BRISTOL CITY COUNCIL KEY DECISION to BE TAKEN Ref No

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: CD 03.13-14

Title: ELENA programme (total value £140m)

Wards affected: All

Summary of decision to Multiple decisions pertaining to the various delivery strands within the ELENA be taken: programme have been through various Cabinets (October 2013, January 2014, July 2014 and October 2014) and scheduled for Cabinets in February 2015 and July 2015. The programme is now delivering and a final completion report is expected to come back to Cabinet in December 2016, after the programme close in June 2016 and the subsequent completion /outcome report being written over summer 2016.

Reason why key 1. the decision is likely to result in expenditure or savings of over £500,000; decision: 2. the decision is likely to be significant in terms of its effect on communities.

Corporate priorities: Priorities are: to cut carbon dioxide emissions to meet our targets; to cut costs and levels of energy; to reduce energy costs on a city-wide scale; to improve comfort and energy security; to cut fuel poverty among tenants and homeowners; the creation 1000 jobs; to maximise job creation and investment in Bristol and the wider sub-region/region; the programme is self-financing, profit if possible that can be reinvested; to engage the local supply chain and improve the local economy.

Financial position : Included in the capital programme

Scrutiny Input : Place Scrutiny Commission

Decision taker: Mayor

Service department Place

Executive member Mayor

Item cleared with Signed by executive member originally on 23 July 2012 executive member on :

Anticipated date of A series of reports have been / will be scheduled for Cabinet. decision:

Principal consultees: Stakeholder engagement plan developed

Means of consultation: Please see stakeholder engagement plan

Consultation period: TBC

When & how to make To Bill Edrich, Service Director – Energy / Mareike Schmidt representations:

Documents which will Cabinet reports for each strand of the programme delivery, commercial model etc. be used to inform the Details tbc once project plans worked out, depends on policy developments as well decision and the date of such as the Energy Bill availability:

1 Contact name: Mareike Schmidt Address: Telephone: 0117-92-22640 Fax: Email: [email protected]

2 BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NCD 07.13-14

Title: Community Transport Commissioning – Part 2

Wards affected: All

Summary of decision to Part 1: To agree the level and means of interim funding from April 2014 to the be taken: commencement of the new services to prevent a gap in service. Part 2: Discussions are continuing with the Community Transport sector over the introduction of the strategy for CT service provision that was previously consulted on. Consideration is being given to broadening the scope of the strategy and early work is progressing on this. If, as is anticipated, the strategy is to be introduced from April 2016 then a Cabinet decision will be required later in 2015.

Reason why key The decision is likely to result in expenditure over £500,000 and decision: is likely to be significant in terms of its effect on communities.

Corporate priorities: Reduce Health and wealth inequalities through promoting independence, dignity and quality of life for people living with disability and long-term illness. To help people be more active and live longer in their homes.

A City of strong and safe communities through strengthening volunteering and the voluntary and community sector. To promote equalities and reduce the gap created by historic inequality.

Financial position: Provision dependent on the future revenue budget agreement

Scrutiny Input: Strategic Development and Transport Scrutiny commission (14th March 2013 and 20th June 2013).

Health, Wellbeing and Adult Care Scrutiny commission (represented at 20th June SD&T)

Place scrutiny commission

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place

Executive member Assistant Mayor - Place

Item cleared with executive member on: Signed by Cllr Mark Bradshaw on 22 August 2013

Anticipated date of Part 2 – Pending decision:

Principal consultees: Local ward members, neighbourhood partnerships, existing providers and their service users, potential service providers and other community stakeholders.

Means of consultation: Consultation feedback questionnaire on the draft commissioning strategy and all associated documents remain accessible online at www.bristol.gov.uk/communitytransport. Questionnaires and copies of the draft strategy and background documents were also made available through existing community transport service providers, BCC customer service points, libraries, GP surgeries, neighbourhood partnership coordinators and the passenger transport team during the consultation period.

Consultation period: Part 1 - 20th February to 15th May 2013 (12 weeks)

When & how to make Completion of feedback questionnaires during the consultation period. representations: or write by e-mail to the contacts below.

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of availability:

Contact name: Pete Woodhouse. Group Manager David Prosser. Project Manager (Services) Address: Passenger Transport Team, Brunel Transport Projects Team, Brunel House House. Telephone: 0117 903 6176 Email: [email protected] (via Passenger Transport)

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLE 11.14-15

Title: Capital funding – extra care housing (ECH) phase 3

Wards affected: All

Summary of decision to To commit to capital funding and land discounts to implement phase 3 of ECH be taken: which will deliver 120 social rent and shared ownership units as part of the overall ECH strategy agreed in 2012.

