $ 65,100 Owen Sound to days a Wednesday per day Wiarton week & Thursday

Total Annual Cost $ 654,300

*Additional expenses for maintenance, marketing and administration not included.

Cost to operate Grey Road 4

Operating Trips per Cost per Cost Route Service Annual Cost Days Day trip per day Grey Road 4 Two Monday & Five trips days a $ 180.04 $ 900.18 $ 93,600 Durham to Friday per day Walkerton week

The cost for Driverseat to operate the proposed service as per the Transfer Payment

CAOR-CW-10-20 July 23, 2020 35 Agreement, for the period of September 1 to December 31, 2020 is $213,911, after recoverable HST. The total cost for Driverseat, maintenance, marketing and administration under the proposed model has a cost of $ 2,581,939, after recoverable HST over three years as compared to the amount of grant remaining of $2,511,379, after recoverable HST, resulting in a shortfall of $70,560. This will need to be considered in the 2021 and 2022 annual budget process.

Staff recommends that the cost to operate a Grey Road 4 service, which is beyond the scope of the grant, for the period of September 1 to December 31, 2020 is $30,606, after recoverable HST, to be funded from the One-Time Funding Reserve. The total cost for Driverseat for Grey Road 4 is $280,857, after recoverable HST for a three-year term, with 2021 and 2022 to be included in the annual budget.

The cost to operate both services does not include fare box revenue; depending on ridership this will offset operating costs.

Funding Opportunities

Potential funding opportunities to increase revenue/offset expenditures are as follows:

 Federal and Provincial gas tax funding is used by transit agencies to improve transit in their communities; for example: o The City of Mississauga invested their gas tax funding to replace, platforms, roofs and ramps at various transit facilities. o The City of Brampton invested their gas tax funding to upgrade transit scheduling software, automated vehicle maintenance monitoring system, and refurbish buses. o The City of Kingston invested their gas tax funding to complete a downtown terminal feasibility study and construction.

 Financial contributions from Grey County member municipalities to improve service levels specific to their communities

 Financial contributions from Bruce and Dufferin County to extend services

 Commercial sponsorship

 On vehicle advertising

 Employer fare contributions

 Fare box revenue

CAOR-CW-10-20 July 23, 2020 36 Implementation of an On-Demand Transit System An on-demand transit system would pick people up at a location of their choosing and deliver them to their desired destination. Grey County staff connected with Wellington County to learn about the initial successes, challenges and early wins of the RIDE WELL pilot. Wellington County shared that it is challenging to meet the requests and needs of all riders. Having access to accurate data regarding travel patterns is key to understanding the rider and it takes time to build ridership. The development of an on-demand system would be of benefit to many Grey County residents. However, it would be expensive. The costs associated with operating an on-demand transit system like the RIDE WELL pilot would include a one-time set up fee of approx. $25,000, an annual Project fee of approx. $ 48,000 and a Per vehicle fee: $2.00 – $ 2.50 per day. It is important to note that staff wages and vehicle costs have not been included. Wellington County’s RIDE WELL transit system is using four door sedan vehicles with a maximum capacity of four passengers and one driver. RIDE WELL fares are charged per person. Fares are set at $0.60 per kilometer, with a minimum fare of $5.00 and a maximum fare of $40.00 each way. The system does not operate on a break-even basis and Wellington County is subsidizing it with additional resources beyond their provincial grant.

Additionally, Grey County has begun preliminary discussions with Uber. Staff feel that there is an opportunity for ridesharing in Grey County and the introduction of Uber would afford many benefits for all residents. Residents would have the opportunity to earn additional income and as independent operators. Staff feel there is an opportunity for cross county collaboration and will be working with Bruce and Dufferin County to discuss the idea of creating the appropriate regulatory framework for Uber to operate in all three counties.

With the introduction of a new style of transit in more rural areas, residents may be concerned about safety. Uber is committed to safety and has the following safety features built into their business model to ensure confidence for all users:

● In-App Safety Toolkit: Passengers have immediate access to the Uber app’s safety features all in one place, including the ability to share your trip status with friends and family in real time, 24/7 incident support, and an emergency assistance button to call to get help if you need it. The app displays your location and trip details, so you can quickly share them with the emergency dispatcher.

● Uber works very closely with law enforcement.

● Check your ride, every time: Users can double-check the app for their driver’s information to ensure they are getting in the right car by matching the license plate number, the car make and model and driver’s photo to the information in the app. Uber’s newest feature is PIN verification. On some trips, riders will be asked to provide

CAOR-CW-10-20 July 23, 2020 37 their driver with a unique 4-digit PIN before the trip can start.

● RideCheck: By using sensors and GPS data, RideCheck can help detect if a trip goes unusually off-course or if a possible crash has occurred. If the app alerts Uber to anything out of the ordinary, they’ll reach out to provide riders with the tools to get help.

● Commitment to keeping women safe: In Canada, Uber works with experts like YWCA Canada, Woman Abuse Council of Toronto, Toronto Rape Crisis Centre, and the Canadian Centre to End Human Trafficking to help keep people safe and end gender-based crimes in our country.

● Keeping drivers safe. All the above safety features, including 24/7 support and the emergency button are available to drivers as well as features like speed limit alerts. Southwest Community Transit Partnership Grey County has been approached by SCOR (South Central Ontario Region Economic Development Corporation) to be a part of the Southwest Community Transit (SCT) association. SCT’s mandate is to coordinate the delivery of inter-community public transportation services in southwest Ontario, share information and develop best practices, identify economies of scale through shared purchasing and operating agreements, and act as a common voice to support long-term sustainable transit funding. It would be beneficial for Grey County to join the SCT and support the development of a seamless experience for riders including; routes and schedules, fare structures, polices, signage, technology, marketing and promotions. In addition to Grey County, the following municipalities are considering joining SCT: Brant County, Municipality of Lambton Shores, Middlesex County, Norfolk County, City of Owen Sound, Oxford County, Perth County, City of Stratford, Township of Strathroy-Caradoc and the Town of Tillsonburg. On July 2nd, an article was published in the Woodstock Sentinel- Review discussing the Southwest Community Transit initiative. Next Steps Upon County Council direction, staff will draft an agreement with Driverseat and begin promoting the new service. Legal and Legislated Requirements

 While the provision of transit services is normally a matter reserved exclusively to lower-tier municipalities, the Provincial Grant awarded to the County gives the County the power, as an upper-tier municipality, to offer transit services as provided for by the Grant (per s. 22 of the Municipal Act) both within and beyond the County's borders

CAOR-CW-10-20 July 23, 2020 38  The MOU with Southgate is necessary to give the County the power to operate in the area covered by Southgate's grant but not the County's grant (per s. 22 and s. 20 of the Municipal Act)  It is necessary to have MOUs with the Grey lower-tiers that aren't part of the provincial grants (per s. 20 of the Municipal Act) so that the County will have the power to deliver the service in those municipalities  It is necessary to have MOUs with any non-Grey municipality that the provincial grants don't authorize service to (per s. 19(2) of the Municipal Act) Financial and Resource Implications

The cost for Driverseat to operate the proposed service as per the Transfer Payment Agreement, for the period of September 1 to December 31, 2020 is $213,911, after recoverable HST. The total cost for Driverseat, maintenance, marketing and administration under the proposed model has a cost of $ 2,581,939, after recoverable HST over three years as compared to the amount of grant remaining of $2,511,379, after recoverable HST, resulting in a shortfall of $70,560. This will need to be considered in the 2021 and 2022 annual budget process.

Staff recommends that the cost to operate a Grey Road 4 service, which is beyond the scope of the grant, for the period of September 1 to December 31, 2020 is $30,606, after recoverable HST, to be funded from the One-Time Funding Reserve. The total cost for Driverseat for Grey Road 4 is $280,857, after recoverable HST for a three-year term, with 2021 and 2022 to be included in the annual budget. Relevant Consultation Grey County Legislative Services, Finance Department & Transportation Services Grey County and City of Owen Sound Accessibility Committees Grey County

 Municipality of Chatsworth  Municipality of Georgian Bluffs  Municipality of Grey Highlands  Municipality of Southgate  Municipality of West Grey  Municipality of Meaford  The Town of Blue Mountains  The Town of Hanover  City of Owen Sound

Bruce County

 Municipality of South Bruce Peninsula

CAOR-CW-10-20 July 23, 2020 39  Municipality of North Bruce Peninsula

Dufferin County

 Town of Orangeville  Town of Shelburne

Simcoe County Appendices and Attachments

CAOR-CW-10-20 Community Transit Update- Route Details Project Summary to Date

CAOR-CW-10-20 July 23, 2020 40

Meeting Date: Monday, January 11, 2021

To: Mayor & Members of Council

From: Carey Holmes, Director of Financial Services/Treasurer Report: Financial Services 2021-01

Subject: Annual Borrowing By-Law

Recommendation

Be it Resolved that Council of the Town of Shelburne receives the staff report FS 2021-01 with respect to the Annual Borrowing By-Law, and that

Leave be given for the reading and enacting of By-Law 01-2021 being a By- Law to authorize the borrowing of $8,897,020.00

Background

Under the Municipal Act, a municipality may deem it necessary to temporarily borrow monies from time to time to meet the current expenditures of the year and until taxes and other revenues are collected. Current expenditures of the year include but are not limited to: debt payments, school board levy purposes, reserves, and any other purpose that a municipality is required by law to provide for.

Report Financial Services 2021-01 Page 1 of 2

41 Analysis

The total amount borrowed at any one time plus any outstanding amount of principal and accrued interest already borrowed must not exceed 75% of uncollected revenues.

The uncollected revenues of taxation and utilities budgeted for 2021 totals $11,862,694. 75% represents $8,897,020.

Financial Impact & Changes

The passing of this by-law allows for temporary borrowing, if required, during 2021.

Council Strategic Priorities

Council’s Strategic Priorities has three Goals - Sustainable, Engaged and Livable. There is a total of 12 targets within the three Goals.

This report aligns with the Sustainable Goals within the Targets:

Target T1 – Develop long term (10-15 year) Financial Plan

Target T3 – Invest and Fund Critical Infrastructure for Future

Supporting Documentation

Appendix 1 – By-Law 01-2021

Respectfully Submitted & Prepared by:

______

Carey Holmes, Treasurer

Reviewed by:

______

Denyse Morrissey, CAO

Report Financial Services 2021-01 Page 2 of 2

42 APPENDIX 1 TO FS 2021-01

THE CORPORATION OF THE TOWN OF SHELBURNE

BY-LAW #01-2021

BEING A BY-LAW TO AUTHORIZE THE BORROWING OF $8,897,020.00

WHEREAS pursuant to Section 407 (1), (2) and (3) of the Municipal Act, 2001, S. O. 2001, c25, as amended, the Council of the Corporation of the Town of Shelburne deems it necessary to borrow monies from time to time to meet, until the taxes are collected, the current expenditures for the year 2021 (hereinafter called “the year”).

AND WHEREAS pursuant to the authority of this by-law the amount that may be borrowed at any one time, together with the total of any similar borrowings that have not been repaid, shall not exceed the sum of $8,897,020.00

AND WHEREAS the total amount of the estimated revenues of the Corporation as set forth in the estimate adopted for the (next preceding) year, not including revenues derivable or derived from the sale of assets, borrowings or issues of debentures or from surplus including proceeds from the sale of assets is $11,862,694.00

AND WHEREAS the amount of uncollected revenues of the Corporation for the year based on the estimated revenues for the (next preceding) year is $11,862,694.00.

AND WHEREAS 75% of such uncollected revenues, less the amount of similar borrowings that are still unpaid, is $0 as calculated under subsection (2) of the Municipal Act: (a) 50% of the total estimated revenues from January 1 to September 30 in the year; and (b) 25% of the total estimated revenues from October 1 to December 31 in the year

NOW THEREFORE the Council of the Corporation of the Town of Shelburne hereby enacts as follows: 1. That the Head of Council and Treasurer are hereby authorized on behalf of the Corporation to borrow monies from time to time, by way of promissory note, from the Royal Bank of Canada, necessary to meet, until the taxes are collected, the current expenditures of the Corporation for the year, provided that the amount that may be borrowed at any one time, together with the total of any similar borrowings that have not been repaid, shall not exceed the sum of eight million, eight hundred and ninety-seven thousand, and twenty dollars $8,897,020.00 and to give, on behalf of the Corporation, to the said Bank a promissory note or notes, sealed with the corporation seal and signed by the Head and Treasurer for the monies to be borrowed with interest at the Bank’s prime interest rate which shall be as notified by the Bank to the Treasurer from time to time.

2. All sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in the year and all preceding years from the said Bank to meet current expenditures of the Corporation shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the year and for all preceding years as and when such revenues are received.

3. The Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the year and preceding years, or from any other source, which may lawfully be applied for such purpose.

READ A FIRST, SECOND AND THIRD TIME in Open Council, and finally passed this 11th day of January 2021.

MAYOR CLERK

43

Meeting Date: Monday, January 11, 2021

To: Mayor & Members of Council

From: Carey Holmes, Director of Financial Services/Treasurer Report: Financial Services 2021-02

Subject: Connecting Link Contract Award

Recommendation

Be it Resolved that Council of the Town of Shelburne receives the staff report FS 2021-02 with respect to the Connecting Link Contract Award; and that

Council awards Contract M20028 to Coco Paving Inc for Option 1, conditional on Ministry of Transportation approval to amending the funding agreement with respect to the provisional item(s) and should the provisional item(s) not be approved, the contract award would default to Option 3; and that

The additional funds as required, over and above the grant funding, will come from Capital Reserves.

Background

In August of 2020, the Town received confirmation of successful grant funding from the Minister of Transportation (MTO), under the Connecting Link – Intake

Report Financial Services 2021-02 Page 1 of 3

44 5 in the amount of $491,609 or more specifically 90% of total eligible costs of $546,233.

In November of 2020, S. Burnett and Associates (SBA) issued a Request For Proposal (RFP) Contract No M20028 for the Main Street East Resurfacing of the Connecting Link. The RFP closed December 3, 2020 and four (4) bids were received out of 15 contractors contacted.

SBA report attached as Appendix 1 summarizes the RFP process and results.

Analysis

The RFP included the resurfacing work on Main Street East in addition to provisional items of work with respect to the interlocking stone adjacent to the roadway in the downtown core as well as parking and curb work and lane narrowing associated with the crosswalk – both of which still require approval to the funding agreement with the MTO.

Replacing the interlocking stone within the downtown core has been discussed at budget time in the past and the 2019 draft budget had an estimated cost of $93,500 to lift, level and replace the existing stones. This amount was removed from the budget prior to its adoption. Downtown core enhancement is also addressed in the Community Improvement Plan and would improve the conditions for pedestrian traffic. For these reasons, staff are recommending that council utilize the opportunity of having the stones replaced with new blocks at the same time the contract resurfacing work is being completed on Main Street East. A portion of the old stones can be salvaged to be used in the rehabilitation of Jack Downing Park.

The Connecting Link – Intake 6 funding opportunity has already been submitted for the Owen Sound Street section of the Connecting Link, and if successful, the RFP will also include the provisional item of replacing the interlocking stone on that section as well.

The provisional items also include the removal of the parking spaces adjacent to Town Hall and the narrowing of Main Street East surrounding the existing cross walk so that bollards and delineators will not have to be used to control traffic through that area.

Report Financial Services 2021-02 Page 2 of 3

45

Financial Impact & Changes

The 2021 Budget for this project was approved at $546,233 in accordance with the successful Connecting Link Grant obtained for Main Street East. The Province’s share being 90% or $491,609. The Towns 10% or $54,624 is being funded from the Road Construction Reserve leaving a balance of $376,223.90 in that reserve at year end.

To choose Option 1, which includes the provisional items, an additional $82,691.70 (including net HST) is required.

Staff are recommending that the additional funding come from the Roads Construction Reserve which will leave a balance of $293,532.20 following the completion of this project.

Council Strategic Priorities

Council’s Strategic Priorities has three Goals - Sustainable, Engaged and Livable. There is a total of 12 targets within the three Goals.

This report aligns with the Sustainable Goals within the Targets:

Target T3 – Invest and fund critical infrastructure for future

Supporting Documentation

Appendix 1 – Report from S. Burnett & Associates Limited Re SBA File M20028

Respectfully Submitted & Prepared by:

______

Carey Holmes, Treasurer

Reviewed by:

______

Denyse Morrissey, CAO

Report Financial Services 2021-02 Page 3 of 3

46 Appendix 1 to FS 2021-02

December 15, 2020 Revised January 5, 2021

Town of Shelburne 203 Main Street East Shelburne, ON L9V 3K7

Attn: Jim Moss, Director, Development & Operations

Re: Town of Shelburne, Connecting Links 2020 Main Street East Resurfacing Summary of Bids SBA File No: M20028

Dear Jim,

S. Burnett & Associates Limited (SBA) has prepared the following letter to summarize the bids received from Contractors regarding the Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing project. The Request for Proposal (RFP) was delivered via email to a list of local contractors on November 10, 2020. A total of 15 Contractors were forwarded the Request for Proposal as follows:

• Wellington Dufferin Paving Inc • Coppertone Paving • Kings Valley Paving • Coco Paving • Miller Group • Positano Paving • The Murray Group Limited • Aecon • Georgian Paving Ltd. • Roto-Mill Inc. • Cox Construction Limited • Edwards Excavating & Construction • Moorefield Excavating • Allto Construction • Avertex Utility Solutions Inc.

M20028_Shelburne Main St Resurfacing_Bid Summary_FINALV5_05Jan21.docx S. Burnett & Associates Limited, 210 Broadway, Unit 203, Orangeville, ON, L9W 5G4 T: (519) 941-2949 F: (519) 941-2036 47 www.sbaengineering.com Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing Page 2 of 4 Summary of Bids Revised January 5, 2021 SBA File No: M20028

A non-mandatory, but highly recommended Contractor’s site visit was held on Tuesday, November 17, 2020 at 10:00 a.m. with representatives from the following three (3) contractors in attendance: Coco Paving Inc., Cox Construction Limited and The Murray Group Ltd.

SBA issued two (2) addendums throughout the RFP process that addressed minor revisions in the scope of work, questions by the Contractors and additional clarifications.

Four (4) bids were received by the closing date of Thursday, December 3, 2020 at 2:00 p.m. local time. All bid submissions were sent via email by the Contractors to Carey Holmes, Treasurer, Town of Shelburne. The bids were from the following Contractors:

• Coco Paving Inc. • Cox Construction Ltd. • Aecon Construction & Materials Ltd. • The Murray Group Ltd.

Table 1 below presents the initial bid summaries received from the four (4) Contractors. A complete cost breakdown of the bids pertaining to each item within the Contract can be found in the attached appendix.

SBA has checked the submissions for mathematical errors and found one (1) mathematical anomaly in Coco Paving’s submitted bid. This resulted in a minor adjustment to the Contract total for Coco Paving’s submission as shown below.

Table 1: Summary of Construction Bid by Schedule Coco Paving The Murray Cox Construction PAGE DESCRIPTION Aecon Inc. Group Ltd. Ltd.

1 SCHEDULE A - Miscellaneous $97,507.15 $60,764.70 $115,720.00 $239,404.62 2 SCHEDULE B - Road Works $252,564.12 $398,608.42 $467,084.04 $456,970.86 3 SCHEDULE C - Provisional Work $260,640.76 $256,420.69 $221,989.92 $291,333.71 CONTRACT TOTAL: $ 610,712.03 $ 719,793.81 $ 804,793.96 $ 987,709.19 ORIGINAL BID AMOUNT: $ 610,748.03 $ 719,793.81 $ 804,793.96 $ 987,709.19 RANK: 1 2 3 4

It should be noted that the above Schedule C (Provisional Work) totals include the cost for both Option 1 and Option 2 for Item C12: Concrete Interlocking Paving Stone. Therefore, this cost is higher than what will be approved in the awarded Contract total, which will depend on the approval of the provisional work. All four (4) Contractors provided the required agreement to bond, 10% bid bond, along with signed acknowledgement of Addendum’s No. 1-2 as per the RFP requirements. SBA would consider all submissions to be compliant.

M20028_Shelburne Main St Resurfacing_Bid Summary_FINALV5_05Jan21.docx

S. Burnett & Associates Limited, 210 Broadway, Unit 203, Ora48ngeville, ON, L9W 5G4 T: (519) 941-2949 F: (519) 941-2036 www.sbaengineering.com

Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing Page 3 of 4 Summary of Bids Revised January 5, 2021 SBA File No: M20028

SBA completed a preliminary cost estimate for all items within the RFP’s Base Contract, under Schedules ‘A’ and ‘B’ and predicted a cost of $452,750.00 (excluding HST) to complete this work. Both Coco Paving and the Murray Group submitted bids within range of this estimate, with Coco Paving coming in below this estimate by approximately $100,000.00.

Coco Paving Inc. has satisfactorily completed similar projects in the past for the Town of Shelburne and for SBA. They are well known throughout the Dufferin and Wellington County area and have experience completing similar resurfacing projects. SBA would consider this company capable of completing the Connecting Links 2020, Main Street East Resurfacing project with positive results.

The majority of works included in Schedule ‘C’ are contingent on Ministry of Transportation of Ontario (MTO) approval, including the removal of the parking spaces adjacent to Town Hall and the narrowing of Main Street East and other work that needs to be accepted under the Connecting Links Funding Program.

The MTO has previously committed to funding a maximum project value (engineering and construction) of $546,233.00 with non-rebate HST. However, for simplicity, SBA has prepared this letter to be based on the eligible funding amount exclusive of all HST which is equal to $536,786.73. MTO would cover 90% of the eligible expenditures and therefore the Town is required to cover the remaining 10% of the Contract total or approximately $53,678.67 + HST. The net eligible construction costs are equal to $456,268.14 + HST.

As noted earlier, the total bid value includes both Option 1 and Option 2 for Provisional Item C12 which is the replacement of the interlocking block behind the curb on Main Street in the downtown core area. Additionally, Item B1 is only required if the Provisional works do not proceed. The following table outlines the various scenarios, associated costs and impact to the construction budget of $456,268.14 + HST outlined in the original MTO funding agreement.

Table 2: Provisional Scope Options Option 1 - Install Option 2 - Reset Option 3 - Restore Option 4 - No Description New Block Existing Block Curb Only Provisional Items A - Miscellaneous $97,507.15 $ 97,507.15 $97,507.15 $97,507.15 B - Roadworks $248,809.23 $ 248,809.23 $248,809.23 $252,564.12 C - Provisional $191,213.26 $ 158,549.26 $89,121.76 $0.00 SUB TOTAL: $ 537,529.64 $504,865.64 $ 435,438.14 $350,071.27 REMAINING BUDGET: $(81,261.50) $ (48,597.50) $20,830.00 $106,196.87

M20028_Shelburne Main St Resurfacing_Bid Summary_FINALV5_05Jan21.docx

S. Burnett & Associates Limited, 210 Broadway, Unit 203, Ora49ngeville, ON, L9W 5G4 T: (519) 941-2949 F: (519) 941-2036 www.sbaengineering.com

Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing Page 4 of 4 Summary of Bids Revised January 5, 2021 SBA File No: M20028

Understanding that the aged interlocking block has been discussed previously at budget time, SBA was optimistic that we could include the replacement as an addition to the original project scope. However, based on the bids received, replacement of the interlocking stone beyond the 1-foot curb restoration, under either-two options, is not feasible within the original budgetary amounts applied for under the MTO Connecting Link funding application.

The Town may wish to consider covering the additional cost of the replacing or resetting the block, so that this work could be completed concurrently with the resurfacing work. Under any scenario, Coco Paving would be the lowest acceptable bidder. It should be noted that the exact amount of Town funding required would be contingent on whether the MTO approves the provisional work.

It should be noted that, at this time, a funding agreement with MTO still needs to be finalized before SBA would recommend that this Contract be awarded to the recommended Contractor. A copy of the bid submissions from all Contractors have been included for your review and information.

Should the Town of Shelburne consider moving forward with this project and upon confirmation of MTO funding, SBA would recommend the Proposal submission from Coco Paving Inc., be considered for award.

Pending acceptance of this recommendation, SBA would recommend a meeting with Town staff to discuss all options regarding the Provisional items. SBA would then proceed with appropriate notification and Contract award notice to Coco Paving Inc.

Should you have any questions, please do not hesitate to call me.

