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AO346 Confirmed Minutes Ordinary Meeting 20 Croydon Shire Council Confirmed Minutes of Ordinary Meeting 20 July 2017 CONTENTS 1. ATTENDANCE ................................................................................................................................ 3 2. LEAVE OF ABSENCE .................................................................................................................... 3 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................................................... 3 4. BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING .............................................. 3 5. REGISTER OF INTERESTS ........................................................................................................... 3 6. DECLARATION OF MPI ON ANY ITEM OF BUSINESS ............................................................... 4 7. DECLARATION OF COI ON ANY ITEM OF BUSINESS ............................................................... 4 8. CHIEF EXECUTIVE OFFICER’S REPORTS ................................................................................. 4 8.1 Nomination of Special Holiday for Croydon Shire for 2018 .................................................... 4 8.2 Annual Land Valuation Effective 30 June 2018 ...................................................................... 4 8.3 Application for Conversion of Lot to Freehold ......................................................................... 4 8.4 Sale of Vacant Residential Land ............................................................................................. 5 8.5 2016-2017 Operational Plan Quarterly Review ...................................................................... 5 8.6 Application for funding of Asphalt Pump Track ....................................................................... 5 8.7 Pre 2017-2018 Budget Item .................................................................................................... 6 8.8 2017-19 Works for Queensland (W4Q) Program .................................................................... 6 8.9 Audit Committee Endorsement ............................................................................................... 6 8.10 Beef Up Showcase – Karumba 13-14 October 2017 .............................................................. 6 8.11 Request to Extend Fencing in Town Common ....................................................................... 7 9. MAYORS REPORT ......................................................................................................................... 7 9.1 Croydon Shire Council 2017-2018 Financial Year Budget ..................................................... 7 9.2 Debt Policy .............................................................................................................................. 8 9.3 Investment Policy .................................................................................................................... 8 9.4 2017-2018 Operational Plan ................................................................................................... 8 9.5 2017-2018 Revenue Policy and Revenue Statement ............................................................. 9 9.6 2017-2018 Fees and Charges ................................................................................................ 9 10. BUSINESS UNIT REPORTS ...................................................................................................... 9 11 FINANCIAL STATEMENTS ........................................................................................................ 9 12. COUNCILLORS’ REPORTS ..................................................................................................... 10 12.1 Cr JJ Norman ........................................................................................................................ 10 13. GENERAL BUSINESS .............................................................................................................. 10 13.1 Conferences and Meetings Schedule ................................................................................... 10 14. NEXT MEETING ....................................................................................................................... 11 15. CONCLUSION .......................................................................................................................... 11 Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ 2 The Ordinary Meeting of the Council of the Shire of Croydon commenced at 9.37 am. 1. ATTENDANCE Cr TJ Pickering (Chair) Cr W Bing Chew Cr KM Gaynor Cr JM Gilmartin William Kerwin (Chief Executive Officer) Dharmendra Naidu (Finance Manager) Denise Knudsen (Business Manager) 2. LEAVE OF ABSENCE Moved Cr TJ Pickering Seconded Cr W Bing Chew That the apology of Cr JJ Norman be accepted and leave of absence granted. Cr JJ Norman is absent on medical leave. All in favour Resolution No. 01/07/2017 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING Moved Cr JM Gilmartin Seconded Cr W Bing Chew That the Minutes and supporting Agenda documents of the Ordinary Meeting of the Croydon Shire Council held 15 June 2017 as presented be confirmed. All in favour Resolution No. 02/07/2017 4. BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING Nil 5. REGISTER OF INTERESTS Nil Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ 3 6. DECLARATION OF MPI ON ANY ITEM OF BUSINESS Nil 7. DECLARATION OF COI ON ANY ITEM OF BUSINESS Cr KM Gaynor – Item 8.3, 8.10 and 8.11 8. CHIEF EXECUTIVE OFFICER’S REPORTS 8.1 Nomination of Special Holiday for Croydon Shire for 2018 Moved Cr JM Gilmartin Seconded Cr KM Gaynor That the Chief Executive Officer make application to the Office of Industrial Relations, Queensland Treasury nominating Thursday 29 March 2018 a special holiday for Croydon Shire in 2018. All in favour Resolution No. 03/07/2017 8.2 Annual Land Valuation Effective 30 June 2018 Moved Cr TJ Pickering Seconded Cr W Bing Chew That the Chief Executive Officer advise the Valuer General that Council supports an annual valuation being undertaken of all rateable land to be effective on 30 June 2018. All in favour Resolution No. 04/07/2017 8.3 Application for Conversion of Lot to Freehold Cr KM Gaynor declared a conflict of interest in this matter (as defined in section 173 of the Local Government Act 2009) as she resides at a neighbouring property to the applicant. Cr KM Gaynor determined that this personal interest is not of sufficient significance that it will lead her to making a decision on this matter that is contrary to the public interest. Cr KM Gaynor will best perform her responsibility of serving the overall public interest of the whole of Council’s area by participating in the discussion and voting on this matter. Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ 4 Moved Cr JM Gilmartin Seconded Cr TJ Pickering That Council advise the Department of Natural Resources and Mines that they are not aware of any grounds on which to base an objection to the application and have no other views or requirements in relation to the land. All in favour Resolution No. 05/07/2017 8.4 Sale of Vacant Residential Land Moved Cr KM Gaynor Seconded Cr W Bing Chew That Council agree to make the vacant land described as Lot 315 on MPH14026 at 63 Alldridge Street available for sale at a price of $7,895.00. All in favour Resolution No. 06/07/2017 8.5 2016-2017 Operational Plan Quarterly Review Moved Cr KM Gaynor Seconded Cr W Bing Chew That Council receives the 2016-17 Operational Plan quarterly review for the period ending 30 June 2017. All in favour Resolution No. 07/07/2017 8.6 Application for funding of Asphalt Pump Track Moved Cr KM Gaynor Seconded Cr JM Gilmartin That Council agree to apply for funding for the Asphalt Pump Track Project under the Get Playing Places and Spaces funding initiative by the State Government, Department of National Parks, Sport and Racing. All in favour Resolution No. 08/07/2017 Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ 5 8.7 Pre 2017-2018 Budget Item Moved Cr TJ Pickering Seconded Cr W Bing Chew That Council make amendments to the proposed budget with regard to the following items: 1. Purchase of washing machines for the Croydon Caravan Park $25,073.67 2. Changes to the Fees and Charges 2017-2018 for unpowered site fees at the Croydon Caravan Park, $15 per site for one person and $20 per site for more than one person. All in favour Resolution No. 09/07/2017 8.8 2017-19 Works for Queensland (W4Q) Program Moved Cr TJ Pickering Seconded Cr JM Gilmartin That Council nominate the Council Works Depot Renewal Project for funding under the 2017-19 Works for Queensland Program. All in favour Resolution No. 10/07/2017 8.9 Audit Committee Endorsement Moved Cr TJ Pickering Seconded Cr W Bing Chew That Council endorse the current members Councillor Kim Gaynor (Chairperson), Denise Knudsen (Member) and Oliver Pring (Independent Member) to continue in their role as Audit Committee Members. All in favour Resolution No. 11/07/2017 8.10 Beef Up Showcase – Karumba 13-14 October 2017 Cr KM Gaynor declared a material personal interest in this matter (as defined in section 172 of the Local Government Act 2009) as she is the Treasurer of the Association holding the event and proposed to exclude herself from the meeting while this matter is debated and then vote is taken. Attendance Cr KM Gaynor left the meeting at 10.13am.
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