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Emergency Response Plan 2019 East Hampshire District Council

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Emergency Response Plan 2019 East Hampshire District Council Emergency Response Plan 2019 East Hampshire District Council and Havant Borough Council Emergency Response Plan Emergency Response Plan 2019 Emergency Response Plan 2019 The responsibility to activate the District Emergency Response Plan lies with the Chief Executive or nominated officer (Controller / Co-ordinator). Management, resourcing, roles and functions required to support the incident will vary depending on the nature, type and severity of the incident. What may be a major incident for one organisation may not necessarily be for another. The council’s level of response to an emergency will be determined by the Chief Executive or nominated officer in consultation with other agencies where appropriate. The response, staffing levels and roles will be that necessary to effectively and efficiently meet the council’s responsibilities on the information available at any given time during the emergency. This section contains guidance which will help determine the response, which will be dependent on the significance of the incident in terms of scale, impact or complexity. For less significant incidents a business as usual response may be adequate. In cases of doubt the deployment of Incident Liaison Officers (ILOs) to obtain further information should be considered. CHECK LIST OF INFORMATION REQUIRED WHEN BEING NOTIFIED OF AN EMERGENCY For Chief Executive (Controller) or nominated officer On receipt of call, record the following in spaces provided: 1. Time and date call received:_______________________________________ 2. Name and contact number of caller: Contact Name Contact Role Contact no. Any other details EHDC and HBC SHORT PLAN Page I Version 2.0 2019 Emergency Response Plan 2019 Emergency Action Flow Chart Receive call notifying an incident Record the METHANE See Page 4 Is the threat or hazard of a sufficient scale and nature that it requires a coordinated statutory response? (e.g impacts on residents’ welfare, business continuity, environmental impacts) NO YES Minor Emergency Significant Emergency Consider deploying an ILO Is the emergency significant and/or requires the council’s Can it be dealt with by deploying resource(s) response to be co-ordinated and from one district council’s service? relevant plans activated? YES NO NO YES Continue to liaise with multi- Notify appropriate Is the emergency agency partners and review Head of Service likely to be of need for council response at NO or nominee to such a scale or appropriate times respond. No duration that a further action higher level of required at this incident Consider staffing of ECC time. management is Alert Link Officer to initiate required by the call-out personnel required. council? Deploy Incident Liaison Officer YES (s) to scene and/or multi RVP, rest centres etc. Establish a Strategic Management Team Set up ECC (Notify other tactical If multi agency response is control centres outside of council required nominate your Tactical when established). If a multi-agency or Strategic leads. response is required nominate your Tactical or Strategic leads. EHDC and HBC SHORT PLAN Page II Version 2.0 2019 Emergency Response Plan 2019 1.1 Triggers District Initial Actions The district may become alerted to an emergency from the following: Emergency Control HCC Local Issues Rooms: Emergency Volume of calls Fire Planning & coming into the Police Resilience Customer Service Centre (e.g Ambulance Team request for sandbags for) Coastguard Initial Actions: Relevant plans: • Check and monitor relevant • District Emergency Response information Plan • Liaise with HCC Emergency Planning • HIOW LRF Multi agency Flood & Resilience (EPRT) to ascertain if a Plan (Response and Recovery Multi Agency Group is being incl. parts 2 &3) established and whether any affected • HIOW Emergency Response Community Groups / Plans have been Arrangements activated • HIOW Warn & Inform • Do you need to deploy Incident • Access to Community Plans / Liaison Officers? If so Health and Flood Action Groups Contacts on Safety is PARAMOUNT Resilience Direct • Is evacuation required? PRC map • HIOW LRF Community Recovery • Do you need to establish the ECC? Plan • Comms For detailed info see page • HIOW LRF Warning and Informing 39/41 Plan Key objectives: • Saving and protecting life Relevant Policies: • Preventing the emergency from Command and Control Resources Sandbagfurther escalationPolicy (District specific) Required / Specialist Knowledge: • Warning and informing the public • Protecting the health and safety of • SCG/TCG/MAIC/RCG (as detailed in personnel HIOWLRF ERA) • Safeguarding the environment • Finance representative to record all • Protecting property costs • Maintaining and restoring critical