Yours truly,

Lisa Johnson, PMP, EP Senior Environmental Project Manager S. Burnett & Associates Limited

Incl. Appendix A: Bid Cost Breakdown Appendix B: Contractor Bid Submissions

cc: Carey Holmes, AMCT, Director of Financial Services / Treasurer, Town of Shelburne Joanne Marceau, Utility & Public Works Co-Ordinator, Town of Shelburne Stephen Burnett, Principal, S. Burnett & Associates Limited David Dagenais, General Manager, S. Burnett & Associates Limited Blake Aram, Site Inspector, S. Burnett & Associates Limited

M20028_Shelburne Main St Resurfacing_Bid Summary_FINALV5_05Jan21.docx

S. Burnett & Associates Limited, 210 Broadway, Unit 203, Ora50ngeville, ON, L9W 5G4 T: (519) 941-2949 F: (519) 941-2036 www.sbaengineering.com

Appendix A

Bid Cost Breakdown

51 TENDER BID COST COMPARISON

S. Burnett & Associates Limited Project No. M20028

Client: Town of Shelburne Contract Title: Connecting Links 2020, Main Street East Resurfacing

PAG The Murray Group DESCRIPTION Coco Paving Inc. Cox Contruction Ltd. Aecon E Ltd.

1 SCHEDULE A - Miscellaneous $97,507.15 $64,764.70 $115,720.00 $239,404.62 2 SCHEDULE B - Road Works $252,564.12 $398,608.42 $467,084.04 $456,970.86 3 SCHEDULE C - Provisional Work $260,640.76 $256,420.69 $221,989.92 $291,333.71

CONTRACT TOTAL:$ 610,712.03 $ 719,793.81 $ 804,793.96 $ 987,709.19

ORIGINAL BID AMOUNT: $ 610,748.03 $ 719,793.81 $ 804,793.96 $ 987,709.19

RANK: 1 2 34

M20028_Bid Cost Summary_FINAL_04DEC20.xlsx 52 TENDER COST COMPARISON SUP

S. Burnett & Associates Limited Project No. M20028 Page No. 1

1

Client: Town of Shelburne

Contract Title: Connecting Links 2020, Main Street East Resurfacing

SCHEDULE A - Miscellaneous Coco Paving Inc. Cox Contruction Ltd. Aecon The Murray Group Ltd. ITEM CONTRACT CONTRACT DESCRIPTION UNIT UNIT PRICE UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL NO. QUANTITY TOTAL

A1 Mobilization / Demobilization 1.00 LS $25,225.64 $25,225.64 $8,500.00 $8,500.00 $90,145.67 $90,145.67 $11,092.80 $11,092.80

A2 Insurance & Bonding Requirements 1.00 LS $5,239.59 $5,239.59 $10,400.00 $10,400.00 $23,824.21 $23,824.21 $3,083.60 $3,083.60

A3 Supply, Erect & Maintain Signage, Barriers and 1.00 LS Traffic Control Devices, and Requirements for Paid Duty Officers, etc. $49,439.02 $49,439.02 $75,320.00 $75,320.00 $79,272.59 $79,272.59 $29,370.05 $29,370.05

A4 Utility Locates & Construction Layout 1.00 LS $4,861.47 $4,861.47 $5,500.00 $5,500.00 $33,160.73 $33,160.73 $6,895.70 $6,895.70

A5 Environmental Protection / Mitigation Measures 1.00 LS $5,727.32 $5,727.32 $2,500.00 $2,500.00 $5,408.46 $5,408.46 $6,622.75 $6,622.75

A6 Material Testing Allowance 1.00 LS $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00

A7 Pre-Construction Building & Property 1.00 LS Assessment $3,014.11 $3,014.11 $9,500.00 $9,500.00 $3,592.96 $3,592.96 $3,699.80 $3,699.80

SUBTOTAL: $97,507.15 SUBTOTAL: $115,720.00 SUBTOTAL: $239,404.62 SUBTOTAL: $64,764.70

53 M20028_Bid Cost Summary_FINAL_04DEC20.xlsx TENDER COST COMPARISON SUP

S. Burnett & Associates Limited Project No. M20028 Page No. 2

Client: Town of Shelburne

Contract Title: Connecting Links 2020, Main Street East Resurfacing

SCHEDULE B - Road Works Coco Paving Inc. Cox Contruction Ltd. Aecon The Murray Group Ltd. ITEM CONTRACT CONTRACT DESCRIPTION UNIT UNIT PRICE UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL NO. QUANTITY TOTAL

B1 Removal and Reinstallation of Flexible Plastic 1.00 LS Markers. Note: Reinstallation Only If Provisionals not approved. Removal and Disposal of Existing Granular Material, Boulevard Topsoil Material, Concrete Sidewalk, Asphalt, Flexible Plastic Markers, etc. $3,754.89 $3,754.89 $6,500.00 $6,500.00 $3,873.05 $3,873.05 $5,311.05 $5,311.05

B2 Milling – Roadway including All Intersection End 6,150.00 Sq.m. Treatment (60mm-0mm tapers, typ.) $3.63 $22,324.50 $6.81 $41,881.50 $5.85 $35,977.50 $5.40 $33,210.00

B3 Removal and Replacement of Existing Catchbasin 14.00 ea Lids including Riser Section Adjustment Rings, Parging, etc., as per OPSD 400.010 $830.63 $11,628.82 $1,374.87 $19,248.18 $3,271.52 $45,801.28 $1,295.80 $18,141.20

B4 Reset to Grade - Existing Catchbasins, Watermain 10.00 ea Valve Boxes, Curbstops, Paving Stones, (Includes Frame & Gate, Removal and Reset as Required at Finish Grade of Asphalt) $426.73 $4,267.30 $840.12 $8,401.20 $1,513.70 $15,137.00 $735.50 $7,355.00

B5 Removal and Replacement of Existing Concrete 725.00 m(l) Curbing. OPSD 600.010 $104.82 $75,994.50 $169.67 $123,010.75 $190.92 $138,417.00 $180.30 $130,717.50

B6 Supply, Place and Compact Hot Mix Superpave 6,150.00 Sq.m 12.5 FC2 Asphalt (60 mm depth) $15.14 $93,111.00 $34.39 $211,498.50 $26.53 $163,159.50 $21.00 $129,150.00

B7 Permanent Pavement Markings – Line Painting 1.00 LS Spaces Delineation $10,087.01 $10,087.01 $13,500.00 $13,500.00 $12,249.30 $12,249.30 $18,724.49 $18,724.49

B8 Restoration of Existing Disturbed Areas Including: 1.00 LS Granulars, Asphalt, Topsoil & Sodding, etc. $22,648.74 $22,648.74 $37,500.00 $37,500.00 $21,857.19 $21,857.19 $49,122.03 $49,122.03

B9 Locate & Expose Existing Manhole Structure 1.00 LS Within Roadway and Supply & Install Manhole Lid c/w Modulok Sections, etc., to Surface Elevation. (Refer to Drawing C5.2) $4,749.86 $4,749.86 $1,546.41 $1,546.41 $12,996.04 $12,996.04 $1,649.65 $1,649.65

B10 Tack Coat 6,150.00 Sq.m $0.65 $3,997.50 $0.65 $3,997.50 $1.22 $7,503.00 $0.85 $5,227.50

SUBTOTAL: $252,564.12 SUBTOTAL: $467,084.04 SUBTOTAL: $456,970.86 SUBTOTAL: $398,608.42

54 M20028_Bid Cost Summary_FINAL_04DEC20.xlsx TENDER COST COMPARISON SUP

S. Burnett & Associates Limited Project No. M20028 Page No. 3

Client: Town of Shelburne

Contract Title: Connecting Links 2020, Main Street East Resurfacing

SCHEDULE C - Provisional Work Coco Paving Inc. Cox Contruction Ltd. Aecon The Murray Group Ltd. ITEM CONTRACT CONTRACT DESCRIPTION UNIT UNIT PRICE UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL UNIT PRICE CONTRACT TOTAL NO. QUANTITY TOTAL

PROVISIONAL WORK:

C1 Removal of Existing Asphalt, Concrete Sidewalk, 200.00 Sq.m. and Boulevard Topsoil and Sod, etc. $46.57 $9,314.00 $41.64 $8,328.00 $65.01 $13,002.00 $40.55 $8,110.00

C2 Concrete Sidewalk Sections, 125mm depth, OPSD 190.00 Sq.m. 310.020, - Includes All Associated Costs for Supply & Installation, etc. $99.82 $18,965.80 $90.73 $17,238.70 $157.84 $29,989.60 $90.10 $17,119.00

C3 New Concrete Required for Installation of Tactile 90.00 Sq.m Warning Plates Sidewalk Sections, 125mm depth, OPSD 310.020, - Includes All Associated Costs for Supply & Installation, etc. $176.50 $15,885.00 $167.34 $15,060.60 $835.46 $75,191.40 $165.60 $14,904.00

C4 Supply and Installation of New Tactile Warning 25.00 Sq.m Plates at Designated Intersections $891.27 $22,281.75 $687.51 $17,187.75 $735.14 $18,378.50 $828.80 $20,720.00

C5 Supply and Installation of Geogrid - Asphalt 260.00 Sq.m. Pavement Reinforcement Membrane within the Intersection $15.47 $4,022.20 $35.00 $9,100.00 $9.12 $2,371.20 $10.45 $2,717.00

C6 Supply and Installation of New Catchbasin OPSD 1.00 ea 705.010 including All Associated Costs (ie: Granular, Modulocks, Parging, Frame and Grate, Restoration, etc.) $9,632.01 $9,632.01 $12,600.00 $12,600.00 $16,458.61 $16,458.61 $6,439.20 $6,439.20

C7 Supply, Installation and Connection of 300mm dia. 5.00 m(l) PVC SDR 35 Lead to Existing Catchbasin $581.64 $2,908.20 $350.00 $1,750.00 $1,819.34 $9,096.70 $126.00 $630.00

C8 Removal and Replacement of Existing 200mm dia. 1.00 ea Watermain Isolation Valve & Box $1,285.15 $1,285.15 $12,500.00 $12,500.00 $19,494.30 $19,494.30 $13,717.44 $13,717.44

C9 Removal and Reinstallation of Existing Signage, 2.00 ea Refer to Drawing C2.1 $540.16 $1,080.32 $550.00 $1,100.00 $354.79 $709.58 $485.20 $970.40

C10 Removal of Existing Catchbasin Cover, Supply & 1.00 ea Install New Manhole Cover on Existing Catch Basin, Including Riser Section, Moduloks, Parging, etc. OPSD 401.010 (Closed - Type A) $1,679.47 $1,679.47 $1,374.87 $1,374.87 $10,153.88 $10,153.88 $1,295.80 $1,295.80

C11 Supply & Place Topsoil & Sod Within Boulevard 1.00 LS Section PXO Crossing, Refer to Drawing C2.1 (15 Sq.m) $2,067.86 $2,067.86 $2,000.00 $2,000.00 $4,371.44 $4,371.44 $1,422.85 $1,422.85

C12 Concrete Interlocking Paving Stone: a) Option 1: Removal, Powerwash & Resetting of 375.00 Sq.m Existing Paving Stone within Boulevard Area, (additional beyond 0.3 metres from back of curb outside of curb restoration area) $185.14 $69,427.50 $150.00 $56,250.00 $72.10 $27,037.50 $185.00 $69,375.00 b) Option 2: Removal of Existing Paving Stone and 450.00 Sq.m Supply & Installation of New Concrete Interlocking Paving Stone within Boulevard Area $226.87 $102,091.50 $150.00 $67,500.00 $144.62 $65,079.00 $220.00 $99,000.00

SUBTOTAL: $260,640.76 SUBTOTAL: $221,989.92 SUBTOTAL: $291,333.71 SUBTOTAL: $256,420.69

55 M20028_Bid Cost Summary_FINAL_04DEC20.xlsx

Appendix B

Contractor Bid Submissions

56

Appendix B-1

Coco Paving Inc.

57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75

Appendix B-2

The Murray Group Ltd.

76 ttuRo&1 opotnt y|sireb Ptq{ fto wvlv iet t>, O 0. N0l'72tC0 RECEIVED

DEC :3 t0Z0

TOII'iI OF SHELBURNE

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\ grt p-rte lf r^l xt oF ag€L 4(. tet'2Pa6i"tb ' Lo*trte tti Pk u'*:tL 2oLo. ly'*ir, . DoU rrzq t-( ' W Ml-oa2-ee ,/ p+ot-,lA69t pitz?cToz sf fr-ANu'4L*zavitm hrr: }AlLev AIAQT, a- -b'49 7L 1-, ?zzo, ' -Tglpgl) EPcLerE> " DneEAn "P/1

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I l 77 [*t""t]

Bid Bond Standard Construction Document ccDc220 -2002

Bond No.7091146-20-0699 Bond Amount: $-10%-

THE MURRAY GROUP LIMITED as Principal, hereinafter called the Principal, and lntact lnsurance Company, 1100-999 W. HASTINGS ST, VANCOUVER, BRITISH-COLOMBIA V6C 2Wz a corporation created and existing under the laws of Canada and duly authorized to transact the business of Suretyship in all Provinces and all Territories in Canada as Surety, hereinafter called the Surety, are held and firmly bound unto TOWN OF SHELBURNE as Obligee, hereinafier called the Obligee, in the amount of TEN PERCENT OF THE TENDER PRICE Dollars ($-10%-) lawful money of Canada, for the payment of which sum the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. / WHEREAS the Principal has submitted a written bid to the Obligee, dated the .114 a^y ot 2020, for M20028 - Town of Shelburne Gonnecting Links 2020 Main Street East Resurfacing.

The condition of this obligation is such that if the Principal shall have the bid accepted within the time period prescribed in the Obligee's bid documents, or, if no time period is specified in the Obligee's bid documents, within SIXTY (50) days from the closing date as specified in the Obligee's bid documents, and the Principal enters into a formal contract and gives the specified securi{y, then this obligation shall be void; otherwise, provided the Obligee takes all reasonable steps to mitigate the amount of such excess costs, the Principal and the Surety will pay to the Obligee the difference in money between the amount of the bid of the Principal and the amount for which the Obligee legally contracts with another party to perform the work if the latter amount be in excess of the former.

The Principal and Surety shall not be liable for a greater sum than the Bond Amount.

It is a condition of this bond that any suit or action must be commenced within seven (7) months of the date of this Bond.

No right of action shall accrue hereunder to or for the use of any person or corporation other than the Obligee named herein, or the heirs, executors, administrators or successors of the Obligee. lN WITNESS WHEREOF, the Principal and the Surety have Signed and Sealed this Bond dated the 27th day of NOVEMBER, 2020.

SIGNED AND SEALED in the presence of:

THE MURRAY GROUP

P

lntact lnsurance

Surety SOPHORN LOEU ATTORNEY-IN-FACT

CCDC Copyright 2002 Canadian Construclion Documenls Committee

Association of Canada (CCDC 220 - 2002) has been approved by the Surety 78 (e/0e) [-tact]

Agreement to Bond (Surety's Consent)

Consent of Surety No. 7091146-20-0699

To: TOWN OF SHELBURNE

Should the tender of: THE MURRAY GROUP LIMITED

For: M20028 - Town of Shelbume Connecting Links 2020 Main Street East Resurfacing be accepted within the time period prescribed in the tender, or if no time period is specified, within sixty (60) days from the closing date of tender, and a written contract entered into, we the undersigned do hereby agree to become bound as Surety and will issue

A Performance Bond equal to 50% A Labour and Material Payment Bond equal to 50% of the tender price guaranleeing faithful performance of said contract.

This Consent of Surety shall cease and be null and void after thirty (30) days from the award of contract.

Any suit filed against the Surety with respect to this Surety's Consent must be initiated and duly served on the Surety within seven (7) months of the date hereof. -// / Tender oate: 24e aay'-- ot fu- cnr /+u--zozo

Dated: November 27, 2020

INTACT INSURANCE COMPANY

n-Fact

Consent.dot 79 (05/16) S. BURNHTT & rISS{}II1\TES tIilIITHI] )bb! [\r;t\ t.till I \r; .t [\] ln0\ llhtT I L ADDENDUM No. 1

Date: November 24,2O2O Project No: M20028 Links 2020, Main street East proiect Proposal: Town of shelburne, Connecting Name: ff:ffi;t.|1 To: AllBidders

This Addendum No. 1 consists of 73 Pages

Please make the following changes / additions to the Request for Proposal Document. Bidders are responsible to ensure that all addenda have been received. Bidders shall be required to acknowledge addenda in the space provided in Section B of the Proposal Form.

This addendum will form part of the terms, conditions and specifications outlined in the above noted Request for Proposal Contract Document. All other components of the Bid documents shall remain unchanged.

***REMINDER: BIDDERS MUST IDENTIFY THIS ADDENDA lN THE SPACE PROVIDED lN SECTION B OF THE PROPOSAL FORM'***

CTARIFICATIONS I MOD|F|CATTONS / DELETIONS

1. Bidders shall note an error in Blake Aram's email address in the RFP document should be corrected to [email protected].

2. Bidders shall REMOVE and REPLACE Section B: Schedule of Unit Prices, in its entirety, with the attached pages.

3. Contractors shall note that all restoration costs associated with each item under Schedule of Unit Prices, Section C: Provisionals will be included within the bid price under each item.

4. Provisional ltems C1, C2, C6, C7, C9, C10 and C11 related to Provisional work concerning sidewalk expansion near Townhall on Main Street East will be pending MTO review and approval. Contractors to refer to updated Special Provisions revised accordingly and attached to this Addendum.

5. Bidders shall REMOVE AND REPLACE the following Specifications, in their entirety, from Section C: Specifications with the attached: o Section 01340: Shop Drawings, Product Data and Samples

6. Bidders shall REMOVE AND REPLACE Section D: Special Provisions, in its entirety, with the attached pages.

M 20028_Add#1_Fl NAL_24N ov20.doot

80 Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing Addendum No.1 SBA File No.: M20028 Pace2 ol 73

7 Bidders shall ADD to the Request for Proposal documents, Section F: Soils lnformation, Geotechnical lnvestigation from Peto MacCallum Ltd., dated November 2O2O, attached.

8. Bidders shall REMOVE and REPLACE the following drawings, attached o Cover Page o C0.1: Drawing lndex & General Notes o C1.1: Key Plan o CL.2: Proposed Resurfacing Plan Sta 0+000 To Sta 0+185 o C1.3: Proposed Resurfacing Plan Sta 0+185 To Sta 0+390 o C7.4: Proposed Resurfacing Plan Sta 0+390 To Sta 0+498 e C5.1: Standard Details

9 Bidders shall ADD the following drawings, attached: r Drawing C2.1: Proposed Sidewalk & Catchbasin Plan (Provisional) r Drawing C5.2: Standard Details

QUESTIONS AND RESPONSES

Question 7: Please confirm if we are required to provide a hardcopy submission along with the emailed submission?

Response 1: As per Section B: Bidder lnformation, ltem 1.4: Delivering and Closing of Request for Proposal, a hard copy of the complete RFP Form package (including certified cheque or bid bond) to the offices of the Town of Shelburne is required within 48 hours of closing date and time.

Question 2: With respect to the liquidated domoges, could o volue be quontified for the additional costs that may be added to the already specified 5500/doy fee?

Response 2: Contractors to refer to requirements of Liquidated Damages in Section B: Section L.I7.3. Contractors will be advised of the additional costs in addition to the specified daily fees as indicated in the Contract documents.

Question 3: With respect to ltem 87, may the Town please provide a quontified breokdown?

Response 3 Item 81 has been revised in the Schedule of Unit Prices for clarity. Contractors to refer to updated Special Provisions revised accordingly and attached to this Addendum.

Question 4: With respect to ltem 88, moy the Town please provide a quantified breokdown?

Response 4: Contractors to satisfy themselves with the locations for restorations required for the replacement of roadways, curbing, asphalt, granulars, topsoil and sodding, etc. Therefore, Contractors are to price this item accordingly.

M 20028-Add#1-Fl NAL-24Nov20.doot

81 Town ofShelburne, Connecting Links 2020, Main Street East Resurfacing Addendum No.1 SBA File No.: M20028 Page 3 of 73

Question 5: With respect to ltem C3, typically toctile plotes ore tendered os per (ea). Could the Town pleose confirm whether the current quantity and unit of meosurement is correct?

Response 5 Contractors to refer to Schedule of Unit Prices, revised and renumbered ltem C4 and drawings indicating suggested size of Tactile Plate. Question 6: With respect to ltem C5, should the unit of measurement read (ea) and not (LS)?

Response 6: Contractors to refer to Schedule of Unit Prices, revised and renumbered ltem C6, for clarification.

Question 7: Con the Town please confirm if we are required to include for a pre-condition survey? lf so, could an item pleose be added?

Response 7: A Pre-Construction Building & Property Assessment has been included in the Schedule of Unit Prices under Schedule A: Miscellaneous, ltem A7. Requirements for this ltem are further detailed under Special Provisions ltem SP-07.

Questions 8: Are we expected to allow for additional OA/AC tusting costs outside of whot has been allowed in the contingency testing ollowonce?

Response 8: Contractors to refer to Schedule of Unit Prices, updated ltem A6, for revised allowance concerning Material Testing.

Question 9: ls it the Town's expectotion to be receiving the asphalt grindings? Or is it the responsibility of the contractor to dispose of them?

Response 9 The Town has first right of refusal for any material. Contractors will be advised following award.

Question 70: Con on item for poid duty please be included in the tender?

Response 10: Contractors shall include any costs associated with paid duty officers for traffic control requirements under ltem A3: Signage, Barriers and Traffic Control Devices.

Question 7L: ls the current lights ot Owen Sound & Moin on o timer or loops? lf they're on loops is it the Town's expectotion thot the contractor will be responsible to instoll new loops? And if so, could an item be provided?

Response 11: The intersection at Owen Sound Street and Main Street are timer controlled, therefor installation of new loop system will not be required.

M20028 Add#1 FINAL 24Nov20.doot

82 Town ofShelburne, Connecting Links 2020, Main Street East Resurfacing Addendum No.1 SBA File No.: M20028 Page 4 oI 73

Question 72: Could the Town please clorify what the diogonal hatching ot the intersection of William ond Main found on Drawing C1.2 represents?

Response 12: Contractor to replace delineation as noted on Drawing C1.2.

Question 73: Could clarification to ltem 87 in the SUP be provided with regards to what is all included under this item?

Response 13: Please refer to Response 3, above.

Question 74: Clarily the note on Drowing C1.2 referring to Drowing C2.7.

Response 14: Contractors to refer to new Drawing C2.1 attached to this Addendum.

Question 75: Pov't marking SP-72 includes solvent point (OPSS L772) and thermoplastic (OPSS 1.71j). Solvent paint can't be used between May 1 and Oct 75 and thermoplostic is for more expensive. Can you get clorification?

Response 15: Contractors to refer to Section D: Special Provisions, ltem SP-14 for clarification

I have read the foregoing Addendum and have considered it in my Proposal.

Tenderer's Name

/-L-, flrn Signature

Date

M20028 Addfl1 FINAL 24Nov20.docx

83 $. ffi{INNHTT Itj$iw,lTfi$ u$lI}s sebbX t. \ i; I 1 r:i;ill\ f; & ll$1'l lt0 \ { [\'i' r I

SrSSHfrlDftJlM No. 2 tre&ffiflllK€liillns! rllm !)ate: l\ovember 3A,2O2& flnoject Flo: M2C!C28 [\equest for Proposal: Town r:f Sht:lburne, Co rnecting Lirt is ?02{i, i'l;: in iitreet :trst c,rc,Feft hiarne: Resurfacing l'o: Ali Bidders

'his Addendurvl lNo. 2 consists of 2 Pages nssNiLWIl.i llrffi

Fliease make the {'oilowing changes / additions to tlre Requesl for Propo:;al *,:,cur"nr:nt. Eidde's are re sponsible to ensure that all addenda have been received. Bidrlers shall b': requireiJ 1:o ;:cknov' lttdge aildencia in the space provided in Section B of the Pr*posa! Fct'tn'

l"i:is adrlerrdum will form part of the terms, conditiorrs and :per:ifieations *;tl!iiie,r:j ir ':lte iiiior,'::: n,ltect fir:quest for Proposal Cr:ntract Document. Ail cthr:r componerrts af the B r;j di:rcltmei'rts ,;hall i:tnain ul rcha nged.

j"*FEh/itNIDER: BIDDERSMUSTIDENTIFYTHISADDEI{DAIN-li.'lE:;PACEPF:OVlilEillNSEill'lUl{E*i:-lhlE ptiot-105AI_ FORM***

ritiARtF!cATroNs / MODIFICATIONS / DELETIONS

Ji, Birjders shall RENrlOVE and REPI-ACE Section 8; Schedule,sf Unit Pricr:s, Srheu'r.r er B: Rc'ad rA'crk, pag* 23, with ?:he attached for clarificatiarr cn lack Ccat item as neirlhe S,gil:ciai Pllrr si'lns, Item SP-l1.

