Rochford District Council Minutes

INDEX

1984

January - December DWTE IN 194

4110TP'ThTS Competition: 362,703 ,ANGLIAN WA AU'iH0RITY Rayleigh Town Centre, Flood Relief Scheme: 136,383,631 704,727,821 Capital Programme 1984/85: 247 Consultation Cojanittees: 300 EIEK) Direotive — Quality of Water 480 ADDIT Interim Audit 1981/82 & 1982/83: 76(32 The Grange, Rayleigh: 76(33 Ebcternal Audit: 271 (2)547(3)(9),771 Report on 1ffective Use of Resources: 773 Council Grounds and Open Spaces: 125 Removal of House Refuse: 346,850 Straw and Stubble — Burning: 347,427,599,851 Tattoolets: 348 Pleasure Grounds: 378,809 CAR PARKING Websters Way: 52,161 ,261,425(16),872 Survey of: 53 Charges: 1 6o Offence — Mr. P. Grove: 200 Back Lane: 275,434,87 Oxford Parade: 425(13 Golden Cross Parade: 425(14) ,833 Replacement of Ticket Machines: 536 Future. Requirements: 537 Market Car Park: 871

CARAVAN SITES Bramblehurst Farm, Canewdon: 109 Halcyon Caravan Park, Hullbridge: 110 Gypsy Caravan Sites: 174(6) Sites for Touring Caravans: 226,726 Crouch Caravan Park, Hullbndge: 345 Caravan Storage: 397 Land Adj. Rectory Avenue, Hawkwell: 479,717 Site Licence No. 19 — Transfer: 6oo Land Adj. Clifton Road, Ashangdon: 605 Distances between Caravans: 721 - Review of Site Licences: 852 - Site Licence Conditions: 861-

CHARGES :Equipment Hur& (Sports): 124,489,542 Car Parking: 160 Sports Centre Vending Machines: 223,263 Clements Hall: 234,263 Hire of Playing Fields: 227,263 Recreation Grounds - Charges: 801 CIflYIENTS HALL LEISURE CENTRE Sports Goods Franchise: 82,91,729 Snooker Exhibition: 132 Phase IV: 234,240,370, 371,425(4), 626 flower Arranging Festival 1986: 174,361 Advertising: 372 Second Access: 431 ,443,564, 567,675,783,830 Climbing Wall: 490,542 Licensed Bar: 728 Spencers Nursery — Use of: 807,922 Exclusive Use Of Pool By Disabled Perm': 814 Health Education in Workplace: 874 COMMITTM]S - PANELS OF Joint Staff and Safety: 55,409,771,880 Appeals Panel: 56 Rayligh Grange: 62,405,528 Chairman's 76,174,271,425,547.669,771,893 Audit: 76,174271,547, 669 771, 093 Hackney Carriage: 137,290 Joint Works & Safety: 168,258,771 UMinning: 174,669 Community Centres: 271 District Plan Working Party: 425 (5 ) , 516

Contd. . . . . ¶j'F "fl • 'w rr '

— imms o (C0N!rD.....)

Music and. Dancing: 558,596 Rayleigh Consultative: 658 Dutch Cottage Management: 893 Rate Consultation: 393

COMMITTEES and EXPORTS OP Rayleigh Consultative and. Liaison: 181 Appointment of Standing Committees: 311,559 Appointment of Chairmen and Vice-Chairmen of Committees and Panels of Committees: 312 COMMUNITY CERTITh2S Rayleigh Grange: 39,236,612,613,799,800,897 freight House: 121, 179,232,369,493,815 Great Wakering: 271(2),426,7898 CQ1PULSCRY IMPR0TE2ENT See: UNFIT HOUSES COMPULSORY PURCHASE ORDERS Clementa Hall (Second Access): 443 Grange Village, Rayleigh: 443 Lancaster Road, Rayleigh; 496 COMPUTERS - USE OF Computerisation of Land Charges: 883 Computer Development: 899 CONFERENCES Recreation Management: 225 Essex Business Exhibition, Basildon: 274 C.I.P.F.A: 554 Association of District Councils: 680 CONSERVATION GRANTS Expenditure 1984/85: 4 Hochford Hall Barns: 182 CON!IERACTS Hardwick House, Rayleigh (lois) 13 Oxford Parade Car Parking, Ashingdon Road: 71 Castle Hall, Rayleigh: 122,233,238 Tender Opening: 174(3 Standing Orders: 174(5 Wheeled Bin Scheme: 216 Clements Hall — Phase TV: 240 Day Centre, Back Lane, Rochford: 291,421,906 Spa Court Lift Installation: 339,476,674,722 Repainting and Repairs, Gt.Wakering (1047): 355 Window Replacements, Essex Close (ioi): 355 Painting and Redecorating, Rayleigh (1048): 420 Housing at Pearsons Farm: 438,446 Painting — Little Wheatleys Estate (1050): 481 Goose Cottages, 5/22 Essex Close and Stambridgo Road (1057): 461 Replacement of Wooden Windows (1058): 431 Replace Central Heating Boilers (1056): 593 Bntton Court (Extension)(1O1O): 660,691,347,863 Contd CONTRACTS (CONT .)

Resurface Freight House Car Park 815 Land adjoining 64 Nelson Road, Rayleigh 836 Replacement of Windows (Contract 1080): 848 Invitation to Quote (Contract 1084 — Cleaning of Public Conveniences): 849 Supply of Black Refuse Sacks: 888

CONTRAVENTIONS See 'TOWN AND COUNTRY PLANNING - CONTRAVENTIONS'

COUNCI LLORS Mrs. P. Hawke: 77 P.J. Himfen - Resignation: 197 M.CL. Warner — Resignation: 197 A.L. Tate 288 t!Teach_Intl for new Members: 551 Role of Councillors in the Planning System: 642 Representative — Essex L.A. Supplies Consortium; 776

COUNCIL PROPERTY, PREMISES Selecting Contractors: 15 Painting Programme: 16 Function Catering: 40, 368 Rayleigh Civic Suite: 51, 539 Rayleigh Grange: 62, 84, q4 118 High Street, Great Wakering: 111, 336 Cleaning Staff: 167 Castle Hall, Rayleigh: 239, 271 (2) Commercial Sales: 369 Playing Fields: 487 Ashingdon Playing Fields: 501 , 804 C.E.D.A.R. Centre, Rayleigh: 543 Hockley Public Hall: 549 Gardens, Rochford Offices: 625 Betts Farm Estate, Hockley: 639 Fairview Playing Field, Rayleigh: 640, 704 Dutch Cottage, Rayleigh: 669 Freight House — Conservation Award: 702 Highmead Court, Rayleigh: 743 Rochford Depot — Central Store: 778 Hockley Primary School — Playing Field: 806 Day Centre, Rochford: 906

CRIME PREVENTION: 11 Glue Sniffing — Legislation: 199, 555, 854

CROUCH HARBOUR ACT 1974: 177, 199 DEEMED PLANNING CONSENTS Land Adjacent 64 Nelson Road, Rayleigh: 33, 320, 380 Great Wakering Playing Field: 99, 119, 443 Clements flail Playing Field: 99, 119 Rochford Information Technology Centre: 99, 176 A.P. Flats, Bramerton Road, Hockley: 99, 113 Market, Pooles Lane Car Park, Hulibriclge: 99, 155 Freight House, Rochford: 186, 199, 567, 610 A.P. Flats, Britton Court, Rayleigh: 320 Temporary Car Park, Grove Road, Rayleigh: 320, 380 Spa Court: 339, 763, 839 Britton Court, Rayleigh: 351 Back Lane, Rochford: 434 5 Wymarc Crescent, Rayleigh: 482, 700, 719 Spencers Nursery Site; 491 Turret House Farm, Rayleigh: 498, 732 Mill Hall, Rayleigh: 567, 610 312 Rectory Road, Rawkwell: 567 Clements I-Tall — Second Access: 675 Rawreth Playing Fields, Rawreth Lane: 763, 798 North Street, Great Wakering: 765 Purdeys Industrial Estate: 770 Rochford Depot - Central Store: 778

DELEGATION SCHEME Access to Council Property: 523

I ELECTIONS District Council: 429, 678 Register of Electors — Prosecutions: 679

EMPLOYMENT AND INDUSTRIAL DEVELOPMENT INITIATIVES See ROCHFORD ENTERPRISE MANPOWER SERVICES COMMISSION

ESSEX COUNTY COUNCIL Essex County Bill: 175, 514, 677, 704, 774 Coastal Protection Plan: 517 Womeris Aid Refuges: 853

ESTIMATES I Capital Programme 1984/5 4, 12, 37, 47, 69 80, 179, 435, 556, 673 Mill Hall Development: 36 Street Lighting: 417 Day Centre, Rochford: 421 The Drive and The Walk, Hullbridge: 636 Summer Play Schemes: 655 MEC Mobile Patrol Transport: 655 Architectural and Engineering: 688 FOOWAPHS No. 10 Canewdon: 243, 392 Essex Bill — Establishment of new Footpaths: 514 No. 10 Hockley: 635, 829 Footpath 23 (Ualwkwell): 830

PUI?AL ARRANGB!J}1NTS Mrs LL. Sampson: 350 GRABP MID LOAN REQUESTS Grant Aid to Outside Bodies: 49, 869 Rayleigh Grange Association: 39 Mr M. Smith (Athlete): 222, 263 Christmas Lighting - Rochi'ord Parish Council: 651 Assistance towards Litigation Costs: 870 GYPSIES 619, 699, 704, 746, 823, 907, 922 HACKNEY OMtRIAGES See also COMNITPEES Thorease in Pares 137(4), 173, 253, 290 Terms of Reference: 137 1 Licence Fees: 137 3 Plate No. 28: 137 2 Consultation Paper: 637

B1P.ATTH and SM'ETY Storage of Liquified Petroleum Gazes: 18 Noise Nuisance, 34/36 High Street, Great Wakering: 601

HIGHWAYS See also ThABTIC REGULATION ORDERS

General: 61, 64, 75, 91, 736, 831 Street Lighting: 61, 390, 417 The Drive and The Walk, Hulibridge: 66, 391, 636 Road Safety Review: 72, 140 Consultations with Essex County Council: 245 Consultation dttafts — Transport Policy 1985/86: 249 Heavy Lorry Routes: 254 B1013 —Access to Southend: 301, 389, 529, 638, 670, 704 Eastwood Road Improvements: 507 Ashingdon Park Estate: 507 Bramerton Road, Hockley: 508 South Fambridge Works: 510 Rayleigh Downs Road, Rayleigh: 644

HOUSING See: IWROVIIHffiNT GRANTS TJNPIT HOUSES MUNICIPAL HOUSING HOUSING BENEFITS HOUSE PURCHASE LOANS

Protection from Eviction: 353 Housing Strategy: 354 Housing and Building Control Act 1984: 592, 711

HOUSING BENEFITS General: 105 Benefits Review: 756

HOUSE PURCHASE LOANS Case 2786F: 24, 115 General: 103 Mortgage Interest Rate: 104 IMPROT4EMT GRANTS (:ousING) Capital Programme 1984/85: 12 Roof Insulation 14, 591 4 Russell Row, Canewdon: 26 King Georgets Close, Rayleigh: 478 2 Russell Row, Canewdon: 588 17 Queen flizabeth Chase, Roohford: 589 KEEP BRITAIN TIDY Report: 208, 840 Sponsored Litter Bins: 856 LAND Albert Road and Alexandra Road, Rayleigh: 6 Land adjacent to64 Nelson Road, Rayleigh; 55, 581, 661, 836 Land South of Woodlands Road, ilockley: 67 flaws Heath Allotment Site: 68 Land H/C Council Offices, Rochford: 81, 91 Kingley Wood: 126 Land between Rawreth and London Road, Rayleigh: 144, 193, 395 Land between Ethelbert and Tilverston Road: 146 Land between 108—110 High Street, Great Wakering: 251 Land adj. 21 London Hill, Rayleigh: 252, 744 Land at Bedloes Corner: 399, 497, 518 Land adj. Smuggler's Den, Hullbridge: 401 Land adj. 181 Rochford Garden Way: 402 Hambro Hill, Rayleigh: 425(6) Council's Land Requirements — Next 10 Years: 634, 671 t2unett House Farm and. Plumberow Avenue: 618 Purdeys Industrial Estate: 741 Land opp. Cagefield Road, Stambndge: 605 Play area - Cavershwn Parkmanns Way: 624 Land H/C 36 Pulpits Close, Hockley: e6o LEISURE FACILITIES Grove Road Open Space: 30, 31, 91, 127, 230, 373, 495 Rochford Pair: 34, 78, 91, 816 Wheelers Cycling Club: 35, 616 Tennis Centre, Temple Farm Industrial Estate, Southend: 98, 282 Indoor Bowls Centre Petition: 123, 231, 492 Equipment Hire Charges: 124 Kingley Wood, Rayleigh: 126 Hockley Woods: 128, 376,385, 499, 620, 621, 740 Inter-Ward Sports Competition: 129 Will�VIC Arts Week: 130, 63 Leisure Bus: 131 Rayleigh Mayday Fair; 145 Soap Box Derby: 261 Eastern Counoil for Sport and Recreation: 224, 731, 797 Playing Fields for Football Coaching: 227 Members and Officers Keep—Pit: 276 Essex Games Management: 271, 608, 669 Photographic Competition: 362 Allotment Competition: 364 Festival of Sport: 366, 486 Summer Play Scheme: 367, 617 Circuses: 374, 424 Cbildrens Playgrotind: 375 Rawreth Playing Field: 377 Future Land Requirements—Recreation: 500 Martin Girvan; 503 Tony Bishop: 504 St. John Fisher Playing Field: 627 Caravan Rally: 726 Recreation Grounds — Charges: 801 Gb. Wakering Recreation Ground: 802, 803 Asblrigdon P1ayinPield - BNX Track: 804 Spenoers Nursery: 807 Cleinents Hall — Use of Pool by Disabled Persons: 814 Rochford Show 1985: 818 Health Education in Workplace 874

LICENCES and LEASBS See also LAN]

Daws Heath Allotment Site: 68 118 High Street, Great Wakering: 111 Brocklands Gardens, Rayleigh: 133 Rochford Fire Station, South Street: 147 The Pitt Toothbrush, Rayleigh: 217, 597 Fish Ponds, Fendale Road, Rayleigh: 228 Crouch Caravan Park, Hulibridge: 345 Ashingdon Mcwiorial Hall: 379 Access to Council Property: 523 301 Ferry Road, Hullbridge: 525 ¶Purrett House Fan and Pluntberow Mount: 618 Garage in Quys Lane: 825

LISTEII)BUILDINGS (HISToRIc) Campaign for Registration: 284 Grant Aid: 557 MANPO SERVICES COMMISSION Roohford ITS: 44, 45

Community Programme: 63(3), 134, 168, 258(40), 272, 780, 902

Review of Thiployment Services 553, 900

ITS Workshop: 901

MABEETS Pooles Lane Car Park, Hallbridge: 83, 548

MSLLS ON W}HBII15 Rayleigh Meals on 1wheels: 885

MILL HALL Pu.ture Development, Estimates: 36 SJiIEVIC Arts Week: 130

MUNICIPAL HOUSING - 118 Housing Investment Programme: 106, 107 Britton Court, Rayleigh: 108, 218, 660, 691, 847, 863 Playing field site Great Wakering: 271(2) "Bell House", High Street, Gteat Wakering: 713, 775

MUNICIPAL HOUSING - GENERAL Rent Arrears: 11, 105, 212, 332, 472, 586, 843 L.A. Mortgage Interest Rates: 104, 471 House Renovation Grants: 107, 590 Housing for Mentally Handioapped: 116, 335, 443, 844 Lift Pembroke House: 214 D.O.E. Ciroular on Land for Housing/Green Belts: 248 Claim for Damages — Little \?dheatleys Estate: 267 Letting: 333 Housing Waiting Lists: 334 Rousing Investment Programme: 474 Housing and Building Control Aot 1984: 711 Painting to Counoil Dwellings 1985/86: 712 Homes for Er—mental Patients: 857

MUNICIPAL HOUSING - INI)]!VIDUAL 14 St. John's Road, Great Wakering: 338 Tenanoy No. 9236: 603 Tenancy No. 8381: 604 36 Pulpits Close, Hookley: 860

MUNICIPAL HOUSING - SALES 17 and 19 Southend Road, Roehford: 262 Sweyne Avenue, Hawkwell: 271, 340, 419 Contributions Towards Legal Costs: 846 OUTSIDE BODIES Subscriptions 1984/85; 48 Grant Aid: 49 Southend Health Council: 77, 178, 428 Grove Junior and Infants School: 178 Rochford. Port Health Authority: 207 Appointment of Representatives: 314, 315, 428, 896 N.E. Thames Regional Health Authority: 343 Essex Local Authorities Supplies Consortium: 776 National Housing and Town Planning Council: 777 Rayleigh Consultative Committee: 894 Rayleigh Chamber of Thads and Commerce: 895 PARKS SPORTS CENTRE Licensed, Bar: 38 Future Operations: 494, 811 Colf Practising Machine: 502, 725

PLMINING See TOIdN and COUNTRY PLAENTNG

PUBLIC CONVNIENCE Cleaning of: 849

PUBLIC 1ThALTR Piping of Ditches: 209 Straw Burning: 19, 599 Suspected Case of Anthrax: 574, 606 Castle Joiners, 34/36 High Street, Great Wakening: 718 Glue Sniffing — Legialation: 199, 555

PUBLIC OPEN SPACE Great Wakening: 32, 75, 375, 802 Brocklands Open Space: 41 Bye—Laws: 125 Hullbnidge Foreshore: 229 Plumberow Avenue: 400 Cagefield Road, Stambridge; 403 Pluxnberow Nount(N.A.F.P.): 425(8) Spencers Nursery: 491, 542, 807 Lancaster Road, Rayleigh: 496 Turret 'House Fan, Rayleigh: 498, 808 Seaview Drive, Great Wakening: 526 Land Acquisition — Turret Rouse Farm and Plum'berow Mount: 618, 732 Security: 622 Hockley Primary School - Playing Field: 806 RATES - GENEELAI District Rate 1984/85: 152, 169, 170 Irrecoverable Items 1983/84: 534 Consult at ions with Commercial Bate payers: 672 Rates Act 1984: 751 Rating and. Valuation Association Conference: 752 Discount for Prompt Payment of: 867 District Rate 1985/86: 904, 922 RATE U5JIEF Charities: 50, 158, 535 Bock ]Jene Church Committee: 650 Hockley Pu.blic Hall: 750 Charitable and other Organisations: 868, 887

RAYLEIGH, PARISH STATUS: 79

RAYLEIGH CONSERVATION .ABEA Removal of Telephone Pole, High Street, Rayleigh: 65

RII[B'USE COLLECTION and DISPOSAL Save—a—Can Scheme: 20 Wheeled Bin Scheme: 112, 216, 263, 585, 704 Sponsored Litter Bins: 856 Wheeled Bin Cleansing Service: 858

RIGHTS OF WAY Rear of 52 Rochefort Drive, Rochford: 594 Maintenance of: 826

ROACH VALLEY CONSERVATION ZONE Community Programme: 63(5), 134 Grove Road Woodland Management: 63 4 Verges: 63 7 Waters Edge Campaign: 6 5 Countryside Week: 356, 385 Report: 385, 512, 738 Countryside Commission — Grants: 513, 542, 556, 739

ROCEFOR]) ENTERPRISE R.I.P.A. — Hay Competition: C—View: 430, 552 Loan to Matchbox Toys: 444 &hibitions Working Party: 669(6)

ROCEPORD INFORMATION TECENOLOGY CENTFtE(I. T.E.C.) Use of Hockley School: 149, 273, 277, 289, 433, 540

781, 903 SEWERS See also SURFACE WATER

Poyttens/Spring Garden: 250 Provision of Foul Water Sewage: 404

SOtflMUTh AIRPORT: 550

SOUTEEiND IIF1LLTH ATJThORITY: 342, 598 Family Practitioner Committees: 681 Operational Plans 1985/87: 842

SPORT See LEISURE PACILITIFS

STAFF - ASP.T. and C. Post 1114: 57 supervisor(L. S. ): 58 Removal Expenses for Residential Wardens: 165 Sports Centre Manager: 235 I.T.E.C. Manager; 271, 425 Community Doctors: 344 S.E.E.cII.E.C. Superannuation Scheme; 415 Staffing Review - Planning and Leisure: 439, 656 Chief Officers — Conditions of Service: 440, 657, 784 Principal Assistant — Leisure: 560 Wardens - Wedgeiood Court: 654 Computer Directorate — Staffing: 686 Recreation Supervisor: Clements Hall: 689 Staffing — Finance Directorate: 758 Assistant Director Architecture: 759 Structural Engineer: 759

— GaThiRAL Authority to enter land: 3, 148 Appeals Panel: 56 Accomri4dation: 55(2), 409(5 Car Allowance Review: 55(3), 162, 409(6 Management Restructuring: 88, 95, 687, 757 Authority to Recover Rates: 159 Authority to Prosecute Car Parking Offences: 159 Staff Car Parking - Back Lane, Rochford: 275, 409(4) Racial Equality — Code of Practice: 416 Secondary lThBployment: 409(2) Honorary Examiner(Mr Stanford): 684 Presentation of Paper(Chief Executive): 685 Secretaries — Academie de Nontpellier: 753 Christmas Leave: 772 Report on Effective use of Resources: 773 Manpower Statement: 878 Staff Vacancies: 879 Two Month Dilbargo on Post Filling: 880 National Scheme of Conditions of Service: 881 D.T.P. — Revised Management Structure: 759, 882 Chief Officers Conditions of Servioe: 910, 924 - 1IAMLAL Cleaning Staff, Council Offices: 167 Staff Review — Leisure: 439 CA 23 — Premature Retirement: 541 DL 7 — Premature Retirement: 541

STMFDNG OIWERS ,ànien&nents to Financial 3.0.: 690

S!EREFT NAJ4IbTG Victoria Road, Rayleigh: 393, 511 Wedgewood Way, Ashingdon: 632 Development at Spencers Nurseries: 827

STREET TRADDIG: 349

SURFACE WATER See also SEJEB2 Rayleigh flood Relief Programme: 138, 383, 704, 727, 821 Kingsmans Pa Ditch; 139 Razreth Lane area: 246, 641 Poyntens/Spring Garden: 250 TO14N and COUNTRY PILAENING See also: CONSERVATION GRANTS R.V.C.Z. T & O.P. CONTI?AYENTIONS

Land r/o Council Offices, Rochford: 81, 91, 191 A.P flats, Braxuerton Road, Hockley: 99, 113, 714, 908 D.O.E. Circular on Planning Applications: 142, 180, 185 Rankins Fans - Development: 174 Acacia House, Rocthford: 184 The Rose Garden, Hockley: 187, 296 Comet Warehouse, Rayleigh: 194 Painbridge Works, South Panbrid.ge: 202, 289, 398, 510, 542 D.O.E. Ciroular on Land for Housing/Green Belts: 248 County Consultation draft — Transport Policy and Prograninies 1985/86: 249 Joint Housing Land Availability -. Study Group: 255, 270 Hotel — Locks Hifl, Roohford: 279, 434, 454 Houses, The Gattens, Rayleigh: 283 Booseys Nursery, Southend Road, Roohford: 293 Reliance Fan, Hullbridge Road, Rayleigh: 294 "TreehurstT' 28 Western Road, Rayleigh: 297 Land South of 66 Woodlands Road, Hockley: 304 Roohford. Telephone Exchange: 327, 425(9) N25 - Land Use Planning: 396 Grange Village, Rayleigh: 432, 443 Plots 1 to 9, Princess Gardens, Roohford: 450 29 to 49, Juableside Gardens, Hullbridge: 451 Land r/o The Beeohes, Western Road, Rayleigh: 457 296 Ask'ingdon Road, Iloohford: 458 Railway Goods Yard, Crown Hill, Rayleigh: 461 Rectory Farm, Fambridge Road, South Fambridge: 463 "Tinkers Field't, Hullbridge Road, Rayleigh: 465 Nurseries/Garden Centres — Policy: 520 Programme of Works (1Ingineering): 527, 832 Rawreth Industrial Estate: 582 Swimming Pool Covers: 577, 643 Draft District Local Plan: 664, 665, 704, 705 Scout Hall, Ark Lane, Roohford: 699 Tipping — Barling Hall, Barling: 716 Purdeys Industrial Estate: 741, 770 Power Plant, Basildon: 745 Land r/o 5 Fountain Lane, Hookley: 762 Orchard View, Wakering Road, Southend: 767 Town & County Planning, Basildon: 918

T01)N and COUNTRY PLANNTh& - CONThAVENTIONS Ribbonsdale Nursery, Rayleigh: 5 Shangri—La West Caravan Site, Hullbridge: 25, 151 25—29 West Street, Roohford: 299 Barling House, Barling Road, Little Wakering: 322 83 Alexandra Road, Great Wakering: 462 31A Seaview Drive, Great Wakering: 462 57 High Street, Rayleigh: 462 25 Abbey Road, Hullbridge: 462, 694 72 High Road, Hullbridge: 467 Lfllyville, Burlington Gardens, HuJibridge: 569 1 to 7 Timberwharf Cottages, Battlesbridge: 570 Rawreth Garage, Chelmaford Road; 571 Green, Rayleigh: 3 Warwick L 577, 643 Carport, adj to"Carpautexs Azins" gthrage, Rawreth: 578 493 Little Wakering Road, Barling: 579 54 Main Road., Hockley: 695 65 Coldsworbhy Drive, Great Wakering: 791, 917 Ricbra, Lower Road, Hockley: 912 Rayleigh Indoor Market, 89 High Street: 913 Land North of Little Wheatleys Chase: 914 Newhall Farm, Lower Road, Hockley: 220 TOURISM Development of: 365, 730 Salon IDe Gastromie — Brugges; 683 Rochford Railway Station: 742

TRAEPIC EGD1ATION ORDERS See also HIGHWAYS

Eastwood Road Crossing: 61, 75, 91 Hulibridge Road/Rawreth Lane junction: 61, 75, 91, 189, 507, 736 Heavy Lorry Routes: 143, 254 Hambro Parade, Rayleigh: 189 Nortimer Road, Rayleigh: 189 Various Highway/Traffic Matters(See Report): 245, 386, 387, 831 Rayleigh Traffic Experiment: 387, 835 Purdeys Industrial Estate: 388 Junction Plumberow Avenue/Greensward Lane: 406, 737 Oxford Parade, Ashingdon: 509, 834 High Street, Rayleigh: 530, 645 Prohibition & Restriction of Waiting Orders: 828

¶L'R'gE]S Tree Preservation Orders: 148 Land South of 66 Woodlands Road, Hockley: 326 Beolcuey Wood: 524 Land adjacent AWA Depot, Creeksea Road, Canewdon(T.P.O. 6/83): 693

TWINNING - Report: 174(1 Haltern Visit: 174(1 Burgermeister of Haltern — Council Visit: 706 TJNYIP IIOUSES 3 Russell Bow, Canewdon: 22 Policy: 85 49 St. Jobnts Road, Great Wakering: 337, 477 2 Russell Row, (Janewdon: 841

UNTIDY SITES Land junction of Grove Road/Trinity Road, Rayleigh: 321 Statutory Powers: 519 VEETOLES and. PLANT Replacement mind: 54 Wheeled Bin. Lifting System: 263, 875 Photocopier — Old House: 412 Replacement of Oar Park Ticket Machines: 536 Sale of Surplus Plant: 538, 877 Refuse Vehicles — Maintenance: 755 Replacement of Motor Mower: 876 Reversing Accidents Involving Refuse Vehicles: 884

V]]CEFIENTS TV (AN01mT) Kingamans Pam Ditch Scheme(3,OOO): 139 Rayleigh Flood Relief Scheme(€2,400): 138 Freight House(€3,000): 156 Salaries and Wages(Health and Housing)(6,7oo & £7,900): 211, 263 Housing Revenue Account(1138,000 & £229,000): 211, 263 Members' Express/salaries and Wages(3,80O): 260 Concessionary Fares(2, 300): 260 0tr Park Pees/Websters Way and Approach(Z6, 500): 260 Printing, Stationary and Advertising (Finance Department) (7,000): 260 Wheeled Bin Lifting System(6,400): 263 Leisure Services (fl7,400): 263 WAflIRDTG SPORTS CENThE Extension: 271(2), 810 ROCHFORD DISTRICT COUNCIL MINUTES

1984

May . . I!! N IUI I Ii II!! !' 71r R 'ir

ROCHFORD DiSTRICT COUNCIL

Minutes of the Annual Meeting of the Council

At a Meeting held on 15th May 1984. Present: Councillors Mrs. Jo Jones (Chairman), M.N. Anderson, ICE. Banks, P.A. Beckers, C.I. Black, R.H. Boyd, LII. Budge, T.H. Burt, Firs. L.M.A. Camphell—Daley, Mrs. P. Cooke, L.K. Cope, B.A. Crick, T.L. Dean, FIrs. 3. Fawell, T. Fawell, R.D. Foster, C.J. Gardner, JA. Gibson, B.T. Grigg, P. Gwinnell, Mrs. EM. Hart, A.J Harvey, Mrs. P.E. Hawke, Mrs. E.M.Heath, D.R. ilelson, Mrs. L.A. Holdich, M.J. Jones, Miss BG.J. Lovett, Mrs.J.M. Munson, J. Parkinson, R.A. Pearson, LA. Sheaf, C. Stephenson, B. Taylor, J.P. Taylor, D.J. Wade, Mrs. L. Walker, D.A. Weir and D.C. Wood.

Apologies: Councillor J.E. Nokes. S 305. ELECTION OF THE CHAIRMAN OF THE COUNCIL FOR 1984/85 Resolved that Councillor Mrs. Jo Jones be elected Chairman of the Council for the ensuing year.

Councillor Mrs. Jones then made the statutory declaration of acceptance of office as Chairman.

306. APPOINTMENT OF VICE—CHAIRMAN OF THE COUNCIL FOR 1984/85

Resolved that Councillor J.A.Sheaf be appointed as Vice— Chairman of the Council for the ensuing year.

307. APPOINTMENT OF CHAiRMAN OF THE POLiCY AND RESOURCES COMMITTEE /LF.ADER OF THE COUNCIL P0 [984/85 Resolved that Councillor A.J.Harvey be appointed Chairman of the Policy and Resources Committee/Leader of the Council for the ensuing year.

308. APPOINTMENT OF CHAIRMAN'S CHAPLAIN

The Chairman reported that the Reverend A.N.Godsell, Rector of Rochford, had accepted her invitation to serve as her Chaplain during 1984185.

309. RESULTS OF DISTRICT AND PARISH COUNCIL ELECTIONS HELl) ON 3RD MAY 1984

The results of the District and Parish Council Elections were received.

310. RECORD OPATTENDANCES

Members received the record of attendances at Council, . Committee and Panel Meetings during the year 1983/84. 009564 Annual Council 311. APPOINTMENT OF STANDING COMMITTEES . Consideration was given to the appointment of Members to the Standing Committees of the Council. Members were reminded that the Chairman and Vice—Chairman of the Council and the Chairman of Policy and Resource8 Committee/Leader of the Council were ex—officio members of all Standing Committees.

