AO346 Confirmed Minutes Ordinary Meeting 20

Croydon Shire Council Confirmed Minutes of Ordinary Meeting 20 July 2017 CONTENTS <a href="#3_0">1. ATTENDANC</a><a href="#3_0">E</a><a href="#3_0">.</a><a href="#3_0">..............................................................................................................................</a><a href="#3_0">.</a><a href="#3_0">3 </a><a href="#3_1">2. LEAVE</a><a href="#3_1"> </a><a href="#3_1">OF ABSENCE ...................................................................................................................</a><a href="#3_1">.</a><a href="#3_1">3 </a><a href="#3_2">3. CONFIRMATION</a><a href="#3_2"> </a><a href="#3_2">OF MINUTES OF PREVIOUS MEETIN</a><a href="#3_2">G</a><a href="#3_2">.</a><a href="#3_2">........................................................</a><a href="#3_2">.</a><a href="#3_2">3 </a><a href="#3_3">4. BUSINESS</a><a href="#3_3"> </a><a href="#3_3">ARISING FROM MINUTES OF PREVIOUS MEETIN</a><a href="#3_3">G</a><a href="#3_3">.</a><a href="#3_3">............................................</a><a href="#3_3">.</a><a href="#3_3">3 </a><a href="#3_4">5. REGISTER</a><a href="#3_4"> </a><a href="#3_4">OF INTERESTS..........................................................................................................</a><a href="#3_4">.</a><a href="#3_4">3 </a><a href="#4_0">6. DECLARATION</a><a href="#4_0"> </a><a href="#4_0">OF MPI ON ANY ITEM OF BUSINESS ..............................................................</a><a href="#4_0">.</a><a href="#4_0">4 </a><a href="#4_1">7. DECLARATION</a><a href="#4_1"> </a><a href="#4_1">OF COI ON ANY ITEM OF BUSINESS ..............................................................</a><a href="#4_1">.</a><a href="#4_1">4 </a><a href="#4_2">8. </a><a href="#4_2">CHIEF EXECUTIVE OFFICER’S REPORTS </a><a href="#4_2">................................................................................</a><a href="#4_2">.</a><a href="#4_2">4 </a> <a href="#4_3">8.1 </a><a href="#4_4">8.2 </a><a href="#4_5">8.3 </a><a href="#5_0">8.4 </a><a href="#5_1">8.5 </a><a href="#5_2">8.6 </a><a href="#6_0">8.7 </a><a href="#6_1">8.8 </a><a href="#6_2">8.9 </a> <a href="#4_3">Nomination of Special Holiday for Croydon Shire for 2018 ...................................................</a><a href="#4_3">.</a><a href="#4_3">4 </a><a href="#4_4">Annual Land Valuation Effective 30 June 2018 .....................................................................</a><a href="#4_4">.</a><a href="#4_4">4 </a><a href="#4_5">Application for Conversion of Lot to Freehol</a><a href="#4_5">d</a><a href="#4_5">.</a><a href="#4_5">.......................................................................</a><a href="#4_5">.</a><a href="#4_5">4 </a><a href="#5_0">Sale of Vacant Residential Lan</a><a href="#5_0">d</a><a href="#5_0">.</a><a href="#5_0">...........................................................................................</a><a href="#5_0">.</a><a href="#5_0">5 </a><a href="#5_1">2016-2017 Operational Plan Quarterly Review .....................................................................</a><a href="#5_1">.</a><a href="#5_1">5 </a><a href="#5_2">Application for funding of Asphalt Pump Trac</a><a href="#5_2">k</a><a href="#5_2">.</a><a href="#5_2">.....................................................................</a><a href="#5_2">.</a><a href="#5_2">5 </a><a href="#6_0">Pre 2017-2018 Budget Ite</a><a href="#6_0">m</a><a href="#6_0">.</a><a href="#6_0">..................................................................................................</a><a href="#6_0">.</a><a href="#6_0">6 </a><a href="#6_1">2017-19 Works for Queensland (W4Q) Program...................................................................</a><a href="#6_1">.</a><a href="#6_1">6 </a><a href="#6_2">Audit Committee Endorsement ..............................................................................................</a><a href="#6_2">.</a><a href="#6_2">6 </a> <a href="#6_3">8.10 Beef</a><a href="#6_3"> </a><a href="#6_3">Up Showcase </a><a href="#6_3">– </a><a href="#6_3">Karumba 13-14 October 2017.............................................................</a><a href="#6_3">.