Wilson Stuart University College Birmingham Partnership Trust
EMERGENCY AND CONTINGENCY PLAN
VERSION CONTROL
Issue Date: September 2019 Version: 2.0 Written By: Business Manager Agreed by The Board of Trustees
CONTENTS
1. INTRODUCTION ...... 2
2. DEFINITION ...... 2
3. AIMS ...... 2
4. EMERGENCY PRIORITY LEVELS ...... 2
5. PRECAUTIONARY MEASURES ...... 3
6. WHEN AN EMERGENCY OCCURS...... 4
7. IMMEDIATE ACTION SHEET ...... 5
8. INCIDENT LOG ...... 6
9. SUBSEQUENT ACTION SHEET ...... 7
Within Hours ...... 7
Within 1 Day ...... 7
Within 1 Week...... 7
10. EMERGENCIES OFF COLLEGE SITE ...... 7
11. EMERGENCY EVACUATION OF THE COLLEGE ...... 7
12. SEVERE WEATHER CONDITIONS ...... 8
APPENDIX 1: LOCATION ...... 9
APPENDIX 2: COLLEGE EMERGENCY MANAGEMENT TEAM ...... 10
APPENDIX 3 USEFUL CONTACT INFORMATION ...... 11
APPENDIX 4: MEDIA INTERVIEW GUIDANCE ...... 12
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Wilson Stuart University College Birmingham Partnership Trust
1. INTRODUCTION
Every institution should develop a strategy to deal with a major emergency and consequently the Head of College should:
1.1 Have in place a plan for responding to a major emergency in their institution. 1.2 Keep it up-to-date. 1.3 Ensure that the relevant people are aware of its existence, contents and implications for themselves.
2. DEFINITION
‘An event or sequence of events affecting students and/or teachers, which creates significant personal distress to a level which potentially overwhelms normal responses, procedures and coping strategies and which is likely to have serious emotional and organisational consequences’.
Although is it unlikely that a major emergency will occur in the college, procedures and practices that will be used should such an incident take place need to be considered. This plan will minimise the disruption of the college functioning and ensure the emergency will be dealt with efficiently and effectively.
3. AIMS
3.1. Provide staff with a working document to use on site or take off site, which will assist them in the event of an emergency. 3.2. Identify the contact information of agencies which can provide practical help in the event of an emergency. 3.3. Identify the college’s Emergency Response Team and ensure staff are aware of its composition. 3.4. Increase awareness of the pre-planned arrangements required to deal effectively with an emergency. 3.5. Give guidance on other sources of information and help.
4. EMERGENCY PRIORITY LEVELS
Emergencies can cover a range of priority levels and can happen inside or outside of the college and term-time.
High Priority Level Emergencies would impact on the whole college and the community and result in major involvement of one or more emergency services.
Examples of this include:
4.1. US shootings at Sandy Hook Elementary School, Newtown, Connecticut (2012) 4.2. The shootings in Whitehaven, Cumbria (2010). 4.3. The shootings at secondary school in Winnenden, Germany (2009). 4.4. US shootings in Virginia Tech University (2007). 4.5. The shootings in Pennslvania at an Amish School (October 2006).
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Wilson Stuart University College Birmingham Partnership Trust
4.6. The shootings in Beslan, Russia (2004). 4.7. The stabbing to death of a parent outside Holte School (2004). 4.8. The Soham murders (2003). 4.9. The shootings in Dunblane Primary School (1996). 4.10. The machete attack on nursery pupils and staff in Wolverhampton (1996). 4.11. The murder of Philip Lawrence, a head teacher, outside his school in London (1995). 4.12. The Hagley school minibus crash (1993).
Community critical incidents such as the Lockerbie air crash (1986), the Hillsborough football stadium disaster (1989), or a disturbance such as the civil unrest in Lozells (2005) and the riots in Birmingham city centre (2011). Tragedies which happen abroad can impact on whole communities in this country, such as 9/11 (2001) and the Asian/Boxing Day Tsunami (2004).
