Hythe and Dibden Parish Council

HYTHE AND DIBDEN PARISH COUNCIL

The Grove, 25 St. John’s Street, Hythe, Hampshire SO45 6BZ

Serving the communities of Dibden, Dibden Purlieu and Hythe

To: All Members of the Council District and County Councillors for the Parish

19th April, 2018

Members of the Council

You are hereby summoned to attend the Meeting of the Council to be held in The Parish Hall, West Street, Hythe, SO45 6AA on Wednesday 25th April, 2018 at 7.00 pm.

Please would councillors note that the Council meeting will follow the presentation of the Community Spirit, Youth Endeavour, and Environmental Champion Awards, and the Council’s Long Service Awards that will be taking place in the Parish Hall at 6.30pm. Tea, coffee and cake will be available for the presentation.

Yours faithfully

Stephanie Bennett

Clerk to the Council

A G E N D A

1. APOLOGIES

2. DECLARATIONS OF INTEREST AND DISPENSATIONS a. To note any declaration of interest made by Members in connection with an Agenda item. Members to specify the nature of the interest; b. To receive any written requests for dispensations for disclosable pecuniary interests; c. To grant any requests for dispensation as appropriate

3. MINUTES To consider and confirm the Minutes of the Meeting of the Council 4 - 12 held on 28th March, 2018

4. CHAIRMAN’S ANNOUNCEMENTS

5. CRIME AND ANTI-SOCIAL BEHAVIOUR UPDATE To receive an update from the police

6. REPORTS BY COUNTY AND DISTRICT MEMBERS To receive the verbal reports from County and District Councillors on matters concerning the Parish.

7. REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES a. To receive written information reports from members serving on outside bodies 13 - 22 b. To receive verbal reports from Parish Councillors serving as representatives of the Council on outside bodies

8. PUBLIC FORUM a. Clerk to notify of any written questions submitted by electors attending the meeting b. Elector addresses to the meeting

9. TO TAKE QUESTIONS UNDER STANDING ORDERS 25 AND 26

10. PLANNING COMMITTEE To receive and adopt the attached Minutes of the Planning 23 - 27 Committee held on 11th April, 2018

11. PLAY EQUIPMENT AND OPEN SPACES WORKING GROUP To receive the notes of the group 28 - 29

12. CHRISTMAS LIGHTS WORKING GROUP To receive the notes of the group 30 - 32 Recommendations  The Council agree to Waterside Tours providing a bus and driver to assist the community to attend the Mistletoe Fayre. Costs for the service would be provided by Cllr James Binns from his NFDC grant allowance.  That the Council continues with the provision of solar powered lighting decorations for the same lamp columns in the Village Centre and Dibden Purlieu that were decorated last year. The cost is to be met from the existing Christmas lighting budget.  That the Council provide bunting so that bunting can be provided from Pylewell Road up to the former NatWest Bank site. The cost is to be met from the existing Christmas lighting budget.  That the Council provide a Christmas tree, suitably decorated in the Marsh.  The cost is to be met from the existing Christmas lighting budget.

13. ANNUAL REVIEW OF BUSINESS RISKS AND INSURANCE To consider and agree the business risks and insurance plan 33 - 39

14. ANNUAL REPORT To receive the Annual Report of Council 2017 – 2018 40 - 79 Report includes: 1. Asset Register 2. Creditors Lists 3. Debtors Lists 4. Earmarked Reserves Reconciliation 5. Expenditure over £500 6. Community Infrastructure Levy Report 7. Investment Report

15. COUNCIL CHAMBER a. Deputy Clerk to update on progress to deal with the dry rot b. Council to consider and agree the draft terms of reference 80 for a Task and Finish group to make recommendations on the refurbishment of the Council Chamber

16. FINANCE 2017 – 2018 a. To receive the bank reconciliation of March 2018 81 b. To receive the schedule of payments for the period 1 March, 2018 to 31 March 2018 82 - 85

138

Minutes of the Meeting of Hythe and Dibden Parish Council

Held at The Parish Hall, West Street, Hythe on Wednesday 28th March at 7.00 pm

p Maureen McLean (Chairman) p James Binns (Vice Chairman)

Councillors: Councillors: p P Armstrong p G Parkes n M Clark p D Poole p E Davey p M Short p J Fowler a A Wade a C Harrison p M Wade a T Johnson p = present a = apologies n = no apologies received

In Attendance a Cllr B Andrews (NFDC) a Cllr K Crisell (NFDC) a Cllr A McEvoy (HCC)

Officers in attendance

Mrs S Bennett (Clerk to the Council) Mr S Spencer (Deputy Clerk to the Council) Miss C Donnelly (Minute Clerk)

2 Members of the Public

259/17 DECLARATIONS OF INTEREST AND DISPENSATIONS

There were no declarations of interest made and no requests for dispensation received.

260/17 MINUTES

Consideration was given to the Minutes of the Parish Council Meeting held on 28th February 2018.

RESOLVED that

Minutes of the Parish Council Meeting held on 28th February 2018 be agreed.

261/17 CHAIRMAN’S ANNOUNCEMENTS

The Chairman read out a letter from Chief Constable Olivia Pinkney regarding the Parish Council’s offer to fund two full time PCSO positions in addition to the existing Neighbourhood Policing Team. Chief Constable Pinkney wrote that Hampshire Constabulary are not currently recruiting PCSOs therefore they are not in a position to sign for full time PCSOs, even if funded by the Parish. She would welcome further discussions on the subject, and although not ruling out the option completely, Chief Constable Pickney does not anticipate being in a position to make any different decisions on the matter for at least the next 12 months. The Chairman said that the Council may wish to review the situation and asked Members to contact the Clerk with their suggestions before the next Full Council meeting.

The Chairman passed on her heartfelt thanks to the Officers and Maintenance Team for all their hard work concerning the issues at Valleydene.

It was announced that NFDC Planning Committee had unanimously rejected Churchill’s planning application for the site in South Street.

The Clerk to the Council gave an update on the current situation at Valleydene. During recent heavy rainfall, a resident sent an email to say they were in distress due to potential flooding of their home. The Maintenance Team were in attendance and continued to pump the water all day. Contractors will commence work on 9th April and there will be more information once the survey work is carried out. The Clerk reassured the Council that staff are doing all they can to relieve the stress of the residents however it is likely that some of the residents have riparian ownership responsibilities.

262/17 CRIME AND ANTI-SOCIAL BEHAVIOUR UPDATE

PC Alison Cross introduced Police Sergeant Oliver Battersby to the Council. PC Cross then read out the following report:

 Shoplifting is reduced. A potential suspect has been identified regarding meat thefts. Two school pupils were spoken to regarding another theft. There have been four public order offences, nine criminal damage offences (no patterns), no house burglaries, one drug offence and twenty reports of assaults, mainly domestic related.  The Policing Team are aware of an increase in vehicular nuisance in Fulmar Drive. Patrols remain in place to identify offenders.

 Anti-Social Behaviour remains very low. Over the past month there have been eight anti-social behaviour related calls. No patterns have been identified and none of them were in the village centre, Navy Fields or Ewart Recreation Ground.  PCSO Oakley has collected the four banners provided by the Parish Council for School Parking Awareness. These banners were created as part of a poster competition at Hythe Primary School. The first banner will be displayed at Hythe Primary School on 25th April 2018. The children involved received a small gift, kindly provided by Waitrose.  PCSO Pressey has completed the Child Sexual Exploitation presentation to all the pupils at Greenwood School.  PCSO Oakley and PCSO Pressey have completed the Wildfire presentation on indecent images and videos to Year 9s at Applemore School. The Policing Team will continue their work to protect young people.  The bi-monthly beat surgeries will remain in the village centre. They are well attended.  Police have recently used the Hate Crime Hub in the Citizen’s Advice Bureau to encourage residents to make use of the service regarding hate related incidents.  Posters for Operation Sceptre, the knife crime campaign, have been displayed throughout the village to raise awareness.  The Policing Team are joint partnership working with Cllr Dan Poole and NFDC’s Enforcement Team to address the issues of parking on the Promenade. The Enforcement Team have been very supportive and have issued tickets where appropriate.

263/17 HYTHE PIER HERITAGE ASSOCIATION

Peter King gave an update on the Hythe Pier Heritage Association. He reported that on 2nd February 2018 their registration as a Community Benefits Society with the Financial Conduct Authority was approved. They have also become a member of Co-Operatives UK.

There are plans for an inaugural meeting where eight individuals will be nominated to form a management board. It is also proposed that all volunteers will be invited to become ‘founder members’. They will be asked to pay £1 to become a shareholding member of the society. Peter King extended this invitation to the Council which accepted and paid their £1.

HPHA’s application to the Bright Ideas Fund has been successful. This has funded 8 days of work and support from Financial Advisor, Helen Melia. There will also be an opportunity to make an application for a grant of £15,000. This grant would go towards the appointment of a Project Development Co-Ordinator; the Council having already set aside an additional £15,000 for this purpose.

James Percy, Chartered Accountant, has joined the group and will take responsibility for financial management and the business model. Matt Stone, Business and Marketing Specialist, has also joined the group and is working on the business plan.

The £20 Challenge campaign is currently taking place. The final day of the challenge will be celebrated on Hythe Pier on Saturday 14th April. Hythe Primary School has raised almost £1000 with their own £20 challenge and a display of their work will be at the Hythe Pier event.

264/17 REPORTS FROM COUNTY COUNCILLORS

Cllr Malcolm Wade reported that he met with the Care Ambassadors on 14th March along with the Director of Children’s Services, the Assistant Director, other officers and another councillor. The Care Ambassadors are the young people who represent children in care and they are college age and above. The group meets regularly to discuss care issues. Cllr Malcolm Wade commented that they are a fine group of young people and a credit to the care system.

Cllr Malcolm Wade also attended the Corporate Parenting Board meeting on 26th March 2018. In this meeting they reviewed: key performance indicators, CSD care leavers and children in care updates, children in care and care leavers education and health updates, use of technology to increase the involvement of young people and care ambassadors, outcomes of the Bright Spots survey in relation to education for children in care and feedback from children in care and care leavers/care ambassadors.

Cllr Malcolm Wade was pleased to report that the project to improve the pavements along School Road will start on 3rd April 2018 and should finish by 30th April 2018.

REPORTS FROM DISTRICT COUNCILLORS

Cllr Peter Armstrong reported that three Great British Spring Clean litter picks took place in Hythe and Dibden on Saturday 17th March. At Netley View, six bags were collected, only one of which was recyclable. He also thanked the Maintenance Team for clearing broken glass on Forest Front.

At Netley View, the final roofs are being completed on the council houses. Cllr Armstrong is continuing to liaise with officers, residents and the contractors. A survey has been initiated for all residents where work has been completed to enable feedback and ensure no issues are missed before the contractors leave.

Cllr Armstrong attended the Special Educational Needs and Disabilities Information Day at Noadswood School on 24th March. He also

attended a Business Breakfast event at Totton College and was asked to be Chairman of a Business group that the college is setting up.

Last month at the District Council, Cllr Armstrong attended a sub group, Cabinet, Planning briefing, Planning Committee and Environment and Scrutiny Panel. He is pleased to know that a report has been commissioned regarding expanding car park spaces in the Library car park.

Cllr James Binns informed members that the NPA are in the process of updating their Recreational Management Strategy which was first introduced, somewhat controversially, in 2010. The updated strategy will focus on improving current walking routes within the Forest, linking up cycling routes and trying to mitigate against further damage to the New Forest caused by increased levels of tourism. Cllr. Binns informed members that the strategy will acknowledge the importance of tourism to our district area, however there is understanding that by providing the tourism industry with properly earmarked recreational areas further irreversible damage to ecology could more easily be prevented. As the Portfolio Holder for Leisure and Wellbeing, Cllr. Binns will now sit on the NPA Recreational Management panel in the next phase of discussions before a full public consultation on proposals in the summer.

Cllr. Binns reported that the District Council are in discussions with the New Forest National Park on closer working and shared services. The aim of discussions is not to outsource services from one organisation to another, but to genuinely share a resource with full funding met by both authorities, for example a shared Head of the Planning Department. NFDC have made it clear that the NPA are the preferred partner in terms of shared services for reasons of geography, economics and social shared interests. The NPA’s Resources and Audit Committee will be considering NFDC’s proposals within the coming weeks.

265/17 REPORTS FROM MEMBERS ON OUTSIDE BODIES

There were no reports submitted.

266/17 PUBLIC FORUM

There were no matters raised.

267/17 QUESTIONS UNDER STANDING ORDERS 25 AND 26

Cllr Malcolm Wade asked Cllr James Binns if NFDC is seeking to have an arrangement with the New Forest National Park Authority similar to the one they have with trees. Cllr Binns replied that it would likely be NPA staff coming to work with NFDC. Cllr Binns commented that good

collaboration could be achieved to benefit everyone, including the public.

Cllr Peter Armstrong asked if the Chairman was aware that NFDC are looking at having a joint Head of Planning with New Forest National Park Authority.

268/17 PLANNING COMMITTEE

Consideration was given to the Minutes of the Planning Committee meeting held on 14th March 2018.

RESOLVED that

The Minutes of the Planning Committee meeting held on 14th March 2018 be agreed.

269/17 ANNUAL PARISH MEETING

Consideration was given to the Minutes of the Annual Parish Meeting held on 21st March 2018.

RESOLVED that

The Minutes of the Annual Parish Meeting held on 21st March 2018 be agreed.

270/17 NEIGHBOURHOOD PLANNING

Members considered the report of the Chairman of Neighbourhood Planning.

RESOLVED that

The Council agrees to the allocation of £5,420 from reserves to fund the shortfall in Planning Consultant’s costs and other resources necessary for the completion of the Neighbourhood Plan.

271/17 LONG SERVICE POLICY

Consideration was given to the Long Service Policy

RESOLVED that

The Long Service Policy be agreed.

272/17 GRANTS

Consideration was given to the revised grant application form and guidance.

RESOLVED that

a) The revised grant application form and guidance be agreed. b) The Grants Working Group to feedback to Council how the revised documents are working and if any improvements need to be made.

273/17 THE GROVE

The Deputy Clerk reported on the essential remedial works regarding dry rot discovered in the Council Chamber. The Council considered the recommendations.

RESOLVED that

a) Standing Orders be suspended and the existing contractor be contracted to continue with all works related to dry rot within the area of the toilet, hallway and Council Chamber. b) The initial works to the toilet at a cost of £3,200 be agreed. c) The additional works to the toilet and hallway at a cost of £1,590 be agreed. d) The investigation work and disposal of waste £1,240 be agreed. e) The cost of the treatment for dry rot to the Council Chamber £1,000 be agreed f) Consultancy fees up to a maximum value of £2,000 be agreed. The report from this consultant to be considered by the Council at a future date.

274/17 COUNCIL VEHICLES

The report of the Deputy Clerk to the Council and the recommendations were considered.

RESOLVED that

a) The Vehicle Strategy be agreed b) The purchase of an electricE-NV-200 vehicle at a cost of up to £19995.00 be agreed

c) The cost of £560.00 for chevronning, signage and yellow highway light bar be agreed. d) The suspension of Standing Orders be agreed for the purchase of the NV-200 direct from West Way Nissan. e) The wording for the van “Keeping Hythe and Dibden clean, green and safe” and “I am a fully electric vehicle” be agreed. f) The vehicle to be showcased by stationing the vehicle on at least 2 events held at weekends, with staff and councillors in attendance.

275/17 VALLEYDENE

The report of the Clerk to the Council and the recommendations were considered

RESOLVED that

a) Standing Order 71.2 and Financial Regulations 11.2 ii to be suspended in order to proceed with the actions below. b) The purchase of surveying services from David Powell Surveys Ltd at a cost of £2,855 be approved. c) The purchase of assistance with plant and labour at a maximum cost of £2,000 be approved. d) The purchase of temporary labour at a maximum cost of £1,000 be approved.

276/17 PRIVACY NOTICES

Consideration was given to the report of the Clerk to the Council.

RESOLVED that

a) The General Privacy Notice and the Staff, Councillor and Role Holder Privacy Notice be agreed. b) The Clerk to the Council to be delegated to undertake all development and introduction of all systems in order that the Council fulfil the requirements of GDPR.

277/17 FINANCE 2017 – 2018

Consideration was given to the bank reconciliations for February 2018 and the Schedule of Payments for the period 1st February 2018 to 28th February 2018.

RESOLVED that

a) The bank reconciliation for February 2018 be noted. b) The accounts for payment as detailed totalling £52,134.50 be agreed and paid.

