A Framework for Transparency Audit (मई - 2021 / May

ऩारद셍शिता ऱेखाऩरीऺा की 셂ऩरेखा A FRAMEWORK FOR TRANSPARENCY AUDIT (मई - 2021 / MAY – 2021)

सचू ना का अधधकार-2005 की ननयम/धारा 4(1) के अंतगित वििरण

Details under RTI Act – 2005 u/s Section 4(1)

st 31 माचि 2021 तक की स्थथनत / As on 31 March 2021 (2020-21 के 셍ऱए / For 2020-21)

हरीश-चन्द्र अनुसंधान संथथान Harish-Chandra Research Institute Page 1 of 51 & 211019 छटनाग मागि, झूंसी, प्रयागराज (इऱाहाबाद) Chhatnag Road, Jhunsi, Prayagraj (Allahabad) – 211019

ऩारद셍शिता ऱेखाऩरीऺा की 셂ऩरेखा A FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

1. Organisation and Function

S.No. Item Details of disclosure Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 1.1 Particulars of its (i) Name and address of the Organization Harish-Chandra Research Institute, Chhatnag Road, organisation, Jhunsi, Prayagraj (Allahabad) - 211019 functions and duties [Section 4(1)(b)(i)] (ii) Head of the organization Prof. Pinaki Majumdar (Director)

(iii) Vision, Mission and Key objectives  to conduct investigations and research on problems in the Natural Sciences and Mathematical Sciences, with particular emphasis on Theoretical Physics and Mathematics;  to train students and advanced scholars for research in

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the Natural Sciences and Mathematical Sciences, as above;  to keep abreast of developments in the Natural and Mathematical Sciences, and to establish and maintain contact with researchers worldwide in these areas through collaboration, conferences, mutual visits, and other means;;  to disseminate knowledge which may be of professional and societal advantage;  to establish, maintain and manage educational institutions, laboratories, workshops, research units, medical units and clinics, libraries , and other facilities for promoting the objectives of the Institute, and;  to take all other steps necessary in fulfilling the aims an objects of the Institute. (iv) Function and duties Research and Higher Education leading to M.Sc./PhDs Function & Duties of Institute is on Annex-1A (v) Organization Chart Attached as (Annex-1B) (vi) Any other details-the genesis,  The history/genesis available on our web site inception, formation of the department (URL - http://www.hri.res.in/about/history/). and the HoDs from time to time as well as the committees/ Commissions  Incorporated under Societies Registration Act constituted from time to time have 1860 (Act No 21 of 1860) [copy of the certificate been dealt of registration to be enclosed as (Annex-2). Re- Registration application submitted to the competent authority and is under process

1.2 Power and duties of (i) Powers and duties of officers As per Annex-3. its officers and (administrative, financial and judicial) employees (ii) Power and duties of other employees As per Annex-4.

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[Section 4(1) (b)(ii)] (iii) Rules/ orders under which powers and duty As per provisions of our Bye-Laws, powers and duty are derived and are derived. The bye-law is available on our website (URL - http://www.hri.res.in/~rtihri/Bye-Laws.pdf). (also detailed in Annex-3 and Annex-4) (iv) Exercised - do - (v) Work allocation As depicted and detailed in Annex 1, 3 & 4 1.3 Procedure followed (i) Process of decision making Identify key Registrar / Director / Governing Council in decision making decision making points process (ii) Final decision making authority Governing Council and through delegation of power, [Section 4(1)(b)(iii)] the Director & Registrar of the Institute. (iii) Related provisions, acts, rules etc. This has been defined in detail in our ‘Organization Manual’ which can be accessed using URL http://www.hri.res.in/~rtihri/HRI-Organizational- Manual.pdf . Bye-Laws also available on http://www.hri.res.in/~rtihri/Bye-Laws.pdf for the purpose. (iv) Time limit for taking a decisions, if any Not specified but disposals are quite fast in institute. But for payment, following guidelines are to be adhered;- (a) Accounts Office has to ensure that the bills of creditors are processed and paid within a reasonable time, say 3 to 4 days. (b) Once cheques/drafts (not NEFT/RTGS for over Rs. 5000/- are readied, they have to be passed on to dispatch section (with in a day) or amount transfer within one day. (c) In case Accounts Section has any query, it has to be forwarded to the Registrar so that necessary clarification/rectification etc may be arranged. (v) Channel of supervision and accountability As per Annex – 1A & 1B

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1.4 Norms for discharge (i) Nature of functions/ services offered Higher Education – Post Graduation in Physics and of functions Research (PhD programs) in Physics & [Section 4(1)(b)(iv)] Mathematics/Mathematical Sciences) (ii) Norms/ standards for functions/ service The institute is basically a research institute so delivery concept of service delivery etc doesn’t apply (iii) Process by which these services can be NA accessed (iv) Time-limit for achieving the targets For payment, following guidelines are to be adhered;- (a) Accounts Office has to ensure that the bills of creditors are processed and paid within a reasonable time, say 3 to 4 days. (b) Once cheques/drafts (not NEFT/RTGS for over Rs. 5000/- are readied, they have to be passed on to dispatch section (with in a day) or amount transfer within one day. (c) In case Accounts Section has any query, it has to be forwarded to the Registrar so that necessary clarification/rectification etc may be arranged. (d) With effect from 1st April, 2021, PFMS (Public Financial Management System O/o Controller General of Accounts, MoF, GoI) for financial transaction has been implemented in the Institute. (v) Process of redress of grievances We have various committee for grievances redressal which can be accessed using URL http:// http://www.hri.res.in/~omnotices/admin/Constitution-of- Various-Committees-Jan-2020.pdf

For Sexual Harassment, institute has constitute ICC – for descriptive order, URL is;- http://www.hri.res.in/~omnotices/admin/sexual- harassment/OM-No-1011-Dt-17-07-2011-Sexual- Harassment-Comittee-Reconstitution.pdf

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(Process are defined in above) 1.5 Rules, regulations, (i) Title and nature of the record/ manual “Organization Manual” URL - instructions manual /instruction. http://www.hri.res.in/~rtihri/HRI-Organizational- and records for Manual.pdf discharging (ii) List of Rules, regulations, instructions For Bye-Laws – URL functions manuals and records. (http://www.hri.res.in/~rtihri/Bye-Laws.pdf) and [Section 4(1)(b)(v)] point no (v) of our web document http://www.hri.res.in/~rtihri/RTI-4-1-b-Information.pdf (iii) Acts/ Rules manuals etc. Refer our Rules & Bye-Laws having URL http://www.hri.res.in/~rtihri/Bye-Laws.pdf and “Organization Manual” URL - http://www.hri.res.in/~rtihri/HRI-Organizational- Manual.pdf (iv) Transfer policy and transfer orders The Institute has no branch hence no transfer policy / transfer orders exist. 1.6 Categories of (i) Categories of documents Bye-Laws – URL documents held by (http://www.hri.res.in/~rtihri/Bye-Laws.pdf) (also the authority under see point no (V) of web document its control http://www.hri.res.in/~rtihri/RTI-4-1-b-Information.pdf

Also see point no (VI) of web document [Section 4(1)(b) (vi)] http://www.hri.res.in/~rtihri/RTI-4-1-b-Information.pdf for other categorised documents.

