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SAFETY MANAGEMENT MANUAL Issue 6 Issue date: 15/5/2016 Implementation Date: 15/5/2016 Issued by the Responsible Officer on behalf of the Council, Geelong Steam Preservation Society (ACN 004 819 130), operator of The Bellarine Railway Controlled Document SAFETY MANAGEMENT MANUAL DOCUMENT CONTROL SHEET Issued to: ________________________________ No:___________ Distribution of this document is controlled. It is issued to specific people and re-issues and revisions are controlled. Amendments can be recognised by revision numbers, and the date of issue printed on each page. Issue 6 Record of revisions: Revision Date Brief description No 1 1/10/03 P 18 Refers to standards of vegetation clearance P 23 New procedures for fatigue management Issue 4 1/10/05 Full re-issue Issue 5 1/11/2007 Full re-issue and re-format to take into account Schedule 2 of the Rail Safety Regulations (2006). 5/ Rev 01 9/4/2009 Minor changes reflecting establishment of Depot/workshops at Laker’s Siding. 5/ Rev 02 22/5/2010 6.2 Rail Safety Records 11 Management of Change 18 Competence training 26.3 Investigation format 5/ Rev 03 5/10/2013 6.2 Rail Safety Records 16.2 Revised risk matrix 26.3 Requirement to submit investigation reports to TSV Issue 6 15/5/2016 Full re-issue to format of Rail Safety National Law (Regulations Schedule 1 requirements) Persons receiving this document are responsible for: becoming and remaining familiar with its contents maintaining an up to date copy by following revision procedures following relevant procedures specified in the document Index Management System Element Page 1 Bellarine Railway Profile 4 2 Safety Policy 5 3 Safety Culture 6 4 Governance and internal control arrangements 7 5 Management accountabilities, responsibilities and authorities 8 6 Regulatory compliance 12 7 Document control arrangements and information management 13 8 Review of the Safety Management System 15 9 Safety performance measures 16 10 Safety audit arrangements 17 11 Corrective action 18 12 Management of Change 19 13 Consultation 20 14 Internal Communication 21 15 Training and instruction 22 16 Risk Management 23 17 Human Factors 29 18 Procurement and contract management 30 19 General engineering and operational systems safety requirements 32 20 Process control 36 21 Asset management 52 22 Safety interface coordination 55 23 Management of notifiable occurrences 56 24 Rail safety worker competence 58 25 Security management 59 26 Emergency management 60 27 Health and fitness 61 28 Drugs and alcohol 64 29 Fatigue risk management 65 30 Resource availability 66 3 MM 01 Issue 6 Bellarine Railway 1. Bellarine Railway Profile The Bellarine Railway is operated by the Geelong Steam Preservation Society (GSPS) (ACN 004 819 130), a company limited by guarantee, which was incorporated in March 1970. The Members of the Society elect a Council at the Annual General Meeting, which is the principal policy making body for the Bellarine Railway. The society is a volunteer based non-profit organisation, which seeks to preserve a part of Australia’s railway heritage in an operating condition. The society has established a management system to provide for the safe and efficient operation of the railway. GSPS has entered into a lease with Vic Track for the operation of a tourist railway on the Vic Track owned land between Queenscliff and Drysdale. Regular train operations are scheduled as a service for tourists, and other trains may operate at other times for internal purposes. Train services are also available for hire. The ‘Tourist Railway Rules and General Instructions, 1997’ are adopted to regulate the operation of trains. The railway extends for 16.5 kilometres between Queenscliff and Drysdale on portion of the former Victorian Railways branch line from South Geelong. After being closed by the VR in 1976, the track was regauged in 1978/9 from 1600mm to 1067mm gauge. Since then, a number of new sidings and structures have been constructed. Vehicles for use on the railway have been acquired by the society from a number of railway operators from around Australia, principally those working to the 1067mm gauge. Train operate approximately 200 days per year, carrying around 20,000 passengers, and there are around 55 registered workers. 4 MM 01 Issue 6 Bellarine Railway 2 Safety policy BR’s rail safety policy (MP01) defines the safety aims and objectives of the organisation. The policy articulates BR's commitment to risk management and the development of a positive safety culture. The safety policy was developed in consultation with BR workers. It has been approved by the GSPS Council. The rail safety policy is reviewed every year; or more frequently if necessary. The review involves consultation with BR workers. Any changes to the policy are submitted to the GSPS Council for approval. As part of the review, the GSPS Council determines the key safety performance targets for the next year and may circulate these to members and staff. The targets and subsequent results are discussed at each Council meeting during the year to ensure that targets are being met, and if this is not the case, to identify what additional controls need to be implemented. The rail safety policy is a controlled document, requiring the signature of the Chairman on behalf of the Council to take effect. The rail safety policy is displayed at various prominent locations around the railway so it is available to members, workers, passengers and the public. 