Δ Chapter Of Kappa Eta Kappa

Constitution and Bylaws

Constitution of

Delta Chapter of Kappa Eta Kappa

Δ of Kappa Eta Kappa

Revision History

Date Revised By 1/1/91 Chris Reff and Dan Nohr

10/18/91 Brian Brooks

1/22/93 Steve Wranovsky

3/11/93 Jenny Carman and Steve Wranovsky

11/27/94 Jenny Carman, Mike Heidenreich, Josh Mountain, and Jeremy Petsinger

1/29/96 Josh Mountain, Ken Bhattacharya, and Katherine Ashford

2/22/99 Dave Eserhut

9/23/06 Sean Scannell

5/3/13 Ian Powell, Dan Boehm, Maggie White

4/7/13 Dale Saari, Grant Langlois

12/1/14 Grant Langlois

1/1/17 Josh Howell, Alex Bare

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Article I Name

Article II Mission

Article III Membership Section 1 Membership Section 2 Active Membership A) Definition B) Elections to Active Membership C) Graduation Section 3 Alumni Membership A) Transfer from Active Membership B) Transfer from Inactive Membership C) Return to Active Membership Section 4 Inactive Membership A) Definition B) Eligibility C) Election to Inactive Membership D) Denial E) Return to Active Membership Section 5 Graduate Membership A) Definition B) Dues C) Attendance D) Responsibilities E) Rights Section 6 Honorary Membership A) Nomination B) Acceptance C) Induction D) Obligation E) Limits F) Revocation Section 7 Active Co-op Membership A) Definition B) Application C) Dues D) Attendance E) Responsibilities F) Rights Section 8 Inactive Co-op Membership A) Definition B) Application C) Dues Section 9 Pre-active Membership A) Terms

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B) Activation

Article IV Government Offices Section 1 Offices A) Elected and Appointed Offices B) Officer Folders C) Duties of Elected Officers D) Executive Board E) Duties of Appointed Officers F) Duties of Summer Officers Section 2 Elections A) Terms B) Election C) Installation D) Nominations E) Residence Section 3 Vacancies

Article V Finances

Article VI Incorporation

Article VII Expulsion Section 1 Motion Section 2 Reasons Section 3 Notice

Article VIII Amendments Section 1 Submission Section 2 Passage

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Article I Name The organization governed by this Constitution shall be designated as the Delta chapter of Kappa Eta Kappa.

Article II Mission Believing that the attainment of education as well as technical training is the aim of all true engineers, we band ourselves together to foster and promote fraternal relationships among the Electrical Engineering students; to strive at all times for the maintenance of a complete and lasting understanding and fellowship between the faculty and students; to unceasingly cherish and develop character and ideals of service as necessary attributes of the profession.

Article III Membership Section 1 Membership Membership in this chapter shall be as provided in the constitution of the National Organization of Kappa Eta Kappa.

Section 2 Active Membership A) Definition Active membership shall be limited to persons registered for classes at the University of Wisconsin—Madison, or persons temporarily not enrolled in the University but expressing the intent to return and enroll in the University of Wisconsin—Madison. The maximum duration for which a person can retain active status and not be enrolled in the University is two consecutive semesters. Members must also undergo the online RSO Sober Monitor Training each academic year to maintain active status.

B) Elections to Active Membership Elections to membership shall be as provided in the national constitution. Voting shall be limited to the active members of this chapter in good standing.

C) Graduation Any member, upon graduation from the University of Wisconsin—Madison, shall become an alumnus member; or may, if in good standing, elect to remain on active status; or may elect to become a graduate member.

Section 3 Alumni Membership

A) Transfer from Active Membership Any active member in good standing, upon leaving their undergraduate school at the University of Wisconsin—Madison, either permanently or temporarily, may elect to become an alumnus member.

B) Transfer from Inactive Membership Any inactive member who has left their undergraduate school, either permanently or temporarily, may become an alumnus member by written notification of the Executive Board.

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C) Return to Active Membership Any alumnus who meets the requirements of active membership may be returned to active membership upon written request to the Executive Board and may only be approved by the active membership as stated in the Chapter By-Laws.

Section 4 Inactive Membership

A) Definition An inactive member shall have no formal obligations to the chapter, except that the member is required to pay dues as specified in the Chapter By-Laws. An inactive member is allowed to attend social events as determined by the Social Chair.

B) Eligibility Any active member in good standing who is enrolled in the University of Wisconsin may apply for inactive membership for the period of time which they will be participating in a Co-op, studying abroad, or for other extenuating circumstances, (i.e. a Military Draft) Sufficient reason must be given for why he cannot continue to meet the obligations of active membership.

C) Election to Inactive Membership Inactive membership may be obtained by written application to the Executive Board. This change of status may only be approved as stated in the Chapter By-Laws.

D) Denial If the request for inactive membership is denied, the member may elect to remain active or may request that expulsion proceedings be initiated by the Executive Board.

E) Return to Active Membership A member who has been granted inactive membership may return to active membership upon written request to the Executive Board and may only be approved by the active membership as stated in the Chapter By-Laws.