</a><a href="#6_3">6 </a><a href="#7_0">8.11 Request</a><a href="#7_0"> </a><a href="#7_0">to Extend Fencing in Town Common ......................................................................</a><a href="#7_0">.</a><a href="#7_0">7 </a> <a href="#7_1">9. MAYORS</a><a href="#7_1"> </a><a href="#7_1">REPORT........................................................................................................................</a><a href="#7_1">.</a><a href="#7_1">7 </a> <a href="#7_2">9.1 </a><a href="#8_0">9.2 </a><a href="#8_1">9.3 </a><a href="#8_2">9.4 </a><a href="#9_0">9.5 </a><a href="#9_1">9.6 </a> <a href="#7_2">Croydon Shire Council 2017-2018 Financial Year Budget ....................................................</a><a href="#7_2">.</a><a href="#7_2">7 </a><a href="#8_0">Debt Polic</a><a href="#8_0">y</a><a href="#8_0">.</a><a href="#8_0">............................................................................................................................</a><a href="#8_0">.</a><a href="#8_0">8 </a><a href="#8_1">Investment Polic</a><a href="#8_1">y</a><a href="#8_1">.</a><a href="#8_1">..................................................................................................................</a><a href="#8_1">.</a><a href="#8_1">8 </a><a href="#8_2">2017-2018 Operational Plan ..................................................................................................</a><a href="#8_2">.</a><a href="#8_2">8 </a><a href="#9_0">2017-2018 Revenue Policy and Revenue Statemen</a><a href="#9_0">t</a><a href="#9_0">.</a><a href="#9_0">...........................................................</a><a href="#9_0">.</a><a href="#9_0">9 </a><a href="#9_1">2017-2018 Fees and Charges ...............................................................................................</a><a href="#9_1">.</a><a href="#9_1">9 </a> <a href="#9_2">BUSINESS UNIT REPORTS .....................................................................................................</a><a href="#9_2">.</a><a href="#9_2">9 </a><a href="#9_3">FINANCIAL STATEMENTS .......................................................................................................</a><a href="#9_3">.</a><a href="#9_3">9 </a><a href="#10_0">COUNCILLORS’ REPORT</a><a href="#10_0">S</a><a href="#10_0">....................................................................................................</a><a href="#10_0">.</a><a href="#10_0">1</a><a href="#10_0">0 </a> <a href="#9_2">10. </a><a href="#9_3">11 </a><a href="#10_0">12. </a> <a href="#10_1">12.1 Cr</a><a href="#10_1"> </a><a href="#10_1">JJ Norman .......................................................................................................................</a><a href="#10_1">.</a><a href="#10_1">1</a><a href="#10_1">0 </a><ul style="display: flex;"><li style="flex:1"><a href="#10_2">13. </a></li><li style="flex:1"><a href="#10_2">GENERAL BUSINES</a><a href="#10_2">S</a><a href="#10_2">.</a><a href="#10_2">............................................................................................................</a><a href="#10_2">.</a><a href="#10_2">1</a><a href="#10_2">0 </a></li></ul><a href="#10_3">13.1 Conferences</a><a href="#10_3"> </a><a href="#10_3">and Meetings Schedule ..................................................................................</a><a href="#10_3">.</a><a href="#10_3">1</a><a href="#10_3">0 </a> <a href="#11_0">14. </a><a href="#11_1">15. </a> <a href="#11_0">NEXT MEETING ......................................................................................................................</a><a href="#11_0">.</a><a href="#11_0">1</a><a href="#11_0">1 </a><a href="#11_1">CONCLUSION .........................................................................................................................</a><a href="#11_1">.