Story County Conservation EMPLOYEE HANDBOOK Revised September 2018 Dear Story County Conservation Employee
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Story County Conservation EMPLOYEE HANDBOOK Revised September 2018 Dear Story County Conservation Employee: Story County Conservation has provided this handbook to give you an overview to Story County employment policies and benefits. This employee handbook is given to all employees and may be revised periodically. It is designed so any additions or corrections can be made by simply replacing pages. The policies included in this handbook are guidelines and do not constitute a contract or agreement between the employee and employer and may be changed at any time. It should also be understood that your employment status is "at-will" which means your employment may be terminated without notice at any time, with or without reason by either you or the County. The Story County Conservation Board is the hiring authority and, as an autonomous body, governs itself through policy and statutes. Hiring authority, grievance review, and other personnel matters are the sole responsibility of the County Conservation Board as outlined by statute. Code of Iowa, Powers and Duties 350.4: The Story County Conservation Board shall have the custody, control and management of all real and personal property, equipment by the county for public museums, parks, preserves, parkways, playgrounds, recreation centers, county forests, county wildlife areas and other conservation and recreation purposes and is authorized and empowered: 350.4(6) To employ and fix the compensation of a director who shall be responsible to the Story County Conservation Board for the carrying out of its policies. The director, subject to the approval of the Story County Conservation Board, may employ and fix the compensation of assistants and employees as necessary for carrying out the provisions of Chapter 350. The Story County Conservation Board has adopted the Story County Employee Handbook and will abide by the policies and benefits outlined by the county. Exceptions for the Conservation Department are listed in Section VIII. Unless otherwise specified, the following terms are substituted in this handbook. Story County Employee Handbook Story County Conservation Employee Handbook Story County Story County Conservation Board Elected Official or Department Head Director The Story County Conservation Board strives for an employment experience with Story County that is positive and rewarding. Thank you, Chair Story County Conservation Board Table of Contents SECTION I About This Handbook and the At-Will Employment Relationship .................................... 7 SECTION II Open Door / Conflict Resolution Policy ................................................................................. 8 SECTION III – EMPLOYMENT PRACTICES Equal Employment Opportunity ........................................................................................... 9 Employment Eligibility Verification Form Process I-9 ........................................................ 9 Americans with Disability Act Amendments Act (ADAAA) ............................................... 9 Employment of Relatives ........................................................................................................ 9 Promotion ............................................................................................................................... 10 Job Posting ............................................................................................................................. 10 Rehire ...................................................................................................................................... 10 Orientation Period ................................................................................................................. 11 Classification of Employees .................................................................................................. 11 Employee Records and Privacy ............................................................................................ 12 Health Insurance Portability and Accountability Act (HIPAA) ....................................... 13 Medical Examinations ........................................................................................................... 13 Employee Licenses and Certifications ................................................................................. 13 Termination of Employment ................................................................................................ 14 SECTION IV – SAFETY/SECURITY Safety....................................................................................................................................... 15 Accidents / Job-Related Injuries / Workers' Compensation ............................................. 15 Temporary Modified Duty .................................................................................................... 16 Personal Protective Equipment ............................................................................................ 17 SECTION V - GENERAL PERFORMANCE GUIDELINES Personal Conduct ................................................................................................................... 18 Performance Appraisals……………………..…………...................................................... 18 Performance Improvement Plan…………………………….. ............................................ 19 Corrective Action for Unacceptable Performance/Behavior ............................................. 19 Sexual and Other Forms of Harassment ............................................................................. 20 Anti-Retaliation ...................................................................................................................... 21 Workplace Violence ............................................................................................................... 22 Attendance and Punctuality.................................................................................................. 22 Personal Appearance and Cleanliness ................................................................................. 23 Uniforms ................................................................................................................................. 23 Identification Badges ............................................................................................................. 23 Courtesy, Service and Quality .............................................................................................. 25 Confidential Information ...................................................................................................... 25 Personal Telephone and Fax Use .......................................................................................... 25 Electronic Mail/Computer Privacy Policy ........................................................................... 26 Loading and Installing of Computer Software ................................................................... 26 Social Media ........................................................................................................................... 27 Smoking Policy ....................................................................................................................... 28 Food and Drink at Workstations .......................................................................................... 28 Alcoholic Beverages ............................................................................................................... 29 Drug Free Workplace ............................................................................................................ 29 Notification of Arrests And Other Governmental Action .................................................. 30 Drug Testing ........................................................................................................................... 30 Distracted Driving ................................................................................................................. 31 Seat Belts ................................................................................................................................. 31 Traffic Violations ................................................................................................................... 31 Driver's License Verification ................................................................................................ 31 Loss of Chauffeur's or Operator's License ......................................................................... 32 County Property .................................................................................................................... 32 County Pool Cars ................................................................................................................... 33 Secondary Employment ........................................................................................................ 33 Personal Mail ......................................................................................................................... 33 Official Letters ....................................................................................................................... 33 Solicitation .............................................................................................................................. 33 Inclement Weather ................................................................................................................ 34 Reimbursable Expenses - 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