The meeting closed at 8.35pm

Chairman

Date

mncou231

COUNCIL – 25th APRIL, 2018

REPORTS – MEMBERS ON OUTSIDE BODIES

Cllr Eric Davey

I attended the biannual general meeting of FOFF on Thursday 15 March 2018 Concern was expressed that for the first time ever a complaint had been received from the father of a wheelchair bound child that he had been unable to gain access to the Reserve due to the poor condition of the access track. This was mainly due to the wet weather we have been experiencing but this track is in need of urgent attention. The community Pay Back scheme will be approached to see if they can offer assistance. (This service is no longer free) Fencing around the pond is nonexistent in places and it was believed that this was in hand by the Council maintenance department. I promised to make enquiries. Gorse cutting has continued apace and the committee has been advised that heather will eventually kill off gorse seedlings which are the eventual aim. The group have acquired a small boat which has been used to clear considerable rubbish from the pond. This will now become a regular task with the maintenance of the reserve. There have been two successful visits by groups to the Reserve, namely the Southlands Special School in April and the Gateway Club for Adults with Learning Disabilities in June 2017. The memorial to the founder of the Reserve- Brena Williamson has not made progress due to communication difficulties with her relatives. This was in hand. Local residents were still dumping garden rubbish on the Reserve and I undertook to see if the Council will send out a letter requesting that this practice ceases. Such a practice can do damage to what is as SSI site. It was agreed that there needed to be a closer liaison with Marcus as to the disposal of the grant made to the council by “Natural England” to ensure the FOFF gained maximum support from it. The work of this small band of volunteers continues in an impressive way and we can be sure that this Reserve is in good hands.

Report on the Waterside Heritage Group by Cllr Eric Davey

I attended the group’s AGM on 22 March 2018 which was held at the Community Centre. The meeting was chaired by its President- Lord Montague of Beaulieu. The chairman of the Group, Mr Graham Parkes outlined events of the past year. Tributes were paid to the late John Towndrow who had been instrumental in bringing the group about and had been its secretary and firm supporter for many years. The Information Office was now extending its opening hours to include Saturday afternoons but much depended on volunteers being available to staff the desk. The Group had received donations of books and literature and also furniture over the year. Publication of historical documents made slow but steady progress over the year. Historical facts concerning Dibden and Dibden Purlieu were being collated as an addition to Hythe history. Marchwood was a problem in that there were limited individuals prepared to undertake research. In this, the centenary of the formation of the RAF it was proposed to produce a history of Calshot prior to the formation of the

RAF and subsequent events after its formation. The group had attended various local events with their exhibition display to increase awareness of its existence and enlighten the public on what surrounds them. Economies in running the office had resulted in reducing costs and the group was financially sound although finely balanced. The evening concluded with a talk given by the Rt Hon Dr Julian Lewis MP on the life of Flt Lt Kincead who died at Calshot in an attempt to break the world airspeed limit. This was an illustrated talk and proved very informative and interesting with many light hearted anecdotes into the life of a brave dedicated airman. The meeting was well attended which spoke volumes as to the health of this Group and dedication of the committed few who carry out research and give of their free time to ensure the smooth running of the group.

Nest Recording and Bird Ringing Report

See report following:

146

Minutes of the Planning Meeting of Hythe and Dibden Parish Council

Held at The Community Centre, Brinton Lane, Hythe Wednesday 11th April 2018 at 6.45 p.m.

p Cllr. G Parkes (Chairman) p Cllr. M Short (Vice Chairman)

Councillors: Councillors: a J Binns a T Johnson p E Davey p M McLean p J Fowler p A Wade p C Harrison

Officers in attendance S Spencer (Deputy Clerk to the Council) C Donnelly (Minute Clerk)

p = present a = apologies

0 Members of the Public

278/17 DECLARATIONS OF INTEREST

Cllr. Eric Davey declared an interest in App No: 18/10369 because he is acquainted with the applicant. Cllr. Davey took no part in the discussion and did not vote on this application.

279/17 PUBLIC PARTICIPATION PERIOD

There were no comments made.

280/17 NOTIFICATION OF ANY OTHER URGENT BUSINESS TO BE RAISED AT THE END OF THE MEETING

The Chairman stated that the Deputy Clerk would like to update the Committee about the Parish Council’s planning application 18/10061.

281/17 TO SIGN THE MINUTES OF THE MEETING HELD ON 14 MARCH 2018

RESOLVED

That the minutes of the meeting of the committee held on 14 March 2018, having been circulated, were taken as read and signed by the Chairman.

282/17 PLANNING LISTS

RESOLVED

a) That the comments made on the Planning Applications received up to 4 April 2018 and contained in the attached schedule be forwarded to the District Council.

b) That the comments made on the Tree Applications received up to 4 April 2018 and contained in the attached schedule be forwarded to the National Park Authority.

283/17 ANY OTHER BUSINESS

The Deputy Clerk updated members on the progress of the Parish Council’s planning application for the workshop. The informal response from the Planning Officer is that it will have a time limited planning consent of three years. The Deputy Clerk stated that as there will be significant expenditure on the workshop he would like to ask for five years temporary permission instead. An update on the outcome will be presented to Council.

RESOLVED

The Deputy Clerk to write to the Planning Officer to ask for five years planning consent.

The meeting closed at 7.35pm

Chairman

Date

mnpln484

PARISH APPLICATIONS FOR HYTHE AND DIBDEN: 8 MARCH 2018 - 4 APRIL 2018

1 App No: 18/10302 Full Planning Permission 05/03/2018 Applicant(s): Mr & Mrs Bennett Agent: Extension Design Ltd Proposal: Roof alterations; two storey side extension; rear balcony; steps with glass balustrade Site: 14 SUNNINGDALE, HYTHE SO45 5BD PAR 1: Recommend PERMISSION but would accept the decision reached by DC Planning Officers under their delegated powers. The Committee would like a condition that the balcony screens have obscured glazing.

2 App No: 18/10323 Full Planning Permission 08/03/2018 Applicant(s): Mr & Mrs Alexander Agent: Extension Design Ltd Proposal: Use of Garage as ancillary living Site: TAMARISK, WILDGROUND LANE, HYTHE SO45 4HJ PAR 1: Recommend PERMISSION but would accept the decision reached by DC Planning Officers under their delegated powers.

3 App No: 18/10279 Full Planning Permission 13/03/2018 Applicant(s): Ms D'Angelo Agent: McManus Design Ltd Proposal: Flue Site: 6B HIGH STREET, HYTHE SO45 6AH PAR 1: Recommend PERMISSION subject to the comments of the Environmental Health Officer.

4 App No: 18/10280 Listed Building Alteration 13/03/2018 Applicant(s): Ms D'Angelo Agent: McManus Design Ltd Proposal: Paint exterior joinery (Retrospective); install pizza oven and flue (Application for Listed Building Consent) Site: 6B HIGH STREET, HYTHE SO45 6AH

PAR 1: Recommend PERMISSION but would accept the decision reached by the DC Planning Officers under their delegated powers. The colour is out of keeping with the historic facade of the listed building and, together with the stark contrasting colour of the adjacent property within the same structure, is discordant within a conservation area.

5 App No: 18/10278 Full Planning Permission 22/03/2018 Applicant(s): Mr Harris Agent: 1 More Room Ltd Proposal: Front dormer; rooflights Site: 42 SCHOOL ROAD, HYTHE SO45 6BG PAR 3: Recommend PERMISSION.

6 App No: 18/10336 Full Planning Permission 19/03/2018 Applicant(s): Hillhead Properties Limited Agent: Kalotec Limited Proposal: Carport Site: 1 BUTTS ASH AVENUE, HYTHE SO45 3RB PAR 4: Recommend REFUSAL. Through its bulk, height and appearance it is out of keeping with the street scene and is unneighbourly to the residents of Firtree Grove, especially No 1.

7 App No: 18/10369 Full Planning Permission 16/03/2018 Applicant(s): Mrs Brooks Agent: Sanders Design Services Ltd Proposal: Single-storey side extension; front porch Site: 24 HEATHERSTONE AVENUE, DIBDEN PURLIEU, HYTHE SO45 4LH PAR 3: Recommend PERMISSION.

8 App No: 18/10393 Full Planning Permission 26/03/2018 Applicant(s): New Forest Care Ltd Agent: Forest Edge Surveyors Ltd Proposal: Single-storey extension Site: ADULT EDUCATION CENTRE, LUNEDALE ROAD, DIBDEN PURLIEU, SO45 4QN PAR 3: Recommend PERMISSION.

PARISH TREE APPLICATIONS FOR: HYTHE AND DIBDEN 8 MARCH 2018 - 4 APRIL 2018

The Committee is recommended to accept the advice of the New Forest National Park's Arboriculturist

1 App No: TPO/18/0237 Proposal: Fell 1 x Willow tree, Prune 7 x Willow trees Site: LAND BETWEEN COATS GARDENS AND SOUTH STREET, HYTHE Comment: The Committee will accept the advice of the New Forest National Park's Arboriculturist.

2 App No: TPO/18/0252 Proposal: Prune 1 x Oak tree Site: 7 FRAYSLEA, DIBDEN PURLIEU, SO45 4NB Comment: The Committee will accept the advice of the New Forest National Park's Arboriculturist. However, due to its position in the Fawley Road street scene, any work undertaken must be balanced.

3 App No: CONS/18/0283 Proposal: Fell 1 x Sycamore tree Site: ROSE COTTAGE, 65 SOUTH STREET, HYTHE, SO45 6EA Comment: The Committee will accept the advice of the New Forest National Park's Arboriculturist.

4 App No: TPO/18/0300 Proposal: Fell 1 x Monterey Cypress tree Site: 12 ARMADA DRIVE, HYTHE, SO45 5BS Comment: The Committee will accept the advice of the New Forest National Park's Arboriculturist. However, the Committee would only wish to see its removal if it is structurally unsafe or diseased.

Notes of the Play Equipment & Open Space Working Party held on the 9 April 2018 in the Council Chamber at The Grove.

In attendance

Cllr Chris Harrison (Chairman) Cllr Mike Short Cllr Dan Poole Cllr Maureen McLean Cllr Peter Armstrong Candy Huxham Sean Spencer

1. Apologies

Apologies were received from Marcus, Helen, Jo, Crystle, Mark and Howard.

2. To receive the notes of the last meeting of the Play Equipment & Open Space Working Party held on the 31 January 2018

The notes of the working party meeting held on 31 January 2018 were agreed, it was noted that the recommendations contained within the notes were adopted by the Council on 28 February 2018.

3. Jones Lane Skate Park a) To receive an update from the Chairman of the Council on the discussions held by members of the community about redevelopment of the facility.

Maureen confirmed that she had attended a community meeting as a representative of the Open Spaces and Play Equipment Working Party which was held at the youth club. The meeting was hosted by members of the community who are keen to see a new skate park developed in Jones lane.

Around 30 people were in attendance including Councillors, young people and a representative from Churchill Retirement Living who had previously shown an interest in providing funding for the project.

Eight of the attendees indicated that they would like to be part of a board/charity that would be responsible for providing and managing the facility in partnership with the Council.

The representative from Churchill Retirement Living confirmed that funding for the project could be available subject to the company receiving planning consent for a revised application that was currently at the appeal stage in the planning process.

Maureen confirmed that she had invited the representative from Churchill Retirement Living and a representative from the community group to this meeting

The working party thanked Maureen for attending the meeting and reporting back to the group.

b) To agree any actions arising from the discussions

Members of the working group aired their disappointment that the representatives from Churchill Retirement Living and the community group were not in attendance at this meeting.

Confirmation was provided that the Council has the capability, within the terms of the lease for the site to provide an underlease to a properly structured board/charity

Members confirmed that they were appreciative of the community’s efforts to provide a new facility.

A letter should be sent to Leighton o’ Hara inviting him again, to meet with the working party to ascertain the community group’s needs in order that Council assistance can be provided to the group where possible.

4. Mitigation Strategy – Neighbourhood Plan

The Council’s developing Neighbourhood Plan proposes some sites as acceptable for development. As a consequence the Council has to provide a mitigation strategy to offset the impact of any new development. Basically the mitigation requires a new or enhancements to an existing public open space.

Enhancements could include the provision of a new POS that is suitable for dog walking, the enhancement of an existing POS to increase its recreational value or the provision or enhancing of footpath routes used by dog walkers.

Members were asked to think about their requirements prior to the next meeting when the item could be discussed in time for the mitigation measures to be included in the Neighbourhood Plan

5. Balance and Co-ordination

A new range of equipment has been produced which focuses on balance and co-ordination and could provide benefits to members of the community. The group was introduced to the types of equipment and the value that it could bring to individuals.

Members agreed to investigate the equipment further and if suitable they would be included in any plans for play area redevelopments.

6. Any other business relating to the Working Party

There were no other items of business.

HYTHE AND DIBDEN PARISH COUNCIL

Christmas Light Working Group meeting notes – 18 April 2018

In attendance

Council

Maureen McLean

James Binns

Mike Short

Helen Bradley

Sean Spencer

Hythe Alive

Amanda

Shirley

Richard

Adrienne

1. Apologies for absence

Apologies were received from Dan, Marcus and Jane.

2. To accept the notes of the meeting held on 31 January 2018 The notes of the last meeting were agreed.

3. To receive an update from Cllr Maureen McLean about the possibility of providing a bus to the Mistletoe Fayre

At the last meeting the group were concerned that the number of people attending this year’s Mistletoe Fayre may be reduced because of the loss of the St John’s Street Car Park. The group felt that a dedicated bus service to bring residents to the Village Centre from all over the parish for the Mistletoe Fayre may offset the reduction.

Maureen updated the group about preliminary discussions she had held with Waterside Tours. The cost for Waterside Tours to provide a 16, 29, or a 32 seater and driver for 6 hours is £320.00. Rest breaks for the driver would need to be factored into the scheduling of the buses. The cost for the bus will be met by a portion of James’s NFDC grant allowance. The group felt that the hours of operation should be between 10am and 4 pm.

Maureen suggested that it may be useful to invite Fiona from Waterside Tours to the next meeting so group members can ask any questions that they may have about the service.

RECOMMENDED The Council agree to Waterside Tours providing a bus and driver to assist the community to attend the Mistletoe Fayre. Costs for the service would be provided by Cllr James Binns from his NFDC grant allowance. 4 Christmas Decoration Storage

James confirmed that he had received permission from NFDC to enable Hythe Alive to site a shed on the NFDC Street Cleaning Compound in New Road Car Park. The shed will be used to store Christmas decorations for use in the Village Centre. The cost of the shed and its installation will be met by Hythe Alive.

Amanda thanked James for his efforts.

5. Preparations for 2018

The group discussed the preparations for Christmas 2018.

At the last meeting the group agreed that the provision of Christmas decorations provided by the Council and Hythe Alive last year was well received by the community.

As a result it was felt that the decorations used last year should be repeated this year. Amanda confirmed that Hythe Alive were investigating the possibility of providing additional decorations including providing bows for the trees located on business premises and garlands for the external elevations of the Knighton Centre.

It was agreed that the use of solar lit decorations was the best way forward and that the council should continue with its provision. Amanda suggested that there may be different types of decorations available for the lamp columns and that she would investigate and contact Marcus within a week or so. It was agreed that if there were no suitable alternatives then the Council should continue with the solar powered Christmas Trees as previously provided.

RECOMMENDED That the Council continues with the provision of solar powered lighting decorations for the same lamp columns in the Village Centre and Dibden Purlieu that were decorated last year. The cost is to be met from the existing Christmas lighting budget.

Richard suggested that it would be nice to increase the length of bunting located on the shops in Pylewell Road round to the former NatWest Bank premises. The group agreed and that further bunting should be provided.

RECOMMENDED That the Council provide bunting so that bunting can be provided from Pylewell Road up to the former NatWest Bank site. The cost is to be met from the existing Christmas lighting budget.

The Group confirmed that a Christmas tree should be located in the Marsh as normal. Amanda had received the offer of a donated Christmas Tree from a local resident who had a large tree growing in her garden. It was agreed that the Council would liaise with the resident to see if the tree would be suitable for siting in the Marsh. If the tree was not suitable then a tree would be purchased and decorated.

RECOMMENDED That the Council provide a Christmas tree, suitably decorated in the Marsh. The cost is to be met from the existing Christmas lighting budget.

Amanda confirmed that Hythe Alive would be decorating the Plane Tree in the High Street however investigations were continuing to see whether alternative ways to decorate the tree were available. Last year’s decorations and lights proved difficult to install and easier ways of achieving the decoration were sought.

The group feel that decorations should be provided near to the entrance to the pier however finding a suitable solution had been difficult. Helen suggested that the two plane trees located at the Junction of Pylewell Road and the Marsh may be suitable to decorate with solar lights. It was confirmed that permission would need to be sought from Hampshire County Council. Amanda agreed to investigate further.

Previously, the group discussed a way to provide a festive projection onto a building. During the discussions it became evident that it was difficult to find a suitable building that had a windowless elevation which could host the projection. Richard suggested that the In Touch building in Pylewell Road may be suitable and that he would investigate further and report back to the group at the next meeting.

6. Early ideas for 2019 Hythe Alive confirmed that they had a number of ideas to improve the festive lighting in the Village however everything depends on how much money they were able to raise. As a result it was confirmed that Hythe Alive would be applying for a licence to allow them to hold a street collection at the Mistletoe Fayre.