Resolved that the undermentioned Committees be constituted as follows:—

(a) DEVELOPMENT SERVICES (20)

Chairman Cllr D.C . Wood Cllr Mrs. E.M.Heath Vice-Chairman Cl lr T.Fawell Cl Ir M.J.Jones Cur M.N. Anderson Cllr Miss B.G.J.Lovett Cl lr R. H. Boyd Cur J.E.Nokes Cll r T. H • Burt Cil r .J .Parkinson S Clir L.K.Copc Cl lr R.A.Pearson Cl 1 r B.A. Crick Cllr C. Stephenson Ci lr Mrs. J.Fawell Cur B.Taylor Cli r R.D. Foster Cll r D.J.Wade Cl lr P .Gwinnell Cllr Mrs. P.Hawke

(b) FINANCE AND PERSONNEL (20)

Chairman CUr J.A.Cibson Cl lr B .T.Crigg Vice—Chairman Cur J.P.Taylor Cl 1 r C .J .Cardner Cllr K.E.Banks Ci lr D .R.Helson Cllr C.I.Black Cur Mrs. J.M.Murison Cur R.H.Boyd Cl lr J.E.Nokes Clir W.H.Budge Cur J .Parkinson Cilr T.EI.Burt Cl ir D . J .Wade Clir Mrs. L.M.A. Cilr Mrs. L.Walker Campbell—IDa ley Cllr JD.A.Weir Cilr T.Faweli Cil r D.C.Wood Clir R.D.Poster S

Chairman Clir L.K.Cope Cllr P .Gwinnell Vice—Chairman Clir Mrs. P.Cooke Cll r Mrs. E.M.Ilart Cilr M.N.Anderson Cl lr Mrs. E.M.Heath Cur P.A.Beckers Cllr Mrs. L.A.Holdich Clir W.H.Budge Cl lr Miss B.G.J.Lovett Cllr Mrs. L.M.A. Cllr R.A.Pearson Campbell—IDaley Cllr C .Stephenson CUr B.A.Crick Cli J.P.Tayior Cllr T.L.Dean Cl lr Mrs. L.Walker Cllr Mrs. J.Fawell Cllr C.J.Gardner Cilr J.A.Gibson . 0110565 tual Council (d) LEISURE SERVICES (20)

Chat nan Gilt B.Taylor Ci ir B .T.Gtigg Vice—Chairman Gilt Mrs. J.M.Murison Cli r Mts.E.M.Fjatt Cur M.N.Anderson Gilt Mrs. P.Hawke Gilt K.E.Banks Gilt D •R . ileiso n Gilt P.A.Beckers Ci it Mrs. L.A.Hoidich Gilt C.I.Black Cli r M .J .Jones Cur T.H.Burt Cl it Miss B.G.J.Lovett Gilt Mrs. P.Cooke Gilt D.A.Weir Gilt L.K.Gope Gilt D.G.Wood Cur T.L.Deaa Gilt J.A.Gibeon

(e) PLANNING SERVICES (All Members)

Chairman Cur R.D.Foster Vice—Chairman Gilt R.A..Pearson

(f) POLICY AND RESOURCES (20)

Chairman Gilt A.J.Harvey Gilt R .D. Foster Vice-Chairman Gilt Miss B.C.J.Lovett Gilt J .A.Gibson Cli r M.N. Anderson Gilt Mrs. E.M.Hatt Gilt R.H.Boyd Gilt D.R.Heison Gilt W.H.Budge Glir Mrs. J.M.Murison Gilt Mrs. L.M.A. Gilt J.E.Nokes Gampbei l—Daiey Cli r R.A.Peatson Gilt Mrs. P.Cooke Cl ir G * Stephenson Gilt L.K.Cope Glir B .Taylot Gilt BA.Grick Cur J.P.Tayior dir T.Fawell Gilt U. C. Wood

312. APPOINTMENT OF CHAIRMEN & VICE—CHAIRMEN OF COMMITTEES AND PANELS OF COMMITTEES

At this stage of the proceedings, special meetings of all Standing Committees were held for the sole purpose of appointing their Chairmen and Vice—Chairmen, shown recorded for convenience in the previous Minute, and for the purpose of appointing their dependent Panels as set out below:—

(a) DEPENDENT ON THE DEVELOPMENT SERVICES COMMITTEE

(i) Hackney Carriage Panel (9)

Gilt T.Faweli Gilt Mrs. J0 Jones Cl it C .Stephenson Gilt A.J. Harvey Cur N .J.Jones Gil r P. J. Wade Gilt Mrs. P.Hawke Gilt R.A.Peatson Cl it D.G.Wood

(ii) District Plan Working Party (ii)

Gilt L.K.Gope Gilt Mrs. P.Hawke Gilt RA.Pearson Gilt T.Faweil Gilt Mrs. Jo Jones Gilt J.A.Sheaf Cilt R.D.Foster Glir Miss B.G4J.Lovett Gilt DG.Wood Gilt A.J.Harvey Gilt

(}095G6 Annual Council wa (iii) Rgyleigh Grange Panel and Consortium (5) Cur L.K.Cope Cur A.J.Harvey Gilt R.D.Fostet Gilt D.C.Wood Cur J.A.Gibson

(b) DEPENDEtT ON THE FINANCE AND PERSONNEL COMMITTEE

(1) Joint Staff & Safety Panel (3)

Gilt J.A.Gibson Gilt A.J.Harvey Gilt J.P.Taylor

(ii) Joint Works & Safety Panel (3)

Cllr J.A.Gibson Cur A.J.Harvey Cur J.P.Taylor

(iii)Appeals Panel (3)

Gilt J.A.Gibson Gilt A.J.Harvey Glut Miss B.G.J.Lovett

Music and Dancing Panel (4)

dir Mrs. P.Coolce Gilt C.J.Gardner Glir L.K.Cope Gilt Mrs. E.M.Hart

(d) DEPENDENT ON THE LEISURE SERVICES COMMITTEE

(i) Freight House Management Committee (4)

dir A.J.Harvey Gilt B.Taylor Gilt Mrs. Jo Jones Gilt D.C.Wood

(ii) Rayleigh Granse Community Centre Management CommIttee (5)

Gilt A.J.Harvey Gilt Mrs. J.M.Murison Gilt Mrs. Jo Jones Cllr E.Taylor Cilr M.J.Jones

(e) DEPENDENT ON POLICY AND RESOURCES COMMITTEE

(i) Audit Panel (9)

Gilt R.D.Foster Gilt A.J.Hatvey Cllr B.Tayior Gilt J.A.Gibson Gilt Mts.Jo Jones Cut J.P.Tayiot Cult P.Gwinnell Gilt Miss B.G.J.Lovett Cut D.C.Wood . 000567 Annual Council (ii) Chairman's Panel Cur Mrs. P.Cooke Gilt Miss B,G.J.Lovett Cur L.K.Cope Gilt Mrs. J.M.Murison Glut T.Fawell Gilt R.A.Pearson Gilt R.D.Foster Cur J.A.Sheaf Cur J.A.Gibson Gilt B.Taylor Gilt AJ.Rarvey Cur J.P.Taylor CUr Mrs. Jo Jones Cur D.C.Wood

(iii)Community Centres Panel (6)

Gilt R.D.Foster Gilt Miss B.G.J.Lovett Gilt A.J.Harvey Gilt B.Tayior Cur Mrs. Jo Jones Gilt D.C.Wood

(iv) Computing Centre Panel (7)

Cur J.A.Gibson Cur J.Parkinson Gilt A.J.Harvey Gilt J.P.Taylor Gilt Mrs. Jo Jones Gilt D.C.Wood Gilt Hiss B.G.J.Lovett (v) Emency Panel (7)

Cur L.K.Cope Gilt Mrs. Jo Jones Cur R.D.Poster Cur Miss B.G.J.Lovett Gilt J.A.Gibson Cur D.C.Wood Cur A.J.llarvey

(vi) HousinBenefits Appeals Panel (7)

Gilt W.H.Budge Cur J.A.Gibson Cut Mrs. P.Cooke Gilt Mrs. E.M.Hart Gilt L.K.Gope Cllr A.J.llarvey Cur R.D.Foster

(vii)Twinning Committee (6)

Cur R.H.Boyd Gilt Hiss B.G.J.Lovett Cur A.J.tiarvey Cllr J.A.Sheaf CUr Mrs. Jo Jones Gilt D.C.Wood

(viii)Essex Games Management Committee (5)

Cur J.A.Gibson (Sub) Gilt J.P.Taylor Gilt A.J.Harvey (Sub) Cur Miss B.G.J.Lovett Gilt Mrs. Jo Jones Glut J.A. Sheaf Cur B.Tayior (Sub) CUr Mrs.J.M.Murison

313. DATES OP MEETINGS

Resolved that the time—table of meetings during the year 1984/85 as approved in Minute 848/83 be noted. Annual Council

314. APPOINTMENT OF REPRESENTATIVE TO OUTSIDE BODIES AND ORCANISATIONS

Resolved (1) that representatives be appointed as detailed in the Schedule appended to these Minutes.

(2) that unless otherwise indicated the persons so appointed be authorised to arrange for the attendance when necessary of a substitute Member at meetings of outside bodies and representatives.

(3) that the further nominations of the Liberal Party with regard to certain appointments be considered by Policy and Resources Committee.

315. APPOINThENT OF MENEER WITH SPECIAL RESPONSIBILITY FOR THE DISABLED WITH REGARD TO PLANNING APPLICATIONS

Resolved that this appointment be made by the Chairman and Vice— Chairman of the Planning Services Committee.

316. CHAIRMAN'S OBJECTIVES

Speaking of her aims for the year ahead, the Chairman stated that she would be continuing the musical concerts introduced by the previous Chairman. She hoped that arrangements could also be made for a series of concerts by the Orchestras of the local comprehensive schools with the proceeds being donated to an appropriate children's charity. In addition, it was planned to have junior school musicians playing to the elderly in the Council's Sheltered Housing Schemes.

The Chairman felt that more could be done to attract visitors by improving the appearance of the District's town and village centres and shopping areas. One means which would be pursued was the provision of hanging baskets of flowers, a proposal which she hoped would enjoy the co—operation of the local Chambers of Trade.

The past Chairman's visits to Parish Councils had achieved much in cementing the good relations which existed. Recent Member level consultations with the County Council on highways matters had produced gratifying results and it was her wish to forge stronger links between the District and the County generally.

The coming year would be particularly important to sports enthusiasts with the District hosting the Essex Games in September and with the completion of Phase IV of Clements Hall. It would also see the launch of an important new youth employment initiative with the coming into operation of the South East Essex Technology Centre in the former Hockley County Primary School, Main Road, Hockley. The Council would be completing another sheltered housing scheme at Saucerfield, Ashingdon and hoped to start an extension to the existing scheme at Britton Court, Rayleigh. Sa 00 05 lfl Annual Council

The Chairman concluded by saying1that, whilst she had not pointed to any specific theme for her year of office, she had in mind the enrichment of life in the District for residents of all ages.

00037 ROCRFORD DISTRICT COUNCIL

APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES 4_ORGANISATIONS

ORGANISATION REPRESENTATIVE(S) 1984/85

Anglian Water Customer Consultative Committee (DS) Councillor D.C.Wood

Association of District Councils (P&R) Councillor A.J.Harvey (Essex Branch)

Bradwell Nuclear Power Station (P&R) Councillor D.C.Wood Liaison Committee

Cedar Centre Governing Body (F&P) Councillor Mrs. .J.M.Murison Councillor B.Taylor

Citizens Advice Bureau(Rochford) (F&P) Councillor W.Jtfludge Councillor Mrs. L.A.}loldich Couricillor C.Stephenson

Citizens Advice Bureau(Rayleigh) (F&P) Councillor Mrs. P.Cooke Councillor Mrs. J.M.Hurison.

Crossroads Care Attendant Scheme (R&H) Councillor Mrs. P.Cooke Councillor Mrs. L.Walker

Crouch Harbour Authority (DS) Councillor D.C.Wood Councillor T.Fawell (Sub)

Council for the Protection of Rural Essex (D$) Councillor D.C.Wood.

Crouch Valley Scout Council (LS) Councillor Miss B.G,J.Lovett

Dutch Cottage Management Committee) (LS) Councillor C.J.Gardner & ) Councillor J.A.Gibson Rayleigh Mount Local Committee ) Councillor Miss B.G.J.Lovett Chairman of Rayleigh Mount Local Committee Chairman of Rayleigh Civic Society

Eastern Authorities Orchestral Association (LS) Counciilor D.C.Wood

Eastern Sports Council (LS) Councillor Mrs. J.M.Murison Councillor K.E.Banks (Sub)

Electricity Consultative Council (DS) Councillor J.P.Taylor East Anglian (South) Local Committee (Nomination)

OOO7t ORGANI SATION REPRESENTATIVE(S) 1984/85 . Essex & Herts Provincial Council for Councillor .J.A.Gibscn Local Authorities APT & C.Services (F&P) Sub: Councillor J.P.Taylor

E8sex & Herts Provincial Council for Councillor J.A.Gibson Local Authorities Manual Workers (F&P) Sub: Councillor J.P.Taylor

Essex County Council Liaison Committee (P&R) Councillor A.Jllarvey

Etockley Community Centre Association Councillor M.N.Anderson Executive Committee (L 8) Councillor K.E.Banks

Hulibridge Community Association (L5) Councillor Mrs. Jo Jones

llullbridge Community Association (L 5) Councillor Mrs. Jo Jones Executive Committee Councillor J.A.Cibson

Hul].bridge Senior Citizens Welfare Council (H&}i) Councillor Mrs. L.Walker

Hullbridge Sports & Social Club (LS) Councillor J.Parkinson Councilior Mrs. L.Walker

Keep Britain Tidy (H&H) Councillor M.N.Andersoo Councillor L.K.Cope

National Housing & T.Planning Council Eastern Regional Executive Committee (B 5) Councillor L.K.Cope

North Thames Gas Cons umers Council Councillor R.A.Pearsori Essex & East London District Committee (B 5)

Oil Refineries Sub—Committee (D 5) Councillor LII. Burt Councillor L K. Cope Counci llor RD. Foster Councillor W.H.Budge (Sub) a Police Consultative Committee (P&R) Councillor J.P.Taylor S Rayleigh Flats House Committee (H&H) Councillor J.A.Gibson

Roach Valley Conservation Zone (D 5) Councillor R.D.Foster Group of Representatives Councillor R.A.Pearson CounciIlor Miss B.G.J.Lovett Councilior D.C.Wood

Rochford & District Abbeyfield Society (T4&H) Councillor A.J.Harvey Limi ted Councillor Miss B.G.J.Lovett Councillor D.C.Wood.

Rochford Hundred Rugby Football Club (LS) Councillor 13.Taylor

Rochford Old Peoples Welfare (H&H) Councillor W.H.Budge Committee One vacancy

Rayleigh Charities (F&P) Councillor J.A.Gibson a a) Poors Land — Unknown Donor w & Richmond b) Gilbert & Sykes c) Rayleigh Medical Comforts Committee finn 72 ORGANISATION REPRESENTATIVE(S) 1984185

Rayleigh Grange Community Association (IS) Councillor J.A.Gibson Councillor A.J.Harvey

Rayleigh Old People's Welfare Council (BEtH) Councillor Mrs. P.Cooke

Rochford Road Safety Study Group (DS) Councillor Mrs. P.E.Hawke Councillor Mrs. J.M. Munson

Rochford Sports Club (LS) Councillor B.Taylor

Rochford District Sports Council (LS) Councilior B.Taylor Deputy: Councillor Mrs. J.M.Murison

Rochford Youth Training (F&P) Councillor J.A.Cibson Advisory Committee

Rochford Youth Training Consortium (F&P) Councillor J.A.Cibson Managing Committee Councillor A.J.1-Iarvey Councillor Mrs. Jo Jones

South East Essex Technology Centre (P&P) Councillor J.A.Cibson Councillor A.J.Harvey Councillor Mrs Jo Jones

Southend Health Authority (BEtH) Councillor DC.Wood

Southend Health Authority! Councillor Mrs. E.M.Hart District Councils Liaison Committee (BEtH) Councillor D.C.Wood

Southend Community Health Council (BEtH) Councillor Mrs. P.Cooke Councillor Mrs. J. Fawell Mrs. B. Whittingham Silver Jubilee Centre Management Committee (LS) Councillor Miss B.Q.J.Lovett Mr. W. J. Abbott.

Southend Airport Consultative Committee (US) Councillor T.H.lIurt Councillor J.A.Sheaf

Southend—on—Sea Post Office Advisory Board (DS) Councillor Mrs. L.A.Holdich Councillor J.Parjciuson

St.Nicholas Church Gt. Wakening — Tower Appeal (F&P) Councillor B.T.Origg

Traffic Commissioners and Deputies (US) Councillor D.C.Wood Eastern Traffic Area (Nomination)

Transport Users Consultative Council (US) Councillor R.D.Foster (Nomination)

WPHT Rousing Association (BEtH) Councillor C.J.Gardner UB23 ORGANISATION REPRESENTATIVE(S) 1984/85 S SCHOOL GOVERNING BODIES (P&R)

All appointments are for four years and run until 31st December 1985. Minute 740/81 refers.

Downhall Primary School Councillor Mrs. J.M.Murioon

Edward Francis Junior & Infants School Mr. W.H. Batten Councillor D.R.Helson

Glebe Junior & Infants School Councillor L.K.Cope Mr. C.B. Gowlett

Grove Junior & Infants School Councillor R.D.Foster Mr. I.M.Edwards

Rayleigh Junior & Infants School Councillor L.K.Cope a Mrs. Ruth Andrew's V Wyburns Junior & Infants School Mrs. D.M.Marriot

Rawreth C of S Primary School Councillor Mrs. E.M.Hesth Mr. C.B.Gowlett

Our Lady of Ransom RC Primary School Mrs. A. Kemp I

CL- .'ii. . 000374 ROCHFORD DISTRICT COUNCIL

Minutes of the Planning Services Committee

At a Meeting held on 17th May 1984. Present: Councillors R. D.Foster (Chairman), N.M. Aderson, K.E. Banks, P.A. Beckers, C.I. Black, R.H. Boyd, W.H. Budge, T.Ji. Burt, Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, B.A. Crick, T.L. Dean, Mrs. J. Fawell, T. Pawell, C.J. Gardner, J.A. Gibson, B.T. Grigg, P. Gwinnell, Mrs. E.M. Hart, Mrs. P.E. llawke,Mrs. E.M. Heath, D.R. Helson Mrs. L.A. iloldich, Mrs. Jo Jones, M.J. Jones, Miss B.G.J. Lovett, Mrs. J.N. Munson, J. Parkinson, R.A. Pearson, J.A. Sheaf, C. Stephenson, B. Taylor, J.P. Taylor, D.J. Wade, Mrs. L. Walker and D.A. Weir.

Apoloes: Councillors A.J. Harvey, J.E. Nokes and D.C. Wood.

317. MINUTES

Resolved that the Minutes of the Meeting of 26th April 1984 be approved as a correct record and signed by the Chairman.

318. MONITORING OF PERFORMANCE — MEETINGS OF 6Th—- DECEMBER 1383, 7TH FEBRUARY AND 8TH MARCH 1984

The Committee were satisfied that all necessary action had been taken.

Minutes 657/83, Faras. 15, 30 and 37; 835/83, Para. 19; 190/84, Paras. 17 and 22; and 191/84, Para. (a) were carried forward. (21210)

319. APPEALS DECIDED AND APPEALS LODGED AND TREE PRESERVATION ORDERS

The Committee noted the information as set out in the Agenda.

Members expressed concern that the appeal under ROC/89/83 — Change of use of land to a nursery/garden centre at Witherden's Farm, Old Chelmsford Road, Rawreth — had been allowed and it was,

Resolved that representations be made to the Secretary of State that the Council were not in agreement with his decision to allow the appeal. (ROC/89/83) (SOL)

320. TOWN AND COUNTRY PLANNING GENERAL REGULATIONS 1976 — APPLICATIONS FOR DEEMED PLANNING PERMISSION

The Director of Town Planning reported receipt of the following applications:— P1annServices Committee • (1) ROC/166/84 — Add 18 old_p&son's flatlets, Britten Court, Flnchfield, Rayleigh

Resolved that the Health and Housing Services Committee be advised that the following conditions should apply:—

1. Std. Cond. 3 — Commence in 5 years.

2. Std. Cond. S — Materials schedule.

3. Windows on the north and west elevations shall be double glazed to the satisfaction of the local planning authority. (4477) (DIP)

(ii) ROC/204/84 — Construct temy car_p _sLte of Primrose Lod&e, Grdve Road, Rayleigh -—

Resolved that the Leisure Services Committee be advised that the following conditions should apply:—

1. Std. Cond. 3 — Commence in 5 years.

2. Permission granted for a temporary period expiring on 31st May 1987.

3. No trees on the site to be removed without the prior written consent of the local planning authority. (6995) (DTP)

(iii) ROC/206184—Outline application to erect a detached chalet and construct a public footpath — adjoining 64 Nelson Road, Rayleigh

Resolved that the Leisure Services Committee be advised that the following conditions should apply:—

1. Std. Cond. lA — Reserved matters to be aproved.

2. Std. Cond. 2 — Commence in 5 years (or 2 years). (6477) (DIP)

321. tJtTtDY SITES

Arising from consideration of the last item, Members expressed concern at the untidy state of the adjoining site and the difficulty of ensuring that once cleared sites did not again return to a derelict condition over a short period of time. Mention was also made of the land at the junction of Grove Road/Trinity Road, Rayleigh, where action had been necessary previously

RECOMMENDED (1) That a report on the Council's powers be made to the Development Services Committee.

(2) That the Solicitor to the Council be p authorised to serve Notices under the provisions of Section __ 65 of the Town and Country Planning Act 1971 on the 0 97appropriate persons with regard to the two sites. (SOLY_r Planning Services Committee

322. TOWN AND COUNTRY PLANNING ACT 1971 - CONTRAVENTION — LAND ADJOINING THE EASTERN BOUNDARY OF BABLING BARLING ROAD1 LITTLE WAKERING

The Solicitor to the Council reported that the above land was being used to store building materials and that a 6ft. high close boarded fence had been erected across the northern boundary fronting Barling Road without planning permission.

Resolved that the Solicitor to the Council be authorised to ?Akeall necessary action, including the issue arid service of notices and action in the Courts, to secure the remedying of the breaches of the planning control at the above—mentioned site4 (ROC/929/8O) (SOL)

323. PLANNING CONTROL — ENFORCEMENT ACTION

Arising from the previous item, a Member enquired as to means of expediting enforcement action in respect of contraventions of planning control.

The Solicitor to the Council reminded Members that a Teach—In had taken place on the procedures proposed for enforcement action in new legislation and that a comprehensive report would be submitted to Development Services Committee later in the year.

324. SCHEDULES OF' DEVELOPMENT APPLICATIONS AND RECOMMENDATIONS

The Director of Town Planning submitted a schedule and a supplementary schedule for consideration and lists of applications decided under delegation.

Resolved that decisions be made in accordance with the recommendations in the appended schedules, subject to:—

Para. I — ROC/O65/84

Application refused for the following reasons:—

1. The proposal would amount to overdevelopment of the site, unneighbourly in relation to existing dwellings by reason of overlooking, obtrusiveness and disturbance from vehicular activity.

2. The local planning authority is not satisfied that acceptable arrangements for the disposal of surface water can be achieved.

3. It is considered that the proposal would jeopardize road safety in the vicinity of the site having regard to the location of the site access on an acute angled bend where approaching drivers from both directions in Belchamps Way would have no sight of each other, and the narrowness of the access which would result in private and service traffic reversing out of the access. U377 Planning Services Committee

Para. 4 — ROC/116/84

Note: Councillor T. L. Dean declared an interest by way of acquaintance with the applicant but remained in the Meeting and took no part in the discussion or voting thereon.

The Director of Town Planning read a letter from the occupier of The Firs, Eastwood Rise, reiterating that he had no objection to the proposed development.

Para. 8 — ROC/210/84

Application delegated to the Dirctor of Town Pla'nning to determine subject to negotiating a revision of garage details.

Para. 9 — ROC/195/84/AD

Application delegated to the Director of Town Planning to determine subject to sign being non—illuminated.

Para. 14 — ROC/262/84

Application withdrawn to await consultation replies.

Para. 16 — ROC/1l3/84

Amend heading to read "RIO 13 High Road, Rayleigh (Phase 3)".

Para. 18 — ROC/120/84

Amend description of application to "Outline Application for Pets' Crematorium".

Add Condition —

7. The land shall not be used as a Pets' Cemetery for the burying of whole or part carcasses of animals, except for the spreading or burying of ashes in connection with the pets' crematorium hereby approved.

Para. 20 — ROCI15S/84

Application deferred for further negotiations with the applicant.

Para. 22 — ROCJ'848/83

Members gave guidance to the Director of Town Planning to pursue with the applicant the provision of an Annexe with a maximum floor space of 430 — 450 square feet and located preferably within the residential notation subject to there being an adequate restriction by way of Legal Agreement relating to the future use of the Annexe. a

000573 Plartning Services Committee

Para.23 — ROC/85/84

Members were mindful of the previous discussions for a proposed open space or amenity area on the estate and of the deliberations of the East Hawkwell Working Party.

Resolved that the Council re—affirms its decision under Minute 315/81, Pars. 4, as to its wish to see the tree and hedge line retained between Ashingdon Road and the Estate spine road, coupled with the provision of a public open space/amenity area.

Para.25 — ROC/205/8k

Application delegated to Director of Town Planning to determine in accordance with recommendation, subject to his consultations with adjoining owners proving satisfactory.

Para. 26 — ROC/127/84

That the application be granted subject to the completion of a Legal Agreement to the satisfaction of the Council restricting any works to the existing dwelling.

Para.27 — ROC/640/84/CPT

That the following observations be added to those grounds appearing in the schedule that the proposal should be resisted: —

4. Surface water problems in vicinity of site.

5. Adverse effect of proposed development on existing Garden Centres in Rochford and Castle Point Districts and the employment implications arising therefrom.

Pars. 28 — ROC/2l6/84

Deferred for consideration at next Meeting.

325. SUSPENSION OI STANDING ORDERS

During consideration of the preceding item, it was

Resolved that Standing Order 1.8 be suspended to allow transaction of the remaining business.

326.TREE PRESERVATION ORDER 26/83 — LAND SOUTH OF 66 WOODLANDS ROAD, HOCKLEY

The Committee noted a report of the Solicitor to the Council in which he reminded Members that despite the urgent making of this Tree Preservation Order the tree had been removed.

The prosecution of the person alleged to have contravened the Order was heard on 9th May 1984, but had proved unsuccessful since there was difficulty in proving that the owners of the land were aware of the existence of the Order and in 000579 Planning Services Committee

establishing the identity of the person who had actually cut down the tree.

Notices requiring the replacement of the tree were to be served shortly. (468) (SOL)

327 ROCFI!ORD TELEPHONE EXCHANGE

The Director of Town Planning reported an approach from British Telecom in respect of possible alterations and variations to their existing East Street Exchange which might fall outside his delegated powers in accordance with Council policy.

Resolved that the Director of Town Planning be authorised to negotiate satisfactory alterations to the Telephone Exchange and that he, and other Chief Officers, be authorised to enter into discussions with British Telecom as to the future possibilities in relation to their site in Rectory Road, Rochford. (198) (DTP)

rc$

wa 000580 14

DEVELOH(EbTT CONTROL APPLICATIONS CONSIDERED

DURING ThIS SESSION.

OQ981 PLMThIING SERVICES COMMITTEE

17th MAY, 1984 - SCREIDHLE INDEDC

Item ADD.No. Site Address Officer

1. 65/84 Erect 4 detached houses and garages. TM r/o 269, Main Road, Hawkwell access from Belchamps Way, Hawkwell.

2. 178/84 Erect detached bungalow. TM r/o 90, Main Road, ilockley.

3. 200/84 Erect 2 detached bungalows with garages. TM (Access from KL'bert Close). Land west of 469, Ashingdon Road, Rochford. 4. 116/84 Outline application to erect 2 detached PM houses. Land adj. The Firs, Eastwood Rise, Rayleigh. 5. 197/84 Erect 2 detached houses with adjoining garages. TM Land between 23—33, Elm Grove, Huflbndge.

6. 149/84 Outline application to erect 2 houses with TM garages. Land north of 199, Main Road, Rawkwell.

7. 167/84 Erect detached chalet with attached garage. TM Land north of 36, Highcliff Crescent, Hockley.

8. 210/84 Outline application to erect 2 detached di houses. Site of 42, Lancaster Road, Rayleigh.

9. 195/84/AD Erect internally illuminated hanging sign. BR.? 17, North Street, Rochford. 10. 121/84 Continue to site residential caravan. TM Ashingdon Riding Centre, Canewdon Road, Ashingdon.

11. 242/84 Erect detached house with garage (revised REP plans). Plot 3, (site of 87), Grove Road, Rayleigh.

12. 093/84 Erect private jetty. PC "The Chalet", 24, Kingamsn Farm Road, Ruflbridge. 13. 227/84 Erect private jetty. PC The Lebanon, Ycingsman Farm Road, Hullbridge.

14. 262/84 Constru.ct private jetty. PC Land opp. The Foo'sle, The Es1anade, llullbridge.

15. 183/84/A]) Erect internally illuminated fascia sign. BR? 48, High Street, Rayleigh.

16. 113/84 Erect 25 two—bedroom flats in 2 storeys TM for retired persons. r/o 13, High Road, Rayleigh (Phase 2). 000582 17. 16/84 New vehicular access and. front boundary wall, "Maflaig", tower Road, Hockley.

18. 120/84 Outline application for a pets' cemetarjr and crematorium, Hollow—Dene, Hooley Drive, Rawreth.

19, 230/64/M) Erect floodlit sign board. 19, High Street (Palms), Rayleigh.

20. 155/64 Demolish conservatory and add single storey JP rear extension and detached garage. "Delaford," Lower Road, Hockley. 21. 50/84 Erect two stables, Land north side of Vanderbilt Avenue, Rawreth. 22. 645/84 Permission to site mobile home, The Cottage, 67, Victor Gardens, Hawkwell.

I OO'J83 PLANNING SERVICES COMMITTEE.

17th MAY, 1984.

SCHEDULE OF DEVELOPMENT APPLICATIONS, WITH DIRECTOR'S RECOMMENDATIONS, FOR DETERMINATION AT THIS COMMITTEE.

1. ROC/065/84 HAWXWELL REAR OF 269, MAIN ROAD, HAWKWELL, ACCESS FROM BELCHAMPS WAY, HOCKLEY

Erect four detached houses and garages. Hecray Limited, c/c Geoffrey W. Wooliner, 30, Lynton Road, Hadleigh, Benfleet, Essex. Site Area: 0.19 hectares (0.47 acres). Density: 8.5 d.p.a.