Registration Certificate – Annex – 2 (Re-registration application under process at Competent Authority level) (ii) Custodian of documents/categories Registrar of the Institute is the custodian of records 1.7 Boards, Councils, (i) Name of Boards, Council, Committee etc. Governing Council – the highest body constituted by Committees and Department. For constitution of GC click other Bodies http://www.hri.res.in/about/council/ constituted as part

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of the Public (ii) Composition Headed by the Chairman (presently Secretary, Authority Department of Atomic Energy, GoI & Chairman, [Section Atomic Energy (AEC), GoI having total 12 Members 4(1)(b)(viii)] (iii) Dates from which constituted The present Governing Council was re-constituted in May, 2019 vide DAE, GOI order No. 23/15(4)/2011/ HRI/R&D-II/5971 dated May 13, 2019

For constitution click http://www.hri.res.in/about/council/ (iv) Term/ Tenure 03 years (v) Powers and functions As per Clause 18 (General Powers of the Council) and other of the Bye-Laws of the Institute. URL (http://www.hri.res.in/~rtihri/Bye-Laws.pdf) (vi) Whether their meetings are open to the No public? (vii) Whether the minutes of the meetings are Not open but copies may be provided under RTI Act open to the public? 2005 (viii) Place where the minutes if open to the It is not in public domain but may be public are available? accessed/provided under RTI Act 2005. Minutes are kept in Registrar’s office. 1.8 Directory of officers and employees (i) Name and designation As per Annex-5 [Section 4(1) (b) (ix)] (ii) Telephone , fax and email ID As per Annex-5

1.9 Monthly Can be seen in point no (X) of web document (i) List of employees with Gross monthly Remuneration http://www.hri.res.in/~rtihri/RTI-4-1-b-Information.pdf for remuneration received by officers other categorised documents. Also available on Annex-06. & employees As per GoI norms and as per clause (7) of Rule/Sub- including system of (ii) System of compensation as provided in its Rules (page 26/28) of Bye-Laws compensation regulations [Section 4(1) (b) (x)] (http://www.hri.res.in/~rtihri/Bye-Laws.pdf)

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1.10 Name, designation (i) Name and designation of the public PIO: Shri Ravindra Singh, Registrar and other information officer (PIO), Assistant Public Assistant PIO: Shri Amit Roy, Consultant IA&AO particulars of public Information (s) & Appellate Authority Transparency Officer : Mr. Sanjai Verma, System information officers Manager Appellate Authority: Prof. Pinaki Majumdar, [Section 4(1) (b) Director (xvi)] (ii) Address, telephone numbers and email ID Add: Harish-Chandra Research Institute, Chhatnag of each designated official. Road, Jhunsi, Prayagraj (Allahabad) – 211019

PIO: 0532-2274341, [email protected] Transparency Officer : 0532-2274395, [email protected] Astt PIO: 0532-2274336, [email protected] Appellate Authority: 0532-2274301, [email protected]

1.11 No. of employees No. of employees against whom disciplinary One against whom action has been Disciplinary action has been proposed/ (i) Pending for Minor penalty or major penalty One taken proceedings (ii) Finalised for Minor penalty or major None (Section 4(2)) penalty proceedings 1.12 Programmes to (i) Educational programmes  We have sent our two members to attend RTI advance workshop organised by ATI, DAE, Mumbai understanding of  Our PIO is also a faculty member of ATI, DAE for RTI RTI related courses (ii) Efforts to encourage public authority to As per above (Section 26) participate in these programmes (iii) Training of CPIO/APIO Our CPIO is faculty member of ATI, DAE for RTI related courses. He has regular interaction and

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discussion with APIO & Transparency on the various clauses and provisions of RTI Act. (iv) Update & publish guidelines on RTI by Information u/s 4(1)(b) of RTI-2005 is available on the Public Authorities concerned our portal http://www.hri.res.in/~rtihri/RTI-4-1-b- Information.pdf 1.13 Transfer policy and The Institute has no branch hence no transfer policy transfer orders / transfer orders exist. [F No. 1/6/2011- IR dt. 15.4.2013]

2. Budget and Programme

S.No. Item Details of disclosure Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 2.1 Budget allocated to (i) Total Budget for the public authority For the Year 2020-21 each agency (Non-Plan Budget) Non-Plan (Salary) Non-Plan (General) including all plans, Rs 20.00 cr Rs. 13.00 cr proposed (ii) Budget for each agency and plan & programmes Plan/Projects Budget 2020-21 expenditure and Approved RE Rs. 1.00 cr reports on (iii) Proposed expenditures  Non Plan during (2020-21) : Rs 30.24cr disbursements (approx.) made etc. [Section  Plan/Projects Budget : Rs. 7.80 cr (approx.) 4(1)(b)(xi)] (iv) Revised budget for each agency, if any Revised (2020-21) at Glance G-in-Aid Grant for G-in_Aid (General) Capital Assets Salaries Rs. 13.00 cr Rs. 1.00 cr Rs. 20.00 cr

(v) Report on disbursements made and place where the Fund provided as on 31-03-2021 by Administrative Department related reports are available Non-Plan Non-Plan Plan/Projects (Salary) (General) Rs 18.52 cr Rs. 11.71 cr Rs. 0.18 cr

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2.2 Foreign and (i) Budget  Foreign Travel - Rs. Nil Lacs (Non-Plan domestic tours 2020-21) (F.No. 1/8/2012-  Domestic Travel - Rs. 2.27 Lacs (Non-Plan IR dt. 11.9.2012) 2020-21) (ii) Foreign and domestic Tours by ministries and officials Expenditures (as on 31-03-2021 for FYR 2020-21) of the rank of Joint Secretary to the Government and  Foreign Travel - Nil (From Non-Plan 2020- above, as well as the heads of the Department. 21) a) Places visited  Domestic Travel - Rs. 2.27 Lacs (From b) The period of visit Non-Plan 2020-21) c) The number of members in the official delegation In HRI, foreign travels support are only for d) Expenditure on the visit academic visit purposed and are support from projects funds. We have a foreign travel guideline which can be accessed using URL – http://www.hri.res.in/~rtihri/HRI-FT-GL- 2014.pdf From projects, expenditure on foreign as on 31-03-2021 (for 2020-21) is NIL due to Covid-19/Lockdown, foreign visits could not be made. (iii) Information related to procurements a) Notice/tender enquires, and corrigenda if any (a) Tender notices/corrigendum etc are thereon, uploaded on our website b) Details of the bids awarded comprising the names http://www.hri.res.in/tenders/. eTender of the suppliers of goods/ services being portal can be accessed using procured, http://www.hri.res.in/~tenders/etender c) The works contracts concluded – in any such s/e-tenders.html combination of the above-and (b) Details of the bids awarded can be seen d) The rate /rates and the total amount at which on http://www.hri.res.in/~tenders/award.html such procurement or works contract is to be Page 10 of 51

executed. (c) The rate and other details are available on details given in point (b) above 2.3 Manner of (i) Name of the programme of activity execution of (ii) Objective of the programme subsidy programme (iii) Procedure to avail benefits [Section (iv) Duration of the programme/ scheme 4(i)(b)(xii)] (v) Physical and financial targets of the programme No Subsidy Program (vi) Nature/ scale of subsidy /amount allotted (vii) Eligibility criteria for grant of subsidy (viii) Details of beneficiaries of subsidy programme (number, profile etc) 2.4 Discretionary and (i) Discretionary and non-discretionary grants/ NA non-discretionary allocations to State Govt./ NGOs/other institutions grants [F. No. (ii) Annual accounts of all legal entities who are NA 1/6/2011-IR dt. provided grants by public authorities 15.04.2013] 2.5 Particulars of (i) Concessions, permits or authorizations granted by NA recipients of public authority concessions, (ii) For each concessions, permit or authorization NA permits of granted authorizations a) Eligibility criteria granted by the b) Procedure for getting the concession/ grant public authority and/ or [Section 4(1) (b) permits of authorizations (xiii)] c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of Page 11 of 51

authorizations

2.6 CAG & PAC paras [F CAG and PAC paras and the action taken reports (ATRs) after NA No. 1/6/2011- IR these have been laid on the table of both houses of the dt. 15.4.2013] parliament.