Reason why key Expenditure over £500,000 decision:

Corporate priorities: ECH falls under 2 priorities: Keeping Bristol healthier and Building successful places

Financial position : Capital funding is currently in tier 2 of the capital programme. Discounted land can be seen as forgone sales. The revenue budget is already in place in the care management budget. The business case clearly states that this is an invest to save initiative and the Council is in effect buying a service which costs 30% less than placing people in residential care homes.

Scrutiny Input : People scrutiny commission

Decision taker: Mayor – at Health and Wellbeing Board

Service department Care Services , People Directorate

Executive member Assistant Mayor Brenda Massey

Item cleared with Signed by Cllr Massey on 17 February 2015 Mayor / Executive Member on :

Anticipated date of 17 June 2015 decision:

Principal consultees: Bristol CCG, Bristol Community Health, ECH partnership board

Means of consultation: N/A – this is the final phase of an already agreed long term strategy

Consultation period: N/A

When & how to make To officer named below representations:

Documents which will Report to be published 5 clear working days before the meeting. be used to inform the decision and the date of availability:

Contact name: Tim Wye Address: Telephone: [email protected] Email:

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLE 08.14-15

Title: Improving Lives - Improving Places, an Integrated Education and Capital Strategy

Wards affected: All

Summary of decision to To approve the new ‘Integrated Education and Capital Strategy’ for consultation. be taken:

Reason why key 1. the decision is to result in expenditure over £500,000; decision: 2. the decision is significant in terms of its effect on communities.

Corporate priorities: Building Successful Places; Global Green Capital; Keeping Bristol Working & Learning; Keep Bristol Moving

Financial position : To be included in the Education Capital Programme 2016-2021, pending approval from Cabinet

Scrutiny Input : Being considered by People Scrutiny on 9th March 2015

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department People

Executive member Cllr Brenda Massey

Item cleared with Signed by Councillor Massey on 8 December 2014 Mayor / executive member on :

Anticipated date of 1 September 2015 decision:

Principal consultees: Head Teachers/ Schools; Parents/carers; Public Consultation

Means of consultation: Education Satellite Group Consultation; Head Teachers/School Consultation; Education Capital Group; Neighbourhood Partnerships; Councillors; Youth Council; parents/carers; Mayor/Cabinet; Public Consultation

Consultation period: Public Consultation: 90 days – Wednesday 4th March – Tuesday 7th July

When & how to make Through the Website, in writing or by email to the contact below before the 7th representations: July 2015

Documents which will Report and Draft Strategy be used to inform the decision and the date of availability:

Contact name: Bob Rutherford & Ian Bell Address: Education Capital Team, 1st Floor Brunel House, St. George’s Street, Bristol, BS1 5UY Telephone: 0117 90 37596 Fax: 0117 9037775 Email: [email protected] [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLE 07.14-15

Title: Re-commissioning of care home services in Bristol

Wards affected: Citywide

Summary of decision to To seek approval to: be taken: - change the way that BCC commissions care home services and undertake a tender process to select the providers that BCC will commission these services from. - delegate authority to the Strategic Director - People to award contracts to the providers that are successful in the tender process

Reason why key The decision is likely to result in expenditure of over £500,000 decision:

Corporate priorities: There are various priorities linked to this commissioning strategy: - Bristol City Council Corporate Plan 2014-2017; People Objectives; Healthy and Caring Bristol: - Integrated services for all that enable people to live independent lives and which ensure that vulnerable people of all ages are protected and safe, thereby helping to build resilient communities. - Social care and health services for the citizens of Bristol that focus not just on health care, but on healthy living and the prevention of ill health.

Financial position : Provision in the revenue budget. Included in the Medium Term Financial Plan

Scrutiny Input : People scrutiny commission

Decision taker: Mayor (decision to be taken at a Health & Wellbeing Board meeting)

Service department People

Executive member Assistant Mayor for People

Item cleared with Signed by Cllr Massey on 10 October 2014 Mayor / executive member on :

Anticipated date of 19 August 2015 decision:

Principal consultees: External: Service users, their families and friends and care providers. Internal: Various BCC staff, but particularly social care staff whose role it is to identify and arrange appropriate care home services for people.

Means of consultation: There is a wide ranging consultation that will include: - Analysis of information and feedback provided about care home services (e.g. complaints from service users). - Events held in care homes to discuss the services received and improvements that can be made. - A survey for people to complete.

The main focus of this consultation will be the events that are held in October 2014 throughout Bristol. These events will give an opportunity for stakeholders to share their thoughts on care home services and identify where improvements can be made and what these improvements are. There will be separate events for: service users and their families (to be held in care homes), for BCC staff and for care home providers.

Consultation period: The formal consultation period began on 6 August 2014. This will run for a minimum of 12 weeks and will end no sooner than 29 October 2014.