7. Any other business No other items of business were discussed.

Hythe & Dibden Parish Council Risk Management Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date 1 Computer Loss of all records 1 3 3 Finance data could be held off Finance data accessed remotely. Ongoing May 18 Disruption site. Backups could be kept off- site/cloud based a)Hardware Computer Virus 2 3 6 Endpoint Security Anti -virus software failure Disruption to Service Maintain Up to date anti virus installed on computers regular scans Reconstruction of Financial Records software initiated. Regular virus scans on computers Microshade declared bankrupt/unable to Senior staff provided with smart b)Service failure operate 1 3 3 Investigate separate service phones. provider Staff members have the option to c) Theft of Break-in. Computers stolen. Staff unable to work work from different location using log computer Loss of all records until replacement 1 3 3 on details. equipment received. Cloud based back up.

Data owned by HDPC copy kept with Microshade Solicitor

NFDC may be able to assist

Locations of where to purchase new equipment detailed in continuity plan 2 Government Unable to maintain services at current 3 2 6 Review costs Expenditure reviewed quarterly Quarterly Oct/Nov introduces cap on levels Consider alternative methods of Budgets reviewed annually 18 precept increases Reduction in services service delivery Investigate more partnership working Unable to deliver forward plan Generate additional income 3 Accident to Public Person injured whilst using equipment 3 2 6 Daily/Weekly inspection of all Maintenance team trained & qualified In Play Areas Compensation Claim, areas to RPII supplemented by additional Court Cases Special procedures with dealing Operational Play Inspection Training Ongoing June 18 with hazardous materials to inspect play areas All safety surfaces comply with Procedures already in place to inspect up to date regulations areas daily and carry out any remedial work. Zurich carryout annual inspection

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date 4 Theft of cash Parish income collected by NFDC - 2 2 4 NFDC to maintain suitable NFDC insurance covers Council for Completed June 18 whilst held by Loss of income. Identifying funds held. insurance cover any loss of monies. NFDC 5 Accident to Public Injury whilst hiring Council facilities 2 2 4 Regular Risk Assessments Procedures already in place Ongoing In Buildings Compensation Claims carried out. Insurance reviewed annually June 18 Increased insurance costs Public Liability Insurance held Occasional Hirers public liability Ongoing H&S Investigations insurance available as part of booking 6 Banking Failure Bank Collapses 2 2 4 Government continues Investment policy in place. Completed May 18 Loss of most of funds supporting UK banking sector Precept paid in two instalments 7 Parish Maintained Trees/Branches fall and cause damage. 2 2 4 Prepare and implement tree Tree Management Scheme in Annual May 18 Trees causing Claims for compensation management scheme operation with inspections carried out programme damage to H&S investigations Maintain adequate insurance by NFDC under SLA. property and/or Increased insurance costs cover people All risk areas to have had inspections carried out. Cycle of inspections continuing. Public liability insurance held 8 Loss of Staff – Resignation/Incapacitation 1 3 3 Contingency plans Clerk and Deputy Clerk trained in Ongoing May 18 Financial Officer No Control Systems Other person to learn job Financial Systems Breach of Audit Regs Could buy in experience from Update Training Sessions ongoing Loss of Revenue, (invoices not issued) software provider. Services are available from software supplier at cost. 9 Loss of Staff – Resignation/Incapacitation 1 3 3 Deputy Clerk to deputise. Deputy Clerk deputises for Clerk in Ongoing May 18 Clerk No Responsible Financial Officer Locum could be appointed. her absence Breach of Financial Regulations Tasks delegated to other staff

10 Loss of Staff – Resignation/Incapacitation 1 3 3 Train staff in Deputy Clerk duties Ongoing Deputy Clerk Loss of staff supervision Annual review of Risk assessments to Disruption to preparation of meetings avoid incapacitation of staff. May 18 11 Loss of Resignation/Incapacitation 1 3 3 Training. Needed for other staff. Annual PDI’s introduced highlight Ongoing Oct 18 Maintenance and No day to day direction of maint team. training shortfalls Facilities Loss of specialist knowledge . Deputy Clerk familiar with role Supervisor Development Plan in operation for Senior Maintenance assistant 12 Total destruction No contingency plans in place 1 3 3 Business Continuity Plan needed Business continuity plan in place Completed Regularly of Grove No work area or equipment Loss of updated

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date income Lists of contacts to be kept off Included in off site continuity plan Destruction of Council records premises

13 Grove – Loss of Rental Income 1 3 3 Adequate insurance needed Review level of annual insurance July 18 Partially . cover loss of income. Completed damaged–tenants July 17 office

14 Assault on staff Personal injury. 1 3 3 Make staff aware of dangers. Annual Risk Assessment for cash Completed Jan 19 Compensation Claim handlers H&S Investigation Refresher training to be arranged as Increase in Insurance Costs necessary for all staff in handling Court Cases with fines Insurance difficult customers/situations. Extra cost for replacement staff Insurance cover reviewed annually Completed Apr 18 Apr 17

15 Loss of Hard Damage to Minutes or Title Deeds 1 3 3 Need to be kept in fireproof Fireproof storage used for title deeds Completed Apr 18 Copy Records Unable to provide services storage H.C.C. recommends 10 years of April 17 Unable to establish land ownership Older records to be kept off site minutes kept on site. Currently thirteen years minutes held on remote internet server. Older records held by HCC records office Council‘s land holdings registered at Land registry. Details are also held remotely on NFDC GIS System.

16 Embezzlement by When/How it would be discovered 1 3 3 Have appropriate control Standing orders and Financial Ongoing Staff Loss of funds. Litigation. procedures in financial Regulations regularly reviewed regulations. Internet bank accounts monitored by Checks to be carried out by Clerk/ D Clerk Apr 17 Apr 18 Internal Auditor. Annual review of governance including Internal Audit . 17 Security of Rear door vulnerable to walk in theft. 1 3 3 Review procedures. Arrangements made to protect doors On going Feb 19

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date Building/Contents Who takes responsibility for our cash held Return on Fire Exit door from in test mode. when Fire Alarm in reception D/Clerks Office? 24 hr remote monitoring for fire and Sounds or on test Loss of cash, personal belongings by security. Member of staff/security walk in thief company called in on alarm activation. 18 Incorrect Wrong Amount of VAT claimed from 1 2 2 Ensure adequate training Training provided as necessary Ongoing Mar 19 accounting for HMRC Monitor partial exemption Claim generated automatically by Quarterly VAT Fines/additional costs calculation financial system More HMRC visits Use software to generate claim 19 Ordering Inadequate procedures 1 2 2 Procedures in place. Limit Checks carried out as part of internal Ongoing May 18 Audit Query, theft Budget Overspend number of staff who have audit process. authority to order Standing order and Financial May 17 Regulations regularly reviewed.

20 Accident to Public Injury to public due to Council 1 2 2 Annual Risk Assessments Procedures already in place Completed Apr 18 In Open Spaces working practices. Set up procedures to inspect & Annual site visits carried out Apr 17 record conditions and perceived July 18 hazards on open spaces/amenity Review insurance cover July 17 Compensation Claims land

21 Insurance Cover Underinsured 1 2 2 Set up yearly update Insurance schedules put to Council Ongoing July 18 Claims not honoured annually for review and agreement

22 Outside Failure to comply with Council 1 2 2 Procedures needed to ensure Standing Orders reviewed on regular May 17 May 18 Contractors Regulation contractors hired by The Council basis Council sued. comply with Health & Safety Procedures introduced for contractors Complete Prosecution under Health & Safety Regulations Reviewed Jan 2015 as part of Health Regulations and Safety review. Staff training and further Deputy Clerk attended training October Introduction of new CDM Regs investigation required 25/03/15 current procedures to be Ongoing 2018 reviewed and amended where necessary

23 Failure of Insurers No Cover 1 2 2 Whilst unlikely, investigate Annually review insurance policy Completed 11/ 2019 Council unable to operate alternative insurance providers. Insurance provision re-negotiated 2016 due to be re-negotiated 2019

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date 24 Total destruction No contingency plans in place 1 2 2 Insurances in place Review Insurance cover annually Nov 17 May 18 of Loss of income Insurance included loss of including level of loss of income Parish Hall Loss of equipment income provision Regularly Business Continuity plans needed Continuity Plan in place updated

25 Total Destruction No contingency plans in place 1 2 2 Insurance in place Review Insurance cover annually Nov 17 July 18 of Clayfields Loss of income Insurance includes loss of including level of loss of income Recreation Centre Loss of equipment income provision Regularly Continuity plan in place updated

26 Theft from Loss of vehicles/machinery 1 2 2 Insurance. Review insurance cover annually Apr 17 Workshop & Loss of equipment Vehicles taken off premises at List of contractors for Completed Regularly Theft from Delayed work schedule until replaced night. hire/replacement Included in disaster updated vehicles plan Workshop alarmed and monitored 27 Loss of Outside Resignation/Incapacitation 1 1 1 Tasks Delegated. Outside contractors to be used When Staff Delay in performing duties necessary 28 Loss of Staff Resignation/Incapacitation 1 1 1 Buy in Cover from agencies Recruitment agencies to be used When Clerical Delay in performing duties necessary 29 Tendering Breach of Audit Regulations 1 1 1 Standing Orders and financial Reviewed regularly. May 17 May 18 Standing orders out of date. regulations to be reviewed Checks carried out as part of internal Breaching audit regulations regularly. audit arrangements. On going Open to miss use. Familiar with Public Contracts Regulations 2015 Internal audit checks

30 Total destruction No contingency plans in place 1 1 1 Business Continuity plans Continuity plan in place Completed of Workshop No work area, Destruction of Council needed Insurance reviewed annually Apr 17 Oct 2018 equipment and machinery Insurances in place Lists of contacts to be kept off premises 31 Theft of cash from Theft of cash from safe. 1 1 1 Review on site money storage Ordinary safe used for cash Completed Mar 18 safe. arrangements Code/Key holders C, DC, FO 32 Inadequate Budget Failure to provide services 1 1 1 Set up budget timetable & Adequate consideration by Council for Set Public image damaged. Reported to procedure services required & adequate funding Nov/Dec 17 Nov/Dec

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date Standards Board provided to achieve them. 18 Forward planning carried out 33 Late payment of Insufficient funds to meet expenditure 1 1 1 Use money in Reserves Funds Agreed to maintain reserves at approx Nov/Dec Precept Unable to provide services. Unable to until monies received. 50 % of precept 18 meet invoices for work already completed. 34 Reduction in Income reduced due to recession 1 1 1 Other income only represents Review charges annually Monthly Nov/Dec income from Less income than budgeted 10.5% of total income. 18 services Lower prices Monthly variance sheet presented to Council 35 Councillor’s Failure to comply with regulations 1 1 1 Register of Interests, gifts and Register of Interests completed Ongoing Ongoing propriety hospitality needed updated as necessary 36 Unable to fill Unable to carry out business of 1 1 1 Publicity needed to encourage All wards subject to election Completed May 18 vacancies for Council public interest. Co –option May 16 elected members District Council could take over Publicise role of Councillor prior to When services next election required

37 Injury to Unable to carry out duties. Unable to 1 1 1 Insurance cover to be taken out Loss of earnings of £250 per week July 18 Councillors whilst work. Compensation Claim covered carrying out their duties 38 Out of hours Dependent on type of emergency there 2 3 6 Contract with security company to emergency could be; Provide emergency response provide initial point of contact for May 2018 Loss of service provision alarm activations. Risk to public Risk to tenants and hirers 2 3 6 Staff members volunteer to be on completed Risk to property emergency call out list Loss of income insurance held

39 Risk to staff who Breach of the Council’s duty of care to 2 3 6 Train employees Employee training Ongoing May 18 respond to employees emergency call Provide suitable communication Mobile phones provided to employees Ongoing May 18 outs equipment so staff can communicate with colleagues, Senior staff members to be provided Completed April 18 partners and emergency services with reliable electronic May 2017 if required. communication equipment.

Risk Description Perceived Risk/Effect P I T Action to Mitigate Solutions Action By Review date 40 Market viability Market Operator terminates contract Renegotiate contract Operator has twelve month contract ongoing Dec 2018 Loss of income to Council 1 3 3 Find alternative supplier with three months’ notice period on Loss of service provision Council operates market either side

Values for Probability & Impact = Total High 3 Medium 2 Low 1 S:insuranceand risk management/BusinessRiskMngmt18/19

Last update March 2018

Hythe & Dibden Parish Council

Accounts For the Year Ending 31st March 2018

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Hythe and Dibden Parish Council

31st March 2018

These accounts have been prepared in accordance with the Governance and Accountability for Smaller Authorities in England 2018 as applicable to a Smaller Authority.

The Council is required to appoint a Responsible Financial Officer who has a duty to arrange the proper administration of the financial affairs as stipulated in statute Governance and Accountability guidance and to provide an accurate and complete statement of the Councils financial affairs. For this Council the Responsible Financial Officer is the Clerk to the Council.

The Clerk can be contacted at The Grove, 25 St Johns Street, Hythe, Hampshire,SO45 6BZ or telephone on 02380 841411 or by email : [email protected]

CONTENTS

8. Council Information 3

9. Balance Sheet 4

10. Income & Expenditure Account 5

11. Income & Expenditure Trial Balance 6

12. Financial Summary (Cashbook) 7

13. Notes to the Accounts 8 - 10

14. Attachments

a. Asset Register 11 - 17 b. Creditors Lists 18 - 22 c. Debtors Lists 23 - 27 d. Earmarked Reserves Reconciliation 28 - 30 e. Expenditure over £500 31 - 38 f. Community Infrastructure Levy Report 39 g. Investment Report 40

2/04/2018 42

Hythe and Dibden Parish Council Council Information

March 2018

Council Chairman

Mrs Maureen McLean

Vice Chairman

Mr James Binns

Members

Mr P Armstrong Mr M Clark Mr E Davey Mrs J Fowler Mr C Harrison Mr T Johnson Mr G Parkes Mr D Poole Mr M Short Mr A Wade Mr M Wade

Clerk to the Council and Responsible Finance Officer

Mrs Stephanie Bennett

Internal Auditor External Auditor

Auditing Solutions Ltd PKF Littlejohn LLP Clackerbrook Farm 1 Westferry Circus 46 The Common Canary Wharf Bromham London Chippenham Wiltshire E14 4HD SN15 2JJ

Insurers Bankers

Zurich Municipal Lloyds Plc Mountbatten House 30 Commercial Road Grosvenor Square Totton Southampton Southampton SO15 2RP SO40 3TH

At the 31st March 2018 Hythe and Dibden Parish Council employed a total 15 staff. Of these 8 were full time and 7 were part time.