RECOMMENDATION: APPROVAL, SUBJECT TO: 1. This detail permission is granted pursuant to outline permission ref. no. ROC/509/81 dated 2nd October, 1981. 2. Prior to the commencement of the development, details of the means of surface water drainage shall be submitted to, and approved in writing by the local planning authority. 3. Std. Cond. 6 - A scheme of landscaping to be approved. 4. Std. Cond. 8 - Submit materials schedule. 5. Std. Cond.14 - 1.Bnt (Gft.) high fencing to be erected.

6. 5th. Cond.12(a) — Garage to be incidental to enjoyment of dwelling.

7. 5th. Cond.15 — Details of walls, fences or other means of

000334 enclosure.

8. The proposed private drive shall be constructed and hardsurf aced prior to the occupation of the dwellings in accordance with details which shall previously have been submitted to and approved by the local planning authority. 9. Std. Cond. 29 — Dwelling not to be enlarged or altered without prior approval. 10. Clear sight splays 2.lm x 2.lm (7ft. x 7ft.) shall be provided at the junction of the proposed private drive with Belchamps Way.

REPORT: This site which has been the subject of lengthy debates and an appeal decision has the benefit of an outline planning permission for the erection of four detached chalets and garages. The current application is submitted as reserved matters pursuant to that permission. A previous submission of detail plans was rejected by the Committee on the grounds that the scale and mass of the dwellings was excessive relative to existing properties in the vicinity and would unduly dominate and overpower the adjacent housing. The applicant appealed against this decision but the Department of the Environment Inspector agreed with the Council's decision and dismissed the appeal. In his conclusion the Inspector expressed the view that the submitted proposal amounted to over-development of the site and would be likely to jeopardise road safety. The Inspector nevertheless took the view that some limited development of the site may be possible, but it must pay regard to the amenity of existing properties so as to be well clear of garden boundaries, avoid problems of overlooking, obtrusiveness and disturbance from vehicular activity, and be appropriate in its setting. He also made it clear that he considered that what was before him was a materially different scheme to that proposed in the outline application. The Inspector took the view that the dwellings proposed on the previous detail submission were of a scale which required generous spatial settings and greater separation between the adjacent property boundaries. The current detailed proposals seek to overcome these objections by a significant reduction in the size and bulk of the dwellings and rigid adherence to the layout and dwelling size depicted in the approved outline permission. The only feature of the appeal scheme that effectively remains the same is the private drive access to the site. The Appeal Inspector clearly had reservations on this but the access was agreed in the outline permission and does accord with the Essex County Council Highways Department standards in all respects, including its width, sight splays, and the provision of a vehicle turning area, so that vehicles can enter and leave the drive in

2 000385 forward gear. a I believe the applicant has made a genuine attempt to overcome W the previous objections and that the scheme now follows the terms of the outline permission. Taking this into account, together with the various representations received from local residents, I consider this detailed submission merits approval. Many letters of representation have been received from local residents who generally feel the new details are basically little different to those previously rejected. The residents contend that the scheme is a classic backland scheme of over- development and would unduly intrude into neighbours' aspect and amenity and reduce privacy to an unacceptable level. The residents also feel that the site access will produce a serious traffic hazard to both pedestrians and motorists.

A number of residents express doubts about surface water drainage, a point which I am currently discussing with Anglian Water, and some suggest that the Council should consider revoking the original outline permission. The Hawkwell Parish Council states that it will continue to oppose development in the area and are totally against any erosion of the Green Belt. This site is not, in fact, within or adjacent to Green Belt. I have discussed the issues of the existing permission and revocation with the Solicitor to the Council who explains that the power of revocation is exercisable only with the consent of the Secretary of State, who would have to consider any objection by the applicant. Revocation does carry with it the right for compensation. The Solicitor is concerned that regarding the existing outline permission as an unfortunate decision may not be sufficient reason for the power to be exercised. There must be sound planning reasons to warrant revoking the existing consent.

2. ROC/178/84 HOCKLEY

RIO 90, MAIN ROAD, HOCKLEY.

Erect detached bungalow. Mr. and Mrs. Salthouse, do Barker & Co., ll9a, High Street, Southend, Essex. Frontage: 25m (82'); Depth: 10.3Gm (34').

3 RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS:

1. The proposal would produce a very cramped development relative to the pattern of existing development in the immediate vicinity and would represent an over-development of the site.

2. The sub—division of the curtilage of 90, Main Road as proposed would reduce the curtilage of the existing property to a level where it would bear no relationship with the size and disposition of the adjacent curtilages to the detriment of the amenities of that property and the character of the existing development.

3. The new residential currtilage would be directly overlooked by the existing dwelling 90, Main Road.

4. The proposed dwelling would be unduly prominent in the rear aspect of the adjacent property 88, Main Road.

REPORT: The Committee refused a similar application in February this year reference ROC/803/83. The only significant difference in this application is that the site boundaries are now correctly defined which was not the case in the previous submission. The occupiers of 96, 88, Main Road and "lona", Bull Lane, share my objections. The occupiers of 8, Manor Road and 92, Main Road do not raise objection.

3. ROC/200/84 HAWKWELL LAND ?EST OF 469, ASHINGDON ROAD, ROCHFORD

Erect twos, detached bungalows with garages (access from Albert Close).

MBC Estates (Ashingdon) Limited, do Paul Ellwood, 521, Galleywood Road, Chelmsford. Frontage: 34m (111?); Depth: 2Am (91').

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. Std. Cond. 3 — Commence in five years.

2. Std. Cond. 8 - Submit materials schedule.

4 I 000587 3. The proposed access drive shall be hardsurf aced to the satisfaction of the local planning authority prior to the commencement of the development.

REPORT: The occupier of 21, Albert Close objects to the proposal because access is from Albert Close which he considers to be inadequate for further vehicles.

Hawkwell Parish Council the following observations:—

(a) The properties should in keeping with the rest of the area.

(b) There should be adequate access for emergency service vehicles, tradesmen, and refuse collection. (c) Consideration be given to on—street parking.

The application is a revised proposal, permission having already been recently granted for two larger bungalows. The previous approval involved access from Albert Close.

4. ROC/ll6/84 RAYLEIGH

LAND ADJ. THE FIRS, EASTWOOD RISE, RAYLEIGH

Outline application to erect two detached houses.

Mr. P. Smith, Antherst Lodge, Eastwood Rise, Rayleigh, c/o Laurence E. Brown & Co., 154, Eastwood Road, Leigh—on-Sea, Essex.

RECOMMENDATION: REFUSAL, FOR THE FOLkOWING REASONS:

1. Std. Reason 36A.

2. Notwithstanding the fact that the site is situated between existing dwellings and new properties have been allowed to the south fronting Eastwood Rise the Authority is of the opinion that new development should not extend beyond the northern boundary of the property adjoining Amherst Lodge and the existing residential curtilage on the opposite side of the road. Furthermore, there are existing residential properties to the rear of the site and if the proposed development was permitted it would result in a "tandem" relationship between dwellings, contrary to Council\\ policy.

0G9588 2. The proposal if permitted would create an undesirable precedent for further development in the Green Belt beyond the existing built up limits and would result in an over-development of this site frontage and the adjacent strips of land which would serve a total of four dwellings and a warehouse.

REPORT: Whilst I could refuse this application under my delegated powers the proposal could have significant repercussions if approved which gives me cause for concern. Much of the northern section of Eastwood Rise which is within the Green Belt has been developed arising from a number of appeal decisions wherein the Secretary of State took the view infilling of the road frontage would not be detrimental to the Green Belt. This view was expressed in the decision which allowed the development of Amherst Lodge and influenced the Council's decision on the more recent dwelling adjoining Amherst Lodge. The Secretary of state considered the Amherst Lodge site represented justifiable infilling, there being further pre—war dwellings to the north. Whilst the current application site is between existing dwellings there are further dwellings and a warehouse intnediately at the rear. Although the land does not form part of the curtilages of the rear dwellings, I take the view that the site frontage is in effect developed and that the erection of further dwellings at this point is unjustified and would result in an undesirable concentration of development and an unsatisfactory relationship between dwellings. The frontage also overlaps the limit of the residential development on the opposite side of the road. The occupier of "Dahlia Lodge" to the north of the site objects to the proposal on the grounds that it would erode the Green Belt and set a precedent for further development in the area. The occupier is also concerned about drainage implications and that access arrangements to the existing warehouse would be adversely affected, creating a safety hazard. The occupier of The Firs, which adjoins "Dahlia Lodge", does not object and would welcome the land being developed subject to satisfactory drainage being provided.

6 I 00058) 5 ROC/197/84 HULLBRIDGE LAND BETWEEN 23-33, ELM GROVE, HULLBRIDGE

Erect two detached houses with adjoining garages. A.W.B. Builders Limited, c/c a.P. Leighton, LIOB., MSST., Saitcoats House, Cutlers Road, South Woodham Ferrers, Essex. Frontage: 24m (79 ft.); Depth: 44m (145 ft.).

RECOMMENDATION APPROVAL, SUBJECT TO:

1. Std. Cond. 3 — Commence in five years. 2. Std. Cond. B - Submit materials schedule.

3. Std. Cond.l5 — Details of walls, fences or other means of enclosure.

REPORT: Both plots are in excess of the normal minimum requirement dimensions. One of the dwellings incorporates accommodation for a dependent relative. The adjoining occupiers have been notified, and only one reply received from No. 30 who has no objections.

6. ROC/l49/84 HAWKWELL LAND NORTH OF' 199, MAIN ROAD, HAWKWELL

Outline application to erect two houses with garages. a Litehurst Properties, 0/0 Ron Hudson Designs Limited, 305, V London Road, Hadleigh, Bentleet, Essex. Frontage: lBm (59. ft.); Depth: 32m (105 ft.).

RECOMMENDATION: APPROVAL: SUBJECT TO: 1. Std. Cond. 1 — Reserved matters to be approved.

2. Std. Cond. 2 — Commence in five years or two years.

3. Std. Cond.14 — 1.8 metres (6 feet) high fencing to be erected.

7 4. The private drive access shall be constructed and hardsurfaced to the satisfaction of the local planning authority prior to the occupation of the proposed dwellings.

REPORT: The site forms part of a site previously owned by the County Council who granted outline planning permission for twelve detached houses. Detail permission has already been granted for ten houses and several of these are now built. This application is for the remaining two units which, because of space limitations, proposes a pair of houses. The County Surveyor has no objections to the proposals.

7. ROC/167/84 ASHINGOON LAND NORTH OF 36, HIGHCLIFF CRESCENT, HOCKLEY

Erect detached chalet with attached gar.age. Mr. R. Collins, do R.J.(Builders) Limited, 2, Hawkwell Park Drive, Hockley. Frontage: 23m. Depth: 26m.

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. Std. Cond. 3 - Commence in five years.

2. The dwelling shall be sited in the position indicated in green in the plan returned herewith.

3. All the windows in the southern flank wall shall be obscure glazed and shall be permanently retained as such.

4. Std. Cond. 12(A). Garage to be incidental to enjoyment of dwelling.

5. Std. Cond. 15 — Details of walls, fences or other means of enclosure.

6. Std. Cond. 29 — Dwelling not to be enlarged or altered without prior approval. 7. The site and rear boundaries of the site shall be enclosed by fencing prior to the occupation of the dwelling and details of such fencing shall be submitted to and approved by the local planning authority prior to the commencement of the development.

8 . 0005fl REPORT Highcliff Crescent is the access road serving the new estate at the junction of Ashingdon Road and Church Road. The estate is in the Green Belt but was allowed on appeal. The application concerns a plot at the end of Highcliff Crescent which in the original estate layout was earmarked for a detached bungalow. The estate contains a mixture of houses and bungalows. The site abuts existing and proposed bungalows. The applicant also owns a five acre field adjoining the estate and application site and wishes to erect a dwelling for his own occupation. The approved bungalow design would only provide a two—bedroomed property and the applicant requires a larger family home. In an attempt to provide a larger dwelling but to respect the adjacent bungalows the applicant proposes a chalet bungalow. Formulating a firm recommendation on this proposal has proved difficult because a bungalow was originally planned, the site is . situated adjoining a group of bungalows and clearly existing occupiers have always been led to believe that a bungalow would be erected on the land. However, the estate and indeed Highcliff Crescent itself does contain a mixture of house designs and both houses and bungalows. Furthermore, the site is at the end of the estate road. Taking all factors and views into account it seems to me that the determining issues are (1) will the proposal be detrimental to the street scene and character of the estate and (2) will it have any adverse effects on the immediately adjoining properties? With regard to (1) the submitted design does follow the design theme of the existing bungalows and utilises the same materials. The roof height is higher but the two storey appearance is minimised on the front elevation by the inclusion of two small pitched roof dormers. a The rear elevation is mainly two full storeys but does W incorporate a projected dormer feature at one end, adjoining the existing bungalow No. 34. This dormer conceals a rear balcony. The property would clearly be different to other properties in the road but would contain several similar features. Even the approved bungalow design for the plot would be different to the adjoining bungalow. I do not consider the submitted design would appear out of scale in the street. On point (2) the property is currently shown with a 1 metre side isolation but this could be increased to 2 metres. The windows on the flank serve bathrooms and a landing. The latter is large and should be reduced and obscure glazed to prevent any overlooking. The property extends some 3.5 metres beyond the rear wall of the adjacent bungalow compared with a projection of

9 1.5 metres in the approved bungalow scheme. An increase in the side isolation to 2 metres would significantly reduce the impact of the overlap. With this adjustment I do not consider that the proposed dwelling would intrude, overshadow or invade the privacy of the adjacent dwelling. Arising from these considerations, I consider on balance that the application merits approval. The following representations have been received:

34, Higholiff Crescent - Overlap of property will obscure part of open aspect — understood bungalow to be built. 32, Highcliff Crescent - Site intended for a bungalow - Loss of privacy - Precedent for further changes to houses instead of bungalows. 36, Fiighcliff Crescent — Site intended for a bungalow — Loss of privacy - Precedent for further changes to houses instead of bungalows. 28, Highcliff Crescent — Applicant's hay barn already blocks view.

1, Arnolds Way - NO comments. Ashingdon Parish Council - Change from a bungalow to a house not in keeping with surrounding bungalows.

8. ROC/210/84 RAYLEIGH SITE OF 42, LANCASTER ROAD, RAYLEIGH

Outline application to erect two detached houses. B. Spectot Developments Limited, do John Cotton, 185, London Road, Southend—on—Sea, Essex. Frontage: 18.29m overall (60 ft.); Depth: 56m each (184 ft.), l3Osq.m each (1,400 sq.ft); Density: 19 d.p.ha. (8 d.p.a.).

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. Std. Cond. 3 - Commence in five years.

2. Std. Cond. 8 — A scheme of tree and/or shrub planting to be approved.

00 05 3, Std. Cond. 12A - Garage to be incidental to enjoyment of dwellings.

4. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

5. Std. Cond. 34 - Certain windows to be obscure glazed.

6. Std. Cond. 35 — Access and crossings laid out to attached sketch.

REPORT: The site forms part of a previous application (No. ROC/355/82 refers) refused at the Planning Services Committee meeting of 3rd February, 1983 (supplemental item refers) subsequently dismissed on appeal at 19th December, 1983. Objections have been received from Mr. and Mrs. Aleman of No. 44, Lancaster Road on the grounds of overlooking and overshadowing • and revised plans have been submitted which take into account the points of objection. These plans show a realignment of the root so it slopes away from No. 44 (reducing the height of the brickwork facing No. 44) with a clipped (hip) roof to the front. The garage to plot 1 has been resited to abut the opposite (southern) boundary to help alleviate overshadowing. In the above mentioned appeal decision the Inspector stated that "the new frontage properties in my opinion give no cause for concern". The current proposal subject to the suggested conditions as revised gives me no cause for concern.

9. ROC/195/84/AD ROCHFORD 17, NORTH STREET, ROCHFORD

Erect internally illuminated hanging sign. Southend Head Post Office, do R. Michael Welton and Partners, Baryta House, 29, victoria Avenue, Southend-on—Sea, Essex.

RECOMMENDATION: APPROVAL: SUBJECT TO: The maximum luminance of the sign shall not exceed the standards laid down in the Association of Public Lighting Engineers,_\ Technical Report No. 5 which in this case is 2300 cd/m2 bein classified as Zone 2.

000594 REPORT: The building is currently undergoing a substantial improvement to • its appearance as a result of the works recently approved under application ROC/585/83, and the sign for which consent is sought would be more in character with the new appearance of the building than the existing one. The Rochford Hundred Amenities Society has no objections to the proposal. The condition on the recommendation is as a result of informal discussions with the County Surveyor and I am, at the time of writing, awaiting his formal observations. I am also awaiting the comments of the County Planner.

10. ROC/l2l/84 ASHINGDON

ASHINGOON RIDING CENTRE, CANEWDON ROAD, ASHINGDON.

Continue to site residential caravan.

Mrs. S. Butcher, Ashingdon Riding Centre, Canewdon Roaa, Ashingdon. Site Area: 3.5 acres.

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. The caravan shall cease to be occupied and removed from the site not later than 30th kpril, 1989 unless otherwise agreed in writing by the local planning authority.

2. The caravan shall only be occupied by Mrs. S. Butcher unless otherwise agreed in writing by the local planning authority. •

REPORT: The Riding Centre is still operating as a school and livery stables and I therefore consider a renewal of the permission is justified. The applicant asksk if a permanent permission could be considered because the insecurity attached to a temporary permission has not enabled the full potential of the riding establishment to be realised. Whilst I can acknowledge the applicant's request, the Centre is a small scale operation and I am not convinced that a permanent permission is justified. However, I see no reason why consent for a reasonable period could not be considered and I therefore recommend that pmission 12 . 000595 be granted for five years.

11. ROC/242/84 RAYLEIGH PLOT 3, (SiTE OF 87), GROVE ROAD, RAYLEIGH

Erect detached house with garage (Revised Plans).

Pannell Developments LImited, c/c John Cotton, 185, London Road, Southend—on—Sea, Essex.

RECOMNENDATION: APPROVALJSUBJECT TO: -

1. Std. Cond. 3 — Commence in five years,

2. Std. Cond. 5 — A scheme of tree and/or shrub planting to be approved. 3. Std. Cond. 12A — Garage to be incidental to enjoyment of dwelling.

4. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

5. Std. Cond. 35 — A brick wall to be erected to front boundary.

6. The existing tree the subject of Tree Preservation Order No. 46/83 shall be retained and shall be protected by fencing.

7. The existing walnut tree shown outlined in green on drawing No. 341.lc shall be retained and shall be protected by fencing.

REPORT: The redevelopment of the site of 87, Grove Road with three I detached houses was approved in January this year. In approving the scheme the Committee were anxious that some variation in the external treatment was provided to give individual identity to each dwelling. This application results from the wish of a prospective purchaser who wishes the dwelling on plot 3 to be constructed with a mock—Tudor appearance similar to the dwelling proposed on plot 1. in an attempt to produce a different elevation the applicant proposes a different pattern to th% applied Tudor cladding.

000596 12. ROC/093/84 HULLBRIDGE

"THE CHALET", 24, KINGSMAN FARM ROAD, HVLLBEIDGE.

Erect private jetty. R.R. Swetman, "The Chalet", 24, Kingsman Farm Road, Hullbridge, Essex.

RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS: To permit the proposed jetty would be contrary to policy NR18 of the approved Essex Structure Plan which states that "There shall be the most stringent restrictions on development on the rural and undeveloped coastline outside built—up areas and any development which is exceptionally permitted shall not adversely affect the open and rural character or wildlife". Furthermore, the proposal if permitted could generate pressure for many similar facilities along this stretch of the river frontage • therefore despoiling the appearance of the river edge.

REPORT: Please refer to the Report on Item 14.

13. ROC/227/84 HULLBRIDGE "THE LEBANON", KINGSMAN FARM ROAD, HULLBRIDGE

Erect private jetty. Mr. T.J. Brady, do Abbotts (BC.34l9), 22, South Street, Rochford, Essex.

RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS: To permit the proposed jetty would be contrary to policy NR.l8 of the approved Essex Structure Plan which states that "There shall be the most stringent restrictions on development on the rural and undeveloped coastline outside built-up areas and any development which &s exceptionally permitted shall not adversely affect the open and rural character or wildlife". Furthermore, the proposal if permitted could generate pressure for many similar facilities along this stretch of the river frontage thereby aggravating congestion and despoiling the appearce of the river edge. 14 . 000597 REPORT: Please see Report on Item 14.

14. ROC/262/84 HULLBRIDGE LAND OPP. THE FOC'SLE, THE ESPLANADE, HULLBRIDGE

Construct private jetty. R.J. Hendry, "Pondside", Larkhill Road, Canewdon, Essex.

RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS: To permit the proposed jetty would be contrary to policy NR.18 of • the approved Essex Structure Plan which states that "There shall be the most stringent restrictions on development on the rural and undeveloped coastline outside built-up areas and any development which is exceptionally permitted shall not adversely affect the open and rural character or wildlife". Furthermore the proposal if permitted could generate pressure for many similar facilities along this stretch of the river frontage thereby despoiling the appearance of the river edge.

REPORT: The proposal is for a "T" shaped jetty extending 6.4m (21 ft.) from the river bank with the "T" spanning 3.65m (12 ft) and walkways of . 9m (3 ft) wide. There are several walkways and small jetties in the immediate area adjoining The Esplanade erected without the benefit of planning permission but which would appear to have been in existance for some years. These structures, all very close to Wa one another, do detract from the appearance of the river edge, and I would not wish to encourage any further such structures. I have taken an early opportunity to bring this application to Committee and I am, as a result, awaiting replies to consultations.

Please refer in addition to the preceding two items.

000598 1 jJ, ).y. I!! Mc '7 ! r

15. ROC/183/84 RAYLEIGH 48, HIGH STREET, RAYLEIGH

Erect internally illuminated fascia sign.

Midland Bank, PLC.,c/o Pearce Signs Limited, Insignia House, New Cross Road, London, SE14 61i3.

RECOMMENDATION: REFUSAL FOR THEFOLLOWING REASONS: In the opinion of the local planning authority, there is no essential need for the fasia sign to be illuminated and that an illuminated sign would produce an unduly dominant and obtrusive feature in the street scene at this point in the Rayleigh Conservation Area to the detriment of its character and appearance.

REPORT:

The County Planner shares my concern and recommends that permission be refused for the reasons set out above.

16. ROC/113/84 RAYLEIGH RIO 13, HIGH ROAD, RAYLEIGH (PHASE 2)

Erect 25 two—bedroom flats in 2 storeys for retired persons.

J.T. Byford and Sons Limited, 13, High Road, Rayleigh, Essex.

RECOMMENDATION: APPROVAL, SUBJECT TO: S

1. Std. Cond. 3 — Commence in five years.

2. Std. Cond. 5 — A scheme of tree and/or shrub planting to be approved. 3. Std. Cond. 8 — Submit materials schedule. 4. Std. Cond.lO — Details of screening.

5. std. Cond.33 — Car parking spaces to be marked on arking area. 4 16

OOO5H IF r1 i !1f1I1II !

6. Std. Cond. 26 — The carriageway of the extension to Hilltop Close to be completed prior to commencement of any residential development and footpaths before dwellings occupied.

7. A 2.lm x 2.lm (7ft. x 7ft.) pedestrian visibility splay relative to the back of footway highway shall be provided on both sides of all vehicular accesses and no obstruction above 600mm (Ut) in height shall be permitted within the area of the splays.

8. Where the surface finish of private drives is intended to remain in unbound materials the first 6m (2Oft.) shall be treated with an approved dressing.

REPORT: This application is for the third phase of this flatlet scheme and will occupy a further section of the applicant's existing yard. It will leave just one corner of the yard remaining earmarked for a further block as phase 4. Consulations with the occupiers of adjacent premises has not produced any objections to the proposals.

17. ROC/016/84 HULLBRIDGE MALLAIG", LOWER ROAD, HOCKLEY.

New vehicular access and front boundary wall. Mr. and Mrs. J. Cleveland, do Mr. A. Wallaker, 390, Ashingdon Road, Rochford.

RECOMMENDATiON: GRANT PERMISSION

REPORT: This application was submitted in retrospect for a new brick boundary wall and vehicular access which was substantially constructed at the time of application, and is now completed. The County Surveyor has been consulted and there is some doubt as to whether the property ever did have two separate accesses and, if so, whether both were authorised. Certainly, the access on the eastern side is authorised and a second access may well have existed for some years near the centre of the front boundary since the applicant states that he has photographs to substantiate it.

In any event, the County Surveyor does not feel he can object

00060 highway policy grounds to the repositioned access and the design of the boundary wall is quite acceptable from a town planning point of view. There would therefore appear to be no reason why this application should not be approved. No conditions are considered necessary in view of the retrospective nature of the application.

18. ROC/120/84 RAYLEIGH HOLLOW-DENE, HOOLEY DRIVE, RAWRETH

Outline application for pets' cemetary and crematorium.

Joseph Charles Ayton, Hollow—Dene, Hooley Drive, Rayleigh, Essex.

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. Std. Cond. 3 — Commence in five years.

2. The proposed incinerator shall not be used during the hours of 8.00 p.m. in the evening and 8.00 a.m. in the morning on any weekday, nor at any time on Sundays. 3. No structures, memorials or grave markers shall project above ground level anywhere within the application site.

4. Details of the modifications to the existing brick—built structure intended for use to house the proposed incinerator, or details of any new structure intended for such use shall be submitted to the local planning authority before the use of the site as a pets' cemetary and crematorium is first commenced.

5. A hardstanding for a minimum of three vehicles shall be laid out and hardsurfaced within the application site in accordance with details which shall have been submitted to and approved by the local planning authority before the use hereby approved is first commenced. Such parking shall be permanently reserved for the use of customers and staff in connection with the use hereby approved.

6. The proposed incinerator, filter, fume and extract system and its housing shall be installed to the complete satisfaction of the Director of Health and Housing, and such details shall be submitted to and approved by the local planning authority before the use is first commenced.

- ilfl

t74 REPORT: The Site "Hollow—Dene" is an isolated brick—built bungalow set in about one and three—quarter acres of land, much of which is grassland. Of the half-a—dozen or so dwellings in Hooley Drive, Hollow—Dene is the only property which is set back so far (about 350 ft) from Hooley Drive, access being gained via a long driveway. Apart from the dwelling itself, five blocks of kennels, chicken sheds, domestic sheds, and a domestic garage exist on the site.

TheP r opQs al In 1981, planning permission was granted to refurbish the existing kennels subject to a condition restricting the number of dogs accommodated to a maximum of 12. To date, the applicant has been unable to implement this permission due to a serious illness which has deprived him of one lung, and he is seeking an alternative use for the site which would be easier to manage. He therefore wishes to install a WS small gas—fired incinerator in an existing brick—built shed in the south—west corner of the site, in which to dispose of owners' pets. The ashes would either be scattered over the grassed field adjoining the incinerator or be taken away by the customers. No monuments, crosses or other memorial structures would be placed on the land, but flowers, bushes or trees would be planted to the customers' wishes. The applicant has stated, in an informal discussion, that his wife worked in a similar establishment in London for 27 years and that the number of people visiting the premises are likely to be very small, probably no more than two or three each month. He also proposes to install a similar gas—fired incinerator similar to that in London, which is about five feet long, about two feet wide and about four feet high, i.e. just large enough for an Alsation dog. The incinerator would be properly installed, with adequate fume W filters and extract systems, with little or no smoke since the design of the incinerator encourages complete combustion. The Director of Health and Housing has confirmed that if suitable precautions are taken in the design and installation, to his satisfaction, no nuisance should be caused by smell or smoke. The existing shed to be used is less that six feet high at one end, falling to a lower level at the rear and the height would need to be increased to around 7'6" to enable a person to stand up in it. It is preferable for the higher building to have a pitched roof in the interests of visual amenity but it is not envisaged that the height overall would exceed 10 feet.

'QpO6OJ Ample hardstanding is already provided within the site for the parking of vehicles, probably inherited from the days when the kennels were operating, but a plan would need to be submitted to show this parking so that it is not used for any other purpose in accordance with the suggested condition.

Consultations The application was advertised in a local newspaper as required by Section 26(3) of the Town and Country Planning Act, 1971, and over 30 adjoining residents, together with the Ward Councillors, were individually notified of the proposal. Thirteen letters have been received, six of which state that the writers have no objections to the proposal in principle. Of the remaining seven, all object and are concerned with the possibility of smell from burning carcasses, nuisance from increased traffic movements, and several refer to the state of the unmade road, and access onto Rawreth Lane. Such concern is natural and understandable and the applicant has confirmed his willingness to install the'incinerator as required by the Director of Health and Housing so as to eliminate noise, smell and nuisance. The Director of Health and Housing is satisfied that a well- designed incinerator, with proper filtering, housing and fume extract systems is installed. The road is unmade, but hardsurfaced as a single track width except for an area in the vicinity of the junction with Rawreth Lane where it is of double width giving good visibility in both directions. The original plans submitted with the application did not indicate clearly the extent of the site, leading the owner of adjoining land to think that part of his site was included. Amended plans received from the applicanb now clearly define the site, which excludes the area of land shown on the deeds of the adjoining landowner who raised the query.

Planning Considerations The site has a permitted use as kennels, and the proposed use does not seem to be an unreasonnable extension of the animal- orientated activities already permitted on the site. The minor modifications to the existing brick—built building are unlikely to be detrimental to the appearance of the Metropolitan Green Belt and neither will the scattering of ashes or planting of trees, shrubs, etc., particularly when no structures or monuments will be erected which could physically alter the appearance of the site.

20 I 000603 The traffic movements to and from the site are unlikely to be very different to those either existing or permitted by a previous permission and a few extra traffic movements each week • or month are also unlikely to present an unacceptable traffic hazard The nearest dwellings to the site are between 350 ft and 500 ft away, which seems far enough to ensure that no nuisance is caused by reasons of smell or noise. - Such a use has been permitted by this authority in Beke Hall Chase, but no problems have been reported to date. The proposed use does not seem an inappropriate one in the Green Belt, subject to the conditions,and safeguards suggested.

19. ROC/230/84 RAYLEIGH 19, HIGH STREET, (PALMS), RAYLEIGH

Erect floodlit sign board.

K. Sundararajah, 19—23, High Street, Rayleigh.

RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS: The illuminated sign by reason of its size, design and location and the size, location and prominence of the spotlight fittings, is considered inappropriate, unduly obtrusive and detrimental to the character and appearance of the building and the Rayleigh Conservation Area.

REPORT: The Rayleigh and District Chamber of Trade considers that the sign is out of keeping.

20. ROC/lSS/84 ASHINGOON "DELAFORD, LOWER ROAD, HOCKLEY

Demolish conservatory and add single storey rear extension and detached garage. Mr. A. F. Spencer, do G.E. Spencer Limited, 2, Market Square Chambers, Rochford, Essex.

009694 RECOMMENDATION: REFUSAL, FOR THE=FOLLOWING REASONS: 1. Std. Cond. 36(c) — Metropolitan Green Belt.

2. The dwelling has already been substantially extended and renovated and the local planning authority considers that any further alterations and extensions to the building in the manner proposed would result in the virtual rebuilding of the dwelling contrary to the policies of the local planning authority regarding development within the Metropolitan Green Belt.