When & how to make Via email or post to the contacts listed below. representations:

Documents which will The report will be available 5 working days before the anticipated date of be used to inform the decision. decision and the date of availability:

Contact name: Leon Goddard Address: Service Manager: Joint Commissioning Adults, People Directorate, Amelia Court Telephone: 0117 90 36158 Email: [email protected]

Sarah Evens Commissioning Manager, People Directorate, Amelia Court 0117 35 25047 [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLE 01.15-16

Title: Short breaks for disabled children – The Bush

Wards affected: All

Summary of decision to The short breaks commissioning plan approved at Cabinet on 7th October 2014 be taken: included the closure of 5 beds at the Bush residential unit at the end of June 2015. The revenue released will be used to fund a wider range and larger number of other types of short breaks. A budget amendment at Full Council 17th February 2015 resulted in £301,000 being allocated to support transition to these other forms of short break. This report recommends retaining the beds at the Bush until the end of September at a cost of £115,000, and utilising the remaining £186,000 to transition service users onto Direct Payments.

Reason why key Legal advice is that this amendment to the budget, and the spend decision decision: needs to be ratified by Cabinet.

Corporate priorities: ‘Healthy and Caring’

Financial position : Please confirm that proposal is properly resourced by stating one of the following;  provision in the revenue budget

Scrutiny Input : The Commissioning Plan was considered at People Scrutiny during the consultation period before the October 2014 Cabinet decision

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Care and Support – Children and Families

Executive member Cllr Brenda Massey – Assistant Mayor - People

Item cleared with Signed by Cllr Massey on 28 April 2015 Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: The options identified in the report have been discussed with the Assistant Mayor, DLT, SLT, managers of services for disabled children and the chair of the Parent Carers Advisory group. User of the Bush and staff are being advised of the recommendation in the report

Means of consultation:

Consultation period:

When & how to make In writing or by email to the contact below representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of The Commissioning Plan for Short Breaks and other services for disabled availability: children and their families can be found on the council website

https://www.bristol.gov.uk/committee/2014/ua/ua000/1007_5.pdf

Contact name: Jean Pollard Address: Telephone: 0117 9037940 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 06.14-15

Title: Bristol Legible City Advertising Concession

Wards affected: All

Summary of decision to To approve the procurement award of the Bristol Legible City advertising be taken: concession.

Reason why key The income from the negotiated agreement would exceed £500,000 over the full decision: five year period.

Corporate priorities: 20:20 priorities

Outcome 1 – Action 3 & 4 Tourism and Improved transport Outcome 2 – Action 2 Increasing levels of exercise and active travel

Financial position : The proposal is self-funding and the concession would provide an income over a 5 year period. The project would be resourced from income not accounted for in the current revenue budget.

Scrutiny Input : Scrutiny is not considered to be required however a briefing note will be sent to the scrutiny team for their information.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place

Executive Member Assistant Mayor - Place

Item cleared with Signed by Cllr Bradshaw on 10 June 2014 Mayor / executive member on :

Anticipated date of Pending decision:

Principal consultees: Barra Mac Ruairi – Strategic Director, Place Zoe Willcox – Service Director, Planning Peter Mann – Service Director, Transport The Mayor

Consultation has also been undertaken with a broad range of internal and external stakeholders including

Destination Bristol The Civic Society Public Health Future Cities The Green Capital Partnership Business West

Means of consultation: Two workshops earlier in the year as well as internal briefings and presentations to external stakeholders.

Consultation period: From January of this year – ongoing.

When & how to make In writing or by email to the contact below before Tuesday 1st of July. representations:

Documents which will Legible City Project Summary Document. be used to inform the Officer’s Report outlining the key features of the Negotiated Agreement with decision and the date of Clear Channel UK. availability: These documents will be published with the Cabinet Report 5 clear working days before the Cabinet meeting.

Contact name: Address: Nat Roberton Telephone: 0117 9222960 Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 05.15-16

Title: Invest in Bristol and Bath – 5 year commitment to underwriting costs

Wards affected: All

Summary of decision to In 2013, the Council established a shared inward investment promotion service be taken: between the four West of England unitary authorities – Invest in Bristol and Bath. Hitherto, the service has operated under the aegis of Bristol City Council as accountable body using Growth Hub monies which came to an end in March 2015. It is proposed to secure the future of the service by establishing continuity of funding over a 5 year period, with each unitary authority underwriting an equal share of the costs. These amount to £1m pa and thus Bristol City Council’s share is £250k for each of the 5 years commencing in 2015/16. The service will remain under the City Council as accountable body but staff will be managed by the Chief Executive of the Local Enterprise Partnership. The service will be subject to annual review and the Council may thus withdraw approval should the service fail to deliver an agreed programme of work with acceptable outcomes.