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Consolidated Balance Sheet

31/03/17 31/03/18 £ £ Long Term assets 0.00 Investments 0.00 0.00 Long Term Debts 0.00 0.00 TOTAL LONG TERM 0.00 Current assets 200,000.00 Investments 150,000.00 0.00 Loans Made 0.00 0.00 Investments 0.00 0.00 Stocks 0.00 8,514.52 VAT Recoverable 25,258.47 5,813.35 Debtors 1,976.35 0.00 Payment in Advance 0.00 339,877.81 Cash in Hand & at Bank 503,380.64 554,205.68 TOTAL CURRENT ASSETS 680,615.46 554,205.68 TOTAL ASSETS 680,615.46 Current liabilities 0.00 Loans Received 0.00 0.00 Temporary Borrowing 0.00 0.00 VAT Payable 0.00 6,427.74 Creditors 14,550.97 0.00 Receipts in Advance 0.00 6,427.74 TOTAL CURRENT LIABILITIES 14,550.97 547,777.94 TOTAL ASSETS LESS CURRENT LIABILITIES 666,064.49 0.00 Long Term Borrowing 0.00 0.00 Deferred Liabilities 0.00 0.00 Deferred Credits 0.00 0.00 0.00 547,777.94 NET ASSETS 666,064.49 Represented by 254,292.41 General Fund 234,677.61 4,910 Allotment Deposits 4,910 288,576 Ear Marked Reserves 426,476.88 547,777.94 666,064.49

Signed

Chairman

Responsible Financial Officer

Date

2/04/2018 44

Income and Expenditure Account 31/03/17 31/03/18 £ £ INCOME 3,398.98 Agency Services Reimbursements 2,859.09 0.00 Amenity Areas Investment A/C 0.00 0.00 Committee - Amenities 0.00 104,930.64 Committee - Council 172,015.88 0.00 Committee - GP & F 0.00 0.00 Committee - Special Funds 0.00 2,958.09 Interest on Investments 881.24 3,236.92 Other Income 3,321.39 639,916.00 Precept 694,742.00 0.00 Revenue Account Reserve 0.00 1,050.01 Sale of Assets 2,674.89 755,490.64 INCOME TOTAL 876,494.49 EXPENDITURE 5,079.04 Agency Services 4,404.40 0.00 Amenity Areas Inv A/C 0.00 0.00 Capital Costs 0.00 0.00 Committee - Amenities 0.00 295,203.71 Committee - Council 375,370.39 0.00 Committee - GP & F 0.00 0.00 Committee - Special Funds 0.00 0.00 Interest/Repayments on Long Term 0.00 Debts 0.00 Other Expenditure 1,345.34 0.00 Revenue Account Reserves 0.00 2,681.00 S. 137 Payments 2,450.00 404,965.69 Salaries/Wages 374,637.81 707,929.44 EXPENDITURE TOTAL 758,207.94 228,875.21 Balance (as at 01/04/17) 254,292.41 755,490.64 Add Total Income 876,494.49 984,365.85 1,130,786.90 707,929.44 Deduct Total Expenditure 758,207.94 0.00 Stock Adjustment 0.00 -22,144.00 Transfer to/ from reserves -137,901.35 254,292.41 Balance (as at 31/03/18) 234,677.61

2/04/2018 45

Income and Expenditure Trial Balance Start of year 01/04/17

1 2 3 4 5 1+2-3-4+5 INCOME Receipts Debtors Receipts Opening Opening INCOME in advance Debtors Receipts in advance Agency Services Reimbursements£2,859.09 £0.00 £0.00 £0.00 £0.00 £2,859.09 Amenity Areas Investment A/C £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Amenities £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Council £174,035.53 £1,883.56 £0.00 £3,903.21 £0.00 £172,015.88 Committee - GP & F £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Special Funds £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Interest on Investments £2,791.38 £0.00 £0.00 £1,910.14 £0.00 £881.24 Other Income £3,228.60 £92.79 £0.00 £0.00 £0.00 £3,321.39 Precept £694,742.00 £0.00 £0.00 £0.00 £0.00 £694,742.00 Revenue Account Reserve £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sale of Assets £2,674.89 £0.00 £0.00 £0.00 £0.00 £2,674.89

INCOME TOTAL £880,331.49 £1,976.35 £0.00 £5,813.35 £0.00 £876,494.49

1 2 3 4 5 1+2-3-4+5 EXPENDITURE Payments Creditors Payments Opening OpeningEXPENDITURE in advance Creditors Payments in advance Agency Services £4,404.40 £0.00 £0.00 £0.00 £0.00 £4,404.40 Amenity Areas Inv A/C £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Capital Costs £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Amenities £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Council £367,808.44 £8,552.27 £0.00 £990.32 £0.00 £375,370.39 Committee - GP & F £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Committee - Special Funds £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Interest/Repayments on Long Term £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Debts Other Expenditure £1,345.34 £0.00 £0.00 £0.00 £0.00 £1,345.34 Revenue Account Reserves £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 S. 137 Payments £2,450.00 £0.00 £0.00 £0.00 £0.00 £2,450.00 Salaries/Wages £374,076.53 £5,998.70 £0.00 £5,437.42 £0.00 £374,637.81

EXPENDITURE TOTAL £750,418.05 £14,550.97 £0.00 £6,427.74 £0.00 £758,207.94

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Financial Summary - Cashbook

Summary between 01/04/17 and 31/03/18 inclusive.

Balances at the start of the year

Ordinary Accounts Barclays Current Account £51,386.58 Lloyds Business Investment Account £232,522.64 Lloyds Current Account £17,718.59 Lloyds TSB - Amenity Areas £0.00 Lloyds Wages Imprest Account £38,000.00 Petty Cash £250.00 Short Term Investment Accounts Barclays Fixed Term Account £0.00 Lloyds Fixed Term Deposit £200,000.00 Lloyds Fixed Term Deposit (2) £0.00 Lloyds Fixed Term Deposit (3) £0.00 Lloyds Fixed Term Deposit (4) £0.00 Total £539,877.81 Uncleared and Unpresented effects Lloyds Current Account -£9,726.19

Balances at the close of the year

Ordinary Accounts Lloyds Business Investment Account £439,159.04 Lloyds Current Account £24,958.00 Lloyds Wages Imprest Account £38,000.00 Petty Cash £250.00 Lloyds Online Receipts 1,013.60 Short Term Investment Accounts Lloyds Fixed Term Deposit £150,000.00 Total £653,380.64 Uncleared and Unpresented effects Lloyds Current Account -£280.00

Bank Statement Closing Balances

Ordinary Accounts Lloyds Business Investment Account £439,159.04 Lloyds Current Account £25,238 Lloyds Wages Imprest Account £38,000.00 Petty Cash £250.00 Lloyds Online Receipts 1,013.60 Short Term Investment Accounts Lloyds Fixed Term Deposit £150,000.00 Total £653,660.64

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Hythe and Dibden Parish Council

Notes to the Accounts

Year Ending 31st March 2018

1. Assets As recommended by our internal auditors, our Fixed Asset Register now only contains capital items with a value of £1000 or over and all land.

As at 31 March 2018 the following assets were held: Land and buildings Allotment sites - 3 Community Land – 31 Areas Council Offices, The Grove, 25 St Johns Street, Hythe, SO45 6BZ. Parish Hall, West Street, Hythe Council Workshop, Tates Copse, Hythe Clayfields Sports Centre, Claypits Lane, Dibden Sports Pavilion, Shore Road Playing Fields, Hythe St Anne’s Centre Land and Buildings Total £3,989,600.00

Vehicles Citroen Berlingo – 2 HV65XOY and HV65XOZ Peugeout Boxer HY13HDV Land Rover YG64FBK Mowers – 3 Tractors -2 Vehicles Total £108307.00

Tools and Equipment Woodchipper Sweeper SISIS spiker Hedge Cutters and Trimmer Diesel Tank & Other items Tools and Equipment Total £54,478.00

Office Equipment & Furniture Integrated telephone system Furniture Computer equipment & other items Office Equipment Total £38454.00

Other Items Bus shelters Public Seats Play equipment & other items Other Items Total £728,754.94

TOTAL FIXED ASSETS £4,919,593.94

The basis of valuation of the fixed assets is generally the estimated replacement value with the exception of Community land, which is valued at a nominal £1.00 per site. Once recorded on the Council’s asset register the value must not change until disposal

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2. Borrowings

No borrowings were undertaken in the Financial Year ended 31st March 2018.

3. Leases As at 31st March 2018 the following Leases were in operation: -

Council as Lessee Lessor Property Purpose Rent Expiry Date Hampshire C.C. Land at West Shore House Parish Hall £2,000 p.a. 30.09.2074 Hampshire C.C. Skate Park – Jones Lane Skate Park Peppercorn 21.06.2026 N.F.D.C. Land adj.Ewart Rec. Ground Recreation Ground Peppercorn 30.03.2093 N.F.D.C. Langdown Lawn Open Space Amenity Land Peppercorn 30.06.2096 N.F.D.C. Noads Way Play Area Amenity Land Peppercorn 15.10.3004 N.F.D.C. Shore Road Playing Fields Playing Field Peppercorn 14.03.2093 N.F.D.C. Clayfields Sports Centre Sports Centre Peppercorn 13.02.2991 N.F.D.C. Land at Sizer Way Open Space Peppercorn 02.11.2092 N.F.D.C. Land off Beechwood & Oaklands Amenity Land Peppercorn 01.04.3002 N.F.D.C. Orestone Copse (The Sylvans) Open Space Peppercorn 01.01.2999 N.F.D.C. Rockery & Magnolia Open Space Peppercorn 01.01.3008 N.F.D.C. Coat Gardens Open Space Peppercorn 01.01.2119 N.F.D.C. Drummond Arms Open Space Peppercorn 01.01.3003 NFDC Land off Dibden Ferns (Barratts) Open Space Peppercorn 02.12.3009 NFDC Land at Forest Front Open Space Peppercorn 10.09.2027 Ricoh UK Ltd Photocopier £905.16 p.a. 09.08.2019 Winchester Diocese St Anne’s Centre Paid direct by BACA 02.03.2032 Council as Lessor Lessee Property Rent Expiry Date

Hythe and Dibden Football Club Clayfields Sports Centre £1500 per annum 30.09.2029

In addition the council leased 12 pieces of land to individual residents in Depedene, Belvedere Road, Belmont Close, Brecon Close, Partridge Road and Blenheim Gardens. The leases are granted for seven years with 4 of the leases being for £10.00 per annum and the remainder being at £1.00 per annum. The expiry dates are staggered with the leases being renewed upon expiry subject to agreement between the Council and the lessor.

4. Debts Outstanding

As at the 31 March 2018 there were debts of £27,234.82 outstanding and due to the Council. The age profile of the debts was:-

Description Number Value Debtors over 3 Months 0 0 Debtors less than 3 months 21+ £27,234.82

5. Tenancies

During the year 2017/18 the council had 20 tenancies in operation. The tenancies were for the purpose of access onto Langdown Lawn Open Space and Ewart Recreation Ground. Agreements are for seven years at a

2/04/2018 49

cost of £87.00. The expiry dates are staggered with tenancies being renewed upon expiry subject to agreement between the Council and the tenant being reached.

6. Community Grants

The Council invoked the General Power of Competence on 4 May 2017. The power enables grants to be provided to community groups. As a result grants were paid to the following organisations;

Victim Support £300 Waterside Poppy Makers £500 Hythe and Dibden Cricket Club £500 Hythe and Dibden Twinning Association £150 British Trust for Ornithology £250 Hythe and Dibden Football Club £500 Cruse Bereavement Care £250 TOTAL £2450

7. Agency Work

During the year New Forest District Council undertook reception duties on behalf of the Council at The Grove, 25 St Johns Street, Hythe.

8. Advertising and Publicity

The following costs were incurred during the year:-

Provision of website £200 Total £200

9. Contingent Liabilities

There is no contingent liability to be noted in the annual accounts. There is a future liability regarding remedial work at Valleydene however the liability cannot be estimated at this time.

10. Pensions

The Council enters all employees who so request, into the Local Government Pension Scheme operated by Hampshire County Council. For the year ended 31st March 2018 the Councils contributions were 14.1% of pensionable pay for future service and £10,600 for past service. The auto enrolment date for this Council was November 2016.

11. Earmarked Reserves

During the year a total of a further £140,108.35 was transferred in from the General Fund and £2,207 was transferred out. This makes the beginning of year 2018 - 2019 total £426,810.22. Full details are set out at the end of this report.

2/04/2018 50

Fixed assets list No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal Land & Buildings 1 Council Offices The Grove, £0.00 £1,090,694.00 £1,090,694.0 £1,421,895.80 06/07/18 £0.00 Hythe 0 2 The Parish Hall West Street, £0.00 £602,042.00 £602,042.00 £784,858.66 06/07/18 £0.00 Hythe 3 The Workshop Tates Copse, £0.00 £87,052.00 £87,052.00 £113,846.56 06/07/18 £0.00 Hythe 4 Clayfields Sports Centre £0.00 £389,367.00 £389,367.00 £507,602.86 06/07/18 £0.00 6 Jones Lane Allotments Jones Lane, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Hythe 7 School Road Allotments School Road, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Hythe 8 West Street Allotments West Street, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Hythe 9 The Pound Adjacent £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Dibden Post Office 10 Coat Gardens Coat Gardens, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Dibden 11 Land off Mountfield Estate Mountfield, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Hythe 12 Amenity land off Mullins East side of £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Lane Mullins Lane 13 Land at Prospect Place 2 Prospect £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Place, Hythe 14 Land at Prospect Place 4 Prospect £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Place 15 Land at Prospect Place Adjacent to 4 £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Prospect Place

2/04/2018 51

No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal 16 Land at Sandford Park Estate Highlands Way £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 / Belvedere Road

17 Land at Tates Copse Shore Road, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Hythe 18 Land at Wildground Copse Foxtail Drive / £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Partridge Close 19 Land off Widecombe Drive Widecombe £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Drive, Hythe 20 Dibden Bottom Farm Off Claypits £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Lane, Dibden 21 Land at Malvern Drive Malvern Drive, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Dibden Purlieu 22 Land at Dibden Ferns Off £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Estate Cumberland Way, Dibden 23 Land at Dibden Ferns Fern Hill, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Estate Dibden 24 Land at Dibden Ferns Fern Hill, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Estate Dibden 25 Land off Heathlands Estate Off Claypits £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Lane, Hythe 26 Land at Broseleys 1 & 2 Off Challenger £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Way, Dibden Purlieu 27 Land at Broseleys 6 Off Challenger £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Way, Dibden Purlieu 28 Land off Kiln Close Challenger £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Way, Dibden Purlieu 29 Land off Blenheim Gardens Blenheim £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Gardens, Dibden Purlieu 30 Land at Forest Edge Nursery Vaughan £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Close, Dibden Purlieu 2/04/2018 52

31 Land at Sylvans Sylvans, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Dibden Purlieu 88 Land at Bluebell Gardens Bluebell 01/12/2010 £1.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Gardens 89 Replacement Shore Road Shore Road 01/11/2013 £46,000.00 £46,000.00 £46,000.00 £61,759.50 06/07/18 £0.00 Pavilion 89 Land at Noads way Noads way 01/12/2010 £1.00 £1.00 £1.00 £0.00 06/07/18 £0.00 92 Land at Ewart Recreation Land of West £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 (Leased from NFDC) Hill Drive 94 Langdown Lawn Open Space Fairview Drive £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 95 Land at Orchard Wild Garden Cosworth Drive, £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Dibden 96 Land at the Drummond Prospect Place £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 97 The Garth Off Noads Way £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 98 Barrats Development Off of Dibden £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Ferns Estate, Fletcher Close 99 Rockery and Magnolia Off Claypits £1.00 £1.00 £0.00 06/07/18 £0.00 Lane 100 Hardy Drive Frost Lane £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 101 Forest Front Open Space Netley View £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Estate 102 Hythe Skate Park Jones Lane £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 104 Land at Haynes Way adjacent £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Noads Way Play Area 106 land at Whitewater Rise Whitewater £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Rise

2/04/2018 53

No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal 107 Land at Lawnswood Close Lawnswood £0.00 £1.00 £1.00 £0.00 06/07/18 £0.00 Close 117 Land at Ewart Recreation The land £0.00 £0.00 £0.00 £0.00 06/07/18 £0.00 Ground Council is sole contains cricket Trustee and football pitch 118 Allotment for Exercise and Sizer Way, £0.00 £0.00 £0.00 £0.00 06/07/18 £0.00 Rec Council is sole Trustee Dibden 119 St Anne's Neighbourhood Warry's Close, £0.00 £523,000.00 £0.00 £0.00 £0.00 Centre (BACA) Butts Ash

Total Values £46,002.00 £2,738,196.00 £2,215,196.0 £2,889,963.38 £0.00 0 Office Equipment & Furniture 55 Office / Council Chamber The Grove £0.00 £11,539.00 £11,539.00 £11,539.00 06/07/18 £0.00 Furniture 82 3 Laptops £1,600.00 £1,600.00 £1,600.00 £1,600.00 06/07/18 £0.00 91 Splicecom Maximiser 5100 The Grove 14/12/2011 £8,000.00 £8,000.00 £8,000.00 £8,000.00 06/07/18 £0.00 IPP telephone & network System 111 7 Computers, screens, £4,500.00 £4,500.00 £4,500.00 £4,500.00 06/07/18 £0.00 Keyboards and Mouse 114 Acer computer notebooks 01/07/2015 £4,600.00 £4,600.00 £4,600.00 £6,520.32 06/07/18 £0.00 (Members)

Total Values £18,700.00 £30,239.00 £30,239.00 £32,159.32 £0.00 Other Items 6 Bus Shelters Various sites in £0.00 £69,696.00 £69,696.00 £71,983.27 06/07/18 £0.00 the Parish 59 Short mat bowls equipment Parish Hall £0.00 £6,259.94 £6,259.94 £6,259.94 06/07/18 £0.00 61 Public seats (97) Various sites in £0.00 £52,558.00 £52,558.00 £59,029.88 06/07/18 £0.00 the Parish 62 Play equipment various sites in £0.00 £418,603.00 £418,603.00 £0.00 06/07/18 £0.00 the Parish

2/04/2018 54

No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal 65 Hearing Loops Parish Hall £0.00 £1,511.00 £1,511.00 £1,667.62 06/07/18 £0.00 66 Hearing loops Council £0.00 £3,290.00 £3,290.00 £3,739.95 06/07/18 £0.00 Chamber, The Grove 67 Height restriction barrier Tates Copse £0.00 £1,074.00 £1,074.00 £1,161.00 06/07/18 £0.00 68 Tourist Road Signs Various sites in £0.00 £2,655.00 £2,655.00 £3,048.29 06/07/18 £0.00 the Parish 69 Gateway signs (9) Various sites in £0.00 £5,424.00 £5,424.00 £6,227.47 06/07/18 £0.00 the Parish 70 Sculpture The Grove £0.00 £25,394.00 £25,394.00 £29,155.64 06/07/18 £0.00 garden 71 Clock Costa Coffee,, £0.00 £4,217.00 £4,217.00 £4,841.67 06/07/18 £0.00 Village Centre 72 Sun dial The Grove £0.00 £1,051.00 £1,051.00 £1,206.69 06/07/18 £0.00 garden 73 All weather tennis courts Clayfields £0.00 £89,963.00 £89,963.00 £0.00 06/07/18 £0.00 Sports Centre 74 Floodlighting Clayfields £0.00 £26,054.00 £26,054.00 £29,617.25 06/07/18 £0.00 Sports Centre 75 Parish Twinning signs various sites in £0.00 £4,870.00 £4,870.00 £5,591.40 06/07/18 £0.00 the Parish 84 149 x New Softback Chairs - Parish Hall 11/05/2014 £10,132.00 £10,132.00 £10,132.00 £6,800.00 06/07/18 £0.00 blue