3. Publicity Band Public interface

S.No. Item Details of disclosure Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 3.1 Particulars for any Arrangement for consultations with or representation by the arrangement for members of the public consultation with or (i) Relevant Acts, Rules, Forms and other documents which NA representation by are normally accessed by citizens the members of the (ii) Arrangements for consultation with or representation by public in relation to a) Members of the public in policy formulation/ policy the formulation of implementation policy or b) Day & time allotted for visitors NA implementation c) Contact details of Information & Facilitation Counter there of (IFC) to provide publications frequently sought by RTI applicants [Section Public- private partnerships (PPP) 4(1)(b)(vii)] (i) Details of Special Purpose Vehicle (SPV), if any (ii) Detailed project reports (DPRs) [F No 1/6/2011-IR (iii) Concession agreements. dt. 15.04.2013] NA (iv) Operation and maintenance manuals (v) Other documents generated as part of the implementation of the PPP (vi) Information relating to fees, tolls, or the other kinds of Page 12 of 51

revenues that may be collected under authorisation from the government (vii) Information relating to outputs and outcomes (viii) The process of the selection of the private sector party (concessionaire etc.) (ix) All payment made under the PPP project 3.2 Are the details of Publish all relevant facts while formulating important policies or policies / decisions, announcing decisions which affect public to make the process more which affect public, interactive; informed to them (i) Policy decisions/ legislations taken in the previous one [Section 4(1) (c)] year NA

(ii) Outline the Public consultation process (iii) Outline the arrangement for consultation before formulation of policy 3.3 Dissemination of Use of the most effective means of communication information widely (i) Internet (website) Our website and in such form www.hri.res.in and manner which is easily accessible to http://www.hri.res.in/~rtihri/HRI-RTI- the public Disclosures.pdf [Section 4(3)] 3.4 Form of accessibility Information manual/handbook available in Yes URL - of information (i) Electronic format http://www.hri.res.in/~rtihri/HRI- manual/ handbook Organizational-Manual.pdf [Section 4(1)(b)] (ii) Printed format Yes (available on demand as per applicable provisions of the act) 3.5 Whether List of materials available Yes (through web information (i) Free of cost http://www.hri.res.in/~rtihri/RTI-4-1-b- manual/ handbook Information.pdf available free of cost (ii) At a reasonable cost of the medium No – but for BPL – free of cost or not Page 13 of 51

[Section 4(1)(b)] Free material can be downloaded from list available at URL - http://www.hri.res.in/~rtihri/HRI- RTI-Disclosures.pdf

4. E. Governance

S Item Details of disclosure Remarks/ Reference Points .No. (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 4.1 Language in which (i) English Fully met Information URL - http://www.hri.res.in/~rtihri/HRI-RTI- Manual/Handbook Disclosures.pdf Available (ii) Vernacular/ Local Language ------[F No. 1/6/2011-IR dt. 15.4.2013] 4.2 When was the Last date of Annual updation March – 2019 information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013] 4.3 Information (i) Details of information available in electronic Information u/s 4(1)(b) is available on website available in form http://www.hri.res.in/~rtihri/RTI-4-1-b-Information.pdf electronic form (ii) Name/ title of the document/record/ other  Main Information Menu - [Section information http://www.hri.res.in/~rtihri/HRI-RTI- 4(1)(b)(xiv)] Disclosures.pdf  Information u/s 4(1)(b) is available on website URL - http://www.hri.res.in/~rtihri/RTI-4-1-b- Information.pdf

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 An ‘Organizational Manual’ is available on website having various norm/policies/rules of the institute having URL - http://www.hri.res.in/~rtihri/HRI- Organizational-Manual.pdf  Institute Bye-Laws can be seen using URL - http://www.hri.res.in/ ~rtihri/Bye-Laws.pdf (iii) Location where available  http://www.hri.res.in/~rtihri/  http://www.hri.res.in/~rtihri/HRI-RTI- Disclosures.pdf  http://www.hri.res.in/~rtihri/HRI- Organizational-Manual.pdf  http://www.hri.res.in/~rtihri/Bye-Laws.pdf 4.4 Particulars of (i) Name & location of the faculty Public can access from our portal using URL - facilities available http://www.hri.res.in/~rtihri/HRI-RTI- to citizen for Disclosures.pdf. Public can ask any information obtaining under RTI act including online. information (ii) Details of information made available As per URL - http://www.hri.res.in/~rtihri/HRI- [Section RTI-Disclosures.pdf 4(1)(b)(xv)] (iii) Working hours of the facility Portal : 24*7 Record Inspection Office Hours 9:00 AM to 5:30 PM (Monday to Friday) (iv) Contact person & contact details (Phone, fax Ravindra Singh email) Registrar & CPIO eMail – [email protected] Phone – 0532-227434

4.5 Such other (i) Grievance redressal mechanism Yes, we have grievance redressal mechanism. We information as may have a General Grievances Committee for the be prescribed redressal of grievances. under section 4(i) For Sexual Harassment related issue, we have an Page 15 of 51

(b)(xvii) Internal Complaint Committee (ICC).

We have Dean (Student Affairs) who looks after any grievance of the students. (ii) Details of applications received under RTI Position as on date (31st March 2021) and information provided u/s 6(1) & 6(3) / online Application Received Application Disposed 226 226 The above include online application and disposal which is as per following Online Received Online Disposed 102 102 Appeal to FAA Online Received Online Disposed 11 11 Appeal to Commission/CIC Online Received Online Disposed 01 01

(iii) List of completed schemes/ projects/ Completed XII Plan/Projects (completed on 31-12- Programmes 2020) are as under;- a) Scientific Computing & Networking b) High Performance Scientific Computing c) Regional Centre for Accelerator based Particle Physics d) Infrastructure Development (Housing) e) Civil & Infrastructure Development (Non- Housing) f) Expansion of HRI Campus-Purchase of Additional Land (iv) List of schemes/ projects/ programme ------NIL ----- underway As per above, all projects were completed and closed on 31-12-2020. Page 16 of 51

(v) Details of all contracts entered into including name of the contractor, amount As per Annex - 07 of contract and period of completion of contract (vi) Annual Report Available on www.hri.res.in Link: http://www.hri.res.in/~anlweb/index.html (vii) Frequently Asked Question (FAQs) Though Institute does not directly deals with citizens for any citizen centric services, it deals with the issues of higher educations. Hence some of the FAQ’s related with Academic Issued are given on Annex-8. (viii) Any other information such as NA a) Citizen’s Charter b) Result Framework Document (RFD) NA c) Six monthly reports on the NA – Only Annual Report is generated and placed on the table of Parliament which is available on http://www.hri.res.in/~anlweb/index.html d) Performance against the benchmarks NA set in the Citizen’s Charter 4.6 Receipt & Disposal (i) Details of applications received and Position as on date (31-03-2021) of RTI applications disposed u/s 6(1) & 6(3) / online & appeals [F.No Application Received Application Disposed 1/6/2011-IR dt. 226 226 15.04.2013] The above include online application and disposal which is as per following Online Received Online Disposed 102 102

(ii) Details of appeals received and orders Appeal Received by FAA Appeal Disposed by FAA issued 11 11 Appeal Received by Appeal disposed off by Commission Commission 01 01

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4.7 Replies to Details of questions asked and replies given Since 2012 & as on date 31-03-2021, more than 100 questions asked in questions referred to us and all were replied. the parliament [Section 4(1)(d)(2)]

5. Information as may be prescribed

S. No. Item Details of disclosure Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 5.1 Such other (i) Name & details of (a) CPIO : Mr Ravindra Singh information as may (a) Current CPIOs & FAAs (Current) be prescribed [F.No. (b) Earlier CPIO & FAAs from 1.1.2015 (b) FAA : Prof Pinaki Majumdar 1/2/2016-IR dt. (current) 17.8.2016, F No. (c) Earlier CPIO w.e.f 01-01- 1/6/2011-IR dt. 2015 - Mr Ravindra Singh 15.4.2013] (d) Earlier FAA w.e.f 01-01- 2015 – Prof. J K Bhattacharya (up to 9th April 2017) (ii) Details of third party audit of voluntary disclosure

(a) Dates of audit carried out It was carried for 2019-20. (b) Report of the audit carried out Report not received by us.