Medium Priority Level Emergencies would impact on a significant number of staff and/or students.
Examples of such emergencies are:
4.13. The death of a student or adult on college premises. 4.14. Road traffic accident involving a student or member of staff. 4.15. Fire at either college or home where there is a loss of life or serious injury. 4.16. The murder or severe injury of a student, parent or member of staff outside college. 4.17. The death of a student following an accident or illness outside college.
5. PRECAUTIONARY MEASURES
Whilst we cannot prepare for every eventuality, there are steps we can take in order to provide a reasonably smooth response to an incident. These include:
5.1. Setting up of an Emergency Management Team (details below). 5.2. Identifying our Press Liaison Officer and a nominated person to deputise as Steve Hughes and Kim Everton respectively. Guidance for media interviews is attached see Appendix 4. 5.3. Ensuring all staff remain vigilant with regard to the security regulations, in particular public access, and challenge persons not wearing a visitor's badge. 5.4. Ensuring all staff involved in activities both during and out of college hours are familiar with the fire and emergency routes of the college. 5.5. Ensuring staff are aware of health issues and medication of students in their class. 5.6. Ensuring students [or appropriate adult] notify reception when they arrive late or leave early. 5.7. Ensuring all staff sign in / out when they leave site.
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Wilson Stuart University College Birmingham Partnership Trust
6. WHEN AN EMERGENCY OCCURS
College Principal - Kim Everton telephones Trust Board Members (see Appendix 2) and Richard Freeth (Browne Jacobson) 0121 237 3900 School and Governor Support Co-ordinator 0121-464-2216
Joyce Rawlinson School and Governor Support Manager 0121-303-2193 Mobile 07775-407332
Dave Yardley School Support Manager, North 0121-464-3174 Mobile 07881-617187
Amanda Daniels Head of Educational Psychology 0121-464-1364 Mobile 07766-925152
Local Authority Press Officer Emergency Duty Press Officer for City Council Press Office during normal office out of hours hours 0121-303-3287 0121-303-3885 / Mobile 07920-088571
Out of hours emergencies for Other important contact information premises related issues [email protected] 0121-303-3857 Safety Services (WS) 0121-303-4149 PO Box 15630 B2 2QF 0121-464-8564
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Wilson Stuart University College Birmingham Partnership Trust
7. IMMEDIATE ACTION SHEET
Date: ______Time commenced: ______Obtain Factual Information
What has happened? Who is involved? Where and when has this taken place?
If incident is away from college, obtain location and the name and contact number of the adult on site.
What are the injuries?
Emergency Services Required?
Police [999] or [West Midlands Police – Nechells Police Station 0845 113 5000] Fire [999] Ambulance [999]
Evacuate college, if necessary and safe to do so
Ensure staff look after students
Allocate an incident management room with dedicated telephone line if possible
Contact relevant LA Officers
Contact family members of those involved and give emergency contact numbers
Complete the attached incident log when time permits
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Wilson Stuart University College Birmingham Partnership Trust
8. INCIDENT LOG
Date: ______Time commenced: ______What Happened?
Where?
Who was Involved?
Details of casualties and students / staff requiring support:
Action taken, including contact made with relevant LA Officers:
Signed: ______Date: ______
Position: ______
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Wilson Stuart University College Birmingham Partnership Trust
9. SUBSEQUENT ACTION SHEET
WITHIN HOURS 9.1. Contact a member of the Trust Board, who will establish cascade of information to other board members. 9.2. College Principal meet with emergency services and support personnel. 9.3. Decide which staff are going to do what tasks and when. 9.4. Prepare written statement and letters for parents covering the following: 9.4.1 Factual information about the incident; 9.4.2 What the college has already done; 9.4.3 College intentions for the next few days [e.g. meet with parents]; 9.4.4 Where more information can be found [e.g. helpline]; 9.4.5 Practical information [e.g. closure / re-opening of college]; 9.4.6 Promise of further information in the future [e.g. special assembly]. 9.5. Consult the press office for advice. 9.6. The statement can be used to inform media and general public.