Reason why key Expenditure above £500,000. decision:

Corporate priorities: The proposal furthers the following corporate priorities: * GC1 – To use the European Green Capital as a platform for showcasing our strengths across the world to achieve investment and growth for the city, working closely with the Local Enterprise Partnership and government. * VB2 – Facilitate environments which encourage creativity, and ensure that Bristol’s diverse communities are able to access and be inspired by the arts and events that make up the unique creative landscape of the city. * SP3 – Supported regeneration of communities around the city, maintaining citizen-centric design principles for all new development and redevelopment of neighbourhoods across the city. * SP4 – To ensure that Bristol’s high streets / local centres are diverse and responsive to change by working together to create connected, enterprising, creative and green centres.

Financial position : At the time of writing, an allocation of £5m has been agreed by the LEP Investment Board, subject to underwriting by each of the four West of England unitary authorities. The detailed nature of this underwriting has yet to be determined but will be available to Cabinet 5 days before the anticipated date od the decision alongside all other supporting reports.

Scrutiny Input : Not considered necessary

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place – Economy – economic development

Executive member Councillor Mark Bradshaw – Assistant Mayor for Place

Item cleared with Signed by Councillor Bradshaw on 31 March 2015. Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: This proposal has been widely consulted upon among senior leaders across the four West of England unitary authorities, at the LEP Board, Executive and Investment Board, and among staff affected.

Means of consultation: Direct consultation among interested and affected parties

Consultation period: Complete

When & how to make Complete representations:

Documents which will * Invest in Bristol and Bath Full Business Case – available now be used to inform the * Invest in Bristol and Bath – 5 year strategy – in preparation and will be decision and the date of available after approval on 26 March by the Invest in Bristol and Bath Transition availability: Board of the LEP

Contact name: Howard Swift, Service Manager – Economic Development Address: 4th Floor, Brunel House, St George’s Road, Bristol BS1 5UY Telephone: 0117 35 74427 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 04.15-16

Title: Bristol Temple Quarter Enterprise Zone (EZ) cross central & local government programme delivery team

Wards affected: Lawrence Hill, Windmill Hill

Summary of decision to To accept £500,000 programme funding from the LEP and manage the resource be taken: and support from the HCA and Network Rail in order to set up a delivery team to take forward the EZ programme.

Reason why key Expenditure above £500,000 and to safeguard the business rate growth forecast decision: of potentially £350m over the remaining 23 year period. The programme delivery team will be responsible for delivering the key objectives of the EZ, meeting jobs growth targets (17,000) and realising the EZ vision and place making agenda. The EZ programme will have a significant impact on the GVA for the region, city and local community.

Corporate priorities: Global Green Capital; Vibrant Bristol; Building Successful Places; Working & Learning; Keep Bristol Moving.

Financial position : Funds and resources to be provided from LEP, BCC, HCA and Network Rail to a value of £1m. Significant EZ projects are included in the BCC capital programme.

Scrutiny Input : Scrutiny input has been on 18 October 2013 covering the Arena outline business case and on 31 July 2014 covering project update.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department The Major Projects team in the Economy Division, Place will deliver the Bristol Arena project and programme manage the Enterprise Zone, with assistance from other departments across the Council and stakeholder partners.

Executive member Councillor Mark Bradshaw – Assistant Mayor for Place

Item cleared with Signed by Councillor Bradshaw on 9 April 2015. Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: Network Rail; LEP; DCLG; DfT; HCA; English Heritage

Means of consultation: Summit; workshops; stakeholder events; EZ Boards.

Consultation period: Summer 2014 – April 2015

When & how to make In writing or by email to the contact below. representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of The business case that secured the allocation of funds submitted to the LEP will availability: be included within the Cabinet report.

Contact name: Alistair Reid Address: Major Projects, 1st Floor, Brunel House, St George’s Road, Bristol BS1 5UY Telephone: 0117 922 24355 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 03.14-15

Title: Highways Maintenance Contract Consolidation

Wards affected: Citywide

Summary of decision to The procurement of a new highway maintenance contract(s) for commencement be taken: in April 2017 will require a Cabinet decision towards the end of 2015. The options for the type of contract arrangement are currently being developed using expert advice and with input from Place Scrutiny.

Reason why key The likely cost of the new contract will exceed £500,000 and as such is a key decision: decision under the Constitution. The contract will be operational from April 2016 but the procurement process needs to commence in autumn 2014 as the procurement process can take up to 18 months when taking OJEU procedures into consideration.

Corporate priorities: Place – Building successful places Prosperity – Global Green City

Financial position : Bristol City Council currently receives annual funding for the work streams detailed in the attached appendix from both Local Transport Plan and Revenue Support Grant. Future contract spend for different work streams would always be aligned with the budget available.