Section 5 Graduate Membership

A) Definition Any member who is currently enrolled in a University of Wisconsin—Madison graduate school may become a graduate member upon written application to the Executive Board and may only be approved by the active membership as stated in the Chapter By-Laws.

B) Dues The dues of a graduate member shall be as specified in the Chapter By-Laws.

C) Attendance Graduate members will not be required to attend meetings.

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D) Responsibilities Graduate members will be exempt from work hours and fines -- except for the billing, meal, and initiation activities fines.

E) Rights Graduate members will have all voting rights of an active member, but will not be allowed to hold an elected office.

Section 6 Honorary Membership A) Nomination An active member may nominate for honorary membership any person who meets the criteria specified in constitution of the National Organization of Kappa Eta Kappa.

B) Acceptance Nominations for honorary members may only be approved as stated in the Chapter By-Laws.

C) Induction The prospective honorary will receive personal notice from the president. If the nominee accepts the invitation, he will have honorary membership after a formal induction ceremony is held.

D) Obligation Honorary members have no voting rights and no formal obligations to the chapter.

E) Revocation Honorary membership may be appealed only as stated in the Chapter By-Laws.

Section 8 Inactive Co-op Membership A) Definition Any member in good standing may apply for inactive co-op status if he is registered in a co-op program. This status is for those co-op students whose work responsibilities or geographic location prevents them from taking an active part in chapter meetings and events. An inactive co-op member will be allowed to attend social events as determined by the Social Chair.

B) Application Inactive co-op status may be obtained by written application to the Executive Board. This application should include an intended end date of their co-op program..

C) Dues Monthly dues of an inactive co-op member are consistent with inactive member dues as specified in the Chapter By-Laws.

Section 9 Pre-active Membership A) Terms

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A pledge who has completed the pledging requirements satisfactorily but cannot be initiated for any reason shall obtain pre-active status. The pre-active member shall receive all privileges of an active except that the person:  shall have no voting privileges  may not hold an elected office  may not attend initiation ceremonies before he is initiated  shall pay dues as specified in the bylaws  shall be charged initiation fees at the end of his pledging period (before he becomes pre-active)  shall not be allowed to wear the insignia of Kappa Eta Kappa  shall not be allowed on pre-active status for a term greater than two semesters

B) Activation When a member with pre-active status becomes eligible for initiation, it is the duty of the presiding officers to activate the member at their earliest convenience.

Article IV Government Officers

Section 1 Offices A) Elected and Appointed Offices The elected officers of this chapter shall be as outlined in subsection C, and officers as appointed by the president shall be as outlined in subsection E.

Before the end of the spring semester, the Executive Board shall appoint three officers to run the fraternity during the summer. They shall be: two Co-House Managers and a Treasurer.

B) Officer Server Directories Each officer shall maintain directories on the server, including a general officer folder and a folder for individual semesters labeled: YEAR SEMESTER (SPRING/FALL) LASTNAME

C) Duties of Elected Officers The duties of the elected officers shall be as follows: 1) The President shall:  Exercise the powers and perform the duties of the presiding officer;  Preside over the Executive Board and active meetings;  Oversee the responsibilities of all other officers.  Select a representative from the active members to represent Delta chapter at the Delta Alumni Association’s meetings at the request of the Delta Alumni Association. The President may select himself.

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 Select a representative from the active members to represent Delta chapter at the annual National Executive Council meeting. The President may select himself.  Live in the house for the duration of his term of office.  Maintain a full-time student status at the University of Wisconsin-Madison.

2) The Vice President shall:  Assist the President and assume the responsibilities of the President during the absence of the latter;  Be responsible for all magazine and newspaper subscriptions;  In spring, perform the task of leasing the rooms of the house for summer, fall, and following spring semesters;  Assign parking each semester according to the house seniority rules;  Be a voting member of the Executive Board;  Plan a sexual assault awareness training workshop in the spring semester;  Be responsible for all delta chapter Kappa Eta Kappa apparel and merchandise (i.e. shirts, pens, etc.)  Maintain a full-time student status at the University of Wisconsin-Madison  After elections, hold a new officer meeting and/or meet with new officers individually to smoothly integrate them into their new position  Be responsible for duplication and distribution of keys;

3) The Treasurer shall:  Work with the President to develop a budget to be approved at the first Executive Board meeting;  Have charge of all funds of the chapter and shall make such disbursements as are authorized by the Executive Board;  Keep an accurate account of all receipts and expenditures of the chapter;  Oversee the Assistant Treasurer in preparing monthly bills for the actives;  Pay all bills on time or inform the Executive Board as to why the bills will be paid late;  Make a monthly financial report to the membership and submit a copy to the Recording Secretary;  Keep the Executive Board informed of the status of any large outstanding member bills;  Instruct the Assistant Treasurer in the duties of Treasurer;  Oversee the drafting of an optimal budget by his successor for the upcoming semester;  Be a voting member on the Executive Board.  Maintain a full-time student status at the University of Wisconsin-Madison.