I have read the foregoing Addendum and have consirjered it in m'/ Proposal

Tenderer's fil,:nr'e

Signature

2 Loze D ate

M 20028_AddS 2-Fl hlA.L_30N ov20.Co(x

!i, :

li. 84 #$ll i\i'' ffi$i,ffi, S. Burnett & Associates Limited Section B Town of Shelburne Bidder lnformation Connecting Links 2020, Main Street East Resurfacing

2 REQUEST FOR PROPOSAL FORM

2.L ProposalSubmission

Town of Shelburne Connecting Links 2020, Main Street East Resurfacing Contract No.: M20028

To: Town of Shelburne

This Proposal is submitted by

frte /luztray 6zouP Lr /rt/ fgD' Firm Name

0. 6or L/o EEF/EL) //044Q Address s/q.L38.1077 Telephone Number

Q lrt.q aa_

t, [e** Authorized Agent

of Lrd/ Company Represe (hereinafter referred to as the "Bidder")

Having carefully examined the locality and site of the proposed works, and all Contract Documents relating thereto, including the Request for Proposal Ad, Proposal Form, Specifications, Appendices, General Conditions of Contract, Schedule of Unit Prices, Standard Specifications and Drawings, Addenda _ to _ inclusive, do hereby submit an offer in accordance with the Contract Documents and all location specifications, including detailed drawings as may be supplied from time to time, to furnish all materials, labour, tools, plant, matters and allthings necessary within the time specified as described in the following Sections.

The undersigned agrees to accept as full payment therefore, the sums calculated in accordance with the actual measured quantities at the unit prices set forth in Schedule of Unit Prices herein.

Page 15 of 28

85 S. Burnett & Associates Limited Section B Town of Shelburne Bidder lnformation Connecting Links 2020, Main Street East Resurfacing

The Bidder also agrees:

7 That, this Proposal is made by the Bidder without any connection, knowledge, comparison of figures, or arrangement with any other person or persons making a Proposalforthe same work and is in all respects fair and without collusion or fraud.

2. That, this offer is to continue open to acceptance until the Contract is executed by the successful Bidder or for a period of 60 days commencing from the Date of Closing of Proposals, whichever event first occurs and that the Owner may, at any time within that Period accept this Proposal whether any other Proposal has been previously accepted or not.

3. That the Owner may reject any or all Proposals without explanation

4. That, he will carry out any additional or extra work (including the supplying of any additional materials or equipment pertaining thereto) or will delete any work as may be required by the Engineer in accordance with the Contract.

That, the carrying out of any work referred to above or the issuance by the Engineer of a Contract Change Order relating to such work or the acceptance by the Bidder of such Contract Change Order shall not, except as expressly stated in such Contract Change Order, waive or impair any of the terms of the Contract or of any Contract Change Order previously issued by the Engineer or any of the rights of the Owner or of the Engineer under the Contract.

5. That, he will complete the works within the time period allotted

6 That, failure by the Contractor to complete the entire work within said time or the extended time allowed by the Engineer will give the Owner the right to collect liquidated damages including additional engineering costs as spelled out in Sectiont.t7.3 from the Contractorfor each day thereafter untilthe work is completed as specified. Said liquidated damages are not a penalty, but are the agreed damages which the Owner would suffer if the work were incomplete at the end of the time proposed in this Statement, with allowed extensions of time,

if a ny.

7 That, if the Bidder withdraws this Proposal before the Owner shall have considered the Proposals and awarded the Contract in respect thereof, at any time not later than 50 days after the Proposal closing date, the amount of the deposit accompanying this Proposal shall be forfeited to the Owner or the bid bond shall be enforced.

8. That, the awarding of the Contract by the Owner based on this Proposal, shall constitute acceptance of this Proposal. 9. That, if this Proposal is accepted, to furnish approved Surety Bonds for the proper fulfillment of the Contract as required and to execute the Contract documents, in triplicate, within 10

Page 16 of 28

86 days after being notifled to do so. ln the event of default or failure on the part of the Bidder to do so, the Bidder agrees that the Owner shall be at liberty to retain the Proposal Deposit for the use ofthe Owner and to accept the next lowest or any Proposal or to advertise for new Proposals, or to carry out the works in any other way they deem best.

10. This Proposal Form comprises of:

2.7 Proposal Submission 2.2. Proposal Agreement 2.3. List of Proposed Subcontractors 2.4. Bidder's Experience in Similar Completed Work 2.5. Bidder's Client and Consultant References in Similar eompleted Work 2.6. Contract Drawings 2.7. Schedule of Unit Prices 2.8. Cost Summary Schedule of Unit Prices 2.9. Bid Bond and Agreement to Bond

Page 17 of 28

87 S. Burnett & Associates Limited Section g Town of Shelburne Bidder lnformation Connecting Links 202O MainStreet East Resurfacing

2.2 ProposalAgreement

That, this Proposal is submitted by: fue t/u224 (eoU/ t/'/tt/Tf4 Firm Name

+b Oil . /Jo bzlc o Address &Q-b^t .voT Telephone Number C^ Email ress

The Bidder solemnly declares that the several matters stated in the foregoing Proposal are in all respects true. I 4i,'t Signature and Sea Bidder

President/Signature a nd Seal e retary A.'L-' 7, >cz'a Date of Submission

Page 18 of 28

88 S. Burnett & Associates Limited Section B Town of Shelburne Bidder lnformation Connecting Links 2020, Main Street East Resurfacing

2,? List of Proposed Subcontractors

The General lnformation to Bidders requires the Bidder to list on this statement sheet the name of each proposed subcontractor. Listed hereunder are the names of all subcontractors, concrete ready-mix supplier, precast concrete supplier, building material supplier, etc., as applicable whom the Bidder proposes to use:

Approximate Value of Sublet Sub-Trade Proposed Subcontractor Address Work C r & ee,vzacT<- /oo S///1 Duirc. /gOt aoO CopcEerE Slz/b4/ty,rL P4* - t15 krw.tdse - S,ooe.oo /Vc rz c a+T . /1So 4tusfzu6,2 'volr> qtmUlv.e I € (6s blr'cl . illAec4FePvt C^fv\gP('Dbe DIJ'T, 2Ooe, o.9 PvCn*a,rta O1+, v;nx,Ft:"* tl&,r'ir-t,>,tt lrr\T - l2ro oo. . a*u*e.1

2,4 Bidder's Experience in Similar Completed Work

Description of Location Owner's Engineer Completion Date Value (S) Contract tuUq7 t fur'7 llcl.zoze # 2r7oor 2Da.. /4ro HIill 8q . "iczinana> otfo, t(lfL EP?. A4hhftt'CIPFt il 4ro ilwf b .t€be 6rtuat- h*tul'cc, Tunbh SwrE 2ozl 4roozraao!2 {R17^ ENb. Falngttiirlr/tiS |tntQ( lttuth{a D. nn/H.bb^) P*e)ilz /Jny# ztza fl lrzoo, e,o3 6zcy cr7 pn/Utu)e tlrttttu hc7 tno / y rn^&:c"' 2ewi,7 ftp/.zezp I27d?d7dc.a

2.5 Bidder's Client and Consultant References in Similar Completed Work (Minimum 3 References Reguired)

Contact Project Completion Date Owner Consultant lnformation Htc/ Ocr- 2o"-o /We Ktzt.Atttat Mo 8/ %? ltrc/" U rnf^n7 " c.Jt- tutre KL drtb oro Uu/f e Jue 7-7azl l1t ' {"t*4'} *', (ztforv E Dwc4l+to.-rO Cout4t u)e(iq, , /h1o/ zozo azfitt hhl/rarltt z 1 1'tZilo*tertC,. ow. t

Page 19 of 28

89 a 5. Burnett & Associates Limited Section B Town of Shelburne Bidder lnformation Connecting Links 2020, Main Street East Resurfacing

2,6 Contract Drawings

The work to be done under this Contract is shown on the following drawings:

COVER PAGE

CO.1 DRAWING INDEX & GENERAL NOTES

c1.1 KEY PLAN c7.2 PROPOSED RESURFACING PLAN STA O+OOO TO STA 0+185 c1.3 PROPOSED RESURFACING PLAN STA 0+185 TO STA 0+390 cr.4 PROPOSED RESURFACING PLAN STA 0+390 TO STA 0+498

c2.L pRoposED STDEWALK & CATCHBASIN PLAN (PROVISIONAL) (TBA)

c5.1 STANDARD DETAILS

These drawings are the Contract Drawings and are made a part of this Contract. Additional drawings showing details in accordance with which the work is to be constructed may be furnished from time to time by the Engineer, if found necessary, to supplement or supersede the drawings hereto attached and such additional drawings shallthereupon become a part of this Contract.

The Contractor shall be governed by the figured dimensions, as given on the drawings.

Where required dimensions are not shown in figures, the Contractor shall obtain the said dimensions from the Engineer before proceeding with the construction of the portion of the work to which they refer.

ln every case, detailed drawings shall take precedence over general drawings. ln no instance shall dimensions be scaled from drawings. Sets of these Contract Drawings may be obtained from the Engineer by the Contractor on request.

Page20 of 28

90 2.7 Schedule of Unit Prices

1. Where alternative materials are specified, the Contractor shall tender a Unit Price for each alternative, but shall extend only the lowest unit price. 2. cu.m Denotes Cubic Metre (1,000 litres) m(v) Denotes VerticalMetre m(l) Denotes Linear Metre

LS Denotes Lump Sum EA Denotes Each sq.m Denotes Square Metre CSP Denotes Corrugated Steel Pipe t Denotes Tonne (2,204.51bs) cu.m(c) Denotes Compacted Cubic Metres ha Denotes Hectare hrc Denotes Hours

Page 21 of 28

91 SCHEDULE OF UNIT PRICES

s. Burnett & Associates Limited Project Jrls. M20028 Pase No' contractor: T4e 4,/L/zz4 , l€0't4? lt'lo/'fn> ' i'oo"no,'., *o., Address: 7.2. 7or f,{'f"^4//, fu ''r/o/z/b Contract Title: Town of Shelburne, Connecting Links, Main St E Resurfacing

SCHEDULE A - Miscellaneous

ITEM DESCRIPTION CONTRACT UNIT UNIT PRICE CONTRACT NO. QUANTITY TOTAL 80 A1 Mobilization / Demobilization 1.00 LS rl,012 ./' l/r o?2, g3 .6o A2 lnsurance & Bonding Requirements 1.00 LS 3o 8r.bo ?o

A3 Supply, Erect & Maintain Signage, Barriers and 1.00 LS zq t7o.'{ zor 470 .o{ Traffic Control Devices, and Requirements for Paid Duty Officers, etc. ?o A4 Utility Locates & Construction Layout 1.00 LS 6egE.70 6g?5.

A5 Environmental Protection / Mitigation Measures 1.00 LS 6622.?{ 662?. "g

A6 Material Testing Allowance 1.00 LS s4,000.00 94000.00

A7 Pre-Construction Building & Property 1.00 LS ?L1q.8a Assessment ^bqq.80

SUBTOTAL: Aq7/€V"7o

M20028_SUP_Add#1 _FINAL 24Nov20.xlsm 92 S$FIFDIULH Oilj [JN[T F]Fll;CffiS

S. Fh*rc'lett & Assoaiates L$nltted Projlet 3\ft. tui2oo2d rit' ccntractc,r: ff7 ..ilt/p74 / 62oa/ /r* 7a> 'P;:,}r' e'u'r''"':'* riu z A//''Aaa?//a ,Address: F.O. Fcx 4 Zr.t/Zll, Contract Title: 1orv6 rrf {lhelburrre. CoitnectinEy l-it',Ks, fulai1 St I i:?esiit*,acing

SChIEDULE l3 - Rerad Vrlorks

i'1"*M nEscRrPTtonc CONTICACIT UNilIT [JhllT !aR!{;!:- CSi\ITi:IA,L-T NO. tGtilr$iTiTY 1^t)'l',{L of *1 Removal and Reinstallafion of Flexible Flastic L5 t7ll 5?u, "5 tularkgrs:. Noie: Reinstallation Only lf ltrovisir.rnals not approved. Reffi-e.ralaF]dsiqesal af_Exisd+rgi-6ra+t'*ar-A+at 3$al;€eu{e\rar+-FsF}seil- vlate*d,;€e$eFele€idevelh-Aspha{t-, Flexble P+esiie+qaf ker€rete.-

-@ ii2 Viliinu - Roadway including All lntersection End 6.1 50 Sii1.m 5.lo 7 7rz/o Ireat:n ent (60mrn -3fi m tapers, typ.) g ti3 temoval anci Replacement of Exisiing Catchbasin 1tt.aa €e zqE. f" t t(/.2" -ids ircluding Risei Section Adjustment Rings, >argirg etc., as per OPSD 400.010 fo B4 ?esei to G rade - Existirrg Catchbasi ns, VVaterm ain '| rJ"60 7r5. ? 35i.oo y'alve Boxes, Curb$tops, Paving Slones, (includes :ram,3 & Gale, Fiemcval and Reset as Requi red at :i;rrsir Grade of Asahait) 7e / rD,?/7. I 115 ternoverl and Replaceinent of Existing Concrete 72ai.00 rn(l) /80' )urbing. OPSD 600.010

e,, oa r z?r .o2 l-i6 iuppiy, Place and Compact Hot Mix Superpav,e 150.00 Sc1.m Zl, /fo it.$ l:Cz Aspiralt (60 rnrn depth) 41 .q7 FA f,ermanent Pavement Markings - Line Painting 100 LS / r,7zy. / t, ?z( Spaces Delineatiorr t? ,"3 ii8 ?estoralion of Existifig Disturbed Areas I ncluding: 1.00 44 /22. 4L?. /22 3ranr,rlars, Asphalt, Topsoil & Sodding, etc.

h i:rg :(,caie & Expose ixis;ting Manh:ole StrL,cture 1.00 L$ /6c/? /6V?.6 f!'ithin floaciu,ay and liupply & lnstall Manhole :id c,rw Moduiok $ections, etc., to Surface :levEition. (Ref€r i:o Drawing C5.2) ft> t) t0 'fatk Coal ii,1 s{l.{:il :i{1.{7r ./{ {zzt.

t o

lil:20C;28_SU P*Add#.-l_Fl NAL._3Cllov20.xl sm 93 SCHEDULE OF UNIT PRICES S. Burnett & ASSociates Limited Project No. M20028 Pase No' contractor: alus */urltu17 6rzea7 qr.4'E) 110"na,," ro. r Address: p Oi. e zl (ai -U"oo'-/r1//t An ,ua42//a Gontract Title: Town of Shelburne, Connecting Links, Main St E Resurfacing

SGHEDULE G - ProvisionalWork

ITEM DESCRIPTION CONTRACT UNIT UNIT PRICE CONTRACT NO QUANTITY TOTAL

ct of Existing Asphalt, Concrete Sidewalk, 200.00 sq.m. lo '5{ t//0.o" Boulevard Topsoil and Sod, etc Oo c2 Sidewalk Sections, 125mm depth, OPSD 190.00 Sq.m. ?D./o 17, //?. 310.020, - lncludes All Associated Costs for Supply & lnstallation, etc. o? c3 New Concrete Required for lnstallation of Tactile 90.00 sq.m / b5.bo t/, ?o /. Warning Plates Sidewalk Sections, 125mm depth, OPSD 310.020, - lncludes All Associated Gosts for Supply & lnstallation, etc. ,9o 2o/7zo.F c4 Supply and lnstallation of New Tactile Warning 25.00 sq.m lzb Plates at Designated lntersections

c5 Supply and lnstallation of Geogrid - Asphalt 260.00 sq.m /o,r5 ?r7/7 "o" Pavement Reinforcement Membrane within the lntersection q.20 zo c6 Supply and lnstallation of New Catchbasin OPSD 1.00 ea 6 t 6V27. 705.010 including All Associated Costs (ie: Granular, '/ Modulocks, Parging, Frame and Grate, Restoration, etc.) m c7 Supply, lnstallation and Connection of 300mm dia. 5.00 m(l) / zu .uc b/0. PVC SDR 35 Lead to Existing Catchbasin

c8 Removal and Replacement of Existing 200mm dia 1.00 ea /3 r7/7.'t'l /),7/?."Y Watermain lsolation Valve & Box c9 Removal and Reinstallation of Existing Signage, 2.00 ea q 85.D ?7d.uo Refer to Drawing C2.1

c10 Removal of Existing Catchbasin Cover, Supply & 1.00 ea tzqi.9o 12?-t.8a lnstall New Manhole Cover on Existing Catch Basin, lncluding Riser Section, Moduloks, Parging, etc. OPSD 401 .010 (Closed - Type A) 8s 89 cl1 Supply & Place Topsoil & Sod Within Boulevard 1.0c LS /y22. /Qz - Section PXO Grossing, Refer to Drawing C2.1 (15 sq.m)

c12 Concrete lnterlocking Paving Stone: o2 a) Option 1: Removal, Poweruash & Resetting of 375.00 Sq.m /6s'. /?/ 77i.P Existing Paving Stone within Boulevard Area, (additional beyond 0.3 metres from back of curb restoration area) outside of curb co e2 . b) Ootion 2: Removal of Existing Paving Stone and 450.00 sq.m 270. 77, tttto Supply & lnstallation of New Concrete Interlocking Paving Stone within Boulevard Area

SUBTOTAL: M20O28 SUP Add#1 FINAL 24Nov20.xlsm 25b,420,-/ 94 S. Burnett & Associates Limited Section B Town of Shelburne Bidder lnformation Connecting Links 2020, Main Street East Resurfacing

2.8 Cost Summary Schedule of Unit Prices

COST SUMMARY

SCHEDUTE OF UNIT PRICES

S. Burnett & Associates Limited - Project No: M20028 2'zo :::::1:"' r: /*r frry;trfu 'ilac Contract Title: Town of Shelburne, Connecting Links 2020, Main Street East Resurfacing

DESCRIPTION CONTRACT TOTAL

SCHEDULE A - Miscellaneous s 6/, 76/ '79

SCHEDULEB-RoadWorks 5 ?r8,&8./2 y'^o'o SCHEDULE C - Provisional Work s 2i6,

sUBrorAL: $ 7/ ? 7q t,Y!' HSr 13%: S 73/57t^zo o/ TOTAL: S 17,

Estimated Cost of Materialto be incorporated in the work s ot{. tr Estimated Cost of Labour and all Other Charges: s ,{/. ol Total {Must EqualTotal Proposal Price): 5 f,G, 7 h7.

g/, A certified cheque or Bid Bond for the sum of: S r?C .2o is enclosed. (Minimum of S) /o 7o /a,r/tt- n?€

Page 25 of 28

95 5. Burnett & Associates Limited Section B Town of Shelburne Sidder lnformation Connecting Links 2020, Main Street East Resurfacing

2.9 Bid Bond and Agreement to Bond

{EXAMPTE) BID BOND s No. KNOW ALL MEN BYTHESE PRESENTS, that as Principal, hereinafter called Principal, and as Surety, hereinafter called Surety, are held and firmly bound unto as Obligee, hereinafter called Obligee, in the full and just sum of Dollars ($) lawful money of Canada, for the payment of which sum, well and truly to be made, the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

SIGNED, SEALED AND DATED this day of 20

WHEREAS, the Principal has submitted a written Proposal to the Obligee, dated the _ day of _,2o-f or

NOW, THEREFORE, the condition of this obligation is such that if the Principalshall have the said Proposal accepted within sixty days from the closing date of the Proposal call and shall enter into a contract with the Obligee and furnish a Performance Bond and a Labour and Material Payment Bond each in the amount of 100% of the contract and satisfactory to the Obligee or other acceptable security, then this obligation shall be void, otherwise to remain in fullforce and effect.

PROVIDED, HOWEVER, that the Surety shall not be (a) liable for a greater sum than the specified penalty of this bond nor (b) liable for a greater sum than the difference between the amount of the Principal's Proposal and the amount of the Proposalthat is accepted by the Obligee nor (c) subject to any suit or action unless such suit or action is instituted and process therefor served upon the Surety at its Head Office in Canada, within twelve months from the date of this bond.

lN TESTIMONY WHEREOF, the Principal has hereto set its hand and affixed its seal, and the Surety has caused these presents to be sealed with its corporate seal duly attested by the signature of its authorized signing authority, the day and year first above written.

Name of Contracting Company (Co. Seal) Name of Bonding Company (Co. Seal)

Signatu re Signatu re

Page26 of 28

96 S. Surnett & Associates limited Section B Town of Shelburne Bidder lnformation Connecting links 2024 Main Street East Resurfacing

(EXAMPLE)

AGREEMENT TO BOND

We, the undersigned, hereby agree to become bound as Surety for

in a Performance Bond in an amount equal lo 100% of the total Proposal price and a Payment Bond in an amount equal to LOO% of the Contract amount, and conforming to the instruments of Contract attached hereto, for the full and due performance of the works shown as described herein if the Proposal for is accepted by the Owner

It is a condition of this Agreement that if the above mentioned Proposal is accepted, application for a Performance and Payment Bond must be completed with the undersigned within fifteen (15) days of acceptance of the Proposal related thereto, otherwise this Agreement shall be null and void.

DATED this day of , 20_

Name of Contracting Company Name of Bonding Company

for Contracting Co Signature of Authorized Person (Seal) Signing for Bonding Company (Seal)

Position Position

Page27 of28

97 3 Onttrio Provincial Standards IOP{I

Page 28 of 28

98

Appendix B-3

Cox Construction Ltd.

99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 BID BOND

Bond No.: WS8027747-98 Bond Amount: 10% of Tender Amount

COX CONSTRUCTION LIMITED as Principal, hereinafter called the Principal, and THE GUARANTEE COMPANY OF NORTH AMERICA a corporation created and existing under the laws of Canada and duly authorized to transact the business of Suretyship in Canada as Surety, hereinafter called the Surety, are held and firmly bound unto THE TOWN OF SHELBURNE as Obligee, hereinafter called the Obligee, in the amount of TEN PERCENT OF TENDER AMOUNT ...... (10% OF TENDER AMOUNT) lawful money of Canada, for the payment of which sum the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally.

WHEREAS, the Principal has submitted a written tender to the Obligee dated the 3rd day of December, 2020, for Connecting Links 2020, Main Street East Resurfacing Contract No. M20028

The condition of this obligation is such that if the Principal shall have the bid accepted within the time period prescribed in the Obligee’s bid documents, or, if no time period is specified in the Obligee’s bid documents, within Sixty (60) days from the closing date as specified in the Obligee’s bid documents, and the Principal enters into a formal contract and gives the specified security, then this obligation shall be void; otherwise, provided the Obligee takes all reasonable steps to mitigate the amount of such excess costs, the Principal and the Surety will pay to the Obligee the difference in money between the amount of the bid of the Principal and the amount for which the Obligee legally contracts with another party to perform the work if the latter amount be in excess of the former.

The Principal and the Surety shall not be liable for a greater sum than the Bond Amount.

It is a condition of this bond that any suit or action must be commenced within seven (7) months of the date of this Bond.

No right of action shall accrue hereunder to or for the use of any person or corporation other than the Obligee named herein, or the heirs, executors, administrators or successors of the Obligee.

IN WITNESS WHEREOF, the Principal and the Surety have Signed and Sealed this Bond dated 23rd day of November, in the year 2020.

SIGNED and SEALED in the presence of Signed electronically by COX CONSTRUCTION LIMITED

______on 2020-11-23 21:18:37 GMT Witness as to Principal Principal

THE GUARANTEE COMPANY OFSigned NORTH electronically AMERICA by

______on 2020-11-23 21:17:52 GMT Zac Sutherland, Attorney-in-fact

Endorsed by – CCDC 220, CCDC 220 – 2002 has been approved by The Surety Association of Canada, (Jan. 2003 –Bid Bond & Surety Consent – Standard )

119

To verify hardcopy, click on SignatureMaster™ website "Verify Document" link, enter Document Key: 85A4F0D8-66EDDB60-D425272C-D35B7586-F561ECC8 SURETY'S CONSENT

Date: November 23, 2020 Bond No: WS8027747-98

WHEREAS COX CONSTRUCTION LIMITED (Principal) has submitted a written tender to THE TOWN OF SHELBURNE (Obligee) dated 3rd day of December, 2020.

concerning: Connecting Links 2020, Main Street East Resurfacing Contract No. M20028

and the condition of this obligation being such that the Principal shall have the tender accepted within Sixty (60) days from the closing date of tender,

we, THE GUARANTEE COMPANY OF NORTH AMERICA, a corporation created and existing under the laws of Canada and duly authorized to transact the business of Suretyship in the Province of ONTARIO as Surety, agree to issue for the Principal if the Principal shall enter into a written contract with the Obligee, the following bond(s):

1. a contract performance bond of (100%) of the contract price not exceeding the maximum sum of:

ONE HUNDRED PERCENT OF THE AMOUNT OF TENDER

2. a labor and material payment bond for (100%) of the contract price not exceeding the maximum sum of:

ONE HUNDRED PERCENT OF THE AMOUNT OF TENDER

This consent shall be null and void unless an application for the said bond(s) is made within thirty (30) days following the award of the contract.