Total Values £10,132.00 £722,751.94 £722,751.94 £230,330.07 £0.00 Tools & Equipment 43 Sweeper £2,300.00 £2,300.00 £2,300.00 06/07/18 £0.00 44 Scaffold tower Workshop £0.00 £1,850.00 £1,850.00 £1,850.00 06/07/18 £0.00 45 Kubota PI120 Rotovator Workshop £0.00 £1,725.00 £1,725.00 £1,725.00 06/07/18 £0.00 46 Floor polisher Parish Hall £0.00 £1,850.00 £1,850.00 £1,850.00 06/07/17 £0.00

2/04/2018 55

No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal 47 ISISI Spiker Workshop 01/04/2016 £4,000.00 £4,000.00 £1,000.00 £4,000.00 06/07/18 £0.00 48 Portable welding machine Workshop £0.00 £1,000.00 £1,000.00 £1,000.00 06/07/18 £0.00 49 Watering unit £0.00 £1,000.00 £1,000.00 £1,000.00 06/07/18 £0.00 51 Tools under £100 Workshop 22/01/2005 £0.00 £1,000.00 £1,000.00 £1,000.00 06/07/18 £0.00 52 Clearing Saw SM FS 400 x 3 Workshop £0.00 £1,000.00 £1,000.00 £1,000.00 06/07/18 £0.00 53 Diesel tank and fencing Workshop 22/01/2005 £2,600.00 £2,600.00 £2,600.00 £2,985.33 06/07/18 £0.00 76 Tractor mounted roller Workshop £0.00 £1,150.00 £1,150.00 £1,150.00 06/07/18 £0.00 77 SISIS tractor mounted leaf Workshop £0.00 £3,900.00 £3,900.00 £3,900.00 06/07/18 £0.00 collector 78 Tractor mounted tipping Workshop £0.00 £1,900.00 £1,900.00 £1,900.00 06/07/18 £0.00 trailer 79 Weedkiller spray unit Workshop £0.00 £1,100.00 £1,100.00 £1,100.00 06/07/17 £0.00 80 110 x flower baskets Workshop £0.00 £2,240.00 £2,240.00 £3,080.00 06/07/18 £0.00 90 TP 130 Wood chipper 01/09/2011 £7,350.00 £7,350.00 £6,543.00 £7,350.00 06/07/18 91 Orsi cut 030 Workshop 14/09/2014 £6,000.00 £6,000.00 £6,000.00 £6,000.00 06/07/18 £0.00 103 John Deere 1565 mower Workshop 10/06/2014 £16,320.00 £16,320.00 £16,320.00 £24,612.00 07/07/18 £0.00 with Trimax Flail Deck HF14 DFP

Total Values £36,270.00 £58,285.00 £54,478.00 £67,802.33 £0.00 Vehicles & Motorised Equipment 85 Kubota G23 Ride-on Mower Workshop 11/06/2012 £7,231.00 £7,231.00 £7,231.00 £7,231.00 06/07/18 £0.00 106 Peugeout Boxer tipper 02/04/2013 £15,000.00 £15,000.00 £15,000.00 £15,000.00 06/07/18 £0.00 108 Citroen Berlingo HV65 XOY Workshop 14/10/2015 £10,200.00 £10,200.00 £10,200.00 £10,200.00 06/07/18 £0.00 109 Citroen Berlingo HV65 ZOY The Grove 14/10/2015 £10,200.00 £10,200.00 £10,200.00 £10,200.00 06/07/18 £0.00 110 Land Rover pick up YG64 £26,000.00 £26,000.00 £26,000.00 £26,000.00 06/07/18 £0.00 FBK

2/04/2018 56

No. Description Location Purchase Cost Current Yr Start Insurance Previous date Value Value Value Renewal 115 John Deere 1580 Ride on 15/06/2017 £15,750.00 £15,750.00 £0.00 £15,750.00 06/07/18 £0.00 Mower HG17 KYP 116 John Deere 3038R 15/06/2017 £17,495.00 £17,495.00 £0.00 £17,495.00 06/07/18 £0.00 Compact Tractor HG17 KYR

Total Values £101,876.00 £101,876.00 £68,631.00 £101,876.00 £0.00 Grand Total £212,980.00 £3,651,347.94 £3,091,295.94 £3,322,131.10 £0.00

2/04/2018 57

Opening Creditors Start of year 01/04/17

Tn no Gross Vat Net Accrued Opening Inv. date Paid Cheque no. adjustment Central Computer Management Ltd (Livepay) 12745 £170.22 £28.37 £141.85 £0.00 £141.85 31/03/17 26/04/17 D/D 26/04/17 Total £170.22 £28.37 £141.85 £0.00 £141.85 Clarion Communication Management Ltd 12738 £39.47 £6.58 £32.89 £0.00 £32.89 22/03/17 05/04/17 D/D 05/04/17 Total £39.47 £6.58 £32.89 £0.00 £32.89 Fuelgenie 12739 £890.93 £148.50 £742.43 £0.00 £742.43 31/03/17 13/04/17 D/D 13/04/17 Total £890.93 £148.50 £742.43 £0.00 £742.43 HM Revenue & Customs 12681 £5,295.57 £0.00 £5,295.57 £0.00 £5,295.57 22/03/17 21/04/17 D/D 21/04/17 E Total £5,295.57 £0.00 £5,295.57 £0.00 £5,295.57 Vodafone 12743 £258.00 £43.00 £215.00 £0.00 £215.00 27/03/17 03/04/17 D/D 03/04/17 E Total £258.00 £43.00 £215.00 £0.00 £215.00

Total £6,654.19 £226.45 £6,427.74 £0.00 £6,427.74 VAT Creditor £0.00 Other Creditors £6,427.74

2/04/2018 58

Closing Creditors Start of year 01/04/17 Tn no Gross Vat Net Accrued Closing Inv. date Cheque Details adjustment Ace Liftaway 13797 £324.00 £54.00 £270.00 £0.00 £270.00 29/03/18 BP 06/04/18 skip exchange 13797

Total £324.00 £54.00 £270.00 £0.00 £270.00 ADT Fire & Security 13792 £239.92 £39.99 £199.93 £0.00 £199.93 23/03/18 BP 06/04/18 Additional work carried 13792 out on the Access

Total £239.92 £39.99 £199.93 £0.00 £199.93 BritSec Limited 13808 £88.20 £14.70 £73.50 £0.00 £73.50 21/03/18 BP 06/04/18 Uniform Patrol at Noads 13808 Way 19/3/18 - 25/3/18

13809 £37.80 £6.30 £31.50 £0.00 £31.50 21/03/18 BP 06/04/18 Uniform Patrol at Ewart 13809 Rec 19/3/18 - 25/3/18

13816 £276.00 £46.00 £230.00 £0.00 £230.00 23/03/18 BP 06/04/18 Annual Keyholding 13816 Service & alarm

13815 £276.00 £46.00 £230.00 £0.00 £230.00 23/03/18 BP 06/04/18 Annual Keyholding 13815 Service & alarm

Total £678.00 £113.00 £565.00 £0.00 £565.00 Computers Network and Maintenance Limited 13796 £1,170.00 £195.00 £975.00 £0.00 £975.00 15/03/18 BP 06/04/18 Acer Spin 5 Computer & 13796 Microsoft Office

Total £1,170.00 £195.00 £975.00 £0.00 £975.00 Eden Springs UK Limited 13807 £50.74 £8.46 £42.28 £0.00 £42.28 23/03/18 BP 06/04/18 March invoice - water 13807 coolers

Total £50.74 £8.46 £42.28 £0.00 £42.28

2/04/2018 59

Fred Hurst 13801 £200.00 £0.00 £200.00 £0.00 £200.00 28/03/18 BP 06/04/18 Valleydene trench 13801

Total £200.00 £0.00 £200.00 £0.00 £200.00 Gristwood & Toms Limited 13804 £1,248.32 £208.05 £1,040.27 £0.00 £1,040.27 29/03/18 BP 06/04/18 VALLEYDENE - 4 men 13804 day rate for removal of 2

Total £1,248.32 £208.05 £1,040.27 £0.00 £1,040.27 Hampshire Association of Local Councils 13805 £180.00 £30.00 £150.00 £0.00 £150.00 29/03/18 BP 06/04/18 Training Course - HALC 13805 Annual Conference.

Total £180.00 £30.00 £150.00 £0.00 £150.00 HM Revenue & Customs 13760 £5,998.70 £0.00 £5,998.70 £0.00 £5,998.70 21/03/18 DD APRIL Tax & NI - March 2018 2018 13760 Total £5,998.70 £0.00 £5,998.70 £0.00 £5,998.70 Holbury Tool Hire Limited 13810 £372.07 £62.01 £310.06 £0.00 £310.06 31/03/18 BP 06/04/18 VALLEYDENE - fencing 13810 materials and disc

13811 £50.40 £0.00 £50.40 £0.00 £50.40 31/03/18 BP 06/04/18 VALLEYDENE - safety 13811 wellingtons x 2

13812 £170.43 £0.00 £170.43 £0.00 £170.43 31/03/18 BP 06/04/18 VALLEYDENE - disc, 13812 pump coupling, hose

13813 £55.38 £9.23 £46.15 £0.00 £46.15 31/03/18 BP 06/04/18 VALLEYDENE - cable 13813 avoidance tool hire, Hi

13814 £49.20 £8.20 £41.00 £0.00 £41.00 31/03/18 BP 06/04/18 VALLEYDENE - 13814 waterproof overtrouser

Total £697.48 £79.44 £618.04 £0.00 £618.04 Joyners Paint & Pine Ltd 13522 £110.07 £18.34 £91.73 £0.00 £91.73 31/12/17 ????? Paint for youth shelter at Forest Front

2/04/2018 60

Total £110.07 £18.34 £91.73 £0.00 £91.73 Krowmark 13791 £222.55 £37.09 £185.46 £0.00 £185.46 22/03/18 uniform for office staff Total £222.55 £37.09 £185.46 £0.00 £185.46 Parish Hall Deposit Refunds 12996 £50.00 £0.00 £50.00 £0.00 £50.00 12/06/17 014825 Waterside U3A 13817 £150.00 £0.00 £150.00 £0.00 £150.00 31/03/18 BP 06/04/18 Wheeler 13817

Total £200.00 £0.00 £200.00 £0.00 £200.00 PC Building Supplies Ltd 13802 £72.01 £12.00 £60.01 £0.00 £60.01 29/03/18 BP 06/04/18 VALLEYDENE - Fencing 13802 pins and post fix

13803 £9.56 £1.60 £7.96 £0.00 £7.96 31/03/18 BP 06/04/18 Gloves 13803

Total £81.57 £13.60 £67.97 £0.00 £67.97 Shawfix Autos 13795 £50.72 £8.45 £42.27 £0.00 £42.27 28/03/18 BP 06/04/18 supply , fit & balance new 13795 tyre to HV65 XOZ

Total £50.72 £8.45 £42.27 £0.00 £42.27 The Frame Shop 13798 £120.00 £20.00 £100.00 £0.00 £100.00 13/03/18 Long Service Award; Chairman of the Council Total £120.00 £20.00 £100.00 £0.00 £100.00 Total Gas & Power 13778 £313.39 £14.92 £298.47 £0.00 £298.47 24/03/18 DD 07/04/18 Electricity charge 13778 22.01.18 - 03.03.18

13793 £113.73 £5.42 £108.31 £0.00 £108.31 29/03/18 DD 12/04/18 Workshop electricity 13793 22/01/18 - 22/03/18 13806 £256.61 £12.22 £244.39 £0.00 £244.39 30/03/18 DD 13/04/18 Parish Hall Electricity 13806 01/12/17 - 21/01/18 Total £683.73 £32.56 £651.17 £0.00 £651.17

2/04/2018 61

Vodafone 13794 £255.78 £42.63 £213.15 £0.00 £213.15 27/03/18 DD 03/04/18 Total for 11 Mobiles - 13794 March 2018

Total £255.78 £42.63 £213.15 £0.00 £213.15 Zebra Home Services Ltd 13799 £2,280.00 £380.00 £1,900.00 £0.00 £1,900.00 31/03/18 BP 06/04/18 Council Chamber floor 13799 removal - remaining

13800 £1,248.00 £208.00 £1,040.00 £0.00 £1,040.00 31/03/18 BP 06/04/18 investigation work in 13800 the Council Chamber

Total £3,528.00 £588.00 £2,940.00 £0.00 £2,940.00

Total £16,039.58 £1,488.61 £14,550.97 £0.00 £14,550.97

VAT Creditor £0.00 Other Creditors £14,550.97

2/04/2018 62

Opening Debtors Start of year 01/04/17 Tn no Gross Vat Net Accrued Opening Inv. date Paid Invoice no. adjustment AGOFI 4864 £268.13 £0.00 £268.13 £0.00 £268.13 31/03/17 12/05/17 4967 Total £268.13 £0.00 £268.13 £0.00 £268.13 Alzheimer's Society 4859 £48.68 £0.00 £48.68 £0.00 £48.68 31/03/17 13/04/17 4962 Total £48.68 £0.00 £48.68 £0.00 £48.68 Battell, Stanley 4860 £121.70 £0.00 £121.70 £0.00 £121.70 31/03/17 07/04/17 4963 4867 £50.65 £0.00 £50.65 £0.00 £50.65 31/03/17 07/04/17 4970 Total £172.35 £0.00 £172.35 £0.00 £172.35 Chantelles School Of Dance 4854 £44.57 £0.00 £44.57 £0.00 £44.57 23/03/17 28/04/17 4959 Total £44.57 £0.00 £44.57 £0.00 £44.57 Family Church Waterside 4836 £25.33 £0.00 £25.33 £0.00 £25.33 01/03/17 21/04/17 4948 Total £25.33 £0.00 £25.33 £0.00 £25.33 Freeman Mrs N 4863 £152.15 £0.00 £152.15 £0.00 £152.15 31/03/17 21/04/17 4966 Total £152.15 £0.00 £152.15 £0.00 £152.15 H M Revenue & Customs 4874 £8,514.52 £0.00 £8,514.52 £8,514.52 £8,514.52 31/03/17 13/04/17 Total £8,514.52 £0.00 £8,514.52 £8,514.52 £8,514.52 Helen Sparks Mortgages and Financial Services 4872 £378.22 £0.00 £378.22 £0.00 £378.22 31/03/17 05/05/17 4975 Total £378.22 £0.00 £378.22 £0.00 £378.22 Hythe & Dibden Short Mat Bowls 4865 £180.00 £0.00 £180.00 £0.00 £180.00 31/03/17 07/04/17 4968 Total £180.00 £0.00 £180.00 £0.00 £180.00 Hythe & Dibden Youth F.C. 4858 £92.28 £15.38 £76.90 £0.00 £76.90 31/03/17 03/04/17 4961 Total £92.28 £15.38 £76.90 £0.00 £76.90 Hythe Afternoon Bowls 4862 £129.70 £0.00 £129.70 £0.00 £129.70 31/03/17 21/04/17 4965 Total £129.70 £0.00 £129.70 £0.00 £129.70 Hythe Flower Club 4868 £43.00 £0.00 £43.00 £0.00 £43.00 31/03/17 28/04/17 4971 Total £43.00 £0.00 £43.00 £0.00 £43.00

2/04/2018 63

Line Dancing 4861 £215.00 £0.00 £215.00 £0.00 £215.00 31/03/17 07/04/17 4964 Total £215.00 £0.00 £215.00 £0.00 £215.00 LLoyds Bank Plc 4873 £1,910.14 £0.00 £1,910.14 £0.00 £1,910.14 31/03/17 03/05/17 Total £1,910.14 £0.00 £1,910.14 £0.00 £1,910.14 New Forest District Council 4850 £72.01 £12.00 £60.01 £0.00 £60.01 17/03/17 03/04/17 4956 Total £72.01 £12.00 £60.01 £0.00 £60.01 Waterside CAB 4871 £885.77 £0.00 £885.77 £0.00 £885.77 31/03/17 13/04/17 4974 Total £885.77 £0.00 £885.77 £0.00 £885.77 Waterside W.I. 4869 £43.00 £0.00 £43.00 £0.00 £43.00 31/03/17 21/04/17 4972 Total £43.00 £0.00 £43.00 £0.00 £43.00 Wessex Cancer Trust 4870 £1,058.68 £0.00 £1,058.68 £0.00 £1,058.68 31/03/17 23/06/17 4973 Total £1,058.68 £0.00 £1,058.68 £0.00 £1,058.68 Zumba Gold 4866 £121.72 £0.00 £121.72 £0.00 £121.72 31/03/17 07/04/17 4969 Total £121.72 £0.00 £121.72 £0.00 £121.72