services • Drainage Engineers • Staff qualified in “Module 1 Working in • Promotion and facilitation of self help Water” in the community EHDC and HBC SHORT PLAN Page III Version 2.0 2019 Emergency Response Plan 2019 Major Incident declared? YES / NO M Exact Location: (Include map references if possible) E Type of incident: Including brief detail of types/ numbers of vehicles/ buildings involved and any other relevant information. T Hazards present or suspected What are the hazards at the scene and where? – log as much detail as possible H Date: Time incident occurred: Domestic gas escaping: YES / NO LPG/ Acetylene YES / NO Bulk fuel: YES / NO Chemical: YES / NO Biological: YES / NO Radiation: YES / NO Explosives or bombs: YES / NO Moving fire front YES / NO Gas / smoke clouds YES / NO Flood water (and if contaminated): YES / NO Electricity: YES / NO Other: EHDC and HBC SHORT PLAN Page IV Version 2.0 2019 Emergency Response Plan 2019 Access: (Entry/ exit routes to scene/ silver) Cordons set up? YES / NO Blocked roads? YES / NO Access points: Number, type, severity of casualties Priority 1 (Seriously Injured, Life threatening) ___ Priority 2 (Seriously Injured, Non- Life threatening) ___ Priority 3 (Walking Wounded) ___ Priority 4 (Fatalities) ___ Any vulnerable persons – elderly, disabled, deaf, blind, children etc.? Emergency services present and those required: (Currently present) POLICE: YES / NO HFRS: YES / NO Ambulance: YES / NO Not present and required: Date: Time incident occurred: EHDC and HBC SHORT PLAN Page V Version 2.0 2019 Emergency Response Plan 2019 Silver Team Quick Checklist (Call out details in next Section) •What is required of LA? •Is evacuation of people likely? Deploy Contact • Incident Liaison Officer(s) to the scene • HCC EPRT Duty Officer and inform them of the situation, if they are not already Activate aware. Neighbouring districts and authorities to • Local Authority Emergency Response • make them aware. Plan • District Emergency Control Centre Inform • Communications Team and liaise with • HCC EPRT Duty Officer when ECC is lead agency Communications Officers operational. • GIS support to attend ECC if activated • Chief Executive, staff and relevant Elected Members of the incident. • Utilise the Resilience Direct system for sharing information Liaise with • Hampshire Highways and Hampshire Request: Constabulary regarding road closures. • An accurate and detailed weather • HCC EPRT for the location of potential forecast for the next 24 hours. If the Prepared Rest Centres. (HCC function) incident involves pollutants, get a copy of the CHEMET Report. • HCC EPRT for assistance with identifying vulnerable persons, care • Hard copy map of incident location homes and schools. (HCC function) from GIS/Projected map in the ECC. • Consider establishing a Recovery Group • Neighbouring districts to inform you if or cell within the ECC to consider the and when their ECC is set up longer term recovery issues. • Regular welfare checks on ALL • Heads of Service to activate Business personnel deployed to the incident Continuity Plans to ensure delivery of critical and normal services. Consider • Numbers of personnel and resources available to assist on the ground with evacuations etc. • Numbers of personnel and resources available to assist in the ECC • Who will deploy to the Multi agency Strategic Coordination Group /Tactical Co-ordinating EHDC and HBC SHORT PLAN Page VI Version 2.0 2019 Group if established, along with loggist and admin support. Emergency Response Plan 2019 CALL OUT – November 2018 CASCADE CALL OUT – December 2018 Controller EHDC and HBC SHORT PLAN Page VII Version 2.0 2019 Emergency Response Plan 2019 EHDC and HBC SHORT PLAN Page VIII Version 2.0 2019 Emergency Response Plan 2019 Joint Decision Making Model Gather Information & intelligence Information From scene (ILO) Responding Agencies Take action & review what Assess risks & develop a happened working strategy Record, task, monitor and brief Local impact assessment regularly Identified by GIS Local knowledge Identify options & Consider powers, policies & contingencies procedures Go in stay in tune in Prioritise statutory Evacuation responsibilities Warning and Informing Mutual Aid EHDC and HBC SHORT PLAN Page IX Version 2.0 2019 Emergency Response Plan 2019 Scenario Actions - Flooding Initial Actions: Key objectives: Check and monitor relevant Flood Alerts / Warnings as issued Saving and protecting life by the Environment Agency and Weather Warnings issued by Preventing the emergency from further escalation the Met Office Liaise with HCC EPRT to ascertain if the Multi Agency Warning and informing the public Information Cell (MAIC) is being established and whether Protecting the health and safety of personnel affected Community Groups / Plans have been activated Safeguarding the environment Do you need to deploy
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