</a><a href="#11_1">1</a><a href="#11_1">1 </a><ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">2</li></ul>The Ordinary Meeting of the Council of the Shire of Croydon commenced at 9.37 am. <ul style="display: flex;"><li style="flex:1">1. </li><li style="flex:1">ATTENDANCE </li></ul>Cr TJ Pickering (Chair) Cr W Bing Chew Cr KM Gaynor Cr JM Gilmartin William Kerwin (Chief Executive Officer) Dharmendra Naidu (Finance Manager) Denise Knudsen (Business Manager) <ul style="display: flex;"><li style="flex:1">2. </li><li style="flex:1">LEAVE OF ABSENCE </li></ul>Moved Cr TJ Pickering Seconded Cr W Bing Chew That the apology of Cr JJ Norman be accepted and leave of absence granted. Cr JJ Norman is absent on medical leave. All in favour Resolution No. 01/07/2017 <ul style="display: flex;"><li style="flex:1">3. </li><li style="flex:1">CONFIRMATION OF MINUTES OF PREVIOUS MEETING </li></ul>Moved Cr JM Gilmartin Seconded Cr W Bing Chew That the Minutes and supporting Agenda documents of the Ordinary Meeting of the Croydon Shire Council held 15 June 2017 as presented be confirmed. All in favour Resolution No. 02/07/2017 <ul style="display: flex;"><li style="flex:1">4. </li><li style="flex:1">BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING </li></ul>Nil <ul style="display: flex;"><li style="flex:1">5. </li><li style="flex:1">REGISTER OF INTERESTS </li></ul>Nil <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">3</li></ul><ul style="display: flex;"><li style="flex:1">6. </li><li style="flex:1">DECLARATION OF MPI ON ANY ITEM OF BUSINESS </li></ul>DECLARATION OF COI ON ANY ITEM OF BUSINESS Nil 7. Cr KM Gaynor – Item 8.3, 8.10 and 8.11 8. CHIEF EXECUTIVE OFFICER’S REPORTS <ul style="display: flex;"><li style="flex:1">8.1 </li><li style="flex:1">Nomination of Special Holiday for Croydon Shire for 2018 </li></ul>Moved Cr JM Gilmartin Seconded Cr KM Gaynor That the Chief Executive Officer make application to the Office of Industrial Relations, Queensland Treasury nominating Thursday 29 March 2018 a special holiday for Croydon Shire in 2018. All in favour Resolution No. 03/07/2017 <ul style="display: flex;"><li style="flex:1">8.2 </li><li style="flex:1">Annual Land Valuation Effective 30 June 2018 </li></ul>Moved Cr TJ Pickering Seconded Cr W Bing Chew That the Chief Executive Officer advise the Valuer General that Council supports an annual valuation being undertaken of all rateable land to be effective on 30 June 2018. All in favour Resolution No. 04/07/2017 <ul style="display: flex;"><li style="flex:1">8.3 </li><li style="flex:1">Application for Conversion of Lot to Freehold </li></ul>Cr KM Gaynor declared a conflict of interest in this matter (as defined in section 173 of the Local Government Act 2009) as she resides at a neighbouring property to the applicant. Cr KM Gaynor determined that this personal interest is not of sufficient significance that it will lead her to making a decision on this matter that is contrary to the public interest. Cr KM Gaynor will best perform her responsibility of serving the overall public interest of the whole of Council’s area by participating in the discussion and voting on this matter. <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">4</li></ul>Moved Cr JM Gilmartin Seconded Cr TJ Pickering That Council advise the Department of Natural Resources and Mines that they are not aware of any grounds on which to base an objection to the application and have no other views or requirements in relation to the land. All in favour Resolution No. 05/07/2017 <ul style="display: flex;"><li style="flex:1">8.4 </li><li style="flex:1">Sale of Vacant Residential Land </li></ul>Moved Cr KM Gaynor Seconded Cr W Bing Chew That Council agree to make the vacant land described as Lot 315 on MPH14026 at 63 Alldridge Street available for sale at a price of $7,895.00. All in favour Resolution No. 06/07/2017 <ul style="display: flex;"><li style="flex:1">8.5 </li><li style="flex:1">2016-2017 Operational Plan Quarterly Review </li></ul>Moved Cr KM Gaynor Seconded Cr W Bing Chew That Council receives the 2016-17 Operational Plan quarterly review for the period ending 30 June 2017. All in favour Resolution No. 07/07/2017 <ul style="display: flex;"><li style="flex:1">8.6 </li><li style="flex:1">Application for funding of Asphalt Pump Track </li></ul>Moved Cr KM Gaynor Seconded Cr JM Gilmartin That Council agree to apply for funding for the Asphalt Pump Track Project under the Get Playing Places and Spaces funding initiative by the State Government, Department of National Parks, Sport and Racing. All in favour Resolution No. 08/07/2017 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">5</li></ul><ul style="display: flex;"><li style="flex:1">8.7 </li><li style="flex:1">Pre 2017-2018 Budget Item </li></ul>Moved Cr TJ Pickering Seconded Cr W Bing Chew That Council make