INDEX

1994

January - December Anqlian Water Company Stambridge Sewage Treatment Works 462 Ashingdon Park Estate - Section 71 Water Act 1999 53.8 Animals Display of Animals from Jakapeni Rare Breeds Farm Park 73, b Assets Safeguarding Sites:- Lower Wyburns Farm, Rayleigh 4f,297 Hollytree Gardens P.O.S., Rayleigh 4f ; Grove Road P.O.S., Rayleigh 4f Plumberow Mount P.O.S., Hockley 4f Millview Meadows P.O.S., Rochford 4f i Little Wheatleys, Rayleigh 4f,297 Rochford Recreation Ground 4f Wyburns Farm, Little Wheatleys - Woodlands Trust 156d Hambro Hill, Rayleigh - Woodlands Trust 156d Sweyne Park, Rochford Recreation Ground, Millview Meadows, Grove Road Public Open Space, Hollytree i Gardens Public Open Space - Transfer to,NPFA 156d Plumberow Mount, Hockley Leased to Hockley Parish 156d Brays Lane 156d More Business in Rayleigh High Street 156d Websters Way Car Park, Rayleigh 156d Former Playground, Mayfield Avenue, Hullbridge 523 Association of District Councils ADC Annual Meeting and Conference - June 1994 Notices of Motion 79d,85 Economic Initiative 296 22nd Annual Meeting and Conference - June 1995 418 Consultation Paper on a Single Local Authority Assoc. 419 Audit VFM Reports 79c External Auditors Findings - Issue Press Release 79c External Auditors Reports 157 Boundaries Review of Parliamentary Constituency Boundaries in Essex 421 Southend/Rochford: Boundary Adjustments 427 Budset Budget 1994/95 80,104 Chairmans Speech 100 Revised Estimates 1993/94. Review of the Structure of Local Government 101 Budget 1995/96 600 Budget 1995/96 - Leisure Services 625 Budget 1995/96 - Development Services 627 Budget 1995/96 - Health & Housing Services 629 Budget 1995/96 - Transportation 632 Buildinss Notice of Motion - Youth Centre, Rayleigh Grange 3O(ii1),75,146 Saturday Market Mill Hall, Rayleigh 79e Saturday Cinema Mill Hall, Rayleigh 79e Sports Pavilions - Great Wakering 250(i) - Canewdon 25O(ii) Car Parks Penalty Fines - Unlicenced Vehicles in Car Parks 11 Increase Free Parking in Rayleigh High Street 79e More Signs Re: Trader Refund Schemes 79e Car Fair - Websters Way Car Park 380 Increase in Car Parking Charges at Southend Hospital 387,447 Car Parking - Trader Refund Scheme 514

Caravan Sites Caravan Sites Working Party 461 Spacing of Caravans, Progress Report 466,590

Cemeteries Closure of St. Andrews Churchyard, Rochford 9 Chairmans Announcements Sweyne Choral Society Concert 28 Hoist for Disabled Swimmers, Clements Hall 28 Memorial Service to Late Sir Andrew Lewis, former Lord Lieutenant of Essex 28 Field Lane Trust Sponsorship for Charity Walk 28 Stranger/Danger Signs 103 Annual Dinner of Rayleigh Air Training Corps 103 Army Presentation Display 103 Visit by Trevor Brooking - Chairman of Eastern Council for Sport and Recreation 103 Russian All Stars on Ice 103 Forthcoming Wedding of Cllr C. Black 103 Civic Banquets 183 South East Essex Music Festival at Freight House 183 Poster Competition - Crime Prevention 183 Essex & Suffolk Water Companies 183 Announcements for May and June 306 Sunset Ceremony. Shoeburyness 385 Tour of MOD Establishment, Shoeburyness 385 Festival Sport - King Georges Playing Field 385 Gt. Wakering Parish Council Centenary 385 Charity Bonfire/Fireworks, Castle Point Borough Council 621 Reception for Neighbourhood Watch 621 Launch of Paper Bank Websters Way Car Park 621 Bazaar at The Cedars 621 Thanksgiving Service at Chelmsford Cathedral 621 Remembrance Service at Holy Trinity Church 621 Palace Theatre Production 621 South East Essex Chamber of Commerce Trainee of the Year Awards 621 Arthritic Care Luncheon 621 Performance by Rock On Choir 621 Switching on of Festive Lights Rayleigh 621 Unofficial Opening of North Door, Holy Trinity Church 621 Speed Reduction Seminar 621 Charqes Charges 1995/96 - Leisure Services 626 Charges 1995/96 - Development Services 628 Charges 1995/96 - Health & Housing Services 630 Charges 1995/96 - Transportation 633 Charitres Public Charitable Collections 450 Citizens Advice Bureau National Associatron of Citizens Advice Bureaux ­ Accounts 1992/93 83,288 Lease of Premises - CAB, Rochford 527 Citrzens Charter PublIshed Performance Standards 522 Clements u Leisure Centre Proposed Canopy Scheme 70 Clements Hall Filtration Plant 497,610 Closing Orders Pickerells Farm, Rawreth 238 Committee Structure Terms of Reference - Leisure Services 542 Terms of Reference - Transportation 554 Terms of Reference - Health & Housing Services 574 Computers Computer Hardware - Housing Department 584 Consultatron Documents Paying For Our Past - Department of the Environment 166 White Collar CCT, Proposed Statutory Accountrng Framework - Department of the Environment 172 Access to Local Authority Housing and Association Tenancies 115,184 Planning Policy Guidance on Green Belts 194 Shaping Mental Health Services 323 A Single Local Authority Association 419 Ministry of Defence - The Way Forward for Test and Evaluatron 480 Essex County Council Road Safety Plan 1995/96 602 Consultations from Neishbourins Authorities Southend B.C. - Warehouse/Distribution Facility, Land , North of Prince Avenue, Southend 23 Transport Policres and Programmes and Public Transport Plan - Annual Consultation from the County Council 60 Southend B.C. - sos/94/0504 394 Southend B.C. - sos/94/0751 443 Southend On Sea Borough Local Plan, First Alteration, Pre Deposit Consultation Draft 474 Castle Point D.C. - Childrens Hospice, Lower Wyburns Farm 532 Southend B.C. - SOS/94/0959 - Junction at Proposed New B1013 Access to Southend 617 Contracts No.1727 - ExtensLon to Day Centre, Back Lane, Rochford 17,378 No 1747 - Provision of Conservatory and Porch, Hardwick House, Rayleigh * 18 No.1735 - Cyclical Repairs and External Painting, Hullbridge 48 Approval for Contractors Selected to Tender for-window Replacement 49 VFM Study on Client Side Management 141 No.1736 175 No.1761 - Supply of Wheeled Refuse Containers 176 No.1767 - Conversion of Bedsits to 3. & 2 Bedroom Flats at Pembroke House, Warwick Drive, Rochford - Frnal Phase 177 Approval of Contractors Selected to Tender for External Insulation to Council Houses 178 No.1738 180 Tenders for Contracts 184 No.1650 Office Cleaning 190 No.1770 - General Cleaning at Elderly Persons Schemes, Flatted Estate Blocks and Temporary Accommodation 241 Approval of Contractors to tender for Central Heating and Boiler Replacement Works 242 No.1644 - Hullbridge Foreshore Revetment Works 366,386 Contracts Progress Report 458,583 No.1779A - Central Heating and Boiler Replacement Works - Little Wheatleys, Rayleigh and Bobbing Close 468 Grounds Maintenance Contract 320,549 Castle Point Deposit Draft Local Plan 563 Annual Programme of Pre Painting, Repairs and Decoration of Council Dwellings 1995/96 587 Approval of Contractors Selected to Tender For The Schedule of Rates for General Building & Repairs 592 No.1788 - Conversion of Bed-Sits to Self Contained Flats At Chignal House, Tendring Avenue, Rayleigh 593

Coroorate Plan Annual Review - Leisure 312 Annual Review - Health & Housing 325 Annual Review - Policy & Resources 371 I.

Councillors Members Allowances 84 Councillor Miss B G J Lovett 147 Counclllor R A Pearson - Nomination to National Housing & Town Planning Conference 152 Election of the Chairman of the Council 1994/95 203 Appointment of Vice Chairman of the Council 1994/95 204 Appointment of Chairman of Policy & Resources 205 Appointment of Chairmans Chaplain 206 Results of the District/Parish Council Elections 207 Record of Attendances 208 Suspension of Standing Order 46 209 Constitution and Structure of Committees 210 Appointment of Standing Committees 211 Appointment of Chairmen and Vice Chairmen of Committees, Panels and Sub Committees 212 Appqintment of Representatives, on Outside aodies 214,413 Appointment for Special Responsibility for the Disabled 215 Appointment of Rochford Sports Council 215 Group Protocol 216 Resignation of Councillor S N Jarvis 186 Tributes to Retiring Members 188 Appointment of Dependent Panels 28O(i),307 Appointment of Reps to OutsIde Bodies 28O(ii),307 NotIce of Motion - Meetings of Sub Committees & Panels308(ii), Rochford Hundred Association of Local Councils 414 Members Rights of Attendance 422 Chairmans Hospitality Allowance 426 Appointment of Chairman to Transportation Committee 552 . Appointment of Vice ChaIrman of Planning Services 613

Compulsorv Competitive Tenderinq Extension to CCT - Legal Services 173 Council Tax Setting the Council Tax Base 5 Notice of Motion - Council Tax 1994/9 3O(ii) Setting the Level of Council Tax 1994/95 99 Council Tax - Appeals Against Valuation 170,289 Crouch Harbour Crouch Harbour Authority - Draft Management Plan 481

Cycle of Meetlnqs 1994/95 8 Dates of Meetings 213

- Additional Changing Rooms, Gt. Wakering Pavilion 250 New Changing Pavilion at Canewdon Playing Field 250 Tylney Avenue Play Space & Fyfield Path Open Space 314 Kicking Wall, Ashingdon Memorial Field 315 Chignal House, Rayleigh 335 Romney House, Rochford 335 Garages, Wimarc Crescent, Rayleigh 586 Delesation of Authoritv Environmental Protection Act 1990, Schedule 3(2A) - Authorised Officers to Enter 37 Review of Delegations 168 Review of Delegations to Officers - Environmental Health 230 Scheme of Delegations to Officers - Rights of Entry Onto Site 400 Develoument Control Statistics Quarter Ending September 1993 95 Quarter Ending March 1994 392 Quarter Ending June 1994 533 District Plan Workinq Party Rochford Hospital Site 428 Inspectors Report - First Review 473 District Plan Working Party Recommendations 473 Education Nursery School Provision in Rochford 463 Emerqencv Plan Flood Recovery Seminar 279,307 Employment Employment Initiatives 254,412 Youth Employment 601 The Environment National Sustainable Development Report Local Agenda 21 12 Environment Agency - Proposed Structure 449 Environment Claims Bill 576 Environmental Health General Noise & Statutory Nuisance Act 1993 37 Environmental Protection Act 1990 Schedule 3(2a) - Authorised Officers 37 Pet Animals Act 1951 - Prosecution 46 Closing Order - Pickerells Farm, Rawreth 238 The Future National Blood Service 521

Entertainment Licences Renewal of Licence - Smugglers Den, Hullbridge 237 Vary Licence - The Pink Toothbrush, Rayleigh 415 Ernie Adcock Trophv The Golf Team 544 Flood Defences Wallasea Island 306,381 Footpaths Footways - Provision and Maintenance 55 Proposed Diversion of Footpath 22 (Part), Rayleigh 268,641 Financial Matters Aggregate Credit Limits and Treasury Management 161 Revenues Division - Outreach Programme 286 Request for Assistance with Litigation Costs, Preston Borough Council 379 Charging for AO/Al Plan Size Copies 408 Replacement Council Tax/Benefits Systems 432 Capital Programme Post 1995 509 Reorganisation - Financial Issues 528 Housing Benefit Claims 579 standard Spending Assessment 1995/96 624 Business Rates - 1995 Evaluation 598 Accounting for the Use of Assets 599 Hockley Community Centre Association 611,623

- Grants And Loans Grant Aid to Outside Bodies - Organisations Receiving Grant 1994/95 83,162 Rochford & Rayleigh CAB's 104 Increased Grant Aid 156b, Rochford Sports Council 156b Spearhead 156b Stepping Out 156b Rochford Old Peoples Welfare Committee 156b Rayleigh Association of Voluntary Services 156b Rayleigh & District Chamber of Trade 162 Supplementary Grant to Rayleigh CAB 187,372(i),386 Essex Racial Equality Council 229 Hullbridge Senior Citizens Welfare Council 229 Grants to Community Centres 245 Rayleigh Antiquarian Society 245 Rawreth Village Hall 245,37Z(ii) Stambridge Community Centre 245 Riverside Gymnastics Club 245 South East Economic Development Strategy (SEEDS) 269 Greensward School - National Finals in Sheffield 317,386 The National Market Traders Federation 406(i) Litigation Costs - Waverley BC v Fletcher 406(ii) Inward Investment Visit to Essex from Taiwan 406(iii) Business Link 406(iv) Holt Farm County Infants School 520 Foulness Parish Council 548

Grounds Maintenance Grounds Maintenance - Quality Control 258,307,320,386 Grounds Maintenance Contract 320,549 Health Tabacco Advertising - Private Members Bill ­ Notice of Motion 3O(i),34 Essex Family Primary Health Care 33 No Smoking Policy 35 Shaping Mental Health Services - Consultation 323,386 Social Services - Service Improvement Strategy 324 Hishwavs Town Police Clauses Act 1847 - Section 21, Proposed Temporary Closure of West Street, Rochford 10 County Highways Matters 54,262,411 Hockley Parking Review 56 Transport Policies and Programmes and Public Transport Plan - Annual Consultation 60 Highways Act 1980 - Section 116 - Proposed Removal of Highways Rights: Land Adjacent to 40 The Westerings And 1 Claybrick Avenue, Hawkwell 66 Decrimalised Parking Enforcement and Permitted Parking Areas - Opportunities for Local Authorities 165 Review of Ravleish On Street Parking 128.184 Police Traffic Management - Attendance at Meetings 263 Town Police Clauses Act - Proposed Temporary Closure of Streets for Ashingdon Carnival 264 Town Police Clauses Act - Essex FM Roadshow - Rayleigh 265 Naming of Streets - Canterbury Close 266 Pedestrian Access - Back Lane Car Park, Rochford 267 A130 Chelmsford to Al3 Meeting with ECC 444 Town Police Clauses Act 1847 - Section 21 - Proposed Temporary Closure of West Street and Market Square, Rochford 472 Kill Your Speed Campaign 485 Attendance at Transportation by County Members 553 Essex Highways & Transportation Services 555 Sutton Road/ Sutton Court Drive, Rochford - Proposed Junction Protection 556 Consultation on the New Route for the Al27 557 Town Police Clauses Act 1847 - Section 21 - Temporary Closure of Lay By Opp. 63/81 High Street, Rayleigh 605 Meeting with Premises in Rochford Town Centre ­ Improving the carriageway 606 B1013 Access to Southend 637 A127: M25 to Rayleigh Weir Improvement, Public Consultation 639 Town Police Clauses Act 1847 - Section 21 - Temporary Closure of Louis Drive East (Part), Rayleigh 640 Horse Ridinq Little Wheatleys, Rayleigh 61 Marylands Avenue, Hockley - Riding Facilities 62a Magnolia Road, Hawkwell 62a Housinq Closing Order - 454 Ashingdon Road, Ashingdon 38 Tenant Consultation 39 Housing & Relationship Breakdowns - DOE Working Party 40 Housing Rents 1994/95 42 Bed & Breakfast Hotels 44,104,120,457 Housing Lettings 50 National Housing & Town Planning Conference 152 Conditions of Tenancy - Additional Clause 121,184 Housing Associations as Managing Agents 235 Minor Works Assistance Grants 236 Minutes of the Housing Benefit User Panel 290 Notice of Motion - Springboard Housing Association 308(i),336 The Secure Tenants of Local Authorities Regulations 1994 331 Mobile Homes Within the District 332 Cash Incentive Schemes - Supplementary Credit Applications 333 Meetins Future Housins Needs 334.369.386 Programme for the Upgrading of Sheltered Housing Bedsitters 1994/95: Chignal House, Rayleigh and Romney House, Rochford 335 House Renovation Grant - The Flat, Trenders Avenue, Rayleigh 340 The Ives, Trenders Avenue, Rayleigh 341 Right To Buy Application Affecting Private Property 434 Springboard Housing Association 455 Adaptations for Physically Handicapped Tenants 456,573 Right to Buy Aged Persons Bungalow 467 Bed Spaces for the Elderly 572 Housing Benefit Review Board 579,623 Essex Partnership Initiative - Housing Protocol 580 Good Neighbour Award Scheme 581 Proposed Appointment System for Maintenance Repairs 582 Garages, Wimarc Crescent, Rayleigh 586 Hullbridqe Foreshore Revetment Works - Contract No.1644 366,386 Information Items Complaints Received 294,423 Insurance, external financing and car loans 294,377,423 Council House Sales, Property Services and Environmental Health licences and notices 233,329,460 Hackney Carriage Licenclng 484 Land at Althorne Way, Canewdon 15 Rayleigh Grange Village 20 Little Wheatleys, Rayleigh 61 Marylands Avenue, Hockley - Horse Riding Facilities 62a Magnolia Road, Hawkwell - Horse Riding Facilities 62a Magnolia Road - Drainage 65 King Georges Playing Field - Rayleigh Town Fair 73 Proposed Golf Course Adjoining Clements Hall Leisure Centre, Hawkwell 142,375 Wyburns Farm, Little Wheatleys, Rayleigh 156 Hambro Hill, Hockley 156 Sweyne Park, Rochford Recreation Ground, Millview Meadows, Grove Road Public Open Sapce and Hollytree Gardens Public Open Space - NPFA 156 Plumberow Mount,,Rayleigh 156 Websters Way Car Park, Rayleigh 156 Blackmore Walk Amenity Area, Rayleigh 256 Sweyne Park Improvements 251 Improvements to Play Spaces 253 Antiques and Craft Market, Rochford 293 Woodlands Trust - Lower Wyburns & Little Wheatleys 297 Ropers Farm, Barling Magna 355,3%5,389,431 Leisure Rochford Activities Programme (RAP) 71 Skateboard Facilities 72 Rayleigh Town Fair - Warehouse Project 73 Proposed Golf Course Adjoining Clements Hall Leisure Centre, Hawkwell 142,375 Clements Hall Leisure Centre, Visit by Chairman, Eastern Region for Sport & Recreation 143 Rochford Arts Council 144 Community Development Initiative 145 Commando Venture Trust - King Georges Playing Field 146(i) Youth Centre - Ravleiqh Grange 146(ii),1%4,374,416 Performance by Rock On Choir- 246,307 GP Referral Scheme 247 Minutes of Rochford Sports Council 248,543 Rochford Hockey Club - Clubhouse Facilities 249 Sports Pavilion - Great Wakering 250(i) Sports Pavilion - Canewdon 250 (ii) Sweyne Park Improvements 251 Play Equipment - Sweyne Park 252 Improvements to Play Spaces 253 Employment Initiatives at Open Spaces 254.307 Blackmore Walk Amenity Area, Rayleigh 256,307;318 Park Sports Centre 259 Recreation Grounds - Fencing 314 Kicking Wall - Ashingdon Memorial Playing Field 315 Young People and Sports 316 Swimming Lessons for Junior School Pupils 370 Swimming Pool in Rayleigh 80,417 Ernie Adcock Trophy 544 Leisure Strategy 545 Charges for Football Pitches 503,546 Use of Football Pitches 500 (ii),547 Bar'n Bus 550 Leisure Services & The Arts 551 Meals a Wheels Meals on Wheels Service

Mininq Coalfield Communities Campaign Naminq of Streets Little Wheatleys Estate, Rayleigh 395 Graysons Close, Rayleigh 479 Deepdene Avenue, Rayleigh 479,567 The Westerings, Hawkwell 479 Alexandra Road, Gt. Wakering 567 National Non Domestic Ratinq Mandatory & Discretionary Rate Relief 6,163,283,410,512 Hardship 174,383,433,526 Consultation 411 National Rivers Authority Crouch Harbour Authority - Draft Management Plan 481 Flood Defence Proposals 279,482,607,623 Noise Noise Information Booklet 36 Noise & Statutory Nuisance Act 1993 37 Notices of Motion Tabacco Advertising - Private Members Bill 30i Council Tax 30ii Youth Centre, Rayleigh Grange 3Oiii,75 Police Checks on Adults Working with Children in Schools 105i Child Support Agency 105ii Local Government Re-organisation 105iii Police Checks on Adults Working with Children in Schools 169(i) Child Support Agency 169(ii) Local Government Reorganisation 169(iii) Springboard Housing Association 3O%(i),336 Meetings of Sub Committees and Panels 308(ii),376 Provisions of the Local Government (Misc. Prov.) Act 1982, Section 3, Schedule 4 to control the Extent of Street Trading 464 (i) Endorse ADC's Recommendations on street trading 464ci.i) Post Office 538,604 Tax System 538,604,623 Code of Conduct 538,604,623 Members Interests 538,604 ODen Spaces Development Proqramme Marylands Avenue, Hockley 19 Outside Bodies Essex & Herts Provincial Employers Organisation - A Member's Report 89 Panel Mintues Personnel Sub 79a,79b,156a,279b,508(A),508(B) Performance Review 79c,156b,279a,508(d),597(a) Group Leaders Panel 4a,4c,79d,156c, NNDR 4d DPWP 473ci.i) Horse Riding W.P. 62a, Waste Disposal W.P. 62b,104b, Asset Management Review 4f,I56d, Emergency 279c,405,597(b) Leisure Liaison 70, Rochford Hospital Panel 4b, Joint Performance and Personnel 4e, Unemployment h EC Initiatives 79e,508(c) Recycling Panel 337,585 Caravan Sites Working Party 461 Music & Dancing Panel 578 Parish Matters District/Parish Liaison Meetings 87 Revised Parish Council Involvement - Planning Process 565 Transfer of Bus Shelters to Rawreth Parish Council 566 Performance Indicators Quarterly Performance Reports - Housing 41,234,459 Quarterly Performance Reports - Development 64,270,483 Quarterly Performance Reports - Leisure 74,255 Quarterly Performance Reports - Policy 88,295,424 Plannins Appeals Analysis of Planning Appeal Decisions April - Dee 1993 93 m Office Rayleigh Post Office - Internal Layout 53 Public Ooen Snaces Magnolia Road - Drainage 65 Brooklands Gardens, Rayleigh 146 (iii) Land at Little Wheatleys Public Open Space, Rayleigh ­ Water Easement 569

- Ravleiqh Co-Ordinatins Committee - Membership and Attendance 90 Ravleiqh Weir !_\ Rayleigh Weir Improvement Scheme 325,454,575,623 Recvclinq c Recycling Glass and Waste Paper 47 Cornposting Schemes 47,62b Waste Disposal Minutes 62b,104b Public Recycling 62b Waste Disposal Plan 62b L Horticultural Traders Association - Green Releaf 63 Waste Paper and Home Composting 231,307 Recycling Panel - Minutes 337 Refuse c Review of Civic Amenity Sites - Common Road, Wakering 167 Refuse Collection Quality Control 240,307,339,452 Roach Vallev Withdraw of Officer Servicing - RVCZ Panel 476 Rochford District Local Plan First Review - Programme to Adoption 67 Charge for Inspectors Report 67 Inspectors Report 192 Consideration of the Inspectors Report 273,307 School Governinq Bodies Proposed Rayleigh County Primary School 292 t Special Proiects ! \ Dial A Ride Service 282(l) Travel Concessions 282(ii) Progress Report 282(1ri) b StandIns Orders Standing Order 46 209 Amendments to Standing Orders 281 Action Under Standing Order 18 448 c Amendments to Standing Orders 21.1,21.16 510 Staff Revised Establishment - Revenues Division 79b Director of Finance - SEEBRA 287 Y Street Collections Revision of Street Collection Regulations 43 Street Tradinq Notice of Motion - Street Trading Legrslation 464 Sunday Tradinq Reform of Sunday Trading Law, Sunday Trading Act 1994 453 Subscriptions Subscriptions 1994/95 81,373 Taxi Rank Facilities in Rayleigh 57 Taxis and Private Hire Vehicles 58 Information Items on Hackney Carriage Matters 271 Dial A Ride Service 409 Hackney Carriage & Private Hire Vehicles ­ Advertisements 478,560