Total £14,355.25 £27.38 £14,327.87 8514.52 £14,327.87 VAT Debtor £8,514.52 Other Debtors £5,813.35

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Closing Debtors Start of year 01/04/17 Tn no Gross Vat Net Accrued Closing Inv. date Invoice no. Details adjustment AGOFI 5485 £265.44 £0.00 £265.44 £0.00 £265.44 28/03/18 5285 Hire of Parish Hall : MARCH 2018 Total £265.44 £0.00 £265.44 £0.00 £265.44 Alzheimer's Society 5455 £48.68 £0.00 £48.68 £0.00 £48.68 06/03/18 5268 Hire of Parish Hall : FEBRUARY 2018 5474 £48.68 £0.00 £48.68 £0.00 £48.68 14/03/18 5280 Hire of Parish Hall : MARCH 2018 Total £97.36 £0.00 £97.36 £0.00 £97.36 Battell, Stanley 5488 £97.36 £0.00 £97.36 £0.00 £97.36 28/03/18 5288 Hire of Parish Hall: MARCH 2018 Total £97.36 £0.00 £97.36 £0.00 £97.36 Freeman Mrs N 5490 £91.29 £0.00 £91.29 £0.00 £91.29 28/03/18 5291 Hire of Parish Hall: MARCH 2018 Total £91.29 £0.00 £91.29 £0.00 £91.29 H M Revenue & Customs 5500 £25,258.47 £0.00 £25,258.47 £0.00 £25,258.47 31/03/18 VAT refund 01/01/18 - 31/03/18 Total £25,258.47 £0.00 £25,258.47 £0.00 £25,258.47 Hampshire Kite Repairs 5463 £162.93 £0.00 £162.93 £0.00 £162.93 07/03/18 5276 Rental of Room 101 at The Grove Total £162.93 £0.00 £162.93 £0.00 £162.93 Hannah Eden 5494 £200.11 £0.00 £200.11 £0.00 £200.11 28/03/18 5295 Hire of Parish Hall on Sunday 27th May 2018 Total £200.11 £0.00 £200.11 £0.00 £200.11 Heidi Anderson 5478 £5.79 £0.00 £5.79 £0.00 £5.79 20/03/18 Total call charges (private) Total £5.79 £0.00 £5.79 £0.00 £5.79

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Helen Hughson 5462 £150.00 £0.00 £150.00 £0.00 £150.00 07/03/18 5275 Rental for Office No. 113 Total £150.00 £0.00 £150.00 £0.00 £150.00 Hythe & Dibden U3A 5491 £24.34 £0.00 £24.34 £0.00 £24.34 28/03/18 5292 Hire of Parish Hall - MARCH 2018 Total £24.34 £0.00 £24.34 £0.00 £24.34 Hythe Afternoon Bowls 5495 £105.36 £0.00 £105.36 £0.00 £105.36 29/03/18 5289 Hire of Parish Hall: MARCH 2018 Total £105.36 £0.00 £105.36 £0.00 £105.36 Hythe Flower Club 5489 £43.00 £0.00 £43.00 £0.00 £43.00 28/03/18 5290 Hire of Parish Hall: MARCH 2018 Total £43.00 £0.00 £43.00 £0.00 £43.00 Line Dancing 5487 £107.50 £0.00 £107.50 £0.00 £107.50 28/03/18 5287 Hire of Parish Hall: MARCH 2018 Total £107.50 £0.00 £107.50 £0.00 £107.50 Marmott J 5443 £50.00 £0.00 £50.00 £0.00 £50.00 12/01/18 5228 Deposit for Parish Hall Bookings on 13/7/18 Total £50.00 £0.00 £50.00 £0.00 £50.00 Mr and Mrs Parker 5476 £87.00 £0.00 £87.00 £0.00 £87.00 14/03/18 5282 Access to Langdown Lawn Licence Total £87.00 £0.00 £87.00 £0.00 £87.00 New Forest District Council 5475 £70.10 £0.00 £70.10 £0.00 £70.10 14/03/18 5281 50% of telephone costs at The Grove, Hythe. Total £70.10 £0.00 £70.10 £0.00 £70.10 Seadown Veterinary Services Limited 5465 £120.00 £0.00 £120.00 £0.00 £120.00 07/03/18 5278 Sponsorship of Mullins Lane roundabout : Total £120.00 £0.00 £120.00 £0.00 £120.00 Waterside Network Group 5484 £134.05 £0.00 £134.05 £0.00 £134.05 29/03/18 5284 Parish Hall Hire -

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MARCH 2018 Total £134.05 £0.00 £134.05 £0.00 £134.05 Waterside W.I. 5493 £43.00 £0.00 £43.00 £0.00 £43.00 28/03/18 5294 Hire of Parish Hall: MARCH 2018 Total £43.00 £0.00 £43.00 £0.00 £43.00 Zumba Gold 5486 £121.72 £0.00 £121.72 £0.00 £121.72 28/03/18 5286 Hire of Parish Hall: MARCH 2018 Total £121.72 £0.00 £121.72 £0.00 £121.72 Total £27,234.82 £0.00 £27,234.82 £0.00 £27,234.82 VAT Debtor £25,258.47 Other Debtors £1,976.35

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Ear Marked Reserves at 31 March, 2018

Allotment Deposits £4,910.00 Start of year value £4,910.00 Current value Veh and machinery replacement £19,200.11 Start of year value £19,200.11 Current value Refurbishment Grove £14,786.41 Start of year value 06/03/18 £6,799.80 From General Fund, EOY transfer to reserves from 5600/5 08/03/18 £7,000.00 From General Fund, EOY transfer to reserves from 5600/7 £28,586.21 Current value Refurbishment Workshop £32,607.88 Start of year value £58,000.00 From Netley View Youth Centre, agreed by Council 205/16 £90,607.88 Current value Refurbishment Clayfields £9,627.59 Start of year value 06/03/18 £690.42 From General Fund, EOY transfer to reserves from 5600/1 £10,318.01 Current value Refurbishment Parish Hall £35,941.35 Start of year value 06/03/18 £2,000.00 From General Fund, EOY transfer to reserves from 5600/2 £37,941.35 Current value Refurbishment Shore Rd Pavilion £2,012.33 Start of year value 06/03/18 £500.00 From General Fund, EOY transfer to reserves from 5600/3 £2,512.33 Current value Refurbishment Play Areas £5,264.95 Start of year value 08/03/18 £12,428.69 From General Fund, EOY transfer to reserves from 5800 £17,693.64 Current value Refurbishment Shore Rd Picnic £760.90 Start of year value £760.90 Current value Grove IT system £14,435.00 Start of year value £14,435.00 Current value

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Historic Plaques £267.00 Start of year value £267.00 Current value Elections £10,141.91 Start of year value 08/03/18 £8,000.00 From General Fund, EOY transfer to reserves from 6100 £18,141.91 Current value Facilities for disabled £1,749.11 Start of year value £1,749.11 Current value Disabled Toilet Parish Hall £6,217.34 Start of year value £6,217.34 Current value Street Light Improvements £751.90 Start of year value £751.90 Current value Netley View Youth Centre £65,552.55 Start of year value -£58,000.00 To Refurbishment Workshop, agreed by Council 205/16 £7,552.55 Current value Replacement of bowls mats £766.00 Start of year value £766.00 Current value Repair Prospect Place £4,782.80 Start of year value £4,782.80 Current value Promenade CCTV £3,500.25 Start of year value £3,500.25 Current value Bus shelter maintenance £22,000.60 Start of year value £22,000.60 Current value Community Cinema £3,630.47 Start of year value £3,630.47 Current value New hanging baskets £2,074.79 Start of year value 10/05/17 -£595.00 To General Fund, Lampost testing for hanging baskets (budget 5926) Trans £1,479.79 Current value Fencing Shore Road £436.64 Start of year value £436.64 Current value

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Valleydene £10,000.00 Start of year value 23/06/17 £45,807.00 From General Fund, outurn report min 20/17 07/09/17 -£1,000.00 To General Fund, HCC drainage consultants for ValleydeneTrans 13135 £54,807.00 Current value Promenade Improvements £8,095.62 Start of year value £8,095.62 Current value Christmas Lights £3,294.11 Start of year value £3,294.11 Current value Building Condition Surveys £6,800.00 Start of year value £6,800.00 Current value Community Infrastructure Levy £3,877.92 Start of year value 24/04/17 £3,289.53 Income transaction 4893, transfer of CiL receipts to reserves 19/10/17 £2,592.91 Income transaction 5196, transfer of CiL receipts to reserves Oct 2017 £9,760.36 Current value HPHA Project Development Co-or £0.00 Start of year value 23/06/17 £15,000.00 From General Fund, outurn report min 20/17 £15,000.00 Current value Charitable Status assistance £0.00 Start of year value 01/06/17 £5,000.00 From General Fund, outurn report minute 20/17 18/07/17 -£92.00 To General Fund, outurn report minute 20/17 Trans 13004 31/07/17 -£520.00 To General Fund, outurn report minute 20/17 Trans13030 £4,388.00 Current value St Annes Neighbourhood Centre £0.00 Start of year value 17/08/17 £6,000.00 From General Fund, Council minute 66/17 13/02/18 £15,000.00 From General Fund, Council minute 224/17 £21,000.00 Current value ASB reduction £0.00 Start of year value 08/03/18 £10,000.00From General Fund, EOY transfer to reserves from 6800 £10,000.00 Current value £0.00 Start of year value

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading D/D 03/04/17 03/04/17 12749 £759.50 Cncl New Forest District Council Grove N.N.D.R. April 2017 3700/5 D 014686 12/04/17 12757 £2,094.00 Hampshire Association of Affiliation Fees 3500/5 Local Councils 014687 12/04/17 12759 £1,000.00 Cncl Hampshire County Council Parish Hall Rental : 01 April to 30 1200/9 September 2017 014691 12/04/17 12763 £1,015.49 Cncl New Forest District Council Information Services at The Grove 01 April 3725 to 30 June 2017 014693 12/04/17 12765 £556.72 Southern Water Services Parish Hall 1200/6 D/D 13/04/17 13/04/17 12739 £742.43 Cncl Fuelgenie Fuel for vehicles : March 2017 1600/1/3 D/D 21/04/17 21/04/17 12681 £5,295.57 HM Revenue & Customs March 2017 P.A.Y.E. / N.I.C.'s 1000/1 E D/D 21/04/17 21/04/17 12773 £19,334.58 Wages/Salaries April 2017 Salaries 1000/1 A D/D 21/04/17 21/04/17 12774 £5,768.85 Hampshire County Council April 2017 Pension Contributions 3000/3 B D/D 24/04/17 24/04/17 12752 £581.98 Cncl Southern Electricity Parish Hall 1200/2 B 014698 24/04/17 12784 £552.08 Ricoh Uk Ltd Photocopier rental plus copy charge 3500/4 D/D 28/04/17 28/04/17 12766 £667.21 Cncl Southern Electricity The Grove 3700/2 D D/D 02/05/17 02/05/17 12807 £757.00 Cncl New Forest District Council Grove N.N.D.R. May 2017 3700/5 D 014706 03/05/17 12793 £845.00 Cncl Broadsword Option 3 supply and install steel powder 1300/5 coated fire door and frame 014719 10/05/17 12825 £595.00 Cncl Intratest Limited Structural inspection of lamp columns 5926 014722 10/05/17 12828 £852.00 Rigby Taylor Grounds maintenance supplies 1600/1/7 D/D 18/05/17 18/05/17 12814 £1,095.21 Cncl Total Gas & Power Grove 3700/1 B D/D 22/05/17 22/05/17 12777 £6,154.66 HM Revenue & Customs April 2017 P.A.Y.E. / N.I.C.'s 1000/1 E D/D 22/05/17 22/05/17 12837 £19,426.24 Wages/Salaries May 2017 Salaries 1000/1 A D/D 21/05/17 22/05/17 12838 £5,693.58 Hampshire County Council May 2017 Pension Contributions 3000/3 B 014736 23/05/17 12853 £2,824.00 Cncl New Forest C.A.B. Policy grant - core work 3531

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading 014737 23/05/17 12854 £1,343.00 Cncl Community First New Forest Policy grant - core work 3532 014738 23/05/17 12855 £566.00 Cncl Friends of Forest Front Policy grant - core work 3533 014739 23/05/17 12856 £758.00 Cncl Waterside Arts Policy grant - core work 3534 CARD 30/05/17 12874 £573.00 Krowmark Personal Protective Equipment 1600/1/6 30/05/17 014753 13/06/17 12882 £600.00 Cncl ADT Fire & Security Maintenance on new Access system (per 3700/8 annum) 014753 13/06/17 12883 £6,996.53 Cncl ADT Fire & Security Supply, Install and commission a new 5600/5 security access system at The Grove D/D 12/06/17 13/06/17 12905 £580.34 Cncl Fuelgenie Fuel for vehicles : May 2017 1600/1/3 014755 14/06/17 12885 £650.00 Cncl DJL Building & Roofing Carry out repairs to the flat roof above the 1200/8 kitchen / entrance at Parish Hall 014767 15/06/17 12910 £683.89 Holbury Hardware Stores Grounds maintenance supplies 1600/1/7 014771 15/06/17 12916 £884.10 Cncl Neil Williamson Associates Professional Services Neighbourhood 3815 Planning 014772 15/06/17 12917 £617.95 Cncl ADT Fire & Security Rental, Monitoring and Maintenance 1100/3 charge 01-06-17 to 31-05-18 014775 15/06/17 12920 £625.00 Cncl Computers Network and Wireless Extension Points 3700/11 Maintenance Limited 014776 15/06/17 12921 £577.95 Cncl Havi Manager basic pack - various items 1600/1/2 014761 16/06/17 12898 £3,799.76 Northfield Nursery Bedding plants for summer displays : flower 1600/6 towers / lamp columns DD 16/06/17 12934 £1,668.00 New Forest District Council Non Domestic Rates 3700/5 22/06/17 E 22/06/17 12841 £5,953.02 HM Revenue & Customs May 2017 P.A.Y.E. / N.I.C.'s 1000/1 DD 22/06/17 12939 £5,815.95 Hampshire County Council June 2017 Pension contributions 1000/1 DD 22/06/17 12941 £19,998.23 Wages/Salaries June 2017 Salaries 1000/1 014763 26/06/17 12900 £825.60 Cncl Shawfix Autos Repairs to HV60 YHH 1600/1/2 014781 26/06/17 12926 £864.00 Cncl Playsafe Playgrounds Repair to slide Orchard Wild Garden 1600/9 014791 26/06/17 12943 £1,381.80 Cncl Edge IT Systems Ltd online 3 year contract - year July 17 - June 3500/7 18 014750 28/06/17 12878 £600.00 Accolade Building Care Boiler Services 1200/8 Limited 014800 28/06/17 12950 £11,889.92 Zurich Municipal Insurance 07/07/17 - 06/07/18 3100/5

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading 014805 28/06/17 12956 £631.18 Cncl Rigby Taylor Screened Heavy Renovation Soil 1600/1/7 014782 29/06/17 12927 £1,015.49 Cncl New Forest District Council Reception Services 3725 D/D 03/07/17 03/07/17 13028 £757.00 Cncl New Forest District Council Grove N.N.D.R. July 2017 3700/5 E 014804 04/07/17 12955 £745.50 Cncl ROSPA Annual Inspection & Associated Works 3500/7 014811 04/07/17 12970 £1,000.00 Cncl Hythe Alive Christmas Lights Match Funding - Xmas 3800/3 2017 014810 05/07/17 12968 £17,495.00 New Forest Farm Machinery John Deere 3038R Compact Tractor 5100 (Tender document accepted at Council 26 April 2017) 014810 05/07/17 12969 £15,750.00 New Forest Farm Machinery John Deere 1580 ride on mower (Tender 5100 document accepted at Council 26 April 2017) DD 13/07/17 A 13/07/17 12984 £692.31 Cncl Fuelgenie Fuel from 01/06/17 to 30/06/17 1600/1/3 014797 14/07/17 12947 £1,562.63 Gristwood & Toms Limited Tree Work - Various 1600/1/5 DD 17/07/17 A 17/07/17 13040 £611.65 Cncl Southern Electricity Invoice Period 8/4/17 to 29/6/17 3700/2 014816 19/07/17 12982 £756.14 Cncl Neil Williamson Associates Neighbourhood Plan Preparation - June 3815 2017 014834 19/07/17 13006 £625.00 Cncl Computers Network and Supply and install 1 x Computer Mini ITX 3700/11 Maintenance Limited System DD July 2017 21/07/17 12940 £6,541.47 HM Revenue & Customs June 2017 PAYE and NICs 1000/1 DD 21/07/17 C 21/07/17 13015 £18,156.64 Wages/Salaries July 2017 Salaries 1000/1 DD 21/07/17 D 21/07/17 13017 £5,462.76 Hampshire County Council July 2017 Pension contributions 1000/1 014814 25/07/17 12974 £615.00 ROSPA Training - GM 3200 014844 31/07/17 13030 £520.00 Surrey Hills Solicitors LLP Attendance at meeting on 11 July 2017 3540 with HPHA; to include travelling, 2 hour meeting and preparation of proposal. D/D 01/08/17D 01/08/17 13120 £757.00 Cncl New Forest District Council Grove N.N.D.R. August 2017 3700/5 014846 04/08/17 13043 £626.54 Cncl Ricoh Uk Ltd Photocopier Rental 1/7/17 - 30/9/17 plus 3500/4 usage 014853 07/08/17 13055 £1,440.00 Cncl Hythe Youth Club Summer Holiday 2017 Drop In 1900/2 DD Aug 2017 22/08/17 13014 £5,784.58 HM Revenue & Customs July 2017 PAYE and NICs 1000/1