amendments to the proposed budget with regard to the following items: 1. Purchase of washing machines for the Croydon Caravan Park $25,073.67 2. Changes to the Fees and Charges 2017-2018 for unpowered site fees at the Croydon Caravan Park, $15 per site for one person and $20 per site for more than one person. All in favour Resolution No. 09/07/2017 <ul style="display: flex;"><li style="flex:1">8.8 </li><li style="flex:1">2017-19 Works for Queensland (W4Q) Program </li></ul>Moved Cr TJ Pickering Seconded Cr JM Gilmartin That Council nominate the Council Works Depot Renewal Project for funding under the 2017-19 Works for Queensland Program. All in favour Resolution No. 10/07/2017 <ul style="display: flex;"><li style="flex:1">8.9 </li><li style="flex:1">Audit Committee Endorsement </li></ul>Moved Cr TJ Pickering Seconded Cr W Bing Chew That Council endorse the current members Councillor Kim Gaynor (Chairperson), Denise Knudsen (Member) and Oliver Pring (Independent Member) to continue in their role as Audit Committee Members. All in favour Resolution No. 11/07/2017 8.10 Beef Up Showcase – Karumba 13-14 October 2017 Cr KM Gaynor declared a material personal interest in this matter (as defined in section 172 of the Local Government Act 2009) as she is the Treasurer of the Association holding the event and proposed to exclude herself from the meeting while this matter is debated and then vote is taken. Attendance Cr KM Gaynor left the meeting at 10.13am. <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">6</li></ul>Moved Cr TJ Pickering Seconded Cr JM Gilmartin That Council will not sponsor the Beef Up Forum to be held in Karumba on 13 and 14 October 2017, however should future events be held in the Croydon Shire, Council would consider sponsorship. All in favour Resolution No. 12/07/2017 Attendance Cr KM Gaynor returned to the meeting at 10.18am 8.11 Request to Extend Fencing in Town Common Cr KM Gaynor declared a conflict of interest in this matter (as defined in section 173 of the Local Government Act 2009) due to her personal friendship with the applicants. Cr KM Gaynor determined that this personal interest is not of sufficient significance that it will lead her to making a decision on this matter that is contrary to the public interest. Cr KM Gaynor will best perform her responsibility of serving the overall public interest of the whole of Council’s area by participating in the discussion and voting on this matter. Moved Cr W Bing Chew Seconded Cr JM Gilmartin That Council agree to approve the request from Mike and Janeane Kelly to extend the town common paddock by fencing from the Rodeo Grounds to the cemetery, then from the cemetery to the common boundary grid on the Mittagong road, with all expenses paid by them, in return for the use of the paddock for a period of time equivalent to the value of the expenses and labour. All in favour Resolution No. 13/07/2017 Attendance The meeting adjourned for morning tea at 10.25am Attendance The meeting resumed at 11.00am <ul style="display: flex;"><li style="flex:1">9. </li><li style="flex:1">MAYORS REPORT </li></ul><ul style="display: flex;"><li style="flex:1">9.1 </li><li style="flex:1">Croydon Shire Council 2017-2018 Financial Year Budget </li></ul>Attachments 1 to 5 refers: 1. Budget Income Statement 2017-2018 2. Budget Balance Sheet 2017-2018 3. Statement of Cash Flows 2017-2018 4. Statement of Changes in Equity 2017-2018 5. Capital Works Budget 2017-2018 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">7</li></ul>Moved Cr JM Gilmartin Seconded Cr W Bing Chew That Council adopt the 2017-2018 Financial Year Budget and Budget Estimates as presented by Mayor Trevor Pickering. All in favour Resolution No. 14/07/2017 <ul style="display: flex;"><li style="flex:1">9.2 </li><li style="flex:1">Debt Policy </li></ul>Attachments 6 refers: Moved Cr KM Gaynor Seconded Cr TJ Pickering That in accordance with Local Government Regulation 2012, Council adopts Debt Policy for 2017-2018. All in favour Resolution No. 15/07/2017 <ul style="display: flex;"><li style="flex:1">9.3 </li><li style="flex:1">Investment Policy </li></ul>Attachments 7 refers: Moved Cr TJ Pickering Seconded Cr KM Gaynor That in accordance with the requirements of Local Government Regulation 2012, Council adopts the Investment Policy for 