3. The overall design and height of the garage as proposed would, by reason of its overall bulk, tend to dwarf the existing dwelling and would be visually intrusive on the site itself, and in the Metropolitan Green Belt. I

REPORT: This application, normally of the category which is decided under • powers delegated to the Director of Town Planning, is brought to the attention of the Committee for their consideration because of the recent past history of the site and its location in the Metropolitan Green Belt. The timber—framed, asbestos-tiled roof building which existed on the site until 1966 was a mere 17 feet wide and 18 feet deep. The gentleman who lived in the dwelling applied for planning permission in 1966 for an 8 feet wide side extension and a garage, which was refused for the reasons that the proposal might eventually lead to the rebuilding of the dwelling. However, the side extension was nevertheless constructed in timber as "permitted development", and planning permission was granted in 1970 for the detached precast concrete garage which still exists on the site. Between 1970 and 1982 a conservatory measuring in the region of 25 feet by 6 feet was constructed at the rear of the dwelling, for which neither planning permission or Building Regulations was obtained, but the four—year rule almost certainly would prevent the local planning authority from taking any enforcement action now. In 1980 the long—standing occupant, Mr. Broom, decided that he could not upkeep the property, and offered it for sale on the open market. His application to continue living on the site in a separate residential caravan was refused in September, 1980 and he moved away.

Many would—be purchasers of the property enguired of the Planning Department as to the possibilities of future development and all were firmly advised that since the dwelling had already been enlarged to provide about seventy five percent more space,

22 I 090605 • RI

any extension which might be permitted would not be large, and that the local planning authority would be looking for suitable assurances from any appllicant that the building would not be rebuilt, or major repairs carried out, or material changes in the ' character of the building made without the express consent of the Council (i.e. by means of a Section 52 Legal Agreement). The present applicants purchased the property and submitted a planning application for a further side extension of lO'7°, built in blocks, but with matching shiplap cladding. Planning permission was granted for the extension in November, 1982 after the applicants had completed a Legal Agreement retaining the original structure0 Whilst the extension was being constructed, the Legal Agreement was breached because the whole of the pitched, original roof was removed, and a new concrete—tiled roof substituted without either planning permission being granted or the Council's prior agreement obtained. This necessitated the Director of Legal Services issuing a severe reprimand to the applicants, but no legal action was taken on that occasion, The front windows were also changed some time later before the Council had given its • approval. The present application seeks to replace all of what is left of the original rear section of the building, i.e. the flat—roofed section and the original rear wall. It is also proposed to rebuild the timber and glass conservatory in 8" blockwork. All that would remain of the original timber dwelling would consist, in those circumstances, of two small sections of the front and east walls. All the roof, remaining walls and most of the foundations would have been replaced, constituting virtual replacement of the building. If the small remaining sections of the wall were thereafter replaced, or even proposed to be replaced, the Council would be in a difficult position to refuse or substantiate legal action. Whilst perhaps a replacement conservatory, or similar minor improvement could be acceptable subject to the existing main structure being undisturbed, the present proposal is considered to be excessive in the light of the Council's policy on development within the Metropolitan Green Belt. A further cause for concern is the proposal to replace the existing concrete garage with a much larger structure. The proposed ridge height of l3'O" would be higher than that of the dwelling, and the overall bulk and form is most unsympathetic to that of the existing dwelling. There seems to be no sound reaso\ why a replacement garage could not be compatible in height an3 \ form with the dwelling, and sited well clear of the dwelling$ since ample land is available.

23 21. ROC/05O/84 RAYLEIGH LAND NORTH SIDE OF VANDERBILT AVENUE, RAWRETH, RAYLEIGH.

Erect two stables,

J. Meredith, do John cotton, 185, London Road, Southend—on—Sea, Essex.

Area of Land: 1. 036 hectares.

RECOMMENDATION: APPROVAL SUBJECT

1. Std. Cond. 3 — Commence in five years.

2. This permission shall entire for the benefit of the applicant and his immediate family only and for any future owner of the application site.

3. No more than two horses shall be kept or accommodated on the land, arid all such horses shall belong to the applicant or owner of the application site. 4. No gymkhanas or other riding events involving any horses than those permitted by the permission shall take place on the site,

5, Before the stables are first used a suitable barrier fence shall be erected around the site to the satisfaction of the local planning authority to prevent damage to the existing hedgerows and trees surrounding the site, and to contain the horses within the site.

6. The existing trees and hedgerows around the site and within the application site shall be retained and shall be protected from damage by the horses in accordance with the provisions of Condition No. 5.

7. This permission conveys no approval to the existing unauthorised structures on the site, which shall be taken down • and removed from the site within 60 days from the date of this permission, or before the stables hereby permitted are first used, whichever is the sooner.

8. A suitable means of disposal of wash—down effluent from the stables shall be submitted to, approved by and constructed to the satisfaction of the local planning authority before the stables hereby approved are first used.

9. Before the stables hereby approved are first used, the area shown on the submitted plans as revised by this permission for the parking and turning of vehicles within the site shall be laid out and hardsurfaced to the satisfaction of the local flianning authority.

09 DOD? 10. The application site shall not be sub—divided except in accordance with details which shall have been previously agreed in writing with the local planning authority.

11. No structures, other than the stable block hereby approved for two horses, shall be erected or moved onto the site without the prior consent in writing of the local planning authority.

REPORT: This item was withdrawn from the meeting on 26th April due to discrepancies between the land area and the number of stables proposed. The application was first submitted in January following a visit to the site by a Planning Officer in response to a complaint regarding the erection of an unauthorised structure. The application, for six stables, was totally unacceptable since the policy required land of seven and a half acres, whereas the applicant had only 1.036 hectares (2.55 acres) under his control. So far the applicant has been unsuccessful in obtaining a lease on extra land, and the number of stables on the application has been progressively reduced down to one single block of two, which conforms to the Council's policy of one stable/horse per 0.5 hectares (one and a quarter acres). Unfortunately, during the past few months, the applicant has erected a substantial and most unsightly corrugated iron structure on the site in which several horses are kept. A caravan was also sited on the land which has now been removed at the request of a Planning Officer. If the Committee are minded to approve this revised application subject to the suggested conditions, the applicant has confirmed that he will remove the unauthorised structure as soon as he is able to erect the new wooden stables. Whilst such an offer is academic anyway, since the structure is certainly one which the Council should enforce against anyway, the structure might well be removed within two months if planning permission is a forthcoming, and a Legal Agreement would provide added support W for such removal. Earlier this year, the applicant sited a caravan on the land without planning permission, causing concern to the occupier of the adjoining residence, but upon the advice of and at the request of a Planning Off icer, the applicant quickly removed it. The Director of Health and Housing considers that the proposed stables should be sited as far away as possible from the eastern boundary, to reduce nuisance from smell, etc. to the occupiers of Reliance Farm. Those same occupiers have recently obtained planning permission for a block of stables for themselves on land on the south side of Vanderbilt Avenue. These stables are 70'O"\

25 from the bungalow. The proposed stables on this application site would be sited 70'O" from the east boundary and the dwelling Reliance Farm is 60'O" further east. Therefore, the proposed stables would be 130'O" from the dwelling, which would seem to he reasonably distant to prevent nuisance. A septic tank is proposed to dispose of wash-down water. The applicant also wishes to add a small hay store/tack room to the side of the stable block and has asked the Committee to indicate if this would be acceptable. If Members are minded to agree perhaps they would indicate whether such an amendment could be agreed by the Director of Town Planning without a further application being placed before the Committee.

22. ROC/848/83 HAWKWELL THE COTTAGE, 67, VICTOR GARDENS, HAWKWELL . Permission to site mobile home. Mr. 3. Floyd, The Cottage, 67, Victor Gardens, Hawkwell, Essex.

REPORT:

The above application when first submitted proposed the stationing of a large mobile home in the extensive grounds of the property for occupation by elderly in—laws. The existing dwelling is situated at the junction of Victor Gardens and Clements Hall Lane in grounds of approximately three acres. The property is on the very edge of the area allocated for residential purposes with only part of the existing dwelling and part of its immediate curtilage within the allocated area. The majority of the site is within the Green Belt, abutting the site of Glencroft Nurseries. The original application sought to site the mobile home within the Green Belt some considerable distance from the existing dwelling. The applicant was informed that his proposal was unlikely to receive favourable consideration because of the implications of his proposal bearing in mind that it would amount to a new dwellinq in the Green Belt. I have indicated to the applicant that I acknowledge his wish to secure accommodation for his elderly in—laws and feel that the most appropriate manner to secure this objective would be by way of a reasonable extension to the existing dwelling designed as an annexe that could provide some independence to his in—l S but

26 . 000609 could also become an extended part of the existing dwelling with the minimum of adjustment on the fixture. I have visited the property with Councillor Mrs. Faweil and my recent discussions with the applicant have centred on this solution. However, the extension being promoted by the applicant is for a substantial extension of some 576 sq. ft. comprising a lounge, bedroom, kitchen, bathroom, served by an independent hail and front entrance. I have stated to the applicant that his proposal amounts to a brand new semi—detached dwelling within the Green Belt and not a reasonable annexe to the existing property. I have further stated that I believe the only acceptable solution is an extension of more modest proportions designed as an annexe to the existing dwelling although this may involve some re—organisation of the existing rooms.

The applicant is reluctant to pursue any suggestion and, having regard to the lengthy discussions that have taken place and the nature of the proposal, I thought the matter should be brought before the Committee for consideration and comment. Another item that has revealed itself during the consideration . of the application is the fact that a detached garage has been erected within the property and there is no record of planning permission being granted. I have asked the applicant to reguiarise the position. I will enlarge on the details of the case verbally at the Meeting.

27 I t''! r ! ri , ,,ii I 'if— ! IF"1 r

DELEGATNO PLAING DECISICIWS

I have decided the following applications in aooordance with the policy of delegation and subject to conditions :—

APPROVALS

ROC/198/84 Add single storey rear extension and malts garage to side of dwelling — Mr. H. Stock.

ROC/201/84 Add single storey side and front extensions at 24, Windsor Way, Rayleigh - Mr. & Mrs. McDermott.

ROC/029/84 Add two storey side extension at 46, Coombes Grove, Rochford — D.A. Blanks.

ROC/159/84 Add two storey side extension and front porch at 15, Great heatley Road, Rayleigh — P. Johnston, Esq.

ROC/164/84 Demolish existing attached garage and rebuild replacement at 42, High Road, Hockley — Mr. fl. Miles.

ROC/199/84 Add single storey rear extension at 44, Abbey Road, Hullbrldge — Mr. T. Crosby.

ROC/202/84 Add single etorey rear extension and add rooms in roof at 33, Golden Cross Road, Roohford -. Mr. G. Long.

ROC/208/84 Add single storey rear extension at 19, Leonard Drive, Rayleigh - Mr. & Mrs. H. Jefferies.

ROC/194/84 Convert Garage to dining room at 64, Alexandra Road, Aehingdon - Mr. B. Du.lieu.

ROe/fl5/64 Add single storey rear extension at 74, Burnham Road, Hulibridge — Mr. J. Gilbert.

ROC/238/84 Add single storey rear extension at 1, Glebe Close, Rayleigh — Mr. T. James.

BOC/142/84 Add conservatory to rear at 16, Tudor Way, Hawlcwefl — Mr. Holdich.

ROC/209/84 Brect detached garage at 38, Clarence Road, Rayleigh - AC. Baohe, Req.

BOO/I 2 3/84 Add single storey rear extension and porch to side and add en—suite to bedroom at 6,The Lartcns,Rochford — Mrs.J.Harding.

aoo/222/84 Add two storey side extension at 37, Lee Lotte, Great Wakering - Mr. R. Sampson.

1100/023/84 Add two storey rear and side extensions at 31, Downhall Road, Rayleigh — C. Fowler.

ROC/l 31/8 4 Add single storey rear extension at 31, Dcwnha1l Close, Rayleigh — Mr. Bloomfield.

ROe/125/84 Add single storey side extension with chimney at 78, Hullbridge Road, Rayleigh — Mr. & Mrs. 2. Wilkins. 00061 ROC/118/84 Add single storey side extension at 68, Keswick Avenue, ilulibridge - Mr. & Mrs. J.D. Ward.

Roc/lo9/84 Add single storey side and rear extension at 26, Golden Cross Road, Ashingdon — Mr. J.V. OTBrien.

ROC/173/84 Erect detached garage at 31, Bardfleld Way, Rayleigh — Mr. J. Phillipson.

ROC/170/84 Add single storey side extension and conservatory to rear at 89, Crouch Avenue, Hulibridge — Mr. G.E. Farrow.

ROC/l32/84 Add single storey rear extension at 51, Banyard Way, Roohford - Mr. P. Waymont.

ROC/134/84 Convert existing garage for use as utility room and add adjoining garage. - Fir. & Mrs. N. Clark.

ROC/156/84 Add rooms in roof at 1, Mount Avenue, Hockley — Mr. A.A. looper.

RCC/837/83 Erect garage and create tew vehicular access at 1, Patricia Villas, Hall Road, Rochford — Ms. J. Reason.

REE'ff SAL

ROC/128/84 Add single storey side extension at 5, Seaview Drive, Great Wakering — Mr. D. Lloyd.

Reason: 1) Poor design of extension; cramped and incongruous appearance in street scene; elimination of parking space provision below nonal L.P.A.

standar

. 000612 DELEGATED BUILDING BEGULATIONS DECISIONS

IN ThIS SESSION.

009&13 DELEGATED BUILDING REGULATION DECISIONS APPR OVA LS/IflflflW -- -- -. - -PLAN NO. ADDRESS-- - DESCRIPTION---r BR 83/1211 44, Abbey Road, Hullbridge, Extension. Essex.

BR 84/254 14, Oakhurst Road, Rayleigh, First floor addition. Essex.

BR 64/239 5, Princess Gardens, Roohford, Kitchen extension. Essex.

BR 84/237 27A, Pearsons Avenue, Rayleigh Ca-vity wall insulation. Essex.

BR 64/234 21, Keswick Close, Rayleigh, Ii ii Es sex.

•4/l68 2, Brixhan Close, Rayleigh, Side extension. Essex.

BR 84/53 Plot 10, Wedgewood Way, Erection of detached house (Ty-pe K) Hilltop Farm, Ashingdon, with integral garage. Essex.

BR 84/50 34, Kings Road, Rayleigh, Extension to ground and first floor. Es sex.

BR 64/175 19, AThert Close, .kshingdon, Side extension. Es sex.

BR 83/1139 1, Main Road, Hawkwell, Essex. Extension to garage and kitchen diner.

BR 84/111 Blue Bell Lodge, ETayleigh Erection of a pool chalet. Downs Road, Rayleigh, Essex.

Depot, High Street, Rayleigh, Removal of covered area and alterations ,3/1090 Es sex. to loading dock. BR 83/434 Plots 18 & 19 Aviation Way, Two new factory units and ancillary Southend on Sea, Essex. offioes.

BR 84/153 5, The Cedars, Great Wakering, Extension. Essex. BR- 84/227 34, Alexsndra Road, Ashingdon, Cavity a.nsullation. Rochiord, Essex.

U II BR 84/226 38, Alexandra Road, Ashingdon Rochford, Essex.

BR 83/1189 Land adj. 31 Creek-view Avenue New chalet dwelling. Plots 32 & 33, Hullbridge, Essex.

57 3, Burrells Cottages, Church Roar extension. ,84/l Road, Rawreth, Essex. BR 84/202 32, High Street, Great Re—tiling. Essex. ;14 DELEGATED BUILDING REGULATION DECISIONS a PLAN NO. ADDRESS -

BR 84/247 56, Hulibridge Road, Rayleigh, Proposed sanitary fittings. Essex.

BR 84/220 12, New flhgland Cresoent, Rear extension. Great Wakering, Essex.

BR 8 3/1080 Hilltop Pam, .Ashingdon, Essex Erection of 12 detaohed houses with garages and dmainage.

BR 83/778 58, Greensward Lane, Hookley, Rear extension to retail shop, Essex.

BR 83/1209 81, Main Road, Hookley, Essex. Bbctension and altergtions.

BR 84/194 'Couplings', Wellington Ave., Rear addition. Huflbridge, Essex. . BR 84/183 17, Doulton Way, Ashingdon, Single storey extension at rear. Roohford, Essex.

BR 64/200 158, The Chase, Rayleigh, Provision of ground. floor cloakroom. Essex1

BR 84/207 2, Oakwood Road, Rayleigh, Rear extension. Essex.

BR 84/180 165k, Grove Road, Rayleigh, Ebctension to rear of property. Essex. $36 7EX3. (2 storey).

BR 84/276 97, Crouch Avenue, Rullbridge, Open oar port. Essex.

BR 84/259 19, Dalys Road, Roohford, Rear extension. Essex.

BR 84/232 117, New Road, Great Walcerin.g, Re—roofing with concrete tiles. Essex. S

BR 83/934 22, Hookley Road, Rayleigh, Internal alteratsi,. and extension to Essex. house. (relax and approve)

BR 64/047 122, Louis Drive, West, Single—storey rear extension. Rayleigh, Essex. (relax and approve)

BR 84/134 22, York Road, Ashingdon. 2 x 4 bedroom houses and. garages.

BR 83/977 510, Ashingdon Road, Ash.thgdon Proposed ground floor extension. BR 84/229 4, Silohester Corner, Great New internal cloakroom. Wakering, Essex. BR 84/193 'Lismore', Rawreth Lane, New utility room to rear. Rayleigh, Essex.

BR 84/191 175, Conway Avenue, Great Proposed rear extension. Wakering, Essex. S 000615 DELEGATED BUILDING REGULATION DECISIONS APPROVALSJE38ui&

PLAN NO. ADDRESS - DESCRIPTION

BR 83/119 1, Louise Road, Rayleigh, Demolish part existing, rebuilding Essex. increased size including new roof conversion, bedrooms, shower room, new garage.

BR 64/243 55, Somerset Avenue, Rochford, Room in roof. Essex.

BR 83/666 4th Rochford Scout Hall, Two storey extension. Churoh Walk, Rocitford.

BR 84/244 26, Eastoheap, Rayleigh, Roof conversion — interior alterations. Essex.

BR 84/173 42, High Road, Hookley, Essex. Replacement garage.

1BR 84/203 64, Alexandra Road, Ashingdon. Change of use of garage to dining room.

BR 84/215 32, TrInity Road, Rayleigh, Conservatory. Essex.

BR 84/195 351, Plumberow Avenue, Hockle: Extensions and alterations.

BR 64/169 'The Poplars', Arundel Road, Rear ectension. South Fambridge.

BR 84/184 3, Leamington Road, Hockley, Proposed kitchen/shower extension. Essex.

BR 84/222 15, Lsnsdowne Drive, Rayleigh1 Garage BR 84/113k 87, Grove Road, Rayleigh, Essex. Erection of three detaoheö. houses.

84/ll8A Windrash, Huliview Road, Rayleigh. Underpinning and repairs.

BR 84/178A 4a, Ohurchend, Foulness Lounge, bedroom, bathroom and Island. poroh extension.

BR 84/211 277, High Street, First floor extension and store in Gt. Wakering. roof to Ion bedroom and bathroom. BR 84/215 32, Trinity Road, Rayleigh. Sun lounge/oonservatory. BR 84/225 45, Mondale Road, Rayleigh. Extension.

BR 84/230 74, Burnham Road, Hul1bridge. Rear extension. BR 84/253 14, Doggetts Close, Roohford. Conservatory.

BR 64/2 60 6, Cagefield Cottages, Staanbridge Road, Stabridge. Single storey extension.

•R 84/261 302, Lt. Wskering Road, Gt. Wake ring. Convert bedroom to bathroom. BR 84/273 14, Ferry Road, Hullbridge. Underpinning. 616 DELEGATED BUILDING REGULATION DECISIONS

A P PR OVA Wa PLAN NO. ADDRESS DESCRIPTION —1

BR 8 4/2 92 61, Daws Heath Road, Raylei&a. Two storey rear extension,

BR 83/8].OA 27, Belvedere Avenue, Hookley. Bedroom and. porch addition.

BR 84/285 36, Alexandra Road, Ashingdon. Cavity wall insulation.

BR 8 4/2 91 5, Buckinghaau Road, Hookley. Cavity wall

S 000617 DELEGATED BUILDING REGULATION DECISIONS AWY)XXXJREJECTIONS

PLAN NO. ADDRESS DESCRIPTION

BR 84/165 Adj. Pranciena, River View Erection of four detached houses Gardens, Hullbridge. plus garages.

BR 84/159 "Covertside" Trinity Wood Rd.., Extension. Hockley, Essex.

BR 84/156 Bradley House, Looks Hill Erection of new workshop/office Development, Rochford., Essex development with site & drainage works.

BR. 84/155 84k Alexandra Road, Ashingdon. Front and rear extensions. BR 84/152 1, Glebe Close, Rayleigh, Rear extension. - Es sex.

BR 84/147 15, Great Tdheatley Road, Side extension and porch. Rayleigh, Essex.

BR 84/145 31, Hambro Hill, Rayleigh, Room in roof. Essex.

BR. 84/185 186 Rectory Road, Hawkwell. Proposed additions,

BR. 84/182 "Nacalder", Rawreth Lane, Side extension. Rayleigh.

BR. 84/179 Adj. 6 Englefield. Close, Erect house with integeal garage. Hawkwell.

BR. 84/178 4a Churohend, Foulness Island. Lounge, bedroom, bathroom and porch extension.

89 Crouch Avenue, Hullbrid.ge. 2 bedroom extension and utility room.

• BR. 3 84/17 42 High Road, Hockley. Replaoement garage. BR.84/170 10 Hill Lane, Hawkwell. Nodification to roof.

BRO84/167 24 Alexandra Road, Aahingdon. Loft conversion and side extension. BR.84/216 13 Totman Crescent, Weir Creation of Ground floor Office IndustriaJ. Estate, Rayleigh. Space within existing Warehouse.

BR 84/201 Robin Hill, Church Road, Two storey addition. Hookley, Essex.

BR 84/199 81k Nelson Road, Rayleigh, Carport and alteration to external Essex. porch roof.

BR 84/198 24, Windsor Way, Rayleigh, Single storey extensions. Essex.

• BR 84/190 The Bowery, Arundel Road., Side extension and. re—roofing. Ashingdon, Essex.

BR 84/188 47, Eastbu.ry Avenue, Rochford., Rear extension. Essex. DELEGATED BUILDING REGULATION DECISIONS IONS .— —- .. - --..-- -—--- w PLAN NO. ADDRESS DESCRIPTION - ,..,, .. — —-

BR 84/226 19, Leonard Drive, Rayleigh, Side extension. Es sex.

BR 34/224 29, Haxrogate Road, Hookley, Internal alterations. Essex.

BR 84/223 34, Hawkwell Park Drive, Demolish existing kitohen/conservatory— Hawkwell, Essex. erect rear single storey extension.

BR 84/219 47, Dawes Heath Road, Rayleigh Rear extensions. Essex.

ER 84/217 "Winton Hawt', Church Fid, Single storey extension to study and. Paglesham, Essex. utility zoom. Provision of new W.C. and bay window.

BR 84/214 24 & 26 Ashingdon Road, New garage end converting two houses Roohford, Essex, into one,

BR 84/210 Land between 23—33 Elm Grove, 2 detaohed. houses/garages. Hullbridge, Essex.

BR 84/209 311, Ashingdon Road, Roohford, Extension to lounge. Essex.

BR 84/205 45, Uplands REad, Hawkwell, Rear extension and dormer enlargement. Essex.

BR 64/204 Roohford Hundred Golf Olttb, Alterations and extensions for Roohford Hall, Hafl. Road, Rochford Hundred Golf 01u\. Roohford, Essex. 1.V

. 000619 BUPflNITAM SOEXIJULE

PLANNING SiVICES CO?ThffTTE1 - 17th MAY, 1984

9fl9520 PI&4NING SB]RVICHIS COMMITTEE 17th MAXS 198k - &PPNtPAFX Item kpp.No. Site Address Offc 85/84 Erect 16 houses and 11 bungalows with integral garages and one treble garage. "1linton Heights", Hilltop Farm, Ashuizgdon. 23. 112/84 Constrict estate roads and 69 houses with garages. Phase 5, Plots 227—295, Hilltop Farm, Ashingdon.

24. 18/84 Add 2 storey rear extension, front porch and double garage to Bide. "Horseshoe Farm", Lower Road, Hockley.

25. 205/84 Change of uss from car park to car sales area. 113/115, High Road, Rayleigh.

26. 127/84 Internal alterations to dwelling. "Adelaide", 7, Arundel Road, Ashingd.on.

27. 640/'84/CPT Demolish existing buildings and. erect retail store end garden centre. Cleenawey Depot, Claydons CLans, Thundersley. 28. 216/84 Erection of 9 houses with detached garages and SW access road. Plots 1/9, South of Princess Gardens, Rochf .

wa 00061?1 • I •' III 'f!U !'I ¶PMfl

S U P P L E M_E N T A R Y S C U E U IlL E

PLANNING SERVICES COMMITTEE - 17th MAY, 1984

23. ROC/85/84 HAWEWELL

"MINTON HEIGHTS", HILLTOP FARM, ASUINGDON.

Erect 16 houses and 11 bungalows with integral garages and one treble garage.

MEC (Builders Ashingdon) Limited, do Abbotts, 22, South Street, Rochford, Essex. Site Area: 1.2 hectares (3 acres).

ROC/l12/84 HAWKWELL PHASE S, PLOTS 227-295, HILLTOP FARM, ASHINGDON

Construct estate roads and 69 houses with garages. Comben Group PLC., 1, Portland Square, Bristol R82 8RR. Site Area: 3.07 hectares (7.58 acres).

RECOMMENDATI ON: That both applications be APPROVED subject to the conditions as set out in my schedule of applications presented at the Committee on 26th April, 1984.

REPORT: The two applications detailed above were deferred at the last meeting of the Planning Services Committee on 26th April. See paragraphs 1 and 2 of the Schedule of development applications submitted to that meeting. I had reported that on considering previous detail submissions within the Hilltop Farm Estate, the question of the provision of open space/play areas had been raised. I explained that no requirement for open space was made on the outline permission and that the provision of children's play spaces had not been purstj()

1 because of the character of the estate which in the main comprised detached dwellings on quite generous plots with private garden areas well in excess of 100 sq. m. This accorded with the policy relating to childrens play areas in the Essex Design Guide and was supported in the Design Guide Estates Survey carried out by the Council. Nonetheless, some Members had a distinct recollection that the question of open space provision was discussed by the Hawkwell East Working Party. I have checked the various reports and minutes relevant to that Working Party and can find no record of discussion or recommendations on the topic. There is record of discussion on road pattern, shopping provision, aspects of design and layout and it would seem that if there was discussion on open space it was not recorded and never became the subject of a specific report. The current applicants have no knowledge of any requirement" to provide open space and have expressed concern that their applications were deferred on this account. They point to the fact that the outline permission for the land made no mention of open space and I get the clear impression that they will both resist any attempt to make such provision in their schemes. The outline permission reserved for subsequent approval the siting, design and external appearance pf the buildings, the means of access thereto and the landscaping of the site. Other conditions stipulated points of detail concerning the estate roads and drainage arrangements. This outline permission is still relevant and valid. In the light of this decision and existing policy I feel the applicants have grounds to resist any pressure to set land aside for open space/childrens' play area certainly in this sector of the estate covered by existing permission. The area between Albert Road and Clifton Road, including land owned by the County Council, has yet to be made the subject of a planning application although it is within a wholly residential allocation on the Approved Development Plan. I acknowledge that there is need for adequate public open space located within reasonable walking distance of housing areas and the adequacy of existing provision not only in Ashingdon, but the district as a whole is best examined in the preparation of the Draft District Plan.

2 . 000623 24. ROC/18/84 HOCKLEY "HORSESHOE FARM", LOWER ROAD, HOCKLEY.

Add two storey rear extension, front porch and double garage to side.

Mr. Barry Lester, 0/0 John H. Williams, Estate House, 377, Rayleigh Road, Eastwood, Leigh-on—Sea, Essex. Site Area: 4.25 ha. (10.5 acres).

RECOMMENDATION: REFUSAL, FOR THE FOLLOWING REASONS:

1. The property is situated within the Metropolitan Green Belt where the policy relating to development defined in Policy S.9 of the Approved County Structure Plan explains that new buildings or the extension of existing buildings other than reasonable extensions to existing dwellings will not be given except in very a special circumstances. In this instance it is considered that W the existing dwelling already provides reasonable accommodation and that further extensions as proposed would be contrary to the Structure Plan. Furthermore, the authority does not consider that there are any exceptional circumstances to justify the planned extension, re—modelling, and changes to the appearance of the property.

2. The existing property is the subject 'of a planning condition limiting occupation of the dwelling to a person employed, or last employed locally in agriculture. Phe information provided in the application indicates that the applicant would not satisfy the requirements of this condition if he occupied the property.

3. The proposed alteration would radically alter the existing character and scale of the existing dwelling and would encourage similar extensive alterations to existing dwellings in the area contrary to Structure Plan Policy S.9 and the objective of ensuring that any development that does take place within the a Green Belt is of a scale, design and siting that the appearance of the countryside is not impaired.

REPORT:

This application seeks permission for re--modelling, changes in the appearance and substantial extensions of what is already, in my view, a good sized 4-bedroomed family home built in the 1970's. The dwelling was approved on the basis that it was required in the interests of agriculture and it is subject to the normal condition restricting occupation to an agricultural worker. In 1975 permission was granted to convert some existing sheds to

3 livery stables for 10—14 horses. The current applicant wishes to pursue the livery use on a commercial basis and argues that such use is appropriate to a rural area. Furthermore, the use a satisfies the requirements of the Council's policy on horse riding facilities and that the available grazing land fully takes up the area of the site, thus making unfeasible any other auxiliary agricultural uses of the land. The permission for the stables was granted well before the Council adopted its policy and in granting the permission the Council was satisfied that agricultural activities were also to be carried out on the site. I consider the application should be refused and, hopefully, my recommendation explains and enlarges on my reasons for concern.

25. ROC/205/84 RAYLEIGH 113/114, HIGH ROAD, RAYLEIGH.

Change of use from car park to car sales area.

Henlys PLC., Henly Hall, 18/20, Osnaburgh Street, London, NW1 3NA.

RECOMMENDATION: APPROVAL, SUBJECT TO:

1. Std. Cond. 3 — Commence in five years.

2. This permission shall only relate to the display of five vehicles for sale within the area coloured red on the plan returned herewith.

3. No car repairs or the testing of motor vehicles shall take place within the sales area.

4. Notwithstanding the provisions contained within Part III of the Town and Country Planning (Control of Advertisement) Regulations, 1969 no advertising material or other lettering shall be displayed on the boundary wall abutting the sales area or in the inunediate vicinity without the prior written consent of the local planning authority.

REPORT: This proposal is to extend the existing car sales area approved at 7th November, 1979 (ROC/962/79 refers) along the southern boundary of the site for the display of an additional five vehicles for sale. The southern boundary possesses a brick wall 2m (6'6") approx. in height and therefore the proposal will not adversely affect the adjoining residential occupiers.