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading DD August 2017 22/08/17 13096 £19,148.02 Wages/Salaries August 2017 Salaries 1000/1

DD August 2017 22/08/17 13100 £5,597.94 Hampshire County Council August 2017 Pension contributions 1000/1

D/D 01/09/17 01/09/17 13124 £757.00 Cncl New Forest District Council Grove N.N.D.R. September 2017 3700/5 E 014882 07/09/17 13108 £765.00 Cncl Neil Williamson Associates Professional Services - Neighbourhood 3815 Plan Preparation, August 2017 014889 07/09/17 13135 £1,000.00 Cncl Hampshire County Council Valleydene Drainage Services 1600/9 DD 12/09/17 13/09/17 13137 £535.28 Cncl Fuelgenie Fuel 01/08/2017 to 31/08/2017 1600/1/3 014899 14/09/17 13149 £847.00 Cncl New Forest District Council Tree Enquiries - April - September 2017 1600/1/5 014907 20/09/17 13167 £1,600.00 Cncl B.D.O. L.L.P. Review of Annual Return for y/e 31/03/17 3500/9 014908 20/09/17 13168 £600.00 Cncl Hythe Electrical Services Carry out five year fixed wire test - Clayfields 1300/5 Limited 014909 20/09/17 13171 £1,015.49 Cncl New Forest District Council Reception Services at The Grove 3725 DD 220917 A 22/09/17 13099 £5,793.34 HM Revenue & Customs August 2017 PAYE and NICs 1000/1 DD September 22/09/17 13163 £5,587.60 Hampshire County Council September 2017 Pension contributions 1000/1 2017 A

DD Sept 2017 D 22/09/17 13166 £18,916.28 Wages/Salaries September 2017 Salaries 3000/3

D/D 01/10/17 02/10/17 13280 £757.00 Cncl New Forest District Council Grove N.N.D.R. October 2017 3700/5 D 014926 06/10/17 13206 £1,000.00 Cncl Hampshire County Council Parish Hall Rent 1200/9 014938 19/10/17 13242 £540.00 Fentongollan Farm 1600/6 014939 19/10/17 13243 £546.12 Cncl Ricoh Uk Ltd Quarterly Rent & Copy charges 3500/4 014958 19/10/17 13267 £635.00 Cncl Moore Blatch Resolve LLP Payment in preparation for paying HCC 3500/23 for legal work re extension of Jones Lane Skatepark lease DD 221017 20/10/17 13234 £5,757.10 HM Revenue & Customs September 2017 PAYE and NICs 1000/1 DD Oct 2017 D 20/10/17 13237 £18,441.12 Wages/Salaries October 2017 Salaries 3000/3

DD October 20/10/17 13238 £5,429.11 Hampshire County Council October 2017 Pension contributions 1000/1 2017

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading 014972 27/10/17 13291 £600.00 Cncl Moore Blatch Resolve LLP Provision of legal services in relation to the 3500/23 Lease of Room 102, The Grove, Hythe, SO45 6BZ 014974 27/10/17 13294 £530.00 Bob's Plumbing & Heating 2 new triton hand washers, 1 x 100 x 600 3700/8 radiator D/D 01/11/17 01/11/17 13309 £757.00 Cncl New Forest District Council Grove N.N.D.R. November 2017 3700/5 D 014989 07/11/17 13318 £5,455.16 Gristwood & Toms Limited Tree works - August 2017 1600/1/5 015002 15/11/17 13344 £1,344.60 Cncl Hampshire Flag Company Christmas Bunting 3850 Limited DD 221117 A 22/11/17 13240 £5,421.39 HM Revenue & Customs October 2017 PAYE and NICs 1000/1 DD Nov 2017 22/11/17 13360 £19,471.72 Wages/Salaries November 2017 Salaries 3000/3 B 015015 24/11/17 13385 £750.00 Cncl Computers Network and Prepaid Hours (9.75) 3700/13 Maintenance Limited DD November 30/11/17 13361 £5,619.62 Hampshire County Council November 2017 Pension contributions 1000/1 2017 HCC DD 30/11/17 30/11/17 13366 £559.51 Total Gas & Power Electricity The Grove 3700/2 1118201 D/D 01/12/17 01/12/17 13509 £757.00 Cncl New Forest District Council Grove N.N.D.R. December 2017 3700/5 D BACS 08/12/17 13405 £4,410.00 Cncl Plantscape Ltd Christmas Tree 2017 3800/3 30.11.17 104584 BP 081217 08/12/17 13427 £1,005.87 Cncl Shawfix Autos replace steering pump - Land Rover 1600/1/2 423659 Defender YG64 FBK BP 08/12/17 08/12/17 13429 £765.00 Cncl Neil Williamson Associates Neighbourhood Plan Preparation m/e 3815 231 30/11/17 BP 15/12/17 15/12/17 13450 £1,371.14 Cncl ADT Fire & Security Rental, Maintenance & Monitoring of 3500/7 37227027 Intruder Alarm BP 15/12/17 15/12/17 13454 £1,163.00 Earth Anchors Ltd 2 steel Seats and 1 steel litter bin 7500 30606 DD 221217 22/12/17 13359 £5,889.05 HM Revenue & Customs November 2017 PAYE and NICs 1000/1 DD Dec 2017 22/12/17 13461 £19,022.38 Wages/Salaries December 2017 Salaries 3000/3 Salaries DD Dec 2017 22/12/17 13463 £5,651.54 Hampshire County Council December 2017 Pension contributions 1000/1 HCC

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading BP 22/12/17 22/12/17 13479 £600.00 Cncl Fred Hurst Environmental improvements - Ewart Rec 7999 109 Removal of hedge roots and reinstate ground BP 22/12/17 22/12/17 13483 £1,585.00 Cncl Lamps and Tubes Supply 25' Christmas tree and install lights 3800/3 68410 D/D 01/01/18 02/01/18 13565 £757.00 Cncl New Forest District Council Grove N.N.D.R. January 2018 3700/5 13565 BP 12/01/17 12/01/18 13499 £778.17 Cncl Churches Fire 3500/7 39-41 BP 12/01/18 12/01/18 13506 £1,015.49 Cncl New Forest District Council Quarterly Charge for Reception Services at 3725 The Grove BP 12/01/18 12/01/18 13524 £627.00 Cncl New Forest District Council Tree Enquiries September - November 2017 1600/1/5 13524 BP 19/01/18 19/01/18 13530 £982.86 Gristwood & Toms Limited Tree Maintenance Work - November 2017 - 1600/1/5 13530 Order Numbers 4732, 5179, 5180, 5160 and 5181 refer. BP 19/01/17 19/01/18 13561 £652.62 Cncl Ricoh Uk Ltd Copies to 31/12/17, Rental to 31/3/18 3500/4 13561 DD 220118 22/01/18 13462 £5,883.70 HM Revenue & Customs December 2017 PAYE and NICs 1000/1 HMRC DD 22/01/18 22/01/18 13556 £18,515.47 Wages/Salaries Salaries - January 2018 3000/3 13556 DD 22/01/18 22/01/18 13559 £5,466.60 Hampshire County Council January Pension Contributions 3000/3 13559 BP 02/02/18 02/02/18 13533 £2,717.40 Cncl New Forest Farm Machinery 3 Stihl FS460, 1 x Stihl HS45 24", 1x Sthil 5100 13533 HT133, 1 Stihl BG86, 10 x grease, 10 x gear lube BP 02/02/18 02/02/18 13590 £70,000.00 Cncl Gravity Skate Parks To install a new skate park as per quotation 5800 13590 received. Council minute number 42/17

BP 02/02/18 02/02/18 13605 £2,110.00 Sanders Design Services Building works 5600/4 13605 Limited CARD 02/02/18 13621 £624.98 Cncl Hedges Direct Ltd 25 x Pyracantha Red Berries, 25 x 1600/1/5 01/01/18 Pyracantha Yellow Berries 13621 CARD 05/02/18 13630 £646.20 SGS Engineering UK Ltd Purchase of Waterpumps for Valleydene 1600/1/8 02/02/18 13630

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading BP 09/02/18 09/02/18 13629 £1,523.60 Cncl Neil Williamson Associates Neighbourhood Plan Preparations to 31 3815 13629 January 2018 DD 12/02/17 13/02/18 13611 £519.05 Cncl Fuelgenie Fuel 01/01/18 - 31/01/18 1600/1/3 13611 015026 15/02/18 13650 £957.29 Cncl Travis Perkins Petrol Saw and Cement Mixer for 1600/1/8 Valleydene DD 19/02/18 19/02/18 13648 £538.49 Everflow Limited Water services - January 2018 3700/4 13648 DD 17/02/18 20/02/18 13633 £1,315.63 Cncl Total Gas & Power Gas charges - The Grove 31/10/17 to 3700/1 13633 31/01/18 DD 20/02/18 20/02/18 13637 £511.08 Cncl Total Gas & Power Clayfields Electricity 02/11/17 - 31/01/18 1300/2 13637 DD Feb 2018 22/02/18 13555 £5,471.55 HM Revenue & Customs Tax & NI - January 2018 3000/3 DD 17/02/18 22/02/18 13634 £716.51 Cncl Total Gas & Power Elec charges - The Grove 04/11/17 to 3700/2 13634 03/02/18 DD FEB 2018 22/02/18 13664 £20,531.01 Wages/Salaries February Payroll 3000/3 13664 DD 22/02/18 22/02/18 13666 £6,123.86 Hampshire County Council February Pension Contributions 3000/3 13666 BP 23/02/18 23/02/18 13659 £1,545.20 Cncl Hythe Youth Club Provision of WiFi at Jones Lane 3300/6 13659 BP 23/2/18 23/02/18 13670 £670.00 Cncl Sumo Survey Services Ltd Survey work in respect of 19/20 Valleydene 1600/1/1 13670 CARD 26/02/18 13688 £780.00 Cncl New Forest Ice Cream Ltd Replacement freezer for Parish Hall 3900 23/02/18 13688 CARD 26/02/18 13691 £563.57 Cncl Honey Brothers Chainsaw for Valleydene 1600/1/2 23/02/18 13691 BP 02/03/18 02/03/18 13685 £690.00 Cncl Solon Security Limited Smiley Stickers, Purse Diping Bells, 3300/6 13685 Permanent Markers, Purse/Bag Cables, Defender Torches BP 16/03/18 16/03/18 13721 £2,482.00 Cncl New Forest Farm Machinery Strimmers & Hedgecutters in respect of 1600/1/8 13721 Valleydene BP 16/03/18 16/03/18 13731 £504.68 Cncl SPG Mowers Water Pump and Hoses 1600/1/8 13731 BP 16/03/18 16/03/18 13733 £1,894.78 Neil Williamson Associates Neighbourhood Plan Preparation February 3815 13733 2018

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Paid Expenditure over £500.00 Apr - Mar Start of year 01/04/17 Cheque Paid date Tn no Net Cttee Details Heading BP 16/03/19 16/03/18 13744 £3,024.49 Cncl First Fence Fencing and Netting for Valleydene 1600/1/8 13744 DD 17/03/18 20/03/18 13786 £690.22 Cncl Total Gas & Power Quarterly gas charges 30/11/17 to 28/02/18 1200/1 13786 DD MAR 2018 22/03/18 13665 £6,725.36 HM Revenue & Customs Tax & NI - February 2018 3000/3 13665 DD 22/03/18 22/03/18 13757 £6,081.29 Hampshire County Council Pension Contributions - March 2018 3000/3 13757 DD MAR 2018 22/03/18 13758 £20,599.56 Wages/Salaries March Payroll 3000/3 13758 BP 23/03/18 23/03/18 13737 £1,001.80 Cncl Burgess Furniture Ltd Siena Allday Side Chairs for Parish Hall 3900 13737 BP 23/03/18 23/03/18 13746 £941.67 Cncl Abco Deposit - for soffits, fascias and guttering - 1600/1/8 13746 St. Anne's BP 23/03/18 23/03/18 13747 £1,500.00 Cncl A.S.I. Environmental Limited Asbestos removal St Anne's 1600/1/8 13747 BP 23/03/18 23/03/18 13756 £17,122.00 Cncl Handy Trust Service Level Agreement - April 2017 to 1900/1 13756 April 2018 BP 23/03/18 23/03/18 13762 £515.00 Cncl Securefire Solutions Alarms/Light Service, lighting repairs at St. 1600/1/8 13762 Anne's. BP 29/03/18 29/03/18 13771 £11,950.02 Cncl Gordon Morris Hearing system for Council Chamber/Parish 3700/11 13771 Hall BP 29/03/18 29/03/18 13773 £800.00 Cncl Hythe Electrical Services full installation condition report St. Annes 1600/1/8 13773 Limited BP 29/03/18 29/03/18 13775 £1,957.50 Cncl Neil Williamson Associates Neighbourhood Plan Preparation - March 3815 13775 2018

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COMMUNITY INFRASTRUCTURE LEVY REPORT

1.0 INTRODUCTION

This report is required by Regulation 62A of the CiL Levy Regulations 2010 (as amended) and must be published on the website of Hythe and Dibden Parish Council and sent to New Forest District Council which is also required to publish the report on their website.

CiL monies were received in 2 tranches in 2017 - 2018; in April 2017 and October 2017.

2.0 CiL RECEIPTS 2017 – 2018

For the year 2017 – 2018 the following CiL monies were received:

Planning App 16/10022 and 16/10565 £3,289.53 Planning App 15/10039 and 16/10565 £2,592.91 Total CiL receipts £5,882.44 received 2017 – 2018

3.0 CiL EXPENDITURE

There has been no CiL expenditure in 2017 – 2018.

4.0 RETAINED CiL RECEIPTS

£5,882.44 has been retained in the Council’s Ear Marked Reserves. There are no other retained CiL receipts.

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INVESTMENT REPORT

1.0 INTRODUCTION

This report is required by the third edition of the statutory Community and Local Government (CLG) Investments Guidance Note that came into force on 1 April 2018.

2.0 SUMMARY OF INVESTMENTS 2017 – 2018 For the year 2017 – 2018 the following investments were made:

Account Start Date End Date Interest Rate Interest earned Lloyds Bank 6 June 2017 31 March 0.8% £980.00 Investment 2018 Account £150,000 Lloyds Bank 1 April 2017 3 May 2017 1.05% 189.86 Investment Account £200,000 Lloyds Fixed 6 June 2017 6 March 0.65% 267.39 Term Deposit 2018 £55,000 Lloyds 32 Day 26 October 27 March 0.57% 348.15 Notice 2017 2018 Account £150,000

3.0 START OF YEAR INVESTMENTS

On 1 April, 2018 the following investments were in place

Account Start Date End Date Interest Rate Lloyds Fixed 1 April 2018 6 June 2018 0.8% Term Deposit £150,00

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HYTHE AND DIBDEN PARISH COUNCIL

COUNCIL CHAMBER TASK AND FINISH GROUP

Terms of Reference

Group Membership

The Group will comprise the following: Councillors: to be agreed Officers: Sean Spencer, Marcus Kendall, Helen Bradley.

Aim of the Working Group

To provide recommendations to Council for the refurbishment of the Council Chamber at The Grove in order to provide appropriate meeting space whilst providing a venue that could be used for alternative revenue raising in the future if the Council wished to pursue such options

Objectives of the Working Group

1. To identify and make recommendation to Council on appropriate: a. Lighting b. Colour scheme and specification for the decoration c. Floor covering d. Furniture e. Window dressing f. Exit/window arrangements to the rear g. Refreshment/water point arrangements h. Display of memorabilia

2. To prepare budget recommendations for Council

Timescale

It would be prudent if the recommendations could be considered by Council as soon as possible following the completion of the remedial works to the floor.