2017-2018. All in favour Resolution No. 16/07/2017 <ul style="display: flex;"><li style="flex:1">9.4 </li><li style="flex:1">2017-2018 Operational Plan </li></ul>Attachments 8 refers: Moved Cr JM Gilmartin Seconded Cr W Bing Chew That Council adopts the 2017-2018 Operational Plan as presented. All in favour Resolution No. 17/07/2017 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">8</li></ul><ul style="display: flex;"><li style="flex:1">9.5 </li><li style="flex:1">2017-2018 Revenue Policy and Revenue Statement </li></ul>Attachments 9 and 10 refers: Moved Cr W Bing Chew Seconded Cr KM Gaynor That Council adopts the 2017-2018 Revenue Policy and Revenue Statement. All in favour Resolution No. 18/07/2017 <ul style="display: flex;"><li style="flex:1">9.6 </li><li style="flex:1">2017-2018 Fees and Charges </li></ul>Attachments 11 refers: Moved Cr JM Gilmartin Seconded Cr TJ Pickering That Council adopts the schedule of Fees and Charges for the 2017-2018 financial year. All in favour Resolution No. 19/07/2017 10. BUSINESS UNIT REPORTS Moved Cr JM Gilmartin Seconded Cr KM Gaynor That Council receives the Business Unit Managers’ reports as presented. All in favour Resolution No. 20/07/2017 11 FINANCIAL STATEMENTS Moved Cr TJ Pickering Seconded Cr KM Gaynor That Council receives the Financial Statements (Statement of Financial Position, Statement of Comprehensive Income, Cash Position and Work in Progress Listing) for the period ending 30 June 2017 as presented. All in favour Resolution No. 21/07/2017 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting 20 July 2017 Confirmed Minutes Doc #AO346 ________ </li><li style="flex:1">9</li></ul>12. COUNCILLORS’ REPORTS 12.1 Cr JJ Norman Cr JJ Norman provided a written report. Moved Cr KM Gaynor Seconded Cr W Bing Chew That Council receives the Councillor reports as presented. All in favour Resolution No. 22/07/2017 13. GENERAL BUSINESS 13.1 Conferences and Meetings Schedule <ul style="display: flex;"><li style="flex:1">DATE </li><li style="flex:1">WHAT & WHERE </li><li style="flex:1">WHO TO ATTEND </li></ul><ul style="display: flex;"><li style="flex:1">26-28 July 17 NQLGA Annual Conference - Tablelands </li><li style="flex:1">All Councillors & CEO </li></ul><ul style="display: flex;"><li style="flex:1">7 Aug 17 </li><li style="flex:1">Far North Queensland Regional Organisation of Mayor TJ Pickering, Cr </li></ul>Council (FNQROC) Meeting - Yarrabah Croydon Shire Council Ordinary Meeting JJ Norman & CEO <ul style="display: flex;"><li style="flex:1">All Councillors </li><li style="flex:1">17 Aug 17 </li></ul>21 Sept 17 9 Oct 17 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting </li><li style="flex:1">All Councillors </li></ul>Far North Queensland Regional Organisation of Mayor TJ Pickering, Cr Council (FNQROC) Meeting - Cairns Far North District Disaster Management Group Meeting JJ Norman & CEO <ul style="display: flex;"><li style="flex:1">Cr JJ Norman </li><li style="flex:1">10 Oct 17 </li></ul>16-18 Oct 17 19 Oct 17 <ul style="display: flex;"><li style="flex:1">LGAQ 121st Annual Conference - Gladstone </li><li style="flex:1">All Councillors & CEO </li></ul><ul style="display: flex;"><li style="flex:1">All Councillors </li><li style="flex:1">Croydon Shire Council Ordinary Meeting </li></ul><ul style="display: flex;"><li style="flex:1">14 Nov 17 </li><li style="flex:1">Far North District Disaster Management Group </li></ul>Meeting Cr JJ Norman 16 Nov 17 11 Dec 17 <ul style="display: flex;"><li style="flex:1">Croydon Shire Council Ordinary Meeting </li><li style="flex:1">All Councillors </li></ul>Far North Queensland Regional Organisation of Mayor TJ Pickering, Cr Council (FNQROC) Meeting - Cairns Far North District Disaster Management Group Meeting JJ Norman & CEO <ul style="display: flex;"><li style="flex:1">Cr JJ Norman </li><li style="flex:1">12 Dec 17 </li></ul><ul style="display: flex;"><li style="flex:1">15 Dec 17 </li><li style="flex:1">Croydon Shire Council Ordinary Meeting </li><li style="flex:1">All Councillors </li></ul>

AO346 Confirmed Minutes Ordinary Meeting 20

Details

Download

Copyright

We respect the copyrights and intellectual property rights of all users. All uploaded documents are either original works of the uploader or authorized works of the rightful owners.

Support