Scrutiny Input : Place scrutiny commission

Decision taker: Mayor (at a Cabinet meeting)

Service department Place

Executive member Assistant Mayor - Place

Item cleared with Signed by Cllr Bradshaw on 3 April 2014 Mayor/Executive Member on :

Anticipated date of Pending decision:

Principal consultees: Not applicable

Means of consultation: Not applicable

Consultation period: Not applicable

When & how to make 5 days before Cabinet meeting representations:

Documents which will be used to inform the decision and the date of availability:

Contact name: Alistair Cox, Service Manager Strategic Transport Address: Brunel House Telephone:: 0117 922 2357 Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 03.15-16

Title: Avonmouth Severnside Enterprise Area - infrastructure phase 1

Wards affected: Avonmouth and Kingsweston

Summary of decision to To approve funding of £0.95 million for design, development and survey work be taken: (phase 1) for build out (phase 2) of strategic flood defence and ecology mitigation schemes for the Avonmouth Severnside Enterprise Area, which is cross-boundary with South Gloucestershire and financed on a shared (50%) cost basis through the West of England City Deal infrastructure programme.

Reason why key Expenditure above £500,000 and benefits for the local communities of decision: Avonmouth and Lawrence Weston

Corporate priorities: Global Green Capital and Sustainable Prosperity

Financial position : Included in the capital programme

Scrutiny Input : Place Scrutiny Commission leads were informed about this item at their “planning” meeting held on 19 March 2015. No request for input has been received, although it is understood that it may be taken up at a future point during or after the design and development phase.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place Directorate, Economy Service

Executive member Councillor Mark Bradshaw

Item cleared with Signed by Cllr Bradshaw on 9 April 2015 Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: South Gloucestershire Council, Environment Agency, Natural England

Means of consultation: The Engagement Plan comprised public meetings in Avonmouth and other communities (flood defence) via the Neighbourhood Partnership and meetings / email consultations with ASEA Growth Board, Landowners Group, and ‘duty to cooperate’ prescribed bodies and many other ‘non-prescribed’ bodies – see summary attached. The ASEA Outline Development Strategy including Cresswell Report (ecology) was published on BCC Planning website.

Consultation period: Community, statutory and business sector consultations were undertaken on the 3 flood defence scheme options and the preferred option, as identified by the technical feasibility studies for the Avonmouth Severnside flood defence scheme between Jan - March 2014 jointly by BCC, SGC and Environment Agency.

When & how to make Comments to Alistair Reid, Service Director - Economy representations: (contact details as below)

Documents which will - Report to BCC Corporate Capital Programme Board (31/3/15) be used to inform the - Full Business Case: AS Flood Defence and Eco-mitigation Phase 1 (now) decision and the date of - Outline Business Case: AS Flood Defence and Eco-mitigation Phase 2 (now) availability: - AS Enterprise Area Outline Development Strategy (Amion Consulting) (now) - AS Integrated Development, Infrastructure and Flood Risk Management Study (White Young Green) (now) - AS Flood Management Optioneering Technical Report (Atkins) (now) - Severnside / Avonmouth Wetland Habitat Project stage 2: Review of Consent at Severnside and Avonmouth Impact Assessment (Cresswell Report) (now) - Minutes of West of England Strategic Leaders Board – 9/1/15.

Contact name: Alistair Reid, Service Director - Economy Address: Brunel House Telephone: ext. 37481 Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 02.15-16

Title: A403 Highways Capital Maintenance

Wards affected: Avonmouth

Summary of decision to The Department for Transport, as part of their Challenge Fund, has awarded be taken: Bristol City Council £14.03million for highway maintenance works on the A403 Corridor from Avonmouth Port to the M48 at Aust. Bristol City Council is the lead authority in this joint project with South Gloucestershire Council.

Reason why key This is a key decision because the level of expenditure within Bristol City Council decision: boundary is estimated at £7.54million and as such is a key decision.

Corporate priorities: Keep Bristol Moving - High quality, affordable public transport; cleaner air; better for walking and cycling; Building Successful Places - Well-connected neighbourhoods with a sense of belonging where a diversity of housing ensures that homes become more affordable; Keep Bristol Working and Learning - A learning city where everyone is able to acquire the skills they need to join our world class workforce.

Financial position : The total scheme cost is £14.03million which comprises £12.627million from Department for Transport with the remaining being provided from local contributions from Bristol City Council and South Gloucestershire Council. The total expenditure for works in Bristol City Council is £7.54million. Of this total 10% has to be local funding which is being provided by £600k from Coastal Communities Grant, £36k s106 funding and £118k from Local Transport highways maintenance funding.

Scrutiny Input : Not required

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place Directorate, Transport Service

Executive member Councillor Mark Bradshaw - Assistant Mayor for Place, to include Transport and Regeneration.

Item cleared with Signed by Cllr Mark Bradshaw on 26 March 2015 Mayor / executive member on :

Anticipated date of Cabinet - 2 June 2015 decision:

Principal consultees: No formal consultation has been undertaken as part of the Challenge Fund bidding process but letters of support for the bid were received from major employers in Avonmouth and Severnside, West of England Partnership and Sustrans

Means of consultation: Normal cabinet cycle

Consultation period: Normal cabinet cycle

When & how to make In writing or by email to the contact below before Thursday 21st May 2015 representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of availability:

Contact name: John Roy, Group Manager Transport Assets Address: Brunel House, St Georges Road, Bristol, BS1 5UY Telephone: 0117 922 3118 Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: PLA 01.15-16

Title: Sustainable Transport Framework Agreement

Wards affected: All

Summary of decision to To seek approval to award the new home to school transport framework and be taken: approval to procure supported bus services.