000625 The County Surveyor has been consulted and he does not wish to restrict the grant of permission.

26. ROC/127/84 ASHINGDON

"ADELAIDE COTTAGE", ARLINDEL ROAD, ASHINGDON.

External alterations to dwelling. Mrs. P. Harman, do N.C. LeRoy, 35, Oldfield Road, Bexleyheath, Kent, DP.7 4EA.

RECOMMENDATION: APPROVAL, SUBJECT TO: 1. Notwithstanding the provisions of Article 3 and Schedule 1 of the Town and Country Planning General Development Order, 1977 to 1981, the existing dwelling on the site shall not be further enlarged, altered, or major repairs carried out without the prior consent in writing of the local planning authority except for the replacement of the existing roof covering by light—weight slates on the existing roof structure.

2. Notwithstanding the provisions of the General Development Orders referred to in condition No. 1, any garage erected shall not exceed 30 square metres in floor area, nor exceed the height of the existing dwelling, and shall be sited a minimum of S metres from any part: of the dwelling.

3. Notwithstanding the provisions of the General Development Orders referred to above, no building or enclosure shall be erected within the curtilage of the dwelling (except for a garage as may be permitted by Condition No. 2) except buildings required for a purpose incidental to the enjoyment of the dwelling, provided any such buildings do not exceed 3 metres in height, or a total of 30 square metres in floor area, and any building is a minimum of 5 metres from any part of the dwelling.

REPORT: Adelaide Cottage was first built, according to the Council's records, in 1922 as a timber dwelling with asbestos sheeted walls and a pitched asbestos-cement sheeted roof. The dwelling was about 22 feet long by 11 feet deep. A timber lean—to extension was constructed at the rear at some time, it is believed before 1948, when the 1947 Town and Country Planning Act came into force. No further changes or alterations appear to have taken

009626 until recently. In 1981, the applicant's agent submitted sketches and a schedule of works to the Director of Health and Housing who, in turn, enquired of the Town Planning Department whether planning permission would be required. • The Director of Health and Housing was advised that the occupiers (who live in London) would not required express planning permission to extend the dwelling by the 70 cubic metres permitted by Schedule 1 of the Town and Country Planning General Development Orders, 1977 to 1981, but that caution should be excercised if a significant amount of replacement works was necessary, particularly in respect of walls and roof. In September last year, it was brought to the attention of the Planning Department that three of the external walls of the original dwelling had been removed and replaced with blockwork. The owners of the property, who live in London, were informed that the work appeared to fall into the category of development which required planning permission, i.e. replacement or virtual replacement of the dwelling, contrary to Green Belt policy. As a result, the owners immediately submitted a planning • application and an application for Building Regulations approval. Further investigation into the matter, and a study of the plans has revealed that :- (a) In 1982, a timber—framed, upvc—clad rear extension was built to the hitherto untouched 22'O" x ll'O" priginal dwelling, the extension being an enlarged replacement of the existing old extension. As the enlargement did not exceed 70 cubic metres, planning permission was not required.

(b) Whilst renovating the existing and older part of the dwelling, the owners claimed that the condition of the walls was so bad that they needed replacement. The remains of the crumbling asbestos and rotted timber walls are still on the site.

(c) The new block walls have now been rendered over but the Building Regulations approval reveals that they are only 4" thick, not 8" as would be usual if a person wished to rebuild a • dwelling up to modern standards. The Building Control Officer has accepted this construction, with the addition of internal plasterboard and fibre—filled studding. The existing foundations remain, as does the existing (and very low ceiling) roof structure.

(d) In the interests of health it is preferable to replace the asbestos sheet roofing with light-weight p.v.c. tiles, and the Building Control Officer is satisfied with the calculations submitted and details.

6 a w 090627 planning Considerations. a The applicants have expressed their sincere apologies for W carrying out works which ought to have had the benefit of planning permission, and are willing to enter into a Legal Agreement retaining the existing floors, existing roof structures (apart from replacing the covering with plastic slates), and are also willing to agree not to enlarge, alter or carry out major repairs to the building. The overall appearance of the building since 1923 remains virtually unchanged, apart from a 70 cubic metre extension spread over each side of the rear extension. The works carried out are unlikely to set a precedent for rebuilding other properties, since it could be argued by the applicants in an appeal situation that all of the work was exempt from planning permission, and that the floor and roof has not been changed, and the two new walls are no thicker than those removed. Members' attention is also brought to the appeal decision regarding similar construction of such 4" walls in pudsey Hall Lane, where the Inspector allowed the appeal since the work did not amount, in his opinion, to total rebuilding. It is, of course, possible that a different view would be taken if a similar enforcement situation arose in the present case. In this particular case before the Committee, the applicant is happy to enter into a Legal Agreement, which would relieve her of the considerable worry associated with such proceedings as an appeal, and it would enable the local planning authority to retain control over the future development and appearance of the site and dwelling. If, however, Members are minded to refuse the application and institute enforcement action, then the only remedy for the breach may be demolition of the building, i.e. removal of the unauthorised external walls, and of any extension which may also become unauthorised if the original dwelling is removed. The applicant has written to say that the dwelling was purchased by Mrs. Harman's grandmother in 1923, and has remained in the family ever since. They have also no intention of disposing of it. Even so, the present floor space of around 450 square feet is very small and is unlikely to attract would—be developers or large families as the result of these alterations, particularly if a Legal Agreement is in existence.

7 27. ROC/640/84/CPT

CLEANAWAY DEPOT, CLAYDONS LANE, THUNDERSLEY.

Demolish existing buildings and erect retail store and Garden Centre.

RECOMMENDED: That Castle Point District Council be informed that this Authority considers the proposal should be resisted on the following grounds :- 1. Contrary to the policies contained in the Structure Plan relating to shopping use.

2. The proposal would substantially increase the volume of traffic movements on the adjacent roads and junctions to the detriment of highway safety interest.

3. There is no essential community need for the facility and it would have an undesirable economic impact on existing shopping centres in the area.

REPORT: A copy of the above application has been receJved from Castle Point District Council and observations invited. The proposal involves the erection of a new retail building of 3,250 sg.m. (35,000 sq.ft.) described as a homebase unit, together with a garden centre area and a car park for 106 cars. The site is the Cleanaway Depot fronting Claydens Lane and will adjoin Sainsbury's existing Supermarket. It is understood that the store will retail DII products as well as gardening items and plant. The use of industrial premises and sites for retailing purposes • is contrary to the policies concerning shopping in the Approved Structure Plan. I am also concerned about the traffic implications of the scheme which involves access off the one—way sedtion of Claydons Lane close to the roundabout junction on the A.l27 and opposite the new ambulance station. The applicants estimate a traffic flow to the site of 500 vehicles per day. There is already a large store, viz: Texas, dealing in the retail of DIY and home care products at Rayleigh Weir and I see no justification for a further retail outlet which will occupy an existing industrial site.

8 S 000629 28. ROC/216/84 HAWKWELL PLOTS 1/91 SOUTH OF PRINCESS GARDENS, ROCUFORD

Erection of 9 Houses with detached garages and access road.

Crowstone Properties Limited, c/o Geoffrey W. Woolmer, 30, Lynton Road, Hadleigh, Benfleet, Essex,

Frontag Depth Floor Area plot 1 lint 26m 80m2 2 13m 23m 80m2 3 lOm 20m 80m2 lOm 2Gm 80m2 Plot 5 9m 2Gm 80m2 2 9m 20m 80m2 7 - lOm iSm SOmZ 8 urn - 19m 80m2 9 iSm 17rn 80m2 Density: 29 d.ha. (12d.a). RECOMMENDATION: APPROVAL,UBJECT TO:

1. Std. Cond. 3 — Commence in five years., 2. Std. Cond. 5 - A scheme of tree and/or shrub planting to be approved. 3. Std. Cond. S — Submitmaterials schedule. 4. Std. Cond. 14 — 1.8 (6 ft.) high fencing to be erected. 5. Std. Cond. 26 - Carriageway of proposed estate road to be completed prior to commencement of any residential development and footpaths before dwelling occupied.

6. Std. Cond. 34 — Certain windows to be obscure glazed.

7. A 2.1 x 2.1 pedestrian visibility sight splay, relative to the back of the footway/highway, shall be provided on both sides of all vehicular accesses to the dwellings.

8. Details of construction, including the surfacing of the private drives to each dwelling shall be approved by the local planning authority before any development is commenced.

9. Notwithstanding the provisions of Schedule 1, Class 1 of the General Development Order, 1981 (as amended) the detached garages provided at plot nos. 3, 4, 5, 6, 7, 8 and 9 must not be ext towards the highway without the prior written approval of the local planning authority. a w REPORT: This application represents a revision of the layout and dwelling type approved at 18th February, 1976 (ROC/1066/74 refers). The applicant prefers to build semi-detached! detached properties with garages within their curtilages to terracing with a garage court.

Surrounding residents have been consulted and letters of objection received from the following: Mrs. D1 Hart, 89, Princess Gardens. Mrs. T. Field, 91, Princess Gardens. MIs. D.W. Maydon, 93, Princess Gardens. 14/s. 3. Gallagher, 95, Princess Gardens. Mr. B.E. Williams, 23, Avon Close. Mr. 0. Abbott, 21, Avon Close. A petition has also been submitted from the occupiers of nos. 11, • 15, 17, 19 and 21, Avon Close. The points raised by the above are summarised as follows The residents of Princess Gardens are anxious to retain some form of access to the rear of their properties for maintenance purposes and are also concerned about possible overlooking/overshadowing problems especially to no. 91. The occupiers of Avon Close object to loss of privacy to their rear gardens, differences in ground level causing possible subsidence and surface water drainage. Since receiving the letters a revised scheme has been submitted which appears to alleviate most of the grounds of objection. The details are noted below

(a) The proposed houses to plot nos. 3, 4 and S have been realigned to show a south eastern as opposed to an eastern rear aspect. This reduces overlooking to the flank windows of the properties in Princess Gardens. (b) A lm right of way for maintenance purposes is provided. With respect to the comments received from the residents of Avon Close, screen fencing is the subject of condition no. 4 and the site slopes at a gradient of about one metre from east to west so any necessary grading and drainage of the land will be dealt with when the Building Regulations consent application is submitted. Finally, Anglian Water have been consulted and have no adverse comments to make.

QLckj. - 000631 ROQIFORD DISTRICT COUNCIL

Minutes of the Health & Housing Services Committee

At a Meeting held on 22nd May,j984. Present: Councillors L. Cope (Chairman) ,K.N. Anderson, P.A. Beckers, W.H. Budge) Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, B.A. Crick, T.L. Dean, Mrs.J. Fawell, C.J. Gardner, J.A. Gibson, P. Gwinnell, Mrs. E.M. Hart, A.J. Harvey, Mrs. L.A. }{oldich, Mrs. Jo Jones, Miss 8.G.J. Lovett, R.A. Pearson, J.A. Sheaf, C. Stephenson J.P. Taylor and Mrs. L. Walker.

Visiting: Councillors D.A. Welt and D.C. Wood.

328. MiNUTES

Resolved that the Minutes of the Meeting of 20th March, 1984 be approved as a correct record and signed by the Chairman.

329. MONITORING OF PERFORMANCE — MEETINGS OF 22ND NOVEMBER, 1983 AND 14Th FEBRUARY, i9BC

The Committee were satisfied that all necessary action had been taken. Minutes 326/83, 567/83 and 115/84 were carried forward. (21210).

330. HOUSE PURCHASE LOANS

The Committee noted the report of the Director of Finance on House Purchase Loans arrears as at 30th April, 1984 and that the arrears figure was the lowest for some time. (612).

331. AUDIT COMMISSION REPORT ON RENT ARREARS

The Committee received the appended report of the Director of Health and Housing on the Audit Commission report on rent arrears which set standards of performance lower than those achieved by the Council. (615).

332. RENT COLLECTION AND ARREARS

The Committee noted, with pleasure, the report from the Director of Health and Housing that at the end of the financial year 1983/84 the current arrears stood at £17,269.11 which was only 0.53% of the gross annual debit, a record which was the best in the County. 80.44% of tenants were clear or in credit. The problem caused by the introduction of Housing Benefits had been largely brought under control. (618).

333. LETTINGS AND APPLICATIONS 1983/84 — YEAR—END ANALYSIS

The Director of Health and Housing reported on the analysis, as appended to the agenda, of the work carried out by the Lettings Section for the period 4th April, 1983 to 1st April, 1984. (225).

009832 Health and Housing_rviees Committee

334. CORRELATION OF TilE HOUSING WAITING LISTS AND THE BUILDING PROGRAMME

The Committee noted the report of the Director of Health and Housing on the correlation of waiting lists and building programme which was submitted annually In preparation for the Council's HIPS Bid to the Department of the Environment. (225).

335. HOUSING FOR THE MENTALLY HANDICAPPED (Minute 11 6/84)

The Committee considered the appended report of the Director of Health and Housing indicating that adequate provision was being made at present for housing the mentally handicapped in the community where this was possible and that there would be an increased need in ten years time which would have to be reflected in the Council's housing strategy.

Members were agreed that accommodation would be required for those persons who had no relatives locally with whom they could live and that the concept would require the goodwill of the community.

P. RECOMMENDED That the Council's HIPS Housing Strategy stafement be amended to take account of the Director report. (7851) (DHH & SEC).

336. 118 HIGH STREET, GREAT WAKERING (Minute 111/84)

The Committee noted a report from the Solicitor to the Council that there was no requirement for joint use of the above premises and that the County Council had no plans for any expansion of the library in the foreseeable future. (28539).

337. HOUSING ACT 1957 -SECTION 16—498T.JOHN'S ROAD, GREAT WAKERING - UNFIT HOUSE

The Director of Health and Housing reported that the property suffered numerous defects and was unfit for human habitation.

Resolved that the Council, being satisfied that 49 St. John's Road, Great Wakering, is unfit for human habitation and not capable at reasonable expense of being rendered so fit, serve Notice under Section 16, Housing Act 1957 err all persons entitled thereto of the time and place at which the condition of the property, and any offer with respect to carrying out of works or the future use thereof will be considered. (8672) (SEC).

338. HOUSING ACT 1957— SECTION 9 (1A)14 ST. JOHN'S RO SR.EAT WAKERING

The Director of Health and Housing reported that despite requests to the owner of this tenanted house, essential S

000633 Health and }lousing Services Committee

repairs, as detailed in the agenda, had not been carried out.

Resolved that the Director of Health and Housing be authorised to serve Notice under Section 9 (1A) of the Housing Act 1957 upon the person having control of 14 St. John's Road, Great Wakering, requiring the execution of the works, as detailed in the agenda, within 90 days and, failing compliance with this Notice, the Director of Health and Housing be authorised to carry out the works in default and recover the expenses so incurred. (171) (DHH).

339. SPA COURT LIFT INSTALLATION

The Director of Town Planning reported that a plan of the scheme was in display in the Members Room and that in order to expedite progress of the lift installation it was necessary to make application for deemed planning consent and for tender documents to be sent to the following firms:—

1. Becker Lifts Limited — Wembley, Middlesex 2. Hammond & Champness Limited — London 3. Stannah Lifts Limited — Andover, Hants

RECOMMENDED (1) That tender documents be sent to three firms and the lowest tender be accepted by the Chief Executive under Standing Order 18.

(2) That for the purposes of Regulation 4 of the Town & Country Planning (General) Regulations 1976 permission be sought for the carrying out of the above scheme. (85) (DTP).

340. THREE PROPERTIES IN SWEYNE AVENUE, HAWKWELL

The Committee noted that the Chief Executive had exercised his powers under Standing Order 18 in authorising the payment of removal expenses for the transfer of the three tenants in Sweyne Avenue and that the cost would be met from the proceeds of the sales of the properties. (8381).

341. INFORMATION REPORT — DIRECTORATE OF HEALTH AND HOUSING The Committee noted the report of the Director of Health and Housing on matters previously included in the Information Report. (225).

342. SOUTITEND HEALTH AUTHORITY MATTERS

Councillor D.C. Wood, the Council's representative on the Southend Health Authority reported on matters of interest to the District. Health and Housing Services Committee

He reminded Members that the Southend Health Authority was within the North East Thames Regional Health Authority which received a high level of Government funding consistent with its teaching hospital responsibilities. Historically the Southend Authority was, however, l6Z underfunded when measured against national criteria and, despite strong pressure to redress the situation, this continued to be the case. It had, however, been granted an additional £300,000 in its £36 million budget for 1984/85.

The Authority were planning to employ an additional four doctors and eighteen extra nurses and to spend £150,000 on upgrading wards at Rochford Hospital.

The biggest improvement would be in the services for the elderly. Two of the four doctors and nine of the nurses would work in the geriatric wards at Rochford, Westcliff and Shoebury Hospitals. A further six district nurses, school clinic nurses and health visitors would be employed to work in the community health service. There would also be additional staff to support psychiatric patients and mentally handicapped people in the community. It was expected that most of the additional staff would be in post by the beginning of July.

More than £½ million pounds would be spent on improvements to and maintenance of buildings. In addition to the wards at Rochford Hospital, money was to be spent on improvements to the mortuary at Southend Hospital, replacement of the lift in the nurses' home at Rochford Hospital and improvements to the nurses' home at Runwell Hospital. A further £60,000 was to be spent on medical and scientific equipment, including replacement of the cobalt source in the radio therapy department at Southend Hospital.

The cost of these and other improvements in the District's health services would be met from the additional allocation to Southend Health Authority of over £300,000 from the North East Thames Regional Health Authority and from savings achieved by the Authority itself on energy conservation, catering and other support services.

Councillor Wood concluded by inviting Members to discuss with him any items concerning the Health Authority and promised to raise these matters with the Authority on their behalf.

The Committee were in full accord with the priorities set by the Authority for the improvement of health services and thanked Councillor Wood for his report. (26609).

343. NORTH EAST THAMES REGIONAL HEALTH AUTHORITY CONSULTATIVE REGIONAL STRATEGIC PLAN 1984 — 1993

The Committee noted that the Regional Health Authority had invited the Council's comments on this consultative document by 22nd June, 1984, a copy of which was in the Members Lounge for information. 000635 Health and Housing Services Committee

The Director of Health and Housing requested Members' written comments by 11th June, 1984. (929) (DHH).

344. APPOINTMENT OF PROPER OFFICER FOR INFECTIOUS DISEASE, MEDICAL ADVISOR AND POWERS OF ENTRY (Minutes 298/74 and 300/74)

The Director of Health and Housing reported that Doctor G.V. Griffin was the "Proper Officer" for the above purposes and that he now had two additional specialists in community medicine who could act in his absence.

RECOMMENDED That Doctor I. Ellis and Doctor I. Ramaswami be also appointed as "Proper Officers" for the purposes specified in Minute 298/74 and authorised to enter, inspect and carry out surveys at houses, premises and land within the District of Rochford at any reasonable times for the purposes of carrying out their duties as specified in Minute 300/74. (194) (DHH).

345. ALTERATION TO CARAVAN SITE LICENCE NUMBER 2 — CROUCH CARAVAN PARK, POOLES LANE, HULLBRIDGE The Director of Health and Housing reported that the Site Licence Holder wished to have his Site Licence amended to specify that provision would be made to accommodate forty car parking spaces on the site and that the following new Site Licence condition was appropriate:'-

Car Parking Spaces

"22. Within three months from the date of this alteration, adequate car parking places shall be provided and suitably surfaced within the curtilage of the site. Such car parking places shall provide accommodation for not less than forty cars and thereafter be maintained to the satisfaction of the Council."

Resolved that the Director of Health and Housing he authorised to amend Site Licence Number 2 as specified above, in accordanca with Section 8 of the Caravan Sites and Control of Development Act 1960. (1481) (DHH).

346. PUBLIC HEALTH ACT 1936 — SECTION 72 (3) BYE—LAWS FOR REMOVAL OF HOUSE REFUSE

The Solicitor to the Council reported that consequent upon the Council's decision to adopt use of wheeled bins for refuse collection, it was considered that the Council should make bye—laws to regulate use of the bins and to require that the bins were placed in a convenient position to facilitate the removal and emptying. The appended draft bye—laws were based on the model bye—laws issued by the Department of the Environment. Health and Housin& Services Committee

Members noted that there was a specific exclusion for the infirm and disabled and that in addition this exemption would have to be extended to the elderly.

RECOMMENDED (1) That the bye—laws as submitted be amended by the addition of the elderly to those persons exempted. (2) That the Solicitor to the Council be authorised to take all necessary steps to secure the confirmation of these bye—laws as amended. (240) (SOL).

347. PROPOSED BYE—LAWS — STRAW AND STUBBLE BURNING (Minute 19184)

The Director of Health and Housing reported that the Home Office had recently issued Model Bye—Laws (copy appended) to control the hazards and nuisances of straw and stubble burning and were prepared to consider applications from local authorities for confirmation of these Bye—Laws.

Representations had been made on behalf of farmers of Crown Land in the Parish of Foulness by the Property Services Agency of the Department of the Environment, requesting relaxation in the application of the Bye—Laws to that area because of the limitations placed on the farmers' access to the land as a consequence of the operation of the test firing range. The Director had investigated the matter and considered that sufficient time remained in the day before and after the trials to allow stubble burning to take place on Foulness within the provisions of the Bye—Laws and that they should therefore be applied to that Parish. However he suggested that should any case arisej against a farmer on Foulness, the Council might wish fo 4look at any mitigating circumstances before deciding on whether or not to bring a prosecution.

The Director further reported that the Bye—Laws could include a requirement to give one hour's notice to an appointed officer of the District Council and to the County Fire Brigade. The Chief Fire Off icer had advised that, having regard to the large areas of stubble burnt in the County each year,. the notification to the Fire Brigade would, in practice, serve no useful purpose as resources would not permit attendance on every occasion when stubble was burnt. The Director considered however, that farmers were more likely to comply with the Bye—Laws if required to give prior notice of burning and provision was therefore being included for notification to the Director of Health and Housing. A system for receiving such notification had been established by the Directorate and it was intended to write to all local farmers with details of telephone numbers for office and out of office hours.

Members accepted that the new model Bye—Laws only represented a limited improvement over the existing situation. Some considered that a total ban was the only answer but it was generally accepted that until current research provided an alternative solution to the disposal of the straw, progress a towards a total ban would be slow. 000637 Health and Housing Services Committee

The Committee agreed that the Council should make the Bye— Laws, that Foulness should be included and that notice of burning to the Director of Health and Housing should be required. RECOMMENDED (1) That the Solicitor to the Council be authorised to take all necessary steps to secure the confirmation of the appended Bye—Laws relating to straw and stubble burning, such Bye—Laws to be enforced throughout the whole of the Rochford District.

(2) That the Health and Housing Services Committee be authorised to take account of any mitigating circumstances in deciding whether or not to bring a prosecution under these Bye—Laws against a farmer on Foulness. (5645) (SQL & DHH).

348. BYE—LAWS RELATING TO TATTOOISTS ETC. (Minute 560/83)

The Committee noted that the above Bye—Laws had been confirmed by the Secretary of State for Health and Social Security on 22nd February, and came into operation on 1st April, 1984. (18048).

349. STREET TRADING FROM PRIVATE PROPERTY (Minutes 161 and 199/84)

The Committee noted that the Council had no powers to control street trading from private property unless (a) the trading took place on a Sunday (b) there was some infringement of the Town Planning or Health Legislation (c) there was encroachment onto the public highway and/or obstruction was caused. (994).

350. MRS M.L. SAMPSON (DECEASED)

The Solicitor to the Council reported that pursuant to Section 50 of the National Assistance Act 1948 the Council had undertaken these funeral arrangements and that it was necessary to obtain Letters of Administration to the estate.

RECOMMENDED That Mr.E.D. Lee in his capacity as Solicitor to the Council be nominated to act on behalf of the Council and obtain the necessary Letters of Administration to the estate of Mrs. M.L. Sampson (deceased). (957) (SOL).

351. DEEMED PLANNING CONSENT — EXTENSION TO BRITTON COURT, FINCHFIELD, RAYLEIGH (Minute 329 (i)/84)

The Secretary to the Council reported that this application had now been considered by the Planning Services Committee.

RECOMMENDED That for the purposes of Regulation 4 (5) of the Town & Country Planning (General) Regulations 1976 the development referred to above be carried out subject to the conditions in Minute 320 (i)/84. (4477) (DTP). Health and Housin& Services Committee

352. EXCLUSION OF THE PUBLIC

Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the meeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports.

353. PROTECTION FROM EVICTION AT 1977 — SECTION 1(3)

The Solicitor to the Council reported in confidence on the circumstances of this case of alleged harassment.

Resolved that the action of the Solicitor to the Council in instituting legal proceedings against the landlord be endorsed. (25076) (SOL).

354. HOUSING STRATEGY

Further to Minute 334 above the Management Team reported in confidence on the latest assessment of need for family housing for rent and aged person accommodation, the land requirements therefor and the difficulty envisaged in acquiring housing sites on the open market, as well as recent developments with regard to the two housing sites in the Council's ownership.

A review of the Council's housing strategy, residential land holdings and future requirements for land was in any event necessary in connection with the preparation of the RIPS Bid and the Strategy Statement.

The latest detailed analysis of housing need over the next ten years suggested that the Council should continue its policy to build one 40 unit A.P. Scheme annually hut that the target of 50 units of family housing for rent could be reduced to 25 houses a year.

Whilst the Council had been able over the years to maintain its policy to build one A.P. Scheme a year and sites had been identified to continue this policy for the next few years at least, no new schemes for family housing had been constructed since this policy was re—introduced into the Strategy for the 1982/83 HIPS Bid. The Management Team had at that time emphasised that the Council would face difficulty in achieving its programme because it had no bank of land; there were central government restrictions on capital investment in the public sector, there was uncertainty over the capital allocations the Council could expect to receive each year; there was the unlikelihood that the Council could compete with developers for land sold on the open market and there was the requirement to give value for money in Council housing schemes. S 000539 Health and llousin& Services Committee

The Council had in its ownership only one site for family housing — the former Great Wakering Primary School Playing Field Site — and a scheme for 41 units on this land was recently abandoned following local opposition over the high density proposed. The Director of Town Planning had been asked to prepare a design more inkeeping with the Design Guide criterion of twelve to fifteen units to the acre but the cost/value procedures on municipal housing precluded low density Council developments. The Committee accepted that the site should be sold for private housing, and that a much smaller number of large detached dwellings along the North Street frontage would seem to offer the best return. Whilst the Council's scheme would have included the making up of North Street, this was not now considered essential in view of the reduced scale of the development.

The Committee were reminded that when the Council acquired the Bramerton Road Ad'. site (Hockley) from Wimpey, it was agreed that the Company should be allowed to develop the Council's Lodge Close A.P. site (Rayleigh) with a Housing Association leasehold scheme for sale to the elderly. The Company had now indicated that it did not consider that a leasehold scheme would be viable in that location and had withdrawn from the arrangement. Members agreed that in view of the problems envisaged in acquiring further land f or family housing for rent, the Lodge Close site should be developed by the Council for this purpose on the clear understanding that if this did not prove possible it would be utilised for an A.P. Scheme for rent.

Turning to the land required to sustain a revised ten year building programme to construct annually one 40 unit A.?. Scheme and 25 family houses for rent, the Committee appreciated that the Council would have great difficulty in acquiring land for family housing on the open market and asked that the District Plan Working Party investigate whether the Council had any land in its ownership which might be suitable for housing use.

RECOMMENDED (1) That the Council attempt to build in the next ten years an average of twenty five new homes each year and one aged persons scheme each year.

(2) That the District Plan Working Party be requested to investigate whether any Council owned land was suitable for residential purposes and the Management Team report accordingly.

(3) That the Director of Town Planning prepare a planning brief for the private development of the Great Wakering School Playing Field site on the basis of a small P. number of large residential units along the North Street frontage, there being no requirement for making up this street as part of the development.

1100640 Health and Housing Services Committee

(4) That the Solicitor to the Council be authorised to dispose of the Great Wakering School Playing Field site on terms and conditions agreed by the District Valuer.

(5) That the Director of Town Planning prepare a scheme for the development of the Lodge Close site with family housing for rent. (881) (IC).

355. TENDERS FOR REPAINTING, REPAIRS AND REDECORATION AT GREAT WAIERING — 1047 NDc5WREPLACEMENTS AT ESSEX OLOSE PROPERTIES - 1051

(a) 1047 —Great Wakering

The Solicitor to the Council reported that three tenders had been received and had been checked for arithmetical errors.

RECOMMENDED That the lowest tender submitted by Nargoheath Limited in the sum of £39,383.50 be accepted subject to contract.

(b) 1051 — Essex Close, Ray1eih

The Solicitor to the Council reported that three tenders had been received and had been checked for arithmeticaLe.rftrs.

RECOMMENDED That the lowest tender submitted by Haynes & Smith Limited in the sum of £29,423.00 be accepted subject to contract. (1047 and 1051) (SQL).

Note: As the matters would not admit of delay the Chief Executive exercised his powers under Standing Order 18 to authorise the immediate implementation of recommendations (a) and (b) above. .

000641 R0CBORD DISTRICT 001Th1CTh AGENDA ITEM 6

LTH & EOU$]1G SMtVICES COflCPTEE - 2211]) MAYJ 1j4 REPORT OF TBEDIBEGTOR OF BELLTH & 110135 DIG

AUDIT COMMISSION REPORT 01 BEFIT ARREARS

1. Introduction The Audit Commission, which came into being in April 1983, is required to undertake studies to enable it to make recommendations for improving economy, efficiency and effectiveness (the three 'E's). The importance which the Commission places on rent arrears is demonstrated by one of their earliest studies "Bringing Council Tenants Arrears Under Control" which has recently been received. 2. Rent Arrears Levels The report notes that Council house rents have risen sharply in recent years and across the Country they amount to over £240 million compared to an estimated £100 million two years ago, a national rise of 140%. At Rochford rent recovery has been a continuing success story over the past five years. In 1979, 1,392 tenants owed £20,343; now 488 tenants owe £17,269, a reduction of 15%. But this is not the full picture because during this time rents have risen. A better comparisonis to measure rent arrears as a percentage of the amount of rent collectable. This shows Rochford reducing an arrears percentage of 1.2% in 1979 to 0.53% today, a 55% drop. 3. Effective Management is the Answer The situation varies significantly from Authority to Authority and the problem is heavily concentrated. The Inner London Boroughs and ten Housing Authorities outside London account for almost half the total arrears. Social and economic conditions and the size of the Council's stock clearly influence levels of arrears. However, after a detailed analysis of the situation in London the Audit Commission concludes that while those factors may influence the arrears position the key determinant of the arrears level is management by members and officers. The report states that well managed Authorities often have arrears 50% or more lower than those of other Authorities facing similar problems. The key priority for management must be to prevent the arrears situation worsening. Prevention is better than cure; recovery of arrears is an expensive and lengthy process. . 4. Recommendations of Audit Commission The main principles recommended by the Audit Commission are virtually identical to those which Rochford has proved successful over recent years, viz: (a) responsibility f or rent accounting should be concentrated in the housing department and not fragmented across the Authority. - Rent collection, arrears control and all rent accounting except Housing Benefits has been concentrated under the Director of Health and Housing since 1976; (b) specific responsibility f or avoiding arreats in particular estates should be assigned to individual officers with clearly defined performance targets, e.g. arrears less than 3% of gross debit and first action to be taken within 2 weeks of payment falling due. - Standard practice at Rochford for several years but Director sets hIgher targets viz: arrears 1% of gross debit and first action to be taken in first week of missed payment; (c) accurate computerised information about tenants payments, arrears, main - tenance requests and status of recovery procedures should be available weekly to officers responsible.