Teach Ins and Seminars Housing Benefit Review Board Training 16 Function of Local Review Board 158 Essex Waste Seminar 199 Housing for People with Special Needs Seminar 330 Member Attendance at Seminars and Day Conferences 330,386 Enforcement Policy Seminar 577 Development Control Teach In 616 Town & Country Planning Contraventions Breach of Planning Control at:- Beckney Wood & Adjoining Land, Etheldore Avenue, Hockley 22 14 Station Road, Hockley 96 2 & 2A Eldon Way, Hockley 97 Land on the Northern Side of Vanderbilt Avenue at its Junction with Trenders Avenue, Rayleigh 195 Land at Beke Hall and an Adjoining Site Immediately South of the Railway Line, Off A130, Rayleigh 393 9 Hillview Road, Rayleigh 398 Bright Sparks Nursery, 170 London Road, Rayleigh 534 Underwood Lodge, Etheldore Avenue, Hockley 534 Town & Country Planninq Visit to Sites & Developments of Planning Interest 25,98 lla Hillside Avenue, Hawkwell - Weekly List 26 124/126 High Street, Rayleigh - CU/0363/93/ROC 150 Charging for Research 159 Costs Awarded - 124/126 High Street, Rayleigh 196,399 Invitations to Site Visits 156,198 . Essex Waste Seminar 199 61/65 Eastwood Road, Rayleigh 201 Pond beside Former Farmhouse at Little Wheatleys Chase, Rayleigh 202 Town Centre Enhancement Schemes 272 8 Plumberow Mount Avenue, Discharge of Section 106 Agreement 442 Planning Control Over Telecommunications Development 561 Land at Fossetts Farm, Sutton Road, Southend on Sea 562 Customer Surveys - Planning, Building Control and Acacia House Reception 564 Lantac Indemnity Resolution and Level of Service For Local Authority Building Control 568 Traininq Food Hygiene Training 589

Transportation : Multi-Purpose Transport Tickets 125,515,618,638 Essex Highways & Transportation Services 555 D Financial Allocations 634 Traffic Regulations 635 South East Essex Traffic Study 636 A127 - M25 to Rayleigh Weir Improvement 639

)I Town Centres Town Centre Enhancement Schemes - Rayleigh & Rochford 272,475 Warehouse Proiect Crime Prevention Panel 284 Waste Disoosal Licensinq Arterial Car Breakers, Rayleigh 13 Review of Civic Amenity Sites - Common Road, Great Wakering 167,200 Y Convoy Commercials, Rawreth Ind. Est., Rayleigh 327 Woodlands

Community Development Initiative 145 Local Nature Reserves in Rochford District 477 4 Write Offs

I3 Items under Community Charge 7 Housing Benefit, Community Charge, Council Tax and National Non Domestic Rating 164,285,407 Sundry Debtor Accounts 164 Local Government Review Unitary Status 4a Incorporation of Wickford, Billericay, Brentwood and Rochford 29 Local Government Re-organisation - Notice of Motion 105iii Code of Practice on a Prudential Approach to Financial Management Prior to Local Government Reorganisation under the Local Government Act 1992 160 v Meeting of Review Group Leaders 171 Options for Rochford 181 The Three Bids 185 The Essex Partnership Approach 291,382,386 Commission for Local Democracy - Consultation Paper 298,307 Consultation Paper on a Single Local Authority Assoc. 419 . Essex Partnership - Progress Towards Implementation 420 Timetable and Staffing Related Issues 425 Nominations to Transportation Committee 511 ADC Essex Branch Reserve Account 513 Petitions to the Secretary of State 519 Paper to all Essex MP's 524 Leases & Licences Plumberow Mount, Hockley - Hockley Parish Council 156d(3) Scout Hut, Land off Magnolia Road, Hawkwell 275 The Pavilion, Rochford Playing Field, Rochford 311 Shop Premises - 174 Rochford Garden Way 486 Post Office Act 1969 - Sections 134 and 135 Issue of Licences to Kill & Deal in Game 516 Citizens Advice Bureau, Back Lane, Rochford 527 Old Peoples Welfare Committee, Rochford 527 Librarv

Mobile Library Service Review 603 Litter

Litter Consultative Panel 232 Litter Control 328 Review of Litter Provisions 451 ROCHFORD DISTRICT COUNCIL MINUTES

1994

June ROCHFORDDISTRICT COUNCIL l Minutes of the Development Services Committee

At a Meeting held on 2nd June 1994 Present: Councillors Mrs H L A. Glynn (Chairman), R.S Allen, C. Askew, P.A. Beckers, C I Black, B.A Crick, S. Cumberland, G Fox, Mrs. J.M Giles, M J. Handford, Mrs. E.M. Hart, C.R. Morgan, Mrs P.M V Pearse, T A. Powell, P J Stanton, A.L. Stevart, S.R. Tellis, R.E. Vingoe, Mrs. L. Walker and D A Weir.

Apologies: Councillors Mrs. J. Helson and R A. Pearson.

VisitinF' Councillor D.F. Flack

260. MINUTES

Resolved that the Minutes of the Meeting of 10th March 1994 be approved as a correct record and signed by the Chairman.

061. MONITORING OF PERFORMANCE- MEETINGS OF 7TH OCTOBER 1993 AND 3RD FEBRUARY 1994

The committee were satisfied that all necessary action had been taken. Minute 490/92(SOL) was carried forward

262. COUNTY HIGHWAYS MAlTERS

The Chairman welcomed Mr. R. Gardner the County Area Engineer, who informed the Committee that his Department had been re-structured following reorganisation of the County's Highways Division and that he was now located. at Castle Point Borough Council, Kiln Road but the Depot in Rayleigh Road still remained open. Members were pleased to note that 86 a result his Department had more direct contact with the public and County Hall and dealing with inquiries which had improved communication and efficiency. His Department now covered Development Control on a local level and small schemes, Public Rights of Way and Traffic Management. He had direct links with County Hall via the computer network and access to their traffic accident data. Mr. Gardner then answered Members' questions regarding.-

- planting of trees in Spa Road, Hock&y

- hedge trimming in Poole6 Lane, Hullbridge

- the procedure for laying dropped kerbs and paving stones

- the effect of the Cherry Orchard Lane link on traffic patterns

- drainage problems outside Lloyds Bank, High Street, Rayleigh

- spillage of white paint on the highways within the District

- street lighting along

- the phasing of the traffic lights at the Downhall Park Way/Rawreth Lane junction Y-7 Development Services

- the filter lane at the Rawreth Lane junction with the A130.

- the need for employees to wear protective clothing and headgear.

- inadequate coning of roadworks in Rochford

The Chairman thanked Mr. Gardner for the information he had given.

263 POLICE TRAFFIC MANAGEMENT

The CMef Executive reported advice from Police Headquarters that Sergeant Downing who dealt with all traffic management issues within Rochford would be willing to attend Meetings of this Committee on an official basis. It was accordingly

RECOKMENDFJDThat a representative of the Police Traffic Management be invited to attend future Meetings of this Committee. (45) (W

264. TOWN PCLICE CLAUSES ACT 1847 - SECTION 21 PROPOSEDTEMPORARY CLOSURE OF STREETS FOR ASHINGDON CARNIVAL

The Solicitor reported receipt of an application from the Ashingdon Carnival Association, for an Order under Section 21 of the Town Police Clauses Act 1847 temporarily closing the route of Ashingdon Carnival between the hours of 2.00 pm and 4.30 pm on Saturday, 20th August 1994.

Members noted the proposed route of the Carnival procession and that the Police proposed to re-open the route in sections as soon as it was safe to do so after the procession had passed, there having been a recent change in Police policy regarding road closures. Access would also be made available if necessary for the passage of emergency service vehicles.

RECOMMENDEDThat the Council make an Order pursuant to Section 21 of the Town Police Clauses Act 1847, the effect of which will be to close the route of the Ashingdon Carnival to all vehicular traffic between the hours of 2.00 pm and 4.30 pm on Saturday, 20th August 1994. (45)(SOL)

265. TOWN POLICE CLAUSES ACT 1847 - SECTION 21 ESSEX J?MROADSHOW - RAYLEIGH

The Solicitor reported receipt of an application from Essex Radio Plc for the making of a Temporary Road Closure Order under the above Act the effect of which would be to close the short-term parking area outside numbers 63 to 87 High Street, Rayleigh from 8.00 am to 2.30 pm on Friday, 29th July 1994. That would enable the layby to accommodate the Essex Radio vehicles to be used for the Roadshow which was being organised in conjunction with the Rayleigh District Chamber of Trade's Family Fun Day and neither Essex Police nor the Highway Authority had raised any objections.

RECOMMEXDEDThat pursuant to Section 21 of the Town Police Clauses Act 1847 the Council make a Temporary Road Closure Order the effect of which would be to ClOS% the short-term parking area outside 63 to 87 High Street, Rayleigh to all vehicular traffic on Friday, 29th July 1994 between the hours of 8.00 am and 2 30 pm. (45)(SOL) Development Services

l 266 NAMING OF STREETS

The Director of Development reported notification from the developer of Downhall Park, Rswreth Lane, Rayleigh in accordance with Section 17 of the Public Health Act 1925 of the intention to name a Close running east off Downhall Park Way 'Canterbury Close'.

RECOMMENDEDThat no objection be raised to that proposed street name. (923) (DD)

267. PEDESTRIAN ACCESS - BACK JANE CAR PARK. ROCHFORD (Minute 434/84)

The Solicitor reported that the owner of 6 South Street, Rochford had asked for a grant of pedestrian access from his property to the car park in Back Lane, Rochford, that the Directors of Development and Finance had no objection to the proposal and that other properties in South Street already enjoyed similar access to the car park. Members noted that the grant would be subject to appropriate planning conditions and that any costs including a licence fee for the works would be paid for by the a owner.

RECOMMENDEDThat the Solicitor proceed with the grant of a licence for the purposes of a pedestrian access for the owner of 6 South Street, Rochford at value and on such other terms and conditions as the Solicitor thinks fit (1687O)(SOL)

268, BIGHWAYS ACT 1980 - SECTION 116 3 PROPOSEDDIVERSION OF FOOTPATH 22 (PART) RAYLEIGH (Minute 357/92)

The Solicitor reported that following the recent Public Inquiry the Inspector had refused to confirm the above Order and it was now desirable to divert the footpath from its present route to the opposite side of The Lodge through the adjacent John Fisher Playing Field. Members noted that the principal objectors to the original proposal, the Ramblers Association and the Essex Bridleways Association, were not opposed and that Beazer Homes had indicated that they would be prepared to meet the cost of any necessary accommodation works.

e RECOMMENDEDThat subject to Beazer Homes (East) Limited agreeing to bear the cost of all necessary accommodation works, together with the Council's expenses recoverable under the Local Government (Recovery of Costs for Public Path Orders) Regulations 1993, the proposal to divert part of Footpath 22, Rayleigh as indicated on the plan appended hereto be approved in principle and the Solicitor be authorised to take all necessary steps , to secure confirmation of a Public Path Diversion Order (8346)(SOL) 269. GRANT AID TO OUTSIDE BODIES (Minute 84/93)

The Committee considered the report of the Director of Finance regarding grant aid to the South East Economic Development Strategy (SEEDS). A Member expressed cawxxn at the low priority given to this application and asked that it be referred to the Unemployment and Economic Initiatives Panel for further consideration and on a show of hands it was

RECOMMENDEDThat the application from SEEDS be referred to the Unemployment & Economic Initiatives Panel for further consideration. e (2llj(DF) Development Services

270 OUARTRRLY PF.RFORMANCEREPORTS (JANUARY TO MARCH 1994) (Minute 64/94)

The Committee noted the Quarterly Performance Reports in respect of the Planning and Building Control functions and congratulated the Officers in the Building Control Division on their high level of performance.

271 INFORMATION ITEMS

The Committee noted the Progress Report for Hackney Carriage and Private Hire Vehicles licensing matters which had been dealt with on this COUIlCil’Sbehalf by the Assistant Director of Community Services, Southend-on-Sea Borough Council under delegated powers.

272. TOWN CENTRE ENHMKEMF.NT SCHEMES (Minute 80/94)

the provision within the 1994/95 budget of the sum of f25.000 town centre enhancements Members had before them the appended report the Director of Development suggesting a programme of i.mprovements in of the Rochford and Rayleigh Conservation Areas and identified which they wished to be considered also, namely sponsored window boxes and planting of roundabouts, the provision Rayleigh High Street; car parking signs in West Street, ornamental bollards and block paving instead of paving slabs. A Member saw these as being better value-for-money than certain of the schemes suggested in the report such as the replacement of concrete bollards, provision of planting beds in Rayleigh, the improvement to the pedestrian access between Websters Way and the High Street and the replacement and painting of lamp columns in Rochford.

Some Members argued that to allocate all of the budget head to the two main towns would be neglecting the needs of the outlying villages but the committee accepted that the budget provision which had been agreed was quite specific and that the programme was therefore in accordance with Council policy

The committee asked that the schemes which they had before them as augmented above should first go out to public consultation on the basis specified in the report and that a further report should be made on the outcome.

RECOMMENDEDThat the proposals outlined be approved for public consultation as specified in the report and that the outcome be reported back to this Committee. W')

273. ROCHFORD DISTRICT LOCAL PJAN FIRST REVIEW - CONSIDERATION OF THE INSPECTOR'S REPORT

Following on the publication of the Inspector's report on the outcome of the Public Inquixy into the Rochford DistrLct Local Plan First Review the Director of Development reported on the timescale necessary for completion of the process leading to adoption and suggested a number of dates for an early series of meetings of the District Plan Working Party which .the Committee accepted Arising therefrom the Committee were mindful that the report expressed criticism of the Council's Green Belt stance despite the fact that the Inspector's recommendations were in large measure supportfve of the policies in the Local Plan. Members shared the concern of the Develooment Services l Director of Development that those comments were unjustified and misleading particularly since they had been picked up and repeated out of context to the Local Government Commission. They accordingly endorsed his action in writing to the Department of the Environment and the Planning Inspectorate expressing reservations about and seeking clarification of various aspects of the Inspector's Report.

RECOMMENDED(1) That the Committee endorse the action of the Director of Development in writing to the Department of the Environment and the Planning Inspectorate on the contents of the Inspector's Report.

(2) That arrangements be made for a series of meetings of the District Plan Working Party on 4th, 11th and 12th July 1994 to consider the recommendations of the Local Plan Inquiry Inspector. (2081)(DD)

274. EXCLUSION OF THE PUBLIC

Resolved that under Secizion 100(a)(4) of the Local Government Act 1972 the public be excluded from the Meeting for the following item of business on l the grounds that it involves the likely disclosure of exempt information as defined In Paragraph 12 of Part 1 of Schedule 12A of the Act.

275. SCOUT HUT. IAND OFF HAGNOLIA ROAD. HAWKWELL

NOTE: Councillors Mrs. H.L.A. Glynn, R.E. Vingoe and Mrs. L. Walker declared a non-pecuniary interest by virtue of residing in the vicinity, being a member of the Scout movement and being related to a member of the Scout movement respectively but remained in the Meeting and participated in the discussion and voting thereon.

The Solicitor reported in confidence on recent difficulties encountered with the Lease of the above premises to the 2nd Hawkwell Scout Group and it was

RECOMMENDEDThat the Scout Group be advised to surrender their Lease by giving notice in accordance with the terms of the Lease and that a new Lease be granted under the powers contained in Section 19 of the Local Government (Miscellaneous Provisions) Act 1976 for a period of 25 years at a peppercorn rent and on such other terms as the Solicitor thinks fit. (26O)(SOL) l

l

l \ . ” \1 1 \\ t \\ \ \.\ \\s \\ . c-\ \\ \ \\ \\ \ \\ \\ \\ \\

\ \ \ \ \ I \ \ \ \ i II \ \ \ \ \ - . 41 ----_ ----____ c1 1 !- ---___ --Y==--A-- / Gardens -c..F==------_ ---... \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 7 \ \ . \ \ \ \ \ I ’ \ \ I \ \ \ \ \ \ 1 \ \ \ \ \ l ROCHFORDDISTRICTCOUNCIL w

PETERW HUGHESOMA.ACIS l C111efExecullve

Council OffIces, South Street, Rochlord, Essex SS4 1EW Telephone. Southend 546366

Members of the public requring further information on this Agenda or wishing to inspect background papers on Agenda items as indicated should contact the Committee Clerk Hiss C. Mills on Telephone Ext.3406

27th May 1994 DEVELOPMENT SERVICES COMMLTTE E-2JUNElW4

REPORT OF TJ3E DIRECTOR OF DEVELOPMENT ADDED TO THE AGENDA

TOWN CENTRF, ENHANCEMENT SCHEMES

PURPOSE

Followmg Council’s decision to allocate $25,000 for town centre enhancementsin 1994/95, this report provides details of the programme of town centre improvements proposed

DETAILED CONSIDERATIONS

Chven the level of monies available, it is felt appropriate to concentrate this tnne on envIronmenta improvements to Rayleigh and Rocbford. Both towns are designated as conservation areas and as such a duty IS placed on the local authority to prepare and nnplement schemes to improve and enhance the visual appearanceof the designated areas.

The proposals outlined on the appended sheetsare of a small scale, generally cosmetic nature, but taken cumulatively should result in a significant change to the visual appearance of both town centres They also centre on areas m public ownershIp where implementation IS relatively easy

Whdst it is considered that many of the enhancements proposed in the report should be non- controversial, to ensure smooth implementation, It is suggestedthat full consultation be carried out with e mterested bodies, including Raylelgh Civic Society, Rochford Parish Council, Rochford Hundred Amenities Society and both Chambers of Trade. In add&ton, personal contact wdl be reqmred with the owners of specific buildmgs to gain their agreementto attach signs, light fittmgs, etc to walls

In connection with the improvements suggested to Websters Way, the owners and occupiers of those properties backing on to Websters Way will be approached with a view to seeing whether they would be prepared to come forward with enhancementsto the rear of their properties . In this way the general ( upgrading of Webs&s Way can be progressed. If such discussions result in Jomt enhancementschemes being a possibility requiring additional Council resources, then tius wdl be reported back to the Conututtee for decision. Much will depend upon the outcome of the meetings ~11ththe Civic Society, the Rayleigh Chamber and landowners involved

Subject to the successof these schemes,should additihnal resourcesbe forthcommg, there will be scope to look at much larger schemesfor both Rochford and Rayleigh, such &s the overall treatment of the Market Square m Rochford and the resurfacing of Rayleigh High Street, as well as enhancements for other shopping centres such as Hockley, Great Wakering and Hullbridge.

RECOMMENDED That the list of schemesouthned be approved for pubhc consultation and SubJeCt to no adverse comments that they be implemented at the earliest opportunity ( e n THE PROPOSED SCHEMES

RAYLEIGH a. Rationalisatron of ‘No Loading’, traftic restrictions signs, etc along the Hugh Street, Websters Way and Bastwood Road Thts includes the removal of unnecessary poles and the placement of signs on adjacent bmldmgs or walls There are many such stgns throughout the town centre which have been placed on poles in the required posmon to Implement the road traffic order, but wtth no thought to the vrsual unpact on the town centre A detatled survey has been carried out to identtfy the stgns to be moved. The estimate IS based on the survey findings.

Estimate E600.00 b Street signs at the top of the High Street. These are positioned on unsightly brackets and can be better affixed to adlacent walls Replacement ‘conservation’ style signs are to be preferred

Estimate f250.00

C. Litter bins in High Street and Eastwood Road. These are a mtxture of shapes and colours. Replace all bms with ‘conservation’ style black bins.

EsthateE500.00

d. Concrete bollards outside Barringtons at the top of the High Street. This is one of the ‘gateways’ to the town centre. Barrmgtons is a ltsted building Cast iron posts wrll be more attracttve and in keeping with the conservation area and adjacent listed building

Estimate f500.00

e. Planting beds on pavement outstde Lloyds Bank in High Street. The bed adjacent Crown Public House is m poor condttton and mamtenance is nearly impossible It is proposed that thts bed be rebudt to contmue to provide space for the tree to grow, but that rather than flowers and shrubs the bed be finished with a decorative stone fimsh

The planting bed outside 58 High Street suffers from the same problems, is unattracttve and it is recommended that tins be removed.

FzatimateE1000.00

f Seats outstde 52-56 High Street. These are either of poor design or are poorly mamtamed. Replace one seat and renovate other.

Estimate L7.50.00

g. Tree planting scheme for the High Street and along Websters Way The wide pavement outside Lloyds Bank on the west side of the High Street and outside Nat West on the East Side of the Hugh Street are tdeal for additional tree planting, designed to enhance the appearance and character of the town centre. Websters Way would also benefit from additional tree plantmg to soften its appearance It 1s proposed that the new trees be of sufftcient size to protect agamst vandalism Regular maintenance will also be required to ensure survtval

EMmatefSOOO.OO

PAGE 2

chpmj2 doe A floodhghtmg scheme for Raylergh Ml11 This will enhance the vtsual presence of one of the 0 h most myortant features m the town centre Bsthnate GOO.00

i Pavmg of the main pedestrian access whtch runs from Websters Way to the High Street The works to commence at the High Street end using Saxon paving slabs or simdar

Estimate iY5000.00

ROCHFORD

a. Rattonalisation of ‘No Loading’, traffic restricttons signs, etc. South Street, North Street, East Street, West Street and other town centre streets Thts mcludes the removal of unnecessary poles and the placement of signs on adjacent bmldmgs or walls There are many such stgns throughout the town centre which have been placed on poles in the reqmred position to implement the road traffic order, but with no thought to the vtsual impact on the town centre. A detailed survey has been carried out to identify the signs to be moved The l estmrate IS based on the survey fmdmgs Estimate f2200.00

b Through the centre of the town there are lamp columns that can be removed and a new lantern attached to the adjacent building. Tins considerably reduces vuaral clutter m the streetscene Several columns have a hrgher level of impact (I.e. the column outside Nat West Bank adlacent the K6 ktosk) and, if necessary, a priority of replacement can be prepared.

Estimate 55,500&O

Lamp columns m Back Lane car park pamted black.

Estimate CZ50.00

The barrier adjacent the alley from the Market Square which prevents pedestrnms from stumbling onto the North Street carriageway 1s of poor quality and design. Replace with a more smtable design m cast non e Estimate U200.00. e. Bollards ,There are several concrete bollards outside 2-4 Werr Pond Road These to be replaced m a more smtable cast iron design. All new paving in South Street and East Street 1s subject to damage by vehicles mountmg the kerb. It is proposed that at strategic locations cast iron bollards can be mstalled to prevent thus damage,

Estimate E1600.00 l

1 f. There is a mixture of waste bm types m the Market Square These to be rattonahsed and ‘conservation style bms provided as replacements

Estimate iX50.00

ROCHFORDDISTRICT COUNCIL

Minutes of the PoZ.icv and Resources Committee

fit a Meeting held on 14th June 1994 present Councillors Mrs. J. Helson (Chairman), P A Beckers, M.C. Brown, T. Fawell, D.F Flack, Mrs. J.M. Giles, Mrs. H.L.A. Glynn, M.J. Handford, N Harris, Mrs. E.M. Hart, Mrs. S J. Lemon, C.R. Morgan, T.A. Powell, Mrs W.M. Stevenson, R E. Vingoe, Mrs. L. Walker, P.F.A. Webster and D.A. Weir.