5 MM 01 Issue 6 Bellarine Railway 3 Safety culture BR recognises the importance of developing and maintaining a positive safety culture both around the railway and within its neighbouring community. This can be achieved by: strong leadership consultation and communication with workers at all levels encouraging workers to watch for and report safety issues and acknowledging workers who take action to ensure safety outcomes are met. The GSPS Council fosters a positive safety culture by: communicating to all personnel, through newsletters, meetings and social gatherings, the importance of good safety performance in ensuring the continuing operation and community support for BR's heritage railway operations ensuring human factors issues are identified and addressed in risk assessments and by developing risk controls and operational procedures ensuring all relevant personnel are actively involved and consulted during risk assessments, the development of operational procedures and the review of procedures and systems promoting open communication among all members, no matter what role they play ensuring personnel are encouraged to report safety problems, errors and occurrences ensuring that reported problems, errors, and occurrences are dealt with fairly and justly and ensuring personnel who demonstrate initiative in identifying and promoting safety improvements are openly thanked and recognised. 6 MM 01 Issue 6 Bellarine Railway 4 Governance and internal control arrangements 4.1 Governance The GSPS Council is the principal decision making body for the railway. The powers and responsibilities of the Council are outlined in the Articles of Association of the Company. In operating the railway, Council may call on expert advice as it sees fit, and may delegate powers to sub-committees, or managers. Key managers for Rail Safety are the Responsible Officer, who has responsibility for oversight of regulatory compliance, the Traffic Manager, who has responsibility for the train operations of the railway; and the Way and Works, and Rolling Stock Managers, who have responsibility for maintenance and asset management. The GSPS Council is elected annually by Members of the Geelong Steam Preservation Society, and consists of a President, a Vice-President, an Honorary Treasurer, Honorary Secretary, and between four and six Ordinary Councillors. Railway Workers to fulfil all requirements of operation and maintenance are also drawn usually from the pool of Society Members. The Responsible Officer shall advise ONRSR where required of change in key management personnel, and shall ensure that all railway workers are promptly advised of all changes. The GSPS Council reviews Safety Performance, Incidents, Risk Register, Regulatory & Accreditation issues, and standards and procedures on a regular basis at its meetings in order to monitor the effectiveness the SMS. The Responsible Officer provides an update on the risk register at each meeting and aspects of the risk register are discussed by the Council. Railway Managers provide the President and Council with appropriate safety information to assist them in their decision making. The Council takes safety risk into account with respect to railway operations, and is able to restrict or modify operations to ensure safety, so far as is reasonably practicable. 4.2 Internal control arrangements Responsibility for implementing and maintaining the SMS at BR has been given to the Responsible Officer. Management of operational safety is the responsibility of the Traffic Manager, the Rolling Stock Manager and the Way & Works Manager, who have responsibility for applying risk management processes to maintain a safe operational and work environment. The major safety responsibilities and accountabilities within BR are set out in the table in Section 5. 2. Refer to Section 14 for the internal communication policy which sets out the flow of information through the organisation, including information about: compliance with the Act and Regulations the effectiveness of the SMS hazard and incident identification and proposed measures for the control of the likelihood, magnitude and severity of the consequences of incidents. 7 MM 01 Issue 6 Bellarine Railway 5 Management accountabilities, responsibilities and authorities 5.1 Management structure The operational management structure of BR is as follows: GSPS Council Traffic Manager Way & Works Manager Drivers Rolling Stock Manager Responsible Officer Gangers Firemen Rollingstock Repairers Rail Safety Administration Patrolmen Guards Train Examiners Training Points & Signal Station Officers Trainees Record Keeping Trainees Trainees 5.2 Responsibilities and accountabilities Position responsibilities and accountabilities can be found in the table below.

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