4) The Assistant Treasurer shall:  Be responsible for the distribution of monthly bills;  Be responsible for the sign-up, ordering, and upkeep of the commissary;

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 Be responsible for stocking the soda machine;  Learn the duties of the Treasurer;

5) The Social Chair shall:  Create and follow through with a semester social calendar to be submitted before the first exec board meeting of the semester.  Be in charge of the ordering of all beer, liquor, cups and CO2;  Plan all parties and help with the pledge party;  Be responsible for organizing party setup and cleanup;  Aid in the planning of the faculty social;  Reserve a location early in the semester for the initiation banquet;  Assist the alumni secretary with the alumni banquet;  Shall keep an accurate financial account and report to the Treasurer;  Prepare a written report following each party which describes financial status and any problems that occurred at the party; this report must be presented to the Executive Board at the meeting following the party.  There will be a 99 person max list to satisfy the local fire code, under the discretion of the social chair

6) The Assistant Social Chair shall:  Assist in the planning of social functions  Learn the duties of Social Chair.

7) The Pledge Trainer shall:  Take inventory of all pledge materials and order new items as necessary; this must be done by the second active meeting;  Assign pledge fathers;  Organize and run the pledge induction ceremony;  Supply the pledges with pledge materials;  Hold weekly pledge meetings;  Give short quizzes and check on the progress of the plaques, bolts, and signature sheets  Report weekly to the actives regarding the status of the pledges;  Be in charge of guiding the pledges in their activities including the pledge party and the pledge project.

9) The Assistant Pledge Trainer shall:  Assistant the pledge trainer in all of his/her duties.  Learn the pledge trainers duties

8) The Publicity Chair shall:  Maintain a listing of prospective members;  Create a calendar well prior to the start of the semester of publicity events and edit the publicity brochure;  Post said calendar to the public website calendar and the CoE calendar;

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 Organize publicity events.  Update or create publicity documents for publication (Brochure, Tri-fold board, flyers, etc.);  Distribute publicity materials early in the semester. (i.e. flyers, t-shirts, etc.)  Set up canvassing early in the semester and fine members not participating, as stated in the Chapter By-Laws;  Compose a schedule of in-class presentations in typical freshman, sophomore and some junior level classes to advertise KHK early in the semester and organize the execution of these presentations;  Collect questionnaires from prospective pledges.  Assign “prospective contacts”

9) The Assistant Publicity Chair shall:  Assist in the duties of the Publicity Chair;  Learn the duties of the Publicity Chair;

10) The Recording Secretary shall:  Keep an accurate account of all meetings of this chapter and those of the Executive Board;  Type and post weekly minutes on the website and on the server as well as send these minutes via e-mail  Take attendance at meetings;  Keep excuses and notify the Treasurer of fines for absence  Set up mailboxes early in the semester;  Type and distribute a roster of actives;  Following his term, forward all minutes to the Historian.

12) The Executive Board Members at Large shall:  Be voting members of Executive Board;  Solicit, from the members, matters of concern -- including those of a financial, disciplinary, and private nature -- and present them to the Executive Board;  Voice suggestions and complaints of the members;  Generate ideas for improving the fraternity;  Acknowledge outstanding services or injustices;  Head up committees established by the Executive Board;  Distribute and collect officer report forms from every elected and appointed official each semester;

D) Executive Board 1. Meetings The Executive Board will meet as needed; a report of their decisions and activities shall be submitted at the next chapter meeting. The voting members of the Executive Board are:

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President Vice President Treasurer Members at Large

2. Members at Large The number of Members of Large shall be equal to the number of active and graduate members divided by 10. In the case of a fraction, the result shall be rounded up. There shall be no less than three Members at Large 3. Conflict of Interest The Recording Secretary will vote in place of any Executive Board member with a conflict of interest. Conflict of interest is defined as voting on any matter directly concerning oneself.

E) Duties of Appointed Officers The duties of the appointed officers shall be as follows: 1) The House Steward shall:  Be the liaison between the fraternity and the Delta Housing Corporation;  Oversee the Vice-President in the leasing of rooms;  Be responsible for maintaining the house and its contents;  Have permanent house improvements approved by the Delta Housing Corporation before implementation;  Work closely with the Treasurer in maintaining a budget;  Organize work days and provide jobs for the completion of house hours by the membership;  Authorize the number of hours of house improvements required by the house rules and enforce their completion;  Report fines for unexcused non-completion of house hours to the Treasurer.  Be responsible for the toolbox  Live in the house for the duration of his term of office

2) The Assistant House Steward shall:  Assist in duty of the House Steward

3) The Kitchen Steward shall:  Before the first week of the semester, post a calendar so that actives and tenants will sign up for kitchen cleanups;  Enforce the completion of the required number of kitchen cleanups, as specified in the Chapter By-Laws;  Report any fines for non-completion of kitchen cleanups to the Treasurer;  Maintain the kitchen and notify the House Steward of any needed repairs, including replacing kitchen utensils (i.e. plates, cups, silverware, etc.)  Work with the gopher and treasurer to assure proper usage of kitchen fees.

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4) The Athletic Chair shall:  Be responsible for all athletic activities of the fraternity;  Be the custodian of all chapter athletic equipment.

5) The Industry Liaison Chair shall:  Organize Tech Days: find a worksite to visit, or find (a) person(s) (professor, alumni, member, or professional) to give a speech, demo, or organize a project.  Be Responsible for maintaining relationships with any past or present sponsors.  Be Responsible for maintaining a resume booklet consisting of resumes from all members and alumni in good standing who wish to be included.