Auoloeies: Councillors D.E. Barnes, C I. Black, B.A. Crick and Mrs. M.Hunnable.

Visitinrr: Councillors R A. Amner, Mrs. V.E. Clark and A Stephens.

276

Resolved that the Minutes of the Meeting of 29th March 1994 be approved as a correct record and signed by the chairman.

HONITORING OF PERFORMANCE

(a) Policv and Resources Committee - Meetinas of 23rd November 1993 and 15th Februarv 1994: Special Meetincs of 14th December 1993 and 22nd February 1994

(b) Council Meetinps of 30th November 1993 and 1st March 1994: Extraordinary Meetings of 14th December 1993 and 22nd Februarv 1994

The committee were satisfied that all necessary action had been taken. Minutes 465/91 (SOL), 86/93 (SOL), 579/93 (SOL) and 79(E)/94 (DD) were carried forward.

The Committee received the following Minutes:-

committee Q&g Minute Nos

Planning Services 14th April 1994 191 - 202 Planning services 19th May 1994 217 - 226 Health & Housing 24th May 1994 227 - 242 St3ZViCC?S

flinute 229 Grant Aid to Outside Bodies

I The Committee concurred with the suggestion of a Member that for the 1 avoidance of any ambiguity the first recommendation should be amended to read:

"That whilst recognising that the application from Essex Racial Equality Council is in respect of an important function it be refused since there are other applications for funding which must take priority."

RECOMMENDEDThat Minute 229 be amended as set out above. (211)(DF) a Leisure Services 31st May 1994 243 - 259 Policv & Resources

Minute 245: Grant to Outside Bodies

In considering the proposition of a Member that a recommendation be added to clarify the Council's intentions with particular regard to village halls in small communities, the Committee asked for the matter to be referred in the first instance to the Performance Review Panel for consideration.

pEcol$MENmD That the issue of funding for village halls in small communities be referred to the Performance Review Panel for consideration. (211) (DF)

Kinute 258: Grounds Maintenance - Oualitv Control

RECOMMEZNDEDThat the Officers report to Council on the circumstances surrounding the loss of the newly planted area at Pooles Lane Recreation Ground. (30501)(ACE)

Development Services 2nd June 1994 260 - 275

279. ,PANEL MNOTES

m: Councillor T. Fawell declared a non-pecuniary interest in the Minutes of the Emergency Panel by virtue of residing on Wallasea Island but remained in the Meeting and participated in the discussion and voting thereon.

The Committee considered the appended Minutes containing the following recommendation:

m p&TJ

(a) Performance Review Panel 25th May 1994 (b) Personnel Sub-Committee 26th May 1994 (c) Emergency Panel 1st June 1994

WCOMKEXDED That arrangements be made for attendance of Members as observers at future training exercises (ACE)(Minute 4:Flood Recovery Seminar)

Arising out of Minute 4 of the Emergency Panel a Member advised the Committee that the National River Authority's flood defence proposals for Wallasea Island as referred to therein were a retrograde step and moved a formal proposition -

(i) That this Council demand a meeting with the local M P. and the N.R.A. over the revised flood defence proposals in respect of agricultural land.

(ii) That this Council reject the proposal to build a protective dam and call for the flood protection of the whole of Wallasea Island as previously agreed.

RECOUMENDEDThat Council be asked to consider this proposition in the light of a report by the Officers on the detail of the NRA flood defence proposals. (204)(DD) a po1icv & Resources 280. REFERENCES FROM ANNUAL COUNCIL

The Chief Executive reported on two matters which had been referred from Annual Council namely.

(i) Appointment of Dependent Panels (Minute 212/94)

This Committee had been asked to make such adjustments to the overall allocation of seats as was necessary to ensure that in aggregate it reflected the political composition of the Council and Members noted that Council would need to approve the transfer of five seats to the Hockley Residents Association, three from the Conservative Group and two from the Labour Group.

pEcomED That this matter be determined at Council followfng discussions between the Group Leaders. (4500)(CE) l (ii;u~;o~txpt of Representatives to Outside Bodies and OrPanisations (Mi l/ )

The residual vacancies had been referred to this Committee for consideration end nominations having been received together with changes in representation that were being sought it was

RECOMMENDED(1) That the appointments to the residual vacancies on Outside Bodies and Organisations be as follows:- i British Rail Liaison (DS) Cllr. T Fawell Crouch Valley Scout Council (LS) Cllr. Mrs. L. Walker Eastern Sports Council (LS) Cllr Mrs V.E. Clark Rochford District Arts Council (LS) Cllr. R.A Amner Rochford Sports Club Cllr. R.A. Amner South East Essex Technology Centre (P&R) Cllr. Mrs E.M. Hart Southend Divisional Police Liaison Cttee (P&R)Cllr. R.A. Amner

(2) That the Council's representation on the Rayleigh CAB be amended by substituting Councillor Mrs S.J. Lemon in place of a Councillor Mrs .T. Helson.

(3) That a nomination be sought to replace Councillor R E. Vingoe es the Council's representative on the Southend Health Authority/District Joint Consultative Committee (6189)(CE)

281. pMENDMENTS TO STANDING ORDERS (Hinute 210/94)

, The Chief Executive reminded Members that in revising the constitution and structure of Committees, Annual Council had asked for the changes to Standing Orders arising therefrom to be reported to this Committee, together with a revision to Standing Order 18.

RECOMMENDEDThat the changes to Standing Orders 18, 21.1, 21.2 and 21.5 as set out in the appended Schedule be approved (4500)(CE) Policy & Resources

282 SPECIAL PROJECTS (Minute 80/941

(i) Dial-A-Ride Service (Minute 614/93)

The Chief Executive reminded Members that provision had been made within the 1993/94 budget for the contingency sum of f14,OOO to meet an earlier request for the Dial-a-Ride Service to be extended. Members were mindful that this service operated as part of a consortium and noted that because of the lead time involved discussions had taken place with Southend and the County Council and that a6 a result the County were being asked to approve the allocation of additional funding from January 1995.

RECOMMENDEDThat approval be given for the extension of the Dial-a-Ride service within the District. (17500)(CE)

(ii) Travel Concessions

The Director of Finance reported that following on the agreed reduction of the charges in respect of travel concessions, demand for new bus passes l had exceeded the estimates, on the basis of which is was suggested that an additional flO,OOO be provided to be met from the contingency fund and that a further report be made should that figure be exceeded.

RECOMMENDEDThat the level of demand be noted and that an additional f10,OOO be authorised from the special projects concingancy. (4486)(DF)

(iii) Progress Report

The Committee noted the report of the Management Teem summarising the action taken on the various Special Projects authorised by this Committee in February when preparing the 1994/95 Budget Referring to the Town Centre Enhancements Scheme, the Chairman asked Members to advise the Director of Development as soon as possible if there were any other initiatives in Rochford or Rayleigh which they would prefer to see included and on her suggestion also it was

RECOMMENDEDThat the Reyleigh Co-ordinating Committee be included within the consultation process on the Town Centre Enhancements Scheme end that the Chairman of the Policy & Resources Committee attend their next Meeting (33256)(DD,ACE)

283 NATIONAL NON-DOMESTIC RATING - MANDATORY& DISCRETIONARY RATE RELIEF iMinute 163/94)

NOTE (i) Councillors Mrs J.M. Giles and C.R. Morgan declared a pecuniary interest as trustees of the Warehouse Centre and left the Meeting while this and the following item were discussed.

(ii) Councillor R.A. Amnar declared a non-pecuniary interest by virtue of being a Member of the Rayleigh Crime Prevention Panel inspfar as the Warehouse Centre was involved but remained in the Meeting and participated in the discussion and voting thereon

The Committee considered the report of the Director of Finance in respect of five applications under the Mandatory and Discretionary Rate Relief provisions of Section 43, 47 and 48 of the Local Government Finance Act POliCV & Resources l 1988 and noted the amounts involved. Some Members suggested that the Council should defer the grant of Discretionary Rate Relief to the Warehouse Centre pending the meeting which was being sought by the Rayleigh Crime Prevention Panel but the Committee saw that as a separate issue and it was

RECOMMENDED(1) That the 80% Mandatory Relief granted under delegated powers to the Wyburns Primary School, Hockley County Primary School, the Grove Junior & Infant School and the Warehouse Centre from the dates specified in the report be noted.

(2) That 20% Discretionary Rate Relief be granted to the Warehouse Centre from 2nd April 1994.

(3) That 50% Discretionary Rate Relief be granted to the Rochford Bowling Club from 1st April 1992. (757) OF)

284. WAREHOUSEPROJECT (Minute 381/93) l Arising out of the foregoing, the Chief Executive reported on a letter from the Rayleigh Crime Prevention Panel expressing concern over incidents on the Brook Road Industrial Estate since the opening of the Warehouse Project and asking the Council to convene a meeting between all the interested parties. Members were mindful that a meeting had been held last July in connection with the Warehouse Project which was presided over by the Chairman of this Committee and accepted that this Council should facilitate the request, that one Member should attend from each Group and that Councillor Black should again chair the Meeting.

RECOMMENDEDThat arrangements be made for a meeting as SOOT as practicable on the basis set out above (19179)(ACE)

285 WRITE-OFFS (Minute 164/94)

Members had before them the report of the Director of Finance regarding the writing-off of uncollectable amounts.

RECOMMENDED (1) That the accounts written-off by the Director of Finance l under delegated authority be noted.

(2) That items shown in Appendix B be now written-off in the accounts of the Authority. (31758)(DF)

REVENUES DIVISION - oIJTREACH PROGRAMME

The Committee were pleased to note the report of the Director of Finance on this initiative whereby the Revenues Division had identified and contacted recipients of housing benefit who were eligible for but not claiming income support and commended the Officers concerned for their efforts which had resulted in a significant take-up in benefit entitlement.(l8855)

287. SOUTH EAST ESSEX BUSINESS ENTERPRISE AGENCY LTD (SEBBEA) (Minute 202/86)

The Director of Finance reminded Members of the background to his involvement on the Council's behalf in the above body of which he had now Policy & Resources

been invited to become Chairman and having ascertained that there would not be a conflict of interest Members extended their congratulations and it was

RECOMMENDEDThat the Director of Finance be authorised to accept the appointment of Chairman of SEEBEA. (211)(DF)

288 NATIONAL ASSOCIATION OF CITIZENS' ADVICE BUREAUX (Minute 83/94)

As requested by the Committee in February the Director of Finance reported that he had obtained clarification of the function and establishment of the National Association of Citizens ' Advice Bureaux (NACAB) and Members noted the contents of a letter from the Chief Executive of NACAB in that regard. (241)

289. COUNCIL TAX - APPEALS AGAINST VALUATION (Minute 170/94)

Arising out of a complaint by this Council to the Valuation Officer in respect of appeals against valuations for Council Tax purposes Members had before them the response from the Director of Operations at the Valuations Office and noted the report of the Director of Finance on the progress of such appeals which indicated that the Colchester Valuation Office was on target to achieve the standard set nationally. (31758)(DF)

290 HOUSING BENEFIT USER PANEL (Minute 559/83)

The Committee noted the Minutes of the inaugural Meeting of the Housing Benefit User Panel which took place on 7th April 1994.(18855)

291. REVIW OF LOCAL GOVERNWNT - "THE ESSEX PARTNERSHIP APPROACH"

The Committee considered the report of the Chief Executive regarding future discussions on the Essex Partnership Approach with the County Council and it was

RECOMMENDEDThat the Council be represented at any joint authority Member discussions on the "Partnership Approach " by the Chairman of the Policy h Resources Committee and the Chairmen of the relevant Standing Committees. (30756)(CE)

292. SCHOOL GOVERNING BODIES

The Chief Executive reported on the need to make two nominations as follows: -

(i) Proposed RavleiEh County Primary School - Establishment of Temuorare Governine. Body

In anticipation of the proposal to amalgamate the existing Rayleigh County Infant School and Rayleigh County Junior School to form a new County Primary School in January 1995 a temporary Governing Body was to be created and as a matter of convenience this Council had been invited to appoint the minor local authority member for that purpose.

RECOMMENDEDThat this Council appoint Mr P. Goody to serve for the time being on the temporary Governing Body of the new Rayleigh County Primary * School and on the permanent Governing Body of that School in due course. (12137)(CE) Policv & Resources

(ii) Edward Francis Junior and Infant Schools

Mrs. M. Cook, who was this Council‘s representative on the Governing Body of the above School, had tendered her resignation and this Council needed to nominate a replacement. . RECOHHENDEDThat Councillor Mrs. P.M.V. Pease be so nominated. (12137)(CE) h 293 ANTIQUES AND CRAET MARKET (ROCHFORD) (Minute 394/93)

The Director of Finance reminded Members that in September the Committee had agreed to undertake a six month pilot scheme for an Antiques and Craft Market within Back Lane Car Park, Rochford, that the schema had encountered opposition in the planning process which had delayed its introduction and that when it commenced in April,1994 there was no take up from the traders and the operator had decided to terminate the contract.

Some Members considered that no further action should be taken but on balance it was

RECOMUIWDEDThat the trial period be kept open for a further 3 months to enable Members to ascertain whether an alternative market manager could be identified to operate the Antiques and Craft Market in Rochford. (23664)

294 ,. INFORMATION ITRMS

The Committee noted the information reports of the Head of Corporate Research about the level of complaints received in February and March and of the Director of Finance regarding insurance, external financing and car loans.

295. OUARTERIY PERFORHANCEREPORTS (JANUARY TO MARCH 1994) (Minute 88/94)

The Committee noted the Quarterly Performance Reports for this Service Committee l 296. gSSEX BRANCH ADC: ECONOMIC INITIATIVE (Minute 156(B)(8)/94) The Chief Executive reported further on a request from the ADC Essex Branch for this Council to sponsor a new economic and employment initiative which was a monthly Essex tabloid aimed at attracting new commercial activity and employment to the County. Members were reminded Ls of the background to that decision, that the original name "Spearhead" WS.6 to be altered and that the promotion of business investment opportunities in Essex would be of considerable value to Rochford as a 1 Green Belt District and a net exporter of workers. The Director of Finance reminded Members that there was provision within the grants budget for the Council to meet this request for sponsorship of f2,OOO per annum for a period of two years subject to reduction in the light of commercial sponsorship for the second year. Some Members expressed doubts that the publication would be effective but on balance it was

RECOMMENDEDThat the Council do support the "Spearhead" initiative. (4308)(DF) Policy & Resources

297. THF. WmDL4ND TRUST (Minute 156/941

Further to the recommendations of the Asset Management Review Board on the future of a number of vulnerable sites in Council ownership the Chief Executive and Solicitor reported jointly on the basis on which the Woodland Trust were prepared to accept ownership of the Public Open Space sites at Lower Wyburns and Little Wheatleys. Among the terms proposed the Committee noted in particular that the Trust had asked for a contribution of flO,OOO to cover their immediate costs at Little Wheatleys and that the Solicitor was now seeking the consent of the Secretary of State to the transfer,

RECOMMEZJDED(1) That the terms outlined by the Woodland Trust for the transfer to them of the Public Open Space sites at Little Wheatleys and Lower Wyburns, Rayleigh, be agreed.

(2) That subject to the consent of the Secretary of State, the Solicitor be authorised to transfer both sites to the Woodland Trust on the terms agreed and such other terms and conditions as the Solicitor thinks fit.

(3) That a contribution of f10,OOO be made to the Woodland Trust on completion of the transfer for the laying out and management of the Little Wheatleys site. (29932)(SOL,DF)

298. COMMISSION FOR IAXAL DEMOCRACY- CONSULTATION PAPER

Members had before them a letter from the Commission seeking the Council's views by the end of June on a number of questions relating to research it "6.6 conducting into issues confronting the future of local democracy together with a suggested response which had been drafted by the Chief Executive. The Committee asked that further information be obtained on the origins, funding and purpose of this organisation to enable the matter to be considered further at Council

RECOMMENDEDThat a further report be made to Council. (189)(CE) AGENDA ITEM 6(A) ~OCHFORD DISTRICT COUNCIL

POLICY AND RESOURCESCOMMITTEE - 14TH JUNE 1994

MINUTES OF THE PERFORMANCEREVLEW PANEL

At a Meeting held on 25th May 1994. Present: Councillors D.E. Barnes, D F. Flack, T.A. Powell, S R. Tellis and P F.A Webster.

ADO~OK~~S: Councillors Mrs. J. Helson and A.L. Stevart.

85. APPOI- OF CHAIRMAQ

Resolved that Councillor T.A. Powell be appointed Chairman of the Performance Review Panel for the remainder of the Municipal Year.

86 MINUTES

The Minutes of the Meeting held on 3rd March 1994 were agreed as a correct record. 'e 87. GRANTCIAINSANDRETURNS

The Panel considered the report of the Head of Corporate Research on the Council's arrangements for ensuring effective control in the processing of grant claims and were pleased to note that the Council's existing practice conformed with the Audit Commission's recommendations thereon.

1 88. WAL AUDIT PUN 19?4/95

The Head of Corporate Research advised the Panel as to the changing methodology for preparing the annual audit plan. Members were assured that staffing resources were adequate to satisfy the Council's External Auditors and could be diverted from Benefit fraud investigations to specific internal audits should the need arise.

REVIEW OF THE STRUCTURE OF LOCAL GOVERNMENT- POST SUBMISSION NEETINGS

The Chairman agreed to admit an urgent item of business pursuant to .8g Standing Order 26.2. The Chief Executive explained that it was vital for the Council to take certain steps to protect its position in the Reviev.

First, it should not accept the view of the Essex Commissioner that the Council's public opinion survey was unacceptable because it sought an ., endorsement of Council policy against a merge? with Southend-on-Sea. The Commission must be advised that the Council saw the overwhelming level of support as complete vindication of its policy. Secondly, the Council : could not accept the Essex Lead Commissioner's view that the South East Essex peninsula was a homogeneous area which all looked the same from the air. This was not so and it had to be contested before the Commission met to frame its draft recommendations for the County Thirdly, at an Essex Chief Executives' meeting earlier in the day, it had come to the Chief Executive's attention that Southend-on-Sea at its post-submission meeting with the Commissioner had indulged in a critique of Rochford's Green Belt image, quoting from remarks made by the Inspector at the Inquiry on First Review of the Local Plan. This critique had not been mentioned by the Commissioner at Rochford's post submission meeting and there had to be concern that the Commission might be influenced by this critique which Rochford had no opportunity to defend. The Panel shared the Chief Executive's disappointment that a neighbouring authority should behave in this way when the views of Rochford's residents were so clearly against a merger with that authority The Commission had to be made aware that Rochford's Local Plan complied in every respect with the County Structure Plan and Government requirements. The Inspector's comments therefore were clearly inappropriate, particularly so as he had not recommended in his report any alteration to the Green Belt policies in Rochford's Local Plan.

The Panel agreed that the Chief Executive should act under Standing Order 18 to bring these views to the attention of the Local Government Commission as a matter of urgency and that he should bring these latest developments to the attention of the Parish Councils and Rayleigh organisations. P

ROCHFORDDISTRICT COUNCIL

POLICY & RESOURCESCOMMITTEE - 14TH JUNE 1994

MINUTES OF THE PERSONNEL SUB-CONMITTm

At a Meetiw held on 26th Mav 1994:

Present: Councillors N. Harris (Chairman), D E. Barnes, P A. Beckers, C.I. Black, Mrs. H.L.A. Glynn, Mrs E M. Hart, Mrs. S.J. Lemon, C.R. Morgan and P F.A. Webster.

137. APPOINTMENT OF CHAIRHAN

Resolved that Councillor N. Harris be appointed Chairman of the Sub- Committee for the ensuing Municipal Year.

138. a The Minutes of the Meeting held on 15th February 1994 were approved as a correct record

139. EXCLUSION OF THE PUBLIC

Resolved that under Section 100(a)(4) of the Local Government Act 1972 the public be excluded from the Meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 11 of Part 1 of Schedule 12A of the Act.

140. 0UARTF.RI.Y STAFFING STATISTICS

The Sub-Committee received the quarterly statistical reports on sickness levels, SKiIpXVel- statement (copy attached) and variations to the establishment. They noted the action authorised by the Chief Executive under delegated powers and endorsed those decisions.

UPDATING OF JOB TITLES d41. The Chief Executive reported that it had been some years since the Authority's job titles had been reviewed to ensure that they properly reflected those currently in use in other local authorities, the wider job market and the various professional groups. He advised the Sub-Committee that for this reason there would be an unusually high number of changes in designation recorded in the next quarter's Variations to the Establishment report The Sub-Committee expressed their support for the comprehensive approach being adopted by the Chief Executive.

142. SICK PAY ENTITLEMENT

The Chief Executive reported in confidence on the action he had taken in respect of the sick pay entitlement of two members of the Council's staff and the Sub-Committee endorsed this action 143. STAFF HANDBOOK

The Sub-Committee had before them a number of new draft sections which had been prepared for insertion in the Council's Staff Handbook. In approving those drafts the Sub-Committee concurred with the suggestion of a Member that more publicity should be given to the Council's opening hours. The Chief Executive agreed that a standard paragraph would be included in Council literature wherever possible.

144 CHIEF OE?XF&S APPRAISAL. PROCESS (Minute 115)

The Sub-Committee agreed amendments to the Chief Officers' appraisal documentation in order to show the importance of specific duties.

145. MCAL GOD STAFF COMMISSION: BEGIONAL VISIT

The Chairman admitted as urgent pursuant to Standing Order 26.2 an invitation from the Regional Employers Organisation for this Authority to nominate a Member to attend the Staff Commission's regional visit at the Eastern, Essex and Hertfordshire Regional Employers Organisation on 28th June 1994. The Sub-Committee agreed that the Council's representative on the employer's organisation, Councillor D.E. Barnes, should attend -- -- .-- i -- -- .-- 5 -- -- _-- WI u-l d 0

-- _-- 0 0 %-i A

_- .-- _-- .- co co d d .- - .-- --- _- r. r. A A .- - .-- --- 2 .- - .-- --- s .- - .-- --- 0 2 .- - _-_ --- zi .------2 _- - _-. ---

.------iz __- --. --- 2 _- - --. ---

_-- --. --- --

I

I I

I I ” I I2 I , $ 2 , rl 1 2 1 zH @i

AGENDA ITEM 6(Cl

ROCHFORDDISTRICT COUNCIL

POLICY AND RESOURCESCOMMITTEE - 14TH JUNE 1994

KINUTESOFTHERMERGENCYPANEL

At a Meetim held on 1st June 1994

Present: Councillors R A. Amner,C. Askew, D Barnes, P.A. Beckers and B.A. Crick.

Also Present. Mr. D Gunn (Rochford Civil Aid). pPPOINTMJwr OF CHAIRMAN

Resolved that Councillor Beckers be appointed Chairman for the remainder of the Municipal Year

-

Resolved that the Minutes of the Meeting held on 1st September 1993 be approved as a correct record.

TFxl4s OF C.

The Assistant Chief Executive briefed Members on the Council's emergency response procedures and the role of Members to ensure the provision and maintenance of an effective Emergency Plan

The brief included the Emergency Team out of hours alerting system, use of the Civic Suite as an emergency centre, training and communications.

FIOOD RECOVERY SEMINAR

The District Emergency Planning Officer gave details of this training event, which led to a more general discussion on the risks to Rochford District both in wartime and peacetime.

Members expressed a desire to see the Civic Suite/Emergency Team fully operational during an exercise; and details of the National River Authority's flood defence proposals for Wallasea Island.