WITHIN 1 DAY 9.7. Call a debriefing meeting for staff to give factual information about the incident. 9.8. Phone parents of students directly involved and send letter including factual information. 9.9. Inform/debrief students in groups of no more than 10, if police allow.
WITHIN 1 WEEK 9.10. Arrange a debriefing meeting for involved staff when police allow. 9.11. Debrief students involved in the incident in consultation with support services, when police allow. 9.12. Encourage some discussion in the college with support services. 9.13. Try to achieve a balance between student’s emotional needs and trying to get back to normal. 9.14. Identify high-risk students and staff i.e. those most profoundly affected by the incident and arrange for intervention and support in conjunction with support services. 9.15. Identify any others who need intervention and support and arrange for it to be delivered.
10. EMERGENCIES OFF COLLEGE SITE
10.1. Emergencies can happen either on or off college premises, and therefore a copy of this plan should be taken on all trips and work placements. 10.2. If an emergency occurs off college premises, the College Principal will need to assess the situation to identify whether it is serious enough to warrant travelling to the scene. This will be much easier to decide if all the factual information has been documented on the appropriate Action Sheets.
11. EMERGENCY EVACUATION OF THE COLLEGE
Alarm Fire bell ringing continuously.
Exit Clear instructions with regard to this are prominently displayed in all rooms.
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Wilson Stuart University College Birmingham Partnership Trust
Procedure On discovering a fire, the nearest fire alarm will be activated and it is normally the responsibility of the College Principal to inform the fire brigade. It is important that the correct information regarding location and contact details are accurate to ensure speedy attendance. On hearing the alarm, students and staff immediately leave the building via the fire exits, ensuring all doors are closed.
Sweep A sweep of the college is carried out by designated people to ensure everybody has left, but not putting themselves in danger.
Assembly There is 1 fire assembly point – location: car park.
In the event of a major emergency, which requires evacuation of the whole site, staff and students will assemble at Witton Lakes.
Action College Principal checks all staff and visitors are present.
Teachers ensure adults working in their classroom are present.
The Health and Safety Officer is responsible for giving the all clear to re-enter the college.
Emergency evacuation fire drills are carried out once per term as a minimum.
12. SEVERE WEATHER CONDITIONS
12.1. If the college is to be closed, the College Principal ensures the website is updated on a daily basis and staff will receive a text message. It is the responsibility of staff to check if college is open. 12.2. Staff should make every effort to report for work, without putting themselves at risk, regardless of whether the college is closed to students. If for any reason staff are unable to get to work, they must inform the College Principal. 12.3. In the event of weather conditions deteriorating during the day and the need to send students home early, details of emergency arrangements organised by the student’s family are held on file in the college office.