(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment NA

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(b) Name & Designation of the officers NA

(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure

(a) Dates from which constituted NA (b) Name & Designation of the officers NA (v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a) Dates from which constituted NA (b) Name & Designation of the Officers NA

6. Information Disclosed on own Initiative

S.No. Item Details of disclosure Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) 6.1 Item / information disclosed  Information under section 4(1)(b) of RTI Act Effort is made so that provisions of section so that public have minimum 2005 is available on our website and can be 4(1)(b) of RTI Act 2005 are fully complied resort to use of RTI Act to accessed using http://www.hri.res.in/~rtihri/RTI- obtain information 4-1-b-Information.pdf  An ‘Organizational Manual’ is available on This manual having various processes for website having various norm/policies/rules governance and rules/regulations applicable in of the institute having URL - the institute is which is helpful for officials in http://www.hri.res.in/~rtihri/HRI- their day-to-day working and also disseminates Organizational-Manual.pdf various information of institute which may be useful for information seekers under RTI-2005.  Institute Bye-Lwas can be seen using URL - This contains Rules/Sub-rules/bye-laws of the http://www.hri.res.in/ ~rtihri/Bye-Laws.pdf institute which is helpful in disseminating rules Page 19 of 51

and regulations of the institute for information seekers under RTI-2005.  Information under section u/s 25(3) of RTI Effort is made so that provisions of section Act-2005 (Monitoring & Reporting) is 23(3) Act 2015 are fully complied. Updated available on our website and can be accessed information available on using http://www.hri.res.in/~rtihri/RTI-4-1-b- http://www.hri.res.in/~rtihri/RTI-25-3-Information.pdf Information.pdf (last page of the document) 6.2 Guidelines for Indian (i) Whether STQC certification No Government Websites (GIGW) obtained and its validity. is followed (released in February, 2009 and included (ii) Does the website show the No in the Central Secretariat certificate on the Website? Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

(Prof Pinaki Majumdar) (Ravindra Singh) (Amit Rao) Director & FAA Registrar & CPIO IA&AO & APIO

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Annex-‘1A’

Functions & Duties of the Institute

(i) to conduct investigations and research on problems in the Natural Sciences and Mathematical Sciences, with particular emphasis on Theoretical Physics and Mathematics;

(ii) to train students and advanced scholars for research in the Natural Sciences and Mathematical Sciences, as above,

(iii) to keep abreast of developments in the Natural and Mathematical Sciences, and to establish and maintain contact with researchers worldwide in these areas through collaboration, conferences, mutual visits, and other means;

(iv) to disseminate knowledge which may be of professional and societal advantage;;

(v) to establish, maintain and manage educational institutions, laboratories, workshops, research units, medical units and clinics, libraries , and other facilities for promoting the objectives of the Institute, and

(vi) to take all other steps necessary in fulfilling the aims an objects of the Institute.

POWERS:- For and in connection with the furtherance to its objects, or any of them, the

Institute shall have power:

(i) to hold meetings, arrange lectures, seminars, discussions, conferences, instructions and courses of studies;

(ii) to create branches, divisions, departments, faculties, sections and units, for proper and

Laws efficient conduct of the activities of the Institute in different sections; - (iii) to institute or create Professorships and other posts and to employ persons on these posts and officers, workers, contractors and others, as necessary, on salary,

Bye honorarium, wages or piece-rate remuneration on whole-time, part-time or casual basis;

(iv) to institute, and to employ persons to, research fellowships and assistantships, of different categories, for professional workers in “Natural Sciences and Mathematical Sciences”;

HRI HRI (v) to take appropriate steps for the recognition of the Institute by the Central and the State Governments of the country for purposes of research and if considered necessary, for its affiliation with a statutory university established by law in the country (the Institute is already a Constituent Institute (of Homi Bhabha National Institute (HBNI – a deemed university);

(vi) to hold examinations, award degrees, diplomas and certificates and other distinctions as permissible under the law and the rules and bye-laws of the Institute and to take appropriate steps for the Institute and/or its degrees, diplomas, certificates and

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fellowships being registered and/or recognized by the Central and State Governments of the country as also in different parts of India and in foreign countries;

(vii) to publish books, research journals, periodicals, reports, research and working papers and other materials at its own cost or with grants and other assistance received for this purpose and to contribute to the cost of and to sell such publications, to distribute them gratuitously or at reduced rates;

(viii) to establish and maintain directly, or through suitable subsidized or other agencies, hostels messes, guest houses, housing tenements and colonies, canteens, transports, organisations including night schools, adult education centres, health homes, clubs, and co-operative organisations for proper and efficient performance of the activities of the Institute and/or for the welfare of its workers and their families and students;

(ix) subject to the provisions of rule 5 of the rules of the Institute, to purchase, acquire, hold or dispose of and maintain for the purposes of the Institute, lands, buildings and other properties, movable and immovable, and to construct, build, alter or demolish roads, drains, water-works, buildings, structures and other works for the purpose of the Institute and of its workers;

(x) subject to the provisions of rule 5 of rules of the Institute, to accept endowments, gifts and donations, fees, block grants, rents, security deposits (in cash or otherwise) and

other funds and payments to invest funds, to borrow or otherwise raise money for the

purposes of the Institute.

(xi) to establish, maintain or continue, one or more provident fund, superannuation fund or management of such authorities, agencies, associations or institutions as may be

Laws considered suitable for purposes of carrying out such work as may be entrusted to them

- in the interest of the Institute and of the workers of the Institute and to pay into such funds such amounts as may be considered necessary from time to time for the

furtherance of the objects of the Institute, or any of them; Bye (xii) to incur expenditure, make donations and grants or give subscription and make all other necessary arrangements for carrying on the work of the Institute;

(xiii) to co-operate with universities, governments, associations, societies, institutions and organisations, to establish outlying centres, branches and offices; to amalgamate the Institute with any other organisation having objects wholly or in part similar to those of HRI HRI the Institute and to organise, establish, affiliate, carry-on and maintain, dissolve, disaffiliate or give up branches or to associate with other institutions having objects wholly or partially similar to those of the Institute; and

(xiv) to take such other actions as may be incidental or conducive to the attainment of the objects of the Institute, or any of them.

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Annex-‘1B’

ORGANIZATIONAL STRUCTURE

Governing Council (Headed by the Chairman having

total 12 Members)

Director (Head of the Institution)

Registrar Dean Dean Dean (Head Administration (Administration (Academics) (Student Affairs) & Accounts) )

Mathematics Physics Division Division

Accounts Section Administration Section

(Accounts Officer as (Administrative Officer) as Section Head) Section Head)  Professors  Associate Professors Engineering Section Library Store Purchase  Readers Section  PDFs (SO (D)) as Section Librarian as Section  JRFs/SRFs Head) Head) SPO as Section  Project Staff

Guest House Computer Section (Systems Manager as (Guest House Manager) Section Head) Transport Section

(I/c Transport)

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Annex-‘2’

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Annex-‘3’ OFFICIALS & THEIR POWERS/FUNCTIONS 1. Governing Council

Subject to the Rules and Bye-laws, the administration, management and direction of the affairs of the Institute is vested in the Governing Council of the Institute. The Governing Council is headed by Chairman.

2. Director

The Director, being the Executive Head of the Institute and Registrar being Head of Administration acts under the general directions and control of the Governing Council, and organizes the working of the Institute in accordance with the Rules and Byelaws of the Institute.

(i) The Director is Head of the Institution and can exercise the powers of the Head of the Department under FR&SRs, General Financial Rules, TA Rules, LTC Rules, Provident Fund (both Contributory and General) Rules, Exercise of Financial Rules etc. Director carries on the work of the Institute under the control of the Governing Council in accordance with the Bye-Laws and Rules/Sub--rules for the administration and the management of the Institute. In case of an emergency, he may take such action as may be necessary and report it to the Council. In addition, he enjoys following powers also;- (ii) Recruitment and Promotion of personnel’s in respect of those posts of which he is an appointment authority. (iii) The Director have the powers to fix, on the recommendations of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale but not more than five increments in respect of posts of which appointment can be made by him. This should be as per the norms of GoI/DAE. (iv) The Director has the power to engage Project Staff/Project Assistants/Technicians and other manpower including consultants as and when required on need basis subject to the payment of minimum wages and such engagement shall not be more than the project completion period. The norms of the Government/DAE (if any) shall be followed. (v) The Director shall have the power to send employees for training or for a course of instructions inside India subject to such terms and conditions as may be laid down by the Council. (vi) The Director has the power to possess a building on hire or leasing out its building. (vii) The Director has the power to sanction remission or reduction of rent for buildings rendered wholly of partially unsuitable. (viii) The Director has the powers of “Estate Officer” in relation to the office and residential buildings of the Institute. (ix) During the absence of Registrar not exceeding a period of one month, the Director shall take over or assign the responsibility, to any other employee of the Institute any functions of Registrar as he/she deemed fit. Provided that if any time the temporary absence of the Registrar exceeds one month, the Council may, if thinks fit‟ authorize

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the Director to take charge or assign the function of Registrar as aforesaid, for a period exceeding one month. (x) The Director may during absence from headquarters authorize the Deputy Director, or one of the Deans or the senior Professor present who shall be below the age of superannuation, to execute the current duties of the post of the Director. (xi) The Director may, with the approval of the Council delegate any of his/her powers, responsibilities and authorities vested in him /her to one or more members of academic or administrative staff of the Institute. (xii) Director is also responsible for implementing the rules relating to reservation in service to SC/ST/OBC and Persons with Disabilities etc. (xiii) Director can take decisions as to the implementation or otherwise of the Court judgments related to the staff. (xiv) Director can engage Legal Counsel(s)/Advocates/Lawyers to defend the cases and pay the fees. (xv) The Director shall have the power to send employees for academic activity inside India or abroad subject to such terms and conditions as may be laid down by the Council 3. Registrar

By definition Registrar is the custodian of the Institute Seal and Estate. He is administrative head of the Institute.