RECOMMENDEDThat arrangements be made for attendance of Members as observers at a future training exercise.

FLOOD WARNINGUPDATE

The District Emergency Planning Officer described the changes to the flood warning systems that would take effect from 1st September 1994. In particular, the role of Essex County Council Emergency Planning and "Online Services" a telephone survey company, in the telephoning of early warning to residents, rather than the Police, as at present. The Assistant Chief Executive also drew attention to the leaflet "Evacuation due to Flooding" which was periodically issued to residents in flood risk areas. He explained that the updated information would be re-circulated at the beginning of the flood "season", October to March, but in the meantime copies would be sent to all members of the Emergency Panel

6 EMERGRNCYPIAN

The format and role of the plan was briefly explained, and it was agreed that further consideration would be deferred in order to allow new Members of the Panel an opportunity to familiarise themselves with the document.

Resolved that consideration of the Council's Emergency Plan be deferred until the next Meeting of the Panel.

7. TRAINING FOR EMERGENCIES

The Panel considered a report of the Home Office Civil Emergencies Advisor, David Bawtree, C B.,C.Eng., regarding emergency planning exercising. l The Panel also received details of local exercises which had been held "in house" in the preceding year, including:-

(i) British Transport Police - rail incident. (ii) Communications - including other authorities

(iii) Rest Centre reception arrangements - involving King Edmund School staff, Social Services and "Volunteer Evacuees" from Council sheltered accommodation.

(iv) Flood recovery - including all appropriate authorities and utilities

(v) Exercise Clean River - Countywide.

The County Council had recently introduced training arrangements on a County-wide basis in which Officers of this Council would be participating during the year. l

Particular areas of special interest for exercising, for Rochford, included communication, volunteer co-ordination and media handling. a. ROCHFORDCIVIL AID

Councillor Amner, a Member of Rochford Civil Aid, requested that the Panel support that organisation's request for financial support.

The Assistant Chief Executive referred to the Council's procedure for prioritising grant applications and advised that a formal request, including details of income and expenditure should be submitted to the Director of Finance Within the grant procedure all Members would then have an opportunity of expressing a view on all application. EMERGENCYP- G - TRAINING

The District Emergency Planning Officer circulated to members of the Panel details of Members training Seminars at Easingwold, Yorkshire, the , National Emergency Planning College, courses being funded through the County Council Home office grant. Members wishing to attend were requested to advise the Officers.

A Member asked if it were possible to obtain copies of the excellent training videos which were available from the College, and the District Emergency Planning Officer undertook to make enquiries

MINUTES/EMP:3 l APPENDIX TO AGENDA ITEM &

18. ACTION ON BEHALF OF THE COUNCIL

The Chief Executive after consulting with the Chairman of the Council, the Chairman of the Policy & Resources Committee and the Chairman of the appropriate committee (or the Vice-Chairmen in their absence) shall be empowered to act on behalf of the Council on any matter which will not admit of delay Any action taken shall be reported to the next Meeting of the appropriate Committee.

21. APPOIWMENT OF COMMITTEES AND SUB-COMMITTEES AND ENTITLEMENT TO ATTEND

21 1 The following Committees shall be the Standing Committees of the Council and shall consist of the number specified opposite each Committee: ) Exclusive of Chairman and Policy & Resources 20 ) Vice-Chairman of the Development Services 20 ) Council and Chairman of the Policy ) & Resources Committee Leisure Services 20 ) who are ex-officio non-voting Health & Housing Services 20 ) Members of all Committees unless ) appointed in their own right.

Planning Services 40

21.2 Except where otherwise provided by statute or a scheme made under statutory authority the Chairman and Vice-Chairman of the Council and the Chairman of the Policy & Resources Committee shall be a non-voting ex-officio Member of every Standing Committee appointed by the Council unless qualified to vote by holding an appointment in their own right.

21.5 The Policy & Resources Committee shall include amongst its number the Chairmen of all Committees subject to the Groups' entitlement l to seats under the pro rata rules.

APPENDIX B TO AGENDA ITEM 11 l Case No. Amount Reason for Write-off

Community Charse Case No. Amount Reason for Write-off 1387 f595.35 Debtor absconded, unable to trace.

1389 f477.51 Chargepayer deceased. No monies left to pay debt.

1392 f462.93 Debtor absconded, unable to trace. a

1394 f582.43 Debtor absconded, unable to trace.

1398 f854.85 Debtor absconded, unable to trace

1410 f420.33 Debtor absconded, unable to trace

l 1411 f552.66 Debtor absconded, unable to trace

Debtor absconded, unable to trace 4 1418 f512.25

1419 f512.24 Debtor absconded, unable to trace

1435 f748.53 As defined by the magistrates

‘a 10 Items f5,719.08 - Case No. Amount Reason for Write-off

National Non-Domestic Ratinq Case No. Amount Reason for Write-off 246 f11,665.83 Voluntary arrangement which will take many years to discharge.Normal procedure is to write off debt, then reduce write off on receipt of any payment. 247 f3,562.84 Voluntary arrangement which will take many years to discharge.Normal procedure is to write off debt, then reduce write off on receipt of any payment. 248 f1,000.00 Remitted by magistrates

250 f2,624.14 Company insolvent, no prospect of recovering the debt

253 f738.38 Company insolvent, no prospect of dividend

257 f1,826.91 Debtor declared bankrupt October 1993 No prospect of dividend

258 f4,247.58 Company in liquidation, no prospect of dividend for unsecured creditors

259 fI,230.89 Company in liquidation, no prospect of dividend

8 Items f26,896.57

18 Items f32,615.65 l ROCHFORDDISTRICT COUNCIL

Minutes of the Plannina Services Committee

At a Mestinv held on 16th June 1994, present. Councillors T.A. Powell (Vice-Chairman in the Chair), R.A. Amner, C. Askew, P A Beckers, M.C Brown, Mrs J. Fawell, T Fawell, D.F. Flack, G. Fox, Mrs. J.M. Giles, M.J. Handford, N. Harris, Mrs. J. Helson, Mrs A.R. Hutchings, G.C.A Jones, Mrs. S.J. Lemon, C R. Morgan, MB. P.M.V. Pease, R.A. Pearson, J.M. Roden, P.J. Stanton, A Stephens, A.L. Stewart, Mrs. W.M. Stevenson, S.R. Tellis, R.E. Vingoe, Mrs L. Walker, P.F.A. Webster and D.A. Weir T A~olwies: Councillors D.E. Barnes, C.I. Black, Mrs. V.E. Clark, B A Crick, Mrs E M. Hart, V. C. Hewlett and Mrs M. Hunnable.

299. KINUTES

Resolved that the Minutes of the Meeting of 19th May 1994 be approved as a correct record and signed by the Chairman. l 300. REVIF OF SCHEME OF DELEGATION TO OFFICERS (Minute X8/94) The Director of Development reported that-in accordance with the request by the Policy & Resources Committee in March 1994 the following changes were sought to the scheme of delegations:

(1) Authority for the Solicitor in consultation with the Director of Development to issue and serve Notices under Section 215 of the Town & Country Planning Act 1990 in respect of land adversely affecting the amenity of a neighbourhhod and to institute or defend any legal proceedings arising.

(ii) Authority for the Solicitor on the recommendation of the Director of Development to complete an Agreement under Section 106 of the Town & Country Planning Act 1990 in respect of planning applications determined by the Director of Development under delegated authority. (iii) To expand the authority to deal with dangerous buildings under a Sections 77 and 78 of the Building Act 1984 so as to authorise the Director of Development to take action pursuant to Section 79 of the Act in respect of ruinous and dilapidated buildings and neglected sites and to amend the Building Control Manager's authority under Standing Order 42 in that respect also. i (iv) Pursuant to the provisions of Standing Order 42 to extend the powers of the Development Services Manager to act in the absence of the Director to cover all planning matters as set out in the appended schedule and not just development control as at present.

Resolved that the amendments to the scheme of delegations to Officers outlined above be approved. (4500)(DD,CE) Planning services

301. NORTH CORNWALLINQUIRY REPORT - IMPLICATIONS FOR ROCHFORD

Members had before them the report of the Director of Development on the outcome of a DOE Inquiry into the planning system in North Cornwall together with a summary of the recommendations. The Committee were pleased to note that the Council had addressed many of the items specified already and that other areas were currently under review but saw it as useful to draw up a Members' Code of Conduct in relation to planning matters and it was

Resolved (1) that the contents of the report on North Cornwall be noted.

(2) that a draft Code of Conduct on planning matters be prepared for consideration by the next Meeting of the Planning Services committee. (DD)

302. PUNNING CONTROL OVER TELECOMMUNICATIONS DEVELOPMENT

&2X.&: Councillor P.A. Beckers declared a pecuniary interest by virtue of employment in the telecommunications industry and left the Meeting whilst the matter was discussed

The Director of Development reported on the reason why the Department of the Environment had recently issued supplementary planning guidance in connection with the above, the contents of which were noted. Whilst that was to be welcomed as clarifying the procedure it did nothing to resolve concerns expressed earlier by this Committee in considering the application for a radio mast at Gladstone Road, Hockley which had since been allowed on appeal. Members were pleased to note that the Director of Development had drawn that case to the attention of the ADC who were sympathetic and would be writing to all authorities to gauge the strength of feeling on the issue. Dependent on the outcome the question could then be taken to the National Planning Forum in the autumn The Committee asked the Director of Development to take the opportunity presented by the issuing of the supplementary guidance to again express this Council's continuing concerns to the Department of the Environment in relation to the emphasis given in the advice and guidance to the needs of the telecommunications industry relative to visual impact and residential 0 amenity within residential areas. In addition it was agreed the opportunity should also be taken to seek more specific guidance from the DOE on what happens to these structures once they become redundant. The emphasis should be on their removal within a specific timeframe, rather than the more general guidance as at present It was agreed these cOmentS should again be conveyed to the ADC and the support of the local M.P. should also be enlisted.

A Member expressed concern over the general issue of electro-magnetic radiation surrounding such structures and requested a report to a future Meeting of the Development Services Committee.

Resolved that the foregoing concerns be drawn to the attention of the Department of the Environment and that the support of the ADC and the local M.P. be sought also.

RECOMMENDEDThat a report be made to the Development Services Committee on the issue of elactro-magnetic radiation from telecommunications installations. (DD)

b I3 it aj fj ::; Plannine. Services

03. ANALYSIS OF PUNNING APPF.AL DECISIONS - JANUARY TO MARCH 1994 JMinute 94/94)

The Committee noted the report of the Director of Development regarding the statistics on those appeal Decisions issued between January to March 1994 for both Planning Applications and Enforcement Notices.

304. SCHEDULE OF DEVELOPKENT APPLICATIONS AND RIKOMMENDATIONS (Minute 221/94)

The Director of Development submitted a Schedule for consideration and a List of Planning Applications and Building Regulation applications decided under delegation.

Resolved that decisions be made in accordance with the recommendations in the appended Schedule subject to:-

Para Dl - F/0123/94/ROC: Former Gun Site, Alexandra Road. Great Wakerinp

Following the deferment of consideration of this application from the 0 previous Meeting for further discussions at local level on the prospects of a second access the Chairman reported on the outcome. It was noted that any progress on the concept of a second vehicular Access would be dependent upon a concensus being established at local level. Authority was delegated to the Director of Development to approve subject to suitable conditions and the completion of a further Legal Agreement.

Para D2 - CU/0208/94/ROC: Lubards Lodge Farm. HullbridEe Road. Ravleigh

NOTE: Councillors A. Stephens and A.L. Stevart declared a non-pecuniary interest but remained in the Meeting and participated in the discussion and voting thereon

Para 3 - RM/OO92/94/ROC and F/0088/94/ROC: 1 - 11 Gravsons Close, RavlaiPh

Following determination of these applications at the last Meeting the Director of Development reported on the concept of two linking footpaths within the proposed development and on the need to revise the layout of l plot 30. The Committee were mindful that an alternative route existed and saw it as preferable for the footpath links to be deleted from the scheme.

Resolved that the two footpath links be deleted from the applications and that authority be delegated to the Director of Development to negotiate the revision of the layout, to resolve the problems of plot 30 and trees on the adjoining plot in consultation with the applicants.

Consideration of this application was deferred for a Members' site visit to be arranged.

&solved that arrangements be made for a Members' site visit. @Dr CE)

Para 8 - F/0195/94/ROC. 26 High Street. Ravleiah

l@yf&. Councillor Mrs. W M. Stevenson declared a non-pecuniary interest in this matter by virtue of being President of the Rayleigh Chamber of Trade and left the Meeting whilst the matter was discussed. Planning Services

Amend applicant to read Mr. R Tabska.

In considering the recommendation of the Director of Development Members were mindful that the premises were controlled and met a local need and the Committee accepted a proposition for approval on a personal temporary basis.

Resolved that authority be delegated to the Director of Development to approve an amendment to Condition 3 of ROC~700/84 so as to provide for the opening hours on Friday and Saturday to be extended to 2.30 am the following day on a personal basis to the applicant and for a period of one year.

Para 9 - F/0242/94/ROC - Lichfield. Bosworth Road. Rayleigh

Add Condition:-

5. Details of the proposed method of disposal of foul matter shall be submitted to and agreed in writing by the local planning authority and the foul matter shall be disposed of in accordance with such agreed details. para 11 - RM/O205/94/ROC: R/o 1 - 21 The Westerings, Hawkwell.

In accepting the recommendation the Committee asked that the Ward Members be consulted and that appropriate steps be taken to ensure the proper maintenance of the open and wooded area at the southern end of the application site

l SCHEDULE OF PLANNING APPLICATIONS TO BE CONSIDERED BY

PLANNING SERVICES COMMITTEE 16TH JUNE 1994 l All planning applications are consrdered agamst the background of current Town and Country Planning legtslation, rules, orders and circulars, and any development, strucmre and local plans issued or made thereunder. In addition, account IS taken of any guidance notes, advice and relevant pohcics issued by statutory authoritms.

Each plamrmg apphcation included in this Schedule and any attached list of applicattons whmh have been determined under powers delegated to the Director of Development is filed with all papers mcludmg representations received and conaultatton replies as a smgle case file.

All bmldmg regulation applications arc constdered agamst the background of the relevant building regulatrons and approved documents, the Building Act, 1984, together with all relevant Brmah Standards.

The above documents can be made avadable for inspection as Commrttee background papers at the office of the Duector of Development, Acacia House, East Street, Rochford.

PLANNING SERVICES COMMI’MEE 16TH JUNE 1994

DEFERRED ITEMS

Dl Fl0123/94lROC NACB CONSTRUCTION OF 136 NO 2 STOREY DWELLINGS AND ASSOCIATED ESTATE ROADS (REVISED SCHEME) FORMER GUN SITE ALEXANDRA ROAD GREAT WAKERING

D2 cu/o2o8/94lRoc Mw USE OF BUILDMGS AS SOUND RBHEARSAL STUDIOS LUBARDS LODGE FARM HULLBRIDGE ROAD RAYLEIGH

SCFlEDULE ITEMS

F/OO88/94lROC Jw ERECT 30 DWELLINGS COMPRISING 11 X 2-BED TERRACE/SEMI-DETACHED, 7 X 3-BED SEMI-DETACHED, 6 X 3-BED DETACHED, 4 X 4-BED DETACHED AND 2 X 3-BED DETACHED HOUSES OPP 1-11 GRAYSONS CLOSE RAYLEIGH

RMloo92/94/Roc Jw ERECT 18 DWELLJNGS COMPRISING 5 X 2-BED SEMI-DETACHED HOUSES, 1 X 3-BED SEMI-DETACHED HOUSE, 6 X 3-BED DETACHED. AND 3 X 4-BED DETACHED HOUSES OPP l-l 1 GFiAYSONS CLOSE RAYLEIGH

cu/o225/94lRoc TRF CHANGE OF USE FROM RESIDENTIAL To DENTAL SURGERY WITH PROVISION OF 3 ADDITIONAL PARKING SPACES 369 EASTWOOD ROAD RAYLEIGH

cu/0243/94lR0c SIG CHANGE USE OF SPORTS CHANGING ROOMS M INCLUDE USE AS YOUTH CLUB AND MEETING PLACE WJTH EXTERNAL ALTERATIONS To BUILDING AND INSTALLATION OF EXTERNAL LIGHTING ST JOHN FISHER PLAYING FIELD LITTLE WHEATLEY’S CHASE RAYLEIGH

CU/O256/94/ROC Jw CHANGE OF USE FROM CAR SHOWROOM AND ANCILLARY USES TO INDUSTRIAL USE FOR FOOD PROCESSING AND PACKAGING & ASSOCIATED WORKS INCLUDING INTERNAL OPAQUE COVERING To GROUND FLOOR FENESTRATION FACING STAR LANE 34 STAR LANE GREAT WAKBRJNG F/Oo46/94lROC Mw TWO S’IGREY 3-BED FARM HOUSE AND GARAGE FOR FARM MANAGER GLAZEBROOK FARM CANEWDON ROAD ASHINGDON

PAGE1

- 8. F/0195/94/R0C TRF CONTINUE USE OF PRBMISBS AS TAKE AWAY FOOD SHOP & RESTAURANT WITHOUT COMPLIANCE WITH CONDITION 3 (CONTROLLING OPENING HOURS) ON APPLICATION NO ROC/700/84 26 HIGH STREET RAYLEIGH

9. Ff0242/94lROC Mw RETENTION OF FOUR STABLES AND STORB LICHFIELD BOSWORTH ROAD RAYLEIGH

10. GDfO231/94/ROC TRF DETACHED SECTIONAL CONCRETE GARAGE FOR STORAGE PURPOSES AIR TRAINING CORPS HEADQUARTERS CONNAUGHT ROAD RAY LEIGH

11. RMlo2o5/94lRoc JW ERBCT 15 NO DETACHED HOUSES WITH GARAGING 5 NO DETACHED BUNGALOWS WITH GARAGJNG AND ASSOCIATED ACCESS ROADS & DRIVEWAYS (DETAILS) R/O 1-21 THE WESTERINGS HAWKWELL

PAGE2 PLANNING SERVICES COMMITTEE

16TH JUNJX 1994

SCHEDULE OF DEVELOPMENT APPLICATIONS,WITH DIRECTOR’S RECOMMENDATIONS. FOR DETERMINATION AT THIS COMMITTEE

DEFERRED ITEMS

D.l F/O123/94/ROC PARISH OF GREAT WmRING

FORMER GUN SITE ALEXANDRA ROAD GREAT WAKERTNG

CONSTRUCTION OF 136 NO 2 STOREY DWELLINGS AND ASSOCIATED ESTATE ROADS (REVISED SCHEME)

Applicant. HIGGS & HILL HOMES

Zoning: Residential Post 1990 1st Review Plan (former area of spectal restraint)

Site Area: 3 85 hec (9.5 acres) Density: 14.3 dwelling per acre

DEFERRED REPORT

1 1 This nem was deferred at the last meeting for further negohations concerning a second vehicular access to the site At the time of wrrtmg these negotiations had yet to be completed and therefore a verbal up date will be given to Members at the meeting.

1.2 For mformation purposes the previous recommendation/report 1s reprinted below:

1 3 GREAT WAKERJNG PARISH COUNCIL - retterateS its concerns as m prevrous apphcattons;

i) does not wish to see further land opened up for development by the provision of a new access road but does see ment in allowmg a present track from the bncktield to Star Lane bemg used by construction traffic during the site’s development.

h)recommends some widening of Alexandra Road along with traffic control and/or calmmg measures m addmon to the previously agreed improvements to the High Street Junctton.

1.4 A representatrve from the Parish Council is hkely to address the meeting

RECOMMENDATION: Delegate to the Dnector of Development to approve subject to suitable conditrons and the completion of a further Legal Agreement (or revrsions to the extstmg one) to mclude the followmg reqturements:-

i) Repeating the reqmrement to improve the junction of Alexandra Road with the High Street

Ii) Construction traffic to utilise the accesstrack via the Star Lane bnckworks,

iii) Traffic cahmng measures to be provided by the developers in Alexandra Road, If considered necessary by the Local Planning Author@ m harson wrth the County Surveyor and others following a SIX month (or less) trial period and the completion of minor revisions regarding the highway parkmg layout

PAGE 1 Varrous parts of thts site have been the subject of several apphcatrons over the last six years the most recent bemg the outline permission (OLlOO28l93/FtOC)granted m 1993. 1.6 The overall comrmtment on the site arismg from the various permrsstons, includmg an appeal allowed m 1992 (FlO441/91lROC), IS for a total of 136 new dwellings This current proposal does not therefore dtffer from that commuted figure

1.7 The present scheme comprrses all two storey dwellmgs broken down as follows-

57 x 2 bed terraced 1 x 2 bed detached 11 x 3 bed detached 42 x 3 bed serm-detached 24 x 4 bed detached

18 As Members will recall from previous applications the major objections expressed concermng the development of thrs site centred around the access to it via Alexandra Road. However, it must be clearly stated that this issue is not a reason for refusal; permission is in exrstence for an identical number of dwellings and a Department of Environment Inspector has thoroughly considered this a matter on the last appeal. He concluded that the road was more than adequate for the existing and proposed dwellings Nonetheless, followmg a suggestion from the Parish Council the developers have agreed to bring construction traffic onto the sate via the Star Lane brickworks and thereby avord heavy traffic using Alexandra Road whilst work 1s in progress. This arrangement will supersede the earlier proposal to provide a car park on part of the site for use by Alexandra road residents whdst construction was takmg place that gamed access through Alexandra Road. Furthermore they are wdlmg to fund traffic cahnhrg measures m the road if the need arises. During a recent meeting of various interested parties TEE RESIDENTS ASSOCIATION representatives indicated that such measures may not be necessary and may cause unnecessary dnturbance. In view of this rt has been agreed that funds WIU be put aside for such works and the situation momtored to assess the need for these measures as indicated m the above recommendatton.

1.9 In addmon negonations have produced revised layout which.-

1) allows space for screen planting to the esstem southern and western boundaries,

2) incorporates buddmgs at the ends of various roads to close vistas and reduce the opportunity to extend roads further into the surrounding farmland;

3) gives greater isolation between an extstmg electrictty sub-station and the proposed dwelling on plot 1,

4) reduces the amount of lmkmg garages from 6 to 4 examples (which, strtctly speakmg, are contrary to the latest Im. isolatron policy However this is m contrast to the approved schemes where over a dozen such examples of this policy bemg “breached” are evident. In the cncumstance these 4 examples are considered acceptable)

5) provides additional garages to some of the two bed units. The developer wdl also be provrdmg suitable lighting and fencmg which will assist his intention of makmg the development comply wrth the “Secured by Design” standard as recommended by the Crime Prevention Officer.

PAGE 2 1 10 Other than 4 above the scheme meets all the standard technical policy crtterra e.g. garden srze~, parkmg provtsron etc and Improves the “back to back” distances between rear facmg dwellmgs, as compared to the approved schemes,to give better privacy in lme with Essex Design Guide and Local Plan requirements Four main house types are proposed which are of a htgh design standard. Further mcorporatmg traditional features e g created cadge tiles, decorative chimney pots and stacks, well proportioned wmdows etc and a careful use of materials will lead to a varmd appearance Coloured examples of the plans will be avarlable for mspectron prtor to the meeting m the Members’ lounges

Consultees

1.11 SOUTHEND BOROUGH COUNCIL accepts the principle of development here but suggest greater variety of budding shape to produce visual interest - particularly in roofscape. Refers to considerable time for plantmg to have effect and expresses concern about possible further access lmks southwards d internal roads and private drives not enclosed with buildings. (Revised scheme now addressedthts issue)

1.12 ANGLIAN WATER - no objections subject to details of foul and surface water drainage being reqmred by conditron. However, concern expressed about lack of any mention of foul water pnmpmg station on layout (now shown on revised scheme) and need to site thrs to avoid nuisance a to housing nearby 1 13 NATIONAL RIYERS AUTHORITY - no objection subject to several condrtions regarding drainage. 1 14 EASTERN ELECTRICITY - no objections but suggests greater isolation between dwelling on Plot 1 and sub-station (now carried out on revised plan).