Reason why key 1. the decision is likely to result in expenditure of over £500,000 decision:

Corporate priorities: Keep Bristol Moving – To ensure that public transport provides and effective, efficient and safe alternative to the car. Healthy and Caring Bristol – Integrated services for all that enable people to live independent lives and which ensure that vulnerable people of all ages are protected and safe, thereby helping to build resilient communities.

Financial position : Provision is included in the revenue budget and medium term financial plan.

Scrutiny Input : Full public consultation including consultation with Place scrutiny is proposed for the supported bus services.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place

Executive member Mark Bradshaw, Assistant Mayor - Place

Item cleared with Signed by Cllr Bradshaw on 2 March 2015 Mayor / executive member on :

Anticipated date of 2nd June 2015 decision:

Principal consultees: Consultation for the supported bus services will be carried out with members of the public.

Means of consultation: Consultation plan being finalised expected to include Ask Bristol consultation and on bus surveys.

Consultation period: Consultation will take place this year and a further additional cabinet report will be taken to cabinet at the end of the year.

When & how to make Via Email or writing to the below name and contact. representations:

Documents which will Cabinet Report be used to inform the decision and the date of availability:

Contact name: Pete Woodhouse Address: Sustainable Transport Telephone: Brunel House Fax: St Georges Road Email: Bristol BS1 5UY 0117 92 22975 [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NHDS 07.14-15

Title: Libraries for the Future

Wards affected: All

Summary of decision to 4 November 2014: be taken: To agree the principles of the redesign of the library service ready for April 2016. To agree a public consultation on the proposed model of library provision for Bristol. To agree the timescale for progress through Scrutiny and Cabinet to a final decision regarding the future shape of the service. (Note: this report was approved by the Mayor on 4 November)

3 March 2015: To update the Mayor and Cabinet on the progress and first phase of open consultation and seek agreement on the principles and the core offer for the future library service; to authorise a second phase of consultation on proposals. (Note: this report was approved by the Mayor on 3 March 2015).

4 August 2015 To approve a key decision on the redesign of the library service.

Reason why key This is a key decision because it impacts on all wards in the city decision:

Corporate priorities: Keep Bristol Working and Learning Bristol will be a learning city where every citizen has access to good education and is able to acquire the skills they need to join Bristol’s world class workforce Vibrant Bristol Bristol will be a place where the streets are alive with activity, and where every citizen and community participates in the cultural life of our city

Financial position : There is an expectation of £1.1m budget reduction in the Medium Term Financial Plan for implementation April 2016.

Scrutiny Input : Neighbourhoods Scrutiny – September & October 2014

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Neighbourhoods; Libraries

Executive member Assistant Mayor - Neighbourhoods

Item cleared with Signed originally by Cllr Hoyt on 23 September 2014 Mayor / executive member on :

Anticipated date of 4 November 2014; 3 March 2015 (June / July 2015 for final decision) decision:

Principal consultees: We have designed the process to include a 3-4 month consultation period to be agreed by Cabinet in this early positioning report. We have used existing data on user consultations and a new short piece of Citizen research. We have also incorporated the national research from Carnegie Trust (UK), Arts Council England and the Society of Chief Librarians to inform these proposals.

The full public consultation will begin in November 14 and run to February 15, giving significant opportunities to all stakeholders to input into the shaping of the future proposal.

Means of consultation: On line surveys Numerous web based and social media based consultation routes Local Library based consultations, for existing users and local communities Neighbourhood Partnerships, forums and sub groups Citizens Panel Repeat visits to Neighbourhoods Scrutiny Commission Focus groups of partners and other stakeholders

Consultation period: November 2014 – February 2016

When & how to make The process for engaging with the formal consultation will be published as part representations: of the Cabinet Report

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of availability:

Contact name: Di Robinson, Service Director Neighbourhoods: 93521036 Address: Kate Murray, Service Manager Libraries: 93521264 Telephone: Email:

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NHDS 03.15-16

Title: Procurement of domestic heating installation, and new bathroom installation contracts for Council owned homes

Wards affected: All

Summary of decision to Approval to procure and to grant delegated authority to award contracts to be taken: deliver key housing investment programmes: to replace and install new gas heating systems and new bathrooms into Council homes.