- Implemented at Rochford 1982; (d) up to date payment records, including quarterly statements, for all tenants.

— Implemented at Rochford 1979; (e) Authorities must demonstrate that they are prepared to take fast, firm but fair action when problems arise. Members set the style and tone of a housing authority; so they carry responsibility for the loss - in terms of opportunities to use public funds to greater public benefit - arising from any failure to control arrears.

- Members of the Council have always supported the Director when firm action is required, such as use of distraint powers, or eviction if nece5sary;

U) incentives to encourage the majority of good tenants could be given, such as "rent-free" weeks or faster than normal response to maintenance reqUests.

- We have considered a scheme for 'tent-freett weeks but concluded its introduction has no particular merit in our situation. Encouragement is given by agreeing additional maintenance requests or transfer to more desirable housing when arrears are cleared; (g) control over voids needs to be tightened. - For many years the Director has given priority to reduction of voids which is the responsibility of one officer. The result is an annual void figure three to four times better than the target figure mentioned by the Audit Commission. o00613 5. Conclusion

The report underlines the necessity to set targets and allocate responsibilities to Individuals; a philosophy which has always featured prominently in the Director's management style. However, although officers have played their part, the Director is convinced that the credit for Rochford's success with arrears control rests with the Memberst It is they who set up the organisational structure; they who provide the determination and supNrt upon which officers can act. The Audit Commission describes the attitude of members of one Borough as follows: "Members will not approve the use of distraint, even when the tenant has the ability to pay; Members are reluctant to evict, even in cases of deliberate refusal to pay rents due and where children are not involved; Members will not apply the principle of "intentional homelessness" even when the tenant could pay, or apply for housing benefit; approvals to evict have to be individually authorised by the Chairman and housing officers are reluctant to propose evictions on the grounds that this would be a waste of effort".

If this were the attitude of Members at Rochford it may well be that arrears here could be out of control.

t9BG44 AGENDA ITEM 10 ROCUFORD DISTRICT COUNCIL

HEALTH AND HOUSING SERVICES COMMITTEE— 22ND MAY 1984

REPORT 02 THE DIRECTOR OF HEALTH & HOUSING

HOUSING FOR THE MENTALLY HANDICAPPED (Minute 116/84) flrnenkJ Ea.rnin as&€lI-. The Director of Health and Housing reports that at the meeting of Health and Housing Services Committee on 14th February 1984, it was decided the Management Team report further on the subject of housing provision for the mentally handicapped (Minute 116/84 refers).

In order to meet the demands of this Minute it was necessary for Officers to meet with representatives of the Area Health Authority and the County Council. This meeting was arranged for 19th March 1984 and attended by the District Community Physician, the Deputy Area Organiser for Social Services and the Principal Assistant (Housing).

The meeting proved extremely useful and has made clear the housing need of the mentally handicapped in the District, both now and to the year 2014.

The salient points raised were:—

1. The District Community Physician defined a mentally handicapped person as one whose rate of intellectual development was slower than average, i.e. a 25 year—old with a mental age of 6 is mentally handicapped. These persons' thought processes are the same as those of normal people but are much slower. One should not confuse these people with the mentally ill or those suffering from nervous disorders.

2. The number of mentally handicapped people registered in this Distridt at present are as follows:

Kge Where resident Total Home Hospifal Hostel Res.Sciiol N F HF MF H F UnderS 3 2 5 .—ii— W 37 16—20 7 9 2 2 22 21 2l—29 5T —10 1 3o—3g R 1 8 40—49 2 f1 1 50—59 3 2 2 7 60—69 — 1 1 2 70—79 T IT 2 80+ Total 79 62 9 4 Z 2 158 T4 13 L

00 0* 3. The life expectancy of the mentally handicappedis now much closer to that of normal people. Certainly no greater than 10 years less, i.e. a mentally handicapped person will have a life expectancy in excess of 60 years.

4. From the table it may be seen tbat the majority (76%) are living at home and are under 30 years old. When the parents of this group are unable to continue caring for their handicapped children, housing need will arise. This need will be in the form of hostel, hospital or group home.

5. Those in hospital should, wherever possible, be returned to the community. This is not usually possible with those over 60 nor for those under 20.

6. The concentration of mentally handicapped persons living at home will result in their being in need in the period 1994 to 2014.

7. Current resources in the District are as follows:

Elizabeth Fitzroy Rouse — 16 bedspaces for handicapped children and adults run privately by the Catholic Church and not currently used by the Social Services Departmeat.

1 Group Home — for 4 mentally handicapped adults in Rochford.

In addition the Social Services Department are to make the following provision:

1984/5 — 1 group home for 4 adults in Rochford.

1986 — 1 group home for 8 adults — site to be decided.

8. The County are satisfied that where mentally handicapped people reach the stage enabling them to take their place in society, the Council is treating them as normal applicants.

Conclusions

The conclusions drawn from this meeting are:

1. Adequate provision is being made at present for housing the mentally handicapped in the community where this is possible.

2. There will be an increased need in 10 years time which will need to be reflected in the Council's housing strategy.

S 000646 APPENDIX TO AGENDA ITEM 2]. ROCHFORD DISTRICT COUNCIL

HEALTh & HOUSING SERVICES COMMITTEE — 22ND MAY 1984

REPORT OF THE DIRECTOR OF HEALTH AND HOUSING

BYE—LAWS AS TO ThE REMOVAL OF HOUSE REFUSE ETC. MADE BY THE ROCHFORD DISTRICT COUNCIL IIND7li SECtThN 72 (3) 5!' THE PUBLIC HEALTH ACT 1936

1. In these bye—laws "the Council" means the Rochford District Council; "dustbin" means a moveable receptacle for the deposit of ashes or refuse.

2. The occupier of premises from which the Council have undertaken to remove house refuse shall so far as is practicable place any house refuse intended for removal by the Council in a dustbin, and where the Council have themselves provided a dustbin that dustbin only shall be used.

3. Where the Council serve on the occupier of such premises a notice specifying the times at which the Council propose to remove house refuse therefrom, the occupier shall, by every such time, place any dustbin containing house refuse intended for removal by the Council at a point on the premises:—

(a) which can conveniently be reached from a street used as a means of access for the removal of house refuse and is as near as reasonably practicable to the point of access for refuse collection for that street; and

(b) from which refuse can be removed without being taken through a dwelling—house.

Provided that requirement (a) shall not apply where the occupier is an infirm or disabled person, and requirement (b) shall not apply in cases where there is no alternative access.

4. No liquid matter shall be deposited in any dustbin used for house refuse intended for removal by the Council.

5. No person shall remove any matter which the Council have undertaken to remove, not being matter produced on his own premises which he intends to remove for sale or for his own use) and which is kept in the meantime so as not to be a nuisance.

6. Any person who offends against any of the provisions of these bye—laws shall be liable on summary conviction to a fine not exceeding fifty pounds.

7. The bye—laws which were made by Rayleigh Urban District Council on the 21st day of September 1936, and were confirmed by the Minister of Health on the 9th day of October 1936, are hereby revoked. THE COMI4ON SEAL OP THE DISTRICT COUNCIL OF ROCHFORD was hereunto affixed this day of 1984 in the presence of:—

Chairman of the Council

Solicitor to the Council

NOTE: (NOT PART OF THE BYE—LAWS) The expression "dustbin" shall include a sack of paper, plastic or other suitable material where this method of collection is in operation.

. 000648 ROCI-IFORD DISTRICT COUNCIL APPENDIX TO AGENDA ITEM 22 HEALTH & HOUSING SERVICES COMMITTEE - 22ND MAY 1984

STRAW AND STUBBLE BURNING

EXTENT OF BYELLAWS

1. These byelaws shall extend to

RESTRICTIONS ON BURNING

2. No person shall, on agricultural land, commence to burn any straw or stubble remaining on such land after the harvesting of any cereal crop which has been grown thereon, or cause or permit to commence the burning of such straw or stubble at any time -

(a) during the period beginning one hour before sunset and ending at sunrise; or

(b) on any Saturday, Sunday or oank holiday.

3. No person snall commence to ourn or cause or nermit to

commence the burning of such stray. or stubble unless the area in which it is intended to ourn such straw or stuoole is more than 150 metres from any other area wnere sucn straw or stubole is being burned.

4. (1) No person shall commence to ourn or cause or permit to commence the burning of any area of such straw or stubble unless that area does not exceed 10 hectares and -

(a) without prejudice to sub—paragraphs (b) and (c) below, is bounded on all sides by a firebreak

constructed by rer'ct'ing so far as is reasonably practicable all such straw from a strip of land 000649 not less than 5 metres in width and either

cultivating or ploughing that strip of land; and

(I,) subject to sub-paragraph (c) below, where any part of that area is within 15 metres of any of

the following objects, that is to say any hedgerow, tree or telegraph pole, a firebreak is constructed by removing so far as is reasonably practicable, and to a distance of not less than 25 metres from that object, all such straw from a strip of land not less than

15 metres in width between that area and that object and either cultivating that strip or ploughing not less than 5 metres in width of that strip; and

Cc) where any part of that area is within 25 metres of any

of the objects specified in paragraph (2) below, a firebreak is constructed by removing so far as is reasonably practicable all such straw from a strip of land not less than 25 metres in width between that area and that object and either cultivating that strip or ploughing not less than 5 metres in width of that strip.

(2) The objects referred to in paragraph (1)(c) above are —

(a) any residential nuilding; (b) any structure having a thatched roof;

Cc) any building, structure, fixed plant or machinery the greater part of which is constructed of combustible material or glass or both; S 000850 (dl any scheduled monument the grefler part of which

is constructed of combustible material;

(e) any stack of hay or straw;

(fl any accumulation of combustible material other than straw removed in the construction of a firebreak;

(g) any standing cereal, oil seed or pulse crop; and (hi any woodland or nature reserve.

(3) where for the purposes of constructing a firebreak required by this byelaw it is necessary to measure a distance from a tree the distance shall be measured from the trunk of the tree.

S. No person shall commence to burn or cause or permit to commence the burning of such straw or stubble on any day unless not less than one hour's notice has been given on that day to

the Director of Health and Housing.

6. No person shall burn or cause or permit the burning of any area of such straw or stubble unless during the whole time

the material is burning the operation is under the supervision of at least two responsible oersons present at the burning of that area, of whom one is in charge of the

operation and is exper...enced in the burning of straw or stubble.

7. No person shall, without reasonable excuse, burn or cause or permit the burning of any area of such straw or stuhole unless during the whole of the time the material is burning the following means for fighting 000651 fire are available at the burning of that area, that is to say —

(a) not less than 500 litres of water an one or more mobile containers together with a means of dispensing

the water for firefighting purposes; and

(b) not less than five implements suitable for use

for firebeating purposes.

8. The occupier of the land on which such straw or stubble has been burned shall not, without reasonable excuse,

permit any ash or carbonised residues, not incorporated into the soil of the land, to remain for a period of

more than 36 hours after the commencement of the burning

on an area on which straw or stubble has been burned.

DEFENCE

9. In proceedings against any person for an offence under byelaw 3 or 6 above it shall be a defence for that person to prove that he had taken all reasonable precautions and

exercised all due diligence to avoid the commission of the

offence.

PENALTY

10. Any person contravening any of these byelaws shall be liable on summary conviction to a fine not exceeding £1,000.

wa 000652 INTERPRETATION

11. In these byelaws — "combustible material" means material capable of undergoing combustion;

"combustion" means combustion by oxidation with the production of heat, usually with incandescence or flame

or both;

"nature reserve" has the same meaning as in section 15 of the National Parks and Access to the Countryside Act

1949; and

"scheduled monument" has the same meaning as in section

3. of the Ancient Monuments and Archaelogical Areas Act 1979.

[REVOCATIONS

12. The byelawsmade

are nereny revoked.] ROCHFOPfl I) C. P HEALTH n / DEPt Property Services Agency Eastern Region —8tlAfl984 PASS TO Block 0 Brooklands Avenue Cambridge CB2 2DZ TeIexBllOB 0TN2841 Department of the Environment Telephone 0223 (Cambridge} 368911 ext 2255

The Health & Environmental Officer Our Rochford District Council Council Offices Your ref South Street ROCHFORD Due May 1984 Essex 884 1EW

Dear Sir

STRAW BURNING - FOULNFSS ISLAND

). I refer to my meeting s.ith Mr G Woolhouse your Deputy Environmental Officer on 3 April 1984.

2. At this meeting I exressed the qeneral concern of our tenant farmers relating to the proposed legislation on straw burning operations in the future. If the "Leaked' proposal reports are indeed prrned to be correct it would mean that straw burning weuld be prohibited between tie hours of 6 pm and 8 air the following morning with a total nan on burning at the weekends.

3. Whilst our tenants would wish to comply with any National Code of Conduct, they are at a disadvantage since the land which they farm falls witnin the MOD Establishment at P&EE, ie Potton Island, Havengore and loulness Island. As you are aware the Establishment is a rroof & Experimental one where research of explosives and proofing of guns and weapons are carried out continuously during nc'rmai working hours.

4. What you may not appreciate is that most of the land let to the farmers witnin the Establishment is under cover wnen the experiments are being carried out. Thus the tenant is excluded froir the danger area during the period of tne trial. Therefcre whilst any farmer on the mainland or outside the Establishment could burr straw wezther W permitting at any time of the day in which burning would normally be permitted, the tenant at Foulness mciy nct be aule tc burn the straw if his land is under cover.

. Since the trials sometimes ccrruftezc at. 9 01(1 ci before and can continue untir 5 pm or later a complete day for burning could be lost. As some batteries can be in constant use 5 days a week for more than 2 weeks at a time, time is of the essence if our tenant farmer wants to progress with his autumn cultivations. This would be impossible if a period of fine weather coincided with a long trial unless the tenant farmer could be given special consideration.

6. Therefore on behalf of the farming fraternity within the ccnfines of Potton 151aM Havengore, Foulness and Shoebury EstabIshnent I wotld ask that your Council give consideration to allowing straw burning operations to take place either at weekends say Saturday morning between the hours of 9 am till noon or alternatively could the farmers have dispensation tc burn straw until sunset 5 days a week Monday to Friday. Because of tie restrictions placed on the tenant farmerFbecause of MOD operations it is considered essential that some form of dispensation should be allowed when you are drawing up your local hyelaws.

000854

.4 /7. I know frow experience the problems they face since I have to sutervise personal a contract on the sea walls which cen or.ly be carrjec? out at weekends ie Saturdays and Sundays because the intetference from the e>periments being carried out during the normal 5 day week. Thus I have to travel on a Saturday and Sunday scmething like 20C miles a round trip from my place of residence when I hive tc. supervise the contract.

8. Would you therefcre please place this matter before your Council for their ccnsideration.

Yours faithfully 4/7 -i

M ThY P for S'csor Estate Surveyor (South) S

- ___

S 000655

2F ROCBFORD DISTRICT COUNCIL

Minutes of the Leisure Services Committee

At a Meeting held on 24thy 1984. Present: Councillors . Taylor (Chairman), M.N. Anderson, K.E. Banks, P.A. Beckers, C.I. Black, Mrs. P. Cooke, L.K. Cope, T.L. Dean, J.A. Gibson, B.T. Grigg, Mrs. E.M. Hart, A.J. Harvey, Mrs. P.E. Hawke, D.R. ilelson, Mrs. L.A. Holdich, Mrs. Jo Jone8, M.J. Jones, Miss B.C.J. Lovett, Mrs. J.M. Munson, J.A. Sheaf, bA. Weir and D.C. Wood.

Visiti Councillor Mrs. L.M.A. Campbell—Daley.

356. COUNTRYSIDE WEEK

Councillor D.C.Wood sought Members' support for the Countryside Week — 29th May to 2nd June — being arranged by the Roach Valley Conservation Zone Team.

357. MINUTES

Resolved that the Minutes of the Meeting held on 22nd March 1981 be approved as a correct record and signed by the Chairman.

358. MONITORING OF PERFORMANCE — MEETINGS OF THE 24TH NOVEMBER 1983 AND 16TH FEBRUARY 1984.

The Committee were satisfied that all necessary action had been taken. Minutes 38/84, 350/83, 351/83, 794/83, 125/84, 128/84, 133/84 and 124/84 were carried forward. (21210)

359. DISTRICT COUNCIL/SPORTS COUNCIL— LIAISON

RECOMMENDED That the Vice—Chairman of the Council, the Leader of the Council and the Chairman and Vice—Chairman of the Committee be appointed to meet representatives of the Rochford and District Sports Council on the 18th July and 6th December. (701)

360. CONTRACTS PROGRESS REPORT

The Committee noted the report of the Director of Town Planning on the progress of a nunber of contracts. (131)

361. NATIONAL ASSOCIATION OF FLOWER ARRANGING SOCIETIES — FESTIVAL AND COMPETITIONS 1186 (Minute 174/84)

The Committee considered the appended report of the Director of Leisure on the arrangements for staging the 1986 Festival at Clements Hall. Members were aware of the considerable prestige that this national event would bring to the Council's leisure facilities and to the District as a whole. Leisure Services Committee

It was noted that consultations would take place with the Airport and the Transport Undertakings and that a list of hotel accommodation would be prepared. Users of the sports facilities would be notified well in advance. One Member was concerned at the impact of so many visitors on West Hawkwell and suggested public consultation prior to the arrangement being confirmed. This suggestion had no support from the Committee who thought that local residents too would welcome the opportunity of visiting the Exhibition.

RECOMMENDED (1) That the interest shown by the NAFAS in P holding their 1986 Festival at Clements Hall be welcomed.

<2) That the charges for the use of the accommodation in 1986 be held at the current 1984/85 charges of £7447.00. <6771) (DL)

362. PIIOTOGRAPHIC COMPETITION

The Committee received a report from the Director of Leisure that Patience Photographic Limited had agreed to sponsor the first Rochford Leisure Photographic Competition and to award a trophy.

The event would be takiug place during the sunmer and would be judged in the autunn. Application forms and details of the competition would be distributed in due course. (131) (DL)

363. SEEVIC SUMMER FESTIVAL (Minute 130/84)

The Committee noted a report from the Director of Leisure on the programme of events for this Festival of Art which would be held at Mill Ball between 3rd and 8th July 1984.

The Director mentioned that the Festival would add a new dimension to the association which had been developed over the years with the College and offered an exciting blend of various Art forms in which the College excelled. It was noted that consideration was being given to the sale of tickets from a kiosk in the High Street. (131) (DL)

364. ALLOTMENT COMPETITION 1984

The Secretary to the Council reported that the Rayleigh Horticultural Society had been asked to undertake judging duties as in previous years.

RECOMMENDED That the winners of the competition be awarded voucher prizes as follows:—

First Prize £20 Second Prize £15

•Third Prize £12 (6056) (SEC) aw 000657 '' '• I! fl t' i,pr iiii ir — _flI•p

Leisure Services Committee

365. TOURISM — S.E. ESSEX

The Director of Leisure reported on Officer level discussions with Castle Point and Southend to investigate the possibilities of increasing tourism within the three Districts.

Agreement had been reached on the following proposals.

(a) Dissemination of information. Each District would promote its own local and District events. in order to encourage travel between the Districts, infonnation on events of greaten than District significance would be exchanged and included free of charge within existing publications.

(b) Inter—District Talent Competition. The aim of this amateur competition for 7Eildren below 16 years of age and adults would be to promote mobility between Districts, encourage local talent, provide entertainment and create and encourage interest in the arts. Auditions would be held in each District to select representative acts of four adults and two children per District. The representative acts of the three Districts would then take part in the finals competitions which would be performed in all three Districts.

(c) Development of a Tripartite Tourism_Marketing Bureau This would have strong links with the private tourist sector and would market Castle Point, Rochford and Southcnd as a region within S.E.Esaex to promote tourism within the three Districts for the benefit of the home and overseas markets.

The Committee noted that because of the lettings commitments at the Cliffs Pavilion, Southend would not be able to participate in the talent competition in 1984 but would be able to do so thereafter. The competition between Castle Point and Rochford would proceed with the auditions commencing in the autumn and the finals being held early 1985. The Director noted a suggestion from a Member that different judges should be used for the two age groups and stages of the competition.

P RECOMMENDED That the exchange of information and the inter— District Talent Competition proceed as planned and that the Tripartite Tourism Marketing Bureau be investigated further by Officers. (15075) (DL)

366. ROCRFORD DISTRICT SPORTS COUNCIL — FESTIVAL OP SPORT

The Director of Leisure advised the Committee that the local Sports Council was again intending to hold its Festival of Sport during July and had madc the usual request with regard to King Ceorgets Playing Field, Rayleigh.

090633 Leisure Services Committee

RECOMMENDED (1) That the Rochford District Sports Council be (a) granted the use of King George's, Rayleigh for the Festival of Sport and the fair be permitted at the Ring George's Field from the 19th — 21st July 1984, (b) allowed to use other playing fields in the District between the 7th and 21st July for their support events, (c) permitted to make a charge for admission to King George's Field on Saturday 21st July 1984.

(2) That the Sports Council be required to obtain satisfactory insurance cover to safeguard the Council against damage, or claims for injury arising from its use and deposit the sin of £100 as security against any damage that may be caused by the fair.

(3) That any use of Sports Centre indoor facilities be agreed at the normal letting charge. (18267) (DL)

367. ROCHEWAY SUMMER PLAY SCHEME, ROCHFORD

The Director of Leisure was recommending that the District Council met the cost of running this school summer holiday play scheme following the decision of the County Council to withdraw its financial support. The scheme enjoyed considerable voluntary assistance from local parents and had attracted 200 children a day over a 2—week period last year. The cost of employing three play leaders and materials would amount to £550 which could be met by a virement.

It was further suggested that, if a charge was made to the children participating at Rocheway, the income could be used to fund the introduction of a play scheme at the Grange Community Centre. Members did not consider that any charge should be made in view of the voluntary effort associated with the Rocheway Scheme and that as there were many areas of the District which could benefit from the same provision, it would be inappropriate to introduce a new scheme without establishing a policy for the District as a whole.

It was necessary to consult with the Social Services Department of the County Council who had undertaken the provision in the past in order to ascertain its future involvement in play schemes.

RECOMMENDED (1) That the continuation of the Rocheway Sumner Play Scheme be supported.

p (2) That the Director of Leisure consult with the County Council Social Services Department and report on the provision of play schemes in the District as a whole. (131) (DL) a w oooB59 Leisure Services Committee

368. PUBLIC HALLS CATERING (Minute 40/84)

The Committee considered a report of the Director of Leisure on discussions with caterers on the Introduction of concessionary catering arrangements for Mill Ball, Freight House and Clements Hall Phase IV. Little or no interest had been shown by the caterers in a sole catering concession for each or all of the Halls. Most caterers favoured a scheme of nominated concessionaires where the Council would appoint three or four reputable caterers. The hirer could either select one of the nominated contractors or undertake his own private catering. The caterers consulted had expressed concern about the possibility of the private catering facility being abused and that the Council's staff might show a preference for a particular caterer. The Director of Leisure did not consider that this would prove to be the case in practice and suggested that in view of their expertise, the Council's Dinner Sub—Committee might be asked to assist with the selection of the concessionaires with a view to a further report being made. The Committee also asked that the Director of Leisure examine the possibility of the Council providing its own catering service as well as contract catering.

RECO}IMENDBD (1) That the Director of Leisure be aurhorised to pursue the proposal for the appointment: of nominated caterers with the Dinner Sub—Committee.

(2) That a further report be made thereon and with regard to the provision of a Council catering service. (131) (DL)

369. PUBLIC HALLS — COMMERCIAL SALES (Minute 820/80) The Director of Leisure reported that a sale of household goods held at Freight House recently had brought a complaint of unfair competition from the Rochford Maplin and District Chamber of Trade and Commerce.

It was the Council's policy to permit its halls to be used for ommercial lettings which were not detrimental to the traders of the town, subject to 100% surcharge on hire charges if the letting involved the sale or ordering of goods. The Director stated that considerable difficulty was experienced in interpreting this policy in respect of the phrase "which are not detrimental to the traders of the town" as any sales could be so construed whether they were sales of specific or general types of goods.

Whilst appreciating the concern expressed by the trade organisation, the advertising for such sales promoted the availability of the halls' facilities, the use provided enhanced lettings income during the off—peak day time period Leisure Services Committee

and the public benefitted from the arrangements. An embargo on the commercial use of the Council's halls would have no effect on the use of private accommodation in the District for this purpose. Some Members thought that the Council should not allow such lettings as local shop keepers were experiencing problems in the recession and they deserved support. The balance of opinion, however, was that these sales brought additional trade to the shopping centres and a benefit to the public.

Members were assured that no commercial trading in public halls would take place on Sundays.

RECOMMENDED That the restrictions on the hire of public halls for commercial sales be withdrawn. (131) (DL)

370. CLEMENTS HALL SPORTS CENTRE —NAMING

With the imminent completion of Phase IV the Director of Leisure asked the Committee to consider the naming of the accommodation. The Committee agreed that in view of the provision of the banqueting/social suite the name "Clemenr.s Hall Sports Centre" was no longer appropriate and that "Clements Hall Leisure Centre" would describe more accurately the facilities in the building.

The Committee also agreed that the main hall in Phase IV should be named the "Rochford Suite" and the small hall the "Ilaltern Suite" to further the twinning links.

RECOMMENDED (1) That the name of "Clements Hall Sports Centre" be changed to "Clements Hall Leisure Centre".

(2) That the main hail in Phase IV be called the "Rochford Suite".

(3) That the small hall in Phase IV be called the "Haltern Suite". (6711) (DL)

371. CLEMENTS HALL SPORTS CENTRE — OFFICIAL OPENING

The Committee noted a report from the Director of Leisure on the arrangements for the Official Opening of Clements Hall Phase IV. It seemed, however, most unlikely that a Member of the Royal Family would be available and the Chairman's Panel were, therefore, recommending that the Chairman of the Council perform the opening ceremony.

RECOMMENDED That the arrangements for the opening of Clements Hall Sports Centre proceed as detailed in the report of the Director of Leisure but on the basis of an in—house ceremony. (6711) (DL) a w 000661 Leisure Services Committee

372. ADVERTISING IN SPORTS CENTRES

The Director of Leisure reported that there was now a commercial interest in siting a small number of advertising units in Clements Hall and that these would not detract from the appearance of the building. The advertising income would be used to promote and extend the various leisure facilities, events and activities.

RECOMMENDED (1) That the Director of Leisure negotiates accordingly and that the Solicitor to the Council be authorised to enter into an Agreement for the installation of two advertising units.

P (2) That the income from the advertising units be used for the promotion of the various facilities and events organised by Rochford Leisure. (131/6711) (SOL and DL)

373. PUBLIC MEETING — 19TH MAY 1984 PROPOSALS FOR THE USE OF THE GROVE ROAD OPEN SPACE

The Secretary to the Council submitted the appended report.

The Committee was in agreement with the strong views expressed at the public meeting that the BNX track at the Grove Road Open Space should be restricted to casual/informal use i.e. no organised events and that a scheme should be prepared for the provision of a BMX track to national standards at Clements Hall.

A Member was opposed to a track to national standards being provided at Clements Hall when, he thought, local residents would prefer the use to be casual/informal as now being suggested for Grove Road Open Space. He asked that public consultations take place accordingly. The Committee considered that as all the necessary support facilities already existed at Clements Hall, the situation was quite different. It was accepted however that no start should be made on the scheme until the second access was available. With regard to the suggestions at the public meeting that Grove Road should not be closed the Committee considered that it would be dangerous to users of the Open Space if it was not secured from through traffic and that the road closure proposals should, therefore, proceed as planned.

RECOMMENDED (1) That the Council's proposals for the development of the Grove Road Open Space be pursued, except that only informal use of the BNX track at Grove Road be permitted.

(2) That a scheme be prepared for the provision of a BNX track to national standards at Clements Hall for implementation after the completion of the second access. Leisure Services Committee

(3) That a detailed planning application be prepared indicating the proposed land uses.

P (4) That, subject to receipt of detailed planning consent, application be made to the Secretary of State for the Environment for an Order extinguishing highway rights over the unmade parts of Grove Road, York Road, Lancaster Road and Warwick Road.

(5) That the Director of Town Planning undertakes the necessary design work on the pavilion, car park and adventure play area with a view to provision being made in the 1985/86 draft capital programme. (6995) (DL,DTP and SOL)

374. CIRCUSES

Arising from the recent children'; circus at the Hill Hall, the Committee considered a letter from the Captive Animals Protection Society (the terms of which were set out in the Agenda) requesting that the Council prohibited the use of its land or buildings for circuses containing animal acts or menageries. Similar letters had been received from Rayleigh Animal Aid and one individual.

The childrenTs circus had involved ponies, poodles, a llama and a bear.

In support of its request the Society contended that circus animals suffered life imprisonment in undersized cages or confined circumstances and unnatural environment and discipline, a lack of experienced veterinary advice and questionable training methods.

The Society believed that in the 1980's it was morally wrong and degrading for animals to be presented not as animals but as imitation humans. The Association of Circus Proprietors of Great Britain who had their own veterinary consultant, had expressed an alternative view.

Some Members were in favour of a ban on the use of Council premises or land by performing animals. The Committee acknowledged that any topic involving animals was bound to be emotive but that circus animals were, generally speaking, in an excellent condition and that, if additional controls were needed, it was a matter for national legislation.

RECO}IMENDED That the concern expressed by the Societies be noted (lTl)

375. CHILDRENS' PLAYGROUNDS — FENCING (Minute 32/84)

The Director of Leisure reminded the Committee of the programme for fencing childrens' play areas to prevent fouling by dogs and reported that Fairview and Great Wakering had been identified for urgent attention. 000663 Leisure Services Committee

Whilst provision had been made in the current estimates for the work at Great Wakering, it would be necessary to re—site the playground if the Sports Hall extension included community facilities and no decision as to the new site had yet been made nor was there estimate provision for the relocation of the equipment.

The Comin-ittee agreed that it would be most advantageous if the fencing allocation could be utilised in time for the school summer holidays and that the Council should, therefore, proceed with the fencing work at Fairview instead.

The Ward Member expressed concern that the Great Wakering scheme had been deferred.

The Committee were advised that it was hoped to make provision in 1985186 for the commencement of the planned programme of play equipment replacement when Great Wakering would be the first priority for fencing and new equipment.