1 15 CRIME PREVENTION OEEICER - pomts out that fencing and landscaping is of great importance particularly to the site boundaries. However, enclosed nature of this site should provide good natural security tf no other accesspomts are avadable - other than Alexandra Road Only other concern 1swith provrston of access ways to side and rear of some plots Suggests that -

1) shared gate here should be controlled by locking (Developers have confiied tlus will take place), 2) lower fencmg 1sprovided to certam umts; 3) various roads and footpaths are Itt (again developers have confined that the varrous footways will be adopted) as well as parking areas.

l 1 16 ESSEX COUNTY COUNCIL FIRE AND RESCUE SERVICE consider access for Fire Service purposes is sattsfactory and suggests additional hydrants are provided when mams laying scheme 1sundertaken.

1 17 COUNTY SURYEYOR - no oblectlons m p$nciple subject to various condmons regardmg vrstbihty, etc. certam minor changes to road wrdths, etc and the High Street junction improvement works to be completed prior to occupation of the umts. Furthermore, the development should not commence until the various covenant agreements (concerning the Hugh Street lunctton) have been completed.

1.18 COUNTY PLANNER - ARCHAEOLOGICAL ADVISOR - points out that sue lies withm an area of constderable archaeologtcal interests and suggest a condition reqmrmg an investigation scheme to be agreed tf a field evaluation ISnot carried out

1 19 COUNTY PLANNER - MINERALS ADVISOR no ObJectton m principle subject to two condmons regarding excavation, etc of brickearth and details of existing and finished ground level.

PAGE 3

- 120 COUNTY PLANNER - SPECIALIST ADVISOR ON DESIGN AND LAYOUT suggests public open space provision on the site as well as alternative road layouts, l 1.21 CHIEF ENVIRONMENTAL OFFICER - no objections subject to condrttons-

1) preventmg constructton work between certam hours, 2) reqmring no burnmg of waste materials; 3) reqmrmg soil samplmg and analysis to be submitted.

1.22 Some 18 letters of objection have been received from NBIGElBOURS includmg one from a local practice doctor. The main concerns can be summarised as follows.-

- additional traffic and drsturbance in Alexandra Road and at its junctton with the High Street - problems with emergency and service vehicles usmg Alexandra Road; - lack of water pressure (developer wilt be constructing new mains to the stte), - madequate sewage disposal; - high density in excess of Counctl policy; - loss of Green Belt land (it 1sallocated for residential purposes after part was zoned “mdustrial” on the earlier development plans and is not Green Belt), - require traffic calming measures, - suggest different access road; - loss of wildlrfe; l - lack of mfrastructure in village to cope with additional population; - houses (instead of previously approved bungalows) will overlook dwellmg in Alexandra Road; - land should have been used as a public open space, - Alexandra Road used as a crossmg place for toads and additional traffic will endanger such creatures.

PAGE 4 l a D.2 CU10208/94/ROC RAYLBIGH LUBARDS LODGE FARM HULLBRIDGE ROAD RAYLEIGH USE OF BUILDINGS AS SOUND REHEARSAL STUDIOS

Apphcant P SCARBROW & P MITCHEL T/A MUSHROOM STUDIOS

Zomng MGB

DEFERRED REPORT

2 1 Thts item was deferred at the last meetmg for a Members site visit. The orrgmal recommendanon and report is set out below

RECOMMENDATION. Delegate to the Director of Development to determme subject to the expiry of the Site Notices/Neighbour Notiflcatton letters and the submission of a soundproofing scheme which proves to the satisfaction of the Chtef Envnomnental Health Officer that noise artsing out of use of the premrses will not give rise to nuisance affectmg nearby residents. This to be appropriately conditioned as will also clarification of the car parkmg and servicing 0 arrangements to the unit.

01 COMMENCE IN 5 YEARS

02 PARKING AND TURNING SPACE PROV

03 NON STANDARD CONDITION All doors to the rehearsal studios and the main building structure shall remain closed whrlst music rehearsal recording sessrons, playback or any other ancillary activity likely to generate norse is taking place.

04 NON STANDARD CONDITION Details of any ventllatton system to be provided, whether mechanical or otherwise, shall be submitted to and approved in writing by the Local Planmng Authority pnor to installation and thereafter shall be retamed and mamtamed m the approved form

05 NON STANDARD CONDITION All amphfymg and broadcasting equipment mchrdmg speakers and musrcal instruments shall be operated or played only wrthin those areas of the builclmg sound proofed in accordance with an approved scheme as requested by condmon in thts permissron and nowhere else within the bmldmg or on the surroundmg site

06 USE RESTRICTION-USE CLASSES The premises shall be used for sound rehearsal and recording studio and for no other purpose (including any other purpose in Class Bl of the Schedule to the Town and Country Plamung (Use Classes) Order 1987, or m any provision equivalent to that Class in any statutory instrument revoking and re-enacting that Order).

07 NON STANDARD CONDITION The use hereby permmed shall not operate between the hours of 10.30pm and 8.00am on any day

08 NON STANDARD CONDITION No retail sales take place from the application site in connection with the use hereby permitted.

PAGE 5 REPORT

22 Thts appbcatton relates to one of the mtddle two units m an ortginal 4 umt brick smgle storey redundant agrrcultural bmldmg orrgmally used for rhubarb and later mushroom growmg that dates from the turn of the century It he-s on the East side of the whole farm butldmg complex until recent years used for mushroom growmg, wtth arable farmmg on the surrounding land of the holding The budding has overall dunensrons of 136ft. long x 28ft. wide and has its own gable roof with a ridge herght of about 12ft

23 Members may recall that Lubbards Lodge Farm was sublect to enforcement action and consequent Pubbc Inqmry in October 1990 the decision on whtch required the cessatton of a number of unauthorised commerctal/mdustrral uses that the owner had permnted to encroach upon this site. Those unauthorrsed uses have since ceased and thts building has

2.4 This proposal is to use the building as a SIX room rehearsal studio mcludmg two quite small mnts for one to one hntron The building needs only mtemal alteratrom to enable thts use to take place This proposal follows an earlier pemussron that Members may also recall being granted m September 1992 for a smnlar change of use of another smaller buildings wrthm this farm complex. That converston took place and the use has not given rise to any know dtfficulttes

2.5 A small part of the floorspace already mtemally divided at the south end of the buddmg will readily adapt to provide a reception area. The remammg floorspace will be mternally divided and soundproofed with mner skm walls to provide performance/rehearsal areas of differing smes rn a srmtlar manner to the existing recordmg studio referred to above whose facilities this proposal will augment. The largest umt will be 40ft. x 20ft. and provided a showcase space for the rehearsal of group stage acts.

2.6 The applicant advises the maximum number of people that the proposed use wrll generate at any one tune will be one staff member and an absolute mmum of 25 musicians and or engmecrs. This maxmmm number would be the exceptron not the norm in the opinion of the appbcant.

2.7 Whilst no specific parking standard extsts for recording studios sufficient space exists wttlnn the farm complex that could be marked out for the use of the studio. If a standard of one space per staff member and one space per two mus&ns is applied rt is considered that tlus would adequately cater for this use.

28 The applicant has stated that the studto wrll cease use at 10 30pm each evening and this can be reqmred by condnion to ensure that late departure from the site does not occur at unreasonable hours.

29 No external effects wrll results from this use subject to a satrsfactoty soundproofing scheme bemg agreed nor are any significant changes m the appearance of the buddmg proposed In that regard the proposed use wrll comply with all the reqmrements of Policy GB5 for re-use of redundant farm bmldmgs.

2 10 CONSULTATIONS no replies recetved at the time of writing this report any subsequently received wrll be reported verbally.

PAGE 6 \ \ \’ \ \ \ \ \ i I

,’ i --.-’

T i I , SCHEDULE ITEMS l 3 Thts is a jomt report concernmg footpath links wtthm the followmg two apphcations on land opposite l-11 Graysons Close, Rayletgh

RM/OO92/94/ROC RAYLEIGH ERECT 18 DWELLINGS COMPRISING S X 2 BED SEMI-HOUSES, 1 X 3 BED SEMI- HOUSE, 6 X 3 BED DETACHED, 1 X 4 BED DETACHED, 2 X 3 BED DETACHED, AND 3 X 4 BED DETACHED HOUSES.

F/OO88/94/ROC RAYLEIGH ERECT 30 DWELLINGS COMPRISING 11 X 2 BED TERRACE/SEMI DETACHED, 7 X 3 BED SEMI-DETACHED, 6 X 3 BED DETACHED, 4 X 4 BED DETACHED AND 2 X 3 BED DETACHBD HOUSES,

RECOMMENDATION The Comnuttee to decide whether or not it wishes to agree to the provision of the two footpath lmks within the proposed layout.

REPORT 3.1 These applications were delegated to the Director of Development to determine at the last Plamung Servmes Comnuttee on 19th May (items D2 and D3) pending among other outstanding matters renotification of residents in the vtcimty of the sites of the revised layout

3.2 Members may also recall the request of a Ward Member to dtscuss further wtth Officers the question of the two linkmg footpaths within the proposed layout These discussrons and renotificatton to restdents on revised plans continue to raise mixed feelmgs as to the virtue of the footpath hnks Smularly, the Schools Headmaster seesboth advantagesand disadvantages to the links.

3 3 Of 32 households re-notified 7 replies have been recerved from the following:-

1) 62 Derwent Avenue ii) 54 Helena Road ui) 1 Graysons Close IV) 3 Graysons Close v) 4 Graysons Close VI) 5 Graysons Close vh) 9 Graysons Close

3.4 Of the above the fust two households from Derwent Avenue and Helena Road make no comment about the footways. The five from Graysons Close object and this figure represents just under half the total number of eleven properties wtthin the Close. Sunilarly, tt could be argued of the overall 32 notkd, 27 appear not to oppose the footpath hnks.

3.5 Residents concerns centre on nuisance and mconvemence from school children usmg Graysons close as a route together with the prospect of vehicle parking m assoctation with the footpaths. Usage could continue mto the evening given in particular the Youth Club and desire of the school to create dual use sports facilities.

3.6 The RAYLEIGH CMC SOCIETY, C0UNk.Y PLANNER AND COUNTY SURVEYOR would wish to see the lmks retained

3 7 This view is entirely conststent with Government advice embodied within Phmnmg Pohcy Guidance no 13 “Transport” and Circular 5/94 - “Plannmg Out Crime”. 3 8 The COUNTY PLANNER comments “that the footpath connections from the new scheme to the spine route will help to reinforce the pedestrian network m the area and encourage ns use as a major asset and quicker route for pedestrians to the High Street It IS worth noting that PPG13 sets out to encourage as many local trips as possrble to be made without the use of cars.

3 9 The footpath connection to the spine route also provide views from the south through the new development to the open space beyond.”

3 10 In general terms whilst sympathetic to the concerns of a mmortty of restdents they must be balanced agamst sound plannmg prmciples of creatmg convement segregated footpaths, particularly where they follow a known desire line The wider community would certamIy benefit from these footpath links to the town centre and community facrltties, and m particular the Rayleigh Civic Society consider it essential they be provided.

Conclusions

3 11 There are clearly arguments both for and agamst the lii but Officers feel on balance that the sound principle involved in their provision should be supported l

PAGE 8

CU/0225/94/ROC RAYLEIGH

369 EASTWOOD ROAD RAYLEIGH

CHANGE OF USE FROM RESIDENTIAL ‘IO DENTAL SURGERY WITH PROVISION OF 3 ADDITIONAL PARKING SPACES

Applicam NORMAN LEE

zoning~ Restdential

Frontage. 13 5m (Eastwocd Road) 22m. (Connaught Road)

REFUSE.

01 NON STANDARD REFUSAL In the opinion of the Local Plannmg Authority the proposal would, tf permitted, intenstfy the use of the extsting sub-standard accesslocated on the radms of the ~unctton of Connaught Road with Eastwood Road Vehicles turning into and out of the site at this pomt, and especially any vehicle reversing onto the htghway, would create conditions of danger and obstruction to other road users to the detrtment of highway safety

02 NON STANDARD REFUSAL The space proposed witlun the site for vehicular parking 1s constdered inadequate to serve the needs of the proposed use. Gtven the limtted amount of site parking factlities it is considered that street parkmg may well be generated in close proxhtuty to a road Junctton to the detriment of neighbours amenity and road safety

REPORT

4.1 This proposal seeks consent to change the use of this restdential dwellinghouse to a dental surgery.

4.2 The applicant hlmseif wtll be the practising dentist. The initial practice house would be 9am to lpm and 2pm to 5.3Gpm on Tuesdays, Thursdays and Fridays wtth a view of increasing to five days per week, Monday to Friday, in the fnture

The applicant would employ two staff (a Dental Nurse and a Dental Receptionist) workmg l 43during the full practice hours. 4.4 As stated above, the application site is currently a restdenttal dwelling situated in an area zoned “Restdenttal” on the Local Plan The site consists of a large residential property on the corner of Eastwood Road and Connaught Road with a partially linked garage alongside.

4.5 The house and garage were erected prior to 1947 and there have been no other planning applicattons smce that date relatmg to the house and garage. However, Members should note that part of the ortgmal site has been subdwided followmg the grant of planning permrsston for a detached bungalow fronting Connaught Road on 25th March, 1981 (cef ROC/122/81), Tlus dwelling has been built

4.6 Members should also note that an Established Use Certificate was issued on 23rd December, 1981 for the use of the existmg garage as a carpenters and cabmet makers workshop by the resident owner of 369, Eashvood Road. The current owner of the property still uses the prenuses for thts purpose

PAGE 9 47 The apphcant advises that it is not his intention to use the premises for restdenttal purposes The three extstmg first floor bedrooms and bathroom wtll be used solely for storage purposes Off-street car pat-lung provision currently stands at 3 spaces It IS the appltcant’s intention to demolish the existing garage (subject to the Established Use Certtficate, EU/ROC/1/81) to create scope for an addtttonal3 spaces

48 Whdst the provision of 6 off-street spaces on thts sate would ordmartly meet the Counctl’s adopted Car Parkmg Standards for a dental surgery (operating m accordance with the detatls outlmed by the appltcant) It 1s not constdered that the car parkmg arrangements/layout for the site would be sattsfactory as they stand The COUNTY SURVEYOR constders that the apphcatton should be refused on the grounds that the proposal would intenstfy the use of the existing sub-standard access located on the radms of the junction of Connaught Road wttb Eastwood Road. Vehicles tmmng into and out of the site at tins pomt, and especially any vehicle reversmg onto the highway, would create condttrons of danger and obstruction to other road users to the detriment of highway safety

4.9 Given the lnmted manoeuvring space w&m the site it ts also considered that street parking may well be generated 111 close proximity to the Connaught Road/Eashvood Road junctton whtch could exacerbate vehicular movementa in the area to the detmuent of road safety.

4 10 RAYLEIGH CIVIC SOCIETY rarse concerns’over car parking and partrcularly the scope for turnmg wtthm the curtilage of the site. They consider that vehtcles may well have to reverse ‘into or out of parking areas which could be a traffic hazard on this corner site with Eaatwood Road.

4.11 In response to NEIGHBOUR NOTIFICATIONS and the display of SITE NOTICES 35 letters of objection have been received from the residents of Bartletts, Connaught Road, Connaught Walk, Eastwood Road and Gloucester Avenue. The reasons for objection principally relate to parkmg problems/madeqt+e off-street provtsron and highway safety.

4 12 It is interesting to note that few objecttons are actually raised to the proposed use of the premtses as a Dental Surgery.

4 13 The CIVIL AVIATION AUTHORITY have no comments on the proposal The CHIEF ENVIRONMENTAL HEALTH OFFICER has no adverse comments

4 14 Members are advised that both SOUTH ESSEX HEALTH and ESSEX FAMILY HFAWH support the appltcatron They consider that rt will provide restdents of Rayleigh with much needed NHS dental provision. Essex Family Health pomt out that in recogmttou of the fact that the appltcant wrll be practtslng in an area where there is a shortage of NHS dentists, the Department of Health has approved payment of a Locatton Incenttve Scheme Grant to assist in settmg up his own practrce.

CONCLUSIONS

4 15 As Members ~111 note the reasons for recommending refusal on thrs application relate to htghway and parking tssues rather than the proposed use of the premtses as a dental surgery. Objections for local resident’s, which are stgnificant m number, relate generally to parkmg problems m content

4.16 Gtven that there is general support from both Essex Family Health and South Essex Health and the fact that the applicant does not intend to use the premrses for residential purposes, there would seem scope to negotiate a revised appltcatton for improved on-sate parkmg proviston. The County Surveyor has agreed to be involved in a site meetmg, prior to the Planning Services Meetmg, to discuss the means of provtdmg a satisfactory parking and tummg layout It 1s feasible that the extsting garden area could be laid out for parkmg purposes subject to suitable screenmg of adjommg proper&% and the site access re-positioned towards the northern end of the site away from the Eastwood Road junction. Any additional mformation and/or plans wtll

PAGE 10 be placed before members at the meeting. l 4 17 Any such modn%ations would have to be subject of a new application with all the necessary neighbour notlficatlons and standard consultattons bemg carned out. Members views are therefore sought on the l~sueof a revised apphcatlon and the prmclple of permitting such a use in thts locatlon.

PAGE 11 l .

l 5 CU/O243/94/ROC RAYLEIGH ST JOHN FISHER PLAYING FIELD LITTLE WHEATLEY’S CHASE RAYLEIGH

CHANGE USE OF SPORTS CHANGING ROOMS TO INCLUDE USE AS YOUTH CLUB AND MEETING PLACE WITH EXTERNAL ALTERATIONS ‘IO BUILDING AND INSTALLATION OF EXTERNAL LIGHTING

Apphcsnt: ROCHFORD DISTRICT COUNCIL

Zoning. Commumty Use wrthm the MGB

RECOMMENDATION. That a temporary permrssron be granted for 12 months subject to Conditions to mclude days and hours of use, together with holiday usage, noise attention scheme to be subnutted and Implemented, ventilatron system, noise omitted from the premise shall not be audrble at any residentral property or other noise sensitive premrses, amplified speech/music or recorded musrc shall only be broadcast/played mside the premises, no live music unless otherwrse agreed, external doors to be kept shut when premrses m use, no burnmg of waste materials a REPORT:

5 1 The proposal 1s for dual use to include a youth club of a detached smgle storey sports changmg facility positioned in front of the Grange Commumty Centre Although towards the front of the site and predatmg the Community Centre building, this single storey building IS well screened from the road frontage by tall comfer trees

5.2 A statement submitted with the application sets out the intended hours of operation that the maxlmum number of young people to be accommodated would be 50 and other parameters. Thrs 1s enclosed as Appendix 2.

5 3 The mtended hours and days of use are:-

Monday 6pm to 9pm for 8-l 1 year olds

Thursday 6pm to 1Gpm for 12-16 year olds

5.4 In addition rt is hoped to use rt dnring school holidays - Monday to Friday from 9am to 4pm. e 5 5 The site is zoned for commumty use within a Green Belt notation therefore in land use terms the dual use is entirely appropriate.

5 6 In terms of Car Parking and traffic generanon this is likely to be reasonably low given the age groups proposed But in any event, the car park at the Community centre would be available and a survey of its evening usage reveals on four separate nights the no. of cars parked were only 15; 15; 26 and 12 of the avarlable 83 spaces What 1s more, the County Surveyor considers the matter de mlnmms and therefore left to the Local Planmng Authorrtms discretion

5 7 Four LOCAL RESIDENTS have raised strong objections in mdrvidual letters which m the mam cover the followmg:

- location should be more central - unacceptable level of vandalism and wilful nuisance from youngsters already occurs and a youth club would only serve as a focal point compounding this problem

PAGE 12 - the intention to provtde the faciltty for chtldren from the Fyfield Path area will only relocate the problems bemg experrenced there to an area already suffermg comparable vandaltsm etc - entrance to youth club beside a blind turnmg on the mam entrance of the public car park - premtse too small to cater for youths and recreattonal eqmpment therefore mevitably wtll oversptll mto the street comprismg security and safety of restdent and the youths hke given the blind entrance outlme above - mmtmum of 2 supervisors inadequate - youth clubs already failed at the Commumty Centre itself

58 A petition signed by 25 households, but mcluding the 4 households which have raised mdividual objections has also been received. The signatories are all from the ttnmediate 4 roads namely Little Wheatleys Chase, Newsum Gardens, Haddon Close & Bardfield Road The grounds for the petition focus on the same issues outlined by the individual objectors Although a stronger emphasis is put on the relocatton of the problem from Fyfield Path to an area already suffering snnilar levels of delinquency etc

59 The CHIEF ENVIRONMENTAL HEALTH OFFICER reports that there is potential for notse and disturbance affecting nearby residents. However, no objections are raised subject to condittons covering the followmg matters:- hours and days of use, noise attentton scheme to be submitted and implemented, venhlation system, notse omitted from the premise shall not be audible at any residential property or other notse sensitive premtses, amplified speech/music or recorded music shall only be broadcast/played inside the premises, no live musm unless otherwtse agreed, external doors to be kept shut when prennses in use, no burning of waste materials..

5 10 RAYLEIGH POLICE have subnutted a detatled report on the use of the bullding for this purpose wtth a number of practtcal suggesttons on security measures which are under consideration by the relevant Officers They summartse, that perhaps the butldmg is not ideal for its mtended use due to tts constructton and potential for arson attack. They consider the lightmg provtsron to be adequate.

CONCLUSIONS

5.11 In land use planmng terms the use of thrs site is appropriate, and from a traffic generation viewpomt there should be no undue dtfficulties

5 12 The bmldmg is perhaps not ideal for thts use, a point borne out by the restdents and Police altke and ideally the Youth Club would be better located wtthin the community Centre. However, it is understood thts has not proved possible

5.13 The local restdents genume objections and anxtety is understood. They are the concerns that are hkely to arise whenever such a use 1s promoted particularly gtven the problems bemg experienced m and around the area wtth Youths.

5 14 Nonetheless, gtven the intentton 1s to run the project for a trial period of 6 months (Mmute 75/94), for only two evenings per week fmshmg at 10 OOpmlatest supplemented by daytune holiday opening it IS recommended that a temporary planmng permisston for 12 months be granted to enable the conversion works to be completed and this limtted use to operate At the end of thts period, the Local Plamnng Authority and residents alike can assess through expertence the question of any longer term usage.

PAGE 13 l l 6 CU/O256/94iROC PARISH OF GREAT WAKERING 34 STAR LANE GREAT WAKERING

CHANGE OF USE FROM CAR SHOWROOM AND ANCILLARY USES To INDUSTRIAL USE FOR FOOD PROCESSING AND PACKAGING & ASSOCIATED WORKS INCLUDING INTERNAL OPAQUE COVERING TO GROUND FLOOR FENESTRATION FACING STAR LANE

Applicant SOUTHERN WHOLEFOODS LTD

Zonmg . Existing Area Primarily for Industrial Use

Gross Floor Area. 2171m sq (23368sq.k)

APPROVE

01 COMMENCE IN 5 YEARS

02 NON STANDARD CONDITION l Samples of the material to be used for the proposed internal opaque covermg to the ground floor fenestration facmg Star Lane shall be submitted to and approved in writmg by the Local Planning Author@ prior to the commencement of the development and these agreed materials shall be strictly adhered to.