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Wilson Stuart University College Birmingham Partnership Trust
APPENDIX 1
APPENDIX 1: LOCATION
Wilson Stuart UCB Partnership Trust, Perry Common Road, Birmingham B23 7AT
Telephone number 0121-306-4800
Wilson Stuart UCB Partnership Trust
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Wilson Stuart University College Birmingham Partnership Trust
APPENDIX 2
APPENDIX 2: COLLEGE EMERGENCY MANAGEMENT TEAM
Wilson Stuart UCB Partnership Trust EMT will consist of:
Board Member/Executive Head College Principal Steve Hughes Kim Everton 15 Aspen Close 175 Stourbridge Road Sutton Coldfield Bromsgrove West Midlands B76 2PA Worcestershire B61 OAP Tel no: 0121 313 0221 Tel no: 01527 835092 Mobile no: 07572 540191 Mobile no: 07854 028437 Email: [email protected] Email: [email protected] Board Member Board Member Alex Lofthouse Paul Doherty 23 Shaftesbury Road Email: [email protected] Wednesbury West Midlands WS10 0DJ Mobile no: 07917 628828 Email: [email protected] Board Member (Vice Chair) Board Member Debbie Rush Calvin Hussey 5 Gorsty Bank 2 Pilkington Avenue Boley Park Sutton Coldfield Lichfield WS14 9UB West Midlands B72 1LA Tel no: 01543 305746 Tel no: 0121 354 1442 Mobile no: 07595 919440 Mobile no: 07970 144007 Email: [email protected] Email: [email protected] Board Member Placement Co-ordinator Dave Bennett Julie Pallister 43 Tudor Hill Road 88 Jordan Road Sutton Coldfield Four Oaks West Midlands B73 6BE Sutton Coldfield Tel no: n/a West Midlands B75 5AE Mobile no: 07725 498468 Tel no: 0121 308 6901 Email: [email protected] Mobile no: 07715 212633 Email: [email protected] Building Services Supervisor School System Support Manager Francis McLoughlin Sue Henrick 128 Perry Common Road 77 Hollyfield Road Perry Common Sutton Coldfield Birmingham B23 7AT West Midlands B75 7SE Tel no: 0121 605 3934 Tel no: 0121 378 3384 Mobile no: 07762 788792 Mobile no: 07798 712593 Email: [email protected] Email: [email protected]
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Wilson Stuart University College Birmingham Partnership Trust
APPENDIX 3
APPENDIX 3 USEFUL CONTACT INFORMATION
Electricity Gas EDF Energy Corona Energy Central Networks Tel no: 08442 646464 Tel no: 0800 328 1111 Water Alarm Severn Trent Water Ltd ADT Fire and Security plc Tel no: 0800 783 4444 Tel no: 0121 255 6094 Police Fire Service Sutton Coldfield Police Station West Midlands Fire & Rescue Service Lichfield Road 99 Vauxhall Road Sutton Coldfield Birmingham B74 2NR West Midlands Emergency: 999 B7 4HW [email protected] Emergency: 999 Tel no: 0345 113 5000 ext 7851 6231 Tel no: 0121 380 7404 Ambulance Service Birmingham Evening Mail West Midlands Ambulance Service NHS Trust Editor: David Brookes Millennium Point Tel no: 0121 234 5688 Waterfront Business Park Email: [email protected] Brierley Hill West Midlands DY5 1LX Tel no: 01384 215555 Emergency: 999 Children’s Hospital Good Hope Hospital Birmingham Children's Hospital NHS Good Hope Hospital Steelhouse Lane Rectory Road Birmingham Sutton Coldfield B4 6NH Birmingham Tel no: 0121 333 9999 B75 7RR Email: [email protected] General enquiries Tel no: 0121 424 2000 Insurance Broker Free Radio Station 96.4 FM Gomm 2000 Ltd Free Radio 8 – 10 Coles Lane Nine Brindleyplace Sutton Coldfield 4 Oozells Square West Midlands Birmingham B72 1NE B1 2DJ Tel no: 0121 355 4625 Tel no: 0121 566 5200 Email: [email protected] Text: 87867 BBC WM Radio Station 95.6 FM Heart Radio Station 100.7 FM http://www.bbc.co.uk/wm http://www.heart.co.uk/westmids/
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Wilson Stuart University College Birmingham Partnership Trust
APPENDIX 4
APPENDIX 4: MEDIA INTERVIEW GUIDANCE
The press office will deal with all enquiries from the news media and attend college to deal with reporters directly if required.
However, if the Press Liaison Officer meets with the media the following points should be considered:
1.1. Be prepared - try to agree an interview format to establish the questions that the interviewer wants to ask. 1.2. You may have to think on your feet, but prepared answers could assist you. 1.3. Remember you could be quoted on anything you say to a journalist, even if it is not part of the formal interview. 1.4. Be prepared to say “no comment” and don’t over-elaborate your answers. 1.5. Requests for photos or college work of students/staff involved should be refused. 1.6. Try to stay composed during interviews, but especially if it is TV. 1.7. Most journalists are responsible, but check where interview/camera team go, when interview is over.
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