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AO326 Confirmed Minutes Ordinary Meeting 17 Croydon Shire Council Confirmed Minutes of Ordinary Meeting 17 December 2015 Contents 1. ATTENDANCE ............................................................................................................................................... 2 2. LEAVE OF ABSENCE .................................................................................................................................... 2 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................................................................... 2 4. BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING .............................................................. 2 5. REGISTER OF INTERESTS .......................................................................................................................... 2 6. DECLARATION OF MPI ON ANY ITEM OF BUSINESS ............................................................................... 3 7. DECLARATION OF COI ON ANY ITEM OF BUSINESS ............................................................................... 3 8. CHIEF EXECUTIVE OFFICER’S REPORTS ................................................................................................. 3 8.1 CHIEF EXECUTIVE OFFICERS REPORT ............................................................................................ 3 8.2 LOCAL DISASTER MANAGEMENT PLAN ........................................................................................... 6 8.3 STOCKED IMPOUNDMENT PERMIT SCHEME .................................................................................. 6 8.4 COUNCILLOR REMUNERATION POLICY ........................................................................................... 7 8.5 COUNCILLOR REMUNERATION SCHEDULE EFFECTIVE 1 JULY 2016 .......................................... 7 8.6 NORTH WEST QUEENSLAND REGIONAL ORGANISATION OF COUNCILS (NWQROC) ANNUAL MEMBERSHIP FEES ............................................................................................................................ 8 8.7 LOCAL GOVERNMENT ELECTION SIGNAGE .................................................................................... 9 8.8 GIFTS FOR DEPARTING COUNCILLORS ........................................................................................... 9 8.9 PANEL OF PREFERRED SUPPLIERS FOR HIRE OF PLANT 1 APRIL 2016 TO 31 MARCH 2017 . 10 8.10 CROYDON SWIMMING POOL ........................................................................................................... 11 8.11 COUNCIL EMPLOYEE ACCOMMODATION ...................................................................................... 11 8.12 CHIEF EXECUTIVE OFFICER EMPLOYMENT CONTRACT ............................................................. 12 9. BUSINESS UNIT REPORTS ........................................................................................................................ 14 9.1 BUSINESS UNIT: CULTURAL HERITAGE AND TOURISM ............................................................... 14 9.2 BUSINESS UNIT: CARAVAN PARK ................................................................................................... 17 9.3 BUSINESS UNIT: OUTSIDE SCHOOL HOURS CARE ...................................................................... 18 9.4 BUSINESS UNIT: ROADS PROGRAM ............................................................................................... 19 9.5 BUSINESS UNIT: TOWN INFRASTRUCTURE - WATER .................................................................. 21 10 FINANCIAL STATEMENTS ..................................................................................................................... 24 10.1 STATEMENT OF FINANCIAL POSITION ........................................................................................... 24 10.2 STATEMENT OF COMPREHENSIVE INCOME ................................................................................. 25 10.3 CASH POSITION ................................................................................................................................ 26 10.4 WORK IN PROGRESS LISTING ......................................................................................................... 27 11. COUNCILLORS’ REPORTS .................................................................................................................... 28 11.1 CR KM GAYNOR ............................................................................................................................ 28 11.2 CR TJ PICKERING .............................................................................................................................. 28 12. GENERAL BUSINESS ............................................................................................................................. 