03 NON STANDARD CONDITION At no tune followmg the commencement of the use hereby permitted shall any obstruction be placed wrthm a sight splay of 4 5m x 90m to the north of the exrstmg estate road junction with Star Lane 04 NON STANDARD CONDITION At no time shall there be direct accessfrom the site on to Star Lane.

05 NON STANDARD CONDITION The forecourt area fronting Star Lane shall not be floodlit at any time followmg the commencement of the use hereby permitted.

06 LOADING-UNLOADING AREA - 1

07 CAR PARKING DELINEATED

08 INDUSTRY AIR POLLUTION

09 NON STANDARD CONDITION There shall be no burmng of waste materials on any part of the application site.

10 TREE AND SHRUB PLANTING SCHEME

11 NOISE SUBMIT DETAILS OF PLANT

12 NON STANDARD CONDITION No works shall be carried out outside the hours of 7am (07 CO) to 6pm (18 00) Monday to Saturday and no workmg on Sundays and Bank Holidays l PAGE 14 REPORT

61 This item 1s brought before Members under the “fast track” procedure m vtew of the employment imphcatrons

62 The apphcants are seekmg to use an mdustrud buildmg last used with the benefit of plannmg permrssron as a garage for car and accessory sales, servmmg, and spraying (via applmatton ROC/056/88 dated 25th March 1988) The bmlding has been vacant for some time.

63 If the proposal 1s granted the apphcant intends to transfer hts present business from the Purdeys Industrial Estate to tlus umt It does not involve any sigmficant external alterations to the bmlding although as the old showroom factlity is not required the front windows wrll remam but covered wrth a non-reflective internally apphed bronze film whrch wrll allow light to enter but prevent vtews into the buildmg.

6.4 The busmess is principally concerned with dried nuts and raisms dehvered in pallets. The productton process involves washmg and packing them mto smaller batches for dispatch to Cadburys, Mars etc. as and when ordered 35 persons wrll be employed at the prenuses 10 of whom will be new recruits and the balance are transfers 65 The COUNTY SURVEYOR raises no objection subject to Conditions 3, 4 and 6. The l 6.6 CHIEF ENVJXONMENTAL EEALm OFFICER has no objection subject to Condmons 11 and 12.

6.1 SOUTHEND ON SEA BOROUGH COUNCIL states that the proposed use is appropriately located withm thts mdustrtal area and the alterattons to the external appearance of the bmldmg would have no srgni’iicant unpact on the character and appearance of the area The

68 NATIONAL RIVERS AUTHORITY has no comment and ANGLIAN WATER views ~111be given verbally to the meetmg.

PAGE 15 --^._._^. - __ B

.----_ _

I

.- -- D

---

l l F/OO46/94/ROC PARISH OF ASHINGDON

GLAZEBROOK FARM CANEWDON ROAD ASHINGDON

TWO STOREY 3-BED FARM HOUSE AND GARAGE FOR FARM MANAGER

Applicant MR P HIMFEN

RECOMMENDATION Delegate to the Director of Development to grant plannmg pemusslon, conchtlons mcludmg plantmg, precise samg, fimshmg materials, removal of all permitted development nghts, subject to detatls of foul dramage and the apphcant entermg hito a Legal Agreement restrmtmg the dwelling to occupation solely by persons engaged m agriculture m the locahty preventing the subdivislon of the site, during the applicants lifetime restrictmg the occupation of the dwellmg untd the perchery is completed and the existing mobile home is removed

REPORT. l 7.1 Tfns application was consIdered by the committee m March. The committee delegated to the Director of Development as per the recommendation subject to negotiations with the apphcant to produce a dwelling of a more conventional bungalow height.

12 The commmee recognised the need for a permanent dwelling on the site was estabhshed and despite some nusgtvings accepted that the sitmg proposed as a farmstead group together with the 2nd perchery was acceptable

73 The comrmttee decision rested on the type of dwelling. Wlnlst the application was described as a bungalow, and the plans m&cated only ground floor accommodation, in elevation the building had 2 storey proportions with potential for accommodation in the roofspace.

74 However, the applicant who presently resides on the site and who intends to occupy the new property does not wash to construct a low pltched roof bungalow. He has produced with the support of the County Planners (Specialist Advisor on Listed Buildings/Conservation Areas) a far better design than originally proposed It comprises a more tradItional vernacular two storey three bedroomed house with exposed timbers and weatherboardmg, located as a farmstead group beside the 2nd perchery under construction.

mst this outcome IS not the Comnuttees first preference it has to be considered in the context of the already pernutted perchery builclmg it is to be grouped with That building is considerably larger, havmg a footprint of approxnnately twice the house on a “L” shaped arrangement with a large roof expanse to a ridge height of approximately 6 8m Accordmgly as with the original bungalow proposal It is of 2 storey propomons. As of course is the exlstmg perchery that has been operational on the site for a number of years now

16 Members should be aware that in quashing the enforcement action and allowmg tis 2nd perchery on appeal the Inspector appointed by the Secretary of Statetook the view

“the perchery... would not result in significant damage to the character and appearance of this part of the open countryslde and would not dnectly affect the settmg of the nearby listed church.”

71 Furthermore, there are a number of recent penmsslons where houses have been permmed for Agricultural Workers of a size similar to that proposed A recent case in pomt was at Bolt Hall Farm, Canewdon These follow an earlier appeal whtch established the appropriateness of a floorspace figure of about 200m.sq. m a two storey form The present application comprises about 208 m.sq including a small study where farm administrative work can be carried out.

PAGE 16 7 8 Gwen this conclusion m relation to a sigmficantly larger bulldmg (albeit that the ridge height of the house IS 8.5m ) and the County Planners Speck&t Advice m support of this proposal It would be very difficult to resist the application

7 9 The orlginal report and recommendation to the March comnuttee IS attached as Appendix 1

7.10 peconsultatlons and Nelahbour Notlficatlons on the revised plans have as yet not generated any further response other than from the County Planner. Any additional comments received ~111 be reported verbally to fhe mcetmg

7.11 COUNTY PLANNER (SPECIALIST ADVICE) recogmses the sensW%y of the site on the gentle slope below the St Andrews Church and that this might not normally be considered the most appropriate site for a new house. However, the presence of the approved and under construction 2nd perchery has set a precedent about which a small farmstead grouping can be estabhshed. The two storey traditional proportioned house would be acceptable in relation to the setting m the landscape and below St. Andrews church although an alternative two storey design on a reduced scale may be less imposing in this setting. Any consent should be carefully conditioned m relation to materials, ftihcs, details and landscaping with a high quality fimsh.

83\ PAGE 17 - -... ::-=a .Y

‘.....---.-. /; e

l 8 F/0195/94/ROC RAYLEIGH

26 HIGH STREET RAYLEIGH

CONTINUE USE OF PREMISES AS TAKE AWAY FOOD SHOP & RESTAURANT WITHOUT COMPLIANCE WITH CONDITION 3 (CONTROLLING OPENING HOURS) ON APPLICATION NO ROC/700/84

Apphcant MR M GEORGIOU

Zoning Pnme Shoppmg

Frontage. 6m

REFUSE.

01 NON STANDARD REFUSAL In the opnuon of the Local Planning Author@, the removal of Condition 3 on planning approval ROC/700/&4 controlling the hours of opening at The Kebab Hut (9.OOamto 11.3Opm Mondays to Saturday), would be detrimental to the locality by virtue of the additional noise, titurbance and potential for nmsance created by customers remaining in the High Street until an unsp-eerfiedlater hour than exrstmg. Furthermore, there are no extenuating crrcumstances sufficient to override these consideratrons to justify an open ended consent

REPORT

8.1 Planning pernussron was first granted for the change of use of 26, High Street to a takeaway food shop and restaurant in 1985 (ref. ROC/700/84) Condition 3 of that consent stipulated the following house of opening.-

Monday - Saturday 9 OOam- 11.3Opm Sunday Closed

8.2 Subsequently to that consent a number of applications have been submitted to vary Condition 3 Three such apphcattons have been refused; these can be summarised as follows.-

ROC/61/90 - Openmg Monday to Wednesday 12noon to 11.30pm, Thursday to Saturday 12noon to 2am and closed Sunday - REFUSED 23-3-90.

ROC/732/90 - Extend opening hours on Fridays and Saturdays only by 1 hour from 11.3Opmto 12 30 am REFUSED 14-12-90.

ROC/629/91 - Extend opemng hours on Fridays and Saturdays only by 1 hour from 11.3Gpm to 12 3Oamand on Sundays between 5 OOpmand 11 OOpm- REFUSED 15-11-91

83 In each of these cases the reason for refusal related to the hkely “..additional norse, disturbance and potenttal for nuisance created by customers remaining m the High Street until a later hour than existing” to the detrunent of the locaky. These were views strongly supported by ESSEX POLICE with respect to each of these applications.

84 A further apphcatron was subnutted, under ref. F/O755/91/ROC, to extend opening hours to open on Sunday between 5.00pm and 11 OOpmwhtch was approved on 10th January, 1992.

PAGE 18 85 ln support of the current applmation the apphcant submits that-

1 the amemty of resrdents is not affected as there are other acttvtties m the area and there are a very small number of residents m the nnmediate vtcmuy,

2 the prenuses have been operating m the area for a number of years without any detriment to pubhc health or disorder and an extension of the extstmg tnne would not be detrimental,

3 there is a mobile food van operatmg m the area untd 2am/3am in the morning which mdrcates that there 1s a demand for tlus particular type of service.

86 Envrronmental Health have confirmed that a mobile food stall has been operatmg from the rear of the properties in the Hugh Street. Although the operator IS regtstered with Southend Borough Counctl bemg a resident of that District. There have been difftculties controllmg tlus use.

8.1 Notwithstanding the fact that there 1san operator of a mobile food stall facility in close proximity to the apphcaut’s premises it is not consrdered that the current application as it stands (1 e completely remove control of hours of opemng) can be accepted by thts Authority; particularly taking into account the previous history of refusals for variation of Condition 3 on ROC/700/84. The recommendation of refusal is made on the basis of the removal of the above condition.

88 Members are advised that during the process,mg of the current application the applicant has written to advise that he is purely applying to extend opening hours from 11.3Opm to 3.OOam on Fridays and Saturdays only. Given that this position was not stated unttl 7 weeks mto the processing of the application it is not now possible to determine the proposal on the basis of this mformatron, however, it is put before Members for then comments. Members may wish to consider supporting extended openmg hours on Prrdays and Saturdays, only, for a temporary period of perhaps up to 1 year so that the implmations of the wider opening hours can be fully assessedand reviewed accordingly.

89 It may assist Members to know that research into opening hours of 10 food and drink premrses in Raylergh, 5 including the application site have hours controls. Thrs is not an exhaustive reference to every such premrses but indicates that such conditions appear to have first been imposed from the mid-1980’s. The premises with hours controls are:-

i) The application site

it) 32 Eastwood Road (Saffron Tandoorr) 6pm to 12mrdmght Monday - Saturday, Closed Sundays

111)49 Eastwcod Road 8am to 12mtdmght Monday - Saturday, 9am11.3Opm Sundays

IV) 11 High Street (Tea Rooms) 8am to 5 30pm Monday - Friday, 8am-5 30pm Saturdays, closed Sundays

v) 173 High Street (Costas) &am to 1 lpm Monday - Saturday 8.10 Clearly any variation of the hours on the application site that go well beyond the exrstmg 11 30pm closing will be out of line with these other premises and may create expectations for others to similarly vary their hours.

8 11 Members should note that ESSEX POLICE raise comment on the application principally on the grounds of hkely implications for Pohce resources and not on amenity grounds. Such reasons for objection are not necessarily materlal planning reasons for withholding consent

PAGE 19 8 12 Neither the COUNTY SURVEYOR nor the CHIEF ENVIRONMENTAL HEAJXH OFFICER ratse objection to the proposal. The latter would wish Members to note that any l buildmg kept open for public refreshment, and entertainment between 1Opm and 5am will requtre an annual licence issued by this Council

8.13 The COUNTY PLANNRR (SPECIALIST ADVICE CONSERVATION AND LISTED BUILDINGS) raises no objection m terms of any detrimental Impact on the Raylergh Conservation Area

8.14 RAYLEIGH CMC SOCIETY do not see any need to remove Condttion 3 of planning approval ROC/700/84 as it would presumably mean the prennses remaming open until the early hours of every mornmg Thts would doubtless be constdered by local restdents as anti social.

PAGE 20

9 F/0242/94/ROC PARISH OF ROCHFORD

LICHFIELD BOSWORTH ROAD RAYLEIGH

RETENTION OF FOUR STABLES AND STORE

Apphcant. J A BRIDGE

Zoning MGB, RVCZ, SLA

RECOMMENDATION. Delegate to the Drrector of Development to determme SubJect to expiry of consultation period

01 COMMENCE IN 5 YEARS

02 STABLES BURNING OF WASTE

03 STABLES-RESTRICTION ON USE

04 STABLES-NO HORSE RIDING EVENTS

REPORT:

91 Tlus sue lies on the edge of the urban area of that part of Eastwood whrch lres wrthm the adrmmstrative area of Southend Borough Councrl. An accesspath/track to the Edwards Hall Park runs through the middle of the application site and also provrdes vehicular accessto the application property

9.2 The total holdmg extends to 17 acres but close to the rear of the dwellmg a paddock has been prevrously created upon which recently a block of 4 stables of timber construction have been erected.

9.3 They are of professional manufacture and of good quahty appearance. They abut the east side of the access track partly screened by trees and hedges as the sate is approached This application seeks to retam them wrth the benefit of planning permtssron for occupation by the applrcant’s horses.

94 Given the quabty of their appearance, the size of the land holdmg and their proximity generally to the apphcant’s dwelling there are no objections to the Issue of a condihonal permtssron as it complies with all the requirements of Policy LTlO

95 No comments have been received from the CIVIL AVIATION AUTHORITY, THE CEIIEF ENVIRONMENT AL HEALTEI OFFICER has no obJections SubJect to the usual safeguardmg conditions eg. no burning of waste etc. COUNTY PLANNER’S SPECIALIST ADVISOR ON DESIGN - suggeststhe building ought to be finished with slates (or pantr1e.s)and weatherboardmg.

PAGE 21 l

l a

a

l 10 GD/0231/94/ROC RAYLEIGH AIR TRAINING CORPS HEADQUARTERS CONNAUGHT ROAD RAYLEIGH

DETACHED SECTIONAL CONCRETE GARAGB FOR STORAGE PURPOSES

Applicant EAST ANGLIAN T.A. & V R. ASSOCIATION

Zonmg: Public Open Space

Frontage. 29.2m. Depth. 73 Om.

RECOMMENDATION. The Territorial, Auxrhary and Volunteer Reserve Assocuttion East Angha be advised that the District Council raises no objection to the proposal subject to the following condittons -

01 COMMENCE IN 5 YEARS

02 DEVELOPMENT AS PER PLAN

03 NON STANDARD CONDITION The garage hereby pernnttcd shall be used solely for parking of vehicles and/or storage purposes in associahon with the lawful use of the site and for no Other purposes, includiig industrial, commerctal or business use

REPORT 10.1 Thts proposal seeks consent for a sectional detached garage for storage purposes m association wtth the Air Trainmg Corps. Headquarters. The garage will be sited behind the existing Squadron headquarters buildmg and therefore will not be vlstble from Connaught Road itself. Good natural screenage is m existence to the flank boundaries with the residential properties “Wychwood” and “St Teresa” and to the rear ofthe satewhich 1swoodland.

10 2 The COUNTY PLANNER raises no strategic objechons to the proposed development. The COUNTY SURVEYOR considers the proposal ‘de minimus’.

10 3 RAYLEIGH CMC SOCIETY believe the site to be withm the Green Belt and also the Roach Valley Nature Conservation Zone. It considered that the proposed garage cannot be l regarded as a threat to the principles lard down in Policy RC3 of the Local Plan. 10 4 To date 2 letters have been received from LOCAL RESIDENTS in response to NEIGHBOUR NOTIFICATIONS and the dtsplay of SITE NOTICES. No ObJections are raised to the garage proposal itself, subject to tt being for the purpose of storage and not as a workshop General comments are made about the general use of the existing site m terms of parking m Connaught Road and vehicular movements up and down the road (it also serves residential properttes and a Sewage Farm).

10.5 Any additional correspondence will be reported verbally to Members

10.6 The ROACH VALLEY CONSERVATION GROUP have no comments on the application.

PAGE 22

,/ h l

l

l 11. RMlO205/94/ROC PARISH OF HAWKWELL

IUO 1-21 THE WBSTERINGS HAWKWELL

ERECT 1.5 NO DETACHED HOUSES WITH GARAGING 5 NO DETACHED BUNGALOWS WITH GARAGING AND ASSOCIATED ACCESS ROADS & DRIVEWAYS (DETAILS)

Apphcant DAVLD WILSON HOMES LTD zonlng~ ResidenttallMGB

Frontage 12m. to 23m. Depth. 22m to 40m. Density. 18 5d ha (7 5d.a.)

RECOMMENDATION. Delegate to Director of Development to determine pending consultation replies on revised plans, negottatmns on arcmtectural detatlmg and position of appropriate provisos.

01 MATERIALS PROVISION OF SAMPLES

02 DEVELOPMENT AS PER PLAN

03 TREE PROTECTION - CONSTRUCTION

04 NON STANDARD CONDITION A 6Om x 4.5m x 5Om sight line runnmg west to east shall be provided to the access road lunction wnh The Westerings prior to the occupation of any of the dwellings hereby permitted. The sight lmes shall be illustrated on an accurate survey drawing showing that they fall on highway or land withm the apphcants control. This plan shall be submitted for the approval m writing of the Local Planmng Authority prior to the commencementof the development.

05 NON STANDARD CONDITION From the Junction (formed at right angles) the first 15m of carraigeway (as measured from the channel lme of The Wsterings) shall be straight

06 NON STANDARD CONDITION The carriageway shall terminate in a size 3 turnipg bay - (dunenstons per the design Guide) The single footway (1.8m wide) shall be continued around the turnmg bay. Access to the private drives shall be via dropped kerb crossings.

07 ACCESSES-BELLMOUTH IUNCTION

08 ESTATE ROADS-PRIOR CONS.

09 ROADS&ACCESS WAYS-SURFACE FIN

10 NON STANDARD CONDITION A 2 1 metre x 2 1 metre pedestrian visibility splay, relative to back of footway/lughway, shall be provided on both sides of all vehtcular accesses commensurate wtth their constructton and thereafter no obstruction above 6CtChnmin height should be permitted wnhm the area of the splays

11 PRIVATE DRIVES-SURFACE FINISH

PAGE 23 12 NON STANDARD CONDITION Wheel cleanmg facilities in accordance with detads submitted to and agreed m wrmng by the Local Planning Authority shall be provided wtthin the sate for construction traffic and all other vehicles visiting the site for the duratton of the consttuction pertod and confirmed as acceptable m the agents letter dated 3rd June 1994

13 NON STANDARD CONDITION Notwithstanding the provistons of Article 3, Schedule 2 and Part 1 of the Town and Country Plannmg General Development Order 1988 (or any order ‘revoking and re­ enactmg that Order) the dwellings/garages shall not be altered or extended m a form that would encroach on the parking areas adjacent thereto.

14 18M HIGH BRICK SCREEN WALL

15 NON STANDARD CONDITION The tnangular shaped area of land to the south eastern comer of the site shown hatched and indicated by the letters ABC shall be retained as an open area save for agreed planting and shall not be enclosed or fenced except where otherwise required by the provision of other conditions or clauses attached to thts decision,

16 NON STANDARD CONDITION Details of the proposed means of securmg the site against indtscrinunate trespass shall be submitted for the written approval of the Local Plannmg Authority prior to the commencement of the development and provided as approved commensurate with the inception of works and shall be mamtained thereafter for the duration of the construction period.

17 GARAGES INCIDENTAL To DWELLING

18 SLAB LEVELS SPECIFIED

19 SERVICES-DETAILS TOBE PROVIDED

20 OBSCURE GLAZING

21 NON STANDARD CONDITION During clearance of the site construction works there shall be no burnmg of waste materials on the sue

22 NON STANDARD CONDITION All excavated material and spoil shall be removed from the site to the satisfaction of the Local Planning Authority unless otherwise previously agreed in writmg by the Local Plannmg Authority.

23 NON STANDARD CONDITION All construction traffic and associated vehicles shall park within the site clear of The Wcstermgs

24 PD CONVERSION OF ROOF SPACE. Notwrthstandmg the provisions of Article 3, Schedule 2 and Part 1 of the Town and Country Plannmg General Development Order 1988 (or any order revokmg and re­ enactmg that Order), the roof spaces of the bungalows to plots 2, 18, 19, 20 and 21 hereby permitted shall not be converted to habitable accommodation and no dormer windows, roof lights, other windows or extensions shall be installed or erected within their roofs.

PAGE 24 REPORT:

11.1 Outlme planmng permissmn was granted for resldentlal development on this site on appeal on 24th Aprd 1990 (ROC/229/89) A subsequent apphcation (F/O181/93/ROC) to extend the period for submisslon of detads i e “reserved matters” to 24th April 1994 was granted on 20th May, 1993 The present proposal IS therefore a reserved matter apphcation pursuant to the outline permlsslon ROC/229/89

11.2 Though the southern tnangular shaped part of the land 1s stdl designated Metropolitan Green Belt wlthm the Rochford Dlstrlct Local Plan, the prmclple of development was first estabhshed via planmng pernusslon granted for development of tis site, together with adjoming land to the south west (1 7 ha - 4.2 acres total) on the appeal as stated above. Thus is now recognised m the Fnst Review of the Rochford District Local Plan the site bemg designated “residential” The development of this larger parcel of land (1 2ha - 2 87 acres) independently of the smaller Site will effectively fill the balance of the land The details submitted follow the earlier Indicative plan in that tins part of the site 1s to be developed m smular fashion with the main access spme road spurrmg off The Westerings

11.3 The COUNTY SURVEYOR raises no objections subject to conditions 4 to 11 bemg unposed. 11 4 The HEAD OF ENVlRONMENTAL SERVICES raises no adverse comments subject to the insertion of certam conditions and informatives

11.5 ENGLISH NATURE state that despite the proxnnity to of the proposal to the Hockley Woods SSSI, they are satisfied that the proposed development will not have an adverse effect upon the special interest of the SSSI.

11 6 The Council’s WOODLANDS AND ENVIRONMENTAL SPECIALIST has inspected the site and considers the layout acceptable subject to Condition 3

11.7 The COUNTY PLANNER (SPECIALIST ADVICE) has made positwe suggestions to nnprove the layout by reducing density, mcludmg better design and detailmg of the various dwellmg types, retention of trees and landscape features. The layout has been amended and the total number of dwellings reduced by ‘2 to 20 whch has allowed the retention of an attractive treed landscape feature adjacent to the southern boundary of the site The original house proposed to plot 2 has also been changed to a bungalow to reduce the nnpact on the rear aspect of number 9 The Westerlngs.

11.8 The COUNTY PLANNER also advises specific conchtlons relatmg to the approval of ground surface fmhes and materials.

11.9 ANGLIAN WATER has no ObJectionssubject to satisfactory foul and surface water dramage details bemg submitted for approval prior to commencement and 1s covered by Condmon 5 of the outhne pernussion which 1s stall legally bmdmg on the developer.

11.lOThe NATIONAL RIVERS AUTHORITY has no ObJeCtlon subject to foul drainage bemg discharged to the mam foul sewer

ll.llSlx letters have been subnutted by LOCAL RESIDENTS expressing objections and points of concern summarised as follows.-

1. The scale and number of properties ~111produce an overdevelopment of the site, opposition to the principle of the development and stram on foul and surface water dramage.