(i) The Registrar also works as Secretary to the Governing Council. (ii) The Registrar is also in-charge of correspondence relating to the Institute in consultation with the Director. He is also in-charge of the administrative/non-academic staff and the general maintenance staff of the Institute and looks after the maintenance and upkeep of the premises. (iii) Registrar shall be the appointing authority for the posts below GP 4200 i.e. below Level 6 of Pay Matrix of 7th CPC. The promotion to the members in a particular pay scale shall be approved by the Registrar for which he is the appointing authority. The Registrar is also responsible for the accounts of the Institute. 4. Librarian

Librarian holds the responsibility for custody of the Library. The Librarian shall be responsible for the custody of books, manuscripts, periodicals etc. belonging to the Library and shall maintain a complete register and index. The Librarian shall prepare, by the end of January every year, a report on the working of the Library for submission to the Director by the Library Committee. The Librarian shall be responsible for purchasing books approved by the Library Committee. The Librarian shall take stock every year of all the books in the Library.

5. Accounts Officer

Work under the general control of the Registrar and the Director. In all matters concerning Institute accounts, he acts under the general control and orders of the Registrar and Director. He is responsible for maintenance of accounts, custody of papers connected with accounts, preparation of salary bills and salary cheques. He is responsible for preparing the Annual Budget Estimate for submission to the Council.

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Annex-‘4’

Power and duties of Other Officials

 Academic Members: Members of the academic staff shall engage in research work, supervision of research scholars, and in teaching activity of the Institute. They will also participate in the committees constituted by the Director to aid the functioning of the institute.  Dean (Academic): to oversee the teaching programs of the Institute and liaise with the Homi Bhabha National Institute on issues related to the students and research scholars of the Institute.  Dean (Student Affairs): to monitor the facilities and living conditions of the students and scholars and respond to their complaints.  Dean (Administration) : to serve as a bridge between the academics and the administration, and advise the Director on policy directives received from the government.  Engineering Staff: This section is headed by SO(E) Civil. The department is responsible for all civil related works including the maintenance work. One SO(C), Civil provides support to SO(E) in all civil related work. The electric related work including O&M of 33KVA power sub- station in institute’s campus is being looked after this department and SO(E) is supported by one SO(C), Electrical. There is also one auxiliary staff to provide support to the officials of this division.  Library: Library is looked after by a Librarian whose duties and responsibilities have been defined above. He is supported by one SO(SB). one Jr. Library Assistant & one auxiliary staff. As per clause 23.2(ii) of Bye Laws, the rules for the management of the Library shall be framed from time to time, as may be found necessary, by the Library Committee which shall be responsible for the proper functioning of the Library.  Computer Section: The section is responsible for providing IT infrastructure in the Institute. The section is headed by System Manager who looks after O&M of the entire IT infrastructure and Computer Centre.  Guest House: The management and other related work is looked after by Guest House Manager. He also looks after operation of Pantry and also looks after the hostel related issues. There is also one auxiliary staff to provide support to the officials of this division.  Administration & Accounts: The role of Accounts Officer has been defined above. He looks after the functioning of Accounts Sections and assisted by one Accountant, one Cashier and one UDC. The administration, audit and HBNI (a deemed university under which HRI work as a Constituent Institute (CI)) is looked after by Internal Auditor & Administrative Officer (IA&A0). He is supported by two UDC, one Hindi Typist. One auxiliary (Sweeper) is also attached with this Administrative Division.  Store / Transport Section: The Stores & Purchase related work is presently being looked after by Acting Store Purchase Officer (SPO) as additional responsibility who also looks after the Transport Section of the Institute.  Reception: Being looked after by Receptionist who also holds the additional responsibility of PA to Director.

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REMARKS : The officials holding the responsibilities for first four (04) positions reports to Director whereas all other functionaries reports to Registrar.

 Contractual Staff : Presently have approximately 190 contractual staff – quantity variables as per requirements engaged/out sources through an external agency selected through open bid for 05 years. The provision is as per the following;-

Superannuated on 31-07-2020

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Annex-‘5’

Directory of officers and employees _ Name , Designation, Phone and eMail – March 2021

On Lien

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Superannuated on 28-02-2021

Superannuated on 29-02-2020

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Superannuated Superannuated on 31-12-2020 on 31-07-2020

Superannuated on 30-11-2020

Superannuated on 28-02-2021

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Superannuated on 31-03-2020

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Annex-‘6’

For All Employees Under Group (Salaried Staff) (as on 30th March 2021) Amount in Rs. SN Employee Name Designation Gross Salary 1 Aditi Sen De Professor 'H’ 207558.00 2 Ajay Kumar Shrivastava AE (Electrical) 102609.00 3 Anirban Basu Assoc. Professor ‘G’ 188721.00 4 Anju Verma SO (SB) 81900.00 5 Anshuman Maharana Assoc. Professor ‘G’ 183222.00 6 Arun Kumar Pati Professor 'H’ 213759.00 7 Asesh K. Datta Professor 'H’ 233532.00 8 C.S.Dalawat Professor 'H’ 240552.00 9 D.Surya Ramana Professor 'H’ 213759.00 10 Dharmendra Malhotra UDC 66573.00 11 Dileep Jatkar Professor 'H’ 247806.00 12 Gyan Prakash Reader ‘F’ 187902.00 13 Hemangi M Shah Reader ‘F’ 187902.00 14 K.K. Srivastava UDC 64584.00 15 K.K.Suresh Kumar Librarian 86580.00 16 Kamlesh Thakur Bearer 50076.00 17 Kamta Prasad Peon 42237.00 18 Manish Sharma SO (E) 120276.00 19 Manoj Kumar Professor 'H’ 213759.00 20 N. Raghavendra Assoc. Professor 'G’ 225225.00 21 P.K.Ratnakumar Professor 'H’ 240552.00 22 Pinaki Majumdar Director 239967.00 23 Prasenjit Sen Professor 'H’ 240552.00 24 Punita Batra Professor 'H’ 226746.00 25 R.Thangadurai Professor 'H’ 220194.00 26 Rajesh Kumar Sweeper 42237.00 27 Ram Prakash Sharma Guest House Manager 92196.00 28 Ravindra Singh Registrar 166959.00 29 Sanjai Verma System Manager 119925.00 30 Sanjeev Nagar Jr. Hindi Translator 35685.00 31 Santosh Kumar Rai Assoc. Professor 'G’ 183222.00 32 Seema Agarwal PA to Director 60840.00 33 Sudheer Kumar Singh Accountant 45279.00 34 Sumitra Office Superintendent 64584.00 35 T.P.Pareek Assoc. Professor 'G’ 225225.00 36 Tapas Kumar Das Assoc. Professor 'G’ 206154.00 37 Ujjwal Sen Professor 'H’ 207558.00

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38 Uma Kant Dwivedi Cashier 66573.00 39 Umesh Vanktesh Dubey Reader ‘F’ 144027.00 40 Vijay Kumar Shrivastava AE (Civil) 99567.00 41 Vivek Kumar Junior Library Assistant 25389.00 42 Yashpal Singh Store Purchase Officer 66573.00

For All Employees Under Group (Pensioners) (as on 31st March 2021) Amount in Rs. Sl No Particulars Designation Gross Pension (Rs.)