THE GUARANTEE COMPANY OF NORTH AMERICA Signed electronically by

______on 2020-11-23 21:18:20 GMT Zac Sutherland, Attorney-in-fact.

Endorsed by – CCDC 220, CCDC 220 – 2002 has been approved by The Surety Association of Canada, (Jan. 2003 –Bid Bond & Surety Consent – Standard )

120

To verify hardcopy, click on SignatureMaster™ website "Verify Document" link, enter Document Key: D9E927C9-F4B7BF7B-670ADDE1-B72B2BCF-930C3E44

Appendix B-4

Aecon Construction & Materials Limited

121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152

Minutes for Shelburne Public Library Board Meeting Tuesday, November 17, 2020

Present: Geoff Dunlop Margaret Mercer Shane Hall Paul Barclay Mikal Archer James Hodder Gail Little Patricia Clark Sharon Martin

Also Present: Rose Dotten, CEO/ Head Librarian, and Gordon Gallaugher, Treasurer

The participants met on-line through the Zoom platform due to the COVID-19 Pandemic.

The Chair, Geoff Dunlop, called the meeting to order at 7:00 P.M. and stated some guidelines for the meeting. a) Participants were to mute themselves when not speaking. Rose/Geoff to stay unmuted to recognize members. b) Participants were to raise their hands to ask questions or comment and wait to be recognized. c) Participants were to raise their hands to vote on motions.

Motion 59-20 P. Clark, J. Hodder In accordance with a previous motion approved by the SPL Board that members can participate in a virtual meeting; Be it resolved that the Board now hold a virtual meeting for all board members not able to be physically present due to COVID-19 restrictions. Carried

Motion 60-20 S. Martin, P. Barclay Be it resolved that we approve the Agenda of the November 17, 2020, meeting. Carried

Motion 61-20 M. Mercer, M. Archer Be it resolved that we approve the minutes of the board meeting dated October 20, 2020. Carried

Motion 62-20 M. Archer, M. Mercer Be it resolved that we approve the Accounts Payable Register for October, 2020, with invoices and payments in the amount of $31,726.94. Carried

CEO/ Head Librarian’s Report:

 Statistics The statistics for active circulation are not available, as the Library has been closed since March 15, 2020. However, Rose presented a verbal report outlining Statistics relating to Curbside Pickup for October, 2020. We circulated approximately 1995 items, and additionally, over 970 more items through Overdrive and Libby (e-books and audio books).

153

 Verbal/anecdotal Social Media Outreach Rose also presented anecdotal information about the Social Media Outreach for the library including statistics for E-Resource use which included the fact that Press Reader is very popular with over 185 issues opened. Although this is an expensive resource, we are finding it is well used. Other statistics: Library News sent –8839 Facebook - total engagement –current month -591 Instagram – posts 51, Followers 252 Video watches - 380

 Programming

o Children’s Programming Our children`s programming continues with Story time and crafts on Friday morning. Families pick up a bag containing the craft materials for the month at curbside along with their books. We also post new Lego Challenges for children every Wednesday and encourage interaction through social media. On Thursday nights, we have Sleepy Story time and on Mondays, the Community Readers program is geared to children. o Teen Programming For the Teens, we have a weekly Make and Take Video and craft supplies to make the craft. The “Craft Supply” bags are also distributed monthly and include all the supplies needed to make the craft. Rose said to encourage everyone to watch these as the Crafts are fun and engaging. o Adult Programming Jade and Rose are featured in a Video clip every Tuesday. They outline some new aspect of the library resources and talk about two books they have read during the week. There is also an adult reading Challenge on Beanstack and we are just winding that down for this time period and will announce a winner shortly. We will be starting new challenges for the winter months. o Community Readers The Community Readers initiative is drawing great response. These story-time readings by local individuals are posted on the Library YouTube channel. So far, some of the people reading are Rose, Bella Carter, Steve Anderson—Deputy Mayor, Geoff Dunlop—Chair SPL, Gord Gallaugher, Ed Crewson, Alethia O’Hara Stephenson, Alex McLellan, Amir Mojallali, Althea Casamento, Noni Thomas, Andrew & Juli-Anne James, and several others are lined up for future sessions. We create and edit all the videos in house and are quite pleased with the outreach of these to our community.

As seen in the statistics presented, we have an extensive email list (approximately 2000) of our adult Newsletter and Rose consistently has the Newspaper article in the Shelburne Free Press… thanks to their support.

Motion: 63-20 G. Little, S. Hall that the SPL receive the report as presented by the CEO.

Carried

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Business

 2021 Draft Budget Gordon Gallaugher, Treasurer, of the Shelburne Public Library, was present at the meeting and went through the budget, line by line, and answered questions posed by the Board.

Motion: 64-20 P. Barclay, S. Martin To approve the 2021 Budget as present, with a total municipal contribution $359,017.00 with a total budget of $413,550.00. Carried

The Budget will be sent to the Municipal Treasurers together with a separate document informing them of some of COVID-related budget implications.

 In Camera session -- Not required

 Stage 3 Opening/Protocols Discussion ensued again about the logistics of opening the library for in-library browsing. With the number of active case rising, this does not seem to be the time to do that. However, certainly in the New Year, giving a short time for “holiday cases” to peak, it is certainly a strong consideration that we do so.

Motion 65-20 J. Hodder, P. Clark Be it resolved that SPL continue to provide programming and support to its patrons to provide online service, programming, resources, support and communication, at the discretion of the CEO; Be it further resolved that the SPL Board approve the recommendation to continue and maintain current staffing as modified by the CEO; Be it further resolved that these recommendations be reviewed at the next scheduled Board meeting on December 15, 2020. Carried

Motion 66-20 S. Hall, P. Clark That we now adjourn at 8:05 p.m., to meet again December 15, 2020, at 7 pm., or at call of the Chair. Carried

155 CDRC Minutes September 23, 2020 Pg:1 of 19

C E N T R E D U F F E R I N R E C R E A T I O N C OMPLEX

BOARD OF MANAGEMENT

Minutes of the Regular meeting held September 23, 2020 via ZOOM

Attendance: Lindsay Wegener Shelburne Geer Harvey Shelburne Heather Foster Amaranth Laura Ryan Mono David Thwaites Melancthon Darren White Melancthon

Kim Fraser Facility Administration Manager Marty Lamers Facility Maintenance Manager Emily Francis Recreation Program Coordinator

Absent: Chris Gerrits, Dan Sample and Steve Anderson

Meeting called to order by Vice-Chair, Laura Ryan at 6:30pm. A quorum was present.

Declaration of Pecuniary Interests: Vice-Chairman, Laura Ryan stated that if any member of the board had a disclosure of pecuniary interest that they could declare the nature thereof now or at any time during the meeting.

Agenda: Add: 9.1 Further discussion and update on COVID given current restrictions on gatherings. Discussed in 6.3 MOTION #1 – Moved by D. White seconded by L. Wegener. Be it resolved we approve the agenda dated September 23, 2020 as circulated and presented. Carried

Discussion & Approval of Minutes of Previous Meetings June 24, 2020, August 11, 2020 and September 11, 2020:

MOTION #2 – Moved by D. Thwaites seconded by G. Harvey. That the minutes of the CDRC Board of Management special board meetings held virtually on June 24, 2020; August 11, 2020 and September 11, 2020 be approved as presented and circulated. Carried

Finance Committee Report: After review of the accounts the following motion was presented.

MOTION #3 – Moved by H. Foster seconded by D, White. That the bills and accounts as presented in the amount of $139,672.07 be approved and paid. Carried

156 CDRC Minutes September 23, 2020 Pg:2 of 19 Pool and Day Camp Committee Report: Season end Pool Report presented See Schedule A

L. Ryan commented that staff should be complimented for maintaining the program to such a high standard. There were many facilities that were going through the same challenges, and CDRC staff rose to the challenge. The programs offered were well received and appreciated.

MOTION #4 – Moved by G. Harvey seconded by L. Wegener. That we receive the season end report of the 2020 Outdoor Pool Operations as presented by the Recreation Program Coordinator. Carried

Policies and Procedures Committee Report: Standard Operating Procedure-Use of CDRC Facility (Ice) During COVID-19 September 2020 and Screening and Positive COVID-19 Response presented See Schedule B See Schedule C

SOP reviewed explaining how ice rentals will be managed this season. A flow plan designed throughout the facility explaining how people will enter and exit the building and so that crossing of paths is limited and there is designated spacing.

Clarification to recent restrictions on gatherings is for private gatherings only and does not affect arena rentals. Concern raised that the momentum and recent cutback on gathering sizes may require a delay or halt the plans to put the ice in.

MOTION #5 – Moved by H. Foster seconded by L. Wegener. That we adopt the COVID-19 Standard Operating Procedure and the Screening and Positive COVID-19 Response as presented September 23, 2019. Carried

Human Resource Committee Report: Performance reviews were conducted with both the Administration and Maintenance managers on September 15th with the CDRC Chair, Vice-Chair and a representative from W&U Consulting. Due to COVID they were not able to achieve many of their previous goals from last year, so they will be pushed forward to the coming year.

Laura commented that the managers have done an excellent job with the transformation between active to being reactive and they needed to be congratulated for their flexibility with the challenges put forward to them.

Facility Administration Manager’s Report: See Schedule D In consideration that the facility was closed for approx. six (6) months due to COVID, staff was given direction to extend the annual rental term by six (6) months to June 30, 2021 for arena advertising on arena walls, lobby benches and rink boards. Staff will follow up and report back.

157 CDRC Minutes September 23, 2020 Pg:3 of 19 Recreation Program Coordinator Report: See Schedule E

MOTION #6 – Moved by D. Thwaites seconded by H. Foster. That we receive the reports from the Facility Administration Manager and the Recreation Program Coordinator Carried

Facility Maintenance Manager’s Report: See Schedule F Suggest waiting to hire seasonal staff until there is some certainty that there will not be further restrictions and until users submit plans and schedules. Obtain pricing for the fogger and report back

MOTION #7 – Moved by D. White seconded by H. Foster. That we receive the report from the Facility Maintenance Manager. Carried

D. White leaves at 7:25pm

New Business 2020/2021 Seasonal Ice Rates: Letters were received from SMHA, SCS and CDDHS requesting that the upcoming ice rental do not reflect a seasonal increase as scheduled and that the fees remain the same as last season. The discussion will be deferred to the next meeting and request staff provide financial impact information and request additional information from CDDHS for their needs.

Kinettes Room Request: L. Wegener declared a conflict. A letter was received from Shelburne Kinettes requesting use of Town & Country Room on December 5th at no cost to host their annual Santa Sale and operate the gift room only and have no vendors. The discussion will be deferred to next meeting as there were not enough members to vote.

Confirmation by By-law

MOTION #8 – Moved by D. Thwaites seconded by L. Wegener. Be it resolved that leave be given for the reading and enacting of by-law #05-2020 being a by-law to confirm certain proceedings of the CDRC Board of Management for its regular board meeting held September 23, 2020. Carried

Adjournment:

MOTION #9 - Moved by H. Foster seconded by G. Harvey. That we now adjourn at 7:47pm to meet again on October 28, 2020, or at the call of the chair. Carried

______Secretary - Treasurer Chairperson

______Dated

158 CDRC Minutes September 23, 2020 Pg:4 of 19 SCHEDULE ‘A’

To: CDRC Board of Management From: Emily Francis, Recreation Program Coordinator Date: Wednesday September 23, 2020 Subject: 2020 Outdoor Pool Operations

On Monday June 8, 2020 Premier Ford announced that as of Friday June 12, 2020 all water recreational facilities can open their doors following guidelines provided by the provincial government. The CDRC Pool began operations on Monday July 13, 2020 and ended operations on Friday September 4, 2020.

Facility Admission - Patrons entered the facility through the emergency exits on the side if the pool to minimize traffic into the building. Going forward, we may consider using this entrance again in future summers. - Physical markers were place on the floor to indicate 2m spacing around the pool deck to allow patrons a space to hold their personal belongings. - On arrival patrons must hand sanitize their hands or immediately wash their hands with soap and water. - All patrons were screened to ensure they do not have Covid-19 symptoms by asking common questions, temperature check and gathering their information (name, phone number) - All rules were posted at the entrance to the pool deck and will be communicated to the patrons as they approach. - Patrons had the option to pay for public swim via cash, debit, or purchase of a 2020 swim pass. The CDRC Pool offered a 10-swim pass either purchased for public swim or for lane swim. There was no discount offered with this pass it was designed for the purpose of convenience and to minimize cash. - One-way traffic flow was developed to ensure that all patrons are not crossing the path of others. Arrows were placed on the pool deck as a visual reminder.

Changerooms - Changing area was closed for the 2020 summer season but washrooms were available. - Washrooms were monitored to ensure only 2 patrons in the area at a time. - The washroom area were cleaned/disinfected frequently throughout the day (maintenance and pool staff). - Signage was displayed to remind patrons of proper had hygiene (WHO How to Hand wash sign). - Middle urinal and sinks decommissioned to ensure that physical distancing is adhered. - The staff member responsible for screening patrons also monitored the use of the washrooms.

Diving Board - At the start of the summer, the diving board remained closed. By August, the diving board was cleared to open. - The diving board was disinfected regularly. - Patrons were very happy to have the diving board opened as it is a summer attraction.

Staff Safety - Covid-19 Screening o At the start of each shift, staff members completed a self screen assessment. - Hand Hygiene o Staff will be required to use hand sanitizer or immediately wash their hands as they enter the facility prior to punching in for their shift o If they are a part of the opening shift all staff are to wash their hands prior to leaving for work o Employees must also wash their hands after:

159 CDRC Minutes September 23, 2020 Pg:5 of 19 ▪ Eating ▪ Breaks ▪ Blowing one’s nose, coughing, sneezing ▪ Washroom use ▪ Use of shared equipment ▪ Providing routine care for another person who needs assistance - Physical Distancing o Staggered shifts and break times o Lockers utilized to separate personal belongings. o Staff utilized the Family changeroom to allow for more space per person. - Office Area o Office area was not used by seasonal summer staff. o A table was set up in the lobby for the completion of any administrative tasks. - Personal Protective Equipment o Proper gloves and mask were provided for staff for any first aid situations. o Masks were provided for each staff member to wear while managing the screening desk.

Pool Equipment - Equipment except for lifejackets were removed from the pool deck during public swimming times but was used for swimming lessons and other programs. - Maintenance staff developed a cleaning bin which was used to store equipment for 15 minutes to ensure it was disinfected before the next use.

Programming Below is a list of activities of programs that were offered at the CDRC Pool for the duration of the 2020 pool season.

Pool Programs 1. Small Group Swimming Lessons (3-4 participants) 2. Household Group Swimming Lessons (New) 3. Private/Semi-Private Swimming Lessons 4. Junior Lifeguard Club (2 sessions) 5. Bronze Star/Medallion/Cross 6. National Lifeguard Course (1st time offering this advanced course) 7. Standard First Aid CPR-C Course (1st time offering this advanced course) 8. Lifeguard/Instructor Preparation Course (New Program) 9. Water Safety Instructor Course 10. Adult Swim/Senior Swim 11. Public Swim, Lane Swim, Senior/Adult Swim, Family Swim 12. Home Alone Safety for Kids 13. Red Cross Babysitting Course

Program # of Participants Session 1 Group Lessons 66 Session 1 Private Lessons 10 Session 2 Group Lessons 73 Session 2 Private Lessons 24 Session 3 Group Lessons 57 Session 3 Private Lessons 18 Bronze Star 2 Bronze Medallion/Emergency First 13

160 CDRC Minutes September 23, 2020 Pg:6 of 19 Aid Bronze Cross 7 Lifeguard Instructor Prep 3 National Lifeguard Course 14

Standard First Aid CPR-C 10

Water Safety Instructor 8 Home Alone Safety for Kids 15 Red Cross Babysitting Course 25

JLC 1st Week 10 JLC 2nd Week 10 Aquafit 12

Swimming Lessons - 4 styles of swimming lessons were offered this summer to accommodate as many participants as possible: o Small Group o Household Group o Private o Semi Private - All registrations were taken online or through email. Payments were made at the pool entrance or via e transfer. - A 5-15-minute gap was allotted between each program to ensure proper disinfecting before the next group arrived. Each swim instructor was responsible for disinfecting their equipment following their lesson. - Swimmers would meet for their lesson at their instructors’ space. Each instructor had their name on the wall as a meeting point for the swimmers. - Physical distancing was practiced throughout each program. - Group swimming lessons ran at a smaller class size to allow for physical distancing and space within the pool. - Household group lessons were offered to families who are enrolling 3+ children from the same household into swimming lessons. This style of swimming lessons was designed to accommodate families who typically register for group swimming lessons as we could not offer the same number of group lessons this summer.

Public Swimming (Including Adult/Senior/Lane/Parent and Tot/Family) - Public swimming ran at a reduced capacity (Max 30 patrons per swim). - Each swim was 50 minutes in length except for lane swim. - Names and phone number of each patron was tracked as they enter and complete the screening process to track who has been in and out of the facility in case of a Covid-19 outbreak or positive case. - Patrons had the option to preregister for daytime public swimming. - We saw an increase in lane swimmers and adult/senior participation rates this summer, with a decrease in family and parent/tot.

Junior Lifeguard Club/Bronze Certifications - High enrollment numbers for all courses. - Changes to the program were made to follow physical distancing guidelines. - Many participants joined us for these courses from Orangeville as their pool was closed. - Overall, very successful summer for our lifeguard-oriented courses.

161 CDRC Minutes September 23, 2020 Pg:7 of 19 NEW: National Lifeguard and Standard First Aid Course - First summer running the National Lifeguard and Standard First Aid courses. - Following the completion of the course, 14 candidates received their Lifeguard and Standard First Aid certification and are now qualified to lifeguard at the age of 16. - With the shortage of lifeguards, offering this course will have a huge impact on our applicants for future summers. - Great feedback from participants regarding the program as many have never participated in a swim program at the CDRC.

Red Cross Water Safety Instructor Course - Second summer offer the Red Cross Water Safety Instructor Course. - This course certifies 15+ year old candidates to teach the Red Cross Swim program that we offer here at the CDRC. - 8 candidates completed this course. - Candidates were very happy to have this course offered this summer and did not have to travel to complete the certification

NEW: Lifeguard/Instructor Preparation - This program was designed this summer for swimmers who have completed their Bronze courses but have not met the age requirements for their Lifeguard or Instructor Courses. - This program was paired with the Bronze Cross certification as that program was updated and now focuses on new skills. Throughout the 2 weeks, participant was introduced to the skills that must be completed in order to successfully complete their lifeguard and swim instructor certifications.

NEW: 4 Week Aquafit Program - New this summer we offered a 4-week aquafit program. - We had a total of 12 participants who registered for this program. - This program was designed to ensure that participants interested committed to the whole program. In the past, a drop in style had been offered but participants would come everyone once and a while. - $28.00 for the 4-week program. - It is recommended that this program continue and expand next summer as there were many participants interested and would have enjoyed more classes.

Pool Rentals - Pool rentals were offered for the 2020 summer season. - Maximum capacity of 30 people per 1-hour pool rental. - Rental included 2 certified lifeguards. - Unfortunately, due to inclement weather we did have to cancel 4 pool rentals and issue refunds.

Recommendations for 2021 - Offer both National Lifeguard and Water Safety Instructor programs at the start of the summer. - Continue with a 5-day Junior Lifeguard Program offered several times throughout the summer. - Swim Lesson Evaluation: at the start of the summer allow patrons interested in swimming lessons to attend and have their child evaluated so they have child registered in the proper swimming lessons. This summer we had many participants join us from surrounding areas including Alliston, Orangeville, Palgrave. This would be a great way to ensure participants will get the most out of their swimming lessons. - Look into Lifesaving Sport Program (would require new specialized equipment) and water polo. - Return to the 2-hour public swim sessions, instead of the 50 minutes. - Continue with the morning and evening lane swim but minimize evening lane swim to 2-3 days a week and incorporate more aquafit sessions.

162 CDRC Minutes September 23, 2020 Pg:8 of 19 2020 Summer Program Financial Forecast: Pool Only

Closing Remarks - Overall, given the circumstances of the summer and quick turn around time to get the program running we had a very successful summer. We received very positive feedback from the community about the program and the hard work of all staff members to ensure that it was a successful summer. Patrons communicated that they felt safe and welcomed entering onto the pool deck because they could see everything that we had put in place to ensure the safety of the community. Pool staff were actively cleaning high touch areas throughout the day and enforcing all Covid-19 protocols. Our 2020 staff team did an amazing job creating that welcoming, friendly environment even with all the changes that had to be made. - Following the completion of the advanced certifications this summer, we can now fully certify lifeguards and swim instructors at the CDRC Pool. This is a huge accomplishment as it will now hopefully increase our participation rates and encourage more swimmers to follow along that path.

163 CDRC Minutes September 23, 2020 Pg:9 of 19 SCHEDULE ‘B’

Standard Operating Procedure Use of CDRC Facility (Ice) During COVID-19 September 2020

Purpose To establish, clear, fair, specific rules and procedures to ensure the safe usage of the CDRC in accordance with Occupational Health & Safety, Ontario government emergency orders and current Wellington-Dufferin-Guelph Public Health guidelines (referred to collectively as “Guidelines”). Scope

This policy will be implemented until such time as the CDRC and Wellington- Dufferin-Guelph Public Health procedures necessitate. The CDRC reserves the right to modify or change these procedures, including the elimination or addition of requirements, as guidelines change over the course of the COVID-19 pandemic.

Prerequisites To be eligible to Return to Play all users of the CDRC must adhere to all the following requirements. 1. Proof of insurance, with an understanding of COVID coverage. 2. All ice users of the CDRC shall have a Return to Play plan that aligns with the provincial requirements and/or a recognized ice users’ organization, plan for social distance and covid-19 related precautions. The CDRC reserves the right to approve a user group’s return to play plan, prior to commencing operation in the CDRC.

3. Signed ice user contract.

Responsibilities During the COVID-19 pandemic, all persons who enter the CDRC must comply with the requirements set out in this procedure. This procedure applies not just to the employees of the CDRC, but all persons present at CDRC, including but not limited to members of the public including contract workers, couriers, renters, organized sports leagues, spectators, and visitors. The CDRC is committed to providing a safe environment for all users. Measures that will be considered and adopted if determined appropriate and reasonably practical include: i. Signage posted at entrances to clearly indicate that no one shall enter the facility if they are unwell, are isolating or in quarantine (self-isolating). ii. Signage posted at entrances to indicate mask to be worn at all times except on ice surface.

164 CDRC Minutes September 23, 2020 Pg:10 of 19 iii. Establishment of a COVID-19/medical screening system at entrances to encourage those who have or are at high risk of COVID-19 infection not to enter facilities or work sites. iv. Implementation of floor and seating markings that encourage physical distancing and indicate movement of persons. v. Closing off or limiting capacity of any common areas or rooms. vi. The posting of signs reminding people of the need to maintain physical distancing. CDRC Staff are responsible for the day-to-day implementation of this procedure, including: i. Ensure that all user groups are knowledgeable of this policy and applicable public health guidelines. ii. Enforcing the terms of this policy. iii. Not coming into work if they feel ill. iv. Ensuring physical distancing always between themselves, other staff and members of the public. v. Using appropriate PPE (mask, glasses, gloves and/or face shield) as applicable when physical distancing is not possible. vi. Reporting any incidents of concern to Management, or CDRC Board.

Procedure Admittance An important aspect to ensure the health and safety of all CDRC facility users is to ensure that persons who have or are at a heightened risk of having COVID-19 stay away from any facility so that they do not infect others. No person may enter or remain in a CDRC if: i. They have COVID-19 or COVID-19 symptoms. ii. They have had dangerous or close contact with a person(s) that have COVID-19 or COVID- 19 symptoms within the last 48 hours; or iii. They have travelled outside of the Province within the past 14 days.

Screening a) The user shall implement a screening and documentation process prior to admittance to the CDRC facility. User groups shall provide CDRC staff documentation of approved screening prior to admittance. Note: temperature checks are an organizational requirement not Board of Health requirement. User will supply thermometer. b) For recreational leagues utilizing the CDRC, one designated person is responsible for completing and submitting screening and documentation on behalf of the team. This person must ensure the CDRC Staff have access to documentation. The documentation can be as simple as an executive’s phone number with a understanding for them to provide a copy of the team members present for contact tracing purposes. c) Information provided in reports and documents will remain confidential and will not be shared unless required to do so for contact tracing purposes. Reports will be provided to WDGPH Unit for contact tracing purposes, should the CDRC be made aware of a confirmed case within CDRC. Persons will be advised by WDGPH.

6.1 Compliance with Public Health Directives a) CDRC will supply hand sanitizer at entrances. b) All persons entering CDRC will be required to disinfect their hands prior to entering the building.