2 Potential loss of trees, increased denudation of woods (especially Hockley Woods) to the detriment of wildlife

PAGE 25 3 Single access point inadequate and danger to highway safety (especially children attendmg Westermg School) via increased traffic and congestion on adjoining roads and madequate mfrastructure throughout the Dlstrct. l

4 Potential loss or obstruction of footpaths especially the path which skuts the Site to the south and east S.Nolse, fumes, dust and general disturbance mconvemence (muddy roads) during the construction period. 11 12A resident at number 9 The Westerings a bungalow IS concerned that the proposed house to plot 1 next door will have an overpowering effect, cause loss of light to side, bedroom, WC and lounge windows and reduce privacy.

11.13Many of the issues rased have already been addressedin the report and via consultee responses.

11 14With regard to points mentioned by the occupier of no. 9 The Westermgs the proposed dwelling to plot 1 has a reasonable separation of at least 3 metres (loft.) from the common flank boundary and the proposed house to plot 2 behind has been revised to a bungalow to lessen the overall impact. c 11 15It should be stressed that this application relates to the details for the development of the site the principle having been established on the outliie permission on appeal and furthermore the Inspector considered.-

a) the proposal would not be detrimental to the character and appearance of the area being surrounded as it is on 3 sides by exlstmg residential development;

b)resldents’ concern about highway safety, par~cularly m relation to the school,

c) accessoff The Westermgs was acceptable;

d) it would be possible, subject to careful design, to retain a reasonably dense screen of vegetation along the periphery of the site, particularly its sensitive south eastern boundary, and also a large number of trees withm the Site augmented by additional planting as part of a comprehensive landscaping scheme.

11 16The developers have undertaken to mltlgate the development and try and reduce Ilsk/nmsance by a number of measures including arrangmg main deliveries outside normal school start and firush tunes, incorporating wheel cleaning equipment on site and clearing/sweeping the l Wcsterings

PAGE 26

F10046/94/ROC PARISH OF ASHINGDON

GLAZEBROOK FARM CANEWDON ROAD ASHINGDON

ERECTION OF A THREE BEDROOM BUNGALOW FOR FARM MANAGER

Applicant MR P HIMFEN

Zoning MGB,RVCZ. Landscape Improvement Area

ASHINGDON PARISH COUNCIL object on grounds of no Jusnficatlon for the dwelling with only one perchery and, untd the other two percher& are up and runrung, the proposal should be refused

RECOMMENDATION: Delegate to the Dnector of Deve,lopment to grant plannmg permIssion SubJectto the receipt of satisfactory design details, the lmposltlon of condltlon mcludmg planting, precise suing, fimshmg materials, removal of all permitted development nghts and the apphcant entermg mto a Legal Agreement restrlctmg the dwelhng to occupation solely by persons engaged m agnculture in the &strict, preventmg the subcbvlsion of the site, restrictmg the occupation of the dwelling untd the perchery is completed and the exlstmg mobde home IS removed.

REPORT

71 This apphcatlon IS for the construction of a detached farm Manager’s dwelling at the foot of the mam hill upon wluch is sited the Church of St Andrew’s a listed budding It would be of two storeys m height, have three bedrooms and be located close to the perchew already under , constmctlon Extensive tree planting of 3,000 saplings on the Sne has been carried out whdst the boundaries in the v~lmty of the proposed dwellmg have varymg degrees of mature tree/hedge screens

12 An ADAS report dated 1991 and based on the presence of 4,000 chickens has been resubnntted m support of a permanent presence on sne of a farm manager. At present the exlstmg 4,000 bird perchery is fully stocked with chickens whilst a 3,000 bud perchery 1s now under constmction (close to the proposed dwelhng) followmg a successful appeal against the service of an Enforcement Notice for the removal of Its foundanons In reconsldermg this 3,ooO bird perchery, previously dlsnussed on appeal, the Secretary of State acknowledged that his previous 1992 declslon on that bmldmg had been based on a factually Incorrect statement by his Inspector The Inspector had erroneously assumed that this partly commenced second perchery would be tW,ce the size of the orIgina one when m fact it would only be two tbnds that size

13 The need for permanent accommodation has been previously estabhshed m 1988 and 1991 by ADAS Furthermore, an Inspector m 1992 stated that ” I regard lt as essential that one of those engaged m your client’s enterprise should hve on the holding ” He went on to grant perrmsslon on a permanent basis for the mobde home, as well as staff rest room etc Consequently in this current application It IS solely the design, sltmg and landscaping which IS at issue

74 An amended design IS now awaited following on site dIscussIons with Essex County Councd’s Speclahst Advisor (LIsted Buildmgs) with regard to design and precise sltmg. The smng IS proposed m the ‘lee’ of the second perchery which 1sconsIdered to form an acceptable groupmg close to mature trees It IS consldered that given the recent appeal declslon on the perchery bmldmg and specialist advIce Influenced by thar decision It IS now difficult to resist the prmclple for a dwellmg of modest proportIons and tradmonal appearance m this particular locatlOn

PAGE 14 7 5 One letter of representatmn has been recc~ved from a NEIGHBOUR ObJeCtlng to the proposal l on the mlsunderstandmg that the perchery that has been allowed IS to be completed as a dwellmg and. If approved. wll set an adverse precedent for further slmdar development out Of character wth the area The parochial Church Councd object to the proxlmlty of the dwellmg to the church and burlal ground

7 6 ESSEX COUNTY COUNCIL SPECIALIST ADVICE ON CONSERVATION AND DESIGN states that a house of two storeys of tradmonal forms massmg materials and detads 1spreferable m this settmg to a bungalow and would m this locatlon establish a farm groupmg NATIONAL RIVERS AUTHORITY have no obJectIons SUbJeCt to certain condmons ROCHFORD HUNDRED AMENITIES SOCIETY object on grounds that its locatlon represents mtmslon mto the countrysIde and ~11 have an adverse effect on the settmg of the Listed Bullding. THE CHIEF EhWRONMENl4L HEALTH OFFICER raise no objectton subject to drainage detads bemg agreed as required by the NATIONAL RIVERS AUTHORITY

PAGE 15 ?­

CHANGE OF USE - SPORTS CIANGING ROOMS JOHN FISHER PLAYING FIELD, RAYLEIGH 0 With reference to the attached planning applicatron regarding change of use of sports rooms at John Fisher Playing Field, Rayleigh, some additional particulars required are as follows:- Hours and Days of Use Mondays G.OOpm - 9.00pm for 8 - 11 year olds Thursdays 6.00pm - lO.OOpm for 12 - 16 year olds In addition it is hoped to open the facility during the School holidays. (M~n--~ri d&) During holidays,/daytime opening will be V.OOam - 4.00pm and continuing on Monday and Thursday evenings. Maximum Number of Young People l 50 young people at any one time would be the maximum limit. Chanqes to Premises Better external lighting Ladies toilet (access from inslde) New floor Heating Blocking off shower area Repositioning fire door Diffuser grills and skylight covers Installation of a kitchen sink Provrding a lock for internal store room. The ManaoementlCommittee Structure of the Club The Management structure will be as follows:- Chair Person/ Mark Slater @ Press Officer 11 Pyfields Path Rayleigh Treasurer Karen Copping 72 Hatfield Road Rayleigh Secretary Carol Lavender 9 Fyfields Path Rayleigh Committee Member Mrs Slater 11 Fyfields Path Rayleigh Committee Member Jennifer Rawle I.0 Fyfields Path Rayleigh Committee Member Linda Crane and Fundraiser 5 sheering Court Rayleigh In addition to the above George Bailey of the Sports Council has been elected onto the Committee. How Many Supervisors will be Present when the Club is Operational The minimum number of supervisors to be at the Club upon opening hours will be two. Discipline There will be close liaison and co-operation with the Police. The Club will be closed at the times stated. Encouragement Will be made for parents to escort children from the Club to their home premises.

Supervisors will be available to monitor noise outside the Club at closing times. DELEGATED PLANNING DECISIONS - 16TH JUNE 1994 a I have decided the followmg apphcatlons in accordance with the pohcy of delegation

AD/O108/94/ROC APPROVE 20 EXTERNALLY ILLUMINATED REPLACEMENT AND NEW ENTRANCE SIGNS/SIGN BOARDS To FRONT AND SIDE ELEVATIONS AND 5 EXTERNALLY ILLUMINATED PEDESTAL SIGNS & POST SIGN TO FRONTAGE ANNE BOLEYN SOUTHEND ROAD ROCHFORD GREENE KING PLC

AD/O174/94/ROC APPROVE DISPLAY SIGN BOARD DESCRIBING BUILDING WORKS TAKING PLACE ON SITE EASTERN END QUAYS LANE ROCHFORD SPRINGBOARD HOUSING ASSOCIATION LTD

AD/O180/94/ROC APPROVR RETAIN INTERNALLY ILLUMINATED FASCIA SIGN (LETTER EDGING ONLY ­ HALO EFFECT) 59 HIGH STREET RAYLEIGH PETER COTTERILL NEW LOOK RETAILERS LTD

CU/O136/94/ROC APPROVE USE OF PART OF BUILDING AS WINE BAR HORNERS CORNER EAST STREET ROCHFORD SUE WALLER

DPD/0216/94/ROC DETRRMINATION OF PD DETERMINATION TD SEEK WHETHER PRIOR APPROVAL IS REOUIRED To ERECT A FREE STANDING TUBULAR TELECOMMUNICATIONS MAST MA?IMUM 15 METRES HIGH WITH 2 NO OMNI DIRECTIONAL ANTENNAE & 1 NO DISH MALYONS FARM MALYONS LANE HULLBRIDGE VODAFONE LTD

F/C022/94iROC APPROVE ERECTION OF SINGLE S’IOREY REAR EXTENSION WITH PITCHED ROOF OVER INCORPORATING RECESSED BALCONY AND EXTENSION To FIRST FLOOR REAR DORMER 96 OXFORD ROAD ROCHFORD MRS H WMER

F/OO38/94/ROC REFUSE SINGLE STOREY REAR EXTENSION AND EXTENSIONS TO FRONT AND REAR DORMERS 9 HATFIELD ROAD RAYLEIGH MR SLOAN 01 WOULD RESULT IN AN ALIEN AND INCONdRUOUS ADDITION OUT OF SCALE AND CHARACTER WlTH SURROUNDING AREA AND WOULD BE DETRIMENTAL To POLICY l PAGE 1 F/OO73/94/ROC REFUSE ERECT BUILDING FOR USE ANCILLARY ‘IO FISH FARM LAND NORTH LONGRIDINGS GREENSWARD LANE HOCKLEY MRS B KEEGAN 01 EXCESSIVE DEVELOPMENT IN THE METROPOLITAN GREEN BELT 02 THE SIZE AND SITING OF THE BUILDING WOULD BE CONTRARY ‘l-C POLICY OBJECTIVES

F/0094/94iROC APPROVR ERECT 21 DETACHED DWELLINGS GARAGES ASSOCIATED PARKING AREAS AND ESTATE ROADS INCLUDING CONSTRUCTION OF TURNING BEAD ON DEEPDENE AVENUE LAND SOUTH RAWRETH LANE RAYLEIGH DAVID WILSON HOMES (HOME COUNTIES LTD)

F/0119/94/ROC APPROVR ADD RBAR DORMER 2 KEMBLES RAYLEIGH MR WOOLARD

F/O134/94/ROC APPROVR ERECT 31 DWELLINGS COMPRISING NINETEEN NO3 BED HOUSES TWELVE NO 2 BED HOUSES (REVISED APPLICATION TO F/0014/94/ROC) LAND LITTLE WHBATLEY’S CHASE RAYLEIGH BEAZER HOMES (EAST) LTD

F/0135/94/ROC REFUSE FORM NEW GABLE ENDS AND ERECT FRONT AND REAR DORMERS 2 LASCELLES GARDENS ROCHFORD A POrrON 01 WOULD BE CONTRARY TO POLICY AND VISUALLY OBTRUSIVE

F/O147/94iROC APPROVR SINGLE STOREY REAR EXTENSION 85 BURNHAM ROAD HULLBRIDGE MRgtlMRSMDOWNES

F/O151/94fROC APPROVR TWO STGREY SIDE EXTENSION 2 SINGLE STGREY REAR EXTENSIONS & EXTEND GARAGE ‘I0 FRONT 71A HIGH ROAD HOCKLEY MR & MRS SALMON

F/0158/94/ROC APPROVE FIRST FLOOR FRONT EXTENSION AND BALCONY AND BALUSTADE 46 WOODPOND AVENUE HOCKLEY P SMITH

F/O163/94/ROC APPROVE SINGLE STOREY REAR EXTENSION WITH MONO PITCH ROOF AND FLAT ROOFED mRST FLOOR REAR EXTENSION 161 EASTWOOD ROAD RAYLEIGH NORMAN BRIAN EMENY

PAGE 2 F/0165/94/ROC APPROVE ERECT CLOSE BOARDED WOODEN FENCE 16 RIVERVIEW GARDENS HULLBRIDGE S J BARREN FlOl66/94lROC APPROVE ERECT FLECHE (CHURCH SPIRE) AND NEW GABLE ON NORTH ELEVATION WITH REPLACEMENT OF FELT ROOF COVERING WITH ETERNIT SLATE AND ALTERATIONS l-G WINDOWS CHURCH OF ST THOMAS THORPEDENE AVENUE HULLBRIDGE PCC OF ST THOMAS C/O FR D SHERWOOD

F/0168/94iROC APPROVE CONSERVATORY EXTENSION TO COMMUNAL LOUNGE AND GLAZED PORCH To SECONDARY REAR ENTRANCE HARDWICK HOUSE HARDWICK CLOSE RAYLEIGH ROCHFORD DISTRICT COUNCIL

F/O173/94/ROC APPROVE TWO STGREY RBAR EXTENSION 54 KIMBERLEY ROAD LITTLE WAKERING MR P BARTLEY

FlO176/94/ROC APPROVE SINGLE STOREY REAR EXTENSION ‘I0 EXISTING GARAGE WITH NEW PITCHED ROOF OVER AND REAR CONSERVATORY 19HILLSIDE ROAD HOCKLEY MR & MRS PETTS

F/O177/94lROC APPROVE EXTEND EXISTING DORMERS AND FORM GABLE END ROOF 31 UPWAY RAYLEIGH MRCHARRIS

F/O178/94/RGC REFUSE SINGLE STOREY SIDE EXTENSION WITH PITCHED ROOFS THE BUNGALOW SOUTHEND ROAD GREAT WmRING MRRBWRIGHT 01 EXCESSIVE DEVELOPMENT IN THE MGB AND CONTRARY ‘IO POLICY

F/0179/94lROC APPROVE RETAIN NEW SHOP FRONT 59 HIGH STREET RAYLEIGH PETER COTTERILL NEW LOOK RETAILERS LTD

F/O181/94/ROC REFUSE ERECT FIRST FLOOR EXTENSION TO BUNGALOW To FORM TWO STOREY DWELLING WITH MANSARD ROOF 24 OAK WALK HOCKLEY MR TUT-T 01 WOULD HAVE AN OVERBEARING APPEARANCE WITH LOSS OF LIGHT AND OUTLOOK ‘IO NEIGHBOURING DWELLINGS

PAGE 3 F/0182/94/ROC APPROVE SINGLE STOREY REAR EXTENSION 11 HAMERO CLOSE RAYLEIGH MR & MRS FAIRCLOUGH

F/O183/94/ROC REFUSE ADD FIRST FLOOR EXTENSION OVER WHOLE DWELLING ‘IO CREATE 5 BED HOUSE 61 HIGHAMS ROAD HOCKLEY JOHN STEN’IGN 01 THE CONVERSION WOULD FORM A VISUALLY INCONGRUOUS AND DETRIMENTAL FEATURE To THE AREA

F/0184/94/ROC APPROVE SINGLE STOREY FRONT EXTENSION 59 GROVE ROAD RAYLEIGH MRS TAYLOR

F/O185/94/ROC APPROVE TWO STGREY REAR EXTENSION 21 BARNWELL DRIVE HOCKLEY MR H DALE

F/O186/94/ROC APPROVE EXTEND EXISTING FLUES (CHIMNEYS 14+ IN NO.) l-G PROJBCT AT LEAST 3M (1OFT) ABOVE RIDGE HEIGHT OF FACTORY 21 BROOK ROAD RAYLEIGH FISCO PRODUCTS LTD

F/O188/94/ROC APPROVE TWO STOREY INFILL SIDE EXTENSION LINKING DWELLING TO EXISTING GARAGE/SNOOKER ROOM To FORM LOUNGE EXTENSION AND ADDITIONAL BEDROOM NINE ACRE FARM FLEMMINGS FARM ROAD ROCHFORD MR D FRANCIS

F/0189/94/ROC APPROVE VEHICULAR CROSSOVER ‘IO WHOLE FRONTAGE OF PROPERTY 125 LITTLE WAKERJNG ROAD LITTLE WAKERING MR S W LEGGETT

F/0190/94/ROC APPROVE VEHICULAR CROSSOVER 279 RECTORY ROAD HAWKWELL MR G WATSON

F/O191/94iROC APPROW ADD NEW WINDOWS AND DOOR IN ASSOCIATION WITH THE PROVISION OF ANCILLARY OFFICES TO INDUSTRIAL BUILDING UNIT 23 STAR LANE IND ESTATE STAR LANE GREAT WAKERING TRYGON LTD

F/O192/94lROC APPROVE SINGLE STOREY FRONT EXTENSION 9 LANCASTER ROAD RAYLEIGH A PERKINS Q PAGE 4 F/O196/94/ROC APPROVE a SINGLE STGREY SIDE EXTENSION AND R&SITE EXISTING GARAGE 164 LONDON ROAD RAYLEIGH MR & MRS KIMMENCE

FfO198/94lROC APPROVE DEMOLISH EXISTING BUNGALOW AND ERECT ONE NO 4 BED DETACHED HOUSE WITH INTEGRAL DOUBLE GARAGE 61 PLUMBEROW AVENUE HOCKLEY MR R ROGERSON

F/O212/94/ROC APPROVE ERECT PITCHED ROOF OVER GARAGE AND FRONT BAY WINDOW 34 STANLEY ROAD ASHINGDON MR HOWE

F/0213/94/ROC APPROVE CONSTRUCTION OF A VEHICULAR CROSSOVER 152 ASHINGDON ROAD ROCHFORD DEBORAH HUMI’HRBY

LB/O143/94/ROC APPROVE USE PART OF BUILDING AS WINE BAR HORNERS CORNER EAST STREET ROCHFORD SUE WALLER

OL/O162/94/ROC REFUSE OUTLINE APPLICATION FOR ONE DETACHED THREE BED HOUSE ADJ 11 THE PADDOCKS RAYLEIGH PPO ASSOCIATES 01 WOULD RESULT IN AN OVERDEVELOPMENT OF THB SITE AND WOULD BE CONTRARY To POLICY 02 WOULD BE DETRIMENTAL ‘ID THE STREET SCENE

OL/O169/94/ROC APPROVE OUTLINE APPLICATION FOR TWO DETACHED CHALETS 50 RECTORY ROAD ROCHFORD 0 MRS STUTZ

PAGE 5 . ‘1

l

l APPROVALS 16th June 1994 PLAN 1 ADDRESS DESCRIPTION - I

BR 94/113 8,Ashworths First Floor Extension and Ground Ashingdon Floor Rear Extension BR 94l102A Hardwick House Conservatories Hardwick Close Rayleigh BR 941198 44, Clifton Road Rear Extension Ashingdon BR 941209 1, The Dales Proposed Loftrooms Rochford BR 94/163 30,Eastwood Road Proposed Take-away/Restaurant a Rayleigh and Internal Work BR 941136 Unit 23 Star Lane Industrial Estate Alterations Great Wakering BR 941161 9, Rookery Close Convert Existing Bungalow to Raylergh Chalet and Build Front and Side Extensions BR 941150 11, Hambro Close Single Storey Rear Extension Rayleigh BR 94/l 19A 198,Hockley Road Rear Extension and Room in Rayleigh Roof spacewith Dormers BR 941167 11, Leslie Road New House Rayleigh BR 94/184 Cottis House Internal Alterations l Locks Hill Rochford BR 94197A 19, Hillstde Road Extension and New Roof to Garage Hockley BR 941143 Pembroke House PhaseTwo - Conversion Work to Warwick Drive Create 8 l-Bed Flats and 1 2-Bed Rochford Flat BR 941177 SeetecLtd Minor Internal Alterations Main Road Hockley BR 941148 5, Chelmer Avenue Rooms in Roof Rayleigh BR 941185 6, Rodmg Close Proposed Porch & Lounge Great Wakering Extension with Workshop at Rear BR 94l463A 263, Ashmgdon Road Erection of Garage to Side Rochford BR 941212 53, ShakespeareAvenue Single Storey Front Extension to Rayleigh Form Porch and W.C BR 941214 5 1, Twyford Avenue Proposed Loftrooms Great Wakermg BR 941206 9, Bramerton Road Pitched Roof to Dormer & Rear Hockley Extension BR 94/115A 67, Broadwalk Rear Extension Hockley BR 941162 563A, Ashingdon Road Single Level Flat Roof Extension Rochford to Rear of Property BR 94123 1 25, East Cheap To Extend the Bathroom on the Rayleigh Frrst Floor BR 941213 Between Frances Cottee 1 Proposed Detached Chalet and and 38, Clarence Road Garage (Plot no. 2) Rayleigh BR 941174 Benson Lund Office & Mezzanine Floor Aviation Way Southend BR 941187 Plot Adj. Mill House New Dwelling Church Road Barling BR 941178 33, Victoria Drive Front Extension Great Wakering BR 941186 350, Ashmgdon Road Single Storey Rear Extension l Rochford Alterations and Rooms in Extended Pitched Roof with Dormers Front and Rear BR 941179 Peartree Cottage Rear Extension Church Road Rawreth BR 94/155A 41, Golden Cross Road Room in Roof Ashingdon BR 941176 13, Deepdene Avenue Demolitron of Existing House and Raylergh Erection of Four Detached Dwellmgs with Garages (Plots 1,2,3 & 8) BR 941169 Ash Tree Court Proposed Erection of Plots 4,5,6,7 Great Stambridge &8 Rochford l BR 941221 6, Thorpe Close Kitchen Extension at Rear a Hawkwell BR 941183 Adj . Windyridge Replacment Bungalow Central Avenue Hullbridge BR 941170 ‘Suncrest’ Extension and Alterations to Stambrrdge Road Existing House Rochford BR 94i220 56, Castle Road Rooms in Roof Rayleigh BN 941164 3, Lodgelands Close Cavity Wall Insulation Rayleigh BN 941165 140, The Chase Cavity Wall Insulation Rayleigh a BN 94/166 47, Amblesrde Gardens Cavity Wall Insulation Hullbridge BN 941168 17, CheapsideEast Single Storey Rear Extension Rayleigh BN 941171 180, Hockley Road Side Extension Rayleigh BN 941172 4-8, Templegate Cottages Laying Pipe to Connect Property Sutton Road to Mains Sewer Rochford BN 941175 24, Harewood Avenue Attached Garage to Include Porch Rochford with Re-Positioned Front Door BN 941180 The Rosary Remove Slates and Re-Roof with Hall Road Concrete Interlocking Tiles to Rochford Match Adjoimng Cottage l BN 941181 1, Kingsmead Cottage Extension to Lounge Barling Road Barling BN 941190 37, Albany Road Extend Width of Front Rayleigh Dormer BN 941191 11, Hilltop Avenue Single Storey Rear Addition Hullbridge to Form Dining Roon BN 941195 20, Whitehall Road Demolish Exrstmg Garage Great Wakering and Erect Garage and Dining Room to rear with two Rooms Above

BN 941197 190, High Street Cavity Wall Insulation Great Wakering 0 BN 941199 15, Stambridge Road First Floor Bathroom Rochford Extension 000­ BN 941200 1, UpwaY Minor Conversion of Raylergh Loftspace for Use as Study- Add Window BN 941201 161, Eastwood Road Extensron of Existmg First Rayleigh Floor Bedroom Dormer BN 941202 225, Wakermg Road Cavity Wall Insulation Shoebmyness BN 941204 147, Lower Road Single Storey Extension Hullbridge BN 941207 6, The Laxtons To Change Proposed Porch Rochford into Hall Extension BN 941216 26, High Elms Road Extend Existing Dormer at Hullbrtdge Front of Bmding BN 941217 275, Little Wakering Reconstruction of Rear Little Wakering Addition BN 941218 1, Silchester Comer Drainage Repairs Wakering BN 941222 45, WoodsrdeChase Cavity Wall Insulation Hawkwell BN 941224 3 11, Ashingdon Road Proposed Two Metre Rochford Extension to Bedroom ‘D’ and Levering off of Ceiiig BN 941225 55, Princess Gardens Cavity Wall Insulation Rochford BN 941226 Claversham Cottage Rear Extension Paglesham Road Paglesham BN 941235 56, Alexandra Road Loft Conversion Rayleigh BN 941236 8, PadgettsWay Cavity Wall Insulation Hullbridge BN 941237 10, Drakes Way Rayleigh

BN 941239 83, Rochford Garden Way Internal Alterations Rochford BN 941246 19, Crouch Avenue Hullbridge BN 941264 65, Southend Road Extension of Lounge Hockley BN 941272 2, Doulton Way Form Additional Room in Ashingdon RoofspacelBavesCupboard for Use as a Playroom BN 941273 19, Central Avenue Rear Extension with Pitched l Rochford Roof (Sun Lounge) BN 941276 53, Prmcess Gardens Cavity Wall Insulation Rochford

BN 941277 76, Lower Road Cavity Wall Insulation Hullbrrdge BN 941280 1, Kingswood Crescent Splayed Bay Window to Rayleigh Front Ground Floor Elevation BN 94128 1 9, Hawthorne Gardens Cavity Wall Insulatron Hockley

BN 941288 4, Roche Avenue Rear Extension and Rooms Rochford in Roof BN 941289 72, Eastwood Rise Existing Kitchen to Be l Raylergh Converted into a Ground Floor Bathroom. Constructron of Extension to Provide Kitchen.