6) The Parliamentarian shall:  Make certain that all procedures are followed in accordance with the Chapter Constitution and Chapter By-Laws;  Advise the President in matters pertaining to parliamentary procedure as determined by Article I, Section 4 of the Chapter By-Laws.

7) The Sergeant-At-Arms shall:  Keep the membership free of disruptive influences during chapter meetings;  During the meeting, answer the door, take phone calls, oversee pledges while outside the meeting area, and bar unauthorized persons from entering the meeting;  Assist the Recording Secretary in keeping attendance by noting and reporting all tardy arrivals and early departures.

8) The Academic Chair shall:  Maintain a library of technical books and papers for use by the chapter;  Keep the library neat, organized, and up to date;  Explain the policies for using the exam file and the penalties for misuse, as outlined in the Chapter By-Laws;  Be responsible for check-out procedures, sign-out sheets, and enforcement of library fines;  Maintain the exam file in the library and the lab file on the computer, organizing a library cleanup if necessary;  Maintain a file of company literature obtained from the Engineering Career Services office, the Career Fair, graduating members, and directly from companies;  Maintain a current file of professor and class reviews written by members;  Maintain a confidential record of the members’ most recent semester’s GPA.

10) The Safety Director shall:

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 Be responsible for fire prevention, which includes keeping the house in accordance with city and fire inspection codes;  Test the fire alarm biweekly and keep a record of tests.  Be responsible for maintaining a first aid kit at the house.  Check and log fire extinguishers

11) The Historian shall:  Be responsible for the preservation and organization of historic documents, composites, and minutes of meetings;  Keep records of occurrences of major significance;  Assist the Alumni Secretary in maintaining up to date alumni records;  Keep an accurate record of newly passed amendments and update the Constitution and Chapter By-Laws as necessary.

12) The Frat Meal Chair shall:  Be responsible for any fraternity meals, including their set-up, clean-up, and organization

13) The Finance Auditor shall:  Assist the Treasurer in maintaining accuracy of the membership's bills and of the treasury itself.  Assure the treasurer prepares monthly financial reports.  Assist polygon and ASM Representatives in applying for grants.

14) The Computer Maintenance Chair shall:  Maintain the chapter's computers, software, and hardware.

15) The ECE Faculty Liaison shall:  Be in charge of organization of the Faculty Social;  Provide a letter of invitation to be delivered to all faculty members.  Maintain a full-time student status at the University of Wisconsin-Madison and be actively pursuing a degree in Electrical or Computer Engineering

15) The CS Faculty Liaison shall:  Be in charge of organization of the Faculty Social;  Provide a letter of invitation to be delivered to all faculty members.  Maintain a full-time student status at the University of Wisconsin-Madison and be actively pursuing a degree in Computer Science.

16) The Photographer shall:  Take and develop pictures at fraternity events throughout the semester;  Prepare a slide show to be shown at the initiation banquet;  Maintain and keep organized the photos folder on the server for the semester;

17) The Philanthropy Chair shall:

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 Organize a fundraising event or volunteer opportunity for a charity of the membership's choice.

18) The Gopher shall:  Be appointed from among the actives living in house;  Be responsible for purchasing condiments, milk, cleaning items, toilet paper, soda, and anything else needed;  Be exempt from doing house jobs.

19) The Road Rally Chair shall:  Be appointed by the President  Responsible for the planning and execution of the Road Rally pledging event  Be responsible for the Road Rally budget and inform the executive board of any necessary changes.

20) The Big Brother shall:  Be responsible for the implementation and maintenance of the house security system  Perform any investigations at the request of the Executive Board  Inform the Executive board and house steward of any applicable fines

21) If applicable, all chairs are required to submit an expense report to exec board no later than 3 weeks before the end of the semester.

F) Duties of Summer Officers Summer Officers shall be appointed by the exec board. The duties of the summer officers shall be as follows: 1) The Summer Co-House Managers shall:  Be jointly responsible with the Summer Treasurer for decisions on any matter regarding the disbursement of fraternity funds during the summer;  Be responsible for decisions when the regular officer is not available and act as the fraternity representatives for any meetings;  Be responsible for decisions regarding any variation of fraternity policy not voted upon by the members living in house during the summer;  Be responsible for the maintenance of the house during the summer;  Assign house duties and have the power to recommend fines subject to the approval of the Summer Treasurer;  Be responsible for the ordering of all supplies, including food;  Ensure that major repairs are made either by themselves, or, after consultation with the Summer Treasurer, by the necessary professional;

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 Be responsible for the forwarding of all mail, with the assistance of the Summer Treasurer.

2) The Summer Treasurer shall:  Be appointed from among the actives living in house during the summer;  Maintain an accurate set of books and accounts for the summer, separate from the regular fraternity books;  Make out all bills and collect all funds;  Act as Social Chair, securing any necessary arrangements for the fraternity special functions.

Section 2 Elections

A) Terms The term of all offices shall be one semester.