165 CDRC Minutes September 23, 2020 Pg:11 of 19 c) Masks must be worn in all CDRC common areas at all times except for ice surface (this includes washrooms, Bleachers, lobbies, stairwells, etc.); and d) All users will maintain a physical distance of 2 meters from persons not within their household or social circle.

6.2 Interaction with CDRC Staff a) One dedicated representative of the group or organization will be in contact with CDRC staff. b) The representative will maintain physical distance of 2 meters from CDRC staff. c) The representative will wear a mask while interacting with CDRC staff; and d) The event representative will be required to include requested support from CDRC staff as part of the Operational Plan in section 6.6.

6.3 Cleaning and Sanitization a) Washrooms will be cleaned and disinfected by CDRC Staff in between each rental. b) High touch areas will be cleaned and disinfected frequently by CDRC Staff; and c) Recreational leagues will ensure the following: i) There will be no shared equipment amongst team members. ii) Team personnel will disinfect equipment after each practice. iii) Team specific equipment (i.e. jersey) will be carried by team personnel and washed between each use; and

6.4 Operational Plan a) Each organization or group will create an Operational Plan. b) The group representative will provide the Operation Plan to CDRC management for approval. c) Approval must be given prior to the users entering the facility. d) The Operation Plan must include: i. A screening and documentation process for players and team staff. ii. The requested support from CDRC Staff. iii. Facility requirements. iv. Facility usage, including traffic flow.

Ice Rentals

a) Users will arrive to the facility no more than 15 minutes prior to commencing ice rental. Access to Facility will be granted by Facility Operator through a designated access only. Double side door SE corner of arena to be used Label “1” to enter building and screening just inside lobby after screening users will continue on to assigned sections in the arena , groups will exit Door “2” NE corner. b) Users will vacate the premises no more than 15 minutes following the conclusion of ice rental. c) Players will be expected to arrive at the facility with as much equipment already on as possible. d) Groups will be designated sections of bleacher area, when needed and part of there plan, 1 dressing room will be provided for lacing skates. Areas of use will be marked off at 6-foot spacing and all shower, sink and toilet area in dressing rooms to be blocked off. Dressing rooms will be provided based on the needs of the group. e) Representative of the group will monitor designated areas for physical distancing. f) Lobby area will be off limits to all patrons (not to be used as a warmup or social area) except to walk to lacing area, washrooms or Pro shop g) One spectator per player or child with limits set out in the user’s organization Return to Play plan. This does not include CDRC staff.

166 CDRC Minutes September 23, 2020 Pg:12 of 19 h) CDRC will follow WDGPH guidelines and other best practises from different support organizations when approving plans. i) Admittance will not be allowed until previous group have left to keep total occupancy under the users max allowed in guidelines. j) Practices for players 13 years and younger will be encouraged to have only one (1) spectator per player. k) Practices for players 14 years and older will be encouraged not to have spectators. l) There will be no shared equipment amongst teams. m) Team personnel will sanitize equipment after each practice. n) Team specific equipment (i.e. jerseys) will be carried by team personnel and washed between each use. o) Equipment shall be removed from the premises following each rental. Storage of equipment onsite is not permitted. p) Provisions for usage and access to pro shop to be developed q) Snack bar closed, will revisit later in season .

References Public Health Ontario WDGPH Government of Canada

Definitions

Close Contact means being physically located closer than 6 feet/2 meters to another person.

COVID-19 symptoms commonly include cough, fever, sore throat, shortness of breath or difficulty breathing or sudden loss of smell. For a full list of symptoms visit: http://www.health.gov.on.ca/en/pro/programs/publichealth/coronavirus/docs/20 19_reference_doc_symptoms.pdf.

Physical distancing means maintaining physical separation of at least six feet/two meters from another person. Men’s leagues may resume but must follow hockey Canada’s guidelines (4 on 4 and do not allow prolonged or deliberate physical contact between players or if they have modifications to avoid physical contact between players)

Social Circle, as per Wellington-Dufferin-Guelph Public Health, means a family or social circle of no more than 10 people who can interact with one another without physical distancing.

167 CDRC Minutes September 23, 2020 Pg:13 of 19 SCHEDULE ‘C’

Screening and positive COVID – 19 response

A “user”, skater, coach, or parent / spectator:

1. Inform organization who will inform CDRC immediately if, you feel any symptoms of COVID-19 such as fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue and loss of appetite.

2. Assessment a. Users must have a screening assessment for symptoms upon arrival at the entrance of the facility b. If Users are unsure, please have them use the Public Health assessment tool 3. If a user is feeling sick with COVID-19 symptoms a. They should remain at home and contact WDG Public Health b. If they feel sick and /or are showing symptoms while at CDRC, they should be sent home immediately and have them contact Public health or a doctor for further guidance c. Facility must implement a plan including: i. Immediate isolation of the symptomatic person from others, including arrangement for safe travel home (e.g., no public transit) ii. Consideration of suspension or temporary cancellation of the event iii. Cleaning and disinfecting of all equipment and surfaces that may have come into contact with the symptomatic person iv. Performance of hand hygiene by remaining users d. No person may enter the CDRC if they are symptomatic

4. If a user tests positive for COVID-19 a. The user will not be permitted to return to the CDRC facility until they are free of the COVID-19 virus as verified by a medical professional b. Any users who are in close contact with the infected user will also be removed from the CDRC for minimum 14 days to ensure the infection does not spread further c. Close off, clean and disinfect their area immediately and any surfaces that could have potentially be infected/touched d. If any user tests positive CDRC will be notified. 5. If a user has been tested and is waiting for the results of a COVID-19 Test a. As with the confirmed case, the user must be removed from CDRC b. The Public Health Agency of Canada advises that any person who has even mild symptoms to stay home and contact Public health c. Other users who may have been exposed will be informed and removed from the CDRC for at least 14 days or until the diagnosis of COVID-19 is ruled out by health authorities d. The CDRC will be closed off, cleaned, and disinfected immediately and any other surfaces that could have potentially been infected/touched

6. If a user has come in to contact with someone who is confirmed to have COVID-19 a. Users must advise their organization if they reasonably believe they have been exposed to COVID-19 b. Once the contact is confirmed, the user will be required to follow the direction of WDGPH c. The CDRC area will be closed off, cleaned, and disinfected immediately and any other surfaces that could have potentially been infected/touched

7. Quarantine or Self-Isolate if:

168 CDRC Minutes September 23, 2020 Pg:14 of 19 a. Any user who has a member of their household who has travelled outside of Canada and has experienced any symptoms identified on the verbal health screening questionnaire within the last 14 days is not permitted to enter any part of the facility and must quarantine and self-isolate b. Any user with any symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate c. Any user from a household with someone showing symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate Any user who is in quarantine or self-isolating as a result of contact with an infected person or in families who are self- isolating, is not permitted to enter any part of the facility

Organization sample next page down

169 CDRC Minutes September 23, 2020 Pg:15 of 19 SMHA Positive Covid -19 Test

Skate Canada screening Questionnaire

170 CDRC Minutes September 23, 2020 Pg:16 of 19

171 CDRC Minutes September 23, 2020 Pg:17 of 19

SCHEDULE ‘D’

Facility Administration Managers Report – September 23, 2020

SAFETY Worker incident. July 20, 2020 A yellow 20lb block was dropped on a swim instructors’ toe by a student during a bronze course lesson. The block is used as a weight for swimmers to retrieve. As the student swimmer was coming up to the surface with the block, it was dropped on the instructors’ toe who was standing at the ledge of the pool. The toe began to bleed from under the nail and looked detached. An injury report was submitted to WSIB.

General: - CDRC Lifeguards were highlighted in the Shelburne Free Press July 16, 23 & 30 editions - Streams Community Hub set up on the CDRC parking lot as a pickup location on Saturday, August 1st to distribute Imagination Boxes. The boxes contained donated craft supplies. - Marty, Emily and I participated in a focus group on September 9th via Zoom. The discussion provided information on their future direction and working with the community - The CDRC will now do the before, during and after cleaning and disinfecting for Canadian Blood Services (CBS) donation clinics. CBS want to move away from third party cleaners due to scheduling issues. The CDRC will invoice for the service. - Have had a few small room rentals for meetings and small events, along with a pickleball floor rental scheduled this weekend. - I have contacted the office of Sylvia Jones, MPP for information regarding any funding relief opportunities. I will update once I receive a response. - Pickleball is available Monday and Thursday mornings and Tuesday and Wednesday afternoons with three (3) nets. Many of the participants are very happy and appreciative of the program. They understand it is only available on the arena floor until the ice plant is turned on. The cost is $4 per person and there is anywhere from 6-16 participants any given day. - The new accounting and payroll software are working well. Throughout the busy pool season, we were able to issue electronic receipts rather than handwritten. - Dufferin County IT Services will be scheduling time to connect us to the Town of Shelburne server.

New Business: - The 2021 CDRC Budget will be next to work on. I’d like to schedule a finance committee meeting soon. - Arena advertising: arena walls, rink boards and lobby benches. The CDRC has been closed for six (6) months, will there be any consideration for the current advertisers? My recommendation is to extend the rental period six month, to June 2021.

Kim Fraser Facility Administration Manager

172 CDRC Minutes September 23, 2020 Pg:18 of 19

SCHEDULE ‘E’

To: CDRC Board of Management From: Emily Francis, Recreation Program Coordinator Date: Wednesday September 23, 2020 Subject: Recreation Program Coordinator Report

Next Steps - Now that the pool season is completed, I would like to focus on the development and implementation of new programs as well as cleaning up our existing programs and resources. o Look at staffing requirements for new programs o How we could utilize the arena floor to accommodate more sport options o How we can best utilize the space while following COVID protocols - Explore and continue to develop online registration options using the Town of Shelburne website - Promotional materials for programs and ice/room rentals o Assist with ice rental and room rentals - Develop a CDRC Orientation and Training Guide that is followed with the hiring of all staff o This will include updates to the pool and camp manuals - Develop and conduct a survey to previous program participants to see what they would like to see Recreation Program Ideas (following COVID-19 Protocols) - Women’s Hockey Skills Development Session(s) - Additional Red Cross Babysitting and Home Alone Safety Courses (as requested by the community) - After School Club (weekly activity) or homework club with activities - Day Camp Offerings o Christmas Day Camp o PA Day Camps o March Break Day Camps - Adult/Seniors Programming - Pickleball Clinics - After School Public Skating - Adult Public Skating - Additional Public Skating times - Youth Friday Night Socials - Various Art Programs o Halloween crafts o Paint night - Learn to play pickleball - Explore fitness program options

173 CDRC Minutes September 23, 2020 Pg:19 of 19

SCHEDULE ‘F’

Facility Maintenance Managers Report – September 23, 2020

SAFETY Worker incident. July 22, 2020 After ripping a piece of plywood on the table saw the unneeded piece of wood slipped from workers hands and fell on top of right foot approx. 20 lbs. Some bruising and swelling. Share incident with administration submitted claim if health care needed. Beginning of August swelling continued went for x ray small break top of foot air case for 4 weeks.

GENERAL INFORMATION: Pool maintenance and vacuuming Shutting pool down and winterizing. Cleaning and disinfecting facility for covid Plan cleaning and disinfecting strategies. (See New Business fogger for dressing room) Signage for Covid as needed. (Spacing, mask required, flow of people and protocols. Blood donor prep and provide paid staff support for them to accommodate their protocols. Painting, floor stripping and waxing, minor repair drywall, minor electrical repairs, Pickle ball court set up and guidelines in arena. Schedule preventative maintenance on compressors complete (major overhaul on compressor 2 minor overhaul on compressor 1) Providing information for meetings. Planning for Ice start up and new facility protocols ongoing daily. Signage, close off areas, working with groups to help alleviate their issues, figuring out people traffic flows. A lot of reading of emails regarding guidelines and protocols from Government Canada, Ontario, Board of health, ORFA, COFCA and webinars cross referencing to develop guidelines and protocols for programs. Tracking down and providing info for the roof grant application.

Ice user Standard operating procedures and guidelines for Covid -19 Spacing Plan Covid -19 Out break Plan

New business Not budgeted but may like to obtain fogger after a little more research and waiting till last minute if it is cost and time effective for large area disinfecting approx. $900.00 (Looking at Dundalk’s Sept 22 2020) Staffing requirements. Seeking approval to post if needed for PT arena operators and cleaners/helpers’ Talking with previous operators they may not be able to commit to enough time as their jobs are being adjusted regularly due to covid 19 as well. May have update for there availability come meeting time.

Marty Lamers Facility Maintenance Manager

174 CDRC Minutes October 29, 2020 Pg:1 of 10

C E N T R E D U F F E R I N R E C R E A T I O N C OMPLEX

BOARD OF MANAGEMENT

Minutes of the Regular meeting held October 29, 2020 via ZOOM

Attendance: Steve Anderson Shelburne Lindsay Wegener Shelburne Dan Sample Shelburne Chris Gerrits Amaranth Heather Foster Amaranth Laura Ryan Mono David Thwaites Melancthon

Kim Fraser Facility Administration Manager Marty Lamers Facility Maintenance Manager Emily Francis Recreation Program Coordinator

Absent: Darren White and Geer Harvey

Meeting called to order by Chair, Chris Gerrits at 6:30pm. A quorum was present.

Declaration of Pecuniary Interests: Chairman, Chris Gerrits stated that if any member of the board had a disclosure of pecuniary interest that they could declare the nature thereof now or at any time during the meeting.

Agenda: Request to move item 7.1 Finance and 2021 Draft 2021 Budget discussions until after item 12 In- Camera Session

MOTION #1 – Moved by D. Thwaites seconded by S. Anderson. Be it resolved we approve the agenda dated October 29, 2020 as circulated and amended. Carried

Discussion & Approval of Minutes of Previous Meeting September 23, 2020:

MOTION #2 – Moved by D. Thwaites seconded by S. Anderson. That the minutes of the CDRC Board of Management regular board meetings held virtually on September 23, 2020 be approved as presented and circulated. Carried

New Business Ontario Junior “A” Super League (OJSL) Ice Rental Opportunity: See Schedule A Dwayne Mckillop, President & CEO of the OJSL addressed the CDRC Board to review, discuss and answer questions from the Board regarding the opportunity to have the CDRC be the hub facility for the weekly OJSL games. Through a combination of corporate sponsors and seed money, the goal of the OJSL is to get Jr A hockey to a free to play model within the first three years. If both the CDRC and the OJSL are happy with the operations of the first season, the OJSL would be interested in a multi-

175 CDRC Minutes October 29, 2020 Pg:2 of 10 year relationship. Without conflicting with the regular users of the CDRC, the OJSL will be flexible with their ice schedule. The OJSL has incorporated strict COVID protocols and they will take every precaution necessary to prevent a case of COVID-19 as well as follow any additional protocols directed by the CDRC. Staff indicated that current level of arena operating staff should meet the needs to cover the additional ice rentals. However, one additional arena youth attendant may be required. Staff will review with the OJSL the needs and expectations of providing concession items during the rentals. An ice rental contract with strict payments terms will be required and the OJSL is prepared to pay upfront for ice rentals a month in advance.

In closing, Dwayne thanked CDRC staff for working with him and to the Board for their time and assured them that he wants this to be right for the community and for this to be a success story. Further board member comments, that the vision the OJSL has for affordability and accessibility is more value than the revenue generated for this rental opportunity and a lot of families will appreciate this vision.

As no Board members expressed opposition to the presentation, staff is given direction to prepare an ice rental contract and set in motion to accept this ice rental opportunity. Dwayne leaves the meeting.

Recreation Program Coordinator Report: See Schedule B Request to track staff time for the Trick or Treat Drive event. Further clarity provided on popularity and growth of Pickleball. Before the ice went in and it was operating on the arena floor with three courts, there were approx. 10-15 participants everyday Monday- Thursday.

Facility Administration Manager’s Report: See Schedule C See Schedule D Board suggestion, approach the OJSL to see if there is interest in engaging any of their sponsors to utilize any of the advertising opportunities offered in the CDRC ie: rink boards and wall signs.

MOTION #3 – Moved by L. Wegener seconded by H. Foster. That we receive the reports from the Facility Administration Manager and the Recreation Program Coordinator Carried

Facility Maintenance Manager’s Report: See Schedule E

MOTION #4 – Moved by D. Thwaites seconded by S. Anderson. That we receive the report from the Facility Maintenance Manager. Carried

176 CDRC Minutes October 29, 2020 Pg:3 of 10 In Camera Session: At 7:28pm E. Francis leaves the meeting

MOTION #5 – Moved by D. Sample seconded by D. Thwaites. Be it resolved that the Board move into a closed session meeting pursuant to section 239 of the Municipal Act, 2001, as amended for the following reason: Personal matters about an identifiable individual, including a municipal or local board employee. Carried

MOTION #6 – Moved by L. Ryan seconded by D. Sample. That the CDRC Board of Management rise from closed session with no report at 7:56pm. Carried

Confirmation by By-law

MOTION #7 – Moved by H. Foster seconded by D. Thwaites. Be it resolved that leave be given for the reading and enacting of by-law #06-2020 being a by-law to confirm certain proceedings of the CDRC Board of Management for its regular board meeting held October 29, 2020. Carried

Adjournment:

MOTION #8 - Moved by L. Ryan seconded by D. Sample. That we now adjourn at 7:57pm to meet again at the call of the chair. Carried

______Secretary - Treasurer Chairperson

______Dated

177 CDRC Minutes October 29, 2020 Pg:4 of 10 SCHEDULE ‘A’

TO: CDRC Board of Management FROM: Kim Fraser RE: Ontario Junior “A” Super League Ice Rental Opportunity DATE: October 29, 2020

ANALYSIS: - Received an ice rental inquiry from Dwayne McKillop on October 21, 2020 rent ice for a newly developed Junior A hockey league, Ontario Junior “A” Super League (OJSL). The league was scheduled to start in the fall of 2021, moved ahead to provide players an opportunity to play because COVID cancelled a lot of other hockey opportunities. Nine franchises owned by the league. The league is owned by current and former Jr “A” club owners. - League Mandate: ▪ Move to a free to play model for tier 2 Jr A hockey players within 3 seasons vs the current pay to play model in this age group ▪ Align ourselves with Canadian Universities and Colleges to be a pipeline and help funnel players into their hockey programs as student athletes to keep Ontario players playing in Ontario & Canada ▪ Reduce the number of 16-18 year old’s that quit hockey after minor midget and then give them the option to graduate from our league and move on to play OJHL tier 1 Jr A (ie: Orangeville Crushers) or become student athletes ▪ Become fully sanctioned by Hockey Canada as soon as they re-open and evaluate our efforts - Looking for approximately 20 hours of ice in 2-hour blocks Fridays-Sundays each week from Nov 14th- end of March - Have full COVID protocols in place and safety measures that work in conjunction with our host rinks which we are happy to share with your team - Fully insured by NASHA Hockey Insurance with a $5M liability limit - They like the hub model as it makes for easier in game video production, allows us to control the environment and makes it easier when recruiters are allowed back in the rinks to have them see all kids in an easy travel situation where they don’t have to travel across the province to see multiple players - Would be interested in extending this setup to the following season as well if you are happy with us and how we operate - Coaching staffs are made up of ex-professional players and coaches and are announcing some NHL player endorsements on Nov 1st. - CDRC ice times available: Friday, Saturday and Sunday afternoons/evenings before and after SMHA other committed rentals. SMHA has cut back ice usage beginning in November, from 20 hours per week the previous two weeks in October to 14 hours per week scheduled in November.

178 CDRC Minutes October 29, 2020 Pg:5 of 10

FINANCIAL IMPLICATIONS: November 14, 2020 – March 28, 2021: 20 hours per week x 18 weeks = 360 hours x $200 /hour = $72,00.00 Deposit and advance payment on rentals

Recommendation: - Recommend to set in motion to accept this ice rental opportunity.

ATTACHMENTS: - Introduction email and Bio - Online tracking and Check in Tool email - COVID approved helmet from Bauer - Other 5 v 5 hockey leagues operating within an hour of Shelburne

Respectfully submitted, Kim Fraser CDRC Facility Administration Manager

179 CDRC Minutes October 29, 2020 Pg:6 of 10

SCHEDULE ‘B’

Recreation Program Coordinator Report-October 29, 2020

General - Attended a COFCA (Central Ontario Facilities) meeting Friday September 25th which discussed how other facilities are planning to operate their winter season. - Pickleball has concluded on the arena floor and was moved to the Town and Country Room beginning on Monday October 5, 2020. - Developed the ice user guidelines for our recreational leagues and one-off rentals. These guidelines get distributed with the rental contract and signed off by the group representative. Facilitated facility walk throughs for all groups to ensure they were comfortable with the new COVID-19 procedures and answered any questions or concerns they had. Assisted with COVID-19 signage throughout the facility. - Assisted with the Youth Maintenance staff training and scheduling. - Planned and coordinated the CDRC Trick or Treat Drive Thru on Saturday October 31st from 1:00- 4:00pm. We have 9 businesses who are attending the event. New Business - Men’s 55+ Shinny set to begin Friday November 6, 2020 10:00-10:50. - Began developing 2021 Recreation Programs to include in the 2021 budget (See below)

Emily Francis Recreation Program Coordinator

180 CDRC Minutes October 29, 2020 Pg:7 of 10 SCHEDULE ‘C’

Facility Administration Managers Report – October 29, 2020

Staff: - One concession staff employee redeployed to Part-time Operator/Maintenance Attendant - Returning youth staff from last season until hiring process completed

General: - October was busy preparing and sending out seasonal ice rentals contract to all user groups and collecting and reviewing ice schedules. One Sunday morning men’s group not returning under the current guidelines and restrictions. The group will wait and review again for the new year. - I have requested a meeting with Carey from the Town of Shelburne and Dianne from Crewson Insurance to explain and clarify questions we have regarding liability and insurance with respect to the events, rentals and programs offered by CDRC. There is potential loss on “last minute” or weekend ice rentals as the ability to arrange renter’s insurance is only available during business hours. - There have been a few small room rentals - Working on the 2021 draft budget

Old Business: - Further to CDDHS HCSA program and their request for rate reductions because they had to split their group into two cohorts and require two ice rentals each day they skate. They were also looking at a rental room to use as a classroom for each morning and afternoon cohort. They have since been given approval to operate the program as one group. Now there will only be one ice rental each day they skate, and they have found space at the school and will not need a rental room. Therefore, consideration for a rental rate reduction is not required. - Kinettes have chosen to postpone their annual Santa Sale and will not require the Town & Country Room. They look forward to continuing their relationship with the CDRC. - Staff met with Dufferin County IT on October 21st to review the project and the remaining items left to complete. One item to complete is an MOU for the purpose of the Town of Shelburne providing access to their internal server to the CDRC. The MOU was on the February 26, 2020 CDRC Board Meeting agenda, but the meeting was cancelled due to weather. Then COVID hit and we did not get back to it. This item is noted under Old Business. - Arena advertising update. See attached report

New Business: - We have a new Town & Country Room rental beginning November 2nd for a martial arts class. The tenant’s current location in Shelburne has closed. The rental will be Monday, Wednesday and Friday from 5:30pm-7:30pm.

Kim Fraser Facility Administration Manager

181 CDRC Minutes October 29, 2020 Pg:8 of 10 SCHEDULE ‘D’

TO: CDRC Board of Management FROM: Kim Fraser, Facility Administration Manager RE: Arena Advertising Update DATE: October 28, 2020

UPDATE: CDRC Arena Wall Advertisers - At the September 23rd meeting there were ten (10) unpaid arena wall signs. In consideration that the facility was closed for approx. six months, the Board gave direction to extend the annual rental term by six (6) months to June 30, 2021 for arena advertising on arena walls, lobby benches and rink boards. - They were all contacted and notified of the extension. Anyone that I needed to give a little extra effort to were informed that payment of their invoice or contacting me further by October 31st will confirm their extension to June 30, 2021. - Since then, three (3) signs have been removed; one (1) is no longer in business, one (1) requested their sign be taken down and one (1) has not responded to any emails or phone messages. The sign will be removed and stored for a period. If they contact me and reinstate, the sign will go back up. - Five (5) accounts are paid in full. - I am working with the final two (2). One is an administration error that needs to be clarified and I have been in contact and am working with the other.