1 Archana Tandon Pensioner 26950.00 2 Ashoke Sen Pensioner 131274.00 3 B Mukhopadhyaya Pensioner 112050.00 4 DN Dubey Pensioner 15554.00 5 DP Sharma Pensioner 17287.00 6 H.S.Mani Pensioner 139769.00 7 Jagannath Yadav Pensioner 26180.00 8 Karuna Shankar Shukla Pensioner 37237.00 9 Kashi Prasad Pensioner 17256.00 10 Lalloo Ram Pensioner 17725.00 11 Laxmi Narain Pensioner 13104.00 12 M.P.Srivastava Pensioner 60443.00 13 Amit Roy Pensioner 53294.00 14 Mr Rajesh C Gandhi Pensioner 131099.00 15 Mr. Raj Kumar Gulati Pensioner 50204.00 16 Munna Lal Pensioner Pensioner 13090.00 17 Parmanand Mishra Pensioner 20892.00 18 Prabhat Kumar Pensioner 39686.00 19 Pushpa Singh(W/o Dr. V. Singh) Family Pensioner 43209.00 20 Ramakant Dixit Pensioner 12705.00 21 Satchidananda Naik Pensioner 123903.00 22 Savitri Devi W/o R.D. Maurya Family Pensioner 10530.00 23 S D Adhikari Pensioner 127296.00 24 Sharmila Saran(W/o S. Saran) Family Pensioner 28396.00 25 S.N.Rai. Pensioner 76694.00 26 Sumathi Rao Pensioner 131099.00 27 V R Tiwari Pensioner 49601.00

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Fellowship details of PDFs/Research Scholars/MSc Students As on 31st March 2021 Sl No Employee Name Fellowship List of PDF 1 Anwoy Maitra 47000.00 2 Arindam Jana 47000.00 3 Mihir Ranjan Sahoo 47000.00 4 Nilanjan Bag 47000.00 5 Rafiqul Rahman 47000.00 6 Suraj Singh Khurana 47000.00 7 Amar Deep Sarkar 49000.00 8 Arindam Dey 49000.00 9 Arpan Krishna Mitra 49000.00 10 Asmita Kumari 49000.00 11 Chiranjit Ray 49000.00 12 Dr Animesh Lahiri 49000.00 13 Dr Sourav Sen 49000.00 14 Jagannath Bhanja 49000.00 15 Karan Fernandes 49000.00 16 Muna Naik 49000.00 17 Pramath A.V 49000.00 18 Purusottam Ghosh 49000.00 19 Saronath Haldar 49000.00 20 Subramanya Hegde 49000.00 21 Tisita Das 49000.00 22 Arnab Priya Saha 54000.00 23 Barinder Singh B 54000.00 24 CP Anil Kumar 54000.00 25 Pratim Roy 54000.00 26 Soham Swadhin Pradhan 54000.00 27 Subham Sarkar 54000.00 28 Tousik Samui 54000.00 29 Vikramjeet Singh Chandel 54000.00 30 Nivedita Ghosh 35000.00 List of Research Scholars 1 Abhay Srivastava 35000.00 2 Arpan Kar 17500.00 3 Debasish Karmakar 17500.00 4 Lalit Vaishya 17500.00 5 Aparajita Bhattacharyya 31000.00 6 Aparna Tripathi 31000.00 7 Arpan Das 31000.00

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8 Arpan Kanrar 31000.00 9 Ayan Patra 31000.00 10 Bhargab Das 31000.00 11 Kalyanbrata Pal 31000.00 12 LL Ganesh Chandra 31000.00 13 Md Afsar Reja 31000.00 14 Mohammad Aqib 31000.00 15 Pritam Halder 31000.00 16 Priya Ghosh 31000.00 17 Rivu Gupta 31000.00 18 Sourav Mal 31000.00 19 Sovan Boxi 31000.00 20 Tanoy Kanti Konar 31000.00 21 Uday Sureshbhai Patel 31000.00 22 Ahana Ghoshal 35000.00 23 Anjan Kumar Barik 35000.00 24 Arup Kumar Maity 35000.00 25 Atri Dey 35000.00 26 Avirup Ghosh 35000.00 27 Brij Mohan 35000.00 28 Chirag Srivastava 35000.00 29 Debraj Bose 35000.00 30 Divyansh Srimal 35000.00 31 Gopinath Sahoo 35000.00 32 Kajal Singh 35000.00 33 Khorsed Alam 35000.00 34 Kornikar Sen 35000.00 35 Krishnarjun K. 35000.00 36 Kushal Bhoumick 35000.00 37 Md. Abhishek 35000.00 38 Md Faruk Abdulla 35000.00 39 Mohit Mishra 35000.00 40 Nirnoy Basak 35000.00 41 Nishant 35000.00 42 Parul Keshari 35000.00 43 Priyanshu Chakraborty 35000.00 44 Rahul Kaushik 35000.00 45 Ratul Banerjee 35000.00 46 Ratul Mahanta 35000.00 47 Rishabh Agnihotri 35000.00 48 Sachin Grover 35000.00 49 Sankha Subhra Bakshi 35000.00

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50 Santanu Tantubay 35000.00 51 Saptarshi Roy 35000.00 52 Shubham Gupta 35000.00 53 Shyamashish Dey 35000.00 54 Sohail 35000.00 55 Souvik Pal 35000.00 56 Srijon Ghosh 35000.00 57 Srijoni Shabnam Chaudhury 35000.00 58 Subhojit Roy 35000.00 59 Suman Jyoti De 35000.00 60 Susovan Maity 35000.00 61 Swapnil Boumik 35000.00 62 Tanaya Ray 35000.00 63 T Mondal. 35000.00 64 Vivek Pandey 35000.00 List of MSc Students 1 Aman Chauhan 6000.00 2 Anish Majumdar 6000.00 3 Ayan Sahoo 6000.00 4 Harshit Rajgadia 6000.00 5 Kaustubh Singhi 6000.00 6 Priyangshu Goswami 6000.00 7 Sankalpa Bora 6000.00 8 Sayan Mondal 6000.00 9 Shubham Raghuvanshi 6000.00 10 Sujit Das 6000.00 11 Sukalpa Kundu 6000.00

Other Project/Schemes 1 Aarti Girdhar, DST- WOS 55000.00 2 Pradeep Rai - Inspire 129000.00

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Annex-‘7’

Details of Various Contracts as on 31st March 2021

Period of the Contract Maximum Number of Nature of Work of Location SN Name & Address of Contractor Workmen Remarks Contract Contract Work From To Employed by Contractor 1 M/s Warriors Securities & Services, No. Security & Other 27/6/1, Second Floor, Taj Plaza Raja Ram Contractual Services Mohan Rai Marg, Lucknow – 226 001 like housekeeping HRI Campus 01-07-2015 31-12-2020 192 Concluded (U.P.) etc 1(b) M/s Detective & Security Service Security & Other Contract terminated RZ-C-173, Gali No 11, Mahavir Enclave Contractual Services in February, 2021 as New Delhi - 110045 like housekeeping HRI Campus 01-01-2021 31-01-2021 191.5 the agency etc committed fraudulent activity M/s Warriors Securities & Services, No. Security & Other Continuing 1(c) 6C/162, Vrindavan Yojana Phase 1 Contractual Services (Form selected on Telibagh Raebareli Road like housekeeping HRI Campus 13-03-2021 31-08-2021 191.5 Tender basis floated Lucknow (UP) - 226002 etc in 2020 and finalized in Nov-Dec, 2020) 2 Vandana Travels & Tours, Chak, Chhatnag To provide vehicles Road, Jhunsi, Prayagraj-211019 on day-to-day basis Based on as & & as per requirement HRI Campus 01-07-2019 30-06-2021 when vehicle Continuing Vishwanath Tour & Travels, Chhatnag requirement Jhunsi, Prayagraj-211019 3 Vishwanath Tour & Travels, Chhatnag One car for 16 Hrs Jhunsi, Prayagraj-211019 HRI Campus 01-05-2019 30-04-2021 2 drivers Continuing

