(3) ½ Ton 4 Wheel Drive Pickup Trucks

COUNTY OF COLUSA PUBLIC WORKS DEPARTMENT

REQUEST FOR BIDS

VEHICLES

THREE (3) ½ TON 4 WHEEL DRIVE PICKUP TRUCKS

REQUEST FOR BIDS

DESCRIPTION OF ITEMS:

The County of Colusa, Public Works Department is seeking bids for three (3) ½ Ton Four Wheel Drive Pickup Trucks. Bids shall be delivered to the office of Purchasing and Procurement, located at 547 Market Street, Suite 110, Colusa, CA 95932 as per specifications attached herewith.

TERMS AND CONDITIONS:

1. Description of request: Three (3) ½ Ton Four Wheel Drive (4WD) Pickup Trucks.

2. Types of bids required:

A. 1 lump-sum bid shall be provided for the (3) three vehicles, utilizing the form provided. B. Conditional Bid or voluntary alternates shall not be considered.

3. Time of Completion: The order is to be processed within 14 calendar days measured from the date of the order for the vehicles.

4. Time and Place of Submission of Bid:

A. Time: Bids shall be submitted on or before October 20, 2015, by 3:00pm. Bids submitted after the closing date will not be accepted, and will be returned to the bidder unopened.

B. Place: All bids shall be submitted: By Mail: at the following address: Colusa County Purchasing &Procurement, 547 Market Street, Suite 110, Colusa, CA, 95932. By Fax: (530) 458-0435 By E-Mail: [email protected]

C. All information requested of the Bidder shall be entered in the appropriate space(s) on form(s). Failure to do so may disqualify your bid.

D. All information shall be typewritten or entered in ink. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid.

E. Corrections and/or modifications received after the closing time specified will not be accepted.

2 F. Bids will not be accepted unless signed (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

H. All bid prices shall be F.O.B. County of Colusa.

I. Bid pricing shall remain open and valid subject to acceptance for sixty (60) days after RFP closing date.

J. Bid prices shall remain firm for a minimum of 120 days after award to cover subsequent purchase requirement.

K. Prices proposed by Bidder are considered accurate and cannot be withdrawn after the RFB process is closed.

L. Upon submission of bids, all documents become the property of the County.

M. Time of delivery may be a consideration in the award.

N. Colusa County generally solicits bids from a wide variety of Bidders that may include retailers, wholesalers, suppliers, distributors, etc.

O. All bids will be opened, announced and recorded by the County.

P. The County will present the bids for award to the Colusa County Board of Supervisors in regular session on December 1, 2015.

5. Quantity and Quality of Materials or Services: All materials and supplies furnished under this bid shall be in accordance with the County specifications. Materials or supplies, which, in the opinion of the County, are not in accordance within conformity with such specifications, shall be rejected and promptly removed from the County premises at the Contractor’s expense.

6. Award: A combination of the following factors will be considered in awarding this bid. These factors are not necessarily listed in order of priority.

A. Prices.

B. Contractor’s previous record of product quality.

C. Ability of Contractor to render satisfactory product in this instance.

D. Quality and conformance to specifications.

The County shall be the sole judge in making this determination.

7. Each bid shall follow the format specified by the County.

8. Securing Document: The bid documents are obtainable from the Central Services Department, 547 Market Street, Suite 110, Colusa, California, 95932.

9. Withdrawing Bids: No Bidder may withdraw his bid for a period of ninety (90) days after the date and time set for the opening thereof.

10. Rejection of Bids: The County of Colusa reserves the right to reject all bids.

11. Default by Bidder: In case of default by Bidder, the County reserves the right to:

A. Cancel the order and obtain the service on the open market, in which case, Bidder shall be responsible to County for the difference between the bid price and the purchase price if the purchase is higher; and/or

B. Assess a reasonable per day charge against the Bidder for inconvenience or damages incurred by County as a result of delayed delivery, except when delivery is delayed by fire, strike, freight embargo, act of Government, or an act of God.

C. The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

12. Non-Funding Clause: Funds provided for commodities or services under the terms of an agreement, contract or bid are contingent on availability of funds. Should sufficient funds not be allocated during those terms, amounts due may be modified or terminated at any time by the County upon thirty (30) day notice. Notice shall be fully given in writing or through service in person or by first class mail.

