More Skills 11 Insert Hyphenation

CHAPTER 9 Word

᭤ A hyphen is a character that divides a word between the end of one line and the beginning of the next. When you hyphenate words, you usually increase the number of words that can fit on each line. ᭤ You can hyphenate words by typing a hyphen, or you can set Word to hyphenate automatically as you work with the document. ᭤ You can modify the hyphenation options in Word to produce the type of hyphenation you desire. For example, you can prevent Word from hyphenating words that have uppercase letters.

To complete this document, you will need the following files: ᭿ w09_Durango ᭿ w09_Durango2

You will save your documents as: ᭿ Lastname_Firstname_w09_Durango ᭿ Lastname_Firstname_w09_Durango2

1. Start Word, and open the student data file w09_Durango. Save the file in your Word Chapter 9 folder with the name Lastname_Firstname_w09_Durango Add the file name to the footer. If necessary, display the formatting marks. 2. In the paragraph that begins The housing affordability, notice that the third line through the next three lines have space available to the right of the last word in each line, as shown in Figure 1.

Extra space per line

Figure 1

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From Skills for Success with Microsoft® Word 2010 Comprehensive Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved. 3. On the Page Layout tab, in the Page Setup group, click the Hyphenation button, and then click Automatic to hyphenate the document as shown in Figure 2. With the automatic hyphenation option, Word automatically inserts a hyphen at the end of the line to get more text on a line. Here, the last four full lines in the first body paragraph have been hyphenated.

Hyphens display

Figure 2

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From Skills for Success with Microsoft® Word 2010 Comprehensive Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved. 4. In the Page Setup group, click the Hyphenation button, and then click Hyphenation Options. 5. In the Hyphenation dialog box, click the Limit consecutive hyphens to up spin arrow two times to change the value to 2, and then click OK. Compare your screen with Figure 3. Many find that too many consecutive hyphens can make a document hard to read. Here, the number of consecutive hyphens in the first body paragraph has been reduced to improve readability.

Hyphens limited to two consecutive lines

Figure 3

6. Save and then Close the document. 7. Open the student file w09_Durango2. Save the file in your Word Chapter 9 folder with the name Lastname_Firstname_w09_Durango2 Add the file name to the footer. If necessary, display the formatting marks. 8. On the Page Layout tab, in the Page Setup group, click the Hyphenation button, and then click Manual. 9. In the Manual Hyphenation dialog box, notice that house-holds displays with a hyphen between house and holds, and then click Yes. Even though the word does not currently display at the end of the line, in the future, you could type additional words before households, which would cause households to display at the end of the line. When words that have been set to hyphenate manually display at the beginning or the middle of a line, you will notice the - symbol between the letters, which is a nonprinting character.

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From Skills for Success with Microsoft® Word 2010 Comprehensive Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved. 10. In the Manual Hyphenation dialog box, notice that ef-fec-tive displays as shown in Figure 4. Two hyphens have been inserted between the three syllables of the word ef-fec-tive to indicate that Word will hyphenate the word using the hyphen after ef or fec if the word effective remains at the end of a line. If more words are inserted before the word effective and the word ends up at a different location in the line, hyphenation settings may not be necessary.

Manual Hyphenation dialog box

The word ef-fec-tive displays with hyphenation options

Figure 4

11. Click Yes. Words that have been manually hyphenated display with a hyphen. 12. In the Manual Hyphenation dialog box, click No to reject the hyphenation in the word families. 13. In the Manual Hyphenation dialog box, click Yes to keep the hyphens in the word expansion. In the body, expansion displays with a — symbol within the document. The — symbol indicates where a hyphen would display if manual hyphenation were selected for the word. This is a nonprinting character.

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From Skills for Success with Microsoft® Word 2010 Comprehensive Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved. 14. In the displayed message box, click OK, and then compare your screen with Figure 5.

Document with hyphenation

Figure 5

15. On the File tab, click Print. In the displayed document preview, observe that the nonprinting hyphens in the first occurrence of the word households and expansion do not display. 16. Save the document, and then print or submit the files as directed by your instructor. Exit Word. ᭿ You have completed More Skills 11

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