DELEGATED BUILDING REGULATION DECISIONS l REJECTIONS

16th June 1994

PLAN 1 ADDRESS I DESCRIPTION

BR 941137 No. 6, Randway Erection of Single Storey Ray lelgh Rear Extension BR 941146 49, Kimberley Road Detached House Little Wakering BR 941157 Unit 24, Imperial Park Industrial Estate New Workshop Rawreth Lane Rayleigh l BR 941155 41, Golden Cross Road Room in Roof Ashingdon BR 941154 Windfield New Bungalow Church Road Hockley BR 941182 Highlands Farm Erection of Detached House and BeechesRoad Garage Rawreth l ROCHFORDDISTRICT COUNCIL

Minutes of the Council

At a Meeting held on 21st June 1994. Present: Councillors M J Handford (Chairman), G Askew, D.E Barnes, P.A Beckers, C.1 Black, M C. Brown. Mrs. J.A. Christie, Mrs. V.E Clark, S Cumberland, Mrs J Fawell, T. Fawell, D F. Flack, G. Fox, Mrs. J.M. Giles, Mrs H.L.A Glynn, N Harris, Mrs. E.M. Hart, Mrs J Helson, Mrs M. Hunnable, Mrs A.R. Hutchings, G.C.A. Jones, Mrs S J Lemon, C R. Morgan, Mrs P M.V. Pearse, R.A. Pearson, T.A Powell, J M Roden, A. Stephens, A.L. Stavart, Mrs W.M Stevenson, S.R Tellis, R.E. Vingoe, Mrs. L. Walker, P F.A Webster and D.A. Weir

Aoolovies: Gouncillors R.S. Allen, R.A. Amner, B A. Crick, V.C. Hewlett and P J. stanton.

305 MINUTES

Resolved that the Minutes of the Meeting of 12th April and Annual Meeting of 17th May 1994 be approved as a correct record and signed by the l - Chairman subject to Councillor S Cumberland's name being shown correctly under Minute 211(c) and to reference being made to the unsuccessful nomination of Councillor R E. Vingoe to the Chairmanship of the Planning Services Committee under Minute 211(d).

306. CHAIRMAN'S ANNOUNCEMENTS

The Chairman said that since Annual Council he had undertaken a series of engagements namely -

20th May Southend-on-Sea Borough Council Mayor's Banquet and Ball at The Cliffs Pavilion

21st May Sutton Schools Poetry Competition followed by Sweyne Choral Society Performance

22nd May Essex Scout Council - Great Essex Walk. l 24th May FitzWimarc School Great Egg Race. 25th May Opening of new SEETEC Employment Shop, Rayleigh, followed by Junior School's Music Festival.

30th May Opening of extension of Miniature Steam Railway, Rochford Reservoir

3rd June South Essex Health Authority Presentation of Certificate for Council's No-Smoking Policy followed by Rochford Hundred Association of Local Councils Centenary Reception

5th June Royal British Legion D-Day Commemorative Service at Holy Trinity Church

6th June Launch of National Food Safety Week.

8th June British Red Cross AGM at Chelmsford a counc11

10th June Maldon District Council - Chairman's Reception at Burnham Yacht Harbour

12th June Hawkwell Parish Council - Civic Service

The Chairman said that this last week-end he had visited Haltern with the Twinning Association to celebrate the 10th Anniversary of the link between the two Districts It had been a most enJoyable stay and the existing bonds of friendship had been renewed and strengthened.

Finally the Chairman urged all Members to publicise and support the charity programme by the Rock-on Choir at the Mill Hall. Rayleigh, on 1st July 1994.

307 COMnITTEE HINIJTES

Resolved (1) that the Minutes of Committees be received and the recommendations contained therein as amended be adopted.

(2) that the Common Seal of the Council be affixed to any documents necessary to give effect to decisions taken or approved by Council in these Minutes.

Committee Date Minute Nos,

Planning services 14th April 1994 191 - 202 Planning services 19th May 1994 217 - 226 Health & Housing Services 24th May 1994 227 - 242

Minute 229: Grant Aid to Outside Bodies

The Chairman of the Committee advised Members that this Minute was cross- referred with Minute 278 of the Policy & Resources Committee.

Minute 231: Re-cvclina - Waste Paper and Home Compostinp

A Member referred to the identification of sites for waste paper banks and asked that the Recycling Panel should bear in mind that one Parish l already operated a paper bank, the proceeds of which were donated to charity and that the surface of Pooles Lane Car Park, Hullbridge was not strong enough to carry the weight of skip lorries and that the barrier would prevent their access.

Resolved that the Recycling Panel be so advised. (ACE)

Minute 234. Quarterlv Performance Reports

The Chairman of the Committee referred to the suggestion made when this item had been considered that the Council should seek to nominate a representative to the Springboard Housing Association. They had since advised that they had only one Committee and that there was no provision within their constitution for the appointment of Council representatives. Instead it was open to suitably qualified members of the public to offer themselves for membership but they stressed that they sought to attract a balance of skills. Resolved that the response from the Springboard Housing Association be noted. (31240) (CHM)

Minute 236: Minor Works Assistance Grants

The Chairman of the Committee advised Council that she had asked for a report to be made to the next Meeting of her Committee on the need to press for financial assistance to mobile home owners (191) (CEHO)

flinute 240, Refuse Collection Oualitv Control

Council concurred with the view expressed by a Member that it would be desirable to receive a progress report earlier than the October Meeting of the Committee and it was

Resolved that a progress report be made to the next Meeting of the Committee. (29603) (ACE) l LeisureServices 31st May 1994 243 - 259 Minute 245: Grant Aid to Outside Bodies

The Chairman of the Committee advised Members that this Minute was cross- referred with Minute 278 of the Policy & Resources Committee.

@xez 246: Performance bv the Rock-On Choir in aid of Fair Havens Hospice

m. Councillor Mrs. A.R Hutchings declared a pecuniary interest by virtue of being a director of the charity trading company but the matter not giving rise to debate remained in the Meeting

Minute 254: Employment Initiatives at Own Spaces

The Chairman of the Committee reminded Council that the Policy & Resources Committee had agreed that there should be consultation with Ward Members the Town Centre Enhancement Schemes and at his suggestion it was l :solxd that such consultation arrangements be extended to include the employment initiatives at open spaces (6056) (DD) , Minute 256. Blackmore Walk Amenitv Area. Ravleigh - Special Project

Council noted advice from a Ward Member that a peation had been received from some local residents agatnst the scheme of planting and accepted the suggestion of the Chairman of the Committee that the matter should be referred back on the basis that this could be achieved before the planting was scheduled to take place in November

Resolved that the scheme of planting for the Blackmore Walk Amenity Area be referred back to the next Meeting of the Leisure Services Committee (91) (ACE)

Minute 258 Grounds Malntennnce - Oualitv Control

As requested by the Policy & Resources Committee Council had before them n further report on the circumstances surrounding the loss of the newly Council planted area at Pooles Lane Recreation Ground. Whilst Members were disappointed at the mistake which had been made they were mindful that the contractor had accepted responsibili.ty and would be re-planting the area. (30501) (ACE)

Development Services 2nd June 1994 260 - 275

Minute 262: County Highways Matters

A Member clarified that the reference co street lighting along Greensward Lane, Hockley. related specifically to the Ashingdon section of that road

Minute 272: Town Centre Enhancement Schemes

The Chairman of the Committee asked Members to note that this Minute was cross-referred with Minute 282 of the Policy & Resources Committee.

Minute 273: Rochford District Local Plan First Review - Consideration of the Insoector's Report

Whilst mindful of all the efforts which had been made to counter the Inspector's extraneous cOnlmentS about Rochford's Green Belt a Member expressed concern that the damage had been done because they had been drawn to the attention of the Local Government Commission Whilst those comments were ill-founded and not borne out by the Inspector's recommendations they could, if taken out of context, prove most prejudicial to the submission which Rochford had presented as part of the Local Government Review It was accordingly

Resolved that this Council lodge a formal protest with the DOE Over the extraneous and unprofessional comments on pages 7 and 8 of the Inspector's Report on the Local Plan First Review and seek a meeting to achieve the rejection of those comments (2081) (DD)

Policy & Resources 14th June 1994 276 - 298

Minute 279(C) Emergency Panel Minutes

Minute 4. Flood Recovery Seminar

NOTES: (i) Councillor C I. Black declared an indirect pecuniary interest by virtue of employment and left the Meeting while the matter was discussed

(ii) Councillors Mrs J. Fawell and T Fawell declared a non­ pecuniary interest by virtue of residing on Wallasea Island but remained in the Meeting and participated in the discussion and voting thereon

AS requested by the Policy & Resources Committee Members had before them the report of the Director of Development on the current position regarding flood defences for Wallasea Island as ascertained from the NRA which they saw as a dilution of the arrangements advised in 1991. Council saw it as important to press for adequate flood defences to be provided not only for Wallasea Island but elsewhere within the District and accepted the suggestion of a Member that they should enlist wider support by lobbying all East Essex MP's and local authorities and the local Euro MP COUIlCil

l In accepting an appropriate amendment to the formal proposition moved at committee, Members asked also that the matter be referred back to the Emergency Panel for further donsideratlon.

Resolved (1) that this Council demand a meeting with the local MP and the NRA over the revised flood defence proposals in respect of agricultural land and that the support of all East Essex MP's and local authorities and the Euro MP be sought for sufficient grant monies to be made wailable to the NRA.

(2) that this Council reject the proposals to build a protective dam and call for the proper flood protection of Wallasea Island and elsewhere in the District as previously agreed.

(3) that the Emergency Panel be asked to give further consideration to this matter (204) (DD,ACE)

Minute 280: References from Annual Council

(i) ADDointment of Dependent Panels

The Chairman of the Committee reported on the outcome of the discussions between the Group Leaders ln the light of which it was unanimously

Resolved (1) that membership of the District Plan Working Party, the Local Government Review Sub-Committee, the Performance Review Panel and the Waste Disposal Working Party be increased by one seat each and that the seats be allocated to the Hockley Residents Association Group.

(2) that the vacant seat on the Leisure Liaison Working Party be re-allocated from the Conservative Group to the Hockley Residents Association Group. (4500) (GE) (ii) ADDointment of Representatives toOutside Bodies and Orvanisations Both Councillor Mrs J.M. Gales and Counc~llor R A. Amner were nominated to this vacancy and on a show of hands it was

Resolved that Councillor Mrs J M Giles be appointed z's this Council's representative on the Southend Health Authority/District Joint 2 Consultative Committee in place of Councillor R.E. Vingoe (6189) (CE)

Minute 298 Commlss1on for Local Democracy - Consultation Paler

A further report having been circulated as requested by the Policy & ReSOUrCes Committee Members considered how best to respond to the request for this Council's views on the issues confronting the future of local democracy and on the proposition of a Member itwas Resolved that responses be made on a Group basis. (189) (CE)

Planning Services 16th June 1994 299 - 304

Minute 304 Para 11 - RM/0205/94/ROC. R/o l-21 The Westerinvs. Hawkwell

Arising out of a local petition expressing concern about hours of working a Ward Member was given an assurance that the authority l ;;le;;;e;ite,to the Director of Development would enable the concerns raised therein to be addressed Council

308 NOTICES OF MOTION RECEIVED PURSUANT TO STANDING ORDER 5

(i) Sprincboard Housing Association

It was moved by Councillor R E Vingoe and seconded by Councillor Mrs. A. R Hutchlngs.-

"That Council request a visit from a representative of the Springboard Housing Association to the next Meeting of the Health and Housing Services Committee to explain their policy on rent levels and to establish a mutually acceptable basis for liaison whereby Members can refer local problems for their attention"

(ii) fleetinw of Sub Committees and Panels

It "8s moved by Councillor P.F A. Webster and seconded by Councillor T Fawell.-

"That in the interest of encouraging all Members of the Council to participate in the democratic process of determining Council policy, Standing Order 21 16~ shall be amended as follows -

'Attendance3 at Sub-Committees shall be open to all Members for all business. A non-Member cannot vote but shall have the right to speak with agreement of the Chairman'".

Resolved that the Motions stand referred to the Health & Housing Services Committee and the Policy & Resources Committee respectively. (CE) ROCHFORDDISTRICT COUNCIL

l Minutes of the Leisure Services Committee

At a Meeting held on 23rd June 1994. Present: Councillors M.C. Brown (Chairman), P.A. Beckers, Mrs. V.E. Clark, S. Cumberland, G. Fox, N. Harris, Mrs 3 Helson, Mrs. M. Hunnable, Mrs A.R. Hutchings, G.C A. Jones, J.M Roden, P J. Stanton, A. Stephens, S.R. Tellis and , P.F A. Webster.

Auologies. Councillors R.S. Allen, M.J. Handford, V.C Hewlett, Mrs. S.J. Lemon and C.R Morgan

Visiting' Councillors D.E Barnes and C.I. Black. 309.MINUTES Resolved that the Minutes of the Meeting of 31st May 1994 be approved as a correct record and signed by the Chairman.

@310. MONITORING OF PERFORMANCE- MEETINGS OF 9l'H NOVEMBERAND SPECIAL MEETING OF 2ND DECEMBER 1993 AND 15TH MAFSH 1994,

The Committee were satisfied that all necessary action had been taken. Minutes 308/87 (SOL), 141/94 (ACE) and 142/94 (SOL) were carried forward.

311. ROCHFORDTOWN FOOTBALL CLUB - RENEWALOF LEASE: THE PAVILION, ROCHFORDPIAYING FIELD. ROCHFORD (Minute 59/871

The Solicitor reported that the Lease of the Pavilion at Rochford Playing Field, Rochford expired on 30th November 1994 and that the trustees of the Rochford Town Football Club had requested a new lease for a further seven Y~FXS on the same terms and conditions contained in the original lease. Members noted that a revised rental would be agreed by the Council's Valuer.

RECOMMENDEDThat the Solicitor be authorised to grant a new lease to the Rochford Town Football Club for a term of seven years on the same terms and conditions contained in the original lease at a rental to be agreed by the Council's Valuer, the Football Club also discharging the Valuer's fees including VAT and the Council's fees and disbursements (7O)(SOL)

? 312. WAL REVIEW OF THE CORPORATEPIAN (Minute 472/93)

Members had before them the report of the Chief Executive enclosing a copy of the Popular Version of the Corporate Plan which had been updated to show progress since its approval in 1993 to enable the Committee to consider and review those priorities which fell within their terms of reference. Members were mindful that over the past two reviews of the Plan the Council had concentrated its reducing resources on the achievement of short-term priority policy objectives prior to the review of Local Government, that such priorities were the Council's agenda for action and that many had been achieved already. They also noted that the Special Projects which had been approved as part of the Council's budget and economic strategy for 1994/95 were appended to the Plan.

The Committee accordingly reviewed the Leisure Policy objectives as contained on pages 11 to 16 of the Plan, matters arising being as follo"s: Leisure services

Ii, Policy Objective F.3(Cl

The committee accepted the suggestion of a Member that this priority should be retained and amended to read:-

"TO encourage the development and joint use of County/District Council/ Grant Maintained School facilities, premises, playgrounds and playing fields for leisure sporting activities "

Arising therefrom a Member expressed concern that because of cut-backs by the Education Authority the provision of swimming tuition to pupils of junior schools without pools was under threat and asked whether financial assistance could be made available from this Council. The Chairman asked that a report be made to the next Meeting of the Policy & Resources Committee to enable the matter to be given proper consideration.

(ii.) Police Obiective F.8

The Committee accepted the amendment to this Clause subject to the suggestion of a Member that it would be appropriate to include a specific reference also to facilities for older teenagers including basket ball rings, concrete table tennis tables and five-a-side goals. . . . (~11) Policy Obiective F.12

Although accepting that the concept of a golf course at Clamants Hall had been abandoned following local opposition, Members recalled that they had asked for the identification of an alternative site to be pursued and therefore asked for the Clause to be amended to reflect that fact rather than deleted.

liv) Policy Objective F 16

Preamble amended by substituting 'including" instead of "at".

P pEcoMMENDED (1) That the revised leisure policy objectives set out within the Corporate Plan as amended above be approved.

(2) That a report be made to the next Meeting of the Policy h Resources Committee on the future availability of swimming lessons for junior school pupils. (2159)(CE,ACE)

313. ADJOURNMEXTOF KEETING

With the consent of those present the Chairman adjourned the business of the Meeting for a period of ten minutes to enable Members to assimilate the contents of four reports which had been added to the Agenda and made available to Members that evening and which the Chairman admitted pursuant to Standing Order 26.2.

314. PxF.CREATIONGROUNDS - FENCING

Management Team reported on the need for additional fencing at Tylney Avenue Play Space, Rochford and Fyfield Path, Rayleigh to overcome nuisance caused to local residents by ball games and vandalism, the cost of which would be f3,700 and f2,300 respectively and could be met from the capital allocation of f6,OOO for replacement fencing at recreation Leisure Services

grounds. In response to a question from a Member advice was given that those estimates were based on existing measured prices and the Committee accepted that both sites should be given priority. They noted that further consultation would be carried out with the residents and that planning permission was required in both cases It was accordingly

RECOMMENDED(1) That the fence at Tylney Avenue Play Space and part of the fence at Fyfield Path be raised to 3.3m hrgh, funded from the capital allocation for recreation grounds fencing.

(2) That pursuant to paragraph 3 of the Town & Country Planning General Regulations 1992 permission be sought for the raising of the fencing at Tylney Avenue Play Space and Fyfield Path Open Space to 3.3m high. (91/31059)(DD,CE)

KICKING WALL - ASHINGDON KEMORIAL PLAYING FIELD

The Director of Development reported that problems were being caused at the above playing field because footballs were frequently kicked into the gardens of bordering properties and trees had suffered damage from being used as goal posts.

Ashingdon Playing Field attracted a large number of young people and a Councillor had asked that consideration be given to the provision of a kicking wall similar to that provided at Great Wakering Playing Field. Having noted the two possible locations and the differing costs involved the Committee accepted that this should feature as a bid in the 1995/96 draft budget in the sum of f4.700 to provLde such a wall on the existing hard surface of the old play area and that planning permission should be sought at this stage. A Member mentioned that the Warehouse Project ran brick-laying courses and might be able to assist in the construction. It was agreed that the Parish Council should be approached also for funding together with the Eastern Council for Sport and Recreation who had money available for such projects. In that latter connection the Director of Finance was also requested to obtain details of successful funding of Local Groups and Organisations.

RKCOMMENDED(1) That the provision of a kicking wall at Ashingdon Memorial Playing Field on the old play area be approved in principle.

(2) That consideration be given to the allocation of E4.700 in the 1995/96 budget for its construction but that in the meantime endeavours be made to attract funding from the Eastern Council for Sport and Recreation and the Ashingdon Parish Council.

(3) That pursuant to paragraph 3 of the Town & Country Pl'anning General Regulations 1992, permission be sought for the siting and erection of a kicking wall at Ashingdon Memorial Playing Field. (865)(DD),(W.

316. YOUNG PEOPLE AND SPORTS

The Assistant Chief Executive reported that in line with the Chairman of the Council's theme of young people, a representative from his department would be attending a seminar on Sport and Young People jointly organised by the Federation of Eastern Sport, Essex County Council and the Sports Council (Eastern Region). a

_I

I Leisure services

RECOMMENDEDThat a report on the seminar be made to the next Meeting of the Leisure Services Committee (131)(ACE)

317. GRANT APPLICATION. GREENSWARDSCHOOL

The Director of Finance reported on a request from Greensward School for financial assistance towards athletics teams from the School competing in the National Finals at Sheffield. Members were mindful however that other schools in the District had similar requirements which they financed themselves and were concerned not to set a precedent. It was accordingly

RECOMMENDEDThat the grant application from Greensward School be declined. (Zll)(DF).

318. BIACKKORE WAX AMENITY AREA. RAYLEIGH - SPECIAL PROJECT IMinutes 256 and 307/94)

The Chairman admitted this item of business on grounds of urgency which had been referred back by Council on 21st June 1994 for further consideration in the light of a petition opposing the area being planted

The Assistant Chief Executive reported on the outcome of a meeting with local residents on 20th June 1994 when it had been suggested that since the planting was not scheduled to take place until November, local residents and Ward Members should monitor the situation during the summer months and further discussions be held before any such planting took place. It was accordingly

RECOMMENDEDThat a further report be made to the next Meeting of this committee on the outcome of monitoring during the summer when a decision be taken whether to proceed with the planting scheme. (91)(ACE).

319 EKUJSION OF THE mTBLIC

Resolved that under Saction 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting for the following item of business on the grounds that it involves the likely disclosure of Exempt Information as defined in paragraph 8 of Part I of Schedule 12A of the Act

320. GROUNDSMAINTENANCE - QUALITI CONTROL (Minute 258/941

As requested at the previous Meeting the Regional Manager of the Council's contractors reported in confidence on further measures which had been introduced to overcome the problems which had occurred and answered Members' questions relating to the Grounds Maintenance programme. Members stressed the need for the contractor to employ properly skilled staff and adequate supervision to prevent such problems arising in the future. They noted that arrangements would be made ,for the contractor to report on progress at the next Meeting. After the representative had left the Meeting the Committee asked that copies of the contract be made available to newer Members and that attendance by contractors be supplemented by an Officer's report.

RECOMMENDEDThat a further report be made to the next Meeting of this Committee on the basis set out ‘above and that in the meantime newer Members be issved $th,,+z-.,copy of the Grounds Maintenance Contract. (305Ul)(ACE) ljl>c'-