B) Election Officers shall be elected at the last regular meeting of the semester. Voting method is as specified in the Chapter By-Laws.

C) Installation Officers shall be installed at the last regular meeting.

D) Nominations Nominations for the various offices of the chapter shall be submitted at a regular meeting one week before elections in order that nominations may be posted the next day. Additional nominations may be made at the meeting of the elections.

E) Residence All nominees for the office of President and Treasurer must agree to live in the chapter house for their term of office.

Section 3 Vacancies The Executive Board shall call special elections to fill vacancies in any office.

Article V Finances The finances of this chapter shall be as provided in the Chapter By-Laws.

Article VI - Incorporation This chapter shall be incorporated under the laws of the State of Wisconsin.

Article VII- Expulsion Section 1 Motion

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Any member may initiate expulsion proceedings against any other matter by filing a written motion with the Executive Board stating the reasons for such action.

Section 2 Reasons If the Executive Board finds the reasons for expulsion valid, it shall bring the matter to the active membership.

Section 3 Notice Notice of expulsion of any member shall be filed with the proper authorities of the University of Wisconsin—Madison and with the National Executive Council of Kappa Eta Kappa.

Article VIII Amendments

Section 1 Submission Amendments in fitting words and form must be submitted to in writing at a regular meeting. The amendments shall be discussed at this meeting and at the subsequent one.

Section 2 Passage A vote on amendments shall be taken at the second meeting after their submission. Amendments require a two-thirds majority to pass.

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By-Laws of Delta Chapter of Kappa Eta Kappa

Revised: 1/22/93 by Steve R. Wranovsky

Revised: 2/3/93 by James R. Werwath

Revised: 3/11/93 by Jen Carman & Steve R. Wranovsky

Revised: 11/14/94 by Erik Mace & Milton Hwang

Revised: 4/1/95 by Erik Mace

Revised 1/29/96 by Josh Mountain

Revised 2/22/99 by Dave Eserhut

Revised 9/28/08 By Mark Wang

Revised 8/20/2013 By Ian Powell

Revised 3/31/14 By Dale Saari & Grant Langlois

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Revised 12/1/14 By Grant Langlois

Revised 1/1/17 By Josh Howell and Alex Bare

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Article I Meetings Section 1 Regular Section 2 Quorum Section 3 Orders Section 4 Rules of Order Section 5 Voting A) To Go From Alumni to Active Status B) To Go From Active to Inactive Status C) To Go From Inactive to Active Status D) Accepting a Nomination for an Honorary Member E) Revocation of Honorary Membership F) Election of Elected Officers

Article II Chapter Finances Section 1 Active Membership Dues Section 2 Inactive Membership Dues Section 3 Graduate Membership Dues Section 4 Active Co-op Membership Dues Section 5 Preactive Membership Dues Section 6 Pledge Dues Section 7 Initiation Section 8 National Dues Section 9 Extra Assessments Section 10 Billing Section 11 Treasurer Bonding Section 12 Social Charge Section 13 Picture Fee

Article III Pledging Section 1 Pledging Approval Section 2 Notification Section 3 Project Section 4 Distribution

Article IV Active Duties Section 1 Duties Listing A) Meetings B) Parties C) House Hour Policy D) House Work Days Policy E) Kitchen Cleanups F) Open Houses G) Initiation H) Frat Meal Setups and Cleanups I) Canvassing J) Special Pledge Events

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K) House Jobs L) Sexual Assault Awareness Training M) RSO Sober Monitor Training Section 2 Excuses

Article V Discipline Section 1 Matters of Discipline Section 2 Member Not in Good Standing Section 3 Officer Attendance Section 4 Fines A) Regular Fines B) House Hour Fine Policy C) Meeting Absence Fine Policy D) Meeting Tardiness Policy E) Late Payment Fine F) Fraternity Meals Section 4 Makeup Section 5 Overdue Bills Policy

Article VI Alumni Section 1 Alumni Records Section 2 Contact

Article VII Amendments to Chapter By-Laws Section 1 Submission Section 2 Enactment

Article VIII Chapter House Section 1 Dissolution Section 2 No Smoking Rule Section 3 Unscheduled Parties Section 4 House Rules Section 5 Commissary Section 6 Kitchen Section 7 Library A) Library Contents B) Checkout Procedure Section 8 Quiet Hours Section 9 Computer/Electronics Lab Section 10 House Seniority Rules

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Article I Meetings Section 1 Regular Chapter meetings shall be held weekly. These meetings will be held on Monday nights and cannot be changed to another night without a two-thirds majority vote of the members and is subject to the President's approval. The President may cancel a meeting or call special meetings at any time if he sees fit.

Section 2 Quorum The business of the chapter cannot be undertaken unless there is a quorum present at the meeting. A quorum shall consist of one over half of the active members.

Section 3 Orders Order of Business:

1) Roll call 2) Announcements for Actives and Pledges 3) Officer and committee reports 4) Old Business 5) New Business 6) Phil/Bungle 7) Adjournment.

Section 4 Rules of Order The president has control over all meetings, should this be contested by any active member, Mary A. De Vries’ The New Robert’s Rules of Order (Penguin Books, 1989) shall govern the deliberations of the meetings on all points not covered by the Chapter Constitution and Chapter By-Laws. Controversial questions concerning procedure shall be referred to the parliamentarian for decision.