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4 Vishwanath Tour & Travels, Chhatnag Ambulance Jhunsi, Prayagraj-211019 HRI Campus 05-10-2018 04-10-2022 3 drivers Continuing 5 Mishra Travels & Tours, Prayagraj-211019 Auto (3 wheeler) HRI Campus 01-05-2019 30-04-2021 2 drivers Continuing

6 M/s Adarsh Travels, 3-A, Katar, Prayagraj Bus Services (03 6 drivers + 6 Concluded on 31- buses - 32 seater HRI Campus 01-08-2016 31-07-2020 each) khalisis 07-2020 7 M/s Riello Power India Pvt Ltd., Plot No. Maintenance and Contract started 213 A, Sector -4, IMT Manesar Gurugram - Service Support of AMC Job with 3 yrs warranty. 122050, (HR) 2x100 KVA (HM 100) HRI Campus 24-02-2010 23-05-2021 Manpower as AMC started from and 4x80 KVA (HM per the needs 24-03-2013 on 80) UPS yearly basis 8 M/s Reliance Communications Limited, 150 Mbps (1:1, full Contract B-7, Second floor, Gamba Tower, Vibhuti duplex) Internet stopped/terminated Khand Gomati Nagar, Lucknow - 226010 Bandwidth Service HRI Campus 28-03-2024 Manpower as on 08-09-2020 by and Maintenance 10-05-2019 (Terminated on per the needs the party as they Support 08-09-2020) filed bankruptcy (insolvency case) before NCLT 9 M/s Technet Sofware Solutions Pvt, Firewall IT operation 35A/1,2nd Floor, Sahapur Jat, New Delhi - and Services HRI Campus Continuing after 16-10-2016 16-10-2021 1 110049 Maintenance extension(s) Support 10 M/s Karvy Innotech Limited, Maintenance and Continuing after rd (Formerly known as HCL Services Limited) 3 Floor, Service Support of HRI Campus extension 01-02-2012 31-03-2021 1 94, M.G Marg, Hazratganj, Lucknow (UP) (202 Nos.) Desktop PCs 11 M/s Technet Sofware Solutions Pvt, Maintenance and Continuing after 35A/1,2nd Floor, Sahapur Jat, New Delhi - Service Support of HRI Campus extension 110049 LAN Network Manpower as 01-12-2015 30-04-2021 per the needs Work contract started with 5 yrs warranty. AMC Page 40 of 51

started from 01-02- 2017 on yearly basis

12 M/s Surya Prakash Mishra, Annual maintenance HRI Campus 01.07.2020 30.06.2021 15-20 Continuing after Chhatnag, Jhunsi, Prayagraj and development of (Work extension. lawn, flowerbeds, contract) Extendable upto Hedges etc. at HRI, 30.06.2023 Prayagraj

13 M/s Sishodia Research Laboratories Annual operation HRI Campus 16.04.2019 15.04.2021 3 Continuing after Private Limited, 645-A/461, Janki Vihar and maintenance of (Work extension. Jankipuram Lucknow, U.P. - 226024 Sewage Treatment contract) Plant Capacity 200 KL/Day at HRI, Prayagraj

14 M/s Sharda Construction, AMC for collection HRI Campus 01.10.2019 30.09.2021 Manpower as Continuing after Chak, Hariharban (Khanupur) Jhunsi, & Disposed of per need extension. Prayagraj Garbage from (Work campus at HRI, contract) Prayagraj

15 M/s Sharda Construction, Annual civil HRI Campus 01.12.2020 30.11.2021 Manpower as Extendable upto Chak, Hariharvan (Khanupur), Jhunsi, maintenance works per need 30.11.2022 Prayagraj (Allahabad) at HRI, Prayagraj (Work contract)

16 M/s Maa Durga Enterprises, Annaul operation of HRI Campus 01.08.2019 31.07.2021 5 Continuing after Kaseruwa Kala, Post-Sahso, 33KV/0.4KV sub- (Work extension. Allahabad-221507 station & contract) maintenance of Page 41 of 51

electrical installations at HRI, Prayagraj

17 M/s Surya Prakash Mishra, Operation & HRI Campus 01.07.2019 30.06.2021 Manpower as Continuing after Chhatnag Road, Jhunsi, maintenance of per need extension. Prayagraj swimming pool (Work services at HRI, contract) Prayagaraj

18 M/s Triveni Fire Engineers, Annual maintenance HRI Campus 01.09.2020 31.08.2021 Manpower as Extendable upto 24/151, Nihalpur, Allahabad - 211003 contract for per need 31.08.2022 intelligent fire alarm (Work system for different contract) places in campus at HRI, Prayagraj

19 M/s Frontline Technocrats Private Annual maintenance HRI Campus 01.06.2020 31.05.2021 Manpower as Ongoing Limited, 8/193 Vikas Nagar, Lucknow - contract for 2 nos. per need 226022 500 KVA DG sets (Work (Greaves Make) at contract) HRI, Prayagraj

20 M/s Blue Star Limited, Blue Star House, Annual operation HRI Campus 01.03.2019 30.04.2021 5 Continuing after 177/4, Faizabad Road, Lucknow - 2260073 and maintenance of (Work extension. Air-conditioning contract) package units and comprehensive maintenance of other individual AC units at HRI, Page 42 of 51

Prayagraj

21 M/s Coral Telecom Limited, 2, U/G Floor, Annual HRI Campus 16.02.2019 15.02.2022 Manpower as Continuing after National Park, Lajpat Nagar-4, New Delhi - comprehensive per need extension. 110024 maintenance (Work contract of EPABX contract) (Coral make) System at HRI, Prayagraj

22 M/s Nanda Electrical Enterprises, 122/1, Annual maintenance HRI Campus 01.06.2020 31.05.2021 Manpower as Ongoing B-5, Sarojani Nagar, Kanpur-208012 contract for LT air per need Circuit Breakers at (Work HRI, Prayagraj contract)

23 M/s Rama Enterprises, 47-B/217, AMC of 06 nos. HRI Campus 01.03.2021 28.02.2022 Manpower as Ongoing Bhawapur, Kareli, Prayagraj KENT make water per need purifier at HRI, (Work Prayagraj contract)

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Harish-Chandra Research Institute, Prayagraj Stores & Purchase Section

Details of Various Rate Contracts as on March, 2021

Maximum Location Number of Name & Address of Nature of Work of Period of the Contract Sl No. Contract Workmen Remarks Contractor Contract Work Employed by From To Contractor

M/s Anand Enterprises Annual Rate Contract for 1 584/487A, Colonelganj, supply of Electrical HRI Campus 24-06-2019 30-06-2020 Not Applicable Concluded Prayagraj-211002 Maintenance items

M/s Beena Electric Corporation Annual Rate Contract for 2 246/2, Jayantipur, supply of Electrical HRI Campus 24-06-2019 30-06-2020 Not Applicable Concluded Preetam Nagar, Maintenance items Prayagraj-211011

M/s Adarsh Electronics & Electricals Annual Rate Contract for 3 2/27, MG Marg, Civil supply of Electrical HRI Campus 24-06-2019 30-06-2020 Not Applicable Concluded Lines, Prayagraj- Maintenance items 211001

M/s MKS Enterprises Annual Rate Contract for 192/108/2A/14, Patel 4 supply of Stationery HRI Campus 25-03-2019 31-03-2020 Not Applicable Concluded Nagar, Meerapur, items Prayagraj-211003

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M/s Kendriya Bhandar Annual Rate Contract for 5 ITI Campus Naini, supply of Stationery HRI Campus 25-03-2019 31-03-2020 Not Applicable Concluded Prayagraj-211010 items M/s AK Enterprises Annual Rate Contract for 2/63, Ramanand 6 supply of Stationery HRI Campus 25-03-2019 31-03-2020 Not Applicable Concluded Nagar, Allapur, items Prayagraj-211006

M/s Sriram Enterprises Annual Rate Contract for Chhatnag Road, 7 supply of Stationery HRI Campus 25-03-2019 31-03-2020 Not Applicable Concluded Jhunsi, Prayagraj- items 211019