SMHA Rink Board Sponsor/Advertising - At the start of the 2019/2020 ice season, SMHA had eight (8) rink boards. - Payment for five (5) signs was received in May 2020. - An email was sent on May 21, 2020 to SMHA President and Vice-President requesting follow-up for the three (3) outstanding unpaid signs. - Follow-up requests were sent on Oct 8, Oct 13, Oct 18 and Oct 26. - I have been advised today by SMHA President that two of the three will be paid ASAP. They are looking into the third. They have a meeting tonight and will review. The third sponsor/advertiser may be removed - Moving forward, I am requesting SMHA confirm all current season rink board sponsors/advertisers by December 15, 2020

Respectfully submitted, Kim Fraser CDRC Facility Administration Manager

182 CDRC Minutes October 29, 2020 Pg:9 of 10 SCHEDULE ‘E’

Facility Maintenance Managers Report – October 29, 2020

SAFETY No issues

GENERAL INFORMATION: Pool winterized Sept 26,2020 4 courts on arena floor Pickle tournament 32 participants went well. Cleaning and disinfecting facility for covid ongoing. Plant start up, a worn shaft and faulty bearing in conditioner found at start up, informed Chris repaired, had a 3-day delay in making the Arena ice. Arena was ready as planned. New facility protocols guidelines ongoing daily. Signage, closing off areas, working with groups to help alleviate their issues, figuring out people traffic flows. CDRC and groups are working well together. Budget info gathering. Staff training for new protocols and rolls. Info, cost, and scope of asset condition assessment for budget capital. (Attachment To be received by Wed PM)

Staffing Discussing with Chris in the short term asked previous youth staff to fill in until we advertise and interview for position. Also 1 operator position filled by Snack bar staff Patty McLarty Last years operators maybe able to cover minimal shifts if necessary.

Fogger Requested information attached. I recommend we purchase $835.00 fogger from D&F to do a thorough cleaning during heavy usage and in the evenings.

New business

Marty Lamers Facility Maintenance Manager Centre Dufferin Recreation Complex

183 CDRC Minutes October 29, 2020 Pg:10 of 10

Fogger Info Requested information Cleaning and disinfecting with a fogger will improve and help remove the covid-19 virus in a high activity usage setting on surfaces, air and in confined spaces like dressing rooms. It will improve our cleaning efforts to eliminate the virus. If there is a single case outbreak, we can get back to operating sooner and safer. I went through a demonstration at Dundalk Arena with their unit, it seems to work well. Talked with Glenbrook school cleaning staff they use a fogger for out breaks and high-level cleaning. The Hurricane Fogger dispenses both oil and water-based products. The Hurricane is capable of dispensing disinfectants, deodorizers, germicides, and insecticides. With an adjustable output of 0-4.5 gallons per hour, this versatile unit gives you the power to handle both large and small area, wherever aerosol particle chemical treatment is needed. The Hurricane is ideal for use in spraying industrial and residential areas. Farms, greenhouses, warehouses ,animal care facilities, sanitation, germicidal spraying and disease control programs are just a few of the markets where the Hurricane is used.

Some commonly sprayed solutions are:

Disinfectants, Insecticides, Fungicides, Deodorizers, Water (Humidification) Odor Neutralizers, Poultry Vaccines, Germicides

The Hurricane design can handle both heavy impacts and corrosive liquids. Another feature of the Hurricane is its solid brass metering valve, for delivering precise outputs and maximizing use of dispersants and chemicals. In addition, the Hurricane Ultra’s low silhouette/profile tank design practically eliminates tipping, whether full or empty. Droplet sizes can be controlled for both residual spraying and ULV spraying.

ETSY Hurricane fogger $961.80 plus 82.44 shipping Barclay Wholesale Hurricane fogger $825.00 regular supplier no delivery charge. $ 54.75 /4ltr disinfectant D&F Hurricane fogger $835.00 including shipping (minus tax) starter kit included 4 gallons Environize disinfectant.

184 CDRC Minutes November 12, 2020 Pg:1 of 3

C E N T R E D U F F E R I N R E C R E A T I O N C OMPLEX

BOARD OF MANAGEMENT

Minutes of the Special meeting held November 12, 2020 via ZOOM

Attendance: Steve Anderson Shelburne Lindsay Wegener Shelburne Dan Sample Shelburne Geer Harvey Shelburne Chris Gerrits Amaranth Laura Ryan Mono Darren White Melancthon

Kim Fraser Facility Administration Manager Marty Lamers Facility Maintenance Manager Emily Francis Recreation Program Coordinator

Dwayne McKillop President, Ontario Junior Super League (OJSL) Mike Scace President, Shelburne Minor Hockey (SMHA) Bill McCutcheon President, Skate Canada Shelburne (SCS) Karen Dopson Treasurer, Skate Canada Shelburne (SCS) Kerry Young President, Shelburne Muskies Barry Trood GM, Shelburne Muskies

Absent: Heather Foster & David Thwaites

Meeting called to order by Chair, Chris Gerrits at 6:30pm. A quorum was present.

Declaration of Pecuniary Interests: Chairman, Chris Gerrits stated that if any member of the board had a disclosure of pecuniary interest that they could declare the nature thereof now or at any time during the meeting.

Agenda: MOTION #1 – Moved by L. Wegener seconded by L. Ryan. Be it resolved we approve the agenda dated November 12, 2020 as circulated and presented. Carried

Old Business Ontario Junior Super League (OJSL): Since the previous CDRC meeting held October 29, 2020 acknowledging and direction given to move forward to accept ice rentals from the OJSL, there have been recent public concerns that the OJSL will bring out of area people into the Town of Shelburne and CDRC facility. C. Gerrits opened the meeting and welcomed the virtual visitors. Chris clarified that, together with SMHA and SCS, CDRC staff have been working hard over the last couple of months to develop and put in place protocols and guidelines for use of the CDRC facility during COVID-19.

185 CDRC Minutes November 12, 2020 Pg:2 of 3 Staff reviewed the protocols and SOP that have been developed and approved by the CDRC Board and further reviewed maintenance. training procedures and WDGPH information.

As S. Anderson had to leave the meeting, he was provided an opportunity to share his comments and based on the community feedback, the direction the positive COVID cases are heading and the current information available, his direction would be to revisit the previous decision made and not to move forward with the proposal as previously discussed.

S. Anderson leaves at 6:50pm

D. Mckillop reviewed the OJSL program, protocols and reasons for using the CDRC to hub the league and provide a safe environment to play. Recent changes to provincial regulations have since limited the number of cohorts, therefore the league will be spilt reducing the number of players.

M. Scace, from SMHA acknowledged the CDRC is doing a very good job at implementing the protocols, cleaning and disinfecting. Mike indicated that in addition the OJSL guidelines, OMHA limits cohorts and bubbles to only play within their own public health unit. The feedback and sense Mike has received from SMHA membership is parents and families feel the CDRC is their community centre that is providing a safe environment for hockey and skating and it is giving a certain level of comfort as the facility is not being shared with groups outside our public health unit. It is a safe environment because it is a closed environment. Mike asked Dwayne specifically where the players are coming from and are they coming from the GTA and Peel that are considered the COVID hot spots? Dwayne estimated that the majority are from the Halton region mostly in the Oakville and Burlington areas. Mike commented that the optics and potential risks that are perceived by allowing the OJSL to use the CDRC are negative and this could become an issue for SMHA and possibly other user groups and to get people to use the facility.

B. McCutcheon from SCS echoed the similar comments and concerns expressed from their membership, that having participants that are not from same public health unit area, their members may not return to the facility if the OJSL moves forward.

K. Young and B. Trood from the Shelburne Muskies were invited to share comments. Muskies asked how many players are allowed on the ice and inquired what the relationship is between the Muskies and OJSL. Dwayne explained the only connection he has with the Muskies is that one of his league coaches is a past Muskies player. Staff reviewed the guidelines for recreational pickup hockey and the number of skaters permitted.

Board members provided an opportunity to comment: D. White – was not in attendance at the October 29th meeting. He went into depth on facts related to the effects COVID has had on the region and County. Darren does not support the OJSL using the CDRC and asked the board to reconsider the rental proposal.

L. Ryan – commented that the Board did not make a decision at the October 29th meeting nor give authorization to accept the ice rental proposal.

D. Sample – commented that his recollection was staff was given direction to investigate and report back.

186 CDRC Minutes November 12, 2020 Pg:3 of 3 G. Harvey – was not in attendance at the October 29th meeting. He commented the CDRC Board needs to be responsible and should be protective of the community.

L. Wegener – commented that she felt a final decision had not been made.

C. Gerrits – commented that during the October 29th meeting he was in full support of the OJSL league. The comments from SMHA, SCS and Shelburne Muskies has led him to reconsider his perspective and that the CDRC Board owes it to these groups to make sure their programs are operational and viable. He cannot support the potential of these programs shutting down if the OJSL is to operate at the CDRC.

Before presenting the following motion, Laura apologized for the misunderstanding and direction given and hopes that Dwayne will continue to be in connection with the CDRC. Dwayne requested joint media release acknowledging that due to the changes in COVID the CDRC will not move forward with the ice rental. Staff is given direction to work with the OJSL to prepare the media release.

MOTION #2 – Moved by L. Ryan seconded by L. Wegener. That the CDRC Board of Management thank but refuse the offer to contract the ice time required for the Ontario Junior Super League (OJSL) to use the facility through the 2020/2021 season, due to the COVID-19 restrictions at this time. Further, any deposit paid be returned to the OJSL.

A recorded vote was requested: Laura Ryan – Yes Lindsay Wegener – Yes Dan Sample – No Geer Harvey – Yes Darren White – Yes Chris Gerrits – Yes CARRIED, Chair Chris Gerrits

Confirmation by By-law

MOTION #3 – Moved by D. White seconded by L. Wegener. Be it resolved that leave be given for the reading and enacting of by-law #07-2020 being a by-law to confirm certain proceedings of the CDRC Board of Management for its special board meeting held November 12, 2020. Carried

Adjournment:

MOTION #4 - Moved by D. Sample seconded by L. Ryan. That we now adjourn at 8:07pm to meet again on November 25, 2020, or at the call of the chair. Carried

______Secretary - Treasurer Chairperson

______Dated

187 D E C E M B E R 2 8 , 2 0 2 0 V O L U M E 1 E-NEWSLETTER D u f f e r i n C o u n t y C a n a d i a n B l a c k A s s o c i a t i o n E - N e w s l e t t e r

Out of the need to provide a safe and welcoming space for Blacks and other 2020 IN racialized groups, The Dufferin County Canadian Black Association (DCCBA) was REVIEW established to serve! DCCBA takes pride in being an inclusive organization servicing the needs of those who need us the most!

Since our formal launch on November 16, The year 2020 has been filled with challenges 2020, we have reached many early milestones but it was also filled with with personal and including receiving community wide support collective triumphs! through our membership program, the development of our scholarship program, Ask Roy T. Bennett said it best, “Your hardest the Experts Series and valued partnerships times often lead to the greatest moments of with established companies and our life. Keep going. Tough situations build organizations within Dufferin County and strong people in the end.” across GTA. We have accomplished much but we recognize there is much more to do when Over the year and certainly in the last several it comes to supporting youths, families and months, we have seen how our community, businesses in our community. from our political leaders, organizations, businesses right down to everyday As we approach the New Year, we want to individuals supporting each other through take this opportunity to thank the Dufferin Covid-19, Social Injustice and Economic County community for its support and we uncertainty. In the worst of times, we have look forward to serving you in a variety of demonstrated what we can do and achieve ways in 2021. On behalf of the DCCBA team, I when we work together! wish everyone a happy and prosperous New Year!

To learn more about DCCBA or to make a IN THIS ISSUE donation to support our community

2020 in Review • 1 initiatives, please visit our website at Upcoming Events - Ask The Expert • 2 www.dufferincountycba.org. DCCBA Scholarship Program • 2 Call for Entry Art & Photography Exhibition • 2 Sincerely, Thank You to our Partners • 3 Alethia O’Hara-Stephenson,CIP,BA,MBA 188President, Founder DCCBA D E C E M B E R 2 8 , 2 0 2 0 E-NEWSLETTER V O L U M E 1

ASK THE EXPERT

DCCBA is proud to kick off our Ask the Expert Series in January 2021 starting with the much anticipated Personal Branding Session with Andrew E. Guy.

Our Expert Series will take place the first Tuesday of every month To reserve your free event ticket please visit: at 7PM. Please be sure to submit https://www.eventbrite.ca/e/ask-the-expert-series- your questions in advance for any tickets-133774135039 of our topics at: [email protected] and tune in to see them answered live! CALL FOR ENTRY

“Your hardest times often lead to the greatest moments of our life. Keep A Juried Photography & Art Exhibition (Online) going. Tough situations build strong people in the end.” A Black History Month Exhibition, presented by the ROY T. BENNETT Museum of Dufferin in partnership with the Dufferin County Canadian Black Association (DCCBA). To learn SCHOLARSHIP more visit: https://www.dufferinmuseum.com/bhm/ PROGAMS

DCCBA is proud to partner with a number of organizations to provide scholarships to a graduating high school or current post secondary student in Dufferin County.

Scholarship applications open in January 2020. Please stay tuned for more details.

189 P A G E 2 D E C E M B E R 2 8 , 2 0 2 0 E-NEWSLETTER V O L U M E 1

SPECIAL THANKS TO OUR PARTNERS AND REGISTERED BUSINESSES FOR THEIR SUPPORT

Dufferin County Town of Shelburne Flato Developments Inc. Fieldgate Homes Toronto Caribbean Newspaper Operation Black Vote Canada Kuinua Consulting Benjamin Law Cariati Law Headwaters Communities in Action Shelburne Police Services Family Transition Place Dufferin Child and Family Services Shelburne Driving School Shelburne Family Chiropractic Museum of Dufferin Community Living Dufferin Dufferin News Upper Grand District School Board Shelburne Public Library Andrew E. Guy

Thank you from your DCCBA Executive Team: Jhordane Stephenson, Geer Harvey & Alethia O'Hara-Stephenson

190 P A G E 3

FOR IMMEDIATE RELEASE Town of Mono Pursues Charges Against Fill Violators MONO, ON (December 17, 2020) – The Town of Mono has filed charges against the owners of 4 properties that violated the Town's Site Alteration and Importation of Fill Bylaw (Bylaw 2014-31). The Town's bylaw places strict limits on how much fill can be imported to a site without first obtaining a permit. Unless an exemption is given all fill, regardless of amount, must be sourced from within Dufferin County. Mayor Ryan stated: "Unregulated fill activities pose a serious risk to the environment and the Town will forcefully pursue violations ." Deputy-Mayor Creelman added: “Town of Mono Council has zero tolerance for residents pursuing fill projects in contravention of our bylaws” . In addition to the landowners, the Town laid charges against a contractor who imported fill to multiple properties in Mono. A total of 16 charges were laid against five people and two corporations. The charges, laid under Part III of the Provincial Offences Act, will be heard by Orangeville court in February. In each instance, stop work orders were issued by the Town's Bylaw Enforcement Officer. In a separate matter, the Town ordered a landowner to remove 50 loads of fill that was imported contrary to the bylaw and to test the native soil to ensure there was no contamination. CAO Mark Early confirmed that the order was complied with in November. Anyone considering bringing in fill is advised to contact the Town first to review with staff the bylaw regarding Site Alteration and Importation of Fill. Any amount of fill is subject to these regulations.

Fred Simpson Deputy Clerk [email protected] (519) 941-3599, 234

P: 519.941.3599 E: [email protected] 347209 Mono Centre Road F: 519.941.9490 W: townofmono.com Mono, ON L9W 6S3 191

December 14, 2020

Sent via email to all Ontario Municipal Clerks

Dear Municipal Clerks,

At its meeting held on December 10, 2020, Dufferin County Council approved the following recommendation from the General Government Services Committee:

WHEREAS previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands;

AND WHEREAS Dufferin County Council supports a fair and equitable assessment system for all aggregate resource properties;

AND WHEREAS the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Stone, Sand and Gravel Association, revised criteria for assessing aggregate resource properties;

AND WHEREAS Dufferin County Council has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties;

NOW THEREFORE BE IT RESOLVED THAT Dufferin County Council does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties;

AND THAT Dufferin County Council believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values;

AND THAT Dufferin County Council hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value;

192

AND THAT Dufferin County Council direct the Clerk to provide a copy of this motion to the Ministers of Finance; Municipal Affairs and Housing; and Natural Resources and Forestry; and to AMO, ROMA, and all Ontario municipalities and local MPP(s).

Regards,

Michelle Dunne Deputy Clerk

Cc Minister of Finance Minister of Municipal Affairs and Housing Minister of Natural Resoures and Forestry AMO ROMA Kyle Seeback, MP Sylvia Jones, MPP

193

2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected]

December 21, 2020

TO: The Honourable Doug Ford ([email protected]) Premier of Ontario

AND TO: Minister of Health Hon. Christine Elliott ([email protected])

Board of Health for the Windsor-Essex County Health Unit Attention: Lee Anne Damphouse, Executive Assistant to the Medical Officer of Health, CEO, and Board of Health ([email protected])

The Windsor-Essex County Health Unit ([email protected]) Attention: Dr. Wajid Ahmed Medical Officer of Health, Windsor-Essex County Health Unit

Dear Premier:

RE: Letter of Support for Small Businesses

At its Regular Meeting held on December 14, 2020 Kingsville Council passed the following Resolution:

“704-2020 Moved By Councillor Kimberly DeYong Seconded By Councillor Larry Patterson Attention: Premier Doug Ford

WHEREAS the health and safety of Ontarians is the number one priority and health is a state of physical, mental and social well-being, not merely the absence of disease; AND WHEREAS many businesses rely on the holiday season for their financial strength and whereby these businesses have faced unprecedented difficult times throughout 2020 due to the COVID-19 pandemic restrictions;

194 AND WHEREAS closing our small local businesses during the holiday season means many will not survive and business owners and their employees will lose their livelihoods;

AND WHEREAS the Town of Kingsville’s commercial businesses are predominately made up of small independently owned businesses and closing them will force residents to travel out of town into larger crowds increasing their exposure to COVID-19; AND WHEREAS our small independent businesses have every reason to keep customers safe and are able to ensure limited capacity, customer contact tracing and disinfecting in-between customers and may be able to offer curb-side and delivery. NOW THEREFORE BE IT RESOLVED that the Town of Kingsville calls upon the Premier of Ontario, Doug Ford, as well as the Ontario cabinet and Health officials, to protect the health of Ontarians and our small businesses by allowing them to remain open to in-store sales and service with limited capacity and increased safety measures; AND THAT this resolution be forwarded to: All Ontario municipalities; Minister of Economic Development, Job Creation and Trade Hon. Victor Fedeli; Associate Minister of Small Business and Red Tape Reduction Hon Prabmeet Singh Sarkaria; Minister of Health Hon. Christine Elliott; Minister of Finance Hon. Rod Phillips; Associate Minister of Mental Health and Addictions Hon. Michael A. Tibollo; MPP Taras Natyshak; the Windsor-Essex County Health Unit Board of Health; and the Windsor-Essex County Health Unit Medical Officer of Health Dr. Wajid Ahmed.

CARRIED”

Yours very truly,

Sandra Kitchen, Deputy Clerk-Council Services Legislative Services Department [email protected]

195 cc:

Taras Natyshak, MPP - Essex Email: [email protected]

Minister of Economic Development, Job Creation and Trade Hon. Victor Fedeli Email [email protected]

Associate Minister of Small Business and Red Tape Reduction Hon Prabmeet Singh Sarkaria Email: [email protected]

Minister of Finance Hon. Rod Phillips Email: [email protected]

Associate Minister of Mental Health and Addictions Hon. Michael A. Tibollo Email: [email protected]

All Ontario Municipalities

196 Township of

Addington Highlands

December 15, 2020

The Town of Shelburne 203 Main Street East Shelburne, ON L9V 3K7 e-mailed to: [email protected]

Re: Resolution re Bill 229 “Protect, Support and Recover from COVID-19 Act – Schedule 6 – Conservation Authorities Act

To Whom It May Concern,

Please be advised that at their December 1st, 2020 meeting, the Council of the Corporation of the Township of Addington Highlands resolved to support your municipality’s resolution calling on the Province of Ontario to repeal Schedule 6 of the Budget Measure’s Act (Bill 229); to continue to work with conservation authorities to find workable solutions to reduce red tape and create conditions for growth; to respect the current conservation authority and municipal relationships; and embrace their longstanding partnership with the conservation authorities and provide them with the tools and financial resources they need to effectively implement their watershed management role.

I trust you will find this letter of support satisfactory.

Sincerely,

Christine Reed CAO/Clerk-Treasurer cc. The Honourable Doug Ford, Premier – [email protected] The Honourable Rod Phillips, Minister of Finance – [email protected] The Honourable Jeff Yurek, Minister of Environment, Conservation and Parks – [email protected] The Honourable John Yakabuski, Minister of Natural Resources and Forestry – [email protected] The Honourable Steve Clark, Minister of Municipal Affairs and Housing – [email protected] Daryl Kramp, MPP Hastings-Lennox and Addington – [email protected] Brad McNevin, Chief Administrative Officer, Quinte Conservation Authority – [email protected] Sally McIntyre, General Manager, Mississippi Valley Conservation Authority – [email protected]

PO BOX 89 FLINTON ON, K0H 1P0 (613) 336-2286 PH (613) 336-2847 FX www.addingtonhighlands.ca197 198 199 200 201 202 LAKE T 705-635 2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566 0005 1012 Dwight Beach Rd OF BAYS F 705 635 2132 Dwight, ON POA lHO

December 16, 2020

Via email: [email protected] Township of Essa Attention: Lisa Lehr, Clerk 5786 County Road 21 Utopia, ON L0M 1T O

Dear Ms. Lehr:

RE: Correspondence - Bill 229 "Protect, Support and Recover from COVID-19 Act­ Schedule 6 - Conservation Authorities Act"

On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on December 15, 2020, and the following was passed.

"Resolution #7( e )/12/15/20

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the resolution from the Town of Essa requesting support to Amend Bill 229, Protect, Support and Recover from COVID-19 Act under Schedule 6 - Conservation Authorities Act, dated November 19, 2020;

AND FURTHER THAT this resolution be forwarded to the Town of Essa, Premier Doug Ford, the Minister of Environment, Conservation and Parks, the Minister of Municipal Affairs and Housing, the Minister of Natural Resources and Forestry, Minister of Finance, Conservation Ontario, and all Ontario municipalities.

Carried."

Should you have any questions, please do not hesitate to contact our Municipal Office at 705- 635-2272.

~~pl. M.A. , GMO, AOM.C, Director of Corporate Services/Clerk. CS/cw Encl. Copy to: Hon. Doug Ford, Premier of Ontario Hon. Jeff Yurek, Minister of Environment, Conservation and Parks Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. John Yakabuski, Minister of Natural Resources and Forestry Hon. Rod Phillips, Minister of Finance Conservation Ontario All Ontario Municipalities . . ' 100 LAKES TO EXPLORE .. ,}i· 203 . / -~~ ~·~11~:: 204 205 87 John Street South theTOWNSH 1 Pof Aylmer ON N5H 20 Telephone: 519-773-5 344 Fax: 519- 773- 5334 MALANIDE www. malahide. co A proud tradition, a brightfuture. December 11, 2020

Premier Doug Ford Via email — premier( d ontario. ca

RE: Support of Various Resolutions relating to Bill 229

At its regular meeting held on December 3, 2020, the Malahide Township Council passed the following Resolution:

THAT the correspondence received from Kettle Creek Conservation Authority, dated November 19, 2020, requesting the Province of Ontario to remove Schedule 6 from Bill 229 and allow for more time for communication of the regulations and communication of how these proposed changes address issues raised in the February 2020 multi - stakeholder consultations be supported;

AND THAT a copy of this correspondence be forwarded to Premier Doug Ford, Catfish Creek Conservation Authority, Town of Mono, Township of Essa, Municipality of Grey Highlands and the Town of Shelburne.

Attached please find various letters of support including that of the Catfish Creek Conservation Authority, Town of Mono, Township of Essa, Municipality of Grey Highlands, and the Town of Shelburne.

Please do not hesitate to contact this office if you require any further information or documentation.

Yours very truly, TOWNSHIP OF MALAHIDE

M. CASAVECCHIA- SOMERS, D. P. A., C. M. O., CMM III Chief Administrative Officer/ Clerk

Copy - Catfish Creek Conservation Authority Town of Mono Township of Essa Municipality of Grey Highlands Town of Shelburne

206 44-015 Fergu%) a) .= re 5'_, Thorra:, ON N5P 3T3 P 519- 6311. 1. 2770 I = 51 M31- srws Kettle Creek w°rt=rr.krttr`.:r ekr,.on rvatifyn, a^, ca Conservation Authority Member, of Conse vatirn Omap.o

November 19, 2020

Ms. Michelle Casavecchia- Somers Via Email Chief Administrative Officer/ Clerk Township of Malahide 87 John St. South Aylmer, ON N5H 20

Dear Ms. Casavecchia- Somers:

On April 5th, 2019 the Ministry of the Environment, Conservation and Parks ( MECP) posted proposals to amend the Conservation Authorities Act (CA Act) with the goal to encourage Conservation Authorities to focus and deliver on their core mandate, and to improve governance. The proposed changes were passed in June 2019 as part of Bill 108 More Homes, More Choice Act. The details of many of these changes were left to forthcoming regulations.