Section 5 Voting Voting is to be as specified in this section. If an issue is to be voted upon, and a vote is not stated in this section, a majority vote shall be required to enact any business. All active members in good standing shall have one vote, except for the President. The President shall only vote when a ballot vote is taken or to break a tie.

A) To Go From Alumni to Active Status Requires a unanimous vote.

B) To Go From Active to Inactive Status Requires a 3/4 vote.

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C) To Go From Inactive to Active Status Requires a 3/4 vote.

D) Accepting a Nomination for an Honorary Member Requires a unanimous vote.

E) Revocation of Honorary Membership Requires a unanimous vote.

F) Election of Elected Officers Requires a majority vote and will be elected at a regularly scheduled meeting after the initiation ceremony, as determined by the President.

Article II Chapter Finances Section 1 Active Membership Dues The monthly chapter dues of each active member shall be: $ 30.00 General $ 8.00 Social $ 2.00 Computer $ 40.00 Total

Section 2 Inactive Membership Dues No inactive dues will be assessed.

Section 3 Graduate Membership Dues The monthly chapter dues for each graduate member shall be: $ 30.00 General $ 8.00 Social $ 2.00 Computer $ 40.00 Total

Section 4 Pre-active Membership Dues The monthly chapter dues for each pre-active member shall be: $ 30.00 General $ 8.00 Social $ 2.00 Computer $ 40.00 Total

Section 5 Pledge Dues Pledge dues shall be: $ 3.75 Chapter $ 46.25 Pledge $ 50.00 Total Billed ONCE after the completion of for a total of $50.00

Section 7 National Dues

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National dues shall be $10.00 per active member per year and shall be assessed on the January bill.

Section 8 Extra Assessments Chapter assessments other than dues shall require the consent of three-fourths of the active membership.

Section 9 Billing Members shall be billed for one month in advance. Members must pay their fraternity bills by June 1, or at such a time that they leave school. No accounts shall be carried over without approval of the Executive Board and the completion of a Chapter Bonding Form.

A delinquent bill will defined as $1,000 (members living in house), $300 (members living outside of house), any balance after June 1st or as such a time a member leaves the university.

Delinquencies will be handled with the following plan of action:

Members will have 30 days after an account become delinquent to make a payment or make payment arrangements with exec board.

After thirty days a warning letter will be sent informing the member they have an additional thirty days to make payment arrangements otherwise they will be placed in bad standing with the fraternity.

After 60 days delinquent, the executive board will vote to put member in bad standing.

Section 10 Treasurer Bonding The Treasurer of the chapter shall be bonded by an approved bonding company.

Section 11 Social Charge The charges for inactives, alumni, inactive co-ops, and friends of actives at fraternity social functions shall be left to the discretion of the Social Chair.

Section 12 Picture Fee Every active member in the spring semester shall pay a picture fee for the annual composite photograph issued by the Vice President. This fee still applies if the active refuses or is unable to be photographed.

Section 13 Reimbursement

A) Members will only receive guaranteed reimbursement for fraternity expenses with prior approval from the executive board. Reimbursements may be

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requested to the Executive Board after the expense, but approval is subject to a vote. Reimbursements must be filed within 2 weeks of the last day of the semester. B) Members can request a check from the treasury for excess account balance. This check must be issued within 30 days of request. C)

Article III Pledging Section 1 Pledging Approval Prospective members shall be allowed to pledge after having been approved by an unanimous vote of the members present at a meeting of the chapter. Prospective members must be a student at the University of Wisconsin- Madison.

Section 2 Notification The pledge trainer shall assign a pledge father to each candidate and the pledge trainer shall notify the candidates who have been selected with an acceptance letter not later than the Saturday preceding the next meeting.

Section 3 Project The active membership shall determine the pledge project for each semester within two weeks after the pledging ceremony for that semester. If the pledge project is not determined within that time, the Executive Board shall determine the pledge project.

Section 4 Distribution Each new member shall be given a copy of the Chapter Constitution and By-laws and the National Constitution and By-laws.

Section 5 Pledge Acceptance

Definitions: Warning – A warning is a vote cast by a member against a pledge indicating that the member feels that the pledge is not demonstrating his willingness and/or ability to be a member. A warning vote does indicate, however, that the member feels that the pledge has potential to be a good member and has time during his pledge period to demonstrate that potential to the membership.

Dink – A dink is a vote cast by a member against a pledge indicating that the member feels that the pledge has not demonstrated his willingness and ability to be a member, and should, therefore, not be a member. A dink vote indicates that the member thinks that the problems with the pledge’s attempt to become a member cannot be solved during the pledge period.

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During each meeting after the pledges are initiated, the active membership shall hold a vote of confidence for each pledge. The active members have a choice of a vote of confidence, a warning vote, or a dink vote. The warning and dink votes are defined above. All warning and dink votes may not be anonymous, except to the pledges. Each warning and dink vote must be recorded by date and name.

Except during the last meeting before the Banquet, an active member may not cast a dink vote against a pledge unless they have previously cast a warning vote against that same pledge.