M/s MKS Enterprises Annual Rate Contract for 192/108/2A/14, Patel 8 supply of Toiletries & HRI Campus 16-01-2019 31-01-2020 Not Applicable Concluded Nagar, Meerapur, Cleaning Materials Prayagraj-211003

M/s Kendriya Bhandar Annual Rate Contract for 9 ITI Campus Naini, supply of Toiletries & HRI Campus 16-01-2019 31-01-2020 Not Applicable Concluded Prayagraj-211010 Cleaning Materials

M/s Sriram Enterprises Annual Rate Contract for Chhatnag Road, 10 supply of Toiletries & HRI Campus 16-01-2019 31-01-2020 Not Applicable Concluded Jhunsi, Prayagraj- Cleaning Materials 211019

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M/s Hewlett-Packard India Sales Pvt Ltd Annual Rate Contract for 1st-4th Floor, Tower D, supply of HP Laser Extended up to 11 Tower E-DLF Cyber HRI Campus 01-02-2018 Not Applicable Concluded Toner and Inkjet 31-05-2020 Green, DLF Cyber City- Cartridges Phase-111, Gurgaon- 122022

M/s Hewlett-Packard India Sales Pvt Ltd Annual Rate Contract for 1st-4th Floor, Tower D, supply of HP Laser 12 Tower E-DLF Cyber HRI Campus 18-08-2020 17-08-2021 Not Applicable Active Toner and Inkjet Green, DLF Cyber City- Cartridges Phase-111, Gurgaon- 122022

M/s Relax Medical Store Annual Rate Contract for 623B/91, Sobatiya supply of Medicines (All Extended up to 13 HRI Campus 09-06-2016 Not Applicable Concluded Bagh, Jawahar Lal type) and Medical 30-06-2020 Nehru Road, Prayagraj- Equipments 211006

M/s Jhunsi Medical Annual Rate Contract for Store supply of Medicines (All 14 10, Chak Harihar Van, HRI Campus 02-09-2020 01-09-2022 Not Applicable Active type) and Medical Jhunsi, Prayagraj- Equipments 211019

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Contract has been terminated on M/s Kirti Chemist Annual Rate Contract for 12-04-2021 5, SP Marg, Civil Lines, 15 supply of Medical HRI Campus 02-09-2020 01-09-2022 Not Applicable vide letter ref Subhash Crossing, Equipments No. HRI/90/36 Prayagraj-211001 due to non supply of the equipments

M/s Anand Enterprises Annual Rate Contract for 16 584/487A, Colonelganj, supply of Toiletries & HRI Campus 25-06-2020 30-06-2021 Not Applicable Active Prayagraj-211002 Cleaning Materials

M/s MKS Enterprises Annual Rate Contract for 192/108/2A/14, Patel 17 supply of Toiletries & HRI Campus 25-06-2020 30-06-2021 Not Applicable Active Nagar, Meerapur, Cleaning Materials Prayagraj-211003

M/s Kendriya Bhandar Annual Rate Contract for 18 ITI Campus Naini, supply of Toiletries & HRI Campus 25-06-2020 30-06-2021 Not Applicable Active Prayagraj-211010 Cleaning Materials

M/s MKS Enterprises Annual Rate Contract for 192/108/2A/14, Patel 19 supply of Stationery HRI Campus 11-01-2021 10-01-2022 Not Applicable Active Nagar, Meerapur, items Prayagraj-211003 M/s Sriram Enterprises Annual Rate Contract for Chhatnag Road, 20 supply of Stationery HRI Campus 11-01-2021 10-01-2022 Not Applicable Active Jhunsi, Prayagraj- items 211019

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M/s Kendriya Bhandar Annual Rate Contract for 21 ITI Campus Naini, supply of Stationery HRI Campus 11-01-2021 10-01-2022 Not Applicable Active Prayagraj-211010 items

M/s Rajesh Corporation Annual Rate Contract for 136/127, 22 supply of Stationery HRI Campus 11-01-2021 10-01-2022 Not Applicable Active Shahrarabagh, items Prayagraj-211003

M/s Anand Enterprises Annual Rate Contract for 23 584/487A, Colonelganj, supply of Electrical HRI Campus 01-11-2020 31-10-2021 Not Applicable Active Prayagraj-211002 Maintenance items

M/s Adarsh Electronics & Electricals Annual Rate Contract for 24 2/27, MG Marg, Civil supply of Electrical HRI Campus 01-11-2020 31-10-2021 Not Applicable Active Lines, Prayagraj- Maintenance items 211001 M/s Sri Narayan Enterprises Annual Rate Contract for 25 Dulhapur supply of Electrical HRI Campus 01-11-2020 31-10-2021 Not Applicable Active Hanumanganj, Maintenance items Prayagraj-221505

M/s Rajiv Enterprises Annual Rate Contract for 26 368B/1B, Himmatganj, supply of Electrical HRI Campus 01-11-2020 31-10-2021 Not Applicable Active Prayagraj-211016 Maintenance items

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Annex-‘8’

Academic Issues - Frequently asked questions

About the qualifying test

1. What is the qualifying test for the graduate programs in physics at HRI? JEST is the qualifying exam for admissions to the M.Sc. as well as the Ph.D. programs in physics at HRI. We also consider students who have qualified UGC-CSIR NET examination. We, however, do not consider GATE scores for admissions.

About the cut-off score in JEST

1. I have appeared in JEST. Do I need to apply separately to be considered for the graduate programs at HRI? No, you do not have to apply separately. If you have appeared in JEST and if you are within our cut-off score, then, you are eligible for a written test and interview for admissions to our graduate programs.

2. I have appeared in JEST. Am I eligible to attend the written test and interview? Qualifying JEST rank and percentile scores for HRI are put up on the main page. If your percentile score is higher than the cut off then you have automatically qualified for HRI written test and interview.

3. I am within your cut-off score, but I have not indicated HRI as an option in my JEST application. Will I be called for the test and interview at HRI? If you are within our cut-off score, you will be eligible for the test and interview at HRI.

About the two rounds of test and interview

1. Which of the two rounds of test and interview should I attend? You can attend either round of test and interview, i.e. during April round or during May round, as is convenient for you.

2. Will any preference be given to candidates attending the first round of test and interview?

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No. Candidates attending the first or the second round of test and interview stand the same chance.

3. Will the second of interviews be held if we select sufficient number of candidates in the first round? The second round of test and interviews will be held irrespective of the results of the first round.

4. How can I inform you whether I would like to attend the first or the second round of interviews? You can inform us by e-mail at the address given below.

5. What will be the syllabus of the written test? The test will be on basic Mathematical Physics, Classical Mechanics, Electrodynamics, Quantum Mechanics and Statistical Mechanics. There is no specific syllabus.

6. Will the written test and interview for the M.Sc. and the Ph.D. programs be of different levels of difficulty? Yes, the written test and interview will be at different level for M.Sc. students and for Ph.D. students.

7. Will the written test be for all the candidates or will some of the higher rank candidates be exempted? All the candidates will have to go through the written test.

About travel support and accommodation to attend the written test and interview

1. Will you provide me with travel support to attend written test and interview? You will be paid round trip train fare by AC-3 tier, to appear in the written test and interview.

2. Will you provide me with accommodation during the test and interview? No, we do not have enough accommodation on campus so please make arrangements for your own stay at Allahabad. However, we will make all efforts to accommodate female candidates coming alone, and physically challenged candidates.

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Miscellaneous

1. How many candidates will be selected for the graduate programs? There is no fixed number.

2. Should I bring my mark sheets when I attend the test and interview? Yes, we would advise that you bring your mark-sheets/grade cards when you attend the test and interview. In addition, students who have qualified for the CSIR - UGC JRF, should bring some proof of their qualifying the exam.

Other information’s are available on our website www.hri.res.in.

For further information, one may contact;

Convener, Physics Graduate Committee Harish-Chandra Research Institute Chhatnag Road, Jhunsi, Allahabad 211 019 Phone: (0532) 256-9578, 256-9318, 256-9916, 256-9510, 227-4316, 227-4391 Fax: (0532) 256-9576, 256-7444 E-mail: physjest [at] hri.res.in

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