13. Local Preference: A five percent (5%) local preference may be applied to the price or bid submitted by a local business. The definition of a local bidder and preference as provided for in Section 17-3 and 17-10 of Chapter 17 of the Colusa County Code is as follows:

A. “Local Bidder” means an organization or individual, who regularly maintains a place of business and transacts business in, or maintains an inventory of merchandise for sale, in the County, and has a valid license to do business in the County.

B. “Preference” shall mean an amount, expressed in terms of a percentage, by which a bid or price may exceed the next lower submitted Proposal or price.

C. This section shall not apply to transactions required by state or federal statues or regulations to be awarded to the “lowest responsible vendor”, or otherwise exempted from local preferences (i.e., construction projects).

4 D. Any person or business falsely claiming a preference under this section shall be ineligible to bid on County purchases or contracts for a period no less than one (1) year from the date of discovery of the false representation. .

STATE IF COMPANY MEETS THE REQUIREMENTS AS A “LOCAL BUSINESS”:

______YES ______NO

14. Detailed specifications are attached, marked “Specifications for Bid Request.” These minimum specifications are not intended to be restrictive, but descriptive of the type and quality of product the County desires to obtain. Bidders will not be allowed to make unauthorized substitutions.

15. Bid sheet is attached, marked “Bid Worksheet”.

16. Point of Sale is Colusa County.

5 SPECIFICATIONS FOR BID REQUEST

THREE (3) REGULAR CAB ½ TON 4X4 PICKUP TRUCKS FOR THE COLUSA COUNTY PUBLIC WORKS DEPARTMENT

½ TON 4x4 PICKUP TRUCK –

4X4 Regular Cab 3.7L V6 Engine - Gasoline 4 Wheel Drive 6- Speed Automatic Transmission with tow mode 17 inch Wheels Wheels – Quantity (5) which includes spare tire 3.55 Ratio Regular Axle Trailer Tow Package including Class IV Hitch, 7 Pin Wiring Harness Power Group (Windows and Locks) 26 Gallon Fuel Tank - minimum Standard Bed 8.6 inch Ground Clearance – minimum 41 inch Head room - minimum 41 inch Leg room - minimum Disc Brakes with Anti-Lock System Exterior Color – White Interior Color – as equipped Vinyl Seats (40/20/40) Vinyl Floor Air Conditioning AM/FM Radio

6 PLEASE NOTE

Equipment shall be delivered to Colusa County Public Works Department, 1215 Market Street, Suite 110, Colusa, California. Equipment shall be fully serviced and ready for operation within the specified time of delivery. All improvements and parts shall be covered under the current factory warranty.

Bidder shall submit a copy of any and all extended warranties which are available with cost, if any, for such extended warranties.

Dollar figure shall include all appropriate costs including base cost, dealer preparation, and California sales tax 7.5%, etc., except DMV license.

The above described vehicles must have all legal equipment as required by the laws of the State of California.

Bidder shall register vehicle with DMV supplying all Documentation required by the State of California for proper EXEMPT vehicle registration.

If some specifications are not available through your product line, please advise of substitution(s).

County reserves the right to purchase any or all of the proposed vehicles.

A detailed list of vehicle specifications must be submitted with this RFB.

7 BID WORKSHEET

To: Purchasing and Procurement County of Colusa 547 Market Street Ste. 110 Colusa, CA 95932

Bid From: NAME______ADDRESS______CITY______STATE____ZIP CODE______PHONE______FAX______

For the purchase of three (3) Pick-ups per the specifications noted:

QUANTITY DESCRIPTION PRICE ONE (1) NEW 2015 OR 2016 REGULAR CAB 1/2 TON PICKUP TRUCK GASOLINE FOUR WHEEL DRIVE $ ONE (1) NEW 2015 OR 2016 REGULAR CAB 1/2 TON PICKUP TRUCK GASOLINE FOUR WHEEL DRIVE $ ONE (1) NEW 2015 OR 2016 REGULAR CAB 1/2 TON PICKUP TRUCK GASOLINE FOUR WHEEL DRIVE

CALIFORNIA SALES TAX - 7.5% $

DMV FEES $

OTHER FEES $

TOTAL LUMP SUM PURCHASE PRICE $

BIDDER

______

______Signature Name (Printed or Typed) If the bidder is a corporation, the legal name of the corporation shall be set forth together with the signature of the officer authorized to sign on behalf of the corporation; if the bidder is a co- partnership, the true name of the firm shall be set forth below. If signature is by an agent, other than an officer of a partnership, a Power of Attorney must be included with the bid.

This bid is made this ______day of______, 2015.