Reason why key The decision is likely to result in expenditure or savings of over £500,000. decision:

Corporate priorities: Healthy and Caring: warmer, more affordable homes, less ill health, better quality of life. Building successful places: improved energy efficiency, better homes and neighbourhoods / estates, sustained tenancies, more settled communities. Green Capital: better SAP ratings, contributes to Elena funding, part of BCC energy strategy, cleaner / greener homes.

Financial position : This programme is part of the Housing Delivery investment plan and is provided for from HRA funds being fully accountable for within the HRA business plan.

Scrutiny Input : Due to the nature of the request, which is in essence “business as usual” given the scale and volume of repairing and improving Council homes, it is not envisaged that scrutiny input will be required.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Neighbourhoods

Executive member Councillor Daniella Radice – Assistant Mayor for Neighbourhoods

Item cleared with Signed by Councillor Radice on 15 April 2015. Mayor / executive member on :

Anticipated date of 4 August 2015 decision:

Principal consultees: Tenant representatives via their service user group

Means of consultation: N/A

Consultation period: N/A

When & how to make In writing or by email to the contact below before 15 June 2015 representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of the decision. decision and the date of availability:

Contact name: Alan Metcalfe Address: The Gatehouse, Sandy Park Depot, Sandy Park Road, Bristol BS4 3NZ Telephone: 0117 92 24124 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NHDS 02.15-16

Title: Warmer homes programme – external wall insulation to blocks of flats

Wards affected: All

Summary of decision to Approval to procure the remaining phases of the investment programme to be taken: install external wall insulation and associated refurbishment works to Council owned blocks of flats.

Reason why key The decision is likely to result in expenditure or savings of over £500,000. decision:

Financial position : This programme is part of the Housing Delivery investment plan and is provided for from HRA funds being fully accountable for within the HRA business plan.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Neighbourhoods

Executive member Councillor Daniella Radice – Assistant Mayor for Neighbourhoods

Item cleared with Signed by Councillor Radice on 15 April 2015. Mayor / executive member on :

Anticipated date of 4 August 2015 decision:

Principal consultees: Tenant representatives via their service user group

Means of consultation: N/A

Consultation period: N/A

When & how to make In writing or by email to the contact below before 15 June 2015 representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of the decision. decision and the date of availability:

Contact name: John Holburn Address: The Gatehouse, Sandy Park Depot, Sandy Park Road, Bristol BS4 3NZ Telephone: 0117 352 5907 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NHDS 01.15-16

Title: Customer and stock database system renewal (library management system)

Wards affected: All

Summary of decision to 1. To agree the procurement, through Somerset County Council as be taken: LibrariesWest consortium lead, for a new library management system from 2015/16 for 7 years, and the option to extend for a further 2 years. 2. To agree to the Strategic Director – Neighbourhoods being the delegated officer to proceed as planned, through to and including giving authority for Somerset County Council as lead authority, to sign and enter into a contract with the preferred bidder on Bristol City Council’s behalf.

Reason why key The decision is likely to be significant as expenditure will be over £500,000 over decision: the life of the project. The contract will be over 7 years with an option to renew for a further 2 years. The contract will be with Somerset County Council as the lead authority on behalf of Bristol City Council, Bath and North East Somerset, North Somerset, South Gloucestershire and potentially Poole and Dorset, who are also entering into the consortium procurement process.

Corporate priorities: Maximise financial resources and deliver the required budget reductions: This project will result in a better value contract at cost neutral or cost reduction. The consortium procurement is the most cost effective way of reducing the burden of an OJEU procedure.

Financial position : This project will be financed through the existing revenue budget and is likely to be cost neutral or at a reduced cost.

Scrutiny Input : Not required.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Neighbourhoods – Bristol Libraries

Executive member Councillor Daniella Radice – Assistant Mayor for Neighbourhoods

Item cleared with Signed by Councillor Radice on 14 March 2015. Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: N/A

Means of consultation: N/A

Consultation period: N/A

When & how to make Contact Kate Murray 0117 362 1264 [email protected] representations:

Documents which will Cabinet report be used to inform the decision and the date of availability:

Contact name: Kate Murray Address: Bristol Central Library, College Green, Bristol BS1 5TL Telephone: 0117 362 1264 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: NHDS 01.14-15

Title: Reducing waste to landfill – short term waste disposal options

Wards affected: All

Summary of decision to To approve a short term waste disposal contract, and to agree to review options be taken: for future treatment, working through scrutiny, with a report back to Cabinet during 2015.

Reason why key The value of the contract is expected to exceed £500,000 over the duration of decision: the contract.

Corporate priorities: Awarding the contract will directly support the following Corporate Priorities

A greener and healthier Bristol – the contract will provide a greener solution to dealing with the waste than current practice. It will also reduce the amount of greenhouse gasses produced by the council.

Financial position : Contract expenditure will be contained within the existing revenue budget.