2/04/2018 81

Bank Reconciliation - March 2018

Bank Statements @ 31 March 2018

Barclays Current Account 0.00 Lloyds Business Instant Account(909) 439,159.04 Lloyds - Treasurer's Account 188 25,238.00 Lloyds - Wages Imprest 38,000.00 Lloyds - Fixed Term Deposit 436LS 150,000.00 End of Term - Transferred to Lloyds - Fixed Term Deposit 437LS 0.00 909 End of Term - Transferred to 32 Days' Notice Account 0.00 909 Petty Cash 250.00 Lloyds Online Receipts 1,013.60

Total 653,660.64

Adjustments

Adjusted Total 653,660.64

AdvantEdge @ 31 March 2018

Barclays Current Account 0.00 Lloyds Business Instant Account(909) 439,159.04 Lloyds - Treasurer's Account (188) 24,958.00 280.00 Lloyds - Wages Imprest 38,000.00 Lloyds - Fixed Term Deposit 436LS 150,000.00 End of Term - Transferred to Lloyds - Fixed Term Deposit 437LS 0.00 909 End of Term - Transferred to 32 Day's Notice Account 0.00 909 Petty Cash 250.00 Lloyds Online Receipts 1,013.60

True Balance 653,380.64

Uncleared Cheques 280.00

As per Bank 653,660.64 Agrees

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Invoiced Expenditure Transactions Start of year 01/04/17 Invoice Tn no Paid Gross Vat Net Cttee Supplier Details date date (£) (£) (£) Invoice 01/03/18 13701 09/03/18 195.00 32.50 162.50 Cncl 7728 Vision I.C.T. Limited - Hosted email 01/03/18 13709 13/03/18 565.45 94.23 471.22 Cncl 2875666 Fuelgenie - Fuel purchase 01/02/18 - 28/02/18 01/03/18 13733 16/03/18 1,894.78 0.00 1,894.78 Cncl 234 Neil Williamson Associates - Neighbourhood Plan Preparation February 2018 02/03/18 13710 07/03/18 14.34 2.39 11.95 Cncl 202-0034208- Amazon - Agile Project Management Reference Book 6229137 03/03/18 13786 20/03/18 828.26 138.04 690.22 Cncl 165424495/18 Total Gas & Power - Quarterly gas charges 30/11/17 to 28/02/18 04/03/18 13725 16/03/18 230.06 38.34 191.72 Cncl Q095 KB British Telecommunications - Quarterly bill for 023 8084 6924 06/03/18 13717 16/03/18 37.80 6.30 31.50 Cncl 2512 BritSec Limited - Mobile Patrol Ewart Zip - 26/2/18 to 4/3/18 06/03/18 13718 16/03/18 63.00 10.50 52.50 Cncl 2516 BritSec Limited - Mobile Patrol Noads Way - 26/2/18 to 4/3/18 06/03/18 13720 16/03/18 48.00 8.00 40.00 Cncl 2240 Hampshire Association of Local Councils - Introduction to VAT - Finance 06/03/18 13727 14/03/18 237.24 0.00 237.24 Cncl 00053885 Everflow Limited - Water charges 3/4/18 to 2/5/18 - various sites 07/03/18 13713 09/03/18 11.58 1.93 9.65 Cncl SI173346 PC Building Supplies Ltd - Coarse Handsaw 08/03/18 13714 09/03/18 74.24 0.00 74.24 Cncl 070318 Parish Hall Deposit Refunds - Releasing Potential - cancelled booking 08/03/18 13724 05/03/18 22.95 0.00 22.95 Cncl CHRW9N23 Trainline - Travel cost to Trowbridge 08/03/18 13735 23/03/18 10.68 1.78 8.90 Cncl SI173787 PC Building Supplies Ltd - Ballast 09/03/18 13726 12/03/18 213.07 35.51 177.56 Cncl ON 10039 Hoses Direct - 100 mtr layflat hose - Valleydene 09/03/18 13728 12/03/18 240.00 0.00 240.00 Cncl 1174390629918114 D.V.L.A. - Vehicle tax for HY13 HDV 09/03/18 13742 23/03/18 131.45 21.91 109.54 Cncl SI174098 PC Building Supplies Ltd - Painting St Anne's 10/03/18 13738 23/03/18 236.79 0.00 236.79 Cncl 1123 Securefire Solutions - Service Visit - Extinguisher service - St. Anne's 12/03/18 13729 26/03/18 19.70 3.28 16.42 Cncl L142784 Clarion Communication Management Ltd - Service charge 023 8084 7487 12/03/18 13736 23/03/18 140.20 23.36 116.84 Cncl THO02782 Thorntons Communications Ltd - Phone Charges - February 2018 13/03/18 13730 15/03/18 150.00 0.00 150.00 Cncl 030318 Parish Hall Deposit Refunds - Watt - booking on 03/03/18 13/03/18 13731 16/03/18 605.62 100.94 504.68 Cncl 030155 SPG Mowers - Water Pump and Hoses 13/03/18 13732 16/03/18 40.00 0.00 40.00 Cncl 130318 Allotment Deposit Refunds - Cherry - SR039 13/03/18 13748 23/03/18 37.80 6.30 31.50 Cncl 2610 BritSec Limited - Mobile patrol - Ewart Zip: 5/3/18 to 11/3/18 13/03/18 13749 23/03/18 88.20 14.70 73.50 Cncl 2639 BritSec Limited - Mobile patrol - Noads Way 5/3/18 to 11/3/18 13/03/18 13750 23/03/18 580.80 96.80 484.00 Cncl 40206552 New Forest District Council - Annual Tree Report and Survey 13/03/18 13767 27/03/18 266.02 44.33 221.69 Cncl Q096 0& British Telecommunications - 023 8084 1201 - quarterly rental and phone

2/04/2018 83

Invoiced Expenditure Transactions Start of year 01/04/17 Invoice Tn no Paid Gross Vat Net Cttee Supplier Details date date (£) (£) (£) Invoice 13/03/18 13798 120.00 20.00 100.00 Cncl The Frame Shop - Long Service Award; Chairman of the Council (painting) 14/03/18 13734 15/03/18 50.00 0.00 50.00 Cncl 100318 Parish Hall Deposit Refunds - Waterside Square Dance Club - booking on 14/03/18 13740 23/03/18 80.00 0.00 80.00 Cncl 112 Fred Hurst - Hedge cutting Roman Road and Oaklands Way 14/03/18 13741 23/03/18 300.00 0.00 300.00 Cncl 113 Fred Hurst - Removal of a hedge and roots at Canterbury Drive 14/03/18 13743 23/03/18 53.67 8.94 44.73 Cncl SI17439453 PC Building Supplies Ltd - Shingle and Cement (St. Anne's) 15/03/18 13739 23/03/18 69.60 11.60 58.00 Cncl 336426 Horizon Telecom - Line Rental - February 2018 15/03/18 13747 23/03/18 1,800.00 300.00 1,500.00 Cncl G-002584 A.S.I. Environmental Limited - Asbestos removal St Anne's 15/03/18 13751 23/03/18 228.23 38.04 190.19 Cncl 58073894 Hampshire County Council - Cleaning Materials - Parish Hall 15/03/18 13790 29/03/18 66.96 11.16 55.80 Cncl QO34 T4 British Telecommunications - Clayfields quarterly charge - 023 8020 7399 15/03/18 13796 1,170.00 195.00 975.00 Cncl 26249 Computers Network and Maintenance Limited - Acer Spin 5 Computer & 16/03/18 13744 16/03/18 3,629.39 604.90 3,024.49 Cncl 11920 First Fence - Fencing and Netting for Valleydene 16/03/18 13752 20/03/18 129.95 21.66 108.29 Cncl AEU-INV-GB-2018- Amazon - Livescribe Smartpen 5282 16/03/18 13753 23/03/18 455.14 73.81 381.33 Cncl 0867249072 Screwfix - Valleydene tools and ppe 16/03/18 13754 23/03/18 354.98 59.16 295.82 Cncl 0867249080 Screwfix - Valleydene tools and marker dye 16/03/18 13756 23/03/18 17,122.00 0.00 17,122.00 Cncl 160317 Handy Trust - Service Level Agreement - April 2017 to April 2018 16/03/18 13763 23/03/18 50.77 8.46 42.31 Cncl SI174816 PC Building Supplies Ltd - PCBS Trip Bulk - St. Anne's 16/03/18 13765 19/03/18 40.74 6.79 33.95 Cncl 204-8116621- Amazon - Flexible Camera - Valleydene 7144328 19/03/18 13762 23/03/18 515.00 0.00 515.00 Cncl 1125 Securefire Solutions - Alarms/Light Service, lighting repairs at St. Anne's. 20/03/18 13745 23/03/18 50.00 0.00 50.00 Cncl 170318 Parish Hall Deposit Refunds - HMA Ltd 20/03/18 13746 23/03/18 1,130.00 188.33 941.67 Cncl Quote Abco - Deposit - for soffits, fascias and guttering - St. Anne's 20/03/18 13755 22/03/18 32.04 5.34 26.70 Cncl 3618 AKM537 Travis Perkins - Fencing Pins 20/03/18 13770 23/03/18 15.00 2.50 12.50 Cncl 000999 Hythe Tyre & Exhaust Centre - Tyre repair 21/03/18 13757 22/03/18 6,081.29 0.00 6,081.29 Cncl 220318 Hampshire County Council - Pension Contributions - March 2018 21/03/18 13758 22/03/18 20,599.56 0.00 20,599.56 Cncl Wages/Salaries - March Payroll 21/03/18 13759 22/03/18 200.00 0.00 200.00 Cncl 220318 Solent Credit Union Limited - March Payment 21/03/18 13760 5,998.70 0.00 5,998.70 Cncl 210318 HM Revenue & Customs - Tax & NI - March 2018 21/03/18 13761 22/03/18 46.00 0.00 46.00 Cncl 210318 Unison - March 2018 Contributions

2/04/2018 84

Invoiced Expenditure Transactions Start of year 01/04/17 Invoice Tn no Paid Gross Vat Net Cttee Supplier Details date date (£) (£) (£) Invoice 21/03/18 13764 23/03/18 415.25 68.38 346.87 Cncl 220218 Moviola Limited - Supply of Film March 2018 21/03/18 13766 20/03/18 27.58 0.00 27.58 Cncl 150218 Lloyds Bank Cardnet - Terminal Rental 21/03/18 13768 22/03/18 14.00 0.00 14.00 Cncl 021270 Hythe Ferry - Travel Costs to Southampton - HALC meeting 21/03/18 13776 29/03/18 445.20 74.20 371.00 Cncl 44328893 NHS Isle of Wight Trust - Fence Banner 21/03/18 13779 29/03/18 88.20 14.70 73.50 Cncl 2693 BritSec Limited - Patrol at Noads Way 12/3 to 18/3/18 21/03/18 13780 29/03/18 37.80 6.30 31.50 Cncl 2689 BritSec Limited - Patrol at Ewart Rec 12/3 to 18/3/18 21/03/18 13808 88.20 14.70 73.50 Cncl 2833 BritSec Limited - Uniform Patrol at Noads Way 19/3/18 - 25/3/18 21/03/18 13809 37.80 6.30 31.50 Cncl 2829 BritSec Limited - Uniform Patrol at Ewart Rec 19/3/18 - 25/3/18 22/03/18 13769 23/03/18 85.44 14.24 71.20 Cncl 44-116-2494590 Holiday Inn Express - Accommodation 4/5 July - Leicester Conference 22/03/18 13771 29/03/18 14,340.02 2,390.00 11,950.02 Cncl 12449 Gordon Morris - Hearing system for Council Chamber/Parish Hall 22/03/18 13791 222.55 37.09 185.46 Cncl Krowmark - uniform for office staff 23/03/18 13772 26/03/18 129.60 21.60 108.00 Cncl 1270 Grassline Sports Marking Liquids - Sorbo Washers x 6 23/03/18 13781 26/03/18 37.90 6.32 31.58 Cncl PO5252 Amazon - Fox repellent and weedkiller 23/03/18 13782 28/03/18 34.56 5.76 28.80 Cncl PO5252 Amazon - Fox repellent and weedkiller 23/03/18 13783 26/03/18 33.82 5.64 28.18 Cncl PO5252 Amazon - Fox repellent and weedkiller 23/03/18 13784 28/03/18 19.02 3.18 15.84 Cncl PO5252 Amazon - Fox repellent and weedkiller 23/03/18 13792 239.92 39.99 199.93 Cncl 38024118 ADT Fire & Security - Additional work carried out on the Access Control System 23/03/18 13807 50.74 8.46 42.28 Cncl 31/03113793 Eden Springs UK Limited - March invoice - water coolers 23/03/18 13815 276.00 46.00 230.00 Cncl 2752 BritSec Limited - Annual Keyholding Service & alarm response - The Grove 23/03/18 13816 276.00 46.00 230.00 Cncl 2753 BritSec Limited - Annual Keyholding Service & alarm response - The 24/03/18 13719 16/03/18 429.68 71.61 358.07 Cncl 10491 Microshade Business Consultants Limited - Hosted Services & Mailboxes 24/03/18 13778 313.39 14.92 298.47 Cncl 166948556/18 Total Gas & Power - Electricity charge 22.01.18 - 03.03.18 25/03/18 13774 28/03/18 195.50 32.58 162.92 Cncl FB030787 Egypt Mill Hotel - Overnight Accommodation for SB & BE - end of year 26/03/18 13773 29/03/18 960.00 160.00 800.00 Cncl 324 Hythe Electrical Services Limited - full installation condition report St. Annes 27/03/18 13775 29/03/18 1,957.50 0.00 1,957.50 Cncl 235 Neil Williamson Associates - Neighbourhood Plan Preparation - March 2018 27/03/18 13777 29/03/18 30.00 0.00 30.00 Cncl to follow C. A. Parfitt and Son - Engraving of 2 x Shields and 1 x Cup (Community 27/03/18 13785 29/03/18 172.80 28.80 144.00 Cncl 32276 Edge IT Systems Ltd - Training (End of Year Seminar)

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Invoiced Expenditure Transactions Start of year 01/04/17 Invoice Tn no Paid Gross Vat Net Cttee Supplier Details date date (£) (£) (£) Invoice 27/03/18 13794 255.78 42.63 213.15 Cncl 690198136042 Vodafone - Total for 11 Mobiles - March 2018 28/03/18 13787 29/03/18 50.00 0.00 50.00 Cncl 240318 Parish Hall Deposit Refunds - Collier 24/03/18 28/03/18 13788 29/03/18 180.00 30.00 150.00 Cncl 931849 New Forest Ice Cream Ltd - Hawking Bag and Ice Cream 28/03/18 13789 29/03/18 289.29 48.21 241.08 Cncl 931850 New Forest Ice Cream Ltd - Various ice cream 28/03/18 13795 50.72 8.45 42.27 Cncl 425172 Shawfix Autos - supply, fit & balance new tyre to HV65 XOZ 28/03/18 13801 200.00 0.00 200.00 Cncl 116 Fred Hurst - Valleydene trench 29/03/18 13793 113.73 5.42 108.31 Cncl 166980270/18 Total Gas & Power - Workshop electricity 22/01/18 - 22/03/18 29/03/18 13797 324.00 54.00 270.00 Cncl 262703 Ace Liftaway - skip exchange 29/03/18 13802 72.01 12.00 60.01 Cncl SI175994 PC Building Supplies Ltd - VALLEYDENE - Fencing pins and post fix 29/03/18 13804 1,248.32 208.05 1,040.27 Cncl 37160 Gristwood & Toms Limited - VALLEYDENE - 4 men day rate for removal of 2 29/03/18 13805 180.00 30.00 150.00 Cncl INV-2310 Hampshire Association of Local Councils - Training Course - HALC Annual 30/03/18 13806 256.61 12.22 244.39 Cncl 166986363/18 Total Gas & Power - Parish Hall Electricity 01/12/17 - 21/01/18 31/03/18 13799 2,280.00 380.00 1,900.00 Cncl ZEB3530 Zebra Home Services Ltd - Council Chamber floor removal - remaining 31/03/18 13800 1,248.00 208.00 1,040.00 Cncl ZEB3529 Zebra Home Services Ltd - investigation work in the Council Chamber and 31/03/18 13803 9.56 1.60 7.96 Cncl SI176035 PC Building Supplies Ltd - Gloves 31/03/18 13810 372.07 62.01 310.06 Cncl 174086 Holbury Tool Hire Limited - VALLEYDENE - fencing materials and disc 31/03/18 13811 50.40 0.00 50.40 Cncl 174084 Holbury Tool Hire Limited - VALLEYDENE - safety wellingtons x 2 31/03/18 13812 170.43 0.00 170.43 Cncl 174083 Holbury Tool Hire Limited - VALLEYDENE - disc, pump coupling, hose tail, 31/03/18 13813 55.38 9.23 46.15 Cncl 173854 Holbury Tool Hire Limited - VALLEYDENE - cable avoidance tool hire, Hi Vis 31/03/18 13814 49.20 8.20 41.00 Cncl 174085 Holbury Tool Hire Limited - VALLEYDENE - waterproof overtrouser 31/03/18 13817 150.00 0.00 150.00 Cncl 310318 Parish Hall Deposit Refunds - Wheeler

Total 95,936.02 6,473.62 89,462.40

2/04/2018