28 12.1 CONFERENCES AND MEETINGS SCHEDULE ................................................................................ 28 12.2 COUNCILLOR REMUNERATION POLICY REVIEW .......................................................................... 29 13. NEXT MEETING ...................................................................................................................................... 29 14. CONCLUSION ......................................................................................................................................... 29 1 Croydon Shire Council Ordinary Meeting 17 December 2015 Confirmed Minutes Doc #AO326 ________ The Ordinary Meeting of the Council of the Shire of Croydon commenced at 10.05am. 1. ATTENDANCE Cr TJ Pickering (Chair) Cr MM Martin (by teleconference) Cr KM Gaynor Cr PR Kennedy Cr JA Pickering Joanne Jacobson (Chief Executive Officer) Denise Knudsen (Business Manager) 2. LEAVE OF ABSENCE Nil 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING Moved Cr KM Gaynor Seconded Cr PR Kennedy That the Minutes and supporting Agenda documents of the Ordinary Meeting of the Croydon Shire Council held 19 November 2015 as presented be confirmed. All in favour Resolution No.01/13/2015 Moved Cr KM Gaynor Seconded Cr TJ Pickering That the Minutes and supporting Agenda documents of the Special Meeting of the Croydon Shire Council held 7 December 2015 as presented be confirmed. All in favour Resolution No. 02/13/2015 4. BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING Nil 5. REGISTER OF INTERESTS Nil 2 Croydon Shire Council Ordinary Meeting 17 December 2015 Confirmed Minutes Doc #AO326 ________ 6. DECLARATION OF MPI ON ANY ITEM OF BUSINESS Cr MM Martin – Item 8.11 7. DECLARATION OF COI ON ANY ITEM OF BUSINESS Nil 8. CHIEF EXECUTIVE OFFICER’S REPORTS 8.1 CHIEF EXECUTIVE OFFICERS REPORT 7 Nov – 12 Dec 2015 The end of the year has arrived. With only one week to go I thought things might be slowing down by now but they are not. I wish Councillors a safe and relaxing break and look forward to catching up in the New Year. TRAVEL/MEETINGS GSD Management Committee Meetings Wed 11 & 18 Nov, 9 Dec (Teleconference): The Management Committee continues to meet regularly and progress the business of Gulf Savannah Development. Gillian is doing a great job as Acting Executive Officer. The Small Business Advisory Service (SBAS) is back on track. Annie Corke has returned and has been instrumental in pulling together the advisory panel. Western Roads Upgrade Program (WRUP) Funding: 24 Nov (Croydon and Georgetown): Sandra Burke and her team from TMR travelled to Croydon to discuss Council’s involvement in the WRUP. In the afternoon we all travelled to Georgetown to meet with Etheridge Council to discuss the matter further. TMR will continue to develop the project and once it is fully scoped a decision will be made regarding how the work will be divided between the two councils. I have no doubt that Croydon will receive a fair share of the funding. Local Disaster Management Group Meeting 24 Nov (Croydon): The final LDMG meeting for the year was held this month. A desktop exercise was performed. The updated Disaster Management Plan is included in this agenda for endorsement by Council. CEO’s Meeting 27 Nov (Karumba): As always this was an excellent opportunity to discuss current operational issues with other CEOs. Well worth the travel to and from Karumba. NWQROC Meeting 30 Nov (Karumba): This is always an interesting meeting. - The Tyre Shredder discussion has finally concluded with Etheridge Council deciding to purchase the machine. They will fund the running and maintenance costs, and hire it (at cost) to other Councils as needed. This is a good outcome. 3 Croydon Shire Council Ordinary Meeting 17 December 2015 Confirmed Minutes Doc #AO326 ________ - A report was tabled comparing the structure of a number of Queensland ROCs. The Member Councils feel that the NWQROC could be more active and have decided to increase the membership fee from $2k to $10k (effective 1 Jul-16) to fund additional ROC projects. There is a recommendation to endorse this in the agenda. Carpentaria SC has generously offered to continue to subsidize a 0.5FTE secretariat for the ROC. Diploma Local Government-Planning 1-3 Dec (Normanton): This was the second half of this training. Ray, Jo and I now have to complete the homework (which is not insubstantial). It was a very good course and will be invaluable when we go through the process of developing a new town plan. Farewell Afternoon Tea for Jana Fri 4 Dec: This was held in our historical precinct and, as Jana has had so much to do with organizing community events, we invited members of the community in addition to Councillors and staff. It was well attended by the community and is a testament to the
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