Kettle Creek Conservation Authority was actively involved in provincial consultation on the proposed CA Act changes with members attending multi -stakeholder consultations sessions in February 2020.

On November 5, 2020 the Province introduced Bill 229 Protect, Support and Recover from COVID- 19 Act Budget Measures). Schedule 6 contains proposed changes to the CA Act.

It is unclear how the changes included in Schedule 6 address issues or concerns raised during the February 2020 multi -stakeholder consultations. Moreover, it is difficult to fully contemplate the implications of the changes to KCCA, its member municipalities and the watershed community without the accompanying regulations.

Therefore, at its November 18, 2020 Full Authority meeting Kettle Creek Conservation Authority considered the proposed changes to the CA Act and the Planning Act included in Bill 229 and passed the following motion:

FA120/ 2020 Moved by: Grant Jones Seconded: Alison Warwick Whereas on November 5, 2020, the Province of Ontario introduced Bill 229, Protect, Support and Recover from Covid- 19 Act ( Budget Measures), which proposes amendments to the Conservation Authorities Act in Schedule 6;

And whereas KCCA believes it has been working towards better accountability and transparency;

And whereas KCCA has concerns about the proposed changes as outlined in Conservation Ontario' s " Summary of Proposed Amendments to Conservation Authorities Act and Planning Act through Bill 229 and Implications" dated November 11, 2020;

ta•e L+_r u°1^ 3c: rtt.:. Cep r:;: c; r. T c, n4,. F._ Ga€ a3 Elkm, Ciu of It t.;, Qf St. RtTi J' o rt. a_ P,;. ree _. _ e. 207 e , 1 a; at . _. , Ffs., .,. ah• ucld T;• xn> hsp Therefore be it resolved that KCCA' s Board of Directors request that the Province of Ontario remove Schedule 6 from Bill 229 and allow for more time for communication of the regulations and communication of how these proposed changes address issues raised in the February 2020 multi -stakeholder consultations.

Carried

For your benefit, Conservation Ontario' s " Summary of Proposed Amendments to the Conservation Authorities Act and Planning Act through Bill 229 and Implications" dated November 11, 2020 is attached. Member municipalities will want to closely review amendments that would, if passed:

No longer allow municipalities the ability to appoint a member of the public to the CA Board; Require members to act on behalf of their respective municipalities contradicting the fiduciary duty of a Board Member to represent the best interest of the CA and the watershed;

programs and services to be in place by the end of December 2021; Remove CAs as a public body under the Planning Act, - Provide applicants with two pathways to appeal a decision of the Authority to deny a Section 28 permit or the conditions on a Section 28 permit.

KCCA is requesting that the Province of Ontario remove Schedule 6 from Bill 229 and allow for the time necessary to clearly explain the proposed changes, how they address issues raised in the February 2020 multi -stakeholder consultations, and provide member municipalities and CAs with the opportunity to review and comment on the yet to be released corresponding regulations. KCCA encourages our member municipalities to do the same.

Sincerely,

Stephen Harvey Chair Kettle Creek Conservation Authority

cc: Conservation Ontario

Attachment: Conservation Ontario' s " Summary of Proposed Amendments to the Conservation Authorities Act and Planning Act through Bill 229 and Implications" dated November 11, 2020

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214 A cL2EmCCLmE CATFISH CREEK CONSERVATION AUTHORITY 8079 Springwater Road, RR# 5, Aylmer, Ontario N5H 2R4 PHONE: ( 519) 773- 9037 • FAX: 519- 765- 1489

e- mail: admin@catfishcreek. ca • www. catfishcreek. ca

November 26, 2020

Michelle Casavecchia- Somers C. A. O./ Clerk Township of Malahide 87 John Street South Aylmer, ON N5H 20

Dear Michelle,

I am writing to advise you of a motion passed by the Catfish Creek Conservation Authority Board of Directors regarding Schedule 6 of Bill 229 Protect, Support and Recover from COVID- 19 Act ( Budget Measures).

At a special meeting of the Catfish Creek Conservation Authority Board of Directors on November 26, 2020, the Full Authority considered the proposed changes to the Conservation Authorities Act and the Planning Act included in Bill 229 and passed the following motion:

Motion # SM 05 / 2020 Moved By: Sally Martyn Seconded: Mark Tinlin

THAT, the Full Authority request that the Government of Ontario remove the proposed amendments to the Conservation Authorities Act and Planning Act as contained in Bill 229 Schedule 6 and continue the process already underway with Bill 108.

Carried

215 We are not opposed to change or improving the process, transparency and accountability of the CCCA, however the Board is concerned about several elements of the proposed legislation. Member municipalities will want to closely review the amendments that if passed would:

1. Require Board Members to act on behalf of their respective municipalities contradicting the fiduciary duty of a Board Member to represent the best interests of the CCCA. 2. Remove CAs as a public body under the Planning Act for appeals, in particular to ensure that conservation authorities will retain the ability to appeal a decision that adversely affects land that it owns. 3. Allow the Minister to make decisions on permit appeals and issue permits without considering the watershed management approach ( upstream and downstream impacts). 4. Edit or remove the ability for the Minister to prescribe standards and requirements for non - mandatory, municipal and local programs & services.

The CCCA is requesting the Province of Ontario remove Schedule 6 from Bill 229 and continue the process already underway with Bill 108. The CCCA encourages our member municipalities to do the same.

Sincerely,

Rick Cerna Chairperson Catfish Creek Conservation Authority

Cc: Conservation Ontario

Mission Statement " To communicate and deliver resource management services and programs In order to achieve social and ecological harmony for the watershed" C_Z0% Conservation ONTARIO

216 TOWN OF MONO

November 25, 2020

Hon. Sylvia Jones Solicitor General George Drew Building, l8th Floor 25 Grosvenor St. Toronto, ON M7A IY6

Re: Schedule 6 of Bill 229 - Open Letter to the Honourable Sylvia Jones, MPP for Dufferin- Caledon

Dear Honourable Sylvia Jones: Mono Council unanimously passed a resolution at its meeting of November 24, 2020 and we append a copy of it to this letter. Mono is a member of three conservation authorities — Toronto Region, Credit and the Nottawasaga. We value the services provided — all services but in particular the assistance in making planning decisions that protect our drinking water, that protect us from developing in flood -prone areas and that protect our wetlands and aquifers.

In 2021 Mono will spend $ 133, 365 on conservation authorities. If we had to hire our own employees — engineers, planners, ecologists, hydrogeologists, foresters, outdoor educational

staff, etc. — to do its own work, we would spend much more than $ 133, 365 for these services.

We were not impressed with Schedule 6 to Bill 229. It undermines the power of conservation authorities to do their job. And we were particularly unimpressed when your government slipped these proposed changes to the Conservation Authorities Act into a Budget Bill. We are concerned that Schedule 6 undermines the ability of conservation authorities to make non - political, technical decisions based on science. It does this by allowing the Minister to over- rule the decisions of conservation authorities. Schedule 6 will also interfere with the fiduciary duty of a conservation authority board member. Board members have to think of watershed - wide interests in making decisions. We are also concerned that Schedule 6 limits the enforcement powers of conservation authorities.

We have to agree with the Canadian Environmental Law Association ( CELA) assessment of Schedule 6 of Bill 229, " the package of amendments as proposed are likely to set back watershed planning and implementation of an ecosystem -based approach by decades. As such, CELA recommends

P 519.941. 3599 E: info@townofmono. com 347209 Mono Centre Road F: 519. 941. 9490 W: townofmono. com Mono, ON L9W 6S3

217 Resolution # 6- VC17- 2020 Moved by Ralph Manktelow, Seconded by Fred Nix WHEREAS the Province has introduced Bill 229, Protect, Support and Recover from COVID 19 Act - Schedule 6 — Conservation Authorities Act;

AND WHEREAS the Legislation introduces several changes and new sections that could remove and/ or significantly hinder conservation authorities' role in regulating development, permit appeal process and engaging in review and appeal of planning applications; AND WHEREAS we rely on the watershed expertise provided by local conservation authorities to protect residents, property, and local natural resources on a watershed basis by regulating development and engaging in reviews ofapplications submitted under the Planning Act, AND WHEREAS the changes allow the Minister to make decisions without conservation authority watershed data and expertise,

AND WHEREAS the Legislation suggests that the Minister will have the ability to establish standards and requirements for non -mandatory programs which are negotiated between the conservation authorities and municipalities to meet local watershed needs,

AND WHEREAS the $ 133, 365 that Mono spends on three conservation authorities ( I % of budget) is a bargain for the services provided and begs the question as to why Mono would have to enter into three separate agreements for services it now happily receives - without further red tape; AND WHEREAS municipalities believe that the appointment of municipal representatives on conservation authority boards should be a municipal decision; and the Chair and Vice Chair of the conservation authority boards should be duly elected, AND WHEREAS it is sometimes not practical for the Town of Mono to appoint only council members ( particularly if this excludes mayors and deputy mayors) to each of the three conservation authorities that service our municipality, AND WHEREAS it has been the Town ofMono' s experience with the Nottawasaga Valley Conservation Authority that having a chair or vice -chair serve for more than one year has produced experienced individuals;

AND WHEREAS the changes to the `Duty of Members' contradicts the fiduciary duty of a conservation authority board member to represent the best interests of the conservation authority and its responsibility to the watershed, AND WHEREAS conservation authorities have already been working with the Province, development sector and municipalities to streamline and speed up permitting and planning approvals through Conservation Ontario's Client Service and Streamlining Initiative;

P: 5 19. 941. 3599 E: info@townofmono. com 347209 Mono Centre Road

F: 519. 941. 9490 W: townofmono. com Mono, ON L9W 6S3

218 Corporation of the Township of Essa Telephone: ( 705) 424- 9917 5786 County Road 21 Fax: ( 705) 424- 2367 Utopia, Ontario Web Site: www.essatownship, on. ca LOM 1 TO

Where Town and Country Meet

November 19, 2020

Nottawasaga Valley Conservation Authority Sent by email 8195 8"' Line Utopia, Oil LOM 1 TO .

Attention: Doug Hevenor, Chief Administrative Officer NVCA Keith White, NVCA Board Chair Mariane McLeod, NVCA Vice Chair

Re: Township of Essa Council Resolution No. CR204- 2020 Bill 229 " Protect, Support and Recover from COVID19 Act - Schedule 6 - Conservation Authorities Act"

Please be advised that at its meeting of November 18, 2020, Council of the Township of Essa. received a copy of information in relation to Bill 229 in addition to a verbal report from the NVCA Board Chair on the impacts to Conservation Authorities and the trickle effect to municipalities and citizens in Ontario should the Bill pass

As a result of the discussions, Council of the Township of Essa passed the following Resolution:

Resolution No: CR204- 2020 Moved by: White Seconded by: Sander WHEREAS the Province has introduced Bill 229, Protect, Support and Recover from COVID 19 Act - Schedule 6 - Conservation Authorities Act, and

WHEREAS the Legislation introduces a number of changes and new sections that could remove and/or significantly hinder the conservation authorities' role in regulating development, permit appeal process and engaging in review and appeal of planning applications; and WHEREAS we rely on the watershed expertise provided by local conservation authorities to protect residents, property and local natural resources on a watershed basis by regulating development and engaging in reviews ofapplications submitted under the Planning Act, and

WHEREAS the changes allow the Minister to make decisions without conservation authority watershed data and expertise, and

WHEREAS the Legislation suggests that the Minister will have the ability to establish standards and requirements for non -mandatory programs which are negotiated between the conservation authorities and municipalities to meet local watershed needs, and

WHEREAS municipalities believe that the appointment of municipal representatives on Conservation Authority Boards should be a municipal decision, and the Chair and Vice Chair of the Conservation Authority Board should be duly elected, and

219 Cc: Hon. Rod Phillips, Minister of Finance ( rod. phillips@pc. ola. org) Hon. Jeff Yurek, Minister of Environment Conservation and Parks ( jeff.yurek@pc. ola. org) Hon. John Yakabuski, Minister of Natural Resources and Forestry john. yakabuski@pc. ola. org) Hon Bill Walker, MPP ( bill. walker@pc. ola. org); Conservation Ontario ( info@conservationontario. ca); Saugeen Valley Conservation Authority ( j. hagan@svca. on. ca) Nottawasaga Valley Conservation Authority ( mleung@nvca. on. ca) Grey Sauble Conservation Authority ( t. lanthier@greysauble. on. ca) All Ontario Municipalities

The Municipality of Grey Highlands 206 Toronto Street South, Unit One P. O. Box 409 Markdale, Ontario NOC 1H0 W519- 986- 2811 Toll - Free Wl- 888- 342- 4059 Fax 519- 986- 3643

www. grevhighlands. ca E info@grevhi4hlands. ca 220 A Ileopl Pl e, I C,'Iwnge of11; 4 r HELSBURNE

November 25, 2020

Hon. Sylvia Jones Solicitor General George Drew Building, 18th Floor 25 Grosvenor St. Toronto, ON M7A 1 Y6

RE - Bill 229 and the Conservation Authorities

Dear Honourable Sylvia Jones:

Shelburne Town Council passed the following resolution unanimously at its Council meeting held Monday November 23, 2020:

Moved By Councillor Walter Benotto Seconded By Councillor Kyle Fegan

WHEREAS the Province has introduced Bill 229, Protect, Support and Recover from COVID 19 Act - Schedule 6 - Conservation Authorities Act; and WHEREAS the Legislation introduces a number of changes and new sections that could remove and/or significantly hinder the conservation authority' s' role in regulating development, permit appeal process and engaging in review and appeal of planning applications; and

WHEREAS we rely on the watershed expertise provided by local conservation authorities to protect residents, property and local natural resources on a watershed basis by regulating development and engaging in reviews of applications submitted under the Planning Act; and WHEREAS the changes allow the Minister to make decisions without conservation authority watershed data and expertise; and

203 Main Street East, Shelburne, Ontario L9` 3K7 Tel: 519- 925- Fax: 2600 519- 925- 6134 Web: www. shelburne. ca

221 WHEREAS the Legislation suggests that the Minister will have the ability to establish standards and requirements for non -mandatory programs which are negotiated between the conservation authorities and municipalities to meet local watershed needs; and WHEREAS municipalities believe that the appointment of municipal representatives on Conservation Authority Boards should be a municipal decision, and the Chair and Vice Chair of the Conservation Authority Board should be duly elected; and WHEREAS the changes to the' Duty of Members' contradicts the fiduciary duty of a Conservation Authority Board member to represent the best interests of the conservation authority and its responsibility to the watershed; and WHEREAS conservation authorities have already been working with the Province, development sector and municipalities to streamline and speed up permitting and planning approvals through Conservation Ontario' s Client Service and Streamlining Initiative; and

WHEREAS changes to the legislation will create more red tape and costs for the conservation authorities, and their municipal partners, and potentially result in delays in the development approval process; and WHEREAS municipalities value and rely on the natural habitats and water resources within our jurisdiction for the health and well- being of residents; municipalities value the conservation authorities work to prevent and manage the impacts of flooding and other natural hazards; and municipalities value the conservation authority' s work to ensure safe drinking water; NOW THEREFORE BE IT RESOLVED: That the Province of Ontario repeal Schedule 6 of the Budget Measures Act (Bill 229);

2. THAT the Province continue to work with conservation authorities to find workable solutions to reduce red tape and create conditions for growth;

3. THAT the Province respect the current conservation authority and municipal relationships; and

222 4. THAT the Province embrace their long- standing partnership with the conservation authorities and provide them with the tools and financial resources they need to effectively implement their watershed management role.

CARRIED, Mayor Wade Mills

This motion was passed unanimously.

Thank You

Jennifer Willoughby Director of Legislative Services/ Clerk Town of Shelburne

CC: Hon. Doug Ford, Premier Hon. Rod Phillips, Minister of Finance Hon. Jeff Yurek, Minister of the Environment, Conservation and Parks Andrea Horwath, Leader, Official Opposition Steven Del Duca, Leader, Ontario Liberal Party Mike Schreiner, Leader, Green Party of Ontario Sandy Shaw, Critic, Finance and Treasury Board Ian Arthur, Critic, Environment Peter Tabuns, Critic, Climate Crisis

Email copies to: NVCA, CVC, TRCA, Canadian Environmental Law Association, AMO & all Ontario municipalities

223

NVCA Board Meeting Highlights December 11, 2020 Next Meeting: January 22, 2020, location to be determined For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors

The December 11, 2020 Board meeting was manure runoff reduction, nutrient management held electronically through WebEx, and planning, well decommissioning and cover streamed on YouTube for public viewing due to crops. In a typical year, over 3000 volunteers COVID-19 restrictions. help complete these projects. During COVID- 19, stewardship staff and small groups of Our next scheduled board meeting will be held volunteers were able to complete projects with on January 22, 2020. appropriate safety measures in place. Presentation on Stewardship Projects under the River Restoration Program are selected based on hard science. These The Manager of Stewardship Services provided projects typically improve water quality and an overview of NVCA’s stewardship program. habitat in more than one municipality, and This program aims to strategically improve include collateral benefits such as flood control, water quality and enhance habitats in the safety, and optimizing human health. Nottawasaga Valley Watershed while Some ongoing projects include removing the integrating opportunities to enhance recreation, Petun Dam at NVCA’s Petun Conservation Area, economic returns and flood control to local removing a head water pond at the Beeton communities. Creek Ice Dam, and also extending high quality The stewardship team works with a wide water and coldwater fish habitat from the variety of partners, from schools, community Niagara Escarpment in to the Simcoe Lowlands volunteers, corporate sponsors, municipal in Adjala-Tosorontio. partners and representatives from all government levels to complete projects Municipal resolutions in response to Bill 229 Typically, for every dollar of municipal levy that is received, $4 - $6 is generated through other As of December 5, 2020, the following funding sources, including grants, sponsorships municipalities passed resolutions in support of and donations. removing Schedule 6 from Bill 229, Protect, Support and Recover from COVID-19 Act The stewardship program is separated into two (Budget Measures), 2020. subprograms: the Healthy Waters Grant Incentive Program and the River Restoration  Municipality of Grey Highlands Program.  Township of Essa The Healthy Waters Grant Incentive Program  Town of Mono offer grants to landowners across the  Town of Shelburne Nottawasaga Valley Watershed on a first come  Town of Innisfil first served basis. These projects help reduce  Town of Collingwood flooding, improve water quality, fish and wildlife  Town of the Blue Mountains habitat and much more. Projects include

8195 8th Line, Utopia, ON, L0M 1T0  705-424-1479  [email protected] www.nvca.on.ca224

Resolutions passed after December 5, 2020 by  The minister can appoint a member from other member municipalities were not included the agricultural sector to sit on the board. in this highlight document. This board member will have limited voting rights. NVCA 2020 Budget Approved  If an applicant does not agree with a permit The Board of Directors voted to approve NVCA’s decision or a decision on a permit has not 2020 budget at $4,949,422 million in revenue been made within 120 days, the applicant as compared to the 2020 approved budget of can appeal to the minister or LPAT. $5,004,264. This includes a $35,768.23  NVCA cannot refuse to issue a permit for an increase to the municipal levy (shared among application under a Minister’s Zoning Order all 18 member municipalities), with the (MZO), however conditions can be added to remainder coming from grants, fees for the permit. services, and other sources. Funds from municipal levy represent 50% of NVCA’s  Fines for non-compliance work is increased revenues. under the MZO section.  Conservation authorities will have the ability Provincial government passes Bill to issue stop work orders. Regulations 229 regarding warrantless access to properties On December 8, 2020, legislative changes have also been updated. regarding the Conservation Authorities Act were  NVCA can appeal planning decisions related made with the passing of Bill 229. At this time, to natural hazards. conservation authorities are still waiting for the associated regulation changes that work in Other anticipated changes to NVCA will be listed concert with the new legislation. in a future staff report. One important change that was made with the Upcoming events passing of the Bill 229 returns the duties of Self guided Christmas Bird Count for Kids members to the original wording as seen in the Saturday, December 26, 2020, All Day, Tiffin Section 14.1 of the Conservation Authorities Conservation Area (free parking) Act: "Every member of an authority shall act honestly and in good faith with a view of NVCA Annual General Meeting furthering the objects of the authority.” Friday, January 22, 2021 9:00 AM – 12:00 PM Virtual meeting Below are some of the changes NVCA will expect with the changes to the Conservation Authorities Act.  NVCA is mandated to perform three core- work items: flood and erosion, drinking source water and lands management. Conservation authorities can still do other items identified in integrated watershed management, but must have approval from municipal partners if levy will be used for this work. Changes to Memorandums of Understanding (MOU) between NVCA and municipalities will have to be in place for the 2022 budgeting cycle. NVCA staff will work on the processes to update the MOUs and work agreements with municipal staff during 2021.

8195 8th Line, Utopia, ON, L0M 1T0  705-424-1479  [email protected] www.nvca.on.ca225 From: Minister, MECP (MECP) To: Jennifer Willoughby Subject: Minister’s Annual Report on Drinking Water 2020 and 2019-2020 Chief Drinking Water Inspector Annual Report / Le rapport annuel 2020 du ministre sur l’eau potable et le rapport annuel 2019-2020 de l’inspectrice en chef de l’eau potable Date: Monday, December 21, 2020 3:45:16 PM

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the contents to be safe. Ontario is taking action through our Made-in-Ontario Environment Plan to protect the province’s drinking water and water resources now and for future generations. We are committed to ensuring that our water is safe to drink and that it continues to be among the best protected in the world.

In support of this work, I’m pleased to release my 2020 annual report on the work Ontario is doing to protect our drinking water and water resources in the province.

The 2019-20 data shows that 99.9 per cent of more than 523,000 test results from municipal residential drinking water systems met Ontario’s stringent drinking water quality standards.

Today, the ministry also released the Chief Drinking Water Inspector’s Annual Report, which provides an overview of the ministry’s progress during 2019-20 and includes in-depth information on the performance of Ontario’s drinking water systems and licensed laboratories.

These reports highlight the province’s strong drinking water and wastewater monitoring, reporting and enforcement activities and programs and how these actions and those of our partners are effectively safeguarding Ontario’s drinking water.

The reports also provide an overview of the Ministry of Environment, Conservation and Parks’ COVID-19 pandemic response to ensure the continuity of operations at water and wastewater systems across the province.

Throughout the uncertainty and instability that the COVID-19 pandemic has created, the ministry’s top priority has been to protect human health and the environment. We continue to work to help ensure continued access to water services and to clean, safe drinking water for all Ontarians and work collaboratively with other ministries to help address any COVID- 19 related challenges. This work will help ensure that water system owners and operators, schools, daycares, businesses, individuals, First Nations and other stakeholders have the supports that they need to play their part in the continued delivery of safe drinking water and water services.

As a province, we have made significant progress over the past year, but we recognize there is more work to be done. That is why we are taking steps to review our current policies and consult on further actions to reduce levels of lead in drinking water. In 2021, we will consult the public on whether and how to adopt Health Canada’s updated guideline for lead in drinking water, which reduces the maximum acceptable concentration of lead in drinking water from ten to five micrograms per litre. We will also consult on proposed enhancements to Ontario’s already stringent lead protection framework and increasing transparency in lead testing results to keep parents and the public well informed.

226

Working with our partners, our strong protection framework will continue to help ensure our drinking water is held to Ontario’s high safety standards.

Visit ontario.ca to see the supporting drinking water quality and enforcement data.

Sincerely,

Jeff Yurek, Minister of the Environment, Conservation and Parks

Dans le cadre de son Plan environnemental pour l’Ontario, la province prend des mesures pour protéger son eau potable et ses ressources en eau pour les générations actuelles et futures. Nous nous engageons à faire en sorte que notre eau soit salubre et qu’elle demeure l’une des mieux protégées au monde.

Dans ce contexte, je suis heureux de publier mon rapport annuel 2020 sur les efforts déployés par l’Ontario pour protéger notre eau potable et les ressources en eau dans la province.

Les données de 2019-2020 montrent que 99,9 pour cent des quelque 523 000 résultats d’analyse de l’eau potable provenant des réseaux d’eau potable résidentiels municipaux répondaient aux normes strictes de l’Ontario en matière de qualité de l’eau potable.

Aujourd’hui, le ministère a également publié le rapport annuel de l’inspectrice en chef de l’eau potable, qui donne un aperçu des progrès réalisés par le ministère en 2019-2020 et contient des renseignements détaillés sur les résultats d’analyse obtenus par les réseaux d’eau potable de l’Ontario et les laboratoires autorisés.

Ces rapports mettent en évidence les solides activités et programmes de surveillance, de rapport et d’application de la loi de la province en matière d’eau potable et d’eaux usées, ainsi que la façon dont ces mesures et celles de nos partenaires protègent efficacement l’eau potable de l’Ontario.