If there are two dink votes against a pledge during any one vote of confidence, that pledge may not become a member. He shall be informed of the decision by the Pledge Chair and the President as soon as possible.

During the final meeting before the Banquet, an active member may cast a dink vote against a pledge without having first cast a warning vote against that same pledge if the member feels that the pledge has committed an act since the last meeting that should exclude him from being a member. Such a vote shall be called an “Emergency Dink” and shall be so indicated on the member’s ballot. If an emergency dink is cast, the casting member must explain his votes to the other active members. Another vote will then be held on accepting the pledge against whom the emergency dink was cast. The pledge in question will only be accepted with a ¾ majority vote from the active membership present at the meeting. A pledge who is not accepted must be informed by the Pledge Chair and the President immediately after the meeting. The normal two-dink rule as described above will still hold for the final meeting before the Banquet.

A pledge who is dinked out may not re-apply for membership. However, a pledge that leaves voluntarily during the pledge process may reapply for membership during a later semester.

Article IV Active Duties Section 1 Duties Listing Each active member of Kappa Eta Kappa shall be responsible for each of the following duties during the semester:

A) Meetings Attendance at all regular meetings is required.

B) Parties A number of setups, cleanups, and door duties to be performed as determined by the Social Chair.

C) House Hour Policy

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Actives living in house must perform 8 house hours per semester. Actives not living in house must perform 4 house hours. These hours must be approved by the House Steward.

D) House Work Days Policy Members who live in the house will have 8 hours and actives who live outside the house will have 4 hours. These hours must be completed at a date given at the house stewards discretion. Fines will be administered at the house stewards discretion if the hours are not completed on a date specified by the house steward at the beginning of the semester.

E) Kitchen Cleanups The number of kitchen cleanups to be performed by in-house and out-of- house actives is as determined by the Kitchen Steward.

Out of house actives will not be required to: -Handwash pots and pans left out, only small plates, cups, and silverware which have been completely rinsed -Remove burners from stove and wash stovetop -Clean the dish rack and entire sink area -Clean out toaster crumb collection tray -Clean out pizza oven cheese collection tray

Any active caught leaving messes in in any of the areas detailed in kitchen cleanup will be subject to a fine of one house hour per offense.

F) Open Houses Attendance for all actives is mandatory as determined by the publicity chair.

G) Initiation Attendance for all actives is mandatory. All actives are required to participate in the setup and cleanup of these events as well.

H) Frat Meal Setups and Cleanups Each active is to perform a number of setups and/or cleanups for the frat meals during the semester as determined by the frat meal chair.

I) Canvassing Attendance at one of the canvassing events is mandatory for all actives as determined by the publicity chair.

J) Special Pledge Events Attendance for all actives is mandatory as determined by the Pledge Trainer.

K) House Jobs

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Each in-house active, alumni or pledge is to perform his house job as specified by the House Manager. Fines will be administered at the House Managers discretion.

L) Sexual Assault Awareness Training Each active member is required to attend one of the planned training sessions in the spring semester as determined by the Vice President.

M) RSO Sober Monitor Training Each active member is required pass the online RSO Sober Monitor Training each academic year to maintain active status.

Section 2 Excuses Attendance and/or completion of each duty is required unless an excuse is accepted by the Executive Board no later than two weeks after the event.

Article V Discipline Section 1 Matters of Discipline Matters of discipline shall be brought before the Executive Board, who may bring them before the Chapter.

Section 2 Member Not in Good Standing An active member may -- because of conduct not becoming of an active member of Kappa Eta Kappa -- be declared by the Executive Board to be not in good standing. Appeal of this decision may be taken to the active membership and may be overturned by a 2/3 vote of the active membership.

Any or all of the following actions, at the discretion of the Executive Board, may be taken on a member not in good standing:

 Take away commissary privileges.  Take away voting privileges.  Take away beer privileges.  Take away soda privileges.  Take away party privileges.  Take away computer privileges.  Take away exam file privileges.  Take away offices.  Removal of key access  Exclusion from special events.  Take vote to membership on expulsion.

Section 3 Officer Attendance Any elected officer being absent from any two of the following: business meetings, pledging or initiation functions without approved excuse, shall be

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required to appear before the Executive Board, who may request his resignation.

Section 4 Fines

A) Regular Fines Nonattendance or non-completion of the following, as specified by the respective officer/chair, shall result in a 1 hour fine per incident:

1) Party setup, cleanup or door duty

2) Kitchen cleanup

3) Faculty Social

4) Open Houses

5) Initiation special events

6) Frat meal setup or cleanup

7) Canvassing events

8) Special pledge events

Officers and Chairs can request an increase in fines on a per-event basis subject to executive board approval.

B) House Hour Fine Policy All house hours not completed at a time set by the House Steward in the second Executive Board meeting of the semester will be a $10.00 per hour fine. House hours will not be carried over onto the next semester.

C) Meeting Absence Fine Policy A fine of 1 house hour shall be imposed for the absence from regular meetings and special meetings (not mentioned above), without proper excuse. The same fine shall be imposed on Executive Board members for unexcused absence from Executive Board meetings.