RECOMMENDED That the 1984/85 allocation for fencing playgrounds be used at Fairview Playing Field. (131) (DL)

376. HOCKLEY WOODS — REFRESENENT CONCESSION

The Committee noted that Southern Counties — Tonihell had indicated that they would be prepared to provide refreshment facilities at Hockley Woods from a mobile trailer offering a reasonably comprehensive range of refreshments and that they would be starting soon. Subject to the success of the venture they might in future years invest in a permanent facility.

In reply to a Member, the Director stated that care would be taken to ensure that other commercial vehicles did not also use the car park. (245) (DL)

377. EAWRETH PLAYING FIELD

The Committee were advised that the Rayleigh Sports and Recreational Club had given formal notice of its decision not to proceed with the Rawreth project and that the Council would now need to consider urgently the alleviation of the parking problems in Rawreth Lane which had become apparent during the 1983/84 football season when the new playing area had been brought into use.

It was planned ro extend the car park in the coming months.

P RECOMMENDED (1) That the extension to the Rawreth Playing Field car park be included in the Parka Section's works schedule for 1984.

QDOGG4 Leisure Services Committee

(2) That for the purposes of Regulation 4 of the Town. and Country Planning (General) Regulations 1976, permission be sought for the carrying out of the above development. (6494) (DL and DTP)

378. BYE—LAWS — PLEASURE GROUNDS MOTOR CYCLE RIDING

The Solicitor to the Council advised that the Hullbridge Police had reported that two juveniles had been apprehended on 17th and 18th March whilst riding motor cycles on the Riverside Open Space, contrary to the Council's Bye—Laws.

RECOMMOED That he Solicitor to the Council be authorised to institute proceedings in the Magistrates Court against the two juveniles named in the Police Statement for riding motor cycles in Riverside Open Space, Hullbridge contrary to Article 5 of the Pleasure Grounds Bye—Laws. (245) (SQL)

379. ASHINGDON AND EAST HAWKWELL MEMORIAL HaLL (Minute 587/83)

The Solicitor to the Council reminded the Committee that the Council had decided to surrender its lease of the redundant changing rooms at the Hall and to meet its obligations under the lease with regard to payments for decorations, insurance and cleaning. In discussions with the Hall Trustees it had been agreed that these sums amounted to £828 for which the Director of Finance would identify a virement.

RECOMMENDED That a total payment of £828 be made to the Ashingdon and East Hawkwell Memorial flaIl Management Committee in settlement of the CouncilTs obligations under the lease, such payment being made on completion of all the documents Involved. (4) (SQL)

380. DEEMED PLANNING CONSENT

(a) Temporary Car Park — Grove Road Open Space (Minute i?P kIDLA) (b) Erection of Detached Chalet and public footyath on land ddjoinin& 64 Nefson Road, Rayljtgh (Minute 320 tIIi)/84

The Secretary to the Council reported that these applications had now been considered by the Planning Services Committee.

RECOMMENDED (1) That for the purposes of Regulation 4(5) of the T'own and Country Planning (General) Regulations 1976, the construction of the temporary car park at the Grove Road Open Space be carried out subject to the conditions in Minute 32O(ii)/84.

. 000665 Leisure Services Committee

(2) That for the purposes of Regulation 4(5) of the Town and Country Planning (General) Regulations 1976, the construction of a detached chalet and public footpath on land adjoining 64 Nelson Road, be carried out subject to the conditions in Minute 320(iii)/84. (699 and 10714) (DTP & SOL)

381. LAND ADJOINING 64 NELSON ROAD, RAYLEIGH

The Solicitor to the Council reported that in accordance with Section 123 of the Local Government Act 1972, disposal of the above plot of land had been advertised and that only one objection had been received to the effect that the land should remain as open space and should not be sold for development. The Committee remained of the view that the disposal of the site should proceed.

RECOMMENDED That the Solicitor to the Council be authorised to pràceed with the disposal of the land adjoining No. 64 Nelson Road, Rayleigh and that tenders be invited by public advertisement for the purchase of the land. (10714) (SOL) AGENDA ITEM 7 ROCHFORJ) DISTRICT COUNCIL

LEISURE SERVICES COMMITTEE - 24Th MAY, 1984

REPORT OF THE DIRECTOR OF LEISURE

NATIONAL ASSOCIATION OP— FLOWER ARRANGING SOCIETIES — FESTIVAL Am C0MPETITtOTS116

An approach from the above Organisation was reported to the Chairman's Panel in February. The Panel expressed interest in the proposed event and advised that a report be brought to this Committee when negotiations were further advanced.

The proposal is for the festival, which is well established and attracts visitors from all over the U.K. and abroad, to be held at Clements Hall between 23rd and 28th June, 1986. Coincidentally, the National Chairman of the Association for 1986 was born in Rochford.

Planning such a festival is a long and detailed process and detailed below are some of the various requests and proposals that need to be considered.

Space Requirements

The staging of the festival would require that various parts of the Centre be closed for the normal sports use for the periods as indicated below:—

Sports Hall ) Monday 7.00 a.m. to Projectile Hall ) Saturday 12 Noon. Main Hall — Phase IV ) Small Hall — Phase 1V )

Lounge Bar Tuesday 7.00 a.m. to Saturday 12 Noon.

Weight/Creche Areas Tuesday 7.00 p.m. to Friday 10.00 p.m.

10 Squash Courts Wednesday 7.00 a.m. to Saturday 12 Noon.

Sauna/Solarium Wednesday 3.00 p.m. to Friday 10.00 p.m.

N.E.

The swimming pool. and associated changing accommodation would remain open to the public throughout the festival.

99G&67 Car/Coach Parking & Leisure Buses

Approximately 20,000 visitors can be expected to attend the festival, many coming as "day—trippers' end there will be a need to extend parking onto the playing field area and possibly Spencers. The organisers have specifically requested that no charge be made for parking and that any costs be provided for in their overall account.

In addition the organisers have requested that the two courtesy buses be made available to transport people travelling by rail to and from the local Railway Station during the period Wednesday 6.00 p.m. to Friday 10.00 p.m.

Caravans

There will be a need to provide temporary accommodation for some caravans during the period of the festival and proposals in respect of sites will be presented at a subsequent meeting. The Council would charge individuals directly for their site.

Staff i

Considerable numbers of additional staff will be required in respect of car parking, cleaning, reception, security etc., the cost of which will be charged directly to the organisers.

Ca teriqgand Bars

The Council will provide the necessary catering and refreshment facilities from its existing facilities supplemented by marquees erected on the playing field.

Sipos ting

The Council to liaise with the Highway Authorities over the provision of temporary signs, the cost of which will be met by the organisers.

Toilets

Additional toilet facilities will be necessary and it is proposed to provide mobile units, the cost of which will be met by the organisers.

This festival is a highly prestigious event which this year is being held at the new Liverpool Garden Festival site and in 1985 at Harrogate. It will attract a lot of visitors to the area and provide the opportunity for the Council to reach a "tourist" market of considerable size.

The Director of Leisure has prepared a costing for the use of the accommodation within Clements Hall at 1984/85 prices which amounts to £7,447. (This assumes that the Council would otherwise be selling 100% of the facility throughout the p period for sport). As it is extremely unlikely that this level of use could be obtained in the summer day—time period 000683 the organisers have requested that the Council agree to hold this price firm for the festival in l986

RECONNENDED (1) That the interest shown by the NAFAS in. holdingiEheJ.r 1986 Festival at Clements Hall be welcomed.

(2) That the charges for the use of the accommodation in. 1986 be held at the current 1984/85 prices. (6771) AGEWDA ITEM 18

ROCHFORI) DISTRICT COUNCIL /

LEISURE SERVICES COMMITTEE — 24TH MAY 1984

REPORT OF THE SECRETARY TO THE COUNCIL

PUBLIC MEETING — 19TH APRIL 1984 PROPOSALS FOR THE USE OF TIIE15VE ROAD OPEN SPACE

Members will recall that this meeting had been arranged to explain to residents and interested persons the Council's proposals for realising the potential for Grove Road Open Space as a recreational resource for the community.

The Public Meeting was held at Mill Hall and was attended by some 200 persons with Councillor B. Taylor presiding. The Chairman was supported by the Chief Executive, the Director of Town Planning and the Director of Leisure. The Chairman opened the meeting and called upon the Director of Town Planning to set out the Council's involvement in the land. The Director of town Planning explained the planning background of the land and its notation in the Approved Review of the Development Plan as public open space. Planning permission had been granted in 1972 for use of the northern part of the land and some facilities were already in use.

Recently, planning permission had been granted for use of a further section of the land as a BMX Track. Consultation with residents had not taken place because prior involvement by the Council with potential BMX users and the police had indicated a need and the site bhosen was generally away from residential properties. Use of the BMX track for a large meeting had on one occasion created problems of access and parking and the Council were currently applying for planning permission for a temporary car park for 100 cars in order to relieve this and attendant problems.

A land survey had been carried out and the positions of all trees and hedges recorded. These would be retained wherever possible; land to the east of Connaught Road had been transferred to the Anglian Water Authority on re—organisation and Tree Preservation Orders had been placed on part of this land. There was woodland in the southern part of the Council's ownership which the Council would wish to maintain and manage. It was against that general background that the Director of Leisure would explain the Council's current proposals.

The Director of Leisure then gave an outline of the proposals which had been formulated to overcome certain problems that had arisen at the Open Space, and to allow the area to be used for the enjoyment of the community as a whole. Broadly sunmarised, those proposals which should be read in * conjunction with the attached sketch plan, were as follows:— To close the existing car park adjacent to Katherine Close) and to gate off the present entrance so as to allow pedestrian access only;

To designate an area for informal ball games;

To provide a new play area on the currently unused allotment gardens for use as a toddlers' playground;

To drain the football pitches to overcome periodic waterlogging and extend the potential playing area, and to erect a post and rail fence around the perimeter;

To erect changing facilities, containing showers and public toilet8;

To equip part of the woodland area as an adventure playground;

To open up the woodland area generally by providing footpaths, a picnic area, and a horse riding trail, and by improving the link with Hockley Woods;

To extinguish highway designation on parts of Grove Road, Warwick Road, Lancaster Road and York Road;

To create a new car park some distance beyond Grove Court and to close Grove Road from that point to Connaught Road;

To make provision for a limited Warden operation within the Community Programme Scheme; and

To plan towards the provision of a Community Centre and a Field Sttxlies Centre given sufficient demand and the availability of finance.

As regards the BNX track, the meeting was advised that the competition on the 8th January had highlighted specific problems in regard to the public address system, lack of toilet facilities, and car parking. Any future event would be subject to a greater degree of planning and supervision, to ensure that those problems did not recur,

The Chairman then declared the meeting open for the purpose of questions and comments upon the various issued which had been raised.

The initial discussion centred upon the BMX track, and whilst there was a body of opinion which welcomed the existence of that facility and the opportunity for recreation which it provided, a nunber of criticisms were voiced, as follows:—

That there had not been proper consultation prior to its construction; That it was used not only by cyclists but also by motor cyclists with resultant disturbance to local residents;

000671 That it regularly attracted a significant number of non— residents into the area which placed additional strain upon the local community;

That the existence of the track over—shadowed other leisure pastimes and activities to which the area had previously lent itself;

That the recent large event which had caused considerable on—street car parking in the surrounding residential area had demonstrated convincingly that Grove Road Open Space was not a suitable venue.

The Chairman suggested that a vote be taken on the subject, and the meeting declared itself in favour of the retention of the BMX track but against its use for competitions. The Leader of the Council said he had listened with interest to the views which had been expressed, and he was prepared to recommend to the Council that a suitable track be provided at Clements Hall where BHX events could be based, as it had all the necessary suport facilities to cope with the numbers involved.

Reservations were then expressed regarding the unrestricted availability of the toddlers' playground, and the continued problem of horse—riding within the area of the football pitches. On the first point, it was suggested that if a local resident were prepared to act as keyholder then provision could be made for the playground to be locked up at dusk each evening. As regards the second point, it was accepted that the provision of barrier gates within the perimeter fencing scheme could overcome the problem. It was also clarified that the provision of a community centre would envisage licensed premises, and that additional traffic could well be generated as a result.

In response to a point from the floor, the Chief Executive assured the meeting that the proposals were being re- considered because of the local reaction and not through lack of finance. It was true that they would involve capital expenditure and that they had not been included within this year's budget, hut the decision not to make provision for the work in 1984 had been taken prior to the recent controversy. Indeed, it would be normal procedure to prepare a scheme first and subsequently to programme it into the authority's finances.

Discussion then turned to the proposal for the closure of Grove Road, to which there was some opposition, on the grounds that it currently provided access from the east to Grove School. In that connection, mentidn was made of the congestion which occurred in the area immediately prior to and after school hours, and there was some discussion regarding the need for speed limits and parking restrictions. The view was expressed that if Grove Road were closed, then it would be safer to retain the existing site lines and to install "sleepiitg policemen" at the approach to the car park.

000672 The remainder of the proposals appeared to command a general measure of support and did not generate any discussion.

RECOMMENDED (1) That the Council's proposals for the deveióiiment of the Grove Road Open Space be pursued, except that only informal use of the BMX track at Grove Road be permitted.

(2) That a scheme be prepared for the provision of a BMX track to national standards at Clements Hall.

(3) That a detailed planning application be prepared indicating the proposed land uses.

(4) That subject to receipt of detailed planning consent application be made to the Secretary of State for the Environment for an Order extinguishing highway rights over the unmade parts of Grove Road, York Road, Lancaster Road and Warwick Road.

(5) That the Director of Town Planning undertakes the necessary design work on the Pavilion, Car Park and Adventure Play Area with a view to provision being made in the 1985/86 draft capital programme. (6995)

St j

000673 pna1'rl . —-1

1; cI.t

I—

a as

as ru 4 f_I ROCRFOEI DISTRICT COUNCIL

Minutes of the Devt S erv ices Committee At a Meeting held on 29th ML, 1984. Present: Councillors D.C. Wood (Chairman), R.H. Boyd, T.H. Burt, L.K. Cope, B.A. Crick, R.D. Foster, P. Owinnell, A.J. Harvey, Mrs. P. Rawke, N. 3. Jones, Miss B.G.J. Lovett, J.E. Nokes, R.A. Pearson, J.A. Sheaf, C. Stephenson and D.J. Wade.

Applogies: Councillors M.N. Anderson, Mrs. Jo Jones and B. Taylor.

Visiting: Councillors C.I. Black, D.R. Helson and D.A. Weir.

382. MINUTES

Resolved that the Minutes of the Meeting held on 27th March be approved as a correct record and signed by the Chairman.

383. ANGLIAN WATER MATTERS Ojinute 808/83)

Mr. Hill of Anglian Water reported on the progress of the Rayleigh Town Centre Flood Relief Scheme. The work was currently being put out to tender, and no definite starting date for the Scheme had yet been decided. Full consultation with those affected by the Scheme would be undertaken. (6124) (DTP).

384. MONITORING OF PERFORMANCE- — MINUTES OF 19TH JANUARY AND 21ST FEBRUARY

The Committee were satisfied that all necessary action had been taken. Minutes 600/83, 607, 611, 808, 811, 819, 823, 146/84, 147, and 151 were carried forward. (21210).

385. ROACH VALLEY CONSERVATION ZONE

The Committee noted the appended report of the Group of Representatives held on 14th March. A special tribute was paid to the Officers who had organized the Countryside Week.

RECOMMENDED (1) That the Countryside Week take place during the week starting 28th May, 1984.

(2) That arrangements be made for the Group meeting on 30th May to take place at the Council Chamber, Rayleigh.

(3) That the Evening Echo be advised that it cannot be represented at the meetings of the Group.

(4) That the Director of Leisure examine the possibility of establishing Rockley Woods as a country park. (16249) (DL).

O675 - -e--! :.nrTflr

Development Services Committee

386. PROPOSED 7.5 TON WEIGHT LIMIT, RAYLEIGH (Minute 245/!j)

The Director of Town Planning reported on a letter from Essex County Council concerning the problems of through— traffic using Upway Estate in order to avoid Rayleigh Town Centre. A recent traffic survey had revealed that an unacceptable amount of heavy goods vehicles was using London Hill as a through—route and the County Council was proposing - to impose a 7.5 ton weight limit on London Hill. To avoid - transferring heavy vehicles to other nearby routes, it would - be necessary to include Station Crescent and the whole of the Upway Estate in the scheme. The County Council had consideration of the above proposals by 24th April. - -requested

ci :i_Advice had since been received from the County Council that the proposal had been approved :1 I =:E —REJQE?IDED That the District Council accepts the action 'on the proposed 7 5 ton weight limit in the Rayleigh Upway =-Estate area as outlined (933) (DTP)

IFI148MRAYLEIGR TRAFFIC EXPERIMENT (Minute 245/84)

JThe Cotnittee considered the County Council's response to the District Council's observations on the Rayleigh traffic per ients. The County had indicated that in respect of -m= -e-a- Ipeak hour traffic signals at the junction of 5.1013 Hockley -a- - Road and Hambro Hill, the experiments had proved that signai. - control at the junction was of no benefit. However, despita- J_considerable opposition, "no right turn" bans from B.10l3 IHockley Road to Upway and Uplands Park Road would be implemented on an experimental basis for a period of six -z months. The Committee also had doubts as to the effectiveness of these measures. - 0ther schemes connected with the experiments were also decided by the County as follows;—

(a) To advertise formally the proposed 7.5 ton weight limit - for London Hill and tJpway Estate.

:(b) To investigate an extension of the "at any time" waiting restriction at High Street/Hockley Road junction.

On the question of extending the waiting restrictions in Rayleigh to prevent commuter parking, the District Council were asked to provide additional advice,

- RECOMMENDED That subject to the reservations expressed about - the "no right turn" bans, etc. the Council note the County -Council's decisions on the Rayleigh Traffic Experiments. (933) (DTP). . N UQO 676 Develqpment Services Committee

388. TRAFFIC CONDITIONS, PIJRDEYS INDUSTRIAL ESTATE, ROCHFORD

The Director of Town Planning reported on the traffic problems on Purdeys Industrial Estate, Rochford.

Discussions had recently taken place on the matter with the District Council, County Council and the police. The County Council was looking at the belimouth junction of Purdeys Way and Sutton Road to see whether improvements could be carried out to allow more lanes of traffic out of Purdeys Way. The Director considered that this would provide only a partial solution and suggested that, widening part of Purdeys Way to permit adequate queuing and to facilitate separate egress left and right turns, would have the most beneficial affect. In addition traffic management measures would assist in solving the problem and further consideration would be given to a total parking ban on the first major section of Purdeys Way which would involve double yellow lines and 3 band kerb marking, denoting no parking at any time and no loading or unloading. All of the factory units in this vicinity had their own off—road facilities for staff and customers vehicles and it was considered that these traffic measures would not affect unduly any of the businesses concerned. Discussions could take place with the retail traders, with a view to improving their on site parking facilities on the Estate.

The Committee supported the Director's proposals with the exception that they considered the provision of a roundabout at the junction of Sutton Road/Purdeys Way would achieve an even more effective improvement.

RECOMMENDED (1) That representations be made to the County Council for the construction of a roundabout at the junction of Purdeys Way and Sutton Road.

(2) That format application be made to the Essex County Council for the imp1ementation of double yellow lines and 3 band kerb marking on he first major part of Purdeys Way.

(3) That the Esx County Council be requested when considerinj the bellmoi4h improvement to include the possibility of widening Pur9ys Way.

(4) That correspo\dence be opened with the retail traders on the estate to see i4hether they can be persuaded to carry out any additional mesures to relieve the current situation. (933) (DTP).

389. B.10l3 ACCESS TO SOUTHEND (Minute 301/84)

The Committee considered a County Council agenda item and plans showing six options available for an improved route between Rochford and Southend. The options ware to be the subject of a public exhibition to consult interested parties.

01)0377 jr -

Development Services Commit tee RECONMENDED (1) That the County Council be informed that it would be premature to make an assessment of the available options until traffic surveys had been completed showing the origin and destination of traffic.

(2) That as the exhibition was to take place during the holiday period, the County Council be pressed to advertise the timetable as widely as possible. (45) (DTP).

390. STREET LIGLITINCMAINTENANCE (SCOUTING) ROCUFORD DISTRICT (Miiiute 376/83)

The Director of Town Planning reported that the Council had decided to support a higher level of street lighting scouting than was otherwise provided by the County Council. The estimated additional cnst of the service in 1981/84 was expected to be within the range of £1,500 to £1,600, and the County Council had enquired whether the District Council wished to continue with the increased scouting arrangements for the period 1984/85, Although no specific estimate provision had been made, the Director of Finance would approve a virement under Financial Standing Order 33.

RECOMMENDED (1) That the District Council request the Essex County Council to continue street lighting scouting at the present level.

(2) That the Finance and Personnel Committee be requested to make the necessary estimate provision for 1985/86 and future years. (966) (DTP).

391. PRI VATE STREETS, RO CHFORD DISTRICT-THE DRI VE AND THE WALK RULLBRIDGE (Minute 66/84)

The Committee considered a report by the Director of Town Planning that, in response to the Council's request for a far wider ranging public participation exercise regarding the making—up of private streets at the above locations, the County Council had deferred the matter for a site visit. Members of this Committee had also requested that investigations Be made into the possibility of providing a footpath link from The Walk through Wallace Close to Ferry Road. It was now considered that a more economical and straight forward solution would be to link the existing footpath in The Walk through to the existing footpath (unadopted) in The Drive, and carry out resurfacing work to make the route safe for pedestrians. This course of action would have no detrimental effect on the proposed private street works and there would be no objections from the County Council.

It was noted that any work of this nature could well precipitate calls from residents in other areas for the Council to make the same provision, which it might be difficult to resist. There was no financial provision in the year 1984/85 for the execution of this work. üU678 Development Services Committee

RECOMMENDED (1) That the Essex County CouncilTs response concerning consultation exercises be noted and further reports made to Committee when the information becomes available.

(2) That a decision on the possible footpath link be deferred until the CountyTs decision on the wider ranging public participation exercise referred to above is known. (45) (DTP)..

392. DIVERSION OF PUBLIC FOOTPATH NUMBER 10 (CANEWDON) (Minute 243184)

The Solicitor to the Council reported that an amended Public Path Diversion Order had been advertised on the 4th April. A further six letters of objection had been received, four being from persons who had objected when the Order was advertised originally.

RECOMMENDED That the objections be noted and that the District Council of Rochford Number 10 (Canewdon) Public Path Diversion Order 1984 be submitted to the Secretary of State for the Environment for confirmation. (25920). (SOL).

393. RENAMING OF STREETS - VICTQ4_R94p_çPART)J RAYLEIGH

The Committee considered a report of the Solicitor to the Council suggesting that as the section of Victoria Road, which crossed the proposed open space land, was to be extinguished, it would be desirable to rename part of the Road. Whilst accepting this suggestion, Members did not favour the street name of "Oxford Close" which had been proposed and asked that a further report he made to the next meeting of the Committee.

RECOMMENDED That the Solicitor to the Council report accordingly. (923) (SOL).

394. DEVELOPMENT CONTROL STATISTICS—JIEY, SEPTEMBER, 1983_ (Minute 70/84)

The Committee ndted the report of the Director of Town Planning. (158).

395. PUBLIC MEETING — 18TH APRIL, 1984 — ROCHPOBD DISTRICT LOCAL PLAN (OPTIONS) RAYLEIGH a(Minute 144/84)

The Committee had before them the appended report of the Secretary to the Council. At the suggestion of the Chairman, Recommendation (1) of the report was amended as indicated below.

RECOMMENDED (1) That consultations take place with the County Council with regard to the traffic implications of the Rayleigh Grange Scheme and on the possible impact on the local schools of the three suggested developments.

90 679 Development Services Committee

(2) That confirmation be sought from the Anglian Water Authority as to the adequacy of the foul and surface water drainage systems with regard to the proposed developments.

(3) That arrangements be made for further public consultation as necessary. (6900) (DTP).

396. THE M25 AND LAND USE PLANNING IN THE SOUTH EAST

The Director of Town Planning reported that the Secretary of State for the Environment had issued a letter giving guidance on the implicat.ons of the! M25 motorway for land use planning policies and development control. The Secretary of State would have regard to the guidance when considering Structure Plan alterations and appeals and expected local authorities to follow these guidelines in their local plans and decisions.

RECOMMENDED That the contents of the letter be noted and due account taken of them in the preparation of the District Plan and any other relevant activities of this Authority. (45) (DTP).

397. CARAVAN STORAGE

The Committee gave further consideration to a suggestion made by a Member at the Meeting of the Council in April that it would be advantageous to residential amenity in the District if the Council provided a site for the parking of privately owned caravans out of season.

RECOMMENDED That the District Plan Working Party be asked to consider this matter. (246) (DTP).

398. PANBRIDGE WORKS— SOtTITh{FAMERIDGE (Minute 289/84j

The Committee noted that the scheme for the making—up of St. Thomas's Road submitted by the County Council had now been approved and was proceeding as a matter of urgency. (4276).

399. LAND AT BEDLOES CORNER (Minute 190/84)

The Committee were reminded that following refusal of a planning application on this Council owned land, the Planning Services Committee had requested this Committee to consider the future use of the land as a village green.

The Solicitor to the Council reported that this land became isolated when the Chelmsford Road was straightened. The land had been used until recently for hay cropping at a nominal licence fee but a recent planning application by a proposed purchaser had generated interest in Rawreth for the use of the land as a village green.

Members felt that the future use of the site was one which should be considered by the District Plan Working Party. 000389 Development Services Committee

RECOMMENDED That a report be made to the District Plan Working Party. (1447, 2065 and 1705) (DTP & SOL).

400. PLUMEEROW AVENUE OPEN SPACE

The Solicitor to the Council reported that for many years the Council had been endeavouring to consolidate an open space area in this vicinity with various land purchases. An offer had been made by the Ministry of Agriculture, Fisheries and Food to sell to the Council approximately 15.5 acres of land immediately adjoining Plumberow Mount for open space use.

As there was no provision in the capital programme, terms had been discussed with the Ministry for a deferred purchase. Provided a firm intention to purchase was made by September of this year, they would be prepared to defer purchase until the financial year 1985/86, on the understanding that the Council paid interest on the purchase price at the flank base lending rate, plus 2%. This would enable the Council to gain possession of the site prior to completion of its purchase.

RECOMMENDED That the Solicitor to the Council be authorised to complete the purchase of the land at a price to be agreed by the District Valuer and on the terms outlined above. (174) (SOL).

401. LAND ADJACENT TO SMUGGLERS' DEN, HULLERIDGE (Minute 679/83)

The Solicitor to the Council reported that the above land was recently licensed as garden land to the owners of 111 Ferry Road, Hullbridge. A 3 ft. wide strip was, however, traversed by shallow drains of the adjoining property and it was, therefore, proposed to convey that strip to the owner of that property.

RECOMMENDED That the Solicitor to the Council instructs the District Valuer to negotiate a price for the sale of this strip of land having a width of 3 ft. immediately adjacent to Smugglers' Den, Ferry Road, Hullbridge and conveys the same to the owner of Smugglers' Den on such terms and conditions as the Solicitor to the Council thinks fit. (4469) (SOL).

402. LAND ADJACENT TO 181 ROCHFORD GARDEN WAY The Solicitor to the Council reported that the owner of the above property had applied to purchase an immediately adjoining area of land which tended, at present, to be fouled by dogs.

RECOMMENDED That the Solicitor to the Council proceed with the sale of 140 square metres of land or thereabouts adjacent to 181 Rochford Garden Way at the District Valuers valuation

009681 Dev4ppent Services Committee

and subject to other terms and conditions including fencing as are appropriate to the owner of 181 Rochford Garden Way. (19236) (SQL).

403. LAND OPPOSI CAGEFIELD ROAD, STAMBRIDGE

The Solicitor to the Council reported that a request had been received from Stambridge Parish Council to lease the above land for use as public open space. This two acre site was within the Green Belt and was currently used as informal open space.

RECOMMENDED That a report be made to the District Plan Working Party on the future use of this land. (16356) (PT? & SQL).

404. WATER ACT 1973 — SECTION-— 16 PROVISION OF PO1JL WATER SEWAGE (Minute 4/83) - In response to enquiries made by a Member on the progress of foul water sewage schemes previously identified as suitable for action under Section 16, Water Act 1973.

RECOMMENDED That a report be made to the next meeting on a programme of works to decide the priority of schemes within the District. (4657) (DTP).

405. RAYLEIGH GRANGE DEVELOPMBNTJ!inute62/84)

Members noted the progress of the negotiations being undertaken and the Solicitor to the Council reported that a further meeting of the Consortium had since taken place and that a full report would be made at the next meeting of the Policy and Resources Committee. (6900 & 21535) (SQL).

406. JUNCTION OF PL1JMBEROW AVENUE AND GREENSWARD LANE

A Member mentioned that he had witnessed recently a bad accident at this junction between a car and a motorbike. He urged that the County Council take immediate action over road safety measures including the provision of a mirror on the opposite side of the road to enable cars leaving Plumberow Avenue to have adequate vision.

RECOMMENDED That the County Council be urged to investigate these matters as a matter or urgency. (43) (PT?).

. 000682 ROCIIFORD DISTRICT COUNCIL AGENDA ITEM 6

DEVELOPNENT SERVICES COMMITTEE — 29Th MAY 1984

REPORT 01? TUE ROACH VALLEY CONSERVATION ZONE GROUP OF REPRESENTATIVE S

At a Meetingjteld on the 14th March 1984. Present:

Council Side:— Councillor D.C. Wood (Chairman).

Representatives: —

Miss J.MacConnell — S.E. Essex Natural History Society. Mrs. S.Horncastle — R.V.C.Z. Working Group Mr. E.W. Amos — The Ramblers' Association Mr. E. Pearson — Anglian Water Authority Mrs. P. FLotston — Essex Bridleways Association Mr. H. Wickens — Roach Area Fairways & Conservation Committee Mr. H. Smith — U.O.R.S.E. Mr. P.O. Philpot — National Farmers Union Mr. D.J.W. Taylor — Great Wakering Parish Council polo4:— Councillors R.D. Poster, R.A. Pearson and AL. Tate.

1. MINUTES

Resolved that the Minutes of the Meeting of the 7th December 19ThtEapproved as a correct record subject to the insertion of "hoped" after "the River Roach was" in item 3 and to the substitution of "within" for "beyond" in the second paragraph of item 8.

2. REPORT OF THE WORKiNG GROUP

The appended report of the Working Group held on 25th January 1984 was noted.

3. CYCLE OF MEETINGS 1984/5

Members noted that the dates for the meetings of the Group of Representatives during the 1984/5 cycle were as follows:

Wednesday, 30th May 1984 Wednesday, 19th September 1984 Wednesday, 5th December 1984 Wednesday, 6th March 1985

4. COUNTRYSIDE WEEK

The Roach Valley Conservation Zone Project Manager reported that the proposed countryside week would consist of:

1. Woodland Craft/Mament Display. This could be organised at the car paiEEin HoékièfWoods and might involve a practical demonstration of woodland management techniques, construction of rustic furniture and displays about woodland conservation. !! ! r W'•' I 1P ¶

2. Seminar/Workshop/Conference. An all day session would be held to discuss countryside management and invitations would be sent to all organisations represented in the Roach Valley Conservation Zone, all District Cotmcillors, two representatives from each Parish Council, Officers from neighbouring District Councils and organisations running comparable MSC projects.