Les rapports donnent également un aperçu des mesures prises par le ministère de l’Environnement, de la Protection de la nature et des Parcs pour faire face à la pandémie de COVID-19 afin d’assurer la continuité des opérations des réseaux d’eau potable et d’eaux usées dans toute la province.

En raison de l’incertitude et de l’instabilité que la pandémie de COVID-19 a générées, la priorité absolue du ministère a été de protéger la santé humaine et l’environnement. Nous continuons de travailler pour assurer un accès continu aux services d’eau et à une eau potable saine et salubre pour la population ontarienne, et collaborons avec les autres ministères pour relever les défis liés à la COVID-19. Ce travail fera en sorte que les propriétaires et exploitants de réseaux d’eau, les écoles, les garderies, les entreprises, les particuliers, les Premières Nations et les autres intervenants bénéficient du soutien dont ils ont besoin pour jouer leur rôle dans la fourniture continue d’une eau potable salubre et

227 d’autres services d’eau.

En tant que province, nous avons fait des progrès importants au cours de la dernière année, mais nous sommes conscients qu’il reste du travail à accomplir. C’est pourquoi nous prenons des mesures pour réviser nos politiques actuelles et mener des consultations sur d’autres mesures à prendre afin de réduire la teneur en plomb dans l’eau potable. En 2021, nous consulterons le public sur la pertinence d’adopter la recommandation mise à jour de Santé Canada concernant le plomb dans l’eau potable, qui prévoit de réduire la concentration maximale acceptable de plomb dans l’eau potable de dix à cinq microgrammes par litre. Nous procéderons également à des consultations sur les améliorations proposées au cadre de protection contre le plomb déjà rigoureux de l’Ontario et sur l’augmentation de la transparence des résultats des analyses de la teneur en plomb dans l’eau potable afin de tenir les parents et le public informés de façon adéquate.

Notre solide cadre de protection et la collaboration avec nos partenaires continueront de contribuer à garantir que notre eau potable respecte les normes de sécurité élevées de l’Ontario.

Consultez le Catalogue de données de l’Ontario pour prendre connaissance des données justificatives sur la qualité de l’eau potable et l’application des règlements.

Cordialement,

Jeff Yurek Ministre de l’Environnement, de la Protection de la nature et des Parcs

228 229 230 Ministry of Transportation ministère des Transports

Office of the Director Bureau du directeur Highway Operations Management Branch Direction de la gestion des opérations routières

659 Exeter Road 659, rue Exeter London, Ontario N6E 1L3 London (Ontario) N6E 1L3 Telephone: 519-200-5219 Téléphone: (519) 200-5219

January 4, 2021

Dear Municipal Stakeholder,

I am pleased to announce that effective January 1, 2021, the province has expanded the on-road opportunities for off-road vehicle riders in some parts of Ontario. Off-road vehicle riders are expected to experience enhanced trail access resulting from the increased on-road connections to Ontario’s off-road vehicle trail network. The changes apply only to municipalities listed in Ontario Regulation 8/03 and amend the way permitted off-road vehicles are allowed on-road access to municipal highways.

In municipalities listed in Ontario Regulation 8/03, permitted off-road vehicles will be allowed by default on municipal highways unless the municipality has an existing by-law that restricts their use or creates a new by-law to prohibit or restrict the use of some or all off-road vehicles. These new provisions replace the previous requirement that municipalities had to enact a by-law to permit off-road vehicles to operate on municipal highways. The updated regulations can be found at Ontario Regulation 316/03, and Ontario Regulation 863.

It is important to note that the on-road access rules for off-road vehicles in municipalities that are not listed in Ontario Regulation 8/03 will continue to be subject to the existing regulatory framework under Ontario Regulation 316/03 and these municipalities are not affected by this change.

The equipment configuration and performance requirements for off-road vehicles as set out in Section 10 of Ontario Regulation 316/03 also remain unchanged. The Highway Traffic Act prohibition of drivers of any motor vehicles causing the vehicle to make unnecessary noise, for example through modification, also applies and violations are subject to fines.

In order to support municipalities with these changes, the ministry has provided a Municipal Guidance Document (attached) to help municipalities decide whether they need to take action to revoke, update or pass new by-laws related to on-road access by off-road vehicles on the highways under their jurisdiction.

I ask you to kindly forward this notice and the attached Municipal Guidance Document to municipal staff responsible for traffic safety and those responsible for enforcing off- road vehicle laws in your area. Although changes have been previously announced on the Ontario Newsroom site and there will be a communication in the backgrounder issued by the Premier’s Office, municipalities should ensure that the public and off-road vehicle riders are made aware of the rules in their area.

…/2 231 Municipal Stakeholder Page 2

If there are any questions regarding off-road vehicles licencing, operation or equipment requirements referenced in the attached guidance material, please contact Angela Litrenta, Manager, Road Safety Program Development Office at (416) 235-5130 or [email protected].

If there are any questions regarding amendments to Ontario Regulation 316/03, and Ontario Regulation 863, please contact Ron Turcotte, Head, Safety Information Management Section, Provincial Traffic Office at (289)-407-9880 or [email protected].

Thank you for your assistance in communicating this change.

Sincerely,

Jasan Boparai Director

Attachment – Municipal Guidance document

232 From: AMO Events To: Jennifer Willoughby Subject: Virtual AMO 2021 Conference - Hosted by the City of London Date: Thursday, December 17, 2020 12:32:03 PM

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December 17, 2020 Virtual AMO 2021 Conference Hosted by the City of London

Plans are well underway for the 2021 AMO Conference, hosted by the City of London. For reasons all too apparent, AMO 2021 will be virtual again next year, and appearing once again on screen near you.

2020 has been a year that no one expected, and AMO met the challenge of being there for members with a ground-breaking virtual conference.

With 1500 participants, three Ministers’ forums, 25 cabinet ministers, 480 delegation meetings, innovative new programming, on-line Board elections, and a new partnership with TVO, AMO delivered a conference experience that many of you said exceeded your expectations. Thank you for your support and for your feedback.

We know there is no substitute for getting together in person, and we’re confident we will be together again in-person in Ottawa in August 2022.

We are building on the lessons from 2020 to deliver an even better AMO Conference experience in 2021. Highlights such as the Women’s Leadership Forum and multiple Ministers’ Forums will be featured again, and more time will be allocated to networking. We are busy putting together ideas for keynote and workshop speakers and will keep you informed as speakers are confirmed. As always, delegation meetings will provide a unique opportunity for your Council to bring local matters and priorities directly to the attention of Ministers. And we are keeping conference fees at the reduced 2020 rates.

Mark your calendar today for AMO 2021, August 15-18. Registration opens December 18th giving you time to register early to take advance of the early bird rate which ends on April 30, 2021.

233 And, of course, there is no need to book guestrooms as the AMO 2021 will be coming to you at a location of your choice.

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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234 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – Additional COVID-19 Vaccine Sites, ESA Termination and Severance Provisions Extension Date: Friday, December 18, 2020 2:49:44 PM

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December 18, 2020 AMO Policy Update – Additional COVID-19 Vaccine Sites, ESA Termination and Severance Provisions Extension

Additional COVID-19 Vaccine Rolling Out

Ontario will be distributing additional doses of the Pfizer vaccine to 17 more hospital sites throughout the province over the next two weeks, including regions with the highest rates of COVID-19 infection. This is part of the initial phase of the government's three-phase vaccine implementation plan that began on December 14th in Toronto and Ottawa.

Ontario is expecting to receive up to 90,000 Pfizer-BioNTech doses from the federal government before the end of the year to continue vaccinating health care workers and essential caregivers who work in hospitals, long-term care homes, retirement homes, and other congregate settings caring for seniors.

During this initial phase, Ontario is expecting to receive doses of the Moderna vaccine – once approved by Health Canada – which will allow vaccines to be provided at long- term care homes in lockdown areas, followed by retirement homes, other congregate care settings for seniors, and remote Indigenous communities. In early 2021, additional hospital sites across the province will be administering additional Pfizer vaccines to health care workers, as well as essential caregivers, and long-term care home and retirement home residents.

Extension of Temporary Relief from ESA Termination and Severance Provisions

235 The Ontario government has extended the temporary relief measures from the termination and severance provisions of the Employment Standards Act, 2000 (ESA) as of December 17, 2020 until July 3, 2021. The temporary measures are found in Ontario Regulation 228/20, Infectious Disease Emergency Leave (IDEL Regulation), and had been set to expire January 2, 2021. The IDEL Regulation has been amended to define the “COVID-19 period” as that period beginning on March 1, 2020 and ending on July 3, 2021. Additional Hicks Morley information can be found here.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

Season’s Greetings from AMO. Best wishes for a safe and healthy 2021.

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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236 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – COVID-19 Municipal Financial Impacts, Supportive Housing Expansion, COVID-19 Modelling and Emergency Orders Extended, Fall Legislative Session Adjourned Date: Thursday, December 10, 2020 4:43:02 PM

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December 10, 2020 AMO Policy Update – COVID-19 Municipal Financial Impacts, Supportive Housing Expansion, COVID-19 Modelling and Emergency Orders Extended, and Fall Legislative Session Adjourned

Financial Accountability Office Reports on Financial Impacts of COVID-19 on Ontario Municipalities

Today, the Financial Accountability Office (FAO) released its report on COVID-19 and Ontario's Municipal Finances, finding that the pandemic will ultimately result in a cost of $6.8 billion in lost revenues and expenses for municipal governments. The report also affirms the importance of federal and provincial support through the Safe Restart Agreement (SRA) which provides $4 billion in critical assistance to municipalities which, together with municipal cost saving measures, has mitigated the negative financial impact in 2020. However, support in 2021 is limited to transit impacts in the first quarter.

The FAO report’s conclusions are consistent with AMO’s understanding of the pandemic’s financial impact on municipalities and the importance of access to continued support to avoid service reductions, use of reserves for capital projects, increased property taxes, or resort to deficit budgets.

AMO responded to the report through a new release acknowledging the financial impacts and noting that AMO and FCM continue to advocate for the extension of the Safe Restart Agreement to address 2021 financial impacts.

Report Highlights:

COVID-19 Impact on Municipal Finances:

237 COVID-19 will have a negative impact on municipal budgets of $6.8 billion ultimately, projected to be $4.1 billion in 2020 and $2.7 billion in 2021. The pandemic reduced revenues by $4.7 billion and will likely increase expenses by 2.1 billion over the two years. Municipalities saved of $1.1 billion through layoffs, reduced transit, recreation services, and cancelled programming in 2020. The Safe Restart Agreement funding provided $2 billion to municipalities to date. The remaining $2 billion is to be provided for those able to demonstrate outstanding general operating pressures in 2020 and transit pressures in 2020 and Q1 of 2021.

2021 Implications:

Together municipal cost savings and federal and provincial financial support have mitigated negative municipal budget impacts in 2020, but the projected $2.7 billion ($0.9 billion transit and $1.8 billion operating) in 2021 will only be partially offset by SRA support. This may require municipalities to access reserves, the availability of which will vary throughout the sector; reduce services or other measures to contain costs; or reduce budget surpluses/run deficits to manage financial needs.

AMO has cautioned that service reductions or deferring capital investments because of COVID-19 cost pressures would have the affect of undermining Ontario’s economic recovery.

Ontario Expanding Supportive Housing

The government announced it is expanding funding for Supportive Housing. Over $47 million in investments will strengthen supports for individuals with mental health and addictions issues who are either homeless or at-risk of becoming homeless. The initiative is part of the implementation of the Roadmap to Wellness plan.

COVID-19 Modelling and Emergency Order Extension

Solicitor General, Sylvia Jones, announced today that the Province would extend all Emergency Orders under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (ROA) until January 20, 2021. These include orders related to the reopening stages and areas currently in lockdown.

Later in the day, the Ontario Chief Medical Officer of Health, Dr. David Williams, released updated pandemic modelling showing growth in cases, ICU bed occupancy, and mortality. The modelling suggests that relaxing current public health restrictions would increase cases, ICU demand and mortality, and noted that current restrictions were much less restrictive on mobility than during the spring.

In addition, the presentation noted that inadequate housing, multi-generational housing, and the prevalence of essential workers outside of health care settings all

238 presented risks for case growth.

Ontario Legislature Adjourned

The Fall session of the Legislature wrapped up on Tuesday. The next session will begin on February 16th, 2021.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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239 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update - Lockdown 2.0: Province-Wide Lockdown Starts December 26, Communities Strategy and Enforcement, New School Protocols, Child Care, Small Business Grant Date: Monday, December 21, 2020 3:22:32 PM

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December 21, 2020 AMO Policy Update – Lockdown 2.0: Province-Wide Lockdown Starts December 26, Communities Strategy and Enforcement, New School Protocols, Child Care, and Small Business Grant

Province-Wide Lockdown Starts December 26

Today, the Province announced an Ontario-wide lockdown starting at 12:01am as of Saturday, December 26, 2020. The current COVID-19 Response Framework will be paused when the Province-Wide Shutdown comes into effect.

Lockdown measures include, but are not limited to:

Restricting indoor organized public events and social gatherings, except with members of the same household (the people you live with). Individuals who live alone may consider having exclusive close contact with one other household. Prohibiting in-person shopping in most retail settings. Curbside pickup and delivery can continue. Discount and big box retailers selling groceries will be limited to 25 per cent capacity for in-store shopping. Supermarkets, grocery stores and similar stores that primarily sell food, as well as pharmacies, will continue to operate at 50 per cent capacity for in-store shopping. Restricting indoor access to shopping malls. Patrons may only go to a designated indoor pickup area (by appointment only), essential retail stores that are permitted to be open (e.g. pharmacy, grocery store), or, subject to physical distancing and face covering requirements, to the food court for takeout purchases. Shopping malls may also establish outdoor designated pickup areas. Prohibiting indoor and outdoor dining. Restaurants, bars, and other food or

240 drink establishments will be permitted to operate by take out, drive-through, and delivery only.

The impacts of these time-limited measures will be evaluated throughout the 14 days in Northern Ontario and 28 days in Southern Ontario to determine if it is safe to lift any restrictions or if they need to be extended.

Note that the essential business definition has changed based on learning from earlier experience (i.e. regulated health professionals, construction etc.). For more information, call the "Stop the Spread" business information line.

High Priority Communities Strategy and Enforcement

As part of this announcement, the government is providing $12.5 million to implement a High Priority Communities Strategy to take a tailored, community-based approach to fund community agencies in 15 priority neighbourhoods in Durham, Peel, Toronto, York, and Ottawa.

Additional funding of $42 million will also be available to establish isolation centres. The Province will work with local municipal partners to establish new isolation centres to help those who may need to isolate following testing.

The Ministry of Labour, Training and Skills Development is leading a multi-ministry COVID-19 Safety Team. The team will partner with local authorities to carry out additional enforcement blitzes in sectors where they are needed most.

 New School Protocols and Child Care

All publicly funded and private elementary and secondary schools will move to teacher-led remote learning when students return from the winter break on January 4, 2021. Seven Health Units will resume in-person instruction on January 11, 2021, for both elementary and secondary students.

For schools in all other Public Health Unit regions, elementary school students can return to in-person on January 11, 2021, and secondary school students will continue learning remotely until January 25, 2021, at which point they may resume in-person learning.

During this period child care centres, authorized recreational and skill building programs, and home-based child care services will remain open. From January 4-8, 2021, before and after school programs will be closed and emergency child care for health care and frontline workers will be provided. School boards will be required to make provisions to continued in-person support for students with special education needs who cannot be accommodated through remote learning from whom remote learning is challenging.

241 New Ontario Small Business Support Grant

Today the government also announced a new Ontario Small Business Support Grant, which will provide a minimum of $10,000 and up to $20,000 for eligible businesses. Further details, including how to apply will be announced in January 2021. The other supports for businesses during COVID-19, including property tax and energy rebate programs for eligible businesses in Control or Lockdown regions (or previously in modified stage 2 regions), will continue.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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242 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – LTC Staffing Plan, CA Working Group, Poverty Reduction Strategy, Mental Health and Addiction Services Funding Date: Thursday, December 17, 2020 2:46:38 PM

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December 17, 2020 AMO Policy Update – Long-Term Care Staffing Plan, Conservation Authorities Working Group, Poverty Reduction Strategy, and Mental Health and Addiction Services Funding

Long-Term Care Staffing Plan Released

The Province announced the release of its anticipated long-term care staffing plan that sets out actions to hire more staff, improve working conditions for existing staff, drive effective and accountable leadership, and implement retention strategies.

The plan is called, “A Better Place to Live, A Better Place to Work: Ontario’s Long- Term Care Staffing Plan”. Included in the plan are six key areas of action to be delivered over four years, not least of which is an investment of up to $1.9 billion annually by 2024-2025 to create more than 27,000 new positions for personal support workers (PSWs), registered nurses (RNs), and registered practical nurses (RPNs) in long-term care to meet the government’s 2020 Ontario budget commitment to increase hours of daily direct care to an average of four hours per day for each long- term care resident.

Other actions include accelerating and expanding education and training pathways to train the new staff, supporting continued professional development and growth of long- term care staff, and finding ways to improve working conditions, increasing effective and accountable leadership, and measuring progress on these actions.

AMO staff will be reviewing the staffing plan in its entirety to inform its future work under our Health Task Force to the Long-Term Care Commission as well as consultation on future regulations.

243 Ontario’s Working Group on Conservation Authorities

The Province has announced a Conservation Authorities Working Group. Hassaan Basit, President and CEO of Conservation Halton, will chair this group to provide input on proposed regulations development under the Conservation Authorities Act, and on how conservation authorities are governed.

The working group will be formed early in the new year and will provide input to help the Province develop regulations that will focus on:

the mandatory core programs and services conservation authorities would be required to provide, the agreements between municipalities and conservation authorities and the transition period associated with non-mandatory programs and services, and how local members of the community can participate in their conservation authorities through community advisory boards.

AMO has been calling for such a group to undertake this work and welcomes this process. AMO has also requested representation on this working group.

Ontario’s New Poverty Reduction Strategy

The government released a new Poverty Reduction Strategy to guide cross ministry actions over the next five years. The objective is to help more people get back into employment and participate in the Province’s economic recovery.

Key government initiatives are to help connect people experiencing poverty with education, skills training, health, and other supports. In many cases this involves joint efforts with municipalities and District Social Service Administration Boards delivering critical human services in communities such as social assistance, housing, and homelessness prevention programs.

New Mental Health and Addiction Services

As part of the ongoing response to COVID-19, the government is providing $147 million of funding to increase access to supports. This allocation builds on the provincial Roadmap to Wellness Plan.

This welcome funding will add more staff, accommodations, virtual supports, housing and short-term accommodation, and other supports to continue providing safe in- person services where appropriate. It will also include supports specifically for Ontario's frontline workers.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic

244 questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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245 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – New Stronger Public Health Measures Date: Friday, December 11, 2020 2:21:18 PM

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December 11, 2020 AMO Policy Update – New Stronger Public Health Measures

The Ontario government, in consultation with provincial and local public health, is moving seven public health regions to new levels with stronger public health measures, including Windsor-Essex County Health Unit and York Region Public Health moving into Grey-Lockdown. The regional levels and specific public health measures are in the Keeping Ontario Safe and Open Framework.

Based on the latest data, the following public health regions will move from their current levels in the framework to the following levels effective Monday, December 14, 2020 at 12:01 a.m.:

Grey-Lockdown Windsor-Essex County Health Unit; and York Region Public Health

Red-Control Middlesex-London Health Unit; Simcoe Muskoka District Health Unit; and Wellington-Dufferin-Guelph Public Health

Orange-Restrict Eastern Ontario Health Unit

Yellow-Protect Leeds, Grenville and Lanark District Health Unit.

All other public health regions will remain at their current levels. Please see COVID-19 Regional Public Health Measures and Restrictions for the full regional list.

246 For long-term care homes, visitor restrictions apply to those homes in the public health unit regions that are in the Orange-Restrict level or higher. In addition, long-term care homes must implement recently enhanced testing requirements.

Trends in public health data continue to be reviewed weekly to determine if public health units should stay where they are or be moved into different levels. Public health units will stay in their levels for a minimum of 28 days, or two COVID-19 incubation periods, at which time, the government will assess the impact of public health measures to determine if the public health unit should stay where it is or be moved to a different level. The government and the Chief Medical Officer of Health will continue to consult regularly with local medical officers of health on local context and conditions to help inform the classification of their public health unit regions.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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247 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – Phase 2 ReStart Agreement Municipal Funding Date: Wednesday, December 16, 2020 10:52:26 AM

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December 16, 2020 AMO Policy Update – Phase 2 ReStart Agreement Municipal Funding

This morning, AMO President Graydon Smith joined Mayor John Tory, Member of Parliament Adam Vaughan, and the Honourable Minister Steve Clark for a major announcement on additional relief funding for Ontario's municipal governments.

The Ontario government is allocating the second phase of the Safe Restart Agreement (SRA) funding to municipal governments in the amount of $695 million. Minister Clark noted that the government is helping to ensure that every single municipality in Ontario is entering 2021 without an operating deficit from 2020.

This $695 million in relief funding is broken out into two sections:

First, $396 million will be allocated to 48 individual municipalities that have demonstrated the need for additional assistance in covering operating deficits for 2020. The remaining $299 million will be allocated across all 444 municipalities to help provide additional financial relief to help support operating budgets in 2021. AMO understands that 20% ($59.8 million) of this allocation will be provided to all municipalities on a per household basis (like Phase 1 SRA funding). The remaining 80% ($239.2 million) is to be allocated through a new methodology that proportionally reflects COVID-19 case counts with data provided by Ontario's 34 Public Health Units. More information on this methodology and the associated allocations will be provided by the Ministry of Municipal Affairs and Housing.

AMO is pleased that the remaining Safe Restart Agreement funding is being provided to municipal governments at this time. “This funding will ensure municipalities in every part of Ontario are in a better position to maintain vital municipal services in 2021 and

248 to proceed with capital investments essential to Ontario’s economic recovery”, said AMO President Graydon Smith.

In addition, Minister Clark indicated that the Province is notionally allocating $1.3 billion for municipal transit systems above and beyond the initial allocation of $700 million made under Phase 1 of the SRA. More details about this funding will be available in January 2021.

This financial relief package and, notably, the early support in 2021 follows AMO's direct advice to create greater certainty around the financial needs of municipal governments. This will help ensure municipalities continue to protect our communities and play an essential role in Ontario's economic recovery as we enter the coming year ahead.

For more information: Phase 2 of SRA Funding - Municipal Allocations.

AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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249 From: AMO Communications To: Jennifer Willoughby Subject: AMO Policy Update – Social Services Relief Funding, Vaccine Rollout Planning Date: Tuesday, December 15, 2020 2:01:20 PM

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December 15, 2020 AMO Policy Update – Social Services Relief Funding and Vaccine Rollout Planning

Province Allocates $120 Million in Social Services Relief Funding

The Ontario government is allocating $120 million in Social Services Relief Funding (SSRF). The funding will help municipal governments, District Social Service Administration Boards, and Indigenous community partners with their COVID-19 responses to protect the health and safety of vulnerable people. This includes the homeless and low-income people in Ontario’s communities. Funds can be used to maintain critical services, protect people in shelters, expand housing options, and help support outbreak management planning. The total government allocation for the SSRF is $510 million.

Vaccine Rollout Planning and Coordination

Some municipal CAOs/senior staff are reaching out now to their hospitals and public health units within their public health unit regions to set up vaccine rollout regional planning and coordination tables. These efforts can support the limited Phase 1 process now underway and help prepare for future steps in the vaccine rollout. Municipal staff may be able to assist in a number of ways such as public communications, providing facilities, aiding in transportation, managing parking and traffic control.

There will be a number of unexpected issues that arise throughout this distribution process and working together will allow quick local and coordinated problem solving and operational action when needed. We encourage the municipal sector to reach out now and assist your public health and health care partners to make 2021’s vaccine distribution process as well planned, transparent, and seamless as is possible.

250 AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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251

THE CORPORATION OF THE TOWN OF SHELBURNE

BY-LAW #02-2021

Being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its Regular Council meeting held January 11, 2021.

WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council;

AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law;

NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF SHELBURNE ENACTS AS FOLLOWS:

1. All actions of the Council of the Corporation of the Town of Shelburne at its meetings held on January 11, 2021 in respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if each report, motion, resolution or other action was adopted, ratified and confirmed by its separate bylaw.

2. The Mayor and the proper officers of the Corporation of the Town of Shelburne are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required and except where otherwise provided, to execute all documents necessary in that behalf.

BY-LAW READ A FIRST, SECOND and THIRD TIME in Open Council, and enacted this the 11th day of January 2021.

MAYOR

CLERK

252