D) Meeting Tardiness Fine Policy A fine of $3.00 shall be imposed on all members for unexcused tardiness from regular meetings and special meetings, without proper excuse. The same fine shall be imposed on Executive Board members for unexcused

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tardiness from Executive Board meetings. Tardiness is defined as arriving after roll is taken.

E) Late Payment Fine A fraternity bill is defined as due no sooner than fifteen days after issuance. A fine of 5% of the balance or a minimum fine of $0.50 will be imposed if any fraternity bill is not paid before the end of the day that it is due

F) Fraternity Meals Anyone failing to provide prior notification to the Frat Meal chair of absence to a scheduled fraternity meal shall be charged for the meal.

Section 5 Makeups Makeups for any of the aforementioned events/meetings may be discussed with the officer or chair responsible for the event.

Section 6 Overdue Bills Policy A member whose bill is more than two weeks overdue may be asked to appear before Executive Board and/or required to submit a letter to Executive Board indicating why they have not paid their bill and when and how they plan to pay it off.

See delinquency policy in Article II Section 9

Article VI Alumni Section 1 Alumni Records Complete alumni records shall be maintained by the Alumni Secretary.

Section 2 Contact Active contact with the alumni shall be maintained by the NEC/DAA Representative.

Article VII Amendments to Chapter By-Laws Section 1 Submission Amendments to the by-laws must be submitted in writing one regular meeting before being voted upon.

Section 2 Enactment The amendment or revision shall be declared enacted when approved by a majority of the entire active chapter, said enactment to go into effect immediately.

Article VIII Chapter House Section 1 Dissolution

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Upon dissolution of this chapter, all assets derived therefrom shall be given to the Delta Housing Corporation of Kappa Eta Kappa.

Section 2 No Smoking Rule Smoking is not allowed in the chapter house except if the smoker is outdoors in the yard or on any of the porches.

Section 3 Unscheduled Parties Under no circumstances are unscheduled or private parties allowed unless a proposal is voted on and passed by two-thirds of the membership. All proceeds must go to the fraternity.

Section 4 House Rules The Delta of Kappa Eta Kappa Chapter House Rules shall govern the rules that all members must abide by.

Section 5 Commissary The house’s commissary supplies many staple items. These items may be used by actives, pledges and alumni. Each user must designate his usage on the sign- up sheet provided and agrees to pay the fraternity for those items used at the price established by the Assistant Treasurer.

Section 6 Kitchen Anyone using the house kitchen facilities shall return them to a good clean and orderly condition after each use. This includes cleaning pots, pans, stove, counters, utensils, dishes and tables.

Section 7 Library A) Library Contents This Chapter, under supervision of The Academic Chair, shall foster and maintain a library consisting of technical books, and papers written by chapter members and alumni.

B) Check-out Procedures  Library materials may be used in the library by actives or pledges and must be returned to its proper location before leaving the library.

 Library materials can be checked out by active members only, for a one hour maximum.

 Pledges who wish to copy materials, must be escorted by an active who will check out the materials and take responsibility for the return of the materials.

Section 8 Quiet Hours

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Anyone using common areas must be considerate of all occupants of the house. This is particularly true with respect to noise levels which might be disturbing others. Specifically, quiet hours are in effect between 11:00 PM and 9:00 AM on nights preceding school days and examination days.

Section 9 Computer/Electronics Lab Any active member may use the fraternity computer and electronics lab and the equipment therein.

Section 10 House Seniority Rules Priority for room and parking assignments in the chapter house shall be assigned by the following rules:

Room bidding: Room Leases: 1. An active member currently occupying a room, who will be signing a full year lease and be an active member for the entirety of next year will receive first priority on the room they are currently leasing. 2. Next, active members currently living in the house who will be signing full year leases will be able to bid on remaining rooms in order of seniority. Any ties will be broken by how long that member has been living in the house. 3. Any members who are not living in the house, ties will be broken by seniority. 4. Any pre-actives, pledges, or alumni who intend to sign full year leases may do so. Priority is given in that order. 5. Any available rooms will be able to be leased by semester, subject to the followings priority: 1. Active Member currently living in the house 2. Active member not currently living in the house 3. Pre-Active Member 4. Pledge 5. Alumni

Parking Leases: 1. Parking leases will be available during the open leasing window. Parking will be given out first to those signing a full year room lease (must be accompanied by a full year parking lease). Parking leases are given first to those who are leasing a room and signing a full year lease. Ties will be broken by seniority. 2. Any active member willing to sign a full year parking lease 3. Any preactive, pledge, alumni willing to sign a full year parking lease. 4. Any semester parking lease 5. Any month-month parking lease.

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Any ties in priority shall be broken based on the following points system with the member with the most points receiving the highest priority:

1 point per semester as an active member in good standing .5 points per semester as an active member not in good standing .5 points per semester on co-op status 2 points per semester lived in house as an active 1 point per summer lived in house as a non-active .5 points per semester lived in house as a non-active

All points will be assigned upon completion of the term, except in the case of spring semester, when points shall be assigned prior to determining room priority. Members intending to split an academic year lease shall have the priority of the person with the greatest number of points. Any ties not resolved by the point system shall be broken by a coin toss.

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