Scrutiny Input : Led by Neighbourhoods Scrutiny Commission - Inquiry Day held in Nov 2014

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Neighbourhoods

Executive member Assistant Mayor - Neighbourhoods

Item cleared with Signed originally by Cllr Hoyt on 24 April 2014 Mayor / executive member on :

Anticipated date of 2 June 2015 decision:

Principal consultees: Internally – officers (due to not being a customer related service)

Means of consultation: N/A

Consultation period: N/A

When & how to make N/A representations:

Documents which will Cabinet report to be published 5 clear working days before the meeting. be used to inform the decision and the date of availability:

Contact name: Pam Jones, Service Manager – Commissioning & Contracts – Emvironment and Address: Leisure Telephone: 0117 922 23240 Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: CDCS 19.13-14

Title: Update of the Climate Change and Energy Security Framework

Wards affected: All

Summary of decision to Adoption of an updated Climate Change and Energy Security Framework be taken:

Reason why key The decision is likely to be significant in terms of its effect on communities. decision:

Corporate priorities: Making Our Prosperity Sustainable

Financial position : Developing the strategy is included in the revenue budget but funding for actions in the strategy will be agreed as part of the project.

Scrutiny Input : Place scrutiny commission

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Place

Executive member Mayor

Item cleared with executive member on : 17 May 2013

Anticipated date of Pending decision:

Principal consultees: Business Groups, Community Groups and key stakeholders in transport and energy

Means of consultation: TBC

Consultation period: TBC

When & how to make By email to the contact below. representations:

Documents which will The report to Cabinet will be available 5 working days before the anticipated be used to inform the date of decision. decision and the date of availability:

Contact name: Alex Minshull, Address: Create Centre, Bristol, BS16XN Telephone: 01179224453 Fax: Email: [email protected]

BRISTOL CITY COUNCIL KEY DECISION TO BE TAKEN

Ref No: CDCS 15.13-14

Title: Establishment of an Energy and Technology company and associated companies

Wards affected: All (plus potentially other local authorities and public sector bodies)

Summary of decision to  To agree the establishment & ownership approach of the company and be taken: associated companies.  To agree the Memorandum and Articles of association of the company.  To agree the objectives of the company and associated companies  To agree the Governance arrangements of the company and associated companies.  To agree the reserved powers of the Council in relation to the company and associated companies.  To agree the business plan and allocation of finance.  To agree the day to day management of all energy investment by the council resides within the company and associated companies..  To note the commercial nature of the company and associated companies, and agree a commercial modus operandi in line with private sector best practice.  To note that the establishment of the company is a principal key output of the ELENA programme.

Reason why key The establishment of the company and associated companies will result in decision: 1. Expenditure and revenue in excess of £500,000. 2. Will have direct positive impacts on the economic, poverty and carbon reduction of Bristol citizens and businesses across the city. 3. Will have a generational legacy for future citizens and businesses.

Corporate priorities: The establishment of the company and associated companies will support directly the following Corporate priorities  Healthy and Care Bristol – through making homes warmer, cheaper to run, thereby reducing fuel poverty.  Keep Bristol Working and Learning - Through supporting further education and SMEs increase skills and training, and by supporting Bristol’s leading position in the low carbon industries, services and technologies. In addition the provision of lower cost heat and power will assist in inward investment and with existing businesses bottom line.  Global Green Capital - Through being the one of the first Councils in the UK to undertake a European approach to city energy management and by the establishment of the company demonstrating practical action of the priority.  Building Successful Places – Through providing energy and digital infra-structure that supports the City to meet the challenges and take advantage of the opportunities of the 21st Century.

Financial position : Business plan of the company will accompany the cabinet report. Development work supported by the European Union ELENA budget.

Scrutiny Input : Report on Energy Company governance arrangements submitted to the OSM Board on 22 April 2015.

Decision taker: Mayor (decision to be taken at a Cabinet meeting)

Service department Energy Service

Executive member Mayor

Item cleared with executive member on: 10 May 2013

Anticipated date of 3 February 2015 – approval to proceed with set up phase, including the decision: allocation of £1.575m of cashflow support to cover initial set-up costs.

6 July 2015 – final report seeking necessary approvals to proceed.

Principal consultees: The broad scope of the Company will be communicated to Councillors, general public, business, other local authorities, City region, core cities and LEP. The detailed business of the company must remain commercially confidential and is subject to legal privilege. Certain appendices to the report will be exempt on the grounds of commercial sensitivity.

Means of consultation: The means of the consultation will be in the form of presentations, meetings and written comments.

Consultation period: There is no formal consultation process.

When & how to make In writing or e-mail to William Edrich representations: [email protected]

Documents which will Full cabinet report and powerpoint presentation. be used to inform the decision and the date of Cabinet report as per Council timelines availability:

Contact name: William Edrich Address: Energy Service – Director Telephone: Energy Service Fax: 3rd Floor, City Hall Email: College Green Bristol BS1 5TR

0117 922 4991 0117 903 7775

[email protected]