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Emergency and Contingency Plan 2019

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Emergency and Contingency Plan 2019 Wilson Stuart University College Birmingham Partnership Trust EMERGENCY AND CONTINGENCY PLAN VERSION CONTROL Issue Date: September 2019 Version: 2.0 Written By: Business Manager Agreed by The Board of Trustees CONTENTS 1. INTRODUCTION ............................................................................................................................................... 2 2. DEFINITION ...................................................................................................................................................... 2 3. AIMS ................................................................................................................................................................ 2 4. EMERGENCY PRIORITY LEVELS ........................................................................................................................ 2 5. PRECAUTIONARY MEASURES .......................................................................................................................... 3 6. WHEN AN EMERGENCY OCCURS..................................................................................................................... 4 7. IMMEDIATE ACTION SHEET ............................................................................................................................. 5 8. INCIDENT LOG ................................................................................................................................................. 6 9. SUBSEQUENT ACTION SHEET .......................................................................................................................... 7 Within Hours ................................................................................................................................................... 7 Within 1 Day .................................................................................................................................................... 7 Within 1 Week................................................................................................................................................. 7 10. EMERGENCIES OFF COLLEGE SITE ................................................................................................................... 7 11. EMERGENCY EVACUATION OF THE COLLEGE .................................................................................................. 7 12. SEVERE WEATHER CONDITIONS ...................................................................................................................... 8 APPENDIX 1: LOCATION ........................................................................................................................................... 9 APPENDIX 2: COLLEGE EMERGENCY MANAGEMENT TEAM .................................................................................. 10 APPENDIX 3 USEFUL CONTACT INFORMATION ..................................................................................................... 11 APPENDIX 4: MEDIA INTERVIEW GUIDANCE ......................................................................................................... 12 1 Wilson Stuart University College Birmingham Partnership Trust 1. INTRODUCTION Every institution should develop a strategy to deal with a major emergency and consequently the Head of College should: 1.1 Have in place a plan for responding to a major emergency in their institution. 1.2 Keep it up-to-date. 1.3 Ensure that the relevant people are aware of its existence, contents and implications for themselves. 2. DEFINITION ‘An event or sequence of events affecting students and/or teachers, which creates significant personal distress to a level which potentially overwhelms normal responses, procedures and coping strategies and which is likely to have serious emotional and organisational consequences’. Although is it unlikely that a major emergency will occur in the college, procedures and practices that will be used should such an incident take place need to be considered. This plan will minimise the disruption of the college functioning and ensure the emergency will be dealt with efficiently and effectively. 3. AIMS 3.1. Provide staff with a working document to use on site or take off site, which will assist them in the event of an emergency. 3.2. Identify the contact information of agencies which can provide practical help in the event of an emergency. 3.3. Identify the college’s Emergency Response Team and ensure staff are aware of its composition. 3.4. Increase awareness of the pre-planned arrangements required to deal effectively with an emergency. 3.5. Give guidance on other sources of information and help. 4. EMERGENCY PRIORITY LEVELS Emergencies can cover a range of priority levels and can happen inside or outside of the college and term-time. High Priority Level Emergencies would impact on the whole college and the community and result in major involvement of one or more emergency services. Examples of this include: 4.1. US shootings at Sandy Hook Elementary School, Newtown, Connecticut (2012) 4.2. The shootings in Whitehaven, Cumbria (2010). 4.3. The shootings at secondary school in Winnenden, Germany (2009). 4.4. US shootings in Virginia Tech University (2007). 4.5. The shootings in Pennslvania at an Amish School (October 2006). 2 Wilson Stuart University College Birmingham Partnership Trust 4.6. The shootings in Beslan, Russia (2004). 4.7. The stabbing to death of a parent outside Holte School (2004). 4.8. The Soham murders (2003). 4.9. The shootings in Dunblane Primary School (1996). 4.10. The machete attack on nursery pupils and staff in Wolverhampton (1996). 4.11. The murder of Philip Lawrence, a head teacher, outside his school in London (1995). 4.12. The Hagley school minibus crash (1993). Community critical incidents such as the Lockerbie air crash (1986), the Hillsborough football stadium disaster (1989), or a disturbance such as the civil unrest in Lozells (2005) and the riots in Birmingham city centre (2011). Tragedies which happen abroad can impact on whole communities in this country, such as 9/11 (2001) and the Asian/Boxing Day Tsunami (2004). Medium Priority Level Emergencies would impact on a significant number of staff and/or students. Examples of such emergencies are: 4.13. The death of a student or adult on college premises. 4.14. Road traffic accident involving a student or member of staff. 4.15. Fire at either college or home where there is a loss of life or serious injury. 4.16. The murder or severe injury of a student, parent or member of staff outside college. 4.17. The death of a student following an accident or illness outside college. 5. PRECAUTIONARY MEASURES Whilst we cannot prepare for every eventuality, there are steps we can take in order to provide a reasonably smooth response to an incident. These include: 5.1. Setting up of an Emergency Management Team (details below). 5.2. Identifying our Press Liaison Officer and a nominated person to deputise as Steve Hughes and Kim Everton respectively. Guidance for media interviews is attached see Appendix 4. 5.3. Ensuring all staff remain vigilant with regard to the security regulations, in particular public access, and challenge persons not wearing a visitor's badge. 5.4. Ensuring all staff involved in activities both during and out of college hours are familiar with the fire and emergency routes of the college. 5.5. Ensuring staff are aware of health issues and medication of students in their class. 5.6. Ensuring students [or appropriate adult] notify reception when they arrive late or leave early. 5.7. Ensuring all staff sign in / out when they leave site. 3 Wilson Stuart University College Birmingham Partnership Trust 6. WHEN AN EMERGENCY OCCURS College Principal - Kim Everton telephones Trust Board Members (see Appendix 2) and Richard Freeth (Browne Jacobson) 0121 237 3900 School and Governor Support Co-ordinator 0121-464-2216 Joyce Rawlinson School and Governor Support Manager 0121-303-2193 Mobile 07775-407332 Dave Yardley School Support Manager, North 0121-464-3174 Mobile 07881-617187 Amanda Daniels Head of Educational Psychology 0121-464-1364 Mobile 07766-925152 Local Authority Press Officer Emergency Duty Press Officer for City Council Press Office during normal office out of hours hours 0121-303-3287 0121-303-3885 / Mobile 07920-088571 Out of hours emergencies for Other important contact information premises related issues [email protected] 0121-303-3857 Safety Services (WS) 0121-303-4149 PO Box 15630 B2 2QF 0121-464-8564 4 Wilson Stuart University College Birmingham Partnership Trust 7. IMMEDIATE ACTION SHEET Date: _______________________________ Time commenced: ____________________________ Obtain Factual Information What has happened? Who is involved? Where and when has this taken place? If incident is away from college, obtain location and the name and contact number of the adult on site. What are the injuries? Emergency Services Required? Police [999] or [West Midlands Police – Nechells Police Station 0845 113 5000] Fire [999] Ambulance [999] Evacuate college, if necessary and safe to do so Ensure staff look after students Allocate an incident management room with dedicated telephone line if possible Contact relevant LA Officers Contact family members of those involved and give emergency contact numbers Complete the attached incident log when time permits 5 Wilson Stuart University College Birmingham Partnership Trust 8. INCIDENT LOG Date: _______________________________ Time commenced: ____________________________
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