!EcQ!!P!P (1) That the Countryside Week take place during the week starting 28th May 1984.

(2) That arrangements be made for the Group meeting on the 30th May to take place at 1-lockley Woods.

5. COMMUNiTY PROGRAMME-PROGRESS REPORT

The Project Manager reported that the Community Programme team had become more involved in a diverse range of activities throughout the Conservation Zone. The Manager outlined proposals to continue the project for a further 12 months which had been submitted to the Manpower Services Commission. It was hoped that a greater emphasis would be given to the maintenance of footpaths and the education of the public in the enjoyment of the countryside.

Booklets were presently being prepared for Hockley Woods and Edwards Hall Park and the work of the Community team had been welcomed by school teachers. Guided walks in Hockley Woods were planned for the Spring and a report was being prepared in conjunction with the Ramblers Association.

Following a request from the representative of H.O.R.S.E. the Director of Town Planning agreed to investigate the possibility of a riding route from Green Lane to Grove Road.

Mr. Philpot displayed samples of the new waymarking signs produced by the Country Landowners Association, it was suggested that the Director of Town Planning examined the feasibility of using these signs within the District.

6. EVEMING ECHO — ENVIRONMENTAL CORRESPONDENT

The Chairman reported on a request from the Evening Echots newly appointed Environmental Correspondent for permission to attend meetings of the Group of Representatives. Members felt although the items discussed were not of a confidential nature, the presence of the press might hinder the free expression of views.

!!cP!M!!!Pp That the Evening Echo be advised that it cannot be represented at meetings of the Group.

7. MSC COMMUNITY PROGRAMME— SLIDE PRESENTATiON Representatives noted with pleasure the slide presentation given by the Manager of the Roach Valley Conservation Zone team on the progress of the work currently being undertaken in the Council's various woodland sites.

OO'J684 They extended their congratulations to the Manager and his team on the improved appearance of the woods.

8. COUNTRY PARK ACT 1968

A Member suggested that the Council might approach the Countryside Commission with a view to establishing Hockley Woods as a country park. Grants were available by the Commission and these would help to maintain the woods and provide finance for the installation of improved facilities.

RECOMMENDED That the Director of Leisure examine the possibility of establishing Hockley Woods as a country park.

9. OLIVER RACKHAM

A Member reminded the meeting that as yet a decision concerning Dr. Rackham's paper had not been reached. The Director of Town Planning explained that the cost of the publication of this docunent would be in the region of at least £1200 and the matter would need careful consideration. Unfortunately this decision had had to be delayed due to the heavy workload within his department.

10. TWINNING WITH HALTERN, GERMANY

The Chairman reported on a successful visit by representatives from Haltern, the German town twinned with Rochford. Both parties were trying to establish as many links as possible and it was hoped that one could be with the local Ramblers Association. The Members concerned were delighted and it was hoped that the venture would prove to be rewarding.

1' O&QG81 1,'

Q_CEFOPD DISTRICT COuNCIL

ROACH VALLEY CONSEUI.V.AflON ZONE WORYflG GROUP

NOTES ON A MuG OF THE GROUP EflD ON 251h JMJUABY, 1984

Present Miss 3. NacConnefl (Co-orainator) Mr. I Ashton, Mr. N. Astor, Mr. D. Charles, Mr. B. Cooper, Mr. K. Hogan, Mrs. P. Hotston, Mr. B. Watinough.

1. Apolies were received from Councillors Mr. & Mrs. C. Hornoastle, Mr. C. Hanson & Counoillor D. Taylor. • 2. Nobs of the previous meeting (19th October, 1933) were read as they had not been fully circulated. There were no matters arising.

3. Corimiunity Programme Mr. Watmoui reported that work in Hockley Woods had started in November. This provided occupation for 35 manual workers, two-thirds of whom were part-time. Progress was good. Full use was being .made of afl parts of ooppiced timber; faggots laid. on bricUeways and covered with wood chips had produced paths that should last 5 — 10 years. Bridges and gates had been constructed and paths were being waymarked. An old pond had been cleared out and made an interesting feature. Work was to start shortly in Betts Wood. The Education Officer was working with the local primary school and adjoining landowners and the children were being encouraged to plant young oak trees in the wood. Other work anticipated was on The Grove Road plotland, Shopland Electricity Sub—station and an Urban Site in Rochford. Proposals for Great Wakering C'oimion had been submitted to the Parish Council. There was a reassuring prospect of the District Council helping outside landowners with advice.

The situation regarding footpaths was not so good. The future prospect for the scheme was uncertain but if it could be extended wajymarking of paths could be carried out.

Other items being considered were—

(a) 3 or 4 countryside walk leaflets (one for Barling had already been produced.) (b) Summer walks in Hockley Woods. (o) A countryside week in June with guided country walks and a \ possible conference. . oo"b 686 Mr. Hogan described progress on the farm survey. The whole of the zone West of Rochford (Hockley Valley) had. been covered. Land owners had beeji very co-operative. The physical surrey had been closed down for the winter months but would be resumed on areasb near the coast, looking mainly at drainage ditches. The surveys had generated a lot of information. A report had been produced. for each farm describing the wildlife interest and its relative importance and recommending what should be retained. General information was being accumulated for the benefit of the District Council to inàioate what was of value. Scientific observations .would also be passed to the Biological. Records Centre at Southend Museum.

A great deal of effort had been concentrated on hedgerows and trees but hedges had proved difficult to age because of their sparsity. A map of physical features in Hockley Woods had been produced and a survey of the Paglesham foreshore was being carried out - this would be for educational use. Mach scientific information had been gathered and it was hoped that a report of a scientific nature could be produced. Money had been included in the estimates for publications on various topics and it was hoped that these would be both technical, and popular versions.

Miss MaoConnell said that Mr. Banson had ooimnented very favourably on the work being done. Mr. Watmoua explained ttat he had adopted a policy of being very selective when recruiting manual workers. This had benefitted the project and the workers were taking considerable interest in the j )b. The manual team would be available until November but continuation of the survey was to be considered in February. The group expressed a wish that the Council would do all it could to keep the projects going.

Mr. Hogan pointed out that a number of small areas would be left which the team could not cope with within the time limit. He asked that Members of the group should go out with the survey team to note their method of working.

Mr. Watmough and his team were congratulated on their achievements so far.

4. Reports I • Footpaths Mr. Ashton was surveying footpaths in Rawreth.

2. Building Mr. Charles was hoping to complete his surrey of buildings in the Spring.

3. Horseriding Mrs. Hotston expressed her appreciation of what had been done in Hcckley Woods. She suggested that a link should be created between Bull Lane and the Western edge of the woods where there was already an informal arrangement with Mr. Smith of Stevens and Whitheads Farm. She also commented on the path extending North from Wellington Road which had been reduced considerably in width. There was evidence of public use of this path since 1912.

5. Any other business

1. Badgers, Miss MacCornell referred to an item in the press •on badger baiting end asked that members of the group should report any sigas of interference with local badger setts. 2.' Police Liaison It was noted that Chief Superintendent Tercy Rand at Chelmsford Police H.Q. had been appointed Police Wildlife Liaison Officer. 000687 6, Date of next meeting The next meeting was arranged for 11th April, 1984

ROTE Councillor B. Grigga has been replaced by:—

Counoiflor B. 3. tI. Taylor 2 Victoria Drive, Great Wakering.

Tel: 218004 (home 206245 (work

638 ROCHFORD DISTRICT COUNCIL AGENDA ITEM 16

DEVELOPMENT SERVICES COMMITTEE —. 29TH MAY 1984

REPORt OP THE SECRETARY TO THE COUNCIL

MEETING — PDBTIC 18TH APRIL1984 (Minute 144/84) — ROCHFORD DISTRICT LOCAL PLAN — OPtIONS — RAYLEIGH WEST

This Public Meeting which was extremely well attended was held at Sweyne School. Councillor D.C.Wood presided and was supported by the Chief Executive and the Director of Town Planning. Representatives of the Ministry of Agriculture, Fisheries and Food and the County Surveyor were also in attendance.

The Chairman opened the meeting by referring to the deliberations of the District Plan Working Party which, inter alia, was seeking to identify areas of land, much of it within the Green Belt as it was now zoned, that could be released for residential development in order to satisfy the building land supply requirements of the County Structure Plan. The purpose of the meeting was to explain the options available in relation to Rayleigh West and to learn the initial reaction of residents. The Director of Town Planning then described the national planning framework referring to the overall position of the Secretary of State for the Environment both in approving the County and District plans and in determining appeals and the significance of the County Structure Plan's requirements for land to be released in Rochford District for an additional 750 residential units. The District Council had now to prepare a District Plan which took account of this requirement or face the consequences of the Secretary of State granting permissions on appeal. He emphasised that the land at the Grange was already zoned residential. Given that additional housing land would have to be found the Council were aiming with the District Plan to strengthen Green Belt boundaries, to meet local needs and to secure benefits for the community as well as attempting to resolve other local planning problems. The three options for Rayleigh West were being put to residents at this early stage but there would be further opportunities for comment when the Draft District Plan was placed on deposit and (if the Plan was approved by the Secretary of State) when the individual planning applications were then submitted.

Turning to the three options the Director gave details as follows :—

(a) Rayleijh Grange (See plan A attached)— The District Council already owned a substantial part of this 16 acre plotland site to the north west of The Approach. It was zoned for residential use and negotiations were taking place to develop the major part of the site with a value for money project of good quality high density housing for sale. The remainder would provide for a 40 unit AP scheme, some shops and a public house. The County had indicated that Hatfield Road, with improvements to its junction to London Road could be the main feeder route for the new development.

(b) French iCier Land (See Plan B attached) — This site adjacent to the Railway line coinpiised somilIOS acres, part being zoned for public open space and part Green Belt. It had been acquired by developers a number of years ago because of its hope value. The owners were aware of the District Plan considerations and had suggested that if they were permitted to develop 19 acres with housing they would be prepared to sell 85 acres to the Council for open space and a public golf course all at open space land value. The sale would impose restrictive covenants on the land against any other use. The golf course would then form a permanent buffer between the residential area and the Green Belt to the west. The boundary of the 19 acre development site had been drawn to preserve areas of local natural beauty and also with the existing residents in mind.

(c) MAPP Land between London Road and Rawreth Lane (See Plan C attached) — This ibosed Green Belt lanFlfad an area of about 100 acres and was vulnerable being surrounded by development on all four sides. MAFF were considering the sale of the land and had sought the Council's views on its use. It might be possible to agree with MAFF some form of controlled development. The decision by the Secretary of State to allow the appeal against refusal of the concrete batching plant had served as an example of how decisions on planning applications could be taken out of the hands of the local authority and agreement prior to sale of land presented an opportunity to avoid this occurring again in this area.

The alternatives that appeared to be available for the development of the land were related to the capacity of the road system and the extent to which new highways provision should be made. Three proposals were described to illustrate this point as follows:—

(1) If any more than 150 units were to be considered a new link road would be necessary between Rawreth Lane and London Road through the playing field of Sweyne School. This would involve an increase in traffic, along with the additional traffic from the Grange and French iCier developments, on an already busy London Road. The proposal would however involve the designation of a part of the NAFF Land for public open space.

(2) In the absence of a link road, a cul—de—sac development of up to approximately 150 units might take place off Rawreth Lane with the possibility of the remainder of the site being released for public open space.

(3) The parts of the site off existing culs—de—sac might be developed with up to a total of approximately 150 units which would provide firm boundaries to the residential areas. A large part of the site could be released for public open space.

000690 Any such proposals to provide additional open space would include restrictive covenants in the Conveyance to preclude any other use of the land.

The Chief Executive then expanded on the position of the District Council. It had to produce a Draft District Plan identifying the sites for development. The Plan had to be capable of withstanding the tests of consultation, objection and appeal. It would commit the future and its formulation demanded a positive approach now when the opportunity existed to negotiate acceptable levels of development on land which could be redesignated, an opportunity which was bound to be denied by a developer after a successful appeal.

Dealing first with the Grange scheme, the Chief Executive explained that the Council and its predecessor had over the years acquired various plots and that there were two other major owners. The remainder of the land was in separate ownerships. The Council could sell its holding on the open market or attempt to acquire the remainder of the site. It could take no further action but in this case the Secretary of State could direct the Council to sell its holding and it would lose its ability to control the development. The chosen option was to enter into partnership with the other major land owners. This choice had the advantages that the assembly of the site for development would contribute to the 5 year land supply, that it would bring forward for development derelict land already zoned residential, that it would enable removal of the car breaker's site, that it would provide for an Aged Persons' housing scheme and more local shopping facilities and that it would enable the Council to release its land for a private development involving the minimum of investment by the Public Sector.

Turning next to the French Kier land he suggested that if the Council chose to ignore the owner's request to be allowed a limited development, the possibility would remain that French Kier might be successful in objecting to the Draft Plan and thereby achieve the inclusion of all the site or a larger part of it for development. The alternative was for the Council to try and retain control by negotiating an acceptable level of development. The advantages of French ICier's proposal were that it would contribute to the land supply requirements for the additional 750 dwellings and that it would provide a golf course and further public open space and most importantly, a buffer between residential development and the Green Belt.

With regard to the MAPF land the Chief Executive reminded the meeting that the Secretary of State's appeal decision had been to refuse the application on the grounds that it was premature, although development night take place with improvements to the infrastructure. Originally, the release of the site for development had been included by the County in the Draft Structure Plan. Government Departments were under pressure to sell unwanted assets and it seemed likely that NAFF would sell this land, particularly as it was not of high quality agriculturally and

1 was subject only to an annual tenancy. It was policy to sell • by to the' highest bidder avid it *s"probable that the land because of its hope value would be acquired' b a developers There was no question that the Council would be better negotiating with MAFF rather than' witha developer. With the earlier appeal decisions in Rayleigh it seemed prudent to reach agreement with MAFF now on an acceptable level of development.

The presentations by the' birector of Thwn Planning and Chief Executive having been completed the Chairman invited comments from tfte meeting.' }fany questions were raised and answered but dealing-with the opfions in the same order as above, the main areas of concerrt expressed by those attending were:—

Rayleigh Cran&e

I (a) That Hatfield ko'd'hqg inadequate for the main feeder route to the new development and that this had been a factor in the dismissal of an. appea1'by 'flench Icier. I (b That since th'e LittM Wheaeleys developments traffic problems - were'ibeihg'eipe*iencedin Purleigh Road and Langdon Road and that with more development in the area the situation 'could only deteriorate added to which these roads were used by traffic from London'-Raad as a "rat run" 'to 'the station and the Approach car - park.

Cc) That the local schools could not cope, Glebe School having r' al±eady closed its iista.-t 1 (d) Would the foul and surface water systems prove adequate?

French iCier Land

(a) That schools and the fire and health services were already under pressure to cope with the existing population in Rayleigh.

(b) That restrictive covenants might not stand the test of time.

NAFF Land

(a) London Road already experienced congestion which would be exacerbated by developments at the Grange, French icier and MAFF Land.

(b) Downhall Road was dangerous arid unsuitable for additional traffic.

Generally

Whilst a number of the above reservations could be applied to any or all of the options, the following general comments were also made:— S 9OO6'S2 Ut er ,,;nr'' ,cI

(a) The inadequacy of the road network for existing and new traffic.

(b) There was not time at one meeting to discuss fully the three sites.

proposals and the highway/traffic problems. -

The Chairman stressed that there would be further Public Meetings on the proposals as well as on highway/traffic considerations but that, being in the same area, the three options had been presented together because they were inter—related. lie invited those present at the meeting to advise the Chief Executive of any other associated matter which might with advantage be considered at the future public weetings.

RECOMMENDED (1) That consulations take place with the County uöciI dEh regard to the traffic implications of the Rayleigh Grange Scheme and on whether or not the local schools could cope I with the additionai child population of the three suggested developments.

(2) That confirmation be sought from the Anglian Water Authority as to the adequacy of the foul. and surface water drainage systems with regard to the proposed developments. (3) That arrangements be made for further public consultations as necessary. (6900) .

999fi4q jJLJ

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— a / o9 •1I 0 - — a' ROCUFORD DISTRICT COUNCIL

Minutes of the Finance & Personnel Committee

Ata Meeting held on 31st May 1984. Present: Councillors J.A. Gibson (Chairman), 0.1. Black, R.H. Boyd, W.H. Budge, T.H. Burt, Mrs. L.M.A. Campbell—Daley, R.D. Foster, B.T. Grigg, C.J. Gardner, A.J. Harvey, D.R. Helson, J.E. Nolces, 3. Parkinson, J.A. Sheaf, 0.3. Wade, Mrs. L. Walker, D.A. Weir and D.C. Wood.

4poiogies: Councillors ICE. Banks, Mrs. Jo Jones, Mrs. J.M. Munson, 3.2. Taylor.

407. MINUTES

Resolved that the Minutes of the Meeting of the 28th March be approved as a correct record and signed by the Chairman.

408. MONITORING OF PERFORMANCE MEETING OF 28TH FEBRUARY 1984

The Committee was satisfied that all necessary action had been taken. Minute 162/84 was carried forward (7).

409. JOINT STAFF AND SAFETY PANEL

The Committtee received a reporef the meeting held on the 26th March.

RECOMMENDED (1) That paragraph 3.1 of the draft Code of Conduct be amended to the satisfaction of the Chief Executive and the Chairman of the Staff Side.

(2) That the draft Code of Conduct be re—written as the Council's interpretation of and guidance on Paragraphs 70—74 of the National Scheme of Conditions and Service and that, subject to further consideration by the Panel and the Committee, the revised document be issued to all members of the staff.

(3) That the Panel's interpretation of Paragraphs 70 and 71 of the National Scheme be adopted as P Council policy with regard to secondary employment and the staff advised accordingly.

(4) That rooms on the top floor of 19, South Street, be made available for staff use and the detailed proposals be further Investigated (4545). (ant)

410. FINANCIAL REPORT

The Committee considered the report of the Director of Finance and noted with pleasure the Council's excellent record on rate collection.

099S27 Finance and Personnel Committee

It was suggested that an evaluation be undertaken of maintenance costs incurred through refuse collection vehicles operating on unmade streets and having to negotiate rough ground at the refuse tips.

RECOMMENDED (1) That the action of the Director of Finance, in paying the accounts detailed in Paragraph 1 of his Report, be confirmed.

(2) That a report on the maintenance costs of refuse collection vehicles incurred as mentioned above be made accordingly (708)(DF and ACE.)

411. CAR PARKING CHARGES — PROSECUTIONS

The Committee noted the report of the Solicitor to the Council on the results of prosecutions tn March and April 1984 (23664).

412. PHOTOCOPYING FACILITIES —OLD HOUSE, ROCRFORD

The Committee noted that the Chief Executive, in accordance with Standing Order 18, had authorised the immediate acquisition of a photocopying machine at a cost of £1,580, for which provision had been made in the Vehicle Plant and Replacement Fund estimate for 1984185 (1593).

413. STAFF VACANCIES

The Committee noted the report of the Chief ExecutIve (194).

414. MANPOWER STATEMENT

The Committee noted the report of the Chief Execurive on the quarterly Joint Manpower Watch return which was drawn up for purposes of comparison within an organisational framework specified by LACSAB (5145).

415. SOUTH EAST ESSEX TECHNOLOGY CENTRE (SEETEC) ADMISSION OF EMPLOYEES INTO SUPERANNUATION SCHEME —

The Director of Finance and the Secretary to the Council reported on the requirement of the MSC for the Technology Centre to be an autonomous body, which would be responsible for employing the six full—time staff at the Centre, albeit subject to the Local Government Scheme of Conditions of Service.

It was therefore appropriate that they should be superannuated through the County Council Superannuation Scheme. This would require the new SEETEC Company to make appltcation to the County for the admission of its six employees, supported by a guarantee from the District Council Q that it would meet the cost of any pension increase payments

000698 Finance and Personnel Committee

to the persons so admitted in the event of the S1&ETEC ceasing to exist,

RECOMMENDED (1) That the application by the SEETEC Board of Management to the County for the admission of its staff to the superannuation scheme be supported

(2) That the District Council give the following guarantee to the Essex County Council Superannuation Fund with effect from 1st June 1984.

"In the event of the South East Essex Technology Centre ceasing to exist, the cost of any pensions increase payments in respect of any retired employees of the Centre who are subject to the Superannuation Admission Agreement will be borne by Rochford District Council. The undertaking will not apply to payments in respect of discretionary benefits provided for in the Local Government Superannuation Regulations." (917) (Dp)

416. THE COMMISSION FOR RACIAL EQUALITY - 90DE_QFRACTICE The Secretary to the Council reported that the Commission for Racial Equality Code of Practice became effective on 1st April 1984.

Although not law, failure to adhere to the Code's principles and recommendations would be taken into account in any claim for racial discrimination brought against an employer. However, advice had been given that where the size of ethnic minorities in the locality was very small, the introduction of an equal opportunities policy together with appropriate instructions to staff responsible for recruitment 'night be sufficient, although more monitoring of applicat tons might be desirable.

RECOMMENDED (1) That the Council promote a policy of equal opportunities which alms at ensuring that no job applicant or employee receives less favourable treatment on grounds of sex, marital status, race, religion, colour, nationality or ethnic or national origins, or is disadvantaged by conditions or requirements which cannot be justified.

(2) That measures be taken to ensure that individuals continue to be selected, promoted and treated on the basis of their relevant merits and abilities.

(3) That recruitment procedures be periodically monitored for compliance with the Code of Practice (191).(SEC)

417. STREET LIGHTING SCOUTING (MINUTE 376/83)

The Secretary to the Council reported on the recommendations of the Development Services Committee.

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RECOMMENDED That provision to meet the additional cost of the increased street lighting scouting service be made in the draft revenue estimates for 1985/86 and thereafter (966). (DP)

418. EXCLUSION OF THE PUBLIC

419. NUMBERS 21 AND 23 SWEYNE AVENUEL HAWK WELL

The Director of Leisure reported in confidence on the circumstances in which these service tenants, who were being transferred to facilitate disposal of the properties, had incurred expenditure on home improvements and were seeking some recompense.

RECOMMENDED That ex—gratia payments of £150 and £33 be paid to the tenants of numbers 21 and 23 Sweyne Avenue, Hawk'weil, respectively, to be met from the proceeds of the sale of the properties. (DL & DF)

420. CONTRACT NUMBER 1048 — PRE—PAINTING REPAIRS AND REDECORATION RAYLEIGH CENTR4L - 61 PROPERTIES

The Solicitor to the Council reported in confidence that whilst four firms had been invited to quote for this contract, only one tender had been received, which was within the estimate provision and had been checked and found satisfactory. RECOMMENDED That the tender submitted by MBC (Builders — Ashingdon) Limited in the sum of £35,977.20 be accepted, subject to contract. (Dull & SOL)

Note: The Chief Executive to give immediate effect to this recommendation exercised his powers under Standing Order 18 as the contract period of twelve weeks and the need for completion before the onset of inclement weather would not admit of delay.

421. CONTRACT NUMBER 1004 — DAY CENTRE AND CITIZENS ADVICE BUREAU, BACK LANE CILFORD A The Director of Town Planning reported in confidence that there was a budget figure of £55,000 (including £5,000 fees) cQ for this project, but that the lowest tender which had been received was from G. F. Bridgman Limited in the sum of £78,420.18.

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Discuss tons had taken place with the Day Centre Managentent and representatives of the Citizens Advice Bureau to identify those areas where savings could be achieved. Together they amounted to £17,030 which if implemented would reduce the tender to £61,390.18. The fees (including design, structural and quantity surveyors and future site supervision) were reckoned at £11,400 giving a total estimated scheme cost of £73,000.

The Committee considered that the provision of a Project Board which was listed for omission at a saving of £150, ought to be retained.

It was noted that a report was to be made by the Director of Finance to the Policy and Resources Committee on the updating of the Capital Programme. RECOMMENDKD (1) That the remainder of the savings listed in the report amounting to £16,880 be implemented.

(2) That the lowest tender submitted by Messrs. C. F. Bridgman be accepted in the amended sum of £61,540.18 subject to contract. p (3) That a supplemental capital estimate of £18,000 inclusive of fees be approved.

Note: In order that the contract could be let without further delay, the Chief Executive exercised his powers under Standing Order 18 to authorise the immediate implementation of recommendation (2) above. (4322) (DTP & SOL)

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ROC}IFORD DISTRICT COUNCIL w FINANCE AND PERSONNEL COMMITTEE—3lsT MAY 1984

REPORT OF TIlE JOINT STAFF AND SAFETY PANEL

At a meeting held on 26th March 1984. Present: Council Side: Councillors A.J. Harvey (Chairriiiii), J.A. Gibson and J.P. Taylor. Staff Side: Messrs R.N. Cornwell, 0.M. Scoging and J. Whittam.

I. DRAFT CODE OF CONDUCT

The draft code had been circulated with the Agenda. The Staff Side considered that the provisions of paragraphs 70 — 74 of the National Scheme of Conditions of Service (copy appended) already dealt with most of the eventualities and that there was little advantage to be gained from a second • set of rules. They thought that it would be helpful however if a revised document was prepared for issue to all members of staff which gave the Councilts interpretation of and guidance on the provisions of the National Scheme.

There was a need to look again at the wording of paragraph 3.1 of the draft code which read as follows:—

"Use of the Services of Council Contractors and Suppliers

If, on his own personal concern, an employee wishes to use the services of a contractor or supplier with whom his Directorate has dealings, he should, before doing so, obtain the consent of his Director or the Chief Executive. "

The Staff Side felt that many staff had no involvement with contractors or suppliers and that the requirement to obtain the permission of the Director should only apply to those staff who were so involved. They also mentioned that there were instances where there were only a small number of contractors supplying certain services or where because of the competitive tendering procedures, the Councilts contractors were known to be the best choice.

RECOMMENDED (1) That paragraph 3.1 above be amended to the satisfaction of the Chief Executive and Mr. O.M.Scoging.

(2) That the draft code of conduct be re- written as the Council's interpretation of and guidance on paragraph 70—74 of the National Scheme of Conditions of Service and that, subject to further consideration by the Panel, the revised document be issued to all membe of the staff.

. 2. SECONDARY EMPLOYMENT

The Chief Executive advised that further guidance had been sought from the National Joint Council for Local Authorities as to the interpretation of paragraphs 70 and 71 of the Scheme of Conditions of Service as set out in the Appendix.

The National Joint Council had advised that whilst Officerat off—duty hours were their own private concern, the high standards of public confidence demanded in an Officer's integrity required that his private interests must in no way conflict with or subordinate his duties as a local government officer.

In particular Officers above Scale 6 must not be employed by any other body whilst in the full—time employment of a local authority. The question of private professional work was considered by the National Joint Council to be an area the Officer should personally clarify with his Chief Officer or the thief Executive as appropriate. Again, in this area, they suggested that conflict with and subordination of duty was the important factor to be considered.

The Panel agreed that there were certain types of secondary employment where there was no apparent conflict with the duties performed for the Council and that bar work or football pools collection rounds might fit into this category. However, if a member of staff was in a private capacity to draw plans for an outside individual or agency and that those plans were then submitted to the authority for approval, there was a definite conflict of interest, which in the Panel's view was unacceptable. Indeed, the Panel considered that caution would need to be exercised by District Council staff in the preparation of plans which would be considered by an neighbouring authority as this too could cause conflict. Similarly staff undertaking legal work in a private capacity within the District was regarded as unacceptable.

A member of the Staff Side asked whether staff could provide professional assistance to each other. The Panel agreed that such an arrangement would have to be disclosed to the Chief Officer and the matter brought to Committee for approval with the names of the Officers involved and that it would be unacceptable for a Chief Officer to exercise any delegated powers in such circumstances.

The Panel also thought that certain secondary employment should be discouraged and identified political appointments paid or otherwise as a case in point.

RECOMMENDED That the foregoing interpretation of paragraphs 70 and 71. of the National Scheme be adopted as Council policy and the staff advised accordingly.

-Jy U c OoOO3 3. APPOINTM!NT OF RELATIVES OF MEMBERS OF STAFF

The Panel declared themselves to be totally opposed to the appointment by Senior Officers of relatives to duties in the same areas of work as themselves. The National Scheme of Conditions of Service required notice to be given to the Chief Executive by any Senior Members of staff who were aware that a relative was applying for a position with the authority and, for that matter, the application form required a declaration from the applicant of family relationship with any Member or employee of the Council. The Panel supported fully the principle of disclosure embodied in the National Scheme.

4. STAFF PARKING AREA — BACK LANE

The Chairman of the Panel reported that the Council Side would be recommending the Council to issue permits to the staff displaced by the development of part of the staff car parking area. When the opportunity presented itself, the remainder of the staff spaces would be taken into the public car park and permits granted to the staff then affected. This would allow the public to park nearer to the town centre facilities out of office hours. Those staff who only used a car occasionally would have to obtain specific approval to use the car park.

The Staff Side expressed their approval of these arrangements.

RECOMMENDED That a report be made to the Policy and Resources Committee.

5. STAFF ACCOMMODATION

The Staff Side were advised that the condition of the Day Centre building was such that it was not suitable for continued use after the new Bay Centre building was completed. The Council Side were however prepared to recommend that rooms on the top floor of 19 South Street be made available for staff use. The Chief Executive reported that there was a need within the office complex for accommodation for meetings and seminars and for staff training courses and that the larger rooms on the top floor of 19 South Street might be adapted for this purpose in addition to their use by the staff. Kitchen and toilet provision would need to be investigated. Further discussions would take place with the Staff Side to develop firm proposals. The Staff Side agreed that the rooms would be suitable for their use.

The Chairman of the Panel confirmed that it was the intention that the rooms would be made available on the same basis as the staff rooms provided previously in Acacia House.

RECOMMENDED That rooms on the top floor of 19 South Street be made available for staff use and the detailed proposals be further investigated.

000704 6. CAR ALLOWANCES REVIEW

The Staff Side were advised that it had been part of the Council's budget strategy to limit expenditure on car mileage in 1984/85 to the level in 1983/84. They asked for consistency in the allocation of allowances and felt that it should not be on the basis of whether funds were available but whether the duties of the job required a car allowance. The Council Side considered that in the review the grant of any new essential user allowance would have to be accompanied by compensating savings in existing allowances although Directors would be able to bring specific cases to Committee for decision. Expenditure levels were at the forefront more than ever and increased costs could well mean job losses and the end of the day. The Panel accepted that there should be a common formula for the allocation of car allowances in all Directotates and that savings in one Directorate might with advantage be utilised in another. -

7. APPRAISALS

The Chairman of the Panel mentioned that the Audit Panel had decided to hold their appraisal interviews on the 9th and 10th May. The meeting on the 10th would be to interview the members of the Management Team. On the 9th, the Audit Panel would see any other members of staff who so wished or who a Director had nominated. They would also wish to interview the staff in areas where there had been problems and would invite other staff to explaig their role for the information of Members.

8. DATE OF NEXT MEETING — 30th MAY 1984 — 8.P.M.

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